Annual Rate Contract Tender for the Work of Fabrication of various materials from 65x65x6mm MS Angle, 16 sq.mm R/B,50x6mm MS flat, 100x50x6mm MS channel and 50x50x6 mm MS angle & GI 8 SWG as per Schedule-B for various S/Dn under VISNAGAR DO, UGVCL.

Schedule-B for various S/Dn under VISNAGAR DO, UGVCL.Tender Papers & Specifications may be

downloaded from web site https://nprocure.com (To view, down load and on-line submission) and

UGVCL web site www.ugvcl.com (To view & down load only). Tender fee may be paid along with

submission of tender in EMD cover, for respective tender. “All the relevant documents of tenders to

be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to

Executive Engineer, Uttar Gujarat Vij Company Limited,Division Office,VISNAGAR. “NO COURIER

SERVICE OR HAND DELIVERY” will be allowed.

1 Tender No. / Type of Tender MSNCO/077/2026

Annual Rate Contract Tender for the Work of

Fabrication of various materials from 65x65x6mm

MS Angle, 16 sq.mm R/B,50x6mm MS flat,

100x50x6mm MS channel and 50x50x6 mm MS

angle & GI 8 SWG as per Schedule-B for various

S/Dn under VISNAGAR DO, UGVCL.

3 Estimated Cost Rs. 14,86,658.40 (Including GST)

Tender Fees (Non Refundable) with Rs. 1180/-(Including GST)

5 Earnest Money Deposit Rs. 20000/-

Online Preliminary, Technical & Price

bid i.e. On line (e-tendering)

6 Date: 16/07/2026 Up to 18.00 Hrs

tender/offer submission last date

(This is mandatory)

Original Documents Relevant to

tender Fee & EMD (if not paid

through online mode) (By Registered

7 On or before date 18/07/2026 Up to 18.00 Hrs

Post A.D. or Speed Post only)

submission last date.

(This is mandatory)

Date of time of opening of

preliminary bid (Tender Fee & EMD

8 Date 20/07/2026 up to 11.00 Hrs

Online and offline) and Technical Bid

online(Tentative if possible)

Date of On line Opening of Price Bid

9 Date 20/07/2026 up to 16.00 Hrs

online (Tentative, if possible)

10 Validity of Tender Maximum period of 180 Days

11 Work Completion Period / Time Limit 24 Months (As per quantum of work)

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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UGVCL GSTIN No. is 24AAACU6551F1ZI.

Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

a. Interested Bidders can view these tender documents online. The bidders who are interested

in bidding in these tenders can download tender documents from website

www.nprocure.com and www.UGVCL.com

Bidders, who wish to participate in this tender, will have to register on www.nprocure.com.

Further, Bidders who wish to participate in online tenders will have to procure Digital

Certificate as per Information Technology Act-2000 using which they can sign, their electronic

bids. Bidders can procure the same from GNFC, Ahmedabad, who are licensed certifying

authority by Government of India and they will assist them in procuring the same as below

mentioned address. Bidders who already have a valid Digital Certificate need not procure a

new Digital Certificate.

n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

b. All the bidders will be required to pay Tender Fee plus applicable GST as mentioned in the

Tender Document either in Cash (up to Rs. 10,000/- only) at the office address specified in the

tender documents or by RTGS / NEFT / Online.

c. If the EMD amount is more than Rs. 3.0 Lakhs, it should be paid either by RTGS / NEFT /

Online or Demand Draft or Banker’s Cheque or Pay order or Bank Guarantee. Otherwise, it

should be paid either in Cash (up to Rs. 10,000/- Only) at the office address specified in the

Tender Documents or by RTGS / NEFT / Online.

d. In case of payment of Tender fee & EMD through Demand Draft or Banker’s Cheque or Pay

order or Bank Guarantee or receipt of payment in Cash, the scanned copy of original

documents shall be uploaded in preliminary stage and original copy of the same will be

submitted only by Registered Post A.D. or Speed Post and same must be submitted on or

Before Schedule Date and time and ensure that Tender Number must be mentioned on the

sealed cover. Otherwise the offer will not be considered (at the sole discretion of UGVCL) and

no any further communication in the matter will be entertained.

e. However, no physical documents required if payment of tender Fee and EMD made through

cash payment, RTGS & NEFT.

f. Further bidders are requested to submit price bid (Schedule: B) on-line only and not to submit

the price bid in physical form. This is mandatory. If price bid is submitted in physical form,

such offer shall be out rightly rejected.

g. It is mandatory for all the bidders to submit their tender documents with all relevant

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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documents as desired in participation of this bid through on-line (e-tendering) in schedule

time. If tender documents with all relevant documents submitted in physical form, in that

case the online submitted documents shall be considered.

h. Bidders should be in touch with websites https://nprocure.com & www.ugvcl.com for

intimation regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also

not publish in newspaper. The directives and amendments issued by UGVCL will have

superseding effect to relevant section and specifications.

i. Any technical questions, information & clarification that may be required pertaining to this

inquiry should be referred to Executive Engineer, Division Office,VISNAGAR,Uttar Gujarat Vij

Company Limited.

j. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

k. Bank Details:

Name of Company: UTTAR GUJARAT VIJ COMPANY LIMITED

Bank Name: BANK OF BARODA

Bank Account No:

IFSC Code: BARB0VISNAG (Fifth Character is ZERO)

Type of Account: Cash Credit

Executive Engineer

UGVCL,VISNAGAR Division Office

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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Download Tender Documents in (PDF Format) which consists of:

 Instructions to Bidder

 General Conditions of Contract

 Schedule “B” indicating the quantities, rates & items, drawing if any.

 Appendix and Annexure

 Technical Specifications & GTP’s

To view the PDF file please use “Acrobat Reader” software which can be downloaded

from “Adobe “website.

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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Name of Work :- Annual Rate Contract Tender for the Work of Fabrication of various

materials from 65x65x6mm MS Angle, 16 sq.mm R/B,50x6mm MS flat, 100x50x6mm

MS channel and 50x50x6 mm MS angle & GI 8 SWG as per Schedule-B for various

S/Dn under VISNAGAR DO, UGVCL.

PR NO- 668939 RFQ NO-80372

UTTAR GUJARAT VIJ COMPANY LIMITED,DIVISION OFFICE,VISNAGAR

Fabrication of Side clamp of PSC Pole from 50 x

6 mm MS Flat as per drawing & specification /

Sample & instruction.

CODE NO.9910000040

Fabrication of Side clamp of Girder Pole from

x 6 mm MS Flat as per drawing & specification /

Sample & instruction.

CODE NO.9910000037

Fabrication of Stay clamp pair of PSC Pole from

50 x 6 mm MS Flat as per drawing &

specification / Sample & instruction.

CODE NO.9910000041.

Fabrication of Stay clamp pair of Girder Pole

from 50 x 6 mm MS Flat as per drawing &

specification / Sample & instruction.

Fabrication of U-Clamp from 50 x 6 mm MS Flat

as per drawing & specification / Sample &

CODE NO.9910000039

Fabrication of Three hole Patti from 50 x 6 mm

MS Flat as per drawing & specification / Sample

CODE NO.9910000042.

Fabrication of V-Cross Arm from 65 x 65 x 6 mm

MS Angle as per drawing & specification /

Sample & instruction

CODE NO.991000027

Fabrication of V-Cross Arm from 100 x 50 x

8 mm MS Channel as per drawing & specification / 500 NO 114.4

Sample & instruction.

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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CODE NO.9910000052

Fabrication of Top fitting from 65 x 65 x 6 mm

MS Angle & 50 x 6 mm MS Flat as per drawing &

specification / Sample & instruction

CODE NO.9910000028

Fabrication of Top fitting from 65 x 65 x 6 mm

MS Angle as per drawing & specification /

Sample & instruction

CODE NO.9910000030

Fabrication of Top fitting from 50 x 50 x 6 mm

MS Angle & 50 x 6 mm MS Flat as per drawing &

specification / Sample & instruction.

CODE NO.9910000029

Fabrication of Anchor Rod from 65 x 65 x 6 mm

MS Angle & 16 mm2 MS round bar as per

drawing & specification / Sample & instruction

CODE NO.9910000032

Fabrication of Anchor Rod from 50 x 50 x 6 mm

MS Angle & 16 mm2 MS round bar as per

drawing & specification / Sample & instruction

CODE NO.9910000033

Fabrication of Turn Buckle from 65 x 65 x 6 mm

MS Angle & 16 mm2 MS round bar as per

drawing & specification / Sample & instruction.

CODE NO.9910000034

Fabrication of Turn Buckle from 50 x 50 x 6 mm

MS Angle & 16 mm2 MS round bar as per

drawing & specification / Sample & instruction

CODE NO.9910000035

Fabrication of Eye bolt from 16 mm2 MS round

bar with threading (required 2 Nos Nuts are to

16 be supplied by Agency) as per drawing& 3500 NO 31

specification / Sample & instruction

CODE NO.9910000036

Fabrication of V- Xarm extension made from

17 65x65x6mm M.S. angle and 65x6mm M.S.flat. 500 NO 230

CODE NO.9910000051

Fabrication of Five Wire C formation from 65 x

65 x 6 mm MS Angle & making necessary hole as

per drawing & specification /Sample &

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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Fabrication of MS channel X-arm 2 feet -6

inches(750mm) made from 100x50x6mm MS

Labour charges for fabrication of MS channel X-

arm 4 feet -6 inches(1350mm) made from

100x50x6mm MS channel

CODE NO.9910000059

2.75 MTR Channel from 100x50x6 mm MS

Channel as per drawing & specification / Sample

CODE NO.9910000050

2.75 MTR Angle from 50x50x6 mm MS Angle as

per drawing & specification / Sample &

CODE NO.9910000075

1.35 MTR Angle from 50x50x6 mm MS Angle as

per drawing & specification / Sample &

CODE NO.9910000076

2.75 MTR Angle from 65x65x6 mm MS Angle as

per drawing & specification / Sample &

CODE NO.9910000044

1.35 MTR Angle from 65x65x6 mm MS Angle as

per drawing & specification / Sample &

CODE NO.9910000045

0.76 MTR Angle (DO Angle) from 65x65x6 mm

MS Angle as per drawing & specification /

Sample & instruction.

CODE NO.9910000047

0.75 MTR Angle from 50x50x6 mm MS Angle as

per drawing & specification / Sample &

CODE NO.9910000067

0.75 MTR Angle from 65x65x6 mm MS Angle as

per drawing & specification / Sample &

CODE NO.9910000046

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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0.76 MTR Angle (DO Angle) from 65x65x6 mm

MS Angle as per drawing & specification /

Sample & instruction.

CODE NO.9910000047

Fabrication of Earthing Coil made from GI Wire

no. 8 with inner dia. 40mm and 115 turns of

30 weight each 1.8 kg as per drawing & 10000 NO 8.80

specification / Sample & instruction

CODE NO.9910000094

%Above/ Below(B)

C=TOTAL Estimated Cost RS.=A+/-(A*B)

D=Goods & Service tax=(Total Estimated cost(C) X GST____%)

E=Grand Total Including GST=(Bidder’s offer(C) +Good&service tax(D)

E=Grand Total Including GST=(Bidder’s offer(C) +Good&service tax(D)

Final Offer in RS

Final Offer in Words

1. Separation into Supply and Erection is only for convenience and better economic management and for

the ease of Accountancy but the entire Contract, is to be assessed under GST Law, as the Works Contract

Service, which is as per the provisions of Section 2(30), read with, section 2(119), further read with,

Paragraph 6(a) of the Schedule II to the CGST Act 2017 or SGST Act 2017 and similar provisions,

applicable under the UTGST Act 2017 and the IGST Act 2017 and the entire activity, would be subjected

to levy of Tax at the rate of 9% CGST + 9% SGST or 18% IGST, under the GST Law.

2. I/We agree to supply the article noted above at the rates herein tendered by me/us subject to condition

of tender and supply at the tender inquiry which I/We have carefully read and which I/We have

thoroughly understood and to which I/We agree.

Contractor's signature with seal. Executive Engineer

Date: __________________ VISNAGAR Division UGVCL

SECTION 1: INSTRUCTIONS TO BIDDERS

This part, Instruction to Bidders (ITB), Section-1 of the Bidding Documents provides the information

necessary for bidders to prepare responsive bids for laying of underground HT cable network with

terminations under UGVCL area. The UGVCL hereinafter called 'Owner' will receive bids in respect of

laying of underground HT cable network with terminations to be furnished in the accompanying

specifications. All bids shall be prepared and submitted by bidders in accordance with instructions.

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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2 GENERAL INSTRUCTION

2.1 The Executive Engineer, UGVCL having its Office at, VISNAGAR Division, hereafter called the "

UGVCL " intends to invite tender for laying of underground HT cable network with terminations

under UGVCL area.

2.2 The interested Bidder can download the Bid document from the website at www. UGVCL.com

from - -2023. The complete Bidding Documents shall be available at Government e-procurement

portal https://nprocure.com.

2.3 Bids submitted after the time and date fixed for receipt of bids as set out in the INVITATION to

Bid shall be rejected.

2.4 The works referred herein shall cover the entire scope of the Bid which include as per describe in

scope of work, laying of cable testing and commissioning under selected UGVCL area, including the

successful completion of performance and tests which the UGVCL desires to get executed.

2.5 The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

2.6 Documents towards payment of Tender fee and earnest money deposit (EMD) should be kept in

the Tender Fee and EMD cover only. First the Tender Fee & EMD cover will be opened and if the

documents towards payment of Tender fee and EMD are found in order then only online techno-

commercial bid shall be opened first. All those who are found technically and commercially

competent to carry out the job will be considered as qualified bidders and only their price bid will be

2.7 At any time prior to the deadline for submission of bids, UGVCL may, for any reason, whether at

its own initiative or in response to a clarification requested by the Bidders, may modify the terms and

conditions by issuing amendment in the UGVCL website, bidder must be vigil as this addenda`s will

be uploaded only.

2.8 UGVCL reserves the right to spread / split the order, if required.

2.9 Bidder does not anticipate change in the ownership during the proposed period of work. (If such

a change is anticipated, the scope and effect thereof shall be defined.

2.10 UGVCL reserves the rights to instruct the contractor for carry out the works anywhere in the

jurisdiction of UGVCL and accordingly contractor shall carry out the work as per the same rate and

terms and condition of contract.

2.11 If at any stage it is found that bidder had hidden material information or had submitted

information which is false and fraudulent shall be debarred from bidding in UGVCL, tender for three

years and EMD shall be forfeited. The matter shall also be brought to notice to the registration

authority of the contractor

2.12 The bidder shall be disqualified if;

a. The bidder had made misleading or false representation in the forms, statements and

attachment submitted in proof of qualification requirements and/or

b. A record of poor performance such as abandoning the work, not properly completing the

contract, inordinate delays in completion, litigation history or financial failures etc.

c. Every bidder should at the time of submission of bid, give a declaration that bidder and / or

proprietor / partner / director of the firm has not been placed on stop dealing / banned for

business dealing / blacklisting by GUVNL and its subsidiary companies.

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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The bidder should provide accurate information on litigation and/ or arbitration resulting from

contract completed or under execution by him over the last five years. A consistent history of

arbitration awards/ judgments against the applicant or any partner of a joint venture may result in

disqualification for proposed work. If the details of litigation history are hidden by the applicant and

later on it comes to knowledge of the employer the bidder shall be disqualified for the proposed

work and other appropriate actions shall be taken against the bidder.

UGVCL would have the right to forfeit the EMD and black list to the bidder if any of the information

given by the bidder is found false / wrong or incorrect or misleading.

3 Bid Submission and Contents of Standard E-Bidding Document

3.1 The Bidders must ensure that all the schedules are completely filled in their Bids and the

information called for is given in totality. A set of complete Bid documents is required to be

submitted duly signed and stamped by authority competent to sign on behalf of bidder on each page

of bid as well as amendment thereof as a token of unconditional acceptance to the conditions of

various clauses of Bid documents through online mode on e-procurement module. The bidder's bid

and the documents attached there to shall be considered for forming part of the contract

3.2 The outside of the envelope for Tender Fee and EMD Submission in case of paid through DD /

Bank Guarantee should also indicate clearly the name of the Bidder and his address. In addition, the

left-hand corner of the envelope or container should indicate the Bid number and the bid opening

3.3 The Bidder has to send the Technical Bids and PRICE BID ON LINE only. No physical submission is

entertained in case of online payment of Tender fee and EMD.

3.4 The UGVCL reserves the right to reject any bid, which is not deposited according to the

instructions, stipulated above.

3.5 The e-Bid document includes submission of following documents in stages:

Stage-1: Preliminary Qualifying Details (Online / Physical):

(b) Earnest Money Deposit

(c) Copy of GSTN Certificate

(d) Permanent Account Number (PAN Card)

Stage-2: Techno-Commercial Details (Online Only):

Documents to be submitted with Tender:

Bidder should submit documents with tender copy are as under; failing which tender is liable

1). Solvency certificate issued from any Nationalized Bank issued in last year

amounting to 20 % equivalent of estimated cost (as per UGVCL Rules).

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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2). Separate EPF code No. allotted by RPFC required.

3). Work experience certificate in GUVNL/GETCO or any other similar type of fabrication

work executed by fabricator like welding ,drilling,cutting,threading,bending etc

presenting bills copy for fresh contractor with minimum 3 years of various fabrication

work experience or UGVCL line material fabrication work experience required by

participating firm.

4).Group Insurance-copy of the insurance policy of the insured labour’s under W.C. Act. If

5).Attested Copy of power of attorney, if any, for signing the bid documents, if partnership

6). GST Registration no and Registration certificate.

7). PAN Card and Latest income tax return.

8). Labour license if applicable

Name of Terms & Conditions To be added/ amended

Tender Fee Plus applicable GST

Prices Replace Excise Duty, VAT/Sales Tax by GST

Replace Excise Duty, VAT/Sales Tax by GST

Sales/VAT (Value Added Tax)

Octroi To be deleted

Goods And Servicese Tax (GST): UGVCL GST No is:- 24AAACU6551F1ZI

The prices are excluding GST and Service Tax as applicable, which will be paid extra on a

given taxable goods and/or services within the original contractual delivery period. The

amount and % of GST as applicable should clearly be indicated separately. (GST means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the

State for Loss of Revenue) Act, CGST Act, UGST Act and SGST Act, 2017and all related

ancillary legislations).

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further,

any additional liability of GST (later on due to wrong mentioning of GST rate mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier /

contractor on account of GST charged from the company; such refund shall have to be

passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-motu by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum or interest/fees & penalty charged under GST Law, whichever is

higher if GST charged is not paid / short paid to the government or failed to upload the

details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor

within the stipulated time limit. In case, Govt. revises the rate of GST rate / Code during

the tenure of the contract, the provision of UGVCL’s statutory variation clause shall apply.

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess

subsequent to contractors offer if it takes place within the original contractual delivery

date will be to COMPANY’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to COMPANY.

Important instructions for submitting the Tender.

1.0 EARNEST MONEY DEPOSIT: (E.M.D.)

(i) E.M.D. at the rate of 1% of the Total value of the Parts quoted as per schedule B is payable. The

EMD is payable either in Cash or by Demand Draft in favor of the Uttar Gujarat Vij Company Ltd. on

any Scheduled / Nationalized Banks payable at VISNAGAR EMD COVER: The EMD Cover should

contain the following documents: [i.e. a), b) as under]

[a] Documents towards payment of Earnest Money Deposit (EMD) & Tender Fee may please be kept

in the EMD cover only. First the EMD cover will be opened & if the documents towards payment of

Tender Fee & EMD are found OK then only Technical Bid will be opened which may please be noted.

Tenders submitted without Earnest Money Deposit by the firms, will be rejected without entering in

to further correspondence in this regard and no reference will also be made.

[b] List of Orders executed including electrical work carried out in any DISCOM Viz

UGVCL/PGVCL/MGVCL/DGVCL. EMD will be forfeited (i) if the tender, which it covers, is withdrawn

during the validity of the offer and

(ii) the Tenderer fails to furnish / deposit the Performance Guarantee towards Execution Period (

security deposit ) .EMD of the unsuccessful tenderer’s will be returned within 60 days of placing of

the order with the successful Tenderer subject to the Tenderer returning the original receipt of the

EMD together with the advance stamped receipt, to the Account Officer (Expenditure) of UGVCL,

VISNAGAR. EMD will be returned to the successful bidders, only on their submission of performance

guarantee towards execution period against order released on them. Bidders should complete the

tender documents in all respects and it should be signed by contractor with Company’s seal on all

(iii) Earnest money deposit will be forfeited in case the successful tenderer after his tender has been

accepted shall refuse to pay the prescribed security deposit and execute the contract.

2.0 The bidders shall submit their offer without any deviations in general terms and conditions of the

contract or in Technical specification/items. Tenders of such deviations may also be rejected.

Incomplete and conditional tenders shall not be considered.

3.0 UTTAR GUJARAT VIJ COMPANY LTD reserves the right to split up the work covered in the scope of

this contract amongst more than one contractor.

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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4.0 Intending bidders should submit their tenders after studying all tenders documents carefully and

visiting the site for satisfying themselves of actual site conditions, location and accessibility of site

and nature, extent of the work involved etc. Submission of tenders implies that bidders have

obtained all necessary information and other data required for executing the work and read all the

terms and conditions. No claim for extra charges on account of any misunderstanding will be

5.0 All approaches to the site shall be in the scope of bidders.

6.0 Bidders will not be allowed to give sub-contract of the works awarded to him for any, reasons

what so ever without written permission of competent authority.

7.0 In the experience certificate, contractor has to furnish the details of similar works executed by

him along with the list of equipment, tools and tackles and manpower available with him.

8.0 Price quoted shall be firm, till overall completion of the work, under contract and there will not

be any price escalation.

9.0 VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of opening of technical

bids. In case of finalization of the tender is likely to be delayed, the tenderers will be asked to extend

the same without change in the prices or any terms and conditions of the offer. If any change is

made, original or during the extended validity period, the offers will be liable for outright rejection

without entering into further correspondence in this regard and no reference will also be made.

10.0 Tenders, which do not fulfill all or any of the conditions of the tender of incomplete in any

respect, are liable for rejection.

11.0 Uttar Gujarat Vij Company Ltd. reserves the right to reject any or all tenders without assigning

any reason thereof.

12.0 The tenderer’s own conditions of the contract will not be considered as forming the part of the

tender. The tenderers must send in their tenders, only if the Company’s conditions are acceptable to

13.0 The rate quoted should be in percentage higher /lower/rate to rate. The rates shall be quoted

both in words and figures as per unit specified in schedule-‘B’ in case of any discrepancy between the

rates quoted in words & figures, rate quoted in words will prevail. A Cello tape must be adhered on

rates provided by the contractor along with signature and stamp.

14.0 Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

15.0 Each part is treated as a separate tender

16.0 Jurisdiction for execution of work under each Part will be decided by UGVCL at the time of issue

17.0 In case of equally quoted rate by two different contractors the rates quoted by contractor

working with VISNAGAR DIVISION OFFICE right now shall be preferred.

18.0 TERMS OF PAYMENT:

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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The payment will be made to the contractor by RTGS subject to an advance stamped receipt being

received from payee and details of Accounts for RTGS in prescribed format.

19.0 SUBMISSION OF ACCOUNTS BY CONTRACTOR:-

The contractor shall submit materials account with each R. A. Bill also he shall on completion of the

work have to prepare and render the final detailed materials account of the materials received by

him from the Company’s store within one month from the date of completion of work if however the

contractor does not render the materials accounts a notice shall be issued to be contractor under

Registered A.D. to render the materials account within ten days from the date of issue of the notice

in default, the materials account and procedure which shall have to be accepted by the contractor

and disputes if any raised shall not be entertained the balance materials also will have to returned by

the contractor within one month from the date of completion of work otherwise Company is not

liable to accepted at a of date.

20.0 The contactor will not be allowed to transfer materials from one work to another without

written permission of the field officer justifying the reasons for such transfer.

21.0 Price bid will be opened for those bidders who are technically qualified.

22.0 MS Angle 50 x 50 x 6 mm / MS Angle 65 x 65 x 6 mm / MS round bar 16 mm2 / MS Flat 50 x

mm / MS channel 100 x 50 x 6 mm /GI Wire No.8 will be supplied by UGVCL at your work site &

Fabricated Material will be collect by UGVCL itself, if Work site should be within range of 35 Km from

From DSO UGVCL VISNAGAR. The Raw Material can not hold at your firm more than 3 months.

23.0 If Work site is not within range as per Sr no.22.0 carting of Raw material & Fabricated material

should be arrange by bidder as per instruction of E.I.C as and when require.

24.0 Scrap should not be more than 1.5 %. No any percentage margin will not be allowed (i.e. Raw

material wt. = Ready material wt. + Scrap wt.)

25.0 Tikadi & etc scrap should not credit back to UGVCL. So Bidder should bid accordingly.

26.0 Fabrication should be done as per drawings & specification / Sample & Instruction of E-I-C.

27.0 In all fabrication item of Schedule-B, Quantity may be change as per requirement within total

amount of order

28.0 If the contractor having any work order or supply order under respective Division office &

security deposited not paid till the date of display of this tender, then it is considered such contractor

is negligent to complete work in stipulated time limit and not achieving work progress as per UGVCL

requirement & which may leads probability of accident. Thus such may have not

started/(commenced) work., Then such contactor will technically have disqualified only for this

tender & price bid will not be opened without intimating reason thereof

GENERAL CONDITIONS:

1. Time limit 24 Months from the date of the order issued.

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

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2. No. Extra charge or any escalation charge will be paid by company

1). Earnest Money Deposit:- Earnest Money Deposit 10 % of the estimated cost or minimum Rs.

500 or indicated on the Tender copy should be paid by the tendered along with the tender fee in

cash or by Demand Draft on any Schedule bank in favor of UGVCL in which cash receipt shall be

attached with Tender invariably. Tender without EMD will not be considered for acceptance.

Earnest Money deposit will be forfeited in case the successful tender after his tender has been

accepted fails to pay the prescribed Security Deposit.

2). Acceptance of Tender:- The UGVCL does not bind itself to accept the lowest or any tender,

without giving any Reason is assigned for the rejection. It is also not binding on the UGVCL to

disclose any Analysis reports on the tender. Conditionally tender will not be accepted.

3). Security Deposit:- The lowest tender whose tender is accepted shall have to pay 5% Security

deposit of the Order value within 10 days from the receipt of the acceptance order. If you fail to

supply the material within time limit your security deposit will be forfeited.

4). Jurisdiction:- Any dispute of difference arising under this connection with contract shall be

subject to the exclusive jurisdiction of UGVCL VISNAGAR DIVISION. The work should be carried out

strictly as per specifications and approved designs of the Company which will be supplied by the

Engineer In-charge for reference at the request of the contractor. The inferior and unsatisfactory

work is liable to be rejected.

5). General:- All tender must be submitted in forms provided by this office and must be clearly &

legibly Filled in the tenders should be filled in ink. The tendered are requested to sign wherever

mentioned in tender and schedule or rates and if not signed the tender shall be rejected.

6). Acceptance of Tender:- The Company does not bind to accept the lowest or any tender with any

reason for the rejection. It is also not binding on the company to disclose any analysis reports on the

tender. Accepting authority reserves the right of rejection of any or all tenders without assigning any

reason thereof. Any tender which does not comply the pre-qualification criteria is liable to be

7). Commercial & Technical Specifications of the work stated in subject are as per UGVCL &

Formerly GEB norms and conditions. The successful supplier will have to sign on agreement as

per the UGVCL’s rules on a stamped paper and the necessary stamp duly charges shall be borne

by the supplier.

9) No tools will be supplied by the department. The work if found inferior and not up to standard of

the Company's is liable to be rejected at the risk and cost of the contractor. Any expenditure incurred

for Rectification work carried out departmentally or by employing hangami labour will be recovered

from his R.A bills, if the contractor fails to rectify the inferior work done by him in spite of the

instructions to Rectify the same.

10) .PENALTY FOR LATE DELIVERY

Penalty shall be @ 0.5% per Week or part thereof plus GST as applicable on delayed portion subject

to maximum 10% plus GST as applicable of the delayed portion Order Value (End Cost with GST and

Cess as applicable) in case ofsupply only, whereas in case of Projects, the ceiling shall be with

reference tototal contract value with GST and Cess as applicable of the project (Supply +Erection +

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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Civil). For calculating the delayed portion, date of actual receipt of material at store shall be

If the bill for the work after reconciling inventory giver to contractors and depositing back the surplus

material to respective RSO\Divisional Stores, is not submitted within one month from the work

completion date ,then penalty @ Rs.500 pee week or part thereof plus applicable GST subject to

maximum of 10% of order value plus applicable GST will be deducted

B. Income Tax at prevailing rate will be deducted as per Income tax Act.

C. All tender must be submitted in forms provided by this office and must be clearly & legibly filledin.

The tenders should be filled in ink. The renderers are requested to sign wherever mentioned in

tender and schedule or rates and if not signed the tender shall be rejected.

In case if the materials are not supplied within time limit the penalty for late delivery will be charged

as decided by the competent authority.

11) Contract Documents:

The lowest tenderer whose tender is accepted will have to execute a stamped agreement in standard

Form with the company and will have to sign the contract booklet viz Tender and contract for works

at his own cost. In case of partnership firms, necessary partnership documents, in original along with

its copy will have to be produced for verification along with authority to sign the bills measurement

and enter in to contract as well as correspondence with the company. Wherever required necessary

power of attorney will have to be produced especially when the partnership deed is silent on the

point of authority to deal with the Company. The contractor will have to execute the documents and

sign the booklet “Tender and contract for work” before starting the work. If a contractor happens to

be a sole trader he will have to produce an affidavit made before Magistrate to that effect.

The company’s general conditions of contract will apply to all the contractors and he is

deemed to be fully aware of the company’s general conditions of contract for the works in respect of

security deposits, penalty for late completion of work etc. and any ignorance of these conditions will

not exempt the contractor from the liability to abide by the same. Submission of a tender by a

tenderer implies that he has read that the instructions and conditions of contract contained in

booklet and has made himself aware of the scope and specification of the work to be done and of

the conditions and rate at which stores etc. will be issued to him and local conditions and other

factors bearing on the execution of work. If the contractor stands lowest for more than one Part it

will be at the discretion of the competent authority whether to award more than one Part of work or

not without assigning any reason thereof.

A. Before starting any work or alteration of work by the labourers of the contractor it Will be the

responsibility of the contractor

B. The Company is not liable for any injury on damage to contractor’s workman or his equipment

respectively during execution of this contract and the Company will not pay any compensation for

any reasons whatsoever. The contractor is also responsible for any damage to private property

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

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C.. Contractors should observe all the safety rules during execution of work.

D. The contractor will have to see that labours working on the site should be utilize all safety

equipment if any labours found without safety equipment at site during execution of work it is fully

responsibility of contractor for any accident occurred.

13) Price Evaluation: - No Price preference shall be given on any account. All tenders shall be

evaluated on the basis of firm price End cost including GST and cess. If the tender is invited

with Total Owning Cost (TOC) Clause, The Evaluation shall be done accordingly. For the same,

the bidders have to give detailed breakup of the end cost

Signature of contractor Executive Engineer

With seal VISNAGAR Division

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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DECLARATION IN RESPECT OF CONFLICT OF INTEREST

01 Name of Firm

Office Address Phone No.

Works Address as per

03 Registration Phone No.

Private Limited Company / Public Limited Company / Limited

04 Type of Firm

Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

05 CIN / LLPIN of Firm

06 GST No. of Firm

Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN (if any) and

full address (as on the bid submission date)

Full Name DIN Full Residential Address

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

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Representative / Agent

Whether employee of

Bidder-Firm or not?

Office Land-line Nos.

Whether acting as

Legal Representative /

Agent in any other

Private Limited

Company or Public

Limited Company or

Limited Liability

Partnership (LLP) or

Partnership Firm or

Proprietor Firm? If yes,

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item by any

other Private Limited Company or Public Limited Company or Limited Liability Partnership (LLP) or

Partnership Firm or Proprietor Firm in which any relative of any Director or Partner or Proprietor of

Bidder Firmis a Director, Partner or Proprietor. The word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any one who

is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to another in the

following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

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g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to ‘Conflict of

Interest’ of Tender No. ________________ . The detailed Clause is as under:

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them;

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a

particular tender enquiry. One manufacturer can also authorize only one agent/ dealer. There

can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or

more than one unit having common business ownership / management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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proactively declare such sister/ common business/ management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict of interest

with other bidders for particular quoted item viz. _______(Item Name)_____ .

We hereby declare and confirm that the above information and particulars are true and correct.

For _______(Firm Name)_____

Place: Signature of Director / Partner

Proprietor / Authorized Signatory

Stamp / Seal of Firm

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR

FRAUD OR MISHANDALING OF MATERIAL

Ref: - Tender No: DISCOM/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

I/We_____________________________________ authorized signatory of

M/S_____________________________ hereby declare that none of the Proprietors/ Partners/

Directors not under any criminal investigation for any kind of fraud for theft of material or/and

with handlings the material and any civil and/or criminal case pending for such matter listed by

GUVNL and or any subsidiary companies viz.PGVCL/UGVCL/DGVCL/MGVCL / GSECL / GETCO for

the tendered items and/or work.

Seal of the Firm

Signature of the Tenderer with Designation

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

M/S _________________________________hereby certify that M/S

__________________________________________ and their proprietor / any partner / any directors

of the firm is not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or

their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL.

Signature of Tenderer

Seal of the Firm

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]

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(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. ,______________ employee of DISCOM at _____________(place)

related to our _______________designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed

or working with DISCOM Gujarat Vij Co.Ltd. at any of its offices or parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Signature of Tenderer

Seal of the Firm

Division Office: Near Bus Station, M N College Road, Visnagar-384315 (N.G.)

Website: www.ugvcl.com e-mail:[email protected]