Bank Stabilization and Protection Works at Ch. 1555 to 1675 m of Kelia Left Bank Branch Canal

NAME OF WORK: Bank Stabilization and Protection Works at Ch. 1555 to 1675 m of Kelia Left

Bank Branch Canal

GUJARAT STATE ROADS & BUILDING DEPARTMENT / WATER RESOURCES DEPARTMENT

Sr No Section Description Page No

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer, Ukai Left Bank Canal Inv. Dn No.2 ,Valod invites bids for the

construction of works detailed in the table. The bidders may submit bids for any or all of the

following works.

Package Name of work Approximate Bid Tender Period of Class of

No. value of security Fee completion Registration

works (Rs.) (Rs.) / Category

STABILIZATION Rs.

AND PROTECTION Rs. Rs.

WORKS AT CH. 1555 3 months “E1”Class

TO 1675 M OF KELIA

LEFT BANK BRANCH and above

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.tender.nprocure.com free of cost till the Time and Date as mentioned on

online NIT at website https://www.tender.nprocure.com

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee

/ Tender Fee through Demand Draft only of any Schedule Bank payable at

Executive Engineer, Ukai Left Bank Canal Inv. Dn No.2, Valod and in favour of

‘Executive Engineer, Ukai Left Bank Canal Inv. Dn No.2, Valod. Once the Bid is

received online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against

Bid Security / EMD shall be submitted in electronic format through online (by

scanning) while uploading the bid, this submission shall mean that bid document /

tender fee and Bid Security / EMD has been received. Accordingly, the offer of only

those shall be opened whose Bid Document / Tender Fee and Bid Security / EMD have

been received electronically. However, for the purpose of realization of Demand Draft,

and FDR / Bank Guarantee bidder shall send the same in original through R.P.A.D. so

as to reach to Executive Engineer, Ukai Left Bank Canal Inv. Dn No.2, Valod within

Days from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in original

to Executive Engineer / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the

online NIT at website https://www.tender.nprocure.com in the presence of the bidders

or their authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the

bids will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on / /2024 at 12:00 hrs. at the office of The

Superintending Engineer, Ukai Circle(Civil),Ukai to clarify the issues and to answer questions

on any matter that may be raised at that stage as stated in clause 9.2 of ‘instructions to

Bidders’ of the bidding documents.

6. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and

should be rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the

bidder cannot modify / edit / withdraw their submitted offer in any case. No

written or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or

Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with

tender are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the

bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked

strictly in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result

in disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the

past, it shall not be deemed to be a ground / reason for not giving required

information for this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation

of this bid. The Government will not ask for any other information, unless it is

found absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# For the works costing up to 7.5 crore (WRD Department), 7.0 crore (Road,

BUILDING & BRIDGE) kindly refer to PARACH/1097/1397(11)/Pa.fa./MIcell

For the works costing under 7.5 crore for WRD Department and 7.0 crore for

Road,Building and Bridge Works following documents shall be submitted in

electronic format only through online by scanning and the (i) Bid Document Fee /

Tender Fee (ii) Bid Security / EMD should be sent in original to the Tender opening

authority through RPAD, so as to reach the Executive Engineer within 7 days from last

day of submission of Bid.

(i) Bid Document Fee/Tender Fee

(ii) EMD/ EMD Exemption Certificate

(iii) PAN Card Issued by Income Tax Department.

(iv) Registration Certificate of appropriate class of contractor

(v) GST Registration

(vi) Undertaking by the Agency that he has access to, or has available, liquid assets (

aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or

Bank certificate for evidence of Access to or Availability of Credit Facilities, as per

Section 4.5.6 of SBD Book ( Amount as per Appendix to ITB, points no. 8 & in the form

prescribed in Section 2 of SBD Book)

(vii) Affidavit ( as per Section 2 of SBD Book)

(viii) Litigation History as per section-1, clause 4.5.8 in the form prescribed in Section-2 of

(ix) FORM OF BID ( as per section 6 of SBD Book)

(x) Partnership Deed (If Any)

(xi) Power of Attorney of the signatory of bid (If Any)

(xii) Bid Capacity: It is mandatory to provide information for assessment of bid capacity as

per Section-1, point 4.7. It is to provide calculated/ derived value of your bid capacity

as per given formula & attach the Calculation sheet for the same. Necessary certificates

showing year wise breakup of work done amount, issued by concerned Engineer-In-

Charge, are required to be attached

(Please Read Special Condition before bid the Tender)

# For the works costing above Rs. 7.5 crore (WRD Works),kindly refer to GoG NWRWS &

K Department’s Circular No. Paracha/1097/1397(11)/pa.fa./ MICELL(k-1) dated

18/01/2018 and Dated 30/09/2022 (applicable for this work)

For the works costing above 7.5 crore Works following documents shall be submitted in

electronic format only through online by scanning and the (i) Bid Document Fee / Tender Fee (ii)

Bid Security / EMD should be sent in original to the Tender opening authority through RPAD, so

as to reach the Executive Engineer within 7 days from last day of submission of Bid.

(xiii) Bid Document Fee / Tender Fee

(xiv) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of

Registration of Approved Contractors

(xv) Registration Certificate of Appropriate Class- “E1”Class

(xvi) Registration Certificate of Special Category - Road / Bridge / Building and

Category I / II / III, if required

(xvii) GST Number

(xviii) Work Experience - As per Pre-Qualification Criteria(Refer 4.5.3(b) and minimum qualifying

(xix) Other Documents - As per Pre-Qualification Criteria(Refer clause no-4.5.,4.7,12,Apendix to

ITB, Section 2 qualifying criteria)

INSTRUCTIONS TO BIDDERS(ITB)

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 13 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 13 27. Correction of Errors

10. Amendment of Bidding 14 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and 16 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

1.1 The Employer Executive Engineer, Ukai Left Bank Canal Inv. Dn No.2, Valod invites bids

for the works of BANK STABILIZATION AND PROTECTION WORKS AT CH.

1555 TO 1675 M OF KELIA LEFT BANK BRANCH CANAL. detailed in the table

given in IFB. The bidders may submit bids for any or all of the works detailed in the table

1.2 The successful bidder will be expected to complete the works by the intended completion

date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt. of

India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project Manager

for the Contract. A firm that has been engaged by the Employer to provide consulting

services for the preparation or supervision of the works, and any of its affiliates, shall not

be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including drawings

and charts, as necessary. The proposed methodology should include a program of

construction backed with equipment planning and deployment duly supported with broad

calculations and quality assurance procedures proposed to be adopted justifying their

capability of execution and completion of work as per technical specifications, within

stipulated period of completion.

#4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification) As Per GoG NWRWS & K

Department’s Circular No. Paracha/1097/1397(11)/pa.fa./MICELL(k-1) Dated 18/01/2018

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail

criteria regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions,

N.A. as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for joint

ventures are given under para 4.6 below ) Subcontractors

E.E. experience and resources shall

not be taken in to account in determining the applicants compliance with the qualifying

To qualify for more than one contract, the applicant

must demonstrate having experience

and resources sufficient to meet the aggregate of the qualification criteria for each contract

given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency

the above enhanced multiplying factors will not be applied. Instead, the current market

exchange rate (State Bank of India BC Selling rate as on the last date of submission of the

bid) will be applied for the purpose of conversion of the amount in foreign currency into

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover of Rs. 0.000 Crores for works in

progress and completed in all classes of civil engineering construction works in any

one year, over the last five financial years.

(b) Experience in successfully completing or substantially completing at least one

contract of Similar work means Constructing Big Checkdam/Weir Project with

different types scope of items at least 40 percent of the value of proposed contract,it

means minimum Rs.97.00 Lakhs within the last five years.

The works may have been executed N.A. by the applicant as prime contractor or as a

member of a joint venture or as a nominated sub-contractor. As subcontractor, he

should have acquired the experienceE.E. of execution of all major items of works under

the proposed contract. In case a project has been executed by a joint venture, weight

towards experience of the project would be given to each joint venture in proportion

to their financial participation in the joint venture if work executed jointly otherwise

as per the scope of work define in Joint Venture agreement. Substantially completed

works means those works which are at least 90 % completed as on the date of

submission (i.e. gross value of work done up to the last date of submission is 90 %

or more of the original contract price) and continuing satisfactorily. For these, a

certificate from the employers shall be submitted along with the application

incorporating clearly the name of the work, contract value, billing amount, date of

commencement of works, satisfactory performance of the contractor and any other

relevant information. (the experience certificate should be signed by the officer not

below the rank of EE)

(c) Contractor should have completed 60% of quantity of principal items of work like

concrete, earthwork, pipeline, pumping station etc. within last five finical years.

Certificate of competent authority of work done with detail shall be produced.

Availability for his work of personnel with adequate experience as required; as per

4.5.4. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their

bid, a detailed construction planning and E.E. methodology supported with layout and

necessary drawings and calculations to allow the employer to review their proposals. The

numbers, types and capacities of each plant/equipment shall be shown in the proposals

along with the cycle time for each operation for the given production capacity to match

the requirements.

4.5.5. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or

credit facilities up to 25 percent of the value of the contract / contracts applied.

4.5.6. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If

necessary, the employer will make inquiries with the applicant’s bankers.

(Not Applicable)

4.5.7. Litigation History

The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under execution by him over the last five years. A

consistent history of awards against the Applicant or any partner of a joint venture may

result in failure of the applicant.

4.5.8. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if

Made misleading or false representation in the forms, statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor; consistent

history of litigation awarded against the applicant or financial failure due to bankruptcy.

The rescinding of contract of a joint venture on account of reasons other than non –

performance, such as Most Experienced partner of joint venture pulling out, court

directions leading to breaking up of a joint venture before the start of work, which are not

attributable to the poor performance of the contractor will, however, not affect the

qualification of the individual partners.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 others)

(Applicable only for estimated project cost of 50 Crore and above)

(Not Applicable)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &

4.5.6 above. E.E.

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be

submitted with a copy of the joint venture agreement providing the joint and several

liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the qualification

requirements, subject to the written approval of the Employer.

4.7. Bid Capacity. (Not Applicable)

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total estimated cost

of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years (updated

to the price level of the year indicated in appendix) taking into account the

completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to be

completed during the next ( period of completion of work for which bids are

N = Number of years prescribed for completion of the works for which the bids are

Note :- In Case of joint venture, the available bid capacity will be applied for each

partner to the extent of his proposed participation in the execution of the

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and Attachments

the submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly completing

the contract, inordinate delay in completion, litigation history, or financial failures

- Participated in the previous bidding for the same work and had quoted unreasonably

high bid prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of alternatives

that have been permitted or requested) will cause all the proposals with the bidder’s

participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid,

and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine

the Site of work and its surrounding and obtain all information that may be necessary for

preparing the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder

in compliance to section 2 will be prepared by him and furnished as Volume- V in two

parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, and technical specifications, bill of quantities, forms, Annexes

and drawings in the Bid Document. Failure to comply with the requirements of Bid

Documents shall be at the bidder’s own risk. Pursuant to clause 26 here of, bids which

are not substantially responsive to the requirements of the Bid Documents shall be

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify

the Employer in writing or through E-mail at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which he

received earlier than 15 days prior to the deadline for submission of bids. Employer’s

response will be published on website including a description of the enquiry but without

identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will

take place at the address, venue, time and date as indicated in the appendix.

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach the

Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source of

enquiry) and the responses given will be published without delay on the tender website

i.e. www.tender.nprocure.com. Any modification of the bidding documents listed in

sub-Clause 8.1 which may become necessary as a result of the pre-bid meeting shall be

made by the Employer exclusively through the issue of an Addendum pursuant to

Clause 10 and not through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will

assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into account

in preparing their bids, the Employer may, at his discretion, extend as necessary the

deadline for submission of bids, in accordance with Sub-Clause 20.2 below.

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1)

shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e. technical as

well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for

all items of the Works described in the Bill of Quantities along with total bid price

(Both in figures and words). Items for which no rate or price is entered by the bidder will

not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid Price

submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date forbid

submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder

may refuse the request without forfeiting his bid security. A bidder agreeing to the request

will not be required or permitted to modify his bid, but will be required to extend the

validity of his security for a period of the extension, and in compliance with Clause 16 in

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in

favor of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore

and above) and Bank Guarantee of Schedule and Private Banks shall be

considered as per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road &

Building Department or (2) Narmada Water Resources, Water Supply and Kalpsar

Department of Govt of Gujarat. Exemption Certificate is applicable only when

Registration Certificate of Appropriate Class and Category of Approved

Contractors is required as eligible criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the

bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of 120+45

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated in

Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of

the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed the

Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, If

contractor does not respond in time, his Bid Security (EMD) will be forfeited and

his tender will be rejected. Punitive action will be taken on such contractors. (As

per GoG R&B Dept’s Gr. No. S/22/2017/6369/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or time

for completion), basic technical design as indicated in the drawing and specifications.

Conditional offers or alternative offers will not be considered further in the process of

tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate parts to be

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified

above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment

in accordance with Clause 10, in which case all right and obligation of the Employer

and the bidders previously subject to the original deadline will then be subject to the new

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as

extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security pursuant

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend at

time, date and the place specified in Appendix in the manner specified in Clauses 20 and

23.3, In the event of the specified date of Bid opening being declared a holiday for the

Employer, the Bids will be opened at the appointed time and location on the next working

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not conform

to the amount and validity period as specified in the invitation for bid (ref. Column 4 and

paragraph 3), and has not been furnished in the form specified in Clause 16, the technical

bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied

with valid bid security will be taken up for evaluation with respect to the

Qualification information and other information furnished in part I of the bid

pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose financial

bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only these

bidders will be opened. The responsive Bidders’ names, the Bid prices, the total amount

bidders will be opened. The responsive Bidders’ names, the Bid prices, the total amount

of each bid, any discount and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

any discount, and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids

and recommendations for the award of a contract shall not be disclosed to Bidders or any

other persons not officially concerned with such process until the award to the successful

Bidder has been announced. Any effort by Bidder to influence the Employer’s processing

of Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at

his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit

rates. The request for clarification and the response shall be in writing or by e- mail, but

no change in the price or substances of the Bid shall be sought, offered, or permitted

except as required to confirm the correction of arithmetic errors discovered by the

Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to

his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each

Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly

signed; (c) is accompanied by the required securities and; (d) is substantially responsive to

the requirements of the Bidding document. During the detailed evaluation of the

“Financial Bid”, the responsiveness of the bids will be further determined with respect to

the remaining bid conditions, i.e., priced bill of quantities, technical specifications, and

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions

and specifications of bidding documents, without material deviation or reservation. A

material deviation or reservation is one (a) which affects in any substantial way the scope,

quality, or performance of the Works; (b) which limits in any substantial way, inconsistent

with the Bidding documents, the Employer’s rights or the Bidder’s obligations under the

Contract; or (c) whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,

and may not subsequently be made responsive by correction or withdrawal of the non-

conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation

and deviations and other factors, which are in excess of the requirements of the Bidding

documents or otherwise result in unsolicited benefits for the Employer, shall not be taken

in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions

of Contact, during the period of implementation of the Contract, will not be taken in to

account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may require

the Bidder to produce detailed consistency of those prices with the construction methods

and schedule proposed. After evaluation of the price analyses, the Employer may require

that the amount of the performance security set forth in Clause 34 be increased at the

expense of the successful /bidder to a level sufficient to protect the Employer against

financial loss in the event of default of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be rejected

as non-responsive.

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has

been determined.

(i) to be substantially responsive to the Bidding documents and who has offered the

lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price which

is the lowest evaluation in any of the packages opened earlier than the one

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest

evaluated bid. The contract will in such cases be awarded to the next lowest bidder

at his evaluation bid price.

32. Employer’s Right to accept any Bid and to reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid,

and to cancel the Bidding process and reject all Bids, at any time prior to the award of

contract, without thereby incurring any liability to the affected bidder or Bidder or any

obligation to inform the affected Bidder or Bidders of the grounds for the Employer’s

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter (hereinafter and in the condition of contract called the “Letter

of Acceptance”) will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the

“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful

Bidder. It will be signed by the Employer and to the successful Bidder, within 28 days

following the notification of award along with the Letter of Acceptance. Within 21 days

of receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer

will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank in

the form set forth in Section 8 (the “Performance Security”) for an amount equal to

5% (five percent) of its Contract Price. In case of bids mentioned below, the

successful Bidder, along with the Performance Security,

Shall also furnish to the Authority an irrevocable and unconditional guarantee from a

Bank in the same form given at Section 8 towards an Additional Performance

Security (The “Additional Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up

to 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be

calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and

(ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60 (Sixty) days from the

stipulated date of completion of the project and the Additional Performance

Security shall be valid beyond 28 (twenty-eight) days of Project Completion Date.

Performance Security shall become refundable/releasable within 15 days after

certified project completion date subject to Fulfillment of contractual

obligation and settlement of all dues and claims..

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of the

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated in

the Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract in

question and will declare the firm ineligible, either indefinitely or for a stated period of

time, to be awarded a contract with National Highways Authority of India/ State PWD

and any other agencies, if it at any time determines that the firm has engaged in corrupt

or fraudulent practices in completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

APPENDIX TO ITB

Clause Reference

With respect to

1. The Name of the Employer is Executive Engineer, [ Cl.1.1]

Ukai Left Bank Canal Inv. Dn No.2, Valod

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3 (a)]

4. Value of Work is Rs. 46,94,204.91 /-

6. The cost of electric work is Rs.-Nil

7. The cost of water supply / sanitary works is

8. Liquid assets and / or availability of credit [Cl.4.5.6 ]

facilities is Rs.

9. Price level of the financial year 2026-27 [Cl. 4.2.2]

10. The pre-bid meeting will take place at The [Cl. 9.2.1]

Superintending Engineer, Ukai Circle (Civil), Ukai.

11. The technical Bid will be opened at the office of

the The Superintending Engineer, Ukai Circle

(Civil), Ukai. on

12. Address of the Employer: Executive Engineer, Ukai

Left Bank Canal Inv. Dn No.2, Valod.

14. The bid should be submitted latest by As [Cl. 20.1 & 20.2]

stated on online NIT

15. The bid will be opened at The Superintending [Cl. 23.1 ]

Engineer, Ukai Circle(Civil), Ukai As stated on

16. The Bank Draft in favor of Executive Engineer, Ukai

Left Bank Canal Inv. Dn No.2, Valod

18. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base

value) for works completed (N.A.)

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

LIST OF KEY PERSONNEL TO BE DEPLOYED ON CONTRACT WORK (REFERENCE

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to

be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is

more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be executed

is less than Rs. 5 lakhs. The Engineer so employed for the Government work must have

sufficient experience to handle the work independently. Such an Engineer shall have to stay

at the site of work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer partner

himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet,

Colour Photograph and the appointment order issued such engineers engaged for this

contract work. If 15 days after issue of work order such designated Site Engineers do not

resume or do not remain present on site of work, the recovery at the rate of Rs.15,000-00

per month per Engineer will be made from the bills/deposit/dues of the contractor. Such

recovery shall be non-refundable.

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2026-2027-…………

Work performed in the last five years 2025-2026-………….

1.3.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all main

items of work described in the bid documents, provided further that all other qualification

criteria are satisfied (in the same name) on works of a similar nature over the last five

years** and in current year before the submission of the bid.

Similar nature means Construction of Big Checkdam/Weir Project which comprise of

Excvation,Anchor Bar,TMT Bars,M-15 Grade Concrete, 1:3:6 Grade Plum Concrete

Project Name of Descript Contr Value Dat Stipulate Actual Remark

Name the ion of act of e of d period date of explainin

Employer work No. contrac issu of completio g reasons

t (Rs. e of completio n* for delay

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract involved

execution of all main items of work described in the bid document, provided, further that

all other qualification criteria are called (in the same name and style) in the last five

years** and in current year before the submission of the bid.

Year Nam Name of Quantity of work performed (Cum/MT) Remarks*

e of the Cement Masonry Earth Bituminou (indicate

the Employe Concrete Works s Work contract

work r (Includin Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Descriptio Plac Contract Name & Value Stipulated Value of Anticipate

n of e& No. Address Contrac Period of Works* d of

works State of t (Rs. Completio remaining completion

Employe Cr) n to be

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for administration and execution

of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water supply/

sanitary work/ building electrification works.

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach

1.9 Evidence of access to financial resources to meet the qualification requirements: cash

in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is * ................................. )

1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings and

charts as necessary to comply with the requirements of the Bidding documents. (Refer

ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

_ have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for such

works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by the

Department to verify this statement or regarding any (our) competence and general

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the Department/

Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I, the undersigned do hereby undertake that our firm

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 37 37 Bill of Quantities

2 Interpretation 38 38 Changes in the Quantities

3 Language and Law 39 39 Variations

4 Engineer’s Decisions 39 40 Payments for Variations

5 Delegations 39 41 Cash Flow Forecasts

6 Communications 39 42 Payment Certificates

7 Sub-Contractors 39 43 Payments

8 Other Contractors 39 44 Compensations Events

9 Personnel 40 45 Tax

10 Employer’s & Contractor Risk 40 46 Currencies

11 Employers Risks 40 47 Price Adjustment

12 Contractor’s Risk 40 48 Retention

13 Insurance 40 49 Liquidated damages

14 Site Investigations Reports 41 50 Bonus

15 Queries about the Contract 41 51 Advance Payment

16 Contractors to Construct the 41 52 Securities

17 The Works to be Completed By 41 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 41 54 Cost of Repair

20 Discoveries 42 E. Finishing the Contract

21 Possession of the Site 42 55 Completion

22 Access to the Site 42 56 Taking Over

23 Instructions 42 57 Final Account

24 Disputes 42 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 43 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 44 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 44 F. Special Conditions of

30 Delays Ordered by The 44 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 45 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of

Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part of

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the

Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute, complete

and maintain the Works till the completion of Defects Liability Period. It consists of

the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise the

The Contractor is a person or corporate body whose Bid to carry out the Work has been

accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the Contractor

to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as

adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated

from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the Works.

The Engineer is the person named in the Contract Data (or any other competent person

appointed and notified to the contractor to act in replacement of the Engineer) who is

responsible for supervising the Contractor, administering the Contract, certifying

payments due to the Contractor, issuing and valuing Variations to the Contract,

awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the site to

construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of

The Intended Completion Date is the date on which it is intended that the Contractor

shall complete the Works. The Intended Completion Date is specified in the Contract

Data. The Intended Completion Date may be revised only by the Engineer by issuing an

extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical, electronic or

chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding documents and

are factual interpretive reports about the surface and subsurface conditions at the site.

Specifications means the Specifications of the works included in the Contract and any

modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall

commence execution of the works. It does not necessarily coincide with any of the Site

Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the Contractor to

carry out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the

Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The Works

are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also

means female or neuter and the other way around. Heading have no significance.

Words have their normal meaning under the language of the Contract unless

specifically defined. The Engineer will provide instructions clarifying queries

about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to the

Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representing the

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is delivered

(in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter the

Contractor’s obligations. Sub-contracting of supply or specific items of work is

7.2 The sub-contractor must be registered in appropriate class and category for the part

of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of

other Contractor. The Contractors shall as refer to in the Contract Data, also

provide facilities and services for them as described in the Schedule. The

employer may modify the schedule of other contractors and shall notify the

contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated in the

Schedule or other personnel approved by the Engineer. The Engineer will approve

any proposed replacement of key personnel only if their qualifications, abilities,

and relevant experience are substantially equal to or better than those of the

personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure

that the person leaves the Site within seven days and has no further connection

with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are Contractors

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they

directly affect the execution of the Works, the risks of war, hostilities, invasion, act

of foreign enemies, rebellion, revolution, insurrection or military or usurped

power, civil war, riot commotion or disorder (unless restricted to the Contractor’s

employees), and contamination from any nuclear fuel or nuclear waste or

radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the Contract

other than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects Liability

Period, in the amounts and deductibles stated in the Contract data for the

following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the

Engineer for the Engineer’s approval before the Start Date. All such insurance

shall provide for compensation to be payable in the types and proportions of

currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required, the

Employer may affect the insurance which the Contractor should have provided and

recover the premiums the Employer has paid from payments otherwise due to the

Contractor or, if no payment is due, the payment of the premiums shall be a debt

13.4 Alterations to the terms of an insurance shall not be made without the approval of

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to the

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall

carry out the Works in accordance with the programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them by

the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of

the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary

works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to notify

the engineer of such discoveries and carry out the Engineer’s instructions for

dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this will

be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the

contract. Contractor/Employer has to foreclose the work within 30 days after lapse

of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer

access to the Site, to any place where work in connection with the Contract is

being carried out or is intended to be carried out and to any place where materials

or plants are being manufactured/ fabricated/ assembled for the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts

and records relating to the performance of the Contractor and to have them audited

by auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to #Superintending

Engineer(Higher Authority)within 14 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for conciliation

within 15 days from the decision given by the #Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, both the parties have to refer to the

Chief Engineer concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Superintending Engineer, both the parties have to refer to

the #Secretary, Roads & Building Department, Government of Gujarat for

the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within 14 days

of the notification of the Engineer's decision, the Contractor shall not be entitled to

any additional payment/claim if he doesn’t follow the above sequence in stipulated

time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration procedure

stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods, arrangements

orders, and timing for all the activities in the works along with monthly cash flow

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of

the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme

at intervals no longer than the period stated in the Contract data. If the Contractor

does not submit an updated programme within this period, the Engineer may

withhold the amount stated in the Contract data from the next payment after the

date on which the overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking steps to

accelerate the remaining work and which would cause the Contractor to incur

additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting full

supporting information. If the Contractor has failed to give early warning of a

delay or has failed to cooperate in dealing with a delay, the delay by this failure

shall not be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the Employer his

decision. The employer shall in not more than 21 days communicate to the

engineer the acceptance or otherwise of the Engineer’s decision. If the employer

fails to give his acceptance, the Engineer shall not grant the extension and the

contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity

within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to review

the plans for remaining work and to deal with matters raised in accordance with

the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to provide

copies of his record to those attending the meeting and to the Employer. The

responsibility of the parties for actions to be taken is to be decided by the Engineer

either at the management meeting or after the management meeting and stated in

writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the work,

increase the Contract price or delay the execution of works. The Engineer may

require the contractor to provide an estimate of the expected effect of the future

event or circumstance on the contract price and completion date. The estimate is

to be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided or

reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion. The

Engineer in charge shall give the contractor a notice in writing about the defects

and the contractor shall make good the same within 15 days of receipt of the notice.

In the case of failure on the part of the contractor, the Engineer- in-charge may

rectify or remove or re-execute the work at the risk & cost of the contractor. The

Engineer-in-charge shall be entitled to appropriate the whole or any part of the

amount of security deposit towards the expenses, if any, Incurred by him in

rectification, removal or re-execution. The Defects Liability period shall be as

A. For works of WRD Except Building

(a) (1) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be

from the certified date of completion.

(b) (1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure tender

amount from RS. 50,000 to 10,00,000, the defect liability period shall be 12 months

from the certified date of completion.

(2) For WRD work except likes Check Dam/ Canal / Drainage / Road Structure

tender amount from RS. 50,000 to 10,00,000, the defect liability period shall be

months from the certified date of completion.

(c) (1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure tender

amount more than RS. 10,00,000, the defect liability period shall be 3 Years from the

certified date of completion.

(2) For WRD work except likes Check Dam/ Canal / Drainage / Road Structure

tender amount from RS. 10,00,000 to 1 Crore, the defect liability period shall be

months from the certified date of completion.

(d) (1) For all WRD works of tender amount more than RS. 1 Crore, the defect liability

period shall be 3 Years from the certified date of completion

B. For Building works of WRD:-

For Building works of WRD, Follow the R&B Circular dated.03/12/2009 For original

building works the defect liability period will be 4 years or elapse of 4 monsoon

period following date of possession of building taken over by user agency following

the certified date of completion, whichever is later. For the purpose of deciding the

monsoon period, the 30th September shall be treated as the last date.

WRD Circular No. Matas/102013/MICELL(K-1) Dated 13/12/2013

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year from

the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee from the

certified date of completion. During this period the contractor shall visit the

site every six months along with the concerned Section Officer / Deputy

Executive Engineer and will examine the work already carried out in this

contract like road work, jungle cutting, side shoulders, side gutter, road

furniture, patta etc. and will prepare Km. wise inspection report duly signed by

all concerned and any defect observed shall be done within 15 days by the

contractor at his risk and cost as per the direction of Engineer in charge. The

contractor needs to do videography of these visits and require to submit at the

time of release of FMG. If B.T. the surface during the maintenance period of

years is worn out then agency shall have to provide renewal coating as per

tender item as directed by the Engineer-in- charge. The amount equivalent to

5% of each running bill shall be withheld and will be released after the free

maintenance guarantee period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of Executive Engineer after completion

certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause

for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment / cutting

for side shoulders, side gutters, kilometer / indicator / guard stones, sign boards

etc. are completed in all respect by the contractor. After completion of the

miscellaneous items, the above said 2% withheld amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as per

Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing

more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate equipment.

Till the setting up of adequate laboratory is completed & reported of this to the

engineer (subject to due verification by engineer’s representative) by

contractor in writing, Rs.2,00,000/- shall be withheld. The qualified quality

Engineer shall be deployed exclusively for this contract by the contractors. If

quality Engineer is not deployed by contractor within one month after the date

of work order, the amount equivalent to Rs.20,000 per month shall be

recovered till the actual deployment of quality engineer. The amount so

recovered towards the deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk

and cost, the existing lane(s) of the road so that the traffic worthiness and

safety thereof are at no time materially inferior as compared to their condition

10 (ten) days prior to the date of the Agreement, and shall undertake the

necessary repair and maintenance works for this purpose; provided that the

Contractor may, at his cost, interrupt and divert the flow of traffic if such

interruption and diversion is necessary for the efficient progress of works and

conforms to Good Industry Practice; provided further that such interruption

and diversion shall be undertaken by the Contractor only with the prior written

approval of the Executive Engineer which approval shall not be unreasonably

withheld. For the avoidance of doubt, it is agreed that the Contractor shall at all

times be responsible for ensuring safe operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of any

defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a Defect and

to uncover and test any work that the Engineer considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it

does, the Contractor shall pay for the test and any samples. If there is no defect the

test shall be a Compensation Event.

34.2 #1% of the amount of work done for works upto Rs. 10 crore of estimate cost

should be deducted from R.A. Bill of the contractor for testing the quality of

material workmanship. Whereas for estimated cost of works more than 10 crore,

the charges for testing of quality of material workmanship shall be deducted from

R.A. bill of contractor as per actual charges. As Per GoG NWRWS & K

Department’s Circular No. PARCH/132023/401/MICELL Dated: 05/10/2023

34.3 Agency has to establish testing laboratory on site for the various test to be carried

out in the work for this purpose agency shall construct a pukka laboratory building

with all facility on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of

the defects Liability Period, which begins at Completion and is defined in the

contract data. The Defects Liability Period shall be extended for as long as Defects

remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect corrected,

and the Contractor will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is paid

for the quantity of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to him

to be necessary or advisable during the progress of the work and the contractor

shall be bound to carry out the work in accordance with any instruction in this

connection which may be given to him in writing signed by the Engineer and such

alteration shall not invalidate the contract and any additional work which the

contractor may be directed to do in the manner above specified as part of the work

shall be carried out by the contractor on the same conditions in all respects on

which he agreed to do the main work and at the same rate as are specified in the

tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender by

more than 130%, the contractor will be paid for the quantity in excess of 130%, at

the rate entered in the SOR of the year during which the excess in quantity is first

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the

one involving additional or altered class of work; where there are more than one

comparable items, the item of the contract which is nearest in comparison with

regard to class or classes of the work involved shall be selected and the decision of

the Superintending Engineer as to the nearest comparable item shall be final and

binding on the contractor.

(ii)If the rate cannot be derived in accordance with (i) above, such class of works shall

be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the amount

arrived at the rates in the “Schedule of Rates” of the Division in the year in which

the tender was received. If the Schedule of rates of the Division does not contain

all the items, the percentage increase or decrease of the tender shall be calculated

considering such items which were included in the “Scheduled Rates” of the

division for the year and for materials consumed on such item the rate to be

charged would be the basic rate taken into account for fixing the rate in S.O.R.

referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work

shall be carried out at the rate decided by the competent authorities on the basis of

detailed rate analysis after hearing the contractor before a Committee of two

Superintending Engineers stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of

Rates” of the Division is ordered to be carried out before the rate is agreed upon,

then the contractor shall within seven days of the date of receipt by him of the

order to carry out the work, inform the Engineer-in-charge of the rate, which it is

his intention to charge for such class of work and if the Engineer in charge does

not agree to this rates, he shall by notice in writing be at liberty to cancel his order

to carry out such class of work and arrange to carry it out in such manner as he

may consider it advisable, provided always that if the contractor shall commence

work or incur any expenditure in regard thereof before the rates shall have been

determined as lastly herein before mentioned, then in such cases he shall only be

entitled to be paid in respect of the work carried out or expenditure incurred by

him prior to the date of the determination of the rate as aforesaid according to such

rate or rates as shall be fixed by the Engineer-in-charge. In the event of the dispute,

the decision of the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by the

competent authority, the alternation above referred to shall be within the scope of

such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the cost

of the original work and the certificate of the Engineer-in-charge as to such

proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with an

updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any credit

or debit for the month in question in respect of materials for the works in the

relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items

in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of later

43.1 Payments shall be adjusted for deductions for advance payments, retention, other

recoveries in terms of the contract and taxes at source, as applicable under the law.

The Employer shall pay the Contractor the amounts certified by the Engineer

within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to the

Contractor will be made by the Employer. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid

by the Employer and shall be deemed covered by other rates and prices in the

44. Compensations events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site Possession

date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on due

date of bid submission except GST. However, any subsequent changes in the tax

structure by Government after due date of bid submission will be compensated (+/-

) on availability or submission of actual documentation. Contractor will have to

intimate Engineer regarding changes occurred in the tax structure after bid

submission. If the contractor fails to provide such information and if any financial

obligation may arise due to change in tax structure, same will be recovered from

the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following principles

and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given in

the contract data up to end of the initial intended completion date or extensions

granted by the Engineer and shall not apply to the work carried out beyond the

stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the formula

given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount of

secured advance granted, if any, during the month less the amount of secured

advance recovered, if any during the month. It will exclude value for works

executed under variations for which price adjustment will be worked

separately based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor is

not covered by the provisions of this or other clause in the contract, the unit rates

and prices included in the contract shall be deemed to include amounts to cover the

contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is repaid

48.2 On Completion of the whole of the Works half the total amount retained is repaid

to the Contractor and half when the Defects Liability Period has passed and the

Engineer has certified that all Defects notified by the Engineer to the Contractor

before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention money

with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by

the Employer under the provision of this clause, Employer shall consider the said

request of the Contractor provided that the refund hereunder shall be made in

tranches of not less than 1% (One Percent) of the Contract Price and Contractor

furnishes an irrevocable and unconditional Bank guarantee for an equal amount

substantially in the format of Bank Guarantee for Performance Guarantee enclosed

with SBD and valid up to 60 day beyond the scheduled / extended Defects

Liability Period. On completion of the whole works, the contractor has however an

option to submit a fresh irrevocable and unconditional Bank Guarantee for an

amount equal to 5% of the total value of work executed substantially in the format

of Bank Guarantee for Performance Guarantee enclosed with SBD and valid up to

60 days beyond the Defect Liability Period and yet refund the Retention Money

Bank Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day

stated in the Contract Data for each day that the Completion Date is later than the

Intended Completion Date (for the whole works or the milestone as stated in the

contract data). The total amount of liquidated damages shall not exceed the amount

contract data). The total amount of liquidated damages shall not exceed the amount

defined in the Contract Data. The Employer may deduct liquidated damages from

payment due to the Contractor. Payment of liquidated damages does not affect the

Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been

paid, the Engineer shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not be

entitled for any interest on the over payment calculated from the date of payment

to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the

tender, then the contractor shall pay to the employer the relevant sum stated in the

Contract Data as Liquidated damages for such default and not as penalty for

everyday or part of day which shall elapse between relevant time for completion

and the date stated in the taking over certificate of the whole of the works on the

relevant section, subject to the limit stated in the contract data.

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to the

contractor. The payment or deduction of such damages shall not relieve

the contractor from his obligation to complete the works on from any other of his

obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any

Section, a Taking Over Certificate has been issued for any part of the Works or of

a Section, the liquidated damages for delay in completion of the remainder of the

Works or of that Section shall, for any period of delay after the date stated in such

Taking-Over-Certificate, and in the absence of alternative provisions in the

Contract, be reduced in the proportion which the value of the part so certified bears

to the value of the whole of the Works or Section, as applicable. The provisions of

this Sub-clause shall only apply to the rate of liquidated damages and shall not

affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay to

the contractor a sum stated in Contract Data as bonus for every completed month

but subjected to maximum amount as stated in Contract Data; which shall

elapse between the date of completion of all items of works as stipulated in the

contract, including variations ordered by the Engineer and the time prescribed in

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit

of the works is equal or more than 3 months . The bonus would be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be Recorded in

writing) to the Contractor of the amounts stated in the Contract Date by the date

stated in the Contract Date, against provision by the Contactor of an Unconditional

Bank Guarantee in a form and by a bank acceptable to the Employer in amounts and

currencies equal to be at least 110% of the advance payment. The guarantee shall

remain effective until the advance payment has been repaid, but the amount of the

guarantee shall be progressively reduced by the amounts repaid by the Contractor.

The Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way by

supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done, variations,

price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids) shall

be provided to the Employer no later than the date specified in the Letter of

Acceptance and shall be issued in an amount and form and by a bank or surety

acceptable to the Employer, and denominated in Indian Rupees. The performance

Security shall be valid until a date 60 days from the date of expiry of Defects

Liability Period and the additional security for unbalanced bids shall be valid until a

date 28 days from the date of issue of the certificate of completion.

Performance and Additional Performance Security shall become

refundable/releasable within 15 days after project certified completion date

subject to fulfillment of contractual obligation and settlement of all dues and

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works between

the Start date and the end of Defects Correction periods shall be remedied by the

Contractor at the Contractor’s cost if the loss or damages arises from the

Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the

works and the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all

claims under the Contract for items before the end of the Defects Liability Period.

The Engineer shall issue a Defect Liability Certificate and certify any final payment

that is due to the Contractor within 56 days of receiving the Contractor's account if

it is correct and complete. If it is not, the Engineer shall issue within 56 days a

schedule that states the scope of the corrections or additions that are necessary. If

the Final Account is still unsatisfactory after it has been resubmitted, the Engineer

shall decide on the amount payable to the Contractor and issue a payment certificate,

within 56 days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and

savings in final account is observed, the Engineer/Employer shall be at liberty to

restrict the final payment of BOQ items to the lowest amount evaluated of the bids

considering the final quantities and the rates quoted including the rebates if any.

Payment of variation items shall however be made at the rates approved by the

Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the

Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated

in the Contract data, or they do not receive the Engineer’s approval, the Engineer

shall withhold the amount stated in the Contract Data from payments due to the

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party causes

a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the following:

1. The contractor stops work for 28 days when no stoppage of work is shown on

the current programme and the stoppage has not been authorized by the

2. The Engineer instructs the Contractor to delay the progress of the Works and

the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within a

reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days for

which the maximum amount of liquidated damages can be paid as defined in

the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering,

giving, receiving or soliciting of anything of value to influence the action of a

public official in the procurement process or in contract execution. “Fraudulent

practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of the borrower, and

includes collusive practice among Bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive levels and to deprive

the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done less

advance payments received up to the date of the issue of the

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to the

work not completed as indicated in the Contract data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any

Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor the difference shall be a debt payable to the

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought by the

contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and the

Contractor’s cost of protecting and securing the Works and less advance payment

received up to the date of the certificate, less other recoveries due in terms of the

contract and less taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipment, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because of a

Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely

outside the control of either the Employer or the Contractor the Engineer shall

certify that the Contract has been frustrated. The Contractor shall make the Site safe

and stop work as quickly as possible after receiving this certificate and shall be

paid for all work carried out before receiving it and for any work carried out

afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his

own arrangements for the engagement of all staff and labour, local or other, and

for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a

return in detail, in such form and at such intervals as the Engineer may prescribe,

showing the staff and the numbers of the several classes of labour from time to

time employed by the Contractor on the site and such other information as the

Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor

shall abide at all times by all existing labour enactments and rules made

thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued under

any labour law in future either by the State or the Central Government or the local

authority. Salient features of some of the major labour laws that are applicable to

the construction industry are given below. The Contractor shall keep the Employer

indemnified in case any action is taken against the Employer by the competent

authority on account of contravention of any of the provisions of any Act or rules

made thereunder, regulations or notifications including amendments. If the

Employer is caused to pay or reimburse, such amounts as may be necessary to

cause or observe, or for observance of the provisions stipulated in the

notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the

part of the Contractor, the Engineer/employer shall have the right to deduct any

money due to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS

APPLICABLE TO ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER

CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the Act

on satisfaction of certain conditions on separation if an employee has completed

years service or more on death, the rate of 15 days wages for every completed year of

service. The Act is applicable to all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The benefits

payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for certain

welfare measures to be provided by the Contractor to contract labour and in case the

Contractor fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of

Registration and the Contractor is required to take license from the designated Officer.

The Act is applicable to the establishments or Contractor of Principal Employer, if

they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if the

employment is a scheduled employment. Construction of Building, Roads, Runways

are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for

work of equal nature to Male and Female workers and for not making discrimination

against female employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual bonus

subject to a minimum of 8.33% of wages and maximum of 20 % of wages to

employees drawing Rs. 3500/- per month or less. The bonus to be paid to employees

getting Rs, 2500/- per month or above Rs. 3500/- per month shall be worked out by

taking wages as Rs. 2500/- per month only. The Act does not

apply to certain establishments. The newly set-up establishments are exempted for

five years in certain circumstances. Some of the State Governments have reduced the

employment size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes

illegal and what are the requirements for laying off or retrenching the employees or

closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by some

of the State and Central Government to 50). The Act provides for laying down rules

governing the conditions of employment by the Employer on matters provided in the

Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade unions

of workmen and employers. The Trade Unions registered under the Act have given

certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and process

and provides for regulation of employment of children in all other occupations and

processes. Employment of Child labour is prohibited in Building and Construction

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of

service) Act 1979:- The Act is applicable to an establishment which employs 5 or

more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another

state).The inter-state migrant workmen, is an establishment to which this Act

becomes applicable, are required to be provided certain facilities such as housing,

medical aid, traveling expenses from home up to the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:- All the establishments

who carry on any building or other constructions work and employ 10 or more

workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of the

cost of construction as may be modified by the government. The Employer of the

establishment is required to provide safety measures at the Building or construction

work and other welfare measures, such as canteens, First Aid facilities, Ambulance,

Housing accommodations for workers near the workplace etc. The Employer to

whom the Act applies has to obtain a registration certificate from the Registering

Officers appointed by the Government.

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing

persons or more with aid of power or 20 or more persons without the aid of power

engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent authority as

per rule. The royalty charges paid shall be borne by the contractor and shall not be

reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from time to

time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management plan for

best energy use, waste management, the reduction of pollution as in EMS

(Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to #Superintending Engineer

(Higher Authority) within 14 days of the notification of the Engineer's decision. If

the issue is not resolved, any party can refer the matter for conciliation within

days from the decision given by the #Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, both the parties have to refer to the

#Chief Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the Superintending Engineer, both parties have to refer to the

#Secretary, Roads & Building Department, Government of Gujarat for the

conciliation process.

If the dispute is not resolved through the conciliation process, contractor

may refer the dispute to Gujarat Public Works Contract Dispute Arbitration

Tribunal. If the Contractor fails to refer a claim / dispute to the Higher

Authority within 14 days of the notification of the Engineer's decision, the

Contractor shall not be entitled to any additional payment/claim if he doesn’t

follow the above sequence in stipulated time. However, during such period, he

would not stop the work in any case.

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Executive Engineer, Ukai Left Bank Canal Inv. Dn No.2, Valod,

Taluka Valod, Dist. Tapi, Phone: 02625-222052

Name of authorized Representative (will be intimated later)

2. The Engineer is …… Executive Engineer, Ukai Left Bank Canal Inv. [CL.1.1]

Dn. No.2, Valod.

Name of Authorized Representative: …………………………

3. The Defects Liability Period is 3(Three) years from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice to [CL.1.1]

proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

3 (Three) Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 25 % 45 days.

Milestone 2 i.e. 25 % 45 days.

Milestone 3 i.e. 25 % 45 days.

Milestone 4 i.e. 25 % 45 days.

6. The Site is located at Main canal,Ta.- Vansda, Dist.-Navsari. [CL.1.1]

Contact no: 02630-222336

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of BANK STABILIZATION AND [CL.1.1]

PROTECTION WORKS AT CH. 1555 TO 1675 M OF KELIA

LEFT BANK BRANCH CANAL. as per directed by Engineer-in-

charge. With items as per B.O.Q.

(A) WRD Works Site clearance; setting – out and layout; Construction

and Maintenance of all types of dams and its component, earthen dam;

spillway; installation of gate; excavation and earth work, approach road,

Inspection Bunglows, checkdams, bandhara, T.R., weir, barrages, Flood

Protection & Anti Sea Erosion work, canal lining and structures, , CD

Works, structure repairing, Jungale cutting, Desilting, etc. other WRD

Site clearance; setting – out and layout; Construction and Maintenance

of all types of dams and its component, earthen dam; spillway;

installation of gate; excavation and earth work, approach road,

Inspection Bunglows, checkdams, bandhara, T.R., weir, barrages, Flood

Protection & Anti Sea Erosion work , canal lining and structures, , CD

Works, structure repairing, Jungle cutting, Desilting, etc. other WRD

For this work Excavation for foundation, Gabion etc.

Site clearance; setting – out and layout; widening of existing

carriageway and strengthening including camber corrections;

construction of new road/ Parallel service road; bituminous

pavements remodeling/construction of Junctions, intersections, bus

bays, lay-bays; supplying and placing of drainage Channels, flumes,

guard posts and guard other related items; construction/extension of

cross drainage works, bridge, approaches and other related stones;

protective works for roads/bridge; all aspects of quality assurance of

various components of the works; rectification of The defects in the

completed works during the Defects Liability Period; submission of

“As- built’’ drawings and any other related documents; and other

item of work as may be required to be carried out for completing

Accordance with the drawings and the provisions of the contract and

to ensure safety.

(C) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments

and bearing; prestressed/reinforced cement concrete superstructure;

wearing coat, hand railings, expansion joints, approach slabs,

drainages spouts/ downtake pipes, arrangements for fixing light posts,

water mains, utilities etc; provisionN.A.

of suitably designed protective

works; providing wing/return walls; provision of road markings, road

signs etc.; all aspects of quality assurance;

E.E. clearing the site and

handing over the works on completion; rectification of the defects

during the Defects Liability Period and submission of “As-built”

drawings and other related documents; and other items of work as

may be required to be carried out for completing the works in [CL.1.1]

accordance with the drawings and the provisions of the contract and

to Insure safety

Any Other Items as required to fulfill all contractual obligations as per the

10. The following documents also form part of the Contract:

As per clause 2-3 Addendum/Corrigendum/undertaking given by contractor (If any)

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25 % (Sub Contracting Not Applicable) [CL.7.1]

14. The Schedule of Other Contractors- N.A. [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death is [CL13]

Rs. 5 lakhs per occurrence with the number of occurrences limited to

four. After each occurrence, the contractor will pay an additional premium

necessary to make insurance valid for four occurrences always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be Available from 1st day of Work Order

19. The period for submission of programmed for approval of the engineer [CL. 27.1]

shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be 30 Days. (Not Applicable) [CL.27.3]

21. The amount to be withheld for late submission of an updated programmed shall be Rs

lakhs (Not Applicable) Rs 2.00 lakhs [CL.27.3]

22. Testing Charges ........................... Not Applicable………………(Cl.34.2 )

23. The following events shall also be Compensation Events [CL.44]

Substantially adverse ground conditions encountered during the course of execution of work not

provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring additional mobilization by the

contractor, e.g. ordinary soil to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps, etc. not caused by the

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious structures, monuments interfering with

(viii) Restriction of access to ground imposed by civil, judicial, or military authority

24. The currency of the Contract is Indian Rupees [CL. 46]

25. The formula (e) for adjustment of prices are as under: [CL. 47]

• If any of the commodities like Cement, Steel or Bitumen are not found applicable in a work, the

weight component of that commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be clubbed with the weight component

of ‘Other Material’ (Pm), such that the gross % weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to labour shall be paid in

accordance with the following formula:

VL = Increase or decrease in the cost of work during the month under consideration due to

changes in rates for local labour

L0 = The consumer price index for industrial workers for the State on 28 days preceding the

scheduled date of opening of technical Bids as published by Labour Bureau, Ministry

of Labour, Government of India

Li = The consumer price index for industrial workers for the State for the month under

consideration as published by the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of cement procured by the

Vc = Increase or decrease in the cost of work during the month under consideration due to

changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland Cement on 28 days

preceding the scheduled date of opening of technical bid as published by the Office

of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of Commerce &

Ci = The all India average wholesale price index for Ordinary Portland

Cement for the month under consideration as published by Office of

the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under consideration

due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry

and Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by Office

of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest

centre on the day 28 days prior to the scheduled date of opening of

Bi = The official price of bitumen of IOC depot at the nearest center:

• For the first 15 days of the month under consideration, the price

declared on the 1st day of that month.

• For the remaining days of the month under consideration, the rate

declared on the 16th day of that month.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to the

date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15th day of the month of the under

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in accordance

with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of machinery

for mining, quarrying and Construction for the month under

consideration as published Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade, Ministry of Commerce

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month under

consideration as published Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade, Ministry of Commerce

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts has

been chosen to represent the Plant and Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials other

than cement, steel, bitumen and POL procured by the contractor shall be

paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than cement,

steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28 days

preceding the scheduled date of opening of technical Bids, as published by

the Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the month

under consideration as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry

of Commerce & Industry.

Pm = Percentage of local material components (other than cement, steel,

bitumen and POL) of the work.

The following percentage will govern the price adjustment for the entire

2. Cement – Pc ……%

6. Plant & Machinery Spares Pp:-……………….56.59%

7. Other Materials – Pm:-……………………….8.63%

25. The proportion of payments retained (retention money) shall be 6% {CL. 48} from

each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In item

5 of Contract data) (1/2000)th of initial

contract price for milestone, rounded

off to the nearest thousand per day.

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given

as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 } (Not Applicable)

#Nature of Advances Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank guarantees of

2.5 % of each valid for the full

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is satisfied

equipment. Total amount That the equipment is required for

equipment. Total amount That the equipment is required for

will be subject to a performance of the contract) and on

maximum of 5% of the submission of unconditional Bank

Contract Price Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after fulfillment

of the above conditions).

31. Repayment of advance payment for mobilization and equipment (Not

Applicable) {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim payments

certified by the Engineer under the Contract. Deduction shall commence in the next

Interim Payment Certificate following that in which the

total of all such payments to the Contractor has reached not less than 20 percent of the

Contract Price or 1(One)months from the date of payment of first installment of

advance, whichever period concludes earlier, and shall be made at the rate of

percent (collectively for both Mobilization Advance and Equipment Advance) of

the amounts of all Interim Payment Certificate until such time as the loan has been

repaid, always provided that the loan shall be completely repaid prior to the expiry of

the original time for completion pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52} As

a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to be

decided after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58} are

required within 28 days of the issue of certificate of completion of the whole or

section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by

the Date required is Rs 2.0La

38. The following events shall also be fundamentals breach of contract: {CL.59.2} “The

Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

39. The percentage to apply the value of the work not completed representing {Cl 60} the

Employer’s additional cost for completing the Works shall be 20 per cent.

GENERAL SPECIFICATION

(A) WORK AND SITE CONDITION

(B) SPECIAL CONDITION

WORK AND SITE CONDITION

BANK STABILIZATION AND PROTECTION WORKS AT CH. 1555 TO 1675 M OF

KELIA LEFT BANK BRANCH CANAL.

1.0 INTRODUCTION:

GENERALFEATURES OF THE PROJECT:

Govt. decided to construct GEBION on KELIA IRRIGATION SCHEME for harvesting

fair weather flow of river /kotars. Accordingly, it is proposed to construct GEBION in

Vansda taluka of Navsari district.

The work under this tender includes the work of BANK STABILIZATION AND PROTECTION

WORKS AT CH. 1555 TO 1675 M OF KELIA LEFT BANK BRANCH CANAL.

The proposed WBM Road is to be constructed on KELIA LEFT BANK BRANCH

CANAL(S.R.SIDE) in Vansda taluka of Navsari District. This location of proposed GEBION is

scattered in Vansda and interior Place. It is favorable to visit the location of proposed site

before quoting the Tender. For any quarry, it is requested to contact concerned Deputy

Executive Engineer, KELIA Project Sub Division Vansda, Phone No:- (02630)

3.0 COMMUNICATION

The nearest place for ordinary marketing is Vansda which is about 20 to 25km. from

proposed site. The site is connected by M.D.R.B /O.D.R is about 8.00 km.away from the proposed

4.0 DETAILS OF SOURCES OF MATERIALS ARE AS UNDER:

Sr. Name of Sources Approximate distance from

No Materials the site of work

1. Metal Jamanpada 48 K.M.

2. Sand Tapi river 100 K.M.

The above information is given in good faith and for general guidance to contractor. The

contractor shall however inquiare, ensure and satisfy himself regarding all aspects viz. the

site condition, source and availability of required quantity of material including available

5.0. Brief description of the work :-

The works are to be carried out under jurisdiction of Executive Engineer,

U.L.B.C.Inv.Dn.No.2, Valod Phone no. 02625-222052. The work under the contract,

Specification & drawing consists, Details of item of work to be executed under the tender

include the following main items. The main work consist of Bank Stabilization and Protection

Works at Ch. 1555 to 1675 m of Kelia Left Bank Branch Canal

Unskilled labour will be available nearby the site of work. All skilled, semi-skilled and

unskilled labour will have to be brought from outside.

7.0. Housing Accommodation:

No housing accommodation is available at the site. Godown or storage facilities are not

available at the site and the department will not be in a position to provide such facilities at

the site. The contractor shall have to make such arrangement for the work at his own risk

and cost if found necessary.

8.0. Material to be used:

In the proposed work Materials like Cement, Sand, Steel, Metal, Rubble, PVC heavyduty

water stop etc. are to be used.

9.0. Water Supply:

Potable water will be available in nearby villages. Contractor shall have to make their own

arrangement for drinking water supply and for the construction purpose on the site of work.

10. The information and data mentioned herein above as well as shown or given in the

various drawings accompanying the tender documents are for general information only. The

department shall have no responsibility in respect of accuracy of these informations,

interpretation and conclusions drawn by the contractor in so far as the in formations/data are

concerned. The contractor shall have to make their own investigations to satisfy themselves

in regard to in informations/data given herein above.

11. It shall be deemed that the contractors have satisfied themselves as to the nature and

pertaining to transport, handling and availability and storage of materials, availability of

labour, weather condition, at site and that the tenderer has estimated his cost accordingly

and the department will bear no responsibility for any of such knowledge of site conditions

and consequences thereof.

The contractor shall construct and maintain suitable inspection path or vehicle road in the

work limit. Any haul or approach roads if necessary for the contractor's work shall be

constructed/removed if necessary at his own cost. There will, however, be no charge of any

reasonable use of any road constructed by Government.

12. Electric Power:

The contractor shall have to make their own arrangements for getting power supply. If any

difficulty is experienced in getting the power, the department may help in solving the

difficulty to the extent possible without any obligation on the part of the department on this

issue. The power supply may be available nearby the site.If the power supply is not

available near site of work, the contractoeshal have to makes its won arrangement including

genearor set. The contractor shall have to makes its own inquairy for power supply.

13. Observation of forest:

During the construction period, the laborers and other persons employed by the contractor

agencies shall strictly observe the following requirements: -

(a) Shall not possess or make use of any sorts of weapons (gun, spears etc.) explosive etc.

and also shall not engage in hunting animals either for their flesh or for their bites.

(b) Shall not fall or break the trees for use as fire wood.

(c) Purchase all the requirement of fire wood from authorized fire wood depots run by the

forest department.

14. Medical Aid:

A dispensary is not available at the site. The contractor shall make his own arrangement for

normal medical aid to their staff and labour. Serious cases have to be sent to Civil and other

Hospital at Vansda.

The contractor shall also provide at his own cost first aid arrangement at various work spots

in accordance with the labour rules and regulations and as may be directed by the Engineer.

15. Post &Telegraph:

There is Sub Post and Telegraph office at 05 to 10 km at village Juj of Ta. Vansda,

Dist.Navsari. No telephone facility is available at the work site.

16. Supply of Petrol & Diesel:

At present there is no such facility available for petrol and diesel at the site of work. But

this facility is available at 05 to 10 km at village Juj of Ta. Vansda ,Dist.Navsari.

Executive Engineer

U.L.B.C.Inv.Dn.No.2

SPECIAL CONDITION

Name of Work: BANK STABILIZATION AND PROTECTION WORKS AT CH. 1555 TO 1675 M

OF KELIA LEFT BANK BRANCH CANAL.

1. Brief Description of work

(a) Providing of saftey GEBION on Top of Kelia Dam site

The said work has to be carried out within 3 (Three) Month, There is no possibility of

extension of time limit. There for Constractors are requested to site visit before bidding

1. Probable Working period :

Though Time limit for the completion of the said work is kept 3 (Three) Month WITH

continuous flown river.

3. Contractor have to make his own arrangement for tools and tackles size trolley, ropes, sharp

edge tools, scaffolding etc. required for working facilities of this works. No such materials

will be supplied by the department.

4. All material to be used shall be purchased from standard ISO certified reputed company as

finalized by Engineer-in- charge. No local manufacturer company will be allowed. Contractor

will have to purchase material directly from company or authorized dealer. He will have to

produce original bill and authorised dealer certificates before consumption of material.

5. All materials shall be used after approval of samples from Engineer in-charge for the above

said work. Contractor shall have to bring all of brand approved by Engineer in-charge. No

brand other than finalized by Engineer in-charge will be allowed to use for said work.

6. Sand to be used shall bring only from Tapi River, and it shall be washed, Screened and

approved from Engineer incharge.

7. Contractor will have to stack all material quantity to be used at site as soon as work order is

8. Contractor must have brought safety equipment for all skill and unskilled workers. Contractor

will responsible for all type accident occur on site. Contractor must have brought labours

insurance and follow prevailing labour lows.

9. Contractor shall have to produce digital photography/ Videography of the work before start

the work, during the work and after completion of work of different stages and execution of

new item when started and submit the Hard Copies 3 (sets) and soft copy (CD) of the same.

10. The Contractor should make his own arrangement for Diversion of Road & Planning of work

should be done.

12. Subletting of work is strictly not permitted at any stage if it is found that subletting is done by

contractor looking to financial transaction of company with regard to this work, registration

of company shall be put under abeyance. So it is advised that bidder shall apply only if he is

found resource full and capable to complete work during WBM Roadcloser period even

though time limit is kept 03 (Three) (including MONTHS OF MONSOON ) to avoid any

penal action. Bidder shall have to give details of financial transaction of this work only if

asked by Engineer in charge.

13. If bidder dose not complete work of required quality as per tender specification within time

limit and damage occurs during defect liabilities period of 3 years total cost of

restoration of damaged structure shall be recovered from the contractor. This losses will be

recovered over and above liquidated damage recovered as per clause no.49 of Condition of

14. SPECIAL POINTS TO BE ATTENDED:

1. The said work of saftey GEBION to be executed on Kelia left bank branch canal. The

time limit of the said work is 03(Three)Months . Hence the contractor shall have to plan

accordingly and mobilize sufficient machinery, manpower and material. Bidders are

requested to have site visit before bid submission.

2. For this work the stipulated time limit for the completion of work is 3 (Three) Month.

3. The contractor shall have to submit the complete schedule and program for completion

of work of each structure included in package well in advance to Engineer-in-charge

and get approved.

4. The contractor whose performance in execution of work under water resource

department is poor/left the work without completion/quality of work poor is not

considered eligible for this work and bid will be out rightly rejected.

5. Before bidding, the contractor shall have to read all the bid documents and also advised

to visit the work carefully.

Executive Engineer,

U.L.B.C.Inv.Dn.No.2,

TECHNICAL SPECIFICATION

1. Technical Specification of Materials

2. General Technical Specification & frequency of testing

3. Item wise Specification

1. Technical Specification of Materials

1. All materialstobe used shall conform to I.S. 4031-1988 or the relevant provisions and specifications

ofthe relevant latest version of Indian standard, unless otherwise stated in the detailed specifications

of items of work.

2. Wherever a referenceto any Indian standardappears in the specifications, it shall be taken to meanas

reference to the latest version of the standard.

3. All the tests for all the materials shall invariablybe got carried out by the contractor when the same

are specified in the specification and even the same are not specificallymentioned in the

specifications and if in the opinion of the Engineer-in-charge, the same are required to be carried out.

All such tests shall be got carried in any Government approved Laboratories or GERI or at Govt.

approved laboratory as directed by the Engineer-in-Charge.

4. No collection of materials shall be made before it is got approved from the Engineer-in-charge with

5. Collection of approved materials shall be done at site of workin a systematic manner. Materials shall

be stored in such a manner as to prevent deterioration, intrusion of foreignmatter and to ensure the

preservation of their quality and fitness for the work.

6. Materials, if rejected by the Engineer-in-Charge, shall beimmediately removed at his cost within

twenty-four hours of receiving such an instruction and if not removed by the contractor, Engineer-in-

Charge disposeoff such materials in a manneras he choose and the contractor shall not be entitled to

any compensation for the cost of such materials. In such a case, the cost of removal of the material

shall be recovered from the contarctor.

7. Approvalto the samples of variousmaterials given by the Engineer-in-Charge will not absolve the

contractorfrom the responsibility of replacing the defective/ poor quality materials brought on site.

The contractor shall have nottoclaim to any paymentfoorcompensation whatsoever on account of any

such materials being rejected by the Engineer-in-Charge.

The contractor shall beresponsiblefor observing the laws, rules, and regulations imposed under the

“MINOR MINERAL ACTS” and such other laws and rules prescribed by Central/State Govt.

fromtime to time.

1.1 Only Ordinary Portland Cement of grade 53 shall be used conforming to I.S. 12269 - 1987 or it’s

latest version for the entire work under the tender in all respects and shall be procured in bag. The

contractor shall have to make his own arrangement to procure the cement (bearing ISI mark & which

Cement brand / Company should be approved by department) directly from the manufacturer /

authorized dealer of Cement Company. The contractor shall arrange a suitable & adequate

infrastructure for procuring, conveying with loading & unloading and proper storing the same to the

site of work at his own cost with sufficient quantity for advance planning of work to be done in next

fifteen days as approved by the Engineer-in-charge of the work, so that department shall be conduct

minimum required test to ascertain its quality. For verification of such purchase, the contractor shall

have to produce all the bills of manufacturer / authorized dealer’s along with testing details (i.e.

manufacturer’s test result conducted in the it’squality control laboratory for each batch of cement

which is brought to the work site) to the Engineer- in-charge of the work, so that works can be

allowed if manufacturer’s lab. resultare found OK till the receiving of test results from approved lab

of Department or as directed by the Engineer-in-charge.

1.2 All cement shall be stored in dry, water tight stored shade, facilities to protect cement from dampness

& properly ventilated structure with lock and key arrangement. In case of storage of cement bag, the

floor on which cement is to be stored shall be raised at least 30cm. above ground level & the bags

shall not be piled more than 10bags height and shall be arranged in headers & stretches fashion as

close as possible. The Contractor shall be responsible for proper storage of cement and if any damage

or deterioration there in, shall be responsible for the change or removed at his own cost.

Cement should be used in the work, in order of receipt to the store/ site, for this purpose, such

consignment it arrives should be stacked separately and play card barring the date of arrival should be

pinned to the pile. The arrangement of storage and utilization shall be such that to ensure the

utilization of the cement in order of its arrival at the storage and the contractor shall maintain updated

record which would at any time show the date of receipt and proposed utilization of cement laying in

the store at the site.

The contractor shall provide a double locking arrangement for the store and the key of one lock will

remain with the Engineer-in-charge of the work or his authorized. The Engineer-in-charge shall any

time have an easy access to the store and the site of the work for checking. The Engineer-in-charge or

his authorized shall have authority to check and examine the method of storage, records, accounting

and security provided by the contractor. The Contractor shall produce the proof by way of record,

books, return, Performa etc. maintain by his staff on site, on demand from Engineer-in-Charge of the

work or his authorized and the contractor shall at all time keep this records update to enable to

Engineer-in-charge of the work or his authorized to apply the check may desire to impose.

The cement shall not be stored for unduly long period. It should not be handeled in such a way to

impair it’s strength or useful charecteristics.

Cement older than 90 days shall not be used unless the test results satisfy the minimum strength

1.3 The cement brought by the contractor at the site, department shall be sampled as per I.S. 3535 (or

latest version of I.S.) & sent it in approved lab. of Deptt. for testing as per I.S. 4031, 4032 (or latest

version of I.S.). The contractor shall have to made arrangement for sampling of cement &send to the

Government Laboratory or Govt. approved laboratory at his own cost as directed by Engineer-in-

charge for testing. TESTING CHARGES AS PER CLAUSE NO-34.20 OF SBD FORM. The

testing shall be done for each consignment received at the site. The cement consignment shall be

more than 50 tons or part thereof; each consignment shall be stacked separately. Cement shall

conform the physical and chemical requirements as per IS 4032-1985.

1.4 The cement not satisfying the criteria as per I.S. 12269-1987 for grade 53 and IS 1489, shall be

rejected and such stack of cement shall be removed immediately from the site of work. No extra cost

either for testing or for rejected cement shall not paid to the contractor. No cement shall be used for

the work without being tested and such work shall not be paid by the Engineer-in-charge and shall be

removed at contractor’s own cost. The results of the cement should be submitted by the contractor as

and when required by the Engineer-in-charge or his authorized. Manufactures result as per lot of

manufacturing will also have to be submitted.

1.5 A regular day to day account of cement received and consumed / used in the work, together with the

particulars tender item & quantity of each of the work shall be maintained in ink by the responsible

representative of the department and shall be signed both i.e. by the departmental representative as

well as the contractor, after proper verification at the end of the day’s work. The accounting shall be

shown to the inspecting officer when asked for. The Engineer-in-charge of the work or his authorized

shall have the authority to verify the stock and check on the consumption in any manner he thinks

proper. The volume of one bag cement weight 50kg shall be considered as 0.0342cum. for mixing in

1.6 Frequency for Cement testing shall as under.

Weight of lot / batch (in tonne) No. of Sample to be taken

Physical / chemical properties of cement shall confirm to IS 3535-1986 or its latest version.

The contractor shall have to procure cement directly from the large scale manufacturer main

producer or authorized dealer which shall confirm relevant Indian Standardars. The cement so

purchased only shall be permitted to be used. The contractor shall provide satisfactory evidence to

the Engineer-in-Charge in support of such purchase.

The cement after it is brought on sight (store) by the contractor, can only be allowed to use after

obtaining necessary certificate of the test from any Government approved Laboratory/Institute

about its suitability for the use on the concerned works. The contractor shall produce/ submit the

laboratory test results of cement samples as prescribed in IS 12269-(1987) & IS 4031-1999. The

contractor shall collect the required samples from the cement bags brought on site or work in the

presence of Engineer-in-Charge or his authorised supervisory staff of the department, each sample

shall be of 15kg by weight. The number or sample shall be taken as prescribed in IS 269-1976 &IS

4031-1968 or as revised from time to time. The cement brought on site of work shall be utilised

within six months from the date of manufacturing. The quality of cement which does not confirm

to the requirement of I.S. standard shall have to be removed from the site of work at the risk and

cost of contractor.

The cement to be used shall be OPC (Ordinary Portland Cement) as per IS12269-1987. Each bag of

cement shall contain full quantity of 50 kg. The contractor shall take every precaution to store the

cement properly so that it is not supplied by dampness of moist atmosphere or influence of foreign

matter as per the satisfaction of Engineer-in-Charge. Cement shall be stored in such a way as to

allow the removal and use of cement in chronological order of receipt as first receive in, first used.

Different brands of cement or cement of the same brand from the different factories shall bestored

in separate groups and shall not be mixed during use. Cement shall be kept in a store under good

condition. Any cement which is found defective shall not be used. Daily account of receipt and use

of cement bags shall be maintained by the department and the contractor in proforma approved by

the Engineer-in-Charge. The contractor shall be fully responsible for the scope of local transport of

cement from the site godown to the place of work. The difrerent kinds of cement or diffrenet

brands of cement or cement of the same brands from different manufacturing units shall be stored

in separate groups.

Cement shall be kept in a store under double locking arrangements.

The cement shall be measured by one bag for all uses in concrete (except otherwise stated) and

masonry etc. In no case cement shall be measured by the boxes or other means for the volumetric

proportion of concrete and mortar. For calculation for the proportion, the volume of one cement

beg taken as 0.0342 cu. Mt. (1.20 cft) and measuring box / bag shall be of size 30 cms x 30cms x

38 cms. For weight batch of concrete to be used, the cement shall have to be used as per actual

weight and the contractor shall not be entitled for any compensation for loss in weight due to

shifting of bags or on account of any reasons.

The cement manufactured by the mini plant shall not be allowed to use in the work.

If OPC-53 grade cement is not available in sufficient quantity in market, 53 grade PPC cement

(Portland Pozzolona Cement) will be allowed. The contractor shall have to get the prior approval

from the Engineer-in-Charge for use of PPC Cement. Portland pozzolana cement (PPC) confirming

to IS: 1469 shall be used if Portland pozzolona cement is used, curing period will be extended one

week extra without any extra payment.

i) The sand to be used shall be natural sand from Tapi river only. The sand is available in

ample quantity from Tapi river. It shall be tested in Government laboratory or Government

approved laboratory. The fineness Modulus (FM) of sand shall be as per the relevant IS and

specified in specification. Generally,FM for sand for to use in concrete construction shall

be between2 to 3.78.

ii) All the fine aggregates shall conform to IS: 383 – 1970 or its latest version and as directed by

Engineer-In-Charge. Sand to be used shall be natural as obtained from the river bed and the

maximum size shall be limited to 4.75 mm. Fine aggregates will be tested for their gradation,

silt content and fineness modulus. Due allowance shall be made, if at the time of mixing the

sand is wet. The exact extent of such allowance or bulkage shall depend upon the quantity of

moisture in sand and it shall be decided by the Engineer-In-Charge.

iii) When the quality of fine aggregate is doubtful it shall be tested for clay, organic impurities

and other deleterious substances as laid down in IS 383. It shall not contain deleterious

materials in such quantity as to reduce the strength or durability and the mortar or concrete or

to attack the reinforcement in the case of reinforced concrete work. Sea sand shall not be

iv) Large quantity of sand is available in the rivers Tapi only. The contractor shall procure

approved quality of sand.

i) Sand shall consist of hard, inert, dense, durable and uncoated siliceous gritty materials. It

shall be free from injurious amount of dust, lumps soft and flaky particles, shale, alkali,

organic matter, loam and other deleterious substances. The maximum percentage of each of

the deleterious substance in sand as delivered to the mixer shall not exceed the following

Limits of deleterious material.

(i) Coal & lignite 1.0 percent by weight

(ii) Clay lumps 1.0 percent by weight

(iii) Material finer than 75 micron IS- 3.0 percent by weight

(iv) Shale 1.0 percent by weight

(v) Total of percentages of all 5.0 percent by weight

deleterious material (except Mica)

(i) Sand shall be free from injurious amount of organic impurities and sand that are producing a

colour (obtained by dissolving 9 grams of chemically pure (c.p.) ferric chloride and 1 gram of

c.p. cobalt chloride in 100 ml. of water to which one third ml of hydrochloric acid has been

added) darken than the standard in the test (organic test) for organic impurities shall be rejected.

(ii) However, the sum of the percentage of all deleterious substances, Mica, coated grains, soft

and flaky particles, Loam etc. shall not exceed by 5% of weight. The sand impurities and sand

producing a colour darker than the standard colorimetric test for organic impurities and sand

producing a colour darker than the standard calorimetric test for organic impurities shall be

(i) Sand shall be well graded so as to impart good workability and good finishing, Sieve

analysis of natural sand shall confirm to the following limits of gradation.

IS Sieve Cumulative percentage of weight

passing through sieve

5 600 micron 30-64

6 300 micron 10-40

7 150 micron 3-10

(i) Deviations from the prescribed limits of cumulative percentage retained on sieve

mm, 4.75 mm, 2.36 mm, 1.18 mm, 600 micron, 300 micron and 150 micron IS

sieves shall be permitted provided total of such deviations do no exceed 10 percent.

No deviation from the prescribed limit shall be permitted for cumulative percentage

retained on 600 microns IS Sieve.

(c) Fineness Modulus.

(i) Sand shall have a fineness modulus between 2.2 and 3.78 subject to the gradation

specified in the preceding paragraph.

(ii) The modulus shall be computed, by adding cumulative percentage of sand retained

on the standard sieves 4.75 mm, 2.36 mm, 1.18 mm, 600 micron, 300 micron,

micron IS Sieves and dividing the sum by 100. Gradation of sand shall be so

controlled that the fineness modulus of at least 9 out of 10 consecutive test samples

of finished sand shall not vary by more than 0.10 from the average of 10 test

samples. Sand having any deviation from the specified range of gradation and

fineness modulus shall not be permitted to be used in work without the written

permission of the Engineer-In-Charge.

Fineness Modulus for sand to be used for different purposes

Sr. No. Type of work IS Code FM Range

1 Cement Concrete IS 383 Zone – I & II 2.11 to

2 For masonary IS 2116, Table-1 1.15 to

3 For Cement Plaster IS 1542 1.2 to

4 For sand bedding IS 383, Zone I & II 2.11 to

The sand to be used shall be got approved by the Engineer in charge and shall be tested in

the laboratory as per the applicable IS in the approved laboratory / from the GERI as

directed by the Engineer-in-charge.

The following testing frequencies shall be maintained for the same source of fine

Sr. Name of Test Minimum number of test

1 Gradation for Fineness Modulus Fortnightly one test.

2 Silt Content Fortnightly one test

3 Moisture content Fortnightly one test.

4 Specific gravity, Soundness Once in a working

season or in change in

The fine aggregate should be stacked carefully on a clean hard surface so that it will not get mixed

up with deleterious foreign material.

Sand shall not be stacked in high conical heaps so that sliding down may prevent segregation of

heavier particles by sliding down. It shall be placed in layers not thicker than those resulting from

lorry loads dumped on the same place. All sand shall be stored on the site of work in such a manner

as to prevent intrusion of foreign matter.

The contractor shall be responsible for observing the laws, rules and regulations imposed under the

Mines and Minerals Act and such other laws and rules prescribed by Government Departments such

as Forest and Revenue and by competent. The contractor subject to general conditions of contract

shall pay local Authorities Royalty, etc. payable for securing the material.

Water for mixing cement mortar and concrete shall not be salty or brackish and shall be clean,

reasonably clear and free from objectionable quantities of silt and trace of oil and injuriousalkalies,

salts, organic matter and other deleterious materials which will either weaken the mortar or

concrete or cause effluence or attack the steel in R.C.C.Containers for transport storage and

handling of water shall be clean. Water shall confirm to the standard specified in IS 456-1978.As a

guidance following table represent maximum permissible limit.

Particulars Percentage by weight

Alkali chloride

If required by the Engineer-in-Charge, it shall be tested by the comparison with distilled water.

Comparison shall be made by means and mortar strength as specified in IS 269-1976 and indication

of unsoundness, change in time of setting by 90 minutes or more or decrease of more or decrease of

more than 10% in strength of mortar prepared with water samples when compared with the result

obtained with mortar prepared with distilled water shall be sufficient cause for rejection of water

Water for drinking will generally be found suitable for mortar or concrete. Water for curing mortar,

concrete or masonry should not be too acidic or too alkaline.

It shall be free of elements which significantly effect the hydration reaction or otherwise

interfere with the hardening of mortar or concrete during curing of these which

produceobjectionable stains or other unsightly depositon concrete or mortar surface.

Hard and bitter water shall not be used for curing. Potable waterwill generally be found suitable for

curing mortar or concrete or masonry.

The turbidity in water shall not be more than 2000 ppm and shall preferably be as low as possible.

Water for curing cement mortar or concrete.

Water for curing mortar or concrete should not be too acidic or too alkaline. It should have a PH

value not less than 6.0. It shall be free of elements which significantly effect the hydration reaction or

otherwise interfere with the hardening of mortar or concrete during curing or those which produce

objectionable stains or other unsightly deposits on concrete or mortar surfaces. Hard and bitter water

containing more than 400 p.p.m. of sulphates shall not be used for curing purpose.

Seawater and water containing over 3 percent of chloride salts should not be used for curing

reinforced concrete work.

Potable water will generally be found suitable for curing, cement mortar or concrete.

M4: Black Trap Stone Coarse Aggregate: -

4.1 Coarse aggregate shall be machine crushed stone of black trap and shall be hard, strong, dense,

durable, clean, freefrom skin and coating likely to prevent proper adhesion of mortar. All aggregates

shall conform to IS 383-1963 and IS 515-1959 or as per latest version of Indian Standard.

4.2 The aggregate shall generally be cubical in shape, unless special stones of particular quarries are

mentioned. Aggregate shall be machine crushed from the best black trap stone as approved by the

Engineer-in-charge. Aggregate shall have no deleterious reaction with cement. The size of the coarse

aggregate for plain cement concrete and ordinaryreinforced cement for plain cement shall generally

be as per the table given below.

However, in case of reinforced cement concrete the maximumlimit may be restricted to 6mm less

than the minimumlateral clear distancebetween bars or 6mm less than the cover whichever smaller.

Grading of Coarse aggregate :

The grading of single size or graded coarse aggregates when tested as per IS : 2386 (Part-I) shall be

within following limit or subsequent revised IS

Percentage passing for single sizeaggregate for nominal size.

[1] This percentage may be varied somewhat by the Engineer-in-charge, when considered

necessary for obtaining better density and strength of concrete.

The grading of graded coarse aggregates when tested as per IS 2386 (Part-I) shall be within

following limit or subsequent revised IS-383

IS Sieve Designation Percentage passing for graded aggregates of Nominal size.

Table:1 Uniform grading of aggregate