Providing & Fixing of Two Nos. of 8.5 T New Hideaway Air Conditioner for Newly Constructed Conference Hall at Rajkot City Circle Office

3 Estimated cost ON DATE OF TENDER i.e. Rs. 1,00,080.00=

4 Time limit 15 Days

5 Tender Fees (Non Refundable) Rs. 1000.00 + 18% GST (Rs. 180.00) = Rs. 1180.00/-

6 Earnest Money Deposit (EMD) Amount Rs.6,600.00/-

Online Preliminary, Technical & Price bid

7 i.e., On line (e-tendering) tender/offer 03/08/ 2026 Up to 18.00 Hrs.

submission last date (This is mandatory)

Last date of Physical submission of

8 documents towards tender fee and EMD (By On or before date 10/08/ 2026 up to 18.00 Hrs.

Registered Post A.D. or Speed Post only)

Date of opening of preliminary bid online

09 Dt. 11/08/ 2026 At 11.00 Hrs. (if possible)

(Tentative, if possible)

Date of opening of Technical Bid online

10 Dt. 11/08/ 2026 At 11.30 Hrs. (if possible)

(Tentative, if possible)

Date of On line Opening of Price Bid

11 Dt. 12/08/ 2026 At 11.00 Hrs. (if possible)

(Tentative, if possible)

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

(a) Tender fees & EMD fees paid proof document scanned copy is to be uploaded with the online bid only.

In case of payment made through DD/Banker‟s cheque/ cash payment (up to 10,000/-) original cash

receipt/DD/Banker‟s cheque paid towards Tender Fee and EMD to be submitted physically in sealedcover

on OR before due date and time by RPAD/speed post only. Otherwise the offer will not be considered and

no further communication in the matter will be entertained.

(b) It is sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

and should not be password protected.

© Bidder has to upload scanned copies of original (notarized/self-attested copies of original-as

specified in tender condition) documents with online bid.

(d) If any deviation found in Data/Details/Documents between on line and physically submitted

documents (Tender fee and EMD) of bidder, offer of the same shall be liable for rejection at the

discretion of PGVCL.

Further bidders are requested to submit Technical bid documents and price – bid (Schedule – B) on-

line only and not to submit in physical form (Except tender fees & EMD proof in case of payment

made through cash receipt/DD/Banker’s cheque).This is mandatory. If it is submitted in physical

form, same will not be opened and only on –line submitted bids will be considered for evaluation.

Note:- Bidders should be in touch with websites https://tender.nprocure.com &

www.guvnl.tender.com for information regarding revision/corrigendum/Amendment in tender till

due date of online submission and thereafter. No separate information shall be sent in this regards

and also will not be published in newspaper.

Any technical questions, information & clarification that may be required pertaining to this inquiry should

be referred to Superintending Engineer (O&M), Paschim Gujarat Vij Company Ltd. Regd. &City Circle

Office, Nana Mava main road, Laxminagar, Rajkot 360

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they

can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Account Details for Payment of Tender Fee/EMD/SD by RTGS/NEFT/ Online

A/C Name Mr. PGVCL A/C A

Bank Name STATE BANK OF INDIA

Bank Address GYMKHANA ROAD RAJKOT

Bank Contact No. 0281 -

Bank Account Number

Bank IFSC Code SBIN0060070

Note: Bidder has to compulsory submit proof of payment copy with transection No and UTR No

with tender document Tender Fee/EMD cover.

In case of RTGS or Online payment, tender without payment proof will not considered and tender

will be disqualified automatically without prior notice.

After opening of tended and verification of payment, receipt will be provided by PGVCL for success

Other terms and conditions as per tender documents.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

NOTE: IMPORTANT

The PGVCL reserve the right to reduce / enhance the tender quantity of any item at the time of

1. finalization of the tender and during execution of work as per as per site requirement. No rate

escalation will be given in this regard.

If the physical documents of tender towards tender fee and EMD (In case of payment made through

2. cash payment/ DD/Banker‟s cheque) will not reach to this office within mentioned date & time,

offer will be out rightly rejected even successful submission of On Line Tender.

VALIDITY OF TENDERS.

Validity of tender shall be for a period of 180 days from the schedule date of opening of technical

bid and may be further extended to 30 days by PGVCL if require and all the tenderer shall be bound

to execute the work with quoted rate in this tender.

The tenders are to be submitted by the intending bidder In Single Envelope (i.e preliminary bid

cover) with super scribed name of work & tender ID.

Preliminary bid Cover:

Having DD/cash payment receipts/Banker‟s cheque of tender fee and EMD (In case of payment

made through cash payment/ DD/Banker‟s cheque). This Sealed Cover should be written as

a. “PRELIMINARY BID COVER“ (no cover shall be accepted after due date and time of the

receipt of tender stipulated in Notice irrespective of delayed due to postal service or any other

reasons and PGVCL shall not assume any responsibility for late receipt of Preliminary bid cover;

any correspondence in this matter will not be entertained)

Technical bid documents with detail such as narrated in checklist of documents shall be submitted

6. ONLINE Only (Without these documents on online, the tenderer will not be qualified for opening

COMPLETION PERIOD :

The completion period of this work shall be 15 Days from the date of commencement of work.

SOLVENCY CERTIFICATE

The tenderer shall have to produce the latest solvency certificate i.e., not older than 12 months

which is issued from Nationalized bank or any other scheduled bank as per list of RBI for a sum of

Minimum 20 % of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of the work

9. order amount through Demand Draft or Bank Guarantee within 15 days from the date of the Letter

of Acceptance. In case contractor fails to pay the security deposit within the specified time, LOA

will be treated as cancel and his earnest money will be forfeited without issuing any notice.

In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the tenderers offer without assigning any reason thereof.

Agreement / Indemnity bond to be executed by Successful Bidder:

The successful bidder has to execute notarized agreement & indemnity bond on Rs. 300/- stamp in

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Prescribed format of PGVCL within 15 days from date of letter of acceptance (LOA). Cost of the

same will be borne by the contractor.

No price preference shall be given on any account. All tenders shall be evaluated on the basis

firm price end cost including GST &Cess as applicable.

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

REGARDING RESTRICTIONS ON WORKS FROM A BIDDER OF A COUNTRY

WHICH SHARES A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India i.e. China, Pakistan and Bhutan will be

eligible to bid in this tender only if the bidder is registered with the Registration committee constituted by

Department for Promotion of Industry and Internal Trade (DPIIT).

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any

person or firm or company, including any member of a consortium or joint venture (that is an association

of several persons, or firms or companies), every artificial juridical person not falling in any of the

descriptions of bidders stated hereinbefore, including any agency branch or office controlled by such

person, participating in a Works process.

III. "Bidder from a country which shares a land border with India" as mentioned above for the purpose of

this Order means: -

a. An entity incorporated, established or registered in such a country as mentioned above; or

b. A subsidiary of an entity incorporated, established or registered in such a country as mentioned above;

c. An entity substantially controlled through entities incorporated, established or registered in such a

country as mentioned above; or

d. An entity whose beneficial owner is situated in such a country as mentioned above; or

e. An Indian (or other) agent of such an entity; or

f. A natural person who is a citizen of such a country as mentioned above; or

g. A consortium or joint venture where any member of the consortium or joint venture falls under any of

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s),

who, whether acting alone or together, or through one or more juridical person, has a controlling

ownership interest or who exercises control through other means. explanation.

a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per cent

of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the management or

policy decisions including by virtue of their shareholding or management rights or shareholders

agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or

together, or through one or more juridical person, has ownership of entitlement to more than fifteen

percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural

person(s), who, whether acting alone or together, or through one or more juridical person, has ownership

of or entitlement to more than fifteen percent of the property or capital or profits of such association or

body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant

natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of

the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other

natural person exercising ultimate effective control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in dealings with third

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a country

which shares a land border with India unless such contractor is registered with the competent authority.

Every bidder/s should, at the time of submission of bid, give a declaration as per attached

Certificate for above with Preliminary bidcover& scanned copy is to be upload online.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

[ON Rs.300/- Stamp Paper Duly Notarized]

(To be submitted in Physical form with Preliminary bid Cover Documents)

Subject: “Providing & Fixing of Two Nos. of 8.5 T New Hideaway Air Conditioner for Newly

Constructed Conference Hall at Rajkot City Circle Office.”

Reference:Tender No. RCC /TECH/E-TENDER/2026-27/167

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a

land border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is not from such a

country and is eligible to be considered.”

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a land

border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is from such a country as

mentioned above and I/We have been registered with the Competent Authority [Registration committee

constituted by Department for Promotion of Industry and Internal Trade (DPIIT)] [Evidence of valid

registration by the Competent Authority is attached]. Further I/We hereby certify that our firm fulfills all

requirements in this regard and is eligible to be considered.”

Seal of the Firm

Signature of the Authorized Representative of the firm

Name of the Tendering Firm/Agency:

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED IN

Documents in following order to be attach ONLINE only

Tender Documents

1. Technical Bid along with annexures in given format only dully sign & stamped

2. In case of partnership firm Notarized copy of power of Attorney in favour of a person authorized to

sign tender documents

3. All Amendments duly signed and sealed. (if any)

4. Commercial terms and condition with duly signed and sealed

Self-attested photocopy of Certificates

5. Scan copy of PAN Card dully attested

6. Scan copy of GST registration certificate dully attested

7. Scan copy of Employee Provident fund certificate dully attested

8. Scan copy of Solvency certificate (20 % of tender amount) & Not older than 12 issued by scheduled

/ Nationalized bank of RBI dully attested.

9. Specification of 8.5 TR capacity ductable Hideaway air conditioning system.

9. Experience having successfully completed similar works during last 7 (Seven) years from previous

month in which tender is invited should be either of the following :-

(i) Three similar completed works costing not less than the amount equal to 40 % of the

estimated cost.

(ii) Two similar completed works costing not less than the amount equal to 50 % of the

estimated cost.

(iii) One similar completed works not less than the amount equal to 80 % of the estimated

10. Average annual commercial turnover during the last 3 years of certified by chartered Accountant,

ending 31st March of the previous Financial year should be at least 30 % of the estimated cost.

11. Annual report of balance sheet and profit/loss of certified by chartered account for last three

Years, if work estimate/Tender amount is more than Rs. 50 Lakh.

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

DETAILS OF TENDER FEE / EMD

1. Tender No. RCC /TECH/E-TENDER/2026-27/167

Rs. 1180.00/- [RupeesOne Thousand One

2. Tender Fees (Non-refundable ) Hundred Eighty only]

Non Refundable.

3. EMD Payable Rs.6,600.00/-

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker‟s ChequeNo.______________Dated __________

Towards Tender Fee Rs. _____________

Demand Daft / Banker‟s Cheque No.______________________ Dated__________

Bank Guarantee No. ________________ valid upto _______________ issued by

Amount Rs. __________________On _______ Bank towards requisite (EMD) Earnest

Account Details for Payment of Tender Fee/EMD/SD by RTGS or Online

A/C Name Mr. PGVCL A/C A

Bank Name STATE BANK OF INDIA

Bank Address GYMKHANA ROAD RAJKOT

Bank Contact No. 0281 -

Bank Account Number

Bank IFSC Code SBIN0060070

Note: Bidder has to compulsory submit proof of payment copy with transection No and UTR No

with tender document Tender Fee/EMD cover.

In case of RTGS or Online payment, tender without payment proof will not considered and tender

will be disqualified automatically without prior notice.

After opening of tended and verification of payment, receipt will be provided by PGVCL for success

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Tender No. RCC /TECH/E-TENDER/2026-27/167

Major works covered in this work are “Providing & Fixing of Two Nos. of 8.5 T New Hideaway Air

Conditioner for Newly Constructed Conference Hall at Rajkot City Circle Office.” as per specifications

and terms mentioned here under.

Specification of Air Conductor

1. Bidders have to provide and install 8.5 TR capacity ductable Hideaway air conditioning system of

latest 2025/2026 and above and 3 Star category BEE rating as specified in Schedule B.

2. Bidder has to provide and install the Hideaway AC of Daikin, Mitsubishi Electric, Carrier, Blue

Star, Toshiba, LG, Voltas or equivalent approved make or equivalent make only. Detail of make to

supply shall be submitted. The make lower than above mentioned makes will not be considered for

3. The site of proposed work is situated at “Rajkot City Circle Office.” The proposed site area is not

4. The scope of work is explained in Tender Specification. The work shall be carried out according to

the enclosed General Conditions, Technical Specifications & such of the working drawings

approved by the PGVCL.

5. Any activity not specifically mentioned in the tender but necessary in the opinion of engineer in

charge of work must be carried out for successful completion of the job.

General conditions of the electrical work

6. The work of electrical installation generally shall be carried out in conformity with relevant Indian

Standard Specifications and code of practices prevalent, Indian Electricity Rules, 1956 as amended

from time to time.

7. The definition of terms shall be in accordance with Indian Standard code of practice for Electrical

wiring Installation IS-732-1982 except for the definition of point in case of Internal Electrical

Installation. For definition of point wiring a measurement of Electrical works IS-5908-1970 shall be

8. The work covered by electrical specification consists supplying and installing, electrical wiring system

complete in strict accordance with specification and applicable drawing and subject to the terms and

conditions of the contract.

9. Any work fittings accessories or apparatus which may not have been specifically mentioned in the

specification but which are in necessary in the equipment for efficient working of the system /plant

should be deemed to be included in the contract and should be executed and provided by the

10. No modifications should be made in a drawing already approved by the Engineer-in –charge without

11. All special tools required for dismantling and assembly of the equipment covered by the contract shall

be supplied as obligation under the contract.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

12. The performance of all the equipment and the installation should be guaranteed at least for a minimum

period of one year from the date of taking over the installation by the departments. All equipment must

comply with the relevant IS-BS specifications.

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Tender No. RCC /TECH/E-TENDER/2026-27/167

GENERAL COMMERCIAL TERMS AND CONDITIONS OF TENDER

1. The tenderer should thoroughly read all the following clauses before submitting their tender. The scan

copy of the General terms and conditions duly signed, stamped with company‟s seal must be

submitted in online form with tender.

2. AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT)

THE TENDER IS INVITED ON E-TENDERING (ON – LINE) SYSTEM, FOR WHICH

FOLLOWING CONDITIONS ARE MANDATORYAND IF ANY DEVIATION FOUND IN THE

OFFER, THE TENDERS / OFFERS WILL BE OUTRIGHTLY REJECTED AND NO FURTHER

COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as per requirement of the Tender are to be submitted online along

with the Tender in sealed cover containing separate sealed EMD cover so as to reach on OR before

due date and time mentioned in tender notice. All such documents should be strictly submitted by

RPAD/speed post only. Otherwise the offer will not be considered and no further communication in

the matter will be entertained.

[B] If, any deviation found in Data / Details / Documents between on line offer (e-tendering) and

physically submitted documents (Tender document fee, EMD, documents etc.) of bidder, offer of the

same bidder will not be considered and no further communication in the matter will be entertained.

However, it is sole discretion to the company for taking final decision.

Further bidders are requested to submit Technical bid documents and price – bid (Schedule – B) on-

line only and not to submit in physical form (Except tender fees & EMD proof in case of payment

made through cash receipt/DD/Banker‟s cheque).This is mandatory. If it is submitted in physical

form, same will not be opened and only on -line submitted bids will be considered for evaluation

[C]Bidders should submit the documents online as per checklist in Schedule A.

Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably be paid by way

of RTGS/NEFT/Demand Draft / Banker‟s Cheque; otherwise offer will be ignored out rightly. Indian

Postal Orders (IPO‟s) & Cheques are not acceptable. Demand Draft should be in the name of “Paschim

Gujarat Vij Company Ltd.”, Payable at Rajkot. (Tender fee will be accepted in cash up to Rs. 10,000/-

only at PGVCL City Circle Office, Rajkot cash counter during working days between 11.00 AM to

02.00 PM and on working Saturday between 11.00 AM to 12.30 PM.

The tender fee is Non-refundable under normal circumstances. However, if PGVCL decides to scrap/

cancel the tender, by one or another reason, in which bidders are not responsible for cancellation / scrap

of tender, in such case tender fee may be refunded without GST to bidder(s), at sole discretion of

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

In case of payment through DD / Banker‟s cheque, the scanned copy of original document shall have to

be uploaded with the bid and original copy of the same will have to be submitted, at the office address

specified and time mentioned in tender notice

Tender fee Demand Draft / Banker‟s Cheque must be kept in the “Tender fee and EMD cover”;

otherwise supplier‟s offer is liable to be rejected.

4. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by RTGS/NEFT/Demand Draft / Banker‟s Cheque in favour of the Paschim

Gujarat Vij Company Ltd. payable at Rajkot of any Scheduled / Nationalized Banks in Rajkot It can

also be furnished by way of an irrecoverable Bank Guarantee as per prevailing GOG circular in a

standard format prescribed by PGVCL (Format given in this tender document). Cheques are not

acceptable. CORPORATE BANK GUARANTEES NOT ALLOWED.

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven) Months from

the date of opening of technical bid.

In case of payment through DD / Banker‟s cheque / Pay order/ Bank Guarantee, the scanned copy of

original document shall have to be uploaded with the bid and original copy of the same will have to

be submitted, at the office address specified and time mentioned in tender notice

If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft or Banker‟s

cheque or pay order or Bank Guarantee. Otherwise it should be paid either in cash (uptoRs. 10,000/-

only) at the office address specified in the tender document or by Demand Draft or Banker‟s Cheque

or pay order only. Payment of EMD by RTGS/NEFT/online shall be encouraged.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of the offer

or (ii) the Tenderer fails to furnish / deposit the Security deposit towards Execution Period as per

Condition of contract clause no. 2.0.

The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on submission of

application and original Money Receipt. The EMD will be returned to the successful tenderer and

remaining unsuccessful tenderer after successful tenderer furnishes the Security Deposit for

performance and duly enters in to the contract. If he fails to furnish the SD or to execute the contract

for the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified from

tendering for further work.

EMD will be returned to the successful Bidders, only on their submission of Security Deposit towards

execution period against LOA released on them.

5. TENDER STAGES

Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid (Online only).

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out

The pricebid of those who are techno-commerciallyqualified shall be opened. After technical bid is

opened, for modification, if any, all shall be given equal chance.

The tenders are to be submitted by the intending bidder by Two Bid system in which only

Preliminary bid cover is to be enclosed in one Main Envelope having written on it Tender for work

of “Providing & Fixing of Two Nos. of 8.5 T New Hideaway Air Conditioner for Newly

Constructed Conference Hall at Rajkot City Circle Office.”

The envelope to be enclosed is as below:-

A. Preliminary Bid COVER

The EMD Cover should contain the following documents: i.e., a,b and c as under.

a. Documents towards payment of Tender fee in case of payment through DD / Banker‟s cheque /

copy of cash receipt (uptoRs. 10,000); the same may please be kept in the Preliminary bid cover

only and shall be reached within specified time as mentioned in tender notice

b. Documents towards payment of Earnest MoneyDeposit (EMD) in case of payment through DD /

Banker‟s cheque / Bank Guarantee & tender. Fee may please be kept in the EMD cover only and

shall be reached within specified time as mentioned in tender notice.

Bids submitted without Earnest Money Deposit by the firms will be rejected without entering into

further correspondence in this regard.

c. Undertaking duly notarized on Rs. 300/- stamp paper regarding restrictions on works from a bidder

of a country which shares a land border with India

6. Technical bid documents to be submitted online only as per list of documents mentioned in

7. Bids are invited under a Single Stage – Two bid procedures. Bidders are to submit

TECHNICAL BID & PRICE BID ONLY BY ONLINE & if it will be submitted physically

the same will not be opened & will not be considered.

The technical proposal along with qualification information will be subjected to an evaluation

process contained as a part of the tender document and bidders those who found fit to qualify will

be eligible for opening of the price bid. PGVCL reserves its absolute and unchallengeable right to

qualify or disqualify one or all bidders by following an objective and transparent system. The

envelope containing the technical bid will be opened first of the bidders and evaluation of their

technical proposals and to determine the responsiveness of the bids. Price bids of only those

contractors who are declared as substantial responsive to the requirements of the bid documents

will be opened only online for further evaluation. Qualification requirement specifying financial

capacity, technical, minimum acceptable levels with regards to bidder‟s experience in relevant

projects and other relevant factors, such as work in hand, etc. will be evaluated first, and those

qualifying criteria will be considered for further price evaluation. Technical proposal, which are

not substantially responsive will be rejected.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Tenders will be opened on the day & time indicated in the tender notice in the presence of such

bidders who wish to remain present.

8. The bidders shall note that no deviations from the technical specifications or commercial

conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely with

the specifications & General terms & conditions of the contract.

9. The tenders received after time and date specified in the tender notice, will not be accepted. Once

the offer submitted by the contractor before due date of submission, the contractor will not be

allowed to submit revised / additional / modified / other even before due date. However, if the

issue and receipt of tender is extended by the PGVCL due to any reason, the contractor may submit

the revised offer before due date of submission, if he wish to submit.

10. The work shall be completed within the period stipulated in the contract. However it may be noted

that drawings shall be released progressively & site clearance arranged accordingly to the progress

of work at site. Therefore the contractor has to organize & coordinate the works to suit these. In the

event of any delay due to the above or due to any other reason not attributable to the contractor,

reasonable extension in the completing the work may be given at the discretion & as decided by

the PGVCL but no Compensation or idle charges will be paid to the contractor under any

11. The tenderers shall be presumed to have carefully examined the drawings, conditions &

specifications of the work & to have acquainted themselves with all the details of the existing site

conditions, locations, materials, geological & weather conditions/characteristics, labour conditions

& in general necessary information & data etc. pertaining to & need of the work.

12. On acceptance of the tender the name(s) of the accredited representative(s) of the tenderers who

would be responsible for taking instructions from the Engineers of the PGVCL shall be

communicated to the Superintending Engineer, Paschim Gujarat Vij Co. Limited, City Circle

13. CONDITION OF TAXES (i.e. GST)

a. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services. The amount and % of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws

means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either

from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST

Act, which should be clearly indicated in the price bid. COMPANY may at its discretion consider

such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price

quoted is inclusive of GST and Cess.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal interest at the

applicable rate per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor

within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL‟s statutory variation clause shall apply

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to

STATUTORY DEDUCTION:-Statutory deduction will be made as per applicable rules & rates

for TDS, GST TDS, welfare cess, or any other taxes applicable time to time etc. All other statutory

liabilities towards this contract will be on your part.

Applicable taxes (if any) will be applied on all kinds of penalties deducted under this contract.

b. Workers welfare cess @ 1 % of total contract value will be deducted from each RA

bills & Final bill as per norms.

c. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties

including GST and Cess as applicable or in the event of introduction of new tax/cess or cessation

of existing tax/cess subsequent to suppliers offer if it takes place within the original contractual

delivery date will be to PGVCL account subject to the claim being supported by documentary

However, if any decrease takes place after the contractual delivery date, the advantage will have to

be passed on to PGVCL.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Statutory variation clause will not be applicable in case of supplier / contractor has opted for

composition scheme under GST.

14. This specification is intended as a general description of quality envisaged form materials &

Workmanship & of the finished work. It is not intended to cover minute details. The work shall be

executed in accordance with the best modern practice & to the complete satisfaction of the

PGVCL. Special techniques approved by the PGVCL shall be used if & where found necessary

without any extra claim. This specification shall have precedence if anything contrary to this is

stated elsewhere in the contract documents, the PGVCL`s decision shall be final & binding to the

contractor on any issue arising out of such discrepancies.

15. The price bid submitted online by bidders should be without any deviation in commercial as well

as in the technical specification of the work.

16. The successful contractor will have to sign an agreement and Indemnity bond within 15 days of

letter of acceptance as per the Paschim Gujarat Vij Co Ltd.‟s rules on Rs. 300/- stamped paper &

the necessary stamp duty charges shall be borne by the contractor.

17. SECURITY DEPOSIT: The contractor shall pay, within 15 days of the issue of Letter Of

Acceptance, pay 5% of contract value as Security Deposit as mentioned in schedule - A; it can be

paid by way of Demand Draft in favor of PGVCL, payable at Rajkot, The Bank Guarantee from

schedule /Nationalized bank as per prevailing GOG circular in lieu of cash towards Security

Deposit will be accepted providing amount of Security Deposit payable exceeds Rs. 10,000/-. All

damages, costs, charges, expenses and other sums which may be or may become due or payable by

the contractor to the PGVCL under the terms of the contract may be deducted from the cash in the

proceeds of sale of the Securities/Bank Guarantee to deposited (which the officer or person to

whom the same may be endorsed as aforesaid is hereby authorized to sell / to encase for that

purpose) or from the interest of any such securities of from any sums due or which may become due to

the contractor by the PGVCL or from the whole or the balance unpaid as aforesaid of the encase securities

so deposit being repaid or transferred and returned as may be to contractor after the passing of the final bill

or completion of Guarantee period of One (1) year from date of completion, whichever is later. No interest

will be allowed against payment of security deposit

18. COMPENSATION FOR THE DELAY: The time limit allowed for carrying out the work as

entered in the tender shall strictly observed by the contractor and shall be reckoned from the date

on which the order to commence the work is given to the contractor. The work shall throughout the

stipulated period of contract the proceeds with due diligence (time being deemed to be essence of

contract) and for delay, the contractor shall pay compensation, an amount equal to half percent per

week or part thereof plus applicable taxes (if any) for the delayed portion of work. However, the

total amount of compensation to be paid by the contractor, under the provision of the clauses shall

total amount of compensation to be paid by the contractor, under the provision of the clauses shall

not exceed 10 percent plus Applicable taxes (if any) of the amount of total work order value as

decided by the competent authority of the PGVCL. The penalty will be invariably retained from

the bills of the contractor and no refund will be given unless the competent authorities approves the

reduction the reasons for delay attributable to PGVCL as well as to party will be brought out

clearly while putting the proposal for waiver reduction in penalty.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract shall be prevented or delayed by reason of any

war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrence there of neither party shall by reason of

such event be entitled to terminate this contract nor shall either party shall have any claim for

damages against the other in respect of such non-performance of delay in performance, and work

under the contract shall be resumed as soon as practicable after such event has come to end or

ceased to exist, and the decision of the Managing Director as to whether the works have been so

resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may

at its option terminate the contract provided also that if the contract is terminated under this clause,

the Owner shall be at liberty to take over from the contractor at a price to be fixed by the Managing

Director, which shall be final.

19. ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED: In any case in which

under any clause or clauses of this contract the contractor shall have tendered himself to pay

compensation amounting to the whole of his security deposit or in the case of abandonment for the

work owing to serious illness or death of the contractor or any other cause, the Superintending

Engineer on behalf of the PGVCL, shall have powers to adopt, (A) below and any of the following

courses under (B) and (C) as he may deem best suited to the interest of the PGVCL.

A. To rescind the contract (for which rescission notice of 10 days) in writing to the contractor

under the hand of the Superintending Engineer shall be conclusive evidence and in that case the

security deposit of the contractor shall stand forfeited and absolutely at the disposal of the PGVCL.

B. To employ labour paid by the PGVCL, to supply materials to carry out of the works or any part

of the works debiting the contractor with the cost of the labour and the price of the materials (as to

the correctness of which cost and price the certificate of the Superintending Engineer shall be final

and conclusive against the contractor) and crediting him with value of the work done, in all

respects in the same manner and at the same rates as if it had been carried out by the contractor

under the terms of this contract and in that case the certificate of the Superintending Engineer as to

the value of the work done shall be final and conclusive against the contractor.

C. To order that the work of the contractor be measured up and to take such part thereof, as shall

be unexecuted, out of his heads and to give it to another contractor to complete, in which case, any

expenses, which may be incurred in excess of the sum, which would have been paid to the original

contractor, if the whole work had been executed by him as to the amount of which excess expenses

the certificate in writing of the Engineer-in-charge shall be final, conclusive and shall be borne and

shall be paid by the original contractors and shall be deducted from any money due to him by the

PGVCL under the contract or otherwise from his security deposit of the proceeds sale thereof or a

sufficient part thereof.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

In the event of the above courses being adopted by the Superintending Engineer the contractor

shall have no claim to compensation for any loss sustained by him by reason of his having

purchased or procured any materials or entered into any engagements or made any advances on

account of or with a view to the execution of the work or the performance of the contract. And in

case the contract shall be rescind under the provision aforesaid, the contractor shall not be entitled

to recover or be paid any sum for any works thereof actually performed by him under this contract

unless and until the Superintending Engineer shall have certified in writing the performance of

such works and the amount payable to him in respect thereof and he only be entitled to be paid the

amount so certified.

20. NOTICE FOR UNSATISFACTORY PROGRESS: If the progress or a particular portion of the

work is unsatisfactory, the Superintending Engineer whose decision shall be final, shall

notwithstanding that the general progress of work is satisfactory; be entitled to take action under

Clause 18(C) after giving the contractor 10 day notice in writing and the contractor will have no

claim for compensation for any loss sustained by him owing to such actions.

21. ACTION IN THE CASE OF DEFAULT BY CONTRACTOR:If any case in which any of the

powers conferred upon the Superintending Engineer by Clauses 18 and 19 hereof, shall have

exercised and the same shall not have been exercised, the non-exercised thereof shall not constitute

a waiver of any of the conditions thereof and such powers shall not withstanding be exercisable in

any further case of default by the contractor for which, by any clauses hereof, he is declared liable

to pay compensation amounting to the whole of his security deposit and liability of the contractor

for past and future compensation shall remain unaffected in the event of the Superintending

Engineer taking action under sub clause (a) or (c) of Clause 18 he may, if he so desires, take

possessions of all or any tools, plants, materials, and stores in such upon the work or the site

thereof belonging to the contractor, or procured by him and intended to be used for the execution

of the work of any part thereof paying for allowing for the same in account at the contract rates, or

in the case of a contract rates not being applicable to current market rates to be certified by the S.E.

22. The Superintending Engineer whose certificate thereof shall be final. In the alternative, the

Superintending Engineer may by notice in writing to the contractor or his clerk of works, foremen

or other authorized agent, require him to remove such tools, plants, materials or stores from the

premises within a time to be specified in such requisition to decisions to the contractor failing to

comply with any such requisition, the decision of the Superintending Engineer as to the expenses

of any such removal and the amount of the proceed and expense of any such sale, be final and

conclusive against the contractor.

23. COMPLETION CERTIFICATE: On completion of the work the Contractor shall be furnished

with Completion Certificate by the Superintending Engineer of such completion but no such

certificate shall be given nor shall be the work considered to be complete until works are taken

over and/or duly tested and put to operative as the case may be, nor until the work shall have been

measured by the Engineer-In-Charge or where the measurement have been taken by his

subordinate until they have received the approval of the Superintending Engineer the said

measurement being binding and conclusive against the contractor.

24. EFFECT OF THE CERTIFICATE: No payment shall be made for any work estimated to cost

less than Rs.1,000/- till after the whole of said work shall have been completed and certificate of

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

completion given. But in the case of works estimated to cost more than Rs.1,000/- Contractor shall

on submitting a monthly bill thereof, be entitled to receive payments. Proportionate to the part of

the work then approved and passed by the Engineer-in-charge, whose certificate of such approval

and a passing of the sum so payable shall be final and conclusive against the contract. All such

intermediate payments shall be regarded as payment by way of advance against the final payment

only and not as payments for work actually done or completed and shall not preclude the Engineer-

in-charge from requiring bad, unsound, imperfect or unskillful work to be removed and taken away

and reconstructed or rejected nor shall any such payment be considered as admission of the due

performance of the contract or any part thereof in any respect of the accruing of the claim nor shall

conclude, determine or effect in any way the powers of the Engineer-in-charge as to the final

settlement and adjustment of the accounts otherwise or in any other way, vary or affect the

contract. The contractor shall submit the final bill within one month of the date fixed for

completion of work. Otherwise the certificate of Engineer-in-charge of the measurement and of

total amount payable for the work shall be final and binding on all parties.

total amount payable for the work shall be final and binding on all parties.

25. PAYMENT TO CONTRACTORS: The rates for several items of works estimated to cost more

than Rs.1,000/- agreed to within shall be valid only when the item concerned is accepted, having

been completed full, in accordance with the sanctioned specification. In case, where the items of

the work, are not accepted, as so completed the Engineer-in-charge, may make payment on account

of such items at such reduced rates, as he may consider reasonable in the preparation of final or

running accounts bills.

26. BILLS- PAYMENT: R.A./Final billShall be submitted by the contractor each month on or before

the date fixed by the Engineer-in-charge, for all works, executed in the previous month and the

Engineer-in-charge shall take or cause to be taken the requisite measurement for the purpose or

having the same verified and the claim so far as it is admissible, shall be adjusted. The Engineer-

in-charge may depute a subordinate to measure up the said work in the presence of the contractor

or his duly authorized agent, whose counter signature in the measurement shall be sufficient

warrant and the Engineer-in-charge may prepare a bill from such list which shall be binding on the

contractor in all respects.

Payment will be made after thorough scrutiny of bill as per rules and prevailing practice of

PGVCL. The payment will be made as per availability of fund. For any type delay no interest will

be paid in any case.

The contractor shall submit his RA/Final bill every month, which shall be processed in reasonable

time after checking and recording the MB. The contractor shall be responsible to submit RA/Final

bills well in time and shall depute his representative for joint checking of the measurements; so that

the bills can be processed in time. The contractor shall take due care in this regard, failing to

which consequences will be up to him. No any interest or any charges will be paid for any delay in

payments of R.A. Bills/Final bill.

27. METHOD OF PAYMENT: Payment to contractors shall be made by A/c payee

Cheque/RTGS/NEFT

only. Generally, payment may take 30 to 60 days after passing of bills depending on availability

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

28. The bidder shall carefully study the work to be carried at different elevations & shall take into

account & consider all factors, method of demolition as well as construction, sequence of all

activities, site situation location all conditions etc. & shall consider for all such

information/data/Conditions in the rates quoted. The PGVCL will not pay any extra rate for any

reason in case the contractor claims, after acceptance of contract, to have misjudged the site

29. The rates quoted shall include cost towards all materials, & machinery including equipment,

fixtures, labour, constructional equipment, scaffolding, staging, ramps, walkways, approach and

haul road, temporary works, etc. bearing permanent or temporary nature necessary for the

commencement and completion of the work in all respects, except for those items specifically

mentioned to be issued by the PGVCL. The contractor must also arrange for the transport of

materials & include all such costs in the rates quoted by him for finished work.

30. Quoted rates shall be firm for variations up to any extent for individual items AND overall in

respect of the total contract value.

31. During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Programmed, approved by the PGVCL & planned by the Contractor, due to

the reasons attributable to the Contractor suitable action shall be taken as per PGVCL rules. And

PGVCL may also take such action as it may deem fit to ensure that the work is completed in time

at risk and cost of the contractor.

32. The contract or any part thereof shall not be subject to change / Sublet without the written

permission of the PGVCL.

33. Tender shall remain open for acceptance for a period of 180 days from the date of Technical bid

opening & during this period no bidder shall be allowed to withdraw his tender. Any such

withdrawals, during the said period will entail forfeiture of the earnest money deposited with the

tender, and PGVCL will take further action for “not dealing” with party etc.

34. Further information required, if any, can be had from the office of the Superintending Engineer,

Paschim Gujarat Vij Co Ltd, City Circle Office, Rajkot, during working hours. But it must be

clearly understood that the tenders must be received complete in every respects by the due date &

35. The electric power, at site, will be made available at one mutually agreed point, free of cost

(connection only) by PGVCL; however A1 form will have to be produced by contractor. Further

distribution will have to be carried out by the contractor as per requirements at their own cost. The

necessary consumption charges will be recovered as per the tariff rate of PGVCL from time to time

as per PGVCL‟s rules.

36. PGVCL cannot provide quarter facility for residence to contractor. If however there are any

surplus quarters available after meeting the requirements of PGVCL`s staff, then PGVCL will

consider allotting of quarters on rent as per the PGVCL`s rules.

37. Water Supply Connection:The contractor has to make his own arrangement of water for

construction activity at his own cost i.e. bore well or other sources and PGVCL will not recover

the water charges.

However, if possible, PGVCL may allow to use the water from their existing sources as per the

contractor‟s request. For which recovery for water charges will be affected at 2 (two) percent of

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

the cost of items as executed in which the water supplied by PGVCL, is used, as certified by the

EIC however if any change in charge of water by PGVCL then same will be applicable.

38. Work carried under this contract shall be completed in all respects within time limit from the date

of issue of letter of order to commence the work. However, interim mile stones of the work will

have to be completed as per the priority, sequence, schedule given by PGVCL time to time.

39. Bidders must quote firm price only, till completion of work under contract, & this is to be

confirmed by bidder while submitting his offer.

40. No escalation towards labour, material, fuel and any type shall be paid in this execution of contract

within or after specified time limit. Price quoted shall be firm till completion of work in total.

41. Each tenderers shall also submit a Declaration to the effect that tenderers is an engineering

construction firm or an association of firm which has successfully carried out large works of this

nature & has adequate organization & experienced personnel to handle this type & magnitude of

work. Information should be also given regarding the constitution of the firm; it‟s authorized,

subscribed & paid up capital, the date & place of registration, the place of business, the names of

the directors & other relevant information.

42. In the case of non-Indian firms the declaration should also include an undertaking to the firm

registered, within three months of the date of notice of the acceptance of the tender.

43. Failure to so, as required in above clauses, in registering the firm after due notice, the tender

acceptance is liable to result in the annulment of the tender with forfeiture of the earnest money

deposit & other penalties that may be available under the conditions specified in tender & contract

44. Each tender shall contain the name, residence & place of business of person or persons making the

tender & shall be signed by the tenderers with his usual signature with seal of the company.

45. An attested and registered copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the signatures

are made by one person on behalf of Directors or a firm, an attested copy of the resolution of the

partners or of law shall be supplied by the tenderer authorizing Witnesses & sureties shall be

persons of status & probity & their names, occupation & address shall be stated below their

signatures. All signatures shall be dated.

46. Tenders by Company/ corporation shall be signed with the legal name of the Company/

corporation followed by the name of the state of in Company/ corporation & by the signature &

designation of the president, secretary or other person authorized to bind it in the matter with

rubber seal of the Company/ corporation.

47. PGVCL reserves the right to delete any item of Schedule-B for which contractor shall not have any

right to claim on this account.

48. The contractor shall carry out whole work without affecting the plant activities and power S/s The

contractor shall carry out the whole work in such a way that plant operation, maintenance,

vehicular movements and other construction activities / works may not affect.

49. The Contractor shall prepare all required roads, including haul roads ramps, turning points

diversion of drains, trenches, nalas conducts, pipes, cables etc. to execute various items of this

Contract & arrange all transport of materials & all such costs shall be taken care of while quoting

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

the rates. No extra payments shall be admissible towards such costs. On completion, this shall be

cleared if asked by PGVCL at no extra cost.

50. No idle charges shall be entertained by Paschim Gujarat Vij Co Ltd for any site conditions or any

51. The Contractor shall take all requisite & necessary care to observe that no damage is caused to the

Existing structures, assets etc. For any damage to the Existing Structures, assets of Paschim

Gujarat Vij Co Ltd, the Contractor shall be held responsible, and he will have to

rectify/restore/replace the damage immediately up to the satisfaction of Engineer in Charge, at his

52. The Bidders shall note:

a. Rates quoted shall cater for the cost of all materials &labour including all leads & lifts,

tools, plants, consumables such as but not limited to fuels, lubricants, etc. cost due to mobilizing /

demobilizing, temporary / permanent constructions.

b. Rates quoted shall include for the details of constructions, which are obviously & fairly

intended & which may not have been specifically referred to in these documents but are essential

for the satisfactory completion of the work.

c. No price escalation on any account, will be payable.

d. Once the offer submitted will not be returned back for any reason thereof in any case.

53. Tenders who do not fulfill all the above conditions & those specified in the documents attached

with this contract document or incomplete in any respect are liable to rejection.

54. The contractor shall have a separate Provident Fund Code of RPFC in the name of firm. The

contractor, who does not possess such separate P.F. code, shall not be considered for acceptance of

tender. The contractor has to submit such self-attested copy of allotment of P.F. code No. along

55. The submission of any bid connected with these documents and specification shall constitute on

agreement that bidder shall have no cause of action or claim against the owner for rejection of his

bid. The PGVCL shall always be at liberty to reject or accept, split any bid or bids at his sole

discretion and any action will not be called into question and the bidder shall have no claim in that

regards against the owner.

56. Site visit: The bidder is advised to visit the site and examine the site conditions and the area.

Where in the work is proposed to be carried out and to get his acquainted himself on his own

responsibility for all information that may be necessary for quoting the tender bid and entering in

to contract. All cash and liabilities arising out of the site visit shall be at bidder account.

57. CONTRACTOR’S LIABILITIES: The Contractor shall supply, at his own cost, all materials

(except such special materials, if any as may be supplied form the PGVCL stored in accordance

with the contract) plant, tools, appliances, implements, ladders, cordage, tackles, scaffolding and

any temporary works which may be required for the proper execution of the work., in the original,

altered or substituted form and whether included in the specification or other document forming

part of the contract or referred to in these conditions or not and which may be necessary for the

purpose of satisfying or complying with the requirements of the Engineer-in-charge as to any

matter on which under these conditions, he is entitled to be satisfied or which he is entitled to

require together with carriage thereof to and from the work, the contractor shall also supply

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

without charge, the requisite number of persons for setting out works, and counting, weighting and

assisting in the measurement of, examinations at the time and from time to time of the work or

materials, failing this, the same may be provided by the Engineer-in-charge at the expenses of the

contractor and the expenses may be deducted from any money due to the contractor under the

contract or from his security deposit or the proceeds of sale thereof or of a sufficient portion

thereof the contractor shall provide all necessary fencing and light required to protect the public

from accident and shall also be bound to bear expenses of defence of every suit, action or other

legal proceedings of law that may be brought by any person for injury sustained. Owing to neglect

of the above precautions and to pay any damage and costs which may be awarded in any such suit,

action or proceedings to any such persons or which may with the consent of the contractor be paid

in compromising any claim by any such person.

58. CONTRACTOR LIABLE FOR ALL DAMAGES: Compensation for all damage done

intentionally or unintentionally by contractor‟s laborer, whether in or beyond the limit of PGVCL‟s

property, shall be estimated by the Superintending Engineer, or such other office, as he may

appoint and the estimate of the Superintending Engineer, subject to the decision of the

Superintending Engineer, on appeal, shall be final and the contractor shall be bound to pay the

amount of the assessed compensation demand, failing which, the same will be recovered from the

contractor as damages or deducted by the Engineer in charge from any sums that may be due to or

become due from PGVCL to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that may

be brought by any person for injury sustained by him owing to neglect of precautions to prevent

the spread of fire and he shall also pay any damage and costs that may be awarded by the court if

in consequence.

59. RESCISSION OF CONTRACT AND FORFEITURE OF DEPOSIT: The contractor shall not

assign or sublet, without the written approval of the Engineer-in-charge and if the contractor assign

or sublet his contract, or attempt to do so or become insolvent or commence any proceedings to be

adjudicated as insolvent or make any composition with creditors, attempt to do so, the Engineer-in-

charge may, by notice in writing rescind the contract. Also, if any bribe, gratuity, gift, loan,

perquisite, reward or advantage pecuniary or otherwise shall either directly or indirectly be given,

promised or offered by the contractor or any of his servants, or agents, or any person to the

employee of PGVCL in any way relating to his office or employment or if any such officers or

persons shall become in any way directly or indirectly interested in the contract, the

Superintending Engineer may, by 10 day notice in writing, rescind the contract. In the event of a

contract being rescinded the Security Deposit of the contractor shall there upon stand forfeited and

be absolutely at the disposal of PGVCL and the same consequences shall ensure as it the contract

has been rescinded under clause 4 thereof and in addition the contractor shall not be entitled to

recover or be paid for any work thereof actually performed under the contract.

60. COMPENSATION: All sums payable by a contractor by way of compensation under any of these

conditions shall be considered as a reasonable compensation to be applied to the use of PGVCL,

without reference to the actual loss or damage sustained and whether any damage has not been

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

61. RATES FOR WORKS NOT ENTERED IN ESTIMATE OR SCHEDULE OF RATE OF

A. If the additional and altered work includes any class of work for which no rate is specified in

this contract, then such class of work shall be carried out at the rates entered in the Schedule of

Rates of the PWD or at the rate mutually agreed upon between the Superintending Engineer, Circle

Office and the contractor, whichever are lower. If the additional or altered work for which no rate

is entered in the Schedule of Rates of the Division is ordered to be carried out before the rates

agreed upon then the contractor within seven days of date of receipt by him of the order to carry

out the work inform the Superintending Engineer for the rate which in his intension to charge for

such class of work and

B. If the Superintending Engineer does not agree to this rate he shall be noticed in writing be at

liberty to cancel his order to carry out such class of work and arrange to carry it out in such manner

as he may consider advisable provided always that.

C. If the rates shall have been determined as lastly here in before mentioned then in such case he

shall only be entitled to be paid in respect of the work carried out or expenditure incurred by him

prior to the date of the determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Superintending Engineer. In the event of dispute, the decision of the

Superintending Engineer of the Corporate will be final.

62. ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time,

before the security deposit is refunded to the contractor, it shall appear to the Superintending

Engineer or his subordinate in charge of the work that any work has been executed with unsound,

imperfect or unskillful workmanship or with materials of inferior quality or that any materials or

articles provided by him for the execution of the work are unsound or of a inferior quality to that

contracted for or are otherwise not in accordance with the contract, it shall be lawful for Engineer-

in-charge to intimate this fact in writing to the contractor and then no withstanding the fact that the

work, materials or articles complained of, may have been inadvertently passed, certified and paid

for, the contractor shall be bound forthwith to rectify or remove and reconstruct the work so

specified in whole or any part, as the case may require or if so required shall remove the materials

or articles so specified and provided other suitable materials or articles at his own charge and cost,

and in the event of his failing to do so within a period to be specified by the Engineer-in-charge in

the written intimation aforesaid the contractor shall be liable to pay compensation at the rate of one

percent on the amount of the estimate for every day, not exceeding ten days during which the

failure so continue and in the event of any such failure as aforesaid the Engineer-in-charge may

rectify or remove and re-execute the work or remove and replace the materials or articles

complained of, As the case may be, at the risk and expense in all respects of contractor should the

Engineer-in-charge consider that any such inferior work or materials as described above may be

accepted, or made use of, it shall be within his discretion to accept the same as such reduced rates

as he may fix thereof.

Provided that in the case of any work of which visible check is not possible, if the Engineer-in-

charge or his subordinate in charge of the work feels that such work has been executed with

unsound, imperfect or unskillful workmanship or with materials of inferior quality, he shall take

sample tests at random, cost of which shall have to be borne by the contractor and if after taking

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

such test, part of such work is found to be defective in any respect or to have been executed with

materials of inferior quality, then the contractor shall be paid for the whole work such amount as

may be fixed by the office of the Engineer-in-charge on the basis of the lowest quality of work

found by him in such samples tests.

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and for

restoring tested work to its original condition.

62. RECOVERIES:

a. In case of any damage to equipment/machinery or structure/building of PGVCL or any

public property due to negligence‟s of contractor or any other reasons attributed to contractor the

decision of E.I.C. regarding the amount of recovery shall be final and shall be paid by contractor.

b. If the contractor fails to execute the work as per direction of E.I.C. within the time frame

given by PGVCL time to time, shall get the work done partially or fully through any other

contractor at the risk and cost of the contractor and the cost of execution of such work along with

15% overhead charges shall be deducted from contractor monthly bill over and above recovery as

63. LUMP SUM IN ESTIMATE: When the estimate on which tender is made, includes lump sums

in respect of parts of the works the contractor shall be entitled to payment in respect of the items of

works involved or the part of the work in question at the same rates as are payable under this

contract or such items or if the part of work in question is not in the opinion of the Engineer-in-

charge capable to measurement the Engineer-in-charge may at his discretion pay the lump sum

amount entered in the estimate and the certificate in writing of the Engineer shall be final and

conclusive against the contractor with regard to any sum or sums payable to him under the

provisions of the clause.

64. ACTION WHERE NO SPECIFICATIONS: In the case of any class of work for which there is

no specifications is mentioned, such work shall be carried out in accordance with the instructions

and requirements of the Engineer-in-charge / consultant of the PGVCL etc.

65. The notice inviting tender, general instruction to bidders and all other documents of this tender

shall form part of the contract.

66. ACCEPTANCE OR REJECTION OF BID

a. The PGVCL reserves the right to accept any tender irrespective of whether it is lowest or

not or to reject all the tenders without assigning any reasons thereof. Tenders departing from the

stipulated technical specifications, commercial conditions or the method of bidding in a radical

manner are liable to be rejected.

b. The bid is liable for rejection prima facie:

 If not registered under appropriate class by appropriate Govt. /Semi Govt. agencies

 If it is without payment of EMD / Tender Fee.

 Not in prescribed form.

 Not bearing signature of the bidder & seal of the company on all the documents accompanying the

 Not confirming to specifications or conditional tender.

 Received after expiry of the due date & time.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

 Received by telex or telegram or fax.

 Submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent

practices issued by PGVCL and its group companies, Govt. of Gujarat or its Public Sector under

 Tender not fulfilling all the above conditions and those specified in the documents attached or

incomplete in any respect are liable to rejection.

 Further, it is specifically instructed that conditional tenders shall summarily be rejected.

67.0ARBITRATION:-

All questions, disputes or differences whatsoever, which may, at any time, arise

between the parties i.e. the PGVCL and the contractor upon or in relation to or in connection with the

Contract shall be referred to sole Arbitrator appointed by the Managing Director PGVCL for that

purpose, who shall be retired High Court Judge or a retired District Judge and the decision of the said

Arbitrator shall be final and binding upon the parties.

Reference to the Arbitrator shall be final and binding upon the parties governed by the provisions of

The Arbitration & Conciliation Act, 1996 as amended from time to time and the Rules made there

under. The Arbitration proceedings shall be conducted at Rajkot, City Circle Office of PGVCL or at

any such place as the sole Arbitrator may determine. The award of the sole Arbitrator shall be final

and binding upon the parties.

Performance under this contract shall, if reasonably possible, continue during the Arbitration

proceedings and no payments due or payable by the PGVCL shall be withheld unless they are the

subject matter of the Arbitration proceeding.

The reference to arbitration proceedings under this clause shall not:

A. Affect the right of the Engineer-in-charge to take possession of all or any tools, plants, materials

and stores, in or upon the work or site thereof or belonging to the contractor or procured by him

and intended to be used for the execution of the work or any part thereof.

B. Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in any

work or from removing such materials to other place, during the period the work is stopped or

suspended in pursuance of notice given to the contractor under General Conditions.

C. Entitle the contractor to stop the progress of the work or carrying out the additional or altered work

in accordance with the provision of General Conditions for the work where there is no

D. Preclude the PGVCL from getting the work done by another agency. Neither party is entitled to

bring a claim to arbitration latest by the thirty days after the expiration of the defects liability

E. The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract

Disputes Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration

proceeding under this clause.

F. The Contractor shall be responsible for the loss destruction or deterioration of the materials, stores

or articles supplied to him by the PGVCL, even if such loss destruction or deterioration has

occurred under any circumstances whatsoever beyond his control as if the material, stores or

articles so supplied were his property. The contractor shall be responsible for returning the residual

materials after completion of the contract and if fails to return, the balance material supplied to him

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

by the PGVCL, the cost of the residual materials will be recovered from the contractor at the

market rate or stock issue rate whichever be higher at the time of materials account plus 15%.

68 JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place

from which the tender / Acceptance of tender is issued, is situated i.e. Rajkot.

69. Applicable taxes (if any) rate will be applied on all kind of penalty/compensation recover under this

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Tender No. RCC /TECH/E-TENDER/2026-27/167

GENERAL CONDITIONS OF CONTRACT

Notwithstanding anything contained to the contrary in the specification or tenders in subsequent exchange

of correspondence, the conditions of contract shall be binding on the contractor and any change or

variations expressed or implied, however made in the said conditions shall not be valid or operative unless

expressly sanctioned by the PGVCL. The contractor shall be deemed to have fully informed himself and

to have special knowledge of the provisions of the conditions of contract herein contained and relevant

document and site condition,

A. The Contract means the documents forming the tender and acceptance thereof, together with the

documents referred to therein or individual work order in the case of term contract, including these

conditions, schedules and / or additional conditions attached to the form of tender or individual

work, order, rate schedule, the specifications and the drawings and all these documents as

applicable taken together shall be deemed to form the contract.

B. „Owner‟ shall mean the “Paschim Gujarat Vij Company Ltd. Rajkot” (PGVCL) and shall include

its legal representatives, successors and assigns.

C. The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative, successors and

permitted assignees.

D. The “Tender Document” means the form of tender, the applicable schedules and/or additional

conditions and the specifications and/or drawings as issued to the contractors for the purpose

preparing tender.

E. The expression “works” or “work” when used in the conditions of contract shall, unless there be

something in the subject or context repugnant to such construction means, the works or the work

contracted to be executed under or in virtue of the contract whether original or altered.

F. “PGVCL OR co.” means the PASCHIM GUJARAT VIJ CO. LTD.s and the “Accepting Officer”

means the officer who is authorized to sign and signs the contract on behalf of the “PGVCL.”

G. The letter “EE” means Executive Engineer who in the case of measurement and lump sum

contract, direct the contractor and the letters “SE” means Superintending Engineer” and “C.E.”

means CHIEF ENGINEER (PROJECT) who administers and in the case of the term contracts

directs the contract.

H. The “Engineer-in-charge” means all officers of the PGVCL appointed by the SUPERINTENDING

ENGINEER to supervise the works or part of the works.

I. “Approved” and “Directed” means the approval or direction of the SUPERINTENDING

ENGINEER to Superintending Engineer or the person deputed by him for the particular purpose.

J. “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.” means

the American Standards as issued by the American Standard Institutions and “I.S.” means the

“Indian Standards” as issued by the Indian Standards Institutions. Wherever the above-mentioned

abbreviations are preferred to, in the specifications and / or work orders, they mean the addition

with all amendments current at the date of issue of tender documents of work orders.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

In the case of measurement and terms of contracts “Specifications” means those contained in

PASCHIM GUJARAT VIJ CO. LTD. schedule together with any amendments etc. embodied in

the tender documents, “Drawings” refer to those accompanying the tender documents and/or any

work orders referred therein.

A. The “Contract Sum” means the sum accepted or the sum calculated in accordance with the prices

accepted in the tender and/or the contract rate as payable to the contractor for the full and entire

executing and completion of works.

B. “The date of completion” is the date or dates of completion of the work or any part of the works set

out or ascertained in accordance with the individual work orders and the tender documents or any

subsequent agreed amendments thereto.

1.0 All works proposed to be executed by the contract shall be noticed in one of the English and one of

the vernacular local daily newspapers, stating the work to be carried off as well as the date of

submitting and opening tenders and time allotted in carrying out the work. Also the amount of

earnest money to be deposited with the tender and the security deposit to be deposited by the

successful tenderers.

2.0 Copies of specifications, design, drawings, estimated rates, scheduled rates and any other

documents required in connection with the work which will be signed by the Engineer-in-Charge

for the purpose of identifications shall be open for inspections by the contractors at the office of

the Superintending Engineer during office hours.

3.0 Whether the works are proposed to be executed according to the specifications recommended by

the contractor and approved by a competent authority on behalf of the PASCHIM GUJARAT VIJ

CO. LIMITED, such specifications with designs and drawings shall form part of the accepted

4.0 The tenderers and receipts for payments made on account of any work, when executed by a firm

should be signed by all the partners except where the contractors are described in their tender as a

firm, in which case the receipt shall be signed in the name of firm including the partners or some

other Person having authority to do so.

5.0 Tenderers which propose any alternation in the work specified in the form in invitation to tender or

in the time allowed for carrying out the works or which contain any other conditions of any sort,

will be liable to rejection.

6.0 The Engineer-in-charge or his duly authorized assistant will open tenders on line

7.0 No receipt for any payment alleged to have been made by contractor in regard to any matter

relating to tender of the contract shall be valid & binding on the PGVCL unless it is signed by the

Engineer-in-charge.

8.0 All works shall be measured, meet by standard measure and according to rules, custom and usual

in the use in the PASCHIM GUJARAT VIJ CO. LIMITED, and no proposal to adopt alternative

method will be accepted, the Engineer-in charge Decision as to what is “the usual method in use in

the PASCHIM GUJARAT VIJ CO. LIMITED” shall be final.

9.0 Tenderers shall be deemed to have full knowledge of relevant documents, site conditions etc.

whether inspected or not by him.

10.0 Submission of tender by a contractor that he has read the instructions and condition of contract

herein contained and has made him aware of the scopes and specifications of the work to be done.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

11.0 In case of any deviation in any terms and conditions between Instruction to the bidders and Tender

and contract for works, the terms and conditions mentioned in Instruction to the bidders will

12.0 These rules and directions shall form part of the contract.

13.0 CONTACTOR TO INFORM HIMSELF FULLY: The contractor shall be deemed to have

carefully examined the work & site conditions, the general conditions, the special conditions,

specifications, schedules, drawings shall be deemed to have visited the site of the works & to have

fully informed himself regarding the local conditions. If there shall have any doubts as to the

meaning of any portion of these general conditions or special conditions of the scope of work of

the specifications or any other matter concerning the contract, he shall in good time before

submitting his tender, send for the particulars thereof & submit them to the Engineer in writing in

order that such doubt may be removed.

14.0 ERRORS, OMISSIONS & DISCREPANCIES: In all cases of errors, omissions, doubts or

discrepancies in the dimensions, or discrepancies in the drawings & items of work on

specifications, reference shall be made to the Superintending Engineer whose elucidation &

elaboration shall be considered as authoritative. The contractor shall be held responsible for any

error that may occur in the work through lack of such reference.

15.1 Temporary structures may be erected by the contractor for storage sheds, offices, and

residential etc. for non-commercial use on land, handed over to him at his own expense &

with the permission of the PGVCL. In any circumstances for constructing temporary

structures contractor‟s use, PGVCL free supply of materials shall not be made. The

contractor shall preserve all existing vegetation such as trees on or adjacent, to the works

site which, do not interfere with the construction as determined by the PGVCL.

15.2 The contractor shall take all possible precautions in felling trees authorized for removal to

avoid any unnecessary damage to vegetation & trees not to be felled & to structures or to

workmen, & shall be responsible for any damage if it occurs in such operations.

15.3 All produce from cutting of trees grass etc. shall be the property of PGVCL &shall be

stacked at the directed places. No claim shall be made for such tree felling / cutting

&stacking of trees/produce or grass etc. by the contractor.

15.4 The land shall as herein before mentioned be handed over to PGVCL / Owner of Land

immediately after the completion of the work under this contract. Also no land shall be held

by the contractor longer than the PGVCL shall deem fit & necessary & the contractor shall,

on due notice by the PGVCL, vacate & return the land which the Engineer In Charge may

certify as no longer required by the contractor for purposes of the work.

16.0 START OF WORK: The contractor shall not enter upon or commence any portion of the work

except with the written permission of the authority of the PGVCL, failing which the contractor

shall have no claim to ask for measurement of or payment for work & shall be responsible for any

claims or damages that may arise due to such unauthorized commencement or entry. No

compensation shall be allowed for any delay caused in starting the work on account of any delay in

clearance of the work site.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

17.0 WORK TO EXECUTE TO THE SATISFACTION OF THE PGVCL’S ENGINEERS: The

contractor shall proceed with the work with diligence & expedition & the whole of the work herein

specified as well as the mode of execution shall be under the supervision & the direction & shall be

carried on to the entire satisfaction of the PGVCL‟s site Engineers, who shall have full powers to

order the contractor to alter, enlarge or diminish the form, dimensions, positions, or quantities of

any of the work or to make use of materials & workmanship of different descriptions & qualities

from this herein specified. In the case of any class of work for which there are no Technical

Specifications, these shall be carried out in accordance with the latest IS Codes & in the event of

being no relevant IS Code, the works shall be carried out in accordance with the directions &

instructions of the PGVCL‟s Engineers at site.

18.0 WORKMANSHIP ETC.: The work shall be executed in thoroughly substantial manner with

workmanship of best quality & strictly in accordance with the specifications & with the drawings,

or with such other drawings or written instructions as may from time to time be furnished to the

contractor, in accordance with terms of this contract & shall be completed in every respect with

workmanship implied & necessary according to the fair interpretation & meaning of the same &

should there be any discrepancy between the drawings & specifications or any difference or

dispute as to the dimensions to be worked out or the mode of doing periodical quantity of the work

to be executed or with respect to any subject arising out of this contract, the decision of the

PGVCL‟s authorized Engineers shall be final & binding on all parties.

19.0 SAMPLES OF DESCRIPTIVE DATA: Samples of descriptive data requiring approval shall be

submitted by the Contractor to the PGVCL‟s Engineers in good time before the use of such

material to permit its inspection & testing & there-by the approval. The samples shall be properly

marked to show the name of material, manufacture place or origin & the place where it is intended

to be used etc. Failure of any samples to pass specified tests requirements. It shall be sufficient

cause for the refusal to consider any further samples from that source.

20.0 BASELINES & GRADES: The PGVCL near to the site of work shall furnish one permanent

Bench Mark. Semi-permanent baselines & cross lines shall be established at sufficiently spaced

intervals with benchmarks by the Contractor at their own cost & risk. The contractor shall provide

at his expense, all the required pillars, equipments, materials, &labour for the establishment of the

grade lines & bench marks, for that the Contractor shall be responsible for their further

maintenance during the execution of the actual work till the complete period of construction. The

contractor shall be responsible for the proper execution of work to such lines & levels & grades as

may be specified in the drawings, established, or indicated by the PGVCL‟s Engineers. All the

survey work, if required, shall be checked by the PGVCL‟s engineers. However this shall not

absolve the contractor for the correctness of survey/ temporary or permanent Benchmarks.

21.0 CONTACTOR NOT TO DISPOSE OFF SOIL ETC.: The contractor shall not sell or otherwise

dispose off or remove except for the purpose of this contract the sand, ballast, earth, rock or other

substances or materials that may be obtained from any execution made for the purpose of this

contract or produce upon the site at the time of delivery of the possession of the land but also such

substances materials & produce shall be the property of the PGVCL & shall be disposed off in the

manner & place as directed by the PGVCL‟s Engineers.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

22.0 GOLD, SILVER, MINERALS, OIL RELICS, ETC. FOUND ON THE SITE: All gold silver,

oil relics, or other minerals, of any description & all precious stones, coins, treasures relic,

antiquities, & other similar things that shall be found in or upon the site shall be the property of the

PGVCL. The contractor shall return the gathered things as above to the authorized representative

23.0 FENCING, LIGHTING & VENTILATION: The contractor shall be responsible for the proper

lighting, fencing, guarding & taking of all the necessary safety measures for all works comprised

in the contract & or the proper provision of temporary roadways, footways, guards fences, caution

notices etc. as far as the same may be rendered necessary by reasons for the work for the

accommodation & protection of workmen foot passenger or other traffic & of the PGVCL &

occupiers of adjacent villages, property of the public & shall remain responsible for any accidents

that may occur on account of his failure & timely precautions.

All the works & approaches shall be adequately illuminated with electric lights to the satisfaction of

the PGVCL‟s Engineers. The power & lighting connections, wiring equipment shall be subject to

the inspection & passing by Electrical Inspector to GOG authorized under the Indian Electricity

Act. Any additions alterations or omissions shall be got approved from the PGVCL‟s Engineers

got certified from the Electrical Inspector. Work spots such as faces of excavation of borrow pits;

filling area etc. shall be adequately illuminated with floodlights to the satisfaction of the PGVCL‟s

24.0 EXPLOSIVE PROCUREMENT & STORAGE: Explosives, petrol, oils, fuels, & other

inflammable materials shall be stored strictly in accordance with the rules of the Explosive

The contractor shall at his own expense construct & maintain proper magazines which are required

for the storage of explosive & arrange for storage facilities for oils, petrol, fuels etc. for use in

connection with the work.

The contractor shall at his own cost obtain the necessary license for the storage & use of

explosives, oils, petrol, diesel etc. The PGVCL shall not take any responsibility whatsoever in

connection with the storage or use of explosives on the site, any accident occurs in the connection

at site or nearby village or vicinity. All operations of the contractor in which or for which

explosives are employed shall be at the risk of the contractor & upon his own responsibility.

25.0 LIABILITY FOR ACCIDENTS TO PERSONS : The contractor or subcontractor shall

indemnity the PGVCL against any claims which may be made under the workman‟s compensation

Act, 1923, or any statutory modification or otherwise for or in respect of any damages or

compensation payable in consequence of any accident or injury caused, by fault of contractor or

subcontractor &sustained by any workmen or other person on the employment of the contractor or

subcontractor. In every case in which by virtue of the provisions of subsection (1) of section 12 of

the workman‟s Compensation Act, 1923, the PGVCL is obliged to pay compensation to a

workman employed by the contactor or subcontractor in execution of the work, the PGVCL will

recover from the contractor the amount of compensation so paid, and without prejudice to the

rights of the PGVCL under subsection 12 of the said Act, such amount will be paid backto the

PGVCL in 30 days, failing which the PGVCL will be at liberty to recover such amount of any part

thereof by deducting it from the dues by the PGVCL to the contractor under this contract or

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

otherwise. The PGVCL shall not be bound to contract any claim made against either of them under

section 12, subsection (1) of the said Act, except on written request from the contractor & upon his

giving to the PGVCL full security for all costs for which the PGVCL might become liable in

consequence for entertaining such claims.

The contractor shall indemnity the PGVCL against all claims based upon injury or death to any

person in the employment of the contractor or sub contactor, or to the third parties under paragraph

(a) 2 or condition no.47 to the extent of any sums recovered under the insurance policy.

On occurrence of the accident which result on the death of workman employed by the contractor or

subcontractor, which is so serious as to be likely to result in the death of any workman, the

contractor shall within 24 hours of happening of such event intimate in writing to the Engineers of

the PGVCL the fact of such accidents. The contractor or subcontractor shall indemnity the PGVCL

against all loss or damage sustained, by the PGVCL resulting directly or indirectly from his failure

to give intimation in the manner aforesaid including penalties or fine if any, payable by PGVCL as

a consequence of PGVCL‟s failure, to give notice under workman‟s compensation Act or

otherwise to confirm to the provisions of the said Act in regard to such accident.

26.0 LIABILITY FOR DAMAGE TO WOKS & MATERIALS:

26.1 Any damage to PGVCL property has to be completed & substantial manner by & at the

sole cost of the contractor & to the reasonable satisfaction of the PGVCL‟s Engineers. If

the contractor fails to make good such losses, damages within the specified time given by

the PGVCL, the PGVCL shall be at liberty to recover the amount towards such expenses

fixed by the PGVCL‟s Engineers & shall be recovered from the amount due under this

contract to the contractor.

26.2 Further the contractor shall, at all times, protect & preserve all materials, machinery,

equipment, and, allied structures, road and ramps etc., materials acquired by himself or

PGVCL for the execution of the work. All reasonable requests of the PGVCL‟s Engineers

to enclose or especially protect any of the above shall be expeditiously complied with at no

26.3 If the Engineer considers that the work, asked for in the aforesaid Para, is not sufficiently &

satisfactorily protected by the contractor, on requests made for, the PGVCL shall be

entitled to arrange for such protection at his unfettered discretion & recover the cost thereof

from the contractor.

26.4 Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall also be

liable for &shall be deemed to have indemnified the PGVCL in respect of all damage or

injury to any person or any property of the PGVCL or of others in villages nearby,

occasioned by the negligence of the contractor or his workmen, or his subcontractor, or by

defective /ill methods of working.

27.0 MATERIALS, TOOLS, MACHINERY BROUGHT ON THE SITE OF WORK: All

materials, tools & tackles, machinery etc. of the contractor brought to & delivered upon the site for

the work shall be the time of their being so brought shall be deemed to be the property of the

PGVCL in it‟s possession to be used for the purpose of the work & for that purpose only & shall

not on any account be removed or taken away by the contractor or any other person without the

permission of the PGVCL‟s Engineers in charge, but the contractor shall be fully responsible for

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

&loss, destruction thereof or damage thereto. The PGVCL may have a lien on such materials,

tools, tackles, machinery for any sum or sums which may at any time prior to the completion of the

works be or owing to the PGVCL by the contractor, under in respect of & dispose of any such

materials, tools, Tackles, machinery in such a manner as the PGVCL may think fit & to apply the

proceeds in or towards the satisfaction of such sum or sums due or owing as aforesaid but subject

to such lien & power of sale & disposal such surplus materials, tools, tackles, machinery shall

belong to the contractor & may be removed & disposed off by him as he may think fit.

28.0 ACCESS TO SITE & WORK ON SITE: The Engineer or his authorized representative may if

he considers fit from time to time enter upon any lands which may be in the possession of the

contractor under this contract, for the purpose of executing any work not included in this contract

& may execute by other contractors at his opinion & the contractor shall in accordance with the

requirements of the Engineer, afford all reasonable facilities for execution of the works including

occupation of lands by structure or otherwise for any other contractor employed by the PGVCL &

his workmen or for the execution on or near site of the works not included in the contract. The

contractor shall not be entitled for any extra claims on such executions.

29.0 INSPECTION OF WORKS: The PGVCL‟s Engineers or their authorized representatives shall

have at all times power to inspect the works, wherever in progress, either on site, on the

contractor‟s premises in connection with this contract. Further, the contractor shall not allow any

person other than PGVCL‟s Engineers or their authorized representatives to the work sites. The

contractor shall, during working hours, maintain supervisors of sufficient training & experience to

supervise the work as a whole. All orders & directions given to such supervisors or other staff shall

be deemed to have been given to the contractor. Further the PGVCL may by due notice, desire a

high ranking member of the supervisor staff of the contractor to be present on any specified

inspection & the contractor shall comply with such directions.

30.0 ACTION & COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time before

the refund of Security Deposit to the Contractor it appears to PASCHIM GUJARAT VIJ CO.

LTD.‟s Superintending Engineers or subordinate and / or any authorized officer of the PGVCL that

the work has been executed with unsound, imperfect or unskilled workmanship or with materials

of inferior quality or any materials or articles provided by him are unsound or of quality inferior to

that contracted as specified in the Technical Specifications or otherwise not in accordance with the

contract, it shall be lawful for the PASCHIM GUJARAT VIJ CO. LTD. to intimate that the works

, materials, articles which may have been inadvertently passed, certified & paid to the Contractor.

The Contractor shall be bound to rectify or remove & reconstruct the said work so specified at his

own charge & cost & in the event of being failure to do so within specified period by the PGVCL,

the Contractor shall be liable to pay compensation at the rate of 1% plus GST &cess as applicable

per day on the amount of the estimate for the specified work. For the period up to 10 days this shall

be attended by the Contractor else the PGVCL shall get these rectifications at the risk & expense in

all respects of the Contractor.

31.0 CLEANING UP:The contractor shall at all-time keep the construction areas & his labour colony

& storage areas free from accumulation of waste, or rejected materials. Prior to the completion of

the work the contractor shall remove all rubbish from & about the premises, & tools, tackles,

machinery, left out materials consumable, rejected materials, scaffolding etc. which are not the part

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

of the permanent work/structure. The premises will be left fully satisfactorily to the PGVCL‟s

Engineers/representatives; thereafter only the completion certificate will be issued.

32.0 CONTRACTOR’S INVENTORY OF EQUIPMENTS & MACHINERIE: The contractor

shall prepare & maintain an inventory of all machinery, equipments, temporary rolling stock, and

plant purchased or hired for the use of this contract‟s execution.

33.0 PROGRESS SCHEDULE:

33.1 Contractor shall furnish a Construction Schedule on receipt of LOA or Work Order

whichever is earlier, in quadruplicate, indicating the date of start, the monthly progress

expected to be achieved & anticipated completion of each major items of the work under

this contract & procurement of equipments, machinery & other materials. The schedule

should be such as is practicable of achievement the whole work in the time limit & of the

particular items on due date specified in the contract & shall have the approval of the

PGVCL‟s Engineers. Detailed schedules for each working season showing the progress

month by month to be achieved is to be submitted to the PGVCL. The PGVCL is

empowered to ask for more detailed progress schedule week by week for any item or for all

items & the contractor shall comply when asked for.

33.2 The PGVCL shall have, at all times the right without in any way violating this contract, or

forming grounds for claim to alter the order of the works or any part thereof & the

contractor shall after receiving such direction proceed in the order directed. The contractor

shall revise the progress schedule accordingly & submit to the PGVCL in four copies.

33.3 The contractor shall furnish sufficient machinery, equipment, labourers& materials shall

work for such hours & shifts as may be necessary to maintain/achieve the progress of the

scheduled, after getting written permission of Engineer in Charge.

33.4 During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the PGVCL & planned by the Contractor, due

to the reasons attributable to the Contractor; suitable action shall be taken as per Clause

No.3 & 4 appearing in the PGVCL‟s prescribed Booklet for ``Tender & Contractor for

Works‟‟ and PGVCL may take such action as it may deem fit to ensure that the work is

completed in time at the risk and cost of the contractor

34.0 DATE OF COMPLETION: The contractor shall complete the whole work & hand over to the

PGVCL on or before the date specified in the work order. Provided always that if in the opinion of

the PGVCL the completion of the works shall be delayed by any change of original design or by

the order of the PGVCL, of any altered, modified substituted or additional works or materials

omitted or by strikes, lock outs or stoppages of labour, or revolution, riots or political disturbance

or by the contractor not being given possession of the site or by the PGVCL taking possession of &

using the site or part thereof or the works or part thereof or any part of the work or delayed supply

of material by the PGVCL or by the not receiving any orders, drawings, instructions or directions

in time or by the suspensions if the works or by fire, flood exceptionally bad weather tempest,

storm or by from unforeseen circumstances(& whether the same shall be due to any act or

omission of the PGVCL or its representatives) the PGVCL may in the unfettered discretion thinks

fit either forthwith or at a later time & from time to time not withstanding that the prescribed or

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

extended time for completion has expired or work have been completed, extend the date for the

completion of the works to such a date as deemed fit as practical & acceptable.

35.0 OTHER CONTRACTS FOR THE SUSPENSION STOPPAGE OR CURTAILMENTS OF

WORK: If during the tendency of the contract the Engineer shall for any reason (which shall be

unquestioned) whatsoever require the whole or any part of the work as specified in the contract to

be suspended for any period or shall not require the whole or any part of the work as specified in

the contract to be carried out at all by the contractor, he shall give notice in writing of the fact to

the contractor who shall thereupon suspend or stop the work totally or partially as the case may be.

In any case except as provided hereunder, the contractor shall have no claim to any payment or

compensation whatsoever on account of any profit or advantage which he might have derived from

the execution of the work in full but he did not so derive in consequence of the full amount of the

work not having being carried out, or on account of any loss that he may be put on account of

materials purchased or agreed to be purchased or for unemployment of labour recruited by him. He

shall not also have any claim for compensation but reason of any alterations having been made in

the original specifications, drawings, designs & instructions that may involved any curtailment of

the work as originally contemplated. Where however, materials have already been purchased or

agreed to be purchased by the contractor, before receipt of the aforesaid notice, the contractor shall

be paid for such materials at the rate determined by the PGVCL, provided they would have been

useful for the work curtailed or stopped are not in excess of requirements are of approved quality

& cannot be used on other contract works or otherwise by the contractor &/or shall be

compensated for the loss if any, that he may put to, on respect of materials agreed to be purchased

by him, the amount of such compensation to be determined by the PGVCL, whose decision shall

The PGVCL may order the contractor to suspend any work on account of bad weather; rain or

storm & such other adverse climate conditions & the contractor shall comply with the same. The

contractor shall not be entitled to any compensation for such suspensions of work.

36.0 CO-OPERATION WITH OTHER CONTRACTORS: Apart from this work, the other works

connected with this work will be simultaneously going on either departmentally or through any

other contractors. The contractors shall co-operate with others to their fullest extent & shall allow

each other every facility & coordination for the execution of their works simultaneously &

satisfactorily, during their action of machinery or execution of any other co-ordination works, the

contractor will have to co-operate as directed by the PGVCL‟s Engineers in the charge of the

works. In such cases the contractor shall not be entitled for any compensation on account of

reduction or stoppage of labour force/machinery/equipments etc.

In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor shall take into

considerations the needs & the requirements of the other contractors if any working in the vicinity.

Further no contractor shall take or cause to be taken any stops or action that may cause disruption,

discontent or disturbance to the work, labour arrangements etc. to other contractors. Any action, by

any contractor, which the PGVCL in the unquestioned discretion may consider as infringement of

the above code, would be considered as a breach of the contract conditions & the PGVCL may

take such action as may deem fit against the contractor & the action taken shall be considered as

final & binding.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

37.0 SPEED OF WORK: The contractor shall at all times maintain the speed of work to confirm to the

latest operative progress schedule but the PGVCL may at any time with sufficient notice in writing

direct the contractor to slow down or to accelerate any part or the whole work for any reason

(which shall not be questioned whatsoever) & the contractor shall comply with such orders of the

PGVCL. The compliance of such orders shall not entitle the contractor to any claim or

38.0 CONTRACT DOCUMENT & MATTERS TO BE TREATED AS CONFIDENTIAL: All

documents, correspondence, decision & other matters concerning the contract shall be considered

as of confident & restricted nature by the contractor & he shall not divulge or allow access there to

any unauthorized persons of any kind.

39.0 ACCESS TO THE CONTRACTOR’S BOOK: Whenever it is considered necessary by the

PGVCL to ascertain the actual cost for execution of any particular item of work, the PGVCL may

do so by directing the contractor to produce the original invoices.

40.0 INTEREST ON MONEY DUE TO THE CONTRACTOR: The contractor shall not be entitled

to receive the interest on the payment due to him upon measurements or otherwise or on any

balance payable to the contractor. Also, contractor shall not be allowed to relate it with the

progress of work at site in any case.

41.0 MEASUREMENTS TO BE PROVISIONAL & SUBJECT TO CORRECTION: Every

measurement for running payment on account of work done shall be subject to adjustment or final

measurements. In case there is disagreement between such intermediate & final measurements, the

latter shall prevail.

42.0 BREACH ON PART OF PGVCL NOT TO ANNUL CONTRACT: No breach or non-

observance on the part of the PGVCL of any the agreements contained herein, shall annul this

contract of discharge the contractor from the observance & performance thereof, or of any part

thereof, but on application by the contractor & in the unfettered discretion of the PGVCL an

extension of time may be given to the contractor in respect of such breach or non-observance by

43.0 LOCAL LAWS: All local laws in force at the time entering into the contract & those enacted there

after shall be binding on the contractor & he shall abide by the same.

44.0 PERFORMA RETURNS: The contractor shall maintain Performa, charts & details regarding

machinery, equipments, materials labour, personnel & other matters as may be specified by the

PGVCL time to time.

45.0 MAINTENANCE: The contractor for a period of 1(ONE) Year after the date of completion, as

certified by the Engineer In charge, shall maintain the work in such manner that on the expiry of

the period of maintenance, they shall be as good and perfect in order and conditions as that in

which they were at the commencement of the period of maintenance. The contractor shall at his

own expense, repair, rectify and make good to the satisfaction of the concern engineer all defects,

imperfections or other faults arising from or out of use of materials or workmanship not in

accordance with the contract or from negligence or failure on the part of the contractor to comply

with the provisions of the contract. The security deposit will be released after satisfactory

completion of maintenance period of one year.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

The security deposit will be refunded by producing No Objection Certificate from concern PGVCL

office. Only after the completion of guarantee period of 1 year of work completed or finalization of

final bill whichever is later.

46.0 INSURANCE: The contractor shall procure, or arrange for the Subcontractor to procure insurance

coverage sufficient to protect against the following risks arising out of the work. Accidents &

professional & non-professional sickness of all labourers& personnel engaged in the work as

required by Law pursuant to Workmen‟s Compensation Act, 1923 or Revised version thereof.

Injury or death to third parties including without limitation injury or death caused by any of the

construction aids or vehicles or rented machinery, equipments used by the contractor or

subcontractor whether at the site or elsewhere. Damage to contractors tools machinery construction

equipments form works, scaffolding materials etc. due to floods, earthquake or any such cause.

Damage to the existing permanent structures of the PGVCL & nearby villages, equipments of the

PGVCL or of the co-contractors working in the area for other works.

All the above conditions referred for the insurance cover, shall be in effect from the date of

commencement of the work until the PGVCL has accepted the work. In the policies covering the

insurances referred to above, the PGVCL, contractor & the subcontractor shall be as co-ensured

where possible. The cost of insurance shall be borne by the contractor.

47.0 LIENS: Final payment to the contractor shall not be made until the contractor shall deliver to the

PGVCL receipts in full in lieu thereof, & in either case, an affidavit that so far he has knowledge

or information the releases & materials for which in lien could be filed. If any lien remains

unsatisfied after all the payments are made, the contractor shall refund to the PGVCL all money

that the latter may be compelled to pay in discharging such a lien, including all costs & a

reasonable attorney.

48.0 SPECIAL CONDITIONS:

Contractor will plan his work such that the works on all the fronts released by the PGVCL,

simultaneous works should progress in such a way that the entire job is completed in the scheduled

The successful bidder will have to depute his authorized representative to attend progress review

meetings to be held at site or the PGVCL‟s Corporate/ Circle Office at Rajkot.

The contractor will be responsible for complying with all rules & regulation & the labour laws

applicable to him & the PGVCL will not be responsible for any lapses committed by them. If there

is any claim from the Govt. Authority pertaining to the contractor the same amount will be

deducted from the contractor‟s bill.

The contractor shall depute sufficient numbers (As per instruction of PGVCL) of qualified

engineers / supervisors to look after work. The engineers / supervisors shall remain present at site

at all the times. In no circumstances, contractor shall be allowed to continue work without

engineering supervision.

Payments shall be released on the availability of funds with the PGVCL. No interest will be paid for

delay in payment of bills.

49.0 CONTRACT: After the tender has been accepted by the PGVCL, all orders or instructions to the

Contractor shall, except as herein otherwise provided to, be given by the PGVCL‟s Engineers at

site on behalf of the PGVCL for the speedy execution of the work.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

50.0 Godowns or sheds hired or constructed for storing of controlled materials and more particularly of

cement shall be such as would prevent the materials from getting damaged in any way.

51.0 It will be absolutely incumbent on the contractors to have on the site of work only such of the

materials as have been duly passed by the Engineer-in-charge. Materials that have been rejected

must on no account be allowed to remain on the site, and in spite written order to do so, any such

rejected material is on the site beyond a period of 48 hours notice, the Engineer-in-charge shall

have the right to remove it, at the risk and cost of the contractors and even to destroy it.

52.0 It must be distinctly understood that conditions of contract and of claims in respect of extra work,

will not be allowed unless the works to which they relate is clearly without the spirit and meaning

of the specifications or unless such works are ordered in writing by the Engineer-in-charge and

claimed for in specified manner.

53.0 On completion of the work, the site shall be cleared by the contractor within the stipulated period,

and ground brought to original state and they shall not be entitled for any extra claim on this

54.0 General Specifications of the relevant Indian standard specification shall also apply.

55.0 Damage to work clause: The works whether fully constructed or not and all materials, machinery

plant tools, temporary buildings and other things connected there shall be at the risk and in the sole

charge of the contractor, until the works have been delivered, completed to the satisfaction of the

Engineer-in-charge and certificate from him to the effect is obtained. Until such delivery, the

contractor shall at their own cost, take all the precautions reasonably necessary, to keep all the

aforesaid works, materials, machinery, plant tools. Temporary buildings and other things

connected with the works, free from any loss or damage and in the event of the same or any part

thereof being lost or damaged, shall forthwith within the possible speed, reinstate and made good

such loss or damage at contractor‟s own cost.

56.0 Any components or part of the work shall not be given to any sub-contractor without approval of

the competent authority of the PGVCL. The whole responsibility of the execution of the work, as

per the terms and conditions of the contract, will entirely rest of the main contractor. The main

contractor shall always keep his responsible representative, preferably a technical hand, on work

site with powers to sign M.R.s and take necessary decision and implement the instructions issued

in the interest of efficient execution of the works.

57.0 The Engineer-in-charge will fix the hours of work, and no work shall be executed beyond that

period, during nighttime or in absence of the Engineer-in-charge of his authorized agent. The box

measures shall be filled only in the presence of the engineer-in-charge or his authorized agent.

58.0 Contractor will be asked to present the sample of materials, and the approved samples will be

preserved at the site of work, and no charge in the approved sample will be allowed, without the

written permission of the Engineer-in-charge.

59.0 In any work is not executed according to the specifications, and the directions of the Engineer-in-

charge, the same will be rejected, and the contractor has re execute the same without any financial

implication to the PGVCL.

60.0 Contractor will have to communicate the name of his authorized agent, who shall be present on the

works, and shall be authorized to sign the material requisitions, receive instruction given verbally

or on the order book, on behalf of the contractor.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

61.0 Tenderer must return the form of tender, with the specifications and the schedule of quantities, and

rates and other schedules only signed on each page. Any tender not bearing signature of the

tenderer on all the documents accompanying the tender is liable to be rejected.

62.0 Before submitting his tender, unit rates, which shall be for the finished work complete, including

charges involved in testing, maintenance for a period of 12 months, the tenderers shall closely

examine the specifications and carefully study the drawings and all documents, which form a part

of the contract, to be entered into by the accepted tenderer.

63.0 The submission of tender by a contractor implies that, he has read these instructions, the conditions

of contract etc. and has made himself aware of the scope and specifications of the work to be done,

and of conditions, and local conditions and other factors bearing on the executions of the work.

The PGVCL will not therefore, after acceptance contractor‟s rate, pay any extra charge for lead or

for any other reason. In case the contractor is found later on, to have misjudged the site conditions.

64.0 The tender document shall be written legibly and free from erasure, over writing or conversions of

figures. Correction where unavoidable, shall be made by crossing out, initialing, dating and

65.0 The contractor shall keep full time qualified civil Engineers at the site, who shall be fully

authorized to receive and comply with such instructions, as given by the EIC.. The name of such

Engineer with his qualifications and experience shall be intimated by the contractor. The EIC shall

have the right to demand the removal of any technical personnel, skilled or unskilled workmen,

who in his opinion are considered to cause bad workmanship in the execution of works or to cause

66.0 The department reserves the right to make any change in the design and the plans of the works and

the contractor shall be bound to carry out them at the rates tendered. No claim or compensation

will be allowed on this account.

67.0 Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms and

provisions of the “Tender & contract for works” as applicable, and in default thereof to forfeit and

pay to the PGVCL the sums of money due.

68.0 The contractor shall keep instruction book on site, for taking site instruction from time to time.

This book shall be made available on site whenever asked for.

69.0 Approval and payment to any of the executed item for the work does not in any way relieve the

contractor of his responsibility for the correctness, soundness and strength of the structure as per

the drawing and specification.

70.0 The Bidders shall study the Conditions of site & shall resort to dewatering for rainy water and

ground water and for any flood situation and for any reason, where necessary, by appropriate

methods & maintain reasonably dry areas to work at no extra cost. No any claim will be entertain

on this account unless otherwise specifically mentioned in respective item.

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Tender No. RCC /TECH/E-TENDER/2026-27/167

General rules and directions for the guidance of contractor

Name of work: “Providing & Fixing of Two Nos. of 8.5 T New Hideaway Air Conditioner for Newly

Constructed Conference Hall at Rajkot City Circle Office.”

LAYOUT AND LEVELS

1.1 The layout and levels of all structures etc. shall be made by the contractor at his own cost

from the general grid of the block & bench marks given by the Engineer. Initially before

starting the works, the contractor will carry out the contour layout of the full area by taking

vertical & horizontal ordinates marked with the help of precise equipment like total station

and as directed by EIC. This will not be paid separately but will be included in the rate

quoted by the contractor in schedule-B of the tender.

1.2 He has to provide all help in instruments, materials and men to the Engineer at no extra cost

for checking the detailed layout and correctness of the layout and levels. But the Contractor

shall be solely responsible for correctness of lay out and levels. Detail working programme

shall be prepared & got approved from E.I.C.

1.3 Permanent reference pillars shall be established by the contractor and under no

circumstances shall the contractor remove or disturb any permanent bench mark without

the approval of the Engineer. The Contractor shall follow reference points and shall lay out

all his work by accurate reference thereto.

2.0 CONSTRUCTION METHOD: The contractor will be provided with construction drawings. The

contractor shall prepare chart showing working of all items with the time schedule for the overall

activities & the excavation & construction method to be adopted by him and shall be approved by

the Engineer. The tender drawings are indicative only and for tender purpose only. Drawings may

vary as per the actual site conditions and the designs etc. The construction shall have to be done as

per the revision in drawings, details, designs, instructions etc given by E I C time to time.Working

drawing given during execution of work may also revise as per requirement of PGVCL any times.

Contractor should not claim on account of this.

3.0 HANDING OVER OF SITE: Efforts will be made by the Owner to hand over the site to the

Contractor free of encumbrance. However, in case of any delay in handing over the site to the

Contractor, the Owner shall only consider suitable extension of time for the execution of the work.

It should be clearly understood that the owner shall not consider any other compensation

whatsoever viz. towards idleness of contractor‟s labour, equipment etc.

4.0 QUALITY ASSURANCE: Quality shall be assured by carrying out Tests on various materials as

per the relevant Specifications for material testing and the agency shall be responsible for carrying

out such tests at his own cost. The samples of all materials to be tested by the Contractor shall be

tested by him in presence of authorized representative of the E.I.C. at the specified frequencies.

Testing of Materials

(a) All materials before being utilised for works shall be inspected and tested, wherever necessary,

by the Superintending Engineer or his representative. The nature and number of testing will be

done, as per frequency and acceptance criteria for building materials used for construction as

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

shown in "General Technical Specifications for Building" booklet that may be issued to contractor

However the Superintending Engineer shall have powers to modify frequency of tests in addition

to the day to day and periodical tests to be carried out on materials, mixes and placed concrete,

mortar etc. to be done on site shall be specified by the Superintending Engineer from time to time

and the contractor shall provide all facilities towards collections of samples etc.

Over and above testing for other construction materials shall be got tested prior to execution of

work as decided by Engineer In charge. Unless otherwise specified, labourers for collecting

samples and the packing of the samples shall be provided free of cost by the contractors.

The materials shall be tested in GERI laboratory or at any other place/laboratory as directed by the

Superintending Engineer and the results given by such authorities shall be considered as final. It

shall then be the contractor‟s responsibility to provide materials confirming to the approved

samples to the standards as determined by the laboratory tests.

(b) Consolidated record of results of tests will be maintained in the prescribed Quality Control

Register to be maintained jointly by the contractor and the EIC on the site of work.

(c) Testing charges for quality tests of materials and workmanship to be borne by the contractor.

(d) The contractor shall supply all materials required for testing free of cost.

(e) The contractor shall make suitable arrangements to see that one of his representative remains

present at the time of taking samples and shall authenticate the facts, if so required. Should the

contractor fail to keep his representative present at site at the time of taking samples or fail to

provide required labourers and other equipments to collect the samples, it shall be taken by the EIC

and the samples selected shall be considered as authentic.

The cost incurred by the EIC when the contractor fails to provide required men and materials for

collecting samples shall be recovered from the contractor.

(f) For cement concrete items, in addition to the cube tests while items are executed, the quality of

concrete set may be tested at any time during Defect Liability period by nondestrcutive tests, if any

complaints received about the inferior quality of concrete work, then, and if so desired by the

Superintending Engineer subject to review of the decision by Chief Engineer (Project) of the

PGVCL even after such items are executed, accepted and paid. Depending upon non-destructive

test result, testing charges for this test will be borne by the contractor only if the result is negative.

Further, if the result is negative i.e. concrete is found sub-standard, the contractor shall remove the

concrete and execute a fresh concrete of the specified standard without extra payment.

5.0 APPROACH ROADS: The Contractor shall make his own arrangement for approach to the work

site and within the work area for movement of men, material, machinery, other equipment etc.

required for carrying out the work included under this contract as per specifications and the rates

quoted for various items under schedule of items & shall be inclusive of the cost for preparation

and maintenance of approach roads/haulage roads/access roads, etc throughout contractual period.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Providing and laying required diameter RCC pipe in rain water / Nala‟s / plant water

drain/trenches pipes passing of water, cables etc their diversions etc. for preparing the approach to

carry out the work without affecting plant activities/ systems wherever necessary at no extra cost.

6.0 PREVENTION OF POLLUTION: The contractor shall be solely responsible and liable for all

the damages/activities caused by any pollution that may take place during the execution of works

and he shall make arrangements, as approved by the Engineer for preventing pollution but, not

withstanding, such approval, the entire responsibility for any pollution shall rest with the

contractor. No separate payment shall be made for the pollution control measures and the quoted

rates shall include the cost for all pollution control measures.

7.0 EQUIPMENTS AND MACHINERY: The contractor shall have to use his own latest safe

technology equipments machineries tools, tackles etc as required of good condition duly tested and

certified with load proof tests from C.A. and any other machinery required for the entire scope of

work for all excavation works as well as all construction activities.

8.0 The all construction materials and workmanship shall be in accordance with the items of Schedule-

B as well as, as per the relevant I. S. Specifications and P.W.D manuals. The all materials to be

used shall be the best and from manufacturers, make and brand as approved by Engineer in

Charge. After getting the sample tested and approved the same materials only shall be procured

and use in the work by the contractor The cost of all materials are to be included in quoted

rates. No any materials will be supplied by PGVCL.

9.0 Taxes, Govt. duties, welfare cess or any unforeseen expenses, if required to be made, shall be

borne by the agency. The rates quoted shall be deemed to account all such factors after careful

consideration of work and site condition. No extra claim shall be entertained in any circumstances

on any account. Any activity not specifically mentioned in the tender but necessary in the opinion

of the EIC of the work, must be carried out for successful completion of job.

10.0 Time limit extension:- If due to any stoppages, or litigation / stay order etc. work is suspended

then no idle charges will be paid. Only suitable time limit extension will be granted based on

genuine reason but no extra claim will be entertained.

11.0 The contractor shall engage sufficient nos., of qualified engineers and trained supervisors at site, to

look after the work on behalf of the agency. In no case, the work shall be allowed to be continued

without sufficient engineers/supervisors at site. Due care shall be taken by the contractor in this

12.0 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,

DRAWINGS, AND ORDERS ETC: The contractor shall execute in whole and every part of work in

the most substantial and workman like manner and both as regarding materials and in every other

respect in strict accordance with the specification. The Contractor also shall confirm exactly, fully and

faithfully to the designs, drawings and instructions in writing relating to the work signed by the

Engineer-in-charge and lodged in his office and to which the contractor shall be entitled to have access

for the purpose of Inspection at such office, or in the site of the work, during office hours and the

contractor shall, also if he so requires, be entitled at his own expenses to make or cause to be made

copies of the specification, and of all such designs, drawings and instructions as aforesaid.

13.0 ALTERATION IN SPECIFICATIONS AND DESIGNS NOT TO INVALIDATE

CONTRACTS: The Superintending Engineer shall have powers to make any alteration, or addition to

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

the original specification designs, and instructions that may appear to him to be necessary or advisable

during the progress of the work and the contractor shall be bound to carry out the work in accordance

with any instructions in this connection which may be given to him in writing, signed by the Engineer-

in-charge and such alterations shall not invalidate the contract. Any additional work which the

contractor may be directed to do in the manner above specified as part of the work shall be carried out

by the contractor on the same conditions in all respect on which he agreed to do the main works, and at

the same rates as are specified in the tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and specifications

recommended by the contractor and accepted by the competent authority, the alteration above referred

to shall be within the scope of such designs, drawings, and specifications appended to the tender.

14.0 WORK TO BE OPENED TO INSPECTION, CONTRACTOR OR RESPONSIBLE AGENT

TO BE PRESENT: All works under execution or in course of execution in pursuance of the contract

shall at all times be open to the inspection and supervision of the Superintending Engineer and his

subordinate and contractor shall at all times, during the usual working hours and at all other times at

which reasonable notice of the intension of the Superintending Engineer or his subordinates to visit the

works shall have been given to the contractor, during which period either he should be present to

receive order and instruction, or have a responsible agent duly accredited in writing, present for that

purpose. Orders given to the contractor‟s duly authorized Agent shall be considered to have the same

force and effect as if they had been given to the contractor himself.

15.0 NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP: The contractor shall give not

less than 5 day notice in writing to the Superintending Engineer or his subordinates in charge of the

work, before covering up or otherwise placing beyond the reach of measurement of any work, in order

that the same may be measured and correct dimensions thereof, taken before the same is so covered up

or placed beyond the reach of measurement and shall not covered up or placed beyond the reach of

measurement and work without the consent in writing of Superintending Engineer or his subordinate

in charge of work, If any work shall be covered up or placed beyond the reach without such notice

having been given or consent obtained, the same shall be uncovered at the contractor‟s expense, and in

default thereof, no payment or allowance shall be made for such work, or for the materials, with which

the same, was executed.

16.0 CHANGE IN THE CONSTITUTION OF FIRM TO BE NOTIFIED: In the case of tender by

partners of a firm, any change in the constitution of firm shall be forthwith notified by the contractor to

the Superintending Engineer for his information.

17.0 WORKS UNDER DIRECTION OF SUPERINTENDING ENGINEER: All works to be

executed under the contract shall be executed under the direction and subject to the approval of the

Superintending Engineer of the Corporate, Engineer-in-charge for the time being who shall be entitled

to direct at what point or points and in what manner they are to be commenced and from time to time

18.0 DECISION OF SUPERINTENDING ENGINEER TO BE FINAL: Except where otherwise

specified in contract and subject to the power delegated to him by PGVCL under the PGVCL‟s rule,

then in force the decision of the EIC. for the time being shall be final, conclusive and binding on all of

the specification, designs, drawings and instructions herein before mentioned and as to the quality of

workmanship or material used on the or as to any other question, claim, right matter or thing

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications,

estimates, instructions, orders or these conditions or otherwise concerning, the works or the execution

or failure to execute the same, whether arising during the progress of the work or after the completion

or abandonment thereof.

19.0 NO CLAIM FOR VARIATION IN QUANTITIES OF WORK: Quantities shown in the

tender are approximate and no claim shall be entertained for quantities of work actually executed,

being either more or less up to any extent than those entered in the tender or less than those entered in

the tender or estimate.

20.0 NO CLAIM FOR COMPENSATION FOR DELAY IN STARTING WORK: No

compensation shall be allowed for any delay caused into starting of work on account of acquisition of

land and in the case of clearance for works or any delay in according sanction to estimates.

21.0 NO CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK: No

compensation shall be allowed for any delay, in execution of the work on account of water standing in

borrow pits or compartment. The rates are inclusive for hard or cracked soil, excavation in mud, sub-

soil water or water standing in borrow pit and no claim for an extra rate shall be entertained unless

otherwise expressly specified & mentioned in the tender.

22.0 ENTERING UPON OR COMMENCING ANY PORTION OF WORK: The contractor shall

not enter upon or commence any portion of work except with the written authority or instructions of

the Superintending Engineer or his subordinate in charge of the work, failing such the contractor shall

have no claim to ask for measurement or payment for work.

23.0 ACCEPTANCE OF CONDITIONS ON TENDERING FOR WORK: Submission to tender or

acceptance of work order shall imply acceptance of these conditions of tender by contractor.

24.0 EMPLOYMENT OF TECHNICAL PERSONS: The contractors who are registered under class

„A‟, „B‟ and „C‟ or such contractors who executes the works of Rs.5 lakhs and above shall employ the

technically qualified personnel possessing minimum a Degree of recognized Technical institution, for

executing the work of the PGVCL.

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

FORMAT OF AGREEMENT:

This agreement is made at ___________the ___day of ______month _______Year between the Paschim

Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the Contractor

“which expression shall unless excluded by or repugnant to the context included its successors or permit

assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and City Circle

Office at Laxminagar, Off Nana Mava Road, Rajkot, 360004 (hereinafter called “The Company” which

expression shall unless excluded by or repugnant of the context include its successors of assigns) of the

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

“Providing & Fixing of Two Nos. of 8.5 T New Hideaway Air Conditioner for Newly Constructed

Conference Hall at Rajkot City Circle Office.” as per Company‟s LOA No. ____________________,

Dated ___________, hereinafter called “The works and more particularly desorbed enumerated or referred

to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer, City Circle Office, PGVCL, Rajkot on behalf of the Company, a list where

of is made out in the schedule here under written and all of which said documents are deemed to form part

of this contract and include in the expression “The works “wherever herein used, upon the terms and

subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the work of

___________________________________________ up on the terms and subject to the conditions herein

1.) The contractors shall do and perform all works and things in this contract mentioned and described

or which are implied therein of therefore respectively or are reasonable necessary for the

completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid the

company both hereby covenant with the contractor to pay all the claims of money as and when

they become due and payable to the contractor under the provisions of the contract such payment

to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever

including the right to reject and cancel on default or breach by the contract of the conditions and

the covenant as stipulated in the general conditions specifications form Or tender schedule drawing

etc. attached with the Company LOA No. ____________________________, Dated

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without any

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled „Contractor‟s Default‟. The PGVCL shall in such

an event give fifteen (15) days‟ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired under

the Contract by the Company. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent at the time of

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the proprietor

of the propriety concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract “the Company” shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any compensation to the

estate of deceased Contractor and/or to the surviving partners of the Contractor‟s firm on account

of the cancellation of the Contract. The decision of the Company that the legal representatives of

the deceased Contractor or surviving partners of the Contractor‟s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of such cancellation

the Company shall not hold the estate of the deceased Contractor and/or the surviving partners of

the estate of the deceased Contractor and/or the surviving partners of the Contractor‟s firm liable to

damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered

by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter

other terms and conditions of the contract and the contract so altered or revised shall be and shall always

be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Tender No. RCC /TECH/E-TENDER/2026-27/167

GENERAL SAFETY RULES / NORMS TO BE OBSERVED BY THE CONTRACTORS

All the contractors working at our “Rajkot”premises shall have to strictly observe the following Safety

Rules. The Contractors shall be responsible for informing & observing these rules by their supervisors /

employees / labours as well as the supervisors / employees/labours of their sub-agencies / sub-Contractors

engaged, if any. Prior to commencement of the work, Contractor shall have to submit a written assurance

on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone

through these Rules, have educated their employees / employees of their sub-contractor and will strictly

observe the said Rules while execution of work under work contract awarded to them. They will have to

indemnify the PGVCL for any loss or damage / accident /injury to the PGVCL‟s property / employee or

employee of their own in default of non -observing these rules.

1.0 Persons to be employed for carrying out the work shall possess required qualification, be fully

trained and conversant for works to be done. All persons should have gate pass. Register consisting

the full details (i.e. address, phone no, details of nearest relative, etc.) of all persons is to be

maintained. During the work execution, one trained & competent supervisor should always remain

present at site.

2.0 The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain “Line

Clear” or “Work Permit” through the concerned Department / Section.

3.0 Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, the contractor

shall remove all the inflammable material lying at or nearby work site or cover it properly by

suitable protective covering. Also, special care shall be taken before carrying out such job & see

that all possible contributing factors to set fire shall be removed / vanished prior to commencement

of the work. Advance intimation shall be given to concerned section / fire section to commence the

work in fire prone areas. They should also keep ready all the First Aid Fire Extinguishers /

equipments& fire extinguishing media / material like sand / water buckets or other appropriate

equipment at such place. For taking care of the persons working a supervisor/ person capable to

keep continuous watch on person(s) working, assist them in case of emergency or arrange to get

immediate help, shall remain present at entry point and shall use full body safety belt without fail.

4.0 While working inside sewage, trench or in-depth, a person to warn outsiders /entrants / passers etc

shall remain available near entry point or the entry point shall be cordoned by a barricaded tape

with a cautionary notice. After completion of the works, all the lids / covers / grills / grits opened,

shall be re-fixed / re-placed in the original position as it were prior to commencement of the work

and leave the work place in safe condition in all respect, so as to prevent accident to fellow

5.0 The contractor shall see that he / his persons do not block (by stacking material, spare parts, tools-

tackles, equipments etc.), any passages / walkways / gangways / aisles / staircases / ladders / lifts

or any other approaches / roads leading to plants or its auxiliaries, on which there is a traffic

movement or possible traffic movements in case of emergency. Such passages are meant for safe

escape in the event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall be

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

obtained. To demarcate / declare the area as UNSAFE, cordon it using barricading tape & display

suitable caution notice or keep a person to restrict / divert the traffic on this route through other

6.0 Prior to use power / electrically operated hand tools / equipments / machines /gadgets like welding

machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe

to use. Do not use defective, unsafe or improperly maintained equipments. The electrical power

supply required to run such equipments shall not be taken directly at their own but shall be

obtained through concerned Electrical Maintenance Departments or their authorized persons or

under their observations / guidance only. The Electrical Section shall provide temporary electrical

connection up to contractor‟s Mains Board on which it is compulsory to install mains switch,

ELCB & fuses of adequate capacity. All such equipments shall invariably be earthed adequately to

prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be of adequate

capacity, without any joint & shall consist of earth wire also. Hence, it is necessary to use adequate

capacity 3-wire power cord for single & 5-wire power cord for three phase power connections. The

plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use.

7.0 All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,

Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution

shall be of standard make & bear ISI certification mark on it. The consumables like welding

electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in

any case if its expiry date is over.

8.0 It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI approved) Personal Protective Equipments / Safety Gadgets suitable to give

sufficient protection against hazards involved in their work / job to their staff, as per the job

requirement and insist / enforce their staff to put on the same while at works.

9.0 The ongoing work is liable to be stopped at any time if the contractors‟ staff is found working

without P.P.Es. Following is the list of various P.P.Es. to be used for various works / worksites.

10.0 LIST OF SAFETY EQUIPMENTS:

10.1 Industrial Safety Helmet. For protection of head against falling objects or during fall of

person from height.

10.2 Safety Goggles (Grinding, Welding, etc). : For protection of eyes against flying particles /

dust, chemical splash, spark, arc, flashover etc.

10.3 Face shield (Half or full). : For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

10.4 Earplug / Ear muffs. For ear / hearing system protection: while working in high noise level

10.5 Apron (Rubber / PVC /Asbestos / Leather / Cotton). : For body protection against

chemicals, oils, sharp edged objects, heat, hot objects etc.

10.6 Gloves (Rubber/PVC, Asbestos, Leather, Electrical shock proof). : For protection of hands

against chemicals, oils, sharp edged objects, heat, hot metals/objects, electricity etc.

10.7 Safety / Leather / Asbestos shoes, Gum Boots etc.: For protection of leg/feet against falling

objects, sharp edged objects, heat, hot metals/objects, electricity etc..

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

10.8 Safety Belt (full body) / Rope / Life line / fall prevention system etc.: For fall prevention

while working at heights or in depth, working in vessel or in confined space.

10.9 Dust Respirators / Scarf. : Protection of respiratory system against dust.

10.10 Chemical Cartridge Respirator: Protection against chemical fume / vapor etc.

10.11 Canister Gas mask. : Protection against toxic/poisonous fumes/gases.

10.12 Air supply respirators: Working in oxygen deficient zone.

11.0 Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined &

certified in form no 9 / 10 by Competent Person as per the Factory act-1948 and its validity is not

expired. Further, it shall be fixed properly and firmly prior to lifting the weight.

12.0 Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the work

permit when working at height. While climbing on such scaffolding or working on any structure at

height, use of full body safety belt & Helmet is compulsory. It is also necessary to fasten

chinstraps of the helmet.

13.0 Contractor or their employee shall not interfere in day-to day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries / equipments / auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff not to sit or take rest at / near /

below running plants, auxiliaries, systems or any place which is risky, hazardous & prone to

14.0 The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2 or any type of material of explosive nature etc. shall

be handled safely taking due care. To handle / shift such cylinders a special trolley / cage meant for

it must be used but in no case it should be rolled. Domestic LPG cylinder shall not be used /

permitted. On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod &

other waste material shall be removed from work site and the area shall be left safe, neat & clean.

15.0 In case of any injury / accident while working, it shall immediately be reported to concerned

Sectional Head / Engineer. For any incident occurred but have no injury to any persons should also

be informed to EIC as “Near Miss Incident.”

16.0 In all risky jobs, before starting the work, contractor should obtain General Safety Work Permit

from concerned section well in advance.

17.0 In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Brigade, and shall shift the casualty to

nearby hospital after rendering first aid in case of accident.

18.0 Over & above these, contractor shall have to follow all the safety requirements / rules &

regulations / norms and legal provisions laid down in various statutes, particularly the provisions

of 1948 & the Gujarat State safety Rules (Amended up to date) shall be followed strictly. The

contractor shall also obey the rules / regulations / instructions of the local Competent Authority for

safety requirements.

19.0 No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover

or of any transmission machinery while the prime mover or transmission machinery is in motion.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Examination or operation of motion machinery shall be made or carried out only by a specially

trained adult male worker wearing tight fitting clothing.

20.0 No women or young person shall be employed or permitted to work in danger area.

21.0 All the relevant labour and construction safety laws shall also be followed compulsorily.

22.0 It is felt necessary to deploy safety officers / Safety supervisors by contractors / Agencies involved

in carrying out hazardous activities / operations inside construction premises to have better and

constant supervision in terms of Health Safety and Environment activities.

23.0 In case, it comes to the notice of PGVCL management that the safety guidelines / safety rules /

safety norms are not being followed then a minimum sum of Rupees Five Thousand shall be

penalized on the contractor / Agency and for subsequent such violation, a severe penalty / action as

deemed fit shall be imposed, which may please be noted.

24.0 The above rules shall be scrupulously followed and where required, they may contact the Officer

of PGVCL for any ambiguity / further guidance in this regard.

25.0 For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation for

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

INDUSTRIAL LABOUR LAWS

1.1 Wages to be paid and time of payment etc. by the Contractor:

A. The contractor shall pay minimum wages to laborers as per minimum wages Act. The

wages of every contract labour employed by him under this contract shall be paid by him

before the expiry of 7th day of the last day of the month in respect of which the wages are

payable (i.e. wages of a month have to be paid by him in the first week of the next month).

The payment shall be disbursed in presence of Management Representative during the

working hours in factory premises and the contractor shall get the entries certified in the

register of wages by the Representative of the PGVCL. Any default will result in

cancellation of contract forthwith or else the contractor shall be punishable to the extent of

Rs.100/- fine per each day.

B. The contractor shall give his telephone number and address to the PGVCL so that in case of

labour trouble etc., the contractor can be contacted. The contractor shall arrange to have his

office outside the office premises and the contractor keep himself present throughout the

1.2 Labour Laws:

A. Persons below the age of 18 years shall not be employed for the work.

B. No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.

C. Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

Abolition Act) for employing necessary manpower to be required by him. In the absence of

such license, the contractor shall be liable to be terminated without assigning any reason

D. The contractor shall at his own expense comply with all labour laws and keep the PGVCL

indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the contractor shall comply with are as under :

E. Payment of contribution of wages of employer‟s contributions towards Provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc. at

the rates made applicable from time to time by Government of Gujarat / Government of

India or other Statutory Authorities.

F. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the office

of the Commissioner of Labour as per the Contract Labour Act (Regulation & Abolition).

G. License Fee as prescribed under the contract Labour Act (Regulation and Abolition) and

Rules framed there under depending upon the number of workmen employed by the

H. Paid leave facility and wages as per the provision of the Factories Act at the rate of one day

for every 20 days of working.

I. Identity cards as prescribed under the factories Act with photo affixed thereto, the same for

identification.

J. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor‟s employees arising out of any claim of

disputes under the Industrial Disputes Act – 1947 or any other laws.

K. Provision of compensation in the case of accidental injury.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

L. Payment of crèche if the female labour employed is more than 30 numbers

M. Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various Labour Las in force from time to time from Statutory Authorities like

State Government / Government of India which the contractor shall have to comply with.

1.3 Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill (month

wise) a statement regarding deductions against employees provident fund and family pension scheme in

respect of each concerned employees‟ Provident Fund and Family Pension scheme at the rate of 12 % (or

at the rates made applicable by the Government from time to time) of the wages. Contractor‟s contribution

and his workers contribution towards provident fund and family pension scheme shall be deposited by the

contractor with regional Provident Fund Commissioner, Ahmedabad.

1.4 Deposit Linked Insurance Scheme:The contractor shall have to deposit ½ % of the wages in-respect

of employees who is a member of the Provident Fund as the contribution to the Deposit Linked Insurance

Scheme with Regional Fund Commissioner, Ahmedabad.

1.5 Administrative Charges:The contractor shall deposit administrative charges for maintaining

Provident Fund Account with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

1.6 Paid Leave Facility: Paid leave facility at the rate of one day for every 20 days worked by the

contract laborer shall be provided by the contractor to his workers. He shall maintain Leave records/ Leave

Cards for individual laborer which shall be duly verified and approved/ certified by the authorized officer

1.7 Workmen’s Compensation Fund and Employers Liability Insurance: The contractor shall cover

all his employees under Workmen‟s Compensation Fund and under the Liability Insurance.The contractor

shall employ adequate number of experienced staff at site for daily supervision and for maintenance of

various registers and records required under the law and contract. No payment for supervision shall be

1.8 Contractor to Indemnify to the PGVCL: The contractor shall indemnify and keep indemnified the

PGVCL and every officer and employees of the PGVCL and also Engineer-In-Charge and his staff against

all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection

with the matters referred in above clauses and elsewhere and against all actions, proceedings, claims,

demands, costs and expenses which may be made against the PGVCL by any workman/ employee of the

contractor or any sub-contractor and / or from any liability may arise to any workman / employees of the

contractor or any sub-contractor under any laws, rules or regulation having the force of law including but

not limited to claims against the owner under workman‟s compensation Act, 1923. The employee‟s

Provident Act 1952, and / or the contract Labour (Abolition and Regulation) Act 1979. The PGVCL shall

not be liable for or in respect of or in consequence of any accident or injury to any workmen or other

person in the employment of the contractor or his sub-contractors, and the contractor shall indemnify and

keep indemnified the PGVCL against all such damage and compensation and against all claims, demands,

proceedings costs, charges and expenses whatsoever in respect thereof or in relation thereto.

1.9 Workmen’s Compensation and Employer’s Liability Insurance: Insurance shall be affected for all

the contractor‟s for all the contractor‟s employees engaged in the performance of this contract. If any of

the work is sublettéd to the sub-contractor, the contractor shall require that he or his sub-contractor to

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

provide workmen‟s compensation and employer‟s liability insurance for the latter‟s employees unless such

employees recovered under the contractor‟s insurance.

A. The PGVCL reserves the right to terminate this rate contract at any time during it pendency

without giving notice of termination or any reasons thereof.

B. The PGVCL will be entitled to deduct directly from the bills, to be paid to the Sub-

contractor and Labourers any sum or sums payable by contractor and which sum/sums the

PGVCL is required to pay as a principal employer on account of contractor‟s default in

respect of all liabilities referred to in above clauses.

C. Nothing in the contract document stated shall any wise constitute any workmen/ employees

of the contractor or any sub-contractor as or to be workmen/employee of the power, or

place obligation or liability in respect of any such workmen/ employee upon the PGVCL.

NOTE:-The prevailing Act at the time of execution of work over and above act specified herein shall

be binding to the contractor.

Superintending Engineer (O&M)

PGVCL, City Circle Office, Rajkot

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

E. M. D. BANK GUARANTEE FORMAT

Tender No. RCC /TECH/E-TENDER/2026-27/167

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

Firm) having their registered office at_____________________________________________ (address of

the firms Registered Office) (hereinafter called the „Tenderer‟) wish to participate in the tender no :

________________________________________________________ forPaschim Gujarat Vij Company

Limited and WHEREAS a Bank Guarantee for (hereinafter called the „Beneficiary‟)

Rs.__________________(amount of EMD) valid till___________ (mention here date of validity of this

Guarantee which will be ____ months from the date of opening of Technical Bid which is required to be

submitted by the Tenderer along with the Tender.

the Branch giving the Bank Guarantee) having their registered office

at_____________________________________________ (address of the Bank‟s Registered Office) here

by give this Bank Guarantee No: ________________________ Dtd: ___________

and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from

Paschim Gujarat Vij Company Limited or any Officer authorized by it in this behalf any amount not

exceeding Rs._______________ (amount of E.M.D)

Rupees____________________________________(in words)) to the said Paschim Gujarat Vij Company

Ltd. on behalf of the Tenderer.

We ______________________________ (name of the Bank) also agree that withdrawal of the Tender or

part thereof by the Tenderer within its validity or Non-submission of Security Deposit by the Tenderer

within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij

Company Limited would constitute a default on the part of the Tenderer and that this Bank Guarantee is

liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a

default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive

of______________________(mention here the date of validity of Guarantee) and shall not be terminable

by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or

variations or alternations made, given, conceded with or without our knowledge or consent by or between

the Tenderer and the PGVCL.

"Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries).

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be

entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to

(In words). Our Guarantee shall remain in force till___________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or before

_______________ (Date of validity of the Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under:

Please mention here Complete Postal Signature of the Bank's

Address of the, Bank with Branch Code, Authorized Signatory with Telephone and Fax

Nos. Official Round Seal.

Note: Bank Guarantee of any nationalized bank or any other banks as notified by finance department

Govt. of Gujarat

IT IS MANDATORY TO FILL UP ALL ANNEXURE I to VII BY ALL TENDERERS

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

TENDERER’S WORK EXPERIENCE

LIST OF WORKS COMPLETED BY THE TENDERER

[Tenderer shall submit the information in the Format detailed here under]

Sr. Name & Place and Contrac Cost on Original Time Reason for

No. Description Name of t Completion time limit taken in delay in

of Work the Dept. Amount in months months to completion

complete (if) &

the work Remarks

Note:- Necessary certificates from the Employer under whom the works were completed shall have to be

submitted in a scan copies and in a physical form as certified true copy.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

DECLARATION REGARDING WORKS ON HAND WITH THE TENDERER

[Tenderers shall submit the information in the Format detailed here under]

Sr. Name of Place Contract Date of Stipulated Amount Brief Remark

No. Work amount issue of period of of work details s (Name

work completion done on of of Dept.)

order in months date of delay if

Note 1: Amount of work done in column 6 should be given upto month previous to the month in which

tenders are invited.

Note 2: Necessary certificates from the Department under whom the works were completed shall have

to be submitted in a scan copies and in a physical form as certified true copy.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Plants and Equipments Available for use on this work

Details of Tenderer‟s Plants and Equipments immediately available with the tenderer for use on this work.

(Following information for each type of equipment shall be furnished)

1. Name of Equipment :

2. Number of Units :

3. Kind or make :

6. Year of manufacture and date of purchase :

7. Normal life specified by the manufacturer :

8. Number of actual working hours

years/kilometers put in by the machine :

9. Present Location :

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Plants and Equipments to be procured

Details of Plants and Equipment to be procured for the work if awarded

(Following information for each type of equipment should be furnished)

1. Name of Description of Plant and Equipment :

2. Number of Units :

3. Kind or make :

4. Name of Manufacturer and Country :

6. Approximate cost in rupees at work site :

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

Details of key Technical Supervisory and Administrative Personnel (By type & level)

Detail of Key Technical Supervisory and Administrative Personal and Consultants.

Particulars Key Technical Supervisory and Administrattive

Personal and Consultants.

Already in employment by the Proposed to be Employed for the

1. Individual‟s Name

2. Qualification

3. Assigned position.

4. Professional Experience and details of works carried out

5. Years with the firm

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

INFORMATION OF PARTNERS

Sr. Name (s) of Full address Telephone Residential Telephone Full address of

No. person/partner/ of the place No.(s) address(es) No.(s) Res. & income tax office

Director of of business (office) Mobile No. ward where income

company (with pin tax return is filed

code) along with PAN

I/We heredy agree to intimate to you about change, if any in the above address (es) and telephone No. (s)

within fifteen days of its occurance till my/our security deposit, for contract paid by me/us is not returned

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

PERFORMA SHOWING THE DETAILS OF SITE VISIT DONE BY AGENCY BEFORE

QUOTING THE TENDER.

[Tenderer shall submit in the Format detailed here under]

Sr. Name of firm Name of Qualification Designation / Remarks.

No. authorized post holding in

representative of company.

visited the site.

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

ON letter head of firm/agency

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING /

BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List thereof.

Ref: TENDER NO.: RCC /TECH/E-TENDER/2026-27/167

(All bidders will have to furnish the following undertaking duly filled in, signed and stamped along with

the Technical Bid.)

authorizedsignatory of M/S __________________________________________ here by certify that

M/S ___________________________________________ and their Proprietor / any Partner / any

directors of the firm is not stop deal and /or banned for business dealing and / or black listed by GUVNL

and or their any subsidiary company viz. DGVCL / MGVCL / PGVCL / UGVCL .

Signature of the Tenderer

Seal of the Firm

Signature of Tenderer Company‟s Round Seal Date: Place:

Paschim Gujarat Vij Company Limited

CITY CIRCLE OFFICE – RAJKOT

Laxminagar, Nana Mava Main Road, Rajkot 360

E-mail:[email protected] Site: www.pgvcl.com

:: RS. 300 STAMP PAPER ::

In consideration of the P G V C L (hereinafter known as Company) having given contract for the work of

________________________________________ date ______and all future contracts that may be

awarded to me in next year and in terms of conditions in clause 33 of the PGVCL's tender and contract for

I, ___________________________________ residing at ___________ by this bond bind myself

responsible for and shall pay compensation to my workman payable under the workman's compensation

Act 1923 (VIII of 19/23) (hereinafter called the said Act) for death or injuries caused to the workman

I, further bind myself and my successors or assigns by these present, if such compensation is paid by the

PGVCL as principal under sub section (I) of section 12 of the said Act, on behalf of me to such amount of

compensation of demand within 48 hours to the Company that if might have to spend as legal and other

incidental charges in defending any suit or action arising out of the death or injuries in regard to

compensation paid to the workman or heirs of the deceased workman.

Now, the condition of the above written bond is such that, if any suit or action arising out of the death or

injuries to the workman engaged by me, during the execution of the work of the said contract and all

future contracts that may be awarded to me in next year is filled by the worker against the Company.

I, _________________________ residing at ______________, Taluka- _________ shall reimburse to the

Company such an amount, that the Company is required to spend as legal and other incidental charges in

defending such suit or action and also the amount may be awarded to be paid to the worker or his heirs as

compensation and that the above written binding shall remain in full force and virtue, till the Company is

required to defend such suit or action filled by the worker or his heirs against the Company.

It is compulsory for the contractor to take out a suitable insurance from the workman compensation.

Contractor's signature

In presence of:

1. NAME : SIGNATURE :

Signature of Tenderer Company‟s Round Seal Date: Place: