Price Agreement for the supply of "Electrical Signal Exchange System for Three Phase Locomotive".

Special Eligibility Criteria

1. 1

   FOR BULK ORDER : FOR BULK ORDERIndian Railways reserves the right to procure the entire or bulk quantity (Min. 80% of NPQ) of 'Electrical Signal Exchange System' from the firms who have successfully completed Prototype Inspection against specification no- CLW/MS/3/0670/Alt-1 or latest. However, the firm who have completed prototype inspection against CLW specification no- CLW/MS/3/0670/Alt-1 should go through the consistency type test as per Specification no CLW/MS/3/0670/Alt-2 or latest without affecting bulk supply. Bidders have to submit Final Inspection Certificate against specification no-CLW/MS/3/0670/Alt- 1 or latest issued by approving agencies along with their offer.

   Document optionalConfirmation required
2. 2

   FOR DEVELOPMENTAL ORDER : A. Other than above, orders for small quantity upto 20 % of NPQ as a development order may be placed on approved and developmental vendor appearing in U-VAM for CLW item ID: 2100408- LED Based Marker Light or CLW item ID: 2100409 - LED Based Flasher Light or RDSO Item ID: 3100109 - LED Based Twin Beam Head Light with prototype inspection clause. However, offers of firms on whom order has been placed with prototype inspection clause and Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order.B. New vendor may be considered for small quantity of developmental order (up to 5 Percent of outside NPQ). Their offer will be considered for developmental order only if along with offer, they enclose required past credential of supply of same item/ similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum-capability assessment as per CLW STR for LED Based Marker Light, LED Based Flasher Light and Electrical Signal Exchange System (STR No.CLW/2022/ELDO/E/STR/0153, Rev.1 or Latest) with prototype inspection clause and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity- cum- capability assessment and/or prototype inspection of CLW/Other PU/Other Zonal Railway is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order.

   Document optionalConfirmation required
3. 3

   Public Procurement (Preference to Make in India) Order, 2017 : [A] In view of the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore procurement of the tendered item is restricted to Class-I Local Suppliers or Class-II Local Suppliers only subject to satisfying other qualifying criteria. The vendors who do not classify to be Class-I Local Suppliers or Class-II Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I Local Suppliers or Class- II Local Suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to thevendor. [B] Offers of only Class-I Local Suppliers or Class-II Local Suppliers, as defined under the PPP- MII order 2017, shall be considered for any ordering.

   Document optionalConfirmation required
4. 4

   Quantity ordered on new source : Quantity ordered on new source will be limited to the quantity sufficient enough to enlist the vendor as Developmental Vendor as per Railway Board letter no. No: 2021/RS(G)/779/7 dated 01/04/2025 (Copy Enclosed).

   Document optionalConfirmation required

Check List

1. 1

   For the tenders opening after roll out of GST - All the bidders/tenders should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
2. 2

   Bidders may please note that orders may be placed on Severable contract basis [Denial of this condition will not be accepted].
3. 3

   Have you ensured that you have not quoted /uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignore? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you mentioned the percentage of local content?
5. 5

   Have you read the Public Procurement Policy: Make in India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
6. 6

   Have you attached along with the offer a certificate from the statutory auditor or cost auditor of the company (in case of companies) or form a practicing cost accountant or practicing chartered accountant (in respect of supplies other than companies) or self declaration certificate giving the percentage of local content?
7. 7

   Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
8. 8

   Have you attached relevant MSE certificate if you claim for preferential treatment as MSE?
9. 9

   Have you gone through the special condition for TPI inspection agency (Annexure-II) of Rly. Bd. letter No. 2022/RS(G)/779/8 dt. 04/01/2023mentioned in the tender?
10. 10

    Do you agree to supply the tendered stores at the rate quoted by you in accordance with the tender conditions, Special tender conditions [if any] and IRS Conditions of contract.
11. 11

    Please ensure that you have mentioned name of brand.
12. 12

    Please ensure that you have mentioned MAKE/OEM..
13. 13

    Have you gone through the terms and conditions mentioned in the tender schedule, special conditions of the tender if any and the BLW Tender DocumentRev. Year 2026 ver-01 along with corrigendums? Having participated in the tender, it will be considered that you have gone through all the conditionsmentioned in these documents and the same are accepted by you.
14. 14

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
15. 15

    All the tenderers/bidders should ensure that they are GST complaint and their quoted tax structure/rate as per GST Law.

Commercial-Compliance

1. 1

   This Price Agreement shall operate in the nature of a Running Contract. The validity of this Running Contract (interchangeably referred to as the Price Agreement) shall be one (1) years for the placement of Supply Orders / Covering Purchase Orders as and when basis for the respective consignees located at Zonal Railways/ Production Units (PUs) . Supply order/Covering Purchase order to be placed against the Price Agreement shall be the Authority for the supplier to make supplies to respective consignee(s). The validity of the price agreement may be extended for another six months before expiry of original validity at the option of the Purchaser. Overall Quantity on the supply orders will be minimum70% of the Price Agreement quantity

   Document optionalConfirmation required
2. 2

   The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

   Document optionalConfirmation required
3. 3

   Commercial deviations if any are to benecessarily indicated at the nominatedcolumn on the offer form under headingDeviations. Uploaded documents shouldhave reference at nominated place onthe offer form failing which uploadeddocuments may not be considered forevaluation of the offer

   Document optionalConfirmation required
4. 4

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. Procurement in reference to the Ministry of Railway letter No. 2010/RS[G[/363/1 dated 05.07.2012 MSE Gazette Notification No.503 dated 23.03.2012 of Govt. of India read with all subsequent revisions including Ministry of Railway Board's letter No.2020/RS(G)/363/1 dtd.01/10/2020. MSE Gazette Notification No.1875 dtd.26/06/2020. If yes, Please attach the requisite registration certificate specifically for the tendered item for the same application issued by appropriate agency. Please note that in absence of the requisite certificate uploaded/submitted along with the offer, such benefits may not be extended.

   Document optionalConfirmation required
5. 5

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in executionof this tender that will be from Micro and Small Enterprise (in percent of order value) with further breakup of MSE owned by SC/ST. (Information will be provided in %terms with 6 fields ; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Smallindustry owned by Others)

   Document optionalConfirmation required
6. 6

   Bidders shall submit a declaration certificate giving the percentage of local content. (details as per Para 1.15.3.2 to 1.15.3.4 of BLW Tender Document BLW Tender Document Rev. Year-2026 Ver-01).

   Document optionalConfirmation required
7. 7

   The firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways

   Document optionalConfirmation required
8. 8

   EMD : All bidders are advised to pay EMD online unless falling in exempted category as per BLW Tender Document Rev. Year 2026 ver-01 (copy enclosed).

   Document optionalConfirmation required
9. 9

   Security Deposit : Successful tenderer shall have to deposit SD (Security Deposit) as per Clause No. 1.22 to BLW Tender Document Rev. Year: 2026 ver-01 except for those tenderers who are exempted form submission of Security Deposit. Bidders seeking waiver of security deposit will have to submit requisite documentary evidence by uploading the same while submitting online bids.

   Document optionalConfirmation required
10. 10

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents

    Document optionalConfirmation required
11. 11

    In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms also comply and meet the conditions for eligibility of tender in tender schedule for the tendered item

    Document optionalConfirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
13. 13

    The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

    Confirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

3. 3

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else should be ignored.

4. 4

   (+)30% option clause is applicable for this tender. Offer of tenderer not agreeing to this clause will be summarily rejected.