Tender for running laundry unit on labour contract at SMIMER Hospital, Surat (4th Attempt)

Total Estimated Cost of Tender. Rs.1,50,00,000.00 (For Two years)

Tender (Bid) Fee (Non Refundable) Rs.4248/- Demand Draft/Banker’s cheque of

Nationalized / Scheduled Bank payable at Surat

in favour of Commissioner, Surat Municipal

Corporation. Tender fee will not be refunded

under any circumstances.

Earnest Money Deposit Rs.1,50,000/- by Demand Draft/Banker’s cheque

of Nationalized / Scheduled Bank payable at

Surat in favor of Commissioner, Surat Municipal

Downloading of tender documents From 02/04/2026 10.30 Hrs to

Prebid conference Medical Superintendent Office, SMIMER

hospital, Umarwada, Surat. on Dt. 07/04/2026 at

Online submission (Last Date) On or before Dt.: 17/04/2026, up to 18:00 Hrs.

Submission of Tender fee, EMD, & On or before Dt.: 27/04/2026 up to 17.00 Hrs. To

Affidavit in Hard copy. Chief Accountant, Surat Municipal Corporation,

Muglisara, Surat-395003 Gujarat (By R.P.A.D. /

Speed Post Only). The envelope containing the

tender form should be properly sealed and

superscribed with: " Tender for running laundry

unit on labour contract at SMIMER Hospital,

Opening of online Technical Bid On Dt. : 18/04/2026 (if possible)

 The commercial bid submission should be done on the website https://smctender.nprocure.com

only before the last date & time for submission.

 Price bid in physical form shall not be accepted in any case.

 Submission of Tender fee, EMD and affidavit in hard copy is to be done at above mentioned

address by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any postal delay.

 Incase bidder needs any clarification or if training required for participating in online Bid, they can

contact the following office :-

nCode solution – A division of GNFC Ltd.

403, GNFC, Infotower, Bodakdev, Ahmedabad-380 054 Gujarat (India)

E-mail : [email protected] Website : www.nprocure.com

For further particulars contact above office/or visit on following website.

(i) https://nprocure.com

(ii) https://smctender.nprocure.com

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

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*P Submission of misleading / contradictory / false statement or information and

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(P All documents are not notarized as required.

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document’s list / checklist of document (Page No.19)

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TENDER FORMAT (GENERAL)

1 (a) Name of the Tenderer

(b) Party Code as awarded by SMC

(c) PAN no No. :

(d) GST No. No. :

(e) Professional Tax No. No. :

(f) ESIC No No. :

(g) EPF No. No. :

(h) Labour License No. :

(i) Details of Other Licenses held in Yes / No. :

view of provision of any act. No. & Date :

Registration Details/ Validity Date

[Submit attested copy of certificates]

(j) What is the firm of Business

You submit this tender at :

-Sole Proprietor ?

(Registration No. under shops &

Establishment Act.)

-Hindu Undivided Family (HUF)?

-Partnership Firm ?

-Public Limited Company under

the Companies Act?

-Private Limited Company under

the Companies Act ?

-State Govt. owned Undertaking

Corporation/ Enterprise?

-Central Govt. owned

Undertaking Corporation/

-Co-Operative Society?

-Unit known as “Khadi & Village

Industries” as per Khadi and

Village Industries Commission

-Association of Persons ?

-Any Other, Please Specify.

2 Complete Address of the Tenderer

(a) Head Office

(b) Office Nearest to Surat

(c) Name of Contact Person

(d) Phone No. :

3 Give details about your mode of

ensuring supply to SMC.

4 Do you agree to all the terms and [ ] Yes

conditions of the Tender? [ ] No.

If no, then please specify where

and how you differ.

Date: Signature and Seal of

Authorized Person

Tenderer's Seal : _______________________

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55P (1) All the applicant contractors are required to have their own employers code number

under EPF Act, 1952 and are required to comply the applicable provisions of said statute

regularly and totally.

(2) Further the contractors for services are required to produce the certified copies of paid

challans in respect of employees/workers employed by said contractor in respect of work

allotted by Surat Municipal Corporation, along with copies of Pay Roll and Muster Roll. If

the same are not produced, the bills will not be released.

5&P GST CLAUSE FOR CONSTRUCTION/ ERECTION/ COMMISSIONING /INSTALLATION/ REPAIRE/

MAINTENANCE/RENOVATION/ FABRICATION OF STRUCTURE INCLUDING BUILDING(MEANS ALL

WORKS CONTRACT/TURN KEY PROJECTS/SUPPLY OF MATERIAL/GOODS)

GST(Goods & Service Tax) has come in existence from 1st July,2017.Contractor/Successful

Bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the

Terms of contract agreed upon during the course of execution of this Contract.

During the course of execution of contract, if there is any change in Rate of GST(Goods &

Service Tax) by the Government, the same shall be reimbursed / recovered separately by

SMC, subject to the submission of original Receipt/Proof for the amounts actually remitted

by the successful Tenderer /Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor / Successful Bidder certifying that the amount of

GST paid to the Government and the same shall be intimated / submitted/claimed within

( Thirty ) Days from the date of payment. Remittance of GST within stipulated period shall

be the sole responsibility of the Successful Bidder/Contractor, failing which, SMC may

recover the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this

regard. Further, the non-payment of GST to the Government may lead to the termination of

the contract and forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes /Duties /Levies / Cess or any other incidentals etc. or

any increase in the existing Taxes / Duties / Levies /Cess or any other incidentals

etc.(Excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor / Successful Bidder only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned therein

and the taxes shall be shown separately on the face of the invoice so as to claim as ITC by

5*P Penalty Clauses :

S|D G\P lJUT 5[G<8L ZSD ~FP

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!! For any major breach of contract,Hospital Authorities shall ~FP5___P__ Per Instant

be entitled to impose a penalty to the extent of Rs.5000/-

upon the service provider in the event of breach violation

contravention of any of the terms and conditions

contained herein brought to the notice of the committee.

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&$P The complete job of collecting of dirty linens from earmarked place/places to supply of

cleaned linens to earmarked place/places of the hospitals shall be carried out by the

contractor.(i.e. sluicing, washing, hydro-extraction, drying, repairing of the linens, ironing/

calendaring,storing and issue or distribution of cleaned linen.

&5P TDFD SFI"JFCL ;]ZT SM8"GL CS]DTG[ VFWLG ZC[X[P

p5Z NXF"J[, XZTMDF\ JBTM JBT H~ZL ;]WFZFvJWFZF DCFGUZ5Fl,SF SZX[ TYF T[ TDFD

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(To be signed on a Rs. 300/- stamp paper attested by notary)

 I/We have carefully read all the terms and conditions & have satisfied ourselves of the

meaning implied therein and after fully understanding all the implications of these terms

and conditions. We agree with them without any reservation, and undertake to abide by it

fully and unconditionally. We understand that in the event of any declarations and

contents being false or untrue the contract is liable to be terminated & black-listed.

 I/We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I/We also understand that in case of wrongful / false

information, corporation is entitles to take any civil & criminal punitive action against me /

 The undersigned also hereby certifies that neither our firm M/s

____________________________________ nor any of its constituent partners have

abandoned any work in India nor any contract awarded to us has been rescinded during

last five years, prior to the date of this bid.

 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation etc.

 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

 The SMC and its authorized representatives are hereby authorized to conduct any inquiries

or investigations to verify the statements, documents, and information submitted in

connection with this bid and to seek clarification from our bankers and clients regarding

any financial and technical aspects. This Affidavit will also serve as authorization to any

individual or authorized representative to any institution referred to in the supporting

information, to provide such information deemed necessary and requested by

representative of Surat Municipal Corporation to verify statements and information

provided in the Tender or with regard to the resources, experience and competence of the

Signed by the Authorize signatory of the firm

Title of the office

Name of the firm

Note:- The affidavit format as indicated above to be furnished on non-judicial stamp paper of

Rs.300 and duly notarized.

 REQUIRED DOCUMENT’S LIST / CHECKLIST OF DOCUMENT

The bidder will be required to upload the duly signed, stamped and notarized color scanned copy to

be seen as original of below mentioned documents in the same order of sequence online on

smc.nprocure.com during e-tendering process:

Mandatory / Attached Remarks*

Details Preferable Yes/No/Not

1 Demand draft for Tender fee Mandatory

Demand draft for Tender Earnest money Mandatory

3 Affidavit on Rs. 300/- stamp paper Mandatory

4 Firm Registration certificate Mandatory

5 PAN Card (personal / Firm) Mandatory

6 GST Registration Certificate Mandatory

Professional Tax Registration Mandatory

certificate/receipt

ESIC Registration certificate -

(Wherever applicable)

EPF Registration certificate -

(Wherever applicable)

10 Labour License (Wherever applicable) -

Bank solvency certificate for current financial Mandatory

11 year (2026-27) of nationalized / scheduled

bank (20% of the tender estimated amount)

Proof of successful execution along with Mandatory

certified copies of the award of work orders /

12 agreement and completion certificate of

running Laundry in hospital/institute as

mentioned in tender.

13 Breakup of all applicable taxes alongwith Preferable

percentage with HSN Code ( on letter pad of

Charted Accountant)

Income tax return of Last three Financial Mandatory

Tender Set Duly Sign and Stamp by the Mandatory

tenderer and notorized

* Please clarify when document is not attached whether it is not applicable with remarks.

(i) Additional documents other than above if any, required for supporting the claims made by the

bidder should be attached.

(ii) Demand draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through

online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D. &

tender fee are received for purpose of opening of the bid. Accordingly offer / tenders of those

tenderers whose E.M.D. & tender fee is received electronically shall be opened. However, for

the purpose of realization of E.M.D. & Tender Fee bidder shall send the E.M.D. as well as

Tender Fee in required format in original through RPAD/Speed post so as to reach to Chief

Accountant, Account department (main office) SMC within 7 days from the last date of online

submission of the price bid. Punitive action shall be initiated for non submission of E.M.D. &

Tender Fee in original to Account department (main office) by bidder as follows :

In the first case of non-receipt of the original demand draft in the office of the Chief Accountant of

Surat Municipal Corporation within the stipulated time, penal action will be taken to recover the

penalty as per the table given below.

No. Tender Amount Penalty Amount Rs.

1 Up to Rs. 1.00 crore 10,000/-

2 more than Rs. 1.00 crore and Up to Rs. 10.00 crore 20,000/-

3 More than Rs. 10.00 crore and up to Rs. 50,000 crore 30,000/-

4 More than Rs. 50.00 crore and up to Rs. 100.00 crore 70,000/-

5 More than Rs. 100.00 crore 1,00,000/-

If the tenderer does not deposit the above penalty amount with the Municipal Corporation within

If the tenderer commits such a default/mistake for the second time,

In both the cases punitive action (if the contractor does not pay the tender fee and the security

deposit within the stipulated time, the registration of the contractor will be kept in abeyance for

(six) months and the e-tendering code will be cancelled for 06 (six) months.) will be taken against

Any documents required for supporting the tender bid shall be scanned and sent online in electronic

format and hard copies shall not be accepted separately. (Reference:- Roads and Buildings

Department Circular No.: Parch-102008-5-S, Secretariat Gandhinagar, dated 18/01/2008 and dated

All the documents must be colored scanned to be seen as original. Scanning in black and white or

gray shall not be acceptable.

All the documents must be notarized clearly displaying stamp, number and name of the notary.

(iii) E.M.D. & Tender fee, affidavit on non-judicial stamp paper of Rs.300.00 and all other technical

documents shall be submitted online in electronic format also (by scanning) while uploading the bid.

Only the following Documents shall be submitted in

HARD COPY to Surat Municipal Corporation by all

 Earnest Money Deposit as mentioned in the tender. (i.e. D.D. / Bank

 Tender Fees as mentioned in the tender.

 Affidavit on Non Judicial Stamp Paper of Rs.300/-

(iv) No documents will be accepted before or after opening of technical bid.

Company/Firm name with seal_____________

List of laundry equipments & furniture

Sr.No. Name of Equipments Rq. Qty Remarks

1 Washer Extractor Automatic Machine

Mfg: Prachitirth Mfg Co.

2 Tumbler dryer Mfg: Prachitirth Mfg Co.

3 Washing Machine Model: WWMSL 60

4 Hydro Extractor Model: WDDHE 30

5 Hydro Extractor Model: 50 KG

6 Drying Tumbler Model:WTDE 60

7 Drying Tumbler Model:LEW/DT/60

8 Roller Press/Calendering press

9 Washroom Trolley

10 Dry Linen Trolley

11 Shelf Trolley

12 Mobile Table Trolly

13 Storage Racks

14 Office Table

Area of Laundry (Carpet Area)

1 "F" Block Basement

Laundry 1171 Sq.Ft.

Receiving & Sorting 387Sq.Ft.

Trolley Wash 139 Sq.Ft.

Tailoring 139 Sq.Ft.

Manual Wash (Laundry, Dhobighat) 731 Sq.Ft.

Total 2567 Sq.Ft.

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Name of work: Online Tender for running laundry unit on labour contract at

SMIMER Hospital, Surat

Online Tender Notice No. SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/01/2026-27

Sr. No. Description Unit rate per cloth (Rs)

Net Amount Total Amount Gross Amount

Net Amount Total Amount Gross Amount

(Rs) of GST (Rs) (Rs)

1 Washing & iron of servant paijama,

bedsheet (white & green), doctor apron,

charsa, draw sheet, doctor shirt, big towel,

sofa cover, doctor paijama, mosquito net,

table cloth, peti coat, operation towel

(with hole), operation sheet (big), window

curtains, screen curtains, mattress cover,

patient shirt, doctor coat, patient paijama, Price to be quoted online

servant shirt, abdomen towel, blouse,

doctor towel, paediatric shirt, paediatric only

pant, gloves bag, cap, pillow cover,

cushion cover, gaadi cover, small napkin,

mask, cautery cover, pad cover, dressing

bag, blanket etc.

(1) Tenderer will have to wash & iron the above mentioned various types of clothes and quoted rate must be

same for all types of clothes.

(2) It is mandatory to mention amount of GST.

Signature of the Tenderer with seal MEDICAL SUPERINTENDENT

SMIMER HOSPITAL