Replacement of Existing Damaged Roofing & Cladding Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous Areas in Plant (Year: 2026-28)

Estimated cost of work Rs. 1,18,86,081/- (Including 18% GST) as per SoR (Section-E)

Place of work Surat Lignite Power Plant, Village: Nani Naroli, Taluka: Mangrol,

Dist.: Surat – 394112 (Gujarat).

Quantity The successful Bidder will be awarded this contract involving

total quantities of various items as mentioned against item

descriptions in SOR (Section-E).

Contract period Total 18 Months as stated in clause 16 (Section-A)/clause

EMD Rs. 76,000/- (Rupees Seventy Six Thousand only) by Demand

Draft payable at Mosali-Surat/Nani Naroli/Surat or irrecoverable

Bank Guarantee in favor of GIPCL from approved Banks

mentioned in this tender or through RTGS/NEFT or through

online payment gateway of company’s website: www.gipcl.com

(online Payment Form) as per details mentioned herein under

clause no. 07 of Instructions to Bidders.

Cost of tender document / Rs.2,950/- (Rupees Two Thousand Nine Hundred and Fifty

tender fee only), nonrefundable, inclusive of applicable GST, to be

submitted through RTGS or through online payment gateway of

company’s website: www.gipcl.com (online Payment Form) as

per details mentioned herein under clause no. 7 of Instructions

Availability of online e-Tender On website: https://tender.nprocure.com or

document https://gipcltender.nprocure.com up to 30.06.2026, 17:30 hrs.

Site Visit Site visit before submission of bid as per clause no. 4 (Section-

A: Instructions to Bidders) at GIPCL (Surat Lignite Power Plant),

Village: Nani Naroli, Ta. Mangrol, Dist. Surat.

Last date & time for 30.06.2026 up to 17:30 hrs. on website:

submission of online tender https://tender.nprocure.com or https://gipcltender.nprocure.com

Submission of EMD either in On or before 17:30 hrs. of due date of bid submission

physical form by way of during working days at office of Surat Lignite Power Plant,

DD/BG or payment receipts of Nani Naroli, Dist. Surat

online EMD payment and

online Tender fee payment

along with supporting

documents for techno-

commercial bid in physical

E-Reverse Auction E-Reverse Auction will be executed through website: https://e-

auction.nprocure.com (Schedule will be intimated later on to

eligible bidders).

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be done any time

by the GIPCL during the period of publication of tender in the website. The Bidders are required to

visit the website regularly till the last date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions mentioned in the

tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com. (Tender ID: 311400).

5. EMD either in physical form by way of DD/BG or copies of payment receipts of EMD and Tender

fee paid through RTGS/online along with other supporting documents are to be submitted in

physical form in sealed cover/envelop at the following address on or before date & time mentioned

above in NIT. At the top of envelop, tender notice no.: SLPP/Civil/Sheeting/2026-28/ should be

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.:Surat-394112, Gujarat.

Phone: (02629) 261063-72. E-Mail: [email protected]

6. Bidders are advised to upload the tender well in advance to avoid delay in submission of tenders

due to n-procure site related issues. In case of any issues /difficulties cropping up during on line

uploading / submission of documents, bidders are requested to inform these well in advance (at

least two days before closing of tender) to (n) Code Solutions as mentioned in Section-B of tender

and as well as to GIPCL mail to [email protected]

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named Company/GIPCL), is a Premier

Power Utility in the State of Gujarat with an installed capacity of 1364.40 MW comprising of various

conventional and renewable projects.

GIPCL commissioned its first power project; a 145 MW gas based combined cycle power plant in year

1992 at Vadodara. It expanded its capacity 165 MW Naptha & gas based Combined Cycle Power Plant at

Vadodara in year

Surat Lignite Power Plant (SLPP) with four units of 125 MW installed capacity each is located at Village:

Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also operating its own captive Lignite

and Lime Stone Mines close to the Power Plant. The Power Plant is based on Circulating Fluidized Bed

Combustion (CFBC) technology for the Boilers, where Lignite is burnt along with Lime Stone in the

Combustor of the Boiler. It also commissioned 05 MW solar power station at SLPP in year

GIPCL has successfully commissioned 442 MW Solar Generating Capacity spread across various

locations in Gujarat and 112.40 MW Wind Generating Capacity in the Saurashtra & Kutch region of

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba, which are on Mumbai-

Ahmadabad highway. From Kosamba, SLPP is around 32 KM, out of which 27 KM is part of the National

& State Highway and balance 5 KM is District Road. From Kim, SLPP is around 18 KM, out of which

KM is the State Highway and balance 5 KM is District Road. The nearest Broad Gauge Railway Line is at

Kim, which is around 21 KM from the SLPP. Surat is approximately 50 KM from the SLPP. Location Map

for SLPP is as under.

The Company intends to award Rate Contract for “Replacement of Existing Damaged Roofing &

Cladding Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs

of LHS, Boiler, ESP and Miscellaneous Areas in Plant (Year: 2026-28) “ as per detail scope of works

for the contract completion period of 18 (Eighteen Months) and is therefore inviting open online e-

tender offers through new (n)Procure E-Tender Portal from experienced & resourceful

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

2. SCOPE OF WORK

The scope of work covered by this specification, in general, comprises:-

2.1 Removing of existing damage Sheets from Conveyors, Bunker building 1&2, ESP, Boiler

Structure roof & Miscellaneous Sheds inside/outside of Power Plant Boundary at the height

of upto 50 mt from average ground level. Scope includes providing all necessary safe

working facilities like but not limited to Electrical operated man lifter, Electrically operated

rope suspended platform, standard MS scaffolding, site safety arrangements, temporary

working platform preparation, etc… and cutting & removing of nut-bolt/hooks, unloading &

shifting of old sheets & dismantled materials safely at ground level, then shifting &

transporting of the same at GIPCL scrap yard within Plant premises etc. complete as per

detail item description in Schedule of Rate (Section-E).

2.2 Procurement & supply of approved make and approved profiled colour coated (Sky Blue)

SMP/RMP Galvalume sheets, PVC coated J-bolts, Epoxy Polymer coated self-driven

screws, approved paint materials etc… as per detail item description in Schedule of Rate

(Section-E) including transportation, loading, unloading at jointly identified area and safe

shifting to various work locations.

2.3 Arrangement of required Electrical operated man lifter, Electrically operated rope suspended

platform, double pipe MS scaffolding, fall arrestors, life line, standard approved safety “Zula”

with double safety provisions (after approval of GIPCL based on inspection of live demo to

be arranged by contractor at SLPP which will be witnessed by GIPCL Engineer and safety

in-charge) as per work requirement. Mobilization of scaffolding materials, safety

arrangements, materials, manpower, resources, spares & consumables, tools & tackles,

providing, fixing and removing of scaffolding for sheeting work up to required height at given

locations for the satisfactorily, timely & safely completion of entire scope of work by achieving

highest standard of quality & workmanship adhering to detailed technical specifications of

scope of work mentioned herein tender document.

2.4 Safe arrangement for lifting and unloading of materials including sheets at required height

using all proper safe lifting arrangement duly approved by GIPCL safety department shall

be in the scope of contractor.

2.5 The scope of work also includes supply, cutting, shifting, making alignment and fixing of roof

centre ridge, vertical & horizontal corner flashing, standard sealing with proper overlapping

& bolting, etc complete as directed by GIPCL Engineer-in-charge.

2.6 The scope of work also includes structural painting after dismantling of old sheets as per

subsequent detailed paint specifications.

2.7 The detail scope of work is mentioned in clause no. 1 of Section-D (Special Conditions of

Contract). The technical activity estimate sheet is given in Section-E and subsequent detail

technical specifications provided in Section-F.

2.8 The bid submitted by the bidder not covering the total scope of work and services as detailed

out in the tender document shall be liable for rejection.

2.9 Quantum of job mentioned against all items in the schedule of rate (Section-E) is indicative

only & may vary as per site requirement and not to be construed as maximum or guaranteed

quantity. The quantities shown in the BoQ cum SoR (Section-E) are approximate quantities

for the contract period and they may vary as per job requirements.

2.10 All the miscellaneous activities pertaining to specific work to be executed for satisfactory

performance is in the scope of contractor in his/her quoted rate.

Please refer Clause No.1 and detail technical specification for further detailed scope

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and comply with the

instructions and the Terms & Conditions contained in the tender documents.

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any alteration, erasures

or overwriting shall be liable to make the tender invalid unless the same is neatly carried out

and attested over the full signature of Bidder. The decision of the Company to interpret the

information and rates filled in by the Bidder shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the General Conditions

of Contract, Special Conditions of Contract, Technical Specifications, Site conditions, Safety &

Health Aspects and Norms to be observed etc. before submitting their bids so that no ambiguity

arises in these respects subsequent to submission of the Bids.

3.4 Before quoting the bid, the Bidder must visit site and should go through the specifications,

scope of work etc. and get himself/herself fully conversant with them. The Bid should include

cost of mobilization and cost to adhere to all Safety Norms as described in the tender. No

relaxation or request for revision of quoted/accepted rates shall be entertained subsequent to

the opening of Bid on account of mobilization or Safety costs.

3.5 Bidder has to submit all the information as per required Bid document. Failure to furnish all the

information as per required Bid documents or submission of a Bid containing deviations from

the contractual terms and conditions, specifications and requirements, shall be rejected.

3.6 The Bids shall be submitted within the time frames set out in the Notice Inviting Tender (‘NIT’)

and Bids submitted thereafter shall not be accepted and considered.

3.7 The tender documents shall not be transferable.

3.8 The Bidders are expected to examine all instructions, forms, terms & specifications in the Bid

documents and to get fully acquainted themselves with all the conditions and matters which

may affect the subject matter of the work/tender or the cost thereof. If any Bidder finds any

discrepancies or omissions in the specifications and documents or any doubt in true meaning

or interpretation of any part, he shall seek necessary clarifications in writing if required.

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the Bids by giving

3.11 During evaluation of Bids the Company may, at its discretion ask the Bidder (s) for clarification

of their Bid. The request for clarification and the response shall be in writing and no change in

prices or substance of the Bid shall be sought, offered or permitted.

3.12 The Company reserves the right to amend/ modify the Bidding documents at any time prior to

the deadline for submission of Bids, either at its own discretion or in response to the clarification

requested by a prospective Bidder. In such case, the Company may in its discretion extend the

deadline for submission of Bids in order to facilitate the prospective Bidders for incorporating

the effect of the amendment in their Bids.

3.13 The Bidders shall bear all costs and expenses associated with the preparation and submission

of their respective Bids, to attend meetings or conferences, if any, including any pre award

discussion with the successful Bidder, technical and other presentations etc. and the Company

shall not be liable for any expense thereof.

3.14 If the successful Bidder is consortium/joint deed of undertaking of company, the Consortium

leader/Bidder shall accept joint and several responsibilities and liabilities for all obligations

under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the allotted time frames

for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without assigning any

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation is made in the Bid

forms, attachments and other supporting documents submitted by the Bidder.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

It is perquisite and necessary for all interested bidders to visit the site/plant after downloading the

tender copy to understand the actual working conditions, compliance related to labour, safety etc.

before submitting their offer. Failing which , any consequential liabilities arising will be to bidder’s

account. The bidders shall examine the site of works and its surroundings at his own responsibility.

The bidders shall collect information that may be necessary for preparing the bid and entering into

a contract. All costs and liabilities arising out of the site visit shall be at bidder’s account.

The bidder is deemed to have examined and understood the tender document, obtained his own

information in all matters whatsoever that might affect the carrying out the works expressly

mentioned or works which may have to be carried out to fulfill his contractual obligation within the

scheduled rates and to have satisfied himself to the sufficiency for his offer.

The submission of tender by a contractor implies that he has visited the site and read these

instructions, conditions of the contract etc. and has himself aware of the scope, nature of works &

specifications of the works to be done, General & Special Terms and Condition. GIPCL will not,

therefore after acceptance of contractor’s rate, pay any extra charges for any other reason in case

the contractor is found later on to have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not vitiate the

contract or release the contractor from executing the work comprised in the contract according to

scope of works, magnitude of the works, height of structures, requirement of equipment, tools &

tackles, MS scaffolding, safety PPEs, making site safety arrangements, manpower, supervisors,

labour, etc. Contractor has to complete the work in accordance with the contract documents

irrespective of any defects, omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and satisfy himself

regarding matters such as access to site, communication, transport, working condition including

approaches, height of structures, quantity assessment of individual structures, confined area,

running equipment, quantum of dusting & temperature variations at specified work locations,

importance of work, round the clock working conditions, site safety requirements, standard MS

scaffolding requirements, work permit system, right of way, high flood level in River, flow of water

during monsoon/dry season in the River/Nallah, the type and number of equipment & facilities

required for the satisfactory & timely completion of work, the quantity of various items of the work,

the availability of local labour, local working conditions, uncertainties of weather, obstructions &

hindrances that may arise, etc which may affect the work or cost thereof, before submission of his

Bid. Ignorance of site conditions shall not be accepted by the GIPCL as basis for any claim for

compensation. The submission of a Bid by the BIDDER will be construed as evidence that such an

examination was made. Any later claims / disputes in regard to rates quoted shall not be

entertained or considered by the GIPCL

The rates quoted by BIDDER shall be based on his own knowledge and judgment of the conditions

and hazards involved and shall not be based on any representations of the Engineer.

5. ELIGIBILITY CRITERIA (SELF ATTESTED COPIES OF SUPPORTING

DOCUMENTS MUST BE SUBMITTED FOR EACH OF FOLLOWING

ELIGIBILITY CRITERIA)

The following criteria will be adopted for qualifying the Bidders for further proceeding.

5.1 Bidder should possess minimum Three years of experience out of last five years (as per following

Cl. No.5.2) in similar nature of jobs like roofing & cladding works, structural fabrication & erection

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

works, pre-engineered building works, etc with at least one successfully completed similar roof

sheeting or structural erection work for minimum height of 30 Meter in Power Plants / Process

Industries / Corporation / Corporate Sectors / Institutes and should enclose proof of the same.

Bidder shall submit necessary evidence for the same like self-attested copies of work orders/Work

Execution/Work Completion certificates from clients. The work completion certificate shall comprise

of order value and executed value. Bidders should have executed the work directly. The work

executed as a sub-contractor or subletting agency shall not be taken into consideration.

Note: For evaluation of the bid the executed value mentioned in the work completion certificate will

5.2 Bidder should produce evidence of having experience of successfully completed/executed similar

works as defined above (as per above no. 5.1) during last three years out of last five years ending

last day of the month previous to the one in which tender is invited, satisfactory progress of ongoing

works etc. along with certified copies of documentary evidence preferably photo copies of work

experience from the clients. The experience should be either of the following:

a. One similar completed/executed work each costing not less than the amount equal to

b. Two similar completed/executed works each costing not less than the amount equal to

c. Three similar completed/executed works each costing not less than the amount equal to

Note: For evaluation of the bid the executed value mentioned in the work completion/work in

progress certificate will be considered.

Bidder should specifically mention fulfilling of above criteria in his offer along with details of work

orders & work completion/execution certificates issued by clients.

5.3 Tender fee: The tender fee of Rs. 2,950/- (Rupees Two Thousand Nine Hundred and Fifty only),

including applicable GST (non-refundable) shall be submitted through RTGS or through online

payment as per details provided in clause no. 7 herein under. Demand Draft will not be accepted

5.4 EMD: The EMD of Rs 76,000/- (Rupees Seventy-Six Thousand only), shall be accompanied in the

form of DD/RTGS/online or irrevocable Bank Guarantee given by Bank as described in subsequent

5.5 Bidder should have separate Employees Provident Fund code number towards registration of firm

with RPF commissioner, as applicable.

5.6 Attested copies of relevant documents duly signed & seal on each & every page shall be submitted.

GIPCL may verify the documents, experience certificates issued by concern authority. After

opening of technical Bid, if any required attested documents found missing in the Technical Bid

submitted by the Bidder, the tender inviting authority may inform to that Bidder by E-mail to submit

the missing required documents within stipulated time limit. If Bidder/Bidders fail to submit within

stipulated time, their Bid will be declared technically disqualified and no further correspondence will

be entertained.

5.7 Bidder should have average annual turnover of Rs. 35.66 Lakh during last three financial years

i.e. (2022-23, 2023-24 & 2024-2025). Bidder shall furnish annual audited financial statement duly

certified by qualified Chartered Accountant for the last three financial years to demonstrate the

financial healthiness of the company. The balance Sheet and Profit & Loss Account must be in the

name of the company. Any type of MOU for this purpose will not be entertained. Where audit is not

applicable to the bidder as per applicable extant laws of the land, due certification by a qualified

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

Chartered Accountant who should be a member of the Institute of Chartered Accountants of India

of the said turnover for the said last three financial years will have to be done & furnished.

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN) and GST registration

number as applicable. Copies of the same shall be submitted.

5.9 The net worth of the bidder should be positive as evidenced from audited accounts of last financial

year (2024-25), audited (or whereas per extant laws of the land audit is not applicable, certified) by

a qualified Chartered Accountant who should be a member of the Institute of Chartered

Accountants of India .

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless otherwise

specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered / Stopped or banned

from dealing in the past by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of

Gujarat supported companies / undertakings / organizations, Bid of that party may be liable to be

rejected. Bidder agrees and undertakes to accept decision of GIPCL in this regards as final and

binding on the Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual Litigations” as

amended in Annexure-F in Section-F / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety Laws and

Regulations” as amended in Annexure-F in Section-F / Form attached.

• If any Major Violation of any safety law(s) / Rule(s) is / are found during the preceding

Three (3) years, Bid of that party will be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage.

• If any of the details submitted in the prescribed Annexure-F in Section-F / Form to the

Bid is/are found to be false, incorrect at any time in future, then the Contract awarded

to that Bidder / Contractor shall be liable to be terminated forthwith without any notice /

correspondence and Bidder agrees and undertakes to accept decision of GIPCL in this

regards as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further, Performance /

Security Deposit will also be liable to be forfeited. Any dues to GIPCL from the Bidder /

Contractor shall be recovered from the pending bills or any other dues payable to the

Bidder / Contractor, if any or otherwise through any other recourse available under the

The Bidder shall submit all the evidences, documents, attested copies of work orders & work

completion certificates etc… as a proof with EMD & Tender Fee and also provide the requisite

details online for meeting the prequalification requirements. GIPCL will verify the experience,

performance, capability & strength of Bidders, independently for executing the job. GIPCL may visit

the site & consult the owner of the industry/property where similar job is executed by the Bidder.

GIPCL reserves the right to accept/cancel/reject any/all Bids without assigning any reason thereof.

The tenders of qualified Bidder/Bidders shall only be considered for further evaluation.

Site Visit is mandatory prior to submission of bid to understand the scope of work, working

conditions, site conditions, equipments, tools & tackles, labor deployment, associated risk,

surrounding etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid

exchanged by the Bidder and the Company, shall be written in the English language. Any printed

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

literature furnished by the Bidder, written in another language shall be accompanied by an English

translation for the purpose of interpretation of the Bid.

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs.76,000/- (Rupees Seventy-Six Thousand only) and Nonrefundable Tender fee

Rs.2,950/- (Rupees Two Thousand Nine Hundred Fifty only) inclusive of applicable GST shall

accompany with Bid. Tender fee shall be submitted through RTGS/ online mode of payment only

as per details provided herein under.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor of Gujarat

Industries Power Company Limited from all Nationalized Banks or Axis Bank, ICICI Bank, HDFC

Bank, Kotak Mahindra Bank, IndusInd Bank, Federal Bank, Bandhan Bank, IDBI Bank and Karur

Vysya Bank as per Proforma of irrevocable BG enclosed with this e-tender under Section-F.

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, EMD & Tender Fee may also be submitted through RTGS/online mode of payment

by bidders as per details given below:-

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

Also, EMD & Tender fee may also be submitted through online payment gateway of company’s

website: www.gipcl.com (online Payment Form) as per details provided in Section-F (Annexure-I)

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of 180 days after the

due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of after payment of contract

security deposit or deposit of contract performance guarantee by the successful bidder.

Alternatively EMD will be converted in SD and successful bidder shall submit SD or performance

bank guarantee for balance amount

7.5 The earnest money deposit will be refunded to the unsuccessful BIDDER after the tender is

finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and EMD should

be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or (ii) withdraws

his tender before the validity date of the tender.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

7.9 SCHEDULE OF EMD, TENDER FEE & OTHER SUPPORTING DOCUMENTS

Details of EMD & Tender fee paid by Address for Submission:

RTGS/online mode or EMD in physical Chief General Manager (Thermal)

form by way of DD/irrevocable BG (as GUJARAT INDUSTRIES POWER CO. LTD.,

applicable) with other documents duly (Surat Lignite Power Plant)

self-attested to be submitted in physical Village: Nani Naroli, Taluka: Mangrol, District:

form in sealed cover as per details Surat. PIN: 394112, Gujarat. Phone : 02629-

mentioned in NIT on or before the due

date & time of closing of the tender. Email IDs for submission of soft/scanned

Bid No. shall be mentioned at the top copies of documents: [email protected]

of cover/envelope.

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the https://tender.nprocure.com or

https://gipcltender.nprocure.com within the dates specified in the NIT along with the details of

tender fees, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

(a) Pre qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-commercial

deviations, if any, shall accompany the bid. The following Information shall be provided in the

techno commercial bid:

1. Qualification and experience of Site-in-charge.

2. Schedule of deviation (Annexure-G under Section-F) Technical as well as commercial, if any.

3. Qualification & experience of Supervisors/Engineers (if applicable).

4. List of available equipments, tools & tackles which are required to perform the scope of works

as specified in this tender Annexure-E under Section F.

The following supporting documents shall also be submitted along with EMD & Tender Fee in

1. The tender documents duly signed in all pages without price bid along with techno-

commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria as mentioned in tender document.

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial statements i.e. profit &

loss account and balance sheet and net worth certificate for last financial year duly certified

by a practicing CA will be required as specified in clause nos. 5.7 & 5.9 above.

7. P.F. Number and Allotment Letter.

9. Goods & Service tax registration number/certificate copy

10. Declaration-cum-Undertaking for Compliance of Safety Laws & Regulations and Contractual

Disputes / Litigations as per Performa Annexure-F under Section-F.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

11. Bidder should submit duly filled Annexure-H provided under Section-F of Tender document.

12. User ID for e-reverse auction on website: https://e-auction.nprocure.com

1. Percentage Rate Price Bid shall be submitted only in soft form through e- portal system.

Note: Estimated SOR amount (Section-E) includes cost of all manpower, GIPCL

approved materials, supervision, insurance, equipments, vehicles, consumables,

tools & tackles, transportation, expenditure towards site safety & safety PPEs, Legal

& Statutory compliances, mobilization-demobilization, all taxes & duties (Including

GST) etc... Price Bid shall be submitted only in soft form through e- portal system.

Total Estimated SoR Amount is including GST by considering present GST rate @18%.

2. Bidder’s % offer will be on Total Estimated Amount (including GST) and in Invoice/Bill,

GST shall be mentioned separately as per extant GST Laws at actual as per prevailing rates

as declared by Central Government on submission of documentary evidence.

3. Bidder shall have to quote the rates in the form of %age. i.e. “At / Equal to Estimated Amount

OR Above _____%age on Estimated Amount OR Below ______%age on Estimated

4. The quantities shown in the SoR (Section-E) are approximate and may vary as per actual

execution requirement

5. Contractor shall deploy labour/workers & supervisors in sufficient numbers to ensure

proportionate progress and quality workmanship of the degree specified in this contract and

to the satisfaction of the Company

6. The Bidder shall fill the Bid documents with utmost care in consonance with the instructions

contained in the Bid documents.

7. Rates will remain firm throughout the contract period and any extension thereof, if

required, to complete entire scope of work and shall not be subject to any escalation in price,

idle charges for labour, machinery, overhead expenses etc. There will not be any

escalation/compensation to the contractor against any revision and/or change in rate

of materials, fuels, MWR (Minimum Wage Rates), etc… whatsoever.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence & place of business of the

person/persons submitting the Bid and must be signed & sealed by the Bidder with his/her

usual signature. The name of all persons signing the documents shall also be typed or printed

below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all partners and be

signed with the partnership name, followed by the signature and designation of one of the

authorized partners or other authorized representative(s). A certified copy of the power of

attorney authorizing such partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or other person or

persons authorized to Bid on behalf of such Corporation/Company. A certified copy of the

board resolution/power of attorney authorizing such partner or representative shall also be

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the firm.

(v) Erasures or other changes in the Bid Documents shall be initialed by the person signing the

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for submission of

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids and the

expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid and till

official intimation of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their representative or other interested

parties are advised to refrain from contacting by any means, the Company. The Engineer, if

necessary, will obtain clarifications on the Bids by requesting for such information from any or

all the Bidders, in writing as may be necessary. The Bidder will not be permitted to change the

price or substance of the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty (180)

calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications shall

constitute an agreement that the Bidder shall have no cause of action or claim, against the

Company for rejection of his Bid. The Company shall always be at liberty to reject or accept

any Bid or Bids at his sole discretion and any action will not be called into question and the

Bidder shall have no claim in that regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case may be, in

presence of Bidder's representatives whenever such a procedure has been specified.

Otherwise the tender will be opened by the authorized officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties furnished by

bidder, for authentication of documents submitted and completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price will

be corrected & will be binding to the bidders.

(b) If there is a discrepancy between the Total Bid Amount and the sum of total prices, the

sum of total prices shall prevail and the Total Bid Amount will be corrected & will be

binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest evaluated

Bid in conformity with the specifications of the tender documents.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

13.2 The Technical Bids will be examined for minor matters regarding qualification of bids.

Subsequent to correspondence with the respective bidders, the decision of Tender

Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be presented to the

Company through e-mail or in a sealed envelope on or before the given date requested by

the Company. If the Technical clarifications sought by the Company do not reach the

Company on or before due date, the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the scope of work as

per the technical specification. Any deviation/omission shall be evaluated at highest quoted

price of the deviation/omission quoted by any of the Bidder. In case a separate price (for

omission) is not given by any other Bidder, a reasonable price of the same shall be taken &

the same shall be binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The loading

shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms to all the

terms, conditions and specifications of the Bid documents without any material deviation or

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of the contract,

(b) Which limits in any substantial way and in a manner inconsistent with the Bid documents,

GIPCL’s right or the Bidder’s obligations, under the contract, or

(c) Whose rectification would affect unfairly the competitive position of other Bidders

presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process and

reject all Bids at any time prior to award of contract, without thereby incurring any liability to

the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders

regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non-responsive and shall be

rejected at the outset & no further correspondence shall be entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such Bidder

has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been determined to be

substantially responsive and evaluated as the lowest quotation in conformity with the

requirements of the specifications and documents contained herein, provided further that the

bidder is determined and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his/her selection through the Letter of Intent or

Letter of Award/ Work Order which shall be sent to him/her through e-mail, courier, fax or

registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract period without

assigning any reason. by giving one month notice.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

16. CONTRACT PERIOD

16.1 The contract will be for a period of 18 (Eighteen) Months from the date of LOI or Work Order,

whichever is earlier.

16.2 GIPCL reserves the right to extend the Contract Period appropriately (if given scope of work

not completed) on the same rates, terms and conditions without any price escalation and

without entering into any new contract.

16.3 GIPCL reserve the right to short close the contract at any time by giving one month notice

period without assigning any reason and without any compensation.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the contract to any

other party or agency.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for timely &

satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled manpower separately

to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labor with proper identification to enter the plant

premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the applicable labor

laws/Acts norms including but not restricted to the age of the workers, women workers and

shall also ensure that a police verification, security check, pre-employment medical fitness

check-ups & induction safety training for all the workmen/labour engaged at the GIPCL site is

done and necessary documents regarding the same shall be submitted to the GIPCL’s

authorized representative/officer-in-charge. Any default in complying with the same or any

misrepresentation regarding compliance of the same shall compel GIPCL to initiate

appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his workmen/labor

with safety equipment like helmets, masks, gum boots, a uniform and other necessary PPEs

for properly undertaking the operations involved under this contract. Following are also to be

issued by contractor :

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand gloves.

f) Full body double harness Safety belt.

(vi) Contractor shall nominate /authorize senior experienced person in writing as site in charge to

co-ordinate with GIPCL engineer and who shall bear overall responsibility for performance of

the contract. Such person shall remain always available at site or site office allotted to the

contractor at SLPP site. Contractor has to submit the authority letter and documentary proof

(vii) The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL’s Engineer In -

Charge for daily entrusted job. They have to maintain daily records dully signed for the works

carried out and duly certified by Engineer-In-Charge. The Contractor in co-ordination with the

Engineer-In-Charge shall ensure the availability of adequate manpower to carry out the job

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

satisfactorily on a daily basis. As per the instruction of Engineer-In-Charge they have to allot

the work and execute the same in specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done simultaneously

and the Contractor shall mobilize additional resources accordingly.

(ix) During emergency or similar situations the Contractor shall be required to mobilize resources

as per need within the period of 24 hours as directed by GIPCL. If the contractor fails to

mobilize sufficient manpower to complete the job in time, GIPCL will execute the job through

other agency at the risk and cost of the contractor with 10% supervision charges plus

applicable GST as per

extant GST Laws & other taxes & duties as per applicable extant laws and the same shall be

recovered from the Contractor’s bill.

(x) Important Note: Whenever any of the Unit at SLPP remains under outage due to any reason,

the contractor shall mobilize sufficient work force at site within a period of twenty four hours

from the time of intimation to the site-in-charge or via mail to your office. Generation loss

occurred due to want of manpower as well as resources & tractors will be viewed very seriously

and will invite appropriate punitive measures as decided by competent authority.

(xi) During working in high risk area like hot lines of steam/ water/ oil the workman must wear a

suitable safety apron, safety belt, safety hand gloves and goggles. It is the

contractor’s/contractor’s supervisor’s responsibility to ensure it without fail.

(xii) During unit overhauling, the contractor has to enhance the site manpower as per the

requirement to ensure the timely completion of work (During overhauling period quantum of

work increases substantially). For this, enhanced work shall be completed by deploying

additional manpower with separate supervisor. Payment will be made on item rate basis only.

The work during the overhauling period is to be carried out round the clock. Contractor should

mobilize sufficient number of manpower and execute the work in all shifts with independent

manpower. Contractor should not continue the same manpower for more than 12 hours.

B: TOOLS & TACKLES:

(i) All standard tools & tackles and equipments required to execute the contract are in the scope

of the contractor. The contractor should ensure that tools & tackles are in healthy & working

condition. All consumable items would be in the scope of the contractor (Note: If work is

suffered due to want of sufficient manpower, tools & tackles, vehicles, equipments

and/or required consumables/materials then 25% of the total job cost plus applicable

GST as per extant GST Laws & other taxes & duties as per applicable extant laws will

be levied as a penalty for each and every instance).

(ii) For proper execution of the work as per the scope, the contractor is required to maintain

sufficient quantity of tools & tackles, equipments, standard safety PPEs, standard MS

scaffolding materials in good working condition at site as per day to day work load and

emergency situations to complete the work in stipulated time.

(iii) In case of breakdown of equipment, the contractor should work round the clock for putting back

the area in service immediately within minimum time. In case of any emergency arising during

night hours the contractor should be in a position to mobilize the manpower immediately within

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He has to arrange

all lighting equipment such as power cable, hand lamps. The contractor has to take prior

approval for taking electrical power supply. The contractor should keep hand lamps of 24Volt

for confined space and sufficient quantity of 240 Volt halogen lamp for other area ensuring

safety at work place

(v) Pin sockets of IS standards should be used for all connections. For any accident take place &

any damage to the equipment and/or injury to human due to carelessness in loose connection,

contractors will be held responsible & liable for any recovery/actions.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding Documents, may notify

the Company before one week of last date of submission of online Bid, in writing or by E-mail at

the GIPCL's mailing address [email protected] as indicated in the 'Invitation to Bids'. The GIPCL's

response (including an explanation of the query) will be sent in writing or by E-mail to all prospective

Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence to the time

schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATIONS

The Bidder is required to carefully examine the specifications and documents, all the conditions

and matters work wise & cost wise. If any Bidder finds any discrepancies or omissions in the

specifications and documents or is in doubt for any meaning of any part, he shall request in writing

for an interpretation/ clarification to the GIPCL. All such interpretations and clarifications shall form

a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable through cheque

or through RTGS (online payment) system only based on submission of required documents like

bank mandate form with original copy of cancelled cheque.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders, General conditions

of contract, Special conditions of contract and Technical specifications.

b. The quantities given in the schedule of rates are estimated and payment will be made as per actual

work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance with the

method of measurement specified in the Tender.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or in day to day

operation in the course of fulfillment of contractual obligation of the vendor.

Note: Interested bidders are requested to submit the online tender at least two days in advance

from the due date set for online submission of bid in order to avoid non participation of e-tender

due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment will be made,

based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period based on site

requirement. Contractor shall not be entitled for any compensation on ground of such alteration in

scope of work. GIPCL reserves the right to operate or increase/decrease quantities in each item or

omit any item included in Schedule of Quantity at his discretion. Contractor shall have no claim,

whatsoever, on grounds of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be carried out the

whole/part of the work as specified in the tender, the ENGINEER-in-charge shall inform the fact for

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

thereof to the CONTRACTOR and contractor shall have no claim for any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from the execution

of the work in full but which he did not derive in consequence of the full amount of the work not

having been carried out nor shall he have any claim for compensation by reason of any change

having been made in the original specifications and instructions which shall involve any curtailment

of the work as originally contemplated.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-REVERSE

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://gipcltender.nprocure.com only. No physical submission of price bid will

be entertained as it should be furnished on-line only

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also for

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in advance from the

due date set for online submission of bid in order to avoid non-participation in case of any technical

issues (website and/or network) at last moments.

E-REVERSE AUCTION:

1) GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders (rounded to the next

higher whole number) from the total bids received OR (b) Minimum three (03) lowest bidders, whichever

is higher, shall be invited for participation in e-Reverse Auction through n-procure platform.

3) Opening Price (including GST), Decrement value and duration for the e-Reverse Auction shall be

informed to the qualified bidders before start of e-Reverse Auction.

4) After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract Price (including

5) To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on website: https://e-

auction.nprocure.com that the bidder shall be allowed to participate the e-Reverse Auction.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

6) In case of any further information regarding online bidding or if a Bidder needs any assistance in

accessing/ submission of online bid/ clarification or if training is required for participating in online e-

reverse bidding, then the Bidder can contact the following office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering registration process.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be required to

furnish a Performance Bank Guarantee (PBG)/Contract security deposit in favour of Gujarat

Industries Power Company Limited for guarantee amount at ten percent (10%) of the “Total

Contract Price” (excluding GST) from any Nationalized Bank including Public Sector bank-IDBI Ltd

or AXIS Bank, HDFC Bank, ICICI Bank or Kotak Mahindra bank, IndusInd Bank or Federal Bank,

Karur Vysya Bank or Bandhan Bank in the format attached in SECTION-F, and it shall guarantee

the faithful performance of the 'Contract' in accordance with the terms and conditions specified in

these documents and specifications. Contract security deposit shall be submitted strictly within

twenty-one days from the date of LoI or work order, whichever is earlier. The guarantee shall be

valid up to defect liability period of one year from the contract completion date. The Guarantee

amount shall be payable to the Company in Bidder's home currency without any condition

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the “defect liability period” after completion of

contract and on fulfilling contractual obligations throughout the retention period. However, any

delay in submission of initial SD will result in equivalent late release of entire SD after guarantee

Bid security/EMD should be refunded to the successful bidder on receipt of Performance Security.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor or any other

reasons attributed to contractor the decision of Engineer-in-charge regarding the amount

of recovery shall be final and binding subject to a maximum of 10% of contract value plus

applicable GST as per extant GST laws & other taxes & duties as per applicable extant

laws. Recovery will be affected from the monthly bills and/or retention money/security

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c) within the time

frame given in work order and as per day to day instructions by Engineer-in-charge, GIPCL

shall get the work done by third party at the risk & cost of the contractor with 10% additional

overhead charges of GIPCL, plus applicable GST as per extant GST laws & other taxes &

duties as per applicable extant laws.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the contract the

contractor is liable, shall be recovered by the GIPCL. The contractor shall pay all such claims within

15 days of claim, failing which the same shall be deducted from the bills of contractor.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and in case

contractor fail to complete the job, GIPCL shall recover from his bill, Security Deposit and / or

whatsoever for expenses incurred to complete the job with additional 10% overhead charges

including GST & other taxes.

In case if contractor’s services are not found satisfactory with respect to mobilization, time bound

activities, workmanship & safety (OHSAS policy of GIPCL) then GIPCL has right to terminate the

contract at any time by giving 15 days advance notice to contractor without assigning any reason

and will make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after giving

days advance notice to the contractor if any of the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements of the

iv. Contractor has neglected or failed persistently to observe or perform any of the acts,

matters or things, which as per the contract are to be observed and performed by the

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of job.

viii. GIPCL reserves the right to terminate the contract without giving any reason whatsoever

and forfeit the PBG.

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER requiring

compliance, with such further drawings and / or the GIPCL /ENGINEER instructions fails within

seven days to comply with the same, the GIPCL /ENGINEER may employ and pay other agencies

to execute any such work whatsoever as may be necessary to give effect thereto and all costs

incurred in connection therewith shall be recoverable from the CONTRACTOR by the GIPCL on a

certificate by the GIPCL/ENGINEER as a debt or may be deducted by him/her from any money

due or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and equipments as per

directions of GIPCL / ENGINEER within the time frame given and/or violating the GIPCL’s safety

rules & regulations, ENGINEER/ GIPCL shall get the work done by third party at the risk & cost of

the CONTRACTOR with additional 10% overhead charges of GIPCL including GST & other taxes

and all costs incurred in connection therewith shall be recoverable from the CONTRACTOR by the

GIPCL /ENGINEER as a debt or may be deducted by him from any money due or to become due

to the CONTRACTOR.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to the extent

possible shall be settled amicably between the parties. If amicable settlement cannot be

reached all the disputed issues shall be resolved through arbitration before a Sole Arbitrator

appointed by Managing Director, GIPCL according to the provisions of the Arbitration And

Conciliation (Amendment) Act, 2019, as amended from time to time. The place of arbitration

shall be at Vadodara/ Surat or any other place within state of Gujarat.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

b. Work under the contract shall be continued by the contractor during arbitration proceedings

unless GIPCL shall order suspension thereof or any part thereof in writing or unless the matter

in such work cannot possibly be continued unless the decision of the Arbitration proceedings

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the decision of

Chief General Manager (Thermal) will be final and binding on the contractor.

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees, staff applicable

under the Employee Compensation Act 1923 or any amendment thereof as also insurance cover

for third party liability. The contractor shall keep the GIPCL indemnified from all liabilities arising

out of his action in pursuance of this contract. The E. C. Policy should be obtained from Surat

Jurisdiction and shall be assigned to GIPCL. EC policy should cover the specified contract period.

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules, orders and

notifications whether central or state or local as applicable to him or to this contract from time to

time. These Acts/Rules include without limitation of the followings.

1. Contractor shall be solely responsible and shall fully comply with all the provisions of all the labor

laws applicable such as the Minimum Wages Act, 1948, Contract Labor (Regulation & Abolition)

Act 1970, Factories Act, 1948, Payment of Bonus Act 1965, Employees Provident Fund and

Miscellaneous Provision Act 1952, Industrial Dispute Act 1947, Workmen Compensation Act

Payment of Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act with

Rules, Order and Notifications issued/made there under from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future applicable to the

contractor from time to time for performing the contract job.

2.1. The Contractor shall provide and be responsible for payment of Wages, Salaries, Bonus, Social

charges, Insurance, Food, Accommodation, Transport, Medical and Canteen facilities and other

statutory privileges and facilities to his personnel as per law/rules/regulations and orders of the

Central Government, State Government, Local Authorities or other authorities as are in force from

time to time. All employees of the Contractor shall be employee of the Contractor.

2.2. The contractor shall have a valid license obtained from Licensing Authority under the Contract

Labor (Regulation & Abolition) Act-1970 at the time of execution of the contract covering all his

employees working at SLPP site and furnish the same failing which GIPCL may terminate the

contract at its sole discretion.

2.3. The Contractor shall at the time of execution of the contract have a EPF Code Number obtained

from the Authorities concerned under the Employees Provident & Miscellaneous Provisions Act,

1972 and remit contributions in respect of the employees employed by him at SLPP Site to the

P.F office concerned every month failing which GIPCL will recover from the outstanding payment

to the contractor from GIPCL.PF code of Gujarat region should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained by him under various

labor laws mentioned above and produce the same before the Statutory Authorities whenever

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

2.5. The Contractor shall also submit periodical reports / returns to the various statutory authorities

such as the Contract Labour (Regulation & Abolition) Act-1970, Employees Provident Fund Act

etc. Under intimation to HR&Admn.Dept.

2.6. The Contractor shall not pay less than the Minimum Wages notified by the Government from time

to time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his workmen, if any, in

case they are required to work beyond the prescribed hours under law as per applicable rates.

2.8. The contractor shall take Workmen Compensation Insurance Policy for all his employees working

at GIPCL. The contractor shall indemnify the company against any liability due to any work injury

or accident to any of its employees.

2.9. The Contractor shall in the event any of his workmen / employee sustains any injury or

disablement due to an accident arising out of and in the course of his employment, provide

necessary medical treatment and pay compensation as applicable, required under the Workmen’s

Compensation Act,

2.10. If any of the persons engaged by the Contractor misbehave with any of the officials or the

Company or commit any misconduct with regard to the property of the Company or suffer from

any serious communicable disease, the Contractor shall replace them immediately.

2.11. The Contractor shall not engage / employ persons below the age of 18 years. Employment of

women shall be strictly according to applicable laws.

2.12. GIPCL will have right to deduct and disburse the claims of the individual / parties being a principal

employer on any account whatsoever in relation to their employment with the contractor. The

Security deposit will be released to the contractor at the end of the contractual tenure subject to

an undertaking by the contractor that in the event any of his workmen or the heirs of workmen

puts up a claim for recovery of money due to him from the contractor before the appropriate

authority under the Industrial Disputes,1947 or under any other labor laws or for compensation

under the Workmen’s Compensation Act, 1923 and the appropriate authority has given a direction

for making payment the contractor will meet the same or indemnify GIPCL if in the event GIPCL

pays it as Principal Employer.

2.13. The contractor shall make payment of wages to his employees on fixed date within the period

specified under the applicable Law, in presence of representative of the company. He will submit

a true copy of wage sheet, attendance register and P.F. remitted challans on monthly basis to

HR&A dept. for verification and record.

2.14. The Contractor shall provide Safety items / kits to his employees such as safety shoes, goggles,

ear plugs, hand gloves, safety belts etc., if any, required under the law.

2.15. The contractor shall conduct pre-induction and periodic medical checkup of his workmen as per

applicable laws.

2.16. The contractor shall be solely responsible for any accident caused to his workers and should

adhere to all rules / regulations as per labor laws of Government and other statutory laws as

2.17. The contractor should register himself under the Contract Labor Act, Employee Compensation

Act and PF Act (Code no. to be mentioned) and submit the copy of registration certificate and

should possess the same from the date of commencement of work, failing which the contract is

liable to be cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labor License should be obtained within one week from the date

of issue of form-V. Contractor should apply for Form-V immediately after receipt of LOI. A copy of

Labour License shall be submitted to GIPCL, HR & A Department.

2.18. Contractor shall have to insure his workmen /supervisors etc. under Group Insurance scheme.

2.19. The Contractor shall be responsible for compliance of all statutory rules, regulation, act enforced

from time framed by the government such as Factory Act, Employee Compensation Act, payment

of ‘Wages Act’, Minimum Wages Act’, Provident Fund Act, All Labor Laws/ Acts in respect of

employees engaged by him for the work and shall have to maintain necessary records. In case

any amount becomes due to be payable by him to his employees or to the Government under the

above rules, regulation, Acts, GIPCL reserves the right to recover the same from the running bill

of the contract.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

2.20. Documentary evidence of deposit of PF paid shall have to be produced by the contractor along

with the next bill.

2.21. Records as per the provisions of various statutory Acts will have to be maintained by the

contractor and submitted as and when required.

2.22. All employees of contractor should maintain due discipline and respect local sentiments. GIPCL

reserves the right to direct the contractor to remove any such person who does not comply with

2.23. The list is indicative in nature and not an exhaustive one. Any amendment/alteration/Notifications

or addition to the existing Law or a new statute shall automatically and immediately become

2.24. All laws, rules, regulations, notifications, etc. stated in this tender document shall

be applicable as amended from time to time. Where applicable self-certified true

copies of the required documents to be furnished, unless stated otherwise

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the payment as

per the Minimum Wages Act to the workers employed by him/her.

2. Contractor shall obtain requisite license to carry out this contract under the provisions of Contract

Labour Act, 1970 and maintain necessary records and registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect to Employees

Provident Fund and Employee Compensation Act within one week time, from the date of award of

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within the premises

of the GIPCL and carry match box / lighter or any other explosive and /or inflammable material

inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws etc.

6. Contractor shall issue an appointment order to each casual labourer stating therein the nature of

job to be performed by him/her and fix time for which the concerned labourers are likely to be

deployed. Contractor shall also issue a temporary identity card specifying the period for which the

labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him/her for above work; however, GIPCL

reserves the right to deduct any amount legally justified towards any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment of the

9. If the contractor fails to complete the allocated job within specified time frame, GIPCL shall get the

work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act enforced from

time framed by the government such as Factory Act, Employee Compensation Act, payment of

‘Wages Act’, Minimum Wages Act’, Provident Fund Act, Payment of Bonus Act, Labor Law Act,

maternity benefit act in respect of employees engaged by him/her for the work and shall have to

maintain necessary records. In case any amount becomes due to be payable by him/her to his

employees or to the Government under the above rules, regulation, Acts, GIPCL reserves the right

to recover the same from the running bill of the contract.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third party workmen due

to any act omission / indiscretion on contractor part while undertaking the work and

contractor shall fully abide by the statutory requirements of the employee's compensation act.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

GIPCL shall not be liable for any compensation due to accident, death or injury to any of

contractor’s workmen or any third party due to negligence, act or omission on contractor part.

General area lighting will be provided by GIPCL. However work area specific lighting should be

arranged by contractor.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night shift/Sunday/holidays for any

emergency job, which may come up at night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL which are at

present in force and which may come into force during the pendency of the contract. Any violation

of any rules and regulations will entail immediate termination of the contract.

When contractor moves his/her lifting tools and tackles to the plant area, required test certificates

as per the Factory Act 1948 and the state factories rules has to be submitted to safety Deptt. Safety

Deptt. will check the certificates and if found okay, then only materials will be allowed to enter inside

the plant. Material inward gate pass will be made only after certification from Safety Deptt. Security

Deptt. will inform to Safety Deptt., as & when such tools and tackles brought at the gate for making

entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety equipments available

with him/her to safety Deptt. Safety Deptt will check for quantity and quality of the safety gears and

then allowed permission of work. Poor quality material will not be allowed to take inside the Plant.

If quantity of required safety equipments is not satisfactory, contractor will not be allowed to carry

out the work using such safety gears inside the Plant for the work

15. GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the SLPP site, the

safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the safety

standards to be adopted while operating within the SLPP Plant & Mines premises and the Contractor

shall brief them regarding the same and use of the Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his workmen

immediately on execution of the work and the contractor shall ensure that his workmen wears the

protective equipments at all times during the work operation. Following brand of the safety shoes

and helmet shall be issued to contract workmen. Contractor shall issue safety shoes every year.

Sr No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

IS : 2925 – 1984, ANSI / ISEA

03. PN 521 - Shelmet Karam

SR. No. Name of Manufacturer Model

1 Acme Fabrik Plast Co. SSTEELE (Strom) – Double Density

2 Acme Fabrik Plast Co. TRIMAX(Adjacent) – Double Density

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

3 Favourite Safety Products. Waves Nile D/D

4 Favourite Safety Products. FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots, fall arrester,

life line, full body safety uniform and belts, safety net etc. shall be issued and used as per the job

requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor will procure safety

shoes & safety helmet from a reputed company with at least 12 months’ guarantee and shall

produce the guarantee certificate and IS standard certificate to the safety department. Contractor

should purchase safety shoes of reputed brands. Safety shoes will be issued every year. IS

certificate and guarantee certificate must be obtained from the vendor and submitted to the Safety

department. Safety shoes should be heat, water, oil and chemical resistant, having an anti-slippery

sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as per work

requirement. Contractor should ensure that their workers are wearing Safety helmet, safety shoes,

dust mask, goggles, ear plug etc. at all times when they are at work throughout the contract period.

The contractor has to maintain the PPE issue registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same. Replacement

shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help and treatment

to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required quality,

GIPCL will issue the required PPEs to contract workers and back charge the same with 25%

overhead charges of GIPCL plus applicable GST as per extant GST Laws & other taxes &

duties as per applicable extant laws.

9. All lifting tools and tackles shall be duly certified by competent person in conformity with the statutory

requirements and certificate in form no. 10 as per rule 60 of Gujarat Factories Rules, 1963 and

section 29 of the Factories Act, 1948 shall be submitted every year before using such tools and

tackles. In case of purchase of new lifting tools and tackles, form no. 10 as per the said rules shall

be submitted before they are taken into use. All lifting tools and tackles shall be of reputed make

having International manufacturing standard and shall be maintained in proper and workable

10. The Contractor shall nominate one Safety Officer with required qualification for supervising the

daily job/ shutdown jobs for observing and maintaining the safety aspects at site. He is solely

responsible for any safety measures during maintenance work. He has to ensure that all the

workmen working at site are equipped with essential PPE’s and proper safety arrangement is made

at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-shackles,

wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for inspection with all above

statutory test certificate before using at site for any work. They should use all tools and tackles only

after certification by GIPCL representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full body harness

safety belt, ladders and crawling boards, fall arrester, etc. shall be used to prevent accident.

Further, during working on height, contractor should arrange proper scaffolding of still pipes, safety

net, full body safety belt, fall arrestor system etc. Advice and instructions of engineer in charge/

safety in charge shall be strictly complied with in this regard. All necessary safety precautions shall

be taken by the contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch, on DA

cylinders and on O2 cylinder. Cylinder caps also required for handling the cylinders at the work at

height area. Gas cylinders shall be transferred through gas cylinder trolley only with cylinder cap

and stored up right (vertical) position only. All gas cylinders shall be hydro tested / certified as per

gas cylinder rules 2004. Gas cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested as per

Government approved RTO guidelines. All Vehicles must be parked in Parking space designated

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

by GIPCL. If any vehicle is found inside the plant premises other than the parking area such

vehicles shall be handed over to Security dept. and their entry shall be cancelled for movement

inside the plant premises with immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical tools &

equipments i.e. welding machine, grinding and drill machine etc. may be checked by the electrical

engineer of the contractors regularly, every six month at least and report to be submitted to

concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets to prevent

falling and spreading of sparks and hot material on and around the work area. Contractor will

procure and use such items. ELCB / RCCB shall be provided with rating of 9-30 milli amperes on

welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form (S-II) and

near miss report within time limit as specified in forms, if any accident, Incident, near miss occurred

while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and above) should

appoint / nominate one qualified safety officer and he shall be responsible for addressing all the

safety related aspects of execution of contract jobs and he will in close co ordination with safety

officer of SLPP and attend all safety related meeting such as safety committee, on job safety

training etc. Where the contractual man power is less than 50, the site incharge of the contractor

will act as a safety officer and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any kind of job.

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is required as per

RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety training like tool-

box talk etc. and submit a record of such training in safety dept, respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed by the HOD

/ Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards / Guidelines as per

practices. The list provided below is an indicative list to explain the principles behind safety practice.

If the contract workmen fail to comply with safety standards as per category A, B & C below, penalty

shall be levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, Rs.100 /- per instant.

Related shoes, safety belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless • Rs.500 /- per

attitude in material instant.

Machine being used with

damaged machine guard, • After three

unsafe electrical work - incidence,

workout plug top/improper Per incidence

electrical joints/cables lying Rs.2500/-

on ground, electrical

equipment working without

proper earthing, machine

being used without

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

machine guard, Welding • Continuous

machine without ELCB / unsafe acts

RCCB of proper rating, Gas will disqualify

cylinder without test the contractor

certificate, Cylinder cap, from further

NRV / Flash back arrester, participation

Cylinder trolley etc. in tender of

Unsafe working practices at contract with

height more than 3 meters GIPCL-SLPP.

Working without permit or

non-compliance with permit

conditions like hot work,

height work etc. as

applicable, lifting tools and

tackles being used without

third party inspection

certificates in form no. 9/10

as per Factory Act –

C Unsafe Breach of safe practices by Suspend the entry

Practices a particular person gate pass for one

repeatedly for three times. week.

After two suspensions

his gate pass will be

Penalty so levied against the contractors and company employees will be used during the observation of

National Safety Day.

The contractor, workmen following good safety practices in their work area continuously will be

rewarded / honored on National safety day.

25. Electrical safety

a. All the electrical apparatus including welding machine (either 3-phase or single phase) should be

provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO) of 30mA rating.

b. Bidder/Contractor should ensure periodic checking of ELCB provided in their electrical apparatus.

c. Bidder/Contractor should ensure that there should not be any joint in the power supply cable of any

machine. All cables should be in good condition with no bare insulation or frayed wires

d. Any power supply switchboard/extension boards brought by Bidder/Contractor should have ELCB

of 30mA rating and it should have sockets along with 3-pin plug.

e. Any type of cable brought by Bidder/Contractor should not have any joint and should be of sufficient

capacity for the respective job.

f. Bidder/Contractor to bring their own 24V rating portable hand lamps along with cable of (apparatus

should be having 230V / 24V transformer) for the temporary lighting arrangement required at site

for the respective jobs.

g. Bidder/Contractor should bring sufficient quantity no. of temporary light fixtures (230V or 24 V as

per requirement of job/contract), extension boards, cables to draw supply from nearest power point.

h. Hand-held and portable machines shall be equipped with a built-in switch to switch off power in

case of emergency

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

i. Bidder/Contractor to ensure healthiness of their electrical equipment whenever brought to GIPCL

site and get them tested / verified by GIPCL Electrical Department representatives before start

j. Bidder/Contractor to ensure - All portable electric apparatus shall be regularly examined, tested

and maintained to ensure that the apparatus and leads are in good order.

k. Only three-core cable shall be used for single phase operated tools with the third core connected

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket connections

with third pin be connected to the ground terminal where ever possible. Also, the metal work of the

apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly insulated while

using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a bolted terminal

while using any welding machine

o. Electric holders when not in use, should be placed on an insulated hook or the holders should be

fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power supply to welding

machine shall be effectively disconnected while using any welding machine

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the nearby point at

job site. Bidder/Contractor to supply the required cable between GIPCL power supply point to

equipment brought by Bidder/Contractor for the specified job. Further, if Bidder’s/Contractor’s

equipment requires 3-ph 4 wire supply then they should derive 3-ph 4 wire supply from GIPCL 3-

ph 3 wire supply system by incorporating sufficient capacity transformer. Like for hydro jet cleaning

system, mixer machine, induction heating machine, SR machine etc., GIPCL will provide 3-ph

wire power supply.

r. Cable between welding machine to GIPCL power supply point should have cable TOP plug towards

GIPCL power supply point of Make BALS having rating as 63 Amp.

Contractors not following above electrical safety points at any point of time are liable to penalty and

their machine/ apparatus shall be seized by GIPCL

16. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s Representative/Engineer decides

that any materials, work or workmanship is defective or otherwise not in accordance with the

Contract, the GIPCL/Engineer/ GIPCL’s Representative may reject such plant, materials, work or

workmanship and shall notify the CONTRACTOR promptly, stating his reasons. The

CONTRACTOR shall then promptly make good the defect and ensure that the rejected item

complies with the Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected work or

Workmanship. CONTRACTOR shall not entitle for any claim or release of hold payment until rectify

the defect up to satisfactory of GIPCL. If Contractor failed to rectify any such defective work or

workmanship, GIPCL reserve the right to rectify at risk and cost of the CONTRACTOR and

deducted by the GIPCL from any amount due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or workmanship to

be retested, the tests shall be repeated under the same terms and conditions. If such rejection and

retesting cause the GIPCL additional costs for the traveling and lodging costs of GIPCL/Engineer’s

personal for attending the retest, such costs shall be recoverable from the CONTRACTOR by the

GIPCL and may be deducted by the GIPCL from any amount due, or to become due, to the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipments, approved materials, consumables etc… to execute

the contract are in the scope of the contractor. The contractor should ensure that tools &

equipments are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor for defining

the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take suitable

d. Contractor shall depute full time independent experienced site-in-charge and independent site

supervisors at site. They shall co-ordinate with GIPCL engineer and shall bear overall

responsibility of contract including joint measurement, billing etc. Such person shall function

from site office of contractor at SLPP.

e. Contractor shall also nominate one independent safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety supervisor

shall arrange small safety talk on every day morning or whenever required with all workers

working under this contract. He shall coordinate with concern department’s Engineer-in-charge

on daily basis and report daily observations, tool-box talk records etc. GIPCL reserves the

right to hold the work in case contractor not deployed safety supervisor and a penalty

equal to Rs.1,000/- per working day absent of safety supervisor shall be levied from

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any future

g. The contractor has to take EC insurance policy for their workmen. The contractor has to submit

labor license and PF account number to the Engineer-in-charge before start the work.

h. The contractor has to do the job timely. Progressive work targets shall be achieved for each

area as decided during first kickoff meeting. GIPCL shall not compromise in delay. In case of

delay of work without any valid reason, the GIPCL reserves the rights to carry out the work by

deploying other agencies at the risk & cost of contractor with additional 10% overhead charges

plus applicable GST as per extant GST Laws & other taxes & duties as per applicable extant

i. Contractor shall mobilize the resources as per need within the period of four hours. If the

contractor fails to mobilize sufficient resources to complete the job in time, GIPCL will execute

the job through other agency at the risk and cost of the contractor with additional 10% overhead

charges plus applicable GST as per extant GST Laws & other taxes & duties as per applicable

j. Contractor should mobilize all resources for efficient & smooth execution of contract within

seven days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted (based on quoted % above/equal or below SoR) shall remain

firm till completion of the contract and any agreed extensions thereafter and is valid even if the

contract is split and shall not be subject to any escalation, idle charges for labor, machinery,

overhead expenses etc… due to any reason whatsoever. No price escalation / idle charges

shall be entertained due to delay in work on unavailability of work front, non-issue of work

permit, holding of work permit for any reason, unavailability of contractor’s supervisor,

unavailability of contractor’s safety supervisor, violation of safety rules, unsafe act by any of

contractor’s worker, negligence & ignorance of safety & quality instructions of GIPCL Engineer-

in-charge or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid hazards.

Contractor shall arrange all standard adequate healthy safety PPEs like but not limited to

approved quality safety shoes & safety helmets, standard dust masks, safety goggles, safety

life line & fall arrestors etc… as required and shall use exclusively under this contract for all

the time during working at specified locations failing which, the Engineer-in-charge may hold

the work and will take necessary action including penalty as decided. If the contractor

repeatedly violates safety rules/regulations (more than three successive incidents), Engineer-

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

in-charge may take necessary action against the contractor, including appropriate financial

penalty (Maximum of Rs. 1,000/- per incident per man-day and as per above clause no. 16)

and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall mobilize

additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract. Contractor

should closely monitor each activities and complete the jobs as per the time given by and

under the supervision of the Engineer-In-charge and shall ensure that sufficient manpower is

deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their respective

supervisor has to interact with Engineer-In-Charge for PTW (Permit to work), work instruction,

Return of permit.

p. The contractor has to submit daily reports showing work carried out with details of available

manpower, material etc.

q. Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective item rate

r. The Government of India has enacted the Micro, Small and Medium Enterprises Development

Act, 2006 (the “Act”) and the Act has come into force from October 2, 2006. The Bidder shall

confirm whether your organization is registered under the Micro, Small and Medium

Enterprises Development Act, 2006. If your organization is registered under the Act, please

specify the category i.e., Micro Enterprise, Small Enterprise or Medium Enterprise under which

it is registered and kindly attach a copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration certificate

issued by the District Industries Centre/Department of Industries, etc of the respective State

Government. It is to be noted that large scale industries and trading firms have been excluded

from the purview of the Act.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 45001 & ISO 50001:2018 (EnMS) certified

company, and GIPCL gives extreme importance to maintain these global standards.

Contractor shall be required to observe these standards while working with GIPCL. Contractor

should ensure that his workmen/labour work in accordance with them.

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified experienced

site-in-charge of the works with adequate experience in handing of jobs of this nature and with the

prior approval of the GIPCL / ENGINEER. Such in-charge shall be constantly in attendance at the

site during working hours. During CONTRACTOR’S supervisory engineer absence during working

hours, if unavoidable, and also beyond working hours, when it may be necessary to give directions,

orders may be given by the ENGINEER / GIPCL and shall be received and obeyed by the

CONTRACTOR’S superintendent or Foreman who may have charge of the particular part of the

work in reference to which orders are given. If requested to do so, the ENGINEER /GIPCL shall

confirm such orders in writing. Any directions, instructions or notices given by the ENGINEER /

GIPCL to him, shall be deemed to have been given to the CONTRACTOR. The representative of

the CONTRACTOR shall have all necessary powers to receive materials from the GIPCL, issue

valid receipts for the same, engage labour or purchase materials and proceed with the work as

required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour should be

withdrawn from the work without due notice being given to the GIPCL / ENGINEER; further no such

withdrawals shall be made if in the opinion of the GIPCL / ENGINEER such withdrawals will

jeopardize the required pace of progress / successful completion of the work.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

The CONTRACTOR shall employ in or about execution of the work only such persons as area

careful, skilled and experienced in their respective trades, and the GIPCL shall be at liberty to

object to and require the CONTRACTOR to remove any person employed by the CONTRACTOR

in or about execution of works who in the opinion of the ENGINEER misconducts himself or is

incompetent or negligent in the proper performance of his duties and all such persons shall not

again be employed upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or employ any

employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND CLEAN-UP.

All loose materials, wastage, packing materials, empty paint drums, cut pieces or other matter of

an offensive nature shall not be deposited on the surface, but shall at once be carted away by the

CONTRACTOR to some pit or place provided by him away from the site of work and approved by

local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely remove and

satisfactorily dispose of all temporary works & remove scaffolding materials to the extent directed.

He shall tear down and dispose of all temporary works, shall remove or grade, to the extent

directed, all plant and equipment, shall satisfactorily dispose off all rubbish resulting from the

operations under this contract and shall do all work necessary to restore the territory embraced

within the site of his operations to at least as good order and conditions as at the beginning of the

work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done by contractor

b. Quarter/room & food for supervisors/ engineers on chargeable basis in GIPCL’s township at

Narmada Guest house if available. Food for supervisors/ engineers on chargeable basis at

GIPCL’s Industrial Canteen as available. If not available, contractor to make his own

arrangement for lodging and boarding locally or as appropriate at his cost.

c. Workshop facility as available at site only. However contractor may visit the workshop to

ensure the existing facility. For the facilities other than available, contractor has to carry out

the job outside at their own cost.

d. First aid facilities as available on chargeable basis. If not available contractor to make his own

arrangement for the same locally or as appropriate at his cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen regarding the safety

norms and measures to be observed during work operations at the plant site.

21. WORK CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be fully conversant

with modern practices and should be able to carry out works independently of large thermal

power plant. The contractor shall therefore be required to engage qualified/ experienced

personnel to undertake the work as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records and maintain

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

c. All the work measurements shall be jointly recorded in a measurement sheet/register/relevant

documents by the contractor / authorized representative of the contractor and the Engineer-in-

charge. The measurements shall be clearly written indicating date of measurement, location,

reference to drawings, if any, and jointly signed.

d. The Contractor shall be required to furnish satisfactory job completion report to GIPCL. The

submission of report should be on daily basis. The monthly bill payment shall be released based

on the certified reports of the works.

e. Inspection of work will be done by Engineer-in-Charge or his authorized representative. If the

work is not found satisfactory engineer in charge reserves the right to take suitable action and

shall be binding to the contractor.

22. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without incurring the

penalty in the event of the subsistence of Force Majeure conditions. If a Force Majeure situation

arises, the affected Party shall promptly notify the other Party in writing of such conditions and the

performance shall be suspended as per mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the Party

and not foreseeable by the Party and shall include events of floods, explosions, riots, wars,

hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism, government actions

and provided always that such acts result in the impossibility of the further performance of the

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever which may be

brought against or suffered by GIPCL which it may sustain, pay or incur as a result of or in

connection with the performance/ purported performance/ non-performance of the contract by the

In case, in any litigation pertaining to labour employed through contractor if any direction or order

is issued by court at any point of time the contractor shall comply with and implement such direction

or order whether passed at the time of award of contract or during the pendency of contract.

Further, the Contractor shall indemnify the GIPCL against all consequences arising and affecting

GIPCL owing to the compliance of the orders by the Contractor.

24. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts at Surat

shall have jurisdiction regarding the same.

25. Where any portion of the General Condition of Contract is repugnant to or at variance with any

provisions of the Special Condition of Contract, then unless a different intention appears, the

provision of the Special Conditions of Contract shall prevail to the extent of such repugnancy of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

SPECIAL CONDITIONS OF CONTRACT

1. DETAILED SCOPE OF WORK

The scope of work covered under this contract, in general, shall comprise dismantling/removal of existing

damaged roofing/cladding sheets and associated accessories, procurement/supply/fixing of new colour

coated Galvalume sheeting system, painting works, allied structural maintenance works and all

incidental/ancillary works required for satisfactory completion of the work for various industrial structures

of LHS, Boiler, ESP, Conveyor Gallery, Bunker Buildings and miscellaneous structures at Surat Lignite

Power Plant (SLPP), complete in all respects as directed by Engineer-in-Charge.

The detailed scope of work shall include, but not be limited to, the following:

(1) Dismantling, cutting, removing and lowering down of existing damaged AC/GI/Galvalume/transparent

roofing sheets, wall cladding sheets, ridge pieces, gutters, flashing, rainwater pipes, corner pieces,

fasteners, bolts, hooks and other connected accessories from roofs and side cladding portions of various

industrial structures at all elevations up to approximately 50 meters height from ground level, including all

necessary labour, supervision, tools & tackles and lifting arrangements complete as directed by Engineer-

(2) Dismantling and fixing works for Bunker Building Unit-1 & 2 side cladding and Boiler Unit-3 & 4 side

cladding areas shall be carried out mandatorily using electrically operated manlifter/cherry picker and/or

electrically operated rope suspended platform only. Separate BOQ items have been provided specifically

for execution of works at these locations using such specialized access arrangements and no extra

claim/payment on this account shall be entertained.For electrically operated manlifter/cherry picker and/or

electrically operated rope suspended platform Form 10 (Third party inspection report) is must from DISH

(Directorate of Industrial Safety and health) approved agency.

(3) For all other locations covered under the contract, contractor shall make his own suitable safe

working/access arrangements such as approved scaffolding, ladders, working platforms, manlifter/cherry

picker, rope suspended platform or any other safe access system as required for proper execution of work

and compliance with GIPCL safety rules and statutory requirements. The rates quoted for respective BOQ

items shall be deemed inclusive of all such necessary access arrangements and no separate payment

shall be made on this account.

(4) Procurement, supply & fixing of roofing & cladding sheets with new "TATA BlueScope", "Lloyd",

“Interacrh - Tracdec”, “Kirby” or “Jindal” make 0.50 mm TCT (total coat thickness) Galvalume profiled color

coated high tensile steel sheet (AZ-150 gsm zinc / alum alloy coating total of both sides as per AS

Alloy consists of about 55% Aluminum, 43.5% zinc & 1.5% Silicon), weathering surface finished with coat

of nominal 20 micron SMP (Silicon Modified Polymer)/RMP (Regular Modified Polyester) as per item

description over approved primer, rear side having nominal 5 micron neutral back coating and minimum

Yield Strength 550 MPa (Test reports shall be submitted) including transportation, loading, unloading,

shifting to various work locations. For Technical Specification, please refer Section-G

(5) The scope shall include procurement, supply and fixing of all associated accessories and fixtures such

as ridge pieces, flashing, gutters, corner flashing, rainwater accessories, fasteners, sealants, closures,

lapping arrangements, PVC coated “J” bolts, epoxy polymer coated self-drilling/self-tapping screws,

washers, seal tapes and all other required fittings/accessories as per manufacturer’s recommendations

and site requirements for complete weatherproof and leakproof roofing/cladding system.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

(6) Roofing/cladding sheets shall be fixed with proper end laps, side laps, anti-siphoning arrangements,

sealants and fastening systems strictly as per manufacturer’s specifications and approved methodology

to ensure complete leakproof performance and structural stability.

(7) Contractor shall ensure complete weatherproofing and watertightness of roofing and cladding system

after execution. Any leakage, seepage, loose fixing, vibration, misalignment or defect observed during

execution or defect liability period shall be rectified immediately by contractor at his own cost to the

satisfaction of Engineer-in-Charge.

(8) The scope shall include supplying and fixing transparent corrugated sheets at ridge/roof locations

wherever specified in BOQ and as directed by Engineer-in-Charge.

(9) The scope shall also include supply and fixing of ridge covers, centre flashing, corner flashing, gutters,

closure pieces and all connected accessories required for complete roofing/cladding work.

(10) Contractor shall submit manufacturer’s original technical datasheets, coating certificates, test

certificates, yield strength reports and other technical documents for approval prior to procurement and

installation of materials.

(11) GIPCL reserves the right to conduct third-party laboratory testing of roofing/cladding sheets, colour

coating, coating thickness, TCT/BMT thickness, yield strength and other material properties from randomly

selected samples before and/or after installation. All expenses towards such testing and replacement of

rejected materials shall be borne by contractor.

(12) The scope shall also include surface preparation and painting of structural steel members such as

columns, beams, channels, angles, trestles, plates, pipes and other steel structures associated with

roofing/cladding areas, complete as per detailed technical specifications.

(13) Surface preparation shall include thorough removal of loose rust, old paint, scales, dust, oil, grease

and foreign materials by wire brushing, mechanical tools, grinders, scrapers, buffing, power tools, water

jetting and/or air jetting as required and as directed by Engineer-in-Charge. Surface cleaning shall be

carried out to complete satisfaction of Engineer-in-Charge before application of primer/paint.

(14) Painting work shall comprise application of one coat minimum 100 micron DFT High Build self-priming

epoxy primer and two coats high performance Acrylic Polyurethane finish paint of approved colour shade

with minimum total 50 micron DFT finish coat thickness, achieving overall minimum total DFT of

micron, complete as per manufacturer’s recommendations and approved specifications.

(15) Joint measurements/records for surface preparation, primer thickness and finish coat thickness shall

be taken with calibrated digital DFT meter/Elcometer supplied by contractor as directed by Engineer-in-

(16) Measurement of roofing/cladding sheets shall be considered on actual covered surface area basis

only unless otherwise specified in BOQ. No separate payment shall be made for overlaps, wastages,

cutting losses, bent portions, damaged sheets, laps, flashings, sealants, fasteners or incidental

accessories unless specifically provided in BOQ.

(17) Contractor shall inspect site conditions, existing supporting members, purlins, access conditions and

working environment before commencement of work. Any abnormality observed shall be brought to notice

of Engineer-in-Charge before execution. Commencement of work shall be deemed as contractor’s

acceptance of site conditions.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

(18) All welding, gas cutting and hot work activities shall be carried out strictly under valid work permit and

fire safety arrangements as per GIPCL safety procedures. Contractor shall arrange required fire

extinguishers, fire watch and spark containment arrangements during hot work execution.

(19) Contractor shall maintain proper account and reconciliation of new materials issued/consumed during

execution and shall submit reconciliation records whenever required by Engineer-in-Charge.

(20) While dismantling existing sheets and accessories, contractor shall ensure that no damage occurs to

existing structural members, purlins, equipment, cable trays, pipelines or nearby facilities. Any damage

caused shall be rectified by contractor at his own cost.

(21) Contractor shall carry out all works strictly in accordance with GIPCL safety regulations, applicable

statutory rules, work permit system and standard industrial safety practices. Contractor shall be solely

responsible for safety of manpower, equipment and execution arrangements during entire contract period.

(22) Roofing/cladding works at height shall not be carried out during unsafe weather conditions such as

high wind, storm, rain or lightning conditions. Contractor shall make all necessary arrangements for

securing materials and partially completed works during such conditions.

(23) Daily housekeeping, cleaning and removal of scrap, dismantled sheets, debris, fasteners, packing

materials and waste generated during execution shall be within contractor’s scope.

(24) The work shall be executed in running plant conditions in coordination with operation and maintenance

requirements, shutdown availability and operational constraints of GIPCL. Contractor shall plan work

sequence, deployment and resources accordingly. No extra claim due to restricted access, shutdown

constraints, operational difficulties, hindrances or phased execution shall be entertained.

(25) The quantities mentioned in BOQ are tentative and may vary during execution depending upon site

requirement. Contractor shall execute work as per actual requirement and instructions of Engineer-in-

(26) It is not the intent to specify herein every incidental detail of work. The scope shall also include all

such items, works and activities which are not specifically mentioned but are necessary for safe,

satisfactory, leakproof, structurally sound and timely completion of the entire roofing/cladding and painting

works in all respects as per good engineering practice and direction of Engineer-in-Charge.

PAINT MATERIALS FOR STRUCTURAL STEEL

All painting materials shall be of approved industrial paint system comprising the following:

(a) High Build self-priming epoxy primer (Composition: Modified epoxy cured with polyamidoamine).

(b) Acrylic Polyurethane paint (Composition: Acrylic resin with urethane hardener cured with aliphatic

Approved makes for High Build self-priming epoxy primer and Acrylic Polyurethane paint shall be as

(i) BERGER make Protectomastic Self Priming High Build Coating with BR PU High Glossy Enamel.

(ii) ASIAN PAINTS make Rust-o-Cap with Apcolite/Apcothane CF-678 system.

(iii) JOTUN make Jotamastic-80 with Futura Classic.

(iv) KANSAI NEROLAC make Neromastic-400 with Nerothane-1000.

Equivalent paint system of other reputed manufacturer shall be used only after prior written approval of

Thinner shall be used strictly as per manufacturer’s specifications/recommendations and shall be of

same manufacturer as paint/primer system.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

GENERAL SCOPE OF CONTRACTOR

(1) Contractor shall arrange and deploy all required tools & tackles, machineries, equipment, vehicles and

accessories necessary for safe and satisfactory execution of the work including but not limited to screw

fixing machines, welding machines with ELCB, gas cutting sets with flash back arrestors, grinders, lifting

tools, chain pulley blocks, tractor-trolleys, dumpers, winches, rope suspended platforms (Jhula),

electrically operated manlifter/cherry picker, scaffolding pipes, clamps, ladders, working platforms, safety

nets, lifelines, fall arrest systems, MS Jaali, air compressors, spray painting equipment, Elcometer/DFT

meter, electrical cables, lighting arrangements and all other items required for execution of work complete

in all respects. Contractor shall ensure proper healthiness, safety, validity, maintenance and working

condition of all tools, tackles, machinery and vehicles deployed at site.

(2) All materials required for execution of work including roofing & cladding sheets, ridge pieces, flashing,

fasteners, consumables, welding rods, PVC coated “J” hooks/bolts, epoxy polymer coated self-drilling/self-

tapping screws, oxygen gas, DA gas, paint materials, primer, thinner, brushes, rollers, sealants, tapes,

cotton waste, PVC pipes, air pipes, kerosene, diesel, lubricants, chalk, line dori and all other consumable

items whatsoever required for satisfactory completion of work shall be in the scope of contractor unless

specifically supplied by GIPCL.

(3) Contractor shall make all arrangements for procurement, transportation, loading, unloading, shifting,

handling, stacking, safe storage and protection of all materials, sheets, paint materials, scaffolding,

consumables, tools & tackles, machineries, PPEs and other belongings deployed for the work. Contractor

shall be solely responsible for safety, security and custody of all materials and equipment at site and may

deploy security personnel/watchmen at his own cost if required. GIPCL shall not be responsible for any

loss, theft, pilferage, damage or deterioration of contractor’s materials/equipment under any

(4) Contractor shall make his own arrangements for labour accommodation, site office, storage yard,

fabrication/repair area, drinking water, sanitation, lighting, temporary electrical connections,

communication facilities and all other infrastructure required for execution of work at his own cost.

(5) Contractor shall arrange transportation and lifting/shifting of all materials, dismantled scrap, sheets,

equipment and manpower at his own cost including loading, unloading and internal shifting within plant

(6) Contractor shall deploy competent, experienced and authorized full-time site-in-charge and adequate

location-wise supervisors for proper execution, planning, coordination and supervision of the work.

Contractor’s representatives shall coordinate daily with concerned GIPCL Engineer-in-Charge/department

for obtaining work permits, safety clearance, execution planning, shutdown coordination, joint

measurements, certification, billing, gate passes, statutory records and all other contract related activities.

Contractor shall deploy a competent, experienced and dedicated full-time Safety Officer/Safety Supervisor

throughout the execution period of the work for implementation and monitoring of safety requirements at

site. The Safety Officer/Safety Supervisor shall ensure compliance with GIPCL safety rules, statutory

safety regulations, work permit conditions, safe working practices and usage of PPEs by all workmen

deployed at site. The Safety Officer/Safety Supervisor shall remain available at site during working hours

and shall coordinate with GIPCL Safety Department and Engineer-in-Charge for all safety related matters.

In case of failure to deploy such safety personnel, GIPCL reserves the right to stop the work and/or impose

suitable recovery/penalty as deemed fit.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

(7) Contractor shall maintain proper records of all materials brought to site including manufacturer test

certificates, inspection reports, challans, gate entry records, calibration certificates and related quality

documents and shall produce the same whenever required by GIPCL.

(8) Contractor shall submit detailed quality assurance plan/inspection test plan jointly prepared with

authorized representative of approved manufacturer covering material specifications, surface preparation

procedure, fixing methodology, inspection stages, DFT checking, testing requirements and quality control

procedures prior to commencement of work.

(9) Contractor shall ensure that all measuring instruments, testing equipment and inspection devices such

as Elcometer/DFT meter and other gauges deployed at site are properly calibrated from approved

agencies and valid calibration certificates shall be maintained during execution period.

(10) Contractor shall be solely responsible for compliance with all applicable labour laws, statutory

regulations, safety rules, insurance requirements, workmen compensation provisions, PF/ESIC provisions,

labour license requirements and other legal obligations applicable to execution of the contract.

(11) The rates quoted by contractor shall be deemed inclusive of all manpower, supervision, materials,

consumables, scaffolding, manlifter/cherry picker, rope suspended platform, transportation,

loading/unloading, shifting, storage, tools & tackles, safety arrangements, statutory compliance, insurance

and all incidental/ancillary works required for satisfactory completion of work and no extra payment shall

be made on any account unless specifically provided in BOQ.

1.2 PLANNING & MONITORING OF WORK PROGRESS

1. After award of the work, Contractor shall have meeting with GIPCL for planning of Sheeting of

Various Structures.

2. Contractor shall mobilize the resources at site within 07 days from the date of LoI or work order

whichever is earlier. If contractor failed to carry out work with desired progress and if contractor

failed to mobilize sufficient resources (manpower & materials) after written communication,

GIPCL may execute the job through other agency at the risk and cost of the contractor with

additional 10% overhead charges including GST.

3. The owner of contractor / proprietor / partner should be present for periodic progress review

meeting & for further planning at office of GIPCL Surat Lignite Power Plant as desired by

Engineer-in-charge (monthly basis).

It is not the intent to specify herein all the works in the scope of this contract. The scope also

includes all works necessary, which are not specifically mentioned here but required, for

completion of entire scope of work in all respect within time bound period and are deemed to

be included in the scope of the CONTRACTOR. All works shall conform to the specification.

The works shall conform to high standards of quality and workmanship.

1.2 TOOLS & TACKLES AND EQUIPMENTS

For proper execution of the contract, the contractor is required to arrange sufficient quantity of tools

& tackles and equipments in good working condition with sufficient quantity of materials at site.

Contractor is required to maintain sufficient number of standard tools & tackles including Drill

Machine, Sheet cutting Machine, Ropes, Scaffolding Pipes & Clamps,MS Jaali, Chain pulley, etc.

in good working condition at site.

The estimated list of such equipments, tools & tackles is provided under Annexure-E of Section-F

herein under. Contractor shall note that this list is not exhaustive and if any additional tools &

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

tackles and equipments are required for proper performance of the contract, the contractor shall

also arrange the same immediately with no extra cost to GIPCL.

1.3 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying additional force

within twenty four hours notice period failing which GIPCL reserves the right to carry out this work

by engaging other party. The expenditure occurred due to such situations, the Contractor will be

held responsible & the same will be recovered from the Contractor’s monthly bill / any other pending

bills along with 10% overhead charges, including GST. For repetitive failure of such work for more

than two incidents, GIPCL reserve the right to terminate the entire contract by forfeiting all pending

dues, Security Deposit & other retention money, if any, after giving 15 days notice to the contractor

& this will be binding to the contractor.

1.4 SCHEDULE OF ACTIVITIES

Contractor shall deploy suitable manpower along with supervisors to carry out the activities of

scope of work. The contractor shall deploy their sufficient supervisors & site-in-charge for day to

day monitoring, to check the site requirements regularly and to get the certification of work done

on daily basis from concerned GIPCL’s representatives. Various activities shall be carried out as

directed by GIPCL.

1.5 DISPOSAL OF MATERIAL

Contractor shall be responsible for removal and disposal of all the scrape materials, surplus

materials, empty drums, debris and cleaned stuff etc at designated locations. GIPCL will not be held

responsible for any subsequent consequences regarding improper disposal of material.

1.7 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts of the GIPCL,

or if defects not readily detected by proper inspection shall develop before the final completion and

acceptance of the whole work, the CONTRACTOR shall forthwith make good, without

compensation, such damage or defects in a manner satisfactory to the ENGINEER / GIPCL. In no

case shall defective or imperfect work be retained even if contractor followed all technical

specifications. GIPCL will not compromise for quality of materials, works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause notwithstanding the

passing by the GIPCL of any certificate, final or otherwise or the passing of any accounts.

1.8 DAILY DIARY AND PROGRESS REPORT

A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR will supply all

detailed information every day at 9:00 hours for the day preceding and the diary will be jointly

signed by the ENGINEER and the CONTRACTOR’S representatives, every day in token of its

correctness. A works instruction book, serially numbered will also be kept in the ENGINEER’S

office and all day to day instructions will be given in that book. The CONTRACTOR’S representative

shall report every day to see these instructions and sign them at the bottom in token of his having

The CONTRACTOR shall provide all information regarding procurement of materials and progress

of work, as is required by the ENGINEER for compiling the weekly progress reports. This

information shall be provided by contractor at 9:00 hours every Monday, for the preceding week.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

2. PRICE & RATES

This is SoR based contract and final value will be derived by applying contractor’s quoted

percentage rate above / equal or below on GIPCL’s provided estimated SoR value (including GST)

after e-reverse auction. The item rates so derived shall be inclusive of cost of all GIPCL approved

make materials (except specific free issued sheets for specific items mentioned in nomenclature

of SoR Section-E) like RMP/SMP Coated Galvalume sheets, fasteners, primer, paint, thinner,

consumables, wastage, overlapping, safe storage of materials, all manpower, supervision, cost of

safety supervisor, shifting, transportation, loading, unloading, equipments, all required tools &

tackles, power tools & tackles, lighting equipments, relevant power supply cables with extension

boards having approved electrical safety arrangements, Electrical operated manlifter, standard

approved MS scaffolding materials, scaffolding arrangement at work site as per approval of

GIPCL’s Safety Officer, safety equipments & & all safety PPEs like but not limited to standard

approved safety shoes, full body double harness safety belts, safety helmets, safety net, fall

arrestors, dust masks, safety goggles, etc…, providing site safety arrangements, legal & statutory

compliances, as well as idle charges of labours, equipments, machineries during unavailability of

front or due to unavoidable circumstances, holding of work permit, unsafe act by your workers or

any reasons whatsoever, including Royalties, Rents, Stamp Duties, Central or State Government

or Local body or Municipal Taxes or Duties or any other duty / tax levied by the Central, State

Government or other Public bodies, insurance etc… and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and timely completion

The item rates shall be deemed to include for everything mentioned in the specification, all leads

& lifts, contractor’s overheads & profits for due performance of the work under this contract and

such other costs that are not specifically mentioned herein but will be incurred by the contractor for

the satisfactory and timely completion of the work. The rates shall also include cost for mobilization

/ demobilization of manpower, equipments, materials, etc... as per work requirement.

The prices / item rates so derived based on final recovery of lowest offer from Bidder shall remain

firm till completion of the contract period and any agreed extensions thereafter and shall not be

subject to any other escalation, idle charges for labour, machinery, overhead expenses etc. The

value and/or quantum of work may be increased or decreased depending upon day to day

requirement. However, item rates remains unchanged and the payment shall be made as per the

actual quantity executed as informed & certified by GIPCL representatives.

Contractor shall at his expense comply with all labour & industrial laws and such other acts &

statutes as amended from time to time as may be applicable to this contract in respect to pay etc...

On account of any default in respect of all liabilities and in case of non-compliance of the above,

the company can withhold contractor’s payments till all legal liabilities are discharged.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all required

manpower, tools & tackles, materials, equipment for timely and satisfactory completion of all scope

3. CONTRACT PERIOD

Contract period will be 18 (Eighteen) Months from the date of issue of LoI or Work Order whichever

earlier or from the date of commencement as mentioned in work order.

In any case, contractor shall not be eligible to claim any compensation or reimbursement or price

escalation which attributed to poor progress, poor quality work, rework, holding the work by GIPCL

in sack of decision or modification in proposed layout or due to any whatsoever reason.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

Contractor shall not have any right for time extension or compensation or price escalation on

account of delay due to late handing over of particular front by the GIPCL or any other reason

whatsoever. However, GIPCL at its sole discretion may grant time extension only against the

justifications submitted by the contractor in writing at the same rate terms & conditions.

GIPCL reserve the right to short close the contract at any time by giving one month notice period

without assigning any reason and without any compensation.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise running invoice/final bill in duplicate (one original in physical form and

soft copy in MS Excel format as directed by Engineer-in-charge) for work performed or completed

during the previous month along with the documents as mentioned hereinafter. On receipt of the

invoice complete in all respects and with all the said documents, the payment in respect of the

same shall be made within 21 days of such receipt of a complete invoice as per the following terms

(i) 100% of monthly RA bill along with 100% taxes shall be released against the work executed

duly certified by GIPCL. Income Tax (IT) will be deducted at source from monthly RA bills

as per the rules in force.

(ii) Contract Security deposit/irrevocable PBG at 10% of contract value excluding GST shall be

submitted as per clause no.: 1 of Section-C. Security deposit/irrevocable PBG will be

returned to the Contractor without any interest after successful completion of defect liability

period from actual contract completion date as certified by Engineer-in-charge and as per

clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to be furnished

(b) Citing the GST Registration no., HSN/SAC Code and the date of issue of registration

certificate on invoices.

(c) Citing GIPCL’s GST no. along with contractor’s GST registration no. and the date of

issue of registration certificate on invoices.

(d) Claim of GST amount with percentage (%) separately shown on the invoices.

(e) The contractor shall be required to submit the proof of payment of GST of previous

month/quarter, as may be applicable as & when demanded by

GIPCL/Owner/company.

(f) Contractor shall inform the Owner in the event of its registration certificate is cancelled

or discontinued for whatsoever reason.

(g) The contractor shall also mention on their invoice the HSN/SAC code as applicable

under the GST laws under which GST is levied and a self certified authentic third party

evidence (www.cbic-gst.gov.in) shall be adduced to that effect by the contractor.

(iv) At the time of submission of the first RA Bill, the Contractor shall submit a certificate from

Engineer-in-charge regarding availability of tools & tackles, equipments, etc at site as

desired by GIPCL. The Contractor shall also furnish the checklist as per ANNEXURE-A

enclosed with the Section-F of tender document along with the RA bill of respective month

(v) While making running account payment, the following deductions may be made by

GIPCL, if applicable:

(1) Cost of materials issued, if any, by GIPCL and to the extent consumed in the work.

(2) Security deposit recoverable if any.

(3) Advance on materials / work progress advance payments, if any.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

(4) LD/Penalty for delayed delivery, penalty for delayed execution of work, recovery of

charges for the work done by other contractor due to delay or any other reason, if

(5) Any other dues recoverable by GIPCL from the contractor under the contract.

(6) Any applicable taxes under any law for the time being in force, eg. TDS, etc.

(vi) The contractor along with monthly RA Bill shall submit copy of P.F. Challan, wages register

of previous month, attendance sheet of respective month & ECR statement indicating the

employee and employer's P.F contribution of previous month with respect of employees

employed by him for the contract at GIPCL site if applicable.

(vii) The Contractor shall submit his Final Bill within a period of four months of the expiration or

earlier termination of the contract or any extensions that may be granted by GIPCL to the

Contractor. GIPCL shall not entertain any bill for any work item after expiration of period of

four months. After the final bill amount is certified by GIPCL for payment and the same is

made known to the bidder by GIPCL, the bidder to submit no claim no arbitration certificate

to GIPCL for the latter to pay the Final Bill.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him and accordingly

the final bill submitted by the Contractor shall be deemed to be inclusive of all and

whatsoever the claims that the Contractor may have from GIPCL. The Contractor shall not

be entitled to claim any amounts which are not mentioned in the Final Bill and the Contractor

shall be deemed to have waived any claims not mentioned in the Final Bill and shall not be

entitled to recover the same from GIPCL subsequent to the submission of the Final Bill on

any account and GIPCL shall stand absolved of all its liabilities in respect of any such claims

not raised by the Contractor in his Final Bill.

(ix) Submission of statutory compliances with periodical/monthly RA Bill/Final RA Bill (Refer

clause no 8 below)

B. Validity and Uniformity of Rates

The rates shall be valid and shall remain unaltered and firm during the entire Contract Period and

for any agreed extension thereof.

5. SCOPE OF GIPCL

Available Electric power & Water shall be provided free of charges at any one point nearer to work

site as convenient to GIPCL. Contractor shall make his own arrangements for drawl and distribution

to the work site. However before drawl of such energy, contractor shall take prior permission of the

6. MODE OF MEASUREMENT

Payment will be made for completion of work of particular structure in all respect as certified by

concern Engineer-in-charge of GIPCL by measuring the area as per specifications.

For sheeting work, the measurement shall be for covered area in square meter. There will

not be any extra payment for overlapping of sheets, wastage of sheets, damages of sheets.

Measurements shall be in accordance with the unit of measurements specified in schedule of

quantity up to three decimal place. Payment will be made for actual work done of finished product

as per field joint measurements certified by Engineer-in-charge.

The measurement shall be in item wise unit mentioned in Schedule of Quantity for finished product

of work done as per detailed technical specifications mentioned in schedule of quantity. The

measurement will be as per the unit of measurement specified in respective item description.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

1.1 Contractor should maintain one computer with printer for keeping daily records and maintain

1.2 The Contractor shall be required to furnish satisfactory job completion report to GIPCL. The

submission of report should be on daily basis. The monthly bill payment shall be released based

on the certified reports of the works.

1.3 Inspection of work will be done by Engineer-in-Charge or his authorized representative. If the

work is not found satisfactory Engineer-in-Charge reserves the right to take suitable action and

shall be binding to the contractor.

Wherever any dispute regarding mode of measurement arise, the decision of the Engineer-in-

charge shall be final and binding to the contractor.

7. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification purpose of

(i) Measurement sheet (as per mode of measurement) along with joint record of work

done in the form of joint inspection report duly signed by authorized representative of

contractor and GIPCL Engineer.

(ii) Contractor’s material incoming authorized challans from dealers / manufacturers duly

stamped & signed by plant gate security.

(iii) Contractor’s supplied material test certificate/reports as directed by Engineer-in-charge.

The bill will not be entertained without submission of above documents.

8. SUBMISSION OF STATUTORY COMPLIANCES WITH PEROIDICAL/MONTHLY RA

BILL/FINAL RA BILL

The contractor shall submit, one time or regularly, as applicable, the following documents along

with the periodical/monthly RA bill/Final RA bill.

(i) Copy of statutory compliance like labour license, wages payment register, EC Policy, PF

paid Challan with ECR, etc… along wage certificate pertaining to respective bill period along

with Format attached in Section F (Annexure-J)

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim - No arbitration certificate as per Proforma in Section F (Annexure-D), after the

final bill amount is certified by GIPCL for payment and the same is made known to the

bidder by GIPCL.

Bill submitted without any of the above documents shall not be processed for payment.

9. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 7-15 days from the time the intimation

given by GIPCL.

b) Contractor shall provide required separate & independent site supervisors who will be

responsible for supervision and execution of job in specified time with respect to quality,

specifications, site preparations, safety, co ordination with GIPCL, issue of work permits,

joint measurements, etc... The supervisors shall coordinate with the Engineer-in-charge of

GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time to time, hence

contractor shall mobilize the resources accordingly.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

d) Contractor shall provide accommodation for the persons deployed by him for the work at

10. DEFECT LIABILITY PERIOD

The defect liability period of whole work shall be one year after completion of contract/work as

certified by Engineer-in-charge.

During defect liability period, if any defect arises in jobs which have been already executed, shall

be rectified by the contractor at free of cost within seven days on receiving the intimation from

Engineer-in-charge, failing which GIPCL may take suitable action and also engaged third party to

carry out rectification work at the risk and cost of the contractor.

11. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the company will

be applicable for this contract. The same is enclosed herewith. Bidders are advised to go through

Where any portion of the general conditions of contract is repugnant to or at variance with any

provisions of the special conditions of contract, then unless a different intention appears, the

provision of the special conditions of contract shall prevail to the extent of such repugnancy of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

PRICE BID (To be quoted online only through website): https://tender.nprocure.com

Sr. Description Estimated Value % Service Quoted Amount with

No. with 18% GST (Rs.) charge (To Service charge and

be quoted GST (Rs.)

Replacement of Existing

Damaged Roofing &

Cladding Sheets with New

Colour Coated Galvalume Above/

Sheets for Various Industrial 1,18,86,081.00 Equal/

Structure Roofs of LHS, Below

Boiler, ESP and

Miscellaneous Areas in Plant

Note: The quoted percentage on given SoR will be inclusive of all materials (except specified free

supplied materials in item no 8), labour cost, equipments, supervision, consumables, tools,

tackles, profit & overheads, all taxes & duties (including GST), etc… Rates shall be firm for

entire duration of contract period of 18 Months and extension thereof if any.

My rates are as under (only to be quoted online on https://tender.nprocure.com).

At estimated value

OR _______ %age above the estimated value

OR _______%age below the estimated value.

Note:- (1) Percentage rate offer/bid price on SoR value with GST shall be quoted through online (n)-Procure only. Hard copy

of price bid shall not be considered/accepted.

(2) Evaluation of tender will be done on gross total quoted amount with GST.

SEAL & SIGNATURE OF TENDERER : __________________________________

NAME OF AUTHORISED PERSON : __________________________________

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

SCHEDULE OF QUANTITIES & RATES (ESTIMATED)

Sr. Item Description Estimated Unit Rate Amount

No. Quantity (Rs.) (Rs.)

1 Removing of existing AC and/or GI/Galvalume sheets (including ridge,

corners, gutters) from roof beam purlins and/or wall cladding beams of

existing Industrial structure roofs at Power Plant including all required

tools & tackles, skilled and/or unskilled labour, supervisor, J-bolt,

approved Epoxy coated screws,all necessary safe working

arrangements for workers at all height like safe scaffolding, durable

ladders, all safety equipments/PPEs, safety belts, including lowering

down of sheets, loading, unloading, shifting, transporting, stacking of all

removed sheets, etc... at GIPCL store/scrap yard or outside plant

premises, etc. all complete in all respects as per specification and as

directed by Engineer-in-charge. Average height is up to 50M. (For ESP,

Conveyor gallery, Boiler U# 3 & 4 Roof & Misc Sheds) 6400.00 Sqm 80.00

2 Same as Item no 1 but for Bunker Building Unit 1 & 2 side and Boiler

U# 3 & 4 side in Plant using electrical operated man lifter/ Electrical

operated rope suspended platform. 5000.00 Sqm 86.43

3 Supplying, providing and fixing of RMP Color coated Galvalume or

Zincalume high tensile steel sheeting minimum 0.5 mm Total Coat

Thickness (as per detailed technical specifications mentioned in tender

documents) on existing available supports/purlins of roofs, cladding,

gutter, corner flashing at Power Plant including all connected fixtures

and accessories such as but not limited to approved make & size Epoxy

Polymer coated self-driven screws or PVC coated "J" bolts as per

manufacturer's instructions for appropriate length/size as per site

requirements and as directed by Engineer-in-charge including

necessary flashing/lapping of sheets as per manufacturer's

specifications/ recommendations, etc. complete including all materials,

manpower, tools & tackles, fastening materials, equipments,

machineries, MS scaffolding, all standard safety equipments/PPEs like

but not limited to safety net, safety belts, safety life lines, fall arrestors,

etc... including transporting, loading, unloading, shifting, safe storage,

cutting, lapping of sheets as per manufacturer specification and as per

site requirement. The side laps are with special male-female side laps

and anti-siphoning feature to prevent water leakage. The rate quoted

shall be including all for height upto 50 M

(For ESP, Conveyor gallery, Boiler U# 3 & 4 Roof & Misc Sheds) 6400.00 Sqm 720.00

4 Same as Item no 3 but by using SMP Coated sheet for Bunker

Building Unit 1 & 2 side and Boiler U# 3 & 4 side sheeting in Plant

using Man lifter / Electrical operated rope suspended platform only. 5000.00 Sqm 800.00

5 Supplying, providing and fixing Minimum 2 mm thick corrugated white

transparent sheet (as per detailed technical specifications mentioned in

tender documents) on Ridge at Power Plant including all connected

fixtures and accessories such as but not limited to approved make &

size PVC coated "J" bolts as per manufacturer's instructions for

appropriate length/size as per site requirements and as directed by

Engineer-in-charge etc. complete including all materials, manpower,

tools & tackles, fastening materials, equipments, machineries, MS

scaffolding, all standard safety equipments/PPEs like but not limited to

safety net, safety belts, safety life lines, fall arrestors, etc... including

transporting, loading, unloading, shifting, safe storage, cutting, lapping

of sheets as per manufacturer specification and as per site requirement..

The rate quoted shall be including all for height upto 50 m. (For

Conveyor & Misc Sheds)

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

Sr. Item Description Estimated Unit Rate (Rs) Amount (Rs)

6 Supplying, providing and fixing of RMP Color coated

Galvalume or Zincalume high tensile steel sheeting

minimum 0.5 mm Total Coat Thickness (as per

detailed technical specifications mentioned in tender

documents) for 600 mm width Ridge at Power Plant

including all connected fixtures and accessories

such as but not limited to approved make & size

epoxy polymer coated screw or PVC coated "J" bolts

as per manufacturer's instructions for appropriate

length/size as per site requirements and as directed

by Engineer-in-charge etc. complete including all

materials, manpower, tools & tackles, fastening

materials, equipments, machineries, MS scaffolding,

all standard safety equipments/PPEs like but not

limited to safety net, safety belts, safety life lines, fall

arrestors, etc... including transporting, loading,

unloading, shifting, safe storage, cutting, lapping of

sheets as per manufacturer specification and as per

site requirement.. The rate quoted shall be including

all for height upto 50 M (For Boiler Unit-3 & Unit-4

Roof, Conveyor gallery BCN M2A centre top

ESP Unit-4 centre top at roof , Misc Godown)

7 Providing and applying one coat of minimum

micron DFT High Build self-priming epoxy primer

(Composition: Modified epoxy, cured with

polyamidoamine) and two coat of high performance

Acrylic Polyurethane high glossy finish paint

(Composition: Acrylic resin with urethane hardener,

cured with aliphatic isocyanides) of total minimum

micron DFT of approved colour shade (gross total

minimum DFT shall be 150 micron),, as per

manufacturer's recommendations, on structural steel

including preparation of surface by thoroughly

cleaning of oil, dirt, dust, rust & scale by wire

brushing, power tool cleaning, mechanical scrapers,

etc... & final surface cleaning with cotton waste

before application of primer (in case of application of

primer is delayed due to any reason, the surface

preparation shall be redone at no extra cost to

GIPCL), including providing approved MS pipe

scaffolding with clamps, Electric operated Man lifter

covering the surrounding areas with plastic

sheet/tarpaulin wherever required, etc... as directed

by Engineer-in-charge and as per manufacturer's

detail technical specifications with all materials,

labour, tools & tackles, standard safety tools &

tackles, standard safety PPEs, etc. The rate quoted

shall be including all for height upto 50 m 1100.00 Sqm 281.00

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

Sr. No Item Description Estimated Unit Rate (Rs) Amount (Rs)

8 Labour Charges for fixing of Color coated

Galvalume or Zincalume high tensile steel

sheeting supplied by GIPCL on existing

available supports/purlins of roofs,

cladding, ridge, gutter, corner flashing at

Power Plant including all connected

fixtures and accessories such as but not

limited to approved make & size PVC

coated "J" bolts as per manufacturer's

instructions for appropriate length/size as

per site requirements and as directed by

Engineer-in-charge including necessary

flashing/lapping of sheets as per

manufacturer's specifications/

recommendations, etc. complete including

all materials, manpower, tools & tackles,

fastening materials, equipments,

machineries, MS scaffolding, all standard

safety equipments/PPEs like but not

limited to safety net, safety belts, safety life

lines, fall arrestors, etc... including

transporting, loading, unloading, shifting,

safe storage, cutting, lapping of sheets as

per manufacturer specification and as per

site requirement.The rate quoted shall be

including height up to 50 m for various

sheds in plant.

Total Estimated Value Excluding GST >>>

Total Estimated Value Including 18% GST >>>

Note: The item rates shall include cost of all material (except specified free supplied materials in item no 8),

fixtures, fasteners, labour, supervision, equipments, consumables, transportation, loading, unloading, all

tools & tackles, all materials, safety, all taxes and duties as per item description (except GST). Please also

refer detailed scope of work as mentioned in Clause no 1, Section D Special condition of contract.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE BY SELLER /

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO: Ranoli, Dist.

Vadodara – 391 350, Gujarat State, India (hereinafter referred to as “The Company/Owner”

which expressions shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has entered into a contract with M/s.

……………………………….. ………………………….(hereinafter referred to as

“Contractor(s)/ Seller(s)” which expression shall unless repugnant to the subject or context

includes their legal representatives, successors and assigns ) for

…………………………….on the terms and conditions as set out inter alia, in the Company’s

contract No./ work order No.……………………………………………..date …………and

various documents forming part thereof hereinafter referred to as the “said contract” which

expression include all amendments, modifications and/ or variations thereto and where as

the Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and

guarantees its performance including any parts executed through any other agencies/

AND WHEREAS one of the conditions of the “said contract” is that “contractor(s)/seller(s)

shall furnish to the owner a Bank Guarantee from a bank for….% (……….percent) of the

total value of the “said contract” against due and faithful performance of the “said contract”

including performance guarantee obligations of the contractor(s)/seller(s) for execution/

supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do hereby agree

and undertake to pay the amount due and payable under this guarantee without any demur

merely on a demand from the Company stating that in the opinion of the Company, which

is final & binding, the amount claimed is due by reason of default made by the Contractor(s)/

Seller(s) in performing any of the terms & conditions of the said Contract including defect

liability obligations, in fulfilling the performance guarantee obligation or loss or damage

caused to or would be caused to or suffered by the Company by reason of any breach by

the said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any such

demand made on the Bank by the owner shall be conclusive as regards the amount due

and payable by the Bank under this guarantee. However our liability under this guarantee

shall be restricted to Rs.-------------------------(Rs ……………………only)

3. We undertake to pay to the Company any money so demanded not withstanding any dispute

or disputes raised by the contractor(s)/ Seller(s) in any suit or proceeding pending before

any office, court or tribunal relating thereto our liability under this present guarantee being

absolute and unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

Contractor(s)/ Seller(s) but shall in all respect and for all purposes be binding and operative

until payment of all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the OWNER/PURCHASER and further agrees that if this

guarantee is extended for a period as mutually agreed between contractor &

owner/purchaser, the guarantee shall be valid for a period so extended provided that a

written request for such extension is received before the expiry of validity of guarantee.

6. We ……………Bank further agree with the Company that the company shall have the fullest

liberty without our consent and without affecting in any manner our obligations hereunder

to vary any of the terms and conditions of the said Contract(s)/ Order(s) or to extend the

time of performance by the said Contractor(s) Seller(s) from time to time or to postpone for

any time or from time to time any of the powers exercisable by the Company against the

said Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and conditions

relating to the said Contract(s)/ Order(s) and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said Contractor (s) /

Seller(s) or for any forbearance, act or omission on the part of the Company or any

indulgence by the Company to the said Contractor(s)/ Seller(s) or by any such matter or

thing whatsoever which under the law relating to sureties would, but for this provision, have

affect of so relieving us.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a demand

or claim under this Guarantee is made on us within three months from the date of expiry

we shall be discharged from all the liabilities under this guarantee.

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at PO:

Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter called “The Company Owner”

which expression shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide its Tender

“the said tender”)to M/s.……………………………(hereinafter called the said Tenderer(s)” which

expression shall unless repugnant to the subject or context includes their legal representatives,

successors and assigns and as per terms and conditions of the said tender, the tenderer shall

submit a Bank guarantee for Rs.………. (Rupees……………..only) towards earnest money in lieu

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this guarantee without any

demur, merely on a demand from the Company stating that in the opinion of the company which

is final and binding, the amount claimed is due because of any withdrawal of the tender or any

material alteration to the tender after the opening of the tender by way of any loss or damage

caused to or would be caused or suffered by the Company by reason of any breach by the said

tenderer(s) of any of the terms and conditions contained in the said tender or failure to accept the

letter of Intent Agreement or that the amount covered under this Guarantee is forfeited. Any such

demand made on the Bank by the owner shall be conclusive as regards the amount due and

payable by the Bank under this guarantee, However, our liability under this guarantee shall be

restricted to an amount not exceeding Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not withstanding any dispute or

disputes raised by the tenderer (s) in any suit or proceeding pending before any office, court or

tribunal relating thereto our liability under this present guarantee being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability for payment

there under. Our liability to pay is not dependent or conditional on the owner proceeding against

4. The guarantee herein contained shall not be determined or affected or suspended by the liquidation

or winding up, dissolution or change of constitution or insolvency of the said tenderer(s) but shall

in all respect and for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall remain in full

force and effect during the period that would be taken for the finalization of the said tender and

that it shall continue to be enforceable till the said tender is finally decided and order placed on

the successful tenderer(s) and or till all the dues of the company under or by virtue of the said

tender have been fully paid and its claims satisfied or discharged or till a duly authorized officer of

the company certifies that the terms and conditions of the said tender have been fully and properly

carried out by the said tenderer (s) and accordingly discharges the guarantee.

6. That the Owner Company will have full liberty without reference to us and without affecting this

guarantee to postpone for any time or from time to time the exercise of any of the power of the

owner under the tender.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

7. Notwithstanding anything contained herein before, our liability shall not exceed Rs………………….

(Rupees…………………………only) and shall remain in force till…………….. (Date to be filled up

shall be 180 days from the date of submission of Bid).

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

PROFORMA CERTIFICATE

(No claim, No arbitration)

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394112 (Gujarat).

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified measurements and

no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept this, and no

claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and extension

period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not resort to

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in the bills.

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL against non

compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works for above

LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of settlement of

dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above referred

work as per prevailing Minimum wages act. We have also fulfilled all requirements of the P.F. Act. We

have maintained all records necessary as per the statutory requirements. We hereby indemnify GIPCL

from any disputes arising in future related to payment of labours, Provident Fund, etc.. and confirm

that all liabilities of settlements of disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due recoveries will

be received by us.

Signature, Stamp and date.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

TOOLS AND TACKLES TO BE PROVIDED BY CONTRACTOR

Sr. Tools and Equipments Probable Minimum Quantity

1 Electrical operated Rope suspended 01 No

Platform/Manlifter

2 Screw fixing machine 6 no.

3 Sheet cutting machine 2no

3 Winch for shifting of materials at 01 no.

required height

4 Approved safety “Zula” with double 01 no.

safety provisions

5 Scaffolding pipes (6m to 4m length) 200 nos (or as required)

6 Clamps 1000 nos (or as required)

7 Safety net 06 no (or as required)

8 Fall arrestor 08 no (or as required)

9 Life line wire/ rope 200m (or as required)

10 Grinder machine 2 no

11 M.S Jaali 50 No (or as required)

12 Consumables such as Paint, primer, As per the requirement

thinner, brushes, PVC Pipes, Air

The Contractor shall note that above list is not exhaustive and if any additional tools & tackles or

equipment, machinery etc., are required for proper performance of the contract, the contractor

shall also arrange the same immediately without any extra cost to GIPCL.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

List of qualifying staff to be submitted with physical documents

Sr. No. Name of Supervisor Qualification Experience

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Note: Form-A of Bid without price shall be submitted with Part-I

List of Tools & Tackles to be submitted with physical documents

Sr. No. Description Nos. Status

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Note: Form-B of Bid without price shall be submitted with Part-I

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

Declaration Cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm, agree and

undertake that all the Statutory and Safety Laws and Regulations of the applicable Authority/ies shall be strictly

followed for all types of works at the site during the period of the Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory

Declaration for Contractual Disputes/ Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

______________________ on behalf of ………Name of Party/Company………..hereby confirm that I

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts.

/ Authorities and Govt. of Gujarat supported companies / undertakings / organizations for the last three

(03) years. There are no ongoing/pending legal matter(s) with any of the Govt. of Gujarat Undertakings /

GoG supported Companies, including GIPCL.

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts. / Authorities

and Govt. of Gujarat supported companies / undertakings / organizations for the last three( 03) years.

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard

shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

Schedule of Deviation from Technical Specification and Commercial Terms and

All the deviations from the terms & conditions of contract shall be filled by BIDDER clause by

clause in this schedule.

Sr. No SECTION CLAUSE AS PER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s Tender

enquiry. The bidder further confirms that in the events any other data and information presented in the

BIDDER’s proposal and accompanying documents are at variance with specific requirements laid out

in the OWNER’s Tender Document, then the latter shall govern and will be binding on the BIDDER for

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide

No. information here.

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

Year of establishment

5. E-Reverse auction ID

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

11.0 ANNEXURE-I

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of Advance for Ash, DM water etc.”

(The link is visible as horizontal Blue highlighted below Tenders - News & Update Section.)

3. After clicking the link the new page will open. On this page, No need to enter User Name and Password.

Directly click on “ Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be self-

explanatory. It is desired that all the information may be filled correctly so that the payment made can

If the some required fields are not known/available, vendor may write “Not Available” and then proceed.

E.g. some information like Party code is not available to vendor or GST No. not available with vendor.

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will be appreciated

that regular vendors may obtain the party code from Materials Dept.or Concerned Person, so that the

vendor can be identified. The same party code may be used for future transactions also.

After entering the details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway.

By selecting the desired payment mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be shared with Concerned Person

Important Note: Please note that for making online payment through the above gateway, the charges* as

below will be applicable, which has to be borne by Vendor/Party making the Payment:

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

CERTIFICATE OF COMPLIANCE BY CONTRACTOR

(To be submitted with each monthly bill on letter head along with labour compliance records)

Certified that M/s.............................................................................has been awarded BRC / BMC for

Gujarat Industries Power Company Limited – Surat Lignite Power Plant, Nani Naroli. I undertake to be

bound by all the provisions of the Contract Labour (Regulation & Abolition) Act 1970 and the Contract

Labour (Regulation & Abolition) Rules 1972, The Employees’ Provident Funds and Miscellaneous

Provisions Act 1952, Minimum Wages Act 1948, Payment of Wages Act 1936 and Payment of Bonus Act

1965 and all other applicable labour laws in so far as the provisions are applicable to me in respect of the

employment of contract labour by me for the month of ................................

Authorized Signature with Stamp

Place: Nani Naroli

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

TECHNICAL SPECIFICATIONS

1. STANDARD MAKES FOR MATERIALS

(To be used and strictly followed for the work Tendered)

1. Galvalume sheet

(RMP/SMP Coated)

(Total coat thickness) : "TATA BlueScope", "Lloyd", “Interacrh - Tracdec”,“Kirby” or

2. Primer, Paint and Thinner : Berger, Asian, Jotun or Kansai Nerolac

3. Screw for Sheeting : Epoxy Polymer coated self-driven screws of H.P, Hilti

Corroshield, Roofix or PVC Coated J Bolt as approved by

SIGNATURE AND SEAL OF THE CONTRACTOR:

NAME AND ADDRESS:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

This specification covers the general requirements for supply, delivery and erection of all

Galvalume sheeting (SMP and RMP) for roofing, side cladding, ridge, gutter, etc…

including all accessories and fixtures necessary to provide weather exposed surfaces of

roof & walls, complete as per detailed specifications and scope of work.

2.0 APPLICABLE CODES AND SPECIFICATIONS

The following specifications, standards and codes, including all official amendments and

revisions and other specifications referred to there in shall be considered as a part of this

specification. In all cases the latest issue/edition/revision shall apply. In case of

discrepancy between this specification and those referred to herein, this specification shall

(a) IS:277 & - Specification for galvanized steel sheets (plain and

IS:513 corrugated).

(b) AS-1397 - Galvalume sheet coating.

(c) IS : 730 - Specification for hook bolts for corrugated sheet roofing.

(d) IS : 8869 - Specification for washers for corrugated sheet roofing.

The base metal of the roofing shall be Cold Rolled Steel Sheet conforming to IS: 513. It shall be

zinc aluminum coated by Hot-dip process as per AS:1397 / IS:277 / IS:14246, AZ-150 gsm zinc /

alum alloy coating total of both sides as per AS 1397), weathering surface finished with coat of

nominal 20 micron of specified colour SMP (Silicon modified Polymer) or RMP (Regular Modified

Polyester) as per location mentioned in respective item over approved primer, rear side having

nominal 5 micron neutral back coating and minimum Yield Strength 550 MPa (Test reports shall

Supply & Fixing of Pre painted coloured Trapezoidal or approved profiled Sheeting 1000-1020

mm cover width, 28-30 mm high crests with subtle square fluting in the five pan at nominal 190-

255 mm (as approved by EIC) centre-to-centre manufactured out of 0.50 mm TCT hi-tensile

prepainted Zincalume /Galvalume steel (AZ-150 gsm. Aluminium –Zinc alloy metallic coating of

total both sides 550 MPa yield stress as per AS-1397). Colour/ Exterior coat of SMP/RMP

micron top coat applied over 5 micron primer and a 5 micron polyester back coat applied over

microns primer OR equivalent coating/painting. The sheet shall have wide pans with stiffening

ribs for effective water shedding and special male/female ends with full return legs on side laps

for purlin support. The male end of the sheet shall have anti-capillary flute at side laps to prevent

leakages. The sheet shall be fixed by means of anti-corrosive approved make "Epoxy Polymer

coated” self-drilling self-tapping fasteners 12-14 X 55 mm with EPDM seals through crest for

roofing and 12-24 X 20 mm through valley (pans) for wall cladding. The sheet shall be supplied

in lengths maximum up to 6-12 meter long to suit site dimensions. The scope includes all sealing

of joint, curves, edges or other accessories with silicon sealant.

The sheets shall be free from cracks, pitting, blisters, split edges, twists, laminations, scales and

other surface defects. Sheets shall be clearly sheared and be free from twist or buckle and shall

have uniform profile, true in depth and pitch parallel to the sides of the sheet. The coating shall

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

be clean, bright, smooth and free from ungalvanized spots and other defects. The sheets supplied

shall show no signs of rust or white powdery deposits on the surface.

a) The bidder may consider CLIP LOCK system instead of self-drilling screw system without

any change in specification, rates and terms and conditions of the work.

b) 0.50 mm thick TCT (Total Coated Thickness) / 0.45 BMT (Base Metal Thickness)

precoated sheet of make "TATA BlueScope", "Lloyd", “Interacrh - Tracdec” or “Kirby” or

“Jindal” make confirming with minimum tensile strength 550 MPa confirming AS :

The sheet should pass 1000 hour salt test as per relevant test.

The pre-coated zinc aluminium steel sheets meet the following performance standards.

Pencil Hardness Min. HB

T-Bending Test 5T

Impact Resistance Min. 10J

Salt Spray Test 1000 Hours (Exposed top side)

QUV – Wealterometer Test 1000 Hours

Humidity Test 1000 Hours

Temperature Resistance 100 deg C for 24 hours

Fire Performance Class-I

The profile shall have a depth of not less than 28mm at a pitch of not more than 255 mm (with

intermediate ribs). Overall total coated thickness shall be minimum 0.50mm having base metal

thickness of 0.45mm. Minimum weight (supply width) shall be 5.00Kg/SqM.

3.3 Accessories

All roofing accessories like ridge, corners, flashing, north light curves/ bend, and gutter, gutter

spout, etc. shall be fabricated out of the approved pre-coated sheets. Metallic self-drilling self-

tapping fasteners for fixing shall be corrosion proof meeting performance standard as per AS:

3566, Class-III having neoprene washer. Sealants shall be neutral cure type and cold setting

All the final inspected materials should be packed properly for transportation, loading/unloading

and storage purpose. Packing & forwarding cost shall be included with offer.

3.4 SAMPLES FOR APPROVAL

The contractor shall furnish to the Engineer-In-Charge for approval of samples of all material to

be used in the item/work. Such samples shall be submitted before item/work is commenced in

advance. Profile of ridges, curved surface, North light Curve, louver, corners, Apron Piece, Gutter,

Gutter pipe is to be decided by EIC. It is the responsibility of the contractor to arrange for tests as

required by Engineer-In-Charge at his own cost. The material representing approved samples

shall only be used for the construction and installation. Contractor shall procure materials as

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

indicated in list of approved makes (if given) / or materials with ISI certification may also be used

after approval of EIC.

4.0 STORAGE OF MATERIALS

4.1 Sheets shall be stacked to a height of not more than one meter on firm and level ground,

with timber or other packing beneath them.

4.2 Galvanized steel materials of same variety and size shall be stacked together.

4.3 All galvanized materials shall be protected from damage while stored on site preferably in

sheltered store. If they are to be placed in an exposed position, they shall be protected

from damage by wind and rain by providing a suitable cover.

4.4 Contractor shall exercise great care in handling the sheets and accessories. Damaged

materials shall not be stacked with sound materials. All damaged or rejected materials

shall be removed from site immediately.

5.1 The sheets shall be laid on the purlins/ other roof members, wall cladding and side girths

as indicated on the drawings or as instructed by Engineer.

5.2 Before the actual laying of sheets is started, the purlin spacing and the length of the sheets

shall be checked to ensure proper laps and the specified overhang at the eaves. The end

lap of the sheets shall always fall over a purlin/ side girt.

5.3 The bearing surfaces of all purlins/other roof members and side/girths shall be in one plane

so that the sheets being fixed shall not be required to be forced down to rest on the

purlins/side girths. The finished roof shall present a uniform slope and the lines of profile

shall be straight and true and the completed work shall present a neat and uniform

appearance and be leak proof. For side sheeting, profile shall be vertical and in one plane.

5.4 The sheets shall be laid with a minimum lap of 150 mm at the ends and special male-

female lapping at each side. In the case of roofs with a pitch flatter than 22 degrees or in

the case of very exposed situations, minimum end laps shall be 200 mm. The side laps

shall be laid on the side facing away from the prevailing monsoon winds. The minimum lap

of sheets with ridges, hips and valleys shall be 200 mm measured at right angles to the

line of ridge, hip or valley respectively. The free overhang of the sheets at the eaves shall

not exceed 300 mm.

5.5 The sheets shall be cut to suit the dimensions or shape of the roof, either along their length

or their width or in a slant across their lines of profile at crests and valleys. They shall be

cut carefully with a straight edge and chiseled to give a smooth and straight finish. The

profile sheets shall not generally be built into gables and parapets. They shall be bent up

along their side edges close to the wall and the junction shall be protected by suitable

flashing or by a projecting drip course covering the junction by at least 75 mm.

5.6 Where slopes of roofs are less than 22 degrees, sheets shall be joined together at the side

laps by approved fasteners. The seam bolts shall be placed zig zag over the two

overlapping profile at a spacing not exceeding 600 mm along each of the staggered rows.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # 1 to 4 :- “Replacement of Existing Damaged Roofing & Cladding

Sheets with New Colour Coated Galvalume Sheets for Various Industrial Structure Roofs of LHS, Boiler, ESP and Miscellaneous

Areas in Plant (Year: 2026-28)”. Bid No.: SLPP/Civil/Sheeting/2026-28/.

6.1 Sheets shall be secured to the purlins and other roof members by means of approved

Epoxy Polymer Coated self driven screws or required size & dia. approved make PVC

coated galvanized iron J or L hook bolts and nuts with bitumen and G.I. limpet washer or

with a G.I. limpet washer filled with white lead, as directed by Engineer-in-charge. The grip

of the hook bolt on the side of the purlin shall not be less than 25 mm. Each hook bolt shall

have a neoprene washer and a galvanized iron washer placed over the sheet before the

nut is screwed down from above. There shall be a minimum of three hook bolts placed at

the crest/valley of profile in each sheet on every purlin and spacing shall not exceed

mm. Washer 35 mm in dia. and 1.5 mm thick shall be of approved manufacture. Each nut

shall be screwed lightly at first. After 10 or more sheets are laid, the nuts shall be tightened

to ensure a leak proof roof. The bolts shall be sufficiently long so that after fixing they

project at least 12 mm above the top of their nuts.

6.2 Where sheets are laid on tubular purlins, the fixing bolt shall be designed to encompass at

least half the tube circumference and precautions should be taken to prevent its rotation.

6.3 Holes for hook bolts etc. shall be drilled and not punched in the crest/valley of the profile

in the exact positions to suit the purlins while the sheets are on the ground. The diameter

of holes shall be 1.5 mm more than the diameter of the fixing bolts, while the holes in the

washers shall be of the exact diameter of the hook bolts or the seam bolts. No hole shall

be nearer than 40 mm to any edge of a sheet or an accessory. Sheets with holes drilled

wrongly shall be rejected.

6.4 Direct fixing of sheets to drilled steel frame work or by stud welding or fixing by coach

screws shall not be permitted.

7.1 All work shall proceed in a diligent and systematic manner.

7.2 Contractor shall not allow access to any person other than workmen employed for laying

and fixing sheeting while the above work is in progress. If, however, it is not possible to

keep the area clear, suitable safety measures shall be taken by contractor during the

progress of the work.

7.3 Contractor shall use roof ladders or planks while laying and fixing the sheets, to avoid

damage to sheets and to provide security to the workmen.

7.4 Contractor shall arrange any staging or other temporary structures required for the purpose

of installing the roof and side sheeting at his own cost.

7.5 At no time shall the sheets or accessories be laid and left unfixed. Temporary

fixing/supporting shall not be acceptable. In case of any loss or damage due to

infringement of these conditions by contractor, the same shall be made good by contractor

at no extra cost to owner.

8.0 RIDGE, GUTTER & CORNER FLASHING

8.1 Ridges and hips: