TAXI TENDER FOR SH RETAIL

REQUEST FOR QUOTATION CRFQ-

PROVIDING TAXI SERVICES FOR ISSUED BY:-

BHARAT PETROLEUM CORPORATION

STATE HEAD -UP AT LUCKNOW LIMITED,

TERRITORY MANAGER (RETAIL),

STATE OFFICE FOR 6 MONTHS LUCKNOW

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REQUEST FOR QUOTATION CRFQ-1000456596

PROVIDING TAXI SERVICES FOR STATE HEAD -UP AT LUCKNOW STATE OFFICE LUCKNOW FOR

CRFQ Floating Date-16.05.2026

Tender Due date-29.05.2026 on 14:00 hrs

ISSUED BY:-BHARAT PETROLEUM CORPORATION LIMITED,

TERRITORY MANAGER – RETAIL, LUCKNOW

TABLE OF CONTENTS

1) Annexure I : Preamble

2) Annexure II : Instructions to Tenderers

3) Annexure III : Terms & Conditions

4) Annexure IV : Registration / Enlistment Details

5) Annexure V : Instructions to tenderers for uploading tender documents.

6) Annexure VI : Detail Scope of work , Special Terms and Conditions

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REQUEST FOR QUOTATION CRFQ-1000456596

Annexure I - Preamble

Bharat Petroleum Corporation Ltd. Invites quotations for PROVIDING TAXI SERVICES FOR STATE

HEAD -UP AT LUCKNOW STATE OFFICE LUCKNOW FOR 6 MONTHS in Lucknow Territory

The tenderers quote will be for PROVIDING TAXI SERVICES FOR STATE HEAD -UP AT

LUCKNOW STATE OFFICE LUCKNOW FOR 6 MONTHS in Lucknow Territory, including

transportation and cabling work as per BPCL Specifications and the terms and

conditions contained in this tender document.

1. All Tenderers shall have to essentially sign an Integrity Pact (IP) for participating in this

tender as per following procedure:

a. Tenderer shall be required to download the Performa Integrity Pact (IP) , Print It

duly sign and stamp all pages ( including signature of two witnesses). It should

be signed by the same person under whose digital signature the tendering is

b. Scan the Signed copy of IP address in PDF format and upload the same on the E

Procurement portal.

c. Failure to upload the Integrity Pact duly signed in all respect result in the rejection

of the quotation.

d. If the tenderer has been disqualified from the tender process prior to award of the

contract in accordance with the provisions of the integrity pact. BPCL shall be

entitled to demand and recover from tenderer price reduction amount by forfeiting

the EMD/ to demand and recover from tenderer price reduction amount by

forfeiting the EMD/Performance Guarantee Amount as per the provisions of

Integrity Pact.

e. If the contract has been terminated according to the provisions of Integrity Pact,

or if BPCL is entitled to terminate the contract according to the provisions of

Integrity Pact, BPCL shall be entitled to demand and recover from tenderer price

reduction amount by forfeiting the EMD/ to demand and recover from tenderer

price reduction amount by forfeiting the EMD/Performance Guarantee Amount as

per the provisions of Integrity Pact.

f. Tenderer may raise dispute/complaints, if any, with the nominated External

Monitor. The Name and contact numbers of the nominated External Monitor is as

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Name Address Email ID

1 Shri. Dr. D-5, Sector-27,Noida, 9899772 [email protected]

2 Shri. B-247, Asian Games 9821399 ganesh_vishwakarma@y

Ganesh Village 005 ahoo.com

Vishwakar New Delhi-

3 Shri. C-54, Anand Vihar, 9978405 [email protected]

Jagadip Bharatendu, 930 m

Harischandra Marg, Anand

2. The tender document has been created vide BPCL SAP Collective RFQ no.

To ensure equal opportunity for all & to demonstrate transparency in our systems, this

document has been uploaded on the BPCL website https://bpcltenders.eproc.in/, and is

accessible from the tenders section, or any clarifications can also be made by e-mail

addressed to [email protected]

3. The tender document has been uploaded on the BPCL E-Procurement web site

https://bpcltenders.eproc.in/. The interested tenderer has to fill rates on this web site

only. For this, the interested tenderers have to obtain digital signature from a suitable

certifying agency and get them selves registered on BPCL E-Procurement web site.

During registration the Tenderer will get the Login ID and Password. Using the Login ID

and Password, the tenderer can login to BPCL E-Procurement web site

https://bpcltenders.eproc.in/ and are able to work on the desired tender.

4. By visiting BPCL E-Procurement web site, vendors have to download the entire tender

document and thoroughly go through the same, before proceeding for tendering.

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5. BPCL shall not be responsible for any expenses incurred by tenderers in connection with

the preparation and delivery of their bids.

6. Bids from Consortium shall not be accepted. Telex / Telegraphic / Fax / E-mail bids shall

not be accepted.

7. Vendors who have been “Black listed” or have currently been put on “Holiday List”, by

virtue of unsatisfactory performance, by any office of BPCL, are not eligible to quote for

this tender. Quotations received from such vendors, shall be rejected. Decision of BPCL

shall be final and binding.

8. This is E-tender and entire bidding process has to be done online in our e-procurement

web portal https://bpcltenders.eproc.in/ only.

9. All the bids shall be evaluated from the inputs made by the tenderers on the E-

Procurement portal. Hard copies of the bids need not be submitted to this office, since

the same shall not be considered for evaluation.

10. To witness the tender opening, we request all tenderers to be present in this office, at

the address as mentioned above.It is understood that the tenderers have thoroughly

gone through the entire information placed in the tender enquiry & are committed to

abide by the same. The tender opening shall also be available on the E-Procurement

11. For clarifications, if any, please feel free to contact the undersigned on any working day

between 10:00 am to 4:00 pm.

Sr. Manager- Engg, Retail Lucknow

[email protected]

Annexure II - Instructions to Tenderers

Competitive offers are invited from all parties with BPCL, PROVIDING TAXI SERVICES FOR STATE

HEAD -UP AT LUCKNOW STATE OFFICE LUCKNOW for 6 months in Lucknow Territory.

1. The detailed technical specifications and estimated quantities have been provided in this tender

2. This tender is for a period of 6 MONTHS from the date of Contract Agreement. The agreement can

further be renewed for a further period of 6 months based on consent of both parties.

3. Price bids shall be opened & considered for evaluation, for only those bidders who qualify the PQ

Bids. A comparison of all such Price Bids shall be done to identify the L1 bidders and Job shall be

awarded to L1 bidder.

4. Tenderers are requested to carefully study all the documents / annexures, and understand the terms

& conditions, specifications, etc., before quoting their rates. In case of doubt, written/ e-mail

clarifications should be obtained, but this shall not be a justification for late submission of the bid or

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request for extension of due date. Offers should strictly be in accordance with the tender terms &

conditions and our specifications.

5. All the supporting documents submitted by the tenderers should be legible, signed, stamped and

attested by the authorized signatory as specified below in clause

6. The authorized signatory shall be :-

a) Proprietor in case of proprietary concern.

b) Authorised partners in case of partnership firm.

c) Director, in case of a limited Company, duly authorized by its board of directors to sign.

7. If for any reason, the proprietor or the authorised partner or director as the case may be are unable to

sign the document, the said document should be signed by the constituted attorney having full

authority to sign the tender document and copy of such authority letter as also the power of attorney,

duly signed in the presence of a Notary public should be submitted along with the bid.

8. Bids submitted after the due date and time and those not in the format or not inconformity with the

prescribed terms and conditions or specifications shall be summarily rejected and no further

correspondence/ enquiries shall be entertained on the issue. No responsibility shall be taken by the

Corporation for bids not submitted in time and/or the instruments received late due to postal delay

and no claims on this account shall be entertained.

9. The rates quoted should not have any quantity restrictions. Incomplete offers or offers received with

deviations / subjective or counter conditions/ quantity restrictions are liable to be rejected and no

further correspondence / enquiries on this issue by the tenderer shall be entertained.

10. Unsolicited / conditional discounts if offered by any party will not be considered and offers of parties

offering such unsolicited discounts are liable to be rejected.

11. The offer submitted by the tenderer shall be valid for acceptance for a period of 180 days from the

date of closing of the tender. In case of successful tenderer, the finalised rate shall remain valid till

conclusion of the contract in all respects.

12. ACCEPTANCE OF THE OFFER BY THE CORPORATION: Based on the offers received, BPCL will

place orders on one or more tenderers whose offer is considered acceptable to BPCL. Any terms and

conditions attached/printed overleaf by the Tenderer in his offer will not be binding on BPCL. Tenders

with counter or subjective conditions are liable to be rejected.

a. Evaluation of the Price Bid

i. The evaluation of the price bid, in the first instance, will be based on the Net

Delivered Price (NDP) calculated cumulatively for each item of the Price Bid Bill of

Quantities. Ranking of vendors, if required for the purpose of negotiations, will be

based on the original quotation.

ii. BPCL reserves the right to negotiate with tenderers and counter offer a rate if

required. Tenderers may have to attend the concerned office of the Corporation for

negotiations/ clarifications if required at their own cost, in respect of their quotations

without any commitment from the Corporation.

iii. Notwithstanding the above, BPCL is not bound to accept the lowest offer and reserve

the right to reject any and / or every tender without assigning any reason whatsoever

and /or place order on one or more tenderers and /or carry out negotiations with any

tenderer in the manner considered appropriate by BPCL.

iv. BPCL also reserves the right to reject any un-workable offer. Purchase/price

preference as applicable would be given to Public Sector Enterprises as per

directives of the Government of India.

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v. In the event it becomes necessary for BPCL to carry out procurement at different

rates, then BPCL reserves the right to make order allocation in such a way so as to

enable BPCL to get maximum advantage.

vi. Track record or any other parameter considered relevant by BPCL may also form a

criterion for order placement.

vii. In the event that same rate is quoted by two tenderers and even if they are

acceptable to BPCL, BPCL is not bound to either accept all such offers or to equally

distribute the requirement for PROVIDING TAXI SERVICES FOR STATE HEAD -UP

AT LUCKNOW STATE OFFICE LUCKNOW for 6 Months in Lucknow Territory, the

tenderers who have quoted the same rate.

viii. In the event the successful Tenderer fails to perform in the manner as stipulated in

the contract, BPCL may place orders to next best tenderers at the cost and risk of

successful tenderer, if considered necessary.

13. The successful tenderers shall be required to submit physical hard copies of the entire tender

document and all the supporting documents submitted online, duly signed and stamped all pages, at

the time of signing Agreement/Award of Job.

14. The successful tenderers shall provide Photostat copy of statutory benefit made to their employee

who are on their payroll (i.e Provident Fund, VAT registration, Service Tax , ESIC or Work

Compensation Act ) as applicable in the States false under Northern Region, within 15 days of

award of contract.

15. No mobilisation advance shall be given. The rates shall be firm during the validity period of contract

and no request will be entertained on any account.

16. No hot work will be permitted inside the site.

17. It shall be understood that every endeavour has been made to avoid errors which can materially

affect the basis of the tender and the successful Tenderer shall take upon himself and provide for risk

of any error which may subsequently be discovered and shall make no subsequent claim on account

18. Courts in the city of Lucknow alone shall have jurisdiction to entertain any application or other

proceedings in respect of anything arising under this tender either before or after or during finalisation

19. List of abbreviations used :

b. The terms “BPC”, “BPCL”, The Corporation and the Company in the appropriate context

means Bharat Petroleum Corporation Limited, the Company registered under Companies Act

1956 and includes its successors and assignees.

c. The term “PESO” in the appropriate context means Petroleum, Explosive and Safety

d. The term “BIS” in the appropriate context means Bureau Of Indian Standards.

e. The term “OITC” in the appropriate context means Oil Industry Technical Committee.

f. The term “OMC” in the appropriate context means PSU Oil Marketing Companies viz. M/s

Indian Oil Corpn. Ltd, M/s Bharat Petroleum Corpn. Ltd., M/s Hindustan Petroleum Corpn.

Ltd. and M/s IBP Co. Ltd.

g. The term “UT” in the appropriate context means Union Territory

h. The term “PSU” / “PSU Oil Company” in the appropriate context means Public Sector

Undertaking Oil Marketing Companies

i. The term “PSE” in the appropriate context means Central Public Sector Enterprise

j. The term “LoI” in the appropriate context means Letter of Intent

k. The term “PO” in the appropriate context means Purchase Order

l. The term “PR” in the appropriate context means Price Reduction

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m. The term “NDP” in the appropriate context means Net Delivered Price

n. The term “VAT” in the appropriate context means Value Added Tax

o. The term “ITC” in the appropriate context means Input Tax Credit

p. The term “PQ” in the appropriate context means Pre-Qualification.

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Annexure III - SCOPE OF WORK /TERMS AND CONDITIONS

A. WORK DETAILS:

The job has to be done in Lucknow Territory

B. PLACES OF WORK & ESTIMATED QUANTITIES

Service No. Item Description Qty. Unit

Lumpsum Monthly Vehicle Hire Charges towards

providing a mid-range car with engine capacity between

1200 - 1399 CC not older than year 2022 (with driver

having valid license and including cost of fuel, lube oil,

maintenance , road taxi permit, license fee) in good

working condition as per details in Annexure - A -(Scope

of work). Including Total fixed running in a month =

Kms. Vehicle Running on CNG Fuel /EV are not required

under the aforesaid tender, Please refer the detailed

Charges for running the vehicle on per KM basis. Extra

Running of taxi over & above 2200 Kms per month.

*State Head Uttar Pradesh being very highly demanding post and may require him to visit in

upcountry locations of Uttar Pradesh State where CNG fuel/ EV Vehicle may not be available.

Hence in this tender we are required to deploy taxi/car running on Petrol/Diesel Fuel only.

C. SPECIFICATIONS

As per enclosed. Please refer other attachment.

D. COMPLETION TIME & PERIOD OF CONTRACT:

1. Agreement will be valid for a period of 6 MONTHS from the date of award of the contract

or till the ordered quantity is complete, whichever is earlier.

2. The contract may be extended for same quantity as mentioned in the bill of quantities on

same rates, terms and conditions if the same is mutually agreeable. However, M/s BPCL

have the right to award the said job for further periods to any other party at any rates as

deemed fit and the decision of M/s BPCL will be final in this regard.

E. RATES AND PRICES:

1. The rates will be firm and all inclusive (duties, transportation etc.) for the entire period

of the contract for the following states in Northern Region:

However Service Tax/GST shall payable extra as applicable. The payment will be released

based on the actual quantum of the work carried out. M/s BPCL has the sole right to delete

or increase the quantity of any item or delete completely any or all the items. No additional

charges on account of transportation of men and material, conveyance, etc. will be given.

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2. No advance payment shall be made.

3. The call- off letters will be issued by our Territories and payment shall be made by them

within 30 days, after the confirmation of intact receipt of materials from concerned

a) Any fitting found defective on receipt / installation shall replaced by the party

immediately without any extra charges.

c) The prices quoted shall remain firm for entire contract period irrespective of any

reason whatsoever including increase in taxes indicated to arrive at a final rate during the

contract period.

F. PAYMENT TERMS:

1. As per clause 73, 74, 75,76,77,78 and 79 of the Notice Inviting Tender.

2. M/s BPCL will be deducting the mandatory deductions i.e. work contract taxes, income tax,

etc. from the payments due to the contractor.

3. The following documents should be submitted along with the invoice:

i) Submit Test reports and Quality certificate for each site, as per our std. format,

wherever applicable and advised by concerned engineer.

ii) The Bill for the completed job have to be raised immediately after completion of the

work and the payment will be made within 30 days of submission of the bill with

required certificates. Bill submitted later then 30 days of completion of work shall not

be entertained.

H. CO-ORDINATION:

During the tenure of the contract the contracting agency has to co-ordinate the work

with other agencies working inside or outside the BPCL retail outlet. Also in case of

emergency or major problems the contractor has to provide complete support and

assistance to other agencies.

I. STATUTORY REGISTRATION NUMBERS:

Vendor need to furnish their PF, Service tax, GST nos.

REGISTRATION/ EMD DETAILS (as applicable)

We declare that we are registered contractors in BPCL. Hence EMD is not applicable to us.

Attached is the photocopy of the registration certificate.

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The Principal intends to award, under laid down organization procedures, contract/s for

Annual Rate Contract for above mentioned job of PROVIDING TAXI SERVICES FOR STATE

HEAD -UP AT LUCKNOW STATE OFFICE LUCKNOW for 6 months, CRFQ Reference

1000456596. The Principal values full compliance with all relevant laws and

regulations, and the principles of economic use of resources, and of fairness and

transparency in its relations with its Bidder/s, Contractor/s and Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned international

Non-Governmental Organisation "Transparency International" (TI). Following TI's national

and international experience, the Principal will appoint an Independent External Monitor

who will monitor the tender process and the execution of the contract for compliance with

the principles mentioned above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to

observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection

with the tender, or the execution of the contract, demand, take a promise for or accept, for

himself/herself or third person, any material or immaterial benefit which he/she is not legally

b) The Principal will, during the tender process, treat all Bidders with equity and reason. The

Principal will, in particular, before and during the tender process, provide to all Bidders the

same information and will not provide to any Bidder confidential / additional information

through which the Bidder could obtain an advantage in relation to the tender process or the

contract execution

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a

criminal offence under the relevant Anti-Corruption Laws of India, or if there be a

substantive suspicion in this regard, the Principal will inform its Vigilance Office and in

addition can initiate disciplinary actions.

Section 2 - Commitments of the Bidder / Contractor/Supplier

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(1) The Bidder / Contractor/Supplier commits itself to take all measures necessary to

prevent corruption. He commits himself to observe the following principles during his

participation in the tender process and during the contract execution.

a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm,

offer, promise or give to any of the Principal's employees involved in the tender process or

the execution of the

contract or to any third person, any material or immaterial benefit which he/she is not legally

entitled to, in order to obtain in exchange, any advantage of any kind whatsoever during the

tender process or during the execution of the contract.

b) The Bidder / Contractor/Supplier will not enter with other Bidders into any undisclosed

agreement or understanding, whether formal or informal. This applies in particular to prices,

specifications, certifications, subsidiary contracts, submission or non-submission of bids or

any other actions to restrict competitiveness or to introduce cartelisation in the bidding

c) The Bidder / Contractor/Supplier will not commit any offence under the relevant Anti-

Corruption Laws of India; further the Bidder / Contractor/Supplier will not use improperly, for

purposes of competition or personal gain, or pass on to others, any information or document

provided by the Principal as part of the business relationship, regarding plans, technical

proposals and business details, including information contained or transmitted

electronically.

d) The Bidder / Contractor/Supplier will, when presenting his bid, disclose any and all

payments he has made, is committed to, or intends to make to agents, brokers or any other

intermediaries in connection with the award of the contract.

(2) The Bidder / Contractor/Supplier will not instigate third persons to commit offences

outlined above or be an accessory to such offences.

Section 3 - Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award, has committed a transgression through a violation of

Section 2 or in any other form such as to put his reliability or credibility as Bidder into

question, the Principal is entitled to disqualify the Bidder from the tender process or to

terminate the contract, if already signed, for such reason.

(1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of

Section 2 such as to put his reliability or credibility into question, the Principal is also entitled

to exclude the Bidder / Contractor/Supplier from future contract award processes. The

imposition and duration of the exclusion will be determined by the severity of the

transgression. The severity will be determined by the circumstances of the case, in

particular the number of transgressions, the position of the transgressors within the

company hierarchy of the Bidder and the amount of the damage. The exclusion will be

imposed for a minimum of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of

the available evidences, concludes that no reasonable doubt is possible.

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right

to resort to and impose such exclusion and further accepts and undertakes not to challenge

or question such exclusion on any ground, including the lack of any hearing before the

decision to resort to such exclusion is taken. This undertaking is given freely and after

obtaining independent legal advice.

(4) If the Bidder / Contractor/Supplier can prove that he has restored / recouped the

damage caused by him and has installed a suitable corruption prevention system, the

Principal may revoke the exclusion prematurely.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder from the tender process prior to the award

according to Section 3, the Principal is entitled to demand and recover from the Bidder

liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is

entitled to terminate the contract according to Section 3, the Principal shall be entitled to

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demand and recover from the Contractor/Supplier liquidated damages equivalent to

Security Deposit / Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur

subject only to condition that if the Bidder / Contractor/Supplier can prove and establish that

the exclusion of the Bidder from the tender process or the termination of the contract after

the contract award has caused no damage or less damage than the amount of the

liquidated damages, the Bidder / Contractor/Supplier shall compensate the Principal only to

the extent of the damage in the amount proved.

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any

other Company in any country conforming to the TI approach or with any other Public

Sector Enterprise in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the

tender process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders / Contractors /Suppliers/ Subcontractors

(1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a

commitment in conformity with this Integrity Pact, and to submit it to the Principal before

contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all

Bidders, Contractors/Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact

or violate its provisions.

Section 7 – Punitive Action against violating Bidders / Contractors / Suppliers/

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or

Subcontractor, or of an employee or a representative or an associate of a Bidder,

Contractor, Supplier or Subcontractor which constitutes corruption, or if the Principal has

substantive suspicion in this regard, the Principal will inform the Vigilance Office.

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credible Independent External Monitors for

this Pact. The task of the Monitor is to review independently and objectively, whether and to

what extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and

performs his functions neutrally and independently. He reports to the Chairperson of the

Board of the Principal.

(3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without

restriction to all Project documentation of the Principal including that provided by the

Bidder/Contractor/Supplier. The Bidder/Contractor/Supplier will also grant the Monitor, upon

his request and demonstration of a valid interest, unrestricted and unconditional access to

this project documentation. The same is applicable to Subcontractors. The Monitor is under

contractual obligation to treat the information and documents of the Bidder/ Contractor/

Supplier/ Subcontractor with confidentially.

(4) The Principal will provide to the Monitor sufficient information about all meetings among

the parties related to the Project provided such meetings could have an impact on the

contractual relations between the Principal and the Bidder/Contractor/Supplier. The parties

offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he

will so inform the Management of the Principal and request the Management to discontinue

or heal the violation, or to take other relevant action. The Monitor can in this regard submit

non-binding recommendation. Beyond this, the Monitor has no right to demand from the

parties that they act in a specific manner, refrain from action or tolerate action. However, the

Independent External Monitor shall give an opportunity to the Bidder/Contractor/Supplier to

present its case before making its recommendations to the Principal.

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(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal

within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and,

should the occasion arise, submit proposals for correcting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of

an offence under relevant Anti-Corruption Laws of India, and the Chairperson has not,

within reasonable time, taken visible action to proceed against such offence or reported it to

the Vigilance Office, the Monitor may also transmit this information directly to the Central

Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the

Contractor/Supplier 12 months after the last payment under the respective contract, and for

all other Bidders 6 months after the contract has been awarded.

If any claim is made / lodged during this time, the same shall be binding and continue to be

valid despite the lapse of this pact as specified above, unless it is discharged / determined

by Chairperson of the Principal.

Section 10 - Other provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the

Registered Office of the Principal, i.e. Mumbai. The Arbitration clause provided in the main

tender document / contract shall not be applicable for any issue / dispute arising under

Integrity Pact.

(2) Changes and supplements as well as termination notices need to be made in writing.

Side agreements have not been made.

(3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must

be signed by all partners or consortium members.

(4) Should one or several provisions of this agreement turn out to be invalid, the remainder

of this agreement remains valid. In this case, the parties will strive to come to an agreement

to their original intentions.

For the Principal For the Bidder/Contractor/ Supplier

Place (Signature/Name/Address)

Date (Signature/Name/Address)

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Instructions to tenderers on uploading the supporting documents

in support of the Price bid

REGISTRATION/ EMD DETAILS (AS APPLICABLE)

Please print the sheet pertaining to the Registration/ EMD details from the downloaded tender manuscript. Please

tick, sign & stamp on all the pages. Scan the document / supporting document & upload it on the E-Procurement

Please print the sheets pertaining to the Integrity Pact from the downloaded tender manuscript. Please sign & stamp

on all the pages as token of acceptance. Scan the document & upload it on the E-Procurement portal.

GUIDELINES FOR BPCL EPROCUREMENT SYSTEM

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-procurement system on

https://bpcl.eproc.in.

How to submit On-line Bids / Offers electronically against E-Procurement tenders?

Vendors / Bidders are advised to read the Instructions for participating in the electronic tenders directly through

internet (Bid Submission Manuals are available on the above mentioned E-procurement site)

Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement system. No bid can be

submitted after the last date and time of submission has reached. (However if bidder intends to change the bid

already entered may change / revise the same on or before the last date and time of submission deadline). The

system time (IST) that will be displayed on e-Procurement web page shall be the time and no other time shall be

taken into cognizance.

Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement system well before the

closing date and time of bid.

No bid can be modified after the dead line for submission of bids.

What is a Digital Signature?

This is a unique digital code which can be transmitted electronically and primarily identifies a unique sender. The

objective of digital signature is to guarantee that the individual sending the message is who he or she really claims to

be just like the written signature. The Controller of Certifying Authorities of India (CCA) has authorized certain trusted

Certifying Authorities (CA) who in turn allot on a regular basis Digital Certificates, Documents which are signed

digitally are legally valid documents as per the Indian IT Act (2000).

Why is a Digital Signature required?

In order to bid for BPCL e-tenders all the vendors are required to obtain a legally valid Digital Certificate as per Indian

IT Act from the licensed Certifying Authorities (CA) operating under the Root Certifying Authority of India (RCAI),

Controller of Certifying Authorities (CCA) of India. The Digital Certificate is issued by CA in the name of a person

authorized for filing Bids / Offers on behalf of his Company. A Vendor / Bidder can submit their Bids / Offers On-line

only after digitally signing the bid / documents with the above allotted Digital Signatures.

Submission of Documents

Note: Vendor is required to save / store their bid documents for each item into their computers before submitting their

bid into e-tender.

Vendor SAP Code_________Sign& Seal of Vendor_________________Page 15 of 14 (This Section to be enclosed

Bidders shall make their own arrangement for e-bidding. The Price Bid and Un-priced Technical Bids have to be

submitted online only. However, documents which necessarily have to be submitted in originals like EMD and any

other documents mentioned in the tender documents have to be submitted offline. BPCL shall not be responsible in

any way for failure on the part of the bidder to follow the instructions. Further BPCL in any case will not be

responsible for inability of the bidder in participating in the event due to ignorance, failure in Internet connectivity or

any other reason.

It is advised that the bidder uploads small sized documents preferably (up to 5 MB) at a time to facilitate in easy

uploading into e-Procurement site. BPCL does not take any responsibility in case of failure of the bidder to upload the

documents within specified time of tender submission.

Submission and Opening of Bids

Bid along with all the copies of documents should be submitted in e-form only through BPCL e-Procurement system.

Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using digital

signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT Act 2000. If any

modifications are required to be made to a document after attaching digital signatures, the digital signature shall

again be attached to the modified documents before uploading the same.

Vendor SAP Code_________Sign& Seal of Vendor_________________Page 16 of 14 (This Section to be enclosed

PROVIDING CAR/VEHICLE ON HIRE FOR STATE HEAD RETAIL AT

LUCKNOW STATE OFFICE

1) It is intended to hire Diesel / Petrol Car for State head – Uttar Pradesh of (Mfg. year not prior to 2023)

on monthly hire basis at BPCL, Lucknow State Office for six months period (State Head Retail Uttar

Pradesh being very highly demanding post and may require him to visit in upcountry locations of Uttar

Pradesh State where CNG fuel/ EV Vehicle may not be available. Hence in this tender we are required

to deploy taxi/car running on Petrol/Diesel Fuel only).

2) Initial contract will be for a period of 6 months (16.05.2026 to 15.11.2026) and same can be extended

for further period of 6 months with same rates, terms & condition of contract with mutual consent of

TERMS AND CONDITIONS

1. Vehicles provided by the contractor on hire will have the drivers in uniform (color of uniform shall be

decided by the management). Drivers should have valid license and should be competent, fit to drive and

well mannered. They should be neatly dressed.

2. BPCL will pay a fixed monthly charge towards salary, maintenance, other expenses etc. For

vehicles combined upto 2200 km /month .

The payment for the number of KMs actually run after fixed monthly km shall be as per rates quoted by

the vender over and above the fixed charges. Vender has to quote the rate in rupees per kilometer. The

toll charges/Parking charges will be paid on actual basis separately subject to production of original

slips/supporting docs.

3. The vehicles provided must be in excellent condition, clean and mechanically sound. The vehicles which

will be used for the above job would be of model 2023 and beyond; and in good condition with

comfortable seats, windows with sun protection and shall be kept clean at all times. BPCL will have the

right to inspect the vehicles at their discretion during the contract period. If any deficiencies are noticed

or the vehicles are found without proper maintenance, BPCL reserves the right to reject/suspend the

vehicles from operation.

4. The contractor shall also be responsible for providing suitable replacement immediately, if the vehicle

breaks down. The response time for each vehicle shall be within an hour. In case of any delay, clause

& 6 shall be enforced as per the situation.

5. The contractor shall ensure ready availability of the following items at all time in each vehicle.

i. Vehicle should be fitted with airbags.

ii. One torch in good working condition

iii. Spare tyre in good condition

iv. Tool kit with all types of tools and tackles with jack.

v. Portable Fire Extinguisher.

vi. First Aid Box.

vii. Tissue Papers and Face wipes

viii. Water bottle of 500 ml – 2 Nos on per day basis

6. In all cases, if the vehicle fails to report at the required time / place as indicated by the management,

BPCL can arrange a vehicle of its own and it shall be considered as non-provision of vehicle for the day

and necessary deduction for a day as per clause 7 shall be made.

7. In the above stated situations the company will deduct a sum of Rs.2000 /- for each day, per vehicles,

towards penalty for the expenditure to be incurred for making alternative arrangement of the vehicle.

Such amount will be recovered from the monthly bills of the contractor. In case of delayed reporting a

penalty @ Rs.300/hour for delay greater than 15 minutes or part thereof shall be deducted.

8. The vehicles provided should meet the requirements and specifications as laid down by the concerned

Statutory Authorities and should comply with the requirement of the Motor Vehicles Act: Uttar Pradesh

and the Central Motor Vehicle Act and amendments thereto issued from time to time.

9. The contractor shall obtain Comprehensive Insurance Cover from any Public/private Sector Insurance

Company for each vehicle and shall keep such policy in force at all times to cover all risks of every

nature whatsoever to the vehicle and occupants / passengers including loss of life, disablement, injuries,

Third Party claims, accident caused due to fire, riot or due to any other reason whatsoever, loss on the

account of theft and natural calamities. You should produce for verification the original insurance

policy and proof of payment of all insurance premium and charges in respect thereof as and when

demanded by BPCL and shall renew all such insurance cover at least seven days before the expiry

10. It shall also be the contractors’ sole responsibility to ensure that the vehicles are always and exclusively

driven by a person appropriately qualified and licensed under the MV Act. It shall be contractors’ sole

responsibility to ensure that the drivers of the vehicle :

a. Have the necessary qualifications including license as laid in the Rules under the Central Motor

Vehicles Act currently in force and any subsequent amendments thereto.

b. Are educated about the safety rules and regulations especially within the plant and abide by the

c. Do not take any form of tobacco like cigarette, gutka, bidi, supari, zarda etc. during the contract

period/ driving the vehicle.

d. Intoxication by any means is prohibited during the contract period.

e. Preferably have good knowledge of road routes, condition of roads etc.

f. Shall be in possession of all relevant original documents pertaining to the vehicle such as

Insurance policy, registration book etc. at all time while on duty.

11. Fueling in vehicle should always be done before / end of work and vehicle should have enough fuel to

operate during working hours.

12. It is also essential that the contractor shall get the identity badge of each and every driver for the

vehicles operating in the plant after furnishing the required particulars in writing. The contractor also

needs to obtain the police verification done of all the drivers deployed to drive the vehicle. You shall

remain solely and exclusively responsible for all consequences of actions carried out on the request of

such representatives.

13. The contractor shall be responsible for and shall pay any compensation to their employees’ payable

under the Workmen’s Compensation Act and the amendments thereto for the injuries caused to the

workmen. You shall be responsible for and pay the expenses for providing medical treatment to any of

their employees whom may suffer any bodily injury as a result of any accident.

14. If during the contact period, if the service is found unsatisfactory the contract will be terminated with

one month prior notice. BPCL reserves the right to terminate the contract with one months notice

without assigning any reason thereof. The contractor cannot claim any compensation / damages for the

15. The contractor shall be liable for all payments to their personnel employed for the performance or

carrying out the said work and in respect of all claims and liabilities of the contractor and BPCL shall in

no event be liable or responsible for any such payment. The contractor will indemnify BPCL and keep

indemnified from and against any claim whatsoever that may be made against BPCL in relation to or

arising out of this contract and undertake to see that BPCL are absolved of any liabilities whatsoever any

third party on account of this contract.

16. The contractor shall abide by the Payment of Wages Act/Minimum Wages Act and other relevant

Labour Legislation in force.

17. The contractor shall observe and implement all applicable statutes and Rules framed thereunder which

are beneficial to the staff / workmen employed by him / them and BPCL shall in no event be liable or

responsible for any default that will arise out of non-observance of such law / rules on the part of the

contractor and that the contractor shall indemnify and keep indemnified BPCL the same and from the

proceedings in respect thereof.

18. BPCL shall have the full and absolute right to divide the job in part or full to one or more contractor at

their discretion without assigning any reason whatsoever.

19. The contractor shall not assign or sublet the contract or any part thereof to any person / party without the

specific permission of the employer in writing.

20. You shall bear and pay solely and absolutely the entire operating cost of the vehicles and the rates shall

include and be deemed always to include the following :

a. All expenses, costs and charges incurred for the driver whose services are utilized in relation to

the vehicles including their salary, emoluments and other perquisites, whether statutory or not.

b. Cost of fuel and lubricating oils, tyres and spares etc.

c. Cost of maintenance, repairs and replacement of vehicles or any part including fittings thereof.

d. Road Tax, Vehicle Tax, Municipal Tax, all other taxes, levies etc. The contractor shall bear and

pay all taxes and levies and increases, which are attributable to the vehicles.

e. Cost of the Comprehensive insurance as mentioned earlier.

f. The toll tax if any shall be reimbursed separately. Successful tenderer shall have to purchase

monthly pass from the toll charging agency.

g. There will not be any change in quoted rate during the time of contract except at the time of

revision in diesel rate.

21. The reporting time for vehicle will be advised after award of work.

22. The cars can be called any time during the Day/Night if in case required and shall fall within the

contract terms and no additional charges shall be paid for the same. The vehicles should be made

available on all the days of the month.

23. The rates quoted shall cover all the requirements as specified in the special terms and conditions as well

as general conditions of the tender including driver’s salary, allowance, road tax,

24. insurance charges etc.

25. The quoted rates are exclusive of GST.

26. No dead mileage shall be payable. Mileage shall be started from pick up point.

27. The minimum commitment for the running of the vehicle in a month is as indicated in the schedule. In

case the vehicle is to run more than the minimum specified, it will be paid as per the rate quoted for

extra Kms given in the schedule.

28. On tour to out station, the contractor shall make all arrangements such as stay, food etc. for their drivers

night halts and for normal duties.

29. Transporter will indemnify BPCL and keep BPCL indemnified from and against any claims whatsoever

that may be made against all in relation to or arising out of this contract and undertake to see that we are

absolved of any liability whatsoever to any third party on account of this contract.

30. During the contract period, if any of the transporters vehicle meet with any major accident or any of his

vehicles start giving any maintenance problem, the same is to be informed to the officer concerned and

suitable replacement of the vehicle of equivalent category is to be procured/arranged.

31. Drivers shall not be changed without prior permission from BPCL, Lucknow State Office the officer

authorized by State Head. Similarly, if any driver is found to be indulging in unsafe driving practices,

he has to be replaced immediately.

32. Drivers should have sufficient money for the requirement of diesel, repairs etc. He should also carry

smart mobile handset for easy communication and proper navigation.

33. For all pickup/drop duties at airport/ railway station, the driver is required to stand with BPCL placard.

34. The vehicles should be in excellent condition and shall be inspected by our representative before hiring.

35. Daily log sheets for the vehicle running has to be maintained and this will be responsibility of the driver

to obtain the signature of staff for the opening as well as the closing meter reading by the user from

BPCL. Monthly bills raised by the contractor for payment shall be accompanied with original copy of

the log sheet. The format for the log sheet will be as required by BPCL.

36. Vehicle can be called anytime, day and night depending upon official requirement. no night halt

allowance will be paid separately .

37. The requirement of vehicles is for a period of six months and extendable at the option of BPCL up to a

further period of six months at the same terms and conditions. In case of extension being granted the

contractor should ensure that the vehicles provided meet the requirement of clauses (2) with reference

from the date of extension.

38. The contractor whose quotation is accepted has to supply the vehicles from the date of start of the

contract. The quoted rate will be firm till the completion of the contract period .

39. Validity of contract :

a. The contract is valid for a period of six months from the date of issuance of LOI.

b. If it is mutually agreeable, the contract may be extended for a period of six months on the same

terms and conditions and rates. However, the Company has the right to award the said job for

further period(s) to any other party at any rates as deemed fit and the decision of the Company

will be final in this regard.

c. If at any time during the period of the contract, it is observed by the Company through its

authorised representative/s that the services rendered by the Agency are not to the satisfaction of

the Company or any of the terms of the Agreement is violated, the Company shall have the right

to terminate the contract and in such circumstance the Agency would not have any right to any

claim and/or damages or loss from the Company. The Contract can be terminated by either party

by giving one month’s notice.

40. Tenderer should own minimum 2 number vehicles out of 5 in own/ firm/ family name and rest 3 no.

vehicle may be hired after submitting undertaking.

41. Payment terms:

a) The payment shall be made to the contractor as per the agreed rates.

b) All payments will be made on monthly basis by means of an account payee NEFT in favour

of the contractor on production of Bill along with log sheet duly signed by the authorised

representative of the Company.

c) The contractor shall submit the Bill on monthly basis within first week of every succeeding

month and the Company shall make payment thereof within a period of 15 days from the

date of receipt of such bill.

42. The successful tenderer would be required to deposit a security amount equivalent to 3% of purchase

order value/ Rs.1,00,000/- (Whichever is lower) in the form of Demand Draft/ Bank Guarantee

favouring Bharat Petroleum Corporation Ltd. payable at Lucknow or in the form of bank guarantee .

The said security amount shall be retained by the Corporation for a minimum period of three months

after termination of the contract. The Corporation reserves its rights to deduct appropriate amount from

the security deposit in lieu of unpaid dues payable to the Corporation by the Agency or unpaid dues

towards any statutory compliance or amounts payable by the Agency to any of its contract labour(s) for

the period of their engagement at the establishment of the Corporation by the Agency. In case of

pendency of any dispute related to such non-payment / less payment of wages or non-compliance of

statutory obligations by the Agency which may possibly result into financial liabilities for the

Corporation, the Corporation reserves its right to withhold such security deposit for a period beyond six

months after termination of the contract. The said security amount shall be refunded to the Agency

subject to production of proof of compliance of all statutory provisions in the form of a certificate of No

Objection from the concerned Labor Authorities.

43. The agency shall have to execute an enclosed agreement on Rs.100/- non judicial stamp paper before the

date of start of contract (preferably a week before).