Tender document for the work of providing Fulhar (flower garlands) to the temples for daily puja during the year 2026-27 for 51 Shaktipith temples located at Gabbar and sub-temples owned by the trust like Ganapati Temple, Hanumanji Temple, Kashi Vishwanath Mahadev Temple, Koteshwar Mahadev temple and Valmiki Ashram Temple (including all materials, labor charges, packing and transportation loading unloading), Gujarat, India

Technical Bid Opening Date Dt.29/05/2026 at 11.30 AM

Financial Bid Opening Date Dt. 03/06/2026 at 11.30 AM If Possible

Shree Aarasuri Ambaji Mata Devsthan Trust (SAAMDT)

Ambaji Ta.- Danta, Dist.– Banaskantha, Pin:

Email: [email protected]

Draft Tender Peper Approved By Below Commitee

Clerk Manager Account Officer Administrator

Notice Inviting Online Tender

Tender Notice No: 51-S-3 (2026-27) Tender document for the work of providing Fulhar

(flower garlands) to the temples for daily puja during the year 2026-27 for

Shaktipith temples located at Gabbar and sub-temples owned by the trust like Ganapati

Temple, Hanumanji Temple, Kashi Vishwanath Mahadev Temple, Koteshwar Mahadev

temple and Valmiki Ashram Temple (including all materials, labor charges, packing and

transportation loading unloading), Gujarat, India

1 Department Name/ Authority Name Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat

2 Office Address Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust

Ta.Danta, Dist. – Banaskantha

Ambaji – 385110, Gujarat.

3 IFB No./ Tender Notice No.

4 Name of Project Tender document for the work of providing

Fulhar (flower garlands) to the temples for daily

puja during the year 2026-27 for 51 Shaktipith

temples located at Gabbar and sub-temples

owned by the trust like Ganapati Temple,

Hanumanji Temple, Kashi Vishwanath Mahadev

Temple, Koteshwar Mahadev temple and Valmiki

Ashram Temple (including all materials, labor

charges, packing and transportation loading

unloading), Gujarat, India

5 Name of Work Tender document for the work of providing Fulhar

(flower garlands) to the temples for daily puja

during the year 2026-27 for 51 Shaktipith temples

located at Gabbar and sub-temples owned by the

trust like Ganapati Temple, Hanumanji Temple,

Kashi Vishwanath Mahadev Temple, Koteshwar

Mahadev temple and Valmiki Ashram Temple

(including all materials, labor charges, packing and

transportation loading unloading), Gujarat, India

Estimated Contract Value (INR)

7 up to One year or acceptance of new Tender

Period of Contract

9 only for Fulhar (flower garlands) of This type work

Class of Bidder

10 Indian Rupee (INR)

Tender Currency Settings

11 Bid Document Fee/ Tender Fee Rs.1500/- + 18% GST – Rs.270 = 1770/- (one

With 18% GST thousand seven hundred seventy) in form of

Demand Draft from Nationalized Bank or as

appear by Government of Gujarat like as UTI,

IDBI, HDFC or ICICI Only (Non Refundable)

12 Bid EMD (INR) Rs.24,000/- (Rupees Twenty-four thousand Only)

in form of Demand Draft Nationalized Bank or as

appear by Government of Gujarat like as UTI,

IDBI, HDFC or ICICI Only (Refundable)

12 Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust,

Bid Document Fee Payable to Ambaji

13 Bid EMD in favour of Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust,

14 SECURITY DEPOSIT Rs.40,000/-(Rupees Forty thousand Only) 5% of

( On Acceptant of Tender Estimated Cost) in form of DD for DD in favor of

Refundable as per Tender Administrator & Add.Collector, Shree Arasuri

Conditions) Ambaji Mata Devasthan Trust, Ambaji

Nationalized Bank or as appear by Government

of Gujarat like as UTI, IDBI, HDFC or ICICI Only

15 Bid Document Downloading Start Dt. 02/05/2026

16 Pre bid Meeting date and venue Pre bid Meeting for this tender shall be held on

Dt. 06/05/2026 at 11.30 am in the office of the

Authority at the following address:

Administrator & Add. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat-385110

17 Bid Document Downloading End Dt. 25/05/2026 up to 04.00 pm

18 Last Date & Time of Online Dt. 25 /05/2026 Up To 04.00 PM

submission Tender Price Bids (Only

19 Last Date & Time for Physical Dt. 28/05/2026 up to 04.00 PM

submission of Technical bids

20 Date of opening Technical Bid Dt. 29/05/2026 at 11.30 am

21 Bid Validity Period 90 days from the date of opening of price bid but

no modification shall be allowed after

downloading of tender

22 Financial Bid Opening Date Dt.03/06/2026 at 11.30 am

24 Price Bid Submission Bidder shall submit their price offer in

(ONLINE ONLY) Electronic format only on website

www.nprocure.com after digitally signing the

same. Offers which are not digitally signed will

not be accepted. No offer in physical form will

be accepted and any such offer if received will

be outright rejected. Also any reference of the

Price, quotes, etc. in physical submission shall

result in rejection of the Bid of the bidder.

26 Officer Inviting Bids Administrator & Add. Collector, Administrator

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

27 Bid Opening Authority Administrator & Add. Collector, Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

SCHEDULE FOR INVITATION OF TENDER :

Sealed tenders are invited from experienced and reputed Agencies for 51-S-3 : Tender

document for the work of providing Fulhar (flower garlands) to the temples for daily

puja during the year 2026-27 for 51 Shaktipith temples located at Gabbar and sub-

temples owned by the trust like Ganapati Temple, Hanumanji Temple, Kashi

Vishwanath Mahadev Temple, Koteshwar Mahadev temple and Valmiki Ashram

Temple (including all materials, labor charges, packing and transportation loading

unloading), Gujarat, India as detailed below:

1. Technical Bid :-

(a) Tender Fee With 18% GST :- Rs.1,770/- (In form of D.D. Nationalized Bank Only or

as appear by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Exemption

Certi. Valid For MSE)

(b) EMD AMOUNT : Rs.24,000 (D.D. Nationalized Bank Only or as appear by

Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Exemption Certi. Valid

2. Instructions to Bidders :

The Service provider are invited to submit a Technical Proposal (Online and Offline) as

per the formats given in Annexure-1 and a Financial Proposal as per the formats given

in Annexure-2(Online only) in separate sealed covers for providing consulting services

required for the assignment. The Service provider shall bear all costs associated with the

preparation and submission of their proposals. SAAMDT is not bound to accept any or

all proposals, and reserves the right to annul the selection process at any time prior to

award of contract, without any liability to SAAMDT.

3. Proposal Validity :

The Technical and Financial Proposal to be submitted by the Service provider should be

valid for a period of 120 days from the Opening Of The Price Bid.

4. Tender Fees and Earnest Money Deposit :

4.1 The Proposal shall be accompanied by Non-refundable tender fee with GST of

Rs.1,770/- by Demand Draft (DD) of Mentioned above bank Only in favoring “Shri Arasuri

Ambaji Mata Devstan Trust, Ambaji.

4.2 The Proposal shall be accompanied by Earnest Money Deposit (EMD) of Rs.24,000/- in

form of D.D. Mentioned above bank Only in favoring of the Shri Arasuri Ambaji Mata

Devstan Trust, Ambaji

4.3 The Proposals without tender fees and EMD shall be deemed as non-responsive and

liable to be rejected.

4.4 The Agency whose tender is approved in this work will be informed to submit the

security deposit. The Earnest Money deposit of L-1, L-2 and L-3 will be returned in the

Days from the date of the agency Submit the security deposit and The EMDs of other

bidders will be refunded within a period of maximum Three months after the process of

selection is over. If approve Agency will not deposit security amount within time limit,

SAAMDT has to Power forfeit his EMD.

5 Contents of the Proposal :

5.1 The proposal shall comprise of three envelopes as prescribed below.

▪ Outer Envelope :- Name of Work and Address of Agency with phone

▪ Envelope 1: Tender fee and EMD

▪ Envelope 2: Technical Document

5.2 The Envelope 1 shall contain Demand Draft towards Tender Fees & EMD and separate

Envelope no.2 shall contain Technical Document. Agency Must Enclose Documents for

Prequalification & Describe Page Number on Documents and shown in Index of PQ Table

6 Submission of Technical Proposals :

6.1 The Original Technical Proposal shall contain no interlineations or overwriting, except as

necessary to correct errors made by the Service provider themselves. The person who

signs the proposal must initial such corrections.

6.2 Technical Proposal shall be placed in a sealed envelope clearly marked “Technical

Proposal”. The envelopes containing the Technical and Tender fee & EMD shall be

placed into an outer envelope and sealed. This outer envelope shall bear the Name of

the Assignment, submission address, etc.

6.3 The Proposal must reach SAAMDT on or before Time as mention above by RPAD or

Speed Post or by courier or by hand. Any proposal received by SAAMDT after the

deadline for submission shall be returned unopened. SAAMDT shall not be responsible

for any postal or courier delays.

6.4 The financial proposals of all the qualifying firms will be opened in the presence of the

Service providers’ representatives who choose to attend. The selected Service provider

will be informed of the decision made by SAAMDT through a letter or Email after

completion of the evaluation process.

6.5 SAAMDT will correct any arithmetical errors in Financial Proposals. While correcting

arithmetical errors, in case of discrepancy between the amounts mentioned in words

and figures, the amount quoted in words shall only be considered and evaluated.

6.6 All Tender Document for required Pre qualification must be submit Online & Physical

7. General Terms and Conditions :-

7.1 Bidders can download the tender document free of cost from the website, but will need to

submit the bids along with the DD for Bid Document Fee at the time of physical submission.

7.2 All the tender Document EMD, Tender fee and Tender supporting documents should be

submitted physically by hand or by RPAD or Speed Post or by courier within stipulated time.

7.3 Price Bids will have to be submitted online as per prescribed formats.

7.4 Bidders have to submit Price Bid in electronic form only. Offers in physical form will have to

be submitted for technical bid alone. Such submission will have to be accompanied by

forms and documents, and instrument for payment of Bid Document Fee and Bid Security

7.5 Bid Document Fee and Bid EMD shall have to be paid of the amount stated in the Notice

Inviting Online Tenders section.

7.6 The award of contract shall be made to a qualified Bidder, whose responsive Tender is

determined to be the lowest evaluated Tender and who meets appropriate standards of

capacity and financial resources and satisfy the qualifying criteria as laid in the Tender

Documents. However, if the Bidder gets qualified for more than one individual works and if

he happens to be the lowest responsive Bidder in more than one work, maximum number

of works that can be awarded to him shall be decided on the aggregate qualifying criteria for

all such Bids (Physical as well as Financial). Bidder shall be eligible to get only those number

of Bids for which he gets qualified and SAAMDT reserves the right to award works in such a

way that it ensures least cost combination for SAAMDT. This shall be applicable irrespective

of the mode of inviting Tenders i.e. individual stand alone Bids or Packages/Slices.

7.7 Conditional Tender shall not be accepted.

7.8 The Bidders are advised to read carefully the "Instructions" and "Eligibility Criteria"

contained in the Tender Documents.

7.9 SAAMDT reserves right to accept the lowest responsive offer and/or reject any or all tenders

without assigning any reason.

7.10 The interested Bidders shall satisfy Qualification Criteria as per describe pre-qualification

7.11 Alternative e-Tenders are not acceptable.

7.12 Award of contract will be made to a qualified bidder whose responsive Tender is

determined to be the lowest evaluated tender with due consideration to his maximum

Physical and Financial capacity to Bid, number of individual Bids in which his Bid happens

to be the lowest responsive Bid and as per the Least Cost Combination as may be

advantageous to SAAMDT.

7.13 Compliance with Laws and Labour Regulation :- Agency shall comply with the applicable

laws, rules and regulation such as the food safety and standards Act for the rendering of the

services in terms of his Agreement. In addition to the above, for the labour employed for

performance of the services, Agency shall ensure compliance under the required labour

laws like minimum wages Act, Workmen Compensation Act, Payment of wages Act, etc. In

particular agency shall have a right to hire contractual labour in order to meet the labour

requirement for performance of the Services. Provided all the legal Compliances for the

contractual labour shall be the responsibility of Agency.

7.14 The successful tenderer will have to deposit a Performance Security Deposit as below

Rs.40,000/- (Rupees Forty Thousand Only) for in form of DD in favor of Shri Arasuri

Ambaji Mata Devstan Trust, Ambaji Nationalized Bank or as appear by Government of

Gujarat like as UTI, IDBI, HDFC or ICICI Only (Refundable)

7.15 Agreement on Stamp : if Agency Deposit Security Amount by Cash/D.D then Agreement

sign on Stamp of Rs.300/- amount

7.16 Joint Venture not acceptable for this Work

Technical Bid For Pre Qualification

:: ANNEXURE – 1 ::

Sr. Particulars Details Enclose Page

1 Name of the Agency

Detailed office address of the Agency with Office

Telephone Number, Mobile Number and name of

the contact person with company authorized

2 Detail of Tender Fee with GST

(i) Amount Rs.1,770/-

(iv) Issuing Bank (Nationalized Bank or as appear by Government

of Gujarat like as UTI, IDBI, HDFC or ICICI Only)

3 Details of Earnest Money (EMD)

(i) Amount Rs.24,000/-

(iv) Issuing Bank (Nationalized Bank or as appear by Government

of Gujarat like as UTI, IDBI, HDFC or ICICI Only)

4(a) Date of establishment of the Agency Must

Minimum 5 years Old from 31st March

Attached documents of company have an

experience in government / Semi Government /

Public Sector/Temple Trust for similar work like

Fulhar (flower garlands) work. Certificate &

Document must be attached & upload online with

prequalification form

4(b) Experience of having successfully complete

similar works (Only Similar Works Like Fulhar

(flower garlands) during Last Seven year ending

last days of 31-3-2026, previous to the one in

which applications are the following :

(a) Three similar completed works costing not

less than Rs.3.20 Lacs (40% of estimated

(b) Two similar completed works costing not

less than Rs.4.00 Lacs (50% of estimated

(c) One similar completed works costing not

less than Rs.6.40 Lacs (80% of estimated

cost (Copy to be enclosed)

5 Enclose Certificate for GST Registration Number

6 PAN / TAN Number (Copy to be enclosed)

7 The average annual turnover of the bidder in

Similar Works Like Fulhar (flower garlands)

Work business during the last three financial years

(2022-23,2023-24,2024-25) should be double the

bid value. Documentary evidence in the form of

certified audited balance sheet for the relevant

period or a certificate from a Chartered

Accountant showing the financial turnover or

actual production details for the relevant period

should be uploaded along with the bid. If the date

of formation/incorporation of the bidder is less

than 3 years, the average financial turnover or

actual production in respect of the financial years

completed after the date of formation will be

considered for this criterion.

8 Detailed full Income Tax Return of

2022-23,2023-24,2024-25) complete File Enclose

9 Whether the firm is blacklisted by any government

department of any criminal case is registered

against the firm or its owner / partners anywhere

in india. (If no, affidavit on Rs.300 Stamp with

notary is to attached in this regard after date of

publish tender notice.)

10 Presentation of Company Profile, Photos of Factory

and Machinery and Others Details

11 The agency has to submit the Solvency certificate

Rs.1.60 Lacs (20% of Estimated Cost)

Nationalized/ schedule Bank Dt.1-4-2026

12 Firm should have trained staff with at least

permanent well trained staff (Attach Name &

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Number of Work : - 51-S-3 (2026-27)

Number of Work : Tender document for the work of providing Fulhar (flower

garlands) to the temples for daily puja during the year 2026-

27 for 51 Shaktipith temples located at Gabbar and sub-

temples owned by the trust like Ganapati Temple, Hanumanji

Temple, Kashi Vishwanath Mahadev Temple, Koteshwar

Mahadev temple and Valmiki Ashram Temple (including all

materials, labor charges, packing and transportation loading

:: FINANCIAL BID : (ONLINE ONLY)

Item no. Item Name Daily Qty Rate for including all

materials, labor charges,

packing and transportation

loading unloading

1 Mix flower bouquet No. 1 and one loose 1 (one) Set

flower (Galgota, Rose, Mogra, other as

per the season) Price of 1 set

2 Asopalavana Toran (During the festival) Price of 10 feet

3 Rose flower garland (fulhar) (four feet) Price

4 Flower strands Gota (During the festival) Price of 10 feet

5 Price of 1 kg

Loose flowers Rose/Galgota/Mogra etc.

flowers (During the festival)