Supply, Commissioning & Delivery of 06-nos. E-Car (Electric Tourist Vehicle) 8-seater capacity on suitable chassis with all standard accessories as per VMC Tender term and technical specification.

NAME OF WORK :Supply, Commissioning & Delivery of 06-nos.

E-Car (Electric Tourist Vehicle) 8-seater

capacity on suitable chassis as per VMC

Tender term and technical specification

CONTRACTOR'S NAME :

TENDER FEE : Rs.4000/-

GENERAL DETAILS OF WORKS

Name of Work Particulars Description

Tender of Supply, Tender Issuing Executive Engineer

Commissioning & Department (Mechanical), Mechanical

Delivery of 06-nos. E- Department, Vadodara

Car (Electric Tourist Municipal Corporation

Vehicle) 8-seater

capacity on suitable Estimated Tender Value Rs.27,40,500.00

chassis as per VMC

Tender term and Tender Fee (Non- Rs.

technical specification refundable)

Earnest Money Deposit Rs.

Starting date of 28/02/2026

Downloading online

Tender Document

Last date of online 07/03/2026 upto 16:00

submission of Tender hrs.

Hard copy of Tender Fees, 09/03/2026 up to 16:00

EMD and other detail as hrs.

required shall be submitted

Through R.P.A.D./Speed

Office of Executive

Engineer, Mechanical

Department, Vadodara

Municipal Corporation,

Room no.132 Khanderao

Market Building, Rajmahal

Road, Vadodara,-390001

OPENING OF TENDER The online Technical bid will be opened after due date of

hard copy receipt and price Bid of only those Bidders will

be opened, who are successful in the qualification

Criteria and the Technical Evaluation.

VADODARA MUNICIPAL CORPORATION

Name of work: - Supply, Commissioning & Delivery of 06-nos. E-Car

(Electric Tourist Vehicle) 8-seater capacity on suitable

chassis as per VMC Tender term and technical

No. Description Page No.

Pre-qualification Bid

1. Declaration form

2. Notice Inviting tenders

4. General Terms and Conditions of Contract

5. Special terms and conditions of contract

6. Qualification of contractor

7. Technical Specifications

VADODARA MUNICIPAL CORPORATION

Name of work: - Supply, Commissioning & Delivery of 06-nos. E-Car (Electric

Tourist Vehicle) 8-seater capacity on suitable chassis as per

VMC Tender term and technical specification

DECLARATION FORM

1. I have carefully studied the conditions of the contract.

Specifications and other, documents of this work and I agree to

execute the same accordingly.

2. I solemnly pledge that I shall be sincere in discharging my duties

as responsible contractor and complete the work within the

prescribed time limit. I shall schedule the program and stages of

work keeping in view the time limit and shall accordingly arrange

for necessary labour, Material and equipments.

(Signature of the contractor)

VADODARA MUNICIPAL CORPORATION

Online tenders are invited from the experienced contractors only for the item

mentioned below in two bid (Pre-qualification and Price bid) Systems.

1. Supply, Commissioning & Delivery of 06-nos. E-Car (Electric Tourist Vehicle)

8-seater capacity on suitable chassis as per VMC Tender term and technical

A. Estimated cost Rs.27,40,500/-

C. Tender fee Rs. 4,000/-

D. Delivery period 60-days.

Above mentioned tender can be downloaded and submitted on Web site

www.nprocure.com. Last date of submission as per advertisement. Tenderer can get

digital certificate and necessary training information from 0265-2422833.

The Corporation reserves the right to reject any or all the tenders without

assigning any reason thereof.

Executive Engineer (Mech.),

VADODARA MUNICIPAL CORPORATION

1. DEFINITIONS: -

1.1 "VMC" means. Vadodara Municipal Corporation.

1.2 “Buyer” means Vadodara Municipal Corporation, Vadodara or owner. The

Municipal Commissioner or his authorized representative shall represent the

1.3 “Commissioning" means, the first operation or Items Purchased after all initial

adjustment trial, cleaning and reassemble has been completed at points, of

delivery and item is made ready for use.

1.4 "Destination" means the location where the item is specified to be delivered

and where the Corporation will accept it, if found to meet the tender

1.5 "E-Golf Car (Electric Tourist Vehicle)” means Supply, Commissioning & Delivery

of 06-nos. E-Car (Electric Tourist Vehicle) 8-seater capacity on suitable chassis as

per VMC Tender term and technical specification with all standard accessories

from Manufacturers OR Authorized Dealers OR Experienced contractor only

1.6 "Contractor" means any individual, firm or company or partnership firm

whether incorporated in India or not, legal representatives, successors,

permitted assignees and representative.

1.7 'Days- are calendar days, months are calendar months.

1.8 "Hour" means an hour of 60 minutes.

1.9 "Week" means 07 days of calendar months. .

1.11 A defect is any part of the works not completed in Accordance with the

1.12 The employer is the party who will employ the contractor to carry out the

1.13 The "work" shall mean the work to be executed In accordance with the

contract part thereof as the case may be and shall includes all extra additional

altered, as required for the purpose of the contract.

1.14 The "Contract" shall mean the agreement between the owner and the

contractor for the execution of the works including there in all contracts

1.15 The "Specification" shall mean the various technical specification attached

and referred to in the @ tender documents. It shall also include the latest

addition or relevant Indian Standard specification published, before entering

into Contracts. Further in observe of any specific reference the item should be

incorporated into the specification.

1.16 The "Tender" means, the tender submitted by the contractor for acceptance

VADODARA MUNICIPAL CORPORATION

GENERAL TERMS & CONDITIONS: -

1. Quotation shall be accepted only from Manufacturer, Authorized Dealers, and

Experienced Contractor.

2. The Bidder has to quote for Supply, Commissioning & Delivery of 06-nos. E-Car

(Electric Tourist Vehicle) 8-seater capacity on suitable chassis with all standard

accessories as per VMC Tender term and technical specification and requirements

through online submission on n-procure website. Quoted price should be

including Transportation charges and Temporary Registration charges, RTO

passing charges (if applicable), Comprehensive Insurance and other charges

& GST. Part bidding of any single component shall be treated as incomplete

tender and liable to be rejected.

3. Soft copy of PQ document & price bid should be sent/filled on n-procure

website only. Hard Copy of online submitted documents, D.D. of EMD and

D.D. Of Tender Fee must be submitted by Speed Post/RPAD address to

Executive Engineer (Mech.), Mechanical Department, Room No.132,

Municipal Corporation, Kahnderao Market Bldg., Rajmahel Road, Vadodara-

4. The tenderer should submit the demand draft of EMD from Nationalize bank

only for the sum of Rs. 55,000/- in favour of Municipal Commissioner, VMC,

Vadodara and it will be return after one year from completion of work/delivery

date without any interest to successful contractor.

5. The tender should submit the demand draft of non-refundable Tender fee

from Nationalize bank only for the sum of Rs.4000/- in favour of Municipal

Commissioner, VMC, Vadodara

6. Tender can download on Web site www.nprocure.com.

7. Tenderer has to supply the equipments on the name of Municipal

Commissioner, Vadodara Municipal Corporation, Vadodara.

8. Provide Comprehensive Insurance of entire equipments.

9. The validity of offered price should at least 180 days from the date of opening

10. In case of any dispute arise with regard to any terms and conditions of the

Contract and agreement, the dispute shall be referred to sole arbitrator with

mutual consent and his decision shall be final and binding to both the parties.

It shall be subject to Vadodara Jurisdiction only.

11. The Corporation reserves rights to accept any or reject all the tenders without

an assigning any reasons thereof.

Executive Engineer (Mech.)

Municipal Corporation.

VADODARA MUNICIPAL CORPORATION

SPECIAL TERMS & CONDITIONS: -

1. Payment: 100% payment shall be processed only upon the satisfactory

delivery, commissioning, and successful RTO registration of the equipment (if

Documentation: The payment process will initiate upon receipt of the

Release Note and a satisfactory Inspection Report issued by our designated

Third-Party Inspection (TPI) agency, Original Commercial Invoice, Insurance

policy, RTO passing related other documents and Warranty Certificates.

Final payment will be remitted within 30 to 45 days from the date the internal

payment procedure begins.

2. Delivery Period: The selected Bidders have to ensure that supply and

commissioning work for the ordered equipment should be completed within

60-Days from the date of issuance of the Work Order. Equipment will be

delivered at the designated location as informed by VMC at Vadodara, as per

specification required and the Bidder shall intimate department of VMC of the

schedule of inspection at least 10-days prior to scheduled delivery date.

Supply period 60-days, inclusive of all inspection procedure, rectification of

any suggestion during inspection etc. So it is advisable to call for third party

inspection at least 10-days prior to schedule delivery day. After intimation for

inspection the TPI will be done within 10 days. More time taken in TPI not

calculated for late delivery.

Delivery location: Office of the Vehicle Pool Department, Vadodara Municipal

Corporation, Near Bhutadi Zapa, Fatehpura, Vadodara - 390006, Gujarat at site

specified by VMC. Vehicle Pool Manager Contact No.

3. Bidder has to design the vehicles as per the requirements of VMC and as

per RTO norms for such type of Vehicle and according to the same they

have to fabricate, mount and supply the fully built unit / vehicle to VMC. RTO

registration of complete equipment/vehicle shall be the sole responsibility of

the bidder. Failure at any part will be contractor's responsibility and will have

to bear the cost.

4. Penalty: If the Bidder fails to deliver any or all of the equipment as per the

delivery schedule, VMC deduct from the contract price as liquidated

damages (Late delivery penalty) calculated on the basis of delayed days

for delayed quantum (delayed work amount) of work and rate of calculation

will be 0.5% per week of delivery price which will be recovered from the

Bidder without any reference to the Bidder. The delay shall include equipment

installation (supply, testing, transport and delivery) and commissioning within

07 days of delivery (completion of field tests). The amount of Liquidated

damages will be however subject to the maximum of 10% of the total contract

sum. Delay in excess of 60-days from the scheduled date of delivery may be

cause for termination of contract and forfeiture of all security for performance.

5. Inspection and Commissioning: VMC will appoint Third Party agency for

inspection of all equipments. The inspection charges shall be paid by the

VMC. Inspection and Commissioning shall be carried out at Bidder’s works.

After successful inspection and issuing release note from TPI agency for

above said equipments, bidder can deliver equipment to VMC.

6. Warranty: Bidder shall warrant that the supply against faulty materials and

workmanship for Entire equipment or equivalent for a period of 12 months

from the date of delivery & commissioning of the equipment. The Bidder shall

correct any defects covered by the warranty immediately on being notified by

the Purchaser of the occurrence of such defects.

Warranty for Battery, Tyre & other parts will be as per manufacturer’s norms.

Successful contractor would be liable for the particular said warranty.

Bidder undertakes that the Systems shall be warranted against faulty

materials and workmanship and shall confirm as per Technical Specifications

specified in Tender.

Successful contractor have to arrange Minimum 03 Nos of Free Services with

Consumable, belt, Spares Etc. under warrantee period. No payment will be

done under warrantee period for Free Services including Consumable, Belt,

Successful contractor have to arrange to attend the complaint call within 24-

hours and resolved it. No payment will be done under warrantee period.

7. Security Deposit: The Successful Bidder has to pay 3% of the total order

value against Security Deposit in the form of a crossed demand draft issued in

favour of Municipal Commissioner, Vadodara issued from any nationalized

bank or Scheduled Bank as per list mentioned in GR of Finance Department,

GR. No.: EMD/10/2018/18/DMO, Date: 16.04.2018, payable at Vadodara.

The Security deposit shall be returned to the Contractor after one year of

warranty period.

8. Agreement: The Successful Bidder should enter into an agreement as per

VMC norms after received work order. Agreement will be on Indian Non

Judicial Government Stamp of Rs.300. Successful Bidder will have to

purchase stamp on the first party name i.e. Contractor and second party

name i.e. Vadodara Municipal Corporation.

Executive Engineer (Mech.)

Municipal Corporation.

VADODARA MUNICIPAL CORPORATION

Name of work: - Supply, Commissioning & Delivery of 06-nos. E-Car

(Electric Tourist Vehicle) 8-seater capacity on suitable

chassis as per VMC Tender term and technical

Technical specification for E-Car (Electric Tourist Vehicle)

8-seater capacity on suitable chassis.

Chassis : GI & MS

Body : Fiberglass or plastic

Frame : Welded Framework powder coating

Size : L-425 X W-112 X H-185 Cm.

Brake : Front Disc & Rear Drum and Hand brake

with Regenerative braking

Weight : Approx. 500-kgs + 20 kgs.

Passenger : 8-person

Max. Loading Weight : 900-kgs. to 1200-kgs.

Motor : 6-phase RMSM 5.5 Kw. Peak

Battery : 60V system, Charger 15 Ah or above

Battery Power : 5.4 Kw Lithium Phosphate

Controller : 60V 120 Ah

Single Charge Run : 60 to 65 kms.

Maxi. Speed limit : 25-Km/hr.

Car Color : White & Black

Executive Engineer (Mech.)

Municipal Corporation,

Sample photo for Electric Tourist Vehicle

Supply, Commissioning & Delivery of 06-nos. E-Car (Electric Tourist Vehicle) 8-

seater capacity on suitable chassis as per VMC Tender term and technical

The details of the Equipments with capacities, to be procured are set out in the

following table:

1 Supply, Commissioning & Delivery of 06-nos. E-Car (Electric

Tourist Vehicle) 8-seater capacity on suitable chassis with all

standard accessories for Vadodara Municipal Corporation.

Quoted price of E-Car (Electric Tourist Vehicle) whole

equipment should be inclusive of all taxes and duties like

GST, To & Fro, Transportation charges with loading &

unloading, Transits Insurance, entry taxes, other applicable

levies, comprehensive insurance, RTO passing charges(if

applicable) and F.O.R. at Vehicle pool Department, Bhutadi

Zapa, Fatehppura Vadodara Municipal Corporation, Vadodara.

Quoted price also should be inclusive of charges for

consumables required i.e., Belft, spares etc during free

services under warranty period.

Note 1.The actual number of units may vary and will be at the sole discretion of

VADODARA MUNICIPAL CORPORATION

Qualification and Eligibility Criteria

Online e-tenders invited for Supply, Commissioning & Delivery of 06-nos. E-Car

(Electric Tourist Vehicle) 8-seater capacity on suitable chassis with all

standard accessories for Vadodara Municipal Corporation as per VMC Tender

term and technical specification from reputed qualified manufacturers who meet the

criteria as prescribed in this section.

Eligibility Criteria

A. Only duly registered firm/ company / sole proprietorship firm can submit bids.

Provide certificate of incorporation, Company registration and name change if

any, GSTIN Registration, PAN Number and PF Registration etc.

B. Quotations shall only be accepted from Original Equipment Manufacturers

(OEMs), Authorized Dealers, or Experienced Contractors with a proven track

C. The Bidder should be a Manufacturer of such type equipment. The Bidder

must submit details of the overall experience of requisite quantity and other

criteria for equipment/machine supply and performance as mentioned in the

experience criteria.

Financial Criteria

The Average Annual Turnover of the Bidder should be at least Rs.25- Lakh in last

financial years. Separate Chartered Accountant’s certificate shall be attached along

Experience Criteria

The Bidder should have experience of design, development, manufacture and

fabrication of such types of Chassis mounted fabricated E-Car (Electric Tourist

vehicle 6 to 8 seat capacity (At least one) and same should be supplied to Govt.

/Semi Govt. /Municipality in last 07 years which should be supported by work order/

performance certificate from concern organization and department. The Bidder must

furnish work order/ 3A Form/ Performance certificate for the supplied equipment.

The Bidder shall furnish a satisfactory performance certificate from Government or

semi-government or Municipal Corporation or ULB or PSU in India with self-attested

copies of purchase orders received from those clients and acceptance certificate in

support of experience shown for meeting the above criteria. The certificate shall be

issued by the authority not below the rank of Executive Engineer or General

Manager. In absent of such Completion certificate, experience shall not be

considered for evaluation.

The Bidder shall furnish the list of Municipal Corporations/ ULBs/ PSU/ other

Government Institutions with address & telephone number to whom equipments

have been supplied during the preceding 7 years.

The manufacturer of the Equipment should certify that the Equipment offered shall

meet all the technical parameters as specified in the tender and submit the detailed

technical specification and documents mentioned in the below list. For technically

Evaluation only consider online submitted documents.

1 Demand Draft for Tender fee and EMD

2 Registration Certificate of Firm /Company/Organization/Shop &

Establishment certificate or MSME Certificate/

3 Copy of Work order of equipment supplied earlier by the Bidder

4 Copy of GST Registration

5 Last three year turn over certificate (latest CA certified copy on CA

Letterhead) (F.Y. 22-23,23-24,24-25)

6 Last two year IT return acknowledgement copy only (Without audited

report) (F.Y. 23-24,24-25)

7 Not Black Listed in any Semi. Govt. / Govt. certificate as per annexure-1

(Declaration On Rs, 300 stamp paper)

8 Attested Copy of the power of attorney or signatory authority to sign the

contract on behalf of the company (If applicable)

9 Technical and general specifications of equipment’s being offered with all

credentials and salient features of the equipment.

10 Signed copy of the RFP (Tender Documents)

Disqualification

Even though the Bidders meet the above criteria, they are subject to be

disqualified and forfeiture of EMD (with approval of competent authority) and

agency will be debarred from VMC, if Bidder or any of its partner/member has:

- Made misleading or false representation in the forms, statements, and

attachments submitted; or

- Been debarred by Central govt. organization/ State govt. organization/VMC or

any other Agency of Government of India or any of the State Governments

In case of a proprietary firm, partnership firm the following are the disqualification

criteria in case of failure to disclose information by partners or the proprietor:

(i) If, any of the partner or the proprietor is debarred by Central govt.

organization/ State govt. organization/ VMC or any other Agency of

Government of India or any of the State Governments/ Municipal corporation/

(ii) If, any of the partners or the proprietor has a criminal history or has

been convicted by any court of law for any of the offenses under any Indian

iii) If, any criminal proceeding is pending in any court of law in India against any

of the partner or a proprietor and if any such proceeding culminates into

conviction in last seven years.

Note: The experience as sub-contractor shall not be considered.

VADODARA MUNICIPAL CORPORATION

ACCOUNTS DEPARTMENT

PARTY MASTER FORM

Party ID: ID Date:

Agency/Company Name:

Present Address:

Permanent Address:

Company Type: Company/Firm/Proprietor/HUF/Others

Body Type: Government/Non-Government

PF Registration No:

MICR No: IFSC Code:

Bank Name: Branch

Account Type Account No:

(SB/CC/FD/OD/Current)

Signature Signature

Stamp of the Stamp of the

Department Party

(On the Letterhead of the Company)

The Executive Engineer (Mechanical)

Khanderao Market Building

Rajmahal Road, Vadodara – 390

Sub Supply, Commissioning & Delivery of 06-nos. E-Car (Electric Tourist

Vehicle) 8-seater capacity on suitable chassis with all standard accessories for

Vadodara Municipal Corporation as per VMC Tender term and technical

We, hereby, having reviewed and fully understood all the terms and conditions of this

Tender Document, submit our financial quote for the Supply, Commissioning &

Delivery of following tools/equipment/machineries/vehicles for your evaluation. The

price quoted includes packing, forwarding charges, insurance, taxes (including

CGST & SGST), levies, duties and all other applicable taxes etc. Delivery will be

made at Vadodara; Gujarat at site specified by VMC and will be as per schedule

specified in Appendix 1 of the Installation Document.

Not with standing any qualifications or conditions, whether implied or otherwise,

contained in our bid we hereby represent and confirm that our bid is qualified and

unconditional in all respects and we agree to the terms of this Document.

The online quoted prices are fixed and firm and are inclusive of taxes (including

CGST & SGST), levies, duties and all other applicable taxes. Packing, Forwarding,

Insurance charges are included in the indicated price.

Yours faithfully,

For and on behalf of (Name of Bidder)

Duly signed by the Authorised Signatory of the Bidder

(Name, Title and Address of the Authorised Signatory)

Contractor’s Sign With seal Executive Engineer (Mechanical)

Vadodara Municipal Corporation

Pre-Qualification Criteria To Be Filled In By Tenderer

Performa for list of works of similar nature already completed by the Tenderer

during last 7 years

No Name of Cost on Number & Client Year of Supply

. work and completio Capacity name and

place n of Address

Note: Bidder shall give performance/completion certificate from client. In absent of

such Completion certificate, experience shall not be considered for evaluation. If

completion Certificate covers “Similar work with other work” then bidders shall have

to submit Copies of final bill indicating similar work or certificate of amount indicating

“Similar work” from relevant authority.

Signature of the Contractor with seal

Technical BID check List.

No. Documents Submitted Submitted Hard

(Yes/No) (Yes/No)

1 Demand Draft for Tender fee and EMD

2 Registration Certificate of Firm /Company/Organization/Shop

& Establishment certificate or MSME Certificate/NSIC

3 Copy of performance certificate / 3A form / Work order of

equipment supplied earlier by the Bidder

4 GST Registration

5 Last three year turn over certificate (latest CA certified copy

on CA Letterhead) (F.Y. 22-23,23-24,24-25)

6 Last two year IT return acknowledgement copy only (Without

audited report) (F.Y. 23-24,24-25)

7 Not Black Listed in any Semi. Govt. / Govt. certificate as per

(Declaration On Rs, 300 stamp paper)

8 Attested Copy of the power of attorney or signatory authority

to sign the contract on behalf of the company (If applicable)

9 Technical and general specifications of equipment’s being

offered on letterhead and Technical presentation in support of

the Technical Bid with all credentials and salient features of

10 Signed copy of the RFP

Signature of the Contractor with seal

AFFIDAVITS * Rs. 300 Stamp:

DECLARATION OF THE CONTRACTOR:

1.0 I, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct. I also understand that in case of wrongful/false information, corporation is

entitled to take any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm

partners, directors etc have abandoned any work in India nor any contract awarded to us for such

works has been rescinded or debarred / blacklisted by Central govt. organization / State Govt.

organization / ULB / Any Municipal Corporation / VMC or any other Agency of Government of

India or any of the State Government.

3.0 I under sign assured that, no criminal proceeding is pending in any court of law in India

against any of the directors, partners or a proprietor of our firm

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the VMC.

5.0 All my/our employee supplied under this contract with VMC have not any right to demand

for permanent job in VMC based on this contract. All contractual employees cannot go for strike

for the same demand or any advantages as permanent employee anyway

6.0 The VMC and its authorized representatives are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with

this application and to seek clarification from our bankers and clients regarding any financial and

technical aspects. This Affidavit will also serve as authorization to any individual or authorized

representative of any institution referred to in the supporting information, to provide such

information deemed necessary and requested by you to verify statements and information provided

in the Tender or with regard to the resources, experience and competence of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the

local conditions regarding scope of work, all service or labour on which I / We have based my /

our rates for this tender. The specifications and Terms of tender on this work have been carefully

studied and understood before submitting bid.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper of

Rs.300 and duly notarized.