TENDER FOR ELECTRIFICATION, REPLACEMENT, REPAIRING WORK FOR SURENDRANAGAR CIRCLE OFFICE AND RSO OFFICE .

TENDER FOR ELECTRIFICATION, REPLACEMENT, REPAIRING WORK FOR

SURENDRANAGAR CIRCLE OFFICE AND RSO OFFICE.

1. Estimated Cost (10,00,000/- + 18% GST) Rs.11,80,000 /-

2. Earnest Money (Compulsory) Rs. 11,800 /-

3. Bid Documents Downloading start Date 20.06.2026 On wards

4 Bid Documents Downloading end Date 02.07.2026 up to 18.00 Hrs

5 Last date & time for receipt of online technical bid and 02.07.2026 up to 18.00 Hrs

7 Opening of Tender Bid on line for Technical Bid 03.07.2026 at 11.00 Hrs

8 Opening of Tender Bid on line for price bid (if possible) 04.07.2026 at 11.00 Hrs

10 Tender Fee (Non-Refundable) (With GST) Rs. 1180 /-

(Tender Fee and EMD must be paid by party otherwise tender will be treated as

Superintending Engineer

PGVCL, C.O., SURENDRANAGAR.

I have read the terms and conditions of contract and abide by the same in all respects.

Signature of contractor

With Rubber Stamp.

Terms and Conditions

Submit following document with Technical bid with sign and seal of bidders

(1) GST Registration no & Date and issuing authority.

(3) Experience certificate (Non Mandatory).

(4) Signed tender copy with stamp on every page.

(5) In case of partnership, submit Partnership Deed & Powers of Attorney.

(6) In case of Company, submit MOM/Article of Association & Power of Attorney

(7) Payment proof of tender fee & EMD (if EMD Paid by Demand Draft then original DD

send by RPAD to PGVCL circle office Surendranagar within due date)

(1). All the relevant documents as per requirement of the Tender to be submitted online

along with the Tender Fee, EMD on or before due date and time. Otherwise the offer will

not be considered and no any further communication in the matter will be entertained.

(2) The Price Bid and Technical Bid is to be submitted ON LINE only.

Note: - Bidders are requested to submit price – bid (Schedule – D) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation. Further if the quantity quoted differs in any of the technical

bid forms and in price bid forms, it is discretion of Superintending Engineer, PGVCL to

consider the quoted quantity.

Any technical questions, information and clarifications that may be required pertaining to

this inquiry should be referred to The SUPERINTENDING ENGINEER, PASHCHIM GUJARAT

VIJ COMPANY LTD., CIRCLE OFFICE, SURENDRANAGAR-363035. PGVCL reserves the right

to reject any OR all tenders without assigning any reasons thereof.

Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably

be paid by way of Demand Draft / Banker’s Cheque; otherwise offer will be ignored out

rightly. Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft

should be in the name of “Paschim Gujarat Vij Company Ltd.”, Payable at

surendranagar. (Tender fee will be accepted in cash upto Rs. 10,000/- only at PGVCL

Circle office, surendranagar cash counter during working days between 11.00 AM to

02.00 PM and on working Saturday between 11.00 AM to 12.30 PM)

The tender fee is Non-refundable under normal circumstances. However, if PGVCL

decides to scrap/ cancel the tender, by one or another reason, in which bidders are not

responsible for cancellation / scrap of tender, in such case tender fee may be refunded

without GST to bidder(s), at sole discretion of PGVCL.

2. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft / Banker’s Cheque in favour of the Paschim

Gujarat Vij Company Ltd. of any Scheduled / Nationalized Banks in surendranagar. It

can also be furnished by way of an recoverable Bank Guarantee from any nationalized

Bank in a standard format prescribed by PGVCL (Format given in this tender

document). Cheques are not acceptable. CORPORATE BANK GUARANTEES NOT

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven)

Months from the last date of submission of tender.

As per GUVNL guideline no. PGVCL/F&A/EXP-1/EMD/1338 Dt: 18.01.2023

NSIC/Udhyam Registration certificate, CSPO or DGS&D not allowed for exemption of

If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft

or Banker’s cheque or pay order or Bank Guarantee. Otherwise it should be paid

either in cash (upto Rs. 10,000/- only) at the office address specified in the tender

document or by Demand Draft or Banker’s Cheque or pay order only. Payment of

EMD by RTGS/NEFT/online shall be encouraged.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity

of the offer or (ii) the Tenderer fails to furnish / deposit the Security deposit towards

Execution Period as per Condition of contract clause no. 2.0.

The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on

submission of application and original Money Receipt. The EMD will be returned to

the successful tenderer and remaining unsuccessful tenderer after successful

tenderer furnishes the Security Deposit for performance and duly enters in to the

contract. If he fails to furnish the SD or to execute the contract for the work offered

to him, his EMD shall be forfeited and the tenderer may be disqualified from

tendering for further work.

EMD will be returned to the successful Bidders, only on their submission of Security

Deposit towards execution period against LOA released on them.

If the successful bidder fails to submit a Security Deposit within 15 days from the date

of LOA of the contract or fails to sign the contract agreement then the EMD amount

will be forfeited in favour of PGVCL without any notice or and action for “Stop deal”

will be initiated as decided by tender inviting authority.

Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank State Bank of India.

2 Name of Branch Vadipara, Surendranagar.

4 IFSC Code SBIN0060101.

5 PGVCL CIRCLE OFFICE SURENDRANAGAR

Name of Account SUPDT. ENGG

Terms and Conditions

1. Electric work is at Circle Office surendranagar & RSO (As per Schedule B).

2. You have to work as per the instruction of Superintending Engineer, in addition any dispute

decision of Superintending Engineer will be final.

3. Payment Terms: Payments are payable monthly against advance stamp receipt.

4. The quantities of systems are mentioned above are approximate and may be increased or

decreased while placing the order. Please quote your rates inclusive of all Government Taxes

(With GST). Also, please quote your PAN in your quotation. Other registration should also be

required if taxes are claimed.

5. The work order will start from issue of order. Alternatively, please quote your time limit

within which you will be able to start the maintenance contract. This time limit has to be

strictly adhered to. Work order will be of 6 Month. Work will be done within 06 month from

the date of Work order.

6. The bidders should thoroughly read all the following clauses before submitting

their tender. The original copy of the Commercial terms and conditions duly signed,

stamped with company’s seal must be submitted along with the bid. Bidders should submit

the required documents with page no. & sequence as per Check. This is mandatory.

7. PRICE EVALUATION: No price preference shall be given on any account. Price will evaluated

on lowest on total for all items for single quantity. The evaluation is to be carrying out on Net

unit end cost after buy back as per schedule-B with all Tax. The parties however will have to

give the detailed break-up of the end cost. PGVCL’s decision shall be final and binding on all

8. Security Deposit: The bidders whose tender is accepted shall have to pay 10% as security

Deposit of the of Order cost, in Bank Guarantee/D.D within 7 days from the receipt of the LOI

before placing order. In case contractor fails to pay up the security Deposit within the

specified time, his earnest money will be forfeited without issuing any notice. The same will

be refundable after provided materials/Item’s warranty/Guarantee period is over and on

receipt of No Objection Certificate from our Technical section, Surendranagar Circle, and

9. POST TENDER CORRESPONDENCE / ENQUIRIES: Any correspondence or enquiry subsequent

to opening of Technical and Commercial bids is not desirable, if the same is indulged into, it

will be considered for disqualifying the tender. The Bidders will be required to abstain from

pursuing / canvassing the matter, directly or indirectly with any Officers of PGVCL, as

otherwise the same would also amount to disqualification of the tender.

10. The purchaser (i.e. PGVCL) shall have the right to make any changes, additions / deletions or

modifications in any terms/ conditions of the tender and/ or specifications as may be

deemed necessary by PGVCL at its sole discretion at any time before the due date of opening

11. PGVCL does not accept the conditions of any Bidders. It will be ignored without any

reference; hence bidders should withdraw such printed conditions if they have Any.

12. Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

13. OTHER CONDITION OF SUPPLY: PGVCL/GUVNL (Formerly GEB) General Conditions of

contract will apply to all supply to contracts and supplier will be deemed to fully aware of

PGVCL/GUVNL (Formerly GEB) general conditions of contract for the supply of plant

equipment and materials except the conditions modified in this commercial terms and

conditions and any ignorance of these conditions will not exempt supplier from their liability

to abide by the same. Copies are available from PGVCL Office.

14. (1) Amicable Settlement: Any dispute, difference, controversy or claim between the Parties

arising out of or relating to this contract with reference to the construction, interpretation,

breach, termination or validity thereof (hereinafter referred as "the Dispute") shall, upon

the written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet and

attempt to negotiate in good faith a resolution of the Dispute within thirty days of the service

of the request.

15. (2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary

claims as indicated herewith in sub clause (1) of Clause arising under or in connection with

the present works contracts , whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1992."

16. JURISDICTION: All questions, disputes or differences arising under out of or in connection

with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the

court under whose jurisdiction the place from which the tender / Acceptance of tender is

issued, is situated i.e. Surendranagar.

17. PGVCL reserves the right to cancel any or all the offers / bids or to accept any offer without

assigning any reasons. Also in case PGVCL finds that there is an attempt of cartel in the prices,

PGVCL Reserves the right to consider or reject any or all the parties offers without assigning

Any reasons thereof.

18. PGVCL reserves the right to increase or decrease the quantity against each item/s while

placing the order.

19. If the Bidders fails to pay the Security Deposit or defaults in execution of the Orders placed

or If PGVCL suffers any financial loss due to this, then PGVCL will be at liberty to adjust the

amount from other orders of the same firm or by enchasing the Bank Guarantee.

20. Please note that any additional conditions / deviations, if any, found in the Commercial terms

& conditions then the Price Bids of such bidders will not be opened and no further

correspondences in the matter will be allowed.

21. In case partnership, firm’s necessary partnership record will have to provided verification

authority to sing the bills, measurement and enter in to contract as well as corresponds with

the Company wherever required necessary power of attorney will have to be produced

especially (If require). When the partnership deed is silent on the point of authority to deal

with the Company. If the contractor happens to be a sole trader, then he will have to produce

on affidavit made before Magistrate to that effect.

22. In case of partnership Firm/Company notarized copy of power of attorney in favor of a

person authorized to sign tender document & submit partnership deed/mom copy with the

23. Contractor shell put up a bill in three copy with paid GST challan copy of previous month and

advance stamp receipt. The payment will be paid as per availability of fund. For any type of

delay, no interest will be paid in any case. PGVCL GST no 24AADCP1453C1ZZ must be indicate

in all invoice. Also contractor/supplier has to put up the bill in VMS system with their user

name as PAN No & Password is MyInvoice@123

24. The undersigned reserves the right to accept any or reject any or all quotations without

assigning the reasons thereof.

25. The tenderer provides 1 phone number which will be available from 8 AM to 8 PM.

26. Income tax (TDS), GST (TDS) and CESS whenever applicable will be deducted/recovered as

per Govt. rules and regulation. All new taxes will be applicable as per Govt. rules.

27. The payment shall be as per work done (like name of the replaced material) as per price bid

28. For any dispute court jurisdiction will be Surendranagar.

29. Traveling cost will be bear by the contractor for visiting Circle office/RSO Office

30. You have to execute an agreement on stamp paper of Rs 300/- and indemnity bond on stamp

paper of Rs. 300/- at his cost before commencement of work starting the mater conversing

that any accident to the contractors, staff or any person either fatal or non-fatal due to non-

observing of safety measure PGVCL should not be responsible.

31. If party possesses GST registration No. on their name on which work order issued, then GST

will be reimbursed to contractor on production of proof for payment made to concern

Department for particular work, up to satisfaction of officials of PGVCL. However, there

would be total responsibility of contractor for any none or partial payment of service tax as

per rules of concerned Government Department. however, this may be noted no any type of

penalty of GST will be reimbursed during or after completion of contract. New tax rules as

per Govt. will be applicable as per rules.

32. If work not completed within given time, penalty will be impose as per Company’s rules.

Superintending Engineer

PGVCL CO., Surendranagar

(DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING CIVIL SUITE

I/We solemnly declare that there is no criminal offense and or no pending civil suite

before the court filled by PGVCL or other subsidiary company of GUVNL against

M/s__________________________________________and their proprietor / any partner

/ any directors of the firms/Agencies/company’s. (Strike out which is not applicable)

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING/BLACK

LIST & THEREOF)

authorized signatory of M/s_____________________________________________

hereby certify that M/s__________________________________________and their

proprietor / any partner / any directors of the firm is not stop deal and/or banned for

business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/ DGVCL/ MGVCL/UGVCL/PGVCL.

I/we take the oath and solemnly declare that, the above particulars furnished by me/us

(on behalf of the Firm/Agencies/ Partner / Proprietor /Director of companies, are correct

and that I/we have not concealed or misrepresented any facts.

Seal of the Firm

Signature of the Tenderer

PASCHIM GUJARAT VIJ.CO.LTD

CIRCLE OFFICE , SURENDRANAGAR.

Special Condition:

If in any Company the interest of any employees of the Paschim Gujarat Vij.Co.Ltd or his Relative as * * defined in

section VI of the company’s Act 1956 is 10 % or more. PGVCL will not deal with such company at all, Tender therefore

must specially disclose this fact in his bid, Non discloser of such facts would disqualify the tenderer from further

dealing with PGVCL

Section : meaning of relatives.

A person shall be deemed to be relatives of another if and only if: -

(a) They are member of Hindu undivided family or

(b) They are husband and wife or

(c) The one is related to the other in the manner indicated in Schedule IA

List of relatives.

2. Mother (Including step mother)

3. Son (Including step mother)

5. Daughter (Including step daughter)

6. Father’s father

7. Father’s mother

8. Mother’s mother

9. Mother’s father

11. Son’s son’s wife

12. Son’s daughter

13. Son’s daughter husband

14. Daughter’s husband

15. Daughter’s son

16. Daughter’s son’s wife

17. Daughter’s daughter

18. Daughter’s daughter’s husband

19. Brother (Including step brother)

20. Brother’s wife

21. Sister (Including step brother)

22. Sister’s husband.

(Ref: Circular no Sp/As/15914 Dated 9th Sep’87issued by Chief Engineer( Material) Baroda)

TENDERER MAY GIVE THEIR SPECIFIC CLARIFICATION TO ABOVE CLAUSE HERE UNDER.

Signature of Contractor/ Tenderer

With Rubber Stamp

CIRCLE OFFICE, SURENDRANAGAR

SCHEDULE – B (Price BID )

(Do not fill price in this form, this is for reference only, Price bid must be fill Online only)

Sr. Description Qty Unit Unit Amount

1 Providing and fixing of DBS as panel-1 for CR of ISI 16 Nos. 6738.00

marked powder coated pearl DBS of ivory color, wall

mounting, double door distribution board for L&T,

Heggar or higher make fitted with 63 Amp phase bar,

Earth/Neutral bars and inter connecting wires woth

removable bottom gland plates for all power cable entry

from bottom with DIN channel, incoming contact and

no-63 Amp TPN MCB ‘C’ series, 6 nos- 20A SP MCB ‘C’

series and 13 No-10A SP MCB ‘C’ series all MCBs are L&T,

Anchor or Higher make only. Complete in all respect and

as per instruction of EIC

2 Supplying & laying of following size control/L.T power 450 RMTR 175.00

cable of FINOLEX or equivalent ISI mark in readymade

cable trench or by excavating in any type of soil cable

trench size 300 mm wide and 600 mm depth and refilling

the same as per the direction of EIC. Item includes the

cable laying up to termination box with clamps & proper

clamping of cable on gantries by GI pipe & glands as per

direction. Item includes providing & fixing of bricks, sand

as per requirement to protect cable. The L.T power cable

to be provided by contractor as under: As per ISI

(part-1). 4 core X 25 mm2 aluminum cable- armored,

from LT panel board (LTPB) to AC panel-1 in control

3 Supplying & laying sub-main lines of 3X2.5 mm2 (Two for 450 RMTR 125.00

P & N and one for Earthing) copper PVC insulated wire of

ISI brand in suitable standard make steel conduit pipe

having minimum 1.5 mm thickness of approved brand

with ISI brand with clmpes with it’s associated

accessories for various circuits amanating from AC panel

1 as per inst. Of E.I.C.

4 Point wiring for control room tube lights, fans, exhaust 38 Point 1298.00

fans, fency ;ights, water tight bulck head light with PVC

insulated 660 grade standard copper wire in ISI make GI

conduct pipe 20 mm dia and 1.6 mm wall thickness size

fitted with sadles on the wall ceiling. Size of wire shall be

with 3C x 1.5 qu.mm PVC insulated copper wire for phase

and neutral and earth wire (green) and 5 Amp

anchor/Roma or any equivalent switch as per

specification with 16 guage M.S box. The box shall be

covered with 3 mm thic decorative mat finish hylum

sheet. The work is all inclusive of supply and fixing of

required material as afore said (like GI. Conduct pipe,

sadles, switches, M.S box , ceiling rose, flexible copper

wire etc) ti complete point wiring with each fixture to be

earthed by SWG-12 stranded copper conductor having

green color as per direction and instruction of E.I.C.

5 Providing and Fixing points wiring in GI. Conduct pipe size 36 Point 1213.00

20 mm dia and 1.6 mm wall thickness with singal PVC

insulated 2.5 Sqmm. copper wire of ISI standard good

quality using 1.5mm thick suitable size ISI mark ( 2+3 pin

in socket ) Anchor brand 15 Amp. 250 Volt plug socket as

seperate plug point with shock proof accessories incl.

indication lamp ; erected on separate decorative mat

finish hylum sheet board on wall with providing adequate

green earthing wire as per specification and instruction of

Engineer Incharge.

6 ---- Do ---- as above but with singal PVC insulated 3Cx1.5 36 Point 814.00

sq. mm.copper wire of ISI mark plug socket for 5A

domestic use separate plug pointas per direction and

instruction of E.I.C.

7 ---- Do ---- as above but looped on same board i.e. no 38 Point 199.00

separate board, plug socket for 5A domestic use as per

direction and instruction of E.I.C.

8 Fixing of Ceiling Fan of 1400mm sweep Bajaj/Crompton / 36 Nos 1797.00

Orient/ usha / Cinni make (ISI approved) flexible wiring

by using twin core double PVC 48/0.2 mm copper flexible

cord of suitable & approved make and size from ceiling

rose upto fan terminal & supply and fixing of energy

saver regulators , extra GI pipe of required size and

length for lowering of fan if required as per instruction of

9 Providing and fixing of 41.5 LED Lighting Fixture (CGL Cat 25 Nos 3154.00

No LPFC 36-CDL 41.5 or Equivalent under cat-II or above

as per R & B SOR) as per instruction of EIC.

10 Providing and fixing of 40W (1X4) LED Lighting Fixture as 25 Nos 3417.00

per drawing (in office area) (CGL Cat No. LCTLSN-40-CDL

(1X4) or equivalent under Cat-II or above as per R & B

SOR) as per instruction of EIC.

11 Providing and fixing 30W LED Street light bulkhead (CGL 30 Nos 2678.00

Cat No LSTO-30-CDL 30W or equivalent under Cat-II or

above as per R & b SOR) on outside C/R building and

inside cable trench in C/R including wiring from ceiling

rose to fixture with suitable size of PVC insulated ISI

marked copper wire only as per instruction of EIC of

approved make indoor fancy ceiling fitting 30mm dia

including 1X100Watts 250 volts Lamp as per instruction

of Engineer in charge.

12 Providing and Fixing of 18W LED Lighting Fixture CGL Cat 30 Nos 1281.00

No LCTC-18-CDL 18W or equivalent under Cat-II or above

as per R & B SOR) as per Instruction of EIC.

13 Providing and Fixing of heavy duty exhaust fan in Control 5 Nos 3494.00

room size 18" of make GEC/ KHAITAN/ CROMPTON/

BAJAJ including MS lourex shutter of fan & necessary wall

finishing work and applying bird proof net on out side

wall with required arrengement for rain sealing and

neccessary connection from ceiling rose as per direction

and instruction of EIC

14 Providing and fixing of Single Piece Cast Alluminium with 35 Nos 7487.00

full frame with Acrylic Cover integrated luminaries Energy

Efficient flood light luminaries on swaged pole / GI

structure by providing required fabrications, of

Philips/CGL/Bajaj/GE/Osram make, suitable for 1 x

Watt HPSV/T with allied accessories such as Capacitor

igniter, ballast, control gear box etc, 4 core 2.5 sq mm

double insulated flexible stranded wire should be used

from control gear titting to junction box.

Bidder’s offer (B) Below %

Grant total (C= A+/-A*B)

GST (CGST 9% SGST 9% (D=C GST 18%)

Grant Total including GST (E=C+D)

Final offer in Rs.