Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01) Seated Capacity on hire with fuel, driver all type maintenance & liabilities for three years (36 Months) 12 hrs at KHEP.

5 Date of Opening of online Technical Bid, all relevant documents

submitted through online process and Cover for Tender Fee and As per NIT Details

EMD (If submitted)

6 Date and Time for opening of online submitted price bid for all Will be intimated to

technically acceptable bidders. technically qualified

7 Tender Validity 180 Days from date of

opening of Technical

Important Notes to Bidders:

“Technical bid containing all the relevant documents of tender to be submitted

through ONLINE process only on (n)Procure. No documents (except Demand Draft/ /

Bank Guarantee/ for Tender Fee and EMD) will be accepted in offline mode or hard

copy”. If submitted same will be ignored.

Only cover for Demand Draft/ / Bank Guarantee for Tender Fee and EMD shall be

accepted through Registered Post AD or Speed Post addressed to Addl. Chief

Engineer(Gen.) KHEP, ADM Building, Diwada Colony, Ta:Kadana. Dist. Mahisagar.

Pin Code No. 389250, super scribing the envelope with Tender No & item description.

This is mandatory. “NO COURIER SERVICE OR HAND DELIVERY” will be

Envelopes for Tender Fee and EMD shall be super scribed as:

Criteria for Tender Fee and Earnest Money Deposit (E.M.D)

Eligibility for Exemption:

A. Micro & small-scale enterprises which participate directly in tendering process

for the product which they are manufacturing / service which they are

providing and have Udyam registration for items / service under procurement

B. Startups which participate directly in tendering process for the product which

they are manufacturing / service which they are providing and recognized by

DPIIT under the Start-up India Program and has obtained Udyam registration

C. Organization which has registration certificate for the manufacturing product

of the tender, from Gujarat Khadi Gramodyog Board or Khadi and Village

Industries Commission (K.V.I.C) or Commissioner of Cottage Industries.

D. Board/Corporations/PSUs of the Central/State Government for their own

manufactured items.

E. State Government recognized organizations like (i) organizations for blinds,

dumb and deaf, disabled, mentally disabled persons; (ii) women's self-help

group recognized by Gujarat Livelihood Promotion Company; which

participate directly in tendering process for the product which they are

manufacturing / service which /they are providing.

F. Sellers who have got their credentials verified through the process of Vendor

Assessment by Vendor Assessment Agencies through GeM for the Primary

Product/Primary Service for which Bid/RA floated on GeM.

G. In keeping with GeM guidelines, OEM and service providers rendering

services directly or by its own and having annual turnover of INR 500 Crore or

H. In keeping with GeM guidelines, Sellers/Service Providers holding BIS license

for the Primary Product Category whose credentials are validated through BIS

Micro & Small Enterprises (MSEs) who participates directly in the tendering

process as Manufacturers or Service Providers, and holds a valid Udyam

Registration, are eligible for exemption from payment of Earnest Money

Deposit (EMD). Agencies registered under Udyam in the capacity of Traders,

Re-sellers, or similar categories (i.e. other than Manufacturers/Service

Providers) are not eligible for EMD exemption.

Tender fee/EMD shall be accepted through NEFT/RTGS also. In case, payment for

Tender Fee and EMD is done through NEFT / RTGS; the payment details/Receipt

must be submitted/ attached in n-procure (online) in PDF format. In this case no

physical documents are required to be submit. For NEFT/RTGS payment the bank

details are as under.

BENIFICARY NAME GUJARAT STATE ELECTRICITY

CORPORATION LIMITED

BANK NAME & BRANCH NAME BANK OF BARODA, TA: Kadana, DIST:

Mahisagar, PIN: 389250(GUJ).

IFSC CODE BARB0DIWADA (Fifth digit is zero)

In case, payment for Tender Fee and EMD is done through NEFT / RTGS; Bidder

has to submit the following details to GSECL E-mail [email protected],

Bidder has to provide the details on the same date of payment so that receipt can be

Description/Tender

Purpose of Payment & Tender Fee Rs:

Mode and Date of

Unique Transaction

Reference (UTR) No

Tender received after due date & time of submission shall not be accepted /opened

irrespective of delay due to postal services or any other reasons. GSECL shall not be

responsible for late receipt of the tender.

The bid documents consist of the following and shall be the part of contract.

Section Name of Document Page No.

1 Notice Inviting Tender (NIT)

2 Instructions to Bidders (ITB) 4 to

3 Tender Pre-Qualification Criteria (PQC) 12 to

4 General conditions of contract (GCC) 13 to

5 Detail Scope of work & Special conditions of 18 to

6 Schedule –B (Price Bid) 26 to

7 Terms and Conditions regarding Labour Laws 27 to

8 General Safety Rules /Norms to be observed by The 34 to

9 Annexures/Forms 42 to

Following is the certifying agency for obtaining the Digital Signature Certificates

(DSC as per category III).

Sr. No. Name of certifying agencies Web Site Address.

1 (n)code Solutions (GNFC) www.tender.nprocure.com

In case bidders need any clarifications/help to participate in online tenders, they can

contact (n)Procure Support team.

Contact Details :

(n)Code Solutions-A division of GNFC Ltd.,

(n)Procure Cell

501, GNFC Info Tower, S.G. Road, Bodekdev, Ahmedabad – 380054 (Gujarat)

E-mail: [email protected]

Addl. Chief Engineer (Gen)

Section-2: Instruction to Bidder (ITB) No:GSECL/Works

Name of Work: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 +

01) Seated Capacity on hire with fuel, driver all type maintenance &

liabilities for three years (36 Months) 12 hrs at KHEP.

Note to Bidder:

1 Contract means the documents forming tender and the subsequent agreement that may

2 Work or works means the work related to the subject mentioned in tender.

3 Contractor means a firm or an individual undertaking these works or offers the rates

4 The general rules and regulations of the GSECL for tender and contract for works will

apply to the extent of the same and not modified herein. The contractor is deemed to

have gone through and considered to be fully aware of the conditions mentioned

therein. Any other rules and regulations, conditions etc. that are in force in present and

that may be framed by the Corporation from time to time in condition with contracts

will be binding and acceptable to the contractor.

5 SUBMISSION OF TENDER

Tender to be submitted through ONLINE process only on (n)Procure. No documents

(except Demand Draft/ Bank Guarantee for Tender Fee and EMD) will be accepted in

offline mode or hard copy. Bidder has to submit Tender fee and EMD in physical

form in case paid through Demand Draft/ Bank Guarantee in sealed cover superscripted

with the “Name of Work” on OR before due date and time. All such documents

should be strictly submitted by RPAD/ speed post only to The office of Addl. Chief

Engineer(Gen.) KHEP, ADM Building, Diwada Colony, Ta:Kadana. Dist. Mahisagar.

Pin Code No. 389250 up to due date and time as mentioned in tender notice.

Otherwise the offer will not be considered and no any further communication in the

matter will be entertained. GSECL does not take any responsibility for postal delay for

cover received after due date and time will not be accepted by this office.

Tenderer should also certify as “unconditional tender” on cover itself. Conditional

tenders are liable for rejection.

“Please note that the Notarized / self-attested copies of original required

documents should be invariably uploaded in n-procure portal on or before due

date and time in pdf form (Scanned copy). This is mandatory. No physical

documents are required to be submitted except tender fee and EMD.”

The Technical Bid shall be opened on the due date as mentioned in the tender notice

(if possible), in the presence of those tenderers who wish to be present. If the

authorized representative is likely to be present, then authorized representative must

submit the authorization letter of the representing company at the time of the opening

of bids compulsorily.

Please note that the required documents should be invariably submitted along with

tender copy in n-procure portal and tender without documents is liable for rejection.

6 Price Bid: Bidders are requested to submit Price Bid (Schedule-B) online (N-procure

portal) only. Scanned copy of Price Bid is not required to be uploaded and if uploaded

with documents, it will not be considered, and only the online submitted Price Bid

(filled on N-procure portal) will be considered for evaluation.

The time and date for the opening of the Price Bid shall be decided by GSECL and

shall be communicated to the tendering firms after technical bids are analysed. The

intimation will be sent only to the technically qualified tenderers.

Any technical questions, information, and clarifications that may be required

pertaining to this Tender should be referred to Addl. Chief Engineer(Gen.) KHEP,

ADM Building, Diwada Colony, Ta:Kadana. Dist. Mahisagar. Pin Code No.

and their team as under

Name: Mr. H J Patel

a) Tender fee (Non- refundable) should invariably be paid through Demand Draft

or through online transfer by RTGS/NEFT in GSECL- KHEP TPS account;

otherwise offer shall be ignored out rightly. Demand Draft should be in the

name of the “Gujarat State Electricity Corporation Limited payable at Bank of

Baroda (Branch code: BARB0DIWADA (Fifth digit is zero)), Diwda Colony

branch only”. Tender fee (Demand Draft) must be kept in the cover of EMD;

otherwise offer is liable to be rejected.

b) All the bidders are required to pay Tender fees plus applicable GST as

mentioned in the tender documents in cash (up to Rs.10,000/- only) at the

office address specified in the tender documents OR by RTGS/NEFT/online

c) The Tender Fees is Non-refundable.

d) No exemption from payment of tender fees and no price preference shall be

given to small, cottage & tiny industrial units registered under small scale

industries of Gujarat state and holding subsequent registration with

CSPO/NSIC/DGS&D registration certificates for the item under this tender

8 Earnest Money Deposit:

(a) EMD should invariably be paid by Demand Draft/ /by RTGS/NEFT/Online

transfer in favor of the “Gujarat State Electricity Corporation Limited payable at

Bank of Baroda (Branch code: BARB0DIWADA (Fifth digit is zero)), Diwda

Colony branch only”. It can also be furnished by way of an irrecoverable Bank

Guarantee from any Banks as per GOG circular, dated 31.03.2026 in a standard

format prescribed by GSECL (Format given in this tender document). The validity

of the Bank Guarantee for EMD should be for a period of at least Six Months from

the date of submission of the Bid of the Tender. Tenders without EMD are liable

(b) If the EMD amount is more than Rs.03 Lakhs, it should be paid either by

RTGS/NEFT/Online OR Demand draft OR Bank Guarantee. Otherwise it should

be paid either in Cash (up to Rs.10,000/- only) at the office address specified in the

tender documents OR by RTGS/NEFT.

(c) Bank Guarantee (wherever it is applicable) will be accepted if issued from

following banks only as per GOG circular, dated 31.03.2026 and revised time

All Nationalized bank AXIS Bank, Barclays Bank

A U Small Finance Bank HDFC Bank Bandhan Bank

HSBC Bank City Union Bank ICICI Bank

CSB Bank IDBI Bank DBS Bank India Limited

IDFC First Bank DCB Bank ESAF SmallFinance Bank

Equitas Small Finance Bank Jana Small Finance Bank Karnataka Bank

KarurVysya Bank Kotak Mahindra Bank South Indian Bank

Tamilnadu Mercantile Bank Utkarsh Small Finance Bank Ahmedabad Mercantile Co-

Op. Bank Limited,

NutanNagrikSahakari Bank Rajkot NagrikSahakari Bank Saraswat Co-Operative

Ltd. Ltd. Bank Ltd.

SVC Co-Operative Bank The Cosmos Co-op. Bank The Gujarat state Co-

Ltd. Ltd. Operative Bank

The Mehsana Urban Co- The Surat District Co-Op. The Surat People’s Co-Op.

Op.Bank Bank Bank Ltd.

The Kalupur Commercial Baroda Gujarat Gramin SaurashtraGramin Bank

Co-Op. Bank Bank

FEDERAL Bank Jammu and Kashmir Bank South Indian Bank

Standard Chartered Bank YES Bank SBPP Co-operative Bank

The Panchmahal District Baroda Gujarat Gramin -------

Co-operative Bank

(d) No Interest shall be payable against payment of E.M.D.

(e) Tenders submitted without Earnest Money Deposit is liable for rejection without

entering in to further correspondence.

(f) EMD will be forfeited

(i) if the tender is withdrawn during the validity of the offer.

(ii) If the successful bidder fails to furnish the security deposit in time.

(g) EMD of the unsuccessful Tenderers will be returned within 15 days from the date

of placing of the order to the successful Tenderer through RTGS/NEFT for credit

to his Bank Account. However, the EMD Amount of technically disqualified

bidder will be returned within 15 days from opening of price bids.

9 Security Deposit:

a) The successful bidder (lowest-1 bidder) shall have to submit Security Deposit

with acceptance of Letter of Intent (LOI) before placement of order. The

successful bidder will be required to pay an amount as per NIT (excluding

GST) as a guarantee [Security deposit] for satisfactory execution of the

contract. Such guarantee[Security deposit] for satisfactory/successful execution

will be payable either in D.D./ Bank Guarantee/NEFT/RTGS only.

b) For submission of SD, GSECL will accept the bank guarantees, if the

guarantees are issued by bank as mentioned in Sr. No. 8 above.

c) If the full Security Deposit amount is not paid within 15 days after the receipt

of the Letter of Intent, then Gujarat State Electricity Corporation Limited shall

exercise its discretionary powers to cancel the order without entering into any

correspondences and this will be binding on the bidder.

d) If the bidder fails to pay the Security Deposit or defaults in execution of the

orders placed or if GSECL suffers any financial loss due to this, then GSECL

will be at liberty to adjust the amount from other orders of the same firm or by

encashing the Bank Guarantee. Failure to deposit the SD will entail for forfeit

of EMD and the contract shall be treated as terminated.

e) The GSECL reserves the right to forfeit the SD in case of any breach of

contract and in case of disputes. The decision of Addl. Chief Engineer, KHEP

shall be final, binding and acceptable to the contractor.

f) The Security Deposit/ Bank guarantee covering execution of the contract will

be released only on successful execution of contract and on receipt of the bank

guarantee towards warrantee/guarantee wherever applicable and on receipt of

the “NO Objection Certificate” from the Engineer In charge/Officer In

Charge of the work.

10 The bidder shall quote their item wise rates for all the items as per schedule-B

compulsorily otherwise offer will be ignored. The rate quoted should be exclusive of

11 It is not compulsory for bidders to quote their rates for all the vehicles. Individual

Bidder/Agency are allowed to quote their rates vehicle wise for all vehicles or any

nos. of vehicles out of total vehicles for which they are interested to take part and

tender will be evaluated accordingly. (This is applicable to car/Jeep tender only)

12 Tender Evaluation: Vehicle wise Successful Bidder (Lowest-1 bidder) will be decided on

overall end cost including GST. As evaluation is based on end cost including GST, hence all

bidders have to quote GST% / amount on n-procure site (online mode) while quoting. In case

different bidder/agency are found lowest-1 for different vehicles then GSECL reserve right

for splitting of order and separate PO will be issued accordingly. (This is applicable to

car/Jeep tender only).

Revision of prices:

13 Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

14 Price Escalation:

The bidders must quote firm price only.The contract price remain same throughout the

contractual period including extension (except Fuel cost & Labour escalation). The

Fuel cost & Labour escalation shall be reimbursed as per tender terms & conditions

mentioned in scope of work . In case, if the bidder does not offer firm prices, his offer

shall be rejected.

15 The rates quoted by BIDDER shall be based on his own knowledge, judgment of the

conditions & hazards involved and shall not be based on any representations. No

claim on this account shall be admitted by the GSECL.

16 The tender documents shall be legible and free from addition/alteration, over writings

or conversions of figures. Corrections unavoidable shall be made by crossing out,

initialling, dating and rewriting.

17 The rates quoted shall be firm and valid as per NIT or extension thereof for

acceptance from the date of opening of technical bid. During this period no bidder

shall be allowed to withdraw their tender. Any such withdrawal during the said period

will entail forfeiture of the Earnest Money Deposit submitted along with the tender

and the GSECL may take further action such as stop dealing with such bidder for

future tenders of GSECL as per GSECL policy.

18 Authentication of Documents :

“All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing

CA/CA Firm along with a certificate regarding verification of authenticity of

documents as per the format placed at Annexure XI. All the documents submitted by

the bidder in support of meeting Technical QR shall be digitally signed by the

Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm. In case documents are certified & verified for

authenticity through TPIA, the verification and certification of authenticity of

documents is acceptable from any of the following TPIAs:

1. M/s Competent Inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds Industrial Service India Pvt. Ltd.-Ahmedabad.

3. M/s International Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

The following website may be referred for contact details of above TPIAs:

http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php.

Any document/documents in support of Technical QR, which is not certified by the

Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm, as per the format enclosed with the bidding

documents, shall not be considered verified/ certified for the purpose of evaluation,

and the bid shall be liable for rejection. The Bidder shall be responsible to get their

documents/ credentials verified & certified by the Specified Third Party Inspection

Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm in

support of Technical QR. All the costs pertaining to third party verification and

certification (including those by statutory auditors) shall be borne by the Bidder.

GSECL shall have no liability (financial or otherwise) towards the same and shall not

be liable for any claim/ dispute between the bidder and the Specified Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing

19 Conditional tender is liable to be rejected. Withdrawal or insertion of conditions

unilaterally after opening of tenders will not be permitted unless it is so desired by

20 Addl. Chief Engineer, KHEP reserves the right to reject any or all tenders without

assigning any reasons thereof.

21 Technical Bids received will be opened if possible on the day and time indicated in the

tender notice by representing Officer nominated by GSECL as in presence of such

of the bidders who wish to be present. Time and date for opening of price bids will be

determined by GSECL and intimated to qualified bidders only.

22 The bidders shall submit their offer without any deviations to the technical

specifications, Commercial conditions and General Terms and Conditions of the

23 Tenders received after the time and date specified in the tender notice will not be

accepted. Once the offer is submitted by the bidder before the due date of submission,

the bidder shall not be allowed to submit revised / additional / modified offer after due

date and time of submission of tender. However, if the date of submission of tender is

extended by GSECL, the bidder may submit revised / additional / modified offer

before extended due date and time of submission. Bidders shall clearly mention

“Revised Offer” on envelope and revised offer shall only be considered.

24 The bidder may visit the site before submitting the tender. The bidder shall be

presumed to have carefully examined the conditions & specifications of work and to

have fully acquainted themselves with all details of the site conditions, locations,

materials, geological and weather characteristics, labour conditions and in general all

the necessary information and data etc. pertaining to and need for the work.

25 The bid submitted by bidders who are listed under declaration of ineligibility for

corrupt or fraudulent practices issued by the GOI/GOG as well as the list of

Blacklisted contractors announced by GSECL/GUVNL subsidiaries, shall be rejected.

26 Any tender not bearing signature of the bidder & with seal of company on all the

documents accompanying the tender is liable to be rejected.

27 The Notice inviting tender/clarification/amendments/corrigendum, general instruction

to bidders and all other documents of this tender shall be the part of the contract.

28 The information given in this specification is in good faith and meant to serve as a

guide to the BIDDER. It is, therefore, imperative that BIDDER shall obtain and

examine for himself all the data, information and particulars required for the

satisfactory execution of the work under this enquiry/tender. The submission of a bid

by Bidder implies that he has fully read the specifications, bid drawing, Contractor

Document and General Conditions of Contract and has made himself aware of the

scope and the specifications for the work to be performed and local conditions and

other features which have a bearing on the cost and execution of the work. GSECL

shall not, therefore, after acceptance of the bid, pay any extra charges for any reason

29 Every page of the bid document/amendments/corrigendum, shall be signed and dated

in ink by the BIDDER as a token of having examined the same.

30 ACCEPTANCE / REJECTION OF BID

A. GSECL reserves the right to accept or reject any bid in whole or part and/or accept

other than the lowest bid without assigning any reasons.

B. The bid is liable for rejection prima facie, if it is:

a. Not in the prescribed form.

b. Not properly signed by the BIDDER.

c. Not conforming to TENDER specification.

d. Tender fee & EMD cover Received after expiry of the due date and time.

e. Bid submitted without payment of Tender fee & EMD (in case of paid through

Demand Draft / Bank Guarantee),

g. Online tender not filled and Hard copy of Tender fee & EMD cover Sent.

31 Any clarification/queries asked by GSECL / GSECL's representative about

tender/offer shall have to be furnished by the contractor within stipulated time;

otherwise the offer of the firm will be liable to be rejected.

32 Tenders which do not fulfil all or any of the above conditions or incomplete in any

respect, are liable to rejection.

33 a) GSECL. reserves the right to accept/reject/Cancel any or all the offers/tenders,

extend dates and / or re-advertise tender, and /or modify the process at any

stage of the process without assigning any reason thereof.

b) GSECL reserves the right to accept any tender irrespective of whether it is

lowest or not or to reject all the tenders without assigning any reasons thereof.

c) Tenders departing from the stipulated technical specifications, commercial

conditions or the method of bidding in a radical manner are liable to be

34 Relationship with employee

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share

in partnership firm) of any employee of the tendering Company or his/ her relative as

defined in Section 2(77) of the Company’s Act. 2013 is 10% or more, the tendering

Company will not deal with such Company/ Firm at all.

Tenderer, therefore, must specifically disclose this fact in his technical Bid. Non-

disclosure of such facts would immediately disqualify the tenderer for further dealing

with the tendering Company.”

35 If participating bidder/agency have stake in one or more other agencies/ bidders who

are participating in same tender and on account of submission of wrong information /

declaration in the tender / enquiry, than the bidder will be declared as disqualified

automatically and EMD & SD will be forfeited. Further, GSECL shall take stern

action including Stop dealing with their firms.

36 If the bidder has opted for the composition scheme of GST, the same must be clearly

specified with valid declaration and certificate from department. In the event of

withdrawal / cessation of the bidder from composition scheme during the tenure of the

contract, the rate (i.e. Price) mentioned in the prices bid shall be final and any

additional GST will have to be borne by the bidder. In no case additional amount

toward GST or otherwise will be paid /reimbursed to bidder.

37 Every bidder should mention separate HSN/SAC Code and rate of GST and cess as

applicable, if not specifically mentioned then company will have the option to take the

prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation

38 Every bidder shall have to inform their GSTIN NO of the registered place from where

the bidder intends to supply the goods/services, meaning thereby the bidder has supply

the goods/services from the relevant declared / registered place(s) of supply Only.

39 It should be clearly understood that the GSECL will not reimburse any cost incurred

by bidder for the Preparation of offer, site visit, collection of information, or, if bidder

is selected, for contract or negotiation.

40 Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc. At any time prior to the deadline for

submission of bids, the GSECL may, for any reason, whether at its own initiative, or

in response to a clarification requested by a prospective Bidder, amend the bidding

documents. The amendments will be posted at e-Tender Portal for viewing by the

Bidder. The amendments will be binding on Bidders and it will be assumed that the

information contained therein will have been taken into account by the Bidder in its

bid. Bidders are also advised to regularly check e-Tender Portal regarding posting of

Amendment, if any.

41 If party has two registrations, out of which one is cancelled than party has to provide

the No due certificate from GST Department for the cancelled GST Registration.

42 Conflict of Interest among Bidders/ Agents: -

A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict of interest can lead to anti-competitive practices to the detriment of

Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or

more parties in this bidding process for quoted item, if:

(a) They have proprietor/ partner(s)/ Director(s) in common; or

(b) They receive or have received any direct or indirect subsidy/ financial stake from

any of them; or

(c) They have the same legal representative/agent for purposes of this bid; or

(d) They have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the bid

of another bidder; or

(e) Bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/assemblies from one bidding manufacturer in more than one bid.

(f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf

in a particular tender enquiry. One manufacturer can also authorize only one agent/

dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

(g) A Bidder or any of its affiliates participated as a consultant in the preparation of

the design or technical specifications of the contract that is the subject of the Bid;

(h) In case of a holding company having more than one independently manufacturing

units or more than one unit having common business ownership/ management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

(i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration as per

ANNEXURE, that bidder shall not have conflict of interest/related with other bidders

for particular quoted item, as above.

43 Stop Dealing/Blacklisting/Banning for business Dealing

As per GSECL policy, A Firm/bidder will be placed in a Stop deal/ banned for

business dealing / blacklist, if the Firm/bidder has carried out any of the following

mischief/mal practices with GSECL.

(a) Has submitted fake, false or forged documents / certificates.

(b) Has revised / withdrawn price bid after opening of Techno-commercial bid, until

and unless it is sought for.

(c) Has tampered with the stipulated tendering procedure.

(d) Has refused to accept Letter of Acceptance / Purchase Order / Work Order after

the same is issued by the Company within the validity period and as per agreed terms

and conditions.

(e) Has committed breach of contract or has failed to perform a contract or has

abandoned the contract.

(f) Has failed to provide suitable expertise for the work as per pre-scheduled program.

(g) Has failed to submit all the necessary tests reports / documents within time

schedule / as per Company’s time limit, as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type reports / documents to the

(h) Has indulged in construction and erection of defective works.

(i) Has supplied inferior quality / defective materials and refused to replace with

stipulated time frame, as specified by the Company.

(j) Has substituted materials in lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorisedly disposed of materials / documents

/ drawings / tools or plants or equipment supplied by the Company.

(k) Has involved in malpractices such as bribery, corruption, fraud, canvassing and

(l) Has unauthorisedly obtained official company information or copies of documents,

in relation to the Tender / Contract.

(m) Has failed to follow the stipulated mode of communication, if specified by the

tendering authority / purchaser.

(n) Has parted with, leaked or provided confidential / proprietary information of the

Company given to the firm only for its use (in discharge of its obligations against an

order) to any third party without prior consent of the Company.

(o) Any other ground for which in the opinion of the Company makes, it undesirable

to deal with the Firm, and.

(p) In case the State Government directs the Company to place a firm in stop dealing /

banned for business dealing / blacklisting.

Section-3: (Tender Pre-Qualification Criteria) No:GSECL/Works Tender/

Name of Work: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 +

01) Seated Capacity on hire with fuel, driver all type maintenance & liabilities for

three years (36 Months) 12 hrs at KHEP.

The bidders who wish to participate in the bidding shall satisfactorily establish that

they fulfil the following Qualifying Requirements in addition to the satisfactory

fulfilment of the requirements stipulated under tender condition:

1. Driving License: Bidder have to submit their Valid Driving License must be

Older than three years from the date of invitation of tender.

2. P.F.Code: Copy of P.F. code from the appropriate provident fund authorities.

3. Labour License for Labour Contract: The contractor on getting the work

order but before starting the work shall have to furnish the copy of Labour

License under the Contract Labour (Regulation & Abolition) from the

appropriate authorities. Also required workman group insurance policy

covering labour engaged.

4. Self Declaration: In case bidder wishes to take exemption from PF code &

other Labour related compliances (Point no.2 &3 as above) then Bidder has to

submit self-declaration stating that the vehicle will be driven by

himself/herself or their family members only. In that case no PF document

and labour laws shall be applicable. Further bidders have to prove his/her

family relation for deploying driver/labour by submitting copy of certificate

of talati (family tree) or certificate from competent government official.

5. Proprietorship/partnership/Memorandum of Article/Declaration of

individual bidder: Bidder has to submit copy of Proprietorship

/partnership/Memorandum of Article if participate as an agency or submit

copy of declaration of individual bidder if participate as an individual bidder.

6. Bidder as well as their driver/labour shall not have any criminal record and

same should be duly certified by Police station.

7. Bidder should have a separate valid GST registration number (If applicable)

and PAN Number along with last 03 years income tax return documents.

8. Bidder has to submit copy of vehicle documents for the offered vehicles

against subject tender such as RC book, insurance and other vehicle related

documents or bidder has to provide self-declaration stating that they shall

provide newly purchase vehicles as per tender terms & condition and submit

the documents accordingly if they found successful (lowest-1) bidder.

9. Tender fee & EMD will be application as per NIT.

Section-4: General Conditions of Contract No:GSECL/Works

Name of Work: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance &

liabilities for three years (36 Months) 12 hrs at KHEP.

1 The General rules and regulations of the Corporation for tender and contract for

works will apply to the extent the same are not modified herein. Any other rules

and regulations, conditions etc. that are in force in present and that may be framed

by the Corporation from time to time in condition with contracts will be binding

and acceptable to the contractor.

 To sublet or to transfer the contract without prior approval of the GSECL

shall be treated, as breach of contract and it shall be punishable by forfeiting

the S.D. as well as termination of contract.

 The contractor shall not engage any sub-contractor without written prior

permission of the Chief Engineer or the authorized officer of the GSECL. In

no case the GSECL will be liable in any manner regarding any liability in

respect of any contract laboure engaged by the sub-contractor and the

liability of such contract laboure will solely rest with the principal

3 Execution of Agreement:

The successful bidder (contractor) will have to enter into an agreement (notarized

stamp paper of Rs.300/-) with the GSECL before starting the work and the cost of

the stamp paper will be borne by the contractor. The contractor will also have to

execute indemnity bond on required value of stamp paper as per GSECL‟s rules.

The cost of stamp paper for indemnity bond will be borne by the contractor.

The GSECL will be entitled to deduct directly from the bills to be paid to the

contractor any sum or sums payable by the contractor and which sum/sums the

GSECL is required to recover as its own dues/recoveries as well as to pay as a

principal employer on account of contractor’s default in respect of all liabilities

referred to in above clauses.

 In case of default, the work will be got done through other agency/agencies

at the risk and cost of the original contractor, and the GSECL shall be

entitled to recover such expenses from defaulting contractor by such

methods as deemed fit. The contractor shall not, however, be entitled to

terminate the contract or stop works undertaken by him before expiry of the

contract period/extended period due to any reason whatsoever.

 The contractor is bound to execute the work for any item as per the

instruction of the Engineer-in-Charge. On refusal to do so, the work will be

carried out at the risk and cost of contractor by using the contractors tools

and tackles, for which no compensation whatsoever shall be payable to the

6 Limitation of Liability : Except in cases of criminal negligence or wilful

(a) Neither Party shall be liable to the other Party, whether in contract, tort, or

otherwise, for any indirect or consequential loss or damage, loss of use, loss of

production, or loss of profits or interest costs, which may be suffered by the

other Party in connection with the Contract, provided that this exclusion shall

not apply to any obligation of the Contractor to pay liquidated damages to the

(b) The aggregate liability of the either party to the other party, whether under the

Contract, in tort or otherwise, shall not exceed the total Contract Price, provided

that this limitation shall not apply to any obligation of the Contractor to

indemnify the Employer with respect to patent infringement.

Notwithstanding anything contained hereinabove, the aggregate liability of the

Employer to the Contractor shall not exceed the Total Contract Price, less payments

already released to the Contractor, if any.

a) The GSECL shall not pay any advance(s) against this work including

mobilization advance if not otherwise included hereunder.

b) The Payment shall be made within 30 days from recording of bill. Any delay in

payment of bill shall not entail the contractor for any extra claim. All required

documents are required to be submitted with bill.

d) Amount of GST and applicable cess will be kept under retention till submission

of documentary proof of payment of GST or till reflection of payment of GST

pertain to respective bill amount in GST return for concern order after due

8 Taxes and Duties:

All royalties, sales tax, local tax, development charges, welfare cess and any other

taxes including works contract tax etc., except GST in respect of this contract and

also any statutory variation in future towards above mentioned taxes & any other

taxes if levied in future by statutory authority which are applicable to the this

contract shall be payable by the contractor and GSECL will not entertain any claim

whatsoever in this respect.

GST is applicable as per government rules. The Bidder shall have to furnish

attested copy of Registration Certificate issued by government authority

mentioning GST Registration Number and the same is to be shown in each invoice.

Amount of GST and applicable cess will be kept under retention till submission of

documentary proof of payment of GST or till reflection of payment of GST pertain

to respective bill amount in GST return for concern order after due verification.

10 Statutory variation :

Statutory variation on applicable taxes mentioned in order shall be admitted

provided they take place during the contractual completion period subject to claim

being supported by documentary evidence.

Any statutory increase or decrease on the taxes and duties subsequent to your offer

if it takes place within the original contractual delivery date will be to the

company’s account subject to the claim being supported by documentary evidence.

However if any decrease takes place after the contractual delivery date the

advantage will have to be passed on the company.

Income tax & other taxes at the applicable rate will be deducted at source from

your bill as per rules. Contractor has to submit all the invoices clearly mentioning

The contractor being exempted for Income tax shall submit the valid exemption

certificate with bill.

12 Arbitration:

All matters, questions, disputes, differences and / or claims arising out of and / or

concerning, and /or in connection with, and /or in consequence of, and /or relating

to this contract which may arise between the parties in connection with the Contract

or any matter arising out of or in relation thereto shall be reported to Gujarat Public

Work Contract Dispute Arbitration Tribunal and provision of Gujarat Public Work

Contract Disputes Arbitration and Tribunal Act 1992 shall be applied as updates

Recoveries due from the contractor, up to the end of the month previous to the one

in which the bill is prepared shall be made from bills approved by payment every

month or at other periods when the bills are prepared, for the various items in the

following order of priorities and extents.

a) Deduction on account of security deposit in full together with shortage, if

any, to be made good.

b) Penalty/Liquidated Damages in full, if levied.

c) Expenditure, if any, incurred by the GSECL on behalf of Contractor for

labour or materials in full.

d) Other recoveries. (If any).

14 Labour wages:

The contractor shall pay minimum wages to his labourers as per the Minimum

Wages Act, 1948 and rules therein, as applicable from time to time, in pursuance to

the state government notification. The concerned contractor, after making such

payment to his labourers, shall submit the details of the payment with the

certification of Labour Welfare Officer/Industrial Relations Officer. The

contractor/Agency shall strictly observe all the labour laws, Factory Acts and other

applicable statutory Rules in existence and amendments made from time to time.

15 Commencement of Work:

The contractor shall not enter upon or commence any portion of the work without

clear commencement letter issued by the GSECL (except with the written authority

of GSECL), failing which the contractor shall have no claim to ask for

measurement or payment for work and shall be responsible for any claims or

damages that may arise due to such unauthorized commencement or entry. The

contractor shall make all necessary arrangements at site to mobilize labour,

supervisor as per schedule.

Before starting the work, the contractor should contact Industrial Relation Officer/

Labour Welfare Officer to complete all formalities and obtaining the gate passes of

The contractor shall have to submit required documents for obtaining of GATE

PASS i.e labour licence, workman compensation policy, police verification

certificate, photo ID etc as per applicability for gate entry of his workers, materials

, tools and parts etc.

16 Liability for accidents to persons

a) The contractor or sub-contractor shall indemnify the GSECL against any claims

which may be made under the workman's compensation Act, 1923, or any

statutory modification or otherwise in respect of any damages or compensation

payable in consequence of any accident or injury caused, by fault of contractor or

sub-contractor and sustained by any workman or other person in the employment

of the contractor or sub-contractor. In every case in which by virtue of the

provisions of sub-section (1) of section 12 of the workman's Compensation Act,

1923, the GSECL is obliged to pay compensation to a workman employed by the

contractor or sub-contractor in execution of the work, the GSECL will recover

from the contractor the amount of compensation so paid, and without prejudice

to the rights if the GSECL under sub-section (2) of section 12 of the said Act any

such amount shall be paid by contractor within 30 days, failing which the

GSECL shall be at liberty to recover such amount or any part thereof by

deducting it from any due by the GSECL to the contractor under this contract or

otherwise. The GSECL shall not be bound to pay any claim made against either

of them under section 12, sub-section (1) of its said Act, except on written

request from the contractor and upon his giving to the GSECL full security for

all costs for which the GSECL might become liable in consequence for

entertaining such claim.

b) The contractor and/or sub-contractor named in the contract shall indemnify the

GSECL against all claims based upon injury or death to any person in the

employee of the contractor or sub-contractor, or to third parties to the extent of

any sums recovered under the insurance policy.

c) On the occurrence of an accident which results in the death of workman

employed by the contractor or sub-contractor, which is so serious as to be likely

to result in the death of any such workman, the contractor shall within 24 hours

of happening of such accidents intimate in writing to the Engineer the fact or

such accidents. The contractor or sub-contractor shall indemnify GSECL against

all loss or damage sustained, by the GSECL resulting directly or indirectly from

his failure to give intimation in the manner aforesaid including penalties or fine if

any, payable by GSECL as a consequence of GSECL's failures, to give notice

under workman's compensation Act or otherwise to confirm to the provisions of

the said Act in regard to such accident.

d) The contractor will be responsible for complying with all rules and regulations

and labour land applicable to him and the GSECL will not be responsible for any

lapses committed by them. If there is any claim from any Govt. Authority

pertaining to the contractor the same amount will be deducted from the

contractor's bill.

e) The contractor shall hold the Corporation indemnified against and in respect of

any claim arising out of injury to any persons, loss of life, workman’s

compensation or any other claims whatsoever. The contractor shall be

responsible for any damages to any property of the Corporation due to

negligence of the contractor or his employees. The Corporation will be entitled to

recover the damages from the contractor and it shall be final and binding to the

17 Office correspondence will be carried out in English language, and if at any time to

facilitate the contractor, Gujarati translation may be furnished, if deemed fit. The

English version will be the correct one and the same only will hold good for legal

18 The contractor shall deploy the adequate number of experienced staff at site for

daily supervision and for maintenance of various registers and records required

under the law and contract. No payment by the GSECL for supervision shall be

19 The contractor should intimate to the office the name, cell no. and address of

authorized and responsible representatives, so that our field officers can contact

them when required in connection with the execution of the said works.

An authorized and technically qualified representative of the contractor must be

available at site while the work is going on. The address of the representative

should be submitted to this office so that EIC can be contacted whenever required

in connection with execution of the work.

20 Any clarification/queries asked by GSECL / GSECL's representative shall have to

be furnished by the contractor.

21 All safety measures as required to be adopted as per the Statutory Regulations and

the Safety Rules of the Plant shall be strictly followed by the Contractor during the

execution of the Contract. The Contractor shall set up a suitable safety organization

of his own in this regard. The contractor shall ensure the safety of workers, material

and structure including existing structures during execution of the contract. Safety

measures shall be followed during operations of equipments/machinery being used.

No separate payment shall be made for the safety measures and the quoted rates

shall include the cost for all safety measures.

22 The GSECL will not pay any extra charges or rate for any reasons in case the

contractor claims, after acceptance of contract to have misjudged the site condition.

23 In case of conflict/discrepancies among clauses of different specifications given in

this document, the stringent specification shall be followed and under such

circumstances, the decision of the EIC shall be final and binding to the contractor.

24 The contract or any part thereof shall not be subject to change without the written

permission of the Addl. Chief Engineer (KHEP) or his authorized representatives

from issuing authority of certificates / details.

25 For any conflict and ambiguity, the decision of the Addl. Chief Engineer (KHEP)

shall be final and binding on the contractor.

26 The GSECL reserves the right to terminate this contract at any time during its

currency without giving notice of termination or any reason thereof and no any

compensation shall be given.

27 Measurements to be provisional and subject to correction

Every measurement for running payment on account of work done shall be subject

to adjustment or final measurements. In case of disagreement between such

intermediate and final measurements, the latter shall prevail.

28 Performa returns

The contractor shall maintain Performa, charts and details regarding machinery

equipments materials, labour personnel and other matters as may be specified by

the Engineer. He shall further, submit returns of Performa and details as may be

specified by the Engineer in charge from time to time.

29 Jurisdiction and Governing laws:

The Contract shall be governed by laws of GOI/GOG and the Courts of Lunawada

shall have exclusive jurisdiction in all matters under the contract.

Section-5: Detail Scope of work & Special No:GSECL/Works Tender/

conditions of contract (SCC)

Name of Work Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance &

liabilities for three years (36 Months) 12 hrs at KHEP.

The Successful bidder /Contractor have to provide vehicles i.e. 01(One) no of AC

Bolero Camper (Model BS6) 05 (04 + 01) Seated Capacity on hire with fuel, driver all

type maintenance & liabilities for three years (36 Months) 12 hrs at KHEP as per

Tender terms & conditions mentioned herewith.

Bidders shall quote/offer their rates in Schedule-B (price Bid) covering cost of: -

1. Providing vehicle with Drivers including service charge.

2. Tools & Tackles for repair, maintenance/replacement of spares.

3. Salary & wages of drivers as well as other staff essential for above contract

including statutory liability thereof.

4. Full Comprehensive Insurance for vehicle/staff/passengers travelling therein.

5. RTO Tax/permits which are essential for the subject work.

6. Any Legal & Accident liabilities etc.

7. All other related expenses for successful execution of above contract.

Note: GSECL will pay the charges as per quoted/offered rates in Schedule-B only.

However all other charges/fees shall be paid by contractor.

Vehicle Specification: Bidder/Contractor has to provide vehicles as per

following specifications.

Vehicle Type AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity having taxi/maxi passing

Make / Model As per above

Year of The first registration of vehicles shall not be older

Manufacture/Registration than 01 (One) year from the date of opening of

Technical Bid. Re-registered or re-sell vehicles

shall not be accepted in any case. Vehicles shall be

registered in the name of contractor/Bidder/

agency’s name only.

Seating Capacity 04+1D

Nos. of required vehicles 01(One) no of AC Bolero Camper (Model BS6)

Service hours 12 hours per day

(A) TERMS AND CONDITIONS:

(1) Period of Contract:

The duration of this contract is 36 months [03 years] and agency have to

deployed vehicle (s) for the period of 36 months [03 years].This includes

Sundays, National holidays and GSECL declared holidays. Further GSECL

reserves the right to extend the contract for further period of 36 months or

part thereof with same rates, terms and conditions of original contract on

requirement based on satisfactory performance of the contractor. However, in

case of poor services provided by the contractor, GSECL reserve right to

terminate the contract at any time after given 01 month notice period.

(2) Area of Work:

a) The vehicle (s) hired will be deployed for local as well as outstation

movement as per requirement of GSECL (KHEP).

b) The vehicle will be required to run anywhere within the territory (i.e.

anywhere in India) as and when the GSECL, so desires. If in special case the

same is required to be used outside Gujarat state, the contractor shall obtain

requisite permission of concern RTO authority for the same. All such permit

charges payable for this purpose shall be reimbursed on actual based on

production of receipts.

c) If required the vehicle shall be utilised for other than allotted section as per

instruction of EIC/OIC and contractor/bidder is bound for same.

a) The contractor /bidder should maintain logbook of the vehicle and the

logbook should bear the name contractor / bidder on all pages.

b) A daily record indicating time and mileage of the vehicle, KM travelled,

Cumulative KM travelled and obtaining the signature of user of vehicle

along with driver’s signature shall be maintained in a log book as per

format decided by EIC and shall be submitted to the concerned officer on

regular basis for verification.

(4) Safety Regulations, Accident, Damage & Accident liability:

(a) The Contractor/bidder must have to observe all Labour laws, safety rules and

RTO rules. The Contractor / bidder has to provide 'SAFETY ARTICLES to

all his Workmen as per the nature of work they have to perform in the

contract. The Certificate in this regard should be obtained from safety

(b) GSECL shall not be responsible for any damages whatsoever to public/

private property and/or to any third person due to any accident arising out of

and in the course of deployment of the vehicle. It will be the whole and sole

responsibility of the contractor/bidder for any accident or damage to vehicles

and persons traveling including driver for which comprehensive Insurance

policy must be insured time to time throughout the contractual period. The

loss or damage or legal expenses on this account shall be borne by the

contractor/bidder. If any damages will occur in the GSECL premises by your

vehicle, the contractor will have to pay the amount of damage or the same

will be deducted. The contractor will be responsible to provide another same

type vehicle for GSECL in case of accident or police case.

(c) The GSECL will not be liable in case of any accident or for any other claims

arising out during the transport services rendered to the GSECL. The

contractor shall be fully responsible for all liabilities & actions, which may

be, arise in case of accident / fault or due to any contractor obligations. The

contractor shall indemnify corporation and its personals against any claim

arising out of accident, misbehaviour of driver and violation of RTO, traffic

laws or any other laws.

(a) The Contractor shall take the complete and comprehensive insurance for the

safety of the vehicle and for the necessary compensation of the persons

travelling by the hired vehicle. Certified copies of the insurance policies and

its receipts must be submitted as a proof and responsibility for the renewal of

the required policies will always be part of the Contractors.

(b) The contractor/bidder shall immunize company’s personnel against any

claim arising out of accidents or misbehaviour of the drivers. The vehicle

shall be kept properly insured all the time to cover the 3rd party risk and

simultaneously immunized company on account of likely claims from public,

police dept. etc.

(c) Comprehensive vehicle insurance (covering third party insurance) must have

to be obtained from any national insurance company. The contractor shall

keep GSECL free from all type of encumbrances, arising due to any accident

throughout the contract period through such insurance policy.

(6) Payment Terms:

The payment will be made as per actual work done only after taking joint

measurement and the contractor will be paid 100 % amount of actual work done

on satisfactory completion of job work. Payment will be released within 30 days

from receipt of bill in all aspect. However, amount of GST and applicable cess

will be kept under retention till submission of documentary proof of payment of

GST or till reflection of payment of GST pertain to respective bill amount in GST

return after due verification.

(7) Parking Charge, Toll Tax:

a) As per Guidelines of Central govt. Authority (NHAI), All vehicles

travelling through toll plaza mandatorily pay toll tax using “FASTag” on

vehicle & without fixing of FASTag, vehicle pay up penalty of twice toll

tax at toll plaza. As per above guidelines Contractor / bidder mandatory

has to provide ‘’FASTag’’ on all hired vehicle. In case fastag is not

provided or not in working conditions, GSECL will reimburse only Toll

tax amount without penalty.

b) The toll tax & parking charge will be reimbursed at actual on production

of documentary proof of payment.

(8) Reimbursement of Fuel cost:

Cost of fuel [i.e. Diesel/Petrol] will be Reimbursed as per consumption based on

mileage of vehicle (s) as per prevailing market rates [Monthly average] of fuel for

actual travelled kms only as per below formula on producing documentary

evidence. The fuel rate shall be considered from local area authorised fuel pumps

of IOCL/HPCL/BPCL

Formula for Reimbursement of Fuel cost (in Rs.) = X1*X2

Where X1-Actual Travelled kms

X2-Fuel cost as per prevailing market rates [Monthly average]

X3-Mileage of Vehicle

The mileage of AC Bolero Camper in diesel shall be considered 12 Kms /Litre.

Bidder has to submit invoice for fixed cost & fuel cost separately on monthly basis

(9) Service (Working) Hours :

a) For 12 Hours Vehicles: The agency shall deploy the vehicles with drivers on

12 hrs basis. The normal working hours will be from 8:00 AM to 8:00 PM for

all days of the year. However as per requirement the vehicle may have to

report earlier or may be relieved after working time.

(10) Extra working hours charge

a) For 12 Hours Vehicles: GSECL (KHEP) will pay extra hours charges

Rs.129 per hour if the vehicle is deployed beyond the normal 12 hours period.

In case the vehicle services required in extra hour more than 30 minutes, it

will considered as 01 hour as an extra hours and accordingly Extra hours

charges will paid, However in case the vehicle services required in extra hour

less than 30 minutes, the same shall be ignored and no extra hour payment

(11) Night halt Charge :

a) For 12 Hours Vehicles: For 12 hours vehicles, in case vehicle (s) stayed out

from head quarter in night hours [between 00:00 hours to 6:00 AM],the

night halt charges Rs.500 per night will be applicable and same will be

paid extra by GSECL (KHEP).

If the vehicle (s) reaches to head quarter in night hours [between 00:00

hours to 6:00 AM] and does not requires to stay outside the headquarter, in

such case, night halt charges will not be applicable, however extra hours

charges shall be payable as per tender terms & conditions.

Contractor will be able to claim Night halt charge in the following circumstances:

i) If driver has driven vehicle with officer & officer has stayed out in night

ii) Contractor cannot overlap & claim combine of Extra hours & Night halt

charges for night hours [between 00:00 hours to 6:00 AM].

iii) For payment of Extra Hours & Night halt charges, proof of record

indicating time with KM travelled and obtaining the signature of officer of

vehicle along with driver’s signature shall be maintained in a log book and

shall be submitted to the concerned officer, regularly for verification &

passing of Monthly R.A. Bill.

iv) During Night halt, the lodging and boarding of driver shall be borne by

Contractor/Bidder only.

(12) Driver Liability:

a) Driver Age: Driver Age shall be preferably between 21 to 40 years & not

above 55 years.

b) Driver Education: Minimum 7th standard pass.

c) Driver Experience: Minimum 3 years of taxi driving & able to attain normal

d) Contractor/Driver shall be followed the Central Motor Vehicle Act 1988 &

rules 1989, The Motor Vehicles (Amendment) Act 2019 & Gujarat motor

Vehicles rules 1989 and amendment thereon during the this contract.

e) The driver must have valid Taxi driving License issued by RTO and it should

be valid up to the validity of the contract.

f) Driver should carry necessary permits/clearance from the Transport Authority

any other concerned authority including pollution certificate.

g) Engaged/deployed Driver should be medically fit in all respect.

h) Driver so engaged will be well disciplined, well behaved and well

experienced of driving. If driver misbehaves with any GSECL Officers / staff

and found in any illegal condition during his duty hours, same will be

dismissed immediately. They must behave in a polite and courteous manner

with the Company’s employees. In case of any complaint against any drivers

etc., the contractor must change him/them and in case contractor fails to do so,

such Driver shall not be accepted on duty and vehicle on which deputed shall

not be accepted on duty and marked absent.

i) The driver should always remain with the vehicle during entire period of duty

hours. In case of any urgency the driver may seek permission of the concerned

officers. The driver cannot be changed /on leave without the permission of the

officer using the vehicle.

j) The Drivers should be provided with enough money to cover the cost of fuel,

repairs and incidental expenditure etc.

k) The lodging and boarding of driver & contractor staff shall be borne by

Contractor/Bidder only. In no case, contractor’s any staff including driver

shall ask money or facility for lodging/boarding/fuel charge/repairing cost or

any other cost from any GSECL officers. Contractor/bidder have to clearly

instructed to their staff accordingly. In case any complaint received from any

GSECL officer regarding this, the paid amount by GSECL officer for

lodging/boarding/fuel charge/repairing cost or any other cost plus 25% as

penalty will be deducted from contractor’s bill.

l) The required speed limits mentioned in the plant, township areas,

Road/Highways etc as notified there are to be strictly followed. In no cases

driver should be engaged in Rash driving or cause any type of men and

material damages in duty hours.

(13) Contractor Liability:

(a) The vehicle shall be deployed within 30 (Thirty) days from the date of issue

of Letter of Intent or as per written instruction of EIC/GSECL.

(b) The Contractor will have to depute responsible supervisor for to obey

instruction & better co- ordination with GSECL (KHEP) throughout the

(c) The vehicle to be deployed for hiring shall be in up-to-date condition

including its battery, Oil, Tyre-tubes, engine as well as conditions of its

outside body & maintain schedule service as per OEM guideline throughout

the contractual period & for that no any extra payment shall be paid by

(d) Contractor has to provide all the vehicles with GPS enabled real time

position tracker along with the software to track the same and submit vehicle

wise monthly GPS tracker report with RA bills.

(e) The contractor shall ensure that the vehicle (s) deployed under this contract

shall be strictly utilised for GSECL officer/GSECL site requirement/as

instructed by EIC only and not for the other purpose. If any time it is found

that the contractor or its staff utilising the vehicle (s) deployed under this

contract for any personal use (except GSECL requirement) then penalty will

be imposed as per penalty clause. Further if similar incident found more

than 03 times, the contact is liable for rejection.

(f) The contractor shall ensure that speedometer of vehicle(s) supplied is

properly sealed so that no tampering is done with a view to inflate distance

travelled. LPG Cylinders/Gas Kit should not be used for running the

vehicles in any case.

(g) In case of any breakdown of vehicle on duty, the contractor shall make

arrangement for providing another same type vehicle. In such a case,

mileage from garage to the point of breakdown would not be paid.

(h) In case vehicle does not report within the reasonable time or does not report

at all, the GSECL would have a right to make an alternate arrangement of a

vehicle from the market and the additional cost incurred by the GSECL will

be borne by the Contractor and same will be deducted from contractor’s

(i) In case of outside journey, the vehicle should be provided immediately after

receipt of Telephonic intimation from EIC with sufficient fuel and pocket

money to driver.

(j) The contractor shall also be liable for depositing all taxes, levies, cess etc.

on account of services rendered by it to GSECL to concerned tax collection

authorities from time to time as per extant rules and regulations on the

(k) Contractor shall ensure that the vehicle deployed by them does not damaged

GSECL goods, materials and equipments etc. in the process of carrying out

the services undertaken by it and shall be responsible for acts of commission

and omission on the part of its staff and its employee etc. If the GSECL

suffers any loss or damage on account of negligence, default or theft on the

part of the employees/drivers of the contractor then the contractor shall be

liable to reimburse to the GSECL for the same. The contractor shall keep

this GSECL fully indemnified against any such loss or damage.

(l) The vehicle shall be used for movement of persons of the

department/others and material as per the instructions of EIC. The

contractor/agency/driver can’t have any rights for objection. In case of any

such objections, the deployment of vehicle for the day shall be treated as “not

reported” and no payment for the same shall be paid. In addition additional

50% of charges for the day shall be deducted as penalty for non-

(m) The contractor shall not assign, transfer, pledge or contract the performance

or service without the prior written consent of the GSECL.

(n) Driver or any other staff shall not be entitled for the accommodation in

GSECL colony area. Contractor/bidder have to make arrangement for

accommodation for their staff near to GSECL colony area on his own cost.

(o) Necessary entry and gate pass will be issued to Maximum

persons/vehicle by GSECL authority for which contractors have to submit

and comply all necessary formality for the same.

(p) The contractor shall ensure that one permanent numbered mobile phone with

head phone with the engaged vehicle is in working condition round the

clock and it must with engaged driver & for which no separate payment

shall be made by GSECL. For non-responding recurrence will be viewed

seriously and appropriate penalty may be imposed.

(q) Driver wages: Drivers Salary to be paid by the agency/bidder as semi-

skilled labour wages as per the minimum wage circular of GOG revised time

to time along with applicable liability as per GSECL rules. The present

minimum wages for semiskilled labour wages are Rs. 512.50/- and same is

considered in tender estimated cost. In case labor wages increase by GOG

during the contractual period then the differential amount along with

applicable liability shall be reimbursed to agency/bidder against

documentary evidence for the payment made to driver/Cleaner (s).In case

decrease in wages it will be adjusted in next bill. However in case of

individual bidder who has submitted self-declaration stating that the

vehicle will be driven by him/herself or their family members only are

eligible for reimbursement of labour wages difference as mentioned above

without any documentary evidence and they are not allowed for any labour

liability difference as they are already exempted.

(r) The contractor has to make payment of driver salary through bank account

only.(Not applicable to self-driving individual bidder/his family members)

(s) It will be the responsibility and liability of contractor/bidder for observance

of PF/gratuity/all other statutory rules, for the persons/drivers engaged for

this work if applicable.

(t) Contractor will be wholly and exclusive responsible for payment of wages

to the person engaged by it in compliance of all the statutory obligations

under all related legislations as applicable to it from time to time including

Minimum Wages Act, Employee Provident Fund, etc. and the Department

shall not incur any liability for any expenditure whatsoever on the person

employed by the contractor on account of any obligation.

(u) The contractor shall maintain all statutory registers under the applicable law.

The contractor shall produce the same, on demand, to the concerned

authority of GSECL or any other authority under law if applicable.

(v) In case, the contractor fails to comply with any statutory/taxation liability

under appropriate law, and as a result thereof the GSECL is put to any

loss/obligation, monetary or otherwise, the GSECL will be entitled to get

itself reimbursed out of the outstanding bills or from security deposit of the

contractor, to the extent of the loss or obligation in monetary terms.

(w) It will be the responsibility of contractor to arrange for biometric

punching (i.e. providing biometric specimen of all drivers engaged to LWO)

Engaged driver’s payment will be made by contractors as per biometric

presence and documents & payment to be paid to persons by RTGS in their

bank account, nowhere GSECL will be responsible for the same. Any

banking/transition charges etc. to be borne by contractor.

(x) It is liability of the contractor to maintain regular biometric presence record

and should be paying all acquired, benefits to the drivers which in force.

(y) It is the agency's responsibility to arrange required numbers of drivers to run

without any hindrance and extra payment.

(z) The Contractor shall arrange to pay all taxes and dues to the Government

from time to time and shall abide by statutory requirements for

operating and providing such hire services. The Contractor shall

indemnify GSECL against all claims arising out such demands and

GSECL takes no liability on this accounts.

(aa) During the contract period, if the vehicle is seized or detained or

requisitioned by Police/Motor Vehicle Authority or any other authorities for

whatsoever reasons that will be at the Contractor’s risk. Also alternate

vehicle (s) of similar or higher category will be provided by contractor

without any extra charges.

(14) Penalties: In case contractor or their staff does not adherence the tender terms

& conditions, GSECL shall imposed penalties to contractor/agency as under.

Sr.No. Reason of Penalty Penalty amount in Rs.

1 In case of absence of vehicle on any day of the 1.5 times of Per day cost

month. per vehicle

2 In case delay reporting Rs.250 per day per

3 Non arrangement of alternate similar or higher 1.5 times of Per day cost

category vehicle during breakdown or due to seized/ per vehicle

detained by any authority.

4 If vehicle utilised by contractor or its staff for any 2 times of Per day cost

personal use (Except GSECL requirement). per vehicle

5 Frequent changing of driver without information to Rs.500 per incident per

EIC & misbehaving of Driver driver

6 Improper cleaning of vehicle inside/outside Rs.200 per incident per

7 Driver gate pass permission expired or not renewed Rs.50/- per day per

in time (wherever applicable). driver

8 Non adherence of any order Terms & Conditions Rs.250 per incident per

9 Vehicle not in proper condition interior or exterior Rs.500 per day per

[i.e. Broken glass/improper seat condition/improper vehicle till repairing/

window/broken door/gear/body/tyre tube etc.] replacement of such

(15) Successful bidder shall have to submit following documents zerox copy before

commencement of the work.

(a) Invoice, RC book of vehicle

(b) Insurance of the vehicle covering period of hire.

(c) Taxi / Maxi permit certificate.

(d) RTO Tax paid receipt.

(e) Fitness certificate

(f) PUC certificate

(g) W.C. Policy (if applicable).

(h) Proof of fixing FASTag on hired vehicle.

(i) Photograph & Driving license of the driver.

(j) Permanent mobile number per vehicle

(k) Any other relevant documents relating to hiring of vehicle required under

Road Transport rules in force from time to time.

(16) If contractor fail to execute the order successfully, the order will be got

completed through other agency and if required to pay higher rates, in that case,

difference of rates will be recovered from contractor who fails to execute the

(17) Addl. chief engineer, GSECL, (KHEP) reserves right to withdraw/relax any of

the terms and conditions mentioned above so as to overcome the problem

encountered by the contracting parties.

(18) For any dispute in terms & conditions for this work order interpretation,

meaning and decision of Addl. Chief Engineer GSECL, (KHEP)shall be final

and binding upon contract.

(19) The contractor shall have to keep logo "ON DUTY GSECL " in the vehicle.

Section-6 Schedule-B (Price Bid) No:GSECL/Works

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01) Seated

Capacity on hire with fuel, driver all type maintenance & liabilities for three

years (36 Months) 12 hrs at KHEP.

Monthly Applicable Monthly Total

Rate GST in % Rate Amount

Sr. No. Description UOM Qty (excluding (including (including

1. Providing 01(One) no of

AC Bolero Camper (Model

BS6) 05 (04 + 01) Seated

Capacity on hire with fuel,

driver all type maintenance

& liabilities for three years

(36 Months) 12 hrs at

KHEP.as per Tender terms

& conditions mentioned

2 Extra working Hour Charge: For any extra hour before 8:00 AM or after 8:00 PM,GSECL

(KHEP) will pay extra hours charge Rs.129/- per hour for 12 hours vehicles only. However for

hours vehicles, Extra hour charges shall not be applicable.

3 Night halt charge: GSECL will pay night halt charge Rs.500/- per night for 12 hours vehicles

only, in case vehicle required for night journey or night stay outside GSECL (KHEP). However

for 24 hours vehicles, night halt charge shall not be applicable.

4 Extra kms charge: As the vehicles hired for monthly basis, No extra kms charges shall be

applicable. However for any extra kms, the fuel cost shall be reimbursed as per fuel cost formula.

5 Fuel cost: Cost of fuel [i.e. Diesel/Petrol] will be Reimbursed by GSECL (KHEP) as per

consumption based on mileage of vehicle (s) as per prevailing market rates [Monthly

average] of fuel for actual travelled kms only as per formula prescribed in tender terms &

1. The rates are exclusive of GST and while making the monthly payment, the rate

of GST quoted/offered by bidder at the time of submission of the bid or the

applicable prevailing rate whichever is lower will be applicable.

2. Payment of Toll tax, parking charge will be reimbursed based on production of

original payment receipt in monthly R.A. Bill.

3. GSECL GST No:

4. GSECL PAN No:

5. Your GST No:

6. Your PAN No:

7. Provision related to TDS on GST@ 2% shall be made applicable if value exceeds

contract threshold limit (i.e. at present threshold limit Rs. 250000/-)

8. Bidders have to quote their item wise rates in column E only and GST in column F only.

9. Tender Evaluation: Vehicle wise Successful Bidder (Lowest-1 bidder) will be decided

on overall end cost including GST. As evaluation is based on end cost including GST,

hence all bidders have to quote GST% / amount on n-procure site (online mode) while

quoting. In case different bidder/agency are found lowest-1 for different vehicles then

GSECL reserve right for splitting of order and separate PO will be issued accordingly.

(This is applicable to car/Jeep tender only).

Section-7 Terms and Conditions regarding No:GSECL/Works

Labour Laws Tender/

The following are the major obligations to be fulfilled by the Contractor [Applicable

to Successful bidder only, however all the bidders have to submit duly signed &

sealed on each page of Section-VIII Terms and Conditions regarding Labour Laws as

a token of acceptance]:

1) The Factories Act,

The contractor should not deploy worker below the age of 18 years and above

60 years for the awarded work.

No female worker shall be employed in the night shift between 7.00 P.M. to

As per the provision of the Act, facility of crèches to be fulfilled if the female

laborers employed.

Identity cards as prescribed under the Factories Act shall be issued to each

workman engaged for the nature of work by contractor.

Earn Leave shall be paid at the rate of one day for every 20 days worked by the

contractor to their bonafide contract workers as per the provisions of the

Factories Act, 1948. On competition of calendar year of the awarded contract,

the contractor shall have to pay Earn Leave to its eligible workers within

days; the calculation of payment of Earned Leave to be carried out as per the

provision of the Factory Act. Contractor shall maintain Earn Leave Register in

Form No. 19 as per the provisions of the said Act and submit the same on

Attendance register shall be maintained on daily basis. All the written registers,

Performa etc. shall be filled up and maintained up to date and kept ready for

inspection at any time or submitted on-time to the concerned authorities as per

Contract Labour Act, Factory Act, etc. by contractor.

Contractor shall have to pay Over Time at the double the rate of a wages to

their entitled workers as per the provisions of the Factory Act.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under

Contract Labour (Regulation & Abolition) Act from the appropriate authorities

before commencement of work. The contractor shall maintain a valid labour

license under the Contract Labour (Regulation and Abolition) Act for

employing necessary man power to be required by contractor. In the absence

of such license the contract shall be liable to be terminated without assigning

any reasons thereof.

The contractor should not be allowed to engage fifty (50) or more contract

labourers without initiating to obtain the labour license under the Contract

Labour Act. (the said number i.e., fifty (50) or more includes Supervisor and

If contractor has engaged the female workmen more than 30 numbers then

provision of crèches, shall be complied as per the provisions of the said Act.

3) Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through nearest Nationalized

Bank compulsory, preferably situated in the premises of TPS area in case of All

works Contract. The Contractor shall supply copy of Bank Statement duly

stamped by the Concerned Bank as well as debited entry of amount displayed

in the contractors’ own bank account as token of proof towards payment of

Wages to HR Department. Apart from Payment of wages through Bank,

Contractors shall have to make all other payments like Advances, Bonus,

Leave Encashment etc. to their labours through bank only and cash

payment/entry will not be allowed while issuing HR Clearance Certificate from

Wages rates for contract laborers are applicable as per the terms and conditions

of the license. The contractor shall have to pay wages to workers as notified by

Government of Gujarat., from time to time.

Any default to pay the minimum wages to the engaged workers and

deprived of their right to minimum wages payment on or before 7th of each

month shall result in levy of penalty of Rs. 10,000/- per month by way of

fine and if recurrence of the same may be lead to cancellation of awarded

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm /

Agency / Company itself for the above subject work.

It should be ensured that all the contract labours engaged by contractor are

covered under the provident fund scheme and employee’s pension scheme and

their contribution must be remitted regularly to the concerned RPFC. The

photo copies of challan along with ECR in this regards should be submitted

regularly to the User Department to enable their onward billing clearance.

The contractor shall submit along with his bill (month wise) statement

regarding deductions against employees’ provident fund and family pension

scheme in respect of each concerned employee. Provident fund and family

pension scheme at the rate of 12 % of wages (or at the rates made applicable by

the Government time to time). The contractor’s contribution and his workers

contribution towards provident fund and family pension scheme shall deposited

by the contractor with Regional Provident Fund Commissioner. In case if the

contractor deposits the contribution to the Assistant Provident Fund

Commission, the photo copy of challans and schedule must be submitted in the

5) WORKMEN'S COMPENSATION & EMPLOYER'S LIABILITY

The contractors shall have to obtain Employee Compensation Policy under the

Employees Compensation Act before starting the work. Employee

Compensation Insurance shall be obtained for all the workers engaged for the

execution of awarded contract. If any of the work is sub-letted, the contractor

shall ensure that the sub-contractor take and provide workmen's compensation

and Employer's liability insurance for the labours engaged. Contractor is liable

to pay compensation in case of accidental injury arising out of and in the

course of employment as per the said Act and shall bear medical expenses due

to on duty accident.

6) The Payment of Gratuity Act,

The contractor shall deposit 15 days salary to GSECL, at the rate of last drawn

salary for every completed year of services or in proportionate thereof in case

less than 240 days of services of the worker in the year for each worker for the

liabilities of the gratuity. If contractor pays the same and submit the

documentary proof of payment through bank then in that case no need to

deposit the same to GSECL. (* applicable to ARC / BRC works contract

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contractor in an accounting

year, bonus, in accordance with the provisions of this Act, provided he has

worked in the establishment for not less than thirty working days in that year.

Contractor has to submit the paid bonus details of its worker in Form No. C as

per the provisions of the said Act as and when required by the Govt. Authority

as well as by GSECL.

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity

Leave and other benefits as per the provision of the said Act.

9) The Building and other Construction Workers’ Act,

For any construction work, fall under the definition of Section 2(1)(d),

happening outside / inside the Factory premises the said act will be applicable

and the contractor or its sub-contractor shall be liable to comply the provisions

framed there under.

10) Follow the following procedure at each milestone for the execution of

works contract.

(a) On Commencement of Contractual Work:

(1) Before starting the work, the contractor may contact Labour Welfare Officer

/ Industrial Relations Officer for all formalities related to labour law

compliance before commencement of the contract and onward Labour Law

compliance thereof, so that later no dispute will arise in respect of

compliance of labour laws.

(2) It is the responsibility of the contractor to ensure that contractor’s employees

maintain strict discipline as regards security, methods of safe working etc,

and not to cause any hindrance to smooth running of power station or in

execution of duties by GSECL staff. Any lapse in this regard will be viewed

seriously and if lapse found contract is liable to be terminated. If any of

contractor’s staff is found unsuitable or not behaving properly, the contractor

shall have to remove such worker from the work-site on demand by OIC.

The contractor shall have to strictly observe the rules and conditions

specified in the enclosed works contract booklet of the GSECL, which are

not modified hereunder. To keep harmonious industrial relations amongst

contract labours is solely the responsibility of contractor. Any breach of the

same will be viewed seriously.

(3) The Contractors shall have to obtain Photo-Gate-Pass before the

commencement of contractual work awarded. Photo Gate Pass procedure

(Attached in Annexure & Form section) must initiate by the contractor

before 10 days from actual execution of work in a prescribed application

form which is available at Security Section for the entry of workmen in the

premises at GSECL. Contractor shall obey the digital gate pass

procedure on implementation of Contract Labour Information and

Management System(CLIMS)

(4) Such application shall have to be processed for the approval of Factory

Manager. After obtaining approval of Competent Authority, contractor shall

have to prepare the Gate Passes and obtain the signature of Factory Manager.

(5) If Contract Labours are required to be engaged in Emergency during Public

Holidays / General Holidays, contractor can apply for Temporary Gate-Pass

for the period of only three days with recommendation of respective SE and

the same shall have to be regularized after following the procedure of Gate

Pass applications on the office working day from HR Department. It is to

note that No Temporary Gate-Pass shall be issued for the work other than

acute emergency to carry out the work in power station premises.

(6) The Contractor who intends to engage labours more than the specified limit

under law then necessary - Form No. V under the Contract Labour (R& A)

Act, 1970 or Form No. VI under the Interstate Migrant worker (employment

regulation) Act 1979 as applicable is to be obtained from HR Department for

the purpose of obtaining Labour License from the Licensing Authority.

(7) The attendance of the workers is to be monitored through Bio-Metric

Punching System only. The contractor should submit the details of its

worker in prescribed Performa for Bio-Metric Punching and all formalities

regarding registration thereof shall be completed before commencement of

the work. The concern user section ensures from HR department that

engaged labours have registered themselves for biometric punching and then

only allows to commence the work.

Prescribed Performa to be sent by email in excel format only by the

concerned Contractor on its Latter Pad and copy of it be sent to the

concerned User Dept.

Name of contractor : Work order No.:

Period of contract : Starting from......................... to ........................

E-mail address / Contact No. of the contractor:

Sr. No of Full Categor Date of Date of Ag Mobil Aadha

worker Name y of Joining Birth of e e No r No

as of worker worker in worker (in

mentione Worke Contract yrs

(8) It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric

punching and reporting at the location of work. Non-reporting or non-

punching availability at the location of work shall be construed as absence

and suitable actions can be taken by User department as per terms and

conditions of the contract.

(9) Attendance of contract laborers will be through punching machines for

which punching machines are installed to facilitate the contractors by

GSECL for which monthly charges of Rs. 10/- will be levied on contractor

as administrative charges.

(10) The contractor shall employ adequate number of experienced staff at site for

daily supervision and for maintaining of various registers and records

required under the Labour laws and contracts. No payment for such

supervision shall be admissible.

(11) The gate passes obtained for any specific work order will be valid for that

specific work order only and contractor should not divert the man power for

any other work order. If any work or part thereof is desired/required to

sublet, the contractor shall obtain the necessary permission of the competent

authority in black and white well in advance which is mandatory for

considering the statutory documents of agency other than the agency who

awarded work order.

b) During Contractual Work under the progress:

(1) All Contractors shall have to make the payment of wages to the Contract

Labours engaged by them, on or before 7th of every month through Nearest

Nationalized Bank compulsory, preferably situated in the premises of PS

area. The Contractor shall supply copy of Bank Statement duly stamped by

the Concerned Bank as a token of proof towards payment of Wages to HR

(2) All Contractors has to comply & maintain statutory documents / registers at

GSECL site under the provision of labour laws & EPF Act.

(3) In case the contractor having more than one contract in the same TPS, the

contractor shall have to obtain work order wise separate Gate Passes and

submit the same with the documents of statutory compliance that too work

order wise every month to the User Department to enable their onward billing

12) CONTRACTOR TO INDEMNIFY THE GSECL REGARDING LABOUR

The contractor shall indemnify and keep indemnified the GSECL, and every

member, officer and employees of the GSECL, also Engineer-in-charge and his

staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever arising out of or in connection with the matter referred in above

clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees

of contractor or any sub contractor and or from any liability any wise to any

workman/employees of the contractor or sub-contractor under any laws, rules

or regulation having in force of law including but not limited to claims against

the owner under employee compensation Act, 1923. The Employee’s Provident

Fund Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any

accident or injury to any workmen or other person in the employment of the

contractor or his sub-contractor, and the contractor shall indemnify and keep

indemnified the GSECL against all such damage and compensation and against

all claims, demands proceedings costs, charges and expenses whatsoever in

respect of or in relation thereto.

The contractor shall at his own expense / risk and cost to comply with all the

labour laws as above mentioned and keep the G.S.E.C.L. indemnified in

respect thereof.

GSECL : shall be entitled / empowered to deduct directly from the bills, the

amount to be paid to engaged bonafide contract workers or the contract

workers engaged by Sub-contractor; any sum or sums payable by main

contractor / sub-contractor and which sum/sums the Corporation is required to

pay in capacity of Principal Employer on account of the default of contractor in

respect of all liabilities incurred out of non-compliance regarding any

provisions of Labour Laws and same amount shall be recovered from the

pending dues of the contractor with 15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in force at

present and that may be framed by the GSECL from time to time in connection

with contracts will be binding and acceptable to contractor.

The above are some of the major liabilities of the contractor in addition to other

liabilities prescribed under the various labour laws in force from time to time

from Statutory Authorities like State Government / Government of India,

which the contractor shall have to comply with.

13) Submission of Statutory documents to ensure the compliances:

The Contractor shall have to submit following statutory documents, work order

wise, under the labour laws and EPF to the recording officer of user

 Copy of Attendance register – with name & address of establishment,

Name of work and site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed &

stamped by Contractor - Form XVII

 Copy of Bank Statement (Wage Payment statement deposited in respective

bank - duly signed & Stamp by Concern Bank) (along with statement of

labours net payment amount which is reflected in Contractor’s bank account

 Copy of PF Challan, ECR Wage Members details along with Copy of

Payment confirmation receipt for the respective month/s

 Copy of Gate Pass Permission ( duly signed by Authorities )

 Copy of Work Order ( First Time / only once )

 Copy of Valid W.C. Policy (to be submitted as and when required and

renew before expiration if required)

 Copy of Valid Labour License (Applicable in case of More than

manpower Engaged by Contractor for the said work) (to be submitted as and

when required and renew before expiration if required)

 Form No. XIII – Register of workers employed by Contractor (to be

maintained at Security Section by every contractor)

 Form No. 19 Earn Leave Card issued to the workers engaged for the

calendar year and to pay the same to their eligible workers (* applicable to

ARC / BRC works contract only)

 Form C Register of Bonus paid to the eligible engaged workers.

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall submit

& specify the Name of Work, Place of Work and Work order number in Muster

Roll- Form No. XVI & Wage Register – Form No XVII and self certification

Above documents shall be submitted by the contractor in two copies invariably on or

before the 15th day of each month to respective user department for onward process

and smooth clearance by HR Department.

The contractor shall have to submit “Declaration cum Indemnity Bond” on Rs. 300/-

Non-Judicial stamp paper in prescribed Performa (Attached in annexure &

forms section) with Agreement and Indemnity Bond before the commencement of the

Section-8 : General Safety Rules /Norms to be No:GSECL/Works

observed by The Contractor Tender/

[Applicable to Successful bidder only, however all the bidders have to submit duly

signed & sealed on each page of Section-IX : General Safety Rules /Norms to be

observed by The Contractor as a token of acceptance]:

All the contractors working in Gujarat State Electricity Corporation Limited

Factory like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly

observe the following Safety Rules. Concern principle contractors are responsible for

informing & observance of these rules by their supervisors/contract workers as well as

the owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the

work contract awarded to them. Prior to commencement of the work, Contractor shall

have to submit a written assurance on their letterhead to the concerned Sectional Head

/ Engineer-in-charge that they have thoroughly gone through these Rules, have

educated their employees / workers of their sub-contractor and will strictly observe the

said Rules while execution of work under work contract awarded to them. They will

have to indemnify the company for any loss or damage / accident / injury to the

company’s property / employee or employee of their own in default of non - observing

1. Contractor should issue photo gate pass for their workers from GSECL Factory

Manager as per Gujarat Factories rules, 1963 & details shall be filled up in

GSECL gate pass format as per Aadhar card /Election card id proof & to follow

the gate pass issue procedure through concern department EE & SE, Security

Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety

Officer & Factory Manager.

2. In case of emergency, temporary photo gate pass shall be issued by Security

Officer only for three days with prior permission of Factory Manager only.

More than three days, Permanent photo gate pass procedure shall be completed

by contract agency for their contract workers.

3. Certificate of Fitness of employment in hazardous process & operations in

form no.33 of Gujarat Factories rules, 1963 shall be issued by GSECL Factory

Medical Officer for all contractor workers before commencement of work &

examination responsibility shall be taken by contractor as well as concerned

Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory

Medical Officer after every six (06) months of contractor with their contractor

workers. Contractor shall be fulfilled all health requirements before

commencement of work. After completion of medical examination in form

no.32/33, GSECL Factory Medical Officer shall be signed in contract worker

gate pass procedure format.

4. Contract worker gate pass will issue after completion of safety induction 3D

animation movie & Training record is to be maintained in IMS/OHSAS

training format by TK Office/LWO.

5. As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be

checked the issue PPE to contract workers as per nature of job, Form no.10 of

lifting tools and tackles, Driving license, Electrical contractor license,

Electrical trade qualifications, Safety induction training, SOP, supervisor

qualifications etc. After fulfillment of all Safety compliances, Safety

Officer/Dy. Safety Officer shall be signed in Contract worker Gate pass

procedure format.

6. Work Contract shall be completed by principle contractor/agency/person who

is awarded the work order. Subletting of contract shall be allowed only if prior

approval of Power station chief before execution of work. Contractor/agency

shall be submitted the entire subletting contract documents with gate pass

application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

7. Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

1956, Valid Electrical contractor License shall be submitted to concern

electrical department EE/SE/Electrical Safety Officer/ Safety Officer/Factory

Manager at the time of apply gate pass by agency/party with latest renewal

from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License

photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory

8. As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be

engaged by contract agency & qualification certificate with experience

certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy.Safety

Officer /Safety Officer/Factory Manager at the time of apply gate pass.

9. As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and

carry out the work on electrical lines and Apparatus, Contract person/worker

possesses a certificate of competency or electrical work permit, issued by the

Appropriate Government. That means, Electrical trade Qualification of contract

worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH

(Elect), ME/ M. TECH (Elect) shall be submitted to concern

EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at

the time of apply for photo gate pass procedure.

10. As per nature of job/work & during capital overhauling work /Annual

overhauling work /24X7 round the clock work/major shut down work,

Qualified Safety Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil)

+ PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor

during dangerous operations/dangerous works as well as day to day dangerous

activities, safety supervision, tool box talk, Safety awareness program, SOP

preparation with hazards & its control measures with each step , checking of

lifting tools & tackles, hydra mobile crane, Safety precautions, coordination

with Safety Department etc.

11. License of driver shall be submitted with gate pass issue application as per

nature of vehicles & to follow the Motor vehicle Act,1988, the Central Motor

Vehicles (Amendment) Rules,2016 as well as Gujarat Motor Vehicles

rules,1989 & driver license shall be checked every day by security shift in

charge before entry in the Factory premises.

12. SOP with JSA (Job Safety Analysis) shall be prepared by contractor through

competent person as per GFR, 1963 or Qualified Safety Officer as per GFR,

1963 with 05 years experiences. SOP will review & approve by concern

JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety Officer/Factory

Manager before execution of work.

13. It is compulsory to use standard make Personal Protective Equipments

(P.P.Es.) as per the job requirement. Do not work without use of required

P.P.Es. Contractor is responsible to provide standard make

(ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal

Protective Equipments / Safety Gadgets suitable to give sufficient protection

against hazards involved in their work / job to their staff, as per the job

requirement and insist / enforce their workers to put on the same while at

The ongoing work is liable to be stopped at any time if your contract

workers/staffs found working without P.P.Es.

Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI

approved only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like

Safety Shoes, Safety Helmet, Safety goggles, Mask & Reusable Ear plug to

their workers/supervisor compulsory & it will check by concern section HOD

& Dy.Safety Officer /Safety Officer at the time of gate pass procedure.

List of safety Equipments

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles / welding goggles / For protection of eyes against flying particles / dust,

chemical splash goggles chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in

high noise level area.

Chemical suit / Gas tight suit / Fire For body protection against chemicals, oils, sharp

proximity suit / FR Boiler Suit edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp

edged objects, heat, hot metals/objects, electricity etc.

Safety shoes / Gum Boots with Oil / For protection of leg/feet against falling objects,

Chemical / water / heat / Electrical sharp edged objects, heat, hot metals/objects,

resistance etc. electricity etc..

Safety Belt(full body hardness with For fall prevention while working at heights or in

double lanyard & shock absorber) / depth, working in vessel or in confined space.

Rope / Life line / Fall arrestor etc.

Dust Mask/Respirator with valve(FFP2) Protection of respiratory system against dust.

Chemical Cartridge Respirator with full Protection against toxic chemical fumes

face mask type A2B2E2K2 gases/vapors/dust etc.

Trolley mounted Air line respirators Working in oxygen deficient zone or confine space

with full face mask area

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc

Portable Multi gas Detector

Working in oxygen deficient zone & use in entry of

(LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from 01 (one)

feet distance before starting the any electrical work .

Auto darkening welding helmet (EN The new auto darkening welding helmet combines

379 & EN 175 Level-B) with PAPR as legendary Speed glass quality and auto darkening

per EN 12941:1998, class TH2 and technology with an innovative wide-view grinding

AS/NZS 1716 visor to give welders an all-in-one solution for more

flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

equipped with a gas filter (for example A1B1E1).

The unit supplies air to the head top via the

connecting breathing tube. The airflow creates a

slight positive pressure which together with the

sealing to the face prevents particles and other

contaminants from entering the head top.

14.All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issue by

party/agency/contractor to their contractor workers as per nature of job and

allotment of PPE list shall be submitted to Safety Officer on his letter head as per

below mentioned format by Contractor before commencement of work through

concerned JE,DE,EE/SE.

Sub: Issue of PPE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order.

Sr. Name of Desi Name of Name of IS Make of Qty Unit Date of Receivi

no. workers gnati Section PPE :Code PPE issue ng

on under no. of signatur

15. Shift Security Inspector/Security Officer shall check Safety Shoes & Safety

Helmet of all contractor workers at entry gate of Factory Premises & shall

entered contractor workers with Safety Shoes & Safety Helmet with photo ID

16. Shift Security Inspector/Security Officer shall check validity of Gate pass of all

contractor workers on daily basis.

17. During the work execution, one trained & competent supervisor of agency

should always remain present at work site. Concern JE/DE of GSECL shall

supervise the contract work as per SOP.

18. Approved NABL laboratory calibration certificates of electrical /mechanical/

Civil/C&I /Environment survey/Chemical etc measuring /testing

equipments/instruments which are used during contract work shall be

submitted before starting the work & shall be checked by concern JE/DE/EE

before starting work & it’s record shall be maintained in concerned section.

19. The contractor shall take all the required safety measures prior to

commencement of work on dangerous substances, machineries or area at which

cautionary notice is displayed and obtain “Line Clear” or “Work Permit”

through the concern Department / Section JE/DE and shall be informed to

concern section JE/DE for closed/ returned after completion of work.

20. Safety talk/Safety work instructions shall be given to contractor workers by

concern JE/DE regarding hazards of specific work, risk & it’s control measure

(mentioned in HIRA) before starting the job work and records shall be

maintained for each & every job works.

21. Display Safety instructions shall be strictly followed by all workers who are

working in factory premises.

22. Material Safety Data Sheet (MSDS) of each chemical shall be available with

Chief Chemist/Control room & work related Chemical information shall be

taken by contractor & contractor workers from Concern EE/Chief Chemist

before starting of chemical handling work.

23. The contractor shall be checked & securely covered or securely fenced any

opened fixed vessel, sump, tank, pit or opening in ground or in floor which, by

reason of its depth, situation, construction or contents ,is or may be a source of

danger before starting the work each & every days or after interval/recess.

Contractor supervisor shall be informed to concerned HOD regarding any

unsafe conditions.

24. Prohibition of smoking, fires, lights, spontaneous ignition substance, matches;

fuses, mobile phone etc are to be strictly followed by all workers who are

working in factory premises.

25. Prior to carrying out welding, gas cutting, furnace heating or any other hot

work job, remove all the inflammable material lying at or nearby worksite or

cover it properly by suitable protective covering. Also, special care shall be

taken before carrying out such job & see that all possible contributing factors to

set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to

commence the work in fire prone areas. They should also keep ready all the

First Aid Fire Extinguishers / equipments & fire extinguishing media / material

like sand / water buckets or other appropriate equipment at such place.

26. While carrying out work in confined space or inside vessel, obtain necessary

“Confined Space / Vessel Entry Permit” from concerned department prior to

commencement of the work. For lighting in such areas, only 24-volt (ISI

certified & with proper guard) hand lamp shall be used. For taking care of the

persons working inside the confined space / vessel, a supervisor / person

capable to keep continuous watch on person(s) working inside, assist them in

case of emergency or arrange to get immediate outside help, shall remain

present at entry point. Use full body safety belt without failed. While working

inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers

etc shall remain available near entry point or the entry point shall be cordoned

by a barricaded tape with a cautionary notice. After completion of the works,

all the lids / covers / grills / grits opened, shall be re-fixed / re-placed in the

original position as it were prior to commencement of the work and leave the

work place in safe condition in all respect, so as to prevent accident to fellow

27. The contractor shall see that he / his persons do not work on or block (by

stacking material, spare parts, tools-tackles, equipments etc), any passages /

walkways / gangways / aisles / staircases / ladders / lifts or any other

approaches / roads leading to plans or its auxiliaries, on which there is traffic

movements or possible traffic movements in case of emergency. Such passages

are meant for safe escape in the event of emergency. If it is utmost necessary to

carry out work in such area with blocking of passage, prior permission of

Competent Authority or the Engineer-In-Charge shall be obtained. To

demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on

this route through other safe passage.

28. Prior to use power / electrically operated hand tools / equipments / machines /

gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe

operation & use it only if it is found safe to use. Do not use defective, unsafe or

improperly maintained equipments. The electrical power supply required to run

such equipments shall not be taken directly at their own but shall be obtained

through concerned Electrical Maintenance Departments or their authorized

persons or under their observations / guidance only. The Electrical Section

shall provide temporary electrical connection up to contractor’s Mains Board

on which it is compulsory to install mains switch, ELCB & fuses of adequate

capacity. All such equipments shall invariably be earthed adequately to prevent

electrical shock, sparking, short circuit etc. Power cord to be used shall be of

adequate capacity, without any joint & shall consist of earth wire also. Hence,

it is necessary to use adequate capacity 3-wire power cord for single & 5-wire

power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine,

cutting machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required

to be used during work execution shall be of standard make & bear ISI

certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has

specific prescribed life span shall not be used in any case if its expiry date is

29. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by

Electrical contractor for safe use in areas where hazardous, flammable, or

combustible vapors, liquids, dusts, or residues may be present in Gas Based

power plant and list of tools and tackles shall be submitted with technical bid.

Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be

checked by JE/DE before commencement of Electrical work.

30. Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch,

forklift, mobile crane, EOT crane etc) & its attachments (like D-shackles,

slings, U-clamps, Eye bolts or any fixtures), it shall be checked and used only

if found safe to use. Also, ensure that these are tested, examined & certified in

form no.10 by Competent Person as per the Factory act-1948 & Gujarat

Factories Rules and its validity do not expire. Further, it shall be fixed properly

and firmly prior to lifting the weight. Valid Test certificate of all Lifting

machines used by Contractor to be submitted to Dy. Safety Officer/ Safety

Officer before commencement of work through concerned EE/SE.

31. Metal Scaffoldings to be used for working at height shall be of adequate size &

capacity. Obtain the work permit when working at height. While climbing on

such scaffolding or working on any structure at height, use of full body safety

belt /full body hardness with double lanyard & Fall arrestor & Helmet is

compulsory. It is also necessary to fasten chinstraps of the helmet.

32. Contractor or their employee shall not interfere in day-to-day routine plant

activities / works except the work assigned to them, shall not loiter in the areas

other than their work jurisdiction, as well as shall not temper / operate / touch

the machineries/equipments/auxiliaries with which they are not concerned.

Also, the contractor shall strictly instruct their staff for not to sit or take rest

at/near/below running plants, auxiliaries, systems or any place which is risky,

hazardous & prone to accident.

33. The cylinders containing poisonous / toxic or inflammable / explosive gas like

Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be

handled safely taking due care. To handle / shift such cylinders a special trolley

/cage meant for it must be used but in no case it should be rolled.

34. In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-

vapour generated area, Spark arrestor (as per approved manufacturer of CCOE,

Nagpur) shall be provided on each vehicle by party/agency and it will check by

shift security in charge before entry of vehicles in the factory premises.

35. No women or young person shall be employed or permitted to work in Lead-

compound area like battery room etc. as per schedule VI of GFR

36. No women or young person shall be allowed to clean, lubricate or adjust any

part of a prime mover or of any transmission machinery while the prime mover

or transmission machinery is in motion. Examination or operation of motion

machinery shall be made or carried out only by a specially trained adult male

worker wearing tight fitting clothing as per section 22 of factories act

37. In all risky job, before start the work, contractor should obtain General Safety

Work Permit through concerned section from Shift –in-charge well in advance.

38. In case of noticing smoke or fire during their work execution, they shall make

immediate efforts to extinguish / control it and simultaneously inform the Fire

Station Mobile No as well as Station Fire Officer or Emergency Control room

no which is displayed at prominent place of factory like Main Security Gate,

All unit control room, Canteen area, Safe Assembly points, Fire Station, All

security gates, Occupational Health Centre.

39. In case of any injury / accident while working, it shall immediately be reported

to Safety Department through concerned Sectional Head / Engineer. The

prescribed Form No. 21 & ANNEXURE may be obtained from concerned

section or Dy. Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical

Safety Officer through concern Sectional Head / Engineer. The prescribed

Electrical accident form no. A as per electricity act-2003 & Form No. 21 &

ANNEXURE as per Gujarat Factories rules shall be filled up by concern

department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer.

Electrical accident investigation shall be carried out by Electrical Safety

Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness

certificate of injured person with endorsement of GSECL factory Medical

Officer to LWO/Dy.Safety Officer/Safety Officer/Electrical Safety Officer then

after injured person may allow for work.

40. For any incident occurred but have no injury to any persons should also

reported as per GSECL format and informed to Dy.Safety Officer/Safety

Officer as Near Miss Incident.

41. Safety penalty shall be imposed against Offences by contract workers: If

any contract worker worked in a factory contravenes any provision of Factories

act or any rules or orders made there under ,imposing any duty or liability on

workers, contractor/agency shall be punishable with fine which mentioned as

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per nature of job like Rs.1000/-per day

mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per equipment

C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT

crane etc) & its attachments (like D-shackles, slings, U-

clamps, Eye bolts or any fixtures) in Form No.10 of Gujarat

Factories Rules,1963

(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person

Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

Safety Penalty is to be imposed directly by individual Dy. Safety Officer/Safety

Officer/Electrical Safety Officer and Factory Manager/Occupier against

violation of statutory requirements and penalty will be recovered through RA

bill. Photograph/CCTV camera footage is to be put up with penalty note by

imposed individual officer.

42. Party will damage any fire equipments or property or machinery in factory

during execution of work, total damage cost will be recovered from party RA

bill and recovery Office note put up by concern HOD.

43. All the relevant labour and industrial laws shall also be followed compulsorily.

44. After completion of work, cotton waste, grease, oil, unused material, welding

rod pieces, scrap etc. are to be removed by contractor and scrap shall be

deposited to scrap yard of Main Store.

45. For performance evaluation of contractor, safety factors of work accident, fire

incident & near miss accident will be considered. Steps can be taken to review

the job assignment up to cancellation for negligence.

46. Over & above these, contractor shall have to follow all the safety requirements

/rules & regulations / norms and legal provisions laid down in various statutes.

Particularly the provisions of The Factories Act-1948 & the Gujarat State

Factories Rules-1963 (Amended up to date), The Electricity Act-2003 & rules,

BOCW Act/Rules shall be followed strictly. The contractor shall also obey the

rules / regulations / instructions of the local Competent Authority for safety &

health requirements.

47. Contractor has to send his worker/staff when training arranged by GSECL. No

reimbursement paid for same.

48. Contractor has to give PPE as per undertaking given by contractor and PPEs

should be issued before issuing gate pass.

49. Contractor is responsible for any delay in issuing gate pass due to none

complying of safety rules.

50. The above rules shall be scrupulously followed and where required, Contractor

/contractor workers may contact to the Dy.Safety Officer/Safety

Officer/Electrical Safety Officer in case of any ambiguity or needs further

guidance in this regard.

51. Scaffolding should be erected & inspected by competent person. Arrangement

of competent person is in the scope of contractor.

52. Safety checklist to be followed during work execution as per attached list of

safety check list.

The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy. Safety Officer/Safety Officer/Electrical Safety Officer in

case of any ambiguity or needs further guidance in this regard.

Section-9 : Annexures & Forms No:GSECL/Works

(On firm letter head)

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

Ref: Tender Notice No. :

In connection with the above subject and reference I / We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in

tender mentioned under reference along with the Commercial terms and

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications and there is no deviation from the technical specifications of this

3. Further, I / We also agree that if any deviation is found in the technical

specifications, terms & condition, our offer shall be out rightly rejected without

assigning any reason thereof.

Signature of the Tenderer

Seal of the Firm

(On firm letter head)

ANNEXURE – B: DETAILS OF THE FIRM

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under taking / Central (Indicate the relevant status)

Govt. Undertaking

GST No. and GST Date

License Type (ISO9001/9002) ISO9001/ ISO9002 (Tick applicable)

License Validity Period From Date___________ to Date___________

Address of Registered Office Factory Works Liaison

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

Signature of the Tenderer

Seal of the Firm

(On firm letter head)

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORKS IN LAST

SEVEN YEARS FROM THE DUE DATE OF TENDER:

Sr. Name of the organization and work ORDER Order Status of Remar

No carried out. REFERENCE fully order ks

No. & DATE Executed under

Yes / No execution

A) GUJARAT STATE ELECTRICITY CORPORATION LTD / SISTER COMPANIES:

B) OTHER STATE ELECTRICITY BOARDS / GEN COs:

C) PRIVATE FIRMS:

Signature of the Tenderer

Seal of the Firm

ANNEXURE – D (On firm letter head)

Tenderer must fill up below details & should place at the top of the Technical

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

1. PRICES: [FIRM ONLY] Yes / No

(Please Specify YES / NO)

2. GST: [IN PERCENTAGE]

(Please Specify INCLUSIVE / EXCLUSIVE / EXEMPTED)

Please quote your GST Registration No. & Date.

Please specify CGST & SGST or other TAX

3. PENALTY TERMS AGREED:

(Please Specify YES / NO)

4. SD / Bank Guarantee TERMS AGREED:

(Wherever applicable):

(Please Specify YES / NO)

5. DETAILS OF EMD PAYMENT

6. TIME PERIOD TERMS AGREED:

(Please Specify YES / NO)

7. VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO)

8. PAYMENT TERMS AGREED:

(Please Specify YES / NO)

9. ITEMS OF THE WORK OFFERED:

(as per the Schedule – B)

(Please do not mention the quoted price

10. TELEPHONE NOS. & FAX NO.:

11. Authorized person of the firm:

12. Name of the proprietor, partners,

[as the case may be], along with address,

telephone, fax no. etc.

13. If Vendor Registration is Done: Not applicable for the said contract

(Please submit copy of Vendor Registration

approval letter in the EMD envelope).

Signature of the Tenderer

Seal of the Firm

Technical deviations if any to be furnished in this annexure only and to be

submitted with technical bid.:

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

Signature of the Tenderer

Seal of the Firm

(On firm letter head)

(On firm letter head)

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF

Authorized signatory of M/s............................................................ here by certify that

is not stop deal/black listed by GUVNL and or their any subsidiary company viz.

GSECL / GETCO/DGVCL/ MGVCL/UGVCL/PGVCL.

Signature of the Tenderer

Seal of the Firm

(On firm letter head)

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

CERTIFICATE – “A”

I/We__________________________________ authorized signatory of

M/s.________________________________________hereby Certify that

M/s.______________________________________ is not related with other firms

who have submitted tenders for the same items under this inquiry / Tender.

Signature of the Tenderer

Seal of the Firm

(On firm letter head)

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

Relationship with employee

I/We__________________________________ authorized signatory of

M/s.________________________________________hereby Certify that

M/s.______________________________________ have not relation with any

GSECL employee or his/her relative as defined in section 2 (77) of the Company’s

Signature of the Tenderer

Seal of the Firm

(On firm letter head)

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

Conflict of interest among Bidders/Agents

I/We__________________________________ authorized signatory of

M/s.______________________________________ have not conflict of interest with

other bidders/agents as per Tender Term & Condition.

Signature of the Tenderer

Seal of the Firm

(On firm letter head)

Subject: Hiring of 01(One) No. of AC Bolero Camper (Model BS6) 05 (04 + 01)

Seated Capacity on hire with fuel, driver all type maintenance & liabilities

for three years (36 Months) 12 hrs at KHEP.

The Bidders should clearly give certificate as under along with the Technical Bid:

1. I/We hereby certify that I/We have read entire terms and conditions of the

tender mentioned above and I/We shall abide hereby the

terms/conditions/clause contained therein.

2. I/We hereby certify that m y / o u r s u b m i t t e d o f f e r is strictly in

accordance with the GSECL’s Tender specifications.

3. There is no commercial or Technical deviation in the offer from the GSECL’s

Tender Specification.

4. I undertake to abide by the GSECL’s Tender Terms & Conditions. Also, I

undertake to execute the contract strictly as per the GSECL’s Tender Terms &

5. I also undertake to abide by all commercial conditions of the GSECL,

including contract schedule.

6. The corrigendum(s) issued from time to time by your

department/organization too have also been taken into consideration, while

submitting this acceptance letter.

7. I/We hereby unconditionally accept the tender conditions of above mentioned

tender document(s)/corrigendum(s) in this totality/entirely.

(Signature of the Tenderer)

Any offer without above certificate will not be considered and the tender will be out

rightly ignored in the absence of above certificate.

After opening of the Tender, if it is found that the offer given by the Bidders is not

according to the GSECL’s Tender specifications and commercial terms and conditions

and false certificate is given by the Bidders, then GSECL will not deal with the firm

for the present Tender. It is, therefore requested that the Bidder should take care in

giving their offer and submission of documents.

The conditional tenders will not be accepted.

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing CA/CA

(On letter head digitally signed by a person duly authorized to Sign on behalf of the

ADM Building, Diwada Colony,

Ta:Kadana. Dist. Mahisagar.

Subject: Authentication of veracity of documents submitted by M/s …….. in support

of Meeting the Qualifying Requirements.

Ref : Tender no. …………………..

Name of the Package/ Tender: ………………………………………

Dear Sir, M/s. ………………. (hereinafter called Bidder) having Registered office at

…………………… intend to participate in above referred tender of GSECL.

The tender condition stipulates that the bidder shall submit supporting Documents

pertaining to Qualifying Requirement duly verified and certified by Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing

CA/CA Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents,

which are also attached with this letter. The same has been verified from the Original

Documents and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and

1. Doc ref. no. ……….. dated …….. (name of Documents)

2. Doc ref. no. ……….. dated …….. (name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of

We further confirm that we neither have any vested interest in aforesaid tender nor

have any conflict of interest in respect of above tender.

This certificate is issued at the request of M/s ………………. (Bidder) for the purpose

of participating in the subject tender/s.

ANNEXURE-L: EMD BANK GUARANTEE FORMAT

[ON STAMP PAPER OF Rs.300/-]

[Applicable to those bidders who have submitted EMD in form of Bank Guarantee only.]

FOR TENDER NO.__________

WHEREAS M/s. __________________________________________(Name and Address of the

Firm/company) having their registered Office at ________________________________(Address

of the Firm’s registered Office) (hereinafter called the “Tenderer”) wish to participate in the

Tender No._______________ for _________work (Supply / Erection / Supply & Erection Work, etc.)

of ______________________ (Name of the Material/equipment / work) for Gujarat State Electricity

Corporation Limited (hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee for

Rs._____________ (Amount of Bank Guarantee towards EMD) valid till ____________ (mention here

date of validity of this Guarantee which will be Six months from the date of submission of bid of the

tender) which is required to be submitted by the Tenderer along with the Tender.

We,_____________________________________________(Name of the Bank & address of the

Branch giving the Bank Guarantee) having our registered Office at _____________________

(Address of Bank’s registered Office) hereby give this Bank Guarantee No. _________________

dated ____________ and hereby agree unequivocally and unconditionally to pay immediately on

demand in writing from Beneficiary Gujarat State Electricity Corporation Limited or any Officer

authorized by it in this behalf any amount up to and not exceeding Rs.____________(Amount of

said Gujarat State Electricity Corporation Limited on behalf of the Tenderer.

We, ____________________________________________ (Name of the Bank) also agree that

withdrawal of the Tender/Bid/EOI or part thereof by the Tenderer within its validity or Non

submission of Performance Guarantee towards execution/supply period by the Tenderer within

days from the date of issue of Letter of Acceptance by the Gujarat State Electricity Corporation

Limited would constitute a default on the part of the Tenderer and that this Bank Guarantee is

liable to be invoked & encashed within its validity by the Beneficiary in case of any occurrence of a

default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive of

_______________ (mention here the date of validity of Bank Guarantee) and shall not be terminable by

notice or by Guarantor for change in the constitution of the Bank or the Firm of Tenderer or by

any reason whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given, conceded with or without our

knowledge or consent by or between the Tenderer and the Gujarat State Electricity Corporation

Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GSECL) Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by

the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is

restricted to Rs.__________(Amount of EMD) (Rupees __________________________________)

(in words). Our Guarantee shall remain in force till _____________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or before

___________ (Date of validity of the Bank Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Address of the Signature of the Bank’s Authorised

Bank with Branch Code, Telephone and Fax Nos Signatory with Official Round seal

Note: The Banks shall be the Banks recognized/notified by the Finance

Department, Government of Gujarat (GOG) from time to time.

ANNEXURE-M: AGREEMENT FORMAT

[ON STAMP PAPER OF Rs.300/-]

[Applicable to Successful bidder only, however all the bidders have to submit duly signed &

sealed on each page as a token of acceptance]:

This agreement is made at KHEP, Diwada Colony the _______ day of _______in the

Christian year Two Thousand _______ between _________________

(hereinafter referred to as “THE CONTRACTOR” which expression shall unless

excluded by or repugnant to the context include its successors or permitted assigns) of

the one part and the KHEP,Gujarat State Electricity Corporation Limited having their

Head Office at Race Course, VADODARA 390 007 (hereinafter called ”The

GSECL” which expression shall unless excluded by or repugnant to the context

include its successors or assigns) of the other part.

“WHEREAS’ the aforesaid GSECL has accepted the tender of the aforesaid

contractor for______________________________________ as per GSECL Order

No. _____________ dated ______________ hereinafter called “The Works” and

more particularly described enumerated or referred to in the specification, terms and

conditions prescribed in the order letter, covering letter and other letters and schedule

of price which for the purpose of identification have been signed by Shri

___________________________ on behalf of the Contractor and by

____________________________ on behalf of the GSECL a list whereof is made out

in the Schedule hereunder written and all of which said documents are deemed to form

part of this contract and included in the expression “The Works” wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned.

AND WHEREAS THE BOARD has accepted the tender of the contractor for the said

works for the sum of Rs. ________________ (Rupees _______________________

_________________________________ only) upon the terms and subject to the

conditions herein mentioned.

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND

1. The contractor shall do and perform all works and things in this contract

mentioned and described or which are implied therein or there from respectively or

are reasonably necessary for the completion of the works as mentioned and at the

times in the manner and subject to the terms conditions and stipulations contained in

this contract and in consideration of the due provision executions and completion of

the works agreed by the contractor as aforesaid, the GSECL both whereby covenant

with the contractor to pay all the sums of money as and when they become due and

payable to the contractor under the provisions of the contract. Such payments to be

made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated herein before in this contract are

subject to and without prejudice to the rights of the GSECL to enforced penalty for

delays and/or any other rights whomsoever including the right to reject and cancel on

default or breach by the contractor of the conditions and the covenants as stipulated in

the general conditions, specification, forms, or tender schedule, etc. attached with

GSECL Order No. ___________________ dated ________. The contract value,

extent of supply delivery dates, specifications, and other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or construed to

mean or apply to affect or alter other terms and conditions of the contract and the

general conditions and the contract so altered or revised shall be and shall always be

deemed to have been subject to and without prejudice to said stipulated.

List of documents forming part of the contract.

In witness whereof the parties hereto have set their hands and seals this_____ day of

___________month in the Christian year ____________.

1. Signed, Seals and delivered by:

For and on behalf of M/s. ____________

In the presence of

2. Signed, sealed and delivered by

For and on behalf of Gujarat State Electricity Corporation Limited, KHEP, ADM

Building, Diwada Colony, Ta:Kadana. Dist. Mahisagar. Pin Code No.

In the presence of

Name and Address:

ANNEXURE-N: [For Performance Guarantee (PBG) towards execution/supply

period as per Commercial Terms & Conditions of Tender]

[ON STAMP PAPER OF Rs.300/-]

[Applicable to Successful bidder only, however all the bidders have to submit duly

signed & sealed on each page as a token of acceptance]:

We,_______________________(Name of the Bank and address of the Branch giving

the Bank Guarantee) having our registered office at _________________(Address of Bank’s

registered office) hereby give this Bank Guarantee No._____________ dated_________ and

hereby agree unequivocally and unconditionally to pay immediately on demand in writing

from the beneficiary company Gujarat State Electricity Corporation Limited or any

Officer authorized by it in this behalf any amount up to and not exceeding

Rs.______________ (in words) Rupees

Electricity Corporation Limited on behalf of M/s. __________

_______________________________ who have entered into a contract for the supply /

works specified below.

This agreement shall be valid and binding on this Bank up to and inclusive of

_______________ (Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or

by any other reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given conceded or

agreed, with or without our knowledge or consent by or between parties to the said within

written contract.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GSECL). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee

is restricted to Rs.________________ (Rupees ______________

_______________________________________only). Our guarantee shall remain in force

until ________________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before ________________ (Date

of validity of the Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall

be forfeited and we shall be released and discharged from all liabilities there under:

Please mention here Complete Postal Signature of the Bank’s Authorized Signatory

Address of the Bank with Branch Code, with Official Round Seal.

Telephone and Fax Nos.

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GOG) from time to time.

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

APPLICATION FORM FOR PHOTO GATEPASSES OF CONTRACTOR &

CONTRACT WORKERS

[Applicable to Successful bidder only, however all the bidders have to submit duly

signed & sealed on each page as a token of acceptance]:

01 Name And Address of The Firm

02 Name And Mobile No. Of The Contractor

& Site In-charge

03 Work Order No. & Date

04 Subject of Work

05 Name of Section

06 Duration/period of Work

07 Date of commencement

08 Contract agreements/ subletting work contract documents with

09 Total No. of Workmen required for this work order (In Figure and words) is to Local: Out State :

be given on letterhead of contractor Male: Male:

Female: Female:

10 Labour License /IMSW License Obtained for No. of Labours and validity

11 BOCW Registration No. and date

12 Insurance Obtained for No. of Labours and validity thereof

13 Detail of P.F. Code No.

I, ……………………………………Prop./Manager/In-Charge of M/s. ……………………………….give assurance that all the details

related to labours as per the attached list herewith are true and also give assurance that none of the labours are

involved in any anti-social activities or having criminal records. I am solely responsible if any dispute will arise in

Signature of Sub Contractor with Rubber Stamp Signature of Contractor with Rubber Stamp

For Office Use Only

M/s. ……………………………………………………………………………………………………..will be issued Gate Pass for the Work Order

mentioned in the List attached herewith for the …………Nos. of Labours

for the period of ………………. to ……………………(03 months only).Documents are checked & verified as per GSECL

photo gate pass procedure.

Executive Engineer ( ) Superintending Engineer ( )

Signature with Stamp Signature with Stamp

Electrical Safety Officer Safety Officer/Dy. Safety Officer

Factory Medical Officer: to maintain record in form no.32 &

Security Officer LWO / IRO

Factory Manager/Occupier

Senior Security Officer: To issue gate pass & maintain record of gate passes. If any remark put up by any officer,

it will convey to Factory Manager & Occupier.P.T.O

Following details shall be provided by Contractor on Company’s letter pad

Work Order No.& Date:

Subject of Work:

No. of Labours:

Details of Contractor & Contract Labour

Sr. Full Name of Permanent Present Date of Employees PF Identification

No. Worker as per Address of Address of Birth / Code No. Mark on Body

id proof Worker Worker Age

LIST OF DOCUMENTS ARE ATTACHED WITH APPLICATION FOR PHOTO GATEPASSES OF

CONTRACTOR & CONTRACT WORKERS

Sr. Description of documents Attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 Insurance Policy as per subject of work order under the Workmen Compensation

4 Contract agreements/ subletting work contract documents with approval copy

5 Filled Gate Pass Application Form and List of Labours in 1 Copy.

6 Self-attested Copy of Id proof of Aadhar card or Election voting card or driving

license or Passport only

7 List of Indian Standard or International Standard mark PPEs provided to contract

worker in prescribe Format as per nature of hazardous process and operations.

PPE undertaking of Contract Agency which submitted in work tender.

8 GSECL 3D animation Safety Induction movie showing attendance sheet copy

9 Final Safe Operating Procedure -SOP with JSA (Job Safety Analysis) signed

documents which submitted in work tender.

10 Qualification of work Supervisor, Safety supervisor, Safety Officer

11 Electrical Contractor License, Form-I& Electrical trade person qualifications copy

in Electrical work only which submitted in work tender.

12 Gujarat BOCW registration in Form-II copy if applicable

13 Form no.10: Prescribed for report of examination of the lifting machines like

CPB, winch machine, wire rope slings D-shackles, belt slings, chain slings,

eyebolts, polyester web/round sling etc of all capacities if used.

14 Driver license of LMW, Mobile crane, tractor, fork lift photo copy, RTO Fitness

certificate in from no.33, PUC certificate, Vehicle insurance policy, spark arrestor

15 Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/C&I/Environment survey/Chemical etc. measuring

/testing equipment’s /instruments if used.

16 Copy of Police Verification in respect of each contract workers

Signature of Sub Contractor with Rubber Stamp Signature of Contractor with Rubber Stamp

[ON STAMP PAPER OF Rs.300/- duly notarised]

DECLARATION CUM INDEMNITY BOND

[Applicable to Successful bidder only, however all the bidders have to submit duly

signed & sealed on each page as a token of acceptance]:

THIS DECLARATION CUM INDEMNITY BOND made at -------------------------

(mention location) by M/S. ------------------------- having its Reg. office at------------

------------------------------------------(hereinafter referred to as “Contractor” which

expression Shall unless it be repugnant to the context or meaning thereof, be

deemed to mean and include their respective assigns, successor, executors,

subcontractors and/or administrators) of the ONE PART in favour of

M/S Gujarat State Electricity Corporation Limited having its power Station at

……………..Hydro Power Station (hereinafter referred to as the “Company” ),

which expression shall unless it be repugnant to the context or meaning thereof

be deemed to mean and include its assigns, successors) of the OTHER PART.

WHEREAS the COMPANY has entered into a contract with the Contractor for the

------------------ dated-------------------------“hereinafter called the “Contract”);

AND WHEREAS it is one of the essential conditions of the Contract that the

Contractor shall comply with all the provisions of the Labour& Industrial Laws, as

may be applicable from time to time for the discharge and completion of the works

and completion of the Works and Services covered under said Contract Labour (R &

A) Act 1970,Child Labour (Prohibition and Regulation) Act 1986,The Employees

Provident Funds & Miscellaneous Provisions Act,1952,Employees State Insurance

Act 1948, Minimum Wages Act,1948,Payment of Bonus Act,1965,Payment of Wages

Act,1936, Employees Compensation Act.1923, Factories Act,1948 and other Labour

Laws, Rules, Notifications and Codes which are at present applicable to the contractor

and which may be applicable during the tenure of the contract (hereinafter referred as

AND WHEREAS the Contractor has agreed to execute this Declaration cum

Indemnity Bond to this effect and has agreed to indemnify and Company, it’s

Directors, Officers and employees and representatives indemnified and hold harmless

against all third party claims, charges ,penalties, fines, expenses ,losses, damages

costs, suits or any other levy against the Company and/or the management due to the

failure of the Contractor to observe or follow all applicable laws.

NOW THIS DEED WITNESSETH AS UNDER:

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct

and lapse, delays, misdeeds, faults, breaches, inactions etc done by his assigns,

successors, executors, subcontractor and/ or administrators shall be

construed to be have been done by the contractor and he alone shall be

liable for such acts, inactions etc.

2. In consideration of the Company awarding the Contract to the Contractor

subject to the condition of execution of this Declaration cum Indemnity

bond, the Contractor declares and represents to the Company that the

Contractor has obtained all Statutory registrations, Certificates, licenses and

approvals required under the Laws enabling the Contractor to execute the

Contract in a legal and lawful manner.

3. That in the event of any liability arising out of failure to observe or

non-compliance of any such ‘Laws’ by the Contractor in connection with

the Performance of the contract, the Contractor shall bear all the resultant

whatsoever liability (ies), if any arising out thereof and that the company , its

Directors, Officers and employees, representatives, shall not be liable for any

such liability(ies). The Contractor agrees to indemnify and keep the Company

and its Directors, Officers and employees, representatives indemnifies, defend

and hold harmless, against all losses, costs, damages, claims, penalties, interest,

expenses, demands, fines, legal liability, causes of action, injury to persons,

suits etc., which may be suffered, incurred, undergone and / sustained by the

Company including the Costs and expenses that may be incurred in

defending any such liability(ies) claim(S), Proceeding (S) etc. that maybe

made or taken or taken or arise on the same by any Person, body,

authority, government, judicial / quasi - judicial authority due to the

failure or non-compliance of any such laws and rules there under

(including any amendments in acts, laws, statutes & rules there under) of

whatsoever kind and nature arising out of or in any way connected with,

whether or not such acts or omissions are actual or alleged, active or

passive with regard to the discharge of the said Contract.

4. The Contractor further declares that in case of

any suit / claim / right / damages / compensation / fine / levy / charges /

expenses / losses / penalties / costs raised by the third party, including

contract labours engaged by the contractor, he shall join such proceedings in

such Suit/Court/Tribunal/Authority and effectively defend the same.

5. The Contractor hereby agree and undertakes to make good any loss,

damage, claims, suits, demands, decrees, expenses that the Company may

suffer to the fullest satisfaction of the Company and if the Contractor

fails to make good the same then the Company shall have the right to

recover the same and or any other loss sustained, without any restriction

or limitation, together with any other incidental expenses, costs, and all

incidental logistic expenses etc that may be suffered by the Company

from the Contractor and the Contractor hereby further confirms and declares

that this Declaration cum Indemnity Bond is irrevocable and shall be

final and binding on it / him heirs, executors, administrators, legal

representatives, successors, subcontractors and assigns, wherever the context

applies. any claims, demands, shall be adjusted against any amount due

and payable to the Contractor and the Company shall have the right to

withhold any amounts due and payable to the Contractor, till the

settlement of such claims, disputes to the Contractor towards discharge of

such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of

India and any dispute between the parties with regard to this Declaration cum

Indemnity Bond shall be resolved through the dispute resolution process

mentioned in the General Conditions of the Contract (GCC).

IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and

year first hereinabove written.

SIGNED SEALED AND DELIVERED

By the within named “CONTRACTOR”

(Authorised Signatory)

Rubber Stamp of Firm/Company

Name: Designation: Date:

In presence of Witness

Name & Address of Witness Signature

(On firm letter head)

ANNEXURE – Q (Details of offered vehicles under this contract)

1) Name of the Agency/bidder…………………………………………………………….……….

2) Address for communication: - …..………………………………………………………

3) a) Phone No: 1) Land Line: …..………………… 2) Mobile: …………………………

6) GST Registration No: ……………………………………………………………..

7) Agency/bidder interested to deploy nos. of vehicles in this tender as per tender terms & conditions.

Particulars Number of vehicle in figure Number of vehicle in word

01 Bolero Camper AC

8) Following are the details & particulars against the vehicles for which offer submitted:-

Make & Model of Type of Vehicle Name of Registration Date of

Vehicle (With AC ) (Jeep) Owner Number & Date Manufacturing

09) Copy of the documents to be Submitted (Mandatory for Works/Services)

a) PF registration certificate

b) GST registration certificate.

c) PAN Card/Latest income tax clearance certificate

d) Proof of ownership of the vehicle.

Certified that to the best of our knowledge, the information provided above are correct. Also confirm our

acceptance of all the Terms & Conditions.

Signature of the bidder with Seal

(On firm letter head)

FORMAT FOR ELECTRONIC FUND TRANSFORMER – ANNEXURE – R

Vendor Name and Address:

We hereby authorize the Employer to make all our payments through Electronic Fund Transfer System. The

details for facilitating the payments are given below:-(TO BE FILLED IN CAPITAL LETTERS)

4. BANK PARTICULARS

A) BANK TELEPHONE NO. (WITH STD CODE)

C) BANK FAX NO. (WITH STD CODE) …………………………………………

E) 9 DIGIT MICR CODE OF THE BANK BRANCH (Enclose copy of a cancelled Cheque): …………………………………………

H) BANK ACCOUNT TYPE (TICK ONE):

SAVING CURRENT LOAN CASH CREDIT OTHERS

6. PERMANENT ACCOUNT NUMBER (PAN): …………………………………………………………………………….

7. E–MAIL ADDRESS for Intimation regarding release of Payments: …………………………………………………………………….

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or

credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the

Employer responsible.

Signature of the Tenderer

Seal of the Firm

BANK CERTIFICATION:

It is certified that above mentioned beneficiary bolds a Bank Account No. . with our Branch and the Bank

particulars mentioned above are correct.

DATE : (AUTHORIZED SIGNATORY)

To create an environment where Business Confidence is built through Best Business

Practices and is fostered in an atmosphere of trust and respect between providers of

goods and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

To maintain the highest ethical Not to bring pressure recommendations from

standards in business and outside GSECL to influence its decision.

Ensure maximum transparency to the Not to use intimidation, threat, inducement or

satisfaction of stakeholders. pressure of any kind on GSECL or any of it’s

employees under any circumstances.

To ensure to fulfill the terms of To be prompt and reasonable in fulfilling the

agreement / contract and to Consider contract, agreement, legal obligations.

objectively the viewpoint of parties.

To ensure regular and timely release To provide goods and/or services timely as per

of payments on due dates for work agreed quality and specifications at minimum

done. cost to GSECL.

To ensure that no improper demand To abide by the general discipline to be

is made by employees or by anyone maintained in our dealings.

To give maximum possible To be true and honest in furnishing information.

assistance to all the Vendors /

Agency / Service Provider and other

to enable them to complete the

contract in time.

To provide all information to Not to divulge any information, business details

suppliers / contractors relating to available during the course of business

contract / job which facilitate him to relationship to others without the written

complete the contract / job consent of GSECL.

successfully in time.

To ensure minimum hurdles to Not to enter into carter / syndicate /

vendors / agency / contractors in understanding whether formal / non-formal so

completion of agreement / contract / as to influence the price.

Signature of the Tenderer

Seal of the Firm