Providing and Fixing of ISI Standard Heat Shrinkable Type Outdoor Cable Box, Suitable for 11 KV XLPE /Aerial Bunch Cable for Various Sub-divisions under city-1 Division, Jamnagar

2 Estimated cost in Rs-30,00,000/-

3 Tender Fee in Rs. ( non-refundable) with 18 % GST 1475(Payment through

NEFT/RTGS, ONLINE)

4 Online Tender Download End date-17.01.2026 up to- 17.01.2026

17.00 -hours only

Earnest Money Deposit amount in Rs.

5 (Payment through

(1 % of Tender Amount)

NEFT/RTGS, ONLINE)

6 On line ( e-tendering ) tender offer 27.01.2026

submission last Date-27.01.2026 up to-16.00 hours only

(This is mandatory )

7 Date & Time for pre bid meeting ( If Required) N.A.

8 Date of opening of On Line Technical Bid at Date- 27.01.2026

27.01.2026 @ 17.00 hours (if possible)

9 Date of on line opening of On Line Price bid, Date- 27.01.2026

[email protected] hours (if possible)

10 Validity of Bid 120 DAYS

 All Relevant Documents Of Tenders & Signed Copy Of Tender To Be Submitted Online

Only(In Soft Copy/Scanned Copy)

ું પેમે ટ ઓનલાઈન RTGS/NEFT ારા કરવા ું રહશે

 IFSC CODE-SBIN0060119

 SBI, LAL BUNGLOW

 NAME OF A/C-PASCHIM GUJARAT VIJ COMPANY LIMITED

Sr. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 SECTION III: General Instructions to the successful bidder

5 SECTION IV: Terms & Conditions regarding Industrial Laws and

Other related matters

6 SECTION V : TAXES

7 SECTION VI : General Terms & Conditions

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer, _____ Division Office, PASCHIM

GUJARAT VIJ COMPANY LTD., having its corporate office at Nanamava Main Road,

Laxminagar, Rajkot. With expression shall unless repugnant to the context

include its permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has

been accepted by the PGVCL for award of the contract and shall include his

authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as

Engineer-in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along

with Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the

bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with

the contractor and shall include the commercial technical and general conditions,

schedules, drawings and any other conditions specifically agreed between the

parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract

1.8 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the PGVCL and calculated from the quantities

indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of

"Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to

inspect the works under the contract and/or duly authorized representative of

the PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL

notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.14 “Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

1.15 “A Week” shall men the continuous period of seven days.

1.16 HT means High Tension

1.17 LT means Low Tension,

1.18 U/G means Under Ground

1.19 Electricity Rules: - All the works shall be carried out in accordance with latest

rules under Electricity Act-

1.20 Testing: - After completion of work execution required Tests are to be taken in

presence of Engineer in Charge whenever required.

1.21 Definition of “Similar work” for overhead network: Erection of overhead electric

Network up to voltage level 22 KV

1.22 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having

experience of erection & maintenance of overhead HT/LT lines, Transformers,

underground cable work, along with satisfactory work completion certificate

regarding execution of work , including work order outward number along with its

value, from order issuing authority, for last 3 (three Years) _ ending last day of

month previous to the one in which tenders are invited., of any DISCOM of GUVNL or

any Govt. / Private DISCOM of any state of India. The work executed through open /

advertised tender shall only be considered for experience of work. The work done

through limited tender shall not be considered for experience.

These bidders will be considered as an experience bidder.

2.12 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and not

possessing any experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work can also participate in tender for annual rate

contract for 11 KV XLPE cable and rectification.

These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies

of Work Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a

sum of Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

3. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

3.1 All interested parties are requested to understand this Tender Document in

detail in order to comply with PGVCL’s requirements including but not limited

to the Tender fees, EMD and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical standards.

3.2 The Bidder is required to carefully examine the specifications and documents

and fully inform himself as to all the conditions and matters which may in any

way affect the Work or the cost thereof. If any Bidder finds discrepancies or

omissions in the specifications and documents or is in doubt as to the true

meaning of any part, he shall at once request in writing in advance before filling

in the tender , within the time limit as per Table no 1, for an interpretation /

clarification by the PGVCL, city-1 division, jamnagar . Then The PGVCL, Division

Office______ will issue interpretation and clarifications as he may think fit of

such interpretations and clarifications, the Bidder may submit his bid but within

the time and date as specified in the Table no1. All such interpretations and

clarifications shall form a part of the specifications and documents, and

accompany the bidder's proposal. In case of difference of opinion about

interpretation of specification etc. the decision of Executive Engineer, PGVCL,

city-1 division, jamnagar Office_ on will be final and shall be binding to the

3.3 Verbal clarifications and information given by the PGVCL or his employee(s) or

his representative(s) shall not in any way be binding on the PGVCL.

3.4. All interested parties requested to strictly abide by all terms prescribed in this

RFP Document and provide accurate information to the best of their knowledge

without misleading PGVCL to be considered for participation in this Project.

3.5 Bidders should be in touch with website www.pgvcl.com for information

regarding revision / corrigendum / Amendment in the Tender Document till due

date of off line submission and thereafter. No separate information shall be sent

in this regards and also not publish in newspaper.

4. TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in

force during this Tender Period.

4.1 The Tender fees is payable, as per following Table, between the dates mentioned in

Table no 1,by way of RTGS/NEFT/Demand Draft/Online/Banker’s

chequeotherwise offer will be ignored out rightly. Indian Postal Orders (IPO’s) &

cheques are not acceptable. Demad draft should be in the name of “Paschim

Gujarat Vij Company Ltd.” Payable at JAMNAGAR (Tender fee will be accepted

in cash up to Rs. 10,000/-only)

Tender Fees in Present rate of

Sr.No Tender Amount

Above Rs 5,00,000/- up to Rs

Above Rs 10,00,000/- up to Rs

Above Rs 25,00,000/- up to Rs

4.2 The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

4.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if

purchaser company decides to scrap/Cancel the Tender, by one or other reason,

in which Bidders are not responsible for cancellation/scrap of Tender Fee

Without GST Amount may be refunded to bidder(s), at sole discretionof the

Purchaser Company.

5. EARNEST MONEY DEPOSIT (EMD)

5.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total

amount of EMD is less than Rs 10,000/- or by Demand Draft

(DD),/RTGS/NEFT/online if the said amount is more than Rs 10,000/-, in favour

of the Paschim Gujarat Vij Company Limited payable at Rajkot on any

Nationalized /Scheduled banks or by Bank guarantee from any

Nationalized/Scheduled nationalized bank decided by Government of Gujarat

time to time only. The EMD Amount is 1 % of the Tender Estimated Cost.

5.2 The money receipts of payment of Tender fees and EMD for tender fees & EMD

should be Submited sofy copy in n procure site with tender documents

5.3 The EMD of all unsuccessful bidders except that of the successful bidder will

be returned after the award of the contract.

5.4 EMD of the successful bidder to whom a contract is awarded will be returned

after the said bidder pays the security deposit and signs the contract

5.5 If the successful bidder fails to submit a Security Deposit within 15days from the

date of LOA of the contract or fails to sign the contract agreement then the EMD

amount will be forfeited in favour of PGVCL without any notice or and action for

“Stop deal” will be initiated as decided by tender inviting authority.6.6 No

interest will be payable by the PGVCL on the above Deposit.

5.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase

Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and

Micro Scale Industries.

5.8 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per the

Tender Terms and Conditions.

5.9 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible

for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

6. In case of Off Line Tenders

a. Technical Bid cover

All the documents as specified in Section I sr no. 2.2 are mandatory and to

be in submitted IN N PROCURE along with the name and stamp of bidder

b. Commercial / Price Bid cover:

i. All the documents as per Section 1 sr no 8.22 & 8.23 are mandatory

and should be submitted in N PROCURE SITE along with the name and

stamp of bidder

ii. The bidder must clearly quote their rates in Schedule – B, attached

with this tender, in percentage above than, below than or equal to,

the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes,

if applicable, in force at that time, The bidder must work out the

total price of their tender offered accordingly and the total amount

total price of their tender offered accordingly and the total amount

should be clearly written in words & figure, in case of any discrepancy

whatever written in words shall prevail. Company shall at liberty to

decide the matter as it deem fit.

iii. In case of non SOR rate, Item wise rate should be mentioned and item

wise rate will be consider for the lowest party.

iv. No deviation in terms & condition in Schedule-B and Technical

Specification will be entertained. All the documents related to this

Tender shall be final and binding to all the bidders. Any ignorance for

this shall not relieve the contractor from their contractual liability

arising as per Tender documents.The works referred herein shall cover

the entire scope of the Tender.

7. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

8. Executive Engineer, PGVCL, city-1 division, jamnagar reserves the right to spread

the order if required.

9. Does not anticipate change in the PGVCL ownership during the proposed period

10. AMENDMENT TENDER

10.1At any time prior to the deadline for submission of bids, as mentioned in

Table1,PGVCL may, for any reason, whether at its own initiative or in response

to a clarification requested by a respective bidder, modify the bidding

documents by amendments.

10.2 The amendment will be notified, only on PGVCL Website website in case of on

line tender, PGVCL will bear no responsibility or liability arising out of

noncompliance of the same in time or otherwise.

10.3 Such amendments, clarification etc. shall be binding on the bidders and will be

given due consideration by the bidders while they submit their bids and

invariably enclose such documents as a part of the bid.

11. SUBMISSION OF TENDERS

Follow all the instructions narrated this tender document for submission

and no any further communication in the matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in

their tenders and the information called for is given in totality. A set of

complete tender documents is required to be submitted duly signed and

stamped by authority competent to sign on behalf of bidder on each page

as a token of unconditional acceptance to the conditions of various clauses

of tender documents. The bidder's bid and the documents attached there

to shall be considered for forming part of the contract documents.

12 For “Off Line Tenders”

12.1 Tender Papers & Specifications may be down-loaded from PGVCL web

site www.pgvcl.com (For view & down load only).

12.2 The bidder has to follow instruction given in this section point no 4 to

8. All these three covers, as mentioned in this section point no 6.2,

7.11, 8.2, should be submitted in one main cover, this cover shall be

clearly marked “EMD Cover, Technical, Commercial bid covers for

Tender no-30 /2025-2026 _______” along with the name of the Bidder

and his address.

This main cover must be submitted physically, within time limit as

mentioned in table no1, by registered Post A.D. or Speed Post only,

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed, to

following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

city-1 division, jamnagar

13.REJECTION OF TENDER:

13.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep himself

fully informed about all which may, in any way, affect the work, or cost

thereof. The bidder should sign on each page of tender documents, as

mentioned in Section 1-point no. 2.15, failure to furnish the required

information or submission of tender not as per the specification will be at

the Bidders risk may result in rejection.

13.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in

13.3 If any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under

criminal investigation for any kind of fraud for public and theft of material

or/and with handlings the material and any civil and/or criminal case

pending at any stage than offer of such bidder /firm will be out rightly

13.4 Bids submitted after the time and date fixed for the receipt of bids as set

out in the Table no1, shall be rejected.

13.5 Any deviation found in Data/Details/Documents of bidder, offer of the same

shall be liable for rejection at the discretion of PGVCL.

13.6 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered authentic

unless same are signed with Bidder's Stamp/Seal as mentioned in Section

13.7 Conditional bids shall not be accepted.

14. DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any

case which are received after due date and time of the receipt of tender

irrespective of delay due to postal services of any other reasons and company

shall not assume any responsibility for late receipt of tender. Any

correspondence in the matter will not be entertained.

15. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language

shall be accompanied by its translation in English. Failure to comply with this

may disqualify a bid. In the event of any discrepancy in meaning, the English

language copy of all documents shall govern.

16. SIGNATURE OF BIDDER

16.1 The bid must contain the name, residence, address and place of business of

the person or persons making the bid and must be signed and sealed by the

bidder with his usual signature. The name of all persons signing should also

be typed or printed below the signature.

16.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the

Secretary or other person or persons authorized to bid on behalf of such

corporation/ company in the matter.

16.3 A bid by a person who affixes to his signature the word 'President',

'Managing Director' 'Secretary', 'or other designation without disclosing his

principal will be rejected.

16.4 Satisfactory evidence of authority of the person signing on behalf of

the Bidder shall be furnished with the bid.

16.5The Bidder's name stated on the tender shall be exact legal name of

16.6 Erasures or other changes in the bid documents shall be over the initials of

the person signing the bid.

16.7 The bidder should sign, as described above, on each page of tender

documents & then they have to submit this tender documents.

17. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

18. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for

opening of the technical bid.

19. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by

each bidder in his bid for the complete scope of works including all duties and

Taxes,will be evaluated by the PGVCL to ascertain the best and lowest

evaluated bid in the interest of the PGVCL, for the complete works covered

under these specifications and documents.

20. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

prevail. If there is discrepancy between the unit price and the total price which

is obtained by multiplying the unit price and quantity, or between sub-total and

the total price, the unit or sub-total price shall prevail, and the total price shall

be corrected. In case of discrepancy between sub-total price obtained by adding

various prices in the schedule and the sub-total price indicated for that

particular schedule, the sub-total obtained by addition of various arithmetically

corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the

prices arrived at from various schedules, identified for that purposes, in the bid

proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will

21. AWARD OF CONTRACT

21.1 Notification of award of contract will be made in writing to the successful

bidder by the PGVCL.

21.2 The contract will be awarded to the best qualified and responsive bidder

offering the lowest evaluated bid in conformity with requirements of these

specifications and documents and PGVCL shall be the sole judge in this

regard and subject to the provisions of these instructions to bidders and

other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and

conditions of these specifications and documents without any

21.3 PGVCL Reserves the right to award separate contract to two or more parties

in line with the terms and conditions specified in the specification.

22. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL city-1 division, jamnagar office may

ask bidder to submit required documents other than mentioned in section I

Point no 2.2, if required.

23. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this

Tender consist 365 Days. The commencement date of Order shall be Date of

issue of the Order.

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual

Cable/Conductor length. Cable length must be measured before laying. Cable joints

are to be done as per requirement only and length of cable must be utilized

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads,

sewers, drains, pipes, cables, structures, places and things shall be reasonably

secured against risk of injury and shall be carried out to the satisfaction of the

authorities concerned. However, if any, damages to existing services made,

Contractor shall arrange and pay for any necessary repair, to make good the

4. When the excavation of the trenches has been accurately executed, the contractor

shall inform engineer in-charge for approval. Lying of cables shall not be started until

engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes

having _both sides smooth surfaces, 25.4 mm thick , 152.4 mm inner diameter,

mm long and well cured and good quality;Sand from river bed, HDPE Pipes, GI

Pipes and sundries material if any (As per Schedule B) are to be supplied by Bidder

at his own Cost. All such material must be approved from concerned Engineer-in-

charge before utilization and it must be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in

Trench must be done as mentioned in Schedule B. Megger test of Cable must be

taken in presence of Engineer-in-charge before laying and Bidder has to maintain

separate Records duly signed by Engineer-in-Charge for each results. After laying

the Cable in trench it is to be covered with half round pipe of RCC as prescribed in

Schedule B and approved sample. Each Half round Pipe must be marked with

“PGVCL” with solid Red Color on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable

in the stretch on small pulleys kept in the Trench so that it can be prevented from

any scratches on Cable. Drum must be fixed on Drum Machine while stretching and

to be kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand.

Leveling with Road is to be done after complete sand filling. No any stones or any

other debris are to be utilized in filling of Trench. The contractor shall dispose of

surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also

be laid. The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS

GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at

about 300 mm To 450 mm depth from ground level along the route of

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and

then laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt

is to be done instructions of concerned Engineer-in-Charge with prior approval and

work is to be executed as per Specifications in Schedule B only.

Contractor Stamp /Sign

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test

certificate not older than Seven years and as per relevant IS 13573:2011 with latest

amendment if any along with sample before installation of cable kit at concern

Division office. GTP is to be submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must

have all the modernized equipment i.e. Erath Cracker JCB etc. to execute the

required Trench. Such area must be certified by a formation of Committee at Division

Level headed by Executive Engineer and to be executed in presence of Engineer-in

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in

Schedule B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves, road

crossing, Cable Joints etc. of cable route as per requirement over and above

specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and

Risk after successful completion and Execution of work. Otherwise Recovery will be

proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing

must be carried out with help of Voltage Surge Testing Kit as per IE Act by applying

11 KV for continuous Five Minutes and Cable must hold the satisfactory Results.

Bidder must have such testing facility. Following Pre commissioned Tests are also to

be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC

for one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any theft of

PGVCL allotted material, then PGVCL will recover the cost of such material from

Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of

Bidder who is in knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility

necessary for the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any

dispute and holds the power to decide the final verdict.

23. GST as per prevailing rates are applicable to Bidder for this work.

Contractor Stamp /Sign

In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

24. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

25. Necessary shutdown for connection/jumper of UG cable with existing network will be

provided as per availability or convenience of the PGVCL which shall be acceptable

to the contractor & contractor shall try to complete the work in minimum time.

26. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s

27. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor

length. Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of

Fabrication must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards.

The Coal and Salt composition must be followed as per rules. The Earth Pit must be

kept at a distance mentioned in Standard form the Pole. Earth Pit must be as per

4. Concreting of Poles/Guys are to be carried out as per site situation and as per

instructions of Engineer –In-Charge.

5. Construction of Transformer Structure must be as per standard with all required

accessories like LA, Box and Fuse etc.

6. Delta Type Three Earthing are compulsory for each Transformer Centre.

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision

officers has to submit the proposal to the division office with all justification before

commencement of work. Committee of Executive Engineer, DE Tech of Division

office has to verify the submitted proposal and decide whether concreting is required

or not. After the approval of committee work of concreting should be process as per

specification attached herewith.

10.Bidder must have records of each work carried out with every material inventory and

account thereof issued to him.

11.Bidder must have the well-drawn sketch of each work and to be submitted with

Inventory sheet within 15 Days of work completion.

12.All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-Charge

14. Bidder must have proper pole accounting for the work carried out by him. He

must have the location details from where the poles are lifted and where these poles

are utilized for each work. A separate Register is to be maintained by him and details

are required to be submitted with Inventory and Sketch submission.

Contractor Stamp /Sign

15. Necessary shutdown for connection/jumper of newly erected line with existing

network will be provided as per availability or convenience of the PGVCL which shall

be acceptable to the contractor & contractor shall try to complete the work in

16. Successful Bidder must have ensured for that the safety Gadgets are issued to

his Labour , by him, and required regulations of Safety will be followed while carrying

out the line erection work.

17. The Work for the erection ofof Poles, Guys, Earthing, Transformer and

Concreting, Stringing and Guarding must be done as per attached Specifications and

18. The material which is dismantled from site during the execution of work must be

credited to respective Divisional stores immediately after completion of work with

complete inventory and measurement details and length to weigh conversion

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will

be initiated against the Contractor

20. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

Contractor Stamp /Sign

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials issued

by PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of Nos of Labours Insured in this

labours in the name of bidder policy_______

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge

and belief. If any information found to be concealed, suppressed or incorrect at later

date, our tender shall be liable to rejected and our company debarred from executing

any business with PGVCL.

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful

Bidders indicating the quantity allocated to them and the security deposit amount

to be deposited by them with PGVCL. Short listed Bidders will be required to deposit

the requisite security deposit within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 then will be payable by

Demand Draft (DD) or Bank Guarantee (BG) from Nationalized / Scheduled

Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be

acceptable. DD should be drawn on any Nationalized /Scheduled banks in

favour of Paschim Gujarat Vij Company Ltd. payable at Rajkot or by Bank

guarantee from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only.Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security deposit

within 15 days from the date of issuance of LOI / LOA of an amount equivalent

to 5 % of the value of the work to be allotted to him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear

one time validity till the completion of awarded work of this work order.Bank

Guarantee for interim period will not be allowed. Security Deposit shall be

suitably extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity failing which PGVCL will be at liberty to

encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate basis

within two weeks of the issuance of LOA /LOI for the additional order quantity.

2.7 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will lead

to forfeiture of the Security Deposit up to 100% and will lead to disqualification

of the bidder to transaction business with PGVCL for at least TWO years or the

time duration as may be decided by the Managing Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit

then the letter of intent will stand cancelled. EMD amount will be forfeited in

favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the

receipt of LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the

prescribed form of the P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of

the Stamp Paper will have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by

PGVCL. Any other related material required to carry out work mentioned in

Schedule A is to be brought by Bidder. No any extra cost will be paid towards such

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also

responsible to any type damages to any property and any kind fatal/non-fatal

accidents to anybody during the execution of work. Insurance of all workers is

compulsory, who are involved in Execution of Tendered work. There will be no any

financial liabilities of PGVCL for damage charges paid such way. Copy of valid

Labour Insurance Policy in the name of bidder is to be submitted with Tender

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit extension

will be granted and Penalty plus applicable taxes (if any) will be levied on delayed

portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of

LOA. Security Deposit (In form of DD/BG) and Insurance Policy is also to be

submitted with Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month

after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and

cost of stamp paper is to be borne by Bidder. Solvency Certificate is to be

submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig work,

and work to be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to

be duly certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle

labour arises, due to want of any materials or any othersituations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in

force in India, including any such laws passed or made or coming into force during

the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever is

higher. The wages of every contract labour employed by him under this contract

shall be paid by him before the expiry of 7th day of the month irrespective of

which the wages are payable i.e. wages of a last month have to be paid by him in

the first week of the next month). The contractor shall have to make wages to his

workers through bank only. The agency shall have to submit the copy of a letter

given to the Bank advising for crediting wages in individual account of the

workmen along with photocopy of the cheque showing total payment to be made

to all such workmen whose accounts are operated in that branch. (If there is more

than one Branch, the agency will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be contacted.

The contractor shall arrange to have his office outside the factory premises and

the contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment Act

(As the case may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract

labour (regulation and abolition) Act for employing necessary manpower required

by them. In absence of such license, the contract shall be liable to be terminated

without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and

keep the PGVCL indemnified in respect thereof. Some of the major liabilities

under various labour and industrial laws which the Contractor shall comply with

below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident

fund, administrative charges etc. at the rates made applicable from time to

time by the Government of India / Government of Gujarat or other statutory

7.2 Payment of deposit in respect of each contract labour at the prevailing rate

with the office of the commissioner of labour as per the Contract Labour

(Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition)

Act rules framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the

rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per

industrial Dispute Act. Any payment to the Contractor's employee arising out of

any claim of disputes under the Industrial Dispute Act 1947 or any other labour

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government Contractor under any of the provisions of the

Minimum wages act, Payments of wages Act, Employee's compensation Act,

Contract Labour regulation abolition Act, Employee provident fund or any other

law due to act of omission of the Contractor, the PGVCL may make such

payment and shall recover the same from the successful bidder 's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such

amount as may be necessary to cause of observe, or for non-observance of the

provisions stipulated in thenotifications/byelaws/Acts/Rules/Regulations/

including amendments. If any, on the part of the Contractor, the PGVCL shall

have the right to deduct any money due to the successful bidder under this

contract or any other contract with the PGVCL including his amount of security

deposit for adjusting the payment. The PGVCL shall also have right to recover

from the Contractor any sum required or estimated to be required for making

good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation

fund and under the liabilities insurance. The Contractor will arrange insurance

policies for arranging payment to his staff injured / met with accident (Fatal /

nonfatal) on duty of sufficient amount as per Labour laws. In case of any such

happening Contractor will be liable for any other payment to workers / staff

engaged as per existing rules. Contractor will not make any such payment to the

Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to

establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition

to other liabilities prescribed under the various labour laws, in force from

time to time, from statutory authorities like GOI-GOG, which the

Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder

should submit the details of their labourer such as a full name, address and age

with proof and subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at

site for daily supervision and for maintenance of various register and records

required under the law and contract. No payment for supervision shall be

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No

female worker shall be employed in the night shift between 07.00 p.m. and

06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour

(Regulation and abolition) Act for employing necessary manpower required by

him. In the absence of such a license, the contract shall be liable to be

terminated without assigning any reason thereof. Contractor should also employ

qualified and experiences persons as per requirement of Electricity Act and

rules for carrying out supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act,

Payment of Wages Act, Employee Compensation Act, Contract Labour Regulation

Abolition Act, Employee Provident Fund or any other law due to act of omission

of the Contractor, PGVCL may make such payment and shall recover the same

from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family Pension

Scheme in respect of each concerned employee The contractor's contribution

and the workers’ contribution towards Provident Fund and Family Pension

Scheme shall be done at the rate made applicable by the Government from time

to time and deposited by the contractor with Regional Provident Fund

Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees

who are members of the Provident Fund as the contribution to the Deposit

Linked Insurance Scheme with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with Regional Provident Fund Commissioner, Rajkot

at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the

Contract Labour shall be provided by the Contractor to his, workers. He shall

maintain Leave Records, Leave Cards for individual labourer which shall be duly

verified, approved and certified by the Authorized Officer of PGVCL.

Remuneration for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per

rates fixed under the Minimum Wages Act. The wages of every Contract Labour

employed by him under this contract shall also be paid by him before the expiry

of 7th day from the last day of the month in respect of which the wages are

payable (i.e. wages of a month have to be paid by him in the first week of the

20.2 Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day of

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL,

so that, in case of labour trouble etc. the Contractor can be contacted. The

Contractor shall arrange to have his office within working area and the

contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered. The

attested documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund

scheme and employees’ pension scheme and their contributions are remitted

regularly to the concerned RPFC. The photo copies of the Chelan in this regard

should be collected from the concerned contractor and kept in the file of the

concern contractor.

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and

employees of the Company, also engineer in charge and his staff against all actions,

proceedings, claims of demands, coasts and expenses, which may be made against

the Company or Government for or in respective of or performance of his obligation

under the contract documents the Company shall not liable for or in respective of

or in consequence of any accident or inquiry to any workman or other person in the

employment of the contractor or his sub-contractor and the contractor shall

Indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed

out in Clauses titled Insurance Bidder’s attention is specifically invited to these

clauses. Bid price shall include all the costs in fulfilling all the insurance

liabilities under the Contract.

The Contractor at his cost shall arrange, secure and maintain all insurance as

may be pertinent to the Works and obligatory in terms of law to protect his

interest and interests of the PGVCL against all perils detailed herein. The form

and the limit of such insurance as defined herein together with the under-writer

in each case shall be acceptable to the PGVCL. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all

time during the period of Contract shall be of Contractor alone. The

Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the name of the Contractor. The Contractor shall,

however, be authorized to deal directly with Insurance Company or Companies

and shall be responsible in regard to maintenance of all insurance covers.

Further the insurance should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage,

erection, putting in to satisfactory operation and all activities to be performed

till the successful completion of commissioning of the equipment shall be to the

account of the Contractor. The Contractor shall be responsible for preference

of all claims and make good the damages or loss by way of repairs and/or

replacement of the equipment, damaged or lost. The transfer of title shall not

in any way relieve the Contractor of the above responsibilities during the period

of Contract. The Contractor shall provide the PGVCL with copy of all insurance

policies and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the PGVCL immediately after such

insurance coverage. The Contractor shall also inform the PGVCL in writing at

least sixty (60) days in advance regarding the expiry/cancellation and/or change

in any of such documents and ensure revalidation, renewal etc., as may be

necessary well in time.

24. The perils required to be covered under the insurance shall include, but not be

limited to fire and allied risks, miscellaneous accidents (erection risks) workman

compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot

and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to

cover the replacement/reinstatement cost of the equipment for all risks up to

and including delivery of goods and other costs till the equipment is delivered at

Site. The insurance policies to be taken should be on replacement value basis

and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value

of all equipment/materials and to ensure their availability as per project

25. All costs on account of insurance liabilities covered under the Contract will be

on Contractor’s account and will be included in Contract Price, However, the

PGVCL may from time to time, during the pendency of the Contract, ask the

Contractor in writing to limit the insurance coverage, risks and in such a case,

the parties to the Contract will agree for a mutual settlement, for reduction in

Contract price to the extent of reduced premium amount. The Contractor,

while arranging the insurance shall ensure to obtain all discounts on premium

which may be available for higher volume or for reason of financing

arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for

the portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in

special case, if any.

28. The successful bidder has to engage required strength of skilled persons for

execution of work and proper supervisor to avoid complication and unnecessary

delay to complete work timely. The successful bidder will be solely responsible

for labour claims arising out of the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of

similar nature completed by him satisfactorily within the time limit in PGVCL

will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of

the “Tender and contract” for works as applicable and in case of any default

there to the PGVCL Company shall forfeit the S.D. or any other action as may be

decided by Executive Engineer, PGVCL city-1 division, jamnagar Office.

31. The successful bidder will certify that he has complied with the provisions of

Industrial &Labour Laws including PF Act, ESI Act etc. as may be applicable.

Copy of challans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working

days. In the event of placing order, the successful bidder will be bound to the

terms & conditions of the booklet. All the usual terms and conditions of the

Company though the same might have not been mentioned in this specification

or contractor booklet will applicable to this contract, and the decision of the

Executive Engineer, PGVCL, city-1 division, jamnagar Office shall be binding on

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services. The amount and % of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory,

certifying that you have not claimed Refund of any applicable GST and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST and Cess, is

claimed by you, it will be immediately passed on to the COMPANY, without

COMPANY making any specific Claim, for the same, either from the Department or

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the

rate of GST and Cess is not mentioned clearly unless the bidder has opted for

Composition Scheme under GST Act, which should be clearly indicated in the price

bid. COMPANY may at its discretion consider such offer with presumption of highest

applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST and

5. If the Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event

of withdrawal/cessation of the Supplier from Composition scheme during the tenure

of the contract, the rate mentioned in the price bid shall be final and any additional

GST will have to be borne by the tenderer. In no case additional amount towards tax

or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the

invoice shall be borne by the Supplier/Contractor. However, any refund received by

the supplier / contractor on account of GST charged from the company; such refund

shall have to be passed on to the company, along with interest if any. Such refund

along with interest needs to be passed on suo-moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal

interest at the applicable rate per annum if GST charged is not paid/short paid to

the government or fail to upload the details or uploads inaccurate particulars on

GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract,

the provision of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the

ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date

of submission of the offer, the same should be passed on to COMPANY and you

should inform such changes to COMPANY from time to time. PGVCL’s GST

Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties, levies

and taxes lawfully assessed against the Contractor for his personal income &

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate

will be issued to the contractor, however added as contractor has to submit

separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay

the same to the respective Govt. Department. Tax will be deducted as per

applicable statutory rules.

12.Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST

TDS, welfare cess or any other taxes applicable time to time etc. All other

statutory liabilities towards this contract will be on your part.

13.STATUTORY VARIATION

Any statutory increase or decrease in the taxes and duties including GST and

Cess as applicable or in the event of introduction of new tax/cess or cessation

of existing tax/cess subsequent to suppliers offer if it takes place within the

original contractual delivery date will be to PGVCL’s account subject to the

claim being supported by documentary evidence. However, if any decrease

takes place after the contractual delivery date, the advantage will have to

passed on the to PGVCL. Statutory variation clause will not be applicable in case

of supplier/contractor has opted for composition scheme under GST.

14. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all

losses, expenses or claims arising in connection with the death of or injury to

any person employed of the Contractor or his subcontractors for the purposes of

TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of

any portion of any condition / specification, etc. he shall before signing

the contract submit the particulars thereof to PGVCL in order that such

doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL,

transfer, assign or sublet the work under this contract or any substantial

part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the

Engineer In Charge as per actual requirement and should be completed

within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder

either stop the work altogether or reduce or cut it down. If the work is

stopped altogether, the Bidder shall only be paid for work done. If the

work is cut down the Bidder shall not be paid for the work as so cut

down, but in neither case shall be paid any compensation what so ever

for the loss or profit which he might have made if he had been allowed to

complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through

registered post or telegram or telex or any other way of communication

to the successful bidder at his specified address shall be deemed to have

been delivered to the successful Bidder.The work shall be carried out by

the successful bidder with prior approval of PGVCL. Work carried out

without PGVCL’s approval shall not be accepted and the PGVCL shall have

right to reject it and to recover the cost fromthe successful bidder. He

will be liable against all losses, expenses or claims arising in connection

with the death of or injury to any person employed by the successful

bidder or his subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the

equipment during transit due to improper or inadequate packing,

handling, loading and unloading. The cases containing easily damageable

material shall be very carefully handled. Adequate protection must be

provided for outdoor storage at site in tropical humid climate, wherever

necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence

and expedition or refuses or neglect to comply with any reasonable

orders within two days’ notice given in writing to the successful bidder

and if he fails to comply with the notice, then in such a case PGVCL shall

be at liberty to get the work or any part of it, executed through any

other agency/Bidder in the manner and on the terms it thinks proper. If

the cost of executing the work as aforesaid shall exceed the balance due

to the Bidder, and the Bidder fails to make good the deficiency, PGVCL

may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried

out by the Bidder under this contract and stores where material issued by

PGVCL is stored. All the works shall be carried out by the Bidder to the

satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only

approximate same may decrease or increase. The PGVCL reserves the

right for revising or omitting any of the quantities. The actual work

executed by the successful bidder will be calculated at the rate given in

the contract schedule of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is

held-up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on

any account whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with

Engineer In Charge and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should

contact our Engineer In Charge as well as Division Office, RCD-2 daily for

the availability of materials required for this work, failing to which this

work order shall be terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of

material received/utilized/dismantled for day to day work and has to

obtain signature of Engineer In Charge.

1.16 In case of any dispute doubt, the decision of Executive Engineer, PGVCL,

_____Division Office shall be unchallengeable and final, which will be

binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion

of guaranteed period if any.

1.18 All legal complication of disputes is subject to Rajkot jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered

value will have to be produced by the contractor and party has to submit

attested copy of solvency certificate to the company before commencing

1.20 The successful bidder will be solely responsible for any accident/damage

either to equipment or any human being during the time of execution of

1.21 Prior institution in writing for starting the job will be given by PGVCL for

1.22 The successful bidder will have to make his own arrangement for

required all kinds of tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful

bidder’s bill. The assessment of which will be done by Engineer In Charge

in consultation with division office, and his sole discretion and his

decision shall be binding to the successful bidder and shall be considered

as final and unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against

any possible claim of compensation for damage to Contractor’s equipment

or staff or any of third parties during the execution of work as per

attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in

Schedule-B of contract awarded to him, as per directive and instruction of

Engineer In Charge. If he fails to do so entire work will be carried out at

the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the

clock, exclusively for execution of work.

1.27 Specification in any items mentioned in tender are subject to change

without any prior notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing

rules of all relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the

successful bidder has to deploy adequate man power, material, tools etc.

well in advance and has to complete the entire work during this specific

outage period only, failing to which Company shall be at liable to deduct

the amount of revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not

have been specifically mentioned in the specification / Schedule etc. but

are essential for completion of work. The contractor will not be eligible

for any extra payment in respect of such minor accessories and item of

1.31 The successful bidder shall not refuse to execute the work order at any

time and it will be his sole responsibility to execute and complete this

work as per the instruction of Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery

shall be made from you, on the basis of prices of the materials (prevailing

on the date of settlement of materials account) plus 15% supervision

1.33 The successful bidder has to carry out all the works in accordance with

revised and latest provision under I.E. Rule Act made there under and as

per instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on

same day and to be preserved in safe custody failing to which PGVCL shall

initiate Police action. Similarly as per instruction of Engineer In Charge,

you have to credit the material at PGVCL store without any loss of time

failing to which PGVCL shall initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s

responsibility and appropriate amount (in term of Rupees) as decided by

Executive Engineer, PGVCL, Division Office____ shall be recovered from

successful bidder’s bill as a penalty plus applicable taxes (if any)

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the

1.37 The contractor has to follow all labour laws, safety rules and regulations.

The PGVCL does not take any responsibility in case of accident or injury

to the workers. The safety, security of men, materials and equipment

shall be sole responsibility of the contractor.

1.38 The compliances of all Central / State Govt. Rules, safety and insurance

rules etc. and that of local body is a must condition for the successful

1.39 The successful bidder shall specifically note that PGVCL will not pay any

extra amount towards any type of claim except for the description

indicated in Schedule –A. The party has to carry out all other additional

required activities / work as directed by Engineer In Charge which is not

mentioned in Schedule but required to be completed as per the site

condition and for this work no extra payment shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification

and experience who could supervise the execution of work throughout. He

should always be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of

material during transit or erection after the materials issued from the

stores till the completion of work and is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself

will be responsible. If there is any compensation to be paid in respect of

“WORKMAN” Compensation Act or any other statutory provisions, the

same will be paid by contractor directly. If he thinks fit, he may take

necessary insurance covering at his cost.

1.43 The successful bidder shall co-operate with the PGVCL for taking

measurement etc. as early as possible and he shall fulfil the entire

requirement which is necessary to finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if

he feels that the rate quoted by the contractor for the item is abnormally

high when compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any

time and it will be his sole responsibility to execute and complete this

work as per the instruction of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as

per instructions and programmed laid out by the Engineer in charge.

Contractor has to ensure safe shifting and erection of all accessories /

equipment as per standard norms.

1.47 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of

1.48 The inspection as mentioned in above clause No. 6 of this section by

PGVCL’s representative shall not relieve the successful bidder from full

responsibility of completing the work confirming to the requirement of

1.49 Under the Contract, the Contractor shall be responsible for loss or

damage to the line and Electrical Equipment until the successful

completion as defined elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed

clearance of the material or any other reason shall be to the account of

the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The

courts of Rajkot shall have exclusive jurisdiction in all matters arising

under the contract.

1.52 Applicable taxes (if any) rate will be applied on all kind of penalties

recovered under this contract.

2. PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be

submitted firm price basis (exclusive of all Taxes) and lowest evaluated bid in

the interest of the PGVCL, for the complete works covered under these

specifications and documents.

If more than one party is to be considered for placement of order, they willhave

to match their end cost with end cost of L-1 technically acceptable bidder.

PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so on depending

upon the requirement. If PGVCL (tender Inviting Authority) feels that there is

lack of serious competition or any other reasons, PGVCL (tender Inviting

Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting

Authority) decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For 11KV XLPE Cable and rectification work.

The Contractors whether non-experienced / New or experienced / Regular who

have confirmed /fulfilled pre eligibility criteria , as mentioned in Section 1 sr

No 2 , will only be considered for price evaluation. PGVCL will not consider

the, price bid of any contractor who does not confirm / fulfil the eligibility

criteria as mentioned in Section 1 sr No

3.2.1 While placing the order, the quantity distribution to each new contractors

/ new firms , Section 1 sr No 2, shall be restricted up to 10 % of the tender

amount/Qty. for all such new bidders provided the price of New contractor is

lower than the regular/experienced contractor. New contractor / new firm

will be considered as a regular contractor only after full filing experience

criteria as mentioned in Bidders qualifying criteria as per point no. 2 in

3.2.2 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price of the

Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is

very high, the above condition no. 2.21 shall be suitably relaxed by PGVCL. L-

1 regular contractor however will get heavy weight age in order placement.

The Contractors who have confirmed /fulfilled pre eligibility criteria will only

be considered for price evaluation. PGVCL will not consider the price bid of

any contractor who does not confirm / fulfil the eligibility criteria. L-1

regular contractor however will get heavy weight age in order placement.

4. IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each

concerned Divisions under above locations. The planning for each location has to be

prepared in consultation of the Deputy Engineer of the concerned Sub Division under

whose control the work is allocated. The work must be carried out under Supervision of

concerned S/dn Head or Authorized Staff appointed by SDO.

5. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be

issued Fourth Sub Work Order only after the submission of Inventory sheet with

sketch and material account statement for any of the three previously issued

Sub Work Orders.

6.Account of material issued

6.1The successful bidder shall have to maintain accurate day to day item wise

account of use of issued materials which shall be got checked from time to

time by the Engineer In Charge of the Company. The contractor will be

responsible for custody and preserving the issued materials till the work is

hand over by the contractor after completion.

6.2The successful bidder has to maintain site register, covering all the daily

details of material receipt and utilization, progress of work etc. This register

shall be checked and signed by Engineer In Charge/Deputy /Executive

Engineer, Sdn/Division during the site visit as per requirement and exigency

of work if deem fit.

6.3After completion of the work against each Sub Work Order, all the surplus

materials issued by the PGVCL shall be returned by you to the respective

divisional /Regional stores only at contractor’s cost. Do not credit this

material in S/Dn store.

7. Work Completion Period:

7.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within 365 Days from the Date of issue of Work Order.

7.2Time limit of Each sub work order should not be maximum up to 60 Days.You

shall have to complete the work as per the given time limit in sub order and if any

work order/sub work order is delayed beyond 120 days from the eligible time limit

mentioned and If you are failed to compete the work in this time period then

you/firm is not eligible for further orders till all allotted works are finalized.

The time will be extended as per provision laid dawn in Delegation of Powers

(Committee level) Clause no 5.0 Power relating to Contractors and sub clause no

5.5 B as “Extension of time limit for works contract if applied before or after

the expiry of contract period with penalty plus applicable taxes (if any)”

7.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either

due to heavy rains or other reasonable causes, such facts should be immediately

brought to notice of the Engineer In Charge. If the reasons for stopping the

work are genuine the Engineer In Charge may ask the successful bidder to start

the work again as per condition. The period of such stoppage will not be

considered as a part of working days moreover the successful bidder cannot

claim compensation for such stoppage.

7.4PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to

Engineer In Charge and Executive Engineer PGVCL, city-1 division, jamnagar

Office If found that the work is unsatisfactory or not progressing as per

schedule then any action would be taken by the PGVCL as may deemed fit to

see that work is completed at the risk and cost of contractor. The completion

time allowed for each Sub work Order shall be strictly observed.

8. Time limit extension will be given, as per Clause No. 10 of this section, if material

is not supplied in time and in any case of objection not cleared in time. But if

materials given in time and there is no any objection, then no time limit extension

will be granted and penalty plus applicable taxes (if any) will be imposed as per

9. CHANGE OF QUANTITY

9.1 During the execution of the Contract, the PGVCL reserves the right to

increase or decrease the quantities of items under the Contract but

without any change in unit price or other terms & conditions. Such

variations unless otherwise specified in the accompanying GCC and/or

Technical Specifications, shall not be subjected to any limitation for the

individual items but the total variations in all such items under the

Contract shall be limited to the extent of 30% (Thirty Percept) of the

contract price by way of suitable amendment to the contract.

9.2 The Contract price shall accordingly be adjusted based on the unit rates

available in the Contract for the change in quantities as above. The base

unit rates, as identified in the Contract shall however remain constant

during the currency of the Contract, In case the unit rates are not

available for the change in quantity, the same shall be subjected to

mutual agreement.

9.3 As this is an EPC contract, engineering work will be done by the

Contractor. Responsibility of material will be that of the contractor.

10. Penalty with GST:

10.1 Penalty plus applicable taxes (if any) is levied on thetime limit of Sub

Work Orders. If the work is not completed within the scheduled period as

prescribed in Sub Work Order, penalty plus applicable taxes (if any) at the

rate of 0.5 % per week or part thereof on delayed portion subject to maximum

up to 10 % of the sub work order Valueplus applicable taxes (if any). This will

be deducted from the bills payable either against this contract or any bank

guarantee or any other amount payable under any other contract with the

PGVCL. For Penalty calculations or Time limit Extension, following points are

to be observed.

10.2 Start Date of Sub Work Order for Penalty Calculation will be the

Day/Date on which the first material is issued against the Sub Work

10.3 If material is not available in respective stores then “NO STOCK”

stamping by Store In-charge/Store Keeper must be taken against the

particular item by the contractor.

10.4 In Case of non-availability of Material, contractor must visit the

respective store every fortnight and no stock material details are to

be submitted to respective Executive Engineer and concerned SDO.

10.5 TLE of Sub work order can be granted on the basis of above such

documents produced by Contractor.

10.6 Time limit Extension must be given as per F & A Letter No.

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

10.7 At the time of submission of Bill against SWO, all such Documents

are to be submitted by contractor for waiver of Penalty if applicable.

10.8 Time limit of Annual Work Order should be maximum up to

10.9 During the execution of Work, if Contractor/Labour are found

violating OR Breakking the Safety rules and Regulations, then

Engineer-in-Charge will serve the warning Notice on first Instance.

On second Instance the amount of Fine will beRs. 500.00 or 0.1 % of

amount of SWO (Whichever is high) plus applicable taxes (if any).

Even If after above two instances, still Contractor found breaking of

Safety Rules and Regulations then Procedures for Stop dealingmust

be initiated against him as per rules and regulations.

11. Payment terms shall be as follows:

11.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, city-1 division, jamnagar Office along

with following documents:

 Measurement Report of each site by PGVCL authorized inspection

Officer (not below the rank of Deputy Engineer)

 Material Accounting for work duly certified by Engineer-in-charge

 Work Completion Certificate duly signed by Contractor for which the

Bill is submitted.

 Copy of Insurance Policy against the Material equivalent to the

Order Value as per Tender Condition No. No.7 under this Section.

 Contractor must submit the above documents within Fifteen (15)

Days from the actual date of completion of work to respective S/dn

 DOP is to be followed for Payments against the Work Orders.

11.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of

works otherwise only final bill shall be paid.

11.3 The time limit for the work may be reduced and contractor should make

all his efforts to complete the work within stipulated time limit as may

be given by the Engineer In Charge depending upon emergency of work.

12. FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties

12.1 War and other hostilities, (whether war be declared or not), invasion, act

of foreign enemies, mobilization, requisition or embargo;

12.2 Rebellion, revolution, insurrection, military or usurped power and civil

12.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel

or from any nuclear waste from the combustion of nuclear fuel,

radioactive toxic explosive, or other hazardous properties of any

explosive nuclear assembly or nuclear components thereof;

12.4 Riot, commotion or disorder, except where solely restricted to employees

of the Contractor.

12.5 Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of such

obligations prevented by any circumstances of Force Majeure that arise

after the date of the Notification of Award.

12.6 If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall

promptly notify the other party.

12.7 Upon the occurrence of any circumstances of Force Majeure, the

Contractor shall endeavour to continue to perform his obligations under

the Contract so far as reasonably practicable. The Contractor shall notify

the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented

by Force Majeure. The Contractor shall not take any such steps unless

directed so to do by the Engineer-in-Charge.

12.8 If circumstances of Force Majeure have occurred and shall continue for a

period of 180 days, notwithstanding, the Contractor may by reason thereof,

having been granted an extension of Time for Completion of the Works,

either party shall be entitled to serve upon the other, 30 days’ notice to

terminate the Contract. If at the expiry of the period of 30 days Force

Majeure shall continue, the Contract shall terminate.

13 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all

works connected with line having been completed correctly as per Indian

Electricity Rules & procedure. Any extra cost involved due to incompleteness of

work or bad workmanship found out subsequently shall be set right with and by

you at your own cost.

14 HANDING OVER OF ASSET

14.1 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed

over to the concern Deputy Engineer of PGVCL. The handing over note

covering the details of all the materials used and total work executed

must be signed jointly by the bidder and PGVCL Engineer. Copy of

handing over note must be attached along with bill.

14.2 The contractor shall arrange to hand over the complete work

immediately on completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR

by contractor due to non-availability of particular item/material for long

period of time and TLE cannot be approved for that work beyond certain time

limit Or such item if not required to be installed at particular location, then

Recovery is to be made as mentioned below for not carrying out that work

from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other

Recovery should be made other than above Work.

16. CONTRACT QUALITY ASSURANCE:

16.1 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he proposes to

follow in the performance of the Works during various phases as detailed in

relevant clause of the General Technical Conditions.

16.2 At the time of Award of Contract, the detailed Quality Assurance Program to be

followed for the execution of the Contract. PGVCL reserve the right to inspect

the work at any stage of contract i.e. during the execution and after the

execution of work.

16.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought

out items (if any) are being supplied. Such details shall be accompanied by their

list of previous supplies made performance reports etc. However, in case of

orders are placed, specific approval shall be obtained from the PGVCL for the

vendor supplied materials. The quality assurance program shall be furnished for

each material separately for approval.

17. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

17.1 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Managing Director PGVCL reserves

the right to cancel the order without giving reasons thereof and forfeit the

security deposit.

17.2 The PGVCL reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in

writing to the Contractor of his decision to do so.

17.3 The Contractor upon receipt of such notice, as per point no.17.2 above, shall

discontinue the work on the date and to the extent specified in the notice,

make all reasonable efforts to obtain cancellation of all orders and Contracts to

the extent they are related to the work terminated and terms satisfactory to

the PGVCL, stop all further sub-contracting or purchasing activity related to the

work terminated, and assist PGVCL in maintenance, protection, and disposition

of the works acquired under the Contract by the PGVCL. In the event of such a

termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

17.4 If the Contractor is an individual or a proprietary concern and the individual or

the proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless the PGVCL is satisfied that the legal representatives of

the individual Contractor or of the proprietor of the propriety concern and in

the case of partnership, the surviving partners, are capable of carrying out and

completing the Contract the PGVCL shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving

partners of the Contractor’s firm on account of the cancellation of the

Contract. The decision of the PGVCL that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry

out and complete the Contract shall be final and binding on the parties. In the

event of such cancellation the PGVCLshall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased

Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

18. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and

Bidder, in connection with this agreement except as to matters, the decision for

which has been specifically provided, either party may forthwith give to the

other notice in writing of existence of such questions, dispute, difference and

the same shall be referred to the sole arbitration of a person nominated by

Managing Director, PGVCL. This reference shall be governed by Indian

Arbitration Act prevailing at the time of dispute and the rules made there

under. The award in such arbitration shall be final and binding on all the

parties. Work under the agreement shall continue during the arbitration

proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related

documents forming part of the enquiry or Contract are property of PGVCL and

shall not be used for any other purpose, except for the execution of the

contract. All rights related to the technical specifications, drawings and records

are reserved by PGVCL only and no part or partial should be reproduced, copied

or alter without prior permission to PGVCL in writing. In the event of the breach

of this provision, PGVCL can claim the damages caused by such events.

20.Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

20.1 Has submitted fake, false or forged documents/certificates.

20.2 Has revised/withdrawn price bid after opening of Techno: commercial

bid, until and unless it is sought for

20.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order

after the same is issued by the Company within the validity period and as

per agreed terms and conditions

20.4 Has committed breach of contract or has failed to perform a contract or

has abandoned the contract

20.5 Has failed to provide suitable expertise for the work as per prescheduled

20.6 Has failed to submit all the necessary Test reports/documents within

time schedule / as per Company's time limit, as mentioned in the LOA, if

the Letter of Acceptance (LOA) is placed subject to submission of type

reports / documents to the firm.

20.7 Has indulged in construction and erection of defective works.

20.8 Has substituted materials In lieu of materials supplied by the Company or

has not returned or has short returned or has unauthorized disposed of

materials/ documents/ drawings/ tools or plants or equipment supplied

by the Company.

20.9 Has involved in malpractices such as bribery, corruption, fraud,

canvassing and pilferage

20.10 Has unauthorized obtained official company information or copies of

documents, in relation to the Tender/Contract

20.11 Has failed to follow the stipulated mode of communication, if specified

by the tendering authority/ purchaser.

20.12 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

20.13 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

20.14 The firm, stop deal and/or banned for business dealing and/ or blacklist

by GUVNL or any subsidiary Companies of GUVNL shall be considered as a

stop deal and/ or banned for business dealing and/ or blacklisting for all

21. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing

21.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing.

21.2 Once the name of the firm and/ or proprietor/ partner/ director of the

firm appears in the list of Stop dealing / Banned for business dealing in

any Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted

by the Firm shall be returned.

21.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of

the firm is put on Stop dealing/ Banned for business dealing by GUVNL or

any of its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid

of the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of order

even if its price is the lowest. In this situation, the next lowest bidder shall

be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies

that there are no outstanding dues recoverable from the firm.

21.4If a Firm is put on Stop dealing / Banned for business dealing in one

Company and is already executing work and/ or Letter of Acceptance/ purchase

order awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

21.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be appropriated

against the dues recoverable from the firm by GUVNL or any of its

subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be

encashed and appropriated.

21.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and

when a Firm is put on Stop dealing/ Banned for business dealing, all the

manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all Services

21.7If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall

also be considered to be on Stop Dealing/ Banned for business dealing.

21.8The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in

respect of any specific Service from any Contractor for that Company only.

22.Every bidder should, at the time of submission of bid, give a declaration as per

Annexure VI attached with this Tender, that bidder and/or proprietor/ partner/

director of the firm has not been placed on Stop dealing / Banned for business dealing

/ blacklisting by GUVNL and it’s any Subsidiary Companies.

23. JURISDICTION:

All question, disputes, or differences arising under out of or in connection with

Tender/Contract if concluded shall subject to the exclusive jurisdiction of the Court

under whose Jurisdiction the place from which Tender/Acceptance if Tender is issued,

is situated i.e. respective location’s Court.

Tender for Annual Contract for 11KV XLPE Cable under CITY-1 DIVISION OFFICE AND

ALL SDN , jamnagar

Sr. Description Unit Rate/unit in

No. Rs. Without

1 Excavation of trench 0.5-meter-wide and 1-meter- Mtr.

deep for laying of HT/LT underground cable of size

up to 300mm2 XLPE. (Pro-rata charges may be given

for extra digging.)

2 Providing Outdoor/indoor Cable Box for 185MM2 No.

3 Outdoor/indoor Cable Box for 240 MM2 XLPE Cable No.

4 Straight Through Joints for 185MM2 XLPE Cable No.

5 Straight Through Joints for 240 MM2 XLPE Cable No.

6 laying /re-laying of cable in cable trench and from Mtr

ground level to Pole structure for providing outdoor

7 Providing & fixing Heat Shrinkable type Cable No.

Jointing kit suitablefor 11 KV 70 sqmm/95 sqmm

AB Cable for Outdoor Termination application

8 Supply of half round RCC Hume pipe 6" internal No.

diametre and length of 1 metre

……. % Above /below/at par the estimated rate

Executive Engineer

City-1 Division, Jamnagar

TERMS & CONDITIONS

1. Scope of Work:

 You have to attend breakdown calls whenever reported and rectification of

fault, without any delay of receipt of information over telephone.

 Work of Fault rectification of 11kv XLPE 185mm2/240mm2 underground cable as

per instruction of engineer in charge Also Testing and Maggering of 11 KV Under

 The PGVCL reserves the right to terminate the contract if your service is found

unsatisfactory and in that event, the amount paid as Security Deposit shall be

forfeited and damage occurred on account of your fault shall also be recovered

 In the event of any dispute regarding any clause of this contract the decision of

the undersigned shall be final and binding on you.

 You have to work as per the instruction of In Charge Engineer. In addition,in

case of any dispute, decision of undersigned will be final.

 The general terms & conditions of works contract prescribed by PGVCL shall be

applicable in this case order is issued subject to the same.

 At the time of submission of bill, the copy of the fault card along with summary

is to be submitted for which the fault is attended.

 Work carried out under the supervision of Engineer In Charge.

 If you fail to Attempt the Call within the time limit, and work carried out by

other party after prescribe time limit then cost of this expense will be recover

from your Bills.

 You have to follow the General Work policy implemented by GUVNL, in addition

any amendment in General Work policy that may be done by GUVNL will also

binding to you.

 During the contract period, if any harm/damage occurs to any person/property

due to the work, the contractor shall be responsible for the compensation for

the said harm/damage to the concerned person/property.

 It includes attending unscheduled fault which may be registered on telephone

(the Person must be available on phone on 24 X 7 basis & any change in contact

details should be communicated to users immediately)

2. Service Level:

 Service level agreement (SLA)

To be attended Call Type

For service calls with

fault rectification

3. Agreement Period:

The tenderer shall undertake the Annual Work Contract for the period of

months (one year) commencing from date of agreement.

4. Payment Terms:

Payment will be made on receipt of Advance stamp receipt from you.

Failing of “Service Level Agreement (SLA)” will attract penalty as follow:

Call Type Penalty per day (INR)

500/- plus applicable taxes (if

For service calls And fault rectification

Details of work experience in last three years

(To be completely filled by the Bidder)

Sr. full address, Details of order

Work Description date of Order

No. phone, fax and

the order Value

name of contact

• Copies of MAJOR Work orders along with Work completion certificates should be

attached with this information.

• If necessary, separate sheet may be used to submit the information

Vendor registration No: -_____________

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Ref. & Work completion with

Sr. full address,

Work Description date of Order Certification of

No. phone, fax and

the order Value Order issuing

name of contact

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Tender No: PGVCL E-TENDER NO-38/2025-2026

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of Date of purchase Date of Utility

No. equipment calibration

Tender No: PGVCL/-E-TENDER-38/2025-2026

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: PGVCLE-TENDER-38/2025-2026

All bidders will have to furnish the following undertaking duly filled in signed and

stamped for each quoted item of the tender along with the Technical Bid.

signatory of M/s_____________________________________________ hereby certify

deal/black listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

List of Performance Certificate:

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Tender No: PGVCL/E-TENDER-38/2025-2026

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during

Last Five Years

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Tender No: PGVCL E-TENDER-38-2025-2026

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms

who have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s. ____________________________________ (Name & Address of the

Firm) having their registered office at _____________________________________

(Address of the firms Registered office) (hereinafter called the ‘Tenderer’) wish to

participate in the tender No.

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work)

for _________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a

Bank Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (Amount

of EMD) valid till _________ (Mention here date of validity of this Guarantee which will

be 5 (FIVE) months beyond initial validity of Tender’s offer) which is required to be

submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of

Bank’s registered office) hereby give this Bank Guarantee No.________________ dated

_________ and hereby agree unequivocally and Unconditionally to pay immediately on

demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer

authorized by it in this behalf any amount not exceeding Rs. ______________ (Amount

of E.M.D.), (Rupees _________________________________ (In words) to the said

Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of

the tender or part thereof by the Tenderer within its validity or Non submission of

Security Deposit by the Tenderer within one month from the date tender or a part

thereof has been accepted by the Paschim Gujarat Vij Company Ltd. would constitute

a default on the part of the Tenderer and that this Bank Guarantee is liable to be

invoked and encashed within its validity by the Beneficiary in case of any occurrence

of a default on the part of the Tenderer and that the encashed amount is liable to be

forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the

firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alternations made,

given, conceded with or without our knowledge or consent by or between the Tenderer

“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee

is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in

force till _________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before_______ (Date of

Validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized

Address of the Bank with Branch Code, Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government

business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government

of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding _______ (in words) Rupees ___________________ to the said Paschim

Gujarat Vij Company Ltd. on behalf of M/s.

contract for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of

______________ and shall not be terminable by notice or by change in the constitution

of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever

and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs.___________ (Rupees ___________________________

only). Our guarantee shall remain in force until ____________________ (Date of

validity of the Guarantee). Unless demands or claims under this Bank Guarantee are

made to us in writing on or before_______ (Date of validity of the Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government

business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by

Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___day of______month _______Year

between the Paschim Gujarat Vij Company Ltd. &__________________________

(hereinafter referred to as “the Contractor “which expression shall unless excluded by

or repugnant to the context included its successors or permit assigns) of the one part

and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at

Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company”

which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor

for the work of

Company’s LOA No. ____________________, Dated ___________, hereinafter

called “The works and more particularly desorbed enumerated or referred to in the

specifications, terms and

other letters and schedule of price which for the purpose of identification have been

signed by The Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on

behalf of the Company, a list where of is made out in the schedule here under written

and all of which said documents are deemed to form part of this contract and include

in the expression “The works “wherever herein used, upon the terms and subject to

the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the

Maintenance & Erection of HT / LT Line & T/C and Underground cable up on the

terms and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract

mentioned and described or which are implied therein of therefore respectively

or are reasonable necessary for the completion of the works as mentioned and

at the time in the manner and subject to the terms conditions and stipulation

contained in this contract and in consideration of the due provision, executions,

construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the

claims of money as and when they become due and payable to the contractor

under the provisions of the contract such payment to be made at such times in

such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are

subject to and without prejudice to the right of the company to enforce for

delay and or any other rights whatever including the right to reject and cancel

on default or breach by the contract of the conditions and the covenant as

stipulated in the general conditions specifications form Or tender schedule

drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the

execution of aforesaid work. The Contractor will also provide all required Safety

Gadgets to his Supervisors and labours to execute the work mentioned in

Tender. On violating or breaking the Safety Rules and Regulations, and if

Supervisors/Labours are found without Safety Gadgets, “The Company” reserves

the right to take actions as per the terms and conditions mentioned in Tender

without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in

full due to reasons other than those mentioned under clause entitled

‘Contractor’s Default’. The PGVCL shall in such an event give fifteen (15) days’

notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the

date and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related to

the work terminated and terms satisfactory to the Company, stop all further

sub-contracting or purchasing activity related to the work terminated, and assist

“The Company” in maintenance, protection, and disposition of the works

acquired under the Contract by the Company. In the event of such a termination

the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or

the proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless “the Company” is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the propriety

concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract “the Company” shall be entitled to

cancel the Contract as to its in completed part without being in any way liable

to payment of any compensation to the estate of deceased Contractor and/or to

the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Company that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry

out and complete the Contract shall be final and binding on the parties. In the

event of such cancellation the Company shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased

Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant

matters may be altered by mutual agreement and if so altered shall not be deemed or

constructed to mean and to effect or alter other terms and conditions of the contract

and the contract so altered or revised shall be and shall always be deemed to have

been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and

month year first above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd