Tender for pole numbering and painting consumer number on MMB at various location of jurisdiction Vapi GIDC sub Division under jurisdiction of VAPI Ind. Division.

3 Estimated Cost Rs.2,00,000/-

Tender Fees (Non Refundable) Rs. 1,180/-

5 Earnest Money Deposit Rs.2000/-

Date & Place of Pre-Bid Meeting (If

Last Date of On Line (E-Tendering) Date :13.08.2026 on

7 submission of Tender ( Between >

7 to 21 days) Time : Up to 17.00 Hrs.

Date : 13.08.2026 on

Last Date of submission of Tender

Time : Up to 17.00 Hrs.

Date of opening of Preliminary Date : 13.08.2026 on

9 Stage (Tender Fee & EMD) (If

possible) Time : Up to 17.15 Hrs.

Tentative Date of opening of Date : 13.08.2026 on

Technical Bid (If possible)

Time : Up to 17.30 Hrs.

Date : 13.08.2026 on

Tentative Date of On line Opening

Time : Up to 17.45 Hrs.

12 Validity of Tender Maximum period of 180 Days

Work Completion Period / Time

13 12 Months (As per quantum of work)

DGVCL GSTIN No. is 24AABCD8912C1Z3.

Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

1. Interested Bidders can view these tender documents online. The bidders who are interested in bidding in

these tenders can download tender documents from website www.nprocure.com

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

Bidders, who wish to participate in this tender, will have to register on www.nprocure.com. Further, Bidders

who wish to participate in online tenders will have to procure Digital Certificate as per Information Technology

Act-2000 using which they can sign, their electronic bids. Bidders can procure the same from GNFC,

Ahmedabad, who are licensed certifying authority by Government of India and they will assist them in

procuring the same as below mentioned address. Bidders who already have a valid Digital Certificate need not

procure a new Digital Certificate.

n) Code solutions-A Vapi Industrial of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

2. All the bidders will be required to pay Tender Fee plus applicable GST as mentioned in the Tender

Document either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender documents

or by RTGS / NEFT / Online.

3. If the EMD amount is more than Rs. 3.0 Lakhs, it should be paid either by RTGS / NEFT / Online or

Demand Draft or Banker’s Cheque or Pay order or Bank Guarantee. Otherwise, it should be paid either in

Cash (up to Rs. 10,000/- Only) at the office address specified in the Tender Documents or by RTGS / NEFT

4. In case of payment of Tender fee & EMD through Demand Draft or Banker’s Cheque or Pay order or Bank

Guarantee or receipt of payment in Cash, the scanned copy of original documents shall be uploaded in

preliminary stage and original copy of the same will be submitted only by Registered Post A.D. or Speed

Post and same must be submitted on or Before Schedule Date and time and ensure that Tender Number

must be mentioned on the sealed cover. Otherwise the offer will not be considered (at the sole discretion

of DGVCL) and no any further communication in the matter will be entertained.

5. However, no physical documents required if payment of tender Fee and EMD made through

cash payment, RTGS & NEFT.

6. Further bidders are requested to submit price bid (Schedule: B) on-line only and not to submit the price

bid in physical form. This is mandatory. If price bid is submitted in physical form, such offer shall be out

rightly rejected.

7. It is mandatory for all the bidders to submit their tender documents with all relevant documents as

desired in participation of this bid through on-line (e-tendering) in schedule time. If tender documents

with all relevant documents submitted in physical form, in that case the online submitted documents

shall be considered.

8. Bidders should be in touch with websites https://nprocure.com for intimation regarding

revision/corrigendum/Amendment in tender till due date of online submission and thereafter.

No separate information shall be sent in this regards and also not publish in newspaper. The

directives and amendments issued by DGVCL will have superseding effect to relevant section

and specifications.

1. Any technical questions, information & clarification that may be required pertaining to this inquiry should

be referred to /Executive Engineer, Vapi Industrial Division Office, Dakshin Gujarat Vij Company Limited.

10. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

11. Bank Details:

Name of Bank - STATE BANK OF INDIA

Account Number -

Branch Name – VAPI INDUSTRIAL TOWNSHIP, GIDC

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

Type of Account - CA

IFSC Code – SBIN0001658

Executive Engineer

DGVCL, Vapi Industrial Office

Download Tender Documents in (PDF Format) which consists of:

6. Schedule – A

7. Instructions to Bidder

8. General Conditions of Contract

9. Schedule “B” indicating the quantities, rates & items, drawing if any.

10. Appendix and Annexure

11. Technical Specifications & GTP’s

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

In case bidder needs any clarification or if training required for participating in online tender,

they can contact the following office:

(n) Procure Cell

(n) Code solutions-A Vapi Industrial of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

1. Payment of Tender Fee

Payment of tender fees can be accepted by RTGS/NEFT.

In case of cash payment (up to Rs.10,000/-), the scanned copy of cash receipt shall have to be uploaded with the bid.

In case of payment through DD/ Banker’s cheque, the scanned copy of original document shall have to be uploaded

with the bid and original copy of the same will have to be submitted, at the office address specified in the tender

document, within 5 days of bid opening, in line with Gem portal.

2. Payment of Earnest Money Deposit (EMD)

Payment of Earnest Money Deposit (EMD) can be accepted by RTGS/NEFT.

In case of cash payment (up to Rs. 10,000/-), the scanned copy of cash receipt shall have to be uploaded with the bid.

In case of payment through DD/ Banker’s cheque / pay order / Bank Guarantee, the scanned copy of original document

shall have to be uploaded with the bid and original copy of the same will have to be submitted, at the office address

specified in the tender document, within 5 days of bid opening, in line with Gem portal.

3. Documents with Bid submission

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original – as specified in tender

document) documents with bid and no physical documents to be called from bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder, the required

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

details/ documents may be asked from bidder in physical from except Gem portal, as Gem portal is having facility to call

documents through clarification window.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible and

should not be password protected.

The contractor will have to give the following undertaking on Rs.300/- notarized

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and provision

of the Tender and contract of works as applicable and in default thereof to forfeit and pay to the

Company the sum of money due.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor fail to

deposit the full amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company in recording measurement etc. As

expeditiously as possible. He shall fulfill all the requirements which are necessary to finalize his

outstanding bills within one month from the date of completion of work, failing which the Company shall

finalize the account on the basis of its records and pay him such amount. The amount of security deposit

if any remaining payable to him after deducting there from the amount due by him to the Company’s for

shortages of materials, rectification, incomplete work, etc. and the Company shall not entertain any

further claim from him thereafter.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that the rate

quoted by the contractor for that item is abnormally high when compared to the estimated

5. In case of any dispute, EE/SE will be the final authority for deciding the same and his decision will be

final and binding on the contractor and Department and no further appeal will be

6. The contractor will have to see that safety equipment are used by his labors, while working on the line,

equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons working on the

8. The contractors will have to take insurance of suitable amount for his labors.

9. Contractors will have to carry out the work under his eligible and authorized supervisor. However the

work is to be done as per standards and under supervision of DGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason be assigned

for the rejection it is also not binding on the company to disclose any analysis reports on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Important instructions for submitting the Tender

1. Executive (O&M) Vapi Industrial Division invites Tender for pole numbering and painting consumer

number on MMB at various location of jurisdiction Vapi GIDC sub Division under jurisdiction of VAPI Ind.

Division from the contractors / firms who have executed works of similar nature and magnitude

successfully and who are registered under appropriate class.

Pre-Qualification criteria for selection in Technical Bid (To be submitted with Technical bid.)

1. Solvency certificate issued from any Nationalized Bank issued in last year amounting to 25 % equivalent

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

of estimated cost (as per DGVCL Rules).

2. Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan paid copy is

3. Vender Registration certificate in appropriate class as contractor in DGVCL. Bid of the bidder without

vender registration, will not be consider for further evaluations.

4. Last three financial year income tax return copy.

5. All types of work for numbering of pole, loading unloading of fail, burnt transformer, meter and meter box

replacement, muffing of poles, earthing of pole/TC, strip earthing and maintenance of HT / LT and TC &

underground work related to HT, LT, TC line field work is to be considered in HT/LT TC erection work

experience and the experience certificate should be issued by order issuing authority.

6. Work experience of last five years or as per contractor vender policy as shown as table below should be

submitted as per Annexure-A with Experience certificate and satisfactory work completion certificate for

erection of HT-LT line & T/C work by authorized officer of Distribution Company. Copy of the annual work

orders with amount of erection of HT/LT line & T/C of any Distribution Company is also required for

supporting documents.

Technical Criteria for awarding the contract to qualified bidder are as under

1. The mandatory criteria of experience and work executed for respective category shall have to be fulfilled

DISCOM Erection

Sr. Type of work executed Bid

Experience Contractor

No. category total experience Capacity

in Years License

in amount in last

1 Class-AA Three Required Any amount

Minimum Rs. 25.0 Up to

2 Class-A Two Required

3 Class-B Mini. Rs. 10.0 lakhs One Required

4 New New Fresh Required

2. For tender estimated value up to 10 Lacs, there is no requirement of any experience of DISCOM, with

vender registration of any class of contractor will be consider as a eligible bidder.

3. If experienced eligible bidder is L1 of the tender, than he is eligible for 100% order

4. In case of new Bidder (class “new”)/Bidders found eligible by fulfilling all other requirement, then 30%

order of the estimated value will be issued to L1 New Bidder/Bidders subject to L1 New Bidder/ Bidders

should have quoted Lower rate than experienced Bidder for experimental base. Remaining 70% should

be allotted to the L1 experienced Bidder/Bidders after price matching with L1 under experienced bidder

category. Price matching is applicable as per policy.

5. In case of having no experienced bidder participated/qualify for the tender, only 30% of the order of the

estimated value will be given to L1 New Bidder and tender for balance quantity will be scrapped.

1. Group Insurance:-A copy of the insurance policy of the insured labourer’s under W.C. Act

2. The contractor will have to under taken responsibility of accidents etc. for his persons during working on

the line and same will be on notarized stamped paper of Rs. 300/- or the appropriate value (if revised by

Govt.) The cost of stamped will be borne by contractor.

3. List of Tools & Tackles and safety equipments available with contractors as per Annexure-B.

4. Copy of the Electrical contractor license.

5. Labor license

6. GST Registration No.

8. Details of Partners / Directors of Firm /Company.

9. Contractor’s Store address along with proof

10. Other documents (if required by authority)

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

Those bidders who have successfully uploaded all above requirements are to be considered for

further evaluation.

2. Payment of tender fee/EMD can be accepted by RTGS/NEFT/POS in favor of DAKSHIN GUJARAT VIJ

COMPANY LIMITED.

Bank Name & Branch: STATE BANK OF INDIA

IFSC Code: SBIN0001658

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be uploaded with bid.

In case of payment through DD/Banker Cheque/pay order/Bank Guarantee, the scanned copy of original

document shall have to be uploaded with the bid and original copy of the same will have to be submitted at

the DAKSHIN GUJARAT VIJ COMPANY LIMITED Division Office Vapi Ind., within 3 days of specified last date of

Tender without earnest money deposit is not liable to be considered.

Earnest money deposit will be forfeited in case the successful bidder after his tender has been accepted shall

refuse to pay the prescribed security deposit and execute the contract.

3. Tender Papers & Specifications may be downloaded from web site https://dgvcl.nprocure.com (To view,

download and on-line submission of documents)

4. Bidders should be in touch with websites https://dgvcl.nprocure.com & www.dgvcl.com for information

regarding revision/corrigendum/Amendment in tender till due date of online submission and thereafter.

No separate information shall be sent in this regards and also not publish in newspaper.

5. It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned copy of

Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

6. The Bidder must submit their Technical Bid & price bid online in electronic format only on N-Procure web

site till last date& time for submission. Offers in physical form will not be accepted in any case.

7. The bidder shall have to submit the complete tender documents in all respects duly signed and sealed.

Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the bidder, who

remains present at that time.

8. The bidder shall have to submit their offer without any deviations in general terms and conditions of the

contract or in Technical specification/items. Tenders of such deviations may also be rejected. Incomplete

and conditional tenders shall not be considered.

9. DAKSHIN GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the scope of

this contract amongst more than one contractor

10. Intending bidders should submit their tenders after studying all tenders documents carefully and visiting

the site for satisfying themselves of actual site conditions, location and accessibility of site and nature,

extent of the work involved etc. Submission of tenders implies that bidders have obtained all necessary

information and other data required for executing the work. . No claim for extra charges on account of

any misunderstanding or otherwise will be allowed.

11. All approaches to the site shall be in the scope of bidders.

12. The successful bidder will not be allowed to give sub-contract of the works awarded to him for any

reasons what so ever without permission of the competent authority.

13. In the experience certificate, contractor has to furnish the details of similar works executed by him along

with the list of equipments, tools and tackles and manpower available with him.

14. Price quoted shall be firm, till overall completion of the work under contract and there will not be any

price escalation.

15. Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in technical

bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be opened. Price of

bidders, who are not qualified technically as per requirement of technical bid shall not be opened.

16. Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders shall not

withdraw tenders during the validity period, failing which their EMD shall be forfeited during the period

17. All the works shall be carried out as per specifications attached with the tender as per REC standards &

Drawings. All materials procured (if required) should be confirming to relevant Indian Standard issued by

Bureau of Indian Standard.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

18. Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any respect, are

liable to rejection.

19. A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in words. If

there is difference between rates quoted in words and figures rates quoted in words shall prevail. Further

should there be any discrepancy between rate and amount that rates shall prevail.

B. The tenderer must quote his rates net lowest and the rates not confirming to the unit specified in schedule

may not be considered even though they may be lowest.

C. The rates must be stated for each item separately and in addition percentage of reduction in the total price

if any should also be quoted.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened for

E. The tenderer’s own conditions of the contract will not be considered as forming the part of the tender. The

tenderers must send in their tenders, only if the Company’s conditions are acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the tenderer before

submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between rates in figures and words; it

will be constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

20. DAKSHIN Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders without assigning any

reason thereof.

Signature of Contractor

Name of Seal, Details Add.

With Cell No/Fax

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT

For erection work 11 KV and L.T. Distribution lines and Transformer Centers.

1. Erection of HT and LT Lines:

Site clearing and tree cutting, which come in the way of line, will be done by the contractor at his cost. The

Company will assist the contractor in getting necessary permission for tree cutting etc. Any claim for

compensation in above respect will have to be borne by contractor.

2. Fixing of Pole Location: The Points of pole structures, guys and earthing will be fixed by the

department and will be shown to the contractor. He should adhere to these locations in all

circumstances unless directed by the department to make any change. The Poles from One

site to other site or at proposed locations must be carted by loading on Tractor or Hand-Cart.

The Poles shall not be carted by toeing/Dragging with Tractor or Cart or with any other

3. Pole setting:

Where poles are set in good solid ground, the depth of pit shall be 1/6 the height of the pole and for grounds

of any other nature, depth of pit shall be decided by the department. The poles and guys must not be set at

the edge of cuts or embankment where the soil is liable to be washed or eroded out such setting should be

avoided. While back filling, proper care should be taken for filling of pit.

Extra payment is payable for hard soil or rock under the pole erection item which may be quoted in the

tender. The cost of damage done to the pole during erection will be recoverable from the contractor.

Pole, which is out of plumb/ out of alignment, shall not be accepted.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

He should be able to render full account of the poles entrusted to him whenever the Supervising Officer

demands to scrutinize the same.

4. Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the village, excavation

of pit, erection in position (with base plate where required), of 8 meter, 10 meter PSC poles, 9 meter to

meter long rail or suitable size girder or any other suitable pole, fitting of clamps and cross arms and

fabricated materials, fixing of caution boards as per drawing, and specification inclusive of painting numbering

and anti-climbing device. Generally vertical formations will be used on each pole. However horizontal

formations will have to be used in special circumstances as per instruction of Engineer in charge.

5. Special Two Poles Structure

Special two poles structure such as for HT line tapping, Railway crossing, any other HT/LT or telephone line

crossing, terminal structure for transformer substation comprises of Excavation suitable pits and refilling of

earth erection in position of two nos. of 8 Meter to 10 Meter PSC poles. 9 meter to 13 Meter long rails or any

other suitable poles fitting of clamps and cross arms, bracing, cross bracing etc. as per drawing exclusive of

mounting transformer but inclusive of mounting D.O. fuses/ A.B. switches, numbering fixing of caution

Board and anti-climbing device etc. The D.P. must be properly aligned and must be in plumb. Special structure

if included will be erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

6. Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT Pin and strain

insulators, binding on insulators, jumpering. The jointing in HT line will be done properly as per standard

practice. Care must be taken in handling the conductor to protect against cuts, scratches or kinks. The

conductor must not be drawn over rough or rocky ground, when it is liable to be damaged.

Wastage and cutting should be avoided as far as possible. Not more than 2% sag will be accepted in the

materials account drawn for proper tension. The sag and spans will be maintained as per drawing and design.

The cross arms insulators must be so fixed that neither tilts nor bands from position. The rate quoted should

be per conductor route kilometer.

The span and sag, however, may vary according to sizes of pole available that these dimensions will be

specified by the field office before commencement of work. The sagging should be uniform for all conductors

and uneven sagging will not be allowed.

All the clearances should be maintained as per latest safety regulation-2010 of CEA.

7. Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable pit of 4'

depth, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators must be inserted in the stay

wire on all stays as per drawing. The wrapping of the Guy wire strands at both ends the stay insulator must be

even and must presents neat appearance and good workmanship. No stay should be left loose but should be

tight and straight to withstand in say cyclone or sand storm, the item includes refilling of earth and painting of

fabrication material. If stays are not required to be concreted, a pre casted cement concrete block will be

supplied by the department from his division store which the contractor will have to transport at his own cost

to the site of work and will have to use for fixing of anchor rod at site.

The earthing arrangement shall be of pipe type/ plate type/ coil type as indicated in the drawing. The earthing

pipe/earthing plate/earthing coil supplied by the company shall be used as per specification and drawing. GI

wire no. 8 SWG for earthing should be bolted with earthing pipe/earthing plate/earthing coil. G. I. Wire must be

passed through PVC rigid Pipe which must be buried at least 0.5 Meter in ground and to be kept 2.0 Meters

above ground along the Pole. The earthings are to be done at place as indicted in the pole schedule or

selected by the field offices. Coal and salt will have to be supplied by the contractor at his cost. Erection of

earthing should be carried out by digging separate pit of 6 feet for each earthing under the supervision of the

in charge. No amount will be paid if the work is not done in accordance with these instructions. At least 10 KG

of charcoal and 10 KG of salt should be invariably used by the contractor at his cost and refilled the earthing

pit with the alternate layers of coal / coke and earth. Earthing carried out in pit of pole will not be considered

and no amount will be paid for such type of earthings.

The guarding will have to be provided between crossing of HT and LT lines, at the road crossing, crossing of

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telephone and telegraphs line and such other places as indicated by the department. The work comprises of

fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross lacing wires complete. Any special

type of guarding if required will be designed and erected by the contractor as per requirement of department.

. The ground clearance, line to line clearances etc. to be maintained as per latest safety regulation-2010 of

10. Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of approved

aluminum paint, all fabricated material will also be painted in a manner shown above, and there should be

sufficient interval between every coat of painting in order to allow for drying. The bolts and nuts shall be

dipped in anticorrosive oil before insertion. The lower portion of steel poles up 3 fit above ground level shall

be cleaned of all dust and rust. This surface should be given a base coat of red lead and an additional coat of

black bituminous paint before inserting in the ground. The good quality paint will be supplied by the

contractor and should be of I.S.I mark and will be got approved from Executive Engineer, prior to starting

work. Name of the feeder and pole number has to be written on all the poles in English or Gujarati as per

instruction of Engineer In-charge. The color of back ground and name / number must be of contras color. P.S.C

poles need not be painted but should be properly cleaned and all accumulations of earth, dirt etc., should be

removed but fabrication material has to be painted. It is suggested to get one coat of red oxide and two coat

of silver paint at the MS fabrication material.

Brickbat Cement Concreting: Cement concrete for concreting of poles and stay rods should be one part

cement, three parts of specified quality sand and six parts of burnt brick bats (1:3:6)The concreting should be

done on all strain angle, dead end D.P. Structure ,Road and Telephone crossings and as directed on other

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to be concreted

without any special reason. The Concreting of PSC Poles must be approved by concerned Executive Engineer

prior to execution. Concrete for Muffling of poles and stay rods should be cement one part sand two parts and

four parts metal (1:2:4). Muffling is not to be done for PSC poles. Sand shall be clean and composed of hard

siliceous grains. It shall be free from clay or organic matter. Metal should be having sound hard and durable

stone size ½” to ¾” sieve.

13. Mixing of concrete:

Unless otherwise specified the concrete shall be in above proportion and should be thoroughly mixed at least

three times in dry state before water is added and as far as possible a fairly wet mixture must be used. All

concrete must be mixed on water tight platform. In any case, the work when finished must be absolutely true

inline and level and finished off smooth .One finishing coat of cement plaster should be applied on outer

surface of the muffling, the concrete block when slightly dried should be kept wet continuously for period of

10 days. The locations for concreting will be decided by the Engineer in charge and the contractor will follow

his instructions scrupulously. If the concreting work is not found as per the specification and quality, the same

is liable to be rejected. The brick bat concreting or cement concreting work has to be done in the presence of

company representative only and work done in his absence will be rejected and no payment made therefore.

The cement, sand, metal brick bats shall be supplied by the contractor. The normal size of concreting of pole

will be 5” x2’x2 ½’ that for stay 2x2x2’ Muffling for poles shall be 12” dia 2”-0” (1’ above and 1’ below ground

) Muffling for stay shall be 12” dia x 2”.0’ (1’ above and 1’ below ground ) The concreting and muffling shall be

carried out by the contractor in presence of field Engineer or his representative to ensure that correct

quantities are used.

14. TRANSFORMER CENTER:

The distribution transformer center (10 KVA to 200 KVA) will be of outdoor type mounted on two poles

structures as per standard drawing and comprises of,

Erection of poles with necessary earthings.

One set of HT D.O fuses/ AB Switch.

11KV 10 to 200 KVA transformers complete with its accessories.

One set of HT lightning arrestors.

Fixing of Distribution box, cross arms and branching with earthing as per drawing, necessary wiring of

appropriate size of cables.

Stays with insulators, numbering, fixing of danger board and ant climbing device.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

Three independent separate pipe type earthing/plate earthing / coil earthing should be provided on

either side of the transformer center and one at middle of the transformer center. One separate earthing

for LA, one separate earthing for transformer neutral and one separate earthing for transformer body and

other metal parts including distribution box. Each consisting of one or more earth connection to earth pit.

The rate should be quoted inclusive of transportation of distributions transformer from the Company's

stores to the site of erection. The cost of damage done to the transformer is recoverable from

1. Stringing of HT/LT Arial Bunched Cable

This includes stringing of Arial Bunched Cable with providing and fitting of necessary accessories like dead end

clamps, suspension clamps, insulation piercing connectors, Eye Hooks, HT termination kits, jumpering etc.

Care must be taken in handling the cable to protect against cuts, scratches or kinks. The cable must not

be drawn over rough or rocky ground, when it is liable to be damaged.

16. INSTRUCTIONS TO BE FOLLOW BEFORE STARTING WORK

Before starting the work (New, alteration or addition) and during the progress of works the contractor must

obtain line clear whenever necessary from the concerned officers of this department or other.

During transportation or erection, if any accident occurs or any liability arises due to non-observance of rules /

instructions, contractor will be solely responsible for that.

All conductor, earth wire and stay set must be tight. Stay rod pit must be as per the specifications. The entire

pole must be in plumb. Fabrication fitting on pole must be tight. Generally following span should be kept.

50 to 60 Meter for HT line

40 to 50 Meter for LT line

All road crossings must be provided with bridge link arrangement and minimum 21-Ft. Clearance must be

kept between conductor and road level.

So long as the line is not handed over to the company, the responsibility of its safe custody and of all fixture

and materials etc. lying with that of the contractor will be that of the contractor.

PROCEDURE TO BE FOLLOW FOR GETTING MATERIAL FROM STORES

1. Issue of materials:

The following materials shall be supplied by the DGVCL free of cost for use on the works to the contractor as

required from RSO / Divisional Stores as well as from the sub-division store if any. The transportation will have

to be arranged by the contractor at his cost (except poles of all types.)

List of Materials:

1. All types of Conductors.

2. The pole will be supplied by DGVCL at convenient place near place of work within 5 KM. Contractor has to

cart poles to the destination from the location where poles staked by DGVCL within the radius of 5 KM at

3. HT-LT insulators with hardware and stay insulators with CC block

4. All fabricated steel material with bolts and nuts.

5. Stay wire, G.I wire, earthing plate, earthing coil, earthing bolt, earthing pipes.

6. Distribution Transformer, LT Dist. Box, lightning arrestors, HT D.O. Fuse, AB switch with accessories, PVC

7. Danger board, anti-climbing device of barbed wire.

8. Earthing plate/earthing coil/earthing pipe.

9. Stay set material.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

10. All types of Bolts and nuts to be supplied by company as per availability in store, if not , Contractor has

to provide the same and at the rate prescribed by company time to time in statement of rates(SOR) will

be reimbursed to the contractor.

The prevailing rates of Nut bolt 104.15 (inclusive of GST) has been given to contractors also this rate will be

reviewed on every six month and it will be reimbursed as per present market rate.

The rates quoted should be inclusive of required all type of bolts and nuts (except LT Shackle bolt) and

transportation cost of all type of materials to site from the stores. The following material will be supplied by

the contractor at his cost for which no payment will be made.

2. The quantities in the Schedule are approximate. Actual quantities may increase or decrease according to

the local conditions. The department reserves the right for revising or omitting any of the quantities to be

erected during the execution.

3. The contractor will draw and will be given only those materials and in anticipated quantities that are just

sufficient for the works to be carried out by him. The contractor should first intimate his requirement to

the concerned field Engineer who will approve the list and as per this list, the materials can be drawn

from the stores.

4. The materials will be issued to the contractor himself or his duly authorized representative only. The

contractor at the time of drawing materials from the stores shall have to give letter of

authorization in triplicate to the concerned sub-divisional officers, specifically stating the names of

the persons who will draw materials form the store on his behalf and would sign the requisitions for and

on behalf of the contractor and shall be binding upon the contractor. In case if any authority or power of

attorney is to be terminated, written instructions in this respect must be intimated by Registered Post

to the Executive Engineer and concerned sub-divisional office.

5. The contractor must get the requisition, three days before requires the materials on site, from the

Engineer-in-charge, for the material as per technical sanction. All the materials mentioned in the

requisition should be issued from Divisional store to the name of contractor with scheme. No any

material should be drawn departmentally for the work allotted to the contractor.

6. In case of shortage or loss or damage to materials, the cost of the same will be recovered from the

Contractor at stock issue rate or prevailing market rate at the time of finalization of bill whichever is

higher plus 15% overhead charges with applicable TAXES.

7. The contractor will be fully responsible for any damage, breakage, loss or theft of materials during transit

or erection issued to him from stores till the time the work is handed over to and taken over by

the Company. The cost of damage shall be recovered from him as stated above in F.

8. All materials supplied to the contractor shall remain the absolute property of the company and shall on

no account be removed from the site of the work and shall at all times be opened to inspection by the

Engineer in-charge.

9. Any such materials remaining unused and in perfectly good condition at the time of

completion of the contract shall be returned to the company store for which no carting charges are

payable to the contractor.

10. The contractor will have to make his own arrangements to keep the materials under lock and key (i.e.

Store) and address of all the stores to be submitted before commencement of work. He will be

responsible for theft or loss on account of any reason what so ever.

All the above instructions have been read by me thoroughly or have obtained the thorough understanding of

the same and are acceptable to me unconditionally.

GENERAL TERMS & CONDITIONS

1. The work should be strictly as per specifications and approved drawings of the Company which can be

supplied by the Engineer In-charge for reference at the request of the contractor. The inferior

and unsatisfactory work is liable to be rejected.

Before commencing the erection of lines, the contractor will be provided with the schedule and the detailed

layout map (proposed sketch). The work will have to be carried out as per programmed laid down by

department and under the entire supervision of DGVCL’s deputed supervisor and contractor should employ

his qualified supervisor who could supervise the works throughout and he should remain present on site.

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable to locate poles

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

at such points, special precautions about foundation will have to take and work carried out as per instructions

of the Engineer In-charge.

The spans shall be specified in the pole schedule and the minimum spacing between the power conductors

and conductors and neutral shall be as shown in approved drawings. Spans should be as per Cost data under

which technical sanction is issued except in specific site condition.

No tools will be supplied by the department. The work if found inferior and not up to standard of the Company

is liable to be rejected at the risk and cost of the contractor. Any expenditure incurred for

rectification work carried out by department will be recovered from contractor’s bills, if the contractor fails to

rectify the inferior work done by him in spite of the instructions to rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the work has been

2. Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason be assigned for

the rejection. It is also not binding on the Company to disclose any analysis reports of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any reason thereof.

Any tender who does not comply with the above requirements is liable to be rejected.

3. Security Deposit:

The successful bidder shall have to pay security deposit of 5.0 % of estimated cost within 15 days from the

The Security deposit is payable the option of DGVCL by: (a) Demand Draft (b) Bank Guarantee to cover

execution period and, from any Nationalized /schedule Bank Payable at vapi The Security Deposit will be

returned to the Contractor without any interest after the successful completion of work and submission of No

Objection Certificate by concern office.

4. Contract Document:

The successful bidder, whose tender is accepted will have to execute a stamped agreement in

standard form with the company and will have to sign the contract booklet viz. Tender and contract for works

at his own cost. In case of partnership firms, necessary partnership documents, in original along with its copy

will have to be produced for verification along with authority to sign the bills measurement and enter in to

contract as well as correspondence with the company. Wherever required necessary power of attorney will

have to be produced especially when the partnership deed is silent on the point of authority to deal

with the Company. The contractor will have to execute the documents and sign the booklet “Tender and

contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit made before Magistrate to that

5. TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable on

equipment/material components, sub- assemblies, raw materials and any other items used for the bidder's

consumption or dispatched directly to the owner from its sub-supplier and any such taxes, duties levies

additionally payable shall be to bidders account and no separate claim on this behalf shall be entertained by

5.2 DGVCL’s GSTIN Registration Nos. is 24AABCD8912C1Z3

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the Provisions of the

5.4 “In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay new tax or duty,

then the owner shall reimburse the contractor the new tax or duty so paid by the contractor against

submission by the contractor of documentary evidence to the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and rates for TDS, WCT,

welfare cess etc. All other statutory liabilities towards contract will be on the part of contractor.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

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5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of Government the

applicability of GST and Cess, etc. in respect of this work. No separate claim in this regard will be entertained

by the DGVCL, as it is the responsibility of the Bidder to pay all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as applicable

which will be paid extra on a given taxable goods and/or services within the original contractual delivery

period. The amount of GST/ and Cess as applicable should clearly be indicated separately. (GST/Cess means

all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss

of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder, certifying that

you have not claimed Refund of any applicable GST/ and Cess, charged to COMPANY or shall not claim any

such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST/ and

Cess, is claimed by you, it will be immediately passed on to the COMPANY, without /COMPANY making any

specific Claim, for the same, either from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is

not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be

clearly indicated in the price bid. /COMPANY may at its discretion consider such offer with presumption of

highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the

Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall

be final and any additional GST will have to be borne by the Bidder. In no case additional amount towards tax

or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in acceptance of Bid

only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due

to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the

invoice shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor

on account of GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

5.12 Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

DGVCL’s statutory variation clause shall apply.

5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of Input Tax Credit and / or due

to inclusion of any other additional item of their inputs/input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should be passed

on to COMPANY and you should inform such changes to COMPANY from time to time

6. Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess in the taxes subsequent to your offer if

it takes place within the contract period will be DGVCL account subject to the claim being supported by

documentary evidence. However, if any decrease takes place during contract period the advantage will have

to be passed on DGVCL. Statutory Variation clause shall not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

7. Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the Owner or

the Contractor in pursuance of the Contract. In addition, the Contractor shall be responsible for payment of all

Indian duties, levies and taxes lawfully assessed against the Contractor for his personal income & property

8. INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor, however added

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

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as contractor has to submit separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

9. Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be subject to the

exclusive jurisdiction of ____________.

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed by the tenderers

with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see that the tenders are

received in company office or tender box within the stipulated time and date. The envelope must bear full

address of the tenderer.

10. Additions and alterations of any kind in tender forms, conditions etc by the bidder without the consent of

the undersigned are not permissible.

1. The bidder must quote his rate per unit specified in the schedule in figures as well as in words. If there is

difference between rates quoted in words and figures, rates quoted in words shall prevail.

2. The bidder must quote his rates net lowest and the rates not confirming to the unit specified in schedule

may not be considered even though they may be lowest.

3. The rates must be stated for each item separately and in addition percentage of reduction in the total

price if any should also be quoted.

4. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened for

11. The rate quoted should be in percentage higher /lower / rate to rate.

12. The company’s general conditions of contract will apply to all the contractors and he is deemed to be

fully aware of the company’s general conditions of contract for the works in respect of

security deposits, penalty for late completion of work etc and any ignorance of these conditions will not

exempt the contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions and conditions of contract

contained in booklet and has made himself aware of the scope and specification of the work to be done and of

the conditions and rate at which stores etc. will be issued to him and local conditions and other factors bearing

on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion of the

competent authority whether to award more than one work or not without assigning any reason thereof.

13. In case of any discrepancy between Tender Document condition and the General Conditions of Contract

attached to Tender Document, the condition mentioned in tender document is final.

14. Any amount payable by DGVCL / Any Circle Office of DGVCL / Any Division office of DGVCL under any

order / sub work order to the contractor can be adjusted against amount receivable by DGVCL / Any

Circle Office of DGVCL / Any Division office of DGVCL / GUVNL or any of its subsidiary company. The

contractor will have no objection whatsoever for the same.

Before starting any work by the labor of the contractor, it will be the responsibility of the contractor

to obtain line clear from the concerned officer / employee.

The Company is not liable for any injury or damage to contractor’s workman or his equipment

respectively during execution of this contract and the Company will not pay any compensation for

any reasons whatsoever. The contractor is also responsible for any damage to private property i.e. standing

crops in farms or Gram Panchayat property etc.

No any work should be carrying out without supervisor of the company for safety point of view. Contractors

should observe all the safety rules during execution of work.

The contractor will have to see that labors working on the site should utilize all safety equipment like helmet,

safety belt, hand glows, safety shoes and tool-tackle. If any labor found without safety equipment at site

during execution of work, it is fully responsibility of contractor for any accident occurred.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

16. The contractor shall not demand or accept any help from the intending consumers in line erection works

or in transportation of materials.

17. Whenever there is an excess work carried out by a contractor beyond the technically sanctioned amount

against the work order given, the approval for the excess quantity of work done should be obtained from

the competent authority as per Company rules.

18. The erection work should be started from the date of commencement given in the order and

should be completed within the prescribed period for each work. The contractor is bound to

complete the work within the specified period of each separate work order given by Executive Engineer.

The contractor will be given the separate order for each work on the basis of the rate contract order. The date

of commencement and date of completion of work will be mentioned in the order, which the contractor has to

agree; otherwise the penalty will be levy for the late completion of work as per Company standard conditions.

Time limit of separate work order will be considered from last date of majority material issued.

19. Extension of Time Limit:

In case of delay in work is beyond the control of the contractor and he is not in a position to complete the

work within the stipulated period, he should give in writing to Engineer in charge within seven days from the

occurrence of the event for giving extension in time limit.

20. In case of any non-supply of materials from stores, the contractor will have to intimate the SDO as the

Division office quoting the MR No and date for non-receipt of materials. The intimation will be considered

for extension in time limit. The time limit will be considered on the basis of number of “Working

Days” or “Months”.

It will be the responsibility of the contractor to intimate the closing down and recommencement of

work at all stages to the engineer in charge or vice versa in writing with due reason for the closing down of

the work with specific of days for which work will remain closed.

In case of failure on the part of the contractor, his claim for extension of time limit will not be entertained.

In case of no intimation in this regards the reason for delay on this ground will not be accepted.

21. Priority of work would be decided by the Executive Engineer / Deputy Engineer of SDn and contractor

shall carry the work within the stipulated period of the order given by the Executive Engineer.

22. The contractor must have adequate resources and manpower of skill/unskilled personnel to undertake

the work at different places simultaneously.

23. The contractor will submit the final bill/ sub-work order bill within one months from the work completion

24. The payment will be release within thirty days after submission of bill and all relevant documents with

invoice or part thereof whichever is later.

25. If during 12 calendar months from the date of handing over charge after completion of work, the erected

lines are found defective in any way, the same should be rectified by the contractor.

26. The contract will remain in force for the period of one year from the date of issue of work order. However,

before completion of work against existing order, new tender is invited for same jurisdiction as

mentioned in existing order and if rate received lower, than price matching is required.

27. TERMS OF PAYMENT:

28. The payment will be made to the contractor by ECS/RTGS/NEFT subject to an

advance stamped receipt being received from payee.

29. The payment will be done after successful completion of scope of work of each sub-work order after

furnishing of the material accounts.

30. Mode of Payment: All payments under the Contract shall be made after the issue of work certificates

by the Engineer in charge, for the quantum of work completed.

31. Deductions from Contract: Price all costs, damages or expenses which the Owner may have paid, for

which under the Contract the Contractor is liable, or any other retention award will be claimed by the

Owner. All such claims shall be billed by the Owner to the Contractor regularly as and when they fall due.

Such bills shall be supported by appropriate and certified vouchers or explanations, to enable the

Contractor to properly identify such claims. Such claims shall be paid by the Contractor within thirty (30)

days of the receipt of the corresponding bills and if not paid by the Contractor within the said period, the

Owner may then deduct the amount, from any amount due or becoming due by him to the Contractor

under the Contract or may be recovered by sections of Law or otherwise.

32. Terms of Payment: The owner shall pay to the Contractor as per the terms of payment mentioned

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1. The bidder shall raise sub work order wise bills only after completion of all the specified activities complete

for each sub work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn with all relevant

3. Payment of last sub work order shall be made after the work order is completed and the line is handed over

and accepted by the Engineer – in- Charge in all respects subject to furnishing of performance guarantee of

equivalent amount for the guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject adjustment

based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

28. Presentation of Bills:

The bills along with required documents for work executed including cost of material consumed is to be

prepared in Quadruplicate and submitted 03 copies to the concern Deputy Engineer of Sub Division Office,

who will in turn process the same and forward it to Division office for scrutiny and necessary payment. These

bills shall be serially numbered. Contractor has to submit Bills along with required documents for work

executed including cost of material consumed material account along with quantities of work executed for

each item. Location wise inventory of all the material used is to be submitted in detail. All required documents

including EPF should be produced by the contractor along with bills. For non-submission or part submission of

above information, no bills shall be processed.

29. Recording of measurements

30. If the work has been carried out satisfactorily, the contractor with prior intimation from the Company

Officers shall have to witness the recording of measurements on the appointed date within the month of

the completion of work. If contractor fails to come to the appointed date a notice under Registered cover

with A.D. will be served on him to witness the recording of measurement prior appointment with

the Company officer within ten days of receipt of notice or within such extended period applied for by

the contractor and granted by the Company Officer. If the contractor still fails to come for the recording

of measurements within the original or extended period of time granted by the Company officer then the

recording of measurements will be carried out thereafter unliterary by the Company Officer and the same

shall be finalized as per measurements, recorded by the Company’s Officer and the same shall be

binding on the contractor, no request then will be entertained.

31. In case, work not carried out satisfactorily either during the progress of work or on its

completion, the conditions as specified vide condition mentioned in tender and contract for works

booklet shall apply and the recording of measurements shall be done within one month of completion of

work after rectification of defect by contractor or by the Company at the contractor’s costs as the

case may be and any further delay in the recording of measurements and finalization of the final

bill as mentioned in the contract book let.

32. Submission of materials account by contractor:

The contractor shall submit material account with each bill. Also he shall on completion of the work have

to prepare and render the final detailed material account of the materials received by him from the

Company store within one months from the date of completion work, if however the contractor does not

render the material accounts a notice shall be issued to the contractor under Registered A.D. to render the

materials account within ten days from the date of issue of the notice. On default, the material account will be

finalized and the recovery made as per the Company account and procedure which shall have to be

accepted by contractor and disputes if any raised shall not be entertained. The balance materials also will

have to be returned by the contractor within one month from the date of completion of work otherwise

Company is not liable to accept at a later date.

The contractor will not be allowed to transfer materials from one work to another without the

written permission of the Executive Engineer justifying the reasons for such transfer.

The contractor will have to use the materials on the work for which they have drawn.

31. Any rules framed or instructions issued regarding contractors by the Company or its representative after

awarding this contract shall also a part of this contract and will be binding to the contractor.

On completion of work the contractor will inform the concerned DE in writing and DE will see that if any

rectifications are to be required, will intimate to the contractor within 15 days in writing from the date of

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receipt of the letter from the contractor to complete the rectification works within 7 days. If the contractor

fails to do the rectification additions or alterations etc within the above time limit, than the same will be got

done through other agency or departmental staff at the risk and cost of the contractor without giving any

further notice or any intimation. No complaint will be entertained from the contractor in this

regard and amount will be recoverable with 15% supervision charges.

32. Contractor has to take Earthing & utilization of CC Block in stay set certificate from the DGVCL supervisor

(Line Staff) and it is to be submitted along with the final bill.

33. PENALTY FOR DELAY: The time limit allowed for carrying out the work as entered in Bid shall strictly

observed by the contractor. The work shall throughout the stipulated period of contract proceeds with

due diligence (time being essence of the contract). For delay, penalty shall be @ 0.5% per Week or part

thereof plus taxes as applicable subject to ceiling of 10% plus taxes as applicable of the Order Value as

mentions in contract (A/T) (End Cost with GST and Cess as applicable) the ceiling shall be with reference

to total contract value with GST and Cess as applicable of the Erection Work Order.

The execution of this contract shall be completed within 12 months after commencement period of 45 days

from the date of receipt of letter of acceptance (LOA). The commencement period shall be reckoned form the

date of receipt of LOA. For calculating delayed portion, the date of actual completion of work shall be consider.

The penalty will be invariably deducted from the bill of the contractor and no refund will be given unless the

competent authority approved the waiver/ reduction in penalty. The concern field office of _________ Division

will issue sub work order as a part of Schedule-B case to case as per requirement.

The work completion period of each sub work order will be decided by concern Engineer in-Charge from the

date of issue of sub work order. The delay of commissioning is liable for penalty. The penalty will be deducted

from bills payable either against this contract or from any Bank Guarantee or any other amount payable

under any other contract with the DGVCL.

34. FORCE MAJEURE CLAUSE: “If, at any time during the continuance of this contract, the performance in

whole or in part by either party of any obligation under this contract shall be prevented or delayed by

reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as event)”,

then provided notice of the happening of any such event is given by either party to the other within

twenty one days from the date of occurrence there of neither party shall by reason of such event be

entitled to terminate this contract nor shall either party shall have any claim for damages against the

other in respect of such nonperformance of delay in performance, and deliveries under the contract shall

be resumed as soon as practicable after such event has come to end or ceased to exist, and the decision

of the Managing Director as to whether the deliveries have been so resumed or not shall be final and

35. Rate to be deducted for not carrying out the work (As per SOR Rate)

1. If Feeder name is not done as per standard specifications due to negligence from contractor side in that

case rate of Rs.50/- per location will be deducted from the bill.

2. Charges for mounting distribution boxes are including in erection of T/C. If distribution box with wiring is

not issued by DGVCL in that case Rs. 300/- per number shall be deducted from the bill.

3. If Transformer is not mounting then Rs. 1500/- per transformer or actual expenditure for mounting

transformer, whichever is higher will be deducted from the bill.

4. If earthing of pole or DP structure is not found in a separate pit as per standard then such

bill will not be recorded.

5. If PSC pole exists than Rs.250/- per pole shall be deducted.

6. If Girder pole exists than Rs.480/- per pole shall be deducted.

7. If DP structure exists than Rs.500/- per pole shall be deducted.

8. Lighting arrestor must be installed otherwise bill will not be recorded .

9. All empty conductor drums will have to be returned by the contractor at concern Divisional Stores, failing

which Rs.100/- per drum will be recovered.

10. GST at the applicable rate will be added to rates / amounts mentioned above.

36. Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act will be

deducted from bill as per applicable rate, if applicable.

37. ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the parties to this

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

agreement touching the agreement or subject matter thereof, arising out of or in relation there to and

whether as to construction or otherwise shall be referred to the decision of the Sole Arbitrator, as appointed

by the MD of COMPANY, for that purpose, who shall be a retired High Court Judge or retired District and

Sessions Judge, and the decision of the said Arbitrator shall be final and binding upon the parties. Reference to

the arbitration shall be governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended

from time to time and the rules made there under.

38. Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit. However, if on

account of reasons beyond one’s control as laid down in the Force Major Conditions, DGVCL may consider

extension of contractual period with or without statutory variations and with or without price variation. During

the monsoon period if Municipality Authority or any other local authority denied carrying out Underground

cabling work, contractor will not imposed any penalty subject to submission of the letter from the Municipal

Corporation area / Nagar Palika. In case of any non-supply of materials from stores, the contractor will have to

intimate the Sub-Division Office or Division office quoting the MR No and date for non-receipt of materials. The

intimation will be considered for extension in time limit. The time limit will be considered on the basis of

number of “Working Days” or “Months”. It will be the responsibility of the contractor to intimate the closing

down and recommencement of work at all stages to the engineer in charge or vice versa in writing with

reason for the closing down of the work with specific of days for which work will remain closed. In case of

failure on the part of the contractor his claim for extension of time limit will not be entertained. In case of no

intimation in these regards the reason for delay on this ground will not be accepted. However, time limit

extensions will be considered only after execution of the contract fully and upon submission of documentary

evidence for the reasons of delay.

Earthing certificate and use of CC Block in Stay pit in prescribed format must be taken from the Line Staff and

it is to be submitted along with the final bill.

If any work not carryout out satisfactory deduction will be made as per prevailing cost data. However

Executive Engineer – __Vapi________ DO is the final authority and decision will be acceptable to all.

Executive Engineer – DGVCL VAPI IND. DIV OFFICE has full right to accept or reject any tender without

assigning any reason.

In case of L1 bidder backs out from tender process before allotment of order or during tender process, DGVCL

has right to call next lowest bidder/bidders to execute work at least as per L1 offered rate

All the successful tender has to carried out the work under DGVCL competency as per assigned by competent

39. Penalty for late submission of bill:

If the bill for the work, after reconciling inventory given to contractor and depositing back the surplus material

to respective RSO/Divisional Stores is not submitted within one month from the work completion date as per

work completion date, then penalty @ Rs 500 per week or part thereof plus applicable taxes subject to

maximum of 10% of order value plus applicable taxes will be deducted as per prevailing norms.

40. REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

If, the Company during the procurement process, observes or suspects any activity on the part of bidders or

obtains any knowledge which indicates the existence of cartel formation amongst the bidders or apprehends

the possibilities of cartel as defined under The Competition Act, 2002, the Board of the Company being a

government Company involved in public procurement work, reserve all rights to allot quantities to such

bidders, who are not part of the cartel, in any manner deemed fit in the interest of the Company without

assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/other laws and / or

the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

42. Evaluation of Tenders:-

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened, all Bidders shall

be given equal opportunity.

43. Price Evaluation:-

All Tenders shall be evaluated on firm Price End Cost with Tax (GST or any other tax) basis unless otherwise

mentioned in the Tender documents.

44. If work is not started / completed within stipulated time limit period, then contract be short closed with

applying risk purchase and Security Deposit is to be forfeited with put on black listing or stop deal for the

period decided by the competent authority.

Name of Contractor:-______________________ Mobile No:____________

Contractor’s store address:-

Details of work completion (last five years):

Sr. Name Name of Work Tender Amount of Quantity of

no of work Division order Amt work work

no. & (Rs.) completed completed

Date (Rs.) HT LT TC

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

Details of work order on hand / Work under progress:

Sr. Name Name of Work Tender Amount of Quantity of

no of Division order Amt work work

work no. & (Rs.) completed completed

Contractor’s Signature

This is to certify that, the above contractor name as _______________________________

has successfully completed work of above mention order in this division in stipulated time. The

work is found satisfactory.

Name of Contractor:-______________________ Mobile No:____________

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Reg. no /

Quantity Approximate

Sr. no Tools, and safety Sr. no of

in Nos. value (Rs.)

equipments equipment

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

Sr. Item Code Unit Rate

1 9924000017 Numberings of pole with paint by preparing No.

back ground of one color and have

lettering(height 3" * width0.5" using stencil

painting consumer no. on MMB (Urban)

2 9924000022 (with letter size height40mm* width 8mm No.

painting consumer no. on MMB (Rural) (with

3 9924000023 letter size height 40mm* width 8mm No.

TOTAL ESTIMATE COST RS.

1 DGVCL will provide key material like MS materials, ABC/Bare conductors, PSC/RSJ

poles, Insulators, Fabricated materials etc. to the contractor.

2 All fabricated items shall be fabricated as per DGVCL approved drawing and by

welding rods confirming to the relevant ISI specification and as directed by Engineer

3 Necessary electricity connection for fabrication items shall be provided by DGVCL on

payment of required charge for connection & electricity bill of the same shall be paid

4 All the rates are inclusive of PF and Exclusive of GST applicable time to time

5 Work to be carried out after issued of Sub work order by S/dn. Office not prior to that.

6 All steel material are to be painted as below :

(A) Scrubbing of rusted surface properly before applying the paints on to the RSJ

poles & steel fabricated materials of RSJ/PSC poles is must require.

(B) Two coats of approved ISI mark red oxide (primer) is to be properly painted for

the RSJ poles & Steel fabricated materials of RSJ/PSC poles.

(C) Two coats of approved ISI mark Silver paint (i.e. triple mangoes or equivalent

quality silver paint) is to be properly painted on to the RSJ poles & Steel fabricated

materials of RSJ/PSC poles.

7 Submission of Bill for Supply/Purchase of KIT Cable Usage, with bifurcation of Supply

amount along with Labor.

8 Any material (XLPE / Aerial Bunch Cable, Joint Kit etc.) provided by contractor is

approved by DGVCL make, specification and submission of Invoice with purchase bill.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI

Letter No: DGVCLDVPI/0640/07/2026 Approved Date: 29-07-2026 05:46

9 The rates are inclusive of dismantling charges of existing bare conductor and

crediting in to store & dismantling of service lines from LT bare conductor and to

provide service connections on ABC by insulated pierce connectors through service

connection box.

10 The contractor has to collect all the required materials from DGVCL store as well as

credit the dismantle material to the DGVCL store at their cost.

11 Labor Welfare Cess @1% shell be Deduction in Bill Amt.

EXECUTIVE ENGINEER (O&M);

DGVCL; VAPI IND DIV.

File No: DGVCLDVPI/TEN/e-file/4448/2026/2432/Account

Approved By: Executive Engineer,Technical,DGVCLDVPI