TENDER FOR PROCUREMENT OF STELL CORD CONVEYOR BELT

for technical Bid in physical form

Will be informed by GIPCL to eligible bidders

E-Reverse auction

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

1. Timely Supply is the essence of the tender.

2. Amendment / corrigendum of the tender document, forms, schedules, etc... may

be done any time by the GIPCL during the period of publication of tender in the

website. The Bidders are required to visit the website regularly till the last date &

time of Bid submission.

3. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

4. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

5. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com/

6. The EMD, Tender fee & other supporting documents are to be submitted in

physical form only at the following address:-

Gen. Manager (Materials & Contract)

M/s Gujarat Industries Power Company Limited

P.O.Ranoli-391350 Dist: Vadodara, Gujarat- India

E-mail: [email protected], [email protected]

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS :-

Gujarat Industries Power Company Limited (GIPCL) was incorporated in the year

1985 as a Public Limited Company. The Company is registered with the Registrar

of Companies, Gujarat under the Companies Act, 1956, registered and corporate

Office is located at P.O. Ranoli, Vadodara- 391 350, Gujarat, India.

GIPCL is in the business of Electrical Power Generation. The current installed

capacity is 1574.4 MW. The Company has a diversified power generation

portfolio comprising Thermal (Lignite and Gas) and Renewable (Wind and Solar)

Power Plants. GIPCL also operates captive Lignite and Limestone Mines to meet

the fuel requirement of the 500 MW Surat Lignite Power Plant. Over the years,

GIPCL has established itself as a formidable player in the power generation

• 500 MW (2 x 250 MW) Surat Lignite Power Plant at Village Mangrol, Surat, Gujarat

• 310 MW (145 MW +165 MW) Gas Based Combined Cycle Power Plants at

Gujarat Renewables

• 937 MW Solar Generating Capacity spread across various locations in Gujarat

• 112.4 MW Wind Generating Capacity in the Saurashtra and Kutch region of

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is

located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL

has also operating its own captive Lignite and Lime Stone Mines close to the

Power Plant. The Power Plant is based on Circulating Fluidized Bed Combustion

(CFBC) technology for the Boilers, where Lignite is burnt along with Lime Stone

in the Combustor of the Boiler.

LOCATION OF THE PLANT :-

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba,

which are on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around

KM, out of which 27 KM is part of the National & State Highway and balance

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

KM is District Road. From Kim, SLPP is around 18 KM, out of which 13 KM is the

State Highway and balance 5 KM is District Road. The nearest Broad-Gauge

Railway Line is at Kim, which is around 21 KM from the SLPP. Surat is

approximately 50 KM from the SLPP.

2. SCOPE OF SUPPLY:

Detail Scope of Supply, Technical Specifications, Quantities for Procurement of Steel

cord conveyor belt is mentioned in Section-D.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and comply

with the instructions and the Terms & Conditions contained in the tender documents.

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid unless

the same is neatly carried out and attested over the full signature of Bidder. The

decision of the Company to interpret the information and rates filled in by the Bidder

shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the Terms &

conditions of tender, Site conditions etc. before submitting their bids so that no

ambiguity arises in these respects subsequent to submission of the Bids.

3.4 Bidder has to submit all the information as per required Bid document. Failure to

furnish all the information as per required Bid documents or submission of a Bid

containing deviations from the contractual terms and conditions, specifications and

requirements, shall be rejected.

3.5 The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and considered.

3.6 The tender documents shall not be transferable.

3.7 The Bidders are expected to examine all instructions, forms, terms & specifications

in the Bid documents and to get fully acquainted themselves with all the conditions

and matters which may affect the subject matter of the work/tender or the cost

thereof. If any Bidder finds any discrepancies or omissions in the specifications and

documents or any doubt in true meaning or interpretation of any part, he shall seek

necessary clarifications in writing if required.

3.8 Conditional offers shall not be considered and liable to be rejected.

3.9 The Company reserves the right to extend the deadlines for submission of the Bids

by giving amendments.

3.10 During evaluation of Bids the Company may, at its discretion ask the Bidder (s) for

clarification of their Bid. The request for clarification and the response shall be in writing and

no change in prices or substance of the Bid shall be sought, offered or permitted.

3.11 The Company reserves the right to amend/ modify the Bidding documents at any

time prior to the deadline for submission of Bids, either at its own discretion or in

response to the clarification requested by a prospective Bidder. In such case, the

Company may in its discretion extend the deadline for submission of Bids in order to

facilitate the prospective Bidders for incorporating the effect of the amendment in

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

3.12 The Bidders shall bear all costs and expenses associated with the preparation and

submission of their respective Bids, to attend meetings or conferences, if any,

including any pre award discussion with the successful Bidder, technical and other

presentations etc. and the Company shall not be liable for any expense thereof.

3.13 Timely and satisfactory completion of the work and strict adherence to the allotted

time frames for jobs shall be the essence of the contract.

3.14 The Company reserves the right to qualify/disqualify any applicant without assigning

3.15 The Bidder shall be disqualified if any untrue statement or misrepresentation is made

in the Bid forms, attachments and other supporting documents submitted by the

5. Earnest Money Deposit (EMD)

An EMD of Rs. 40,000/- (Rupees Forty Thousand only)

• The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor

of Gujarat Industries Power Company Limited from any Schedule Public Sector

Bank or Schedule Private Sector Bank (except Yes Bank) as per Performa of

BG enclosed with this tender document under Section-F.

• Also, EMD & Tender fee may be submitted through online payment gateway

of company’s website: www.gipcl.com (online Payment Form) as per detail

provided in Section-I herein under.

• In case EMD is paid in the form of irrevocable BG, the same shall be valid for a

period of 180 days after the due date for submission of the bid

• The EMD of the successful bidder will be returned after payment of Security

Deposit or submission of irrevocable PBG by successful bidder. Alternatively EMD

will be converted into SD and successful bidder shall submit SD or performance

bank guarantee for the balance amount.

• The earnest money deposit will be refunded to the unsuccessful/disqualified

BIDDER after the tender is finalized and after award of LOI/Work Order.

• Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees

and EMD should be submitted to GIPCL.

• No interest shall be payable on EMD.

• The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance

or (ii) withdraws his tender before the expiry of the validity date of the tender.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

6. PRE-QUALIFICATION CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further

a) Bidder should produce evidence of having experience of successfully

completed supply of similar capacity & rating of steel cord belt conveyor for

Indian client like NTPC or any other material handling system having capacity

of 1200 TPH & ST-1600 rating belt and above during Two years out of last

Five years ending last day of the month previous to the one in which tender

Bidder should specifically mention fulfilling of above criteria in their offer

along with details of purchase orders & supplied certificates issued by

b) Bidder should be manufacturer of steel cord conveyor belt as specified in our

c) For bidders having manufacturing facility out of India should have testing

facility in India to facilitate inspection by GIPCL

d) Bidder should submit performance certificate of steel cord belt specified in

our tender from Indian client of installation. Installation should be at lease

more than guarantee period. Capacity and rating of belt should be equivalent

or above to our specification.

e) Bidder should submit technical specification sheet sealed and signed. All

documents regarding pre qualification criteria should be submitted in English

f) Annual average turnover of the Bidder should not be less than Rs. 4.00 Crore

per annum during the last three financial year. Bidder shall submit certified

copies by chartered accountant of Balance Sheet and Statement of Profit and

Loss for the last 03 (three) financial year.

g) Net worth of the Bidder should be (+)ve for last three financial years.

h) The Bidder has to submit INCOME TAX Permanent Account Number (PAN),

TIN/VAT/GST no. of the firm. Copies of the same shall be submitted.

i) Bidder should provide copy of GST registration

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

j) Bidder should submit documentary evidence clearly indicating organization

structure whether the firm is proprietary / partnership / private limited / public

k) Attested copies of relevant documents duly signed & sealed on each & every

page shall be submitted. The above documents will be analyzed and after

satisfaction, the Price Bid will be open. GIPCL may verify the documents,

experience certificates issued by concern authority. After opening of technical

Bid, if any required attested documents found missing in the Technical Bid

submitted by the Bidder, the tender inviting authority may inform to that Bidder

only once by E-mail to submit the missing required documents within

stipulated time limit. If Bidder/Bidders fail to submit within stipulated time, their

Bid will be declared technically disqualified and no further correspondence

will be entertained.

l) The Bidder shall submit all the evidences, documents, attested copies of work

orders & work completion certificates etc… as a proof with EMD &Tender Fee

and also provide the requisite details online for meeting the prequalification

requirements. GIPCL will verify the experience, performance, capability &

strength of Bidders, independently for executing the job. GIPCL may visit the

site & consult the owner of the industry/property where similar job is executed

by the Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders

shall only be considered for further evaluation.

m) As delivery period is the essence of the tender, bidder should accept the delivery

period mentioned in the Tender. Otherwise, offer will not be considered

7. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the

Bid exchanged by the Bidder and the Company, shall be written in the English language.

Any printed literature furnished by the Bidder, written in another language shall be

accompanied by an English translation for the purpose of interpretation of the Bid.

8. SCHEDULE OF EMD & SUPPORTING DOCUMENT

EMD and all the documents asked in the Address for Submission:

tender (except price bid) shall be

submitted with dully signed and stamp in General Manager

physical on or before due date. (Materials & Contracts)

Gujarat Industries Power Company Ltd

P.O. Ranoli – 391350 Dist.: Vadodara,

Gujarat - India

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

9. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The Bids shall be submitted in two parts along with EMD and supporting document within

dates specified in NIT as under:-

(a) Pre-qualification and Techno-commercial Bid without price.

a) Pre-Qualification and Techno-commercial Bid without price:

The following Documents shall also be submitted along with EMD & supporting

document in Physical Form to GIPCL-Vadodara.

The following supporting documents shall also be submitted along with EMD in physical

1. The Tender Documents of (Section-A to Section-G ) duly signed in all pages without

price bid along with techno-commercial deviations, if any shall accompany the bid.

If you don’t have deviations then write “NIL” in the deviation sheet and then submit

with sign & stamp.

2. EMD in the form of DD/BG .

1) Price Bid shall be submitted only in soft form through GIPCL e-tender portal only

10. EVALUATION & COMPARISON OF BIDS

10.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the overall

lowest/item vise lowest evaluated Bid in conformity with the specifications of the

tender documents at his sole discretion.

10.2 The Technical Bids will be examined for minor matters regarding qualification of

bids. Subsequent to correspondence with the respective bidders, the decision of

GIPCL will be final.

10.3 All responses to requests for clarifications shall be in writing and shall be presented

to the Company through e-mail or in a sealed envelope on or before the given date

requested by the Company. If the Technical clarifications sought by the Company

do not reach the Company on or before due date, the Bid will be rejected.

10.4 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The

loading shall be carried out at an interest rate of 2% above PLR of SBI.

10.5 A Bid to be substantially responsive shall be one which on evaluation confirms to

all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

10.6 For the above referred purpose, a ‘material deviation’ shall be one which:

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

(a) Which affects in any substantial way the scope, quality or performance of the

(b) Which limits in any substantial way and in a manner inconsistent with the Bid

documents, GIPCL’s right or the Bidder’s obligations, under the contract, or

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

11. METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of business of

the person or persons submitting the Bid and must be signed and sealed by the Bidder

with his usual signature. The name of all persons signing the documents shall also be

typed or printed below the signature on each page.

(ii) The Bidder's name stated on the proposal shall be the exact legal name of the firm.

(iii) Erasures or other changes in the Bid Documents shall be initialed by the person signing

12. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids

and the expiration of the period of bid validity.

13. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid

and till official intimation of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their representative or other

interested parties are advised to refrain from contacting by any means, the Company.

The Engineer, if necessary, will obtain clarifications on the Bids by requesting for such

information from any or all the Bidders, in writing as may be necessary. The Bidder

will not be permitted to change the price or substance of the Bid after the Bid has been

14. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications shall

constitute an agreement that the Bidder shall have no cause of action or claim, against

the Company for rejection of his Bid. The Company shall always be at liberty to reject

or accept any Bid or Bids at his sole discretion and any action will not be called into

question and the Bidder shall have no claim in that regard against the GIPCL.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

15. PRELIMINARY EXAMINATION OF BIDS

15.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and completeness

15.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall prevail

and the total price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of total

prices, the sum of total prices shall prevail and the Total Bid Amount will be

corrected & will be binding to the bidders.

16. RIGHT OF REJECTION OF TENDERS

16.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process and

reject all Bids at any time prior to award of contract, without thereby incurring any liability

to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders

regarding the same.

16.2 Any Tender without EMD and Tender fee will be treated as non responsive and shall

be rejected at the outset & no further correspondence shall be entertained regarding

16.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such

Bidder has quoted an abnormally low rate in the Bid document/price Bid.

17. AWARD OF CONTRACT

17.1 GIPCL will award the contract to that bidder whose quotation has been determined to

be substantially responsive and evaluated as the overall lowest quotation/item wise

lowest quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined and

evaluated to be qualified to perform the contract satisfactorily at sole discretion of

17.2 The successful bidder shall be intimated of his selection through the Letter of Intent or

Letter of Award/ Purchase Order which shall be sent to him through e-mail, courier, fax

or registered mail.

17.3 GIPCL reserves the right to cancel/short close the contract during the contract period

without assigning any reason.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

18. ASSIGNMENT AND SUB-LETTING

The Supplier shall not directly or indirectly assign or sub-let total/any part of the contract

to any other party or agency.

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding Documents,

may notify the Company before one week of last date of submission of online Bid, in

writing or by E-mail at the GIPCL's mailing address [email protected] /

[email protected] as indicated in the 'Invitation to Bids'. The GIPCL's

response (including an explanation of the query) will be sent in writing or by E-mail to all

prospective Bidders who have received the Bidding Documents.

20. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies or

omissions in the specifications and documents or is in doubt for any meaning of any part,

he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1. Tender documents are available only in electronic format. Bidders can

download free of cost from the web site - http://etender.gipcl.com/ .

2. All Bids (technical and price Bid) should be submitted online through the website

https://tender.nprocure.com/ only. No physical submission of price

bid will be entertained as it should be submitted online only. Also no fax, e-mail, letters

will be entertained for the same.

3. Following should be submitted ‘off-line’ in sealed covers separately during dates & time set

in NIT at our office at

General Manager (Material & Contract)

Gujarat Industries Power Co Ltd

Vadodara-391350

[1] E.M.D. covers [2] Supporting Documents for Technical Bid mentioned in tender document.

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

GENERAL CONDITIONS OF CONTRACT

1) CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit in

favor of Gujarat Industries Power Company Limited for guarantee amount at 10% of the

Purchase Order Value (excluding Taxes & Duties, Freight, P&F Charges etc.) valid for

months from date of purchase order from any Schedule Public Sector Bank or Schedule

Private Sector Bank in the format attached in SECTION-E, and it shall guarantee the

faithful performance of the 'Contract' in accordance with the terms and conditions specified

in these documents and specifications. Contract security deposit shall be submitted within

fifteen days from the date of LOI or Purchase Order, whichever is earlier.

EMD of the successful bidder shall be released only after submission of Security Deposit

cum Performance Bank Guarantee (PBG)

The Performance Bank Guarantee will be returned to the Supplier without any interest

after successful completion of guarantee period and on fulfilling contractual obligations

throughout the period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

2) PRICE AND QUANTITY

Price quoted by the bidder should be firm and no price increase will be allowed to the

supplier. The Bidder should quote price on free delivery at GIPCL-SLPP Plant on door

delivery basis. Prices will be inclusive of inspection, packing and forwarding,

transportation, transit Insurance, Octroi, Stacking, Loading/unloading and any other

charges etc. However applicable Excise Duty, Sales Tax etc shall be paid extra at

3) GOODS AND SERVICE TAX

GST shall be paid extra at actual

Bidder shall clearly state in their bid whether prices are exclusive of GST or inclusive of

GST. In absence of any clarification, it will be construed that quoted price are inclusive of

4) PRE- DISPATCH INSPECTION

Bidder shall give pre dispatch inspection notice with submission of internal test certificate

for deputing GIPCL Executive for Inspection in well advance.

PDI will be carried out by GIPCL-representative at bidder’s works, on prior intimation.

All tests as per IS will be carried out at bidder’s works. The necessary arrangements

required for carrying out the tests will be in bidder’s scope.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

Bidder should Supply Materials within Sixteen week from date of issue of PO by GIPCL.

Material should be directly delivered to GIPCL-SLPP from your works.

Delivery is the essence of the contract and if the delivery is not made as stipulated,

GIPCL shall be at liberty to procure the material at Bidder’s risk and cost and if

hereby any extra expenditure is involved, the same will be debited to Bidder’s account.

If GIPCL is unable to procure the material from other source in time and if GIPCL suffers

any consequential loss, Bidder will have to bear the same. GIPCL in that case will forfeit

Security Deposit paid and can lodge claim against party for damage incurred.

6) PANELTY/LIQUIDATED DAMAGES

The Liquidated damages will be leviable after end of delivery schedule on the

delay of delivery of materials, at the following rates. For LD the tentative schedule

for delivery at clause no 5 shall be considered.

Delay in delivery of materials Rate for Liquidated damages for shortfall quantity

Delay in delivery per week 0.5% of total purchase order value shall be applicable for

total delay and maximum up to 5% of total order value

applicable on undelivered material

Also any cost, charges or expenses which GIPCL may have paid for which, under

the contract, you are liable, will be claimed by GIPCL. All such claims shall be

debited/recovered from your bill/amount due.

7) TEST CERTIFICATE

Bidder shall furnish material test certificate with Belt number from OEM along with

8) PAYMENT TERM

100% of the order value of the supplied lot of materials will be released within 30 days

from receipt of materials at site and acceptance by user department after verification

documents like Material Test Certificates (as per QAP), Guarantee/warranty certificate,

original invoices etc, if any as per the PO terms.

9) LOSS AND DAMAGES

Any loss or damages and deterioration to the material in transit shall be at the cost of

the suppliers. It shall be at the discretion of the GIPCL to reject the damaged or spoilt

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material, if so noticed.

Original invoice should be sent at GIPCL- Baroda and duplicate invoice along with

challan should be sent at GIPCL-SLPP Store. (Mention the Purchase Order No. in

Invoice and challan without fail)

The Material supplied will be subject to GIPCL approval and inspection at GIPCL-

SLPP premises. Our decision for acceptance or rejection of the goods will be final and

binding on you.

12) TRANSIT INSURANCE

The goods supplied under the contract shall be fully insured against loss or damage

incidental to manufacture or acquisition, transportation, storage and delivery to destination.

Insurance is to be provided by the supplier at their cost.

13) QUANTITY OF SUPPLIED MATERIAL:

Quantity recorded at our GIPCL-SLPP Store will be taken as the basis of payment.

14) TERMINATION OF CONTRACT BY GIPCL

Supplier shall be responsible to complete the jobs within agreed time schedule and in case

Supplier fails to complete the job, GIPCL shall recover from his bill, Security Deposit and

/ or whatsoever for expenses incurred to complete the job with additional 15% overhead

In case if Supplier’s services are not found satisfactory with respect to time bound

completion of work, workmanship then GIPCL has right to terminate the contract at any

time by giving him 15 days advance notice without assigning any reason and will make

the alternate arrangement at the risk & cost of Supplier.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after

giving 15 days advance notice to the Supplier if any of the following events occur –

i. Supplier is adjudged as insolvent.

ii. Supplier has abandoned the contract.

iii. Supplier fails to proceed with the work with due diligence as per requirements of

iv. Supplier has neglected or failed persistently to observe or perform any of the acts,

matters or things, which as per the contract are to be observed and performed by

v. Supplier repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of job.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

15) FAILURE & TERMINATION

If the SUPPLIER after receipt of written notice from the GIPCL/ ENGINEER requiring

compliance, with such further drawings and / or the GIPCL /ENGINEER instructions fails

within seven days to comply with the same, the GIPCL /ENGINEER may employ and pay

other agencies to execute any such work whatsoever as may be necessary to give effect

thereto and all costs incurred in connection therewith shall be recoverable from the

SUPPLIER by the GIPCL on a certificate by the GIPCL/ENGINEER as a debt or may be

deducted by him from any money due or to become due to the SUPPLIER.

16) SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to the

extent possible shall be settled amicably between the parties. If amicable settlement

cannot be reached all the disputed issues shall be resolved through arbitration before

a Sole Arbitrator appointed by Managing Director, GIPCL according to the provisions

of The Arbitration & Conciliation Act, 1996. The place of arbitration shall be at

Vadodara or any other place within state of Gujarat as may be mutually agreed by the

parties in consultation with the tribunal.

b. In appointment of the Sole Arbitrator, if the dispute claim is up to a sum of Rs. 25/-

Lac, a person having a position equivalent to a Retired District Judge shall be

appointed; for the claim higher than Rs. 25/- Lac and up to Rs. 100/- Lac, the same

shall be referred to a Retired High Court Judge and for a claim exceeding Rs. 100/-

Lac, the same shall be referred to a Retired Supreme Court Judge.

c. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in writing

or unless the matter in such work cannot possibly be continued unless the decision of

the Arbitration proceedings is obtained.

17) INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of GIPCL will be final and binding on the Supplier.

18) FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the

Party and not foreseeable by the Party and shall include events of floods, explosions, riots,

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wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,

government actions and provided always that such acts result in the impossibility of the

further performance of the contract.

The Supplier shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever which

may be brought against or suffered by GIPCL which it may sustain, pay or incur as a result

of or in connection with the performance/ purported performance/ non-performance of the

contract by the Supplier.

In case, in any litigation pertaining to labour employed through Supplier if any direction or

order is issued by court at any point of time the Supplier shall comply with and implement

such direction or order whether passed at the time of award of contract or during the

pendency of contract. Further, the Supplier shall indemnify the GIPCL against all

consequences arising and affecting GIPCL owing to the compliance of the orders by the

20) GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts

at Vadodara shall have jurisdiction regarding the same.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

SECTION-D, TECHNICAL DETAILS

1) MATERIAL DETAILS AND QTY

Estimated Unit GST in Total

Item Qty in Price in percent Value

Sr No Description

Code Rs age (%)

1 76010403 Conveyor belt, 1400 b/w, 250 Mtr

Prices shall be quoted

1400MM BELT WIDTH,ST-1600 FR

through online (n)-Procure

GRADE, TOP/BOTTOM RUBBER:

10/5MM, MOLDED EDGE STEEL only

CORD CONVEYOR BELT

(as per attached specification sheet)

All above prices shall be quoted through online (n)-Procure only; Hard copy of price bid

shall not be considered/accepted.

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(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

SPECIFICATION FOR 1400MM, STEEL CORD BELT, ST- 1600, FR

GRADE, 10/5 AS PER DIN-22131 / ISO

Sr.No. Description Requirement of FR grade Belt

1. Construction ST-1600 Grade FR, 10/5, Metal rip stop on Top of 2 Mtrs.

Length at every 30 mtrs and a Breaker fabric on the entire

Bottom side of the belt.

2. Cover The top and bottom cover shall be of fire resistant, anti-

static(FRAS) confirming to DIN-22131 / ISO

3. Cover Thickness 10mm/5mm, Tolerance +/- 5% as per DIN-22131. / ISO

4. Belt Total Thickness 19.5-20MM

5. Electric surface resistant Shall not exceed 300 mega ohms as per DIN / ISO standard

6. Tensile strength of cover 17 MPa (Minimum)

rubber before ageing

7. Elongation of cover rubber at 350%

break before ageing

8. Tensile strength cover rubber 17 MPa, Tolerance +25 to -25%

9. Elongation of cover rubber at 350%, Tolerance +25 to -25%

break before ageing

10. Temperature of Ageing 70’C for 7 days. As per DIN-22131 / ISO

11. Hardness Shore A 65,+/-5

12. Abrasion ISO 15236 / DIN 53516 ,167.7 mm^3

13. Number of Cords

14. Diameter of cords 4.7mm

15. Cord Pitch 12.0 mm

16. Cord construction 7X7

17. Adhesion 1) Between Top cover/ Bonding rubber 20.0 KN/M width

2) Between Bottom cover and bonding rubber 20.0 KN/M

18. Cord pull out strength as 90 KN /M

19. Cord pull out strength after 80 KN/M

thermal treatment 150 Deg

20. Edge Molded edge.

21. Length Tolerance +2% to -0.5%, Open end type

22. Width 1400mm, Tolerance – only plus side acceptable up to 0.5 %

23. Temperature of drum during 400 Deg C Max.

drum friction test

24. Troughablity(35Deg) Minimum 0.17 Confirming DIN / ISO standard.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

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25. Marking As per DIN-22131. / ISO

26. Designation As per DIN-22131. / ISO

27. Packing The belt should be tightly rolled on steel drum, covered with

plastic sheet to restrict passage of water in drum. (each drum of

28. Natural Rubber / synthetic Harisar TBS, Green Valley, IPCL or other reputed supplier.

29. Rubber black

Carbon Philips / Oriental Rubber or other supplier.

30. Chemical Slexy Buyer, Buyer Fribourg, Buyer International or other

31. Other Manufacturing Confirming to DIN-22131 / ISO

32. Pre- dispatch inspection (PDI) 1). PDI will be carried out by GIPCL-representative at your

works, on prior intimation.

2). All tests as per DIN-22131 will be carried out at your works.

The necessary arrangements required for carrying out the tests

will be in your scope.

33. Performance guarantee The belts should be guaranteed for a period of 18 months from

the date of supply or 12 months from the date of commissioning

whichever is earlier.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

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PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

B.G. No. Date :

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at

PO: R A N O L I , Dist.Vadodara – 391 350, Gujarat State, India (hereinafter called “The

Company Owner” which expression shall unless repugnant to the subject or context

includes its legal representatives, successors and assigns) has issued tender paper vide

---------- (hereinafter called “the said tender”) to M/s.

……………………………(hereinafter called the said Tenderer(s)” which expression

shall unless repugnant to the subject or context includes their legal representatives,

successors and assigns and as per terms and conditions of the said tender,

the tenderer shall submit a Bank guarantee for Rs.………. (Rupees

……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this guarantee

without any demur, merely on a demand from the Company stating that in the opinion

of the company which is final and binding, the amount claimed

is due because of any withdrawal of the tender or any material alteration to the

tender after the opening of the tender by way of any loss or damage caused to or

would be caused or suffered by the Company by reason of any breach by the said

tenderer(s) of any of the terms and conditions contained in the said tender or

failure to accept the letter of Intent Agreement or that the amount covered

under this Guarantee is forfeited. Any such demand made on the Bank by the

owner shall be conclusive as regards the amount due and payable by the Bank under

this guarantee, However, our liability under this guarantee shall be restricted to an

amount not exceeding Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the tenderer (s) in any suit or

proceeding pending before any office, court or tribunal relating thereto our liability

under this present guarantee being absolute and unequivocal. The payment so made

by us under this bond shall be a valid discharge of our liability for payment there

under. Our liability to pay is not dependent or conditional on the owner proceeding

against the tenderer.

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said tenderer(s) but shall in all respect and for all

purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

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5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty,

without the Bank’s consent and without affecting in any manner the Bank’s obligation

under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company

Limited (GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the

performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives any

right it may have to apply such law, so that in all respects its liability hereunder shall be

irrevocable and, except as stated herein, unconditional in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the

finalization of the said tender and that it shall continue to be enforceable till the said

tender is finally decided and order placed on the successful tenderer(s) and or till

all the dues of the company under or by virtue of the said tender have been fully paid

and its claims satisfied or discharged or till a duly authorized officer of the company

certifies that the terms and conditions of the said tender have been fully and properly

carried out by the said tenderer (s) and accordingly discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to time the

exercise of any of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission

Date………. ………………………… Bank

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed at Annexure- VI of Volume I.

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(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE BY

SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

B.G. No. Date :

1. WHEREAS Gujarat Industries Power Company Limited having its office at

PO: R A N O L I , Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

referred to as “The Company/Owner” w h i c h expressions shall unless

repugnant to the subject or context includes its legal representatives, successors

and assigns) has entered into a contract with M/s. ………………………………../

has placed a purchase order on M/s………………………….(hereinafter

referred to as “Contractor(s)/ Seller(s)” which expression shall unless

repugnant to the subject or context includes their legal representatives,

successors and assigns ) for …………………………….on the terms and

conditions as set out inter alia, in the Company‟s contract No./

P.O.No.…………..date …………and various documents forming part thereof

hereinafter referred to as the “said contract” which expression include all

amendments, modifications and/ or variations thereto and where as the

Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and

guarantees its performance including any parts executed through any other

agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is

that “contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a

bank for ….% (……….percent) of the total value of the “said contract” against due

and faithful performance of the “said contract” including performance

guarantee obligations of the contractor(s)/seller(s) for execution/ supplies made

under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this guarantee

without any demur merely on a demand from the Company stating that in the opinion

of the Company, which is final & binding, the amount claimed is due by reason

of default made by the Contractor(s)/ Seller(s) in performing any of the terms &

conditions of the said Contract including defect liability obligations, in fulfilling the

performance guarantee obligation or loss or damage caused to or would be caused

to or suffered by the Company by reason of any breach by the said Contractor (s)/

Seller(s) of any of the terms & conditions of the contract. Any such demand made on

the Bank by the owner shall be conclusive as regards the amount due and payable

by the Bank under this guarantee. However our liability under this

guarantee shall be restricted to Rs.

……(Rupees………………………only).

3. We undertake to pay to the Company any money so

demanded not withstanding any dispute or disputes raised by the contractor(s)/

Seller(s) in any suit or proceeding pending before any office, court or tribunal relating thereto

our liability under this present guarantee being absolute and unequivocal. The payment so

made by us under this bond shall be a valid discharge of our liability for payment there

under. Our liability to pay is not dependent or conditional on the owner proceeding against the

Contractor(s)/ Seller(s).

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4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all respect

and for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5 The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty,

without the Bank’s consent and without affecting in any manner the Bank’s obligation

under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company

Limited (GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the

performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives any

right it may have to apply such law, so that in all respects its liability hereunder shall be

irrevocable and, except as stated herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its

currency without previous consent of the OWNER/PURCHASER and further agrees

that if this guarantee is extended for a period as mutually agreed between bidder &

owner/purchaser, the guarantee shall be valid for a period so extended provided that a

written request for such extension is received before the expiry of validity of guarantee.

9. W e ……………Bank further agree with the Company that the company shall have

the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said

Contract(s)/ Order(s) or to extend the time of performance by the said Contractor(s)

Seller(s) from time to time or to postpone for any time or from time to time any of

the powers exercisable by the Company against the said Contractor(s)/

Seller(s) and to forbear or enforce any of the terms and conditions relating to the

said Contract(s)/ Order(s) and we shall not be relieved from our liability by reason of

any such variation, or extension being granted to the said Contractor (s) /

Seller(s) or for any forbearance, act or omission on the part of the Company

or any indulgence by the Company to the said Contractor(s)/ Seller(s) or by any such

matter or thing whatsoever which under the law relating to sureties would, but for this

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provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a

demand or claim under this Guarantee is made on us within three months from the

date of expiry we shall be discharged from all the liabilities under this guarantee.

Date………. ………………………….Bank

Corporate Seal of the Bank By its constitutional Attorney

Signature of duly Authorized

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed at Annexure -VI of Volume I.

TENDER FOR PROCUREMENT OF CONVEYOR BELT

(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

Schedule of Deviation from Technical Specification and Commercial Terms

All the deviations from the terms & conditions of contract shall be filled by BIDDER clause

by clause in this schedule.

Sr. No SECTION TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s

Tender enquiry. The bidder further confirms that in the events any other data and information

presented in the BIDDER’s proposal and accompanying documents are at variance with specific

requirements laid out in the OWNER’s Tender Document, then the latter shall govern and will be

binding on the BIDDER for quoted price.

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Declaration for Contractual Disputes/ Litigations

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm

that I/We have not been engaged in any Industrial Dispute(S) or have invoked legal recourse e.g.

Arbitration and/or litigation against any Govt, of Gujarat Undertakings / Depts. / Authorities and

Govt. of Gujarat supported companies / undertakings / organizations for the last Five (05) years.

There are no ongoing/pending legal matter(s) with any of the Govt. of Gujarat Undertakings / GoG

supported Companies, including GIPCL.

I/We also confirm that M/s …………….. ……. Have not been Blacklisted/ deregistered / listed

under stop Deal by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat

supported companies / undertakings / organizations , including GIPCL for the last Five (05) years.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this

regard shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

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(Bid No.: GIPCL/MATLS/Steel cord Conveyor belt/2025-26)

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide

No. information here.

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

4. Year of establishment

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..