Hiring of Petrol / Diesel driven, A.C., SUV/MUV ,13 Seater (12+1) close body vehicle for 12 Hrs /day for 3000 KMs / month for 24 Months on ARC basis for 220KV Savdas na Muvada s/s under Godhra AM Division under Jambuva Circle.

viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered eligible for

technical scrutiny and their technical bids will not be opened.

Sr. Description

1 Tender No. JTC/26-27/ n-114

2 Purchase/Work of Hiring of Petrol / Diesel driven, A.C., SUV/MUV

Seater (12+1) close body vehicle for 12 Hrs /day for

3000 KMs / month for 24 Months on ARC basis for

220KV Savdas na Muvada s/s under Godhra AM

Division under Jambuva Circle.

3 Tender Fee ( non- refundable) Rs. 1,180.00 ( Rs.1,000.00 + GST as applicable

4 Estimated cost incl. of GST in Rs. Lacs Rs.15,13,386.00

5 Earnest Money Deposit amount in Rs. Rs.15,140.00

6 On line (E-tendering) Bid / offer submission last 05.09.2026

date up to 16.00 hours only (This is mandatory)

F Date of opening of Tender fee, EMD and online 05.09.2026

technical bid at 16.10 hours

8 Tentative Date of on – line opening of Price bid, Shall be intimated separately.

9 Prices Firm basis

10 Validity of offer 180 days

11 Time limit 24 Months

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in tender

document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT for Tender Fee &

EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No any physical documents

Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date and time

of submission of tender. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be

accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible (readable)

and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead), Tender

acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be submitted through

online on n-procure portal (mandatory) (All the documents to be duly self attested by the bidder). For any differences or

wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online offer only.

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the appendices

(annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead of simply

confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate place in respect of

each line appearing in Technical bid (In the absence of required details in uploaded tender documents, technical bid , the

purchaser has every right to evaluate the bids accordingly and bidder cannot raise any objection against any point during

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the required details

/ documents may be asked from the bidder in physical form.

Seal & Signature of Bidder

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) : The EMD and Tender fee plus GST as applicable shall

be paid through RTGS/NEFT only .

1) Payment of Tender fee , EMD through RTGS/NEFT : For the payment through RTGS/NEFT the scan copy of payment

made (transaction slip of payment made) shall be uploaded online with the Tender documents on n-procure portal.

2) Bidder has to provide following detail on the same date of payment made so that receipt can be generated at below

mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

10. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted. Also, Tender

fee and EMD received after due date and time as specified in the tender will not be accepted/opened irrespective of

delay due to any reasons and the Corporation shall not assume any responsibility for late receipt of the same.

11. Tender without EMD and tender fee plus GST as applicable shall be rejected.

12. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension of due

13. The GETCO reserves the right to award the work to one or more bidders, considering their technical and financial

capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be referred to:

The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office Jambuva.

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR)

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required

for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-A

division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev Ahmedabad –380054 (Gujarat ).

[email protected]

Seal & Signature of Bidder

Seal & Signature of Bidder

(A) INSTRUCTIONS TO THE BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Jambuva hereinafter called ‘GETCO’/ ‘OWNER’ intends to

receive bids for Hiring of Petrol / Diesel driven, A.C., SUV/MUV ,13 Seater (12+1) close body vehicle for

Hrs /day for 3000 KMs / month for 24 Months on ARC basis for 220KV Savdas na Muvada s/s under Godhra

AM Division under Jambuva Circle as detailed in the accompanying specifications in accordance with Terms and

Conditions herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid discussions/presentations)

shall be fully borne by the Bidder. Owner will not be responsible/liable for these costs irrespective of the course

and conclusion of this Bidding.

3.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Special Conditions of Contract (SCC-Part I)

e. SPECIAL TERMS AND CONDITIONS

4.0 Knowing the Bid Documents

4.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and specifications

in the Bid Documents and fully know himself all the conditions and contents therein, which may in any manner,

affect the scope & content of work and the costs thereof. Submission of a Bid not substantially responsive to the

Bid Document in all respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

5.0 Clarifications on Bid Documents

5.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in doubt

as to the true meaning of any part, he shall make a request, in writing not later than the date of pre Bid discussion,

to the owner in triplicate. The owner will issue explanations, interpretations and clarifications as deemed fit in

writing as a response to this request. On receipt of such interpretations/clarifications, the Bidder may submit his

Bid within the date and time stipulated in the Bid invitation, All such explanations, interpretations and clarifications

from the Owner shall be deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

5.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

6.0 Amendment of bidding document:

6.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own

initiative or in response to a clarification requested by the intending Bidder, modify the Bidding Document with

6.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the Bidding

Document at the address contained in the letter of request for issue of Bidding document from the Bidders. Owner

will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise.

6.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing

their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

6.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the

Bidders while they submit their bids and shall invariably enclose such documents as a part of the bid.

7.0 PREPARATION OF BIDS

7.1 Language of Bid:

The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by the

Bidder and the Owner, shall be written in the English language, provided that any printed literature furnished by

the Bidder may be written in another language so long as accompanied by an English translation of its pertinent

passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Seal & Signature of Bidder

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

8.0 Local Conditions:

8.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any

effect on the execution of the Contract covered under these documents and specifications. The Owner shall not

entertain any request for clarifications from the bidders, regarding such local conditions.

8.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these specifications

and documents will be entertained by the owner. Neither any change in the time schedule of the Contract nor any

financial adjustments arising thereof shall be permitted by the Owner, which are based on the lack of such clear

information or its effect on the cost of the works to the Bidder.

9.0 Documents comprising the Bid:

in the Bidding Documents, indicating, for the services to be rendered, a brief description of services, quantity and

9.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as

specified in tender document) documents along with scanned copy of original document for Tender Fee

& EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal to establish that

the Bidder meets the Qualification Requirements as detailed in ANNEXURE -I. No physical documents to

be submitted by the bidder

9.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be sealed

and signed by the Company Authorized Signatory wherever specified and scanned copies of original

(Notarized / self-attested copies of original – as specified in tender document) documents along with

scanned copy of original document shall be uploaded through on line only (which is mandatory) on (n)

procure Portal.

9.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date

and time of submission of tender. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order

will not be accepted and no any further communication in the matter will be entertained.

9.5 In case of short submission of documents with bid & / or clarification if any required from the bidder, the required

details/ documents may be asked from bidder in physical form.

9.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form) remain legible &

should not be password protected.

9.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed and

signed by Company Authorized Signatory through on line only (which is mandatory) on (n) procure Portal

10.0 Bid Price:

enclosed in bid proposal sheets for erection, testing and commissioning, and other services it proposes to

furnish under the contract. The % age above/below indicated shall be inclusive of all taxes and duties applicable

inclusive of GST applicable on required inputs and services.

10.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based in

11.0 Price Basis:

11.1 The Price shall be quoted on firm basis.

11.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall not

be subject to variation on any account save for change in quantity. A bid submitted with an adjustable price

quotation shall be treated as non-responsive and rejected.

12.0 Taxes and Duties:

12.1 Goods and Service Tax (GST):

(i) Contractor has to submit the GST Registration certificate.

(ii) Contractor should be registered under GST laws

(iii) Any change in Tax applicability on this service will also apply to this tender.

(iv) At present GETCO adopts RCM (i.e. reverse charge mechanism) for the vehicle hiring service. So GETCO is

paying the GST @5% under RCM to the Government department. So, service provider has not to pay GST in any

case except service provider is body corporate ( i.e. any person other than a private company, public company,

one personal company, small company, Limited Liability Partnership, foreign company etc.).If service provided

by body corporate than GST will be paid by service provider.

(v) The Contractor has to submit invoice to GETCO indicating following.

 Name, address and GST registration no. of the service provider

Seal & Signature of Bidder

 Name and address of person receiving the service i.e. GETCO

 Description and value of service provided

Contractor has to also supply tax invoice as described under GST rules and Regulation indicating GSTIN No

12.2 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

12.3 GST, other taxes and other levies and duties including custom duty solely in respect of the transaction between

the owner and the contractor under this contract, if any, shall be included in the bid price. These shall also be

indicated separately wherever applicable as mentioned in the Tender.

12.4 Notwithstanding the tax liabilities as per the sub-clause 12.1 above the owner shall have the right to make

deduction at source from the amounts payable to the contractor in respect of Income Tax (on the cost of items of

supply included in the works contract) as may be mandatory in terms of the law. The owner shall not bear any

liability in this regard but shall issue necessary certificate in respect of such deduction made.

12.5 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the

next day of the date submission of the bid and if the contractor is required to pay additional tax or duty, then the

owner shall reimburse the contractor the additional tax or duty so paid by the contractor against submission by

the contractor of documentary evidence to the satisfaction of the owner. This provision will not be applicable to

transaction between the contractor and his sub-contractors and will be applicable only to the direct transaction

between the contractors and owner. Besides the said statutory variation, no other statutory variation shall be

payable by the owner.

12.6 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by reasons of

the making, passing or promulgation of any law after the date of submission of bid or by any order, regulation or

bye-law having the force of law the amount of such increase or reduction shall be added to or deducted from the

“Contract Price” as the case may be for direct transactions between contactor & owner, and not for bought out

items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of

submission of the bid.

12.7 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

12.8 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new tax or

duty will be applicable only to the direct transaction between the contractor and the owner.

12.9 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of Entry Tax, GST in respect of this work and include the same in the quoted price. The Owner in this

regard will entertain no separate claim, as it is the responsibility of the Bidder to pay all these taxes.

12.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

13.0 Time Schedule:

13.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

13.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying Special

Conditions of Contract.

13.3 The completion schedule as stated in the special conditions of contract shall be one of the major factors in

consideration of the bids.

13.4 The owner reserves the right to request for a change in the work schedule during pre- award discussions with

successful bidder.

14.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance, in

SPECIAL TERMS AND CONDITIONS of Contract. Bidder’s attention is specifically invited to these clauses. Bid

price shall include all the costs in fulfilling all the insurance liabilities under the Contract.

15.0 Bid Security/EMD:

15.1 The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated cost to

be paid as under:

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT.

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of payment

made) shall be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be generated

at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

Seal & Signature of Bidder

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

15.2 The offer should be valid for a minimum period of 180 days from the date of opening of technical bid.

15.3 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to the Owner

without any condition whatsoever.

15.4 The Owner as non-responsive will reject any bid not secured in accordance with Para 18.1 above. No exemptions

are made in the furnishing of the security.

15.5 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from

the date of submission of tender whichever is later.

15.6 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance guarantee

15.7 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works including supplies within thirty

days of letter of award of contract)

15.8 If successful bidder fails to furnish the Security deposit to execute the contract for the work offered to

him, his EMD shall be forfeited.

16.0 Format of Bid:

16.1 The Bidder shall prepare in Single Copy of the bid, clearly marking each “Technical Bid” as appropriate.

16.2 The bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly

authorized by the Bidder to sign the Contract. The letter of authorization shall be indicated by written power-of-

attorney accompanying the bid. All pages of the bid, except for un-amended printed literature, shall be initiated

by the person or persons signing the bid.

16.3 Complete technical bid / all Tender Documents / formats are to be filled in all respects. Same shall be sealed and

signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized / self-

attested copies of original – as specified in tender document) documents along with scanned copy of original

document shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No physical

documents to be submitted by the bidder

16.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made

by the Bidder, in which case such corrections shall be initiated by the person or persons signing the bid.

16.5 Complete Technical Bid, Tender documents as per QR ,Price Bid and transcation slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

17.0 Signature of Bids:

17.1 The bid must contain the name, residence and place of business of the person or persons making the bid and

must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also

be typed or printed below the signature.

17.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership name,

followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized representative(s).

17.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such

Corporation/Company in the matter.

17.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’ or

other designation without disclosing his Principal will be rejected.

Seal & Signature of Bidder

17.5 If it is found that two or more persons who are connected with one another either financially or as a principal and

agent have bid under different names without disclosing their connection then such bids will be liable for rejection.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the bid.

17.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

17.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

18.0 Sealing and marking of bids:

18.1 Complete Technical Bid, Tender documents as per QR ,Price Bid and transaction slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

Telegraphic/Telex/Fax/e-mail/physical bids shall not be entertained.

18.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made for tender fee

and EMD shall be uploaded ( scanned copies of original document ) through on line only (which is mandatory)

on (n) procure Portal by the bidder.

18.3 Address of the Owner is as under :

The Superintending Engineer

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva PIN CODE-

19.0 Deadline for submission of bids:

19.1 The Bidders have the option of sending the EMD/ Tender fee cover by registered post or Speed post. Bids

submitted by telex/telegram will not be accepted. No request from any Bidder to the Owner to collect the proposals

from airlines, cargo agent etc. shall be entertained by the Owner.

19.2 Above cover must be received by the Owner at the address specified under Para 18.3, not later than the time &

date mentioned in the Invitation to Bid.

19.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the Bidding

Document in which case all rights and obligations on the Owner and Bidders previously subject to the deadline

will thereafter be subject to the deadline as extended.

20.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by

the Owner, will be rejected and not considered for evaluation.

21.0 Modification and withdrawal of bids:

21.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the modification

or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

21.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance

with the provisions of clause 18.0. The envelope should clearly indicate whether the modification is for the

Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

21.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

21.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the

period of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during this interval

may result in the Bidder’s forfeiture of its bid security.

22.0 Information required with the proposal:

22.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of vehicle proposed to be

22.2 The above information shall be provided by the Bidder in the form of separate sheets, photographs, catalogues,

22.3 Any bid not containing sufficient descriptive material to describe accurately the vehicle proposed may be treated

as incomplete and hence rejected.

22.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the vehicle or any

other matter will not be considered.

22.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide additional

information and data as deemed necessary by the Bidder.

22.6 In case the ‘Proposal’ information contradicts specification requirements, the specification requirements will

govern, unless otherwise brought out clearly in the technical commercial deviation schedule.

23.0 BID OPENING AND EVALUATION

Opening of bids by owner:

Seal & Signature of Bidder

23.1 The Owner will open the technical bids & Cover – I in the presence of Bidder’s representatives who choose to

attend on the date and time mentioned for opening of bids in the Invitation to Bid or in case any extension has

been given thereto, on the extended bid opening date and time notified to all the Bidders who have purchased

the bidding document. The Bidder’s representatives who are present shall sign a register evidencing their

23.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner, at his discretion

may consider appropriate, will be announced in the Technical Bid Opening.

23.3 Technical bid and Price bid will be open ‘online’ only through n-code.

24.0 Purpose of evaluation of bids:

24.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical responsiveness of

the bid for the complete scope of the proposal, as covered under these specifications and documents. All

technically responsive bids shall then be examined to determine the LOWEST EVALUATED COMMERCIALLY

AND TECHNICALLY RESPONSIVE BIDS.

25 ( A) Policy for bids under consideration:

25.A.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such time

official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under consideration,

Bidders and/or their representatives and other interested parties are advised to refrain from contacting by any

means, the owner and/or his employee’s representatives on the matters related to Bids under consideration.

25.A.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing and no change in the price

or substance of the bid shall be sought, offered or permitted.

26.0 Preliminary Examination:

26.1 The Owner will examine the bids to determine whether they are complete, whether any computational errors have

been made, whether required sureties have been furnished, whether the documents have been properly signed,

and whether the bids are generally in order.

26.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and

quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy between the

total bid amount and the sum of total costs, the latter shall prevail and the total bid amount will be corrected

accordingly. If there is a discrepancy between words and figures, the amount advantageous to the Owner will

prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be rejected and the amount

consistent with each other. In the case of any inconsistency in the prices furnished in the specified prices

schedules to be identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest price

for the purpose of evaluation and for the purpose of award of Contract use the lowest of the prices in these

26.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the Bidding

Document. For purpose of these Clauses, a substantially responsive bid is one which conforms to all the terms

and conditions of the Bidding Document without material deviations. A material deviation is one which affects in

any way the prices, quality, quantity or delivery period of the equipment, completion of works or which limits in

any way the responsibilities or liabilities of the Bidder of any right of the Owner as required in these specifications

and documents. The Owner’s determination of a bid’s responsiveness shall be based on the contents of the bid

itself without recourse to extrinsic evidence.

26.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be

made responsive by the Bidder by correction of non-conformity.

26.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not constitute a

material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

27.0 Evaluation of Price Bids:

27.1 Definitions and Meanings:i

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply: -

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation

for Deviations.’

28.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall be derived

Seal & Signature of Bidder

Differential Price (DP)=n1F1+n2F2…+nn Fn, where F1, F2…Fn are the various factors in Indian Rupees per unit

of parameter differential or deficiency in the equipment and services offered as stipulated in these specifications:

n1, n2…nn are the respective parameter differential or deficiency in the corresponding units to be determined

from the Bidder’s proposal. The above factors and corresponding units of parameter differential are derived from

the Technical Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D) and from

the Bidding Document while evaluating the bids. In determining the Rupee value of the deviations the Owner will

use parameters consistent with those specified in the specifications and documents and or other information as

necessary and available to the Owner.

28.1 Comparison of Bids

The bids shall be compared on the basis of lumpsum prices (i.e., for erection services to be rendered as quoted

by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value of erection cost including other components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest evaluated bid

and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

29.0 AWARD OF CONTRACT

29.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be substantially

responsive and has been determined as the lowest evaluated bid, providing further that the Bidder is determined

to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge in this regard.

30.0 Owner’s right to accept any bid and to reject any or all bids:

30.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all bids at

time prior to award of contract, any without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

31.0 Notification of award:

31.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify the

successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by registered

letter, that its bid has been accepted.

31.2 The notification of award will constitute the formation of the Contract.

31.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 8.0, the Owner will

promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to Clause 15.0.

32.0 Signing of contract:

32.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner will send

the Bidder the detailed of Award, incorporating all agreements between the parties.

32.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and return

it to the Owner.

32.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be signed

within 30 (Thirty) days of notification of Award.

33.0 Scope of the proposal

33.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility for Hiring of Petrol /

Diesel driven, A.C., SUV/MUV ,13 Seated (12+1) close body vehicle for 12 Hrs /day for 3000 KMs / month

for 24 Months on ARC basis for 220KV Savdas na Muvada s/s under Godhra AM Division under Jambuva

Circle completely covering as per required specification.

For participation in tender, the ownership of vehicle is not necessary. Contractor can provide third party’s vehicle.

In such case, bidder shall have to execute the agreement binding that the whole responsibility about any risks

shall pertain to him & not to third party. The format of same is enclosed h/w.The provided third party vehicle shall

Seal & Signature of Bidder

be same throughout the contract period. In special case, only one time change of vehicle shall be allowed, meeting

all the terms of contract & on taking prior approval of competent authority.Failing to provide vehicle as per offer

and required documents and proof, EMD / SD paid by the contractor shall be forfeited.

33.2 This tender is for hiring of petrol/diesel driven vehicle for subjected work. The GETCO is state transmission utility.

The function of the organization is to supply quality and uninterrupted power. Maintain an efficient power

transmission system. As a part of that, Contractor has to allow carrying tools, tackles, material, testing kit etc. in

vehicle along with the staff as per E.I.C. and instruct driver to act accordingly.It will be the responsibility of the

contractor to ensure tools, tackles, torch and First-Aid Kit to be made available in vehicle.

33.3 Head quarter of vehicle will be considered at 220KV Savdas na Muvada S/S and journey kilometers will be

considered from Head-Quarters to Head-Quarters.

33.4 No deviation whatsoever to certain conditions of the bidding documents permitted by the Owner and therefore,

the Bidders are advised that while making Bid Proposals and quoting prices these conditions may appropriately

be taken into consideration. Bidders are required to furnish a certificate in this regard as per the format provided

in Annexure, which shall accompany the Technical Bid. Any Bid not accompanied by such certificate shall be

rejected by the Owner.

33.5 Bids not covering the above cited entire scope of works may be treated as incomplete and

hence rejected.

33.6 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets and specified elsewhere. The

Qualifying Data should be filled in the required schedule of Bid Proposal Sheets.

Seal & Signature of Bidder

(QUALIFICATION REQUIREMENTS)

To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his capability and

adequacy of resources:

SR. Documents A.C., 13 Seater (12+1) SUV / MUV close

NO. body vehicle

A Detail of offered registered vehicle

Note : - Vehicle to be offered shall not have been registered before 03 years as on the date

of tender opening

1 Vehicle Registration No. / Date of registration

2 Vehicle Make & Model name

3 Vehicle Class

4 Type of vehicle

5 Seating Capacity

6 Copy of Certificate of registration ( R.C Book)

7 Copy of the insurance policy

8 Copy of Fitness certificate

9 Copy of Road permit / Contract carriage permit

10 Copy of Road Tax paid

11 Vehicle owner’s name

12 In case of providing third party’s vehicle –

Submit UNDERTAKING CUM INDEMNITY

BOND (Non Judicial Stamp Paper of Rs. 300/-

) as per enclosed Format

14 Bidder who offering registered vehicle shall

have to submit Certificate on firms’ letter head

regarding offered vehicle is not provided at any

location of GETCO or any other firm against

any work order on the date of opening of

tender and thereafter, as per enclosed Format

B Detail of offered New vehicle – As per Tender specification

1 Quotation for New vehicle to be offered as per

vehicle specification

2 Vehicle Make & Model name

3 Seating Capacity

4 RTGS / NEFT for Rs.5000/- on account of

deposit for New vehicle in favor of GETCO

payable at Vadodara

Note : Successful bidder shall have to submit

vehicle documents on registration of vehicle.

Rs. 5,000/- deposited against New vehicle will

be refunded only after verification of original

vehicle documents. If he fails to produce

Seal & Signature of Bidder

document for new vehicle, deposit of

Rs.5,000/- paid as above will be forfeited.

C Additional Documents

1 Payment of Tender fee and EMD through

RTGS/ NEFT only

2 Govt. Approved petrol /diesel price Bill / list (

Bidder must quote prices on the basis of

prevailing 15 days before the due date of

tender. This basic rate shall be indicated in the

3 GST registration certificate. (Certificate of

Provisional GST registration shall not be

4 Copy of PAN card

5 P.F. Registration (for engaging of driver) or

self-declaration undertaking on stamp paper of

Rs.50/- in case of self-driving with Notarize

certificate as per enclosed format.

6 Details of Proprietorship / Partners/Directors of

the Firm/Company. Partnership deed, MOA,

BR, if applicable.

Note:- Complete Technical bid ,all tender documents (Scan copy of notarized/self-attested as per

tender specification) to be submitted on line only (which is mandatory) on (n) procure Portal.No

physical documents to be submitted by the bidder

1. The above-cited requirements are only indicative. The owner reserves the right to requisition any other

relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s

opinion the Qualification data is incomplete and Bidder is not qualified to perform the Contract satisfactorily

2. The contractor bidding for the work may have vehicle registered on either proprietor name / firm’s name/

third party’s vehicle ( In case of providing third party’s vehicle bidder shall have to submit UNDERTAKING

CUM INDEMNITY BOND (Non Judicial Stamp Paper of Rs. 300/- ) as per enclosed Format

3. In case of bidder offering new vehicle, Bidder shall have to submit Deposit for Rs.5000/ per vehicle‐ by

RTGS on account of new vehicle to qualify in tender

4. Bidder shall have to offer Registered / New vehicle as per Tender’s specification.

5. Bidder should not offer vehicle which is already providing services at any other location of GETCO or

DISCOM or any other private / Govt. institution having due date of completion for providing service on or

after date of opening of Tender (i.e. the due date of completion of on hand work order of offered vehicle shall

be completed before date of opening of tender).

For that bidder should have to give undertaking stating that offered vehicle is not engaged in any work

contract awarded to them by GETCO or DISCOM or any other private / Govt. institution on the date of

opening of tender as per attached PERFORMA. If any discrepancy observed in this regards i.e. running

vehicle is offered by bidder same will be rejected & no any correspondence will be entertained.

6. Bidder should not offer the same vehicle in two or more tender published by this office at the same time.

Also, the vehicle which is offered in any tender shall not be offered in another tender till opening of price bid

of subjected Tender in which vehicle is already offered. However, in that case GETCO reserves right to

consider the same in any one of the tender for further evaluation and for other tenders bidder will be

considered as dis-qualified & no any correspondence in this regards will be made.

7. It will be the responsibility of the contractor to ensure tools, tackles, torch and First-Aid Kit , mobile charging

facility to be made available in vehicle.

8. On receipt of the work contract,successful bidder shall have to submit driving license, Medical

fitness certificate (physical fitness), Eye test ( Colour vision) of driver engaged for subjected work

and all vehicle documents to respective EIC and Division office.

9. Successful bidder has to submit all vehicle documents to Jambuva Circle Office also.

10. Hired vehicle shall be fitted with airbag for the person occupying the front seat, other than the driver.

11. Vehicle shall be equipped with fire extinguisher, mobile charging facility

GENERAL TERMS AND CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

Seal & Signature of Bidder

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.2 ‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group companies.

I.e. GUVNL,GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall

include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the

purpose of the Contract.

1.5 ‘Works’ shall mean and include taking delivery of line materials labour and services, as per the Specifications and

complete erection, testing and putting into satisfactory operation including all transportation, handling, unloading

and storage at the Site as defined in the Contract.

1.6 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such other

schedules and drawings as may be mutually agreed upon.

1.7 ‘Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be allocated or

used by the Owner or Contractor in the performance of the Contract.

1.8 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions and/or

deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for the entire

scope of the works.

1.9 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the Owner

notifying the Contractor that his bid has been accepted.

1.10 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.11 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective sub

division deputy engineer.

1.12 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.13 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as

the case may be.

1.14 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’,

‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like

importance are used the approval, judgment, direction etc. is understood to be a function of the Owner/Engineer.

1.15 ‘Guarantee Period’ shall mean the period during which the Contractor shall remain liable for repair or replacement

of any defective part of the works performed under the Contract.

1.16 ‘Words imparting the singular only shall also include the plural and vice –versa where the context so requires.

1.17 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of individuals,

whether incorporated or not.

1.18 GST / Cess means all applicable tax / cess under GST Laws ,GST laws means IGST Act, GST ( compensation

to the state for loss of Revenue ) Act, CGST Act, UTGST Act & SGSCT Act, 2017 and all related ancillary

1.19 Works contract means a contract for composit supply & covered under the definition of works contract as defined

under section 2 ( 119) , of the CGST act , 2017 or SGST act ,2017 & similar provisions, applicable under the UTGST

act, 2017 & the IGST act ,

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts of the

The works carried out under this Contract shall conform to the all statutory regulation and provisions the acts,

mentioned in the Technical Specifications, and, when no regulations or standard is mentioned, to the authoritative

regulations or standards/ Act, appropriate to the works and such stipulations shall be the latest issued by the

concerned institution.

4.0 LANGUAGE AND MEASURES

Seal & Signature of Bidder

All documents pertaining to the Contract including specifications, schedules, notices, correspondences, operating

and maintenance instructions, drawings or any other writing shall be written in English language. The Metric

System of measurement shall be used exclusively in the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an integral

part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General Terms

and Conditions of Contract and all other documents included under Volume- I and the Special Conditions

b) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications thereto

between the Contractor and the Owner prior to the Award of Contract except to the extent of repugnancy.

c) All the materials, literature, data and information of any sort given by the Contractor along with his bid,

subject to the approval of the Owner /Consultant.

d) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the Engineer

whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision thereof,

or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the Owner in

connection therewith, to any person other than a person employed by the Contractor in the performance of the

Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as

may be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or information

enumerated in various Contract documents except for the purpose of performing the Contract.

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions,

quantity, quality or other information, concerning the works unless prior written permission has been obtained

from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the property

of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s performance

under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be treated

as a single Contract. Award shall be placed on the successful Bidder as follows:

For Hiring vehicle under Jambuva Circle

7.2 The Contract shall in all respects be construed and governed according to Indian Laws.

7.3 It is clearly understood that the total consideration for the Contract(s) has been broken up into various components

only for the convenience of payment under the Contract(s) and for the measurement of deviations or modifications

under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall have exclusive

jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to

the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the Letter of

Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The Contractor shall provide

for signing of the Contract, In case the Contract is to be signed beyond the stipulated time, the Bid Guarantee

submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed

original and the rest will be retained by the Owner.

Seal & Signature of Bidder

9.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies of

agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect thereto

or to exercise any option therein provided, shall in no way be construed to be a waiver of such provisions, rights

or options or in any way to affect the validity of the Contract. The exercise by either party of any of its rights herein

shall not preclude or prejudice either party from exercising the same or any other right it may have under the

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled ‘Guarantee’

in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or with

modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the

Contract. The Contractor shall so organize his resources and perform his work as to complete it not later than the

date agreed to.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by the

respective construction sub division unless otherwise provided in the notification of award.

14.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the Owner or

the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment of all

Indian duties including GST, levies and taxes lawfully assessed against the Contractor for his personal income

& property only.

15.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the failure,

omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things under the

Contract, or for damage or injury caused by the alleged omission or negligence on the part of the Contractor, his

agents, representatives or his Sub-Contractors, or in connection with any claim based on lawful demands of Sub-

Contractors, workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep the

Owner, and the Engineer and/or his representative, harmless from all losses, damages, expenses or decrees

arising of such action.

16.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from all

his liabilities under the Contract. Such final payment shall be made only at the end of the Guarantee/Warranty

period or after finalization of material account and final bill and till such time as the Contractual liabilities and

responsibilities of the Contractor, shall prevail. All other payments made under the Contract shall be treated as

on-account payments.

17.0 ENGINEER’S DECISION

17.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-holding of the

certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision thereon.

17.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning and

intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of the

decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s decision

and the decision shall become final and binding.

17.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the right

to request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of the works

and the decision of the Engineer as rendered shall be promptly observed.

Seal & Signature of Bidder

18.0 POWER TO VARY OR OMIT WORK

18.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor except as

directed in writing by the Engineer, but the Engineer shall have full powers subject to the provisions hereinafter

contained, from time to time during the execution of the Contract, by notice in writing to instruct the Contractor to

make such variation without prejudice to the Contract. The Contractor shall carry out such variation and be bound

by the same conditions as far as applicable as though the said variations occurred in the Contract Documents. If

any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of

his obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the Engineer

shall decide forthwith whether or not, the same shall be carried out and if the Engineer confirms his instructions,

the Contractor’s obligations and guarantees shall be modified to such an extent as may be mutually agreed. Any

agreed difference in cost occasioned by any such variation shall be added to or deducted from the Contract Price

as the case may be.

18.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the Contractor

to enable him to work his arrangement accordingly, and in cases where goods or materials are already prepared

or any design, drawings or pattern made or work done as per the contract requires to be altered, a reasonable

and agreed sum in respect thereof shall be paid to the Contractor.

18.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of carrying

out the alterations or additional or substituted work which either then or later on, will in the opinion of the

Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case later than

thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions, advise the

Engineer to that effect. But the Engineer shall not become liable for payment of any charges in respect of any

such variations, unless the instructions for the performance of the same shall be confirmed in writing by the

18.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the

extent of any change in the price, before the Contractor proceeds with the change.

18.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision of

the Engineer shall prevail.

18.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of items in

accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-I. The

Contractor shall carry out such variations and be bound by the same conditions as though the said variations

occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates and the prices

provided for the original quantities in the Contract.

19.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his authorized supervisor

and by labours employed by him.

20.0 CHANGE OF QUANTITY

20.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of items

under the Contract but without any change in unit price or other terms & conditions. Such variations unless

otherwise specified in the accompanying Special Conditions of Contract and/or Technical Specifications, shall not

be subjected to any limitation for the individual items but the total variations in all such items under the

Contract shall be limited to a percentage of the Contract price as specified in the Special Conditions of

20.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change

in quantities as above. The base unit rates, as identified in the Contract shall however remain constant during

the currency of the Contract, except as provided for in Clause 33.0 below. In case the unit rates are not available

for the change in quantity, the same shall be subjected to mutual agreement.

21.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and freely

exchange with them such technical information as is necessary to obtain the most efficient and economical design

and to avoid unnecessary duplication of efforts. The Engineer shall be provided with three copies of all

correspondence addressed by the Contractor to other Contractors and Consulting Engineers of the Owner in

respect of such exchange of technical information, wherever needed.

22.0 NO WAIVER OF RIGHTS

Seal & Signature of Bidder

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any order

by the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole or any part

of the Works by the Owner or the Engineer, nor any extension of time, nor any possession taken by the Engineer

shall operate as a waiver of any provision of the Contract, or of any power herein reserved to the Owner or any

right to damages herein provided nor shall any waiver of any breach in the Contract be held to be a waiver of any

other or subsequent breach.

23.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension of

time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner against

the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or be interpreted

as approval of the Works done or of the equipment furnished and no certificate shall create liability for the Owner

to pay for alterations, amendments, variations or additional works not ordered, in writing , by the Engineer or

discharge the liability of the Contractor for the payment of damages whether due, ascertained, or certified or not

or any sum against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the Owner against

the Contractor.

C. CONTRACT SECURITY AND PAYMENTS

24.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the Contract in the

prescribed form within fifteen (15) days of “Notice of Award of Contract”. The performance guarantee(s) shall be

as per terms prescribed.

25.1 The payment to the Contractor for the performance of the works under the Contract will be made by the Owner

as per the guidelines and conditions specified herein. All payments made during the Contract shall be on account

payments only. The final payment will be made on completion of all Works and on fulfillment by the Contractor of

all his liabilities under the Contract.

25.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions specified

26.0 Payment Schedule:

26.1 Application for Payment

26.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner. Performa for

application for payment will be as prescribed.

26.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/brought

on to the site pursuant to the Contract up to the date mentioned in the application and for the period covered since

the last preceding certificate, if any.

26.4 Every interim payment certificate shall certify the Contract value of the Works executed up to the date mentioned

in the application for the payment certificate, provided that no sum shall be included in any interim payment

certificate in respect of the works that, according to the decision of the Engineer, does not comply with the

26.5 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to the

Contractor as per the payment schedule.

26.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after signing

the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer, one

for the quantum of work completed and the other for the successful completion of quality check points involved in

the quantum of work billed.

27.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract the Contractor is

liable, or any other retention award will be claimed by the Owner. All such claims shall be billed by the Owner to

the Contractor regularly as and when they fall due. Such bills shall be supported by appropriate and certified

Seal & Signature of Bidder

vouchers or explanations, to enable the Contractor to properly identify such claims.Such claims shall be paid by

the Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor

within the said period, the Owner may then deduct the amount, from any monies due or becoming due by him to

the Contractor under the Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

28.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined elsewhere in the Bid document.

29.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

29.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the Works, to

the extent such omission on the part of the Owner has caused delay in the Contractor’s performance of the

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

29.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such delays

have resulted in any increase in cost. The Owner shall examine the justification for such a request for claim and

if satisfied, the extent of compensation shall be mutually agreed depending upon the circumstances at the time

of such an occurrence.

30.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, warfare and other expenses incurred due to delayed clearance of the material or any other reason

shall be to the account of the Contractor.

30.0 FORCE MAJEURE

30.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner as the

case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen and

which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing

of such causes.

30.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any force

majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though such

cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

31.0 SUSPENSION OF WORK

31.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without

invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will be issued by

the Engineer to the Contractor in writing. The time for completion of the works will be extended for a period equal

to duration of the suspension.

31.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works will

be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer. The Owner shall

not be responsible for any liabilities if suspension or delay is due to some default on the part of the Contractor or

his Sub-Contractor.

32.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in

port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be

entitled to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending finalization or adjudication of any

such claim. In the event Of the security is insufficient to cover the claimed amount or amounts, the Owner shall

be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to

above, from any sum or sums found payable or which at any time thereafter may become payable to the

Seal & Signature of Bidder

Contractor under the same contract or any other contract with the Owner or GUVNL or its subsidiary companies

pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract may

be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a sum of

money arising out of or under any other contract made by the Contractor with the Owner or GUVNL or any of its

subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will be kept

withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract is

either mutually settled or determined by the arbitrator or competent court, as the case may be, and the Contractor

shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any

sum of money withheld or retained under this clause and as may be duly notified to the Contractor.

33.0 CONTRACTOR`S DEFAULT

33.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect to

comply with any reasonable order given to him, in writing by the Engineer in connection with the works or shall

contravene the provisions of the Contract, the Owner may give notice in writing to the Contractor to make good

the failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice within

thirty (30) days from the date of serving the notice, then and in such case the Owner shall be at liberty to employ

other workmen and forthwith execute such part of the works as the Contractor may have neglected to do or if the

Owner shall think fit, without prejudice to any other right he may have under the Contract to take the work wholly

or in part out of the Contractor’s hands and re-contract with any other person or persons to complete the works

or any part thereof and in that event the Owner shall have free use of all Contractor’s equipment that may have

been at the time on the Site in connection with the works without being responsible to the Contractor for fair wear

and tear thereof and to the exclusion of any right of the Contractor over the same, and If the sum that the contractor

is entitled to be paid plus the costs incurred by the Owner in completing the works, exceeds the Contract Price or

the entire works if entire works have been completed or the price for part of the work if part of the works have

been completed, the Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to the Owner

and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the Contractor.

For facilitating such payment, Owner shall pay the balance to the contractor. For facilitating such payment, Owner

shall encash the Bank Guarantees of Contactor available with Owner/s and retain such other payment due to the

Contractor under the Contract in question or any other Contract that the Owner/s may have with the Contractor.

Such payment of excess amount shall be independent of the liquidated damages for delay which the Contractor

shall have to pay if the completion of works is delayed.

33.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay liquidated

damages for delay in completion of Works as defined in Clause 14.0 of this Section.

33.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including guarantee

34.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

34.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than those

mentioned under clause entitled ‘Contractor’s Default’

The GETCO reserves the right to terminate the contract at any time without assigning any reason by giving

days notice in writing. The contractor shall not be entitled to any compensation by reasons of such termination of

34.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in

the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are

related to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting or purchasing

activity related to the work terminated, and assist Owner in maintenance, protection, and disposition of the works

acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

Seal & Signature of Bidder

34.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the Contract the Owner shall be

entitled to cancel the Contract as to its incomplete part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract

shall be final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of

the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

35.0 FRUSTRATION OF CONTRACT

35.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the Indian

Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the Contract, subject

to provisions contained in sub-clause 42.3 below.

35.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of willful or

flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the Contractor

in accordance with the terms of the Contract within three months of the event, the parties hereto shall be relieved

from carrying out further obligations under the Contract treating it as frustration of the Contract.

35.3 In the event referred to in sub-clauses 42.1 & 42.2 above the parties shall mutually discuss to arrive at reasonable

settlement on all issues including amounts due to either party for the work already done on quantum merit basis

which shall be determined by mutual agreement between the parties.

36.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in relation

to the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to any criminal

liability which it may incur, subject the Contractor to the cancellation of this and all other Contracts and also to

payment of any loss or damage to the Owner resulting from any cancellation. The Owner shall then be entitled

to deduct the amount so payable from any monies otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

37.0 SETTLEMENT OF DISPUTES

37.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be

settled amicably between the parties.

37.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor, arising

out of the Contract for the performance of the Works whether during the progress of the Works or after its

completion or whether before or after the termination, abandonment or breach of the Contract, it shall, in the first

place, be referred to and settled by the Engineer, who, within a period of thirty (30) days after being requested by

either party to do so, shall give written notice of his decision to the Owner and the Contractor.

37.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding upon

the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who shall

proceed with the Works with all due diligence, whether he or the Owner requires arbitration as hereinafter provided

37.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision shall

become final and binding on the parties.

37.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being requested

as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such decision, or

within thirty (30) days after the expiry of the first mentioned period of thirty days, as the case may be, either party

may require that the matters in dispute be referred to arbitration as hereinafter provided.

38.0 ARBITRATION

38.1 (1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the

Dispute") shall, upon the written request of either Party be referred to the authorized representatives of the

Seal & Signature of Bidder

Disputing Parties for resolution. The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub

clause (1) of Clause, arising under or in connection with the present works contracts, whether pertaining to works

contracts alone or works and procurement both, the same shall be referred to arbitration under the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act, 1992."

39.0 Termination of Contract:

In case of contractor fails to complete work or part thereof within contractual period or in case the work is found

not in accordance with prescribed specification the GETCO shall exercise its discretionary power either:

39.1 To recover, from the contractor as agreed, by way of penalty clause above plus applicable taxes ( if any)or

39.2 To get the work done other contractor after giving due notice to the contractor on account and at the risk of the

contractor for such work executed or other similar description without canceling the contract in respect of the

works not yet due for completion or

40.0 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the event of action

taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss which the GETCO may

sustain on that account, but the contractor shall not be entitled to have any saving on such purchases made

against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the contractor and

the GETCO shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

41.0 LABOUR LAWS:

41.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in

the night shift between 07.00 p.m. and 06.00 a.m. next day.

41.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act for

employing necessary manpower required by him. In the absence of such license, the contract shall be liable to

be terminated without assigning any reason thereof.

41.3 The Contractor shall at his own expenses comply with all labor laws and keep the GETCO indemnified in respect

thereof. Some of the major liabilities under various labor and industrial laws which the Contractor shall comply

with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family Pension

Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates made applicable

from time to time by the Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing rate with the

Office of Commissioner of Labor as per the Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules framed

there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act.

Any payment to the Contractor’s employee arising out of any claim of disputes under the Industrial

Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the

various labour laws, in force from time to time, from Statutory Authorities like State Government/ Government o

India, which the Contractor shall have to comply with.

41.4 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against employees

Provident Fund and Family Pension Scheme in respect of each concerned employee. Provident Fund and Family

Pension Scheme at the rate of 18% (or at the rate made applicable by the Government from time to time of the

wages. The Contractor’s contribution and his worker’s contribution towards Provident Fund and Family Pension

Scheme shall be deposited by the Contractor with Regional Provident Fund Commissioner, Ahmedabad.

Seal & Signature of Bidder

41.5 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the Provident

Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner,

41.6 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with Regional

Provident Fund Commissioner, Ahmedabad at the rates applicable.

41.7 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall be provided

by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for individual laborer which shall

be duly verified, approved and certified by the authorized Officer of the GETCO.

41.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the liability

insurance. The purchaser shall not be responsible for any payments of compensation to the workers/supervisor

of the contractor for fatal or non-fatal accidents during the pungency of the contract.

41.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for

maintenance of various registers and records required under the law and contract. No payment for supervision

shall be admissible.

41.10 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO also,

Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever, arising out of or in connection with the matters referred herein above elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against the GETCO or

Government for or in respect of performance of his obligation under the contract documents. The GETCO shall

not be liable for intervention of authority Government for or in respect of performance of his obligation under the

contract documents. The GETCO shall not be liable for or in respect of or in consequence of any accident or injury

to any workman or other person in the employment of the Contractor or his Sub-Contractor and the contractor

shall indemnify and keep indemnified the GETCO against all claims, demands, proceedings, cost, charges and

expenses whatsoever in respect thereof or in relation thereto.

41.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this contract. If any

of the work is sublet, the Contractor shall require the Sub-Contractor to provide workmen’s employer’s liability

insurance for the latter’s employees, such employees shall be covered under the Contractor’s Insurance.

41.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under the minimum

wages act. The wages of every Contract Labor employed by him under this contract shall also be paid by him

before the expiry of 7th day of the last day of the month in respect of the wages are payable (i.e. wages of a

month have to be paid by him in the first week of the next month). Any default will result in cancellation of contract

forthwith or else the contractor shall be punishable to the extent of Rs. 100/- per each day or as per the prevailing

rules of labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of labor trouble

etc. the Contractor can be contacted. The Contractor shall arrange to have his office outside the factory work

premises and the Contractor shall arrange to have his office outside the factory work premises and the

Contractor shall keep himself present throughout the working hours.

42.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be considered

for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

Date: Superintending Engineer

(Signature of Contractor) GETCO, C.O., Jambuva

Seal & Signature of Bidder

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the Contract.

The provisions herein are to be read and understood in conjunction with the relevant provisions elsewhere in the

Instructions to Bidders (ITB), the General Conditions of Contract (GCC) The intent of provisions herein are specific

to this contract and are, in general, supplementary to related provisions under ITB, GCC. However, in certain

provisions which are contrary to those in ITB, GCC , the provisions in these Special Conditions of Contract will

2.0 Tender Fee and Earnest Money Deposit (EMD ) : Bidders shall compulsorily pay tender fee and EMD

through RTGS/NEFT only

1) In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of payment made)

shall be uploaded online with the Tender documents on n-procure portal.

2) Bidder has to provide following detail on the same date of payment made so that receipt can be generated at

below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

2.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be made payable to the Owner

without any condition whatsoever.

2.2 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

2.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from

the date of submission of tender.

2.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance guarantee

2.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within thirty days

of letter of award of contract)

2.6 Bidders are requested to pay an earnest money deposit (1% of estimated cost) by RTGS/NEFT for the

amount as specified in the tender notice.

2.7 Tenders no accompanied by EMD shall be rejected.

2.8 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall be

forfeited and the tenderer may be disqualified from tendering for future works of GETCO.

2.9 The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the successful

tenderer after he furnishes the Security Deposit for performance and duly enters into the contract. If he fails

to furnish the SD or to execute the contract for the work offered to him, his EMD shall be forfeited and the

tenderer may be disqualified from tendering for further works for GETCO.

Seal & Signature of Bidder

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of

tender (Technical Bid )

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the Bid invalid.

5.0 Qualifying Requirement: As mentioned in Annexure –I. Bidder shall have to upload scanned copies of original

( Notarized/ self-attested copies of original-as specified in QR) online through n-procure.

6.0 Price Inclusions (including Taxes & Duties):

6.1 Goods & Service tax (GST): GST & Cess as applicable shall be payable/receivable as mentioned in clause

6.2 Evaluation of the tender shall be carried out on end cost basis.

6.3 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the

original contractual delivery date will be to the GETCO’s account subject to the claim being supported by

documentary evidence. However, if any decrease takes place after the contractual delivery date, the advantage

will have to be passed on to the GETCO.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of Income-

Tax Laws and to that effect a certificate will be issued to the contractor.

7.0 SECURITY DEPOSIT

7.1 The successful bidder has to pay 100 % security deposit (5% of the Contract) upon placement of LOI within

7.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a Security

Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in BG/DD payable

at Vadodara. Bank guarantees from following Banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD for the period up to March 31, 2027. The

validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination

of Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

Seal & Signature of Bidder

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

7.3 No interest will be allowed on amount of Security deposit.

7.4 The Security Deposit - total shall be kept deposited up to completion of work finalization of final bill. The same

shall be released on receipt of N.O.C. from the concerned EE(const./ TR).

7.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the GETCO in

event of non-fulfillment of the terms and conditions of this contract by the contractor.

7.6 Corporate Guarantees are not admissible.

7.7 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent GETCO Terms and Conditions.

7.8 A/T shall be issued on receipt of Bank Guarantees, contract agreement & Safety cum Indemnity Bond within

days of issue of LOA.

8.0 PENALTY FOR DELAY:

8.1 If contractor fails to provide the vehicle on any day as per contract, penalty of Rs. 2000/- per day plus applicable

taxes ( if any) per vehicle will be recovered from the current RA bill and also vehicle will be hired from other agency

and if required by paying higher rate , in that case , difference of rates will be recovered from the contractor.

If the contractor fails to provide a vehicle, the deduction from his R.A. bill should be made on prorate considering

the monthly rate payable within 26 days per month.

Further, If the contractor fails to execute the order successfully, the order will be got completed through other

agency and if required to pay higher rates in that case , difference will be recovered from the contractor.

8.2 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against

any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its

subsidiary companies.

8.3 The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any

other amount payable under any other contract with the GETCO.

9.0 COMPLETION PERIOD

9.1 Overall Completion period for this Contract will be 24 Months ( 02 years) from the date of Commencement

issued by concern EE

9.2 The completion date will be deemed to be the date on which all works on the Contract are completed to the

satisfaction of the /Engineer and is complete in all respects as per the terms and conditions of this Contract.

10.0 Presentation of Bills

10.1 The bills for travelling of the vehicle shall be paid on monthly basis. No advance for hiring of vehicle shall be paid.

The bill in triplicate should be forwarded to concerned engineer and payment will be made by RTGS within

days on submission of invoice only. Income-Tax (if any) will be deducted at source from Monthly bill. Payment will

be made by Godhra AM Division.

Providing FASTTAG Facility:

Seal & Signature of Bidder

1) Contractor has to submit the statement with monthly RA bill for reimburse the FAST TAG expenditure

2) Keep the minimum balance in Fast Tag Account as per rules & recharge regularly to avoid penalty or stuck up

3) If due to not maintaining minimum balance or any other reason if the penalty is collected by toll booth, then

only basic amount of toll fee shall be reimbursed. Penalty/ higher rate amount is the responsibility of contractor

11.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract documents/furnishing of

Security Deposit and on execution of work in scope of work order.

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/

(and intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of as deemed

acceptance of goods or services i.s After submission of all required documents as per at terms & time to

time circular issued by GETCO’s corporate office as well as statutory requirement to process the bill.

12.0 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle office

Jambuva before commencement of works as per GETCO’s prescribed Performa. The cost of stamp paper will be

borne by the contractor.

13.0 The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs. 300/- to GETCO

against any possible claim of compensation for damage to contractor’s staff or any of third party during the

execution of work. The cost of stamp paper will be born by the contractor.

SPECIAL TERMS AND CONDITIONS:

The terms and condition of this section will be read in conjunction with general terms and condition of tender.

However, wherever, ambiguity observed, terms and condition mentioned under Special Terms and Condition will

supersede the General Terms and Condition of tender.

Tenders are invited for Hiring of Petrol / Diesel driven, A.C., SUV/MUV ,13 Seater (12+1) close body vehicle for

Hrs /day for 3000 KMs / month for 24 Months on ARC basis for 220KV Savdas na Muvada s/s under Godhra AM

Division under Jambuva Circle.

1. However latest Model with competitive rates may be preferred. The vehicle to be offered for hiring shall be in up-

to-date condition including its tubes, tyres, battery and engine as well as conditions of outside body. The SUV

vehicle to be offered shall not have been registered before 03 years as on the date of tender opening. However,

in case of a very poor response or to break off the likely cartel, a relaxation can be granted for One year with the

permission of Circle head. However, the officers placing an order should ensure that condition of such vehicle is

Also seats inside the vehicle shall be suitably comfortable for seating. The bidder who offering vehicle registered of

03 ( Three) years shall have to submit certificate on letter head mentioning that offered vehicle is not at present

provided to any prevailing work order of GETCO office and any other Government/ Semi government office , or

any other firm as on the date of tender opening.

For participation in tender, the ownership of vehicle is not necessary. Contractor can provide third party’s vehicle.

In such case , bidder shall have to execute the agreement binding that the whole responsibility about any risks shall

pertain to him & not to third party( enclosed h/w ). The provided third party vehicle shall be same throughout the

contract period. In special case, only one time change of vehicle shall be allowed, meeting all the terms of contract

& on taking prior approval of competent authority.

Sr. Hiring of vehicle for Headquarter Vehicle Hired Vehicle specification

1 220KV Savdas na Savdas na Muvada s/s 12 Hrs / day , A/C ,13(12+1) seater

Muvada s/s 3000KM / Month close body vehicle

2 The journey covers the area within Gujarat State and as per the instructions of Officer-in- charge.

3 The rates quoted shall be on annual rate contract basis. Thus, rates quoted shall remain valid for complete

period of Twenty-four months from the date of placement of order. The period of the contract shall be of two

years. The period can be further extended by one year on mutual agreement as per same rates, terms &

Seal & Signature of Bidder

condition for maximum two times. i.e. Total extension can be given for two years in two segments of one

year each, if required. However, in case of poor service provided by the contractor, circle head shall be

empowered to terminate the contract after one year of commencement of contract. OR The GETCO reserves

the right to terminate the contract at any time without assigning any reason by giving 30 days’ notice in

writing. The contractor shall not be entitled to any compensation by reasons of such termination of contract.

One weekly off will be given as per rules & SOR of GETCO.

4 The contractor will have to fulfill the condition of contract of Labour Regulation Abolition Act-1970 and furnish

the records, failing which payment will not be made.

5 The vehicle is to be hired for a maximum 3000Km.However, for utilization of excess KM will be paid as per

rate of “Schedule B” of price bid.

6 The vehicle should be kept up to date. They should be cleaned and serviced at regular intervals of a

week/Monthly as the case may be.

7 If contractor fails to provide the vehicle on any day as per contract, penalty of Rs. 2000/- per day plus

applicable taxes( if any) per vehicle will be recovered from the current RA bill and also vehicle will be hired

from other agency and if required by paying higher rate , in that case , difference of rates will be recovered

from the contractor.

8 If the contractor fails to provide a vehicle, the deduction from his R.A. bill should be made on prorate

considering the monthly rate payable within 26 days per month.

9 Further, If the contractor fails to execute the order successfully, the order will be got completed through other

agency and if required to pay higher rates in that case , difference will be recovered from the contractor.

10 The bills for travelling of the vehicle shall be paid on monthly basis. No advance for hiring of vehicle shall be

paid. The bill in triplicate should be forwarded to concerned engineer and payment will be made by A/c payee

Cheque or RTGS within 30 days on submission of invoice. Income-Tax (if any) will be deducted at source

from Monthly bill. Payment will be made by TR Circle office Jambuva.

11 Challans for opening and closing kilometers traveled should be got certified and duly signed by the officers

traveling in the vehicle on completion of journey. The contractor has to submit Daily Journey Slip to the

officer-in-charge who in turn, will submit the Log Book copy along with the contractor’s bill to concern EIC.

In absence of said requirement the bill will not be paid.

12 The toll taxes to be paid during official traveling of vehicle shall be borne by GETCO, OR shall be reimbursed

to the contractor on production of receipt duly signed by GETCO authority who have traveled or directed a

travel. All road tolls/bridge tolls shall be reimbursed on production of proof of payment along with monthly

Providing FASTTAG Facility:

1) Contractor has to submit the statement with monthly RA bill for reimburse the FAST TAG expenditure

2) Keep the minimum balance in Fast Tag Account as per rules & recharge regularly to avoid penalty or

stuck up in queue.

3) If due to not maintaining minimum balance or any other reason if the penalty is collected by toll booth,

then only basic amount of toll fee shall be reimbursed. Penalty/ higher rate amount is the responsibility

13 It is the whole and sole responsibility of vehicle owner during accident to pay compensation or damages to

the persons, involved as per prevailing laws.

14 If services of the contractor are found unsatisfactory, GETCO shall exercise its discretionary power to cancel

the order in accordance with the clause no. 4 above.

15 If you fail to execute the order successfully, the order will be got completed through other agency and if

required to pay higher rates, in that cases, difference of rates will be recovered from the contractor.

16 In case of any dispute or any discrepancy regarding the order, the decision of the Supt. Engineer (TR),

Transmission Circle Office, Jambuva will be final and binding to the contractor.

17 During the journey all the RTO rules and regulations should be followed scrupulously and contractor will be

responsible for any lapse.

18 The quantities shown in the Schedule ‘B’ of price bid and journey Kilometers will be considered from Head-

Quarter to Head-Quarter.

19 The Successful Contractor shall have to start hiring service from the date of commencement issued by

respective division head / In-charge and the contract will remain valid for twenty-four months.

20 Formula for considering price variation: No price variation will be payable on cost of oil,tyres,tube etc. Only

changes in price of petrol/diesel will be adjustable. Contractor must quote prices on the basis of prevailing

15 days before the due date of tender. This basic rate shall be indicated in the offer.

Diesel Difference – for every 10 (Ten) paise increase in prices of petrol/diesel , price of one paise per Km

shall be payable and for every 10 (Ten) paise decrease in prices of petrol/ diesel , price of one paise per Km

shall be deductible. This will be applicable to the actual Kilometer traveled during the month.

Seal & Signature of Bidder

21 The ‘Earnest Money Deposit’ paid herewith should be absolutely forfeited by the GETCO if the full amount

of specified security deposit is not paid in specified time by the successful bidder.

22 The Supt. Engr (TR) Circle Office. Jambuva, reserves the right to reject any or all the tenders without

assigning any reasons thereof.

23 Vehicle supplied should be comprehensively insured. Attested copy of insurance policy should be submitted

to this office before placement of order. Insurance for driver should also be arranged by the contractor and

attested copy of the same should be submitted to this office.

24 Bidder shall not offer same vehicle which is already hired at any Substation/ Subdivision/ Division/

Circle vide GETCO’s work order or at any other firm at the time of tender.

25 The successful bidder will have to provide full details such as Phone No./Mobile Phone No/ Full address/

Name of responsible person etc, for contacting him at any time. Any offer not fulfilling this requirement will

be out rightly rejected.

26 Vehicle will have to be sent along with well experienced driver with a valid license according to vehicle, with

necessary tools and tackles to meet the normal breakdown while on road. No tools, tackles and manpower

during the pendency of order will be provided by GETCO.

27 The driver should be provided with enough money to cover the cost of petrol/ diesel, repairs and incidental

expenditure while in journey. Driver should provide with mobile phone facility for communication. Driver

should keep all documents relating to vehicle such as RC book copy, insurance, road permit, PUC certificate,

valid license etc. or any other important documents in original copy with vehicle

28 The driver of the vehicle shall be well dressed as per R.T.O. rules and having good behavior and having

respect with officers and staff of the GETCO.

29 Contractor should appoint a driver with valid license according to vehicle. Driver must not be addicted at any

habits. Changing of driver shall be intimated by contractor to concern user of vehicle in prior. The Driver

shall be well experienced with a valid License having minimum experience of 5 years. Photograph and

driving license of the driver should be submitted to the order placing authority for record.

30 The driver should be fully instructed for the good behavior and to drive the vehicle only in accordance to the

clear directives of Officer-in-charge. In case, if driving is found rough, contractor shall have to change the

driver with genuine one.

31 The contractor shall immunize company’s personnel against any claim arising out of accidents or

misbehavior of the drivers. The vehicle shall be kept properly insured all the time to cover the comprehensive

party risk and simultaneously immunized company on account of likely claims from public, police deptt. etc.

32 Driver shall be preferably below the age of 40 years and never above 55 years. The lodging and boarding

of driver shall be born by contractor.

33 Rates for excess Km travelled by hired vehicle, beyond 3000Kms: Rates for excess Km travelled by hired

vehicle, beyond 3000Km’s per month is admissible occasionally, with written permission of Circle head.

34 Any excess travel of vehicle beyond 3000Km’s by the officer in-charge of the vehicle shall be under the

written/verbal approval of Circle head and the same shall be regularized by an office note giving clear

reasons for travelling beyond stipulated Km’s.

35 During the period of maintenance, breakdown of the vehicle, when the vehicle may not be sent, the

contractor will have to send another vehicle of same or higher class and model year. In case of failure to

meet this condition, another vehicle shall be hired by the GETCO from the market at the prevailing market

rates and difference of amount paid, if any, shall be recovered from the contractor’s bill.

36 The contractor shall follow all rules and regulations pertaining to the vehicle and its running/working such

as RTO, traffic, etc. scrupulously. Any consequences arising due to non-observance of any such rules shall

be borne by the contractor.

37 The vehicle to be deployed shall be inspected by authorized representative of GETCO at any time during

period of contract & if any defect is noticed, it should be rectified by the contractor. GETCO shall have right

to reject vehicle if condition of vehicle is not satisfactory. In case of breakdown of vehicle or in case of a

vehicle not acceptable to GETCO the contractor will immediately replace the same by good one within

shortest time (say within 1 hour only). Failure to replace the vehicle will entitle GETCO to impose penalty

equivalent to the average daily hiring charges for that period or actual expenditure done whichever is higher

for the period, for which vehicle is under breakdown and not been accepted by GETCO.

38 In case of accident to the vehicle, the driver or occupants of the vehicle at the time of the accident, the whole

and sole responsibility of vehicle owner/ the contractor during accident to pay compensation or damages to

the persons, involved as per law or Act and the GETCO will not be responsible for any claim on this account.

39 Conditional tender will not be accepted and straight away be rejected.

40 The contractor is bound to furnish his rate justification in the form of rate analysis, if asked.

41 For participation in tender, the ownership of vehicle is not necessary. Contractor can provide third party’s

vehicle. In such case , bidder shall have to execute the agreement binding that the whole responsibility about

any risks shall pertain to him & not to third party( enclosed h/w ). The provided third party vehicle shall be

Seal & Signature of Bidder

same throughout the contract period. In special case, only one time change of vehicle shall be allowed,

meeting all the terms of contract & on taking prior approval of competent authority.

42 Failing to provide vehicle as per offer and required documents and proof EMD / SD paid by the contractor

shall be forfeited.

43 If the vehicle is released or used at or after 01.00AM ( Midnight) , it will be considered as night halt and paid

accordingly and overtime charges will not be payable.

44 The Contractor shall make his own arrangement for the boarding and lodging of his driver , agents and

45 Vehicle must be provided as per documents submitted with the tender. No deviation will be allowed.

46 It will be the responsibility of the contractor to ensure tools, tackles, torch and First-Aid Kit, mobile charging

facility to be made available in every vehicle.

47 Bidder must quote petrol/ diesel prices on the basis of prevailing 15 days before the due date of tender. This

basic rate shall be indicated in the offer with documentary proof.

48 The vehicle should be up to date, with good clean covers and shall be washed at regular intervals on weekly

49 On the receipt of the LOI, for registered vehicle firm shall be required to submit all the original documents of

vehicle viz. R.C Book, Vehicle Insurance Certificate, Road permit, Vehicle fitness certificate for verification

at Jambuva Circle office along with photocopy of the all vehicle documents.On verification of the documents

and submission of SD , detailed Work order shall be awarded.

50 On receipt of the work contract, successful bidder shall have to submit driving license, Medical

fitness certificate (physical fitness), Eye test ( Colour vision) of driver engaged for subjected work

and all vehicle documents to EIC and Division office.

51 In case of firm is providing new vehicle for hiring vehicle, firm shall have to submit all the original documents

of vehicle as stated above for verification at Jambuva Circle office along with photocopy of the all vehicle

documents, on registration of vehicle. Rs. 5000/- deposited against new vehicle will be refunded only after

verification of the original documents. On receipt of SD , detailed work order shall be issued.

52 The GETCO is state transmission utility. The function of the organization is to supply quality and

uninterrupted power. Maintain an efficient power transmission system. As a part of that, Contractor has to

allow carrying tools, tackles, testing kit etc. in vehicle along with the staff as per E.I.C. and instruct driver to

act accordingly.

53 There shall be mobile charging provision in vehicle.

54 The vehicles intended to be placed for hiring must have the following documents completed in all respects

and produced to Engineer In charge for verifying:

• Copy of Vehicle Insurance certificate covering period up-to-date.

• Copy of Vehicle Registration certificate book with tax paid up-to-date .

• Copy of Fitness Certificate

• Copy of Road (Contract carriage) permits

• Any other documents relevant relating to hiring of vehicle.

• Registration as “MAXI / TAXI / GOODS VEHICLE ” as applicable

• Copy of Road Tax

• Copy of Pan card

• Copy of power of attorney as the case may be.

• Copy of partnership deed if any.

• P.F. Registration (for engaging of driver) or self-declaration undertaking on stamp paper of Rs.50/-

in case of self driving with Notarize certificate (Form attached)

• GST registration

• In case of providing third party’s vehicle bidder shall have to execute the agreement

55 The contractor shall make his own arrangements for the Boarding and lodging of his drivers, agents and

servants at anywhere in the state of Gujarat.

56 The vehicles when in service shall have to be parked at the GETCO’s premises or as near as the work site.

57 The contractor shall ensure that representative on his behalf is deputed by him to keep in touch with the

Engineer with regard to detailing of vehicles, providing arrangements for substitutes in case of any vehicles

going off road looking after to general need of vehicle.

58 The contractor shall also make his own arrangements for refueling, repairs and maintenance of his vehicle

and provide other vehicle during maintenance or repair period with all above-mentioned conditions.

59 The contractor must follow all the rules, regulations and implementation of the labour laws relating to

engagements of persons by him.

60 The vehicle once inspected and approved by the Engineer for hire shall not be changed or substituted by

the contractor except on orders from the Engineer –in-charge or on becoming defective/off road due to

accident, breakdown, etc. In such an event, the contractor shall give immediate intimation to the Engineer.

Seal & Signature of Bidder

Where a change of vehicle is likely to last for more than one week prior approval of this office shall have to

61 The speedometers of the vehicles must be maintained with full accuracy and in working condition/order at

all times. Any defect noticed therein must be rectified at the earliest in a period not exceeding two days. Till

such time, the meter starts working; the KMs. of journeys for various places shall be decided by the

users/Engineers based on the road maps or the basis of previous journey.

62 The security deposit shall be refunded to successful bidder only after satisfactory completion of the contract

or on its termination by the GETCO due to its own reasons. The GETCO reserves the right to recover any

dues, outstanding against the contractors, from the Security Deposit or towards any loss caused to the

GETCO owing to negligence or default of the contractor, his servants or agents. The refund shall be done

only on production of No Objection Certificates of concerned Officers.

63 The rates quoted by the bidder in the schedule of rates must include all charges of every type such as fuel,

taxes, and levies maintenance / repairs, driver or contractor’s servant/agent wages, service etc.

64 The contractor shall provide standby vehicle(s) to ensure prompt substitute arrangements should any hired

vehicle go off road or breaks on the way.

65 In case any vehicle remains absent or fails to report for duty or a vehicle if provided, as a substitute is not in

an acceptable condition, the GETCO shall recover penalty at the rate specified in relevant clause. And in

case of an un-acceptance of substituted vehicle, any journey covered by it may also be disallowed apart

from recovering penalty as if the vehicle is ‘absent’.

66 If the contractor fails to execute the order successfully, the order will be got completed through other agency

and if required to pay higher rates, in that cases, difference of rates will be recovered from the contractor.

67 In technical bid, if tenderer will produce quotation of new vehicle then tenderer has to pay Rs.5000/- by

RTGS in favor of GETCO payable at Jambuva as a Deposit with giving consent that he will produce required

documents for new vehicle. If he will not able to produce new vehicle’s document, deposit of Rs.5000/- paid

as above will be forfeited and if he will produce the documents then deposit Rs.5000/- will be refunded.

68 Hired vehicle shall be fitted with airbag for the person occupying the front seat, other than the driver.

The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or outsider due

to negligence or non-compliance of GETCO safety norms then in addition to the compensation and liability

as per statutory requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount

1 Up to 1 Lac Rs.5000/- plus applicable taxes ( if any)

2 Above1 Lac to 10 Lacs Rs.30000/- plus applicable taxes ( if any)

3 10 to  100 Lacs Rs.100,000/- plus applicable taxes ( if any)

4 > 100 Lacs 1.0 % plus applicable taxes ( if any)

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-fatal

accident occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor /Agency.

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in charge

and supervisor. Safety document shall be handed over and vital safety norms and key points of safety related

to project shall be explained and recorded for commitment by erection contractor. Such records are

mandatory for clearing first erection bill.

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks during

execution of work shall be covered.

I. Safety equipment available and utilize.

Seal & Signature of Bidder

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

iii) If above-mentioned safety requirements found violated in any of the above three conditions shall attract penalty

of Rs.1000/- plus applicable taxes ( if any) per occasion. (Max.Rs.3000/--for violation of three conditions)

iv) During subsequent visit, if violation is found, then double penalty plus applicable taxes ( if any) shall be

deducted from the bill of the Contractor/Agency.

Seal & Signature of Bidder

Seal & Signature of Bidder

_______________ ના રોજ અથવા ત્યારબાદ ના સમયગાળા દરવમયાન GETCO તથા GUVNL ની કોઇપણ સુંિગ્ન કું પની તેમજ અન્ટય બીજી

Seal & Signature of Bidder

UNDERTAKING CUM INDEMNITY BOARD

(Non Judicial Stamp Paper of Rs. 300/-)

Know all men by these present that we, M/s _________________________________ (name of company) having

principal place of business at address __________________________________________________________

(hereinafter called “the contractor” which expression shall where the context so admits, include their heirs, executors,

administrators and legal representatives, successors etc.) through our authorized representative Shri / Mrs.

________________________ hereby entered into a contract with Gujarat Energy Transmission Corporation Ltd.,

(hereinafter called “GETCO”, which expression shall where the context so admits, include their executors,

administrators, legal representatives, successors etc.) vide A/T No.

__________________________________________ dated _____________, with respect to hiring of vehicle

________________________________________for GETCO, at ________________ on annual rate contract basis,

whose details are specified in the said A/T.

The contractor through this Undertaking cum Indemnity Bond indemnifies GETCO against any responsibility toward

loss / accidents, damages, to the contractor’s staff / equipment or any other person / vehicle, due to non-observance

of safety measure or non-compliance of any other statutory or non-statutory liabilities. The contractor undertakes

that in case he / she sub-lets the contract to any third party or provide the vehicle to GETCO wherein he is not the

owner of that vehicle/s, then also, the contractor shall be responsible to comply all statutory / non-statutory liabilities,

safety measures & other liabilities of such third party owners of vehicle. The contractor on behalf of himself and

also on behalf of third party ownership of vehicle, indemnifies GETCO that in case of any financial or non-financial

implications onto GETCO, then Contractor shall make good for it and will bear all the implications, burdens (financial

/ non-financial liabilities) to its effect, throughout the contract period.

THIS BOND IS MADE AND EXECUTED ON THIS __________ DAY OF _________ AT _______________ in

presence of witness.

(Signature of Contractor / POA HOLDER)

Seal & Signature of Bidder

SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs.300.00)

KNOW ALL MEN BYTHE SEPRESENTS that we,__________________________________By this

SAFETY CUM INDEMNITY BOND Executed on this ____________ Day _____of 2026 .We Having

Registered Office_________________________________________________ (here in after called

“THE CONTRACTOR” which expression shall mean and includes my/our heirs, executors, administrators

and legal representatives, successors and permitted assigns)do hereby binds myself/ ourselves and also

our company/firms after having the power to bind by this promise and undertaking in favour of the Gujarat

Energy Transmission Corporation Limited (GETCO),Vadodara State Transmission Utility under The

ElectricityAct,2003 having its registered office at Sardar Patel Vidyut Bhavan, Racecourse,

Vadodara.(here in after called as GETCO, which expression shall mean and include its legal

representative, administrators as signs)has agreed under the terms and conditions of the contract

_______made between _________________________and____________________ for the contract of

the value of Rs ________________interalia on Production of Safety cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to

the extent of Rs. ____Rupees only against any losses or damages, costs,

charges and expenses caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M

work including work carried out by outsourcing agency, failing to take proper care or not complying the

guidelines given hereunder as per Annexure-A and instructions which may be given from time to time

during the continuance of the contract and we further undertake to unconditionally pay the amount

claimed by the GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/ have been awarded to execute the job/works under order no.

GETCO after having observing necessary formalities, the details of which is described in the order

whereas the said job/works will be /likely to be done in places covered under Employees’ State Insurance

Act, 1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to the Labour

Management and Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute

this Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines

as per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has

been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss,

damages, costs, charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because

of the change in the constitution of the GETCO or for the extension of the time limit or for any other

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all

claims, actions, proceedings and risk, damage danger to any person whether belonging or not belonging

to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages

any proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or

any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove

issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per

Annexure-A or terms and conditions / formalities within the meaning of Employees’ State Insurance

Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare for

the time being in force, and also has not observed the safety norms in accordance with the law prevailing

at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the right to stop the

execution of work/job and the period of such stoppage shall not be taken into account for the calculation

of the total period of completion of work

for which the CONTRACTOR is responsible to complete the work/job and it will be deemed that

Seal & Signature of Bidder

discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such

compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other reason,

the GETCO shall have the right to recover the said amount from any amount receivable by GETCO or any

bank guarantee deposited or anything payable whether in connection with this contract or other contract

by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any

guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond,

GETCO shall have right to terminate the contract of work issued to the CONTRACTOR.

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency

or outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor / agency is hereby agreed to pay the

penalty amount as given below:

Sr. Amount of Contract in Penalty amount

1 Up to 1Lac Rs.5000/- plus applicable taxes ( if any)

2 Above 1 Lac to 10Lacs Rs.30000/- plus applicable taxes ( if any)

3 10 to 100 Lacs Rs.100,000/- plus applicable taxes ( if any)

4 >100Lacs 1.0%of contract value plus applicable taxes ( if any)

g. I/We the CONTRACTOR here by confirm that in case of any dispute/ difference for settlement of claims

under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/ work is performed or as

per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the parties while

adjudicating the matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in

Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations under

the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under

the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable

thereof (Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in addition

to And not by way of limitation or substitution for any other guarantee, indemnities Hereto before given

to the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such indemnities

or guarantees. IN WITNESS WHEREOF the Parties hereto have executed this indenture the day the year

First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

Seal & Signature of Bidder

PROFORMA FOR CONTRACT AGREEMENT

(Non Judicial Stamp Paper of Rs. 300/-)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two thousand

twenty six between M/s. _____________________________________ (address of office) ________________

(hereinafter referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant to the

contract include its successors or permitted assigns) of the ONE PART and the Gujarat Energy Transmission

Corporation Ltd, having their Head office at VidyutBhavan, Race Course, Baroda 390 007 (hereinafter called “The

GETCO” which expression shall unless excluded by or repugnant to the context include its successors or assigns) of

the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

GETCO’s Order No. ______________________________________ _______________ hereinafter called “the works”

and more particularly described and enumerated or referred to in the specification, terms and conditions prescribed in

the order letter, covering letter and other letters and schedule of price which for the purpose of identification have

been signed by Shri ____________________________________ on behalf of the contractors and by

____________________________________ on behalf of the GETCO, a list whereof is made out in the Schedule

hereunder written and all of which said documents are deemed to form part of this contract and included in the

expression “The works” wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works

upon the terms and subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described or which

are implied therein or there from respectively or are reasonably necessary for the completion of the works as

mentioned and at the times, in the manner and subject to the terms and conditions and stipulations contained

in this contract, and in consideration of the due provision, executions, supply and completion of the works agreed

to by the contractor as aforesaid the Board doth hereby covenant with the contractor to pay all the sums of

moneys as and when they become due and payable to the contractors under the provisions of the contract.

Such payment to be made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without prejudice to

the rights of the Board to enforce penalty for delays and / or any other rights whatsoever including the right to

reject and cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the

general conditions, specifications, forms or tender schedule etc. attached with GETCO’s Order No.

The contract value, extent of supply & erection works, delivery dates , specifications and other relevant matters

may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or apply to

affect or alter other terms and conditions of the contract and the general conditions and the contract so altered

or revised shall be and shall always be deemed to have been subject to and without prejudice to said stipulation.

List of documents forming part of the contract:

2 GETCO’s Tender Specification No. ______________________ and contractor’s offer opened on dated

4 Contractor’s acceptance of order vide letter no. _______________.

5 Contractor’s Partnership Deed dtd. ________________.

6 Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties here to have set their hands and seals this day and month, year first above

1) Signed, sealed and delivered by

Seal & Signature of Bidder

(Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

In the presence of (Full Name, Address and Signatures)

1) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

for and on behalf of Gujarat Energy Transmission Corporation Ltd Circle office Jambuva.

In the presence of name, Full address and Signature:

Seal & Signature of Bidder

DETAILS OF EARNEST MONEY DEPOSIT ATTACHED

S.No. Description

1 Earnest Money Deposit

Earnest Money Deposit of Rs._______________/-, submitted in the form of Demand Draft/

Banker’s Cheque/ RTGS drawn on______________________________________Bank,

______________________ Branch, bearing DD/BC/ RTGS No. _________________

dated ________________ is attached herewith.

2 Tender Document Fee

Tender Document Fee of Rs.__________________/-, submitted in the form of Demand

Draft/ Banker’s Cheque/ RTGS drawn

Branch, bearing DD/BC/ RTGS No. _________________ dated ____________________

is attached herewith.

3 New vehicle deposit

Deposit for new vehicle Rs.__________________/-, submitted in the form of Demand Draft/

Banker’s Cheque, RTGS drawn on______________________________________Bank,

______________________ Branch, bearing DD/BC/RTGS No. _________________

dated ____________________ is attached herewith.

Seal & Signature of Bidder

BIDDER’S DETAILS OF PERSONNEL

3 Firm Type (Proprietary/ Partnership)

4 Contact Person Name and Designation

5 Qualification

6 Professional Experience

8 P.F. Registration No

9 GST Registration No

10 Contract Details

Note: All the correspondence, queries etc., will be asked on above E-Mail only. Bidder is

responsible to check and operation of e-mail ID.

Sign & Signature of Bidder

Seal & Signature of Bidder

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender

mentioned under reference along with the General/ Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except

the deviations shown in Annexure of Technical Deviations.

3. Further, I / We also agree that additional conditions / deviations, if any, found in the tender

terms & conditions (except reference indicated under Annexure iv this tender document),

our offer shall be out rightly rejected without assigning any reason thereof.

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN

FLAG MARKING FOR IDENTIFICATION.

Sign & Signature of Bidder

Seal & Signature of Bidder

(Strike off whichever is not applicable)

This is to declare that Mr/Ms. __________________________________, employee of GETCO

at _____________________(place), is related to our

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Gujarat Energy Development Agency at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Sign & Signature of Bidder

Seal & Signature of Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in

this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter No, Clause No. of the Deviation offered

tender document

Please fill up the details below to evaluate the capacity of contractor.

SN Contract Place Contract Contract Period Order No Vehicle

Vehicle No Registered on

Circle/Division/

From To the name of

note: Existing contractor fill the details of all existing running contract details invariably with GUVNL and its

subsidiary companies i.e. GETCO, GSECL, MGVCL, DGVCL, PGVCL, UGVCL.

Seal & Signature of Bidder

UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING / BLACKLIST

Sub: UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING / BLACK

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each quoted item

of the tender along with technical bid.

and their proprietor/any partner/any director of the firm is not stop deal and /or banned for business dealing and

/or black listed by GUVNL/or their any subsidiary company viz. GSECL /GETCO/MGVCL/PGVCL/DGVCL.

Signature of tenderer

Seal & Signature of Bidder

PRICE BID ( To be submitted on line through n-code only )

Name of work: Hiring of Petrol / Diesel driven, A.C., SUV/MUV ,13 Seater (12+1) close body vehicle for 12 Hrs /day for

3000 KMs / month for 24 Months on ARC basis for 220KV Savdas na Muvada s/s under Godhra AM Division under Jambuva

Sr. Description QTY. RATE Unit AMOUNT

1 Hiring of Petrol / Diesel driven, A.C., 24 60,055.00 Month

SUV/MUV ,13 Seater (12+1) close body

vehicle for 12 Hrs /day for 3000 KMs / month

for 24 Months on ARC basis for 220KV

Savdas na Muvada s/s under Godhra AM

Division under Jambuva Circle.

2 Rate for extra Km travelled more than Above Rs.10.50 per Per Km Fixed

3000km during the month ( Rs. ) 3000km KM for extra

3 Rate for Extra Hour - over time charges per Beyond Rs.100.00 Per Hr. Fixed

hour beyond 12 hrs. (Rs.) 12 hrs. per hour for

4 Rate for Night halts per Night ( Rs. ) Per Night 300.00 Per night Fixed

Estimated Cost Schedule-B (B)

Rs. Fourteen lakh forty one thousand three hundred twenty only ( excl. GST )

1) Bidder must quote diesel/petrol prices on the basis of prevailing 15 days before the due date of tender. This basic rate

shall be indicated in the offer with documentary proof.

2) Hired vehicle shall be fitted with airbag for the person occupying the front seat, other than the driver.

3) Providing FASTTAG Facility:

 Contractor has to submit the statement with monthly RA bill for reimburse the FAST TAG expenditure

 Keep the minimum balance in Fast Tag Account as per rules & recharge regularly to avoid penalty or stuck up in

 If due to not maintaining minimum balance or any other reason if the penalty is collected by toll booth, then only

basic amount of toll fee shall be reimbursed. Penalty/ higher rate amount is the responsibility of contractor

I / We am / are willing to carry out work at _________% above / below ( in words

__________________________________% above / below) the estimated rates mentioned above.

Amount of Tender work out as under.

(1) Estimated cost :

(3) Net Tender Amount in figure (1±2):

[Net Tender Amount Rs. (In words)

Seal & Signature of Bidder

(4) Taxes & Other Charges: as Shown in below mentioned table total Rs.

Sr. Name of Tax/ Particular Amount In Rs:

(5) Unit End Cost price in figure (Total of (3+4)) : Rs. ______________

(6) Basic Rate of Petrol/ Diesel (Certifiate must be attached)=________ Rs/ Ltr as on date

1. Tendered should quote rate in figures and words including all charges, taxes etc in above / below

of total estimated cost.

2. Tender without EMD will not be entertained.

3. The contractor quoting for the tender is deemed to have gone through General Terms &

Conditions of this work / Contract booklet / Special conditions and same will be treated as binding

4. The contractor has to give his letter for below or above for the total amount indicated against item

4. The contractor has to give his letter for below or above for the total amount indicated against item

no. 1 only. The rates against item no. 4,5 of the schedule is unilaterally decided by GETCO and

shall not under go any change. However the item no 4,5 shall be subject to variation as per

relevant clause of general specification ( i.e. variation in petrol/diesel price.)

5. The prices quoted by the Contractor should be exclusive of service tax. The same will be

reimbursed as applicable only against submission of documentary proof of payment of service tax

submitted to concern office along with monthly bill.

Signature & Seal of Contractor.

Seal & Signature of Bidder