Hiring of Diesel driven Taxi / Maxi passing Close Body Jeep Model not more than three months old for 3 years & 12 Hrs.(4+1) Person for Lab Section under Rural Division, Ankleshwar

32) Head quarter of vehicle will be as per schedule-B and journey Kilometers will

be considered from Head quarter to Head quarter.

33) Contract will start from the date of order and contract will remain valid for

Thirty Six months.

34) The contractor shall make his own arrangements for the Boarding, lodging of

driver. Driver shall be preferably below the age of 40 years and never above

35) The contractor shall also make his own arrangement for refueling, repairs and

maintenance of his vehicle.

36) Before the vehicle are put on hire, the contractor shall produce the following

documents for the inspection and verification to vehicle in charge.

(A) Insurance certificate of Vehicle & Driver covering period up-to-date.

(B) Road permit (Taxi / Maxi permit) for public use in Taxi / Maxi quota.

(C) Income tax certificate and Copy of PAN CARD NO.

(D) P.F. Code Registration Certificate

(E) Any other documents relevant relating to hiring of vehicle.

(F) Vehicle Fitness Certificate covering period upto date.

(G) R.C. book is in the name of owner with tax paid up-to-date and

driving license in the name of owner of the vehicle.

Signature of the Contractor

(H) GST Registration No.

As vehicle service is now covered under RCM, no GST will be paid extra

on claim in bill subject to any amendments in tax provisions.

(I) PUC of Vehicle covering period up-to-date.

(J) Driver’s License copy & RTO Tax paid Receipt

(K) In case new vehicle is put up, then quotation from an authorized dealer

should be submitted.

37) The contractor must follow all the rules, regulations and enactments under

the labour laws relating to engagements of persons by him.

38) No interest shall be paid by the Company on Security Deposit as well as

delay on payment of bills.

39) Vehicle can be utilized for other O&M works also.

40) Tender fee paid for purchase of tender is non-refundable.

41) The Speedometers of the vehicle must be maintained with full accuracy and in

working order in all the times. Any defect noticed therein must be rectified at

the earliest in a period not exceeding two days.

All time, meter starts working, the Kms, of journeys for various places shall be

decided by the users.

42) S.D. shall be refunded only after satisfactory completion of the contract or on

its termination authority.

The S.D. shall be paid on production of “NO OBJECTION CERTIFICATE”

of the concerned officer in charge.

43) The rates quoted by the tenderers in the schedule of rates must include all

charges such as oil, Fuel, Taxes, Levies, maintenance repair & drive etc.

44) Toll tax shall be reimbursed after claim in bill with documentary proof. As per

the newly introduced Govt. Scheme “Fastag”, it is compulsory for the

contractor to take the registration thereof and start operating the same for

the Toll Tax payment. Further, it is to inform that failure to follow the above

instruction may result in deductions from the bill as per the norms of the

company. Toll tax will be reimbursed after claim in bill or will be paid

separately on production of documents proof & with extra Zerox copy after

recording by competent authority.

45) Company shall have right to hire vehicle from other agency at the risk and

cost of contractor in case of default.

46) Vehicle will have to be sent along with driver every day to The Executive

Engineer(O&M), Ankleshwar Rural Division as per requirement of Engineer-in-

charge otherwise penalty will be levied as per clause No.22.

Signature of the Contractor

47) Vehicle along with driver will be under the control of Hansot Sdn for

hours as decided by Engineer-in-charge.

48) You will have to bear all the expenses of driver for monthly salary and outside

journey with night halts any where in Gujarat state.

49) The Executive Engineer (O&M), Rural Dn, Ankleshwar reserves the right to

reject any or all the tenders without assigning any reasons thereof.

50) Conditional tender cannot be accepted.

51) The vehicle will run at site even on Kacha-pakka Road.

52) The vehicles provided on hire by the contractor shall remain at the decision of

the Engineer-in-charge & shall not apply for any purpose other than the

bonafide purpose of the Company.

53) The vehicle in charge is wholly responsible and answerable for mis-use of

vehicle, found by the undersigned.

54) The vehicle once inspected and approved by the Engineer for hire shall not be

changed or substituted by the contractor except on orders from the Engineer

or on becoming defective/off road due to accident, break down etc.

In such an event the contractor shall give immediate intimation to the

Engineer-in-charge where a change of vehicle is likely to last for more than

one week prior approval of the Engineer shall have to the taken.

Even during such period alternate arrangement shall have to be made by the

contractor & the documents of such alternate vehicle are to be submitted at

the time of approval of Engineer-in-charge.

55) If vehicle will not stay for 12 hours than Rs.150/- per hour will be

deducted from the bill.

56) For every Ten Paisa increase/decrease in price of fuel as per exist Basic rate

i.e. 90.59 Per Litre diesel Rate, on date of Opening of Tender; the per Km

payable price shall go up / down up by One Paise. This will be applicable to

the actual Km traveled during the month.

57) The period of the contract shall be for Three years. The period further one

year can be extendable on mutual agreed terms as per same rates, terms &

conditions subject to satisfactory work and good condition of vehicle.

However in case of poor services provided by the contractor, circle head shall

be empowered to terminate the contract.

Signature of the Contractor

58) The contractor shall immunize Company’s personnel against any claim arising

out of accidents or misbehavior of the drivers. The vehicle shall be kept

properly insured all the time to cover the third party risk and simultaneously

immunized company on account of likely claims from public, police dept. etc.

59) If you fail to execute the order successfully, the order will be got completed

through other agency and if required to pay higher rates in that case

difference of rates will be recovered from you.

60) Formula for considering price variation – No price variation will be payable on

cost of Oil /Tyres, tubes etc. Only charges in price of petrol/diesel will be

adjustable. You must quote prices on the basis of prevailing 15 days before

the due date of tender.

61) The contractor shall submit along with his bill (month wise) a statement

regarding deductions against employees provident fund & family pension

scheme in respect of each concerned against employee. Provident fund &

family pension scheme at the rate of 8.33% (or at the rate made applicable

by the Government from time to time) of the wages. The contractor’s

contribution & his workers contribution towards provident fund, family

pension scheme shall be deposited by the contractor with Regional provident

fund commissioner, Ahmadabad.

(62) In the event that the hired vehicle exceeds the stipulated limit of

kilometers during the contractual period of engagement, the contractor shall

be entitled to claim additional charges at the rate of Rs. 9 (Rupees Nine

only) per kilometer, exclusive of GST and other applicable taxes. The

calculation of such excess kilometers shall be based on the odometer readings

duly certified by the concerned DGVCL officer-in-charge. No claim shall be

entertained unless supported by verifiable records, and the payment shall be

made strictly in accordance with the approved schedule of rates.

(63) Where circumstances necessitate the night stay of a vehicle engaged under

the 12-hour duty clause, the contractor shall be entitled to claim Rs.

(Rupees Two Hundred only) per night halt, exclusive of GST and other

applicable taxes. The night halt shall be deemed applicable only when the

vehicle remains stationed overnight at a location other than the contractor’s

base station, and such requirement is certified by the Deputy Engineer in-

Signature of the Executive Engineer (O&M)

Contractors with full address DGVCL, Rural Dn, Ankleshwar