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Tender Value
₹7.2 L
EMD Value
₹7,170
Closing Date
12 Jun 2026, 6:00 pm6d left
Superintending Engineer, PGVCL, Circle office, Surendranagar
Construction of 1250 KVA RCC Plinth At Various Locations of Surendranagar Municipal Corporation under Division office, Surendranagar
311065
14
Open
Civil Works
Surendranagar
13 documents required · 12 mandatory · 1 optional
₹885
Paschim Gujarat Vij Company Limited
₹7,170
4 Jun 2026
4 Jun 2026
4 Jun 2026
12 Jun 2026
4 Jun 2026
“Construction of 1250 KVA RCC Plinth At Various Locations of
Surendranagar Municipal Corporation under Division office,
Surendranagar”.
Prepared By: Checked By: Recommended By: Approved By:
DE (CIVIL), DY. SA (.) S.A. (EXP) A.O. (EXP)
Prepared By: Checked By: Recommended By: Approved By:
D E (Civil) DY.SA (Che.) SA (EXP) A.O. (Exp) SE
SNR CO SNR CO SNR CO SNR CO SNR CO
SNR C.O. SNR C.O. SNR C.O. SNR C.O.
SUPERINTENDING ENGINEER (O&M)
PASCHIM GUJARAT VIJ COMPANY LIMITED
CIRCLE OFFICE : SURENDRANAGAR
E-mail: [email protected]
Signature of Tenderer Company’s Round Seal Date: Place:
Tender No. SNC/Civil/Work/2026/
TENDER DOCUMENT (Percentage Rate Tender)
Sr. No. Information and instruction for bidder Page No.
1 Tender Notice 2–4
2 Schedule-A including checklist 5–8
3 Scope of work
4 General commercial terms and conditions 10 –
5 General conditions of contract 28 –
6 General rules and directions for the guidance of contractor 43 –
7 General safety rules / norms to be observed by the contractors 51 –
8 Labour Laws 55 –
9 Bank guarantee format for EMD/SD 58-59
i) List of works completed by the tenderer
ii) Declaration regarding works on hand with the tenderer
iii) Plants and Equipments Available for use on this work
iv) Plants and Equipments to be procured
v) Details of key Technical Supervisory and Administrative Personnel
vi) Information of partners
vii) Performa showing the details of site visit done by Agency before quoting the
viii) Undertaking in regard to stop deal / banned for business dealing / black list
11 PRICE BID: Schedule B (online)
Signature of Tenderer Company’s Round Seal Date: Place:
Tender No. SNC/Civil/Work/2026/
The Superintending Engineer, PGVCL, Circle office, Surendranagar invites On line Tenders from registered
contractors of Minimum ‘E1 and above’ class for the work of “Construction of 1250 KVA RCC Plinth At
Various Locations of Surendranagar Municipal Corporation under Division office, Surendranagar. ”
Tender Papers & Specifications may be downloaded from Web site https://pgvcl.nprocure.com (For view,
down load and on line submission) and PGVCL web site www.pgvcl.com (For view & down load only).
Tender fee and EMD receipt must be submitted with online document. All the relevant documents of
tenders & tender copy to be submitted online with sign of Contractor. The tender detail is as below.
Sr. No. Description Detail
“Construction of 1250 KVA RCC Plinth At Various
2 Name of work Locations of Surendranagar Municipal Corporation
under Division office, Surendranagar.”
Rs. 6,07,230/- Plus 18% GST As applicable on Date of
3 Estimated cost
tender i.e. Rs. 7,16,531.40/-
4 Time limit 4 Months
5 Tender Fees (Non Refundable) Rs. 750.00 + 18% GST (Rs.135) = Rs.
6 Class of registration required “E-1 and above class”
7 Earnest Money Deposit (EMD) Amount Rs. 7170/-
Online Preliminary, Technical & Price bid i.e.
8 Online (e-tendering) tender/offer submission Dt.12.06.2026up to 18.00 Hrs.
last date (This is mandatory)
Last date of Physical submission of Documents
towards Tender fee and EMD (By Registered
9 On or before date 17.06.2026 up to 18.00 Hrs.
post A.D or Speed post only) Online submission
Date of opening of Technical Bid & Tender fee &
10 Dt.18.06.2026 at 11.00 Hrs. (if possible)
EMD cover Documents Physical as well as online
11 Date of On line Opening of Price Bid Dt.19.06.2026 at 11.00 Hrs. (if possible)
Signature of Tenderer Company’s Round Seal Date: Place:
(a) All the relevant documents as mentioned in Tender also to be submitted online with sign of
contractor the Tender Fee, EMD receipt. All such documents should be strictly submitted online.
Otherwise the offer will not be considered and no further communication in the matter will be
(b) If any deviation found in Data/Details/Documents between on line offer (e-tendering) online
submitted documents (Tender document fee, EMD, Technical and commercial documents etc.) of
bidder, offer of the same bidder will not be considered and no any further communication in the
matter will be entertained.
Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit
the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will
not be opened and only on -line submitted price bid will be considered for evaluation.
(c) It is mandatory for all the bidders to submit their tender documents by on-line (e-tendering)
form in schedule time. If tender documents submitted in only any one form, say either by on line
or online, in that case the tender will not be considered.
Note:- Bidders should be in touch with websites https://pgvcl.nprocure.com & www.pgvcl.com
for information regarding revision/corrigendum/Amendment in tender till due date of online
submission. No separate information shall be sent in this regards and also will not be published in
Any technical questions, information & clarification that may be required pertaining to this inquiry
should be referred to Superintending Engineer, Paschim Gujarat Vij Company Ltd., Circle office,
PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
Download Tender Documents in (PDF Format) which consists of:
Tender Notice with Schedule “A”
Commercial Terms & Conditions
To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe
In case bidder needs any clarification or if training required for participating in online tender, they can
contact the following office:
(n) Procure Cell
(n) code solutions-A division of GNFC Ltd.,
403, GNFC Infotower, S.G. Road, Bodakdev
Ahmedabad – 380054 (Gujarat)
Email: [email protected]
Other terms & conditions are as per tender documents
Signature of Tenderer Company’s Round Seal Date: Place:
NOTE: IMPORTANT
The PGVCL reserve the right to reduce / enhance the tender quantity of any item at the time of
1. finalization of the tender and during execution of work as per as per site requirement. No rate
escalation will be given in this regard.
If the online documents of tender will not submit within time & date, offer will be out rightly
rejected even successful submission of On Line Tender.
All the bidders should be registered in “Class E-1 and above” with Govt. / semi Govt. as per tender
3. conditions, otherwise their bids will not be considered eligible for technical scrutiny and as such,
their tenders will not be considered.
VALIDITY OF TENDERS.
Validity of tender shall be for a period of 180 days from the schedule date of opening of technical
bid and may be further extended to 30 days by PGVCL if require and all the tenderer shall be
bound to execute the work with quoted rate in this tender.
COMPLETION PERIOD :
The completion period of this work shall be 4 Months from the date of commencement of work.
SOLVENCY CERTIFICATE
The tenderer shall have to produce the latest solvency certificate i.e., not older than 12 months
which is issued from Nationalized bank or any other scheduled bank as per list of RBI for a sum of
Minimum 20% of estimated cost of this work.
Security Deposit against work completion Period:
The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of the work
7. order amount through Demand Draft or Bank Guarantee within 15 days from the date of the
Letter of Acceptance. In case contractor fails to pay the security deposit within the specified time,
LOA will be treated as cancel and his earnest money will be forfeited without issuing any notice.
In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to
consider or reject any or all the tenderers offer without assigning any reason thereof.
Agreement / Indemnity bond to be executed by Successful Bidder:
The successful bidder has to execute Agreement & indemnity bond in Prescribed format of PGVCL.
No price preference shall be given on any account. All tenders shall be evaluated on the basis of
firm price end cost including GST & Cess as applicable.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
CHECK LIST (THIS IS MANDATORY)
CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH TECHNICAL BID
Sr. Bidder’s Page no.
Documents in following order to be attach
No. comment from/to
Tender Documents with duly signed and sealed
1. Tender Notice and Schedule-A duly signed and sealed Yes / No
2. Commercial terms and condition with duly signed and sealed Yes / No
3. In case of partnership firm Notarized copy of power of Attorney in Yes / No
favour of a person authorized to sign tender documents
4. All Amendments duly signed and sealed. (if any) Yes / No
Self attested photocopy of Certificates
5. Photocopy of PAN Card Yes / No
6. Photocopy of GST certificate Yes / No
7. Photocopy of Employee Provident fund certificate Yes / No
8. Solvency certificate issued by scheduled / Nationalized bank of RBI Yes / No
9. Photocopy of registration in appropriate class specified in tender or Yes / No
above Class registration
10. Photocopy of work experience certificates (Form 3-A) executed in Yes / No
Government / Semi Government / PSU departments of last three (3)
years equivalent to 50% or more amount of tender value in single
order of similar nature of work.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
DETAILS OF TENDER FEE / EMD
1. Tender No. SNC/Civil/Work/2026/14/
Rs.885.00 [Rupees Eight Hundred
Eighty Five only] Non Refundable.
3. EMD Payable Rs.
DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:
or Demand Daft / Banker’s Cheque No.______________Dated __________
Towards Tender Fee Rs. _____________
Demand Daft / Banker’s Cheque No.______________________ Dated__________
Bank Guarantee No. ________________ valid upto _______________ issued by Bank
Amount Rs. __________________On _______ Bank towards requisite (EMD) Earnest
Signature of Tenderer Company’s Round Seal Date: Place:
Tender No. SNC/Civil/Work/2026/
Major works covered in this work are “Construction of 1250 KVA RCC Plinth At Various Locations of
Surendranagar Municipal Corporation under Division office, Surendranagar.”as per specifications and terms
mentioned here under.
1. The site of proposed work is situated at “Surendrangar”. The proposed site area is not leveled.
2. The scope of work is explained in Tender Specification. The work shall be carried out according to
the enclosed General Conditions, Technical Specifications & such of the working drawings
approved by the PGVCL.
3. Any activity not specifically mentioned in the tender but necessary in the opinion of engineer in
charge of work must be carried out for successful completion of the job.
4. Before taking up construction activity; the agency has to cut / trim the trees if any which obstruct
the working, of any diameter, bushes, vegetations, i.e. roots, plant, shrubs, grass etc including
stacking and crediting to PGVCL as directed with no extra cost.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
Tender No. SNC/Civil/Work/2026/
GENERAL COMMERCIAL TERMS AND CONDITIONS OF TENDER
1. The tenderer should thoroughly read all the following clauses before submitting their tender. The
copy of the General terms and conditions duly signed, stamped with company’s seal must be
submitted along with the bid.
2. AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT) THE TENDER IS
INVITED ON E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE
MANDATORY AND IF ANY DEVIATION FOUND IN THE OFFER, THE TENDERS / OFFERS WILL BE
OUTRIGHTLY REJECTED AND NO FURTHER COMMUNICATION IN THE MATTER WILL BE
[A] All the relevant documents as per requirement of the Tender are also to be submitted online
with the sign of contractor before due date and time mentioned in tender notice. All such
documents should be strictly submitted by online only. Otherwise the offer will not be considered
and no further communication in the matter will be entertained.
[B] If, any deviation found in Data / Details / Documents between on line offer (e-tendering) and
online submitted documents (Tender document fee, EMD, Registration of appropriate class in Govt.
/ Semi Govt. departments, Technical and commercial documents etc.) of bidder, offer of the same
bidder will not be considered and no further communication in the matter will be entertained.
However, it is sole discretion to the company for taking final decision.
Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit
the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will
not be opened and only on-line submitted price bid will be considered for evaluation.
[C] It is mandatory for all the bidders to submit their tender documents in both forms viz. on – line
(e – tendering) and online in schedule date and time. If tender documents submitted in only one
form, say either by on line or online, in that case the same tender will not be considered.
Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably be paid by way
of Demand Draft / Banker’s Cheque; otherwise offer will be ignored out rightly. Indian Postal Orders
(IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of “Paschim Gujarat Vij
Company Ltd.”, Payable at Surendranagar. (Tender fee will be accepted in cash upto Rs. 10,000/- only
at PGVCL Circle office, Surendranagar cash counter during working days between 11.00 AM to
PM and on working Saturday between 11.00 AM to 12.30 PM)
Signature of Tenderer Company’s Round Seal Date: Place:
The tender fee is Non-refundable under normal circumstances. However, if PGVCL decides to scrap/
cancel the tender, by one or another reason, in which bidders are not responsible for cancellation /
scrap of tender, in such case tender fee may be refunded without GST to bidder(s), at sole discretion
Tender fee Demand Draft / Banker’s Cheque must be kept in the “Tender fee and EMD cover”;
otherwise supplier’s offer is liable to be rejected.
4. EARNEST MONEY DEPOSIT: (E.M.D.)
Tenderer has to pay EMD as mentioned in the tender notice.
The EMD is payable by Demand Draft / Banker’s Cheque in favour of the Paschim Gujarat Vij
Company Ltd. of any Scheduled / Nationalized Banks in Surendranagar It can also be furnished by
way of an irrecoverable Bank Guarantee as per prevailing GOG circular in a standard format
prescribed by PGVCL (Format given in this tender document). Cheques are not acceptable.
CORPORATE BANK GUARANTEES NOT ALLOWED.
The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven) Months from
the last date of submission of tender.
If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft or Banker’s
cheque or pay order or Bank Guarantee. Otherwise it should be paid either in cash (upto Rs.
10,000/- only) at the office address specified in the tender document or by Demand Draft or
Banker’s Cheque or pay order only. Payment of EMD by RTGS/NEFT/online shall be encouraged.
Payment of EMD by RTGS/NEFT/online in A/c No-31820588442,IFS Code-SBIN0060101,Sup.Engineer,Circle
office,S’nagar shall be encouraged.
No Interest will be allowed against payment of E.M.D.
EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of the offer
or (ii) the Tenderer fails to furnish / deposit the Security deposit towards Execution Period as per
Condition of contract clause no. 2.0.
The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on submission of
application and original Money Receipt. The EMD will be returned to the successful tenderer and
remaining unsuccessful tenderer after successful tenderer furnishes the Security Deposit for
performance and duly enters in to the contract. If he fails to furnish the SD or to execute the
contract for the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified
from tendering for further work.
Signature of Tenderer Company’s Round Seal Date: Place:
EMD will be returned to the successful Bidders, only on their submission of Security Deposit towards
execution period against LOA released on them.
5. The bidders shall note that no deviations from the technical specifications or commercial
conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely with
the specifications & General terms & conditions of the contract.
6. The tenders received after time and date specified in the tender notice, will not be accepted.
Once the offer submitted by the contractor before due date of submission, the contractor will not
be allowed to submit revised / additional / modified / other even before due date. However, if
the issue and receipt of tender is extended by the PGVCL due to any reason, the contractor may
submit the revised offer before due date of submission, if he wish to submit.
7. The work shall be completed within the period stipulated in the contract. However it may be
noted that drawings shall be released progressively & site clearance arranged accordingly to the
progress of work at site. Therefore the contractor has to organize & coordinate the works to suit
these. In the event of any delay due to the above or due to any other reason not attributable to
the contractor, reasonable extension in the completing the work may be given at the discretion &
as decided by the PGVCL but no Compensation or idle charges will be paid to the contractor
under any circumstances.
8. The tenderers shall be presumed to have carefully examined the drawings, conditions &
specifications of the work & to have acquainted themselves with all the details of the existing site
conditions, locations, materials, geological & weather conditions/characteristics, labour
conditions & in general necessary information & data etc. pertaining to & need of the work.
9. On acceptance of the tender the name(s) of the accredited representative(s) of the tenderers
who would be responsible for taking instructions from the Engineers of the PGVCL shall be
communicated to the Superintending Engineer, Paschim Gujarat Vij Co. Limited, Surendranagar.
10. CONDITION OF TAXES (i.e. GST)
a. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable
goods and/or services. The amount and % of GST and Cess as applicable should clearly be
indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means
IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and
SGSCT Act, 2017 and all related ancillary legislations).
You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,
certifying that you have not claimed Refund of any applicable GST and Cess, charged to
COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities
and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately
passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either
from the Department or from you.
Signature of Tenderer Company’s Round Seal Date: Place:
The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and
Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,
which should be clearly indicated in the price bid. COMPANY may at its discretion consider such
offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price
quoted is inclusive of GST and Cess.
If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be
clearly specified with valid Declaration & Certificate from Department. In the event of
withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,
the rate mentioned in the price bid shall be final and any additional GST will have to be borne by
the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to
supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /
Contractor has opted for Composition Scheme under GST.
Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in
acceptance of tender only and any deviation in the same shall not be accepted. Further, any
additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of
HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the
Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST
charged from the company; such refund shall have to be passed on to the company, along with
interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /
Further, the Company has a right to recover the amount of GST along with penal interest at the
rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload
the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within
the stipulated time limit.
In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision
of GUVNL’s statutory variation clause shall apply.
INPUT TAX CREDIT BENEFIT
In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of
any other additional item of their inputs / input services under the ambit of the Input Tax Credit
provisions under the GST Act, subsequent to the date of submission of the offer, the same should
be passed on to COMPANY and you should inform such changes to COMPANY from time to time.
STATUTORY DEDUCTION:- Statutory deduction will be made as per applicable rules & rates for
TDS, GST TDS, welfare cess, or any other taxes applicable time to time etc. All other statutory
liabilities towards this contract will be on your part.
GST and cess will be applicable on all kinds of penalties deducted under this contract.
Signature of Tenderer Company’s Round Seal Date: Place:
b. Workers welfare cess @ 1 % of total contract value will be deducted from each RA bills
& Final bill as per norms.
c. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties
including GST and Cess as applicable or in the event of introduction of new tax/cess or cessation
of existing tax/cess subsequent to suppliers offer if it takes place within the original contractual
delivery date will be to PGVCL account subject to the claim being supported by documentary
However, if any decrease takes place after the contractual delivery date, the advantage will have
to be passed on to PGVCL.
Statutory variation clause will not be applicable in case of supplier / contractor has opted for
composition scheme under GST.
11. This specification is intended as a general description of quality envisaged form materials &
Workmanship & of the finished work. It is not intended to cover minute details. The work shall be
executed in accordance with the best modern practice & to the complete satisfaction of the
PGVCL. Special techniques approved by the PGVCL shall be used if & where found necessary
without any extra claim. This specification shall have precedence if anything contrary to this is
stated elsewhere in the contract documents, the PGVCL`s decision shall be final & binding to the
contractor on any issue arising out of such discrepancies.
12. The price bid submitted online by bidders should be without any deviation in commercial as well
as in the technical specification of the work.
13. The successful contractor will have to sign an agreement and Indemnity bond within 15 days of
receipt of letter of acceptance as per the Paschim Gujarat Vij Co Ltd.’s rules on Rs. 300/- stamped
paper & the necessary stamp duty charges shall be borne by the contractor.
14. SECURITY DEPOSIT: The contractor shall, within 15 days of the issue of Letter Of Acceptance, pay
5% of contract value as Security Deposit; it can be paid by way of Demand Draft in favor of
PGVCL, payable at Surendrangar, The Bank Guarantee as per prevailing GOG circular in lieu of
cash towards Security Deposit will be accepted providing amount of Security Deposit payable
exceeds Rs. 10,000/-. All damages, costs, charges, expenses and other sums which may be or may
become `from the cash in the proceeds of sale of the Securities/Bank Guarantee to deposited
(which the officer or person to whom the same may be endorsed as aforesaid is hereby
authorized to sell / to encase for that purpose) or from the interest of any such securities of from
any sums due or which may become due to the contractor by the PGVCL or from the whole or the
balance unpaid as aforesaid of the encase securities so deposited being repaid or transferred and
returned as may be to contractor after the date on which the final bill is paid or after the expiry of
the date up to which the contractor has to maintain the work in good order whichever is later. No
interest will be allowed against payment of security deposit
Signature of Tenderer Company’s Round Seal Date: Place:
15. COMPENSATION FOR THE DELAY: The time limit allowed for carrying out the work as entered in
the tender shall strictly observed by the contractor and shall be reckoned from the date on which
the order to commence the work is given to the contractor. The work shall throughout the
stipulated period of contract the proceeds with due diligence (time being deemed to be essence
of contract) and for delay, the contractor shall pay compensation, an amount equal to half
percent per week or part thereof plus GST and cess as applicable for the delayed portion of work.
However, the total amount of compensation to be paid by the contractor, under the provision of
However, the total amount of compensation to be paid by the contractor, under the provision of
the clauses shall not exceed 10 percent plus GST and cess as applicable of the amount of total
work value as decided by the competent authority of the PGVCL. The penalty will be invariably
retained from the bills of the contractor and no refund will be given unless the competent
authorities approves the reduction the reasons for delay attributable to PGVCL as well as to party
will be brought out clearly while putting the proposal for waiver reduction in penalty.
“D.G.S & D. FORCE MAJEURE CLAUSE”
“If, at any time during the continuance of this contract, the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by reason of any
war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,
epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as
event)”, then provided notice of the happening of any such event is given by either party to the
other within twenty one days from the date of occurrence there of neither party shall by reason
of such event be entitled to terminate this contract nor shall either party shall have any claim for
damages against the other in respect of such non-performance of delay in performance, and work
under the contract shall be resumed as soon as practicable after such event has come to end or
ceased to exist, and the decision of the Managing Director as to whether the works have been so
resumed or not shall be final and conclusive.
Provided further that if the performance in whole or part of any obligation under this contract is
prevented or delayed by reasons of any such event for a period exceeding 60 days, either party
may at its option terminate the contract provided also that if the contract is terminated under
this clause, the Owner shall be at liberty to take over from the contractor at a price to be fixed by
the Managing Director, which shall be final.
Signature of Tenderer Company’s Round Seal Date: Place:
16. ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED: In any case in which under any
clause or clauses of this contract the contractor shall have tendered himself to pay compensation
amounting to the whole of his security deposit or in the case of abandonment for the work owing
to serious illness or death of the contractor or any other cause, the Superintending Engineer on
behalf of the PGVCL, shall have powers to adopt, (A) below and any of the following courses
under (B) and (C) as he may deem best suited to the interest of the PGVCL.
A. To rescind the contract (for which rescission notice of 10 days) in writing to the contractor
under the hand of the Superintending Engineer shall be conclusive evidence and in that case
the security deposit of the contractor shall stand forfeited and absolutely at the disposal of
B. To employ labour paid by the PGVCL, to supply materials to carry out of the works or any part
of the works debiting the contractor with the cost of the labour and the price of the materials (as
to the correctness of which cost and price the certificate of the Superintending Engineer shall be
final and conclusive against the contractor) and crediting him with value of the work done, in all
respects in the same manner and at the same rates as if it had been carried out by the
contractor under the terms of this contract and in that case the certificate of the Superintending
Engineer as to the value of the work done shall be final and conclusive against the contractor.
C. To order that the work of the contractor be measured up and to take such part thereof, as shall
be unexecuted, out of his heads and to give it to another contractor to complete, in which case,
any expenses, which may be incurred in excess of the sum, which would have been paid to the
original contractor, if the whole work had been executed by him as to the amount of which
excess expenses the certificate in writing of the Engineer-in-charge shall be final, conclusive and
shall be borne and shall be paid by the original contractors and shall be deducted from any
money due to him by the PGVCL under the contract or otherwise from his security deposit of the
proceeds sale thereof or a sufficient part thereof.
In the event of the above courses being adopted by the Superintending Engineer the contractor
shall have no claim to compensation for any loss sustained by him by reason of his having
purchased or procured any materials or entered into any engagements or made any advances on
account of or with a view to the execution of the work or the performance of the contract. And in
case the contract shall be rescind under the provision aforesaid, the contractor shall not be
entitled to recover or be paid any sum for any works thereof actually performed by him under
this contract unless and until the Superintending Engineer shall have certified in writing the
performance of such works and the amount payable to him in respect thereof and he only be
entitled to be paid the amount so certified.
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17. ACTION IN THE CASE OF DEFAULT BY CONTRACTOR: If any case in which any of the powers
conferred upon the Superintending Engineer by Clauses 18 and 19 hereof, shall have exercised
and the same shall not have been exercised, the non-exercised thereof shall not constitute a
waiver of any of the conditions thereof and such powers shall not withstanding be exercisable in
any further case of default by the contractor for which, by any clauses hereof, he is declared
liable to pay compensation amounting to the whole of his security deposit and liability of the
contractor for past and future compensation shall remain unaffected in the event of the
Superintending Engineer taking action under sub clause (a) or (c) of Clause 18 he may, if he so
desires, take possessions of all or any tools, plants, materials, and stores in such upon the work or
the site thereof belonging to the contractor, or procured by him and intended to be used for the
execution of the work of any part thereof paying for allowing for the same in account at the
contract rates, or in the case of a contract rates not being applicable to current market rates to
be certified by the S.E.
18. The Superintending Engineer whose certificate thereof shall be final. In the alternative, the
Superintending Engineer may by notice in writing to the contractor or his clerk of works, foremen
or other authorized agent, require him to remove such tools, plants, materials or stores from the
premises within a time to be specified in such requisition to decisions to the contractor failing to
comply with any such requisition, the decision of the Superintending Engineer as to the expenses
of any such removal and the amount of the proceed and expense of any such sale, be final and
conclusive against the contractor.
19. COMPLETION CERTIFICATE: On completion of the work the Contractor shall be furnished with
Completion Certificate by the Superintending Engineer of such completion but no such certificate
shall be given nor shall be the work considered to be complete until works are taken over and/or
duly tested and put to operative as the case may be, nor until the work shall have been measured
by the Engineer-In-Charge or where the measurement have been taken by his subordinate until
they have received the approval of the Superintending Engineer the said measurement being
binding and conclusive against the contractor.
20. EFFECT OF THE CERTIFICATE: No payment shall be made for any work estimated to cost less than
Rs.1,000/- till after the whole of said work shall have been completed and certificate of
completion given. But in the case of works estimated to cost more than Rs.1,000/- Contractor
shall on submitting a monthly bill thereof, be entitled to receive payments. Proportionate to the
part of the work then approved and passed by the Engineer-in-charge, whose certificate of such
approval and a passing of the sum so payable shall be final and conclusive against the contract.
All such intermediate payments shall be regarded as payment by way of advance against the final
payment only and not as payments for work actually done or completed and shall not preclude
the Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work to be removed
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and taken away and reconstructed or rejected nor shall any such payment be considered as
admission of the due performance of the contract or any part thereof in any respect of the
accruing of the claim nor shall conclude, determine or effect in any way the powers of the
Engineer-in-charge as to the final settlement and adjustment of the accounts otherwise or in any
other way, vary or affect the contract. The contractor shall submit the final bill within one month
of the date fixed for completion of work. Otherwise the certificate of Engineer-in-charge of the
measurement and of total amount payable for the work shall be final and binding on all parties.
measurement and of total amount payable for the work shall be final and binding on all parties.
21. PAYMENT TO CONTRACTORS: The rates for several items of works estimated to cost more than
Rs.1,000/- agreed to within shall be valid only when the item concerned is accepted, having been
completed full, in accordance with the sanctioned specification. In case, where the items of the
work, are not accepted, as so completed the Engineer-in-charge, may make payment on account
of such items at such reduced rates, as he may consider reasonable in the preparation of final or
running accounts bills.
22. BILLS- PAYMENT: R.A./Final bill Shall be submitted by the contractor each month on or before the
date fixed by the Engineer-in-charge, for all works, executed in the previous month and the
Engineer-in-charge shall take or cause to be taken the requisite measurement for the purpose or
having the same verified and the claim so far as it is admissible, shall be adjusted. The Engineer-
in-charge may depute a subordinate to measure up the said work in the presence of the
contractor or his duly authorized agent, whose counter signature in the measurement shall be
sufficient warrant and the Engineer-in-charge may prepare a bill from such list which shall be
binding on the contractor in all respects.
Payment will be made after thorough scrutiny of bill as per rules and prevailing practice of PGVCL.
The payment will be made as per availability of fund. For any type delay no interest will be paid in
The contractor shall submit his RA/Final bill every month, which shall be processed in reasonable
time after checking and recording the MB. The contractor shall be responsible to submit RA/Final
bills well in time and shall depute his representative for joint checking of the measurements; so
that the bills can be processed in time. The contractor shall take due care in this regard, failing to
which consequences will be up to him. No any interest or any charges will be paid for any delay in
payments of R.A. Bills/Final bill. Indicate of our company’s GST No. 24AADCP1453C1ZZ in your bill.
Also invoice with related all documents must be put up in VMS & mention ID No. of VMS
transaction in physical bill while put up your bill for passing purpose.
23. METHOD OF PAYMENT: Payment to contractors shall be made by RTGS/A/c payee Cheque only.
Generally, payment may take 30 to 60 days after passing of bills depending on availability of
fund. Bill to be put up on VMS system only which ID No. your PAN No. & P.W. MyInvoice@123.
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24. The bidder shall carefully study the work to be carried at different elevations & shall take into
account & consider all factors, method of demolition as well as construction, sequence of all
activities, site situation location all conditions etc. & shall consider for all such
information/data/Conditions in the rates quoted. The PGVCL will not pay any extra rate for any
reason in case the contractor claims, after acceptance of contract, to have misjudged the site
25. The rates quoted shall include cost towards all materials, & machinery including equipment,
fixtures, labour, constructional equipment, scaffolding, staging, ramps, walkways, approach and
haul road, temporary works, etc. bearing permanent or temporary nature necessary for the
commencement and completion of the work in all respects, except for those items specifically
mentioned to be issued by the PGVCL. The contractor must also arrange for the transport of
materials & include all such costs in the rates quoted by him for finished work.
26. Quoted rates shall be firm for variations up to any extent for individual items AND overall in
respect of the total contract value.
27. During the execution of the work if it is found that the work is not progressing as per the
Scheduled Progress Programmed, approved by the PGVCL & planned by the Contractor, due to
the reasons attributable to the Contractor suitable action shall be taken as per PGVCL rules. And
PGVCL may also take such action as it may deem fit to ensure that the work is completed in time
at risk and cost of the contractor.
28. The contract or any part thereof shall not be subject to change / Sublet without the written
permission of the PGVCL.
29. Tender shall remain open for acceptance for a period of 180 days from the date of Technical bid
opening & during this period no bidder shall be allowed to withdraw his tender. Any such
withdrawals, during the said period will entail forfeiture of the earnest money deposited with the
tender, and PGVCL will take further action for “not dealing” with party etc.
30. Further information required, if any, can be had from the office of the Superintending Engineer,
Paschim Gujarat Vij Co Ltd, Circle Office, Surendranagar, during working hours. But it must be
clearly understood that the tenders must be received complete in every respects by the due date
31. The electric power, at site, will be made available at one mutually agreed point, free of cost
(connection only) by PGVCL; however A1 form will have to be produced by contractor. Further
distribution will have to be carried out by the contractor as per requirements at their own cost.
The necessary consumption charges will be recovered as per the tariff rate of PGVCL from time to
time as per PGVCL’s rules.
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32. PGVCL cannot provide quarter facility for residence to contractor. If however there are any
surplus quarters available after meeting the requirements of PGVCL`s staff, then PGVCL will
consider allotting of quarters on rent as per the PGVCL`s rules.
33. Water Supply Connection: The contractor has to make his own arrangement of water for
construction activity at his own cost i.e. bore well or other sources and PGVCL will not recover the
However, if possible, PGVCL may allow to use the water from their existing sources as per the
contractor’s request. For which recovery for water charges will be affected at 2 (two) percent of
the cost of items as executed in which the water supplied by PGVCL, is used, as certified by the
EIC however if any change in charge of water by PGVCL then same will be applicable.
34. Work carried under this contract shall be completed in all respects within time limit from the date
of issue of letter of order to commence the work. However, interim mile stones of the work will
have to be completed as per the priority, sequence, schedule given by PGVCL time to time.
35. Bidders must quote firm price only, till completion of work under contract, & this is to be
confirmed by bidder while submitting his offer.
36. No escalation towards labour, material, fuel and any type shall be paid in this execution of
contract within or after specified time limit. Price quoted shall be firm till completion of work in
37. Each tenderers shall also submit a Declaration to the effect that tenderers is an engineering
construction firm or an association of firm which has successfully carried out large works of this
nature & has adequate organization & experienced personnel to handle this type & magnitude of
work. Information should be also given regarding the constitution of the firm; it’s authorized,
subscribed & paid up capital, the date & place of registration, the place of business, the names of
the directors & other relevant information.
38. In the case of non-Indian firms the declaration should also include an undertaking to the firm
registered, within three months of the date of notice of the acceptance of the tender.
39. Failure to so, as required in above clauses, in registering the firm after due notice, the tender
acceptance is liable to result in the annulment of the tender with forfeiture of the earnest money
deposit & other penalties that may be available under the conditions specified in tender &
contract documents.
40. Each tender shall contain the name, residence & place of business of person or persons making
the tender & shall be signed by the tenderers with his usual signature with seal of the company.
Signature of Tenderer Company’s Round Seal Date: Place:
41. An attested and registered copy of the constitution of the firm with the name of partners shall be
furnished. Whenever, whether in submission of the tender or later in other matters, the
signatures are made by one person on behalf of Directors or a firm, an attested copy of the
resolution of the partners or of law shall be supplied by the tenderer authorizing Witnesses &
sureties shall be persons of status & probity & their names, occupation & address shall be stated
below their signatures. All signatures shall be dated.
42. Tenders by Company/ corporation shall be signed with the legal name of the Company/
corporation followed by the name of the state of in Company/ corporation & by the signature &
designation of the president, secretary or other person authorized to bind it in the matter with
rubber seal of the Company/ corporation.
43. PGVCL reserves the right to delete any item of Schedule-B for which contractor shall not have any
right to claim on this account.
44. The contractor shall carry out whole work without affecting the plant activities and power S/s The
contractor shall carry out the whole work in such a way that plant operation, maintenance,
vehicular movements and other construction activities / works may not affect.
45. The Contractor shall prepare all required roads, including haul roads ramps, turning points
diversion of drains, trenches, nalas conducts, pipes, cables etc. to execute various items of this
Contract & arrange all transport of materials & all such costs shall be taken care of while quoting
the rates. No extra payments shall be admissible towards such costs. On completion, this shall be
cleared if asked by PGVCL at no extra cost.
46. No idle charges shall be entertained by Paschim Gujarat Vij Co Ltd for any site conditions or any
47. The Contractor shall take all requisite & necessary care to observe that no damage is caused to
the Existing structures, assets etc. For any damage to the Existing Structures, assets of Paschim
Gujarat Vij Co Ltd, the Contractor shall be held responsible, and he will have to
rectify/restore/replace the damage immediately up to the satisfaction of Engineer in Charge, at
48. The Bidders shall note:
a. Rates quoted shall cater for the cost of all materials & labour including all leads & lifts,
tools, plants, consumables such as but not limited to fuels, lubricants, etc. cost due to mobilizing /
demobilizing, temporary / permanent constructions.
b. Rates quoted shall include for the details of constructions, which are obviously & fairly
intended & which may not have been specifically referred to in these documents but are essential
for the satisfactory completion of the work.
c. No price escalation on any account, will be payable.
d. Once the offer submitted will not be returned back for any reason thereof in any case.
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49. Tenders who do not fulfill all the above conditions & those specified in the documents attached
with this contract document or incomplete in any respect are liable to rejection.
50. The contractor shall have a separate Provident Fund Code of RPFC in the name of firm. The
contractor, who does not possess such separate P.F. code, shall not be considered for acceptance
of tender. The contractor has to submit such self attested copy of allotment of P.F. code No.
along with tender.
51. The submission of any bid connected with these documents and specification shall constitute on
agreement that bidder shall have no cause of action or claim against the owner for rejection of
his bid. The PGVCL shall always be at liberty to reject or accept, split any bid or bids at his sole
discretion and any action will not be called into question and the bidder shall have no claim in
that regards against the owner.
52. Site visit: The bidder is advised to visit the site and examine the site conditions and the area.
Where in the work is proposed to be carried out and to get his acquainted himself on his own
responsibility for all information that may be necessary for quoting the tender bid and entering in
to contract. All cash and liabilities arising out of the site visit shall be at bidder account.
53. CONTRACTOR’S LIABILITIES: The Contractor shall supply, at his own cost, all materials (except
such special materials, if any as may be supplied form the PGVCL stored in accordance with the
contract) plant, tools, appliances, implements, ladders, cordage, tackles, scaffolding and any
temporary works which may be required for the proper execution of the work., in the original,
altered or substituted form and whether included in the specification or other document forming
part of the contract or referred to in these conditions or not and which may be necessary for the
purpose of satisfying or complying with the requirements of the Engineer-in-charge as to any
matter on which under these conditions, he is entitled to be satisfied or which he is entitled to
require together with carriage thereof to and from the work, the contractor shall also supply
without charge, the requisite number of persons for setting out works, and counting, weighting
and assisting in the measurement of, examinations at the time and from time to time of the work
or materials, failing this, the same may be provided by the Engineer-in-charge at the expenses of
the contractor and the expenses may be deducted from any money due to the contractor under
the contract or from his security deposit or the proceeds of sale thereof or of a sufficient portion
thereof the contractor shall provide all necessary fencing and light required to protect the public
from accident and shall also be bound to bear expenses of defence of every suit, action or other
legal proceedings of law that may be brought by any person for injury sustained. Owing to neglect
of the above precautions and to pay any damage and costs which may be awarded in any such
suit, action or proceedings to any such persons or which may with the consent of the contractor
be paid in compromising any claim by any such person.
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54. CONTRACTOR LIABLE FOR ALL DAMAGES: Compensation for all damage done intentionally or
unintentionally by contractor’s laborer, whether in or beyond the limit of PGVCL’s property, shall
be estimated by the Superintending Engineer, or such other office, as he may appoint and the
estimate of the Superintending Engineer, subject to the decision of the Superintending Engineer,
on appeal, shall be final and the contractor shall be bound to pay the amount of the assessed
compensation demand, failing which, the same will be recovered from the contractor as damages
or deducted by the Engineer in charge from any sums that may be due to or become due from
PGVCL to the contractor under this contract or otherwise.
The contractor shall bear the expenses of defending any action or other legal proceedings that
may be brought by any person for injury sustained by him owing to neglect of precautions to
prevent the spread of fire and he shall also pay any damage and costs that may be awarded by
the court if in consequence.
55. RESCISSION OF CONTRACT AND FORFEITURE OF DEPOSIT: The contractor shall not assign or
sublet, without the written approval of the Engineer-in-charge and if the contractor assign or
sublet his contract, or attempt to do so or become insolvent or commence any proceedings to be
adjudicated as insolvent or make any composition with creditors, attempt to do so, the Engineer-
in-charge may, by notice in writing rescind the contract. Also, if any bribe, gratuity, gift, loan,
perquisite, reward or advantage pecuniary or otherwise shall either directly or indirectly be given,
promised or offered by the contractor or any of his servants, or agents, or any person to the
employee of PGVCL in any way relating to his office or employment or if any such officers or
persons shall become in any way directly or indirectly interested in the contract, the
Superintending Engineer may, by 10 day notice in writing, rescind the contract. In the event of a
contract being rescinded the Security Deposit of the contractor shall there upon stand forfeited
and be absolutely at the disposal of PGVCL and the same consequences shall ensure as it the
contract has been rescinded under clause 4 thereof and in addition the contractor shall not be
entitled to recover or be paid for any work thereof actually performed under the contract.
56. COMPENSATION: All sums payable by a contractor by way of compensation under any of these
conditions shall be considered as a reasonable compensation to be applied to the use of PGVCL,
without reference to the actual loss or damage sustained and whether any damage has not been
57. RATES FOR WORKS NOT ENTERED IN ESTIMATE OR SCHEDULE OF RATE OF THE DISTRICT:
A. If the additional and altered work includes any class of work for which no rate is specified in
this contract, then such class of work shall be carried out at the rates entered in the Schedule of
Rates of the PWD or at the rate mutually agreed upon between the Superintending Engineer,
Circle Office and the contractor, whichever are lower. If the additional or altered work for which
no rate is entered in the Schedule of Rates of the Division is ordered to be carried out before the
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rates agreed upon then the contractor within seven days of date of receipt by him of the order to
carry out the work inform the Superintending Engineer for the rate which in his intension to
charge for such class of work and
B. If the Superintending Engineer does not agree to this rate he shall be noticed in writing be at
liberty to cancel his order to carry out such class of work and arrange to carry it out in such
manner as he may consider advisable provided always that.
C. If the rates shall have been determined as lastly here in before mentioned then in such case he
shall only be entitled to be paid in respect of the work carried out or expenditure incurred by him
prior to the date of the determination of the rate as aforesaid according to such rate or rates as
shall be fixed by the Superintending Engineer. In the event of dispute, the decision of the
Superintending Engineer of the Corporate will be final.
58. ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time, before the
security deposit is refunded to the contractor, it shall appear to the Superintending Engineer or
his subordinate in charge of the work that any work has been executed with unsound, imperfect
or unskillful workmanship or with materials of inferior quality or that any materials or articles
provided by him for the execution of the work are unsound or of a inferior quality to that
contracted for or are otherwise not in accordance with the contract, it shall be lawful for
Engineer-in-charge to intimate this fact in writing to the contractor and then no withstanding the
fact that the work, materials or articles complained of, may have been inadvertently passed,
certified and paid for, the contractor shall be bound forthwith to rectify or remove and
reconstruct the work so specified in whole or any part, as the case may require or if so required
shall remove the materials or articles so specified and provided other suitable materials or
articles at his own charge and cost, and in the event of his failing to do so within a period to be
specified by the Engineer-in-charge in the written intimation aforesaid the contractor shall be
liable to pay compensation at the rate of one percent on the amount of the estimate for every
day, not exceeding ten days during which the failure so continue and in the event of any such
failure as aforesaid the Engineer-in-charge may rectify or remove and re-execute the work or
remove and replace the materials or articles complained of, As the case may be, at the risk and
expense in all respects of contractor should the Engineer-in-charge consider that any such inferior
work or materials as described above may be accepted, or made use of, it shall be within his
discretion to accept the same as such reduced rates as he may fix thereof.
Provided that in the case of any work of which visible check is not possible, if the Engineer-in-
charge or his subordinate in charge of the work feels that such work has been executed with
unsound, imperfect or unskillful workmanship or with materials of inferior quality, he shall take
sample tests at random, cost of which shall have to be borne by the contractor and if after taking
such test, part of such work is found to be defective in any respect or to have been executed with
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materials of inferior quality, then the contractor shall be paid for the whole work such amount as
may be fixed by the office of the Engineer-in-charge on the basis of the lowest quality of work
found by him in such samples tests.
Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and for
restoring tested work to its original condition.
62. RECOVERIES:
a. In case of any damage to equipment/machinery or structure/building of PGVCL or any
public property due to negligence’s of contractor or any other reasons attributed to contractor
the decision of E.I.C. regarding the amount of recovery shall be final and shall be paid by
b. If the contractor fails to execute the work as per direction of E.I.C. within the time frame
given by PGVCL time to time, shall get the work done partially or fully through any other
contractor at the risk and cost of the contractor and the cost of execution of such work along with
15% overhead charges shall be deducted from contractor monthly bill over and above recovery as
63. LUMP SUM IN ESTIMATE: When the estimate on which tender is made, includes lump sums in
respect of parts of the works the contractor shall be entitled to payment in respect of the items
of works involved or the part of the work in question at the same rates as are payable under this
contract or such items or if the part of work in question is not in the opinion of the Engineer-in-
charge capable to measurement the Engineer-in-charge may at his discretion pay the lump sum
amount entered in the estimate and the certificate in writing of the Engineer shall be final and
conclusive against the contractor with regard to any sum or sums payable to him under the
provisions of the clause.
64. ACTION WHERE NO SPECIFICATIONS: In the case of any class of work for which there is no
specifications is mentioned, such work shall be carried out in accordance with the instructions
and requirements of the Engineer-in-charge / consultant of the PGVCL etc.
65. The notice inviting tender, general instruction to bidders and all other documents of this tender
shall form part of the contract.
66. ACCEPTANCE OR REJECTION OF BID
a. The PGVCL reserves the right to accept any tender irrespective of whether it is lowest or
not or to reject all the tenders without assigning any reasons thereof. Tenders departing from the
stipulated technical specifications, commercial conditions or the method of bidding in a radical
manner are liable to be rejected.
b. The bid is liable for rejection prima facie:
If not registered under appropriate class by appropriate Govt. /Semi Govt. agencies
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If it is without payment of EMD / Tender Fee.
Not in prescribed form.
Not bearing signature of the bidder & seal of the company on all the documents accompanying
Not confirming to specifications or conditional tender.
Received after expiry of the due date & time.
Received by telex or telegram or fax.
Submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent
practices issued by PGVCL and its group companies, Govt. of Gujarat or its Public Sector under
Tender not fulfilling all the above conditions and those specified in the documents attached or
incomplete in any respect are liable to rejection.
Further, it is specifically instructed that conditional tenders shall summarily be rejected.
67.0 DISPUTE RESOLUTION MECHANISM
(1) AMICABLE SETTLEMENT
Any dispute, difference, controversy or claim between the Parties arising out of or relating to this
contract with reference to the construction, interpretation, breach, termination or validity
thereof(hereinafter referred as “ the Dispute “) shall upon the written request of either Party be
referred to the authorized representative of the Disputing Parties for resolution. The authorized
representatives shall promptly meet and attempt to negotiate in good faith a resolution of the
Dispute within thirty days of the service of the request.
(2) ARBITRATION
If the Parties fail to amicably resolve the dispute or differences or country claims as indicated
herewith in sub clause (1) of Clause arising under or in connection with the present works
contractors, whether pertaining to works contractors alone or works and procurement both the
same shall be referred to arbitration under the Gujarat Pubic Works Contractors Disputes
Arbitration Tribunal Act 1992”
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The reference to arbitration proceedings under this clause shall not:
A. Affect the right of the Engineer-in-charge to take possession of all or any tools, plants, materials
and stores, in or upon the work or site thereof or belonging to the contractor or procured by him
and intended to be used for the execution of the work or any part thereof.
B. Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in any
work or from removing such materials to other place, during the period the work is stopped or
suspended in pursuance of notice given to the contractor under General Conditions.
C. Entitle the contractor to stop the progress of the work or carrying out the additional or altered
work in accordance with the provision of General Conditions for the work where there is no
D. Preclude the PGVCL from getting the work done by another agency. Neither party is entitled to
bring a claim to arbitration latest by the thirty days after the expiration of the defects liability
E. The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract Disputes
Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration
proceeding under this clause.
F. The Contractor shall be responsible for the loss destruction or deterioration of the materials,
stores or articles supplied to him by the PGVCL, even if such loss destruction or deterioration has
occurred under any circumstances whatsoever beyond his control as if the material, stores or
articles so supplied were his property. The contractor shall be responsible for returning the
residual materials after completion of the contract and if fails to return, the balance material
supplied to him by the PGVCL, the cost of the residual materials will be recovered from the
contractor at the market rate or stock issue rate whichever be higher at the time of materials
account plus 15%.
69. JURISDICTION:
All questions, disputes or differences arising under out of or in connection with the Tender /
Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose
jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e.
70. GST and cess at applicable rate will be applied on all kind of penalty/compensation recover under
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
Tender No. SNC/Civil/Work/2026/
GENERAL CONDITIONS OF CONTRACT
Notwithstanding anything contained to the contrary in the specification or tenders in subsequent
exchange of correspondence, the conditions of contract shall be binding on the contractor and any
change or variations expressed or implied, however made in the said conditions shall not be valid or
operative unless expressly sanctioned by the PGVCL. The contractor shall be deemed to have fully
informed himself and to have special knowledge of the provisions of the conditions of contract herein
contained and relevant document and site condition,
A. The Contract means the documents forming the tender and acceptance thereof, together with
the documents referred to therein or individual work order in the case of term contract, including
these conditions, schedules and / or additional conditions attached to the form of tender or
individual work, order, rate schedule, the specifications and the drawings and all these
documents as applicable taken together shall be deemed to form the contract.
B. ‘Owner’ shall mean the “Paschim Gujarat Vij Company Ltd. Rajkot” (PGVCL) and shall include its
legal representatives, successors and assigns.
C. The “Contractor” means the individual or firm or company, whether incorporated or not,
undertaking the works and shall include his or its legal personal representative, successors and
permitted assignees.
D. The “Tender Document” means the form of tender, the applicable schedules and/or additional
conditions and the specifications and/or drawings as issued to the contractors for the purpose
preparing tender.
E. The expression “works” or “work” when used in the conditions of contract shall, unless there be
something in the subject or context repugnant to such construction means, the works or the work
contracted to be executed under or in virtue of the contract whether original or altered.
F. “PGVCL OR co.” means the PASCHIM GUJARAT VIJ CO. LTD.s and the “Accepting Officer” means
the officer who is authorized to sign and signs the contract on behalf of the “PGVCL.”
G. The letter “EE” means Executive Engineer who in the case of measurement and lump sum
contract, direct the contractor and the letters “SE” means Superintending Engineer” and “C.E.”
means CHIEF ENGINEER (PROJECT) who administers and in the case of the term contracts directs
H. The “Engineer-in-charge” means all officers of the PGVCL appointed by the SUPERINTENDING
ENGINEER to supervise the works or part of the works.
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I. “Approved” and “Directed” means the approval or direction of the SUPERINTENDING ENGINEER
to Superintending Engineer or the person deputed by him for the particular purpose.
J. “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.” means
the American Standards as issued by the American Standard Institutions and “I.S.” means the
“Indian Standards” as issued by the Indian Standards Institutions. Wherever the above-
mentioned abbreviations are preferred to, in the specifications and / or work orders, they mean
the addition with all amendments current at the date of issue of tender documents of work
In the case of measurement and terms of contracts “Specifications” means those contained in
PASCHIM GUJARAT VIJ CO. LTD. schedule together with any amendments etc. embodied in the
tender documents, “Drawings” refer to those accompanying the tender documents and/or any
work orders referred therein.
A. The “Contract Sum” means the sum accepted or the sum calculated in accordance with the prices
accepted in the tender and/or the contract rate as payable to the contractor for the full and
entire executing and completion of works.
B. “The date of completion” is the date or dates of completion of the work or any part of the works
set out or ascertained in accordance with the individual work orders and the tender documents
or any subsequent agreed amendments thereto.
1.0 All works proposed to be executed by the contract shall be noticed in one of the English and one
of the vernacular local daily newspapers, stating the work to be carried off as well as the date of
submitting and opening tenders and time allotted in carrying out the work. Also the amount of
earnest money to be deposited with the tender and the security deposit to be deposited by the
successful tenderers.
2.0 Copies of specifications, design, drawings, estimated rates, scheduled rates and any other
documents required in connection with the work which will be signed by the Engineer-in-Charge
for the purpose of identifications shall be open for inspections by the contractors at the office of
the Superintending Engineer during office hours.
3.0 Whether the works are proposed to be executed according to the specifications recommended
by the contractor and approved by a competent authority on behalf of the PASCHIM GUJARAT VIJ
CO. LIMITED, such specifications with designs and drawings shall form part of the accepted
4.0 The tenderers and receipts for payments made on account of any work, when executed by a firm
should be signed by all the partners except where the contractors are described in their tender as
a firm, in which case the receipt shall be signed in the name of firm including the partners or
some other Person having authority to do so.
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5.0 Tenderers which propose any alternation in the work specified in the form in invitation to tender
or in the time allowed for carrying out the works or which contain any other conditions of any
sort, will be liable to rejection.
6.0 The Engineer-in-charge or his duly authorized assistant will open tenders on line
7.0 No receipt for any payment alleged to have been made by contractor in regard to any matter
relating to tender of the contract shall be valid & binding on the PGVCL unless it is signed by the
Engineer-in-charge.
8.0 All works shall be measured, meet by standard measure and according to rules, custom and usual
in the use in the PASCHIM GUJARAT VIJ CO. LIMITED, and no proposal to adopt alternative
method will be accepted, the Engineer-in charge Decision as to what is “the usual method in use
in the PASCHIM GUJARAT VIJ CO. LIMITED” shall be final.
9.0 Tenderers shall be deemed to have full knowledge of relevant documents, site conditions etc.
whether inspected or not by him.
10.0 Submission of tender by a contractor that he has read the instructions and condition of contract
herein contained and has made him aware of the scopes and specifications of the work to be
11.0 In case of any deviation in any terms and conditions between Instruction to the bidders and
Tender and contract for works, the terms and conditions mentioned in Instruction to the bidders
12.0 These rules and directions shall form part of the contract.
13.0 CONTACTOR TO INFORM HIMSELF FULLY: The contractor shall be deemed to have carefully
examined the work & site conditions, the general conditions, the special conditions,
specifications, schedules, drawings shall be deemed to have visited the site of the works & to
have fully informed himself regarding the local conditions. If there shall have any doubts as to the
meaning of any portion of these general conditions or special conditions of the scope of work of
the specifications or any other matter concerning the contract, he shall in good time before
submitting his tender, send for the particulars thereof & submit them to the Engineer in writing in
order that such doubt may be removed.
14.0 ERRORS, OMISSIONS & DISCREPANCIES: In all cases of errors, omissions, doubts or discrepancies
in the dimensions, or discrepancies in the drawings & items of work on specifications, reference
shall be made to the Superintending Engineer whose elucidation & elaboration shall be
considered as authoritative. The contractor shall be held responsible for any error that may occur
in the work through lack of such reference.
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15.1 Temporary structures may be erected by the contractor for storage sheds, offices, and
residential etc. for non-commercial use on land, handed over to him at his own expense &
with the permission of the PGVCL. In any circumstances for constructing temporary
structures contractor’s use, PGVCL free supply of materials shall not be made. The
contractor shall preserve all existing vegetation such as trees on or adjacent, to the works
site which, do not interfere with the construction as determined by the PGVCL.
15.2 The contractor shall take all possible precautions in felling trees authorized for removal to
avoid any unnecessary damage to vegetation & trees not to be felled & to structures or to
workmen, & shall be responsible for any damage if it occurs in such operations.
15.3 All produce from cutting of trees grass etc. shall be the property of PGVCL &shall be
stacked at the directed places. No claim shall be made for such tree felling / cutting
&stacking of trees/produce or grass etc. by the contractor.
15.4 The land shall as herein before mentioned be handed over to PGVCL / Owner of Land
immediately after the completion of the work under this contract. Also no land shall be
held by the contractor longer than the PGVCL shall deem fit & necessary & the contractor
shall, on due notice by the PGVCL, vacate & return the land which the Engineer In Charge
may certify as no longer required by the contractor for purposes of the work.
16.0 START OF WORK: The contractor shall not enter upon or commence any portion of the work
except with the written permission of the authority of the PGVCL, failing which the contractor
shall have no claim to ask for measurement of or payment for work & shall be responsible for any
claims or damages that may arise due to such unauthorized commencement or entry. No
compensation shall be allowed for any delay caused in starting the work on account of any delay
in clearance of the work site.
17.0 WORK TO EXECUTE TO THE SATISFACTION OF THE PGVCL’S ENGINEERS: The contractor shall
proceed with the work with diligence & expedition & the whole of the work herein specified as
well as the mode of execution shall be under the supervision & the direction & shall be carried on
to the entire satisfaction of the PGVCL’s site Engineers, who shall have full powers to order the
contractor to alter, enlarge or diminish the form, dimensions, positions, or quantities of any of
the work or to make use of materials & workmanship of different descriptions & qualities from
this herein specified. In the case of any class of work for which there are no Technical
Specifications, these shall be carried out in accordance with the latest IS Codes & in the event of
being no relevant IS Code, the works shall be carried out in accordance with the directions &
instructions of the PGVCL’s Engineers at site.
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18.0 WORKMANSHIP ETC.: The work shall be executed in thoroughly substantial manner with
workmanship of best quality & strictly in accordance with the specifications & with the drawings,
or with such other drawings or written instructions as may from time to time be furnished to the
contractor, in accordance with terms of this contract & shall be completed in every respect with
workmanship implied & necessary according to the fair interpretation & meaning of the same &
should there be any discrepancy between the drawings & specifications or any difference or
dispute as to the dimensions to be worked out or the mode of doing periodical quantity of the
work to be executed or with respect to any subject arising out of this contract, the decision of the
PGVCL’s authorized Engineers shall be final & binding on all parties.
19.0 SAMPLES OF DESCRIPTIVE DATA: Samples of descriptive data requiring approval shall be
submitted by the Contractor to the PGVCL’s Engineers in good time before the use of such
material to permit its inspection & testing & there-by the approval. The samples shall be properly
marked to show the name of material, manufacture place or origin & the place where it is
intended to be used etc. Failure of any samples to pass specified tests requirements. It shall be
sufficient cause for the refusal to consider any further samples from that source.
20.0 BASELINES & GRADES: The PGVCL near to the site of work shall furnish one permanent Bench
Mark. Semi-permanent baselines & cross lines shall be established at sufficiently spaced intervals
with benchmarks by the Contractor at their own cost & risk. The contractor shall provide at his
expense, all the required pillars, equipments, materials, & labour for the establishment of the
grade lines & bench marks, for that the Contractor shall be responsible for their further
maintenance during the execution of the actual work till the complete period of construction. The
contractor shall be responsible for the proper execution of work to such lines & levels & grades as
may be specified in the drawings, established, or indicated by the PGVCL’s Engineers. All the
survey work, if required, shall be checked by the PGVCL’s engineers. However this shall not
absolve the contractor for the correctness of survey/ temporary or permanent Benchmarks.
21.0 CONTACTOR NOT TO DISPOSE OFF SOIL ETC.: The contractor shall not sell or otherwise dispose
off or remove except for the purpose of this contract the sand, ballast, earth, rock or other
substances or materials that may be obtained from any execution made for the purpose of this
contract or produce upon the site at the time of delivery of the possession of the land but also
such substances materials & produce shall be the property of the PGVCL & shall be disposed off in
the manner & place as directed by the PGVCL’s Engineers.
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22.0 GOLD, SILVER, MINERALS, OIL RELICS, ETC. FOUND ON THE SITE: All gold silver, oil relics, or other
minerals, of any description & all precious stones, coins, treasures relic, antiquities, & other
similar things that shall be found in or upon the site shall be the property of the PGVCL. The
contractor shall return the gathered things as above to the authorized representative of the
23.0 FENCING, LIGHTING & VENTILATION: The contractor shall be responsible for the proper lighting,
fencing, guarding & taking of all the necessary safety measures for all works comprised in the
contract & or the proper provision of temporary roadways, footways, guards fences, caution
notices etc. as far as the same may be rendered necessary by reasons for the work for the
accommodation & protection of workmen foot passenger or other traffic & of the PGVCL &
occupiers of adjacent villages, property of the public & shall remain responsible for any accidents
that may occur on account of his failure & timely precautions.
All the works & approaches shall be adequately illuminated with electric lights to the satisfaction
of the PGVCL’s Engineers. The power & lighting connections, wiring equipment shall be subject to
the inspection & passing by Electrical Inspector to GOG authorized under the Indian Electricity
Act. Any additions alterations or omissions shall be got approved from the PGVCL’s Engineers got
certified from the Electrical Inspector. Work spots such as faces of excavation of borrow pits;
filling area etc. shall be adequately illuminated with floodlights to the satisfaction of the PGVCL’s
24.0 EXPLOSIVE PROCUREMENT & STORAGE: Explosives, petrol, oils, fuels, & other inflammable
materials shall be stored strictly in accordance with the rules of the Explosive Department.
The contractor shall at his own expense construct & maintain proper magazines which are
required for the storage of explosive & arrange for storage facilities for oils, petrol, fuels etc. for
use in connection with the work.
The contractor shall at his own cost obtain the necessary license for the storage & use of
explosives, oils, petrol, diesel etc. The PGVCL shall not take any responsibility whatsoever in
connection with the storage or use of explosives on the site, any accident occurs in the
connection at site or nearby village or vicinity. All operations of the contractor in which or for
which explosives are employed shall be at the risk of the contractor & upon his own
responsibility.
25.0 LIABILITY FOR ACCIDENTS TO PERSONS : The contractor or subcontractor shall indemnity the
PGVCL against any claims which may be made under the workman’s compensation Act, 1923, or
any statutory modification or otherwise for or in respect of any damages or compensation
payable in consequence of any accident or injury caused, by fault of contractor or subcontractor
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&sustained by any workmen or other person on the employment of the contractor or
subcontractor. In every case in which by virtue of the provisions of subsection (1) of section 12 of
the workman’s Compensation Act, 1923, the PGVCL is obliged to pay compensation to a workman
employed by the contactor or subcontractor in execution of the work, the PGVCL will recover
from the contractor the amount of compensation so paid, and without prejudice to the rights of
the PGVCL under subsection 12 of the said Act, such amount will be paid back to the PGVCL in
days, failing which the PGVCL will be at liberty to recover such amount of any part thereof by
deducting it from the dues by the PGVCL to the contractor under this contract or otherwise. The
PGVCL shall not be bound to contract any claim made against either of them under section
subsection (1) of the said Act, except on written request from the contractor & upon his giving to
the PGVCL full security for all costs for which the PGVCL might become liable in consequence for
entertaining such claims.
The contractor shall indemnity the PGVCL against all claims based upon injury or death to any
person in the employment of the contractor or sub contactor, or to the third parties under
paragraph (a) 2 or condition no.47 to the extent of any sums recovered under the insurance
On occurrence of the accident which result on the death of workman employed by the contractor
or subcontractor, which is so serious as to be likely to result in the death of any workman, the
contractor shall within 24 hours of happening of such event intimate in writing to the Engineers
of the PGVCL the fact of such accidents. The contractor or subcontractor shall indemnity the
PGVCL against all loss or damage sustained, by the PGVCL resulting directly or indirectly from his
failure to give intimation in the manner aforesaid including penalties or fine if any, payable by
PGVCL as a consequence of PGVCL’s failure, to give notice under workman’s compensation Act or
otherwise to confirm to the provisions of the said Act in regard to such accident.
26.0 LIABILITY FOR DAMAGE TO WOKS & MATERIALS:
26.1 Any damage to PGVCL property has to be completed & substantial manner by & at the
sole cost of the contractor & to the reasonable satisfaction of the PGVCL’s Engineers. If
the contractor fails to make good such losses, damages within the specified time given by
the PGVCL, the PGVCL shall be at liberty to recover the amount towards such expenses
fixed by the PGVCL’s Engineers & shall be recovered from the amount due under this
contract to the contractor.
26.2 Further the contractor shall, at all times, protect & preserve all materials, machinery,
equipments, and, allied structures, road and ramps etc., materials acquired by himself or
PGVCL for the execution of the work. All reasonable requests of the PGVCL’s Engineers to
enclose or especially protect any of the above shall be expeditiously complied with at no
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26.3 If the Engineer considers that the work, asked for in the aforesaid Para, is not sufficiently
& satisfactorily protected by the contractor, on requests made for, the PGVCL shall be
entitled to arrange for such protection at his unfettered discretion & recover the cost
thereof from the contractor.
26.4 Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall also
be liable for &shall be deemed to have indemnified the PGVCL in respect of all damage or
injury to any person or any property of the PGVCL or of others in villages nearby,
occasioned by the negligence of the contractor or his workmen, or his subcontractor, or
by defective /ill methods of working.
27.0 MATERIALS, TOOLS, MACHINERY BROUGHT ON THE SITE OF WORK: All materials, tools &
tackles, machinery etc. of the contractor brought to & delivered upon the site for the work shall
be the time of their being so brought shall be deemed to be the property of the PGVCL in it’s
possession to be used for the purpose of the work & for that purpose only & shall not on any
account be removed or taken away by the contractor or any other person without the permission
of the PGVCL’s Engineers in charge, but the contractor shall be fully responsible for & loss,
destruction thereof or damage thereto. The PGVCL may have a lien on such materials, tools,
tackles, machinery for any sum or sums which may at any time prior to the completion of the
works be or owing to the PGVCL by the contractor, under in respect of & dispose of any such
materials, tools, Tackles, machinery in such a manner as the PGVCL may think fit & to apply the
proceeds in or towards the satisfaction of such sum or sums due or owing as aforesaid but
subject to such lien & power of sale & disposal such surplus materials, tools, tackles, machinery
shall belong to the contractor & may be removed & disposed off by him as he may think fit.
28.0 ACCESS TO SITE & WORK ON SITE: The Engineer or his authorized representative may if he
considers fit from time to time enter upon any lands which may be in the possession of the
contractor under this contract, for the purpose of executing any work not included in this
contract & may execute by other contractors at his opinion & the contractor shall in accordance
with the requirements of the Engineer, afford all reasonable facilities for execution of the works
including occupation of lands by structure or otherwise for any other contractor employed by the
PGVCL & his workmen or for the execution on or near site of the works not included in the
contract. The contractor shall not be entitled for any extra claims on such executions.
29.0 INSPECTION OF WORKS: The PGVCL’s Engineers or their authorized representatives shall have at
all times power to inspect the works, wherever in progress, either on site, on the contractor’s
premises in connection with this contract. Further, the contractor shall not allow any person
other than PGVCL’s Engineers or their authorized representatives to the work sites. The
contractor shall, during working hours, maintain supervisors of sufficient training & experience to
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supervise the work as a whole. All orders & directions given to such supervisors or other staff
shall be deemed to have been given to the contractor. Further the PGVCL may by due notice,
desire a high ranking member of the supervisor staff of the contractor to be present on any
specified inspection & the contractor shall comply with such directions.
30.0 ACTION & COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time before the refund of
Security Deposit to the Contractor it appears to PASCHIM GUJARAT VIJ CO. LTD.’s Superintending
Engineers or subordinate and / or any authorized officer of the PGVCL that the work has been
executed with unsound, imperfect or unskilled workmanship or with materials of inferior quality
or any materials or articles provided by him are unsound or of quality inferior to that contracted
as specified in the Technical Specifications or otherwise not in accordance with the contract, it
shall be lawful for the PASCHIM GUJARAT VIJ CO. LTD. to intimate that the works , materials,
articles which may have been inadvertently passed, certified & paid to the Contractor. The
Contractor shall be bound to rectify or remove & reconstruct the said work so specified at his
own charge & cost & in the event of being failure to do so within specified period by the PGVCL,
the Contractor shall be liable to pay compensation at the rate of 1% plus GST & cess as applicable
per day on the amount of the estimate for the specified work. For the period up to 10 days this
shall be attended by the Contractor else the PGVCL shall get these rectifications at the risk &
expense in all respects of the Contractor.
31.0 CLEANING UP: The contractor shall at all-time keep the construction areas & his labour colony &
storage areas free from accumulation of waste, or rejected materials. Prior to the completion of
the work the contractor shall remove all rubbish from & about the premises, & tools, tackles,
machinery, left out materials consumable, rejected materials, scaffolding etc. which are not the
part of the permanent work/structure. The premises will be left fully satisfactorily to the PGVCL’s
Engineers/representatives; thereafter only the completion certificate will be issued.
32.0 CONTRACTOR’S INVENTORY OF EQUIPMENTS & MACHINERIE: The contractor shall prepare &
maintain an inventory of all machinery, equipments, temporary rolling stock, and plant purchased
or hired for the use of this contract’s execution.
33.0 PROGRESS SCHEDULE:
33.1 Contractor shall furnish a Construction Schedule on receipt of LOA or Work Order
whichever is earlier, in quadruplicate, indicating the date of start, the monthly progress
expected to be achieved & anticipated completion of each major items of the work under
this contract & procurement of equipments, machinery & other materials. The schedule
should be such as is practicable of achievement the whole work in the time limit & of the
particular items on due date specified in the contract & shall have the approval of the
PGVCL’s Engineers. Detailed schedules for each working season showing the progress
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month by month to be achieved is to be submitted to the PGVCL. The PGVCL is
empowered to ask for more detailed progress schedule week by week for any item or for
all items & the contractor shall comply when asked for.
33.2 The PGVCL shall have, at all times the right without in any way violating this contract, or
forming grounds for claim to alter the order of the works or any part thereof & the
contractor shall after receiving such direction proceed in the order directed. The
contractor shall revise the progress schedule accordingly & submit to the PGVCL in four
33.3 The contractor shall furnish sufficient machinery, equipment, labourers & materials shall
work for such hours & shifts as may be necessary to maintain/achieve the progress of the
scheduled, after getting written permission of Engineer In Charge.
33.4 During the execution of the work if it is found that the work is not progressing as per the
Scheduled Progress Program, approved by the PGVCL & planned by the Contractor, due
to the reasons attributable to the Contractor; suitable action shall be taken as per Clause
No.3 & 4 appearing in the PGVCL’s prescribed Booklet for ``Tender & Contractor for
Works’’ and PGVCL may take such action as it may deem fit to ensure that the work is
completed in time at the risk and cost of the contractor
34.0 DATE OF COMPLETION: The contractor shall complete the whole work & hand over to the PGVCL
on or before the date specified in the work order. Provided always that if in the opinion of the
PGVCL the completion of the works shall be delayed by any change of original design or by the
order of the PGVCL, of any altered, modified substituted or additional works or materials omitted
or by strikes, lock outs or stoppages of labour, or revolution, riots or political disturbance or by
the contractor not being given possession of the site or by the PGVCL taking possession of & using
the site or part thereof or the works or part thereof or any part of the work or delayed supply of
material by the PGVCL or by the not receiving any orders, drawings, instructions or directions in
time or by the suspensions if the works or by fire, flood exceptionally bad weather tempest,
storm or by from unforeseen circumstances(& whether the same shall be due to any act or
omission of the PGVCL or it’s representatives) the PGVCL may in the unfettered discretion thinks
fit either forthwith or at a later time & from time to time not withstanding that the prescribed or
extended time for completion has expired or work have been completed, extend the date for the
completion of the works to such a date as deemed fit as practical & acceptable.
35.0 OTHER CONTRACTS FOR THE SUSPENSION STOPPAGE OR CURTAILMENTS OF WORK: If during
the tendency of the contract the Engineer shall for any reason (which shall be unquestioned)
whatsoever require the whole or any part of the work as specified in the contract to be
suspended for any period or shall not require the whole or any part of the work as specified in
the contract to be carried out at all by the contractor, he shall give notice in writing of the fact to
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the contractor who shall thereupon suspend or stop the work totally or partially as the case may
be. In any case except as provided hereunder, the contractor shall have no claim to any payment
or compensation whatsoever on account of any profit or advantage which he might have derived
from the execution of the work in full but he did not so derive in consequence of the full amount
of the work not having being carried out, or on account of any loss that he may be put on account
of materials purchased or agreed to be purchased or for unemployment of labour recruited by
him. He shall not also have any claim for compensation but reason of any alterations having been
made in the original specifications, drawings, designs & instructions that may involved any
curtailment of the work as originally contemplated. Where however, materials have already been
purchased or agreed to be purchased by the contractor, before receipt of the aforesaid notice,
the contractor shall be paid for such materials at the rate determined by the PGVCL, provided
they would have been useful for the work curtailed or stopped are not in excess of requirements
are of approved quality & cannot be used on other contract works or otherwise by the contractor
&/or shall be compensated for the loss if any, that he may put to, on respect of materials agreed
to be purchased by him, the amount of such compensation to be determined by the PGVCL,
whose decision shall be final.
The PGVCL may order the contractor to suspend any work on account of bad weather; rain or
storm & such other adverse climate conditions & the contractor shall comply with the same. The
contractor shall not be entitled to any compensation for such suspensions of work.
36.0 CO-OPERATION WITH OTHER CONTRACTORS: Apart from this work, the other works connected
with this work will be simultaneously going on either departmentally or through any other
contractors. The contractors shall co-operate with others to their fullest extent & shall allow each
other every facility & coordination for the execution of their works simultaneously &
satisfactorily, during their action of machinery or execution of any other co-ordination works, the
contractor will have to co-operate as directed by the PGVCL’s Engineers in the charge of the
works. In such cases the contractor shall not be entitled for any compensation on account of
reduction or stoppage of labour force/machinery/equipments etc.
In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor shall take into
considerations the needs & the requirements of the other contractors if any working in the
vicinity. Further no contractor shall take or cause to be taken any stops or action that may cause
disruption, discontent or disturbance to the work, labour arrangements etc. to other contractors.
Any action, by any contractor, which the PGVCL in the unquestioned discretion may consider as
infringement of the above code, would be considered as a breach of the contract conditions &
the PGVCL may take such action as may deem fit against the contractor & the action taken shall
be considered as final & binding.
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37.0 SPEED OF WORK: The contractor shall at all times maintain the speed of work to confirm to the
latest operative progress schedule but the PGVCL may at any time with sufficient notice in writing
direct the contractor to slow down or to accelerate any part or the whole work for any reason
(which shall not be questioned whatsoever) & the contractor shall comply with such orders of the
PGVCL. The compliance of such orders shall not entitle the contractor to any claim or
38.0 CONTRACT DOCUMENT & MATTERS TO BE TREATED AS CONFIDENTIAL: All documents,
correspondence, decision & other matters concerning the contract shall be considered as of
confident & restricted nature by the contractor & he shall not divulge or allow access there to any
unauthorized persons of any kind.
39.0 ACCESS TO THE CONTRACTOR’S BOOK: Whenever it is considered necessary by the PGVCL to
ascertain the actual cost for execution of any particular item of work, the PGVCL may do so by
directing the contractor to produce the original invoices.
40.0 INTEREST ON MONEY DUE TO THE CONTRACTOR: The contractor shall not be entitled to receive
the interest on the payment due to him upon measurements or otherwise or on any balance
payable to the contractor. Also, contractor shall not be allowed to relate it with the progress of
work at site in any case.
41.0 MEASUREMENTS TO BE PROVISIONAL & SUBJECT TO CORRECTION: Every measurement for
running payment on account of work done shall be subject to adjustment or final measurements.
In case there is disagreement between such intermediate & final measurements, the latter shall
42.0 BREACH ON PART OF PGVCL NOT TO ANNUL CONTRACT: No breach or non-observance on the
part of the PGVCL of any the agreements contained herein, shall annul this contract of discharge
the contractor from the observance & performance thereof, or of any part thereof, but on
application by the contractor & in the unfettered discretion of the PGVCL an extension of time
may be given to the contractor in respect of such breach or non-observance by the PGVCL.
43.0 LOCAL LAWS: All local laws in force at the time entering into the contract & those enacted there
after shall be binding on the contractor & he shall abide by the same.
44.0 PERFORMA RETURNS: The contractor shall maintain Performa, charts & details regarding
machinery, equipments, materials labour, personnel & other matters as may be specified by the
PGVCL time to time.
45.0 MAINTENANCE: The contractor for a period of 1(ONE) Year after the date of completion, as
certified by the Engineer In charge, shall maintain the work in such manner that on the expiry of
the period of maintenance, they shall be as good and perfect in order and conditions as that in
which they were at the commencement of the period of maintenance. The contractor shall at his
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own expense, repair, rectify and make good to the satisfaction of the concern engineer all
defects, imperfections or other faults arising from or out of use of materials or workmanship not
in accordance with the contract or from negligence or failure on the part of the contractor to
comply with the provisions of the contract. The security deposit will be released after satisfactory
completion of maintenance period of one year.
The security deposit will be refunded by producing No Objection Certificate from concern PGVCL
office. Only after the completion of guarantee period of 1 year of work completed or finalization
of final bill whichever is later.
46.0 INSURANCE: The contractor shall procure, or arrange for the Subcontractor to procure insurance
coverage sufficient to protect against the following risks arising out of the work. Accidents &
professional & non-professional sickness of all labourers & personnel engaged in the work as
required by Law pursuant to Workmen’s Compensation Act, 1923 or Revised version thereof.
Injury or death to third parties including without limitation injury or death caused by any of the
construction aids or vehicles or rented machinery, equipments used by the contractor or
subcontractor whether at the site or elsewhere. Damage to contractors tools machinery
construction equipments form works, scaffolding materials etc. due to floods, earthquake or any
such cause. Damage to the existing permanent structures of the PGVCL & nearby villages,
equipments of the PGVCL or of the co-contractors working in the area for other works.
All the above conditions referred for the insurance cover, shall be in effect from the date of
commencement of the work until the PGVCL has accepted the work. In the policies covering the
insurances referred to above, the PGVCL, contractor & the subcontractor shall be as co-ensured
where possible. The cost of insurance shall be borne by the contractor.
47.0 LIENS: Final payment to the contractor shall not be made until the contractor shall deliver to the
PGVCL receipts in full in lieu thereof, & in either case, an affidavit that so far he has knowledge or
information the releases & materials for which in lien could be filed. If any lien remains
unsatisfied after all the payments are made, the contractor shall refund to the PGVCL all money
that the latter may be compelled to pay in discharging such a lien, including all costs & a
reasonable attorney.
48.0 SPECIAL CONDITIONS:
Contractor will plan his work such that the works on all the fronts released by the PGVCL,
simultaneous works should progress in such a way that the entire job is completed in the
scheduled time limit.
The successful bidder will have to depute his authorized representative to attend progress review
meetings to be held at site or the PGVCL’s Zonal/Circle Office at Bhavnagar/ Surendranagar.
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The contractor will be responsible for complying with all rules & regulation & the labour laws
applicable to him & the PGVCL will not be responsible for any lapses committed by them. If there
is any claim from the Govt. Authority pertaining to the contractor the same amount will be
deducted from the contractor’s bill.
The contractor shall depute sufficient numbers (As per instruction of PGVCL) of qualified engineers
/ supervisors to look after work. The engineers / supervisors shall remain present at site at all the
times. In no circumstances, contractor shall be allowed to continue work without engineering
Payments shall be released on the availability of funds with the PGVCL. No interest will be paid for
delay in payment of bills.
49.0 CONTRACT: After the tender has been accepted by the PGVCL, all orders or instructions to the
Contractor shall, except as herein otherwise provided to, be given by the PGVCL’s Engineers at
site on behalf of the PGVCL for the speedy execution of the work.
50.0 Godowns or sheds hired or constructed for storing of controlled materials and more particularly
of cement shall be such as would prevent the materials from getting damaged in any way.
51.0 It will be absolutely incumbent on the contractors to have on the site of work only such of the
materials as have been duly passed by the Engineer-in-charge. Materials that have been rejected
must on no account be allowed to remain on the site, and in spite written order to do so, any
such rejected material is on the site beyond a period of 48 hours notice, the Engineer-in-charge
shall have the right to remove it, at the risk and cost of the contractors and even to destroy it.
52.0 It must be distinctly understood that conditions of contract and of claims in respect of extra work,
will not be allowed unless the works to which they relate is clearly without the spirit and meaning
of the specifications or unless such works are ordered in writing by the Engineer-in-charge and
claimed for in specified manner.
53.0 On completion of the work, the site shall be cleared by the contractor within the stipulated
period, and ground brought to original state and they shall not be entitled for any extra claim on
54.0 General Specifications of the relevant Indian standard specification shall also apply.
55.0 Damage to work clause: The works whether fully constructed or not and all materials, machinery
plant tools, temporary buildings and other things connected there shall be at the risk and in the
sole charge of the contractor, until the works have been delivered, completed to the satisfaction
of the Engineer-in-charge and certificate from him to the effect is obtained. Until such delivery,
the contractor shall at their own cost, take all the precautions reasonably necessary, to keep all
the aforesaid works, materials, machinery, plant tools. Temporary buildings and other things
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connected with the works, free from any loss or damage and in the event of the same or any part
thereof being lost or damaged, shall forthwith within the possible speed, reinstate and made
good such loss or damage at contractor’s own cost.
56.0 Any components or part of the work shall not be given to any sub-contractor without approval of
the competent authority of the PGVCL. The whole responsibility of the execution of the work, as
per the terms and conditions of the contract, will entirely rest of the main contractor. The main
contractor shall always keep his responsible representative, preferably a technical hand, on work
site with powers to sign M.R.s and take necessary decision and implement the instructions issued
in the interest of efficient execution of the works.
57.0 The Engineer-in-charge will fix the hours of work, and no work shall be executed beyond that
period, during nighttime or in absence of the Engineer-in-charge of his authorized agent. The box
measures shall be filled only in the presence of the engineer-in-charge or his authorized agent.
58.0 Contractor will be asked to present the sample of materials, and the approved samples will be
preserved at the site of work, and no charge in the approved sample will be allowed, without the
written permission of the Engineer-in-charge.
59.0 In any work is not executed according to the specifications, and the directions of the Engineer-in-
charge, the same will be rejected, and the contractor has re execute the same without any
financial implication to the PGVCL.
60.0 Contractor will have to communicate the name of his authorized agent, who shall be present on
the works, and shall be authorized to sign the material requisitions, receive instruction given
verbally or on the order book, on behalf of the contractor.
61.0 Tenderer must return the form of tender, with the specifications and the schedule of quantities,
and rates and other schedules only signed on each page. Any tender not bearing signature of the
tenderer on all the documents accompanying the tender is liable to be rejected.
62.0 Before submitting his tender, unit rates, which shall be for the finished work complete, including
charges involved in testing, maintenance for a period of 12 months, the tenderers shall closely
examine the specifications and carefully study the drawings and all documents, which form a part
of the contract, to be entered into by the accepted tenderer.
63.0 The submission of tender by a contractor implies that, he has read these instructions, the
conditions of contract etc. and has made himself aware of the scope and specifications of the
work to be done, and of conditions, and local conditions and other factors bearing on the
executions of the work. The PGVCL will not therefore, after acceptance contractor’s rate, pay any
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extra charge for lead or for any other reason. In case the contractor is found later on, to have
misjudged the site conditions.
64.0 The tender document shall be written legibly and free from erasure, over writing or conversions
of figures. Correction where unavoidable, shall be made by crossing out, initialing, dating and
65.0 The contractor shall keep full time qualified civil Engineers at the site, who shall be fully
authorized to receive and comply with such instructions, as given by the EIC. The name of such
Engineer with his qualifications and experience shall be intimated by the contractor. The EIC shall
have the right to demand the removal of any technical personnel, skilled or unskilled workmen,
who in his opinion are considered to cause bad workmanship in the execution of works or to
cause indiscipline.
66.0 The department reserves the right to make any change in the design and the plans of the works
and the contractor shall be bound to carry out them at the rates tendered. No claim or
compensation will be allowed on this account.
67.0 Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms and
provisions of the “Tender & contract for works” as applicable, and in default thereof to forfeit and
pay to the PGVCL the sums of money due.
68.0 The contractor shall keep instruction book on site, for taking site instruction from time to time.
This book shall be made available on site whenever asked for.
69.0 Approval and payment to any of the executed item for the work does not in any way relieve the
contractor of his responsibility for the correctness, soundness and strength of the structure as per
the drawing and specification.
70.0 The Bidders shall study the Conditions of site & shall resort to dewatering for rainy water and
ground water and for any flood situation and for any reason, where necessary, by appropriate
methods & maintain reasonably dry areas to work at no extra cost. No any claim will be entertain
on this account unless otherwise specifically mentioned in respective item.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
Tender No. SNC/Civil/Work/2026/
General rules and directions for the guidance of contractor
Name of work: “Construction of 1250 KVA RCC Plinth At Various Locations of Surendranagar Municipal
Corporation under Division office, Surendranagar. ”
LAYOUT AND LEVELS
1.1 The layout and levels of all structures etc. shall be made by the contractor at his own cost
from the general grid of the block & bench marks given by the Engineer. Initially before
starting the works, the contractor will carry out the contour layout of the full area by
taking vertical & horizontal ordinates marked with the help of precise equipment like total
station and as directed by EIC. This will not be paid separately but will be included in the
rate quoted by the contractor in schedule-B of the tender.
1.2 He has to provide all help in instruments, materials and men to the Engineer at no extra
cost for checking the detailed layout and correctness of the layout and levels. But the
Contractor shall be solely responsible for correctness of lay out and levels. Detail working
programme shall be prepared & got approved from E.I.C.
1.3 Permanent reference pillars shall be established by the contractor and under no
circumstances shall the contractor remove or disturb any permanent bench mark without
the approval of the Engineer. The Contractor shall follow reference points and shall lay
out all his work by accurate reference thereto.
2.0 CONSTRUCTION METHOD: The contractor will be provided with construction drawings. The
contractor shall prepare chart showing working of all items with the time schedule for the overall
activities & the excavation & construction method to be adopted by him and shall be approved by
the Engineer. The tender drawings are indicative only and for tender purpose only. Drawings may
vary as per the actual site conditions and the designs etc. The construction shall have to be done
as per the revision in drawings, details, designs, instructions etc given by E I C time to time.
Working drawing given during execution of work may also revise as per requirement of PGVCL
any times. Contractor should not claim on account of this.
3.0 HANDING OVER OF SITE: Efforts will be made by the Owner to hand over the site to the
Contractor free of encumbrance. However, in case of any delay in handing over the site to the
Contractor, the Owner shall only consider suitable extension of time for the execution of the
work. It should be clearly understood that the owner shall not consider any other compensation
whatsoever viz. towards idleness of contractor’s labour, equipment etc.
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4.0 QUALITY ASSURANCE: Quality shall be assured by carrying out Tests on various materials as per
the relevant Specifications for material testing and the agency shall be responsible for carrying
out such tests at his own cost. The samples of all materials to be tested by the Contractor shall be
tested by him in presence of authorized representative of the E.I.C. at the specified frequencies.
Testing of Materials
(a) All materials before being utilised for works shall be inspected and tested, wherever
necessary, by the Superintending Engineer or his representative. The nature and number of
testing will be done, as per frequency and acceptance criteria for building materials used for
construction as shown in "General Technical Specifications for Building" booklet that may be
issued to contractor on request.
However the Superintending Engineer shall have powers to modify frequency of tests in addition
to the day to day and periodical tests to be carried out on materials, mixes and placed concrete,
mortar etc. to be done on site shall be specified by the Superintending Engineer from time to
time and the contractor shall provide all facilities towards collections of samples etc.
Over and above testing for other construction materials shall be got tested prior to execution of
work as decided by Engineer In charge. Unless otherwise specified, labourers for collecting
samples and the packing of the samples shall be provided free of cost by the contractors.
The materials shall be tested in GERI laboratory or at any other place/laboratory as directed by
the Superintending Engineer and the results given by such authorities shall be considered as final.
It shall then be the contractor’s responsibility to provide materials confirming to the approved
samples to the standards as determined by the laboratory tests.
(b) Consolidated record of results of tests will be maintained in the prescribed Quality Control
Register to be maintained jointly by the contractor and the EIC on the site of work.
(c) Testing charges for quality tests of materials and workmanship to be borne by the contractor.
(d) The contractor shall supply all materials required for testing free of cost.
(e) The contractor shall make suitable arrangements to see that one of his representative remains
present at the time of taking samples and shall authenticate the facts, if so required. Should the
contractor fail to keep his representative present at site at the time of taking samples or fail to
provide required labourers and other equipments to collect the samples, it shall be taken by the
EIC and the samples selected shall be considered as authentic.
The cost incurred by the EIC when the contractor fails to provide required men and materials for
collecting samples shall be recovered from the contractor.
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(f) For cement concrete items, in addition to the cube tests while items are executed, the quality
of concrete set may be tested at any time during Defect Liability period by nondestrcutive tests, if
any complaints received about the inferior quality of concrete work, then, and if so desired by the
Superintending Engineer subject to review of the decision by Chief Engineer (Project) of the
PGVCL even after such items are executed, accepted and paid. Depending upon non-destructive
test result, testing charges for this test will be borne by the contractor only if the result is
negative. Further, if the result is negative i.e. concrete is found sub-standard, the contractor shall
remove the concrete and execute a fresh concrete of the specified standard without extra
5.0 APPROACH ROADS: The Contractor shall make his own arrangement for approach to the work
site and within the work area for movement of men, material, machinery, other equipment etc.
required for carrying out the work included under this contract as per specifications and the rates
quoted for various items under schedule of items & shall be inclusive of the cost for preparation
and maintenance of approach roads/haulage roads/access roads, etc throughout contractual
Providing and laying required diameter RCC pipe in rain water / Nala’s / plant water
drain/trenches pipes passing of water, cables etc their diversions etc. for preparing the approach
to carry out the work without affecting plant activities/ systems wherever necessary at no extra
6.0 PREVENTION OF POLLUTION: The contractor shall be solely responsible and liable for all the
damages/activities caused by any pollution that may take place during the execution of works
and he shall make arrangements, as approved by the Engineer for preventing pollution but, not
withstanding, such approval, the entire responsibility for any pollution shall rest with the
contractor. No separate payment shall be made for the pollution control measures and the
quoted rates shall include the cost for all pollution control measures.
7.0 EQUIPMENTS AND MACHINERY: The contractor shall have to use his own latest safe technology
equipments machineries tools, tackles etc as required of good condition duly tested and certified
with load proof tests from C.A. and any other machinery required for the entire scope of work for
all excavation works as well as all construction activities.
8.0 The all construction materials and workmanship shall be in accordance with the items of
Schedule-B as well as, as per the relevant I. S. Specifications and P.W.D manuals. The all materials
to be used shall be the best and from manufacturers, make and brand as approved by Engineer in
Charge. After getting the sample tested and approved the same materials only shall be procured
and use in the work by the contractor The cost of all materials are to be included in quoted
rates. No any materials will be supplied by PGVCL.
Signature of Tenderer Company’s Round Seal Date: Place:
9.0 Taxes, Govt. duties, welfare cess or any unforeseen expenses, if required to be made, shall be
borne by the agency. The rates quoted shall be deemed to account all such factors after careful
consideration of work and site condition. No extra claim shall be entertained in any circumstances
on any account. Any activity not specifically mentioned in the tender but necessary in the opinion
of the EIC of the work, must be carried out for successful completion of job.
10.0 Time limit extension:- If due to any stoppages, or litigation / stay order etc. work is suspended
then no idle charges will be paid. Only suitable time limit extension will be granted based on
genuine reason but no extra claim will be entertained.
11.0 The contractor shall engage sufficient nos., of qualified engineers and trained supervisors at site,
to look after the work on behalf of the agency. In no case, the work shall be allowed to be
continued without sufficient engineers/supervisors at site. Due care shall be taken by the
contractor in this regard.
12.0 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS, AND ORDERS
ETC: The contractor shall execute in whole and every part of work in the most substantial and
workman like manner and both as regarding materials and in every other respect in strict accordance
with the specification. The Contractor also shall confirm exactly, fully and faithfully to the designs,
drawings and instructions in writing relating to the work signed by the Engineer-in-charge and lodged
in his office and to which the contractor shall be entitled to have access for the purpose of Inspection
at such office, or in the site of the work, during office hours and the contractor shall, also if he so
requires, be entitled at his own expenses to make or cause to be made copies of the specification,
and of all such designs, drawings and instructions as aforesaid.
13.0 ALTERATION IN SPECIFICATIONS AND DESIGNS NOT TO INVALIDATE CONTRACTS: The
Superintending Engineer shall have powers to make any alteration, or addition to the original
specification designs, and instructions that may appear to him to be necessary or advisable during
the progress of the work and the contractor shall be bound to carry out the work in accordance with
any instructions in this connection which may be given to him in writing, signed by the Engineer-in-
charge and such alterations shall not invalidate the contract. Any additional work which the
contractor may be directed to do in the manner above specified as part of the work shall be carried
out by the contractor on the same conditions in all respect on which he agreed to do the main works,
and at the same rates as are specified in the tender for the main work.
Where, however, the works is to be executed according to the designs, drawing and specifications
recommended by the contractor and accepted by the competent authority, the alteration above
referred to shall be within the scope of such designs, drawings, and specifications appended to the
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14.0 WORK TO BE OPENED TO INSPECTION, CONTRACTOR OR RESPONSIBLE AGENT TO BE PRESENT:
All works under execution or in course of execution in pursuance of the contract shall at all times be
open to the inspection and supervision of the Superintending Engineer and his subordinate and
contractor shall at all times, during the usual working hours and at all other times at which
reasonable notice of the intension of the Superintending Engineer or his subordinates to visit the
works shall have been given to the contractor, during which period either he should be present to
receive order and instruction, or have a responsible agent duly accredited in writing, present for that
purpose. Orders given to the contractor’s duly authorized Agent shall be considered to have the
same force and effect as if they had been given to the contractor himself.
15.0 NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP: The contractor shall give not less than
day notice in writing to the Superintending Engineer or his subordinates in charge of the work,
before covering up or otherwise placing beyond the reach of measurement of any work, in order that
the same may be measured and correct dimensions thereof, taken before the same is so covered up
or placed beyond the reach of measurement and shall not covered up or placed beyond the reach of
measurement and work without the consent in writing of Superintending Engineer or his subordinate
in charge of work, If any work shall be covered up or placed beyond the reach without such notice
having been given or consent obtained, the same shall be uncovered at the contractor’s expense, and
in default thereof, no payment or allowance shall be made for such work, or for the materials, with
which the same, was executed.
16.0 CHANGE IN THE CONSTITUTION OF FIRM TO BE NOTIFIED: In the case of tender by partners of a
firm, any change in the constitution of firm shall be forthwith notified by the contractor to the
Superintending Engineer for his information.
17.0 WORKS UNDER DIRECTION OF SUPERINTENDING ENGINEER: All works to be executed under the
contract shall be executed under the direction and subject to the approval of the Superintending
Engineer of the Corporate, Engineer-in-charge for the time being who shall be entitled to direct at
what point or points and in what manner they are to be commenced and from time to time carried
18.0 DECISION OF SUPERINTENDING ENGINEER TO BE FINAL: Except where otherwise specified in
contract and subject to the power delegated to him by PGVCL under the PGVCL’s rule, then in force
the decision of the EIC. for the time being shall be final, conclusive and binding on all of the
specification, designs, drawings and instructions herein before mentioned and as to the quality of
workmanship or material used on the or as to any other question, claim, right matter or thing
whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications,
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estimates, instructions, orders or these conditions or otherwise concerning, the works or the
execution or failure to execute the same, whether arising during the progress of the work or after the
completion or abandonment thereof.
19.0 NO CLAIM FOR VARIATION IN QUANTITIES OF WORK: Quantities shown in the tender are
approximate and no claim shall be entertained for quantities of work actually executed, being either
more or less up to any extent than those entered in the tender or less than those entered in the
tender or estimate.
20.0 NO CLAIM FOR COMPENSATION FOR DELAY IN STARTING WORK: No compensation shall be
allowed for any delay caused into starting of work on account of acquisition of land and in the case of
clearance for works or any delay in according sanction to estimates.
21.0 NO CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK: No compensation shall be
allowed for any delay, in execution of the work on account of water standing in borrow pits or
compartment. The rates are inclusive for hard or cracked soil, excavation in mud, sub-soil water or
water standing in borrow pit and no claim for an extra rate shall be entertained unless otherwise
expressly specified & mentioned in the tender.
22.0 ENTERING UPON OR COMMENCING ANY PORTION OF WORK: The contractor shall not enter
upon or commence any portion of work except with the written authority or instructions of the
Superintending Engineer or his subordinate in charge of the work, failing such the contractor shall
have no claim to ask for measurement or payment for work.
23.0 ACCEPTANCE OF CONDITIONS ON TENDERING FOR WORK: Submission to tender or acceptance
of work order shall imply acceptance of these conditions of tender by contractor.
24.0 EMPLOYMENT OF TECHNICAL PERSONS: The contractors who are registered under class ‘A’, ‘B’
and ‘C’ or such contractors who executes the works of Rs.5 lakhs and above shall employ the
technically qualified personnel possessing minimum a Degree of recognized Technical institution, for
executing the work of the PGVCL.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
FORMAT OF AGREEMENT:
This agreement is made at ___________the ___day of ______month _______Year between the Paschim
Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the Contractor
“which expression shall unless excluded by or repugnant to the context included its successors or permit
assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office
at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression
shall unless excluded by or repugnant of the context include its successors of assigns) of the other part.
Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of
____________________, Dated ___________, hereinafter called “The works and more particularly
desorbed enumerated or referred to in the specifications, terms and
other letters and schedule of price which for the purpose of identification have been signed by The
Superintending Engineer, Circle office, PGVCL, Surendranagar on behalf of the Company, a list where of
is made out in the schedule here under written and all of which said documents are deemed to form part
of this contract and include in the expression “The works “wherever herein used, upon the terms and
subject to the conditions hereinafter mentioned.
And whereas the Company has accepted the tender of the contractors for the work of
___________________________________________ up on the terms and subject to the conditions
herein mentioned.
1.) The contractors shall do and perform all works and things in this contract mentioned and
described or which are implied therein of therefore respectively or are reasonable necessary for
the completion of the works as mentioned and at the time in the manner and subject to the
terms conditions and stipulation contained in this contract and in consideration of the due
provision, executions, construction and completion of the works agreed to by the contractors as
aforesaid the company both hereby covenant with the contractor to pay all the claims of money
as and when they become due and payable to the contractor under the provisions of the contract
such payment to be made at such times in such manner as is provided by the contract.
2.) The conditions and covenant stipulation here in before in this contract are subject to and without
prejudice to the right of the company to enforce for delay and or any other rights whatever
including the right to reject and cancel on default or breach by the contract of the conditions and
the covenant as stipulated in the general conditions specifications form Or tender schedule
drawing etc. attached with the Company LOA No. ____________________________, Dated
3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of
aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors
and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules
and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”
reserves the right to take actions as per the terms and conditions mentioned in Tender without
Signature of Tenderer Company’s Round Seal Date: Place:
4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons
other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such
an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.
5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the
extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and
Contracts to the extent they are related to the work terminated and terms satisfactory to the
Company, stop all further sub-contracting or purchasing activity related to the work terminated,
and assist “The Company” in maintenance, protection, and disposition of the works acquired
under the Contract by the Company. In the event of such a termination the Contractor shall be
paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the
time of termination.
6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies
and if the Contractor is a partnership concern and one of the partners dies then unless “the
Company” is satisfied that the legal representatives of the individual Contractor or of the
proprietor of the propriety concern and in the case of partnership, the surviving partners, are
capable of carrying out and completing the Contract “the Company” shall be entitled to cancel
the Contract as to its in completed part without being in any way liable to payment of any
compensation to the estate of deceased Contractor and/or to the surviving partners of the
Contractor’s firm on account of the cancellation of the Contract. The decision of the Company
that the legal representatives of the deceased Contractor or surviving partners of the
Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the
parties. In the event of such cancellation the Company shall not hold the estate of the deceased
Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the
surviving partners of the Contractor’s firm liable to damages for not completing the Contract.
7) AMICABLE SETTLEMENT
Any dispute, difference, controversy or claim between the Parties arising out of or relating to this
contract with reference to the construction, interpretation, breach, termination or validity
thereof(hereinafter referred as “ the Dispute “) shall upon the written request of either Party be
referred to the authorized representative of the Disputing Parties for resolution. The authorized
representatives shall promptly meet and attempt to negotiate in good faith a resolution of the
Dispute within thirty days of the service of the request.
If the Parties fail to amicably resolve the dispute or differences or country claims as indicated
herewith in sub clause (1) of Clause arising under or in connection with the present works
contractors, whether pertaining to works contractors alone or works and procurement both the
same shall be referred to arbitration under the Gujarat Pubic Works Contractors Disputes
Arbitration Tribunal Act 1992”
Signature of Tenderer Company’s Round Seal Date: Place:
The contract value extent of supply delivery dates, specifications as other relevant matters may be
altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect
or alter other terms and conditions of the contract and the contract so altered or revised shall be and
shall always be deemed to have been subject without prejudice to and stipulation.
In witness where of the parties here to have set their hands and seal this day and month year first above
1. Signed sealed and delivered by for and on
Behalf of the presence of name and address.
2. Signed sealed and delivered by for and on behalf
Of The Paschim Gujarat Vij Company Ltd
Signature of Tenderer Company’s Round Seal Date: Place:
Tender No. SNC/Civil/Work/2026/
GENERAL SAFETY RULES / NORMS TO BE OBSERVED BY THE CONTRACTORS
All the contractors working at our Surendranagar premises shall have to strictly observe the following
Safety Rules. The Contractors shall be responsible for informing & observing these rules by their
supervisors / employees / labours as well as the supervisors / employees/labours of their sub-agencies /
sub-Contractors engaged, if any. Prior to commencement of the work, Contractor shall have to submit a
written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they
have thoroughly gone through these Rules, have educated their employees / employees of their sub-
contractor and will strictly observe the said Rules while execution of work under work contract awarded
to them. They will have to indemnify the PGVCL for any loss or damage / accident /injury to the PGVCL’s
property / employee or employee of their own in default of non -observing these rules.
1.0 Persons to be employed for carrying out the work shall possess required qualification, be fully
trained and conversant for works to be done. All persons should have gate pass. Register
consisting the full details (i.e. address, phone no, details of nearest relative, etc.) of all persons is
to be maintained. During the work execution, one trained & competent supervisor should always
remain present at site.
2.0 The contractor shall take all the required safety measures prior to commencement of work on
dangerous substances, machineries or area at which cautionary notice is displayed and obtain
“Line Clear” or “Work Permit” through the concerned Department / Section.
3.0 Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, the
contractor shall remove all the inflammable material lying at or nearby work site or cover it
properly by suitable protective covering. Also, special care shall be taken before carrying out such
job & see that all possible contributing factors to set fire shall be removed / vanished prior to
commencement of the work. Advance intimation shall be given to concerned section / fire
section to commence the work in fire prone areas. They should also keep ready all the First Aid
Fire Extinguishers / equipments & fire extinguishing media / material like sand / water buckets or
other appropriate equipment at such place. For taking care of the persons working a supervisor/
person capable to keep continuous watch on person(s) working, assist them incase of emergency
or arrange to get immediate help, shall remain present at entry point and shall use full body
safety belt without fail.
Signature of Tenderer Company’s Round Seal Date: Place:
4.0 While working inside sewage, trench or in-depth, a person to warn outsiders /entrants / passers
etc shall remain available near entry point or the entry point shall be cordoned by a barricaded
tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits
opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of
the work and leave the work place in safe condition in all respect, so as to prevent accident to
fellow workers.
5.0 The contractor shall see that he / his persons do not block (by stacking material, spare parts,
tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders
/ lifts or any other approaches / roads leading to plants or its auxiliaries, on which there is a traffic
movement or possible traffic movements in case of emergency. Such passages are meant for safe
escape in the event of emergency. If it is utmost necessary to carry out work in such area with
blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall be
obtained. To demarcate / declare the area as UNSAFE, cordon it using barricading tape & display
suitable caution notice or keep a person to restrict / divert the traffic on this route through other
6.0 Prior to use power / electrically operated hand tools / equipments / machines /gadgets like
welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is
found safe to use. Do not use defective, unsafe or improperly maintained equipments. The
electrical power supply required to run such equipments shall not be taken directly at their own
but shall be obtained through concerned Electrical Maintenance Departments or their authorized
persons or under their observations / guidance only. The Electrical Section shall provide
temporary electrical connection up to contractor’s Mains Board on which it is compulsory to
install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably be
earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be used
shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is
necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three
phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity
7.0 All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,
Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution
shall be of standard make & bear ISI certification mark on it. The consumables like welding
electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in
any case if its expiry date is over.
Signature of Tenderer Company’s Round Seal Date: Place:
8.0 It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job
requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide
standard make (ISI approved) Personal Protective Equipments / Safety Gadgets suitable to give
sufficient protection against hazards involved in their work / job to their staff, as per the job
requirement and insist / enforce their staff to put on the same while at works.
9.0 The ongoing work is liable to be stopped at any time if the contractors’ staff is found working
without P.P.Es. Following is the list of various P.P.Es. to be used for various works / worksites.
10.0 LIST OF SAFETY EQUIPMENTS:
10.1 Industrial Safety Helmet. For protection of head against falling objects or during fall of
person from height.
10.2 Safety Goggles (Grinding, Welding, etc). : For protection of eyes against flying particles /
dust, chemical splash, spark, arc, flashover etc.
10.3 Face shield (Half or full). : For protection of face against flying particles / dust, chemical
splash, spark, arc, flashover etc.
10.4 Earplug / Ear muffs. For ear / hearing system protection: while working in high noise level
10.5 Apron (Rubber / PVC /Asbestos / Leather / Cotton). : For body protection against
chemicals, oils, sharp edged objects, heat, hot objects etc.
10.6 Gloves (Rubber/PVC, Asbestos, Leather, Electrical shock proof). : For protection of hands
against chemicals, oils, sharp edged objects, heat, hot metals/objects, electricity etc.
10.7 Safety / Leather / Asbestos shoes, Gum Boots etc.: For protection of leg/feet against
falling objects, sharp edged objects, heat, hot metals/objects, electricity etc..
10.8 Safety Belt (full body) / Rope / Life line / fall prevention system etc.: For fall prevention
while working at heights or in depth, working in vessel or in confined space.
10.9 Dust Respirators / Scarf. : Protection of respiratory system against dust.
10.10 Chemical Cartridge Respirator: Protection against chemical fume / vapor etc.
10.11 Canister Gas mask. : Protection against toxic/poisonous fumes/gases.
10.12 Air supply respirators: Working in oxygen deficient zone.
11.0 Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,
EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it
shall be checked and used only if found safe to use. Also, ensure that these are tested, examined
& certified in form no 9 / 10 by Competent Person as per the Factory act-1948 and its validity is
not expired. Further, it shall be fixed properly and firmly prior to lifting the weight.
Signature of Tenderer Company’s Round Seal Date: Place:
12.0 Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the
work permit when working at height. While climbing on such scaffolding or working on any
structure at height, use of full body safety belt & Helmet is compulsory. It is also necessary to
fasten chinstraps of the helmet.
13.0 Contractor or their employee shall not interfere in day-to day routine plant activities / works
except the work assigned to them, shall not loiter in the areas other than their work jurisdiction,
as well as shall not temper / operate / touch the machineries / equipments / auxiliaries with
which they are not concerned. Also, the contractor shall strictly instruct their staff not to sit or
take rest at / near / below running plants, auxiliaries, systems or any place which is risky,
hazardous & prone to accident.
14.0 The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,
LPG, Hydrogen, Ammonia, Chlorine, CO2 or any type of material of explosive nature etc. shall be
handled safely taking due care. To handle / shift such cylinders a special trolley / cage meant for it
must be used but in no case it should be rolled. Domestic LPG cylinder shall not be used /
permitted. On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod &
other waste material shall be removed from work site and the area shall be left safe, neat &
15.0 In case of any injury / accident while working, it shall immediately be reported to concerned
Sectional Head / Engineer. For any incident occurred but have no injury to any persons should
also be informed to EIC as “Near Miss Incident.”
16.0 In all risky jobs, before starting the work, contractor should obtain General Safety Work Permit
from concerned section well in advance.
17.0 In case of noticing smoke or fire during their work execution, they shall make immediate efforts
to extinguish / control it and simultaneously inform the Fire Brigade, and shall shift the casualty
to nearby hospital after rendering first aid in case of accident.
18.0 Over & above these, contractor shall have to follow all the safety requirements / rules &
regulations / norms and legal provisions laid down in various statutes, particularly the provisions
of 1948 & the Gujarat State safety Rules (Amended up to date) shall be followed strictly. The
contractor shall also obey the rules / regulations / instructions of the local Competent Authority
for safety requirements.
Signature of Tenderer Company’s Round Seal Date: Place:
19.0 No women or young person shall be allowed to clean, lubricate or adjust any part of a prime
mover or of any transmission machinery while the prime mover or transmission machinery is in
motion. Examination or operation of motion machinery shall be made or carried out only by a
specially trained adult male worker wearing tight fitting clothing.
20.0 No women or young person shall be employed or permitted to work in danger area.
21.0 All the relevant labour and construction safety laws shall also be followed compulsorily.
22.0 It is felt necessary to deploy safety officers / Safety supervisors by contractors / Agencies involved
in carrying out hazardous activities / operations inside construction premises to have better and
constant supervision in terms of Health Safety and Environment activities.
23.0 In case, it comes to the notice of PGVCL management that the safety guidelines / safety rules /
safety norms are not being followed then a minimum sum of Rupees Five Thousand shall be
penalized on the contractor / Agency and for subsequent such violation, a severe penalty / action
as deemed fit shall be imposed, which may please be noted.
24.0 The above rules shall be scrupulously followed and where required, they may contact the Officer
of PGVCL for any ambiguity / further guidance in this regard.
25.0 For performance evaluation of contractor, safety factors of work accident, fire incident & near
miss accident will be considered. Steps can be taken to review the job assignment up to
cancellation for negligence.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
INDUSTRIAL LABOUR LAWS:
1.1 Wages to be paid and time of payment etc. by the Contractor:
A. The contractor shall pay minimum wages to laborers as per minimum wages Act. The
wages of every contract labour employed by him under this contract shall be paid by him
before the expiry of 7th day of the last day of the month in respect of which the wages are
payable (i.e. wages of a month have to be paid by him in the first week of the next
month). The payment shall be disbursed in presence of Management Representative
during the working hours in factory premises and the contractor shall get the entries
certified in the register of wages by the Representative of the PGVCL. Any default will
result in cancellation of contract forthwith or else the contractor shall be punishable to
the extent of Rs.100/- fine per each day.
B. The contractor shall give his telephone number and address to the PGVCL so that in case
of labour trouble etc., the contractor can be contacted. The contractor shall arrange to
have his office outside the office premises and the contractor keep himself present
throughout the working hours.
1.2 Labour Laws:
A. Persons below the age of 18 years shall not be employed for the work.
B. No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.
C. Contractor shall maintain a valid labour license under the Contract Labour (Regulation and
Abolition Act) for employing necessary manpower to be required by him. In the absence
of such license, the contractor shall be liable to be terminated without assigning any
reason thereof.
D. The contractor shall at his own expense comply with all labour laws and keep the PGVCL
indemnified in respect thereof. Some of the major liabilities under various labour and
industrial laws which the contractor shall comply with are as under :
E. Payment of contribution of wages of employer’s contributions towards Provident Fund,
Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc. at
the rates made applicable from time to time by Government of Gujarat / Government of
India or other Statutory Authorities.
F. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the office
of the Commissioner of Labour as per the Contract Labour Act (Regulation & Abolition).
G. License Fee as prescribed under the contract Labour Act (Regulation and Abolition) and
Rules framed there under depending upon the number of workmen employed by the
Signature of Tenderer Company’s Round Seal Date: Place:
H. Paid leave facility and wages as per the provision of the Factories Act at the rate of one
day for every 20 days of working.
I. Identity cards as prescribed under the factories Act with photo affixed thereto, the same
for identification.
J. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial
Disputes Act. Any payment to the contractor’s employees arising out of any claim of
disputes under the Industrial Disputes Act – 1947 or any other laws.
K. Provision of compensation in the case of accidental injury.
L. Payment of crèche if the female labour employed is more than 30 numbers
M. Maternity leave as per the provision of the Maternity Benefit Act.
The above are some of the major liabilities of the contractor in addition to other liabilities
prescribed under the various Labour Las in force from time to time from Statutory Authorities like
State Government / Government of India which the contractor shall have to comply with.
1.3 Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill (month
wise) a statement regarding deductions against employees provident fund and family pension scheme in
respect of each concerned employees’ Provident Fund and Family Pension scheme at the rate of 12 % (or
at the rates made applicable by the Government from time to time) of the wages. Contractor’s
contribution and his workers contribution towards provident fund and family pension scheme shall be
deposited by the contractor with regional Provident Fund Commissioner, Ahmedabad.
1.4 Deposit Linked Insurance Scheme: The contractor shall have to deposit ½ % of the wages in-respect
of employees who is a member of the Provident Fund as the contribution to the Deposit Linked
Insurance Scheme with Regional Fund Commissioner, Ahmedabad.
1.5 Administrative Charges: The contractor shall deposit administrative charges for maintaining
Provident Fund Account with Regional Provident Fund Commissioner, Ahmedabad at the rates
1.6 Paid Leave Facility: Paid leave facility at the rate of one day for every 20 days worked by the contract
laborer shall be provided by the contractor to his workers. He shall maintain Leave records/ Leave Cards
for individual laborer which shall be duly verified and approved/ certified by the authorized officer of the
1.7 Workmen’s Compensation Fund and Employers Liability Insurance: The contractor shall cover all his
employees under Workmen’s Compensation Fund and under the Liability Insurance. The contractor shall
employ adequate number of experienced staff at site for daily supervision and for maintenance of
various registers and records required under the law and contract. No payment for supervision shall be
Signature of Tenderer Company’s Round Seal Date: Place:
1.8 Contractor to Indemnify to the PGVCL: The contractor shall indemnify and keep indemnified the
PGVCL and every officer and employees of the PGVCL and also Engineer-In-Charge and his staff against
all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection
with the matters referred in above clauses and elsewhere and against all actions, proceedings, claims,
demands, costs and expenses which may be made against the PGVCL by any workman/ employee of the
contractor or any sub-contractor and / or from any liability may arise to any workman / employees of the
contractor or any sub-contractor under any laws, rules or regulation having the force of law including but
not limited to claims against the owner under workman’s compensation Act, 1923. The employee’s
Provident Act 1952, and / or the contract Labour (Abolition and Regulation) Act 1979. The PGVCL shall
not be liable for or in respect of or in consequence of any accident or injury to any workmen or other
person in the employment of the contractor or his sub-contractors, and the contractor shall indemnify
and keep indemnified the PGVCL against all such damage and compensation and against all claims,
demands, proceedings costs, charges and expenses whatsoever in respect thereof or in relation thereto.
1.9 Workmen’s Compensation and Employer’s Liability Insurance: Insurance shall be affected for all the
contractor’s for all the contractor’s employees engaged in the performance of this contract. If any of the
work is sublettéd to the sub-contractor, the contractor shall require that he or his sub-contractor to
provide workmen’s compensation and employer’s liability insurance for the latter’s employees unless
such employees recovered under the contractor’s insurance.
A. The PGVCL reserves the right to terminate this rate contract at any time during it
pendency without giving notice of termination or any reasons thereof.
B. The PGVCL will be entitled to deduct directly from the bills, to be paid to the Sub-
contractor and Labourers any sum or sums payable by contractor and which sum/sums
the PGVCL is required to pay as a principal employer on account of contractor’s default in
respect of all liabilities referred to in above clauses.
C. Nothing in the contract document stated shall any wise constitute any workmen/
employees of the contractor or any sub-contractor as or to be workmen/employee of the
power, or place obligation or liability in respect of any such workmen/ employee upon the
NOTE:-The prevailing Act at the time of execution of work over and above act specified herein shall be
binding to the contractor.
Superintending Engineer
PGVCL, Circle office, Surendranagar.
Signature of Tenderer Company’s Round Seal Date: Place:
E. M. D. BANK GUARANTEE FORMAT
Tender No. SNC/Civil/Work/
(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)
BANK GUARANTEE FOR EARNEST MONEY DEPOSIT
Whereas M/s___________________________________________________ (name & address of the Firm)
having their registered office at_____________________________________________ (address of the
firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in the tender no :
________________________________________________________ for Paschim Gujarat Vij Company
Limited and WHEREAS a Bank Guarantee for (hereinafter called the ‘Beneficiary’)
Rs.__________________(amount of EMD) valid till___________ (mention here date of validity of this
Guarantee which will be 6 (SIX) months from the date of opening of Technical Bid which is required to be
submitted by the Tenderer along with the Tender.
the Branch giving the Bank Guarantee) having their registered office
at_____________________________________________ (address of the Bank’s Registered Office) here
by give this Bank Guarantee No: ________________________ Dtd: ___________
and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from
Paschim Gujarat Vij Company Limited or any Officer authorized by it in this behalf any amount not
exceeding Rs._______________ (amount of E.M.D) Rupees____________________________________(in
words)) to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.
We ______________________________ (name of the Bank) also agree that withdrawal of the Tender or
part thereof by the Tenderer within its validity or Non-submission of Security Deposit by the Tenderer
within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij
Company Limited would constitute a default on the part of the Tenderer and that this Bank Guarantee is
liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a
default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the
This agreement shall be valid and binding on this Bank up to and inclusive
of______________________(mention here the date of validity of Guarantee) and shall not be terminable
by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason
whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or
Signature of Tenderer Company’s Round Seal Date: Place:
variations or alternations made, given, conceded with or without our knowledge or consent by or
between the Tenderer and the PGVCL.
"Notwithstanding anything contrary contained in any law for the time being in force or banking practice,
this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice
or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained
by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to
(In words). Our Guarantee shall remain in force till___________ (Date of validity of the Guarantee). Unless
demands or claims under this Bank Guarantee are made to us in writing on or before _______________
(Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited
and we shall be released and discharged from all liabilities there under:
Please mention here Complete Postal Signature of the Bank's
Address of the, Bank with Branch Code, Authorized Signatory with Telephone and Fax Nos.
Official Round Seal.
Signature of Tenderer Company’s Round Seal Date: Place:
IT IS MANDATORY TO FILL UP ALL ANNEXURE I to VII BY ALL TENDERERS
TENDERER’S WORK EXPERIENCE
LIST OF WORKS COMPLETED BY THE TENDERER
[Tenderer shall submit the information in the Format detailed here under]
Sr. Name & Place and Contract Cost on Original Time Reason for
No. Description Name of Amount Completion time limit taken in delay in
of Work the Dept. in months months to completion
complete (if) &
the work Remarks
Note:- Necessary certificates from the Employer under whom the works were completed shall have to be
submitted in a scan copies and in a physical form as certified true copy.
Signature of Tenderer Company’s Round Seal Date: Place:
DECLARATION REGARDING WORKS ON HAND WITH THE TENDERER
[Tenderers shall submit the information in the Format detailed here under]
Sr. Name of Place Contract Date of Stipulated Amount Brief Remarks
No. Work amount issue of period of of work details (Name
work completion done on of of Dept.)
order in months date of delay if
Note 1: Amount of work done in column 6 should be given upto month previous to the month in which
tenders are invited.
Note 2: Necessary certificates from the Department under whom the works were completed shall have
to be submitted in a scan copies and in a physical form as certified true copy.
Signature of Tenderer Company’s Round Seal Date: Place:
Plants and Equipments Available for use on this work
Details of Tenderer’s Plants and Equipments immediately available with the tenderer for use on this
(Following information for each type of equipment shall be furnished)
1. Name of Equipment :
2. Number of Units :
3. Kind or make :
6. Year of manufacture and date of purchase :
7. Normal life specified by the manufacturer :
8. Number of actual working hours
years/kilometers put in by the machine :
9. Present Location :
Signature of Tenderer Company’s Round Seal Date: Place:
Plants and Equipments to be procured
Details of Plants and Equipment to be procured for the work if awarded
(Following information for each type of equipment should be furnished)
1. Name of Description of Plant and Equipment :
2. Number of Units :
3. Kind or make :
4. Name of Manufacturer and Country :
6. Approximate cost in rupees at work site :
Signature of Tenderer Company’s Round Seal Date: Place:
Details of key Technical Supervisory and Administrative Personnel (By type & level)
Detail of Key Technical Supervisory and Administrative Personal and Consultants.
Particulars Key Technical Supervisory and Administrattive
Personal and Consultants.
Already in employment by the Proposed to be Employed for the
1. Individual’s Name
2. Qualification
3. Assigned position.
4. Professional Experience and details of works carried out
5. Years with the firm
Signature of Tenderer Company’s Round Seal Date: Place:
INFORMATION OF PARTNERS
Sr. Name (s) of Full address Telephone Residential Telephone Full address of
No. person/partner/ of the place No.(s) address(es) No.(s) Res. & income tax office
Director of of business (office) Mobile No. ward where
company (with pin income tax return
code) is filed along with
I/We heredy agree to intimate to you about change, if any in the above address (es) and telephone No.
(s) within fifteen days of its occurance till my/our security deposit, for contract paid by me/us is not
returned to me/us.
Signature of Tenderer Company’s Round Seal Date: Place:
PERFORMA SHOWING THE DETAILS OF SITE VISIT DONE BY AGENCY BEFORE QUOTING THE TENDER.
[Tenderer shall submit in the Format detailed here under]
Sr. Name of firm Name of Qualification Designation / Remarks.
No. authorized post holding in
representative of company.
visited the site.
Signature of Tenderer Company’s Round Seal Date: Place:
(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).
Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List thereof.
Ref: TENDER NO.:
(All bidders will have to furnish the following undertaking duly filled in, signed and stamped along with
the Technical Bid.)
authorized signatory of M/S __________________________________________ here by certify that
M/S ___________________________________________ and their Proprietor / any Partner / any
directors of the firm is not stop deal and /or banned for business dealing and / or black listed by GUVNL
and or their any subsidiary company viz. DGVCL / MGVCL / PGVCL / PGVCL .
Signature of the Tenderer
Seal of the Firm
Signature of Tenderer Company’s Round Seal Date: Place:
CIRCLE OFFICE - SURENDRANAGAR
Name of Work:Construction of 1250KVA RCC Plinth At Various Locations of Surendranagar Municiple
corporation under Division office Surendranagar.
PARTCULARS OF ITEM QTY RATE PER AMOUNT
A Excavation for foundation up to 1.5 M. depth. Incl.
sorting out and stacking of useful materials and
disposing of the excavated stuff up to 500 meter.
1 (B) -Dense or Hard Soil 12.00 259.14 Cmt
2 (C) -Hard murrum 15.00 443.11 Cmt
3 (D)- Soft rock not requiring blasting 12.00 502.50 Cmt
4 (E)- Hard rock 6.00 951.82 Cmt
5 Filling available excavated earth (excluding rock)
trenches, plinth side of foundation etc. in layer
not exceeding in 20 cm. in depth consolidating 4.00 129.10 Cmt
each deposited layer by ramming & watering.
6 Filling in plinth with sand under floor including
watering, ramming, consolidating and dressing 6.00 420.69 Cmt
etc. completed.
7 P/L cement concrete 1:3:6(1 CEMENT: 3-Coarse
sand: 6 - Hand broken stone aggregate 40MM
nominal Size) and curing complete excluding the 6.00 2926.96 Cmt
cost of formwork in.- Foundations and plinth.
8 P/L controlled cement concrete M 200 and curing
complete including the cost of form work and
excluding reinforcement for reinforced complete 9.00 4931.50 Cmt
work in(A) foundation footings, Base of Columns
and mass concrete
9 P/L controlled cement concrete M 200 and curing
complete including the cost of form work and
excluding reinforcement for reinforced complete 7.00 7146.50 Cmt
work in (C)- Slab, for upto floor two level.
10 Providing TMT Bars confirming to IS 1786 FE 500D
for R.C.C. work including bending, binding and 1500.00 75.46 Kg
placing in position complete up to floor two level
11 Precast concrete block masonry (including quoin
blocks jamb blocks closer etc.) with solid concrete
blocks of approved size made of cement concrete
1:3:6 mix (1- Cement : 3 coarse sand: 6- graded 25.00 3599.54 Cmt
stone aggregates of 20 mm and down grade)
Foundation and Plinth cement morter 1:6
Signature of Tenderer Company’s Round Seal Date: Place:
12 Precast concrete block masonry (including quoin
blocks jamb blocks closer etc.) with solid concrete
blocks of approved size made of cement concrete
1:3:6 mix (1- Cement : 3 coarse sand: 6- graded
stone aggregates of 20 mm and down grade) in
Super strucuture cement morter 1:6
13 20 mm. Thick sand faced cement plaster on walls
up to height 10 meters above ground level
consisting of 12 mm. Thick backing coat of C.M.
1:3 (1 cement : 3 sand) and 8 mm. Thick finishing
coat of C.M.. 1:1 (1 cement : 1 sand) etc.
14 Providing & applying 1 coat of approved make of
primer paint including scaffolding etc., complete 150.00 28.00 Smt
as directed by E.I.C.
15 Finishing Wall with Weather Proof Exterior
Emulsion Paint on Wall Surface (Two Coats) to
give an required shape even shade after
thoroguhly brushing the surface to remove all dirt, 150.00 113.40 Smt
and remains of loose powdered materials etc.
16 Fabrication of MS angle, channel, girder etc.
as per design and drawings including cutting,
welding the section, necessary nut, bolts and
one coat of red primer and 2 coats of oil 400.00 39.00 Kg
painting of approved shade with free supply
of structutal steel only by the company.
(A) Say Total Rs.
Bidder offer (B)
Grand Total (C=A+/-AXB)
Grand Total (C=A+/-AXB)
GST (CGST……+SGST…..) (D=C*GST %)
GRAND TOTAL INCLUDING GST (E=C+D)
GRAND TOTAL INCLUDING GST (E=C+D)
Final offer in Rs
Sign of Contractor Superintending Engineer
With Company’s Round Seal PGVCL, Circle Office,
Signature of Tenderer Company’s Round Seal Date: Place:
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