PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION UNDER VARIOUS GRANT/SELF FUND/GRANT INTEREST AT KHAMBHALIYA MUNICIPALITY.

PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION UNDER VARIOUS

GRANT/SELF FUND/GRANT INTEREST AT KHAMBHALIYA MUNICIPALITY.

MILESTONE DATES

Downloading of tender End Date Date 20/05/2026, Till 15:00 Hrs.

Online Submission of Bid Up to Date 20/05/2026, Till 15:00 Hrs.

Submission of EMD, Tender fee & Submission in electronic format only through online by

Document scanning and then same should be sent in original through

R.P.A.D./Speed Post so as to reach the office of Nagarpalika

KHAMBHALIYA On & End Date 22/05/2026 Till 16:00 Hrs.

Date of Physical Document Opening On Date 22/05/2026 & 17:00 Hrs. (If Possible)

Date of Price Bid Document Opening On Date 22/05/2026 & 17:00 Hrs. (If Possible)

KHAMBHALIYA NAGARPALIKA

KHAMBHALIYA – NAGARPALIKA KHAMBHALIYA

DIST: DEVBHUMI DWARIKA

NOTICE INVITING TENDER

Tender Notice No. (Online) 2026-27/

Organization Name KHAMBHALIYA Nagarpalika

Name of Work PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION UNDER VARIOUS GRANT/SELF

FUND/GRANT INTEREST AT KHAMBHALIYA MUNICIPALITY.

Tender Type On line Open – Percentage Rate Tender

Type of Contract Single work

Bidding Currency Single-Indian National Rupees.

Joint Venture Not allowed

Schedule of E-Tender Online Submission of E-Tender Up to Date 20/05/2026, Till 15:00 Hrs.

Pre-Bid Meeting Date & Time No pre bid meeting.

Physical submission of EMD, tender On & End Date 22/05/2026 Till 16:00 Hrs., at the office of

fee and Volume-I: PQ bid and “Chief Officer, KHAMBHALIYA Nagarpalika” by Speed

Volume-II: Technical bid along with Post/RPAD only.” In sealed cover duly super scribed with

Supporting documents name of work and tender notice no.

Opening of (Tech. Bid) On Date 22/05/2026 & 17:00 Hrs. hours in the office of

KHAMBHALIYA (if possible)

Opening of Price Bid- (Online) On Date 22/05/2026 & 17:00 Hrs. hours in the office of

KHAMBHALIYA (if possible)

Bid validity period 180 days from the date of opening of price bid, Vol-III.

Project Duration 24 Months

Payment Details Tender Document Fee Rs.900.00 In form of Account Payee Demand Draft payable in

favour of The Chief Officer, KHAMBHALIYA Nagarpalika.

EMD (Bid Security) Rs.10000.00 In form of F.D.R of Nationalized/Scheduled Bank

only in favour of Chief Officer, KHAMBHALIYA - Nagarpalika

(Note: Exemption certificate not allowed).

Estimated Value including Welfare Rs.0.00

SECURITY DEPOSIT The Successful Tenderer Shall Furnish To the Employer A

Security Deposit of Rs. 30000.00 In form of FDR/DD.

PERFORMANCE BOND

GST Nagarpalika will pay GST Tax or any other extra taxes on

Contract Amount.

General Terms & Bidders who wish to participate in this E-Tender will have to Conditions procured valid digital

Conditions certificate as per information Technology Act 2000. Bidders can procure this certificate from any of

the Government approved certifying agency i.e. (n) Code Solution. Bidders shall upload the tender

documents after submitting the DD details for tender fees and EMD details online. The FDR or

Demand Draft toward Tender Document fees can be submitted along with Earnest Money Deposit

before the due date as specified above. This should be as per details given online and it should be

drawn before last date of the uploading of the tender. The intending bidders shall have to submit the

following documents along with the EMD (BID SECURITY). The Bidder should submit all the forms

Physically hard copy.

(a) Containing technical & financial details required for evaluation duly physically signed hard copy

must be necessary.

(b) Power of attorney.

(c) Company’s profile and certificate of registration of company under the law

(d) Experience certificate of Govt./Semi Govt. body, including contact numbers and project details

DOWNLOAD OF TENDER DOCUMENT: The tender document for this work is available only in

electronic format which can be downloaded free of cost by the bidder. SUBMISSION OF TENDER:

Bidder shall submit their offer in electronic format on above mentioned website on or before

the scheduled date and time as mentioned, after Digitally Signing the same. No Price bid in

physical from will be accepted and any such offer if received by KHAMBHALIYA Nagarpalika will

be out rightly rejected. Bidder shall have to submit separate account payee DD for Tender Fee &

EMD drawn in favour of Chief Officer, KHAMBHALIYA Nagarpalika – KHAMBHALIYA Opening of

Tender: The Technical Bid will be opened on the specified date online on website

https://nagarpalika.nprocure.com or www.nprocure.com. Bidders or their representative who

wish to participate in online tender opening can logon to https://nagarpalika.nprocure.com or

www.nprocure.com. On the due date and time, mark their presence and participate in online

tender opening. Bidders who wish to remain present at KHAMBHALIYA Nagarpalika, at the time

of tender opening can do so. Only one representative of each firm will be allowed to remain

Information for online 1. Internet site address for e-Tendering activities will be https://nagarpalika.nprocure.com or

participation www.nprocure.com.

2. Interested bidders can view detailed tender notice and download tender document from the

above-mentioned website.

3. Bidders who wish to participate in online tender have to register with the website through the

‘’New User Registration’’ link provided on the home page. Bidder will create login id & password

on the own in registration process.

4. Bidders who wish to participate in this tender need to procure Digital Certificate as per

Information Technology Act-2000 using that they can digitally sign their electronic bids. Bidders

can procure the same from any of the CCA approved certifying agencies, or they may contact (n)

code Solution at below mentioned address and they will assist them in procuring the same.

Bidders who already have a valid Digital Certificate need not to procure the same. In case bidders

need any clarification regarding online participation, they can contact M/s (n) code solution

G.N.F.C. Info Tower, Near Grant Bhagwati Hotel, Ahmedabad 380 015 INDIA Tel: +91

https://nagarpalika.nprocure.com or www.nprocure.com

5. Bidders who wish to participate in e-Tender need to fill data in predefined forms of tender fee,

EMD, Volume-1 of tender i.e. PQ (Technical) Or experience details and Price bid only.

6. Bidder should upload scan copies of reference documents in support of their eligibility of the bid.

7. After filling data in predefined forms bidders need to click on final submission link to submit their

encrypted bid. Bidder can also submit Document Fees, EMD, of tender document & Reference

Documents in hard copy if such instructions may be given by tendering authority.

KHAMBHALIYA NAGARPALIKA

KHAMBHALIYA NAGARPALIKA – KHAMBHALIYA

DIST: DEVBHUMI DWARIKA

Sr. No. Description Page No.

1 NOTICE INVITING TENDER 1 to

2 GENERALTENDER BRIEF 5 TO

5 TERMS AND CONDITION 19-20

TOTAL PAGE 1 to

Approved By Tender Paper Date of Approved ........./......../...............

KHAMBHALIYA Nagarpalika

KHAMBHALIYA Nagarpalika KHAMBHALIYA Nagarpalika

KHAMBHALIYA KHAMBHALIYA

1. SCOPE OF BID

BRIEF PARTICULARS OF THE WORK

1. Salient details of the particular works for which post-qualification applications are invited are

Sr. Name of Work Approx. Cost (Rs.) Period of

1 PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION UNDER

VARIOUS GRANT/SELF FUND/GRANT INTEREST AT Rs.0.00 24 Months

KHAMBHALIYA MUNICIPALITY.

2. The particular works are as under:

A PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION UNDER VARIOUS GRANT/SELF

FUND/GRANT INTEREST AT KHAMBHALIYA MUNICIPALITY.

3. Work shall be executed according to General Conditions of Contract as per given in Tender

2. INSTRUCTION TO THE APPLICANT / CONSULTING AGENCY

A. The pre-qualification process will lay high emphasis on the ability and competency of consulting

Agency to do high quality work within the given time schedule.

B. Application received from joint venture/consortium shall not be considered.

C. The work certificate of sub contract shall not be considered for evaluation.

D. Completed work shall mean which are completed as per Para-4 (QUALIFYING CRITERIA OF

APPLICANT) as on Date 31/03/2021 and continuing satisfactorily on date of application.

E. Applicant should provide information pertaining to the works completed of such works in last

years. But in Para-4.2 (a) counted last 5 years.

F. All the information shall have to be filled in the prescribed statement wherever mentioned.

G. All the details required in the prescribed statement shall have to be duly filled up. No information

shall be left out. Relevant item without required information shall not be considered for

H. All the required attachments shall have to be invariably attached. Relevant item, without

required attachment shall not be considered for evaluation.

I. KHAMBHALIYA Nagarpalika reserves the right to accept any one or reject all of the offers/tenders

without giving any reasons thereof.

J. The details given by the applicants in the post qualification documents will be evaluated as per

qualifying criteria item No. 4. KHAMBHALIYA Nagarpalika reserves the right to restrict the list of

post-qualified applicant to any number deemed suitable by it. KHAMBHALIYA Nagarpalika

decision for post qualifying the applicants shall be final and binding to all.

K. All information has to be typed or hand written legibly in English language. All pages of the post-

qualification document have to be initialled by the applicant. All corrections, erasures or

overwriting, therein, have to be initialled by Applicant.

L. The Technical Bid shall contain all the documents supporting of bid as listed billow shall be

submitted are mandatory in format though online (by scanning) & hard copy (Physical) should be

sent by register post A.D. or speed post.

M. If in the said tender, if any agency or bidder wants to participate in only one (THIRD PARTY

INSPECTION (TPI) / Third Party Inspection (TPI)), then only that service will have to be filled

priced/commercially bid. If the agency does not want to participate in One of that service,

then the price will have to be filled 0.00. (Zero) The agency that has filled 0.00 price will be

considered as not wanting to participate in that service.)

3. INFORMATION REGARDING CONSULTING AGENCY

a) Name of the Consulting Agency :

b) Address of the Consulting Agency :

C) Phone Nos. :

d) Registration No., Date & authority :

e) Previous Experience (Attach Annexure) :

f) Name & Particulars of the Authorized a)

Representative for the details furnished

g) Type of organization including particulars of :

Proprietor /Partners / Directors: (Sole

Proprietorship, Partnership, Private Ltd., Co-

Operative Body etc.) (Attested Copy of deeds of

memorandum of Association to be enclosed.)

h) I.T. PAN No. :

i) Name of bankers and full address :

(1) Bank Facilities Available :

- Letters of Credit :

- Solvency Certificate* :

* (Solvency certificate of Nationalized or Scheduled bank shall only be valid and considered for the evaluation)

A. The Applicant shall provide evidence that their firm has been actively engaged in the civil works consultant

of such type of civil work the role of prime consulting Agency/partner. The work completed as sub-

consulting Agency shall not be considered for evaluation.

B. Particular Consultant Experience: ----

4. QUALIFYING CRITERIA OF APPLICANT

The applicant who is not capable of meeting requirement listed below shall not be qualified for

the works. Post qualification will be based on Applicants all the following minimum criteria

regarding their particular experience, financial position, personnel and equipment capabilities

and other relevant information as demonstrated by the Applicant’s responses in the forms

attached to the Letter of Application. The qualifications, capacity and resources of proposed

sub consulting Agency will not be taken into account in determining the Applicant’s compliance

with the qualifying criteria. The applicant to, note specifically that all information given

including those in the form of various formats must be supported by certificates from

respective authorities (not less than Executive Engineer or equivalent).

Tenderer shall be required to submit the enlisted documents Online along with Scan Copy of EMD and tender

fees. If documents are insufficient or it does not match the required criteria mentioned below, then the

Price Bid of the tenderer shall not be opened. Tenderer shall be required to submit the original hard copy

of EMD, Tender fees and all documents require for Pre-Qualification in Specified Time.

1. GENERAL QUALIFYING CRITERIA AND DOCUMENTS (Must be attached):

A. The Consulting Agency/Companies having solvency certificate of National and Schedule

Bank amounting Min. Of Rs.1000000.00 Lacs (ten lacs)

B. G.S.T. Certificate

C. I.T. Return copy of Last 3 Year for More than One Year old register Only. (If the IT return

for 2025-26 is pending, then the returns from 2022-23 to 2024-25 should be submitted)

D. P.F Registration (Proprietary P.F. Registration Accepted).

E. Attested copy of PAN number must be enclosed.

F. List of Equipment & Tools

G. List of Technical & Non-Technical staff

H. MSME CERTIFICATE

I. The consultant/firm is an Indian Commercial entity and having registration/empanelment

in State Govt. Undertaking Various Municipality’s in empanelment of THIRD-PARTY

INSPECTION. The Consultant/firm should submit & attached copy of

registration/empanelment Letter.

J. Last 3-year average annual Turnover Must be Min. Rs.15 lac (Copy of Turn over certificates)

K. The consulting firm be in existence since last Five years or more on last date of submission.

L. Affidavit, Declaration & Consultant/firm should not be black listed anywhere in India form

as per format given on stamp paper of Rs. 300 (Refer format) (As per Annexure – 1)

M. Municipality Visit Certificate (as per Annexure – 2)

2. OTHER QUALIFYING CRITERIA AND DOCUMENTS (Must be attached) FOR THIRD PARTY

A. The consultant/firm should be working or have worked in the past in at least 2 government

departments in last 5 years.

B. The consultant/firm should have experience of at least 700 lakhs (work amount in All Type

Works). (Form 3a or Work order Must be Attached) in last 3 Year.

C. Consultant/Firm will have to attach a single work order & its Form 3a of at least 450 lakhs

(Work order for third party inspection for a single work of minimum Rs. 450 lakhs) as third-

party inspection. In Last 3 Year.

D. Consultant/firm should Currently Working At Least 1 Governments Departments. (Work

Order or Empanelment Order must be Attached)

5. DISQUALIFYING CRITERIA

A. The tenderer proposed any alternation in the work specified or any conditions or

corrections made in the technical / price bid.

B. The tenderer shall submit the tender which satisfied each and every condition laid down

in the Tender notice and documents, failing which the tender will be liable for rejection.

C. Stipulates the validity period less than what is stated in the form or tender deviating from

terms and condition of contract.

D. Does not quote his rates inclusive of income tax, Central taxes or any other taxes (except

service tax) in his rates.

E. Does not disclose the full names and address of all his partners in the case of partnership

F. Does not fill in and sign the tender form as well as the bill of quantities and rates,

annexure, specification etc.

G. Does not pay the Earnest Money Deposit/Tender fee by Demand Draft.

H. Does not submit the tender before the stipulated time and specified date in the Account

Office as directed.

I. Does not quote the rates for each part of the Price-bid.

J. Does not attach the sufficient documents mentioned in the post qualification cum

K. The tenderer shall submit the tender which satisfies each and every condition laid down

in this notice and tender documents failing which the tender is liable for rejection.

L. Notice of inviting tenders shall be a part of the contract documents.

M. Tender once offered cannot be withdrawn except with the permission of head of the

concerned department, KHAMBHALIYA Nagarpalika.

N. The successful agency shall require entering in to agreement with KHAMBHALIYA

Nagarpalika after receiving the work order for the said work from KHAMBHALIYA

O. It will be presumed that prices quoted are inclusive of the all taxes and no claim will be

entertained for payment of extra taxes on the bills submitted by them except Service Tax.

P. The price bid will be opened only after qualification process.

6. GENERAL DETAILS OF WORK IN BRIEF:

1. NAME OF WORK PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION

UNDER VARIOUS GRANT/SELF FUND/GRANT INTEREST

AT KHAMBHALIYA MUNICIPALITY.

2. Amount of Earnest Money Rs. 10,000/-

3. downloading of tender end Date 20/05/2026, Till 15:00 Hrs.

4. Concern office Chief Officer, KHAMBHALIYA Nagarpalika,

5. Tender cover to be PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION

superscripted as UNDER VARIOUS GRANT/SELF FUND/GRANT INTEREST

AT KHAMBHALIYA MUNICIPALITY.

7. MEMORANDUM OF WORKS:

1. NAME OF WORK PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION

AND THIRD-PARTY INSPECTION UNDER VARIOUS

GRANT/SELF FUND/GRANT INTEREST AT KHAMBHALIYA

2. Tender validity period 180 days from the last date of submission of tender

3. Schedule for works Contract 24 Months

8. TIME LIMIT AND CONTRACT PERIOD:

A. Time limit for contract period shall be 2 years from the date of work order. However,

KHAMBHALIYA Nagarpalika/Client may extend or reduce & excess the time period of

work. No extra payment or rise in fee shall be paid for extension of time.

9. FEES AND PAYMENT

A. Charges of TPI (Faze 1 & 2) agency shall be on % basis of the tendered amount of the work

as the case may be. Including all site/quarry / factory visits. In TPI Charges of Faze 3 shall

be on % basis of the Actually Executed amount of the work. (Without Above or Below and

B. Payment shall be including the Service tax which shall be paid as extra on fee at the rate

prevailing from time to time of the payment and as per the Government rules

C. Bidder/TPI agency shall make their own arrangement for site visit; factory visit within

D. Outside visit shall be for testing and inspection of engineering materials to be used for the

project, charges for travel expenses, district allowances, out of pocket expenses, lodging,

boarding etc. shall be borne by the TPI agency.

E. All payment shall be done to TPI agency through local cheque only.

10. CONDITIONS OF CONTRACT

A. Definitions,

Unless the context otherwise required, the following terms whenever used in this tender

have the following meanings.

• "Applicable law" - means the laws and any other instruments having the force of law

in India (as they may be issued and in force from time to time) to which these

conditions of Contract are attached together.

• "Government" - means the Government of India, Government of Gujarat.

• "Services" - means the work to be performed by the Agency/TPI agency as described

in the tender hereto.

• "KHAMBHALIYA Nagarpalika, Client, Employer'' means, CHIEF OFFICER KHAMBHALIYA

NAGARPALIKA having its office located at KHAMBHALIYA.

• ''Party'' means the client or the Bidder/Agency/TPI agency/TPI agency/firm as the case

may be and parties mean both of them.

• ''TPI''- means Third party inspection agency/THIRD PARTY INSPECTION and successful

tenderer and empanelled by the client

• ''Contractor'' - A person or agency/firm to whom Client has awarded the execution of

work of the project on which TPI has to perform their work and duties

B. Taxes and duties

• The KHAMBHALIYA Nagarpalika will make the payments after deducting the taxes

from the bill, service tax as per the prevailing rates from time to time shall be paid to

the TPI agency.

• TPI agency shall pay all other taxes, duties, fees and other imposition as may be levied

under the applicable law from time to time.

• Overall responsibility regarding any type of taxes, levies, etc. shall be on part of TPI

• The KHAMBHALIYA Nagarpalika may by written notice of suspension to the TPI agency,

suspend all payments here under if the TPI agency fails to perform any of their

obligations including carrying out of the services provided that such notice of

suspension (i) shall specify the nature of the failure and (ii) shall request the TPI agency

to remedy such failure within the period not exceeding 30 days after receipt by the

TPI agency of such notice of suspension.

The KHAMBHALIYA Nagarpalika may take action by not less than 30 days written

notice of termination to the TPI agency. Such notice to be given after the occurrence

of any of the events specified in para (a) to (e) of these clauses terminate this contract.

• If the TPI agency fails to remedy a failure in the performance of their obligations here

under as specified in a notice of suspension, pursuant to clause here in above within

30 days of receipt of such notice of suspension or within such further period as the

KHAMBHALIYA Nagarpalika may have subsequently approved in writing.

• If the TPI agency become (or if the TPI agencies consist more than one entity, if any of

their members becomes) insolvent or bankrupt or enter into any agreement with their

creditors for relief of debt or take advantage of any law for the benefit of the debtors

or go into liquidation or receivership whether compulsory or voluntary.

• If the TPI agency submit to the KHAMBHALIYA Nagarpalika a statement which has a

material effect on the right, obligations or interests of the KHAMBHALIYA Nagarpalika

and which the TPI agency know to be false.

• If as a result of forced Majeure TPI agency are unable to perform the material portion

of the service for a period of not less than 60 days or

• If the KHAMBHALIYA Nagarpalika, in its sole discretion and for any reason whatsoever

decides to terminate the TPI agency.

E. OBLIGATIONS OF THE TPI AGENCY

• General Standard of performance the TPI agency shall perform the Services and carry

out their obligations with all due diligence, efficiency and economy, in accordance with

generally accepted professional techniques and practices, and shall observe sound

management practices and employ appropriate advanced technology and safe and

effective equipment, machinery, materials and methods. The TPI agency shall always

act, as faithful advisers to the KHAMBHALIYA Nagarpalika, and shall at all times

support and safeguard the KHAMBHALIYA Nagarpalika legitimate interests.

F. Law Governing Services

• The TPI agency shall perform the services in accordance with the Applicable law. The

KHAMBHALIYA Nagarpalika shall advice the TPI agency in writing of relevant local

customs and the TPI agency shall after such notifications, respect such customs.

G. Documents related to project

• KHAMBHALIYA Nagarpalika property All the data, reports, drawings etc. generated,

prepared and submitted by the TPI agency as a part of this job shall remain property

of KHAMBHALIYA Nagarpalika. Documents prepared by the TPI agency shall be

property of the KHAMBHALIYA Nagarpalika. All plans, drawings, specifications,

designs, reports and other documents prepared by the TPI agency in performing the

services shall become and remain the property of the KHAMBHALIYA Nagarpalika and

the TPI agency shall not later than upon termination or expiry of this contract, deliver

all such documents to the KHAMBHALIYA Nagarpalika together with a detailed

inventory thereof. The TPI agency may retain a copy of such documents. Restrictions

about the further use of these documents, if any, shall be specified in the schedule of

11. GENERAL CONDITIONS OF CONTRACT

All conditions given in the clauses appearing herein after shall be deemed to form part of the

contract and shall be deemed as supplementary to the same. These conditions shall be

binding on the TPI agency in the same manner as other terms and conditions in this contract.

• The party whose tender may be accepted (therein after called the TPI agency, which

Expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees) shall (within 10 days of the receipt by him

the written Intimation regarding acceptance of his/their tender) deposit with Engineer

in charge in D.D/FD security deposit to The CHIEF OFFICER KHAMBHALIYA

NAGARPALIKA, KHAMBHALIYA. In sums sufficient to make up the full security deposit,

specified in the tender and sign the contract agreement. Where after work order for

commencing extension of the work so contracted will be given by client. If tenderer

fails to deposit initial 30000.00 security deposit within 15 days from the date of work

order, he has to pay penalty at the rate of 0.065% per day of the amount of security

deposit if the amount of the security deposit is not paid, the contract already accepted

shall be considered as cancelled and his EMD shall stand forfeited. In case of other TPI

agencies whose tender is not accepted, Earnest money deposit lodged by him shall be

refunded by the client after acceptance of the tender and receipt of security deposits

from the TPI agency whose tender is accepted. The Security deposit of the TPI agency

whose tender is accepted shall be refunded, after final bill paid to the TPI agency and

after deducting dues, if any, liable to be recovered from the TPI agency under the

terms and conditions of this contract. Security deposit will be released after successful

completion of the whole project.

• In any case in which under any clause or clauses under this contract, the TPI agency

shall have tendered himself liable to pay compensation amounting to the whole of this

security deposit whether paid in one sum or deposited by instalments or in the case

of abandonment of the work owing to serious illness or death of the TPI agency or any

of the following courses, as he may deem best suited to the interest of the work.

o To rescind the contract (of which recession notice in writing to the TPI agency

under the hands of the client shall stand conclusive evidence and in that case

security deposit of the TPI agency shall stand forfeited and be absolutely at the

disposal of client.

o To carry out the works, or any part of the work debiting to the TPI agency, the

cost of such work (as to the correctness of which cost and price the certificate

of Engineer in charge shall be final and conclusive against the TPI agency and

crediting him with the value of the work done, in all respects in the same

manner and at the same rates as if it had been carried out by the TPI agency

under the terms of this contract and in that case the certificate of the Engineer

in charge as to the value of the work one shall be final and conclusive against

the TPI agency.

o If the TPI agency is an individual or proprietary concern and the individual or

the, proprietor dies, then unless the accepting authority is satisfied that legal

heirs representatives of the individual TPI agency or of proprietary concern,

are capable of carrying out and complete the contract, the accepting authority

shall be entitled to cancel the contract as to its in completed part by forfeiting

the security deposit without KHAMBHALIYA Nagarpalika being in any way liable

to payment of any components to heirs of the deceased TPI agency on

accountant of the cancellation of the contract. The decision of the client that

the legal representatives.

• The TPI agency shall not assign or sublet without written approval of the Engineer in

charge, the work contracted and if the TPI agency shall assign or sublet his contract or

attempt to do so, or become insolvent or make any composition with his creditors or,

attempts to do, for the engineer in charge may, by notice in writing, rescind the

Contract. Also, if any bribe, gratuity gift, loan, perquisite, shall either directly or

indirectly be given, promised, or if offered by the TPI agency, or any of his servants or

agents to any public office or person shall become in any way, directly or indirectly

interested in the contract the engineer in charge by giving notice in writing rescind the

contract. In the event of contract being rescinded, the security deposit of the TPI

agency shall thereupon stand forfeited and absolutely at the disposal of the client and

the same consequences shall clause hereof and in addition, the TPI agency shall not

be entitled to recover or be paid for any work for actually performed under the

• The time allowed for carrying out the work as entered in the tender shall strictly be

observed by the TPI agency and shall be reckoned the date on which the order to

commence work is given to the TPI agency.

• If the progress of any particular portion of the work is unsatisfactory, the Engineer in

charge shall not withstanding general progress of the work is satisfactory in

accordance with clause be entitled to take action under cl. 2(a), 2(b) and 2(c) above

after giving 10 days’ notice in writing to the TPI agency. The TPI agency will have no

claim for compensation for any loss, sustained by him owing to such action.

• If at any time after the execution of the contract documents, the engineer in charge

shall for any reason whatsoever require the whole or any part of the work as specified

in the tender, to be stopped for any period or shall not require the whole or part of

the work to be carried out at all or to be carried out by the TPI agency, KHAMBHALIYA

Nagarpalika shall give notice in writing of this fact to the TPI agency who shall

thereupon suspend or stop, the work totally/partially, as the case may be. In any such

case, expect as provided hereunder, the TPI agency shall have no claim to any payment

or compensation whatsoever on account of any profit or advantage which he might

have derived from the execution of the work in full but which he did not so derive in

consequence of the full amount of the work not having been carried out, or on account

of any loss that he may be put toon purchase or for unemployment of staff recruited

by him, he shall not also have any claim for compensation by reason of any alteration

having been made in the original conditions of contract and instructions involving any

curtailment of the work from that originally contemplated.

• In the event of any deficiency in service from TPI agency, the contract shall be

rescinded with immediate effect and the security deposit of the TPI agency shall

thereupon stand forfeited and absolutely at the disposal of the client.

• Under no circumstances whatsoever, shall the TPI agency be entitled to any

compensation from client on any account, unless the TPI agency shall have submitted

a claim in writing to the Engineer in charge within one month of the cause of such

claim occurring.

• All sums payable by a TPI agency by way of compensation under any of the conditions

shall be considered as a reasonable compensation to be applied to, as required by the

client, shall be without reference to the actual loss, damage sustained and whether

any damage has or has not been sustained.

• The expression "works" or "work" were used in this condition shall, unless there be

something in the subject or context repugnant to such construction be construed to

mean the work or works, contracted to be executed under or in virtue of the contract,

whether temporary or permanent, and whether original, altered, substituted or

• The TPI agency shall not enter upon or commence any portion of work except with the

written authority and instructions of the engineer in charge or of his subordinate in

charge of the work. Failing such authority the TPI agency shall have no claim to ask for

payment for such work done if any.

• All works to be executed under contract shall be executed under the directions and

subject to the approval in all respects of the Engineer in charge or his authorized agent

who shall be entitled to direct at what point or points and in what manner they are to

be commenced, and from time to time throughout the construction period.

• Payment to TPI agency shall be made by Cheque/NEFT/RTGS drawn on any Bank at

• If the TPI agency shall desire an extension of the time for completion of the work on

the ground of his having been unavoidably hindered in its execution or on any other

ground, he shall apply in writing to the engineer in charge within 30 days from the

date on which he was hindered as aforesaid or on which the cause for asking for

extension occurred. The engineer in charge if in his opinion considers that there are

reasonable grounds for granting an extension, may refer to client for considering grant

of such extension being necessary or proper. The decision of the client in this matter

shall be however final.

• Any TPI agency who does not accept all these conditions as above shall not be allowed

to tender this work.

• Disputes if any shall be discussed and mutually settled. In case of disagreement, the

same shall be referred to Chief Officer KHAMBHALIYA Nagarpalika. If the said dispute

is not solved, the same shall be referred to the Court subject to KHAMBHALIYA

Jurisdiction only.

• No price escalation shall be paid by CHIEF OFFICER KHAMBHALIYA NAGARPALIKA in

SIGNATURE OF THE TENDERER:

12. INFORMATION REGARDING CONSULTING FIRM

2 Address with mail id

3 Phone/fax/mobile

4 Contact person details

5 Registration No

6 Type of organization Proprietary / Partnership / Private

limited / Public limited / Public undertaking etc.

7 Year of establishment

8 Year of experience

9 Name and particulars of the authorized representative

for the details furnished hereunder/power of attorney

10 PF registration certificate

12 Name of Bankers with full address

13 Total financial turnover detail for last three years with

supporting documentation

14 Has the applicant or his partner or shareholder been

black listed in the past by any client

15 Details of works if any abandoned by the agency/client

16 Applicant shall provide information on any history of

litigation or arbitration resulting from contract or

currently under execution

13. Scope of THIRD-PARTY INSPECTION Agency

• TPI agency shall study the tender documents thoroughly including specifications,

drawings and bill of quantities and to consent ambiguity if any and report to Engineer in

• TPI agency shall visit the site, examine the works executed / ongoing / to be executed as

per tender specifications and as per best engineering practice, survey data and opine and

submit report to Chief Officer with suggestion and comment for the visit.

• TPI agency shall discuss with contractor about methodology and work plan and shall

opine his comment if any.

• TPI agency shall collect the samples of the materials and send the same for testing

witness the test in the approved laboratory and approve the materials to be consumed

• TPI agency shall attend project review meeting and submit the progress report to

employer if found necessary.

• TPI agency shall opine regarding excess work, extra items, time limit and other

contractual matter to the Engineer in charge.

• Cube testing of cement concrete (7 days and 28 days strength) has to be done at the

site through the engineer of the third-party inspection agency appointed by the

municipality and in addition other tests related to the concrete at the site have to be done

by the third-party inspection agency.

• TPI agency shall visit the site at Weekly or Fortnightly for each component of the

project/Work and appoint technical engineer at project site.

C. During visit

• Review of "SBC" value, witness of sub-base, P.C.C. & R.C.C.

• Checking of mix design, reinforcement, shuttering in line and level with the approved

drawing / Standard / Contract specifications / standard engineering practice etc. complete

& witnessing concreting including taking concrete slump and concrete cubes at least one

set during the concreting.

• During visit, representative of the consent ambiguity may witness the testing, but TPI

agency shall witness & carry out the testing and report to Chief Officer within two days as

per the format approved by the consent ambiguity in accordance with relevant IS

• TPI agency shall carry out the testing procedure as per the relevant IS/MORTH and as

per the condition and specification of tender of the concerned work or as per QAP

approved by the Engineer in Charge. IS includes random selection of specimen from the

given lot. Representative shall keep necessary IS, tender specification during their

site/factory visit

• If the factory / ex works may change during the testing then, TPI agency shall also have

to witness test with no extra cost.

D. Progress Monitoring & Expediting

• Forwarding necessary information and approvals to contractor for the progress of the

• Monitoring the progress by verifying the actual job carried out by the contractor and

reporting same to the client.

• Highlighting the delays in completion of job

• Advise necessary steps for completing the project in scheduled time.

• TPI agency shall submitted certificate of payment for running/final bill of contractor

about satisfactory completed work as per tender specification

• The proposed offer for the work of TPI shall remain valid for 2 (Two) years from the date

of work order and without any price escalation.

F. Frequency of site visit

• Collection of testing materials in presence of TPI agency's representative

• Approval of source of materials from Approved Quarry or any other places

• TPI agency shall take visit to Laboratory for witness test.

• Weekly or Fortnightly site visit required by civil engineers / technical staff.

G. Terms of payment

• All payment shall be done to TPI agency through cheque only.

• TPI agency shall submit their bill per month per work to Khambhaliya Nagarpalika

• Service tax shall be paid as extra on fee at the rate prevailing from time to time of the

payment and as per the Government rules

• Bidder/TPI agency shall make his own arrangement for to and proper site visit, factory

visit within / Gujarat/India. Outside visit shall be for testing and inspection of engineering

materials to be used for the project. Charges for travel expenses, district allowances, out

of pocket expenses, lodging, boarding etc. shall be borne by the TPI agency.

• All testing and inspection charges shall be borne by the concerned contractor

H. Security Deposit

a) Initial 30,000 (2 years Period) by F.D. from the Nationalized / Scheduled Bank in favor

of Chief Officer Khambhaliya Nagarpalika payable at Khambhaliya Only (as per attached

Govt. of Gujarat Finance Department GR)

I. Compensation for delayed work:

• 0.10% of work order Cost per day subject to maximum of 10% of the work order value

J. Tender validity period:

• 180 days from the last date of submission of tender

K. Safety provisions

• Advice and Approval of Safety procedures.

• Monitor and supervise the various activities at site for compliance of Safety systems.

• To supervise overall safety at excavation, P.C.C., R.C.C. work and other miscellaneous

activities, laying of pipe line and other construction as well as erection and commissioning

activity at site. During any execution activity of the project, ensure adherence to the

approved Safety Management System.

Name of Work: - PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION UNDER VARIOUS

GRANT/SELF FUND/GRANT INTEREST AT KHAMBHALIYA MUNICIPALITY.

1. I/we under signed, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The under signed also hereby certifies that neither our firm / agency M/s

…………………………………. nor any of it constitute partners have abandoned any work or any

contract awarded to us for such works have been rescinded, during last Five prior to the date

of this application.

3. The undersigned hereby authorized(s) and request(s) any bank, person, firm or Corporation

to furnish pertinent information deemed necessary and request by the Department to verify

this statement or regarding my(our) competence and general reputation.

4. The undersigned understands and agrees that, further qualifying information may be

requested, and agrees to furnish any such information at the request of the client.

1. I/we agree that, the decision of the Chief Officer KHAMBHALIYA Nagarpalika selection of

applicants will be final and binding to me/us.

2. All the information and data furnished herewith correct to my/our best of knowledge

3. I/we agree that, we have no objection, if inquiries are made about our works, its related

areas and any other inquiry regarding all details, projects and works listed by us in the post

qualification documents at any stage

4. I/we undersigned on behalf of our firm M/s …………………………………………..hereby give under

taking that I/we am/are jointly and severally responsible to meet the liabilities over and above

the business of the firm and make good the above financial loss sustained by the

KHAMBHALIYA Nagarpalika as a result of my/our abandoning the work entrusted to

me/us/this firm.

AFFIDAVIT REGARDING TERMINATION / BLACKLISTING / BAN /

REGISTRATION KEPT IN ABEYANCE.

I …………………………………………………………., Address, ………………………………………. in the capacity of

mine do hereby solemnly affirm and declare as under. We are not under blacklist and/ or

under ban and/or our registration has not been kept under abeyance by any Central / State

Government Department, Board, Corporation, Municipal Corporation, Municipality,

Government Local Bodies, University etc., as on date of participating for bid.

Agency. Stamp & Sign.

KHAMBHALIYA – NAGARPALIKA KHAMBHALIYA

DIST: DEVBHUMI DWARIKA

Name Of Work: PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION UNDER VARIOUS

GRANT/SELF FUND/GRANT INTEREST AT KHAMBHALIYA MUNICIPALITY.

PROVIDING OF SERVICES FOR THIRD PARTY INSPECTION

Sr. No. Item Description Percentage Rate

1 A third-party inspection agency for the purpose of quality

control on various schemes and self-funding or grant

interest-based works by the Khambhaliya Municipality.

(INCLUDING TPI REPORTS OF WORK, QUALITY ASSURANCE

CERTIFICATE AND WORK QUALITY MAINTAIN WORK AND AS

PER SAY NAGRPALIKA IN CHARGE ETC.

Signature of Consulting Agency Chief officer, KHAMBHALIYA Nagarpalika

KHAMBHALIYA Nagarpalika

13) તમામ ભાિો GST િગરના ભરિાના રહેશે. ટેક્ષ બાબતે સરકારશ્રીના િખતો િખતના સધારા લાગ

Signature of Consulting Agency Chief officer, KHAMBHALIYA Nagarpalika

KHAMBHALIYA Nagarpalika