SUPPLY OF COLDMIX MATERIALS BAG FOR REPAIRING POTHOLES AT TP 28,29,30 AREA AND OTHER DIFFERENT AREA OF GOTA WARD AND WARDS OF NORTH WEST ZONE.(ARC TENDER)

5 Estimated Cost put to Rs 10,00,000/-

6 Tender fees Rs.900/- Demand Draft in favour of Municipal Commissioner,

(Non refundable) Ahmedabad)

7 Earnest Money Deposit Rs.10,000/- (Demand Draft in favour of Municipal Commissioner,

Ahmedabad /). As per latest AMC finance dept. circular

8 Submission of EMD and In separate sealed cover each for EMD and Tender Fees along with

Tender Fees Tender as described in the invitation of tender and submitted to

Assistant Manager(North west zone) , NWZ zonal office, Rajmata

vijyaraje Sindhiya bhavan, Bodakdev, Ahmedabad

9 Security Deposit 5 % of the Tender Amount in form of Bank Guarantee / Demand

Draft / Local MICR Cheque.

10 Mode of sending the Price bid should be submitted by e-tender only and Technical bid

Tender should be submitted physically also in sealed envelope systems By

Documents RPAD/Speed post/ Hand Delivery in sealed covers in Duplicate

( One Original & One Duplicate) duly sign & seal by contractor .

11 Mode of sending the Document shall be submitted in sealed envelope systems By

Tender RPAD/Speed post/ Hand Delivery in sealed covers in Duplicate

Documents ( One Original & One Duplicate) duly sign & seal by contractor .

12 Terms, Condition, & All general condition of contract of Form B1 condition of contract

Specification shall be applicable.Except clause no.2 liquidated damages for delay

shall be overruled by A.M.C.’s M.C. Circular No.9 Dt.18/05/2012

13 Defect &Liability Period Shall be 6 months from the certified date of completion

14 Compansation for Delay As per City Engineer circular no.03 dt. 03.09.2016.for Liquidated

Damages and Milestone recovery.

15 E.P.F. Act. ykdu As Per Account Department Circular No-37 Dt. 09.08.2018

Conditional tenders will not be accepted. Municipal Commissioner reserves the rights to reject any or all

the tenders without assigning any reasons thereof.

Seal and Signature of the Bidder Additional City Engineer (NWZ)

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Wvhtu¾< xuLzhle Nh<tu bu ægtlvwJof Jtkae Au ylu <u bwsc ftbdehe fhJtle ctnu^he ytvw Awk.

Contractor's Signature Additional City Engineer

& Stamp (North West Zone)

AHMEDABAD MUNICIPAL CORPORATION

ENGINEERING DEPARTMENT

GENERAL CONDITION

1. Contractor shall produce the relevant registration certificate of AMC / State Govt /Central Govt.

2. Contractor shall register the work to labour commissioner as per labour act.

3. Contractor shall not sub-let the work without permission of the authority

4. Contractor should have sufficient skilled and unskilled laborers so that he shall start work at different sites

simultaneously. Contractor's having labour force available during festivals shall only apply. Contractor cannot

stop the work due to non availability of labour force.

In case progress is delayed, contractor shall be penalized 0.10% of Tender amount per day for work

done after time limit, maximum up to 10% for remaining value of work.

6. Advance payment / machinery advance will not be paid.

7. Payment of running bill will be made as per recent A.M.C. policy in force.

8. No extra payment will be made due to increase of central / state Govt. Taxes.

9. If the work is not completed within time limit the penalty will be recovered from immediate bills of Contractors.

10. If the material i.e. MH cover C.C block etc. supplied from Municipal Corporation store then contractor shall not

claim for any extra rate for non execution of such item, partly/fully.

11. In the specifications, "as directed"/"Approved" shall be taken to mean, "as directed"/approved" by the

Engineer-in-charge.

12. Wherever a reference to any Indian Standard appears in the specifications, it shall be taken to mean as a

reference to the latest edition of the same in force on the date of agreement.

13. In "Mode of Measurement" in the specifications wherever a dispute arises in the absence of specific mention

of a particular point or aspect, the provisions on these particular points, or aspects in the relevant Indian

Standards shall be referred to.

14. All measurements and computations, unless otherwise specified, shall be carried out nearest to the following

(i) Length, width and depth (height)------- 0.01 Meter. (RMT)

(ii) Areas -----0.01 Sq. Mt. (SMT)

(iii) Cubic Contents ------0.01 Cu.Mt. (CMT)

20. The distance, which constitutes lead, shall be determined along the shortest practical route and not

necessarily the route actually taken. The decision of the Engineer-in-charge in this regard shall be taken as

16. Where no lead is specified, it shall mean "all leads"

17. Lift shall be measured from plinth level.

18. Definite particulars covered in the items of work, through not mentioned or elucidated in it, specifications

shall be deemed to be included there in.

19. Reference to specifications of materials as made in the detailed specification of the items of work is in the

form of a designation containing the number of the specification of the material and prefix 'M' e.g. 'M-5'.

20. Approval to the samples of various materials given by the Engineer-in-charge shall not absolve the contractor

from the responsibility of replacing defective material brought on site or materials used in the work found

defective at a later date.

21. The contract rate of the item of work shall be for the work completed in all respects.

22. No collection of materials shall be made before it is got approved from the Engineer-in-charge.

23. Collection of approved materials shall be done at site of work in a systematic manner. Materials shall be stone

at site of work in a systematic manner. Materials shall be stored in such a manner as to prevent damage,

deterioration or intrusion of foreign matter and to-ensure the preservation of their quality and fitness for the

24. Materials, if and when rejected by the Engineer-in-charge, shall be immediately removed from the site of work

within 24 hours.

25. No materials shall be stored prior to, during and after execution shall be kept in sufficient numbers and in good

working condition on the site of the work.

26. All works shall be carried out in workmanlike manners per the best techniques for the particular item.

27. All tools, templates, machinery and equipment for correct execution of the work as well as for checking lines,

levels, alignment of the works during execution shall be kept in sufficient numbers and in good working

condition on the site of the work.

28. The mode, procedure and manner of execution shall be such that it does not cause damage or over loading of

the various components of the structure during execution or after completion of the structure.

29. All necessary safety measures and precaution (including those laid down in the various relevant Indian

Standards) shall be taken to ensure the safety of men, materials and machinery on the works as also of the

30. The testing charges of all materials shall be borne by the Contractor unless recovery at one percent towards

testing charges is separately made.

31. The tenderer is required to check the web site for Addendum if any, before 48 hours of tender submission

date and time. The tenderer who quotes the tender without attaching the addendum will be rejected.

32. As per City Engineer’s circular no.-6/2011-12 Dt.24.6.2011 all terms & conditions will be applied.

33. Contractor has to follow Planning Department Circular No 10 Dt. 07/09/2018 strictly.

34. As per AMC’s Finance department circular no.38/ Dt.21/11/022 and approval of competent authority, rate of

all the items are taken without GST and prevailing GST will be payable.

35. All the relevant prevailing AMC circulars/ its time to time revisions are applicable for this work and all the

bidders are bound to follow the same, so the bidder must check before applying for the tender.

INSTRUCTION TO TENDERERS

TENDER VALIDITY PERIOD:

The tender shall be kept valid for acceptance for a period of One Hundred Twenty Calendar days (120) from

opening of price bids.

SECURITY DEPOSIT

Within 10 days of receipt of Acceptance from the Corporation, the successful tender shall furnish to the

Corporation Security Deposit of 5% (Five percent) of the contract price Cheque or Bank Guarantee, pay order,

or demand draft of Nationalized Banks and Schedule Banks only.

Contractor's Signature Additional City Engineer

& Stamp (North West Zone)

AHMEDABAD MUNICIPAL CORPORATION

ENGINEERING DEPARTMENT

GENERAL SPECIFICATION

Time limit for the work shall be 6 Month after the order to start the works. Progress of work should be in

proportion to time limit.

The contractor shall be remain responsible for Workmen’s compensation if any accident. The contractor shall

arrange for barricading at night and arrangement of Pagi at night to direct the traffic. He shall be responsible for

any damage to public, If any incident happen, during the execution of work. In case of dispute for unseen or

overlooked items the decision of the Dy.City Engineer shall be final. The contractor shall have to give site clean of

all rubbish during the work and at the time of completion of work and hand over the site with final finishing of the

work as directed. All the rejected materials shall be removed from site within 24 hours by contractor at this risk

and cost. Debris shall have to cart daily from site.

If any extra item crops up during the progress of work the same shall be carried out by the contractor and he shall

be paid at the rate fixed by Add.C.E. as per the rate analysis based on latest SOR or if item is not available in

SOR than based on current market rates. In case of extra item decision of Add. City Engg. shall remain final

regarding rate.

If in the interest of the Corporation it is necessary to change either any site or the design of the propose work the

contractor shall carry out the same at his quoted rates without charges any extra and the contractor will have to

carry out the works and he will be paid at the rate quoted by him. No claim for extra rate for subsequent changes

in site and design is entertained.

Octroi exemption passes shall not be given for any materials required for the work. Contractor will be fully

responsible for compliance of the various provisions under contract Act. 1970 and the Rules framed the to under.

The tender for the work shall remain open for a period (120) days from the date of opening of the tenders for this

work and that the tenderer shall not be allowed to withdraw on modify the offer on his own during the period. If

any tenderer withdraw or makes any modifications or addition in the terms and conditions of his tender not

acceptable to the Municipal Corporation the Municipal Corporation shall without prejudice to any right or remedy

be at liberty to forfeit in full the said earnest money and black list the contractor.

If the work is not carried out within the specified time limit. from the date of order to start the work the penalty of

Rs.- ( As per Form - B1) per day of delay shall be recovered from the immediate bills payable to the contractor.

Contractor has to make his own arrangement for procurement of steel and cement.

Contractors should note the following conditions carefully:-

i) Conditional tender shall not be accepted.

ii) All tenders are to be submitted in duplicate without which the tenders are liable to be rejected.

iii) In case of tender downloaded from website, tender fee & EMD should be submitted in form of demand draft

iv) Condition of Form - B1 Standard Specification of material & code of practice will be applicable. Form B1 can

be is available in website. Specification shall be as per ' R& B Dept. - Govt. of Gujarat booklets of Building

Works & and Road Works Specifications published by Gujarat Book Depot, Sector-21. Gandhinagar.

Contractor's Signature Additional City Engineer

& Stamp (North West Zone)

As per Government of Gujarat G.R.No.- EMD/10/2021/7729/DMO Dt.28/06/2021 & Circular of Finance

Department, AMC No.41, Date: 08/02/2022, approved Banks are...

A. Guarantees issued by following banks will be accepted as SD/EMD on permanent

 All nationalized Banks

(B) Guarantees issued by following banks will be accepted as SD/EMD for the period up to March-

2023. The validity cut-off date in the GR is with respect to the date of issue of Bank Guarantee irrespective

of the date of termination of Bank Guarantee.

1 Commercial Banks :-

1. A U Small Finance Bank

3. City Union Bank

4. DBS Bank India Limited

6. Equitas Small Finance Bank

7. Federal Bank

10. IndusInd Bank

11. Kotak Mahindra Bank

13. Standard Chartered Bank

14. Tamilnadu Mercantile Bank

15. Ujjivan Small Finance Bank

2 Co-operative and Rural Banks Of Gujarat :-

1. The Ahmedabad Mercantile Co-operative Bank Limited

2. Kalupur Commerical Co-operative Bank Limited

3. Nutan nagrik Sahakari Bank Limited

4. Rajkot Nagarik Sahakari Bank Limited

5. Saraswat Co-operative Bank

6. Saurashtra Gramin Bank

7. The Gujarat State Co-Operative Bank

8. The Mehsana Urban Co-operative Bank Limited

9. The Surat District Co-operative Bank

10. The Surat Peoples Co-operative Bank

bu.Bgwrl.frb§h©e, ybœtJtœ Bgwrl. ftuvtuhuNllt mhfgwjh lk.-81, <t.26.02.2015 bwsc <btb «fthle

fLmx[fNlle yufxeJexebtk bwÏg ftuLx[tfxh,mc ftuLx[tfxhlt su bswhtu ftbdehe fh<t ntug <u <btb bswhtulwk dwsht< rcÕzekd

yuLz y^h fLmx[fNl Jfombtk hSMx[uNl fhtJJwk VhSgt< Au.

Tender Fee -Rs.900.00 Date of Online submission: 28.09.2026 Time: 18:00 pm

Earnest Money-Rs. 10000.00 Date of Doccuments submission: 29.09.2026 Time: 17:00 pm

Contractor’s Name & Address Date of Opening: 30.09.2026 Time: 12:00 pm

AHMEDABAD MUNICIPAL CORPORATION

NORTH WEST ZONE ENGINEERING DEPARTMENT

Name Of Work : - SUPPLY OF COLDMIX MATERIALS BAG FOR REPAIRING POTHOLES AT TP

28,29,30 AREA AND OTHER DIFFERENT AREA OF GOTA WARD AND WARDS OF NORTH

WEST ZONE.(ARC TENDER)

Sr. Rate Amount

Quantity Item Description Per

Supply, Loding, Unloding, Transportation of Ready

Mix Patch work Material Cold Mix (PSU Companies

1 63492.06 like Hincol And Other equivalent) for Potholes 15.75 Kg

Repairing Work etc Completed as per instruction of

engineering in charge.

(in words also)

CONTRACTOR'S SIGNATURE Additional City Engineer

& STAMP (North West Zone)

AHMEDABAD MUNICIPAL CORPORATION

Invitation for Bid (IFB)

1. The AHMEDABAD MUNICIPAL CORPORATION, (Hereinafter called “the Employer”) invites sealed

Tender document from reputed and qualified bidders for the construction of Works detailed in the

Sr. Name of Works Approximate Bid Security Completion

No. value of works (Rs.) Period

1 SUPPLY OF COLDMIX MATERIALS Rs. 10,00,000.00 Rs. 10,000.00 6 Months

BAG FOR REPAIRING POTHOLES AT TP

28,29,30 AREA AND OTHER DIFFERENT

AREA OF GOTA WARD AND WARDS

OF NORTH WEST ZONE.(ARC TENDER)

2. Tender (a complete set of bidding document) fee shall be Rs. 900/- in the form of Demand Draft /

Pay Order from any Nationalized Bank in favor of MUNICIPAL COMMISSIONER, Ahmedabad,

payable at Ahmedabad, which shall be non refundable. The fees shall be paid at the time of

submitting the tender.

3. Interested bidders shall download the tender documents from website http://amc.nprocure.com

and http://nprocure.com. up to Dt. 29.09.2026 at 18:00 PMhrs tender fee as mentioned in clause

above shall be paid by the bidder at the time of bid submission.

4. All bids must be accompanied by Bid Security of the amount specified for the Works in the above

Table payable at Ahmedabad and drawn in favor of AHMEDABAD MUNICIPAL CORPORATION,

Ahmedabad. Bid Security will have to be in any one of the forms as specified in Clause of ITB

(Instructions to Bidders).

5. All Bids must be delivered to Assistant Manager "North West Zone, Zonal Office", Nr. Atithi Hotel,

Bodakdev Ahmedabad. Not later than 17.00 PM hrs on Dt.29.09.2026

Seal and Signature of the Bidder Additional City Engineer

(North West Zone)

AHMEDABAD MUNICLPAL CORPORATION

MAHANAGAR SEVA SADAN

NORTH WEST ZONE

DETAILS OF BANK ACCOUT

1 Contractor's name

3 Telephone/ mobile no.

4 Permanent account no. (PAN

5 Name of the bank

6 Branch name and address

11 Contractor/ supplier's

signature and stamp

AHMEDABAD MUNICIPAL CORPORATION

Section I – INSTRUCTIONS TO BIDDERS (ITB)

1. Scope of Bid

1.1 The Ahmedabad Municipal Corporation hereinafter called "the Employer" invites Tender document for the

construction of works (as defined in these documents, hereinafter referred to as "the Works")

Detailed in the table given in the ITB.

Name of Work :- SUPPLY OF COLDMIX MATERIALS BAG FOR REPAIRING POTHOLES AT TP

28,29,30 AREA AND OTHER DIFFERENT AREA OF GOTA WARD AND WARDS OF NORTH WEST

ZONE.(ARC TENDER)

1.3 The works under this Contract shall be carried out in accordance with the bidding

documents constituting the contract and shall consist of various salient items as generally

described below:

1.3.1 Road Works

A) Site clearance, removal of tree stumps and dismantling of obstructions etc.before commencement of the

B) True and proper setting out and layout of the Works, setting of bench marks, provisions of all

necessary labor with instruments and appliances;

C) Widening and strengthening/reconstruction of the existing carriageway including raising;

D) Any other item of work as may be required to be carried out for completing the road works in all

respects in accordance with the provisions of the Contract.

2. Eligible Bidders

2.1 This invitation for bids is open to bidders who has necessary bid capacity and who meet the following

A bidder shall not be under a declaration of ineligibility for corrupt or fraudulent practice.

The bidders shall have a registration with State PWD, and/or CPWD or AMC or equivalent. If contractor is

not registered with AMC in the relevant class, on award of contract he shall be required to register himself with

AMC within 3 month's time Bidders shall provide such evidence of their continued eligibility satisfactory to the

Employer, as the Employer shall reasonably request.

3. Eligible Material, Equipment and Services

3.1 At the Employer's request, the bidder having offered the lowest evaluated financial bid may be required to

provide evidence of the origin of materials, equipment, and services to the satisfaction of the Employer.

4. Qualification of the Bidder

4.1 To be qualified for award of Contract, bidders shall:

a) Submit a written power of attorney authorizing the signatory of the bid to commit the bidder.

General information

All individual firms must complete the information in this form. Nationality information shall be provided for

all owner(s) or applicant(s) that are partnership or individually owned firms.

1 Name of firm:

2 Head office address:

3 Local office address (if any):

4 Telephone / Mobile no:

5 E-mail addresses:

6 Place of incorporation/registration:

7 Year of incorporation/registration:

additional information regarding litigation, debarment, arbitration, etc.

4.2 Disqualification

Even though the Bidders may meet the above criteria, they are subject to be disqualified for any of the

following reasons:

a) Misleading or false representation in the forms, statements and attachments submitted and included in

b) Record of poor performance such as abandoning the work, rescinding of contract for which the

reasons are attributable to the non-performance of the contractor, consistent history of litigation awarded

against the applicant or financial failure due to bankruptcy.

c) Has been identified by the AMC as poor performer in implementation of ongoing AMC works e.g.

Works completed after notices issued by AMC or poor quality of work or completed after time limit or

not responsive to Engg.incharge instruction.

d) In case of one contractor remains lowest in most of the such North West Zone grouting work

tenders, then in such case, AMC can award such tender to other contractors.

5 Debarment/Black listing

Notwithstanding the above, the Employer may debar or blacklist any of the bidder(s) for their

misleading or false representations in the forms statements etc. for the period to be decided by the

6. Cost of Bidding

6.1 The bidder shall bear all costs associated with the preparation and submission of his bid and he

Employer will in no case be responsible or liable for those costs.

7.1 The bidder is advised to visit and examine the Site of Works and its surroundings and obtain for

itself on its own responsibility all information that may be necessary for preparing the bid and entering

into a contract for construction of the Works. The costs of visiting the Site shall be at the bidder's own

7.2 The bidder and any of its personnel or agents will be granted permission by the Employer to enter its

premises and lands for the purpose of such inspection, but only upon the express condition that the

bidder, its personnel and agents, will release and indemnify the Employer and its personnel and agents

from and against all liability in respect thereof and will be responsible for death or personal injury, loss

of or damage to property and any other loss, damage, costs and expenses incurred as a result of the

B. Preparation of Bids

8. Language of Bid

8.1 The bid, and all correspondence and documents related to the bid exchanged between the bidder and the

Employer shall be written in the English language. Supporting documents and printed literature

furnished by the bidder may be in another language provided they are accompanied by an accurate

translation of the relevant passages in the English language, in which case, for purposes of interpretation

of the bid, the English translation shall prevail.

9 Documents comprising the Bid

The bids shall be submitted in hard copy and two copies, one marked as “original” and other marked as

“Duplicate”, both of which comprise the following documents:-

Tender Document:

i) Bid Security for an amount as specified in the Invitation for Bids (IFB).

ii) Power of Attorney

iii) Information as specified.

iv) Any other material / information required to be submitted in accordance with these Instructions to

The Tender Document shall be hard bound. Bid security shall be furnished in “Original” set of

In case of any ambiguity the “Original” set of document shall prevail.

The bidder shall prepare and submit two copies of the bid in original and duplicate.

10.1 Unless stated otherwise in the bidding documents, the Contract shall be for the whole Works as

described in bidding documents, based on the percentage rate amount in the Bill of Quantities submitted

10.2 The bidder shall fill in percentage rate above or below and total amount (both in figures and words) for

10.2 The bidder shall fill in percentage rate above or below and total amount (both in figures and words) for

overall items of the Works provided in the Bill of Quantities along with total bid price derived after

application of percentage above or below (both in figures and words). Items (for which rate has been

provided) against which no quantity is entered will be paid for by the Employer on actual measurement

onsite when executed.

Any corrections should be initialed.

All pages of the Bill of Quantities shall be initialed and stamped.

11. Bid Validity

11.1 Bids shall remain valid for a period of 120 days (one hundred twenty days) after the deadline date for

bid submission specified in Clause. The Employer as non-responsive shall reject a bid valid for a shorter

11.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Employer may

request the bidders to extend the period of validity for a specified additional period. The request and the

responses there to shall be made in writing or by fax. A bidder may refuse the request without forfeiting

his bid security. A bidder agreeing to the request will not be required or permitted to modify his bid but

will be required to extend the validity of his Bid Security for the period of the extension, and in

compliance with Clause 14 in all respects.

12. Bid Security

12.1 The bidder shall furnish as part of its Bid, a Bid Security in the amount in the Invitation for Bid (IFB)

for particular work(s). The Bid Security shall be drawn in favor of MUNICIPAL COMMISSIONER,

Ahmedabad, and may be in one of the following forms:

a) Deposit-at-call Receipt from any Nationalized / Scheduled Bank approved by the Reserve Bank of

b) Bank Guarantee from any Nationalized or RBI approved foreign bank having net worth of more than

Rs.500 crore of Indian operation and acceptable to Employer.

The format of Bank Guarantee shall be in accordance with the AMC requirement.

12.2 The Bid Security of the unsuccessful bidders, except for L1, L2 and L3 bidders will be returned as

promptly as possible.

12.3 The Bid Security of the successful bidder, along with second and third lowest tenders, will be

returned when the bidder has furnished the required performance security and signed the agreement.

12.4 The Bid Security may be forfeited

a) If the bidder withdraws his bid during the period of bid validity;

b) If the bidder does not accept the correction of his bid price.

c) In the case of a successful bidder, if the bidder fails within the specified time limit to

i) Furnish the required Performance Security ii) sign the Agreement.

13. Format and Signing of Bid

13.1 The bidder shall prepare two copies of the documents comprising the bid as described in Instructions to

13.2 The bid shall be typed or written in indelible ink and shall be signed by a person or persons duly

authorized to sign on behalf of the bidder.

13.3 The bid shall contain no alterations, omissions or additions, except those to comply with instructions

issued by the Employer, or as necessary to correct errors made by the bidder, in which case the person

or persons signing the bid shall initial all such corrections.

C. Submission of Bids

14.1 The inner and outer envelopes shall

a) Be addressed to the Employer at the following address:

Assistant Manager(North West Zone) , "North West Zone Office", Old Memnagar Nagar Palika

Building, Near Manav Mandir, Memnagar, Ahmedabad - 380

b) Bear the following identification:

(c) Indicate the name and address of the bidder.

TENDER FOR “Labour charges for hot mix patchwork in gamtal area road and other different

place's in Vejalpur Ward, in new west zone.

14.2 If the envelope is not sealed and marked as above, the Employer will assume no responsibility for the

misplacement or premature opening of the bid.

15. Deadline for Submission of Bids

15.1 Bids must be received by the Employer at the address specified above not later than the time and date

15.2 The Employer may, at his discretion, extend the deadline for submission of bids by issuing an

amendment, in which case all rights and obligations of the Employer and the bidders previously subject

to the original deadline will thereafter be subject to the deadline as extended.

Any bid received by the Employer after the deadline for submission of bids shall not be opened.

17. Modification and Withdrawal of Bids

17.1 The bidder may modify or withdraw his bid after bid submission, provided that written notice of the

modification to the Employer prior to the deadline for submission of bids receives withdrawal. Any

MODIFICATIONS in respect of tender document shall be submitted in separate sealed envelope duly

17.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and delivered with the

outer and inner envelopes additionally marked "MODIFICATIONS" or "WITHDRAWAL" as

17.3 No bid shall be allowed to modify by the bidder after the deadline for submission of bids.

17.4 Withdrawal of a bid during the interval between the deadline for submission of bids and the expiration

of the period of bid validity may result in the forfeiture of the Bid deposit.

D. Bid Opening and Evaluation

18 Opening of Tender (Bid)

18.1 The Employer will open the outer envelope of all the bids received for the package (except those

received late) containing the sealed Tender volume and announce the names of (i) bidders, (ii) bidders

who have submitted modification of Tender bids, and (iii) bidders who have given notice for withdrawal

of their bids in the presence of bidders or their representatives who choose to attend on the date and time

mentioned in the ITB. In the event of specified date of bid opening being declared as a holiday for the

Employer, the Tender will be opened at the appointed time and location on the next working day.

18.2 Bids for which acceptable notice of withdrawal has been submitted pursuant to Clause mentioned

previously shall not be opened.

18.3 Bidders detail and Tender fee, E.M.D. shall be opened first. The Employer at the opening will announce

bidder’s names, ‘Modification of Tender’, the presence/or absence of Bid Security, the amount and

validity of Bid Security furnished with each bid, is valid registration and such other details, as the

Employer may consider appropriate.

18.4 The bidders or their representatives who are present shall sign attendance sheet evidencing their

18.5 The Employer shall prepare besides the record of bid opening, minutes of the Bid opening, including the

information disclosed to those present in accordance with Clause mentioned previously.

19. Examination of Tender and Determination of Responsiveness of Tender

19.1 If the Bid Security furnished does not conform to the amount and validity period as specified in the

Invitation for Bid and has not been furnished in the form, the bid shall be rejected by the Employer as

non-responsive.

19.2 Subject to confirmation of the Bid Security by the issuing bank, the Tender volume accompanied with

valid Bid Security will be taken up for further evaluation. In case, the Bank does not confirm the Bid

Security, the bid shall be rejected as non-responsive and no further evaluation carried out.

19.3 The tender volume will further be examined to determine whether the bid has been properly signed,

meets the eligibility and qualification criteria, has the required available bid capacity, is accompanied by

the requisite certificates, undertaking and other relevant information specified in the bid documents and

is substantially responsive to the requirement of the bidding documents and provides any clarification

for ascertaining the correctness of the information/details that the Employer may require.

19.4 If the Tender volume is not substantially responsive, it will be rejected by the Employer and will not

subsequently be made responsive by correction or modification or withdrawal of the non-conforming

deviation or reservation.

20. Opening of Tender

20.1 The Employer will open the Tender volume of those bidders whose document has been determined to be

substantially responsive in accordance and who have the required available bid capacity, in presence of

the bidders or their representatives who choose to attend on the date intimated to such bidders. In the

event of specified date of Tender volume opening being declared a holiday for Employer, the ‘Tender

volume’ shall be opened at the appointed time and location on the next working day.

20.2 The names of the bidders whose Tender volume is found to be substantially responsive, the bid prices,

the total amount of each bid, any discount, ‘modifications of B.O.Q and such other details, as the

the total amount of each bid, any discount, ‘modifications of B.O.Q and such other details, as the

Employer may consider appropriate will be announced by the Employer at the opening of the Tender

volume. Any bid price, which is not read out and recorded at the bid opening, will not be taken into

account in Bid Evaluation.

20.3 The bidders or their representatives who are present shall sign attendance sheet evidencing their

20.4 The Employer shall prepare besides the record of bid opening, minutes of the Tender volume opening

including the information disclosed.

21. Examination of Bids and Determination of Responsiveness of Bid

21.1 The Employer will determine responsiveness of each Tender volume with respect to filled percentage

above or below of total amount of Priced Bill of Quantities, Technical Specifications, Drawings and

above or below of total amount of Priced Bill of Quantities, Technical Specifications, Drawings and

other relevant requirement of bidding documents.

21.2 A substantially responsive Tender volume is one which conforms to all the terms, conditions and

specifications of the bidding documents, without material deviation or reservation. A material deviation

or reservation is one (i) which affects in any substantial way the scope, quality or performance of the

Works; (ii) which limits in any substantial way, inconsistent with the bidding documents, the Employer's

rights or the bidder's obligations under the Contract; or (iii) whose rectification would affect unfairly the

competitive position of other bidders presenting substantially responsive Tender volume.

21.3 If the Tender volume is not substantially responsive, it will be rejected by the Employer and may not

subsequently be made responsive by correction or withdrawal of the non-conforming deviation or

22. Correction of Errors

22.1 Tender volume determined to be substantially responsive will be checked by the Employer for any

arithmetic errors. Arithmetic errors will be rectified on the following basis:-

i) Where there is a discrepancy between the figures and words, for % and amount, the figure in words

will govern and

ii) Where there is discrepancy in total amount arrived by addition of percentage (above or below), the

ii) Where there is discrepancy in total amount arrived by addition of percentage (above or below), the

amount arrived by addition percentage (above or below) as written in word shall govern.

22.2 The amount stated in the Form of Bid will be adjusted by the Employer in accordance with the above

procedure for the correction of errors and shall be considered as binding upon the bidder. If the bidder

does not accept the corrected amount of bid, his bid will be rejected, and his Bid Security may be

23. Evaluation and Comparison of Tender volume

23.1 The Employer will evaluate and compare only those Tender volumes which are determined to be

substantially responsive in accordance with Clause 23 and qualified for award of Contract.

23.2 In evaluating the Tender volume, the Employer will determine for each Tender volume the valuated Bid

Price by adjusting the Bid Price as follows:-

a) Making any correction for errors;

b) Making appropriate adjustments to reflect any price modifications offered.

23.3 If the Bid of the successful Bidder is seriously unbalanced or extremely higher / lower in relation to the

Employer’s estimate of the cost of the items of the Works to be performed under the Contract, the

Employer may require the bidder to produce detailed price rate analysis for any or all items of the Bill of

Quantities, to demonstrate the internal consistency of those prices with the construction methods and

schedule proposed. In case, AMC finds rates extremely below estimated SOR rate or Market Rate than

Tender shall be rejected and second lowest tenderer may be awarded the work.

23.4 A bid, which is unrealistically lower then estimate and which the bidder, could not substantiate

satisfactorily, may be rejected as non-responsive.

24 Clarification of Bids

24.1 To assist in the examination, evaluation and comparison of bids, the Employer may, at his discretion,

ask any bidder for authentication the correctness of the information/details furnished by him in his bid.

Such request by the AMC and the response by bidder shall be in writing or by cable/fax, but no change

in the price or substance of the bid shall be sought, offered or permitted except as required to confirm

the correction of arithmetical errors discovered by the Employer in the evaluation of the bids.

24.2 No bidders shall contact the AMC staff on any matter relating to his bid from the time of bid opening to

the time contract is awarded.

24.3 Any effort by the bidder to influence the the AMC staff in the bid evaluation, bid comparison or contract

award decisions may result in the rejection of his bid.

25.1 Information relating to the examination, clarification, evaluation and comparison of bids and

recommendations for the award of a contract shall not be disclosed to bidders or any other persons not

officially concerned with such process until the award to the successful bidder has been announced. Any

effort by a bidder to influence the Employer's processing of bids or award decisions may result in the

rejection of his bid.

F. Award of Contract

26.1 The Employer will award the Contract to the bidder whose bid has been determined to be substantially

responsive to the bidding documents and who has offered the lowest Evaluated Bid Price provided that

such bidder has been determined to be (i) eligible in accordance with the provisions of previous Clauses

and (ii) qualified in accordance with the provisions of previous Clauses.

27. Employer's Right to accept any Bid and Reject any or all Bids

27.1 The Employer reserves the right to accept or reject any bid and to annul the bidding process and reject

all bids, at any time prior to award of Contract, without thereby incurring any liability to the affected

bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for the

Employer's action.

28. Notification of Award

28.1 Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will notify the

successful bidder by cable/fax and confirmed by registered letter that his bid has been accepted. This

letter (hereinafter and in the Conditions of Contract called "the Letter of Acceptance") shall name the

sum which the AMC will pay the Contractor in consideration of the execution, completion and

maintenance of the Works by the Contractor as prescribed by the Contract (hereinafter and in the

Conditions of Contract termed "the Contract Price").

28.2 The notification of award will constitute the formation of the Contract.

29. Signing of Agreement

29.1 At the same time that the Employer notifies the successful bidder that his bid has been accepted, the

Employer will direct him to submit the Performance Security and attend the Employer's office on a date

determined by the Employer for signing the Form of Agreement.

30. Performance Security

30.1 Within 10 (Ten) days of the date of receipt of the Letter of Acceptance, the successful bidder shall

deliver to the Employer, a Initial Performance Security in the form of a Bank Guarantee for an amount

equivalent to 5% (five percent) of the Contract Price plus additional security for unbalanced bids in

accordance with relevant Conditions of Contract.

30.2 The Performance Security to be provided by the successful bidder in the form of a bank guarantee as per

format shall be issued from any Nationalized / Scheduled bank.

31. Corrupt or Fraudulent Practices

31.1 The Employer will reject a proposal for award if he determines that the Bidder recommended for award

has engaged in corrupt or fraudulent practices in competing for the contract in question. The Employer

will declare the firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract

by AHMEDABAD MUNICIPAL CORPORATION if it at any time determines that the firm has

engaged in corrupt or fraudulent practices in competing for the contract, or during execution.

i) “corrupt practice” means behavior on the part of officials in the public or private sectors by which

they improperly and unlawfully enrich themselves and/or those close to them, or induce others to do so,

by misusing the position in which they are placed, and it includes the offering, giving, receiving, or

soliciting of anything of value to influence the action of any such official in the procurement process or

in contract execution; and

ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process

or the execution of a contract to the detriment of the Borrower, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open competition.

Seal and Signature of the Bidder Additional City Engineer

(North West Zone)

AHMEDABAD MUNICIPAL CORPORATION

Section II - CONDITIONS OF PARTICULAR APPLICATION

1. The selection process will lay high emphasis on the ability and competency of contractors to do high

quality work within the given time schedule.

2. The onus of providing, all necessary company / project related information, in appropriate manner and

medium, so as to demonstrate the competency of the bidder and to allow proper evaluation, will rest

entirely on the Bidder.

3. All information has to be typed or hand written legibly. All pages of the Bid have to be Initialed by the

4. ALL INFORMATION HAS TO BE SUBMITTED IN THE PRESCRIBED FORMAT ONLY.

Projects for which incomplete information has been provided will not be considered for evaluation. The

Bidder may attach separate sheets if so required. However, the final bound document submitted, has to

be submitted in vertical A4 size (210 mm X 297 mm) except Vol. V.

5. The scope of work, project description mentioned in the document is indicative and is likely to change

during detail design. Project brief, along-with the schematic drawings and colored photographs, is

provided to assist the bidder in understanding the fundamental and specific requirements of the project.

6. Conditional tenders will not be accepted.

7. AMC’s decision for selection or rejection of the offers shall be final and binding to all.

8. Bidder should provide information as mentioned in the prescribed forms.

Information other than that related to this work shall not be considered for evaluation.

9. If Ahmedabad Municipal Corporation is convinced that the Bidder has resorted to material

misrepresentation or provided fraudulent information / statement, the said Bidder will be liable for

disqualification / rejection at any stage.

10. Proof for fulfillment of eligibility criteria should be submitted along with Tender volume. If the Tender

volume is submitted without valid documents and without proof of eligibility criteria will be rejected.

11. Those who do not meet with the eligibility criteria need not submit the Tender document.

12. Tenders, which do not fulfill all or any of condition or are submitted incomplete in any respect or are

conditional tenders, will be rejected.

13. Municipal Commissioner reserves the rights to reduce/ increase the scope of work and contract without

assigning any reason thereof.

14. DEFECTS: For completion of any work/ part thereof, contractor will be required to request in writing,

to get completion certificate from Additional City Engineer . Date of completion for start of defect

liability period will be considered as the date mentioned in the completion certificate.

The contractor shall be required to make good all the damages / defects identified and conveyed to

him, during the entire defect liability period. The method and time limit of rectification will be

decided by the Engineer in charge. If he fails to carry out rectification as per the instructions, the

same will be carried out at his cost and it shall be recovered from the amount retained.

16. All the material and other test expenses shall be borne by the contractor. Contractor shall have to

provide vehicle and other communication facilities to visit plant and testing laboratory.

17. Contractor shall have to make his own arrangements for water and electricity for the purpose of

construction work at site at his own expense.

18. If the contractor fails to execute the said works within prescribed time limit, the said work will be carried

out at the risk and cost by other contractors with 20 % supervision charges as may be decided by the

Additional City Engineer.

19. Safety and Signage

Contactor has to arrange for the complete safety of the persons working for project, users of the road i.e.

public and vehicles also. All the arrangements of traffic drums, metal / fiber cones, traffic blinkers,

traffic signs as per design, safety tapes etc. to be arranged at site. Necessary florescent marking on

traffic signs to be provided so that it should be visible at night. During night working hours safety in

charge personnel shall be provided with florescent jackets.

The Contractor has to make all the necessary arrangements for making all the temporary

diversions for proper working at site including traffic signage, safety cones, traffic blinkers,

barricading tapes, red and green flags/lights etc for making easy smooth and safe conditions for

the traffic. The Contractor shall and must provide above at his own cost. If the Contractor fails to

comply this clause, Rs. 500/- per day shall be recovered from his bill.

20. Tax, Duties on Materials

All charge on account of Octroi, excise duties, terminal tax, sales tax. Service tax, VAT, govt.duties etc.

on material procurement or any other component for the works from any source shall be borne by the

21. Submission of project schedule:

Contractor has to submit the following documents along with the qualification data of the tender failing

in which shall lead to rejection of the tender.

Contractor shall submit the detailed Project schedule showing break up for the various tasks to be performed

in order of their occurrence during the project in Microsoft Project/Prima Vera format.

22 For Flakiness and Elongation Index norms adopted by AMC shall be made applicable.

23. For non-bituminous, bituminous and concrete works, the black trap aggregates of required size shall be

procured from quarry situated in Sevaliya / Timba region or equivalent. Prior approval of source/ material by

Additional City Engineer shall be required.

24. Contractor shall be responsible to obey all Labour Laws, Environmental and Safety Laws.(the existing laws as

well as framed from time to time). Any penalties laid due to violation of such laws shall be directly deducted from the

contractor's outstanding.

25. As per St. Committee's resolution 0.5% testing charges shall be deducted from each R.A. Bill

and the amount of actual Testing charges shall be adjusted in the final bill.

26. Special Clause: As per construction works welfare cess Act – 1996 non-refundable one percent of

tender amount shall be deducted against works welfare cess.

Seal and Signature of the Bidder Additional City Engineer

(North West Zone)

AHMEDABAD MUNICIPAL CORPORATION

FORM OF BID AND APPENDIX TO BID

(The Appendix forms part of the Bid. Bidders are required to fill up all the blanks in the form of Bid)

NAME OF THE CONTRACT:

SUPPLY OF COLDMIX MATERIALS BAG FOR REPAIRING POTHOLES AT TP 28,29,30 AREA AND

OTHER DIFFERENT AREA OF GOTA WARD AND WARDS OF NORTH WEST ZONE.(ARC TENDER)

Dy. City Engineer (North West Zone)

"North West Zone, Zonal Office",

Nr. Atithi Hotel,

Ahmedabad. Gujarat

1. Having examined the Conditions of Contract, Specifications, Bill of Quantities, Drawings and

Addenda No._______ for the execution of the above named works, we, the undersigned, offer to

execute and complete such works and remedy any defects therein in conformity with the Conditions

of Contract, Specifications, Bill of Quantities, Drawings and Addenda for the sum of

My/our offer works out as under:

Amount put to tender _________ Amount put to tender Rs. _______________

Net Amount Net Amount

2. We acknowledge that the Appendix to Bid forms part of our Bid.

3. We undertake, if our Bid is accepted, to commence the Works on Site within the period stated in the

Appendix to Bid hereto after receipt of an order of the Engineer’s notice to commence, and to

complete and deliver the sections and the whole of the Works comprised in the Contract within the

period stated in the Appendix to Bid hereto.

4. If our Bid is accepted, we will furnish Performance Security (ies) in the form of Bank

Guarantee(s) to be jointly and severally bound on us in accordance with the Conditions of Contract.

5. We agree to abide by this Bid for the period of one hundred and twenty (120) days after the date of

bid opening, and it shall remain binding upon us and may be accepted at any time before the expiry

of that period.

6. Unless and until a formal Agreement is prepared and executed, this Bid, together with your written

acceptance thereof, shall constitute a binding contract between us.

7. We understand that you are not bound to accept the lowest or any Bid you may receive.

8. All the partners of our Joint Venture are legally and severally bound by this Bid1.

9. Municipal Commissioner, Ahmedabad has right to reject any or all bids without giving any reason.

Dated this ____________ day of _______________

in the capacity of __________________ duly authorised2 to sign Bid for and on behalf of

Address (in block capitals)

1. To be deleted if the bidder is not a Joint Venture.

Certified copy of Power of Attorney/Authorization for signature shall be furnished by the Bidder in

accordance with Clause 20 of Instruction to Bidders (Section I).

Seal and Signature of the Bidder Additional City Engineer

(New West Zone)

TECHNICAL SPECIFICATIONS

Name of work : SUPPLY OF COLDMIX MATERIALS BAG FOR REPAIRING POTHOLES AT TP

28,29,30 AREA AND OTHER DIFFERENT AREA OF GOTA WARD AND WARDS OF

NORTH WEST ZONE.(ARC TENDER)

Supply, Loding, Unloding, Transportation of Ready Mix Patch work Material Cold Mix (PSU Companies like

Hincol And Other equivalent) for Potholes Repairing Work etc Completed as per instruction of engineering in

As per Instruction of Engg. Incharge

Mode of Mesurnment Shalle be Kg

CONTRACTOR'S SIGNATURE ADDITIONAL CITY ENGINEER

& STAMP (North West Zone)

AHMEDABAD MUNICIPAL CORPORATION

ENGINEERING DEPARTMENT

GENERAL CONDITION

As per City Engineer’s circular no.-6/2011-12 Dt.24.6.2011 all terms & conditions will

Seal and Signature of the Bidder Additional City Engineer

Date: (North West Zone)