Event Management Work of Swadeshi Mela (Shopping Festival) At Avasar Party Plot, C.B Highschool Graound, Valsad)

Name of work: - EVENT MANAGEMENT WORK OF SWADESHI MELA (SHOPPING

FESTIVAL) AT AVASAR PARTY PLOT, C.B HIGHSCHOOL

GRAOUND, VALSAD)

1. Estimated Cost Rs. 15,00,000.00 (Including GST & All Other Tax)

2. Earnest Money at 1% Rs. 15,000.00 D. D or F . D.R. Attached to the

tender at the time of submission

3. Security Deposit Rs. 75,000.00 In form of N.S.C. / S.S.N.N. Ltd.

Time Limit: - 1 0 (Ten) Days from the date of written order to start the work.

Class of contractor required :- Professional Event Management Compney

Signature of Contractor. Chief Officer

Valsad Nagar Palika

NOTICE INVITING ON - LINE TENDER

VALSAD NAGAR PALIKA, NAGARPALIKA OFFICE, VALSAD,

TENDER NOTICE NO.: _____ OF 2026-27

Valsad Nagarpalika invites Online Tenders for the work of

Event Management Work of Swadeshi Mela (Shopping Festival) At Avasar Party Plot, C.B

Highschool Graound, Valsad)

(A) Details of Tender item:

Sr. Name of Work Estimated EMD Tender fee Period of

No. Tender (Rs. In Rs.) In Rs. completion of

Value (Rs.) Work

1 Event Management 10 (Ten) Days

Work of Swadeshi (from the date of

Mela (Shopping issue of work order

Festival) At Avasar 15,00,000.00 15,000.00 1,062.00 or the date of

(Including handing over the

Party Plot, C.B

GST & All site whichever is

Highschool Other Tax) later).

Graound, Valsad)

(B) Schedule for e-tendering is fixed as under:

(i) Downloading of tender documents Up to date 20/10/2026 up to 18:00 hrs.

(ii) Online submission of bid document Up to date 20/10/2026 up to 18:00 hrs.

(iii) Pre - bid conference N.A.

(iv) Submission of EMD. Tender fee Upto Dt. 22/10/2026 upto 18:00 hrs. at the

and other Documents during office office of Chief Officer, Valsad Nagar

hours Palika, Valsad by RPAD/Speed Post only

with cover subscribing name of work on it.

(v) Online opening of Bid. On date. 23/10/2026at 12:00 hrs. (Next

working day online submission date)

Further Details of this tender are as under:

Particulars: Event Management Work of Swadeshi Mela (Shopping Festival) At

Avasar Party Plot, C.B Highschool Graound, Valsad)

2.0 Down loading Tender Document:

2.1 Bid documents will be available on web site up to Date shown above.

2.2 Bidders wishes to participate in this tender will have to register on web site

https://tender.nprocure.com/

3.0 Digital Certificate:

3.1 Bidders who wish to participate in online tenders will have to procure / should have

legally valid Digital Certificate (Class III) as per Information Technology Act-2000

using which they can sign their electronic bids. Bidders can procure the same from

any of the license certifying Authority of India or can contact (n)code solutions- a

Division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India.

3.2 All bids should be digitally signed, for details regarding digital signature certificate

and related training involved the below mentioned address should be contacted:

(n)Code solutions

A Division of GNFC

301, GNFC Info tower, Near Grant Bhagwati Hotel,

Ahmedabad- 380 015 (India)

E-mail: [email protected]

URL: https://tender.nprocure.com/

3.3 Bidders who already have a valid Digital certificate need not procure a new Digital

4.0 On line Submission of tech. bid &- price Bid.

4.1 Bidders can prepare & edit their offers number of times before tender submission

date & time. After tender submission date & time, bidder cannot edit their submitted

offer in any case. No written or online request in this regard shall be granted.

4.2 Tenderer shall submit their offer i.e., technical bid as well as price bid in electronic

format on above mentioned website & Date shown above after Digitally signing the

4.3. Offers submitted without digitally signed will not be accepted.

4.4 Offers in physical form will not be accepted in any case.

5.0 Submission of Tender Fees, Bid Security and other valid Documents:

5.1 Tender Fee: Rs. 1,062.00 (Rupees Fourteen Thousand One Hundred Sixty only)

by Demand Draft in favour of "Chief Officer, Valsad Nagarpalika, Valsad”,

payable at Valsad from any Nationalized/Scheduled Bank except Co-operative

Bank. Demand draft issued after the last date of submission of Bids will not be

considered or accepted

5.2 Bid Security i.e., EMD: Rs. 15,000.00 (Rupees Fifteen Thousand Only) in the

form of FDR (Valid-180 Days) in favour of " Chief Officer, Valsad Nagarpalika,

Valsad" from any Nationalized/ Scheduled Bank except Co-operative Bank. FDR

shall be valid up to 180 Days. FDR issued after the last date of submission of tender

will not be considered as valid or accepted in any case.

5.3 PRE QUALIFICATION CRITERIA:

A Proof of Event Management in Gujarat state

C EMD Rs. 15,000.00 in from of DD/FDR (180 Days)

D DD For Tender fee Rs.

E GST Registration Certificate

Q ENHANCEMENT FACTORS: -

Following enhancement factors will be applied to completion cost of works to bring

them to the base year. The current financial year in which bid is invited shall be

considered as the base year.

Financial Year Enhancement factor

Base (year of inviting tender) 2025-26

5.4 FDR for E.M.D. & DD for tender fee shall be submitted in electronic

format only through online (by scanning) while uploading the bid. This

submission shall mean that E.M.D. & tender fee are received for purpose of

opening the bid. Accordingly offer of those shall be opened whose E.M.D. &

tender fee is received electronically. However, for the purpose of realization of

FDR/D.D., bidder shall send the D.D./FDR in original to Chief Officer

VALSAD Nagarpalika, at the time of tender opening or send the same through

R.P.A.D. so as to reach to Chief Officer, Valsad Nagar palika, Valsad up to

22/10/2026. Penetrative action for not submitting D.D./FDR in original to E.E.

by bidder shall be initiated and action shall be taken for abeyance of

registration and cancellation of E-tendering code for one year as per

Government Circular Dt. 27-11-2008.F.D.R. for(Note: No exemption is

allowed in Solvency Certificate)

5.5 The bidder shall have to submit unconditional offer without differing from any of

the tender condition.

6.0 Opening of Tender:

6.1 Opening of bid documents will be held on Date & time shown above in the office of

Chief Officer, Valsad Nagarpalika, Valsad.

6.2 Intending bidders or their representative who wish to remain present at the time of

tender opining can do so.

6.3 Pre-bid Meeting: N.A.

6.4 The offline technical evaluation of the tenders received on or before last date of

submission would be done and results will be displayed on website.

6.5 After successful completion of Technical Evaluation, price bid of only those bidders

would be opened online who are found to be substantially responsive.

7.0 Contacting Officer:

7.1 Further details/clarification if any required will be available from “Chief Officer,

Valsad Nagar palika, Valsad”

7.2 In case bidder needs any clarification/assistance or if training required for

participating in online tender, they can contact at following office.

(n)Code solutions

A Division of GNFC

301, GNFC Info tower, Near Grant Bhagwati Hotel,

Ahmedabad- 380 015 (India)

E-mail: URL: https://tender.nprocure.com/

8.0 General instructions:

8.1 The fees for on line tender document will not be refunded under any circumstances.

8.2 EMD in the form specified in tender document shall only be accepted.

8.3 Tenders without valid Tender document, fees, Earnest Money Deposit (EMD)

and which do not fulfill all or any of the condition or submitted incomplete in

any respect will be rejected.

8.4 Conditional tender shall not be accepted.

8.5 This tender notice shall form a part of tender document.

8.6 The tenderers are advised to read carefully the "Instruction for Tenderer" and

"Eligibility Criteria" contained in the tender documents.

8.7 The Internet site address for E-Tender is https://tender.nprocure.com and that of

corporate web site is https://tender.nprocure.com/

8.8 1. Free training camp for bidders will be organized on every Saturday between

4.00 to 6.00 P.M. at (n) code solution 301, G.N.F.C. Info Tower, Near Grant

Bhagwati Hotel, Ahmedabad 380 015 Bidders are requested to take benefit of

8.9 The Nagarpalika reserves the rights to reject any or all tenders without assigning any

reason thereof.

8.10 GST is in force from 1st July'17 therefore all bidders are given instruction to quate

the rate considering GST rules & Regulation inforce, NO any compliance will be

considered regarding GST by the VALSAD Nagarpalika. Govt.of Gujarat.

The tenderer must understand clearly that the rates quoted are for completed works and

include all costs due to labour, scaffolding plant, supervision, service work, power,

royalties and GST etc. and to include all extras to cover the cost of night work if and when

required and no claim for additional payment beyond the price/rates quoted will be

entertained and the tenderers will not be entitled subsequently to make any claim on the

ground of misrepresentation or on the ground that he was supplied with information given

by any person (whether the member is the employee of Public Works Department or not).

Any failure on his part to obtain all necessary information for the purpose of making his

tender and filling the several prices and rates therein shall not relieve him from any risks or

liabilities arising out of or consequent upon the submission of the tender.

9.0 If found necessary, contractor will be intimated for negotiation. He will be Intimated

more three time within validity period for negotiation. If Contractor does not

response in time, his earnest money will be for fitted and his tender will be rejected.

Punititative action will be taken on such Contractor. (letter no. S/22/2017/39/3

After the successful commissioning of the scheme, the contractor shall operate and maintain

the system for 05 years. This includes carrying out necessary repairs of equipment, which

meet original specifications; replacement of any components required for smooth running of

the system, etc. during O & M period, the replacement of the items should be of the same

specifications as in the original contract documents. Efficiency of all the systems as considered

for design should be maintained throughout the O & M period. The power factor should be

maintained throughout the maintenance period.