Preparing Fabrication Work at Dhrangadhra Divisional Store under Dhrangadhra Division Office.

2. Estimated cost in Rs. 30,00,000/-

Tender Fee in Rs. ( non-refundable) with 18 %

Payment of tender fees to be deposited online by

RTGS/NEFT to the details of bank account is the details

of bank account is

SBI Account No:-56100000320

IFSC code :- SBIN0060100 and name of account holder

_ Paschim Gujarat Vij Company Limited

(Payment RTGS/NEFT to the

details of bankaccount is

the detailsof bank account is

Earnest Money Deposit amount in Rs.

5 SBI Account No :-

(1 % of Tender Amount)

56100000320 IFSC code :-

SBIN0060100 and name of

account holder_ Paschim

Gujarat Vij Company Limited.)

On line ( e-tendering ) tender offer submission

Starting From 13.08.2026

6 last Date 20.08.2026 up to 18:00 hours

only.(This is mandatory )

1,50,000/-(5% of the order

7 Security Deposit

Value if successful tender)

Date of Opening of Online Technical Bid at Date:

21.08.2026 @ 12 hours (if possible)

Date of online opening of Online Price bid, Date

21.08.2026 @ 15 hours (if possible)

10 Time Limit 02 Years.

11 Validity of Bid 120 Days

Executive Engineer

Dhrangadhra Division.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

1. TENDER DETAILS TABLE NO 1

2. SECTION I :-GENERAL INSTRUCTIONS FOR BIDDER

SECTION II:- GENERAL INSTRUCTIONS TO THE

SUCCESSFUL BIDDER

SECTION III :-TERMS & CONDITIONS REGARDING

4. INDUSTRIAL LAWS AND OTHER RELATED

5. SECTION IV :- TAXES

6. SECTION V :-GENERAL TERMS & CONDITIONS

SECTION VI :-ANNEXURES I TO X, BG FORMATS FOR

7. EMD AND, SD, AGREEMENT AND

INDEMNITY BOND FORMATS

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

GENERAL INSTRUCTIONS FOR BIDDER

1.1 The "PGVCL" shall mean the Executive Engineer Dhrangadhra Division, PASCHIM

GUJARAT VIJ COMPANY LTD., having its corporate office at Nanamava Main

Road, Laxminagar, Rajkot. With expression shall unless repugnant to the

context include its permitted assigns or successor / authorized

representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender

has been accepted by the PGVCL for award of the contract and shall include

his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act

as Engineer-in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along

with Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the

bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with

the contractor and shall include the commercial technical and general

conditions, schedules, drawings and any other conditions specifically agreed

between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract

1.8 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the PGVCL and calculated from the

quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue

of "Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time

to inspect the works under the contract and/or duly authorized representative

of the PGVCL “Letter of Award” shall mean the official notice issued by the

PGVCL notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.13 “Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 Electricity Rules: - All the works shall be carried out in accordance with latest

rules under Electricity Act-

1.16 Measurement: - After completion of Fabrication work execution, required

measurement of finished goods are to be taken in presence of Engineer in

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

2.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.3 and

having experience of Fabrication work along with satisfactory work completion

certificate regarding execution of work, including work order outward number

along with its value, from order issuing authority, for last 3 (three Years) _

ending last day of month previous to the one in which tenders are invited., of

any DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The

work executed through open / advertised tender shall only be considered for

experience of work.

These bidders will be considered as an regular bidder.

2.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.3and not

possessing any experience of Fabrication item of PGVCL or any DISCOM of

GUVNL but having experience of other kind of fabrication work can also

participate in tender for fabrication work. The work done through limited

tender shall not be considered for experience.

These bidders will be considered as an NEW bidder.

2.3 Following documents are mandatory for the Bidders.

 Fabrication Work Experience certificate (by Order Issuing Authority only)

with copies of Work Orders for the similar works executed in any DISCOM

under GUVNL. If no any experience for similar work then work orders of any

kind of job work performed for fabrication work in last 3 years are to be

submitted along with experience certificate of respective authority.

However other experience will be encountered or not will be decided by

tender issuing authority.

 Memorandum of Association or partnership deed (For partnership firm).

 Attested copy of document showing P.F. Number obtained by the bidder.

The bidder shall have a separate provident fund code of RPFC

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate not older than 12 months issued by Nationalized

or scheduled bank as per list of RBI for a sum of Minimum 20% of Tender

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder (If as case may be applicable)

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 All Annexure of this tender document, duly signed by the bidder, in

chronological order only.

 Certificate – A

 Copy of Tender Document duly signed and stamped on each page.

 List of available safety gadgets, with the bidder.

 Conflict of Interest among Bidders/ Agents:-

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

A bidder shall not have conflict of interest with other bidders for Particular quoted

item. Such conflict of interest can lead to anti-competitive

Practices to the detriment of procuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from

any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d)they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on

the bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which

the parties are involved. However, this does not limit the inclusion of the

components/ sub-assembly/Assemblies from one bidding manufacturer in more

f) in cases of agents quoting in offshore procurements, on behalf of their principal

Manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only

one agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of

the designer technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/ management,

only one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common

business/management units in same/similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder

shall not have conflict of interest with other bidders for particular quoted item, as

2.4 Bidder has to submit following documents with their online bid.

 Documents are require as mentioned in Point No.

3. INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tender will have to get themselves registered

on website www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate /

Digital Signature as per Information technology Act 2000 using which they can

sign their electronic bids. Bidders can also procure the same from (n) code

solutions, a division of GNFC Ltd., who are licensed certifying authority by

Govt. of India.

Download tender Documents from PGVCL web site up to date shown in the

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

tender document.

3.3 For details regarding digital certificate and related training the below

mentioned address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,

[email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new

digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender

submission date and time as mentioned in this tender details table no1. After

tender submission date and time, bidder cannot edit their offer submitted in

any case. No written or online request in this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in

Electronic format on website www.nprocure.com before the validity period

mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case.

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

4.1 All interested parties are requested to understand this Tender Document in

detail in order to comply with PGVCL’s requirements including but not limited

to the Tender fees, EMD and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical requirement as per

4.2 The Bidder is required to carefully examine the tender drawing and documents

and fully inform himself as to all the conditions and matters which may in any

way affect the Work or the cost thereof. If any Bidder finds discrepancies or

omissions in the drawing and documents or is in doubt as to the true meaning

of any part, he shall at once request in writing in advance before filling in the

tender, within the time limit as per Table no 1, for an interpretation /

clarification by the PGVCL Dhrangadhra Division office. Then The PGVCL

Dhrangadhra Division office will issue interpretation and clarifications as he

may think fit of such interpretations and clarifications, the Bidder may submit

his bid but within the time and date as specified in the Table no1. All such

interpretations and clarifications shall form a part of the tender documents,

and accompany the bidder's proposal. In case of difference of opinion about

interpretation of drawing and tender documents etc. the decision of Executive

Engineer, Dhrangadhra Division will be final and shall be binding to the bidder.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or

his representative(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this

RFP Document and provide accurate information to the best of their

knowledge without misleading PGVCL to be considered for participation in this

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum /

Amendment in the Tender Document till due date of online / off line

submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

5. TENDER FEE (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules

in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates

mentioned in Table no 1 by RTGS/NEFT to the details of bank account is the

details of bank account is SBI Account No :-56100000320 IFSC code :-

SBIN0060100 and name of account holder _ Paschim Gujarat Vij Company

Limited. The transaction ID and Slip is to be uploaded in on line tender.

Sr. Tender Fees in Present rate of Total Tender

No. Rs. GST Fee in Rs.

Above Rs 5,00,000/-

5.2 The tender fee is non-refundable under normal circumstances, however if

PGVCL decides to scrap/cancel the tender by one or another reason, in which

bidders are not responsible for cancellation/scrap of tender, in such case

tender fee may be refunded excluding GST to bidder(s),at sole discretion of

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1 , Payment

RTGS/NEFT to the details of bank account is the details of bank account is SBI

Account No :-56100000320 IFSC code :- SBIN0060100 and name of account

holder _ Paschim Gujarat Vij Company Limited. The EMD Amount is 1 % of the

Tender Estimated Cost.

6.2 The digital copy of amount transfer towards Tender fee and EMD is to be

uploaded with the tender documents.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

Be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned

after the said bidder pays the security deposit and signs the contract

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from

the date of LOA of the contract or fails to sign the contract agreement then

the EMD amount will be forfeited in favour of PGVCL without any notice or and

action for “Stop deal” will be initiated as decided by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New

Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for

Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per the

Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration

with NSIC/DGS&D/CSPO, Registration Certificates for the item under Tender

will be eligible for exemption from payment of EMD on submission of notarised

copies of their SSI (SSI/ MSME Part-II/Udhyog Adhar Memorandum) &

NSIC/DGS&D/CSPO Registration Certificates in EMD Cover No-1. The

Certificates should indicate the service/works of items/work offered. This

benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not

eligible for any exemption, will be rejected without entering in to further

Correspondence in this regard and no reference will also be made.

7. Technical Bid and Price Bid will be submitted online only on (n) procure. (Price

bid will be open, after qualifying technical bid)

8. Submit all the Technical documents and Price bid online only.

9 The works referred herein shall cover the entire scope of the Tender.

10 The issuance of bid document would not mean that the bidder has qualified for

the bidding. Hence bidders should ensure themselves of their credentials

before submitting their offer.

11 Executive Engineer, PGVCL, Dhrangadhra Division reserves the right to place

the order more than one bidder if required.(subject to price matching with L1

12 Does not anticipate change in the PGVCL ownership during the proposed period

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in

Table1, PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

in case of on line tender, PGVCL will bear no responsibility or liability arising

out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be

given due consideration by the bidders while they submit their bids and

invariably enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and

no any further communication in the matter will be entertained. The Bidders

must ensure that all the Annexure are completely filled in their tenders and

the information called for is given in totality. A set of complete tender

documents is required to be submitted duly signed and stamped by authority

competent to sign on behalf of bidder on each page as a token of

unconditional acceptance to the conditions of various clauses of tender

documents. The bidder's bid and the documents attached there to shall be

considered for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission)

and PGVCL web site www.pgvcl.com (For view & down load only).

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep himself

fully informed about all which may, in any way, affect the work, or cost

thereof. The bidder should sign on each page of tender documents, failure to

furnish the required information or submission of tender not as per the terms

& condition will be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSECL) under GUVNL are under

criminal investigation for any kind of fraud for public and theft of material

or/and with handlings the material and any civil and/or criminal case pending

at any stage than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out

in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-

tendering) and physically submitted documents of bidder, offer of the same

shall be liable for rejection at the discretion of PGVCL.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

15.6 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered authentic

unless same are signed with Bidder's Stamp/Seal.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:-

No tender shall be accepted/opened, as mentioned in the Table no 1, in any

case which are received after due date and time of the receipt of tender

irrespective of delay due to postal services of any other reasons and company

shall not assume any responsibility for late receipt of tender. Any

correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language

shall be accompanied by its translation in English. Failure to comply with this

may disqualify a bid. In the event of any discrepancy in meaning, the English

language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of

the person or persons making the bid and must be signed and sealed by the

bidder with his usual signature. The name of all persons signing should also be

typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the Secretary

or other person or persons authorized to bid on behalf of such corporation/

company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing

Director' 'Secretary', 'or other designation without disclosing his principal will

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder

shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the

17.6 Erasures or other changes in the bid documents shall be over the initials of the

person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents

& then they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 90 DAYS from the date set for

opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted

by each bidder in his bid for the complete scope of works including GST and

applicable cess will be evaluated by the PGVCL to ascertain the best and

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

lowest evaluated bid in the interest of the PGVCL, for the complete

fabrication work covered under drawing and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

However, the PGVCL shall be entitled to award the contract at the lowest of

the prices arrived at from schedule, identified for that purposes, in the bid

proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful

bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder

offering the lowest evaluated bid in conformity with requirements of these

specifications and documents and PGVCL shall be the sole judge in this regard

and subject to the provisions of these instructions to bidders and other terms

and conditions detailed out in these documents and specifications. A

responsive bid is one which accepts all terms and conditions of these

specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in

line with the terms and conditions specified in the tender.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Dhrangadhra Division office may ask

bidder to submit required documents other than mentioned in section I Point

no 2.3, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this

Tender consist 365 Days. The commencement date of Order shall be Date of

issue of the Order.

25. GENERAL CONDITIONS

25.1 Raw material (in MT/KG) will be issued from respective division stores or RSO

whichever is applicable.

25.2 All type of transportation, loading & unloading, stacking will be bared by

contractor at his own cost & risk.

25.3 Extra charge will not be paid to contractor for cutting of raw material if

cutting is required at division stores/RSO/other division store from where raw

material is to be issued.

25.4 Raw material will be issued by weight (MT/KG) and finished goods will also be

accepted by weight only. The weight difference between raw material (i.e.

issued material by store) and received material (i.e. finished goods and

scrap)will be maximum up to 0.5% of weight of raw material issued.(The

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

weight of scrap is limited maximum up to 1% of total weight of raw material

issued) Weight measurement will be done in presence of PGVCL authorized

representative. Charges of Weigh Bridge will be borne by contractor.

25.5 Contractor shall provide 2 coats of ISI mark red oxide to finished goods. Cost of

red oxide will be borne by contractor.

25.6 After issuing of raw material till receipt of finished goods to the PGVCL store,

all responsibilities will be of contractor.

25.7 During any kind of work in PGVCL premises or any premises of subsidiary

company under GUVNL, if any kind of accident occurs then contractor is

responsible. PGVCL is not liable for any kind of accident.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company

Registration along with a copy of Proprietorship/ Partnership/

the Partnership Deed/ Article of Private Limited/ Public Limited

Association and Memorandum of

Name and designation of the

representative of the Bidder to

6 whom all reference shall be made

to expedite technical co-

7 Office Address

Stores Address where materials 1)

8 issued by PGVCL will be stored(if 2)

Store Documents to be submitted

(Rental/Ownership)

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labor License No.

Insurance Policy No. and for nos of No._______________________

labours in the name of bidder Nos of Labours Insured in this

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my

Knowledge and belief. If any information found to be concealed, suppressed or

incorrect at later date, our tender shall be liable to rejected and our company

debarred from executing any business with PGVCL.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the

successful Bidders indicating the quantity allocated to them and the security

deposit amount to be deposited by them with PGVCL. Short listed Bidders will

be required to deposit the requisite security deposit within 15 days from

issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 then will be payable by

Online NEFT/RTGS only.

2.2 The successful Bidders will be required to deposit the requisite security

deposit within 15 days from the date of issuance of LOA of an amount

equivalent to 5 % of the value of the work to be allotted to him and as

mentioned in LOA.

2.3 No interest will be paid on the Security Deposit.

2.4 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will lead

to forfeiture of the Security Deposit up to 100% and will lead to

disqualification of the bidder to transaction business with PGVCL for at least

TWO years or the time duration as may be decided by the Managing Director,

2.5 Security deposit will be returned on after completion of awarded work.

2.6 If the successful Bidders fails to pay security deposit within given time limit

then the letter of acceptance will stand cancelled. EMD amount will be

forfeited in favour of PGVCL without any notice or/and action for “Stop deal”

will be initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the

date of issue of LOA, on duly notarized Stamp Paper of Rs 300/-as per

Company’s rules in the prescribed form of the P.G.V.C.L. attached with this

Tender. The expense for the above will have to be borne by the successful

4. For the Tendered work, raw material will be issued by PGVCL. Any other

related material required to carry out work mentioned in Schedule A is to be

bought by Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and

also responsible to any type damages to any property and any kind fatal/non-

fatal accidents to anybody during the fabrication work. Insurance of all

workers is compulsory, who are involved in Execution of Tendered work. There

will be no any financial liabilities of PGVCL for damage charges paid such way.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Copy of valid Labour Insurance Policy in the name of bidder is to be submitted

with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to

8. Work must be completed in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit

extension will be granted and Penalty with GST and applicable cess will be

levied on delayed portion of work.

9. Excess material & scrap is to be credited with finished good at respective

Stores of PGVCL on completion of work.

10. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper

and the expense for the above is to be borne by Bidder. Solvency Certificate is

to be submitted as per PGVCL rules and Tender Condition.

11. Bidder is solely responsible for the material supplied by PGVCL.

12. No idle labour charges will be paid by the PGVCL in case such occasion of idle

labour arises, due to want of any materials or any other situations.

13. PGVCL have full rights to accept or reject the offer received against the

Tender without giving any reason.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND

OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in

force in India, including any such laws passed or made or coming into force

during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever

is higher. The wages of every contract labour employed by him under this

contract shall be paid by him before the expiry of 7th day of the month

irrespective of which the wages are payable i.e. wages of a last month have to

be paid by him in the first week of the next month). The contractor shall have

to make wages to his workers through bank only. The agency shall have to

submit the copy of a letter given to the Bank advising for crediting wages in

individual account of the workmen along with photocopy of the cheque

showing total payment to be made to all such workmen whose accounts are

operated in that branch. (If there is more than one Branch, the agency will

have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be

contacted. The contractor shall arrange to have his office outside the factory

premises and the contractor shall keep himself present through the work

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment

Act (As the case may be applicable) with Photo affixed thereto, for

identification.

6. The successful bidder shall maintain a valid Labour license under the contract

labour (regulation and abolition) Act for employing necessary manpower

required by them. In absence of such license, the contract shall be liable to

be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws

and keep the PGVCL indemnified in respect thereof. Some of the major

liabilities under various labour and industrial laws which the Contractor shall

comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident

fund, administrative charges etc. at the rates made applicable from time to

time by the Government of India / Government of Gujarat or other statutory

7.2 Payment of deposit in respect of each contract labour at the prevailing rate

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

with the office of the commissioner of labour as per the Contract Labour

(Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition)

Act rules framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the

rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as

per industrial Dispute Act. Any payment to the Contractor's employee arising

out of any claim of disputes under the Industrial Dispute Act 1947 or any

other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per

Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government Contractor under any of the provisions of the

Minimum wages act, Payments of wages Act, Employee's compensation Act,

Contract Labour regulation abolition Act, Employee provident fund or any

other law due to act of omission of the Contractor, the PGVCL may make such

payment and shall recover the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such

amount as may be necessary to cause of observe, or for non-observance of

the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any,

on the part of the Contractor, the PGVCL shall have the right to deduct any

money due to the successful bidder under this contract or any other contract

with the PGVCL including his amount of security deposit for adjusting the

payment. The PGVCL shall also have right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's

compensation fund and under the liabilities insurance. The Contractor will

arrange insurance policies for arranging payment to his staff injured / met

with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour

laws. In case of any such happening Contractor will be liable for any other

payment to workers / staff engaged as per existing rules. Contractor will not

make any such payment to the Contractor's staff or any compensation etc.

during the pendency of the contract.

9. Following Salient features of some major laws are applicable to

establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to

other liabilities prescribed under the various labour laws, in force from time

to time, from statutory authorities like GOI-GOG, which the Contractor shall

have to comply with.

10. It should be ensured that before commencing the said work, the successful

bidder should submit the details of their labourer such as a full name, address

and age with proof and subsequently changes of workers details are submitted

11. The successful bidder shall employ adequate number of an experienced staff

at their works for daily supervision and for maintenance of various register and

records required under the law and contract. No payment for supervision shall

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the

13. The contract will be governed by the company as per works terms & conditions

of the company.

14. EMPLOYMENT OF LABOUR:

In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act,

Payment of Wages Act, Employee Compensation Act, Contract Labour

Regulation Abolition Act, Employee Provident Fund or any other law due to

act of omission of the Contractor, PGVCL may make such payment and shall

recover the same from the Contractor’s bills.

15. PROVIDENT FUND-EMPLOYEE PENSION SCHEME AND DEPOSIT LINKED

INSURANCE SCHEME:-

The Contractor shall submit along with their bill (month wise) a Statement

regarding deduction against employees Provident Fund and employee Pension

Scheme in respective of each concerned employee provident fund and

employee Pension Scheme at the rate at admissible (or at the rate made

applicable by the Government from time to time) of the wage. The contractor

shall deposit the contractor’s contribution and his workers’ contribution

towards Provident Fund and employee Pension Scheme & employee deposit

linked insurance scheme with respective RPFC.

16. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with respective Regional Provident Fund

Commissioner at the rates applicable.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

17. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by

the Contract Labour shall be provided by the Contractor to his, workers. He

shall maintain Leave Records, Leave Cards for individual labourer which shall

be duly verified, approved and certified by the Authorized Officer of PGVCL.

Remuneration for such leave period shall be fully borne by the Contractor.

18. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

19. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as

per rates fixed under the Minimum Wages Act. The wages of every Contract

Labour employed by him under this contract shall also be paid by him before

the expiry of 7th day from the last day of the month in respect of which the

wages are payable (i.e. wages of a month have to be paid by him in the first

week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day of

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to

PGVCL, so that, in case of labour trouble etc. the Contractor can be

contacted. The Contractor shall arrange to have his office within working

area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered. The

attested documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should

be ensured that all the contract labourers are covered under the provident

fund scheme and employees’ pension scheme and their contributions are

remitted regularly to the concerned RPFC. The photo copies of the Chelan in

this regard should be collected from the concerned contractor and kept in the

file of the concern contractor.

20. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer

and employees of the Company, also engineer in charge and his staff against

all actions, proceedings, claims of demands, coasts and expenses, which may

be made against the Company or Government for or in respective of or

performance of his obligation under the contract documents the Company

shall not liable for or in respective of or in consequence of any accident or

inquiry to any workman or other person in the employment of the contractor

or his sub-contractor and the contractor shall Indemnify and keep indemnified

the Company against all such damage and compensation and against all

claims, demands, proceedings costs, charges and expenses whatsoever in

respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are

detailed out in Clauses titled Insurance Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all

the insurance liabilities under the Contract.

The Contractor at his cost shall arrange, secure and maintain all insurance as

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

may be pertinent to the Works and obligatory in terms of law to protect his

interest and interests of the PGVCL against all perils detailed herein. The

form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the PGVCL. However,

irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of

Contractor alone. The Contractor’s failure in this regard shall not relieve him

of any of his contractual responsibilities and obligations. The insurance

covers to be taken by the Contractor shall be in the name of the Contractor.

The Contractor shall, however, be authorized to deal directly with Insurance

Company or Companies and shall be responsible in regard to maintenance of

all insurance covers. Further the insurance should be in freely convertible

22. Any loss or damage to the equipment during handling, transportation,

storage, finished goods, putting in to satisfactory operation and all

activities to be performed till the successful completion of finished good

shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss

by way of repairs and/or replacement of the equipment, damaged or lost.

The transfer of title shall not in any way relieve the Contractor of the

above responsibilities during the period of Contract. The Contractor shall

provide the PGVCL with copy of all insurance policies and documents taken

out by him in pursuance of the Contract. Such copies of documents shall

be submitted to the PGVCL immediately after such insurance coverage.

The Contractor shall also inform the PGVCL in writing at least sixty (60) days

in advance regarding the expiry/cancellation and/or change in any of such

documents and ensure revalidation, renewal etc., as may be necessary well in

23. The perils required to be covered under the insurance shall include, but not be

limited to fire and allied risks, miscellaneous accidents (erection risks)

workman compensation risks, loss or damage in transit, theft, pilferage, earth

quake, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be

adequate to cover the replacement/reinstatement cost of the equipment for

all risks up to and including delivery of goods and other costs till the

equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim

available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

24. All costs on account of insurance liabilities covered under the Contract will be

on Contractor’s account and will be included in Contract Price, However, the

PGVCL may from time to time, during the pendency of the Contract, ask the

Contractor in writing to limit the insurance coverage, risks and in such a case,

the parties to the Contract will agree for a mutual settlement, for reduction

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

in Contract price to the extent of reduced premium amount. The Contractor,

while arranging the insurance shall ensure to obtain all discounts on premium

which may be available for higher volume or for reason of financing

arrangement of the project.

25. The clause entitled ‘Insurance’ covers the additional insurance requirements

for the portion of the works to be performed at the Site.

26. The successful bidder will not be allowed to work after working hours except

in special case, if any.

27. The successful bidder has to engage required strength of skilled persons for

fabrication work and proper supervisor to avoid complication and unnecessary

delay to complete work timely. The successful bidder will be solely

responsible for labour claims arising out of the labour employed for this job.

28. The successful bidder should furnish details of past experience of such job of

similar nature completed by him satisfactorily within the time limit in PGVCL

will be preferable.

29. The successful bidder will be abide by and fulfil all the terms and provisions of

the “Tender and contract” for works as applicable and in case of any default

there to the PGVCL Company shall forfeit the S.D. or any other action as may

be decided by Executive Engineer Dhrangadhra Division.

30. The successful bidder will certify that he has complied with the provisions

of Industrial & Labour Laws including PF Act, ESI Act etc. as may be

applicable. Copy of challans of PF related to be submitted along with bill.

31. The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working

days. In the event of placing order, the successful bidder will be bound to the

terms & conditions of the booklet. All the usual terms and conditions of the

Company though the same might have not been mentioned in this

specification or contractor booklet will applicable to this contract, and the

decision of the Executive Engineer, Dhrangadhra Division shall be binding on

the Contractor.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

TAXES and Duties: GST

1. The rates are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services. The amount and % of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws.)

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)

Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory,

certifying that you have not claimed Refund of any applicable GST and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from

the concerned Authorities and if, any Refund, in respect of such GST and Cess,

is claimed by you, it will be immediately passed on to the COMPANY, without

COMPANY making any specific Claim, for the same, either from the Department

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if

the rate of GST and Cess is not mentioned clearly unless the bidder has opted

for Composition Scheme under GST Act, which should be clearly indicated in

the price bid. COMPANY may at its discretion consider such offer with

presumption of highest applicable rate of VAT/GST/Cess prevailing when the

price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In

the event of withdrawal/cessation of the Supplier from Composition scheme

during the tenure of the contract, the rate mentioned in the price bid shall be

final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of

GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged

in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo moto

by the contractor.

7. Further, the Company has a right to recover the amount of GST along with

penal interest at the rate of 15% per annum if GST charged is not paid/short

paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated

time limit. In case, Govt. revises the rate of GST rate / Code during the tenure

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

of the contract, the provision of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or

due to inclusion of any other additional item of their inputs / input services

under the ambit of the Input Tax Credit provisions under the GST Act,

subsequent to the date of submission of the offer, the same should be passed

on to COMPANY and you should inform such changes to COMPANY from time to

time. PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties,

levies and taxes lawfully assessed against the Contractor for his personal

income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a

certificate will be issued to the contractor, however added as contractor has to

submit separate invoice for supply parts item as well as works part item

separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL

to pay the same to the respective Govt. Department. Tax will be deducted as

per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST

TDS, welfare cess or any other taxes applicable time to time etc. All other

statutory liabilities towards this contract will be on your part.

13. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place

within the contract period will not be considered except GST. No statutory

variation will be given for this work except GST.

However, if any decrease takes place within or after the contractual delivery

period, the advantage will have to be passed on to PGVCL.

14. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all

losses, expenses or claims arising in connection with the death of or injury to

any person employed of the Contractor or his subcontractors for the purposes

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of any

portion of any condition / drawing, etc. he shall before signing the contract

submit the particulars thereof to PGVCL in order that such doubts are

1.2 The successful bidder shall not, without the consent in writing of PGVCL,

transfer, assign or sublet the work under this contract or any substantial part

thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the

Engineer in Charge as per actual requirement and should be completed within

the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either

stop the work altogether or reduce or cut it down. If the work is stopped

altogether, the Bidder shall only be paid for work done. If the work is cut

down the Bidder shall not be paid for the work as so cut down, but in neither

case shall be paid any compensation what so ever for the loss or profit which

he might have made if he had been allowed to complete all the work included

in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through

registered post or e-mail or any other way of communication to the successful

bidder at his specified address shall be deemed to have been delivered to the

successful Bidder.

1.6 The successful bidder shall be responsible for any damage to the material

during transit due to improper or inadequate stacking, handling, cutting,

transportation, loading and unloading. Adequate protection must be provided

for storage at site. The successful bidder without any extra cost shall supply

any material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within

three days’ notice given in writing to the successful bidder and if he fails to

comply with the notice, then in such a case PGVCL shall be at liberty to get

the work or any part of it, executed through any other agency/Bidder in the

manner and on the terms it thinks proper. If the cost of executing the work as

aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to

make good the deficiency, PGVCL may recover it from the Bidder in any

1.8 PGVCL shall have at all reasonable time access to the works being carried out

by the Bidder under this contract and stores where material issued by PGVCL

is stored. All the works shall be carried out by the Bidder to the satisfaction

1.9 The sub work order will be issued as per requirement time to time for the

item mentioned in schedule B. The PGVCL reserves the right for revising or

omitting any of the items. The actual work executed by the successful bidder

will be calculated at the rate given in the contract schedule of the rates

binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

1.11 Price shall not be changed subject to any upward/downward revision on any

account whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer in

Charge and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should

contact our Engineer In Charge as well as Division Office, Dhrangadhra daily

for the availability of materials required for this work, failing to which this

work order shall be terminated without giving any notice.

1.15 The successful bidder has to maintain work register covering all aspects of

material received, utilized, finished & scrap for day to day work and has to

produce the same to Engineer in Charge on demand.

1.16 In case of any dispute doubt, the decision of Executive Engineer Dhrangadhra

Division shall be unchallengeable and final, which will be binding to the

1.17 Security Deposit (without any Interest) will be refunded after successful

completion of order.

1.18 All legal complication of disputes is subject to Dhrangadhra jurisdiction only.

1.19 The successful bidder will be solely responsible for any accident/damage

either to equipment or any human being during the time of execution of

1.20 The successful bidder will have to make his own arrangement for required all

kinds of tools, tackles, required for the execution of work.

1.21 The cost of damages, if any will be recovered from the successful bidder’s

bill. The assessment of which will be done by Engineer in Charge in

consultation with division office, and his sole discretion and his decision shall

be binding to the successful bidder and shall be considered as final and

unchallengeable.

1.22 The successful bidder will have to give indemnity bond to PGVCL against any

possible claim of compensation for damage to Contractor’s equipment or staff

or any of third parties during the execution of work as per attached format.

1.23 The successful bidder will have to complete entire work as per order for the

items mentioned in Schedule-B of order awarded to him, as per directive and

instruction of Engineer in Charge. If he fails to do so entire work will be

carried out at the risk and cost of Contractor.

1.24 The contractor must engage sufficient knowledgeable person for execution of

1.25 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing

rules of all relevant Govt. Authorities from the bill.

1.26 The tender include all minor accessories and items of work which may not

have been specifically mentioned in the drawing / Schedule etc. but are

essential for completion of work. The contractor will not be eligible for any

extra payment in respect of such minor accessories and item of work.

1.27 The successful bidder shall not refuse to execute the work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer in Charge.

1.28 For shortage of any materials issued by the PGVCL for the work, recovery

shall be made from you, on the basis of prices of the materials (prevailing on

the date of settlement of materials account) plus 22% storage , handling &

contingency charges.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

1.29 The successful bidder has to carry out all the works in accordance with

revised and latest provision under I.E. Rule Act made there under and as per

instruction of Engineer in Charge.

1.30 All the materials issued by PGVCL shall be transported to the work site on

same day and to be preserved in safe custody failing to which PGVCL shall

initiate Police action. Similarly as per instruction of Engineer in Charge, you

have to credit the material at PGVCL store without any loss of time failing to

which PGVCL shall initiate Police action.

1.31 No tools, tackles, manpower, crane facilities etc. will be provided by the

1.32 The contractor has to follow all labour laws, safety rules and regulations. The

PGVCL does not take any responsibility in case of accident or injury to the

workers. The safety, security of men, materials and equipment shall be sole

responsibility of the contractor.

1.33 The compliances of all Central / State Govt. Rules, safety and insurance rules

etc. and that of local body is a must condition for the successful bidder.

1.34 The contractor shall be responsible for breakages, losses and a theft of

material during transit or after the materials issued from the stores till the

completion of work and is taken over by the PGVCL.

1.35 As regard damages to the raw material, finished good, successful bidder

himself will be responsible. If there is any compensation to be paid in respect

of “WORKMAN” Compensation Act or any other statutory provisions, the same

will be paid by contractor directly. If he thinks fit, he may take necessary

insurance covering at his cost.

1.36 The successful bidder shall co-operate with the PGVCL for taking

measurement etc. as early as possible and he shall fulfil the entire

requirement which is necessary to finalize the accounts.

1.37 The successful bidder shall not refuse to execute this work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer in Charge.

1.38 The fabrication work should be carried out according to the tender drawing

and as per instructions and programmed laid out by the Engineer in charge.

Contractor has to ensure safe loading, unloading & carting of material of all

raw material, finished good & scrap as per standard norms.

1.39 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of

1.40 Under the Contract, the Contractor shall be responsible for loss or damage to

the material until the successful completion as defined elsewhere in the Bid

1.41 All demurrage, wharf age and other expenses incurred due to delayed

clearance of the material or any other reason shall be to the account of the

1.42 The law applicable to the contract shall be the laws in force in India. The

courts of Dhrangadhra shall have exclusive jurisdiction in all matters arising

under the contract.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

2. PRICE EVALUATION

No price preference shall be given on any account. All tenders must be

submitted firm price basis (Inclusive of GST) and lowest evaluated bid in the

interest of the PGVCL, for the complete works covered under these

specifications and documents.

If more than one party is to be considered for placement of order, they will

have to match their end cost with end cost of L-1 technically acceptable

bidder. PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so on

depending upon the requirement. If PGVCL (tender Inviting Authority) feels

that there is lack of serious competition or any other reasons, PGVCL (tender

Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting

Authority) decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Fabrication work :-

The Contractors whether non-experienced / New or experienced / Regular

who have confirmed /fulfilled pre eligibility criteria , as mentioned in Sr. No.

2 of Section 1, will only be considered for price evaluation. PGVCL will not

consider the, price bid of any contractor who does not confirm / fulfil the

eligibility criteria as mentioned in Sr. No. 2 of Section

3.1.1 While placing the order, the quantity distribution to each new contractors /

new firms shall be restricted up to 30 % of the tender amount for all such new

bidders provided the price of new contractor is lower than the

regular/experienced contractor. New contractor / new firm will be

considered as a regular contractor only after full filing experience criteria as

mentioned in Bidders qualifying criteria as per Sr. No. 2 of Section

3.1.2 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price of the

Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is

very high, the above condition no. 3.1.1 shall be suitably relaxed by PGVCL.

L-1 regular contractor however will get heavy weightage in order placement.

4. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted to contractor

from respective stores of PGVCL jurisdiction and successful bidder has to take

delivery from these stores at his own cost.

5 Contractor will be issued only 5 (Five) Sub work orders at a time. He will be

issued sixth Sub Work Order only after the submission of measurement sheet

with material account statement for any of the five previously issued Sub

6 TAKING DELIVERY AND INSURANCE:

6.1 The contractor has to keep all materials in safe custody and transport to the

respective store/works and will be fully responsible for any damage to or loss

of all materials at any stage during transportation & job work till taking over

6.2 PGVCL must have access to fabricator Store/s or works at any time of Day

throughout the contractual period and Contractor will cooperate for

verification of such store/s/works and Inventory accounting. Failing to which

actions may be initiated after issuance of required Notice to the Contractor.

Store address/s is to be mentioned in the “General information about the

Bidder” under Section I of this Tender. If any change in store/works address

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

same must be informed to engineer in charge prior to shifting of premises.

6.3 The Contractor shall have total responsibility for the entire materials stored,

loose, semi-fabricated in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all

materials from theft, fire pilferage and any other damages and loss. It shall

be the responsibility of the contractor to arrange for security till the finished

goods are finally taken over by the PGVCL.

6.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage insurance cover at his cost to the

extent of 3 % cost of materials, which are required to complete the work.

Contractor shall have to take comprehensive insurance policy equivalent to

the Order Value against any loss, damage, theft, pilferage, fire etc. for the

complete period of storage & fabrication up to the time of taking over by

PGVCL. The Contractor shall deal directly and pursue the claim with the

Insurance Company and shall be responsible in regard to maintenance of all

insurance coverage as well as for settlement of claim. The proof of insurance

policy taken by the successful Contractor shall be furnished to Engineer-In-

Charge. In absence of the above insurance policy, Bill payment will be

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will

be responsible to lodge, pursue and settle all the claims with the Insurance

Company for all items, materials and the PGVCL shall be kept informed about

it. Contractor shall replace the lost / damaged materials / items promptly

irrespective of the settlement of the claims by underwriter and ensure that

the work progress is as per agreed schedule. The loss, if any, such

replacement will have to be borne by the Contractor and PGVCL will not

entertain any claim / representation in this regard. However it will be

contractor's responsibility to insure the entire project is taken over by the

7 Account of material issued

7.1 The successful bidder shall have to maintain accurate day to day item wise

account of use of issued materials which shall be got checked from time to

time by the Engineer In Charge of the Company. The contractor will be

responsible for custody and preserving the issued raw materials & finished

goods are handed over by him after completion.

7.2 After completion of the work against each Sub Work Order, all the remaining

material, finished goods & scrap shall be returned to the respective divisional

/Regional stores at contractor’s cost.

8 Work Completion Period:

8.1 In the event of placement of order, successful bidder shall have to complete

the ordered work within 365 Days from the Date of issue of Work Order.

8.2 Time limit of each sub work order should be maximum up to 45 Days. However,

actual time limit will be considered as per sub work order.

8.3 The completion time allowed for each Sub work Order shall be strictly

9 Time limit extension and penalty (+GST & cess as applicable) will be

applicable, as per Clause No. 11of this section.

10 CHANGE OF QUANTITY

10.1 During the execution of the Contract, the PGVCL reserves the right to increase

or decrease the quantities of items under the Contract but without any change

in unit price or other terms & conditions. Such variations unless otherwise

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

specified in the accompanying GCC and/or drawing, shall not be subjected to

any limitation for the individual items but the total variations in all such items

under the Contract shall be limited to the extent of 30% (Thirty Percent) of

the contract price by way of suitable amendment to the contract.

10.2 The Contract price shall accordingly be adjusted based on the unit rates

available in the Contract for the change in quantities as above. The base unit

rates, as identified in the Contract shall however remain constant during the

currency of the Contract, In case the unit rates are not available for the

change in quantity, the same shall be subjected to mutual agreement.

11 Penalty with GST:

11.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work

is not completed within the scheduled period as prescribed in Sub Work

Order, penalty + GST and cess as applicable at the rate of 0.5 % per week or

part thereof on delayed portion subject to maximum up to 10 % of the sub

work order Value with GST and cess as per applicable rate. This will be

deducted from the bills payable either against this contract or any bank

guarantee or any other amount payable under any other contract with the

PGVCL. For Penalty calculations or Time limit Extension, following points are

to be observed.

11.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on

which the first material is issued against the Sub Work Order.

11.3 If material is not available in respective stores then “NO STOCK” stamping by

Store In-charge/Store Keeper must be taken against the particular item by

the contractor.

11.4 In Case of non-availability of Material, contractor must visit the respective

store every fortnight and no stock material details are to be submitted to

respective Executive Engineer and concerned SDO.

11.5 TLE of Sub work order can be granted on the basis of above such documents

produced by Contractor.

11.6 Time limit Extension must be given as per F & A Letter No.

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

11.7 At the time of submission of Bill against SWO, all such Documents are to be

submitted by contractor for waiver of Penalty if applicable.

11.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12 Payment terms shall be as follows:

12.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective Executive

Engineer, Division Office along with following documents:

• Inspection Report of each lot by PGVCL authorized inspection Officer not below

the rank of Junior Engineer.

• Material Accounting for fabricated item duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is

• Copy of Insurance Policy against the Material equivalent to the Order Value as

per Tender Condition No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the

actual date of completion of work to respective division Office.

• DOP is to be followed for Payments against the Work Orders.

12.2 The time limit for the work may be reduced and contractor should make all

his efforts to complete the work within stipulated time limit as may be given

by the Engineer in Charge depending upon emergency of work.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

13 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties

13.1 War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo;

13.2 Rebellion, revolution, insurrection, military or usurped power and civil war.

13.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or

from any nuclear waste from the combustion of nuclear fuel, radioactive

toxic explosive, or other hazardous properties of any explosive nuclear

assembly or nuclear components thereof;

13.4 Riot, commotion or disorder, except where solely restricted to employees of

the Contractor.

13.5 Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of such

obligations prevented by any circumstances of Force Majeure that arise after

the date of the Notification of Award.

13.6 If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall promptly

notify the other party.

13.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor

shall endeavour to continue to perform his obligations under the Contract so

far as reasonably practicable. The Contractor shall notify the Engineer-in-

Charge of the steps he proposes to take including any reasonable alternative

means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the

Engineer-in-Charge.

13.8 If circumstances of Force Majeure have occurred and shall continue for a

period of 180 days, notwithstanding, the Contractor may by reason thereof,

having been granted an extension of Time for Completion of the Works,

either party shall be entitled to serve upon the other, 30 days’ notice to

terminate the Contract. If at the expiry of the period of 30 days Force

Majeure shall continue, the Contract shall terminate.

14 COMPLETION OF WORK:

The successful bidder will ensure that completion of execution of work i.e.

all works connected with fabrication having been completed correctly as per

drawing. Any extra cost involved due to incompleteness of work or bad

workmanship found out subsequently shall be set right with and by you at

15 HANDING OVER OF MATERIAL

15.1 After successful completion of fabrication work, finished goods, remaining

raw material & scrap is to be handed over to the concern store office of

PGVCL with material accounting of each fabricated items. The handing over

note covering the detail of raw material issued, all the materials used,

remaining raw material and scrap must be signed jointly by the bidder and

PGVCL Engineer. Copy of handing over note must be attached along with bill.

15.2 The contractor shall arrange to hand over the complete work immediately on

completion of entire work.

16 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

16.1 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Superintending engineer PGVCL

reserves the right to cancel the order without giving reasons thereof and

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

forfeit the security deposit.

16.2 The PGVCL reserves the right to terminate the Contract either in part or in

full due to reasons other than those mentioned under clause entitled

‘Contractor’s Default’. The PGVCL shall in such an event give fifteen (15)

days’ notice in writing to the Contractor of his decision to do so.

16.3 The Contractor upon receipt of such notice, as per point no.16.2 above, shall

discontinue the work on the date and to the extent specified in the notice,

make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory

to the PGVCL, stop all further sub-contracting or purchasing activity related

to the work terminated, and assist PGVCL in maintenance, protection, and

disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

16.4 If the Contractor is an individual or a proprietary concern and the individual

or the proprietor dies and if the Contractor is a partnership concern and one

of the partners dies then unless the PGVCL is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be

entitled to cancel the Contract as to its in completed part without being in

any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the PGVCL that

the legal representatives of the deceased Contractor or surviving partners of

the Contractor’s firm cannot carry out and complete the Contract shall be

final and binding on the parties. In the event of such cancellation the PGVCL

shall not hold the estate of the deceased Contractor and/or the surviving

partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the

17 ARBITRATION:

Dispute Resolution Mechanism

(Old Arbitration Clause Repealed and Dispute Resolution Mechanism clause

inserted by GUVNL circular No. GUVNL/CS/Legal/03 Dated: 26.06.2025)

(1) Amicable Settlement

Any dispute, difference, controversy or claim. between the Parties

arising out of or relating to this contract with reference to the

construction, interpretation, breach, termination or validity thereof

(hereinafter referred as "the Dispute") shall, upon the written request

of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall

promptly meet and attempt to negotiate in good faith a resolution of

the Dispute within thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or

contrary claims as indicated herewith in sub clause (1) of Clause

arising under or in connection with the present works contracts,

whether pertaining to works contracts alone or works and procurement

both, the same shall be referred to arbitration under the Gujarat

Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

The technical information, drawings and other related documents forming

part of the enquiry or Contract are property of PGVCL and shall not be used

for any other purpose, except for the execution of the contract. All rights

related to the drawings and records are reserved by PGVCL only and no part

or partial should be reproduced, copied or alter In the event of the breach of

this provision, PGVCL can claim the damages caused by such events.

19 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

19.1 Has submitted fake, false or forged documents/certificates

19.2 Has revised/withdrawn price bid after opening of Techno: commercial bid,

until and unless it is sought for

19.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order

after the same is issued by the Company within the validity period and as per

agreed terms and conditions

19.4 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract

19.5 Has failed to provide suitable expertise for the work as per prescheduled

19.6 Has failed to submit all the necessary documents within time schedule / as

per Company's time limit, as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed

19.7 Has indulged of defective fabrication works.

19.8 Has substituted materials In lieu of materials supplied by the Company or has

not returned or has short returned or has unauthorised disposed of materials/

documents/ drawings supplied by the PGVCL.

19.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing

19.10 Has unauthorised obtained official company information or copies of

documents, in relation to the Tender/Contract

19.11 Has failed to follow the stipulated mode of communication, if specified by

the tendering authority.

19.12 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm.

19.13 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

19.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by

GUVNL or any subsidiary Companies of GUVNL shall be considered as a stop

deal and/ or banned for business dealing and/ or blacklisting for all

20 Effect of putting a proprietor/firm for Stop dealing/Banned for business

dealing are as below:

20.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing.

20.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any

Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

submitted by the Firm shall be returned.

20.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the

firm is put on Stop dealing/ Banned for business dealing by GUVNL or any of

its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid”

at the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price

bid of the Firm should not be opened and the bid submitted by the Firm

will be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and

will not be further evaluated. The Firm will not be considered for issue

of order even if its price is the lowest. In this situation, the next lowest

bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned

after obtaining confirmation from GUVNL and its other subsidiary

Companies that there are no outstanding dues recoverable from the

20.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company

and is already executing work and/ or Letter of Acceptance/ purchase order

awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

20.5 The amount of EMD/SD/ any payment against supply withheld at the instance

of GUVNL or any of its subsidiary Companies shall be appropriated against the

dues recoverable from the firm by GUVNL or any of its subsidiary Companies.

EMD/ SD/ PG in the form of bank Guarantee shall be encashed and

20.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and

when a Firm is put on Stop dealing/ Banned for business dealing, all the

manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all Services of

20.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also

be considered to be on Stop Dealing/ Banned for business dealing.

20.8 The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in respect

of any specific Service from any Contractor for that Company only.

21 Every bidder should, at the time of submission of bid, give a declaration as per

Annexure-IX attached with this Tender, that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

22 JURISDICTION:-

All questions, disputes or differences arising under out of or in connection

with the Tender / Contract if concluded shall be subject to the exclusive

jurisdiction of the court under whose jurisdiction the place from which the

tender / Acceptance of tender is issued, is situated i.e. Dhrangadhra.

23 GST and cess, at applicable rate will be applicable on all kind of penalties

recovered under this Tender/contract.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Item Time required for work Mentioned in Tender

1 Job work for fabrication items

as per drawing of this tender.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Details of work experience in last three years

(To be completely filled by the Bidder)

Ref. & date Work

Sr. full address, Work Details of order

No. phone, fax and Description

name of contact

• Copies of Work orders along with Work experience certificates should be attached with

this information.

• If necessary, separate sheet may be used to submit the information

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Experience Certificate

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with Ref. &

Work completion with

Sr. full address, Work date of

Order Certification of

No. phone, fax and Description the

Value Order issuing

name of contact order

• Copies of Resumes and appropriate certifications should be attached with this

• If necessary, separate sheet may be used to submit the information.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of

PGVCL at _____________________ (place), is related to our ___________________________

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to

Chapter No, Clause No. Deviation offered

of the tender document

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

List of Measuring instrument Facility (For the work of Fabrication)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Annexure – VIII

List of plant & machinery

(To be completely filled by the Bidder)

Sr. Name of equipment Capacity Utility

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and

stamped for each quoted item of the tender along with the Technical Bid.

I/We___________________________________________________ authorized signatory of

listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

of M/s_____________________________________________ hereby declare that none of

the Proprietors/Partners/Directors is not under any criminal investigation for any kind

of fraud for theft of material or/and with handlings the material and any civil and/or

criminal case pending for such matter listed by GUVNL and or any subsidiary companies

viz.PGVCL/UGVCL/DGVCL/MGVCL/GSEL/GETCO for the tendered items and/or work.

Seal of the Firm Signature of the

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ………………………………

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s.________________________________________ (Name & Address of the Firm) having

their registered office at ________________________________________ (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender

___ of (Fabrication Work) (Name of the material/equipment/Work) for _________________________

Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the

“Beneficiary”) Rs.______________ (Amount of EMD) valid till______________ (Mention here date of

validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s offer)

which is required to be submitted by the tenderer along with the tender.

We, ________________(Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ________________ (Address of Bank’s registered office) hereby give

this Bank Guarantee No. ________________ dated ________________ and hereby agree

unequivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding Rs.

the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or

part thereof by the Tenderer within its validity or Non-submission of Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor

change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or consent by or between the

Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted

Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before_______ (Date

of Validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Address

Signature of the Bank’s Authorized Signatory with

of the Bank with Branch Code, Telephone and

Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of 300/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding _______ (in words) Rupees ___________________ to the said Paschim Gujarat Vij

Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract

for the fabrication works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of

______________ and shall not be terminable by notice or by change in the constitution of

the Bank or the proprietor/firm of Contractors or by any other reasons whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our knowledge or

consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee

is restricted to Rs.___________ (Rupees ___________________________ only). Our

guarantee shall remain in force until ____________________ (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing

on or before_______ (Date of validity of the Guarantee), all rights of Beneficiary under this

Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

This agreement is made at ___________the ___day of ______month _______Year between

the Paschim Gujarat Vij Company Ltd. &__________________________ (hereinafter

referred to as “the Contractor “which expression shall unless excluded by or repugnant to

the context included its successors or permit assigns) of the one part and the Paschim

Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at Laxminagar, Off

Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression shall

unless excluded by or repugnant of the context include its successors of assigns) of the

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for

per Company’s LOA No. ____________________, Dated ___________, hereinafter called

“The works and more particularly desorbed enumerated or referred to in the

specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed

by The Executive Engineer, Dhrangadhra Division, PGVCL on behalf of the Company, a

list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The

works “wherever herein used, upon the terms and subject to the conditions hereinafter

And whereas the Company has accepted the tender of the contractor for the fabrication

work for the total sum of Rs. __________ (In words

Rs___________________________________________________only) including taxes upon the

terms and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned

and described or which are implied therein of therefore respectively or are

reasonable necessary for the completion of the works as mentioned and at the time

in the manner and subject to the terms conditions and stipulation contained in this

contract and in consideration of the due provision, executions, construction and

completion of the works agreed to by the contractors as aforesaid the company both

hereby covenant with the contractor to pay all the claims of money as and when

they become due and payable to the contractor under the provisions of the contract

such payment to be made at such times in such manner as is provided by the

2.) The conditions and covenant stipulation here in before in this contract are subject

to and without prejudice to the right of the company to enforce for delay and or

any other rights whatever including the right to reject and cancel on default or

breach by the contract of the conditions and the covenant as stipulated in the

general conditions specifications form Or tender schedule drawing etc. attached

with the Company LOA No. ____________________________, Dated

____________ and the contractor has deposited amount in cash or DD or has provide

d valid bank guarantee of Rs.____________(In words

towards performance guarantee of execution period i.e. for security deposit of the

fabrication work

3.) The Contractor will strictly follow the safety Rules and Regulations during the

execution of aforesaid work. The Contractor will also provide all required Safety

Gadgets to his Supervisors and labours to execute the work mentioned in Tender. On

violating or breaking the Safety Rules and Regulations, and if Supervisors/Labours

are found without Safety Gadgets, “The Company” reserves the right to take actions

as per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing

to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

and to the extent specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the Company, stop all further sub-contracting

or purchasing activity related to the work terminated, and assist “The Company” in

maintenance, protection, and disposition of the works acquired under the Contract

by the Company. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent

at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless “the Company” is satisfied that the legal representatives

of the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and

completing the Contract “the Company” shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners

of the Contractor’s firm on account of the cancellation of the Contract. The

decision of the Company that the legal representatives of the deceased Contractor

or surviving partners of the Contractor’s firm cannot carry out and complete the

Contract shall be final and binding on the parties. In the event of such cancellation

the Company shall not hold the estate of the deceased Contractor and/or the

surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specification/drawings as other

relevant matters may be altered by mutual agreement and if so altered shall not be

deemed or constructed to mean and to effect or alter other terms and conditions of the

contract and the contract so altered or revised shall be and shall always be deemed to have

been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month

year first above written.

1. Signed sealed and delivered by

(Signature with Name, Designation, Mobile No. and official seal/stamp)

For and on Behalf of M/s.___________________________(Contractor)

(Complete name, Address of authorised person of the contractor with authority

letter or board’s resolution in case of company)

In the presence of Name, full Address, Signature and Mobile No.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In the presence of Name, Designation and Signature.

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

per WO No. __________________________, dated _______________ and all future

contract that may be awarded to me in the next one year and in terms of the condition in

clause 1.22 of section V of the COMPANY’s tender and contract for fabrication work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my

workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter

called the said Act for death or injuries caused to the workmen engaged by this presents, if

such compensation is paid by the COMPANY as principal under such sub-section (1) of

section 12 of the said Act on behalf of me, to pay such amount of compensation on demand

within 48 hours to the COMPANY that it might have to spend as legal and other incidental

charges in defending any suit or action arising out of the death of injuries in regard to

compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of

the death or injuries to the workmen engaged by me. During the execution of work of said

contract and all future contracts that may be awarded to me in the next one year is filed

by the worker against the COMPANY, I shall imbrues to the COMPANY such sum that the

COMPANY is required to spend as legal and other incidental charges in defending such suit

or action and also the amount that may be ordered to be paid to the worker / or his heirs

as compensation and that the above written bind shall remain in full force and virtue till

the COMPANY is required to defend such suit or action filed by the workers and or heirs

against the COMPANY. Further it is applicable on death of contractor himself also. No any

compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

PASCHIM GUJARAT VIJ COMPANY LIMITED

Labour Rates For Fabrication Work

( The Labour rates are excluding of GST. )

NAME OF FABRICATED ITEM Unit the FY

1 11 KV V-CROSS ARM NO

2 HT TOP CLAMP (FOR PSC POLE) NO

3 HT TOP CLAMP (FOR GIRDER POLE) NO

4 D CLAMP (FOR PSC POLE) NO

5 TAPPING ANGLE NO

6 ANGLE BARA NO

7 GUARDING ANGLE NO

8 EARTHING COIL NO

11 TURN BUCKLE NO

13 GUY CLAMP PAIR

14 S.S.SET 11 PIECE FOR 10 KVA & 16 KVA T/C SET

S.S.SET 29 PIECE FROM MS CHANNEL & ANGLE FOR 25,63,100 & 200 KVA T/C FOR CITY( FOR

PSC & GIRDER POLE)

S.S.SET 21 PIECE FROM MS ANGLE FOR 25,63 & 100 KVA T/C FOR RURAL( FOR PSC & GIRDER

17 5 KVA T/C S.S.SET( FOR PSC & GIRDER POLE) SET

18 3 HOLE PATTI NO

19 HT PROJECTION SET SET

20 LT PROJECTION SET SET

21 HT-LT COMBINE PROJECTION SET SET

22 LT CROSS ARM 2.5 FEET NO

23 LT CROSS ARM 3.5 FEET NO

24 LT CROSS ARM 4 FEET NO

25 LT CROSS ARM 4.5 FEET NO

Above item wise rate including all type of transportation, loading & unloading, staking by

bidder. Raw material issued by PGVCL’s respective store & finished Goods with scrap will

be credited by bidder at respective store. Fabrication work shall be carried out as per

PGVCL drawing. Rates of Fabrication, including providing Two coats of ISI quality red-oxide

by bidder. All general terms and conditions of tender will be applicable to bidder.

I am ready to accept the work and for that I read company’s rules and I follow them.

I read the entire item wise rate and I ready to work with that rate________% (In

words_____________) below/above companies above rates without GST satisfactory.

Signature of the Bidder/stamp

Prepared By Checked By Approved By

Signature of Tenderer :- Company’s Round Seal J.A. (Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra