Pre-bid EoI for Selection of Consortium Partner for Design, Build and Operate of an University Management Information System (UMIS) for Bihar Based Client

C2. Financial Summary – TCO (5 Years)

Sl. No. Cost Component Amount (₹)

1 UMIS – One-Time Implementation Charges (A1 of 19.2)

2 UMIS – Annual Operations & Support (5 Years)

3 Per-Student Academic & Examination Charges

4 Scanning of Answer copy (1 Answer Copy = 56 Pages)

5 Certification & Tabulator Register, Processing Charges

Grand Total (TCO – 5 Years)

All prices shall be exclusive Taxes.

C5. UMIS – One-Time Implementation Charges (C2.1)

Sl. No. Component Amount (₹)

1 System Design & Architecture

2 Configuration & Customisation

3 Data Migration (if applicable)

4 Testing, UAT & Go-Live Support

Total UMIS Implementation Cost

All prices shall be exclusive Taxes.

C6. UMIS – Annual Operations & Support Charges (C2.2) Payable annually for Five (5) Years from Go-Live

Year Annual Charges (%)

All prices shall be exclusive Taxes.

C7. Per-Student Academic & Examination Process Charges (C2.3) Applicable only if required/activated by AKU | Billing based on actual University-certified student numbers

Sl. No. Description Unit Rate (₹)

1.1 Online Admission (Form download, application, merit processing, temporary registration no.) Per Student / Semester / Year

1.2 Online Semester Registration Process Per Student / Semester / Year

1.3 Attendance Management Per Student / Semester / Year

1.4 Pre-Examination Processing Per Student / Semester / Year

1.5 Post-Examination Processing including NAD upload Per Student / Semester / Year

All prices shall be exclusive Taxes.

C8. BarcodedOMR Answer Script Scanning & Processing for DVS (C2.4)

Sl. No. Description Unit Rate (₹)

8 Scanning, processing & result data extraction Per Sheet

All prices shall be exclusive Taxes.

C9. Optional Functional Modules – Enablement Pricing Modules may be activated independently based on University requirement

Sl. No. Module Pricing Basis Rate (in %)

1 Fee Management Annual / Lump Sum

2 Inventory Management Annual / Lump Sum

3 Hostel Management Annual / Lump Sum

4 Transport Management Annual / Lump Sum

5 Cafeteria Management Annual / Lump Sum

6 Research Project Management Annual / Lump Sum

7 Grievance Management System Annual / Lump Sum

8 College Management System Annual / Lump Sum

9 College Statistical Information System Annual / Lump Sum

10 Mobile App – Students Annual / Lump Sum

11 Mobile App – Parents Annual / Lump Sum

12 Learning Management System (LMS) Annual / Lump Sum

13 Faculty & Staff Management Annual / Lump Sum

14 Timetable Management Annual / Lump Sum

15 Research & PhD Management Annual / Lump Sum

16 Placement & Career Management Annual / Lump Sum

17 Communication & Notification Management Annual / Lump Sum

18 Report & Analytics Management Annual / Lump Sum

19 Security & Access Control Management Annual / Lump Sum

20 Accreditation & Compliance Management Annual / Lump Sum

21 Quality Assurance (IQAC) Annual / Lump Sum

22 Scholarship & Financial Aid Management Annual / Lump Sum

23 Internship & Industrial Training Management Annual / Lump Sum

24 Event & Conference Management Annual / Lump Sum

25 Campus Facility Management Annual / Lump Sum

26 Grievance Redressal Management Annual / Lump Sum

28 Anti Ragging Management Annual / Lump Sum

29 Health & Medical Management Annual / Lump Sum

30 ERP Integration Management Annual / Lump Sum

31 Documents Management System Annual / Lump Sum

32 Advanced Hostel Automation Management Annual / Lump Sum

33 Transport GPS Tracking Management Annual / Lump Sum

34 Digital Evaluation Management System Annual / Lump Sum

35 Research Grants & Funding Management Annual / Lump Sum

36 Intellectual Property (IPR) Management Annual / Lump Sum

37 Strategic Planning Management Annual / Lump Sum

38 Advanced Analytics & BI Management Annual / Lump Sum

39 E-Governance/Paperless Office Management Annual / Lump Sum

40 Sustainability Student Management Annual / Lump Sum

41 International Student Management Annual / Lump Sum

42 Distance & Continuing Education Management Annual / Lump Sum

43 Academic Audit Management Annual / Lump Sum

44 Outcome Based Education (OBE) Management Annual / Lump Sum

45 Mentorship Management Annual / Lump Sum

46 Parent Portal Management Annual / Lump Sum

47 Discipline & Conduct Management Annual / Lump Sum

48 Smart Classroom Management Annual / Lump Sum

49 Campus Security Management Annual / Lump Sum

50 Procurement & Tender Management Annual / Lump Sum

51 MOOC Integration Management Annual / Lump Sum

52 Credit Transfer/Academic Bank of Credits Management Annual / Lump Sum

53 Ranking & Benchmarking Management Annual / Lump Sum

54 Convocation Management Annual / Lump Sum

55 Digital Certificate Verification Management Annual / Lump Sum

56 Student Clubs & Society Management Annual / Lump Sum

57 Innovation & Incubation Centre Management Annual / Lump Sum

58 Community Outreach & Extension Management Annual / Lump Sum

59 Psychological Counselling Management Annual / Lump Sum

60 Digital Identity/Smart ID Card Management Annual / Lump Sum

61 Disaster Recovery & Risk Management Annual / Lump Sum

62 Institutional Survey & Feedback Analytics Management Annual / Lump Sum

63 Knowledge Management System Annual / Lump Sum

64 Faculty Development Program (FDP) Management Annual / Lump Sum

65 Government Reporting Automation Management Annual / Lump Sum

66 AI Academic Advisor Management Annual / Lump Sum

67 Predictive Enrolment Management Annual / Lump Sum

68 Digital Twin Campus Management Annual / Lump Sum

69 Smart Energy Monitoring Management Annual / Lump Sum

70 Block Chain Academic Records Management Annual / Lump Sum

71 Cyber Security & Threat Monitoring Management Annual / Lump Sum

72 Data Privacy & Compliance Management Annual / Lump Sum

73 Academic Publishing & Journal Management Annual / Lump Sum

74 Campus Marketplace Management Annual / Lump Sum

75 Digital Notice Board Management Annual / Lump Sum

76 Micro-Credential & Skill Badge Management Annual / Lump Sum

77 Corporate Collaboration Management Annual / Lump Sum

78 Faculty Research Analytics Management Annual / Lump Sum

79 Carbon Footprint Tracking Management Annual / Lump Sum

80 Multi Campus Management Annual / Lump Sum

81 Knowledge Transfer & Exit Management Annual / Lump Sum

82 Student Insurance & Welfare Management Annual / Lump Sum

83 Student Entrepreneurship Tracking Management Annual / Lump Sum

84 Global Collaboration & Exchange Programs Annual / Lump Sum

85 Biometric & Face Recognition System Annual / Lump Sum

86 Smart Online Proctoring Management Annual / Lump Sum

87 Cloud Infrastructure Management Annual / Lump Sum

88 API & Developer Integration Management Annual / Lump Sum

89 Institutional Branding & Marketing Automation Management Annual / Lump Sum

90 AI Chatbot & Virtual Assistant Management Annual / Lump Sum

91 Smart Governance Dashboard Management Annual / Lump Sum

All prices shall be exclusive Taxes.

C10. LMS – Technical Support Services (No Content Creation) Content creation responsibility lies solely with AKU

Sl. No. Description Unit Rate (₹)

1 Lecture recording technical support Per Hour

2 Video upload / streaming configuration Per Request

3 LMS enablement & training Per Session

All prices shall be exclusive Taxes.