Providing House Keeping Services for O&M Division Office Building, HESCOM, Athani for the year 2026-27

The Bidder shall have a minimum experience of one year in providing manpower outsourcing services for House Keeping Services as on the date of tender notification. The Bidder shall have deployed a minimum of 50% of the tendered manpower strength, that is 02 Nos. of House Keeping Staff, to KPTCL, ESCOMs, Government Departments, Semi Government Organizations, or Public Sector Undertakings during any one of the preceding three financial years, namely 2023-24, 2024-25, and 2025-26. The Bidder shall upload documentary evidence in support of the above requirement, including experience and performance certificates issued by a competent authority not below the rank of Executive Engineer, along with copies of the Detailed Work Award (DWA) or Work Order evidencing satisfactory execution of the services. The Bidder shall furnish the Experience Certificate as per Annexure-1 and upload the same.

The Bidder shall upload clear scanned copies of all documents required for Technical Evaluation in support of the qualifying requirements specified in the tender.

The Bidder shall provide the full number of House Keeping Staff as specified in the tender. If the Bidder is unable to provide the required manpower at the time of award, the Bidder shall furnish the additional required manpower within 10 days from the date of issue of the Letter of Intent (LOI), failing which the offer shall be liable for rejection. The Bidder shall furnish a self declaration in this regard as per Annexure-2 and upload the same.

The Bidder shall provide details of any litigation or arbitration arising out of contracts completed or under execution during the last five financial years, namely 2021-22 to 2025-26, with KPTCL or any ESCOM. A history of awards involving litigation against the Bidder or any constituent of a Joint Venture may result in rejection of the bid. The Bidder shall furnish a self declaration in this regard as per Annexure-3 and upload the same.

The Bidder shall not have been blacklisted by any Government Department, KPTCL, ESCOM, Power Utility, Local Body, or any Government Organization. The Bidder shall furnish a self declaration in this regard as per Annexure-4 and upload the same.

The Bidder shall furnish an undertaking to deploy House Keeping Staff possessing the minimum qualifications prescribed in the tender and to pay wages not less than the minimum wages notified by the competent authority from time to time. The Bidder shall furnish the undertaking as per Annexure-5 and upload the same.

The Bidder shall not have been declared as a defaulting contractor or subjected to short closure of any contract due to non performance in the execution of works or services awarded by KPTCL, ESCOMs, Government Distribution Utilities, Government Transmission Utilities, Public Sector Undertakings, or any other Government Organization as on the date of bid submission. The Bidder shall furnish a self declaration in this regard as per Annexure-6 and upload the same.

The Bidder shall engage only Kannadigas for deployment as House Keeping Staff under the contract. The deployed personnel shall be able to read, write, and speak Kannada as per the prevailing Government norms. The Bidder shall furnish a self declaration in this regard as per Annexure-7 and upload the same.

The Bidder shall comply with the Government of Karnataka Reservation Circular dated 20/05/2024 and amendments issued thereto from time to time for availing services through outsourcing agencies. The Bidder shall furnish an undertaking in this regard as per Annexure-10 and upload the same. Any violation of the provisions of the said Circular during the contract period shall render the contract liable for termination.

The Bidder shall possess liquid assets consisting of Cash Credit, Term Deposits, or available credit facility in any Nationalized Bank or Scheduled Commercial Bank amounting to not less than 25% of the amount put to tender, that is Rs.0.47 Lakh, as on or after the date of tender notification. The Bidder shall furnish a Credit Facility Certificate issued by a Nationalized Bank or Scheduled Commercial Bank in the format prescribed under Annexure-8. The Credit Facility Certificate shall contain the name of the Firm, Tender Number, and shall be addressed to the Superintending Engineer (Ele), O & M Circle, HESCOM, Chikodi. Conditional Credit Facility Certificates are liable for rejection.

The Annual Turnover of the Bidder in any one of the three financial years, namely 2022-23, 2023-24, and 2024-25, shall not be less than 100% of the amount put to tender, that is Rs.5.39 Lakhs. The Bidder shall furnish Annual Turnover Certificate, Audited Balance Sheet, Profit and Loss Account duly certified by a Chartered Accountant, and Income Tax Return in support of the above requirement.