Tender for the Work of Supply and Fixing of Pipe-in-Cage (PIC) Earthing for the First Thirty Poles from the Substation of Existing and New Feeders at Umarpada Sub-Division under Mandvi Division for S.I. and work under other Various Schemes.

(a) Earnest Money deposit (1% of the estimated cost) as indicated on the

face sheet should be paid by the tenderer along with the tender ONLINE

(b) Tender without earnest money will not be considered for acceptance.

(c) Earnest Money Deposit will be forfeited in case the successful tenderer

after his tender has been accepted fails to pay the prescribed security

deposit and execute the contract agreement on a non-judicial stamp of

Rs.100/- at his own cost and sign the contract booklet.

(9) Validity of Tenders:

All tenders shall be opened for acceptance by the Company for a period of

days from the date of opening the tenders.

(10) Acceptance of Tenders:

(a) The Company does not bind to accept the lowest or any tender with any

reason for the rejection. It is also not binding on the company to disclose

any analysis reports on the tender.

(b) Accepting authority reserves the right of rejection of any or all tenders

without assigning any reason thereof.

(c) Any tender who does not comply the above requirements is liable to be

(11) Security Deposit:

The lowest tender whose tender is accepted shall have to pay 5% security

deposit of the tender cost.

(12) Solvency Certificate / Bank Guarantee :

The lowest tender whose tender is accepted shall have to produce within

days the solvency certificate from the collector of district within which he resides

or bankers certificate of his financial stability for the amount as deemed fit by

the undersigned. In case of partnership firm each individual partner will have to

produce solvency certificate as above. The solvency certificate will have to be

renewed every year or whenever asked for in the interim period.

(13) Contract Documents:

The lowest tendered whose tender is accepted will have to execute a stamped

agreement in standard form with the company and will have to sign the contract

booklet viz Tender and contract for works at his own cost. In case of

partnership firms, necessary partnership documents, in original along with its

copy will have to be produced for verification along with authority to sign the

bills measurement and enter in to contract as well as correspondence with the

company. Wherever required necessary power of attorney will have to be

produced especially when the partnership deed is silent on the point of authority

to deal with the Company. The contractor will have to execute the documents

and sign the booklet “Tender and contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit

made before Magistrate to that effect

(14) Jurisdiction:

Any dispute or differences arising under out of in connection with the contract

shall be subject to the exclusive jurisdiction of SURAT.

(15) Addressing Tenders:

Tenders must be submitted in envelops which must be properly sealed by the

tenderers with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer

to see that the tenders are received in company office or tender box

within the stipulated time and date. The envelope must bear full address

of the tenderer.

(16) The company’s general conditions of contract will apply to all the contractors

and he is deemed to be fully aware of the company’s general conditions of

contract for the works in respect of security deposits, penalty for late completion

of work etc and any ignorance of these conditions will not exempt the contractor

from the liability to abide by the same.

Submission of a tender by a tenderer implies that he has read that the

instructions and conditions of contract contained in booklet and has made

himself aware of the scope and specification of the work to be done and of the

conditions and rate at which stores etc. will be issued to him and local

conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the

discretion of the competent authority whether to award more than one work on

not without assigning any reason thereof.

Before starting any work on line or pole etc by the laborers of the contractor it

will be the responsibility of the contractor obtain line clear from the concerned

officer. The Company is not liable for any injury on damage to contractor’s

workman or his equipment respectively during execution of this contract and the

Company will not pay any compensation for any reasons whatsoever.

(18) The contractor shall not demand or accept any help from the intending

consumers in line erection works or in transport of materials.

(20) Whenever there is an excess work carried out by a contractor beyond the

technically sanctioned amount against the work order given the approval for the

excess quantity of work done should be obtained from the competent authority

as per Company rules.

(21) The erection work should be started from the date of commencement given in

the order and should be completed within the prescribed period for each work.

The contractor is bound to complete the work within the specified period of

each work, given by Executive Engineer.

(22) Extension of Time Limit:

(a) If for any reasons, the contractor is not in a position to complete the work

within the stipulated period, he should put his application to the Engineer in

charge before one month of the expiry of the stipulated time limit giving

valid reasons for the required extension.

(b) In case of any non-supply of materials from stores, the contractor will have

to intimate the Sub-Division Office or Division office quoting the MR No and

date for non-receipt ofmaterials. The intimation will be considered for

extension in time limit. The time limit will be considered on the basis of

number of “Working Days” or “Months”.

It will be the responsibility of the contractor to intimate the closing down

and recommencement of work at all stages to the engineer in charge or

vice versa in writing with de reason for the closing down of the work with

specific of days for which work will remain closed.

In case of failure on the part of the contractor his claim for extension of

time limit will not be entertained. In case of no intimation in these regards

the reason for delay on this ground will not be accepted.

(23) Priority of work would be decided by the competent authority and contractor

shall carry the work within the stipulated period of the order by the competent

(24) The contractor must have adequate resources and gang of unskilled personnel

to undertake the work at different places simultaneously.

(25) The contractor will be given the separate order for each work on the basis of

the rate contract order. The date of commencement and date of completion of

work will be stipulated in the order which the contractor has to agree otherwise

the penalty will be liable for the late completion of work as per Company

standard conditions. The R.A. bills and final bill will be admitted against this

order and will be finalized accordingly.

(26) If during 12 calendar months from the date of handing over charge after

completion of work the erected lines are found defective in any way, the same

should be rectified by the contractor at his own risk and cost.

(27) The contract will remain in force for the period of one year from the date of

issue of commencement order.

(28) TERMS OF PAYMENT:

(a) The payment will be made to the contractor by A/C. payee Cheque on

local bank subject to an advance stamped receipt being received from

(b) The total payment through all the RA bills combined together will not

exceed 75/80% of the actual work executed against the sub work order

placed against the annual rate contract. The payment to the contractor

through R.A. bill will be made only after 50% of works done and

provided the contractor furnishes the material accounts in respect of

pervious R.A. bill otherwise the payment through R.A. bills shall not be

made. No R.A. bill will be paid without recording the measurements and

the preparation of material account.

(29) Recording of measurements in the presence of contractor.

(a) If case of work carried out satisfactorily by the contractor.

In the work has been carried out satisfactorily the contractor with prior

intimation from the company’s officers shall have to witness the recording of

measurements on the appointed date within one month of the completion of

work. It the contractor fails to remain present on the appointed date a notice

under Registered cover with A.D. will be served on him to witness the

recording of measurement by prior appointment with the Company’s officer

within ten days of the receipt of notice or within such extended period

applied for by the contractor and granted by the company’s officer if the

contractor still fails to come for recording of measurements within the

original or extended period of time granted by the company’s officer, then

the recording of measurement will be carried out thereafter unilaterally by

the company’s officer and the Final Bill finalized as per measurements,

recorded by the company’s officer and the same shall be binding on the

contractor no request than will be entertained.

(b) In case of work not carried out satisfactorily.

In case of work not carried out satisfactorily, either during the progress of

work or on its completion the conditions as specified vide conditions No.5

read with condition No.4 (b) of tender and contract for works booklet

shall apply and the recording of measurements shall be done within one

month of completion of work after rectification of defects by contractor or

by the Company at the contractor’s cost as the case may be and any

further delay in the recording or measurements and finalization of the

final bill due to the fault of the contractor shall be subject to the

conditions as laid down in clause 9 (a) above of the contract booklet.

(30) SUBMISSION OF ACCOUNTS BY CONTRACTOR:-

The contractor shall submit materials account with each R.A.Bill also he shall on

completion of the work have to prepare and render the final detailed materials

account of the materials received by him from the Company’s store within one

month from the date of completion of work if however the contractor does not

render the materials accounts a notice shall be issued to be contractor under

Registered A.D. to render the materials account within ten days from ten date of

issue of the notice in default, the materials account and procedure which shall

have to be accepted by the contractor and disputes if any raised shall not be

entertained the balance materials also will have to returned by the contractor

within one month from the date of completion of work otherwise Company is

not liable to accepted at a of date.

(31) The contactor will not be allowed to transfer materials from one work to another

without written permission of the field officer justifying the reasons for such

(32) Any rules framed or instructions issued regarding contractor by the Company or

its representative after awarding this contract shall also form part of this

contract and will be binding to the contractor.

(33) On completion of work contractor will inform the Dy. Engineer and Dy. Engineer

will see that if any rectifications are to be carried on that work will intimate the

contractor 15 days in writing from the date of receipt of the letter from the

contractor giving him time limit of 7 days to carry out the rectifications pointed

out. If the contractor fails to do the rectification, addition, or alterations etc.

within the above time limit of 7 days then the same will be got done through

other agency or Dept. Labour at the risk and cost or the contractor without

giving any further notice or any intimation. No complaint will be entertained

from the contractor in this regards and amount will be recoverable with 15 %

supervision charges.

(34) 25 % more charges are to be paid for the work carried out in Cyclone.

(35) Earthling certificate must be taken from the Line Staff and it is to be submitted

along with the final bill.

(36) The Bidder must having a GST Registration Number, unregistered

contractors are not allowed for the Bid.

(37) Taxes and Duties:

Bought out items/services from vendors/sub-suppliers/service providers:

All levies, GST etc. payable on equipment/material components/Services, sub-

assemblies, raw materials and any other items used for the bidder's

consumption or dispatched directly to the owner from its sub-supplier shall be

included in the Bid price and any such taxes, duties levies additionally payable

shall be to bidders account and no separate claim on this behalf shall be

entertained by the owner.

(38) RATE & TAXES :

The rates quoted are inclusive of all rates & taxes as per prevailing law and

rules & regulation. Income Tax as per Government Rules will be deducted from

your bill. GST on services will be leviable / Payable as per prevailing rate of

Govt. and GST on service portion has to be demanded at the time of putting of

the bill with tax. Afterwards there is no responsibility of DGVCL for payment of

the same. For GST on material portion is including of all taxes.

Signature of the contractor