Work For Preparation, Publication of Draft Development Plan for Kheda Area Development Authority and Submission to State Government of Gujarat

Tender Downloading website name:-

https://www.tender.nprocure.com

Invitation to Bid &

Instructions to Bidders conditions of

Milestone Dates

Last Date of Downloading of Tender Up 22/05/2026 to 17/06/2026 upto18:00 hrs

Up To Date: 23/06/2026 At the Office of

Submission Of EMD, Tender Fee Chief Officer Kheda Nagar Palika by

&Supporting Document About RPAD/Speed Post in Sealed Cover. Duly

Eligibility (Hard Copy) Super Scribed with Name of Work & Tender

On Date:24/06/2026 at 11:00hrs,

Opening of Price (Financial) Bid

At: Kheda Municipality, Kheda

Time Limit 12(Month)

Validity 120 Days from The Date of Opening

Earnest Money (EMD) Rs. 50000.00 (in Form FDR)

Tender Fee Rs. 5000.00 (Non-Refundable)

CHIEF OFFICER I/C

KHEDA MUNICIPALITY

Contractor Name:

Table of Contents

1. Introduction

1.1 Introduction of Kheda

1.2. Project Background

1.3 Objective of this RFP

2. Process of Bidding and Selection of Consultant

3. Schedule and Important Dates

4. Minimum Eligibility Criteria

Table 4.1: Experts/Personnel’s required for the Project Team

5. Preparation of Proposals

5.1 Envelope-1: Proposal Fees

5.2 Envelope-2: Technical Proposals

5.3 Envelope-3: Financial Proposals

6. Submission of Proposals

Table 6.1- Bids must be accompanied with the following documents

7. Proposals Opening Process

7.1 Evaluation of Proposal

Table 7.1- Marking Scheme for Evaluation of Technical Proposal

8. Negotiations

9. Award of Contract

10. Tender Fee and Earnest Money Deposit (EMD)

11. Proposal Validity Period

12. Further Information

13. Single Proposal

14. Cost of Proposal

15. Late Proposals

16. Terms and Reference (TOR)

16.1 Scope of Works Revised Development Plan

17. Deliverables

17.1 Revised Development Plan

18. Payment Schedule

18.1 Revised Development Plan

 FORM 1: Covering Letter for Proposal Submission

 FORM 2: Power of Attorney of Bidder Appointing Designated Representative

 FORM 3: Self Declaration of Anti Blacklisting

 FORM 4: Financial Statement

 FORM 5: Curriculum Vitae (CV) for Project Team

 FORM 6: Project Description Sheet

 FORM 7: Activity Schedule

 FORM 8: Staffing Schedule

 FORM 9: Financial Proposal

1. Introduction

1.1 Introduction of Kheda

Regional Importance:-

Kheda Municipality is a very important and historic center in Kheda District of Gujarat, India.

Situated about 35 Km South of Gujarat’s Economic capital Ahmedabad. Its proximity to the

National Highway number 8 and NH 64 has seen rapid development in the region with modest

industrial growth.

Historical Importance:-

Kheda, historically known as Khetaka and later Kaira during British rule, has deep roots in

ancient Indian civilization. Its name derives from the Sanskrit word Kshetra, meaning "land" or

"field," and it has been referenced in classical texts like Pāṇini’s Ganapatha, Padmapurana, and

Jain scriptures. From the 7th century onward, copper-plate inscriptions of the Maitraka dynasty

identified Khetaka as an administrative division with around 750 villages, often noted as a

Brahmin settlement and later under Rashtrakuta control. Through the centuries, Kheda came

under the rule of the Chaulukya and Vaghela dynasties, followed by the Gujarat Sultanate. In the

18th century, the Pashtun-descended Babi dynasty took control, building a fort before the

Marathas seized it in 1763. The British acquired the district in 1803, integrating it into the

Bombay Presidency. Kheda played a pivotal role in India’s independence movement when

Mahatma Gandhi launched the 1918 Satyagraha against British taxation during a famine. The

region also witnessed the Koli Rebellion in the early 1800s, resisting East India Company rule.

Over time, Kheda evolved into a culturally rich area with diverse communities including

Brahmins, Jats, Rajputs, and Vohra Gujjars, and remains known for its tobacco farming and

annual Meldi Mata fair that draws thousands of visitors

The revenue area of Kheda Town is 2160 hectares. The municipality administration controls this

entire area. this revenue area covers not only Kheda town and its Gamtal, but also covers

Vitthalpura Gamtal covering area of 83.67 Hectares as well as area of Kheda Camp situated about

2.8 Km from Kheda town with area of 100 Hectares. City survey has been done in Kheda and

looking at the current rate of development, it becomes prudent to control, regulate and administer

this development to ensure holistic, inclusive and sustainable development of the region.

1.2. Project Background

The ADA Kheda Nagarpalika Area was designated as Area development Government of Gujarat

with Notification no: GH-P-20-UDA-1177-646(2) Q. The first development plan of Kheda was

prepared by Kheda Nagar Panchayat as per the provisions of the Town Planning Act, 1954 and

submitted to the Government. The Government approved it vide Resolution No.

DVP/1666/1239/P dated 4.10.1966 and it came into effect from 1.12.1966. Thereafter, the first

revised development plan of Kheda Nagar was prepared under Section-17 of the Mumbai Town

Planning Act, 1954 and submitted to the Government for re-approval. Which was approved by

the Government vide Notification No. GH/P/87 of 79/KVP/1676/1947 (79) dated 5.5.79. On

completion of ten years of implementation of the said development plan, proposals for a new

development plan were prepared and submitted to the Government, the said, beneficial revised

development plan has been approved by the Government's Urban Development and Urban

Housing Department vide Notification No. GH/V/220 of 1990/DVP/1889/3264 (90) -L dated

20.11.1990. And it has come into effect from 26.12.1990. Since then, third Revised Development

Plan has been implemented from 07-05-2013 vide notification GH/V/77 of 2013/DVP-1809-

4223-L and has been in effect since then.

As per the provisions of Section 21 of the Gujarat Town Planning and Urban Development

Act 1976, the said department of the Government direct the Kheda Area Development Authority

to prepare, publish and submit the State Government a Revised Draft development plan for the

Development Area. Following the said order, the General body's meeting of the Municipality

held on 7/08/2025 has resolved to take action as per the directions of said order by resolution no

6. The Development plan or any other planning related exercise is carried out earlier is to be

reviewed and revised. Hence it is proposed to invite participation from skilled consultants for

availing the consultancy services on preparation of Development Plan.

1.3 Objective of this RFP

Kheda Area Development Authority referred to as ‘the ADA, Kheda’ hereinafter, in this RFP,

invites professional consultancy services for ‘Preparation of Revised Development Plan for

the ADA Kheda area as per the provisions of GTP&UD Act, 1976 and in accordance with

applicable relevant prevailing act. This is a request for Technical and Financial Proposal from

Urban Planning firms and professionals. Objective of this RFP is to select consultants for

preparation of revised Development Plan for the ADA, Kheda-as per the provisions of GTP&UD

Act, 1976 and in accordance with applicable relevant prevailing act.

The information provided in this Request for Proposal (RFP) document or subsequently

provided to the bidders, whether verbally or in documentary or any other mode as appropriate,

by or on behalf of ADA Kheda or any of its employees provides the terms and conditions set

out for the selection of professional service firm/consultant to prepare Development Plan. This

RFP is neither an invitation nor an agreement by ADA Kheda to the prospective Bidders or

any other firm or person. The purpose of this RFP is to provide interested parties with

information and assist them in formulation of their proposals pursuant to this RFP document. This

RFP includes statements which reflect various assumptions and assessments arrived by ADA Kheda in

relation to the consultancy work referred in this RFP. Such assumptions, assessments and statements

do not imply to contain all the information that each Bidder may require. This RFP document may not

be suitable for all persons, and it is not possible for ADA Kheda, its employees or advisors to consider

the objectives, financial situation, technical expertise and particular needs of each party who reads or

uses this RFP document. Although this RFP document is prepared in good faith with due care and

caution, the assumptions, assessments, statements and information contained in the RFP document

may not be complete, accurate, adequate or correct. ADA Kheda does not accept any liability or

responsibility for any errors, omissions or misstatements, negligence or otherwise. Each Bidder should,

therefore, conduct its own investigations and analysis and should check the accuracy, adequacy,

correctness, reliability and completeness of the assumptions, assessments, statements and information

contained in this RFP and obtain independent advice from appropriate sources. The information

provided in this RFP document is not intended to be a comprehensive account of statutory requirements

and should not be regarded as a complete or authoritative statement of law. ADA Kheda accepts no

responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein.

ADA Kheda, its employees and advisors make no representation or warranty and shall have no

liability to any firm or person, including any consultant or Bidder under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages,

cost or expense which may arise from or be incurred or suffered on account of anything contained in

this RFP document or otherwise, including the accuracy, adequacy, correctness, completeness or

reliability of the RFP and any assessment, assumption, statement or information contained therein or

deemed to form part of this RFP document or arising in any way in participation of Bidder(s) and

selection procedure. ADA Kheda also accepts no liability of any nature whether resulting from

negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements

contained in this RFP document. ADA Kheda may in its absolute discretion, but without being under

any obligation to do so, update, amend or supplement the information, assessment or assumptions

contained in this RFP document. ADA Kheda reserves the right to withhold, nullify, amend or cancel

any proceeding or process at any stage at its sole discretion. The issue of this RFP document does not

imply that ADA Kheda is bound to select a Bidder or appoint one for the consultancy. ADA Kheda

reserves the right to reject any or all the proposals without assigning any reason whatsoever.

2. Process of Bidding and Selection of Consultant

i. A combined Quality cum Cost Based Selection (QCBS) process shall be adopted for the

selection of the Consultant.

ii. Those Consultant who submits the Proposal, shall be called Bidders. The Bidders are required

to prepare and submit their proposal in accordance with the terms set forth in this RFP.

iii. The Proposal shall be submitted in soft copy form on the n-procure web link

(https://www.nprocure.com) by 6:00 PM on the Proposal Due Date, and in physical form only to

Chief Officer, Kheda Area Development Authority by 6:00 PM on the Physical Submission Due

Date, through Registered Post and Speed Post.

iv. The Bidders are required to submit their Proposal comprising Proposal Fees, Technical Proposal

and Financial Proposal. The Proposal would form the basis of evaluation and selection of the

v. Proposals not containing Proposal Fees, i.e. Tender Fee and Earnest Money Deposit (EMD),

shall be rejected summarily.

vi. First stage in the selection process shall be evaluation of the Technical Proposal submitted by

the Bidders. The purpose of evaluating Technical Proposal is to ensure the technical expertise of

the Bidder to render required consultancy services.

vii. The final selection of the firm will be based on Total Final Score (TFS) derived by combining

Technical Score (TS) and Financial Score (FS) with 80% and 20% ratio respectively. However,

the Authority reserves the right to reject any proposal, irrespective of its Total Final Score, and

award the work to consultant who may best suit to the Authority by all means. Authority’s

decision in this regard shall be considered final and binding to all.

viii. The Authority also reserves the right to reject any proposal, irrespective of its Total Final Score,

quoting consultancy fees so low that, in the opinion of the Authority, such Bidder may not be

able to perform the required services to the satisfaction of the Authority within the financial fees

quoted therein. Authority’s decision in this regard shall be considered final and binding to all.

ix. The Bidders are advised to visit the site and examine the parameter and scope of work in detail,

and to carry out, at their cost, such studies, investigation & analysis as may be required for

preparing and submitting their respective Proposals for the Project.

x. The Bidder selected by the Authority following the evaluation procedure shall be called

Technical Consultant. After selection and subsequent negotiations, if any, a letter of award

would be sent to the Technical Consultant, after which an Agreement shall be signed between

the Authority and the Consultant.

The statements and explanations contained in this RFP are intended to provide a broad understanding to the

Bidders about the subject matter of this RFP and should not be construed or interpreted as limiting in any way

or manner the scope of services and obligations of the Technical Consultant set forth in the Agreement or the

Authority’s rights to amend, alter, change, supplement or clarify the scope of work, to be awarded pursuant

to this RFP or the terms thereof or herein contained. Consequently, any omissions, conflicts or

contradictions in the Bidding Documents including this RFP are to be noted, interpreted and applied

appropriately to give effect to this intent, and no claims on that account shall be entertained by the Authority.

3. Schedule and Important Dates

The ADA, Kheda shall endeavor to adhere to the following schedule. However, the ADA, Kheda

may, in its sole discretion, extend the dates by issuing an Addendum.

Table 3‐1: Important Dates and Timeline for Bidding Process

Sr. Event/ Activity Description Date

1 Tender Release and Tender Document 22/05/2026

Download commences

2 Proposal Due Date (Last date for submission 17/06/2026 up to 18:00 hrs

of Proposal in softcopy form on n-procure

web link- https://nprocure.com)

3 Physical Submission Due Date (Last date for

submission of Proposal 23/06/2026 up to 18:00 hrs

in physical form)

4 Opening of Proposals (Initiate evaluation of 24/06/2026 on 11:00 hrs at

Technical Proposals) Kheda municipality

5 Declaring the Technical Score of shortlisted To be announced later

6 Opening and Evaluation of Financial To be announced later

4. Minimum Eligibility Criteria

The Bidder shall have to meet with the following minimum eligibility criteria to be considered

eligible for this assignment. The applicant firm shall have prepared and completed up to the stage of

final submission to the Government at least TWO Development Plan/ Master Plan of relevant scale as

per the statutory provisions under the GTP&UD Act 1976 and in accordance with applicable

relevant prevailing act anywhere in Gujarat.

The proposed Team Leader of the applicant firm shall have, as Team Leader or member of

Key/Core Team, completed up to the stage of final submission to the Government at least TWO

Development Plan/Master Plan of relevant scale as per the statutory provisions under the GTPUD

Act 1976 and in accordance with applicable relevant prevailing act anywhere in Gujarat.

(Copy of documentary proof / relevant documents exhibiting that the above-said eligibility

criteria are met by the Bidder shall be submitted.)

1. The Firm Should have a completion certificate of minimum TWO development plan project.

2. The firm/Consortiums should have required project team as per Table 4.1.

3. The firm should have well equipped establishment with all related infrastructure such as Total Station,

computers, GIS and CAD facilities with supporting staff.

4. The applicant firm can be a Company, Partnership firm, Limited Liability Partnership (LLP) or a

Proprietorship registered under the relevant acts, OR G o v e r n m e n t / Semi Government agency

(Copy of proof/relevant documents exhibiting the incorporation of the firm shall be submitted).

5. The bidding entity shall have been established for at least 5 years and have a registered practice with

Govt. of Gujarat or Govt. of India.

6. The bidding entity shall have an Average Annual Turnover of at least INR 25.00 lakhs

(rupees Twenty Five lakhs) during the preceding three (3) financial years of last three

financial years. Related consultancy services are such as Preparation of Developement

Plans, Master Planning,Town Planning Schemes, Projects/assignments related to Urban

Planning,Physical Planning, Environmental & Infrastructure Planing, Mapping

services;other such relevant planning consultancy services. Certificates from a statutory

Auditor or Chartered Accountant stating the total turnover/revenues during each of the

preceding three financial years shall be submitted.

7. The proposed Team Leader of the applicant firm shall have, as Team Leader or Key Expert

or member of Key/Core Team, should have handled or Currently team leader of

ongoingdevelopment plan project at least Two development plan/ master plan of town

scale as per the statutory provisions (under the GTPUD Act 1976).

8. Availability of the Project Team constituting experts/ personnel as mentioned Here in after

9. Any entity which has been barred by the Central Government, any State Government, a

statutory authority or a public sector undertaking from participating in any project and the

bar subsists as on the Proposal Due Date, would not be eligible to submit a Proposal either

by itself or through its Associate firm. (Anti-Blacklisting Declaration as per Annexure-3

shall be submitted).

10. Bidders sending their proposals as Consortium/ Joint Venture are non-eligible.

11. Bidders engaging in fraudulent or mis-representation practices shall be disqualified at

any stage, including after award of work and shall also result in forfeiture of their EMD.

Note: All the above information should be supported by relevant documents/certificates.

Project Team Required

i) The project team shall constitute experts/personnel’s as mentioned in the table below.

Table 4.1: Experts/Personnel’s required for the Project Team

Sr. Position MinimumQualificationRequired ExperienceRequired

1 Team Leader- Urban Post Graduate in Urban and Minimum 15 years of experience

Planning Expert Regional Planning/UrbanPlanning in Urban Planning with focus on

/Town and CountryPlanning/ Town Development Plans/ Master Plans

2 Senior Urban Planner Post Graduate in Urban and Minimum 10 years of experience

Regional Planning/Urban Planning in Urban Planning with focus on

/Town and Country Planning/ Development Plans/ Master Plans

3 Environmental Planning Post Graduate in Environmental Minimum 8 years of relevant

Expert Planning/ Engineering --- OR --- experience

Post Graduate in Planning with

graduation in Environmental

Engineering/Science

4 Infrastructure Planning Post Graduate in Infrastructure or Minimum 8 years of relevant

Expert OR Transportation Planning/ experience

Transportation Planning Engineering--- OR ---

Expert Post Graduate in Planning with

graduation in Civil/Infrastructure/

Transportation Engineering

5 Social/ Community Degree in Social science/ Minimum 5 years of relevant

Planning Expert Humanities Experience

6 GIS/Mapping Expert Qualified professional with degree/ Minimum 8 years of relevant

certificate in GIS/RemoteSensing experience

Or relevant subject

7 A. Support Team Graduate in Planning/ Minimum 3 years of professional

comprising of 5 Architecture/Engineering(Atleast experience in Urban Planning and

personnel’s 2 out of 5 persons shall be related assignments

Graduate in Planning)

ii) The Team Leader and at least two other experts of the Core Team from the above table shall be

employees/ full time staff of the applicant firm on its rolls, and shall not be external consultants. (A

certificate for each such expert stating that they are working full time with the bidding firm signed by

both the bidding firm and the concerned team member shall be submitted, along with relevant

documentary proofs)

Note: The experts, being referred here in above, shall be associated in the above-said manner

with the applicant firm since earlier than issuance of this RFP. In case, the Bidder has

appointed/ employed such experts after issuance of this RFP, such personnel shall not be

eligible for evaluation.

iii) Other three expert members of the Core Team can be staff of the applicant firm / independent

consultant or employees of other firm. (A certificate for each such expert clarifying their current

position and association with the bidding firm signed by both the bidding firm and the concerned

Team member shall be submitted. In case the expert is an employee of other firm, submit a certificate from

his her current employers stating that he she is permitted to work on this assignment as expert)

iv) No alternative proposal for any member of the Project Team shall be made by the Bidder, and only

one person shall be proposed for each position.

v) CVs for each member of Project Team (Core Team and Support Team) along with the documentary

proof of their respective educational qualifications shall be submitted as part of the Proposal. CVs

required to be signed by individual as well as team leader on all pages, else leads to disqualify the

vi) The applicant firm, if it considers necessary, may propose suitable experts in their respective areas of

expertise in addition to the positions of Core Team as required herein. If the applicant firm propose

such additional experts, their CVs shall also be submitted. However, the number of such additional

experts shall not exceed 3 members. The applicant firm may also employ more staff/personnel as

Support Team, details and CVs of which are not required to be submitted along with the Proposal.

vii) It is essential that the core team / expert members are fully associated with the project in all the

stages. The applicant firms are advised to ensure availability and complete involvement of proposed

core team. The CV of each member of Project Team shall clearly mention all the on-going work

he/she is involved with their role and approximate man-months committed to clients for such on-

going work for coming six months. It will be mandatory for the Team Leader to be present in the

review meetings at all stages throughout the project period. At all stages it will be mandatory for the

experts to personally present the survey analysis and their recommendations for development plan

preparation to the Authority.

viii) The Authority reserves the right to relax the above-said requirements of Project Team marginally

considering the overall credential and expertise of the Project Team proposed by the bidder.

5. Preparation of Proposals

i) The Proposal as well as all related correspondence by the Bidder shall be written in English.

ii) The Bidder shall provide all the information sought under this RFP. The Authority shall

evaluate only those Proposals that are received in the required formats and complete in all

iii) In preparing their Proposal, Bidders are expected to examine in detail the documents

comprising the RFP. Material deficiencies in providing the information as requested may

result in rejection of a Proposal.

iv) The Proposal shall be typed or written in indelible ink and signed by the authorized

signatory of the Bidder who shall also initial each page of Proposal, in blue ink. For this

purpose, the authorized signatory shall mean either –

a) The proprietor, in case of a proprietary firm, or

b) a partner, in case of a partnership firm and/or a limited liability/partner- ship, or

c) a duly authorized person holding the Power of Attorney as per the format prescribed in

v) The alterations, omissions, additions or any other amendments made to the Proposal (printed

hard copy) by the Bidder, if any, shall be initiated by the person signing the Proposal.

vi) The Bidder may, if required, format the specified Forms only to make due provision of

space required to incorporate the requested information. However, the overall structure and

sequence of the Forms shall not be altered.

vii) The Bidder shall, along with the Proposal, also submit a copy of this RFP document duly

signed by the authorised signatory of the Bidder who shall also initial each page in blue ink.

viii) The Bidder shall submit the Proposal online in the specified formats and shall place the

documents in THREE(3) separate envelopes, Proposal Fees (Envelope-1), Technical

Proposal (Envelope-2) and Financial Proposal (Envelope-3)(Which is submitted in online),

as specified hereunder. These envelopes shall be sealed and marked as mentioned below.

5.1 Envelope-1: Proposal Fees

i) The envelope shall contain

 Cover Letter from the Bidder in the format as prescribed in Form: 1 (Annexure-1)

 Tender Fee of INR 5,000 (Indian Rupees Five Thousand Only) in form Fixed

Deposite for a validity of 1 year from a Nationalized Bank in favour of “Chief

Officer, Kheda Nagarpalika”, and payable at Kheda.

 Earnest Money Deposit (EMD) of INR 50,000 (Indian Rupees Fifty Thousand Only)

in form Fixed Deposite for a validity of 1 year from a Nationalized Bank in “Chief

Officer, Kheda Nagarpalika, Payable at Kheda.

 Copy of this RFP document, duly signed by the authorized signatory of the Bidder

who shall also initial every page in blue ink.

ii) The envelope shall be titled “ENVELOPE 1: PROPOSAL FEES”. The envelope

shall also bear RFP Title and name, address, and contact number of the Bidder/

authorized person of the Bidder.

5.2 Envelope-2: Technical Proposals

 The envelope shall contain following information/ documents in the sequence in

separate envelopes as mentioned herein below.

Submittal 1: Firm’s Background

1. Introduction of the Firm-A brief overview of the firm and its background, organizational

structure of the firm, sectors and services being rendered, range of projects/works, list of

recent/ongoing relevant projects, landmark projects, recognitions/certifications,

awards/commendations, contact details, etc.

2. Firm must have prepared and completed Two Development plan in either classA or class-B

Nagarpalika/DesignatedAuthority/ constituted Authority in Gujarat with stipulated

government procedures.

3. Firm Registration/ Incorporation Documents-Documents exhibiting the Bidding Entity’s

incorporation/establishment date and/or the experience (in years) Providing the related

4. Power of Attorney as per Form: 2(Annexure-2), however such Power of Attorney would not

be required if the Proposal is signed by the proprietor in case of a proprietary firm or a

partner in case of a partnership firm or limited liability partnership.

5. Anti-Black Listing Declaration as per Form:3(Annexure-3).

6. The technical proposal must provide the following information, using but not limited to the

formats from Form 1 to Form

Form 1: Covering Letter for Proposal Submission

Form 2: Power of Attorney of Bidder Appointing Designated Representative

Form 3: Self Declaration Of Anti Blacklisting

Form 4: Financial Statement

Form 5: Curriculum Vitae (CV) For Project Team

Form 6: Project Description Sheet

Form 7: Activity Schedule

Form 8: Staffing Schedule

7. The technical proposal must not include any financial information.

Submittal 2: Financial Statements

1. The turnover for the three financial years of Company/Firm, i.e. 2022-2023, 2023-2024

and 2024-2025 signed and stamped by Statutory Auditor/ Chartered Accountant as per

Form: 4 (Annexure-4)

2. Minimum Turnover of the firm must have 25.00 lakhs and above during the last three

finnancial year.

3. Copies of Income Tax Returns, Balance sheet for the last three(3) financial years i.e.

Submittal 3: Project Team

CVs of the project team in the prescribed format as per Form: 5 (Annexure-5), recently

signed and dated in blue ink by respective Personnel and countersigned by the Bidder or

authorized signatory of the Bidder. (Each CV shall be attached with copies of

certificates of educational qualification and the certificates/statements regarding the

expert’s association with the firms required to be eligible as per this RFP)

Submittal 4: Project Description Sheets

Project Description Sheet in the prescribed format as per Form: 6 (Annexure-6) along with

copies of work orders, completion/interim certificates along with the respective project.

 The number of projects presented as per Form: 6 (Annexure-6) shall not exceed 10. The

marks to be assigned based on Project Description Sheets shall consider Six (6) projects

only. In case, the Bidder intends to present their experience of other projects, it shall be

presented as part of the Introduction of Firm (Submittal 1).

 Bidders are required to present their recent experience, i.e. Minimum 4 No.of relevant

projects such as Development Plans as per GTPUD Act 1976, Development Plans/

Master Plans of city scale as per statutory provisions of other States, urban planning

assignments, surveying, updating cadastral maps and other relevant project.

 Those projects that are complying to the eligibility criteria, i.e. development plan/ master

plan of city/town scale as per the statutory provisions (under the GTPUD Act 1976),

shall be presented first in sequence.

 The Project Description Sheets for each project shall not exceed Three (3) pages (printed

sides) of A4 size.

 The Project Description Sheets shall clearly mention-(i) if the respective project is meant

to meet the eligibility criteria, (ii) whether the project is completed or ongoing, (iii)

whether the respective project has been carried out by the applicant Firm or the proposed

 Project Description Sheets shall not contain more than 2 such projects that have been

carried out by the Proposed Team Leader and not by the applicant Firm.

 The Project Description Sheet of each project shall be accompanied by the copies of

work order/ Letter of Award, completion/interim certificate issued by the respective

Submittal5: Approach & Methodology, work plan

 Comments and Suggestions on Terms of Reference (TOR)

 Approach and Methodology

 Activity Schedule (as per the format prescribed in Form: 7) (Annexure-7)

 Staffing Schedule (as per the format prescribed in Form: 8) (Annexure-8)

Note: The document on Approach, Methodology and Work Plan (Submittal 4) shall not exceed FORTY (40)

pages (printed sides) of A4 size. However, if required, the work plan and Staffing schedule may be printed on

A3 size paper and folded to A4 size.

 The envelope shall be titled “ENVELOPE-2: TECHNICAL PROPOSAL”. The envelope shall

also bear RFP Title and name, address, and contact number of the Proposer/ authorized

person of the Proposer.

 The Technical Proposal must not include any financial information relating to the

Financial Proposal.

5.3 Envelope-3: Financial Proposals

i) The envelope shall contain following documents/ information:

 Financial quote of fees per hectare for the proposed consultancy assignment as per

format prescribed in Form: 9 (Annexure-9)(Which is submitted online only).

ii) The envelope shall be titled “ENVELOPE 3: FINANCIAL PROPOSAL”. The envelope

shall also bear RFP Title and name, address, and contact number of the Proposer/ authorized

person of the Proposer.

iii) The Bidders, while preparing their financial proposal, shall take note that-

 The fee quoted in Financial Proposal shall only be considered for the evaluation of the

proposal. The fees shall include cost of surveys, personnel, profit, overheads, travel, and

other such expenses, but will not include prevailing Tax on the fees.

 All payment of fees shall be paid in Indian Rupees after the statutory deductions. All

statutory taxes and other payments in connection with fees received or any services

provided under this consultancy assignment except the Govt. Tax shall be borne by the

Consultant. However, where necessary, appropriate deduction at source will be made by

the Authority and necessary certificates will be issued to the Consultant.

6. Submission of Proposals

i) The Proposal shall be submitted in soft copy form on the n-procure web link

(https://www.nprocure.com) by 6:00 PM on the Proposal Due Date, and in physical form

only to Chief Officer, Kheda Nagarpalika by 6:00 PM on the Physical Submission Due Date,

through Registered Post(RPAd)/ Speed Post only.

ii) The hard copy of Proposal shall be submitted as prescribed under.

a) The Bidder shall submit the Cover Letter, Tender Fee and EMD, and duly signed copy

of this RFP document in Envelope‐ 1, which shall be sealed and marked “ENVELOPE

1: PROPOSAL FEES”, followed by RFP Title.

b) The Bidder shall submit ONE (1) copy of the Technical Proposal, and a CD placed in

Envelope‐2, which shall be sealed and marked “ENVELOPE 2: TECHNICAL

PROPOSAL”, followed by RFP Title.

c) The Envelope‐1, Envelope‐2 & Envelope-3 shall be placed into a Main Outer Envelope

and sealed. This outer envelope shall be marked “PROPOSAL”, followed by RFP Title.

d) The Main Outer Envelope and all the three envelopes to be placed inside it shall also be

marked with the name, address and contact details of the Bidder or the authorized

signatory of the Bidder.

iii) The Proposal shall be submitted in physical form to the Chief Officer, Kheda Nagarpalika by

6:00 PM on the Physical Submission Due Date, through Registered Post and Speed Post.

iv) The Authority shall not be responsible for misplacement, losing or premature opening if the

outer envelope is not sealed and/or marked as stipulated. This circumstance may be case for

rejection of Proposal. Moreover, if the Financial Proposal is submitted in hard copy (other

than the online mode) in any envelope, the Proposal shall be declared non‐ responsive and

hence rejected. Financial Proposal must be submitted online only.

v) Any proposal received by the Authority after the deadline for submission shall be not

accepted and returned unopened.

vi) The Authority shall open the Main Envelope and the Envelope‐1 (Proposal Fees), Envelope‐

2(Technical Proposal) &Envelope-3 (Financial Proposal) immediately after the Proposal Due

vii) Technical Submission Checklist

Table 6.1- Bids must be accompanied with the following documents.

Sr. Enclosures to the Technical bids Status Page

No. (Submitted / Number

Covering Letter For Proposal Submission

(As per Form-1)

Power of Attorney Of Bidder Appointing

Designated Representative (As per Form-2)

Self Declaration of Anti Blacklisting (As

Financial Statement(As per Form-4)

Curriculum Vitae (CV) For Project Team

(As per Form-5)

Project Description Sheet (As per Form-6)

Details of Activity Schedule, Staffing

Schedule (As per Form-7 & Form-8 )

7. Proposals Opening Process

a) On the day of Technical Proposal Opening, the Authority shall open the Main Outer

Envelope. The Envelope-1 (EMD) would be opened first.

b) On successful verification of Tender Fee / EMD, Envelope-2 (Technical Proposal) would be

opened. The Envelope-3 (Financial Proposal) shall remain sealed and securely stored.

c) Evaluation of the technical capacity of the Proposer shall be done next through evaluation of

Technical Proposal (as submitted), and subsequent Presentation of the shortlisted Proposer.

The Proposer would be awarded Technical Score as per the procedure mentioned in this

d) Financial Proposal (Form-9 which is submitted in online) shall be opened of only those

Bidders whose Technical Score is satisfactory to the Authority.

e) Final Composite Score (FCS) shall be assigned to the Bidders whose Financial Proposals

would be opened. Selection of successful Proposer shall be done based on the Final

Composite Score as per the evaluation process and conditions mentioned in this RFP.

f) Financial Proposal submitted in the online bid shall be opened of only those Bidders whose

Technical Score is satisfactory to the Authority.Financial Score shall be assigned to the

Bidders as per the procedure mentioned in this RFP. However, Financial Proposal quoting

consultancy fees so low that,in the opinion of the Authority,such Bidder may not be

assigned Financial Score and such proposal shall be rejected. Authority's decision in this

regards shall be cosidered final and binding to all.

g) Total Final Score (TFS) shall be assigned to the Bidders as per the procedure mentioned in

this RFP. selection of successful proposer shall be done based on the Total Final Score as

per the evaluation process and conditions mentioned in this RFP.

7.1 Evaluation of Proposal

The Proposals will be evaluated through a Quality cum Cost Based Selection (QCBS) based

approach. Only those proposals accompanying with Tender Fee and EMD shall be evaluated. The

evaluation of proposals shall be carried out in the manner as described below.

Stage1:Test of responsiveness

Prior to evaluation of the documents contained in the Technical Bid envelope, the Authority shall

determine whether each Bid is responsive to the requirements set out in this tender. A Bid shall be

considered responsive only if:

 It is received as per the formats prescribed in the Section3–Technical Proposal of the Request for

Proposal document.

 It is received by the Bid due date including any extensions thereof. It is signed, sealed, bound together

and marked as stipulated in this Request for Proposal document.

 It contains information in formats same as those specified in this Request for Proposal document.

 It contains the necessary documentary proof as specified in the Request for Proposal document. Itdoes

not contain any condition or qualifications, and it is not non-responsive in terms hereof. If fulfils the Pre-

qualification Criteria as given under point 3.8 above.

Stage2:Evaluation of Technical Proposal and Technical Score

The Evaluation Committee set by the Authority shall carry out evaluation of Technical Proposals.

The evaluation criteria are point/marks system based as specified in the Table below. The technical

competence of the Proposer shall be evaluated in three steps as under:

STEP1:EvaluationofTechnicalProposal-Outof80marks

The Technical Proposal as submitted by the Proposers shall be evaluated based on the

information/ documents submitted there with as per the following marking scheme out

of total marks of

Table 7.1- Marking Scheme for Evaluation of Technical Proposal

Sr. MarkingParameterandMarking Total Break-up Remarksandsupportingdocumentsto

No. Criteria Marks ofMarks Beprovided

A Bidder Firms Profile-6Marks(A1+A2+A3)

A1 Background/formal structure of 2 To be marked based on Submittal-1

the Firm Weightage:

 Incorporated Company:-100%

 Registered Partnership–50%

 Proprietorship–25%

A2 Age of the Firm 2 To be marked based on Submittal-1

 Older than 10 years–100% of Marks

 7to10years–50%Marks

 Less than 7 years–25%Marks

A3 Accountability of the Firm 2 To be marked based on Submittal-2

 Minimum 3 years returns–100%

 Less than 3 years returns–0%

B Project Team 25 Marks (Total of B1 to B7)

B2 Senior Planner

B3 Environmental Planning Expert

B4 Infrastructure or Transportation

Planning Expert

To be marked based on Submittal-3

B5 Social/Community Planning Expert

B6 GIS/Mapping Expert

B7 Support Team(of5persons)

C Relevant Work Experience* 25Marks(C1+C2+C3) To be marked based on Submittal-4

C1 Development Plan/Master Plans 15 Weightage Criteria: out of 15Marks

projects  7to10Projects– 100%

 5to7projects–70% Marks

 2to5projects–50%

 Below2Projects–0%

C2 Development Plan projects in 5 Projects only consider final submission

Gujarat &Sanction to government stage.

C3 Other relevant planning projects 5 Weightage is given to Industrial

Development, religious tourism based

DP/masterplan/TP Scheme projects.

D Approach&Methodology, Work 24Marks(D1+D2) To be marked based on Submittal-5

Plan and Staffing Plan

D1 Approach & Methodology

D2 WorkPlan & Staffing Schedule

TOTAL OF A+B+C+D 80Marks

*Note: International experience of bidders where it can be suitably shown that the

proposed key staff worked on those same projects shall be considered in C1 & C3

categories of table 7.1, if fulfils conditions of RFP.

Final Composite Score

i) Proposals will be ranked according to their Final Composite Score (FCS) marked out

of 100 marks, which shall be calculated by assigning a weightage of 0.8 to Technical

Score (TS) and a weightageof 0.2 to Financial Score (FS).

ii) The formula to calculate the Final Composite Score(FCS) is as under-

FCS=(TSx0.8)+(FSx0.2)

ii) The proposer who obtains highest Final Composite Score(FCS) shall be considered as

8. Negotiations

i. Prior to the expiration of period of validity of proposal ADA Kheda shall notify the

successful Bidder who has submitted the highest scoring proposal in writing through

registered letter, facsimile or email and invite them negotiate the contract.

ii. The invited consultant will as a pre-requisite for attending negotiations, confirm

availability of all nominated experts / key personnel and satisfy other pre-

negotiations requirements as may be specified by ADA Kheda. The aim is to reach

agreement on all points, and initial a draft contract by the conclusion of negotiations.

iii. Negotiations shall commence with discussions on the proposed methodology

(work plan), staffing and any suggestions, which may have been made to improve

the ToR. Agreement must then be reached on the final ToR, the staffing which

shall indicate staff months, logistics and reporting. These documents then can be

incorporated in the contract as “description of services”.Special attention shall be

paid to clearly defining the required inputs and facilities required from the

Authority to ensure satisfactory implementation of the assignment.

iv. It is the responsibility of the Consultant, before starting financial negotiations, to

contact the local tax authorities to determine the local tax amount to bepaid by the

Consultant under the Contract.The financial negotiations will include a

clarification (if any) of the Bidder’s tax the Bidder’s tax liability in the Authority’s

9. Award of Contract

i) The consultant securing the highest Final Composite Score will be invited for

negotiation by the Authority; were, upon successful negotiation, the work will be

awarded to the firm. In case the negotiations fail, the Authority reserves the right to

call the next firm in succession for negotiation.

ii) The Authority reserves the right to reject any proposal, irrespective of its Final

Composite Score, quoting consultancy fees so low that, in the opinion of the

Authority, such Bidder may not be able to perform the required services to the

satisfaction of the Authority within the financial fees quoted therein.

iii) The Authority reserves the right to reject any proposal, irrespective of its Final

Composite Score, and award the work to consultant who may best suit to the

Authority by all means.

iv) The Authority reserves the right to accept or reject any or all the proposals without

assigning any reason.

v) Authority’s decision in this regard shall be considered final and binding to all.

10. Tender Fee and Earnest Money Deposit (EMD)

i) Proposal submitted in response to this RFP shall be accompanied by-

a) Tender Fee of INR 5000 (Indian Rupees Five Thousand Only) in form of Fixed

Deposite, for a validity of 1 year from a Nationalized Bank in favor of “Chief

Officer" Kheda Nagarpalika, and payable at Kheda.

b) Earnest Money Deposit (EMD) of INR 50,000(Indian Rupees Fifty Thousand

rupees Only) in form of Fixed Deposite, for a validity of 1 year, from a

Nationalized Bank in favor of “Chief Officer, Kheda Nagarpalika”, and payable

ii) Submission of Tender Fee and/or EMD drawn from other than Nationalized Banks

could result in disqualification of the Proposer.

iii) Proposals not accompanied by requisite Tender Fee and/or EMD shall be

summarily rejected.

iv) The EMD shall stand forfeited in the following situations-

a) In case of fraudulent offer and/or conditional offer

b) In case of withdrawal/ revision/ modification/ transfer of terms of Proposal

during the Proposal Validity Period

c) If the Agreement is not executed by the selected Proposer within the time period

specified in the Letter of Award (LOA) or as specified otherwise in subsequent

written communications by the Authority.

11. Proposal Validity Period

The Proposal Validity Period shall be 120 days from the Proposal Due Date. The

validity of Proposal may be extended by mutual consent of the respective Bidders and

12. Further Information

The Authority retains the right to ask for any further information, document or

clarification that may be required from the Proposer for evaluation purposes.

13. Single Proposal

No Applicant firm or its associate firm shall submit more than one Proposal in

pursuant to this RFP. None of the Team Leader and other members of the Project

Team as proposed by the Applicant firm shall be part of the project team proposed by

any other Bidder.

14. Cost of Proposal

The Applicants shall be responsible for all of the costs associated with the preparation

of their Proposals and their participation in the Selection Process including

subsequent negotiation, visits to the Authority, project area etc. The Authority will not

be responsible or in any way liable for such costs, regardless of the conduct or

outcome of the Selection Process.

15. Late Proposals

Proposals received by the Authority after the specified time on Proposal Due Date

shall not be eligible for consideration and shall be out rightly rejected.

16. Terms of Reference (TOR)

Scope of Works Revised Development Plan

The Scope of Work for preparation of development plan are as follow:

 To prepare the Revised Draft Development Plan for the ADA Kheda area as per the

provisions of the GTP&UD Act 1976 and GTP&UD Rules 1979, in consultation

and as per the directions of the Authority

 To assist ADA Kheda through the procedure of submitting the Draft Development

Plan to State Government and publication as laid down in section 9 to 16 (till

submission to the State Government under section 16) of the GTP&UD Act

The key tasks involved in preparing the RDP shall be as follow

A. Updating available Cadastral Map through Ground Survey using ETS/DGPS,

compared with satellite imageries and/or drone mapping database as required for

Preparing a Base Map

B. Preparing Existing Land Use Map considering Plot wise use and assessments of

existing land use and land development

C. Undertaking Study and Assessment of Existing Situation Assessments

D. Consultations with Stakeholders/Authority by Group Discussions

E. Preparation of Draft Development Plan (DDP) Proposals and Preparing DDP

proposals for Submission to State Government under Section 9 of GTP&UD Act,

F. Publication of the DDP under Section-13 of GTP&UD Act, 1976 for invitation of

objections and suggestions

G. Draft Development Plan submission to the state government under section-16 of

GTP&UD Act, 1976 along with objection and suggestion received and Sanctioning.

H. All tasks will be modified by the Authority and will be considered complete after the

sanction of the draft development plan by the state government under section-17 of

I. Providing the above mentioned Draft Development plan in DWG as well as KML

17. Deliverables

17.1 Revised Development Plan

Nos Key Stages and Deliverables No. of Copies

1 Inception Stage 1.Inception stage report 2 hard copies

1. Base Map 2 hard copies

Preparation of 1. Existing Land Use Map 3 hard copies

3 Existing Land use 2. Report (1:16000 scale)

Preparation of 1. Concept Plan for Proposed Land Use 2 hard copies

4 Conceptual Plan with Map (1:16000 scale)

Submission to Chief 1. Concept Plan for Proposed Land Use 3 hard copies

5 Town Planner for Map (1:16000 scale)

Consultation 2. Report

Submission to State 1. Proposed Land Use Map 3 hard copies

6 Government u/s - 9 of 2. Report (1:16000 scale)

1. Existing Land Use Map (1:16000 5 hard copies

Publication u/s -

7 scale) 1 Soft copy

2. Proposed Land Use Map (1:16000

Receive Objection / 1. Proposed Land Use Map with marking 5 hard copies

Suggestion as per the of Objection / Suggestions

provisions of Section 2. Objections / Suggestions Analysis

Submission to State 1. Updated Base Map 5 hard copies

9 Government u/s - 16 2. Proposed Land Use Map (1:16000 scale)

of GTPUD Act. 3. Report 1 Soft copy

18. Payment Schedule

i) Total Consultancy Fees payable to the Consultant shall be paid as per the following

schedule, on completion of the respective stages.

18.1 Revised Development Plan

Nos Key Stages and Activities Fees Payable

(% of Total Fees)

1 Inception Stage 5%

3 Preparation of Existing Land use Map 10%

4 Preparation of Conceptual Plan with Proposal 10%

5 Submission to Chief Town Planner for Consultation 05%

6 Submission to State Government u/s - 9 of GTPUD Act. 20%

7 Publication u/s - 13 of GTPUD Act. 15%

8 Receive Objection / Suggestion as per the provisions of Section 14 15%

9 Submission to State Government u/s - 16 of GTPUD Act. 5%

ii) The Authority shall Endeavour to approve the deliverables within 15 days of

submission of the delivery of the respective stage, and the fees payable for the

respective stage shall be released within 7 days of such approval.

iii) In case of delay in approval beyond 15 days, 50% of the invoiced amount for the

respective stage shall be released against the submitted deliverables, while the

remaining 50% shall be released only after the approval from the Authority.

Chief Officer Town Planning Committee

I Read Carefully the above Tender, Terms and Conditions, Maps and other

documents etc. After I fill up the rate of the said tender. We shall fully bound of the rate of the tender

and Terms and Conditions.

Signature of Bidder/ Firm

FORM 1. COVERING LETTER FOR PROPOSAL SUBMISSION

Chief Officer, <Nameoftheauthorizedsignatory>

Kheda Nagarpalika, <Designation of the authorized signatory>

Kheda, Dist- Kheda, Gujarat <Name of the Bidder>

<Address of the Bidder>

Subject: Proposal for providing Consultancy Services for ‘Work for preparation, publication of

draft development plan for the Kheda Area Development Authority and Submission

to State government of Gujarat’.

We, the undersigned, offer to provide the consulting services for ‘Work for preparation, publication of

draft development plan for the Kheda Area Development Authority and Submission to State

government of Gujarat’ as per GTP&UD Act 1976 in accordance with applicable relevant prevailing

act anywhere in Gujarat in accordance with your Request for Proposal.

We are hereby submitting our Proposal which includes Technical Proposal, and a Financial Proposal

sealed under separate envelopes. We are hereby also furnishing the Tender Fee as prescribed in your

We hereby declare that all the information and statements made in this Proposal are true and accept

that any misinterpretation contained in it may lead to our disqualification.

We undertake, if our Proposal is accepted, to initiate and complete the consulting services related to

the assignment immediately upon signing of an Agreement.

We understand you are not bound to accept any Proposal you receive or may cancel or postpone the

selection process without assigning any reason.

Yours faithfully,

<Signature,nameanddesignationof the authorizedsignatory>

FORM 2. POWER OF ATTORNEY OF BIDDER APPOINTING

DESGINATED REPRESENTATIVE

(Applicable in case of Proposal not being signed by Proprietor, Partner or Director of the applicant firm or

person having appropriate authority of the firm)

Chief Officer, Kheda

Kheda, Dist- Kheda, Gujarat

REF: Your Request for Proposal (RFP) for ‘Work for preparation, publication of draft development

plan for the Kheda Area Development Authority and Submission to State government of

<Name of the Designated Representative>, whose signature is attested below, is hereby

authorizedby<Nameofthe Bidder> to negotiate and settle terms and conditions, finalize, approve,

sign and execute agreements, documents, endorsements, writings etc. on behalf of<Nameofthe

Bidder> as may be required by Kheda Area Development Authority to provide consultancy services

for Preparation of Revised Development Plan for Kheda Area Development Authority in accordance

with the above-referred RFP, and is hereby further authorized to sign and file relevant documents in

respect of the above.

Yours faithfully,

<Signature,nameanddesignationof the authorizedsignatory of the Applicant Firm>

<Signatureandname of the Designated Representative of the Bidder>

(Note: Any change in the Designated Representative should be informed to the Kheda Area

Development Authority)

FORM 3. SELF DECLARATION OF ANTI BLACKLISTING

(On a Stamp Paper of relevant value)

Anti-Blacklisting Declaration

I <Nameofthe Bidder>, < the names and addresses of the registered office > hereby certify and

confirm that we or any of our promoter/s / directors/s are not barred by Government of Gujarat (GoG)

/ and any other entity of GoG or blacklisted by any state government or central government /

department / Local Government / agency in Gujarat or from abroad from participating in providing

Consulting / Advisory Services of any kind, either individually or as member of a Consortium as on

the < Proposal Due Date >.

We further confirm that we are aware that our application in pursuant to the RFP for Consultancy

Services for ‘Preparation, Publication of' Draft Development Plan for the Kheda Area Development

Authority and Submission to State Government of Gujarat’ would be liable for rejection in case any

material misrepresentation is made or discovered with regard to the requirements of this RFP at any

stage of the Bidding Process or thereafter during the agreement period. Dated this < Date >th Day of <

< Name of the Bidder >

<Signature,nameanddesignationof the authorized signatory (not the Designated Representative) of

the applicant firm >

FORM 4. FINANCIAL STATEMENT

This is to certify that the audited turnover of <Name of Applicant Firm> for last three financial year

are as follows:

Annual Turnover

Sr. Financial Year

< Name, Sign and Seal of the Statutory Auditor/ Chartered Accountant, along with Registration

FORM 5. CURRICULUM VITAE (CV) FOR PROJECT TEAM

1. Proposed Position:(onlyonecandidateshallbenominatedforeachposition)

2. Name of Team Member: (Insert full name)

3. Current Position/Designation held with the Firm: (Also insert name of the Firm/Department)

4. Personal Details:

a. Date of Birth:

c. Nationality:

(List in reverse order degrees obtained, college/university/institutes attended, any other

specialized education of team member, and dates of obtainment in the format given below)

Sr. Degree/ Course Name of Institute Period of Study

6. Total Work Experience:(in years and months)

7. Employment/Experience Record: (List in reverse order of employment held by staff member

since graduation in the format given below)

Firm # (Employer’s Name / Name of Firm)

From: (Date) To: (Date)

Positions Held: (Designation as given by Firm/Employer)

 Key details of Assignment i.e. Main Project features, Scope

Key relevant of work, Client, Location, Final output etc.

assignments  Work undertaken, activities performed and responsibilities

that best illustrates capability to handle Tasks assigned

8. Languages Capability:

Languages Speaking Reading Writing

9. Membership of Professional Associations:

Sr. Name of Institute Membership no. Year

10. Recognitions/Awards: (List the recognitions/awards with relevant details)

CERTIFICATION: I, the undersigned, certify that to the best of my knowledge and belief this CV

correctly describes myself, my qualifications and my experience. I understand that any misstatement

described herein may lead to my disqualification or dismal, if engaged.

< Signature and name of team member >

FORM 6. PROJECT DESCRIPTION SHEET

Provide information on best relevant projects carried out by the firm in recent past, maximum up to

such projects, in the format specified below along with relevant documentary proof.

Project Description Sheet - #

i. This project is about preparation of Town Planning Scheme as per the statutory provisions (under the

GTPUD Act 1976 and in accordance with applicable relevant prevailing act in Gujarat) - Yes/No

ii. This project is about preparation of Development Plan/ Master Plan as per the statutory provisions

(under the GTPUD Act 1976 and in accordance with applicable relevant prevailing act in Gujarat) -

iii. Status of Project- Completed/Ongoing

Project Details

Name of Assignment/Project

Location and Country

Project Area (in Sq. km.)

Start Date (Month/Year)

Completion Date (Month/Year) (If Ongoing, mention it)

In case of ongoing project- Stage of project

Approx Value of Services (in Rupees)

Consortium Details (in case the project carried out through consortium)

Name of Associated firm(s)

Manpower Details

No of Professional Staff:

No of Man-Months:

Name of senior staff (Project Director/Co-ordinator, Team

Leader) involved, and functions performed:

Narrative description of Project:

Description of Actual Services provided by your staff:

Documentary Proof:

i. Work Order or Letter of Awards attached - Yes/No

ii. Completion Certificate attached - Yes/No

iii. Interim Certificate attached - Yes/No

FORM 7. ACTIVITY SCHEDULE

Indicate all main activities of the assignment, including delivery of submissions, in the form of a bar

chart as per the format given below.

1. Revised Development Plan

Sr. Key Stages Activities Week 1 Week 2 Week 3 Week -- Week -- Week

2 Preparation of

Existing Land use

3 Preparation of

Concept Plan with

4 Submission to Chief

Town Planner for

5 Submission to State

Government u/s - 9 of

6 Publication u/s -

7 Receive Objection /

8 Submission to State

Government u/s -

FORM 8. STAFFING SCHEDULE

Indicate the level of involvement (in terms of time) of all the team members across the project

timeline in the form of a bar chart as per the format given below.

Sr. Name of Team Position Week 1 Week 2 Week 3 Week -- Week -- Week

1 Team Leader- Urban

Planning Expert

2 Senior Urban Planner

3 Infrastructure Planning

4 Environmental

Planning Expert

5 GIS/Mapping Expert

6 Support Team-

7 Support Team-

8 Support Team-

Follow the color code as mentioned under to show level of involvement of team members:

Full week involvement

Up to 4 days/week

Up to 2 days/week

FORM 9. FINANCIAL PROPOSAL (To be Submitted Online)

Sr. Fees Quote (Rs.)

Project and Scope of Works Unit

No. In Figure In Words

1 Work for Preparation, Publication of Draft Hectare

Development Plan for the Kheda Area

Development Authority and Submission to State

Government of Gujarat (spreading over

approximate area is 1600 hectare), including scope

of works, tasks as mentioned in this RFP as per the

terms & Conditions mentioned in this RFP

document and as per the provisions of GTPUD Act

1976 and in accordance with applicable relevant

prevailing act anywhere in Gujarat

The Fees quoted above is inclusive of GST.

KHEDA MUNICIPALITY

Signature of Contractor