Providing & Fixing of ISI Standard Heat Shrinkable Type Out Door Cable Box and Straight Joints for Various SDn offices under City Division, Porbandar

2 Estimated cost in Rs. 5,00,000/-

3 Tender Fee in Rs.(non-refundable) with 18% GST. 590/-

4 Earnest Money Deposit amount in Rs.(1 % of ECV) 5,000/-

Payment of Tender Fee and Earnest Money Deposit (EMD):-

Payment of Tender Fee and EMD Can be accepted by RTGS/NEFT/Online & the details of

Unique Transaction Reference (UTR) number shall have to be uploaded in preliminary

stage.Bank details for payment through RTGS/NEFT/Online

5 Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Manek Chowk, Porbandar

5 IFSC Code SBIN0060047

6 Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

Online (e-tendering) tender offers submission last Date:-17.07.2026 up to

17:00 hours only (This is mandatory)

7 Date & Time for pre bid meeting (If Required) Not Applicable

Date of opening of Online Technical Bid at

Date:-18.07.2026 at 10:30 hours (if possible)

Date of on line opening of Online Price bid,

Date:-18.07.2026 at 11:00 hours (if possible)

10 Validity of Bid 120 Days

Executive Engineer

PGVCL City Division

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer, Porbandar City Division, PASCHIM GUJARAT VIJ

COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot. With

expression shall unless repugnant to the context include its permitted assigns or successor / authorized

representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the

PGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-Charge

to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his tender has

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required

to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the works

under the contract and/or duly authorized representative of the PGVCL “Letter of Award” shall mean

the official notice issued by the PGVCL notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 Electricity Rules: - All the works shall be carried out in accordance with latest rules under Electricity Act-

1.17 Testing: - After completion of work execution required Tests are to be taken in presence of Engineer in

Charge whenever required.

1.18 Definition of “Similar work” for overhead network: Erection of overhead electric Network up to

voltage level 22 KV

1.19 Definition of “Similar work” for underground network: Laying of HT/LT Underground Power cable

network for Distribution system.

Sign & Stamp of the Bidder

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having experience

of erection & maintenance of overhead HT/LT lines, Transformers, underground cable work,

along with satisfactory work completion certificate regarding execution of work, including

work order outward number along with its value, from order issuing authority, for last 3 (three

Years) _ ending last day of month previous to the one in which tenders are invited., of any

DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The work executed

through open / advertised tender shall only be considered for experience of work. The work

done through limited tender shall not be considered for experience. These bidders will be

considered as an experience bidder.

2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Clause No.2 and sub clause No.

and not possessing any experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work can also participate in tender for erection &

maintenance of overhead HT/LT lines, Transformers, underground cable work. These bidders

will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders for the

similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20% of

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as per

Information technology Act 2000 using which they can sign their electronic bids. Bidders can also

procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed certifying

authority by Govt. of India. Download tender Documents from PGVCL web site up to date shown in

the tender document.

Sign & Stamp of the Bidder

3.3 For details regarding digital certificate and related training the below mentioned address may be

contacted (n) Code Solution A division of GNFC,14th floor Tower one, Road 5C, Zone 5, GIFT City,

Toll Free No: 1-800-233-1010 Mob: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and time

as mentioned in this tender details table no1. After tender submission date and time, bidder

cannot edit their offer submitted in any case. No written or online request in this regard shall be

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on website

www.nprocure.com before the validity period mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS

4.1 All interested parties are requested to understand this Tender Document in detail in order to

comply with PGVCL’s requirements including but not limited to the Tender fees, EMD and

deadlines, selection criteria, selection methodology, scope of work, and minimum technical

4.2 The Bidder is required to carefully examine the specifications and documents and fully inform

himself as to all the conditions and matters which may in any way affect the Work or the cost

thereof. If any Bidder finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in writing in advance before

filling in the tender, within the time limit as per Table no 1, for an interpretation / clarification by

the PGVCL Porbandar City Division office.

Then The PGVCL Porbandar City Division office will issue interpretation and clarifications as he

may think fit of such interpretations and clarifications, the Bidder may submit his bid but within

the time and date as specified in the Table no 1. All such interpretations and clarifications shall

form a part of the specifications and documents, and accompany the bidder's proposal. In case

of difference of opinion about interpretation of specification etc. the decision of Executive

Engineer, Porbandar City Division will be final and shall be binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his representative

(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP Document

and provide accurate information to the best of their knowledge without misleading PGVCL to

be considered for participation in this Project.

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com & www.pgvcl.com for

information regarding revision / corrigendum / Amendment in the Tender Document till due

date of online / off line submission and thereafter. No separate information shall be sent in

this regards and also not publish in newspaper.

Sign & Stamp of the Bidder

5 TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force during this

5.1 The Tender fees is payable, as per following Table, between the dates mentioned in Table no 1, by

cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable GST is less than Rs

cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable GST is less than Rs

30,000/- or only by Demand Draft (DD), if the said amount is more than Rs 10,000/, in favour of

the Paschim Gujarat Vij Company Limited payable at Porbandar on any Nationalized /Scheduled

Tender Fees in Present rate of Total Tender

Sr. No. Tender Amount

Above Rs 5,00,000/- up to

Above Rs 10,00,000/- up to

Above Rs 25,00,000/- up to

5.2 The tender fees once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder.

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if purchaser Company

decides to scrap/cancel the Tender, by one or another reason, in which Bidders are not

responsible for cancellation/scarp of Tender fee without GST amount may be refunded to

bidder(s), at sole discretion of the Purchaser Company

6 EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is less

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is less

than Rs 30,000/- or by Demand Draft (DD) or Banker’s Cheque, if the said amount is more than Rs

30,000/-, in favour of the Paschim Gujarat Vij Company Limited payable at Porbandar on any

Nationalized / Scheduled banks or by Bank guarantee from any Nationalized / Scheduled nationalized

bank decided by Government of Gujarat time to time only. The EMD Amount is 1 % of the Tender

Estimated Cost.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of the

contract or fails to sign the contract agreement then the EMD amount will be forfeited in favour of

PGVCL without any notice and action for “Stop deal” will be initiated as decided by tender inviting

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy Resolution

No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

Sign & Stamp of the Bidder

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be

produced/attached in place of EMD documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with NSIC/DGS&D, Registration Certificates for the

item under Tender will be eligible for exemption from payment of EMD on submission of attested

online copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog

Adhar Certificate/Memorandum. The Certificates should indicate the manufacture/service/works of

items/work offered. This benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard and no

reference will also be made.

7 In case of On Line Tenders

7.1 Technical & Commercial Bid:

7.1.1 Following documents are mandatory and to be in submitted Online Only.

1 Attested Copy of successful work Completion certificate, as mentioned on page no 5 point no

2.11 of this document.

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by the bidder.

4 Attested copy of power of attorney if any for signing the bid documents.

5 Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.

6 Attested Copy of registration Number under Shop and Estt. Act (If as case may be applicable)

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexures of this tender documents, duly signed by the bidder, in chronological order only

11 Certificate – A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, straight through Joints (In Case of UG Work Involved).

14 The contractor shall have a separate provident fund code of RPFC and the Contractor who does

not possess separate P.F. Code shall not be considered for acceptance of tender.

15 Contractor has to submit such certificate showing separate P.F. Code along with tender.

16 List of available safety gadgets, as per annexure XI, with the bidder.

17 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in force at

that time, the bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any discrepancy whatever

total amount should be clearly written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

considering for the lowest party.

Sign & Stamp of the Bidder

7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid on-line only and

not to submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be considered

for evaluation. In Online Price Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the bidding. Hence

bidders should ensure themselves of their credentials before submitting their offer.

11. Executive Engineer, PGVCL, City Division Porbandar reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table-1, PGVCL may,

for any reason, whether at its own initiative or in response to a clarification requested by a

respective bidder, modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in case of on line

tender, PGVCL will bear no responsibility or liability arising out of noncompliance of the same in

time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any further

communication in the matter will be entertained. The Bidders must ensure that all the

Annexures are completely filled in their tenders and the information called for is given in

totality. A set of complete tender documents is required to be submitted duly signed and

stamped by authority competent to sign on behalf of bidder on each page as a token of

unconditional acceptance to the conditions of various clauses of tender documents. The

bidder's bid and the documents attached there to shall be considered for forming part of the

contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site https://pgvcl.nprocure.

Com (For view, download and online submission) and PGVCL web site www.pgvcl.com (For

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. as mentioned in this

section point no 6.2, 7.11, should be submitted online only.

14.2.3 Price bids to be submitted ON LINE only before time limit specified in “Tender Details”

Table no 1 of this document.

15.REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in

any way, affect the work, or cost thereof. The bidder should sign on each page of tender

documents, as mentioned in Section 1-point no. 2.15, failure to furnish the required

information or submission of tender not as per the specification will be at the Bidders risk may

result in rejection.

Sign & Stamp of the Bidder

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of

fraud for public and theft of material or/and with handlings the material and any civil and/or

criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table no1,

shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and actual

documents of bidder, offer of the same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the bid

shall be ignored and will not be considered authentic unless same are signed with Bidder's

Stamp/Seal as mentioned in Section 1-point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted / opened, as mentioned in the Table no 1, in any case which are

received after due date and time of the receipt of tender irrespective of delay due to postal

services of any other reasons and company shall not assume any responsibility for late

receipt of tender. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied by

its translation in English. Failure to comply with this may disqualify a bid. In the event of any

discrepancy in meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the person or

persons making the bid and must be signed and sealed by the bidder with his usual signature.

The name of all persons signing should also be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/ company

by the President, Managing Director or by the Secretary or other person or persons authorized

to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing

17.7 The bidder should sign, as described above, on each page of tender documents & then they have

to submit these tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the technical bid.

Sign & Stamp of the Bidder

20. EVALUATION AND COMPARISION OF TENDERS

Generally, the qualifying price bids, bid price shall mean the bid price quoted by each bidder in his bid

for the complete scope of works including all duties and Taxes will be evaluated by the PGVCL to

ascertain the best and lowest evaluated bid in the interest of the PGVCL, for the complete works

covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there is

discrepancy between the unit price and the total price which is obtained by multiplying the unit price

and quantity, or between sub-total and the total price, the unit or sub-total price shall prevail, and the

total price shall be corrected. In case of discrepancy between sub-total price obtained by adding various

prices in the schedule and the sub-total price indicated for that particular schedule, the sub-total

obtained by addition of various arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived at from

various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and

PGVCL shall be the sole judge in this regard and subject to the provisions of these instructions

to bidders and other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and conditions of these

specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the

terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS

At the time of evaluation of tender PGVCL City Division Porbandar office may ask bidder to submit

required documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender consist

Days. The commencement date of Order shall be Date of issue of the Order.

Sign & Stamp of the Bidder

Executive Engineer

PGVCL, City Division Office,

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private Limited/

5 along with a copy of the Partnership Deed/

Article of Association and Memorandum of

Name and designation of the

representative of the Bidder to whom all

reference shall be made to expedite

technical co-ordination.

7 Office Address

Stores Address where materials issued by

PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labor License No.

Insurance Policy No. and for nos. of

16 Nos. of Labours Insured in this

Labours in the name of bidder

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to

rejected and our company debarred from executing any business with PGVCL.

Sign & Stamp of the Bidder

SECTION II: Schedule A

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor length. Cable

length must be measured before laying. Cable joints are to be done as per requirement only and length

of cable must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers, drains, pipes,

cables, structures, places and things shall be reasonably secured against risk of injury and shall be carried

out to the satisfaction of the authorities concerned. However, if any, damages to existing services made,

Contractor shall arrange and pay for any necessary repair, to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor shall inform engineer

in-charge for approval. Lying of cables shall not be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having _both sides smooth

surfaces, 25.4 mm thick, 152.4 mm inner diameter, 1000 mm long and well cured and good quality; Sand

from river bed, HDPE Pipes, GI Pipes and sundries material if any (As per Schedule B) are to be supplied

by Bidder at his own Cost. All such material must be approved from concerned Engineer-in-charge before

utilization and it must be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in Trench must be done

as mentioned in Schedule B. Megger test of Cable must be taken in presence of Engineer-in-charge

before laying and Bidder has to maintain separate Records duly signed by Engineer-in-Charge for each

results. After laying the Cable in trench it is to be covered with half round pipe of RCC as prescribed in

Schedule B and approved sample. Each Half round Pipe must be marked with “PGVCL” with solid Red

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in the stretch on

small pulleys kept in the Trench so that it can be prevented from any scratches on Cable. Drum must be

fixed on Drum Machine while stretching and to be kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand. Leveling with Road is to

be done after complete sand filling. No any stones or any other debris are to be utilized in filling of

Trench. The contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be laid. The warning

tape shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI) as “CAUTION: 11000 VOLTS

PGVCL CABLE” and to be placed at about 300 mm To 450 mm depth from ground level along the route of

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and then laying of cable

in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is to be done

instructions of concerned Engineer-in-Charge with prior approval and work is to be executed as per

Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test certificate not older

than Seven years and as per relevant IS 13573:2011 with latest amendment if any along with sample

before installation of cable kit at concern Division office. GTP is to be submitted with Technical Bid.

Sign & Stamp of the Bidder

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all the modernized

equipment i.e. Erath Cracker JCB etc. to execute the required Trench. Such area must be certified by a

formation of Committee at Division Level headed by Executive Engineer and to be executed in presence

of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in Schedule B The

marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and requirements) between two

markers. It shall also be put at bends, curves, road crossing, Cable Joints etc. of cable route as per

requirement over and above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after successful

completion and Execution of work. Otherwise Recovery will be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must be carried out

with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV for continuous Five Minutes and

Cable must hold the satisfactory Results. Bidder must have such testing facility. Following Pre

commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for one minute

between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any theft of PGVCL allotted

material, then PGVCL will recover the cost of such material from Bidder as per the prevailing Market

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of Bidder who is in

knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility necessary for the

Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any dispute and holds

the power to decide the final verdict.

23. GST and cess as applicable as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be provided as per

availability or convenience of the PGVCL which shall be acceptable to the contractor & contractor shall

try to complete the work in minimum time.

Sign & Stamp of the Bidder

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and PGVCL/Tech/UG

cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor length. Conductor

length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of Fabrication must be done

as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The Coal and Salt

composition must be followed as per rules. The Earth Pit must be kept at a distance mentioned in

Standard form the Pole. Earth Pit must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as per instructions of Engineer –

5. Construction of Transformer Structure must be as per standard with all required accessories like LA, Box

6. Delta Type Three Earthing are compulsory for each Transformer Centre.

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

10. Wherever required, Guarding as per standard must be done.

11. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers has to submit the

proposal to the division office with all justification before commencement of work. Committee of

Executive Engineer, DE Tech of Division office has to verify the submitted proposal and decide whether

concreting is required or not. After the approval of committee work of concreting should be process as

per specification attached herewith.

12. Bidder must have records of each work carried out with every material inventory and account thereof

13. Bidder must have the well-drawn sketch of each work and to be submitted with Inventory sheet within

15 Days of work completion.

14. All the fabricated material and Girder Poles must be painted with Coats of Silver Oxide and without this

Work, work completion will not be accepted.

15. Pole Numbering must be completed within week time as per Engineer-in-Charge Instructions.

16. Bidder must have proper pole accounting for the work carried out by him. He must have the location

details from where the poles are lifted and where these poles are utilized for each work. A separate

Register is to be maintained by him and details are required to be submitted with Inventory and Sketch

17. Necessary shutdown for connection/jumper of newly erected line with existing network will be provided

as per availability or convenience of the PGVCL which shall be acceptable to the contractor & contractor

shall try to complete the work in minimum time.

18. Successful Bidder must have ensured for that the safety Gadgets are issued to his Labour, by him, and

required regulations of Safety will be followed while carrying out the line erection work.

19. The Work for the erection of of Poles, Guys, Earthing, Transformer and Concreting, Stringing and

Guarding must be done as per attached Specifications and Drawings.

Sign & Stamp of the Bidder

20. The material which is dismantled from site during the execution of work must be credited to respective

Divisional stores immediately after completion of work with complete inventory and measurement

details and length to weigh conversion calculations.

21. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be initiated against

22. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders indicating the

quantity allocated to them and the security deposit amount to be deposited by them with PGVCL. Short

listed Bidders will be required to deposit the requisite security deposit within 15 days from issuance of

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the amount is

more than Rs. 10000.00 thenwill be payable by Demand Draft (DD) OR Banker’s cheque OR Bank

Guarantee (BG) from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 /

DMO dated 01.04.15 will be acceptable. DD should be drawn on any Nationalized /Scheduled banks

in favour of Paschim Gujarat Vij Company Ltd. payable at Porbandar or by Bank guarantee from any

Nationalized/Scheduled nationalized bank decided by Government of Gujarat time to time only.

Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security deposit within 15 days from

the date of issuance of LOA of an amount equivalent to 5 % of the value of the work to be allotted to

him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have clear one time validity till the

completion of awarded work of this work order. Bank Guarantee for interim period will not be

allowed. Security Deposit shall be suitably extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier should

undertake to renew the Bank Guarantee at least one month before the expiry of the validity failing

which PGVCL will be at liberty to encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful Bidders will be required to

deposit additional Security Deposit on prorate basis within two weeks of the issuance of LOA for the

additional order quantity.

2.7 In the event of failure to carry out work offered by successful Bidders and as accepted by them while

receiving the order within given time period, will lead to forfeiture of the Security Deposit up to

100% and will lead to disqualification of the bidder to transaction business with PGVCL for at least

TWO years or the time duration as may be decided by the Managing Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit then the letter of intent

will stand cancelled. EMD amount will be forfeited in favour of PGVCL without any notice or an

action for “Stop deal” will be initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of LOI/LOA, on

Stamp Paper of Rs 100/-as per Company’s rules in the prescribed form of the P.G.V.C.L. attached with this

Tender. The cost Rs.100.00 of the Stamp Paper will have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by PGVCL. Any other

related material required to carry out work mentioned in Schedule A is to be brought by Bidder. No any

extra cost will be paid towards such material.

Sign & Stamp of the Bidder

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and Tackles

for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible to any type

damages to any property and any kind fatal/non-fatal accidents to anybody during the execution of

work. Insurance of all workers is compulsory, who are involved in Execution of Tendered work. There will

be no any financial liabilities of PGVCL for damage charges paid such way. Copy of valid Labour Insurance

Policy in the name of bidder is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned Engineer not

satisfied with quality of work, no any Time limit extension will be granted and Penalty with applicable

GST with cess as applicable and other taxes in force at that time will be levied on delayed portion of

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security Deposit (In

form of DD/BG) and Insurance Policy is also to be submitted with Agreement within this time limit i.e.

(Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after completion of

11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper and cost of stamp paper is to

be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing work, and work to be done as

per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly certified also.

15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle Labour arises, due to want

of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificate sunder whom the similar kind of Tender work has

been executed. Such Certificates must not older than 3 Years from Date of submission of the Bid. Such

Certificate must be duly signed by Cadre Executive Engineers and above only.

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India, including

any such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc. by the contractor

2.1The successful bidder shall pay minimum prevailing rates per day, as may be specified here after, or rates

fixed under the Minimum Wages Act, whichever is higher. The wages of every contract labour employed

by him under this contract shall be paid by him before the expiry of 7th day of the month irrespective of

which the wages are payable i.e. wages of a last month have to be paid by him in the first week of the

next month). The contractor shall have to make wages to his workers through bank only. The agency

shall have to submit the copy of a letter given to the Bank advising for crediting wages in individual

account of the workmen along with photocopy of the cheque showing total payment to be made to all

such workmen whose accounts are operated in that branch. (If there is more than one Branch, the

agency will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in case of

labour trouble etc. the contractor can be contacted. The contractor shall arrange to have his office

outside the factory premises and the contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00pm to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case may be

applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour (regulation and

abolition) Act for employing necessary manpower required by them. In absence of such license, the

contract shall be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the PGVCL

indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws

which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund, administrative

charges etc. at the rates made applicable from time to time by the Government of India /

Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of the

commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed

there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute Act.

Any payment to the Contractor's employee arising out of any claim of disputes under the Industrial

Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any

government Contractor under any of the provisions of the Minimum wages act, Payments of wages

Act, Employee's compensation Act, Contract Labour regulation abolition Act, Employee provident fund

or any other law due to act of omission of the Contractor, the PGVCL may make such payment and

shall recover the same from the successful bidder's Bill.

Sign & Stamp of the Bidder

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be necessary

to cause of observe, or for non-observance of the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on the part of the

Contractor, the PGVCL shall have the right to deduct any money due to the successful bidder under

this contract or any other contract with the PGVCL including his amount of security deposit for

adjusting the payment. The PGVCL shall also have right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and under the

liabilities insurance. The Contractor will arrange insurance policies for arranging payment to his staff

injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour laws. In case of

any such happening Contractor will be liable for any other payment to workers / staff engaged as per

existing rules. Contractor will not make any such payment to the Contractor's staff or any compensation

etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of service )

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various labour laws, in force from time to time, from statutory

authorities like GOI-GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should submit the

details of their labourer such as a full name, address and age with proof and subsequently changes of

workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for daily

supervision and for maintenance of various register and records required under the law and contract.

No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be observed

by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the company.

Sign & Stamp of the Bidder

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of such a license,

the contract shall be liable to be terminated without assigning any reason thereof. Contractor should

also employ qualified and experiences persons as per requirement of Electricity Act and rules for

carrying out supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government agency

under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee

Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any other

law due to act of omission of the Contractor, PGVCL may make such payment and shall recover the

same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee The

contractor's contribution and the workers’ contribution towards Provident Fund and Family Pension

Scheme shall be done at the rate made applicable by the Government from time to time and

deposited by the contractor with Regional Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are members of

the Provident Fund as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall be

provided by the Contractor to his, workers. He shall maintain Leave Records, Leave Cards for

individual labourer which shall be duly verified, approved and certified by the Authorized Officer of

PGVCL. Remuneration for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of this

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed under the

Minimum Wages Act. The wages of every Contract Labour employed by him under this contract shall

also be paid by him before the expiry of 7th day from the last day of the month in respect of which the

wages are payable (i.e. wages of a month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be punishable to

the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in case of

labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office

within working area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it is not

taken, offer of the firm will not be considered. The attested documentary evidence to be submitted

along with the offer.

Date: Sign & Stamp of the Bidder

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that all the

contract labourers are covered under the provident fund scheme and employees’ pension scheme and

their contributions are remitted regularly to the concerned RPFC. The photo copies of the Chelan in

this regard should be collected from the concerned contractor and kept in the file of the concern

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in

fulfilling all the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent

to the Works and obligatory in terms of law to protect his interest and interests of the PGVCL against all

perils detailed herein. The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the PGVCL. However, irrespective of such acceptance,

the responsibility to maintain adequate insurance coverage at all time during the period of Contract

shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of any of his

contractual responsibilities and obligations. The insurance covers to be taken by the Contractor shall be

in the name of the Contractor. The Contractor shall, however, be authorized to deal directly with

Insurance Company or Companies and shall be responsible in regard to maintenance of all insurance

covers. Further the insurance should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage, erection, putting in to

satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss by way of repairs and/or

replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor shall provide

the PGVCL with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the PGVCL immediately after such

insurance coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not be limited to fire and allied

risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit,

theft, pilferage, earth quake, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods and

other costs till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be liable

to make good the full replacement/rectification value of all equipment/materials and to ensure their

availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the PGVCL may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in

such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premium amount. The Contractor, while arranging the insurance shall

ensure to obtain all discounts on premium which may be available for higher volume or for reason of

financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of the

works to be performed at the Site.

Sign & Stamp of the Bidder

27. The successful bidder will not be allowed to work after working hours except in special case, if any.

28. The successful bidder has to engage required strength of skilled persons for execution of work and

proper supervisor to avoid complication and unnecessary delay to complete work timely. The

successful bidder will be solely responsible for labour claims arising out of the labour employed for this

29. The successful bidder should furnish details of past experience of such job of similar nature completed

by him satisfactorily within the time limit in PGVCL will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender and

contract” for works as applicable and in case of any default there to the PGVCL Company shall forfeit

the S.D. or any other action as may be decided by Executive Engineer City Division Porbandar

31. The successful bidder will certify that he has complied with the provisions of Industrial & Labour

Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be

submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works contract. The Booklet

will be available in the concerned office in any working days. In the event of placing order, the

successful bidder will be bound to the terms & conditions of the booklet. All the usual terms and

conditions of the Company though the same might have not been mentioned in this specification or

contractor booklet will applicable to this contract, and the decision of the Executive Engineer, City

Division Porbandar shall be binding on the Contractor.

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable goods

and/or services. The amount and % of GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017 and all related ancillary legislations).

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is

not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which

should be clearly indicated in the price bid. COMPANY may at its discretion consider such offer with

presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of

4. If the Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier

from Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall

be final and any additional GST will have to be borne by the tenderer. In no case additional amount

towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation

clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of tender

only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later

on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as

charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall have to be passed

on to the company, along with interest if any. Such refund along with interest needs to be passed on

suo-moto by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid/short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to COMPANY from time to time.

PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the

PGVCL or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

Date: Sign & Stamp of the Bidder

9. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor, however

added as contractor has to submit separate invoice for supply parts item as well as works part item

separately, otherwise TDS will be deducted on entire invoice value.”

10. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to the

respective Govt. Department. Tax will be deducted as per applicable statutory rules.

11. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare cess or any

other taxes applicable time to time etc. All other statutory liabilities towards this contract will be on

12. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the contract period

will not be considered except GST. No statutory variation will be given for this work except GST.

However, if any decrease takes place within/after the contractual delivery date, the advantage will

have to be passed on to PGVCL.

13. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour Working

under him as per statutory regulations and depositing the same with the concerned authorities.

14. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or

claims arising in connection with the death of or injury to any person employed of the Contractor or

his subcontractors for the purposes of the Works.

Sign & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings, etc.

attached & if has any doubt as to the meaning of any portion of any condition / specification, etc. he

shall before signing the contract submit the particulars thereof to PGVCL in order that such doubts are

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or sublet the

work under this contract or any substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the Engineer In Charge as per

actual requirement and should be completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work altogether or

reduce or cut it down. If the work is stopped altogether, the Bidder shall only be paid for work done.

If the work is cut down the Bidder shall not be paid for the work as so cut down, but in neither case

shall be paid any compensation what so ever for the loss or profit which he might have made if he

had been allowed to complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered post or telegram or

telex or any other way of communication to the successful bidder at his specified address shall be

deemed to have been delivered to the successful Bidder. The work shall be carried out by the

successful bidder with prior approval of PGVCL. Work carried out without PGVCL’s approval shall not

be accepted and the PGVCL shall have right to reject it and to recover the cost from the successful

bidder. He will be liable against all losses, expenses or claims arising in connection with the death of

or injury to any person employed by the successful bidder or his subcontractors for the purposes of

1.6 The successful bidder shall be responsible for any damage to the equipment during transit due to

improper or inadequate packing, handling, loading and unloading. The cases containing easily

damageable material shall be very carefully handled. Adequate protection must be provided for

outdoor storage at site in tropical humid climate, wherever necessary. The successful bidder without

any extra cost shall supply any material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or refuses or

neglect to comply with any reasonable orders within two days’ notice given in writing to the

successful bidder and if he fails to comply with the notice, then in such a case PGVCL shall be at liberty

to get the work or any part of it, executed through any other agency/Bidder in the manner and on the

terms it thinks proper. If the cost of executing the work as aforesaid shall exceed the balance due to

the Bidder, and the Bidder fails to make good the deficiency, PGVCL may recover it from the Bidder in

any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder under this

contract and stores where material issued by PGVCL is stored. All the works shall be carried out by the

Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same may decrease

or increase. The PGVCL reserves the right for revising or omitting any of the quantities. The actual

work executed by the successful bidder will be calculated at the rate given in the contract schedule of

the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-up/closed due to

whatever so reasons.

Sign & Stamp of the Bidder

1.11 Price shall not be changed subject to any upward/downward revision on any account whatsoever

through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this work

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and for

execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our Engineer In

Charge as well as Division Office, Porbandar City daily for the availability of materials required for this

work, failing to which this work order shall be terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer in Charge.

1.16 In case of any dispute doubt, the decision of Executive Engineer Porbandar City Division shall be

unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of guaranteed period if any.

1.18 All legal complication of disputes is subject to Porbandar jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to be

produced by the contractor and party has to submit attested copy of solvency certificate to the

company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to equipment or any

human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds of tools, tackles,

required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The assessment of

which will be done by Engineer In Charge in consultation with division office, and his sole discretion

and his decision shall be binding to the successful bidder and shall be considered as final and

unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B of contract

awarded to him, as per directive and instruction of Engineer In Charge. If he fails to do so entire work

will be carried out at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock, exclusively for

execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any prior notice and

binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all relevant Govt.

Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder has to deploy

adequate man power, material, tools etc. well in advance and has to complete the entire work during

this specific outage period only, failing to which Company shall be at liable to deduct the amount of

revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not have been specifically

mentioned in the specification / Schedule etc. but are essential for completion of work. The contractor

will not be eligible for any extra payment in respect of such minor accessories and item of work.

Sign & Stamp of the Bidder

1.31 The successful bidder shall not refuse to execute the work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be made from you, on

the basis of prices of the materials (prevailing on the date of settlement of materials account) plus

15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and latest provision

under I.E. Rule Act made there under and as per instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same day and to be

preserved in safe custody failing to which PGVCL shall initiate Police action. Similarly, as per

instruction of Engineer in Charge, you have to credit the material at PGVCL store without any loss of

time failing to which PGVCL shall initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and appropriate

amount (in term of Rupees) as decided by Executive Engineer, Porbandar City Division shall be

recovered from successful bidder’s bill as a penalty with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does not take any

responsibility in case of accident or injury to the workers. The safety, security of men, materials and

equipment shall be sole responsibility of the contractor.

1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of local

body is a must condition for the successful bidder.

1.39 The successful bidder shall specifically note that PGVCL will not pay any extra amount towards any

type of claim except for the description indicated in Schedule –A. The party has to carry out all other

additional required activities / work as directed by Engineer In Charge which is not mentioned in

Schedule but required to be completed as per the site condition and for this work no extra payment

shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification and experience who could

supervise the execution of work throughout. He should always be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of material during transit or

erection after the materials issued from the stores till the completion of work and is taken over by the

1.42 As regard damages to the materials, equipment, successful bidder himself will be responsible. If there

is any compensation to be paid in respect of “WORKMAN” Compensation Act or any other statutory

provisions, the same will be paid by contractor directly. If he thinks fit, he may take necessary

insurance covering at his cost.

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early as

possible and he shall fulfil the entire requirement which is necessary to finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if he feels that the rate quoted

by the contractor for the item is abnormally high when compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as per instructions and

programmed laid out by the Engineer in charge. Contractor has to ensure safe shifting and erection of

all accessories/equipment as per standard norms.

1.47 The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of PGVCL.

Sign & Stamp of the Bidder

1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s representative shall not

relieve the successful bidder from full responsibility of completing the work confirming to the

requirement of this contract.

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the line and Electrical

Equipment until the successful completion as defined elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or any

other reason shall be to the account of the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The courts of Rajkot shall have

exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price basis (Inclusive

of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the complete works covered under

these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their end cost

with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting Authority) may go to the L-2, L-3

and so on depending upon the requirement. If PGVCL (tender Inviting Authority) feels that there is lack of

serious competition or any other reasons, PGVCL (tender Inviting Authority) may negotiate with the L-1

party. PGVCL’s (tender Inviting Authority) decision shall be final and binding on all the parties.

3 QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have confirmed

/fulfilled pre eligibility criteria, as mentioned in Section 1 Sr. No. 2, will only be considered for price

evaluation. PGVCL will not consider the, price bid of any contractor who does not confirm / fulfil the

eligibility criteria as mentioned in Section 1 Sr. No

3.1.1 While placing the order, the quantity distribution to each new contractors / new firms shall be

restricted up to 30 % of the tender amount/Qty. for all such new bidders provided the price

of New contractor is lower than the regular/experienced contractor. New contractor / new

firm will be considered as a regular contractor only after full filing experience criteria as

mentioned in Bidders qualifying criteria as per point no. 2 in Section I.

3.1.2 The new contractor will be asked to match the L-1 prices of the new contractor only and the

Regular contractor has to match the L-1 price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the

above condition no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular contractor however

will get heavy weight age in order placement.

3.2 For laying of Under Ground Cable work:

3.2.1 While placing the order, the quantity distribution to each new contractors / new firms,

Section 1 Sr. No. 2, shall be restricted up to 10 % of the tender amount/Qty. for all such new

bidders provided the price of new contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular contractor only after

full filing experience criteria as mentioned in Bidders qualifying criteria as per point no. 2 in

3.2.2 The new contractor will be asked to match the L-1 prices of the new contractor only and the

Regular contractor has to match the L-1 price of the Regular/experienced contractor only.But

if there are no Regular contractor OR if the rate of Regular contractor is very high, the above

condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular contractor however will get

heavy weight age in order placement. The Contractors who have confirmed /fulfilled pre

eligibility criteria will only be considered for price evaluation. PGVCL will not consider the

price bid of any contractor who does not confirm / fulfil the eligibility criteria. L-1 regular

contractor however will get heavy weight age in order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned Divisions

under above locations. The planning for each location has to be prepared in consultation of the Deputy

Engineer of the concerned Sub Division under whose control the work is allocated. The work must be

carried out under Supervision of concerned S/dn Head or Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store Centres of PGVCL

jurisdiction and successful bidder has to take delivery from these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub Work

Order only after the submission of Inventory sheet with sketch and material account statement for any

of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to the respective sites and will

be fully responsible for any damage to or loss of all materials at any stage during transportation or

erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of all the

stored materials at his own cost. Material which is to be allotted by PGVCL is to be carted, loaded and

unloaded at Bidder’s cost and risk from PGVCL’s respective Stores. PGVCL must have access to such

Store/s at any time of Day thought the contractual period and Contractor will cooperate for

verification of such store/s and Inventory accounting. Failing to which actions may be initiated after

issuance of required Notice to the Contractor. Store address/s is to be mentioned in the “General

information about the Bidder” under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled

and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the PGVCL

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of

100 % cost of materials, which are required to complete the work. Contractor shall have to take

comprehensive insurance policy equivalent to the Order Value against any loss, damage, theft,

pilferage, fire etc. for the complete period of storage, erection and commissioning up to the time of

taking over by PGVCL. The Contractor shall deal directly and pursue the claim with the Insurance

Company and shall be responsible in regard to maintenance of all insurance coverage as well as for

settlement of claim. The proof of insurance policy taken by the successful Contractor shall be

furnished to Engineer-In-Charge. In absence of the above insurance policy, R.A. Bill payment will be

withheld. In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials and the

PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged materials / items

promptly irrespective of the settlement of the claims by underwriter and ensure that the work

progress is as per agreed schedule. The loss, if any, such replacement will have to be borne by the

Contractor and PGVCL will not entertain any claim / representation in this regard. However it will be

contractor's responsibility to insure the entire project is taken over by the PGVCL.

Sign & Stamp of the Bidder

8. Account of material issued:

8.1 The successful bidder shall have to maintain accurate day to day item wise account of use of issued

materials which shall be got checked from time to time by the Engineer In Charge of the Company.

The contractor will be responsible for custody and preserving the issued materials till the work is hand

over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily details of material receipt and

utilization, progress of work etc. This register shall be checked and signed by Engineer In Charge /

Deputy /Executive Engineer, Porbandar City Division during the site visit as per requirement and

exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus materials issued by the

PGVCL shall be returned by you to the respective divisional /Regional stores only at contractor’s cost.

Such Material shall not be credited in sub division store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the ordered work within

365 Days from the Date of issue of Work Order.

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

9.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to heavy rains or

other reasonable causes, such facts should be immediately brought to notice of the Engineer In

Charge. If the reasons for stopping the work are genuine the Engineer In Charge may ask the

successful bidder to start the work again as per condition. The period of such stoppage will not be

considered as a part of working days moreover the successful bidder cannot claim compensation for

4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer in Charge and

Executive Engineer, City Division Porbandar. If found that the work is unsatisfactory or not progressing

as per schedule, then any action would be taken by the PGVCL as may deemed fit to see that work is

completed at the risk and cost of contractor. The completion time allowed for each Sub Work Order

shall be strictly observed.

10. Time limit extension will be given, as per Clause No. 12of this section, if material is not supplied in time

and in any case of objection not cleared in time. But if materials given in time and there is no any

objection, then no time limit extension will be granted and penalty with applicable GST with Cess will be

imposed as per rules.

11 CHANGE OF QUANTITY:

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease the quantities

of items under the Contract but without any change in unit price or other terms & conditions. Such

variations unless otherwise specified in the accompanying GCC and/or Technical Specifications, shall not

be subjected to any limitation for the individual items but the total variations in all such items under the

Contract shall be limited to the extent of 30% (Thirty Percent) of the contract price by way of suitable

amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the

change in quantities as above. The base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, In case the unit rates are not available for the change in

quantity, the same shall be subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of material will

be that of the contractor.

Sign & Stamp of the Bidder

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not completed within

the scheduled period as prescribed in Sub Work Order, penalty with GST and cess as applicable at

the rate of 0.5 % per week or part thereof on delayed portion subject to maximum up to 10 % of

the sub work order Value with GST and cess as per applicable rate. This will be deducted from the

bills payable either against this contract or any bank guarantee or any other amount payable under

any other contract with the PGVCL. For Penalty calculations or Time limit Extension, following

points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the first

material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-charge/Store

Keeper must be taken against the particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every fortnight

and no stock material details are to be submitted to respective Executive Engineer and concerned

12.5 TLE of Sub work order can be granted on the basis of above such documents produced by

12.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-2017 and

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by

contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12.9 During the execution of Work, if Contractor/Labour are found violating OR Braking the Safety rules

and Regulations, then Engineer-in-Charge will serve the warning Notice on first Instance. On

second Instance the amount of Fine will be Rs. 500.00 or 0.1 % of amount of SWO (Whichever is

high) with GST and cess. Even If after above two instances, still Contractor found breaking of Safety

Rules and Regulations then Procedures for Stop dealing must be initiated against him as per rules

and regulations.

13. Payment terms shall be as follows:

13.1 Payment will be made against Invoice value and shall be paid against actual execution. The bills

should be submitted in Duplicate to respective Superintending/Executive Engineer, Circle/Division

Office along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below the rank of

Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per Tender

Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual date of

completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only final bill

13.3 The time limit for the work may be reduced and contractor should make all his efforts to complete

the work within stipulated time limit as may be given by the Engineer In Charge depending upon

emergency of work.

Sign & Stamp of the Bidder

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

14.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

14.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

14.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

14.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any circumstances

of Force Majeure that arise after the date of the Notification of Award.

14.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

14.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavour to

continue to perform his obligations under the Contract so far as reasonably practicable. The

Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the Engineer-in-Charge.

14.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of

Time for Completion of the Works, either party shall be entitled to serve upon the other,

days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure

shall continue, the Contract shall terminate.

15TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works connected with line

having been completed correctly as per Indian Electricity Rules & procedure. Any extra cost involved

due to incompleteness of work or bad workmanship found out subsequently shall be set right with and

by you at your own cost.

16HANDING OVER OF ASSET

16.1 After successful completion of the lines and Transformers or any other electrical equipment the

entire newly created network is to be handed over to the concern Deputy Engineer of PGVCL.

The handing over note covering the details of all the materials used and total work executed

must be signed jointly by the bidder and PGVCL Engineer. Copy of handing over note must be

attached along with bill.

16.2 The contractor shall arrange to hand over the complete work immediately on completion of

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to non-

availability of particular item/material for long period of time and TLE cannot be approved for that work

beyond certain time limit Or such item if not required to be installed at particular location, then

Recovery is to be made as mentioned below for not carrying out that work from SWO issued for that

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other Recovery should be

made other than above Work.

Date: Sign & Stamp of the Bidder

18 CONTRACT QUALITY ASSURANCE:

18.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during

various phases as detailed in relevant clause of the General Technical Conditions.

18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the

execution of the Contract. PGVCL reserve the right to inspect the work at any stage of contract i.e.

during the execution and after the execution of work.

18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if any) are

being supplied. Such details shall be accompanied by their list of previous supplies made performance

reports etc. However, in case of orders are placed, specific approval shall be obtained from the PGVCL

for the vendor supplied materials. The quality assurance program shall be furnished for each material

separately for approval.

19TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

19.1 In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities,

malpractice, etc. the Managing Director PGVCL reserves the right to cancel the order without giving

reasons thereof and forfeit the security deposit.

19.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default. The PGVCL shall in such an event

give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue the work on

the date and to the extent specified in the notice, make all reasonable efforts to obtain cancellation of

all orders and Contracts to the extent they are related to the work terminated and terms satisfactory

to the PGVCL, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist PGVCL in maintenance, protection, and disposition of the works acquired under the

Contract by the PGVCL. In the event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the time of termination.

19.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the PGVCL is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying out

and completing the Contract the PGVCL shall be entitled to cancel the Contract as to its in completed

part without being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the PGVCL that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the

Contract shall be final and binding on the parties. In the event of such cancellation the PGVCL shall not

hold the estate of the deceased Contractor and/or the surviving partners of the estate of the deceased

Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not completing

Sign & Stamp of the Bidder

20 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in connection with

this agreement except as to matters, the decision for which has been specifically provided, either

party may forthwith give to the other notice in writing of existence of such questions, dispute,

difference and the same shall be referred to the sole arbitration of a person nominated by Managing

Director, PGVCL. This reference shall be governed by Indian Arbitration Act prevailing at the time of

dispute and the rules made there under. The award in such arbitration shall be final and binding on all

the parties. Work under the agreement shall continue during the arbitration proceedings unless the

PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming part of the

enquiry or Contract are property of PGVCL and shall not be used for any other purpose, except for the

execution of the contract. All rights related to the technical specifications, drawings and records are

reserved by PGVCL only and no part or partial should be reproduced, copied or alter without prior

permission to PGVCL in writing. In the event of the breach of this provision, PGVCL can claim the

damages caused by such events.

22 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

22.1 Has submitted fake, false or forged documents/certificates

22.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and

unless it is sought for

22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same

is issued by the Company within the validity period and as per agreed terms and

22.4 Has committed breach of contract or has failed to perform a contract or has abandoned

22.5 Has failed to provide suitable expertise for the work as per prescheduled program

22.6 Has failed to submit all the necessary Test reports/documents within time schedule / as

per Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the firm.

22.7 Has indulged in construction and erection of defective works.

22.8 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorised disposed of materials/ documents/

drawings/ tools or plants or equipment supplied by the Company

22.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

22.10 Has unauthorised obtained official company information or copies of documents, in

relation to the Tender/Contract

22.11 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

22.12 Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

22.13 In case the State Government directs the Company to place a firm in stop dealing/

banned for business dealing/ blacklisting

22.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or

any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned

for business dealing and/ or blacklisting for all Companies.

Sign & Stamp of the Bidder

23. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

23.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

23.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list

of Stop dealing / Banned for business dealing in any Company of GUVNL and its Subsidiary

(i)No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by the Firm

shall be returned.

23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as “Disqualified

Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

23.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

23.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall

be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies &

for all Services of the Firm.

23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern, then

all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/

Banned for business dealing.

23.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

24. Every bidder should, at the time of submission of bid, give a declaration as per Annexure VI attached

with this Tender, that bidder and/or proprietor/ partner/ director of the firm has not been placed on

Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

25. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection with Tender/Contract if

concluded shall subject to the exclusive jurisdiction of the Court under whose jurisdiction the place

from which Tender/Acceptance if Tender is issued, is situated i.e. respective Location’s Court.

Date: Sign & Stamp of the Bidder