Comprehensive Annual Maintenance Contract for Air Conditioner for Surat City Circle premises for the financial year 26-28

Name of work: Comprehensive Annual Maintenance Contract for Air Conditioner for Surat City Circle premises for the

financial year 26-28.

Tender Notice No.

Sealed Tenders are invited for Comprehensive Annual Maintenance Contract for Air Conditioner for Surat City Circle premises

for the financial year 26-28 are invited From Registered Contractors of DGVCL/GSECL/GETCO/Central/State Government /

Railway who satisfy eligibility criteria specified in tender document. Tender Papers & Specifications may be down loaded from Web

site http://dgvcl.nprocure.com (For view, down load and on line submission) and GUVNL / DGVCL web sites www.dgvcl.com. (For

view & down load only).

Estimated Tender E.M.D.

Sr. No. Name of Work Time Limit

Cost Rs. Fee Rs. Rs.

01. Comprehensive Annual Maintenance 5,000/-

Contract for Air Conditioner for Surat 24 months from 1000+(GST @

City Circle premises for the financial

the Date of 18.00%) (Non-

year 26-28 (Excluding GST)

Commencement refundable)

On line (e-tendering) tender offer, scanned copies of tender Documents Last date of

submission of tender up to 18.00 Hrs. (This is mandatory)

2 Date of opening of tender for Technical bid, EMD ,Tender fee, as well as on line at 11.00 hrs

3 Tentative date of on line opening of price bid at 11.00 hrs (if possible)

TENDER TERMS AND CONDITIONS

[A] Online Preliminary stage (This is mandatory): -

i. Original Receipt of Payment of Tender fee/EMD amount through RTGS/NEFT/Online, shall have to be uploadedonline

in electronic form in preliminary stage.

ii. PAN Certificate (Provisional Certificate is not allowed).

[B]Online Technical stage (This is mandatory): -

i. Bidder have to submit self-declaration on the Letter Head regarding “No Deviation in tender Terms & Condition”.

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

ii. Scanned Copy of all the documents mentioned inPrequalification Criteria duly sealed & signed of Bidder.

First the Preliminary Stage will be opened & only if the documents towards payment of Tender fee & EMD are found in order as per

tender requirements specified above, then only the technical stage will be opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be paid by below

mentioned way otherwise offer will be ignored out rightly. (This is Mandatory)

Bidder should pay Tender Fee by RTGS/NEFT/Online. If tender fee amount paid by RTGS or NEFT in that case receipt of

payment transfer through RTGS/NEFT must be uploaded in preliminary stage.

Bidder can pay the Tender fee amount in cash (Up to Rs. 10,000/-) at Cash counter of Surat City Circle office, DGVCL during

working days between 10:30 A.M. to 04:00 P.M. before the due date and time for submission of tender. Bidder must be

uploaded the scanned copy of Original money receipt of Tender fee paid in preliminary stage.

The Tender Fees is Non-refundable.

Earnest Money Deposit (EMD)

A. Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid by RTGS or NEFT in that case receipt

of payment transfer through RTGS/NEFT must be uploaded in preliminary stage. Details of RTGS/NEFT are shown

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 IFSC Code BARB0PIPLSU(5TH character is “zero”)

3 Name of Account DAKSHIN GUJ VIJ CO LTD

4 Account No (Cash Credit Account)

B. If during the tender validity period, i.e. 180 days (from the date of opening of technical bid), the tenderer

withdraws his tender, the EMD shall be forfeited and the tenderer may be disqualified from tendering for further works

C. The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the successful tenderer

after he furnishes the Security Deposit for performance and duly enters into the contract. If he fails to furnish the SD or

to execute the contract for the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified from

tendering for further work.

2 Document with Bid Submission:

Bidder has to upload scanned copies of Original (Notarized/Self attested copies of Original-as specified in tender document)

document with bid in online only. Tender documents submitted in physical form will not be accepted and considered.

Bidder has to upload scanned copies of Original documents (in PDF form) remain legible and should not be password protected.

Any deviation found in Data / Details / Documents between online offers (e-tendering).

Further bidders are requested to submit price – bid online only and not to submit the price bid in physical form.

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price

will be considered for evaluation. Further, if the quantity quoted differs in any of the technical bid forms and in price bid

forms, it is discretion of Evaluation Committee – DGVCL to consider the quoted quantity.

It is mandatory for all the bidders to submit their tender documents by both forms wise on-line (e-tendering) in schedule time.

Tender documents submitted in physical form will not be accepted and considered.

The price bid must be submitted strictly as per Schedule-B. The Price bid may be opened as per the specified time and

date of opening of the price bid.

Bidders shall submit Price Bid On-Line only.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the C.E.O

& S.E (O&M), Dakshin Gujarat Vij Company, City Circle Office, 2nd floor, Opp. E-Space, Bhagvan Mahavir College Cross

Road, VIP Road, Vesu-Bharthana, Surat - 395

Tender without EMD and tender fee shall be rejected.

DGVCL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

DGVCL, City C.O., Surat

Copy to: Jr Programmer, I.T., For Putting on n-procures & Web.

NOTICE INVITING ONLINE TENDER

Details about Tender:

Department Name Automatic System Generated

Circle/Division Automatic System Generated

Online Tender Notice No.10

Comprehensive Annual Maintenance Contract for Air Conditioner for Surat

City Circle premises for the financial year 26-28

Estimated Contract Value (INR) Rs.5,00,000/-

Period Of Completion(in Months) 24 Months from the date of Commencement Given by EIC

Mode of Tender Open

Tender Currency Type Single

Tender Currency Settings -----------

Joint Venture Not Applicable

Rebate Not Applicable CEO

Sector Category Power and Energy (O&M)

Form Of Contract Works

Product Category Civil Works – Others

Bid Document Fee : Rs.1,000/- +18% GST

Bid Document Fee Payable To : DGVCL Payable @ Surat

Bid Security/EMD (INR) : Rs .5,000/-

Bid Security/EMD In Favour Of : DGVCL Payable @ Surat

Bid Document Downloading Start Date Automatic System Generated

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Bid Document Downloading End Date

Pre Bid Meeting (If require) No meeting

Last Date & Time for Receipt of Online Bids

Bid Validity Period 180 Days

Submission of DD for payment of EMD & Tender Fee on or before in

the Office of CEO & SE, DGVCL CIRCLE OFFICE Surat City.

Date of Opening of Technical Bid:

Date of Opening of Price Bid:

Other Details:-

Officer Inviting Bids : The C.E.O & S.E. (O&M), Surat City Circle

Bid Opening Authority : The C.E.O & S.E. (O&M), Surat City Circle

DAKSHIN GUJARAT VIJ CO. LTD. CIRCLE OFFICE SURAT CITY 2 nd floor, Opp.

Address : E-Space, BhagvanMahavir College Road,New VIP Road,Vesu-Bharthana,

Contact Details :

DGVCL, Surat City Circle

The right to reject/accept and or split up of tender is reserved by the undersigned without giving any reason thereof.

No tender should be accepted/opened in any case after due date of time and receipt of tender.

Any dispute is subject to Surat jurisdiction only.

Note: As per the requirement of DGVCL and directive of EIC the Contractor shall do the work anywhere in Surat city circle

without any additional burden or cost.

Qualification Criteria

1. The bidder has to pay Tender fee.

2. The bidder has to pay EMD.

3. Contractor should produce evidence of experience of having successfully completed similar works(i.e. similar works means AC

maintenance) during the last Seven years ending last day of month previous to the one in which applications are invited should be

either of the following in Govt., /Semi Govt., along with certified copies of documentary evidence, preferably photo copy of orders

secured from DGVCL/MGVCL/UGVCL/PGVCL/GSECL/GETCO/DISCOMs/GEB/Central/State Government/Semi-Government and

satisfactory completion certificate from respective department thereof:-

a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost.

b) Two similar completed works costing not less than the amount equal to 50% of the estimated cost.

c) One similar completed works costing not less than the amount equal to 80% of the estimated cost.

The DGVCL may verify the above certificates / documents from respective department, if necessary.

4. Bidder must have following documents

5. Duly signed Technical Bid and all tender document.

Above mentioned documents needs to be submitted online along with the tender document compulsory.

TENDER SPECIFICATIONS:

Bids are invited under a Single Stage – Two bid procedure. This will also include the process of post-qualification of the

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

bidders. Bidders are to submit simultaneously, technical bid & Price Bid online only as per the given schedule. Proposal

including bidder’s data on his technical and financial strengths along with experience profile to meet with post qualification criteria and

Bidder’s Technical proposals containing work methods, approach, construction program etc will be submitted by the bidder

both online. The Technical Proposal along with the data and information for qualification will be opened first. The technical proposal

along with qualification information will be subjected to an evaluation process contained as a part of the tender document and bidders

those who found fit to qualify will be invited for opening of the price bid. DGVCL as an employer reserves its absolute and

unchangeable right to qualify or disqualify one or all bidders by following an objective and transparent system. The envelope

containing the post qualification data and the technical bid will be opened first for post qualification of the bidders and evaluation of

their technical proposals and to determine the responsiveness of the bids.

Price bids of only those contractors who are declared as substantial responsive to the requirements of the bid documents will be

opened only online for further evaluation.

Qualification requirement specifying financial capacity, technical, minimum acceptable levels with regards to bidders experience in

relevant projects and other relevant factors, such as work in hand, future commitments and litigation history etc. will be evaluated first,

and those qualifying the criteria will be considered for further price evaluation. Technical proposal, which are not substantially

responsive will be rejected.

Only EMD cover super scribing Name and subject of tender, should reach to this office as specified in the tender notice through

RPAD / Speed post only. Please note, that any bids received after the due date and time will not be accepted and the offer will be

ignored out rightly. NO LATE TENDER / DELYAED TENDER SHALL BE CONSIDERED. Remaining Technical Bid & Price Bid is to

be submitted online only.

SECURITY DEPOSIT :

The contractor shall, within 10 days of the issue of Letter Of Intent, pay 5 % of contract value as Security Deposit. Demand Draft or

Bank Guarantee from Nationalized bank in lieu of cash towards Security Deposit will be accepted. All damages, costs, charges,

expenses and other sums which may be or may become due or payable by the contractor to the DGVCL under the terms of the

contract may be deducted from the cash in the proceeds of sale of the Securities/Bank Guarantee to deposited (which the officer or

person to whom the same may be endorsed as aforesaid is hereby authorized to sell / to encash for that purpose) or from the interest

of any such securities of from any sums due or which may become due to the contractor by the DGVCL or from the whole or the

balance unpaid as aforesaid of the encash securities so deposited being repaid or transferred and returned as may be to contractor

after the date on which the final bill is paid or after the expiry of the date up to which the contractor has to maintain the work in good

order whichever is later. SD will be released after 06 (Six) months of satisfactory completion of work.

VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of opening of technical bids. In case of finalization of the

tender is likely to be delayed, the tenderer will be asked to extend the same without change in the prices or any terms and conditions

of the offer. If any change is made, original or during the extended validity period, the offers will be liable for outright rejection without

entering into further correspondence in this regard and no reference will also be made.

No advance Payment shall be made. Bills along with supporting documents showing each item executed with its quantity & rate shall

be submitted by the supplier on completion of each supply /each month on or before the date fixed by the Engineer-in-charge, for all

supplies made in duplicate quoting Vat /Tin No. and other supporting documents. Income-Tax will be deducted directly from your

The total time limit of order is 2 Year from date of commencement issued by EIC or till the completion of Contract order value

whichever is later.

Extension of Time Limit:

If the Contractor shall desire an extension of time limit for completion of the work on the ground of his having been avoidably hindered

in it’s execution or on any other ground, he shall apply in writing to the DGVCL and the DGVCL may, if in his opinion there are

reasonable grounds for granting extension, recommend such extension as he may think necessary or proper. The decision of the

competent authority in this regard shall be final and binding to the Contractor. Any delay attributed to DGVCL shall be compensated

only by way of extending the time limit.

PENALTY FOR DELAY WORK:

If the complaint registered either telephonically or through letter by In-charge officer of DGVCL will not attained within Three hours

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

from the intimation, firm has to pay penalty of amount. Rs.300 plus GST (Applicable Tax) per occasion per day.

Taxes : GST will be paid to the contractor as per Govt., rules & regulations against this particular work.

1. PRICE EVALUATION:

No price preference shall be given on any account. All Tenders shall be evaluated on firm Price End Cost (with GST) basis unless

otherwise mentioned in the Tender documents.

If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be done accordingly. For the same, the Bidders

have to give the detailed breakup of the End Cost.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any of the stores of COMPANY in Gujarat). However, the

Tenderer should indicate in the Schedule– “B” (i.e. Price Bid), the break-up of Total Unit F.O.R. Destination Price s and Total Unit End

Cost with GST stating the Unit Ex-works price, freight, packing & forwarding charges, Insurance Charges, GST separately in price bid,

which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid Declaration

&self-certified Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme during the

tenure of the contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will have to be borne by the

tenderer himself. In no case additional amount towards GST or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST for each item of Goods/Service. If not specifically

mentioned then COMPANY will have the option to take the prices as exclusive of taxes and duties at maximum higher slab rates for

the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B). The price bid submitted in physical

mode shall not be considered.

The Tenderer should invariably indicate the total unit end cost price considering all their costs / calculations in the Price bid itself for

each item and all sub-items if any. This is a must. Cost components hidden / furnished elsewhere will not be considered and will be

ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to supply the goods /

services, meaning thereby the bidder has to supply the goods / services from the relevant declared / registered place of

3. Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST which will be paid extra on a given taxable goods and/or services within the original

contractual delivery period. The amount of GST should clearly be indicated separately. (GST means all applicable Tax under GST

Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT

Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have not claimed

Refund of any applicable GST, charged to DGVCL or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST is claimed by you, it will be immediately passed on to the COMPANY, without

making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST is likely to be rejected if the rate of GST and Cess is not mentioned clearly unless the

bidder has opted for Composition Scheme under GST act which be should be clearly indicated in the price bid. Company may at its

discretion consider such offer with presumption of highest applicable rate of GST prevailing when the price quoted is inclusive of GST.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid Declaration &

Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not

be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only and any deviation

in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the Supplier/Contractor. However,

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

any refund received by the supplier / contractor on account of GST charged from the company; such refund shall have to be passed

on to the company, along with interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per annum if GST

charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the

Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s statutory variation

clause shall apply.

GST – TDS as applicable shall be deducted from the bill amount.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional item of

their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should inform such changes to COMPANY

from time to time.

5. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST or in the event of introduction of new tax/cess or cessation

of existing tax/cess subsequent to suppliers offer if it takes place within the original contractual delivery date will be to COMPANY’s

account subject to the claim being supported by documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to company.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

6. Bids are invited under a Single Stage – Two bid procedure. This will also include the process of post-qualification of the

bidders. Bidders are to submit simultaneously, technical bid & Price Bid online only as per the given schedule.

Proposal including bidder’s data on his technical and financial strengths along with experience profile to meet with post

qualification criteria and Bidder’s Technical proposals containing work methods, approach, construction programme etc

will be submitted by the bidder Online. The Technical Proposal along with the data and information for qualification will

be opened first. The technical proposal along withqualification information will be subjected to an evaluation process

contained as a part of the tender document and bidders those who found fit to qualify will be invited for opening of the

price bid. DGVCL as an employer reserves its absolute and unchallengeable right to qualify or disqualify one or all

bidders by following an objective and transparent system. The envelope containing the post qualification data and the

technical bid will be opened first for post qualification of the bidders and evaluation of their technical proposals and to

determine the responsiveness of the bids.

Price bids of only those contractors who are declared as substantial responsive to the requirements of the bid documents will

be opened only online for further evaluation.

Qualification requirement specifying financial capacity, technical, minimum acceptable levels with regards to bidders

experience in relevant projects and other relevant factors, such as work in hand, future commitments and litigation history etc.

will be evaluated first, and those qualifying the criteria will be considered for further price evaluation. Technical proposal,

which are not substantially responsive will be rejected.

7. Work carried under this contract shall be completed in all respects within24 (Twenty Four) calendar monthsfrom the

date of commencement of the work. However, interim mile stones of the work will have to be completed as per the

priority, sequence, schedule given by DGVCL time to time.The completion period may extend by DGVCL for further

period without obtaining any confirmation from contractor.

8. Bidders must quote firm price only, till completion of work under contract, & this is to be confirmed by bidder while

submitting his offer.

9. No escalation towards labour and material / fuel shall be paid in this execution of contract . Price quoted shall

be firm.Contractor shall pay minimum wages to his labourers as per the Minimum Wages Act, 448 & rules there under

as applicable from time to time in pursuant to the State Government notification. The concerned contractor shall submit

the details of the payment with due certificate of LWO/IRO of the DGVCL.

10. DGVCL reserves the right to delete any item of Schedule-B for which contractor shall not have any right to claim on this

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

11. The Bidders shall note:

I. No price escalation on any account, will be payable.

12. Recoveries:

A. In case of any damage to equipment/machinery or structure/building of DGVCL or any public property due to

negligence’s of contractor or any other reasons attributed to contractor the decision of E.I.C. regarding the amount of

recovery shall be final.

B. If the contractor fails to execute the work as per direction of E.I.C. within the time frame given by DGVCL time to time,

shall get the work done through any other contractor at the risk and cost of the contractor and the cost of execution of

such work along with 15% overhead charges shall be deducted from contractor monthly bill over and above recovery as

per rules along with GST as applicable.

13. The notice inviting tender, general instruction to bidders and all other documents of this tender shallform part of the

14. ACCEPTANCE OR REJECTION OF BID

a. The DGVCL reserves the right to accept any tender irrespective of whether it is lowest or not or to reject all the tenders without assigning

any reasons thereof. Tenders departing from the stipulated technical specifications, commercial conditions or the method of bidding in a

radical manner are liable to be rejected.

b. The bid is liable for rejection prima facie, if it is

Without payment of EMD / Tender Fee.

Not in prescribed form.

Not bearing signature of the bidder & seal of the company on all the documents accompanying the tender.

Not confirming to specifications or conditional tender .

Received after expiry of the due date & time.

Received by telex or telegram or fax.

submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent practices issued by DGVCL, Govt. of Gujarat

or ots Public Sector under taking.

Tender not fulfilling all the above conditions and those specified in the documents attached or incomplete in any respect are

liable to rejection.

15. R. A. Bill : One measured R. A. bill payment shall be made every month on submission of bill by the contractor in DGVCL' prescribed

format and after certified by the EIC.

DGVCL.CITY C.O., SURAT

Stamp and Signature of Bidder

DAKSHIN GUJARAT VIJ COMPANY LIMITED

NAME OF WORK: “ Comprehensive Annual Maintenance Contract for Air Conditioner for Surat City Circle premises

for the financial year 26-28”

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

SCOPE OF WORK :

1. Repairing of faulty AC’s if any, and then execution of Comprehensive AMC contract.

2. AMC of Split unit AC’s shall include supply of all material spares, replacement/repairs of compressor, gas charging, air filter,

electrical parts, servicing, overhauling, greasing, starting relay, overload protector, wiring repairs, motor rewinding with bush and

shaft, tapes including handling charges, blower motor/outdoor fan motor, digital scanner, piping, insulation and spares of

outdoor/indoor units replacement etc., complete in all respects, for ensuring the desired levels of cooling.

3. This Annual Maintenance Contract shall be a Comprehensive contract for different types of air-conditioners and for different

types of maintenance.

4. Preventive maintenance service would be carried out by the tenderer as and when required to keep the equipment running in a

trouble free condition during the period of contract. Wash the filter of all the ACs during the service.

5. The tenderer shall ensure that in case of compressor breakdown, it shall be replaced with a new compressor of same model

with at least one year replacement warranty.

6. The spare parts used for replacement shall be of same make/ quality as installed in new air conditioner with warranty or

guarantee of One year period.

7. The tenderer shall maintain services logbook / file containing maintenance report duly countersigned by DGVCL official.

8. Unsatisfactory performance of service will render this contract to be terminated.

9. The Tenderer shall be liable to pay compensation for any loss and damage caused to the property of DGVCL or its employees

by the Tenderer or his workers.

10. The Tenderer shall personally be responsible for the conduct of his staff and in case of any complaint against any staff.

11. The Tenderer and his staff shall follow the rules and regulations of the department in force and instructions issued from time to

time. DGVCL will be free to take action against the Tenderer for violating the same.

12. Supply and Installation of 1.5 Tonne or 2 Tonne Inverter Type 5-Star rating Split AC as when required as per Schedule B.

DAKSHIN GUJARAT VIJ COMPANY LTD.

SURAT CITY CIRCLE

Name of Work:- Comprehensive Annual Maintenance Contract for Air Conditioner for

Surat City Circle premises for the financial year 26-28

Description Unit Rate.

Service charges for service/maintenance of Split AC

1 inclusive of minor wiring, filter cleaning, bearing No.

2 Outdoor stand No.

3 Wall Mount Kit No.

4 Rubber Insulation Mtr.

5 Copper pipe with insulation as required Mtr.

6 3C 2.5 sq.mm cu. Cable Mtr.

7 Drain Pipe Mtr.

8 Gas Refilling Ls.

9 Gas Top Up Ls.

10 Compressor 1.5 T No.

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Compressor 2.0 T

12 Capacitor No.

Cooling coil Indoor

Copper Condenser Outdoor

17 Dismantling Charges No.

Installation Charges

20 Contactor No.

Overhauling of indoor / outdoor unit including

22 chemical wash No.

23 Rewinding of fan motor No.

24 Transportation charge (when required) No.

25 PCB Repairing No.

26 32A Starter No.

27 Adjustable Timer Switch No.

28 Universal Remote No.

29 Indoor Circuit No.

GST applicable will be provided extra TOTAL

I /We agree to carry out the above work at

Add (+)________% above . Rs.

Less (-) _________% below Rs.

Total cost of work. Rs. NOTE:

exclusive of applicable GST.

(Total cost of work Rs.

Stamp and Signature of Bidder

DGVCL.CITY C.O.,SURAT

File No: DGVCLCSC/OTH/e-file/4437/2026/0130/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC