HIRING OF EVENT MANAGEMENT AGENCY/INDIVIDUAL/FIRM FOR RAJSAKHI KARAULI FAIR 2026

Item Wise BoQ 15

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Tender Inviting Authority: DPM, DPMU, RAJASTHAN GRAMEEN AAJEEVIKA VIKAS PARISHAD KARAULI

Name of Work: HIRING OF EVENT MANAGEMENT AGENCY/INDIVIDUAL/FIRM IN 7 DAYS RAJSAKHI KARAULI FAIR 2026

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description ITEMS THAT ARE TO BE MANAGE DURING FAIR Item Code / Make Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE In Figures To be entered by the Bidder in Rs. P Excise Duty Amount in INR Rs. P GST Amount in INR Rs. P Freight Charges ( Unloading & Stacking) in Rs. P Any Other Taxes in Rs. P Any Other Duties/Levies in Rs. P IIIrd Party i.e DGS&D / RITES etc Inspection Charges @0.34%+Service Tax Less for Cenvat Credit,if any respect of Supplies Under full Excise Duty Category

1 Main Entrance Gate (1) - 20ft x 16ft with wooden or pipe framing with attractive decoration and approved fascia. Main entrance gate should be beautifully decorated by ballons during inauguration of mela event. item1 Nos Excess(+) Full Conversion INR

2 Stalls with Item - 50 Stalls of Suitable size not less than 100 sq. feet equipped with waterproofing tent (10*10) However it may increase or Decrease as par the availability of space and suitable to appearance To be Selected in Karauli. Stall will be fabricated with good Quality octomom system/Plywood/Jute waterproof & Fire resistant material as per approved Stall Design. The height of stalls shall not be less than 2.5 mtr. All stalls shall be covered with waterproof and fire resistant material, Wooden Platform along with matching approved Stall Design. The whole area over the stalls including pathway between rows of stalls will be beautifully covered. Each stall to be equipped with the following infrastructure:- a. Two tables measuring 5' x 2’ with matching table covers. Counter table to be covered with frill. b. Two Chairs c. Two LED tube lights of 20W each, One Small Fan(If required) d. Ethnic/ traditional decoration on front side. e. Non-woven matching coloured carpet on entire floor area. f. One kanat/Cloth Gate as per decided by Mela Authority to close the stall from front side during the night time. g. Front fascia with the name of participant. h. One Water jug/water container each stall (against refundable security deposit). i. Pathway around the stalls will have to be carpeted. j. One Dustbin bucket size k. One Power Point l. One Decorative Light in Front of Stall. item2 Nos Excess(+) Full Conversion INR

3 Reception cum Information office - In octonorm of size 10×10 sq feet with carpet flooring waterproof and fire resistant roof, table-5, chairs-10, Non-woven matching coloured carpet on entire floor area water container, reception desk and all other necessary infrastructure. item3 Nos Excess(+) Full Conversion INR

4 Food Court - A separate food court to be developed with 10 food stalls each of size 10x10 sq. feet, wooden platform sufficient sitting space, carpeting, furniture, electricity, water, dustibins (24 Inch) etc. (Dustbins should be clean 3 times a day) item4 Nos Excess(+) Full Conversion INR

5 Stage for Cultural Programmes - Platform/ stage for cultural programmes should be Prepare with wooden Platform. Floor of stage to the covered with non-woven carpet. One big size back Drop provided by DPMU shuld be fixed at stage as required, covering to main Stage One separate green rooms along with mirrors, dais and proper décor of the stage. Five 2-seater Sofas with table and 50 nos. good quality-sitting chairs/moodas to be provided. item5 Nos Excess(+) Full Conversion INR

6 Entranceways - One entranceway with Red and on inauguration day as printed carpet of good quality shall be provided after carpeting of entire floor. One entranceway with Red and on inauguration day as printed carpet of good quality shall be provided after carpeting of entire floor and enough Pots with small decorative plant shuld be kept in gallery. item6 Nos Excess(+) Full Conversion INR

7 Sound system - PA system of good quality with sufficient speakers to cover whole of the Expo Ground shall be provided. One Mike & one Cassette Player/DVD Player on Reception cum office shall be provided. At least 2 fixed mikes and 3 cordless mikes of good quality, sound system (with all necessary modern equipment’s including echo sound system) shall be provided on the stage for cultural programme. item7 Nos Excess(+) Full Conversion INR

8 Electricity - Charges including temporary connection charges, cable charges, rental charges if any, Event agency shall also make required deposits and refunds for the purpose. item8 Nos Excess(+) Full Conversion INR

9 Generator - Installation and running cost of 62.5 KVA or as per requirement for effective electrical arrangements silent generators With Diesel for power back up (all inclusive). item9 Nos Excess(+) Full Conversion INR

10 Security - 3 (2 male and 1 Female) Daily Security Guards (including lady guards) shall be provided by the Event agency from a Certified agency (individual security guard/person should have certificate of any certifying agency) throughout the exhibition period for security of the entire exhibition area, which will be deputed in separate shifts as per the requirement. Event agency shall be fully responsible for the security arrangements of the event, and for any lapse in the security arrangement, Event agency shall be solely and fully responsible. One metal detector gate at the entrance along with two hand devices for security checking shall be made available by the event agency. Security guards will ensure that no inflammable material is carried in the Fair premises and that no smoking activity is carried out in the Fair premises. The event agency will ensure that any plastic carry bags, plastic cups, plastic glasses or any other prohibited plastic item is not used in the entire mela premises including the stalls and food court. The event agency will be solely and entirely responsible for any lapses in this context.) Fair ground will have to be equipped with. CCTV Camera as per requirement to capture the whole area of Fair item10 Nos Excess(+) Full Conversion INR

11 Cleaning & Sanitation - (Daily venue cleaning shall be made by the event manager with provision of two sanitation teams through out of the mela period from 10 am. To 10 pm. And one dedicated team for public toilets. In addition, at least 5 big dustbins will be provided at different places of the fairground) item11 Nos Excess(+) Full Conversion INR

12 Water arrangements - All necessary arrangements for safe and clean drinking water for about 100 artisans and general public should be through water dispenser/ water cooler by Event Manager at the fairground item12 Nos Excess(+) Full Conversion INR

13 Toilets - Woman and Gents toilets should be fully maintained with high level of sanitation (clean 3 times a day) by the event manager.) if Toilets not avaialble in Mela ground sufficient toilets arrangement should be provide by event agency. item13 Nos Excess(+) Full Conversion INR

14 General Maintenance - The exhibition area during the entire period of Fair with sufficient no. of infrastructure supervisor, electricians, generator operators, etc. volunteers. item14 Nos Excess(+) Full Conversion INR

15 Fire safety measures - The Event Manager shall be fully responsible for ensuring all fire safety measures required to be undertaken for the event. He shall also ensure all fire safety measures throughout the Fair period. All electric wires & connections must be covered properly with PVC pipes etc. all permissions/NOC from Government departments to be taken by Bidder. item15 Nos Excess(+) Full Conversion INR

16 Photography & Videography - The event manager shall provide facility of professional photographer and videographer for covering all important functions, stalls, infrastructure, media publicity materials, cultural events, VIP visits, etc. At least 100 photographs prints along with images in pen drive copies having video documentation of each stall showing full view of each participant artisan, products displayed & infrastructure provided in the stall, Pen drive master Copy having video documentation of all important events of the mela and 3 DVD copies having original and edited version of all important events of the mela, shall be delivered by the event manager to RGAVP. item16 Nos Excess(+) Full Conversion INR

17 Balloons - A big Balloon Displaying RGAVP and Raj sakhi Fair, 2026 Karauli will be Inivited in mela Ground item17 Nos Excess(+) Full Conversion INR

18 Selfie point With Cutout - One Attractive good looking selfie Point Should be Established Design of Selfie Point Should be prepare By event Agency but design May be approved By rajeevika item18 Nos Excess(+) Full Conversion INR

19 • Four 20X10 Printed Flex Hoardings at various site of District headquarter karauli will be fixed by event manager. all these material would be provided to the Event Manager by RGAVP. • Flex affix at iron frame of Front fascia with the name of participant shall be fix at stall front as required. • One big size back Drop at stage should be fixed as provided by DPMU. • The Event agency shall also arrange to install 10 Flex affix at iron frame/standee (6*3 Size) in the fairground displaying RGAVP design and all these material would be provided to the Event Manager by RGAVP. • The Event agency shall also arrange to install minimum 5 Hoarding/Banner (Size10x8) about Side mela Ground Wall Displaying RGAVP design and All Stall Facia also with material to be provided to the Event Manager by RGAVP item19 Nos Excess(+) Full Conversion INR

20 Tent house utensils - Tent house utensils shoule be available for 10 food court stalls like kadhai, Bhagona, Gas Bhatti, Parat/Donga, Jug, Tava, Tray, Steel baltee, Large spoon etc. must be provided to stall owner as per requirement. item20 Nos Excess(+) Full Conversion INR

21 Commercial Cyllander : Event agency should provide commercial cyllander of 19.2 kg to food stall owner as per requirement. item21 Nos Excess(+) Full Conversion INR

22 Cultural Programme – 2/3 Days cultural programme to promote local culture and heritage. Cultural program will be organise at evening and stage formation, enough lighting, decoration, sound should be arranged during cultural event. Parties that perform during Cultural program should be finalize after discussion with DPMU. item22 Nos Excess(+) Full Conversion INR

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