LMS

NATIONAL INSTITUTE OF OPEN SCHOOLING (NIOS)

Address A-24-25, Institutional Area, Sector-62, NOIDA-201309 (U.P.)

Tender Ref NIOS/ACAD/LMS/RFP/2025/001

Document ANNEXURE - III | FINANCIAL BID

Project AI-Driven Learning Management System (LMS) for NIOS

Basis Development, Hosting, Operation and Maintenance on a Turnkey Basis

BIDDER INFORMATION

Bidder's Full Legal Name

GST Number (GSTIN)

Authorized Signatory

Date of Submission

⚠ IMPORTANT INSTRUCTIONS

1. Quote prices in Indian Rupees (INR) EXCLUSIVE of GST. GST shall be quoted separately.

2. All amounts must be quoted both in figures and in words. In case of discrepancy, words prevail.

3. This Financial Bid must be kept SEALED separately from the Technical Bid.

4. Financial Bid of only technically-qualified bidders shall be opened.

5. Prices once quoted cannot be revised during the validity period of 180 days.

6. Bid validity: 90 days from opening. Contract validity: Commencement + 5 years AMC.

7. No advance payment. All payments are milestone-linked per Clause 7.2.

PART 1: ONE-TIME DEVELOPMENT & IMPLEMENTATION COST

Quote the total cost for development, customization, testing, deployment, and go-live of the AI-Driven LMS, broken down by the milestone-linked deliverables as per Scope of Work (Annexure-I).

S.No. Deliverable / Activity Unit Qty Unit Price (Rs.) excl. GST Total Amount (Rs.) excl. GST

1.1 Requirements Gathering, SRS Finalization & Project Management Lump Sum 1

1.2 Core Functional Modules Development (SoW Ref. 3) Lump Sum 1

1.3 AI-Powered Capabilities Integration (SoW Ref. 4 — NLP, Adaptive Learning, Chatbot, Analytics) Lump Sum 1

1.4 Teacher Empowerment Tools & Features (SoW Ref. 5) Lump Sum 1

1.5 Administrative, Institutional & Reporting Features (SoW Ref. 6) Lump Sum 1

1.6 Mobile Application Development (Android & iOS) Lump Sum 1

1.7 Cloud Infrastructure Setup & Configuration (MeitY-empaneled CSP) Lump Sum 1

1.8 Security Implementation, STQC / Cert-IN Audit & Compliance Lump Sum 1

1.9 System Integration (NIOS ERP / ISDMS / Payment Gateway / DigiLocker) Lump Sum 1

1.10 Testing (SIT, UAT, Performance Load Testing, Security Testing) Lump Sum 1

1.11 Data Migration, Content Upload & Legacy System Integration Lump Sum 1

1.12 Training of NIOS Staff (Admin, Teachers, IT Team) Lump Sum 1

1.13 User Manuals, Technical Documentation & Source Code Handover Lump Sum 1

1.14 Go-Live Support (30 days post deployment) Lump Sum 1

Sub-Total Part 1 (A) — Before GST

GST Amount (___%) on Part 1

TOTAL Part 1 (incl. GST)

Amount in Words (Part 1 Total incl. GST): Rs. ___________________________________________

PART 2: ANNUAL CLOUD HOSTING & INFRASTRUCTURE COST (YEAR-WISE)

Quote the annual cost of cloud hosting, infrastructure management, bandwidth, storage & related services for 5 years.

Note: Hosting must be on MeitY-empaneled Cloud Service Provider infrastructure. All data centers must be within India.

AMC Year Period Cloud Infra Cost (Rs.) excl. GST Storage / Bandwidth (Rs.) excl. GST DR / Backup (Rs.) excl. GST Total Hosting (Rs.) excl. GST GST (%)

Year 1 Post Go-Live: 17 Sep 2026 – 16 Sep 2027

Year 2 17 Sep 2027 – 16 Sep 2028

Year 3 17 Sep 2028 – 16 Sep 2029

Year 4 17 Sep 2029 – 16 Sep 2030

Year 5 17 Sep 2030 – 16 Sep 2031

5-Year Total Hosting Cost excl. GST (B)

5-Year Hosting Cost Amount in Words (excl. GST): Rs. _______________________________________

PART 3: ANNUAL MAINTENANCE CONTRACT (AMC) COST — YEAR-WISE (5 YEARS)

Quote the Annual Maintenance Contract cost (exclusive of hosting) for each year of the 5-year AMC period. AMC must include: bug fixes, security patches, functional enhancements, performance tuning, helpdesk support, SLA-based operations, compliance updates, and training refreshers as required.

Note: AMC charges are quoted per year. NIOS shall have the right to deduct SLA-based penalties directly from AMC payments. Year-wise pricing must be clear and fixed at the time of submission.

S.No. AMC Service Component Yr 1 (Rs.) excl. GST Yr 2 (Rs.) excl. GST Yr 3 (Rs.) excl. GST Yr 4 (Rs.) excl. GST Yr 5 (Rs.) excl. GST

3.1 24x7 Helpdesk & Incident Management (L1/L2/L3 support, SLA-linked)

3.2 Bug Fixes, Patches & Security Updates (including OS, middleware, application)

3.3 Functional Enhancements & Feature Updates (minor changes within approved scope)

3.4 Performance Monitoring, Tuning & Optimization

3.5 Compliance & Regulatory Updates (DPDPA, MeitY guidelines, Govt. directives)

3.6 Training Refreshers for NIOS Staff (per year)

3.7 Monthly SLA Reports, Audit Support & Documentation Updates

Annual AMC Sub-Total (each year, excl. GST) Yr1 Total Yr2 Total Yr3 Total Yr4 Total Yr5 Total

GST Amount (___%) per year

Annual AMC Total (incl. GST)

5-Year AMC Total (excl. GST): 5-Year AMC Total (incl. GST):

5-Year AMC Total (incl. GST) in Words: Rs. _______________________________________________

PART 4: SUMMARY OF TOTAL BID VALUE

This section provides the consolidated total bid value used for L-1 comparison. NIOS shall evaluate bids based on the Total Project Cost (development + 5-year hosting + 5-year AMC).

# Cost Component Amount (Rs.) excl. GST GST Amount (Rs.) Amount (Rs.) incl. GST

A One-Time Development & Implementation Cost (Part 1)

B 5-Year Cloud Hosting & Infrastructure Cost (Part 2)

C 5-Year Annual Maintenance Contract Cost (Part 3)

TOTAL TOTAL BID VALUE (A + B + C)

★ TOTAL BID VALUE (incl. GST) in FIGURES: Rs. ________________

★ TOTAL BID VALUE (incl. GST) in WORDS: Rupees ______________________________________________

PART 5: UNIT RATES FOR ADDITIONAL / CHANGE REQUEST WORK

For any additional development work, enhancements, or change requests beyond the defined scope, NIOS may invoke these rates. These rates shall remain valid throughout the contract period.

Note: Unit rates are used solely for additional/change request work and will NOT be used for L-1 evaluation.

# Item Unit Unit Rate (Rs.) excl. GST Applicable GST Rate (%)

1 Functional Module Development (standard) Per Module

2 AI/ML Feature Development (new algorithm / model) Per Feature

3 UI/UX Design (new page / screen) Per Screen

4 API Integration (third-party system) Per Integration

5 Additional Training Session (full day, on-site) Per Day

6 Report / Dashboard Customization Per Report

7 Mobile App Feature Addition Per Feature

8 Additional Cloud Storage (per TB per month) Per TB/Month

9 Additional User Licenses (if applicable) Per User/Year

10 On-site Manpower (Tech Consultant, business hours) Per Person-Day

Note: Unit rates quoted above shall be used solely for additional / change request work and will not be used for evaluation of the main bid value

PART 6: MILESTONE-LINKED PAYMENT SCHEDULE CONFIRMATION

Confirm acceptance of the phased payment schedule as defined in Clause 7.2 of the Tender Document. Payment will be released upon milestone completion verified and formally approved by NIOS.

# Payment Phase Condition for Release % of Dev. Cost Amount (Rs.) Excl. GST

1 Phase 1 Milestone Ref. Point 3 of SoW — Core Functional Modules completed (with formal approval) 20% [To be auto-filled from Part 1 total]

2 Phase 2 Milestone Ref. Point 4 of SoW — AI-Powered Capabilities completed (with formal approval) 20% [To be auto-filled from Part 1 total]

3 Phase 3 Milestone Ref. Points 5 & 6 of SoW — Teacher Empowerment, Admin & Institutional Features completed 20% [To be auto-filled from Part 1 total]

4 Go-Live Platform deployed, tested, and fully operational in live environment 30% [To be auto-filled from Part 1 total]

5 Final Acceptance After completion of all work per SoW (with formal approval) 10% [To be auto-filled from Part 1 total]

TOTAL DEVELOPMENT COST (= Part 1 Total)

I / We confirm acceptance of the above milestone-based payment schedule. ☐ Yes — I accept all payment terms as stated.

DECLARATION BY BIDDER

We, [Company Name], having carefully read and understood the Tender Document No. NIOS/ACAD/LMS/RFP/2025/001/02/2026 and all its annexures, hereby submit our Financial Bid and declare as follows:

1. All prices quoted are valid and firm for 180 days from the date of opening of the Financial Bid and shall not be subject to any variation, escalation, or price revision.

2. Prices are exclusive of GST unless otherwise stated. GST at applicable rates is separately indicated. All other statutory taxes are included.

3. No advance payment is sought. All payments shall be subject to satisfactory completion of respective milestones as per Clause 7.2.

4. NIOS reserves the right to deduct SLA-based penalties directly from AMC payments in case of breach of defined service levels.

5. No costs require NIOS to pay for data hosting/processing outside India. All cloud infrastructure costs are for MeitY-empaneled providers with Indian data centers.

6. The L-1 bidder is determined on Total Bid Value (Part 4 — incl. GST). We are prepared to negotiate within the quoted price.

7. This Financial Bid envelope has been submitted sealed, separately from the Technical Bid envelope.

Authorized Signatory Company Seal & Stamp

Signature: [Affix Company Seal Here]

Name: Company Name:

Designation: Place: