APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC.

8 Commercial Bid Opening After scrutiny of Technical Bid

to be informed by dept.

1. INFORMATION & INSTRUCTIONS TO BIDDERS

1.1. Introduction & Issuer

Gujarat State Road Transport Corporation (GSRTC) invites bidders to submit their pre-

qualification, technical and commercial offers for appointment of Sole Agent for

transportation of PARCEL SERVICE through specific buses of GSRTC in accordance with

the terms and conditions prescribed in this Request for Proposal (RFP) document.

The purpose of this Request for Proposal (RFP) is to seek the services of a reputed firm

that would carry out the work of parcel service through buses. This document provides

information to enable the bidders to understand the broad requirements to submit

their "Bids". The detailed scope of work is provided in Section 2 of this RFP document.

The Gujarat State Road Transport Corporation (GSRTC) has been set up under Road

Transport Corporation Act, 1950 (R.T.C. Act, 1950) and is jointly owned by Government

of Gujarat and Government of India. Section 19-J of RTC Act, 1950 empowers GSRTC to

generate revenue by carriage of goods.

The G.S.R.T.C. daily operates 44000 trips daily by 6918 schedules through 8200 approx.

buses, which are available for transportation of parcels, courier & allied service. In

which at present there are dickeys and the luggage carrier said dickey and luggage

carrier will be operated up to the end of 2014. After amendment in CMV Rules AIS –

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

052 for bus body design, no roof luggage carrier shall be provided on any type of Bus.

So Buses purchased after this amendment, no roof carrier available and which are

constructed with dickeys only. In which space parcels would be transported. GSRTC

has 125 Depots, 237 Bus Station, 203 Parcel offices, 16 Divisions and 1 Central

Workshop and a Central Office located at RANIP, Ahmedabad. Number of trips,

schedules and buses here are approximate and which are likely to be increased /

decreased for that no claim shall be entertained.

The Corporation intends to continue commercial exploitation of the part of no

infrastructure to generate additional revenue by appointing bidder for the

transportation of parcels, allied service mention below and operation of courier

service by GSRTC buses in the entire State of Gujarat and interstate service in the

adjoining states operated by GSRTC.

(a) Transport of un-accompanied luggage.

(b) Transport of Newspapers, Magazine parcels etc.

Corporation’s role in this business will be strictly confined to provide spaces / lands at

its bus stands for parcel office if spaces is available and space available on roof having

luggage carrier and two dickey in its possession for transportation of parcels and

operations of courier without any financial liability whatsoever during the contractual

period. The existing parcel office of the Corporation are shown in Annexure-A.

Similarly, bidder would be permitted to transport courier covers by handing over

sealed gunny bags/ boxes carrying mail to conductor / driver on duty. The entire

execution of the work of booking, transhipment, delivery, loading, un-loading of

parcel, courier and specific allied services will be the sole responsibility of the bidder.

The existing Parcel Office space at different bus stations of the Corporation will be

made available to the selected bidder only after completion of formalities by the

selected bidder.

The contract is for a period of 5 years. However, in case of extension the terms and

conditions for the extended period would be decided by the competent authority at

the time of extension by GSRTC.

1.3. Cost of RFP

The RFP document is available for a non-refundable tender fee of Rs 15,000/- (Rupees

Ten Thousand Only). + 18% GST (Rs.2700/-)= Rs.17700/- The amount is to be paid by

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

the way of a demand draft issued by a nationalised/scheduled bank, in favour of

“G.S.R.T.C. Collection Account”, payable at Ahmedabad or can be paid by NEFT/RTGS.

Tender Form Fee (Non-Refundable)

The Tender Form Fee (Non-Refundable) shall be deposited in advance by the

bidder/firm/agency in the Corporation’s bank account as mentioned below. The proof of

payment/transaction receipt shall be enclosed along with the tender bid at the time of

The GSRTC Bank Account details for RTGS / NEFT are as under:

Account Name : GSRTC Collection Account

Bank Name : State Bank of India

Branch : Main Branch, Lal Darwaja

Account Number :

IFSC Code : SBIN0000301

GST No. : 24AAACG5587H1ZI

1.4. Availability of RFP

1.4.1. The RFP document will be made available online for download from Date:

29/03/2026 to Date: 23/04/2026. No hard copies of the RFP will be supplied

to any prospective bidder.

1.4.2. The soft copy of the RFP can be downloaded from the website

http://https://tender.nprocure.com/. The non-refundable tender fee has to be

deposited along with the bid documents at the time of bid submission or can

be deposited by Date: 24/04/2026 at 15.00 hrs.

1.4.3. The non-refundable tender fee can be paid in the form of a demand draft

issued by a nationalised/scheduled bank, in favour of “G.S.R.T.C. Collection

Account”; payable at Ahmedabad OR can be paid as cash.

1.4.4. In case payment of tender fee is made by cash, it has to be made at the

accounts department of GSRTC located at the GSRTC Central Office, RANIP,

Ahmedabad and the receipt can be collected for the same.

1.5. Complete Response

1.5.1. Bidders are advised to study all instructions forms, terms, project requirements

and other information in the RFP documents carefully. Submission of bid shall

be deemed to have been done after careful study and examination of the RFP

document with full understanding of its implications.

1.5.2. The response to this RFP should be full and complete in all respects. Failure to

furnish all information required by the RFP documents or submission of a bid,

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not substantially responsive to the RFP documents in every respect will be at

the bidder's risk and may result in rejection of its bid and forfeiture of the bid

Earnest Money Deposit (EMD).

1.6. Bid Preparation Costs

1.6.1. The bidder is responsible for all costs incurred in connection with participation

in this process including but not limited to costs incurred in conduct of

informative and other diligence activities, participation in

meetings/discussions/presentations, preparation of bid, in providing any

additional information required by GSRTC to facilitate the evaluation process

and in negotiating a definitive agreement or all such activities related to the

proposal process. GSRTC will in no case be responsible or liable for those costs,

regardless of the conduct or outcome of the bidding process.

1.6.2. This RFP does not commit GSRTC to award a contract or to engage in

negotiations. Further, no reimbursable cost may be incurred in anticipation of

award of contract.

1.6.3. All documents submitted by the bidder for engaging in the proposal process

shall become the property of GSRTC and may be returned to the bidder's at its

sole discretion.

1.7. Communication with GSRTC

1.7.1. All the communication with GSRTC including bid submission will be addressed

to the contact person of GSRTC for this project. The details of the contact

person of GSRTC is as under –

C/o The Chief Traffic & Commercial Manager

GSRTC Central Office,

Near RANIP Bus Port,

RANIP, Ahmedabad-382480.

E-mail: [email protected]

1.7.2. All the communication to GSRTC including this RFP response and the bid

documents (in case of hard copy) shall be signed on each page by the

authorized representative of the bidder.

1.7.3. An authority letter in the form of power of attorney or board resolution signed

by the company secretary specifying the authorised signatory details should be

attached with the bid.

1.7.4. All the communication to GSRTC will be made in English language only.

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

1.8. Bidder enquiries and GSRTC responses

1.8.1. The preferred mode of delivering written enquiries/clarifications/suggestions

to GSRTC would be through mail or fax or email. Telephone calls will not be

accepted. In no event, GSRTC will be responsible for ensuring that bidders'

enquiries have been received by GSRTC.

1.8.2. The contact person notified by GSRTC will begin accepting written

queries/suggestions from the bidders as soon as the RFP document is available

for download. GSRTC will endeavour to provide a full, complete, accurate and

timely response to all queries.

1.8.3. No request for clarification from any bidder shall be entertained after 15:00

hours on date: -24/04/2026.

1.9. Amendment of RFP Document

1.9.1. At any time prior, to the last date for receipt of bids GSRTC may for any reason

whether at its own initiative or in response to a clarification requested by a

prospective bidder modify the RFP document accordingly. GSRTC also reserves

the right to change any bid condition including technical specifications even

after inviting the proposals with/without prior notification.

1.9.2. The amendment will be notified in writing or by email to all prospective bidders

who have been issued this RFP document or shall be published on the website

https://tender.nprocure.com and will be binding on them.

1.9.3. In order to allow prospective bidders reasonable time to take into account the

amendments in preparing their bids GSRTC may at its sole discretion extend

the last date for the receipt of bids.

1.10. Supplemental information to the RFP

If GSRTC deems it appropriate to revise any part of this RFP or to issue additional data

to clarify an interpretation of provisions of this RFP it may issue supplements to this

RFP. Any such supplement shall be deemed to be incorporated by this reference into

1.11. GSRTC's right to modify submission deadline

GSRTC may in exceptional circumstances and at its discretion extend the deadline for

submission of proposals by issuing an addendum or by intimating all bidders who have

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

been provided the bid documents in writing or by facsimile or by publishing it on the

website https://tender.nprocure.com/, in which case all rights and obligations the

bidders previously subject to the original deadline will thereafter be subject to the

deadline as extended.

1.12. GSRTC's right to terminate the process

1.12.1. GSRTC may terminate the RFP process at any time and without assigning any

reason. GSRTC makes no commitments, express or implied that this process

will result in a business transaction with anyone.

1.12.2. This RFP does not constitute an offer by GSRTC. The bidder's participation in

this process may result in GSRTC selecting the bidder to engage in further

discussions and negotiations toward execution of a contract. The

commencement of such negotiations does not however signify a commitment

by GSRTC to execute a contract or to continue negotiations. GSRTC may

terminate negotiations at any time without assigning any reason.

1.13. Eligibility Criteria (Bidder must fulfil all eligibility criteria).

1.13.1. Individual Company registered under Company Act or a firm or agencies are

allowed to participate.

1.13.2. Bidder should have a minimum annual turnover of Rs. 15, 00, 00,000/- (Rupees

fifteen Crore only) during last 3 (three) financial years. Bidder should submit

balance sheet and turn over certificate from Chartered Accountant.

1.13.3 The bidder should have experience in the field of parcel, courier and allied

service Minimum period of since last two years. Copy of the work order or

agreement or experience must be submitted with the tender.

1.13.4 Bidder should furnish a power of attorney stating that the person signing the

bid is the authorised signatory of the company for all communication with

1.13.5 Bidder should be registered for Goods and Service Tax as applicable.

1.13.6 Bidder blacklisted by any Central Government/ State Government/ or its

undertakings will not be eligible to participate. The bidder shall submit an

undertaking as per ANNEXURE: 3 along with the tender documents.

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1.14. A Upset Price

The bidder should mention the amount in the Commercial bid which should be higher

than the Upset Price of Rs. 7,00, 00,000/- (Rupees Seven Crores Only) for One year. If

the bidder quotes less amount than the upset value, his tender shall not be considered.

1.15. Earnest Money Deposit (EMD) and its amount.

1.15.1. Bidders shall submit Earnest Money Deposit (EMD) of Rs.1.00 crore (Rupees

one crore only) along with their bids by Demand Draft / RTGS –NEFT only. The

Demand Draft shall be in favour of “G.S.R.T.C. Collection Account” payable at

Ahmedabad from any Nationalised / Schedule Bank.

The Earnest Money Deposit (EMD) shall be deposited in advance by the

bidder/firm/agency in the Corporation’s bank account as mentioned below. The

proof of payment/transaction receipt shall be submitted along with the tender bid

at the time of submission.

The GSRTC Bank Account details for RTGS / NEFT are as under:

Account Name : GSRTC Collection Account

Bank Name : State Bank of India

Branch : Main Branch, Lal Darwaja

Account Number :

IFSC Code : SBIN0000301

GST No. : 24AAACG5587H1ZI

1.15.2. The EMD shall be denominated in Indian Rupees only. No interest will be

payable to the bidder on the amount of the EMD under any circumstances.

1.15.3. Unsuccessful bidder’s EMD will be discharged /returned as promptly as

possible after the award of the contract to the successful bidder.

1.15.4. The EMD will be forfeited at the discretion of GSRTC on account of one or more

of the following reasons-

i. The bidder withdraws its bid or back out during the period of bid validity.

ii. Bidder reduces his quoted revenue during the period of bid validity or its

extended period, if any

iii. Bidder does not respond to requests for clarification of its bid

iv. Bidder fails to co-operate in the bid evaluation process & submitted

unreliable documents.

v. In case of a successful Bidder –

a. the bidder fails to furnish performance guarantee in time and/or in

accordance with the format given in the RFP; or

b. the bidder fails to sign the agreement in time; or

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1.15.5. The EMD shall be submitted with the pre-qualification bid in a separately

sealed envelope as mentioned in this section. Bids submitted without adequate

EMD will be summarily rejected.

1.16. Submission of Bids

1.16.1. Bidders who wish to participate in this selection process will have to register on

https://https://tender.nprocure.com/. Further participating bidders will have

to procure digital certificate as per Information Technology Act 2000 using

which they can sign their electronic commercial proposals. Bidders can procure

the same from (n) Code Solutions – a division of GNFC Limited, or from any

other bidder licensed by Controller of Certifying Authority, Government of

India. Bidders who already have a digital certificate need not procure a new

digital certificate.

1.16.2. The bidders are expected to submit their offers in two parts namely, “Technical

Bid” as per ANNEXURE:-1 and “Commercial Bid” as per ANNEXURE:-2 in the

formats given in this RFP document.

1.16.3. Bidder shall submit the Commercial Bid ONLINE ONLY. The Technical Bids are

to be submitted ONLINE AND IN HARD COPY along with other documents, as

described in the RFP, before the last date and time of bid submission as

mentioned in the RFP. The hard copy submission shall be done by hand or by

post only. Any other form of submission of hard copy shall be summarily

rejected. However, GSRTC shall not be responsible for any delay caused due to

postal delays and shall reject the bid in case of any such delay.

1.16.4. The bidder shall submit the hard copies of technical bids along with tender fees

or proof of purchase of RFP document and EMD as described below-

i. Envelope 1: “Tender Fees and EMD" – Tender No.: STG/TR/ COM/

PARCEL/OT-11/2025-26. This envelope should contain non-refundable tender

fees or proof of RFP purchase and the EMD/Bid Security.

ii. Envelope 2: “Technical Bid" – Tender No.: STG/TR/ COM/ PARCEL/OT-11/2025-

26.This envelope should contain one hard copy of Technical Bid in original

along with supporting documents.

iii. Envelope 3: “Eligibility Criteria Bid (pre-qualification)"– Tender No.:

STG/TR/COM/PARCEL/OT-11/2025-26. This envelope should contain one hard

copy of documents mentioned in Para 1.13.

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

iv. Three envelopes as mentioned above for Tender Fees and EMD, Technical

Bids and Eligibility Criteria Bid shall be sealed in an outer envelope marked

“Bid for Sole Agent for Parcel, Courier and Allied services - Tender No.:

STG/TR/ COM/ PARCEL/OT-11/2025-26.

v. The outer envelope shall indicate the name and address of the bidder to

enable the bid to be returned unopened in case it is declared “late”. All

three inner and outer envelopes shall be addressed to GSRTC at the address

specified in this section.

1.16.5. The soft copies of two bids, “Technical Bid” and “Commercial Bid” have to be

submitted online on the website https://https://tender.nprocure.com/ as per

the instructions provided on the site.

1.16.6. The bids submitted should be hard bound (in case of physical copies) and have

all pages numbered. They should also have an index giving page wise

information of documents. The entire bid shall be strictly as per the format

specified in this RFP document. Bids that are incomplete or not in prescribed

formats will be summarily rejected.

1.16.7. Material deficiencies in providing the information requested may also result in

rejection of the bid.

1.16.8. GSRTC reserves the right to accept or reject a bid in case of any discrepancy

between the soft copies of any of the bids submitted online and hard copy of

the same submitted at GSRTC office.

1.16.9. In case of hard copies of bids the proposals shall be prepared in indelible ink. It

shall contain no inter-lineation or overwriting, except as necessary to correct

errors made by the bidder itself. Any such corrections must be initialled by the

person (or persons) who sign(s) the proposals. An authorized representative of

the bidder shall put initial on all pages of the bids. No bid will be considered

unless it has been duly signed by authorised signatory.

1.16.10. All the columns of the quotation form shall be duly, properly and exhaustively

filled in rates shall always be quoted both in the figures and words.

1.16.11. Every entity whether an individual company or a firm/bidder is allowed to

submit only one bid against this RFP. If any bidder submits more than one bid

then such bidder would be disqualified.

1.16.12. The tender must be signed on every page by the bidder or authorised signatory

of the firm/agency/company. The tender form without signature and without

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necessary documents will be liable for rejection. Conditional tender will not be

accepted. Further, tender received after stipulated period will not be

1.17. Documents Comprising the Bid

The bid prepared by the bidder shall comprise of the following –

i. Covering letter on the bidder’s letter-head ANNEXURE :-1 (Form 1)

a. Certifying that the period of validity of bid is 180 (one hundred and

eighty) days from the last date of submission of bid and

b. Asserting that the bidder is quoting for all the items (including services)

mentioned in the tender.

ii. EMD in the form of a Demand Draft issued by a Scheduled Commercial /

Nationalized Bank, in favour of “G.S.R.T.C. Collection Account” payable at

iii. Tender Fees in the form of demand draft only in favour of “G.S.R.T.C.

Collection Account” payable at Ahmedabad.

iv. A registered Power-of-Attorney granting the person signing the bid the right

to bind the bidder as the ‘Constituted Attorney of the Organisation’.

v. Organisation details ANNEXURE :-1 (Form 2)

vi. Certificate of Incorporation of the bidder.

vii. An undertaking on the organisation’s letter head by the authorised signatory

of the bidder stating that they have read and understood the terms and

conditions of the RFP and are ready to abide by the same.

viii. Audited annual financial results (balance sheet and profit & loss statements)

of the bidder of the last three financial years and statutory auditor’s

certificate that the bidder has a minimum annual turnover of Rs. 15 Cr

(Rupees fifteen Crore) and a positive net worth as on 31st march, 2025 and

which should be certified by a Chartered Accountant.

ix. Gujarat Office Address details along with address proof, if any OR an

undertaking to establish an office in Gujarat within 60 days of signing the

x. An undertaking by bidder on the organisation’s letterhead for not being black

listed by any government or government bidder in India. (ANNEXURE :-3)

xi. Details of project experience of similar nature and client list of the same.

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xii. Permanent Account Number (PAN) of bidder.

xiii. GST/TAN Details of bidder.

xiv. PF, ESI registration details

1.18. Technical Bid

1.18.1. The technical bid should contain a detailed description of how the bidder will

provide the required services outlined in this RFP. It should articulate in detail,

as to how the bidder's technical solution meets the requirements specified in

the RFP. In submitting additional information, please mark it as supplemental

to the required response.

1.18.2. Bids must be direct, concise and complete. All information not directly relevant

to this RFP should be omitted. GSRTC will evaluate bidder's bid based upon its

clarity and the directness of its response to the requirements of the project as

outlined in this RFP.

1.19. Commercial Bid

The bidder should mention the amount in the Commercial bid which should be higher

than the Upset Price of Rs. 7,00, 00,000/- (Rupees Seven Crores Only) for One year. If the

bidder quotes less amount than the upset value, his tender shall not be considered.

A. The Licensee shall pay the Monthly License Fee with an annual escalation of 5% (Five

Percent) from the Second Year up to the Fifth Year of the Contract Period, calculated

on the Monthly License Fee of the immediately preceding year, on a compounded

basis, which shall be final and binding. Example As per below details

2nd year 3rd year 4th year (5% 5th year (5%

5% increase 5% increase increase) increase)

1.19.1 E-Forward auction condition.

A. The bidder would be selected on the basis of E-Forward auction process.

B. The highest bid price will be considered as the base price for the E-Forward auction.

C. Only technically qualified bidders shall be eligible to participate in the e-auction.

D. Bidder has to create user ID for participating in e auction portal https://e-

auction.nprocure.com and the same needs to be provided to GSRTC on provided e-mail id

before e-auction schedule.

E. It will be through e-Auction (Forward auction) with incremental factor of Rs. 1000/-

after base price

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F. The time of 120 minutes shall be granted for e-auction. In case if any bidder submits his

offer during the last five minutes before the initial closing time getting over, the time for

offer shall be automatically extended for further 30 minutes and such extension slot for

minutes can further be extended in similar fashion.

G. If no bidder submits the future offer in last 5 minutes before the initial closing time or

extended 30 minutes time, the auction shall be closed automatically.

H. Details of forward E auction date and time will be informed to qualified bidders by email

and through R.P.A.d. Post.

1.20. Terms and conditions of Payment

1. Payment has to be made by the Service Provider/Successful Bidder to GSRTC on

monthly basis. The monthly license fee shall be deposited on or before the 5th day of

every month. If Monthly rent / Payment is not deposited on time by the Service

Provider/Successful Bidder then GSRTC will not be responsible for unpaid GST amount

and the Service Provider/Successful Bidder shall be entirely and solely responsible for

such unpaid GST and consequential interest and penalty on the same.

2. As per relevant provisions, the Goods and Service Tax (GST) is applicable on the total

license fee payable at present @18%.

3. The accrual of license fee shall start from the date of commencement of the license,

i.e., from the date of acceptance of LOI.

4. If license fee is not paid for two consecutive months, The GSRTC may terminate the

agreement and forfeit the entire security deposit.

5. In case of delay in payment of monthly license fee (including GST) and other dues to

GSRTC, interest shall be levied at 15% per annum and 18% GST shall also be levied on

6. All payments to GSRTC in favour of “GSRTC COLLECTION ACCOUNT” payable in

central office Ahmedabad through Chief Traffic & commercial manager GSRTC only.

be annexed to the Articles of Agreement according to which all payments shall be

made by the Service Provider to GSRTC.

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8. Prices in the Financial Bid shall be exclusive of all taxes and GST as may be levied by

the Government from time-to-time. All taxes shall be paid by successful bidder at

prevailing rates.

9. If the Bidder fails to pay rental payments regularly, the entire security deposit or a part

thereof shall be forfeited at the discretion of GSRTC.

10. The Licensee shall pay the Monthly License Fee with an annual escalation of 5% (Five

Percent) from the Second Year up to the Fifth Year of the Contract Period, calculated

on the Monthly License Fee of the immediately preceding year, on a compounded

basis, which shall be final and binding. Example As per below details

2nd year 3rd year 4th year (5% 5th year (5%

5% increase 5% increase increase) increase)

11. Every payment shall be done by post-dated account payee cheques drawn on “GSRTC

COLLECTION ACCOUNT” from any Nationalized or Scheduled bank in the city Of

12. In case of dishonour of any cheque (for any reason) submitted by the licensee, the

GSRTC shall be entitled to recourse to all available legal remedies in addition to

forfeiture of security deposit and termination of contract at the sole discretion of

GSRTC in case of third instance of dishonour of cheque submitted by the licensee.

Additionally, the licensee will be liable to a penalty of Rs 1000 (+ GST at applicable

rate) for the first instance of dishonour of cheque and a penalty of Rs 2000 (+ GST at

applicable rate) for the second instance of dishonour of cheque submitted by the

13. In case of failure to pay the rent the security deposit shall be liable to be forfeited at

the sole discretion of GSRTC.

14. The deduction of the applicable amount of TDS along with submission of documents to

the concerned tax authority as per the prevailing provisions of law will be the sole

responsibility of the bidder and the requisite certificates, forms and documents shall

be submitted to the GSRTC in time.

15. The licensee at the first instance shall have to pay 60 months instalment of monthly

guaranteed revenue, in advance by way of post dated cheques to the licensor before

entering into contract. The monthly post dated cheques will be deposited by the

Corporation in the bank. On dishonour of cheque besides other remedies open to the

Licensor under this deed and at law the licensee shall be required to pay to the Licensor

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interest @15% per annum (+ GST at applicable rate) compounded annually on the

amount for the period from the due date of the payment as aforesaid till the date of

payment actually received (both days inclusive) by the licensor through a A/C payee

cheque. If the payment is not credited to the Corporation's account as per post dated

cheques in addition to other remedies available the licensor shall be at liberty to

terminate the contract. In addition to 66 post dated cheques the licensee would deposit

three cheques without date of monthly guarantee revenue in the event of default in the

realization of cheque the licensor will use these without date cheques.

16. Payment has to be made by the Service Provider/Successful Bidder to GSRTC on monthly

basis. Monthly rent / Payment shall be deposited on or before 5th (Fifth) date of every

month. If Monthly rent / Payment is not deposited on time by the Service

Provider/Successful Bidder then GSRTC will not be responsible for unpaid GST amount

and the Service Provider/Successful Bidder shall be entirely and solely responsible for

such unpaid GST and consequential interest and penalty + GST on penalty on the same.

17. Payment of Monthly License Fee- online

The successful bidder shall deposit the monthly license fee directly into the

Corporation’s designated bank account through ECS / RTGS / NEFT.

The bidder shall also submit security cheques in advance, as may be required by the

Corporation, as a security towards timely payment of the monthly license fee. The

Corporation reserves the right to utilize such security cheques in case of default or

delay in payment. The payment of the monthly license fee shall be made on or before

the due date of each month without any delay. The bidder shall send the RTGS / NEFT

/ ECS transaction details by email every month to the Corporation as proof of

payment. In case of delay or default in payment of the monthly license fee, the

Corporation shall have the right to impose penalty, recover dues, or take appropriate

action including suspension or termination of the license, as per the terms and

conditions of the agreement.

The GSRTC Bank Account details for RTGS / NEFT are as under:

Account Name : GSRTC Collection Account

Bank Name : State Bank of India

Branch : Main Branch, Lal Darwaja

Account Number :

IFSC Code : SBIN0000301

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

GST No. : 24AAACG5587H1ZI

1.21. Correction of errors

1.21.1. Bidders are advised to exercise adequate care in quoting the revenue to GSRTC

since this is an online bid submission. No excuse for corrections or change in

figures in the quoted revenue will be entertained after the quotations are

1.21.2. Arithmetic errors in proposals will be corrected as follows:

i. In case of discrepancy between the amounts mentioned in figures and in words

the amount in words shall govern.

ii. The amount stated in the bid form, adjusted in accordance with the above

procedure, shall be considered as binding, unless it causes the overall bid

revenue to reduce, in which case the bid revenue offered shall govern.

1.22. Address for bid submission

1.22.1. For online bid submission – https://tender.nprocure.com/

1.22.2. For physical bid submission –

O/o The Chief Traffic & Commercial Manager

GSRTC Central Office,

Near RANIP Bus Port, RANIP, Ahmedabad-382480.

1.23 Key Events and Dates

Sr. Event Tentative Date

1 Last Date and Time for bid submission online 23/04/2026

2 Date, Time and Place for Opening of Technical 24/04/2026

Bids 16.00 hrs.

O/o The Chief Traffic & Commercial Manager,

GSRTC Central Office

RANIP, Ahmedabad

3 Opening of Commercial Bids As early as

1.24 Important Values Related to Bid

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Sr. Item Description

1 Bid EMD Rs. 1.00 crore (Rupees one crore)

2 Bid Validity Period 180 days from the last date of bid

3 Period for furnishing Within Fifteen (15) days from the date of

performance security L.O.I.

4 Security Deposit Rs.2.00 crore

5 Validity period of Security 6 Months beyond expiration of contract

Deposit period.

6 Period for signing contract Within 21 working days of issuance of

1.25 Conditions governing acceptance:

1.25.1 The acceptance of bidder shall be governed by the terms & conditions of the

1.25.2 On receipt of the acceptance letter the bidder shall have to complete the

following all the conditions within 21 (Twenty-one) days as per the terms and

conditions of the tender.

(a) Payment of Security Deposit.

(b) Payment of two months’ instalments in advance will be kept as

additional Security Deposit.

(c) Payment of first monthly instalment in advance.

1.25.3 After completion of the above conditions and payment of all financial amount

mentioned in 1.25.2 the bidder will start Parcel, Courier and allied service

business immediately throughout the State. The GSRTC would issue a business

commencement letter to the bidder.

1.25.4 In case the bidder is fail to operate his business at all places throughout the

State at a time GSRTC would operate following allied services for the

convenience of the people as per existing rule up to maximum 21 (Twenty-one)

(a) Un-accompanied luggage.

(b) News papers, Magazine Parcel etc.

(c) Transport of Milk can

(d) Transport of Tiffin boxes

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It would be binding on the bidder to take over and transport all above services

within 21 (Twenty one) days at all places throughout the State from the date of

commencement letter.

1.25.5 Passes issued by GSRTC for transport of above mentioned articles would be

valid till expiry and the bidder shall not claim any freight charges either from

the pass holder or GSRTC on this account.

1.26 Timely Submission

Bidders are solely responsible for timely delivery of the bids to the location as

mentioned above in this section set forth herein prior to the stated bids submission

due date and are solely responsible for delays in receipt including but not limited to

third party carriers. Bids not received on or before the last date and time of submission

shall be summarily rejected.

1.27 General guidelines for Bid opening

1.27.1 Bids will be in two parts (technical and commercial) as indicated in the RFP.

There will be two bid-opening events (1) for Technical Bids., (2) for Commercial

1.27.2 After evaluation of technical proposals, the commercial proposals of only those

bidders who qualify in the technical evaluation will be opened.

1.27.3 After commercial bids are opened, they will be evaluated on a commercial

1.27.4 Bids will be opened in front of bidder’s representatives (who choose to be

1.27.5 GSRTC reserves the right to any time postpone or cancel a scheduled bid

1.27.6 The bids will be opened at the address mentioned in this section. Changes if

any of the venue, date and timing for opening the Technical & Commercial bids

will be informed to the bidders at the appropriate time.

1.28.1 The content of each bidder’s bid will be held in strict confidence during the

evaluation process and details of any bids will not be discussed outside the

evaluation process.

1.28.2 The bidder agrees to make no reference to GSRTC or the resulting contract in

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any literature, promotional material, brochures, sales presentation or the like

without the express prior written consent of GSRTC.

1.29 Validity of Bids

1.29.1 Bids shall remain valid for 180 (One hundred and eighty) days after the date of

opening of bids prescribed by GSRTC. A bid valid for a shorter period may be

rejected by the GSRTC as non-responsive.

1.29.2 In exceptional circumstances GSRTC may solicit the bidder's consent to an

extension of the period of validity for a further period of six months only. The

request and the responses thereto shall be made in writing.

1.29.3 The validity of EMD provided shall also be suitably extended. A bidder may

refuse the request without forfeiting its bid security. A bidder accepting the

request will not be required nor permitted to modify its bid.

1.30 GSRTC’s right to accept or reject any of the bids

GSRTC reserves the right to accept or reject any of the bids submitted without

assigning any reasons thereof.

1.31 Modification and withdrawal of bids

No bid may be modified or withdrawn in the interval between the deadline for

submission of proposals and the expiration of the validity period specified by the

bidder on the bid form.

1.32 Disqualification

1.32.1 The bid is liable to be disqualified in the following cases -

i. Bid not submitted in accordance with this document.

ii. During validity of the bid, or its extended period, if any –

1. Bidder reduces his quoted revenue to GSRTC.

2. Bidder modifies or withdraws its bid

iii. Conditional bid.

iv. Bid is received in incomplete form.

v. Bid is received after due time and date.

vi. Bid is not accompanied by all requisite documents.

vii. Information submitted in technical bid is found to be misrepresented,

incorrect or false, accidentally, unwittingly or otherwise at any time during

the processing of the contract (no matter at what stage) or during the tenure

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of the contract including the extension period if any.

viii. Commercial bid is not submitted online or not properly submitted.

ix. In case any one party submits multiple proposals or if common interests are

found in two or more bidders the bidders are likely to be disqualified, unless

additional proposals/bidders are withdrawn upon notice immediately.

x. Bidder fails to deposit the security deposit within 15 (fifteen) working days or

fails to enter into a contract within 21 (twenty one) working days from the

date of issuance of Letter of Intent (LOI) or within such extended period, as

may be specified by GSRTC.

1.32.2 Bidders may specifically note that while evaluating the bids, if it comes to

GSRTC’s knowledge, expressly or implied, that some bidders may have

compounded in any manner whatsoever or otherwise joined to form an

alliance resulting in delaying the processing of bid then the bidders so involved

are liable to be disqualified for this contract as well as for a period specified by

GSRTC from participation in any of the tenders floated by GSRTC. GSRTC may

take appropriate action in such cases.

1.32.3 In any case of disqualification EMD of the bidder shall be forfeited.

1.33 Acknowledgement of understanding of terms

By submitting a bid, each bidder shall be deemed to acknowledge that it has carefully

read all sections of this RFP, including all forms, schedules and annexure hereto and

has fully informed itself as to all existing conditions and limitations.

1.34 Other Conditions

The following terms are applicable to this RFP and the bidder's bid -

1.34.1 Timing and sequence of events resulting from this RFP shall ultimately be

determined by GSRTC.

1.34.2 No oral conversations or agreements with any official, agent, or employee of

GSRTC shall affect or modify any terms of this RFP, and any alleged oral

agreement or arrangement made by a bidder with any department, bidder,

official or employee of GSRTC shall be superseded by the definitive agreement

that results from this RFP process. Oral communications by GSRTC to bidders

shall not be considered binding on GSRTC nor shall any written materials

provided by any person other GSRTC.

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1.34.3 Bids are subject to rejection if they limit or modify any of the terms and

conditions or specifications of this RFP.

1.34.4 By responding the bidder shall be deemed to have represented and warranted

that its bid is not made in connection with any competing bidder submitting a

separate response to this RFP and is in all respects fair and without collusion or

fraud, that the bidder did not participate in the RFP development process and

had no knowledge of the specific contents of the RFP prior to its issuance; and

that no employee or official of GSRTC participated directly or indirectly in the

bidder's bid preparation.

1.34.5 Neither the bidder nor any of bidder's representatives shall have any claims

whatsoever against GSRTC or any of its respective officials, agents, or

employees arising out of or relating to this RFP or these procedures (other than

those arising under a definitive agreement with the bidder in accordance with

the terms thereof).

2 Scope of Contract:

This contract is for the sole right of transporting parcel, courier and allied services as

specified in clause No. 1.2 of Conditions of tender, on / in buses of GSRTC for entire

State of Gujarat and inter-state services of Gujarat for the purpose of above business.

The GSRTC will provide available existing offices and available open space would be

provided in remaining bus stations subject to availability of open space. The contract

will be in the manner explained hereinafter on the payment of final offered amount by

monthly instalments as offered by the bidder and accepted by the GSRTC. The bidder

may inspect the parcel offices mentioned in Annexure-‘A’.

This contract is operative for a period of Five years from the date of commencement of

the contract. The GSRTC reserves the right to amend / modify the terms and conditions

before executing the agreement for contractual period.

The selected bidder shall have to enter into a written agreement with the Chief Traffic

& Commercial Manager of the Corporation within 21 days from the date of receipt of

acceptance letter by GSRTC for the proper fulfilment of the contract on the lines

similar to the terms provided herein, failing which, it shall be construed as if the bidder

has entered into a binding agreement with the Corporation.

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The Corporation shall provide only parcel offices / spaces at its bus stations, if space is

available and spaces available in dickey of buses (except, Air-condition, Volvo and

Luxury buses) in its possession without carrying financial liability whatsoever, during

the contractual period.

3 Other terms and conditions

3.1 The selected bidder shall comply with the rules and procedures existing in the local /

within the territorial limits, in / on which the business is carried and he shall pay all the

taxes, fees, imposts or other sum payable to the local authorities for the purpose of

carrying out the business of transportation of parcel, courier and allied service by the

buses of GSRTC. It would be responsibility of the bidder to pay octroi duty, GST,

income tax, license fee, VAT, GST or any other tax in connection with the business of

the selected bidder.

3.2 It shall be the responsibility of the selected bidder to bring all essential equipment’s

for booking and delivery of parcels, courier and allied service etc. such as weighting

machines, trolley, ladder etc., wherever such facilities do not exist at present.

3.3 The transportation of parcel, courier and allied service accepted by the selected bidder

to places where there are no offices will be at the risk of the selected bidder itself.

Corporation will not be held responsible, if such parcels are misplaced or lost.

3.4 The Corporation will provide necessary covered space for running booking office at its

own bus station premises depending on availability and convenience of the

Corporation and where covered space is not possible, uncovered space will be

provided at the bus stations wherever possible. The parcel offices mentioned in

Annexure–A would be made available to the bidder on "As is where is basis" The

bidder would be at liberty to carry out requisite internal changes / improvement

without changing original structure at his own cost. The decision of the Vice-Chairman

& Managing Director shall be final. It should be the responsibility of the bidder to

maintain and up-keep the parcel office premises / open spaces provided to the bidder

at his own cost. The bidder shall not use the accommodation / space provided for any

other purpose, other than parcel, courier and allied services business.

3.5 The bidder shall be provided new parcel offices / Open space whenever new bus

station are made operated in future subject to availability of space.

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3.6 Whenever Corporation cannot provide any covered / uncovered space at any of the

bus stations due to non-availability the bidder is liable to make its own arrangement

and Corporation cannot be held liable for expenditure incurred by the bidder on this

3.7 The selected bidder shall hand over peaceful possession of offices / open space

provided by Corporation on the bus station on the date of expiry / termination of this

deed. Default of the selected bidder to comply with the above condition. The parcels,

courier and allied goods lying in parcel office sell become the property of the

Corporation thereafter.

3.8 The selected bidder would have to reimburse the amount in single instalment of cess,

local taxes, any other taxes, any other taxes levied by local authorities directly to such

authority in respect of parcel booking offices and open lands provided to the bidder.

3.9 The selected bidder has to pay the proportionate annual property tax for the parcel

office premises / open spaces provided to the bidder to carry out the business for the

entire State on lump-sum basis to GSRTC.

3.10 The selected bidder will have to install electric meters at its cost and pay the electricity

charges to the electricity board. The Corporation shall give no objection certificate to

the bidder for installing electric meter.

3.11 The selected bidder has to obtain no objection certificate wherever required under

law, from the concern authority to run the transportation of parcels, allied services and

operation of courier service business.

3.12 The selected bidder shall not accept the prohibited articles and contra-band goods

declared by Government authorities / Corporation from time to time and as per the

statement contained in the Annexure-“5” enclosed to this tender for transportation.

3.13 The selected bidder shall insure transportation of restricted goods with necessary

permits issued by the Competent Authorities.

3.14 The selected bidder has to follow scrupulously the packing conditions prescribed by

the Corporation in Annexure-“5” enclosed to the tender.

3.15 The height of the parcel should not exceed 40" (104 cm.) approx.

3.16 The weight of each parcel shall not exceed 80 Kilograms.

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3.17 The selected bidder shall not accept any parcel whose declared value is more than Rs.

30,000/- (Rupees Thirty thousand only). However, the bidder is entitled to transport

3.18 The courier articles should be transported in units weighing to a maximum of 20 Kg.

each bag, 5 bags per bus in waterproof, tamper proof tarpaulin bag (duly sealed and

stamped as per the pattern of Postal Mail bag) of size: 2.5’ x 1.5’ x 1’.

3.19 The selected bidder shall insure the parcels, courier and other allied service goods to

be transported. The insurance should be comprehensive and should include parcel,

courier and packets and kept in the parcel offices of GSRTC or in transit.

3.20 The total weight of the parcel, courier and allied services to be transported on the bus

shall not exceed 500 kilograms of weight (including passenger's luggage)

3.21 All the rules, regulations applicable as per provisions of Motor Vehicle Act,

Carriage of Goods Act, 1865 shall be applicable and binding on the bidder. Corporation

shall with the rules and regulations and procedure required to obtain the license from

the local and Municipal Authorities where business is carried out and shall pay to such

authorities, Octroi fees such other taxes and other sums payable to the local

authorities or local bodies for the purpose of carrying business of transportation of

parcels, goods, allied service articles and operation of courier services through buses of

3.22 The parcels, Couriers and allied articles that can be loaded on the bus or in dickey for

transportation is subject to availability of space and weight as specified above, duly

taking into consideration the accompanied luggage of the passengers.

3.23 The selected bidder should engage his own staff for running parcel, allied service and

courier service office at various bus stations and the office shall work till the departure

of all buses from the bus stations without causing any inconvenience to the

commuters. (Identity card will be issued by the bidder)

3.24 The parcels can be loaded on Corporation’s buses having luggage carriage subject to

availability of space and the selected bidder shall pay the portage to the Porter as may

be agreed between the bidder and the porters for loading or unloading the parcels /

couriers. The levy charge payable to the Porter/Worker as per the Minimum Wages Act

shall be paid by the bidder.

3.25 In case of transhipment of parcels where there is no direct service, the bidder shall

engage his own staff for transhipment.

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3.26 The parcels which are not claimed by the bidder or its representative shall be treated

as lost property item and will be dealt with according to the rules and regulations

prescribed by the Corporation for disposal of the same. The selected bidder has no

right to capture the parcel from the buses of GSRTC where it is authorised or un-

3.27 The Corporation and its officials will have the right to inspect the parcels, courier and

allied services and its contents of any parcel, courier or at any time in order to prevent

the transportation of prohibited articles.

3.28 The authorised officials of the Corporation and statutory authority reserves the right to

inspect the premises of the bidder and the documentation maintained at the offices.

3.29 The Corporation shall not be responsible for any loss or damage or shortage that may

be suffered by the bidder due to withdrawal or cancellation of buses, bandhs,

agitations, vandalism by either crew or outsiders, strikes, war, flood, fire, riots or any

other causes which the Corporation thinks necessary.

3.30 The Corporation reserves the right to transport their goods, daks and other

departmental items by buses and the bidder shall not have any right to demand or

claim charges for transport of these items.

3.31 The Corporation reserves the right to transport departmental tapal /parcel, postal mail

etc. by buses and the bidder shall not have any right to demand or claim, charges for

transport of those items of transportation.

3.32 The selected bidder shall not have any right or objection for carrying any luggage by

the passengers and he is not entitled for the luggage charges that may be collected by

the Corporation for such accompanied luggage.

3.33 The selected bidder shall arrange tarpaulins in good condition on buses wherever

necessary for safety and protection of consignments from weather conditions.

3.34 The Corporation reserves the right to fixing the rates of Newspaper, Magazine parcel,

Milk-can, Tiffin etc. as per Government Notification.

3.35 The Corporation is not responsible in case the parcels / courier covers is lost or

damaged in transit.

3.36 G.S.R.T.C. is not responsible in any case of loss or damage or shortage of courier

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3.37 The selected bidder should take necessary safety precautions for passengers / S.T.

property and other road users while transporting parcels / courier by S.T. buses.

Corporation shall not responsible for any loss or damage

3.38 The selected bidder shall maintain the requisite Registers and Forms essential for

running the Booking Office’s and transportation of parcel, courier and allied service. If

need be, the Corporation shall suggest changes in the format of documentation for

better service.

3.39 Persons recruited by the selected bidder for the purpose of transportation of Parcels,

courier and allied service and who are in his employment shall not have any right

whatsoever for claiming employment in GSRTC. Such employees of the bidder shall not

wear any uniform / badge(s) of identification enabling them to claim status of the

GSRTC employees. However, bidder would provide separate coloured uniform not

resembling with ST uniform for identification of porters, employees of bidder. The

bidder would provide necessary identity cards to these employees.

3.40 The Corporation shall in no way be held liable or responsible for any outcome of

agreement / understanding entered into by the bidder with the licence porters in bus

stations of GSRTC in respect of determination of porter charges etc,

3.41 The selected bidder shall compulsorily open Booking Offices at all exiting booking

offices of GSRTC in the State and neighbouring States for effective transportation of

parcels, allied services and operation of courier service by the buses of GSRTC.

3.42 The selected bidder is permitted to load and unload parcel and courier at bus station

within the layover time provided for the scheduled buses.

3.43 The selected bidder would have to inform the rate of the Parcel, courier and allied

services to competent authority of GSRTC after giving the acceptant letters and also

intimate to competent authority of GSRTC on changes of rate of such services time to

3.44 The selected bidder shall not accept any parcel for transportation and delivery beyond

the date of expiry of contractual period.

3.45 On duty S.T. Conductors would be paid allowance of Rs.5.00 each towards transport of

parcel, courier, unaccompanied luggage in a scheduled duty. The allowance is payable

by the Successful bidder of Rs.5.00 for transportation of every service type-wise

separately. However, transport fortnightly, monthly magazine). allowance is not

entitled to on duty conductor for transportation of paper parcel(daily, weekly,

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3.46 Termination of Contract:

In the event of premature termination of the deed due to lapses on the part of the

bidder, the Corporation shall have right not only to forfeit security deposit and bank

guarantee, two months advance instalments but also to claim from the bidder an

amount equal to the accepted offered amount payable by the bidder for the unexpired

period of contract.

3.47 Notice of termination of Deed:

If during the period of deed remains in force, the Competent Officer, has reason to be

dissatisfied with the service or the manner of the implementation of the contract

and/or the representatives of the bidder, the Corporation may be notice in writing call

upon the bidder to remove the cause of such dissatisfaction in the way to be indicated

in the notice and if the bidder fails for a period of 15 (Fifteen) days after the receipt of

such notice to remedy such causes of dissatisfaction to the satisfaction of the

Competent Officer then notwithstanding anything contained in the agreement to the

contrary the Competent Officer shall be at liberty to any time thereafter to terminate

this deed by giving the bidder 15 days notice in writing and the deed, shall, on expiry of

the notice period, stand cancelled and the bidder shall be liable to pay the accepted

offered amount of balance period of deed and also security deposit, bank guarantee

and two months advance instalments liable to be forfeited.

The VC & MD is at liberty to terminate the Contract by giving 15 (Fifteen) days notice

without assigning any reason and bidder shall not be entitled to claim any

compensation for the same.

3.48 The selected bidder shall furnish information that may be required by the Corporation

from time to time connected with transportation of parcels and allied services and

operation of courier services by the buses of GSRTC.

3.49 The Corporation is not liable to pay any compensation in case of death or injury

(simple or grievous) caused in the Corporation premises / buses to any person

engaged, passengers, authorised or directed by the bidder in the course of

transportation of parcels and allied services and operation of courier services.

3.50 In case where instances of misbehaviour, refusal to carry parcels, and such other acts

of indiscipline or other acts detrimental to the interest of the business occur, the

bidder or its representative shall report matter to the unit officer concerned who will

take corrective action.

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Appropriate action shall be taken by the bidder on reports of misbehaviour etc. by his

employee or agents with the officials of the Corporation and statutory authorities.

3.51 The bidder is entitled either to run its own offices at different bus stations through

appointing agents.

3.52 The Corporation shall have the right to suggest opening of the Booking Office or

appointment of an Agent at a particular place where it is opined that business

potential exist and needs to be exploited. The bidder shall comply within one month

from the date of such directions.

3.53 The Corporation shall not indemnify and shall not be liable for any loss incurred by the

bidder, its customers, bankers, financial institutions, personnel engaged by the bidder,

or any other person connected in the business of the bidder.

3.54 All rights regarding any changes / improvements to be made after the commencement

of the scheme are vested with GSRTC.

3.55 The Corporation shall have the right to prescribe fresh terms and conditions during the

3.56 In the event of any dispute arising as to the interpretation of terms and conditions, the

decision of the VC & MD constituted for the purpose by GSRTC shall be final and

binding on both the parties.

3.57 If the bidder fails to cover any of the bus stands mentioned in Annexure-“A” for a

period of 6 months, the Corporation is at liberty to engage some other bidder to cover

that area by giving advance intimation to the bidder.

3.58 In case if the vehicle is detained by any authority for carrying prohibited items / illegal

act, the period of detention of vehicle will be charged as per the prevailing casual

contract rate and the Corporation will reserve the rights to take appropriate legal

action for carrying the prohibited articles by bidder.

3.59 Jurisdiction of Court at Ahmedabad only.

The Court located at Ahmedabad shall only have jurisdiction to try and decide any

matter / dispute between the parties.

3.60 Stamp duty and cost of preparation of Deed:

The successful Bidder will have to bear the cost of stamp duty, registration charges,

any other charges / fees payable for execution of the agreement in duplicate.

3.61 Preparation of the Deed:

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The draft of the deed shall be prepared and endorsed by the Corporation and shall be

forwarded to the successful bidder on acceptance of his tender. Should the bidder not

execute the deed within the stipulated time mentioned in Clause No. 1.25 of general

conditions of the tender. The Corporation may at its option and without prejudice to

its other right and claim against the bidder or non-compliance with any of the

provisions of these conditions by notice in writing to the tender, revoke the

acceptance of the tender. In that event the Corporation shall not be liable to pay any

damage. The Corporation shall also be entitled to forfeit the earnest money deposit

and encase bank guarantee.

3.62 The selected bidder will start the work of booking the parcels, allied services and

courier service within 30 Day's effect from date of completion of formalities

mentioned in Clause No.12 of General Conditions of tender. However, the work of

delivery of parcels booked earlier would be dealt by the GSRTC.

3.63 The bidder should carry the parcels, courier and allied goods according to the Rules

and Regulations prescribed in the Motor Vehicles Act, 1988 and the Carriage of Goods

3.64 Business Details & software access

The bidder shall provide the required licenses for Database, server, software etc. if

being used at all levels. The bidders must be provided details of business to the GSRTC

e.g. (information of parcel, courier and allied services, number of booking consignment

and collected income by agent throughout in Gujarat. In form of software based one

click daily, month, and quarterly, half quarterly and yearly bases report.) The bidders

must be provided there software access to the GSRTC as like username, password for

operating and checking bidder’s software and business.

3.64 Labour Laws & Safety Measures

a. Agency shall comply with all the provisions of labour law related legislation/acts

as enacted by Government from time to time and in case of any prosecution

/ penalty, agency shall be liable for the same.

b. Agency shall be liable for payments of duties viz. P.F., E.S.I. etc. including

any compensation payable under Workmen Compensation Act. GSRTC shall have

no responsibility, financial or other liabilities towards professionals employed by

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c. Agency will take all safety measures / precautions during the work. For

any accident due to negligence / any other reason during the period of

contract period, it shall be sole responsibility of the agency and GSRTC shall not be

held responsible for the same.

3.65 Force Majeure

1. The Successful Bidder(s) shall not be liable for termination for default if and to

the extent that it’s delay in performance or other failure to perform its

obligations under the Contract is the result of an event of Force Majeure.

2. For purposes of this Clause, Force Majeure means an event or situation beyond

the control of the Successful Bidder(s) that is not foreseeable, is unavoidable,

and its origin is not due to negligence or lack of care on the part of the

Successful Bidder(s). Such events may include, but not be limited to, acts of

GSRTC in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions, and freight embargoes.

3. If a Force Majeure situation arises, the Successful Bidder(s) shall promptly

notify GSRTC in writing of such condition and the cause thereof. Unless

otherwise directed by GSRTC in writing, the Successful Bidder(s) shall continue

to perform its obligations under the Contract as far as it is reasonably practical,

and shall seek all reasonable alternative means for performance not prevented

by the Force Majeure event.

4. BID EVALUATION PROCESS

4.1 Overall Evaluation

4.1.1 GSRTC will evaluate and compare the bids determined to be substantially

responsive. It is GSRTC’s intent to select the bid that is most advantageous to

GSRTC and each bid will be evaluated using the criteria and process outlined in

4.1.2 Technical bids of only those bidders will be opened who qualify the pre-

qualification evaluation. The technical evaluation of bids will be carried out and

the bidders who will technically qualify shall be considered qualified for opening

of commercial bids. The eligibility criteria for pre-qualification and eligibility are

provided in clause 1.13 of chapter

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4.1.3 The commercial bid of all the technically qualified bidders would be opened and

arranged in ascending order of quoted revenue offered (in INR). The tender will

be awarded to the bidder who quotes highest revenue. The Corporation

reserves the rights for negotiation so as to get more revenue with the eligible

4.1.4 GSRTC reserves the right to reject any or all bids and to waive informalities and

minor irregularities in bids received if deemed in the best interest of GSRTC to

4.2 Tender Evaluation Committee

4.2.1 The Tender Evaluation Committee constituted by the GSRTC shall evaluate the

4.2.2 The decision of the Tender Evaluation Committee in the evaluation of the

Technical and Commercial bids shall be final. No correspondence will be

entertained outside the process of negotiation/ discussion with the Committee.

5. Signing of Contract

5.2.1 At the same time as GSRTC notifies the successful bidder that its bid has been

accepted, GSRTC shall enter in to a separate contract/agreement incorporating

all terms and conditions between GSRTC and the successful bidder.

5.2.2 The selected bidder shall execute the contract/agreement with the Corporation

within 21 days of the intimation of the acceptance of the tender / letter of

intent and the said contract agreement must be authenticated before the

Notary / Executive Magistrate at his own cost.

5.2.3 The selected bidder shall not start work until he signs and executes the

contract/agreement document as referred above and pays the money as

5.2.4 The selected bidder shall have to complete all other formalities as per

conditions of acceptance letter, failing which his selection shall be liable for

cancellation. Only on successful completion of all these formalities, the

Corporation will issue the work order to implement the contract.

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5.2.5 The VC & MD of the Corporation shall have right to change or modify any

conditions of the tender as well as of the contract/agreement at any stage in

public interest.

5.2.6 In case of any dispute concerning this agreement or arising out decision of VC &

MD of GSRTC shall be final and binding upon all parties.

6. Security Deposit

6.1 The successful bidder shall at his own expense deposit with GSRTC within

(Fifteen) working days of the date of Letter of Intent (LOI) or prior to signing of

the contract, whichever is earlier, an unconditional and irrevocable Security

Deposit by way of Demand Draft from a Nationalized Bank or Scheduled Bank

acceptable to GSRTC payable at Ahmedabad, on demand for the due

performance and fulfilment of the contract by the bidder.

6.2 The value of Security Deposit shall be Rs.2.00 Crore of the total value of the

Contract and shall be Banker's Cheque or Demand Draft or in the form of Bank

Guarantee (valid for 66 moths) only from a Nationalised / Scheduled bank.

6.3 All charges whatsoever such as premium, commission, etc. with respect to the

Security Deposit shall be borne by the bidder.

6.4 The Security Deposit shall be valid till the end of six (6) months after the

expiration of contract period and should be in the format prescribed in this

6.5 The Security Deposit may be discharged/ returned by GSRTC upon being

satisfied that there has been due performance of the obligations of the bidder

under the contract. However, no interest shall be payable on the Security

6.6 In the event of the bidder being unable to service the contract for whatever

reason, GSRTC would revoke the Security Deposit. Notwithstanding and

without prejudice to any rights whatsoever of GSRTC under the contract in the

matter, the proceeds of the Security Deposit shall be payable to GSRTC as

compensation for any loss resulting from the bidder’s failure to complete its

obligations under the contract. GSRTC shall notify the bidder in writing of the

exercise of its right to receive such compensation within 14 days indicating the

contractual obligation(s) for which the bidder is in default.

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7. Failure to agree with the Terms & Conditions of the RFP/Contract

Failure of the successful bidder to agree with the terms & conditions of the

RFP/Contract shall constitute sufficient grounds for the annulment of the award; in

that event GSRTC may make the award to the next best bidder or call for new bids.

In case of any breach of condition of tender, agreement the bidder will be liable to pay

penalty as may be decided by the Competent Authority i.e. 0.01% per day limited to

maximum 10% of the final accepted offer.

9.1 In the event of any dispute arising under these conditions or in connection with

the contract (except as to any matters the decision of which is specially

provided for in these conditions) the same shall be referred for final decision to

the V.C. & M.D. / G.M. and his decision shall be final and binding upon the

9.2 In case of a dispute arising between the parties with regard to interpretation of

these terms of Agreement or their fulfilment the dispute shall be referred to

the V.C. & M.D. GSRTC, for arbitration who will be the sole arbitrator and

whose decision shall be final and binding on both parties. Further, no party

shall have the right to go the Court of Law for any dispute under this

agreement unless the dispute is first referred to the sole arbitrator.

10. Governing Language.

The agreement shall be written in English language. All correspondence and

other documents pertaining to the contract which are exchanged by the parties

shall be written in English or Gujarati language.

11. Applicable Law

The contract shall be interpreted in accordance with the Indian laws.

A notice shall be effective when delivered or on the notice’s effective Date, whichever

The Bidders are allowed to form Consortium, Joint Venture, etc. subject to the

following conditions:

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1. The number of Consortium members shall not exceed two & more, including the Lead

2. The Lead Member should have the majority stake in the Project; stake being calculated

from the detailed roles and responsibilities defined for the Consortium and as declared

in the Proposal.

3. Only the Lead Member authorized by the consortium will submit the Proposal and sign

the Contract with GSRTC between bidding consortium and GSRTC.

4. All the members of the consortium shall be jointly and severally responsible for the

execution of the contract.

5. Furthermore, the consortium cannot consist of two service providers of similar

6. In case of a Consortium Bid, the Lead Member shall also submit the

Consortium Declaration in the format provided in Annexure 6 of the Tender. The Lead

Member shall also submit the Agreement between the Consortium members for the

Contract clearly indicating their scope of work and relationship. Such Agreement

should be prepared on a stamp paper of requisite value and shall be submitted along

with the technical Proposal. If the Lead Member fails to submit the Agreement, it shall

be considered as an individual bid.

7. All the signatories of the Consortium Agreement shall be authorized by a Power of

Attorney signed by the respective authorized signatory duly authorized by Board

resolution of the Companies.

8. Each Consortium member shall execute and submit along with the Technical Bid

an authorization letter from the consortium members to do all acts as may be

necessary for the successful performance under the contract.

9. The Consortium Agreement shall provide at least the following information regarding

the Consortium members that the Bidder will engage to provide any of the services

required under this Tender.

10. Brief description of the nature of products/services to be provided by Consortium

11. Head and Branch offices (if responsible for work under the contract) (provide

mailing addresses, phone, fax, and email);

12. Date, form, and state of incorporation of Consortium member;

13. Company Principals (Name, title, and business address)

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14. The Consortium Agreement concluded by the Lead Member and Consortium

member(s) should also be addressed to the GSRTC clearly stating that the Agreement

is applicable to the contract executed out of this Tender and shall be binding on them

for the Contract Period. Notwithstanding the Agreement, the responsibility of

coordination and smooth execution of job under the contract will be with the Lead

15. The Lead Member shall be solely liable to and responsible for all obligations towards

the GSRTC for the performance of works/services, including that of its

partners/associates under the contract.

16. Consortium members shall not change their members and continue till the end of the

project tenure.

13. Change of Consortium Member

1. Consortium member other than the Lead Member may be changed only under

extreme circumstances such as non-performance of the Consortium member, insolvency

or bankruptcy of the Consortium member etc. and that too only with the prior

written approval of the GSRTC.

2. Provided that in the event of any such approved change of Consortium members, the

new member (company) replacing outgoing Consortium member shall have same or

higher financial, technical and legal qualifications as the outgoing member, and to the

satisfaction of the GSRTC. In the event the GSRTC does not grant approval for the change

of the Consortium member other than the Lead Member or suitably qualified

replacement member (companies) are not available/ found, the exit of the Consortium

member (other than the Lead Member) shall constitute a breach of the contract.

14. Black List Clause

The licensee may black listed by GSRTC after giving a 14 days’ notice for following or any

other valid reason/s including the breach of any condition or clause of the contract:

A. If the licensee does not start business within 15 days of receiving the LOI.

B. If the licensee does not deposit with the GSRTC any requisite fees and any other payment

within stipulated time required as per the tender notice or contract.

C. If the licensee withdraws from the contract in the initial 11 months from the start of

D. If the licensee is found in illegal possession of GSRTC property.

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E. If the licensee is found responsible for demolition of GSRTC structure.

F. If the licensee indulges or involves GSRTC into unnecessary civil or criminal litigation or

takes unwanted legal recourse before representing the cause or the complaint before the

competent authority of the GSRTC.

G. If the licensee advertises the goods and services which are statutorily prohibited.

H. If the licensee advertises the goods and services which are prohibited by the

government/GSRTC.

I. If the licensee is responsible for illegal encroachment of GSRTC land.

J. If the cheques issued by the Licensee are dishonoured and the due amount is not

reimbursed by the Licensee inspite of reminders.

If the Licensee commits consistent defaults in payment of requisite taxes (including the interest

and penalty, if any thereon) payable due to the present contract and does not clear the dues in

spite of reminders.

15. TERMINATION

15.1 TERMINATION BY GSRTC

1. GSRTC may, without prejudice to any other remedy for breach of Contract,

terminate the Contract in case of the occurrence of any of the events specified in

paragraphs. In such an eventuality, GSRTC shall give 30 days’ written notice of

intentedtermination to the Successful Bidder(s).

2. If the Successful Bidder(s) does not remedy a failure in the performance of its

obligations under the Contract, within thirty (30) days after being notified or

within any further period as GSRTC may have subsequently approved in writing.

3. If the Successful Bidder(s) becomes insolvent or goes into liquidation, or

receivership whether compulsory or voluntary.

4. If, in the judgment of GSRTC, the successful bidder has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

5. If, as the result of Force Majeure, the Successful Bidder(s) is unable to perform a

material portion of the Services for a period of not less than 60 days or more.

6. If the Successful Bidder(s) submits to the GSRTC a false statement which has a

material effect on the rights, obligations or interests of GSRTC.

7. If the Successful Bidder(s) places itself in a position of conflict of interest or fails to

disclose promptly any conflict of interest to GSRTC.

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8. If the Successful Bidder(s) fails to provide the quality services as envisaged under

this Contract, GSRTC may make judgment regarding the poor quality of services,

the reasons for which shall be recorded in writing. GSRTC may decide to give one

chance to the Successful Bidder(s) to improve the quality of the services.

9. If GSRTC, in its sole discretion and for any other reason not mentioned

hereinabove, decides to terminate this Contract in the interest of GSRTC.

10. In the event GSRTC terminates the Contract in whole or in part, pursuant to,

GSRTC may procure, upon such terms and in such manner as it deems

appropriate, services similar to those undelivered or not performed, and the

Successful Bidder(s) shall be liable to GSRTC for any additional costs for such

similar services. However, the Successful Bidder(s) shall continue performance of

the Contract to the extent not terminated.

15.2 TERMINATION BY BIDDER

After Minimum contract period of One Year successfully completed The Successful

Bidder(s) may terminate the Contract, by giving 180 days’ written notice to

GSRTC, such notice to be given after the occurrence of any of the events specified

in paragraphs :

1. If, as the result of Force Majeure, the Successful Bidder(s) is unable to perform a

material portion of the Services for a period of not less than 60 days.

2. If GSRTC is in material breach of its obligations pursuant to this Contract and has

not remedied the same within 180 days (or such longer period as the Successful

Bidder(s) may have subsequently approved in writing) following the receipt by

GSRTC of the Successful Bidder(s) notice specifying such breach.

16. MINIMUM PERIOD OF DOING BUSINESS:

a) The minimum period of doing business by the licensee shall be one year from the

date of commencement of agreement period.

b) If licensee intends to vacate the premises for whatever reasons before completion

of minimum period of one year, the licensee has to pay the balance amount of

license fee which falls short of the amount equivalent to the stipulated minimum

period of one years.

c) If the licensee clears the balance license fee amount for the left over minimum

stipulated period, the Security deposit and Bank Guarantee will be refunded. In

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case the Licensee fails to pay the amount, which falls short of the amount payable

for one years, Corporation has the right to adjust the security deposit and Bank

Guarantee towards the dues payable by the licensee and refund the balance

deposit, if any. In the event of any further short fall even after adjustment of

Security deposit & Bank guarantee, the Licensee shall make good the short fall

within the prescribed time indicated by the Corporation.

Format for Declaration form to be signed by the bidder

Form 1: Eligibility Criteria Bid Cover Letter

The Chief Traffic & Commercial Manager,

Gujarat State Road Transport Corporation

GSRTC Central Office, RANIP, Ahmedabad-382480

Having examined the RFP document, the receipt of which is hereby duly acknowledged, we,

the undersigned, offer to provide the services as required and outlined in the RFP.

1. Each page of the supporting documents has been signed by the Authorized Signatory.

2. We do hereby undertake, that, in the event of acceptance of our bid, the Services shall be

provided as stipulated in the RFP document and that we shall perform all the incidental

3. We agree to abide by our offer for a period of 180 days from the date fixed for opening of

the Technical Bids.

4. We have carefully read and understood the terms and conditions of the RFP and the

conditions of the contract applicable to the tender and we do hereby undertake to provide

services as per these terms and conditions.

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5. Bid EMD for an amount equal to Rs.1.00 crore (Rupees one crore only) in the form of a

Demand Draft is enclosed in a separate sealed Cover details of which are given below:

Bank ………….…… Validity ………….……

6. We do hereby undertake, that, until a formal contract is prepared and executed, this bid,

together with your written acceptance thereof and placement of letter of intent (LOI)

awarding the contract, shall constitute a binding contract between us.

7. The information contained in this bid or any part thereof, including its exhibits, schedules,

and other document(s) delivered or to be delivered to GSRTC, is true, accurate, and

complete. This bid includes all information necessary to ensure that the statements

therein do not in whole or in part mislead GSRTC as to any material fact.

8. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company/

firm/organization and empowered to sign this document as well as such other documents,

which may be required in this connection.

Yours sincerely,

Dated this Day of

(Signature) (In the capacity of)

Duly authorized to sign the RFP Response for and on behalf of:

(Name and Address of Company) Seal/Stamp of bidder

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Form 2: Organization Details

Bidder to provide the following details:

Name of Organisation

Details of Primary Name

Details of Secondary Name

Registered Office

Details of Offices in

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Form 3: Self Declaration

The Chief Traffic & Commercial Manager,

Gujarat State Road Transport Corporation,

GSRTC Central Office, RANIP, Ahmedabad,-382480

In response to the tender Reference No: I as an owner/Partner/Director of <<Name

of Bidder>>, I/We hereby declare that <<Name of Bidder>>, is having unblemished past record

and was not declared ineligible for corrupt and fraudulent practices either indefinitely or for a

particular period of time by any government organisation in India.

I/We hereby declare that <<Name of Bidder>> does not have any connection with employees

at GSRTC, its consultant and the committee appointed by GSRTC for guidance relating this

Yours sincerely,

Dated this Day of

(Signature) (In the capacity of)

Duly authorized to sign the RFP Response for and on behalf of:

(Name and Address of Company) Seal/Stamp of bidder

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Format for Declaration form to be signed by the bidder

Form 4: Commercial Bid Cover Letter

(To be attached with supporting document cover)

The Chief Traffic & Commercial Manager,

Gujarat State Road Transport Corporation,

GSRTC Central Office, RANIP, Ahmedabad-382480

1. Having examined the RFP document, the receipt of which is hereby duly acknowledged,

I/We, the undersigned, offer to provide the ICT services as required and outlined in the

2. I/ We have carefully read and understood the terms and conditions of the tender and the

conditions of the contract applicable to the tender and we do hereby undertake to provide

the services as per these terms and conditions.

3. We have submitted our commercial bid online and the amount offer is for the complete

contract period.

4. Our Commercial bid shall be binding upon us subject to the modification resulting from

Contract negotiations, made by GSRTC at its discretion.

5. We understand and hereby accept that GSRTC will evaluate our bid on the basis of Total

Contract Value quoted by us.

6. I/We do hereby undertake, that, until a formal contract is prepared and executed, this bid,

together with your written acceptance thereof, the tender document and placement of

letter of intent awarding the contract, shall constitute a binding contract between us.

7. It is hereby confirmed that I/We are entitled to act on behalf of our

Corporation/company/ firm/organization and empowered to sign this document as well as

such other documents, which may be required in this connection.

Yours sincerely,

Dated this Day of

(Signature) (In the capacity of)

Duly authorized to sign the RFP response for and on behalf of:

(Name and Address of Company) Seal/Stamp of bidder

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ANTI-BLACKLISTING UNDERTAKING

Format of affidavit certifying that bidder is not blacklisted

(On a Stamp Paper of relevant value)

I M/s. ___________________________ (name and address of the registered office) hereby

certify and confirm that I or any of our promoters/s/director/s is/are not barred by any

Central Government and State Government or its undertaking from entering into contract for

supply of goods / services as on ________ (Bid Submission Date). We further confirm that we

are aware that our bid for the captioned tender would be liable for rejection in case any

material misrepresentation is made or discovered with regard to the requirements of this

tender at any stage of the bidding process or thereafter during the agreement period. Dated

<Name of the Bidder>

<Signature of the Authorized Person>

<Name of the Authorized Person>

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No. Div. Place Area in Sq Mtrs

1 Ahmedabad RANIP

2 Ahmedabad CHANDOLA

3 Ahmedabad KRISHNANAGAR

4 Ahmedabad GANDHINAGAR

5 Ahmedabad DEHGAM

6 Ahmedabad BAREJA

7 Ahmedabad DHOLKA

8 Ahmedabad BAVLA

9 Ahmedabad BAGODRA POINT

10 Ahmedabad SANAND

11 Ahmedabad VIRAMGAM

12 Ahmedabad SHANKHESHVAR

13 Ahmedabad DHANDHUKA

14 Ahmedabad RANPUR

15 AMRELI AMRELI

16 AMRELI BAGASARA

17 AMRELI DHARI

18 AMRELI KODINAR

19 AMRELI RAJULA

20 AMRELI SAVARKUNDLA

22 AMRELI BABRA POINT

23 AMRELI CHALALA POINT

24 AMRELI LATHI

25 AMRELI KHAMBHA

26 AMRELI DAMANGAR POINT

27 AMRELI VADIYA POINT

28 AMRELI GIRGADHADA POINT

29 AMRELI JAFRABAD POINT

30 BHARUCH BHARUCH - BHOLAV

31 BHARUCH ANKELSWER

32 BHARUCH JAMBUSAR

33 BHARUCH RAJPIPLA

34 BHARUCH VAGHRA POINT

35 BHARUCH HASHOT POINT

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No. Div. Place Area in Sq Mtrs

37 BHARUCH SELAMBA POINT

39 BHAVNAGAR BHAVNAGAR

40 BHAVNAGAR BARVARA

41 BHAVNAGAR BOTAD

42 BHAVNAGAR GARIYADHAR

43 BHAVNAGAR GATHADA

44 BHAVNAGAR MAHUVA

45 BHAVNAGAR PALITANA

46 BHAVNAGAR TARAJA

47 BHAVNAGAR DHASA POINT

48 BHAVNAGAR VALBHIPUR POINT

49 BHAVNAGAR SHIHOR POINT

50 MEHSANA MEHSANA BUS PORT

51 MEHSANA BEHRAJI

52 MEHSANA MODHERA POINT

53 MEHSANA CHANSAMA

54 MEHSANA HARIJ

55 MEHSANA SAMI POINT

56 MEHSANA KADI

57 MEHSANA KALOL

58 MEHSANA KHERALU

59 MEHSANA PATAN

60 MEHSANA RANJU POINT

61 MEHSANA SARSWATI POINT

62 MEHSANA UNJA

63 MEHSANA VADNAGAR

64 MEHSANA VISHNAGAR

65 MEHSANA VIJAPUR

66 MEHSANA KUKRVADA

67 MEHSANA LADOL

68 MEHSANA VASAI

69 JUNAGADH JUNAGADH

70 JUNAGADH BATWA

71 JUNAGADH DHORAJI

72 JUNAGADH JETPUR

73 JUNAGADH KESHOD

74 JUNAGADH MANGROL

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No. Div. Place Area in Sq Mtrs

75 JUNAGADH PORBANDAR

76 JUNAGADH UPLETA

77 JUNAGADH VERAVAL

78 JUNAGADH KUTIYAN POINT

79 JUNAGADH RANAVAV POINT

80 JUNAGADH MALIYA POINT

81 JUNAGADH VANTHLI POINT

82 JUNAGADH TALALA POINT

83 JUNAGADH MADERNA POINT

84 JUNAGADH VISAVDAR POINT

85 JUNAGADH MANVDAR POINT

86 JUNAGADH JAMKANDORNA POINT

87 JUNAGADH BHAYAVDAR POINT

88 JUNAGADH SOMNATH POINT ---

89 JUNAGADH BHASHAN POINT

90 JUNAGADH MADHAVPUR POINT ---

91 JUNAGADH BILKHA

92 JUNAGADH CHORWAD

93 JUNAGADH ANKOLVADI

94 VADODARA VADODARA CBS PPT

95 VADODARA BODELI

96 VADODARA CHOTA UDAIPUR

97 VADODARA KARJAN

98 VADODARA PADRA

99 VADODARA SAVLI

100 VADODARA WAGHODIYA

101 VADODARA SHANKHEDA

102 VADODARA NASVADI

103 VADODARA MAKARPURA PPT

104 VADODARA DABHOI

105 VADODARA BHUTDIZANPA

107 VADODARA NIZAMPURA

108 JAMNAGAR JAMNAGAR

109 JAMNAGAR DHWARKA

110 JAMNAGAR DHROL

111 JAMNAGAR JAMJODHPUR

112 JAMNAGAR KHAMBHARIYA

113 JAMNAGAR LALPUR

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No. Div. Place Area in Sq Mtrs

114 JAMNAGAR KALAVAD

115 JAMNAGAR BHANVAD

116 JAMNAGAR OKHA

117 PALANPUR PALANPUR

118 PALANPUR AMBAJI

119 PALANPUR DEESHA

120 PALANPUR DIYODAR

121 PALANPUR RADHANPUR

122 PALANPUR SIDHPUR

123 PALANPUR THARAD

124 PALANPUR VAV

125 PALANPUR BHABAR

126 PALANPUR VADGAM

127 PALANPUR THARA

128 PALANPUR DHANERA

129 PALANPUR SUIGAM

130 PALANPUR LAKHANI

131 HIMMATNAGAR HIMMATNAGAR

132 HIMMATNAGAR BAYAD

133 HIMMATNAGAR BHILIDA

134 HIMMATNAGAR IDER

135 HIMMATNAGAR KHEDBHRAMA

136 HIMMATNAGAR MANSA

137 HIMMATNAGAR MODASA

138 HIMMATNAGAR PRANTIJ ---

139 HIMMATNAGAR VIJAPUR

140 HIMMATNAGAR TALOD

141 HIMMATNAGAR CHARADA

142 HIMMATNAGAR LADOL

143 HIMMATNAGAR SHAMRELIAJI ---

144 HIMMATNAGAR MALPUR

145 HIMMATNAGAR DHANSURA

146 HIMMATNAGAR GOJARIYA

147 HIMMATNAGAR MEGHRAJ

148 HIMMATNAGAR DEMAI

149 RAJKOT CHOTILA (H.W.)

150 RAJKOT THAGADH

151 RAJKOT DHRAGANDHRA

152 RAJKOT HADVAD

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No. Div. Place Area in Sq Mtrs

153 RAJKOT SARA

154 RAJKOT GONDAL

155 RAJKOT KOTDASANGANI

156 RAJKOT VIRPUR

157 RAJKOT JASHDAN

158 RAJKOT VINCHHIYA

159 RAJKOT CHUDA

160 RAJKOT LIMBDI

161 RAJKOT SAYLA

162 RAJKOT MORBI (NEW)

163 RAJKOT TANKARA

164 RAJKOT PADDHRI

165 RAJKOT RAJKOT (PPP)

166 RAJKOT RAJKOT (SATELLITE)

167 RAJKOT LAKHTAR

168 RAJKOT MULI

169 RAJKOT SURENDRANAGAR

170 RAJKOT WAKANER

171 NADIAD NADIAD OLD

172 NADIAD ANAND OLD

173 NADIAD BALASHINOR

174 NADIAD BORSAD

175 NADIAD DAKOR OLD

176 NADIAD KAPADWANJ

177 NADIAD KHAMBHAT

178 NADIAD KHEDA

179 NADIAD MAHUDHA

180 NADIAD MATAR

181 NADIAD PETLAD

182 NADIAD VASAD

183 NADIAD TARAPUR

184 NADIAD PIPLAV

185 NADIAD SOJITRA

186 NADIAD VASO

187 NADIAD VADTAL

188 NADIAD VIRPUR

189 NADIAD UMARATH

190 NADIAD MEMDAVAD

191 NADIAD KATHLAL

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

No. Div. Place Area in Sq Mtrs

192 NADIAD DAKOR NEW

193 NADIAD NADIAD NEW ---

194 NADIAD ANAND NEW

195 NADIAD THASARA

196 NADIAD VIDHYANAGAR

197 NADIAD CHAKLASHI

198 NADIAD ALINDRA

201 BHUJ BHACHAU NEW POINT

202 BHUJ MANDVI

203 BHUJ MUNDRA

204 BHUJ NAKHTRANA

205 BHUJ NALIYA

207 BHUJ GANDHIDHAM POINT

208 BHUJ ADIPUR POINT

209 VALSAD VALSAD

210 VALSAD AHWA

211 VALSAD BILIMORA

212 VALSAD DHARAMPUR

213 VALSAD NAVSARI(PPP)

214 VALSAD VAPI

215 VALSAD VANSDA

216 VALSAD GANDEVI PICK

217 VALSAD KARPADA

218 VALSAD PARDI

219 VALSAD CHIKHLI

220 VALSAD UMARGAM PICK

221 VALSAD SELVAS ---

222 VALSAD SAPUTARA

223 SURAT SURAT CBS

224 SURAT BARDOLI (H)

225 SURAT MANDVI

226 SURAT OLPAD

227 SURAT MADHI

228 SURAT ADAJAN ---

229 SURAT VYARA

230 SURAT BARDOLI RAIL

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

No. Div. Place Area in Sq Mtrs

231 SURAT UDHNA

232 SURAT KAMREJ POINT

233 SURAT KADODARA

234 SURAT UMARPADA

235 SURAT MAHUVA POINT

236 SURAT NIZAR

237 SURAT KUKURMUNDA

238 SURAT SONGADH

239 GODHRA GODHRA LALBAG

240 GODHRA BARIYA

241 GODHRA DAHOD

242 GODHRA HALOL

243 GODHRA LUNAVADA OLD

244 GODHRA SANTRAMPUR

245 GODHRA ZALOD

246 GODHRA KALOL POINT

247 GODHRA VEJELPUR POINT

248 GODHRA SANTROAD POINT

249 GODHRA FATEPURA POINT

250 GODHRA PAVAGADH POINT

251 GODHRA LIMDI

252 GODHRA SHAHERA

253 GODHRA SANJELI

254 GODHRA SHIVRAJPUR

255 GODHRA Gogamba

256 GODHRA LIMKHEDA

257 GODHRA Dhanpur

258 GODHRA MORVA HADAF

259 GODHRA BAKOR

Note :- The area of the parcel offices mentioned in the schedule is approximate and may vary

depending upon operational requirements or reconstruction of bus stations. However,

any substantial increase in the number of parcel offices or operational locations shall

be subject to mutual discussion and reasonable time shall be granted to the Licensee

to establish such facilities. Any significant change affecting operational cost shall be

reviewed by GSRTC for appropriate adjustment.

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

Prohibited Articles for Carriage Under Parcel Transport

1. Petrol, Diesel Oil Gasoline, Kerosene Oil. Mentholated Spirits, Coal Tar,

Turpentine like petroleum products

2. Gun Powder, Sulphur, Guns (loaded) and Cartridges,

3. Unbanned Leather, Skin, Feathers and Hides, Raw Fish, Dry Fish, Dead

Bodies of human beings and Animals, Bones / Horns, Animals / Birds,

4. Gas Cylinders containing Compress Gas, Gas Cylinder (Even empty)

5. Unauthorised forest produce

6. Contraband articles

7. Batteries (not Crated), matchbox, Crackers / Explosives

8. Charcoal, lignite and petcock,

9. Inflammable and explosives

10. Unpacked Cinema Films

11. Unpacked Cotton bales

12. Unpacked Dry leaves

13. Unpacked Woollen Goods

14. Unpacked liquid and glass materials

15. Alcohol, Opium, Narcotic preparations and Hemp

16. Gold and Silver coins

17. Precious stones and pearls

20. Sharp weapons likely to cause injury.

21. Heavy machinery which is likely to damage to bus and passengers.

22. Any other items prohibited by law from time to time

23. Any other items at the discretion of GSRTC.

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

Packing Conditions

Parcels should be packed in good conditions either in deal wood / steel boxes card boards

cases or in gunny bags depending on nature of parcel for safe transportation. The following

conditions are suggested for the packages of certain items:-

[a] No Parcel shall weight more than 80 Kg.

[b] Oil, Ghee, Paints, Grease etc., should be packed either in sealed tins or cans without

[c] Butter should be packed in sealed tins

[d] Delicate articles shall be obtained if suitably packed in boxes and properly closed on all

sides and marked as ‘HANDLE WITH CARE” “GLASS” etc., in bold letters, whenever,

medicines, like: Syrups, Tonic are to be transported in bottles, proper packing should

be made to avoid leakages / damages enrooted.

[e] Straw Berry, Mangoes and similar fruits and vegetables, flowers and leaves should be

packed so as to prevent damage to them during transit. Preferably they may be packed

in baskets or boxes as if convenient.

[f] Small furniture articles need not be packed if sufficiently strong, to be carried on

[g] Machinery or parts, if delicate should be crated or packed in Boxes. However, certain

parts which can withstand transit handling need not have any packing. Tyres loaded on

the top of the buses should be tied properly to avoid missing / losses.

[h] Jauggery must be packed in gunny bags / baskets. Similarly cereals and other food

stuffs should be packed in containers. Parcels / Couriers will be carried subject to the

provision of Carriers Act,

[i] Costly articles such as Jeri, Sarees etc. should be packed carefully in metal or wooden

[j] Hardware and such other building material which can be carried on buses should be

packed in gunny bags or suitable containers. However, small wooden parts etc. may

not require any special package.

[k] Piece goods of cotton, woollen etc. should be packed in gunny bags.

[l] The size of the Parcel shall not exceed 40” (104 cms.) height

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

Consortium Declaration

(Company letterhead)

CHIEF TRAFFIC & COMMERCIAL MANAGER

CENTRAL OFFICE,

TRAFFIC DEPARTMENT, 3’RD FLOOR,

NEAR RANIP BUS TERMINUS, RANIP,

AHMEDABAD –382480

Sub: Declaration on Consortium

RFP Reference No:

I / We as Lead Member of the Consortium, hereby declare the Roles and

Responsibilities of the Consortium members:

Sr. No Member Role Responsibilities

I / We understand that as Lead Member, I / We are responsible for “Appointment of sole agent for

transportation of parcel service through specific buses of GSRTC. At GSRTC’s Bus Stations.” I / We

understand that as Lead Member, I / We possess majority of the stake in this Project. I / We

understand that stake is calculated based on roles and responsibilities declared for the Consortium in

the Bid and the associated pricing declared in the Financial Proposal. I / We understand that if this

information / declaration are found to be false or incorrect, the GSRTC reserves the right to reject

the Bid or terminate the Contract with us immediately without any compensation to us.

Yours faithfully,

Authorized Signatory of the Lead Member

Business Address

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

Following documents are to be submitted invariably in supporting document cover to this

office where applicable:

1 Submit Original Tender Fee.

2 Submit Original Receipt of EMD.

3 Attested copy of latest three years Income Tax return filed. / In case of

partnership firm the copy should be enclosed of Income tax returns as

mentioned partner.

4 Attested copy by the Chartered Accountant, profit and loss account and

balance sheet last three years.

5 Attested copy Audited Annual Accounts by Chartered Accountant of last

6 Attested copy the Bank Statement of last three years.

7 Experience in the business of Parcel, courier and allied service by the

documentary evidence on the letter pad of the firm.

8 If you have experience of a business of parcel, courier and allied service

through road transport corporation please give the details and copy of the

9 Attested Copy of the VAT Registration No.

10 Attested Copy of the GST, Registration No.

11 Attested copy of the last year GST clearance Certificate from competent

authority of GST.

12 Attested copy of the Registration of Company and Memorandum / articles

of association with present Directors and Promoters.

13 Attested copy of the In case of Partnership firm copies of Registered

partnership deed along with detail of partner residential address,

percentage of partnership, list of properties of such of the partner etc. on

the letter pad of firm.

14 In case of proprietary firm full name and address of the proprietors with

particulars of the bank account and evidence of the property firm with list

of property on the letter pad of firm.

15 Attested copy of the certificate issued by the authorities of shops and

establishment showing the numbers and date of issue and the details of the

renewals from time to time.

16 GSRTC has filled the court case against the firm please mentioned the detail

17 Please mentioned the court case against GSRTC by the firm and attached

copies of the court case no. Name of the court.

18 Any partner, customer and co-worker is filled the court case against the

firm or Partner / Proprietor of the firm.

19 Furnished the relevant documents with reference of the Tender.

20 Furnished Consortium Declaration

Signature of tenderer : _______________________

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

Name of tenderer : _______________________

Designation of tenderer with stamp: _______________________

ONLINE SUBMISSION DETAILS & FORMS

Note: - The bidders must be submitted all parts of bid such as preliminary stage, Technical

stage and commercial stage and all online forms and documents shall be submitted as

mention bellow.

[A] Preliminary Stage

(1) Tender fees and EMD details

(2) Pre-qualification criteria

(1) Tender Fees and EMD Details

Name of the bidders:-

No Division Details Amount in DD Date Bank Name Account

Rs. No (Nationalized Name

1 16 Tender 15,000/- GSRTC

Fees +18% Collection

GST=17700/- Account

Note: - GST shall be counted separately on per amount as mention in table as per to be given

time to time government notification.

(2) Pre-Qualification criteria

No Basic Specific requirement Documents required

1 General The Bidder should be a reputed, Registration Certificate &

Requirement reliable and well established Certificate of Incorporation

partnership firm / register society or from Registrar of Companies

company registered in India under (ROC)

Company’s Act, 1956/2013

2 General Reference of Bankers Statutory auditors certificate

Requirement support compulsory

3 Turnover The Bidder should have minimum Statutory auditors certificate

turnover of Rs. 15.00 Crore. in end to supported by auditor

end Parcel, courier and allied certificate financial

related activities in last financial statements for the last three

year. financial years (2022-2023,

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

4 Net worth The Bidder should have positive net Statutory auditors certificate

worth supported by auditor

certificate financial

statements for the last three

financial years (2022-2023,

5 Minimum Particulars of experience of Work orders / client

Experience minimum two years (in the year certificates confirming years

2023-2024, 2024-2025) in parcel, and area of activity should

courier, allied service business, be enclosed

supported by documentary evidence.

6 Certification The Bidder should not be black-listed Annexure-c sealed in signed

by government authorities. and stamped by Authorized

7 Certification Certified copy of profit & loss A/c for Compulsory & The bidder is

three years (2022-2023, 2023-2024, required to furnish the copy

2024-2025) certified by the of valid certification.

Chartered Accountant.

8 Certification Copy of Balance Sheet, duly certified Compulsory & The bidder

by the Chartered Accountant for last are required to furnish the

three years (in the year (2022-2023, copy of valid certification.

9 Certification Latest Income Tax return of the Compulsory & The bidder

Assessed Financial Year of last 3 are required to furnish the

years i.e. (2022-2023, 2023-2024, copy of valid certification.

10 Certification A self Certified copy of the latest list Compulsory & The bidder

of Partners / Directors. are required to furnish the

copy of valid certification.

11 Tax Certified copy of professional tax Compulsory & The bidder

Registration clearance certificate for last three are required to furnish the

years i.e. from April, 2022 to March, copy of valid certification.

12 Certification copy of undertaking duly notarized Compulsory & The bidder

stating that his / there / her firm is are required to furnish the

not blacklisted in GSRTC / copy of valid certification.

Government / Semi-Government

institutions / Any STU on Rs. 300/-

13 Certification Employees ESI & EPF Registration as The bidder is required to

per labour laws furnish the copy of valid

certification of last 2 (two)

14 Other Full particulars of any other business Additional

which the tender(s) are carrying out.

15 Technical The bidder/ affiliate should be in end Copies of work order or

Capability to end parcel, courier and allied license agreement and the

service related activities for client certificate / project

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

minimum 2 years. sign off certificate from the

client for satisfactory

completion of project

showing order value and

16 Other Other information if any Additional

[B] Technical stage

(1) FORMAT TO SHARE BIDDER’S AND BIDDING FIRMS PARTICULARS

The Table below provides the format in which general information about the bidder

must be furnished.

No Information Details

1 Name of the Company

2 Complete Address with Tel No. & Website

further communication)

3 Name, Designation, Contact No. & Email ID of

official for any communication in relation to

4 Year of Establishment

5 Month & Year of Business Commencement

6 IRDAI License No. and Date

8 Good and Service Tax Registration No.

9 PF, ESI registration details

10 Number of Branches as at 31.03.2020 (No. of

Branches State-wise)

11 Financial Information (Rs. in Cr)

Invested Capital

Operating Profits / (Loss)

Profit /( Loss) after Tax

Accumulated Profits / Loss

Solvency Ratio (in %)

12 Business Information

Number of Project in Gujarat

Number of Project in India

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

(2) DOCUMENT EVIDENCE THE BID PREPARED BY THE BIDDER SHALL COMPRISE OF THE

1 Submit Original Tender Fee. Demand Draft Copy

2 Submit Original Receipt of EMD. Demand Draft Copy

3 Attested copy of latest three years Income Tax return filed. / In case of

partnership firm the copy should be enclosed of Income tax returns as

mentioned partner.

4 Attested copy by the Chartered Accountant, profit and loss account and

balance sheet last three years.

5 Attested copy Audited Annual Accounts by Chartered Accountant of last

6 Attested copy the Bank Statement of last three years.

7 Experience in the business of Parcel, courier and allied service by the

documentary evidence on the letter pad of the firm.

8 If you have experience of a business of parcel, courier and allied service

through road transport corporation or any please give the details and copy

of the contract.

9 Attested Copy of the VAT Registration No.

10 Attested Copy of the GST, Registration No.

11 Attested copy of the last year GST clearance Certificate from competent

authority of GST.

12 Attested copy of the Registration of Company and Memorandum / articles

of association with present Directors and Promoters.

13 Attested copy of the In case of Partnership firm copies of Registered

partnership deed along with detail of partner residential address,

percentage of partnership, list of properties of such of the partner etc. on

the letter pad of firm.

14 In case of proprietary firm full name and address of the proprietors with

particulars of the bank account and evidence of the property firm with list

of property on the letter pad of firm.

15 Attested copy of the certificate issued by the authorities of shops and

establishment showing the numbers and date of issue and the details of the

renewals from time to time.

16 GSRTC has filled the court case against the firm please mentioned the detail

17 Please mentioned the court case against GSRTC by the firm and attached

copies of the court case no. Name of the court.

18 Any partner, customer and co-worker is filled the court case against the

firm or Partner / Proprietor of the firm.

19 Furnished the relevant documents with reference of the Tender.

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

(3) OFFER DETAILS

No Division Upset Price Rate Quote By Bidder in Rs. For one year

for first year (GST and other Tax Shall be extra)

A. The bidder should mention the amount in the commercial bid which should be higher

than the Upset Price for first 12 month is Rs. 7,00,00,000/- (Rupees seven Crore Only)

Excluding GST and other taxes for Parcel courier and allied Services which is time to

time applicable. If the bidder quotes less amounts than the upset value his tender shall

not be considered.

B. The total contract period shall be 60 months. For the purpose of bidding, the upset

value for the first 12 months shall be Rs. 7,00,00,000/- (Rupees seven Crore Only),

excluding GST and other applicable taxes for Parcel Courier and allied services as

applicable from time to time. If a bidder quotes an amount less than the upset value,

his tender shall not be considered.

C. The monthly license fee shall be calculated by dividing the total license fee for the first

years by 12 months.

D. The Licensee shall pay the Monthly License Fee with an annual escalation of 5% (Five

Percent) from the Second Year up to the Fifth Year of the Contract Period, calculated

on the Monthly License Fee of the immediately preceding year, on a compounded

basis, which shall be final and binding. Example As per below details

2nd year 3rd year 4th year (5% 5th year (5%

5% increase 5% increase increase) increase)

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Tender RFP APPOINTMENT OF SOLE AGENT FOR TRANSPORTATION OF PARCEL SERVICE THROUGH SPECIFIC BUSES OF GSRTC

[C] COMMERCIAL OFFER DETAILS

No Division Upset Price Rate Quote By Bidder in Rs. For one year

for first year (GST and other Tax Shall be extra)

A. The bidder should mention the amount in the commercial bid which should be higher

than the Upset Price for first 12 month is Rs. 7,00,00,000/- (Rupees seven Crore Only)

Excluding GST and other taxes for Parcel courier and allied Services which is time to

time applicable. If the bidder quotes less amounts than the upset value his tender shall

not be considered.

B. The total contract period shall be 60 months. For the purpose of bidding, the upset

value for the first 12 months shall be Rs. 7,00,00,000/- (Rupees seven Crore Only),

excluding GST and other applicable taxes for Parcel Courier and allied services as

applicable from time to time. If a bidder quotes an amount less than the upset value,

his tender shall not be considered.

C. The monthly license fee shall be calculated by dividing the total license fee for the first

years by 12 months.

D. The Licensee shall pay the Monthly License Fee with an annual escalation of 5% (Five

Percent) from the Second Year up to the Fifth Year of the Contract Period, calculated

on the Monthly License Fee of the immediately preceding year, on a compounded

basis, which shall be final and binding. Example As per below details

2nd year 3rd year 4th year (5% 5th year (5%

5% increase 5% increase increase) increase)

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