Providing Lift for court Building Jotana (G+1) at Jotana, Dist : Mehsana (8/10 person capacity

Tender Document & Technical Bid

Name of Work : Providing Lift For Court Building Jotana

(G+1 ) at Jotana, Dist-Mehsana. (8/10 Person Capacity)

Invited by: Opened by:

Executive Engineer, Executive Engineer,

Mehsana Electrical Division, Mehsana Electrical Division,

M.s Building , Block No.1, Third M.s Building , Block No.1, Third

Floor Mehsana Floor Mehsana

Name of Work : Providing Lift For Court Building Jotana (G+1 )

at Jotana, Dist-Mehsana. (8/10 Person Capacity)

Tender Document & Technical Bid

No. Description Page No.

1 Information & Instructions for Tenderers

2 Time Schedule

3 Declaration Form

4 Memorandum of Tender For work

5 Form of Tender for Electrical Works R&B Department

6 General Condition of Work

7 General Condition of Contract

8 Special Condition of Contract

9 Detailed Technical Specification

10 Features of Lift

11 Scope of work covered under All in Comprehensive Service Contract

12 Maintenance of Lift

13 Annexure – A : Bank Guarantee Form ( EMD)

14 Annexure – B : Bank Guarantee Form (Security Deposit)

15 Annexure – C : Performance Bond

16 Annexure – D : Model Form of Warranty Clause

INFORMATION & INSTRUCTIONS FOR TENDERERS

1.0 Mode of Submitting Tender:

The tenders shall be submitted in Electronic format only on online Web-site

www.nprocure.com till the date & time shown in Details Notice Inviting On-

Offers in Physical form will not be accepted in any case.

Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class-III) as per Information

Technology Act-2000 using which they can sign their electronic bids. Bidders

can procure the same from any of the license certifying Authority of India are

as mentioned under :

Sr. No. Name of Certifying Agency Website Address

1. (n) Code solution (G.N.F.C) www.gnvfc.com

2. Safecrypt www.safescrypt.com

3. TCS www.tcs.-ca.tcs.co.in

4. MTNL www.mtnltrustline.com

2.0 Competency of Tenderer:

No contract will be awarded except to responsible bidders capable of

performing the class of work contemplated. Before the award of the contract,

any bidder may be required to show that he has the necessary facilities,

experience, ability and financial resources to perform the work in satisfactory

manner within the time stipulated. Tender may be required to frnish the tender

inviting authority with the statements as to their experience and their financial

status. Tenderer shall be a original manufacturer of Lifts.

3.0 Tenderer to inform Himself:

Tenderer will be deemed to have inspected the site and to have satisfied

himself as to the nature of all works, all existing roads, water-way and other

means of communication and access to and from the site and work and the

building that may be required for temporary purpose in connection with the

construction, completion and maintenance of the works and must make his

own inquiries as to work, yard sites and depot, and dumps and as to

acquisition of such additional sites, rates and areas as may be necessary for

temporary purpose for constructing, completing and maintaining the works

and availability of water for construction activities, power, quarries and

4.0 Late / Delayed physical receipt of tender fee, EMD & other documents

After online submission of tender, tender fee, EMD & other documents should

reach the office of tender opening authority within time and last date stipulated

for the purpose in any of the modes of physical submission, the same is

received early or later than the time Specified will not be accepted in any case,

their bid will not be opened online and will be considered NON-

5.0 Payment - The tenderer must understand clearly that the rates quoted are for

completed works and include all costs due to labour, scaffolding plant,

supervision, service work, power, royalties and octroi etc. and to include all

extras to cover the cost of night work if and when required and no claim for

additional payment beyond the price/rates quoted will be entertained and the

tenderers will not be entitled subsequently to make any claim on the ground of

misrepresentation or on the ground that he was supplied with information

given by any person (whether the member is the employee of Public Works

Department or not). Any failure on his part to obtain all necessary information

for the purpose of making his tender and filling the several prices and rates

therein shall not relieve him from any risks or liabilities arising out of or

consequent upon the submission of the tender.

6.0 Tender Forms - This form will state work to be carried out as well as the date

of submitting and opening tenders and the time allowed for carrying out the

work, also the amount of earnest money to be deposited with the tender and

the amount of the security deposit to be paid by the successful tenderer and

percentage, if any, to be deducted from bill.It will also state whether a refund

of Quarry Fees, Royalties, Octroi dues and ground rents will be granted.

Copies of the specifications, designs and dawings and estimated rates, and any

other documents required in connection with work which shall be signed by

the Executive Engineer for the purpose of identification shall also be open for

inspection by Contractor at the office of the Executive Engineer during office

hours. However every 'blank' in the form of the e-tender and in the Schedule

and Annexures must be filled up by the tenderer and must be submitted online.

7.0 Quoting of Rates :-

The Tenderer shall quote the rate per unit for all items listed in Schedule-B in

figures as well as in words. Thereafter the system will work out the total

amount of each item in Column No.7 of Schedule-B and sum up the total at

the end of column No.7 on each page and on last page of Schedule-B. After

striking the total of all items, he may give rebate if he desires on the total

amount so worked out and thereafter express in the figures, as the net amount

of his offer which will be termed as "Tendered Amount"

The following rule shall apply only to the works having estimated cost

above Rs.100 lacs (Rupees One Hundred lacs) (G.R. R&B.D No. TNC-

1777-281-C, dated 30-7-1992 may be referred to)

(a) Tenderes are normally not permitted to suggest any alteration in the works

specified in the tender form or in the time allowed for carrying out the work or

any other conditions of any soft. However, if it is felt necessary by the

tenderer to have any conditions, he shall have to clearly mention the same in

very clear terms in the appropriate section of technical bid. The tenderer will

have to fill in necessary details online in 'technical bid' and 'price-bid'

separately. No such tender shall include more than one work but contractors

who wish to tender for two or more works shall submit a separate tender or

each work online.

(b) If price-bid contains any conditions, the same shall be rejected outright.

(c) It should be very clearly understood by all the tenderers that the technical bid

should be restricted only to technical matters and conditions / stipulations

having financial implications. The technical and price bids shall contain

adequate cross reference wherever necessary to ensure clear and proper

correlation of them with two bids without any ambiguity whatsoever. The

price bid of main tender should not be disclosed in the technical bid.

(d) The Pre - Qualification bid will be opened first online on specified day or any

other suitable time thereafter by the competent tender opening authority of the

Government. The technical bid, tenderers who qualified in Pre – Qualification

Bid, will be opened online on same day or any other suitable time thereafter

by the competent tender opening authority of the Government. Bidders who

wish may remain present. The technical bid shall be evaluated first and

wanting details, if any and clarifications in respect of conditions if any will be

called from the tenderers. In such case, the contractor will be required to

submit clarification/ details (including with respect to conditions if any) within

the stipulated time allowed for the purpose. If the contractor does not furnish

the wanting details / clarification in time, his tender would be liable for

(e) The conditions specified in technical bid should invariably be accompanied by

proper financial evaluation with mode of calculation specifying assumptions,

quantities, rate and ceiling amounts for each condition and shall also

accompany the information in the form stating

(b) Description of the condition

(c) Financial evaluation (Vide R&B.D. G.R.No. TNC/7777/281-C, dated 30-9-

(d) Ceiling amount to be added in price-bid, in case condition is not accepted.

(f) Ceiling amounts shall be binding on the contractors and are liable to be added

to the tender amount.

(g) The evaluation as given by the contractor as modified by tender opening

authority with the ceiling limit will then be intimated to all the bidders. No

further opportunity shall be given to the contractors to modify/ withdraw

conditions at that stage. After completion of evaluation of the technical bid in

all respects the competent authority will decide about date of opening of price

bid and the same will be intimated to the bidders. After opening of price bid

and their evaluation the tender inviting authority reserves the right to negotiate

about the tender(s) further will any or all the contractors.

8.0 Earnest Money :-

Earnest money in specified form @ 1% of the estimated cost must be sent

electronically. Tenderer may pay earnest money up to Rs.50.00 in the form of

Crossed Demand Draft or fixed deposit or fixed deposit at call receipts with a

validity period of not less than six months of Nationalized or Scheduled blank

or Narmada/ Shrinidhi F.D.Rs drawn in favour of Executive Engineer,

Electrical (R&B) Division, Mehsana. Earnest money by Cash, Cheque & Bank

Guarantee shall not be accepted. (vide R&B.D. G.R.No. TNC/ 1090/ (100)

(4)-C, dated 4-11-2000). However, in case of tenderer is a member of IEEMA,

Earnest Money may be submitted in the form of Bank Guarantee of

Nationalized or Scheduled Bank. However, in respect of the works estimated

to cost above Rs.50 lacs, the amount of earnest money in excess of Rs.50,000

can be offered by the contractor, at his choice, in the form of in the following

form. In such cases also, the amount of earnest money first Rs.50,000 will be

paid only in the form of crossed demand drafts or fixed deposit receipts or

deposit at call receipts worth the validity period of not less than 6 months of

the nationalized or scheduled or Narmada/ Shrinidhi F.D.Rs.

The Contractors who have secured exemption certificate for payment of

earnest money by depositing Lump Sum Earnest money Deposit need not pay

earnest money, but produce the certified copy of the exemption certificate

along with the tender.

If the contractor does not turn up to pay the Security Deposit and execute

contract agreement within specified (or extended) time after intimation to him

about acceptance of his offer, the earnest money paid for this work will be

forfeited and according to Clause-1 of this tender form tenderer's tender shall

be rejected and then according to aforesaid provision of tender, action to

blacklist the Contractor will be initiated without Delay. (Vide R & B D G.R.

8.2 The Earnest Money submitted in the form of deposit-At-call receipt shall need

minimum validity of six months from the last date of online submission of

tender. Tender not supported with tender fee. Earnest Money & documents

and not submitted in electronic format (by scanning) while uploading the bid

shall be rejected as NON Responsive. If the tenderer modifies or withdraws

his tender, the Earnest Money (in case of EMD exemption certificate,

proportionate amount equivalent to EMD of particular tender) shall be

forfeited and the tenderer may be disqualified from tendering for future works

under the Government.

8.3 The Earnest Money will be returned to the unsuccessful tenderers. The Earnest

Money will be returned to the successful tenderer after he furnishes security

deposit and duly enters into the contract.

8.4 Within Ten days or within such time as may be decided by the Tender Inviting

Authority from date of receipt of the letter accepting his tender, the successful

tenderer shall furnish the required security deposit and attend the office of the

Tender Inviting Authority for execution of the contract documents. If he fails

to furnish the security deposit or execute the contract document, his Earnest

Money (in case of EMD exemption certificate equivalent amount there from)

shall be forfeited and action to blacklist the contractor will be initiated without

delay (Vide R&B.D. G.R.No. Misc. 1097-90-1091-97-Z/ C dated4-10-97)

9.0 Accompaniments of Tender : (to be submitted in electronic format only

through on line (by scanning) as duly certified true copies)

The contractor shall have to furnish:

(i) Copy of Partnership Deed or Memorandum as well as Articles of Association

in case of the company and intimate permanent addresses of his partners/

Directors of Company. All copies submitted shall be duly attested.

(ii) Copies of certificate regarding previous experience, as required.

(iii) Declaration showing all works completed during preceding 5 years and works

on hand with the Contractor and the value of woks that remained to be

executed in each case.

(iv) A certificate of Registration as approved contractor of prescribed category

from authorities stipulated in Notice Inviting Tenders.

(v) P.A.N. issued by Income-Tax Department.

(vi) Copy of Provident Fund Registration – Code No.

(vii) Duly filled in and digitally signed declaration form & Memorandum of Work

as provided in Tender Documents.

(viii) A solvency certificate of an amount equal to 20 per cent of the amount of

work put to tender will have to be produced. Such solvency certificate should

be issued by either Scheduled bank or Nationalized bank.

(ix) Required Annexures duly filled in when pre-qualification in involved.

(x) All above documents are to be submitted in electronic format only as part

of tender document failing which the tender will be rejected outright and

will be considered as NON-RESPONSIVE.

10.0 Tender liable to be Invalid:

It may please be noted that the tender is liable to be considered invalid

especially, if the requirements as per Instruction No. (i) to (ix) above are not

11.0 Right of rejection of tenders.

(i) Right is reserved by the Tender Inviting Authority to reject any or all tender(s)

without assigning any reason thereof.

(ii) In addition to the above, the tender will also be liable to be rejected outright if:

(a) The tenderer proposes any alteration in the work specified or in the

time allowed for carrying out the work or in any condition.

(b) The tenderer or in the case of a firm, each partner or the person holding

the power of attorney thereof does not digitally sign Memorandum of

Work or signature/s is/are not attested by a witness.

(c) Any person who submits & tender shall fill forms online including the

rates of items put to tender. No single tender shall include more than

one work but contractors who wish to tender for two or more works

shall submit a separate tender for each work online.

12.0 Method of Tendering:-

12.1 If the tender is made by an individual, it shall be digitally signed by the

individual above his full name and current address.

12.2 If the tender is made by a proprietary firm, it shall be digitally signed by the

proprietor above his full name and the full name of his firm with its current

12.3 If the tender is made by a firm of partnership, it shall be digitally signed by a

Partner of the firm holding the power of attorney and digital certificate for the

firm. A certified copy of the power of attorney shall be provided in physical

form along with other documents. A certificated copy of the partnership deed,

full name and current address of the firm and full name and the current

addresses of all the partners of the firm shall also be provided along with other

12.4 If the tender is made by a limited company or a limited corporation, it shall be

digitally signed by duly authorized person holding digital certificate for the

company/ corporation and power of attorney for signing the tender in which

documents. Such limited Company or Corporation may be required to furnish

satisfactory evidence of its existence before the contract is awarded.

12.5 All digital signatures in the tender documents shall be dated.

13.0 Eligibility and qualification requirement.

To establish acceptability of the satisfaction of Tender Inviting Authority the

tenderer shall provide the following :

13.1 Details of plant and machinery immediately available with tenderer for use on

13.2 Details of plant and machinery proposed to be procured for the works.

13.3 Details of technical, supervisory and administrative personnel already

employed by the tenderer that the proposes to utilize for this work and such

other personnel he proposes to employ further for the work.

13.4 Copies of registration certificate and P.A.N. allotted by income Tax Office.

13.5 Separate Notes in sufficient details on each of the following :

(i) Method and technique of construction

(ii) Sequence of execution of various important components of the work;

(iii) Cash-flow arrangement

14.0 Deviation or modifications In Tender Documents:

14.1 All tenderers are cautioned that tender containing any condition and/or

deviation from the contractual terms and conditions, specifications, quoting/

offering rates/ prices in different manner than specified in the tender and/or

any other requirements of tender shall make the tender liable for outright

rejection and shall be considered as non-responsive for all practical purposes.

The decision of the Tender inviting authority in this regard shall be final and

binding to the tenderer.

14.2 Alternative tenders are not acceptable.

15.0 Submission of tender

15.1 Tender shall be submitted in an online manner only on website

www.rnb.nprocure.com

Last date & time of online submission as specified in Details Notice Inviting

On-Line Tender.

15.2 Tender fee, EMD and other documents should be submitted in electronic

format only through on line (by scanning) while uploading the bid. However

for the purpose of realization of D.D. / F.D.R. the bidder shall send the D.D. /

F.D.R. in original through R.P.A.D. or Speed Post, So as to reach the office of

Tender Inviting Authority within 7 (Seven) days counted from the stipulated

last date of receiving of the tenders online for this wok.

16.0 Evaluation of Tenders

16.1 Technical evaluation will be made of the tenderer's proposed method and

technique of construction, construction programmer, sequence of components

of the work, proposed resources assigned to do the work to determine the

acceptability, adequacy and reasonability of rates, his past performance and

present resourcefulness.

16.2 To assist in the examination, evaluation and comparison of tender, the tender

inviting authority may ask tenderer individually for clarification of their

tenders including breakdown of unit rates. The request for clarification and

response shall be in writing but no change in substance of the tender shall be

sought, offered or permitted at that stage.

16.3 Award may be made to the tenderer whose responsive tender is determined to

be the lowest evaluated tender and who meets the appropriate standards of

capacity and financial resources.

17.0 Receipt of Payments:

Receipt of payment made on account of any work, when executed by a firm

shall be signed by all the partners except where the contractors are described

in their tender as firm in which case the receipt shall be signed in the name of

the firm by one of the partners or by some other person having authority to

give effectual receipts for the firm.

18.0 Opening of tenders:

The Authorized Officer / competent authority shall open tender online on

website www.rnb.nprocure.com on specified day or any other suitable time

thereafter, in his office in the presence of intending Tenderers or their

representative who wish to remain present at that time. He will enter the

amount of the tenders in a comparative statement in a suitable form. In the

event of a tender being accepted, the contractor shall, thereupon for the

purpose of identification, sign copies of the specifications and other

documents mentioned in his tender.

19.0 General rules and directions:

19.1 No receipt for any payment made by a Contractor will be entertained by the

Government in regard to any matter relating to this tender or the contract shall

be valid and binding on the Employer unless it is signed by the Authorized

staff members of the Government.

19.2 All works shall be measured net by standard measure and according to the

rules and customs of the R & B Department or any other method approved by

the R & B Department without reference to any local custom. The

measurements of work will be taken according to the usual method in use in

the Roads & Buildings Department and no proposal to adopt alternative

method will be accepted. The Executive Engineer's decision as to what is the

usual method in use the Roads & Building department will be final.

19.3 Under no circumstance shall any Contractor be entitled to claim enhanced rate

for any item in this contract except as provided in contract conditions.

19.4 The contractor shall not be permitted to tender for the work in which his near

relative is working as the office in the sphere of his jurisdiction in the Tender

inviting authority.

Note:- By term "near relative" is meant wife, husband, parents, children,

brothers, sisters, uncles, aunts, consigns, and in laws.

19.5 The contractor should compulsorily furnish his latest address(es) including the

latest address of his partners and the place(s) of filing his/their income-tax

returns along with the tender. Any changes, in such addresses, during the

tenure of contract should invariably and forthwith be intimated by the

Contractor to the Executive Engineer.

20.0 Submission of additional information / documents:

In addition to various specified documents and information required to be

submitted along with tender, the bidder may be required to provide any other

document/ relevant information as considered necessary by the tender inviting

authority and the tenderer shall be required to provide the same as per the

requirement of the tender inviting authority. Even the successful bidder may

be required to provide the same as and when required by the authority during

subsistence of the contract.

Wherever the word "Bank" is used in the document, it would mean Schedule

or Nationalized Bank only. (R&B.D. G.R.No. TNC/ 1090/ 100-(4) (C) dated

22.0 Tender validity period

The tender for the work shall remain open for a period of 120 days counted

from the stipulated last date of receiving of the tenders online for this wok.

23.0 The successful contractor shall exhibit the board in prominent place of

worksite showing the brief deails of project work under execution, financier,

cost of work and broad details of inputs/ specifications and targeted goals.

24.0 The contractor will not use the premises of project/ work under construction

for his staff, labourers or for any other purpose. If he do so, market rent for

such unauthorized used will be recovered. The marker rent will be decided by

the Engineer-in-charge.

The Machine Room & Hoist way are ready.

The installation work of Lift may be taken up on hand immediately.

The Time Schedule is as under.

(a) For Preparation and Approval of Drawing 10 Days

(b) For Manufacturing, Erection, Final Testing & Remaining

Commissioning of Lift Period

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

DECLARATION FORM

The tenderer will have to make declaration enlisted in the form attached herewith and

shall affix his signature to the form in token of correctness of declaration made therein

(G.R. R&B.D. No. TNC-IIB-22 (10)-C dated 24-5-90 should be referred to)

1. I/We hereby declare that I/we have visited the site and fully acquainted

myself/ourselves with the local situations regarding materials, labour and other

factors pertaining to the work before submitting this tender.

2. I/We hereby declare that I/We have carefully studied the conditions of

contract, specifications and other documents of this work and agree for

execute the same accordingly.

3. We agree to receive payments, if delay is due to late receipt of grant -in-aid

from Government for panchayat works. (Applicable to panchayat works only)

DECLARATION CERTIFICATE (G. R. date 4-2-89 as revised by GR.

4. I/We hereby declare that my/our near relative are not working in this Division

or in its sub-division as an Ex. Engineer, Deputy Executive Engineer,

Assistant Engineer, Additional Assistant Engineer, overseer, Divisional

Accountant, Store Keeper, Manager of Atithi / Vishram Gruha and in the

circle as a Superintending Engineer in addition for Panchayat works not

working nor having posting as chairman of P.W. committee or as incumbent in

Jilla Panchayat at today.

Place : (Digital Signature of the Contractor with

MEMORANDUM OF TENDER FOR WORKS

I/We hereby tender for the execution of the work specified in the underwritten

memorandum for the Government of Gujarat (hereinbefore and hereinafter referred to

as the Government) at the tendered rates specified by me/ us in Schedule showing

items and rates of works to be carried out and in accordance in all respects with the

specifications, designs, drawings and instructions in writing referred to in this tender

and in clauses of the annexed conditions.

1. General Description of work (If it includes sub works, the details thereof will be

given Separately):

Name of Work : Providing Lift For Court Building Jotana (G+1 ) at

Jotana, Dist-Mehsana. (8/10 Person Capacity)

2. Estimated Cost ……… Rs.

3. Earnest Money … 1% Rs

5. Security Deposit 5% Rs.

6. Additional performance security … Rs.

(i) In the form of small

savings or Narmada Bonds

(of minimum one year time limit)… 2.5% Rs. -

(ii) To be deducted from bills … 2.5% Rs. -

(iii) Performance bond of Schedule bank… 5% Rs.

* Vide R&B.D. G.R. No. TNC – 1088 – 1B/ 1 (13)/ C dated 4-5-1983 & revised vide

5. Time Limit : 3 months from the date of workorder .

Deposit furnished in the form of interest bearing documents as per item 4 (i) can

further be extended for renewal if so desired and communicated by the contractor in

writing before one month from the date expiry date. Similarly cash Deposit deducts as

the item No.4 (ii) can also be converted into interest bearing fixed term securities of

schedule and Nationalised Banks. If so desired and communicated by the contractor in

Should this tender to accepted, I/We hereby agree to abide by and fulfill all the terms

and provisions of the conditions of the contract annexed here to so far as applicable

and in default thereof to forfeit and pay to Government in office the sums of money

mentioned in the said conditions.

(Receipt No. dated from the Government Treasury

or Sub-Treasury at in respect of sum Rs.*

is forwarded herewith representing the earnest money + (a) the full of value of which

is to be absolutely forfeited to Government should I/We not deposit the full amount of

security deposit specified in the above memorandum in accordance with Clause I of

the said conditions, otherwise the said sum of above Rs. shall be

Place:- * Digital Signature of the Contractor

** Signature of the Contractor

(Witness) *** (At the time of execution of contract document)

Name and address

* Digital Signature of Contractor before submission of tender

** Signature of the Contractor of the time of execution of contract document.

*** Signature of witness to Contractor's signature at the time of execution of contract

The above tender is hereby accepted by me on behalf of the Government of Gujarat

Dated the day of

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

FORM OF TENDER FOR ELECTRICAL WORKS

R & B Department

I/We do hereby tender to execute the whole of the work of

Providing Lift For Court Building Jotana (G+1 ) at Jotana, Dist-

Mehsana. (8/10 Person Capacity)

1. Described in the accompanying tender for the case of measured works, at the

several rates, set forth in the tender hereto attached and signed by me/us and

should this tender be accepted. I/we further undertake to complete the work

within the time stated below reckoned for the date of acceptance of tender.

2. I/We do agree and bind myself / ourselves to abide by and fulfill the general

conditions of contract and Special Conditions of contract annexed to the

Specification or in default thereof to pay to the purchaser, as reasonable

compensation for such breach of such conditions, the sums of money

mentioned in the said conditions.

3. I/We do further agree to make good at my/ our expense all defect in the

installation which appear within 12 (Twelve) months from the date bringing

the installation into beneficial use when such defects are due to defective

workmanship or material executed or supplied by me/us.

Dated at: The_____ Day of ___________

The above tender is hereby accepted by me for and on behalf of the Governor of

Dated at: The_____ Day of ___________

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

FORM OF TENDER FOR ELECTRICAL WORKS

R & B Department

1. I/We do hereby tender to execute the whole of the work of Providing Lift For

Court Building Jotana (G+1 ) at Jotana, Dist-Mehsana. (8/10 Person

Capacity) Described in the accompanying tender the case of

measured works, at the several rates, set forth in the tender hereto

attached and signed by me/us and should this tender be accepted.

I/we further undertake to complete the work within the time stated

below reckoned for the date of acceptance of tender.

2. I/We do agree and bind myself / ourselves to abide by and fulfill the general

conditions of contract and Special Conditions of contract annexed to the

Specification or in default thereof to pay to the purchaser, as reasonable

compensation for such breach of such conditions, the sums of money

mentioned in the said conditions.

3. I/We do further agree to make good at my/ our expense all defect in the

installation which appear within 12 (Twelve) months from the date bringing

the installation into beneficial use when such defects are due to defective

workmanship or material executed or supplied by me/us.

Dated at: The_____ Day of ___________

The above tender is hereby accepted by me for and on behalf of the Governor of

Dated at: The_____ Day of ___________

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

GENERAL CONDITIONS OF WORK

1) The work of the Electrical Installation shall be carried out as per IS

Specifications IS 732 – Code Part I, II & III – 1982 of practice of Electrical

wiring and fitting in building.

i) For Hospital I. S. 7732 of

ii) For Educational Installation I. S. 108941 –

iii) For Aluminum Conductor I. S. 398 – 1984 Part III

2) The fitting should be fixed with mild steel hooks to be supplied and erected

and duly grounded in the cement concrete by the contractor where ever

possible the decision of the Executive Engineer, in respect of the feasibility of

providing such hooks in the cement concrete, shall be final and binding on the

3) The work shall have to be completed within the prescribed time limit unless

the extension in the time limit at the instance and the request of the contractor

is granted by the authorities in which case, the application for the extension in

time limit have to made by the contractors by registered post before the date of

expiry of the schedule time limit under the agreement.

4) Materials required for the work shall be supplied to the contractor as per rates

mentioned in the Schedule ‘A’ attached herewith and cost of materials will be

recovered from their bills.

5) The several documents forming the contract are the essential parts of the

contract and requirement occurring in one is as binding as through occurring

in all, they are intended to be mutually explanatory and complementary and to

describe and provide for a complete work.

6) In the event of any discrepancy the several documents forming the contract or

in any one documents the following order of precedence should apply.

(a) Dimension and quantities :

(ii) Schedule ‘B’ of the tender form

(iii) Specification.

On drawing figures, dimension unless obvious in contact will be followed in

preference to sealed dimension.

(b) Description :

(i) Schedule B of the tender form

(iii) Specification.

In case of defective description or an ambiguity the Executive Engineer in

charge should issue further instructions directing in what manner the work is

to be carried out is being understood that the last modern practice is to be

followed. The contractor should forthwith comply with such instruction.

The Contractor should take no advantage if any apparent error,

omission in drawings or a specification and the Executive Engineer in charge

should be permitted to make fulfill the intent of the pans and specifications.

7) Controlled materials (Essentiality certificate)

(i) As regards ’Controlled materials’, the R&B Department will help to

arrange for the permits as far as possible and hold the contractor in

securing the same. All incidental charge in procuring these materials

shall be borne by the contractor himself. Though the R&B Department

will help to arrange for the permit as far as possible and help the

contractor in obtaining the materials, it shall not be accept any

responsibility for any delay or loss on account of delay caused to the

contractor while obtaining the same.

(ii) The Contractor shall submit the monthly returns in the prescribed form

as to receipts and actual use of the controlled materials during the

month to the Executive Engineer of every calendar month.

(iii) The Contractor shall submit the Executive Engineer or his

representative to inspect the stock of the controlled ma by him at any

time whenever the Executive Engineer or representative so desires.

8) The tender for the work shall remain open for a period of 90 days (Ninety

days) from the date of opening of tenders for the works. The offer having

validity less than 90 days will be rejected outright. The tenderer will not be

allowed to withdraw or modify the offer on his/their own during the course of

finalization of tender.

9) The Contractor shall employ only such labourers who shall produce a valid

certificate of having been vaccinated against small pox within a period of last

10) The Contractor shall provide drinking water facilities to the workers, labourers

to comply with the provisions, the Engineer In charge shall give notice for such

facility to the workers labourers within a period of ten days from the date of the

notice in writing the Engineer In charge shall there upon make the arrangement

for the drinking water at the cost of the contractor.

(Govt. Resolution PWD No. TNC-2171 (I) 76-C Dt.4.7.73)

11) Earnest Money Deposit should be accompanying with tender. Tenderer may pay

earnest money in the from of CROSSED Demand Draft for Fixed Deposit

receipt or in form of bank Guarantee in case of tenderer is member of only

IEEMA, DEPOSIT at Call receipts of nationalized or Schedule Bank, drawn in

favour of Executive Engineer, Mehsana.Electrical (R&B) Division, Mehsana.

Earnest money in cash or by cheque(s) shall not be accepted.

12) Wires of I. S. I. Mark will be allowed to be use on the work.

13) The rates should be written both in words and figures, inclusive of all taxes and

14) The percentage additions in total amount tendered of any items is not allowed,

14) The percentage additions in total amount tendered of any items is not allowed,

however, if overall reduction in percentage is offered, the same should be stated

in prescribed clause added at the end of Schedule B in words and figures. If no

reduction is to be made, the gap should be filled in by the words ‘NIL’.

(Govt Resolution No. CDN/1269/PAC/51-C Date: 15/04/1978)

15) Whatever secured advance has been granted the contractor should provide

necessary sign board indicating the fact of hypothecation of the materials to the

Government and exhibited the same publicly prominently.

(Govt. in P.W.D. Reso. No. PWD-2675-1B-905-66-C Dt.30-11-77)

The contractor should give a written undertaking while applying for the grant of

secured advance in case of the agreement indenture bond already prescribed to

the effect that he has not taken or caused to be taken any advance on the same

materials or any financing institution like Bank etc. by hypothecating or

pledging the materials.

(Govt. Reso. No.PWD/2675-B/905/66-C Dt. 30-11-77.)

In case of granting secured advance for more than Rs.50,000/- the material

brought on site shall be 100% checked by Executive Engineer.

Contractors shall have to produce the purchase Bill / Invoice Delivery Challan

with Bank Guarantee for the amount of secured advance along with the secured

advance application. The Sub-Divisional Officer will verify all the documents.

(Govt. Reso. No. PWM-1090/UO-13/()/S Dt. 4-10-77)

16) Whenever Government materials are issued, the contractor shall be responsible

for the safe custody and proper use of the materials.

17) Loose electric fitting should be done connected at the time of handing over

possession of building to concerned civil or administrative department and

accordingly after taking over possession of these connections concerned

Civil/Administrative department is responsible for fittings.

GENEREAL CONDITIONS OF CONTRACT

1. Definition of terms

In constructing these general conditions and the annexed specification the

following works shall have the meaning here assigned to them unless there is

something in the subject or context inconsistent with such constructions:

The GOVERNER OF GUJARAT shall include his successors and assigns.

The ENGINEER shall mean the Executive Engineer, Electrical (R & B)

Division, Mehsana for the time being attached to Public Works Department of

the Gujarat State or such other officer as may be appointed by the Executive

Engineer, Mehsana.Electrical (R & B) Division, Mehsana to supervise the

work on behalf of Governor of Gujarat.

The CONTRACTOR shall mean the Tenderer whose tender, shall be accepted

by the Governor of Gujarat, and shall include the tenderer’s legal personal,

representatives or successors and assigns.

PLANT shall mean and include on machine, fixed or movable used for the

generation or transmission of power or accreted by power.

WORK or WORKS shall mean the whole of the plant and material to be

provided and work to be done executed or carried out by contractor under the

The CONTRACT shall mean all the documents by which the agreement by

the contractor to be provided to execute or carry out the plant work or works

shall be constituted or by which the terms of such agreement or any of them

are contained or set forth specially as per these General conditions, any special

conditions attached to or issued, with these conditions, the specification the

Drawings, the invitation for tenders (if any) or any other letter, notice or

documents upon or with reference to which the Tender is made and the

schedule of prices (if any) furnished by the contractor with his Tender.

The SPECIFICATION shall mean the specification annexed to these General

conditions and Schedule there to (if any).

The SITE shall mean the whole of the premises, building and ground in or

upon which the Plant work or works is or are to be provided, executed, erected

done or carried out.

The DRAWINGS shall mean the drawings issued with the specification which

will ordinarily be identified by being signed by the Engineer and any further

drawing submitted by the contractor with his tender and duly signed by him

and accepted or approved by the Engineer and all other drawings supplied or

furnished by the contractor or by the Engineer in accordance with these

General conditions.

The SPECIAL CONDITIONS shall mean the special condition of contract (if

any) attached to general conditions.

The SCHEDULE shall mean the schedule or schedules attached to the

specifications.

2. Contractor to inform himself fully

The contractor shall be deemed to have carefully examined the invitation for

Tenders (if any) the general and any special conditions, the specification and

Drawing and Schedule of price (if any). Incase of discordance or want of

agreement between or amongst the several things herein described as the

grounds or data of contact, then these conditions shall have precedence of and

be held to be more correct and binding than the specification or any conditions

refereed to therein, or in any other documents forming the part of contract and

in like manner detailed drawings shall be held to be more correct, and binding

than general drawings and instruction shall be held to be more correct and

binding than general drawing and instruction shall be held to be more correct

and binding then figured dimensions shall be held to be more correct than

dimensions by scale but subject nevertheless, in case of doubt o dispute as to

any of the matters aforesaid to the determination and decision of Engineer as

hereinafter is more particularly mentioned and provided always that nothing

herein contained shall limit the powers of the Engineer herein after mentioned.

3. Security Deposit

The contractor shall within ten days of the intimation, to him acceptance of a

tender, deposit a sum equal to five percent of the amount put to tender as

security for the performance of the contact. This deposit shall be in cash, if the

amount dose not exceeds Rs.500.00 and if the amount exceeds Rs.500.00, the

amount equal to 2.5% in the form of small saving or Narmada Bond endorsed

as may be required by the Engineer, of the same market value at date of

deposit as the amount fixed and the balance 2.5% shall be recovered from R.

A. bills at 5 % of each bill subject to limit of 2.5% of the tender amount. All

damages consist, charges, expenses and other sums which may become due or

payable by the contractor to the Governor of Gujarat under the terms of the

contract may be deducted from the cash or paid out of the proceeds of sales of

the securities so deposited (which the officer or person to whom the same may

be endorsed as aforesaid is authorized to sell for that purpose) or from the

interest of any such securities or from any sum due or which may become due

to him by the Governor of Gujarat the whole of the balance unapplied to

aforesaid of the cash or securities so deposited being repaid or transferred and

returned as the case may be to the contractor at the end of the period of

maintenance provided by clause 16 of these conditions. In the event of any and

on the occasion of every such deduction or sale and payment as aforesaid the

contractor shall forthwith make up in cash or such securities as after said the

deficiency thereby occasional in the said security deposit. In case of those

bidders, who are members of IEEMA, the bank guarantee (Annexure - B) will

be accepted. In addition to the security deposit as above, where the estimate

cost is more than 15 lakh the agency shall have to furnish performance bond

equivalent to 5 % of the tender cost, in the prescribed form (Annexure - C)

duly supported by the F. D. R. or unconditional Bank Guarantee of a Schedule

Commercial Bank in favour of the Executive Engineer, Electrical R & B Dn.,

4. Mistake in Contractor’s Drawings.

The contractor shall be submit such drawing as may be required and shall be

responsible for any discrepancies, errors or omissions in any drawing of other

particulars supplied by him not with standing that such drawing or particulars

may have been approved by Engineer.

5. Patent Right etc.

The contractor shall fully indemnify the Governor of Gujarat against all

actions, suits, claims, demands, costs, charges and expenses arising from or

incurred by reason of any infringement or alleged infringement, of any letters

patent, design, trade mark or name copyright or other protected rights in

respect of any machine, plant, work materials thing or system or method of

using, fixing, working or arrangement used or fixed or supplied by the

contractor but this indemnity shall not extend or apply to any action, suit,

claim, demand, cost charges, or expenses arising from or incurred by reason of

the use of the work or any part thereof otherwise than in the manner or for a

purpose contemplated by the contract. All royalties and other similar

payments which may have to be paid for the use of any machine, plant, work,

material, thing, system, or method as aforesaid (Whether payable in one sum

or by installments or otherwise) shall be covered by the contract price and

payable by the contractor.

In the event of any claim or demand being made or action or suit brought

against the Governor of Gujarat in respect of any such matter or matters as all

negotiations for the settlement of such claim or demand and such action

aforesaid the contractor shall be duly notified, thereof, and he shall conduct or

suit also be conducted by him subject if and so far as the Governor of Gujarat

shall think proper under the Supervision & Control of Governor of Gujarat

through the officer duly authorized on his behalf.

6. Sub-letting of Contract

The contractor shall not without the consent in writing of the Governor of

Gujarat under the hand of the Engineer assign or sublet the contract nor make

any sub contract with any person or persons for the execution of any portion of

the work other than for materials, or for any part of the work of which the

manufacturers are named on has contract.

7. Workmanship and Materials

The work shall be carried out in all respects with workmanship and materials

of the best and most substantial and approved qualities to the entire

satisfaction of the Engineer who may reject any plant, apparatus of material or

workmanship which shall in his opinion be of defective quality and such

rejection to be final and conclusive. The Contractor shall at his own expenses

provide all material, labour, haulage, power, tools, tackles and apparatus

necessary to execute and complete the works and plant in the manner

8. Use of Work Pending Completion.

The Governor of Gujarat shall be al liberty at any time to put into beneficial

use the whole or any part of the work he may desire to use pending the formal

completion and taking over of the same.

9. Power to vary or omit work.

9.1 The Engineer shall have full power, subject to the provision next hereinafter

contained, from time to time before the works have been taken over by notice

in writing to order the contractor to alter, amend, omit, and to or otherwise

vary any work, and any such order shall be without prejudice to the liability of

the contractor under the contract and the contractor shall carry out any

alterations, amendments, omissions, additions or variations so ordered and he

be bound in carrying them out by the same conditions (as far as possible) as

though the said alternations, amendments, omissions, additions or variations,

so ordered as aforesaid shall be difference of cost (if any) occasioned by any

alternations, amendments shall be, added to or deducted from the contract

price, as the case may require. The amount of such difference (if any) shall

subject to the provision hereinafter contained be ascertained and determined in

accordance with rates specified in the schedule of price, so far as the same

shall be applicable, but the Governor of Gujarat shall not become liable for

payment of any change in respect of any such alternations, amendments,

omission, additions or variations unless the order of instructions for the

performance of the same shall have been given in writing by the Engineer.

9.2 (a)Tender rates shall apply for excess up to a maximum of 30% over the

(b) For excess any, beyond 30%, payment shall be made as per mutually agreed

rates. However, the agency will furnish the conclusive evidence of the rates of the

involved components of exceeding items prevailing on the date of

commencement of erection of that item, and the rate prevailing on the date of

exceeding excess.

In the event of any order being under the powers made conferred by this clause

reasonable and proper allowances shall be made in time for any delay occasioned

thereby and in money for any plant or materials already prepared or work done and

requiring to be altered in consequence thereof.

10. Protection and Liability for Accidents, Theft and Damage

The contractor shall at all times until the commencement of period maintain

property a sufficiently cover up and protect all materials delivered on site from

damage or injury by exposure to the weather and shall take every proper

precaution against accident, damage or injury to the same from any cause. The

contractor shall be and remain answerable and liable for all accident and

damage thereto which until the commencement of the period of maintenance

may arise or be occasioned by the acts or omissions of the contractor or his

workmen, agents, servants or sub-contractors and all losses and damages

arising from such accidents, damage, or injuries as aforesaid shall be made

good in the most complete and substantial manner by and at sole cost of the

contractor and to the satisfaction of the Engineer.

Provided that should the Engineer certify that the work has been completed

but that owning to circumstances over which the contractor has no control the

work cannot be taken over the contractor shall not be held liable for any loss

of or damage to the work occasioned by such delay in taking over and

occurring more than One Month after date of completion of the work as

certified by the Engineer.

Until the work shall be or deemed to taken over as hereinafter provided the

contractor shall also indemnify to Governor of Gujarat from and against all

claims and demands, suits, proceedings, cost and expenses in respect of or in

connection with any injury to person or damage to property by whom so ever

sustained or by defective design work or materials made done furnished or

supplied by the contractor. The contractor shall also be responsible for thefts

of any property of the Governor of Gujarat or of others committed by any

employees of his own or his subcontractors and shall be liable for the costs of

replacing any property stolen.

Subject as hereinafter provided the contractor shall at his own expense insure

and at all times prior to the commencement of the period of maintenance keep

insured against destruction or damage by fire or earthquake storm and tempest

such plant and materials ordered for the work as may for the time being be

upon the site for the full value of such plant and materials.

12. Materials brought on the site

All materials, tools and tackle brought to and delivered upon the site for the

purpose of the work shall from the time of their being so brought vest in and

be the property of the Governor of Gujarat but may be used for the purpose of

the work but for that purpose only and not on any account be removed or

taken away by the contractor or any other person without the express

permission in writing of the Engineer, but the contractor shall nevertheless

(subject as hereinafter provided) be solely liable and responsible for any loss

or destruction thereof or damage there to unless resulting from causes beyond

the contractor’s control not being causes insurance against destruction or

damage from which is provided for in clause 11. The Governor of Gujarat

shall have a lien on such materials, tools and tackle for any sum which may to

any time prior to the completion of the works be due or owing to him by the

contractor under in respect of or by reason of the contract and shall be at

liberty to sell and dispose of any of such materials, tools and tackle remaining

after the completion of the works in such manner as he shall think fit, and to

apply the proceeds in or towards the satisfaction of such sum or sums so due

or owing as aforesaid but subject to such lien and power of sale and disposal

such surplus materials, tools and tackle shall being to the contractor and may

be removed and disposed of by him as he shall think fit after the lien is

withdrawn by the Engineer in charge.

If the contractor shall at any time fail in the opinion of the Engineer to proceed

with the work with due diligence and expedition, or shall refuse, neglect or

omit to comply with any orders given to him in writing by the Engineer in

accordance with the provisions of these conditions or shall commit any other

breach of the provision of the contract, the Engineer shall be at liberty to give

notice in writing to the contractor to make good the failure neglect, omission

or breach of contract and should the contractor fail to comply with any such

notice within such period as may be prescribed in such period as may be

prescribed in such notice then and in such case the Governor of Gujarat shall

be at liberty to employ workmen other than those of the contractor to perform

and execute the work in respect of which the failure, neglect or omission

referred to in such notice shall have been committed or occurred. If the

Governor of Gujarat shall be think fit, It shall be lawful for him to enter into a

new contract with any other persons, or person, for the execution of such part

of the work as may not have been executed and in that event the Governor of

Gujarat shall without incurring any liability to the contractor be entitled to use

all or any of the materials, tools, tackle or other things which may then be on

site for the purpose of completing the work or any part thereof and to provide

any additional materials tools, or tackle required for the provide any additional

materials tools, or tackle required for the purpose and the cost of executing

any such work and providing any such materials shall be paid by the

contractor to the Governor of Gujarat on demand.

Subject to and after satisfaction of the lien of the Governor of Gujarat for any

sum due to him by the contractor for any expenses, cost or charges incurred in

the completion of the work all materials, tools, tackle or other things

remaining on the site and unsold after such completion shall forthwith

hereafter be removed by contractor.

14. Replacement of Defective work of material.

If during the progress of the work, the Engineer shall notify in writing to the

contractor that in his opinion the contractor has executed any unsound or has

supplied any material inferior in quality to those stipulated for by the

contractor, the contractor shall at his own expense, within ten days of his

receiving the notice, proceed with due expedition to remove or alter and

reconstruct or replace the work, or as the case may be supplied fresh materials

up to the standard of the specification. In place of the work or materials

complained of by the notice (as the case may be) and in case the contractor

shall fail to do so the Governor of Gujarat may after the expiration of ten days

from the giving of such notice in writing stating that the Governor of Gujarat

intention so to do forthwith at the cost of the contractor remove the work or

materials complained of and perform all such work or (as the case may be)

supply all such materials in place of those complained of any such removed

and performance of work or supply of materials shall be paid by the

contractor to the Governor of Gujarat on demand, provided always that

nothing in this clause shall be deemed to deprived the Governor of Gujarat or

effect any other right or remedies under the contract or otherwise which he

may have in respect of such defects or deficiencies. No payment which have

been made on account of materials delivered or work executed shall be looked

on as acceptance of such or any work or materials.

15. Cutting away and making good

The tender is to include all necessary cutting and making good for the purpose

of the contract of the wood work, walls, floors, etc. of the site. The contractor

will be held responsible for, and will have to make good at his own expenses,

to the satisfaction of the Engineer, any damages to or disfigurement of the site

which may have been caused by the acts or omissions of himself or his

servants or agents in connection with the carrying out of the contract.

16. Contractor’s Representative and Workmen.

The contractor shall employ at least one competent representative whose name

or names shall have previously been communicated in writing to the Engineer

by the Contractor to superintend the carrying out the works. The said

representative, or if more than one shall be employed then, one if such,

representatives, shall always be present on the site during working hours and

any written orders or instructions which the Engineer may give to the said

representative of contractor, shall be deemed to have been given to the

The Engineer shall be at liberty to object to any representative or person

employed by the contractor in the execution of or otherwise about the work,

who, in the Engineers opinion shall misconduct himself or be incompetent or

negligent and the contractor shall remove every person so objected to

forthwith upon receipt from the Engineer of notice in writing requiring him to

17. A Minimum age of persons employed and employment of donkeys or

(i) The contractor shall not employ any person who is under the age of 18 years.

(ii) The contractor shall not employ donkeys or other animals with breaching of

string or thin rope. The breaching must be at least three inches side and should

be of tape (Nawar).

(iii) No animal suffering from sores, lameness or emaciation or which is immature

shall be employed on the work.

(iv) If contractor does not accept the preceding conditions nos. (i), (ii) & (iii) his

tender shall not be accepted and his name shall be removed from the list of

(v) The Engineer shall remove from the work any person or animal found working

which does not satisfy these conditions and to responsibility shall be accepted

by the Governor of Gujarat for any delay caused in the completion of the work

by such removal.

18. SUBMISSION OF SAMPLES

The contractor shall not without written sanction of Engineer use for the

execution of the work any materials plant or stores of any type of description

other than those specified in his tender. He shall, if required to do so, or at his

options, deposit samples, at the office of the Engineer of approval and the

Engineer shall within 14 days of the receipt of the samples, express in writing

to the contractor his approval or otherwise of the samples deposited, and all

materials, plant and stores used in the execution of the work must be in every

way equal to the deposited samples. All the deposited samples will be returned

to the contractor within one month of the work being taken over.

19. DEDUCTIION FROM CONTRACT PRICE

The amount or all costs or works, expenses or other sums which under the

contract shall be payable by the contractor to the Governor of Gujarat from

any moneys due or becoming due by him to the contractor under contract,

without prejudice to the Governor of Gujarat, right to recover the same by the

ordinary process of law.

20. TERMS OF PAYMENT

Subject to any deduction which the Governor of Gujarat may be authorized to

make under the contract, the contractor shall be entitled upon the certificate of

the Engineer to the effect hereinafter stated payments of R.A. Bills shall be

made to the contractor as per items, in measurable units executed according to

the specifications. The payment shall be made as per the following: and

subject to availability of Fund/Grant.

Terms and Conditions

1. 75% of the cost of materials brought to the sites. (The details of the cost of

materials shall have to be furnished by the Agency on prorate basis, and) shall

be restricted to maximum 80% of the contact value.

2. Balance amount on account of the cost of material and 15% of the contract

value shall be paid after the satisfactory installation, testing and

commissioning of the Lifts.

3. Balance amount of 5% of the contract value shall be paid to the contractor

after satisfactory running of the Lifts up to 2 months from the date of handling

over the Lift to the department.

21. Certificate of Engineers

Every application to the Engineer for a certificate must be accompanied by a

detailed claim (in duplicate) setting forth (in the order of the Schedule for

price, if any) particulars of the plant or materials delivered and work executed

to the date of the claim, and the certificate as to such of the plant and work

mentioned in the claim as is in the opinion of the Engineer in accordance with

the contract shall be issued within 14 days of the application. No application

for a certificate shall be made within 14 days of previous applications.

22. Certificate not to affect rights of the Governor of Gujarat or

The Engineer may by any certificate make any correction or modification in

any certificate previously issued by him; any payment shall be regulated and

adjusted accordingly. No certificate of the Engineer shall nor shall any

payments on account by the Governor of Gujarat to the Contractor, Nor

extension of time for the execution of the works by the contractor which may

be granted by or on behalf of the Governor of Gujarat against the contractor

under or relieve him any of his obligations for or in respect of the due

performance of the contract, or be interpreted as approval of work done or of

material supplied.

23. Suspension of Work

The Governor of Gujarat shall pay to the contractor all proper expenses arising

from suspension of the works, by order in writing of the Engineer or any other

officer on behalf of the Governor of Gujarat unless such suspension is due to

some default on the part of the contractor or any sub- contractor under him.

24. Damages for delay in completion.

If the contractor fails to complete the work under contract by the stipulated

date, he shall pay liquidated damages of Rs. 0.1 % of the contract value per

day from the date of delaying the said work up to the date of completion and

handing over to the Government.

 As corrected vide B & C D GR No. TNC – 1091 – 1B –10 /(11) – C

The aggregate maximum of liquidated damages payable under clause No.2

shall not exceed Rs. 0.1 percentage of contract value per day and shall be

subject to the maximum amount of ten percent of the estimated amount put to

Delays requiring payment of ten percent liquidated damages of the amount put

to tender for performance shall be sufficient cause for termination of contract

and for forfeiture of security deposit including amount of performance bond in

respect of works estimated to cost more than Rs. 15 lacs for performance and

registration of the contractor shall also be kept in abeyance for three years

from the date as fixed in all cases.

25. (a) If the contractor shall desire and extension of the time for completion

of work on the ground of his having been unavoidably hindered in it execution

or on any other ground he shall apply in writing to the Executive Engineer

before the expiration of the period stipulated in the tender of before expiration

of 30 days from the date on which he was hindered as aforesaid on with the

cause for making for extension occurred whichever is earlier and the

Executive Engineer may if in his opinion, there are reasonable and bonfire

grounds for granting an extension, grant such extension as he thinks necessary

or proper. The decision of the Executive Engineer in this matter shall be final.

No applications for extension of time for completion of work shall be

considered unless it is received by registered post in the office of the Executive

Engineer or left at his office and obtained receipt thereof duly signed by the

Executive Engineer or his nominee authorized in this respect.

The date of receipt of application by the Executive Engineer shall be

considered as the date of application for the purpose of counting the period as

mentioned above.

(b) If the contractor or his workmen, or servants shall break, deface, injure or

destroy and part of the building or the work in question in/or which they may

be working or any building, road, fence, enclosure or glass land or cultivated

ground contingencies to the premises on which the work or any part thereof is

being executed or if any damage shall be done to the work from any cause

whatever before completion of the work or before the completion of the

maintenance period whichever is later or any damages occurred/caused due to

normal flood or rain or if any imperfection become apparent in it within three

months from the grant of a certificate of completion, final or otherwise by the

Engineer-in-Charge shall be final the contractor shall make good the same at

his own expense or in default the Engineer –in-charge may cause the same to

be made good by other contractor and deduct expenses (of which the

certificates of the Engineer-in-charge shall be final) from any sums that may

then be due or may thereafter become due to the contractor or from his

security deposit or the proceeds of sale thereof a sufficient portion thereof.

(c) Force Major Clause: However, neither party shall be liable to the other

for any loss damage occasioned / caused by or arising out of acts of God, and

in particular. Unprecedented floods, volcanic eruption, earthquake or other

conclusion of nature and other acts such as but restricted to invasion, the act of

foreign countries hostilities or warlike operation before or after declaration of

rebellion military or usurped power which prevent performance of the contract

and which could not have been foreseen or avoided by a prudent person.

NOTE: Unprecedented Flood means the flood crossing the high flood level of

the Past year(s) which is on the available record.

26. Time of taking over

The work shall for the purpose of all provisions of these conditions be deemed

to have been completed and taken over by the Governor of Gujarat when the

Engineer, shall have certified in writing that it has been completed in

accordance with contract conditions and such certificate shall not be

unreasonably withheld nor shall the Engineer delay kits issue on account of

commissions or defects which in his opinion do not effect the efficient use of

the work, but such issue shall be without prejudice to the contractor’s liability

to make good any such omissions and defects with the greatest possible

27. Death & Bankruptcy. :- If the contractor shall die, or become insolvent or

bankrupt or have a receiving order made against him nor compound with or

make any proposal carrying on his business under inspection or for the benefit

of his creditors, or commit an act of insolvency or bankruptcy, or being a

corporation be ordered to be wound up or to the contractor his legal

representative to determine the contract and the Governor of Gujarat may in

that event complete the contract in such time and manner and by such person

as he shall think fit.

28. Settlement of Disputes:- All the disputes regarding the Contract shall be

subject to settlement by Gujarat P.W. contract dispute Arbitration Tribunal.

29. Contract Drawings: The contractor shall submit to the Engineer for his

approval on or before the dates stipulated for this purpose in the specification

copies of all the drawings of the general arrangements of the plant as set out

therein and of such detailed drawings as may be reasonably necessary.

Within 14 days from the receipt by him of such copies or in absence of such

notification within 30 days from the receipt of such copies, the copies in ink or

tracing cloth or Ferro Gallic prints mounted on cloth, of all drawings as

approved shall be supplied to the engineer by the contractor respectively and

shall thereupon the signed by the contractor and become the property of the

Governor of Gujarat. Such signed copies of the drawing shall not be departed

from in any way whatsoever except with the written permission of the

Engineer. During the execution of the work, the signed copies shall always be

kept available for reference on the site.

In the event of the contractor desiring to keep in his own possession a signed

copy of the drawings approved, he shall supply three copies instead of two and

in this case the Engineer shall sign the third copy and return the same to the

30. Manner of Execution, Quality of Materials, etc.:-The plant shall be

manufactured, constructed, provided, put in position and maintained in the

best and most substantial and workmen like manner and materials of the best

and approved qualities having regard to their respective uses.

31. Tests on Site :- In all cases where the special conditions are provided for tests

on the site whether of plant, materials or workman ship the Governor of

Gujarat except where otherwise specifically stipulated shall provide free of

charge such labor, materials, fuel, stores, apparatus & instruments as may be

requisitioned from time to time efficiently to carry out such tests in accordance

with the conditions.

Where electrical energy is required for tests on site and a supply is

available on the site from an existing installation, such electrical energy

shall be supplied to the contractor by the Government free of charge at the

pressure and frequency of the ordinary supply is available. The electrical

energy necessary for such tests shall be provided to the contractor.

All the Testing Charges will be born by the Agency, and it will not be

32. Delivery of Lifts and materials:- No plant and materials shall be

tendered for delivery until and intimation in writing shall have been given to

the contractor by the Engineer that Governor of Gujarat is ready to take

33. Tests on Completion:- On the completion of the works on the site in

accordance with the contract the contractor shall give the Engineer notice in

writing of such completion. The Engineer shall after receipt of such notice, by

notice in writing under his hand for date and an hour on that date for the

making of the test on site if any such are provided for the contract.

The contractor shall carry out such tests upon the date and at the hour so fixed

and if the Engineer or his authorized representative shall attend on that date at

that hour such test shall be carried out in the presence of the Engineer or such

representative.

If any portion of the plant fails under the tests to satisfy the contract conditions

similar test according to the contract of the portion so failing shall if required

by the Engineer or by the contractor be repeated within a time to be fixed by

the Engineer and the provision of this clause shall apply to such repeat 20 test

as if they were the original tests and the contractor shall pay to the Governor

of Gujarat all reasonable expenses to which may be put by such tests.

If the tests or any repeated test so required as aforesaid be not made by the

contractor on the date fixed as aforesaid for the same by the Engineer may

proceed to make such test himself at the contractor’s risk and expense.

If in any test under this clause the plant tested shall fail to satisfy the contract

conditions the Governor of Gujarat shall as from the date stipulated by the

contract for completion nevertheless have the right of using such plant until

the same shall satisfy such conditions and such use shall be at the contractor’s

risk. In the event of the question whether the works have been completed in

accordance with the contract or any question regarding such completion being

submitted to Arbitration as any portion of the plant, the Engineer may certify

to be capable of being used on conditions of paying to the contractor a sum

calculated (according to the period or the use) at the rate of 5% per annum

upon the amount withheld or deducted in respect of such plant.

34. Rejection of Defective Work

If the works, or any portion thereof shall not in the opinion of the Engineer on

the stipulated tests (if any) being made in accordance with the contract satisfy

the contract conditions within three months after the date stipulated for

completion the Engineer may give notice in writing to the contractor setting

for the particular of the defects of particulars in respect of which the works in

his opinion fails to comply with the contract conditions and requiring the

contractor to make good, after or replace the same within such time to be

specified in the notice as the Engineer may consider reasonable and the

contractor shall make good, alter or replace the same as required by such

notice and so as to make it employ with the requirements of the contract

conditions with the time so specified. Should he fail to do so, within that time

the Governor of Gujarat may make good, alter or replace the same as so

required and the cost of such making alteration good or replacement (less in

the case of any replacement any sum which would have become due to the

contractor under the contract in respect of the works replaced and which shall

not have been paid to him) shall be paid by the contractor to the Governor of

Gujarat on demand or should the Governor of Gujarat not make good, alter or

replace any defective works in respect of which such notice as aforesaid shall

be given within six weeks from the date of the given of such notice the

contractor shall repay to the Governor of Gujarat all sums (if any) paid by him

to the contractor in respect of such works. Nothing contained in this clause

shall prejudice or affect the rights of the Governor of Gujarat under the

contract whether in the way of enforcement of penalties or otherwise in

respect of any delay in the completion of this work.

35. Use of plant of works pending making good.

If at expiration of the time specified for making good, altering or replacing the

plant of works, in any notice given by the Engineer to the contractor under the

last preceding clause the contractor shall not have duly made good, altered or

replaced the same in accordance with the contract the Governor of Gujarat

shall be at liberty if he things fit to make use of the same for such time as shall

be reasonably sufficient according to the circumstances to enable him, to make

good, alter or replace the same (whichever he made see fit to do ) provided

that in respect of the period of such user, the Governor of Gujarat shall not be

entitled to any damages under clause 24 of these conditions an in the case of

complete replacement, the contractor shall be entitled to be paid in reasonable

sum for the same.

36. Workman’s Compensation in case of injury

The contractor shall be responsible for any compensation and shall pay to his

workmen, compensation payable for injuries under, the workmen’s

Compensation Act, 1923 (VII OF 1923) hereinafter called the said Act. If such

compensation it shall be recoverable by Government from the contractor under

sub section (2) of the said section such compensation shall be recovered in the

manner laid down in clause 3 and 10 of the conditions of contract.

37. The Apprentices

The contractor shall afford or procure as the case may be every facility to

Indian apprentices of practical training in the factory, owned, managed,

controlled or patronized by them, so as to enable the Indian Apprentices to

acquire full knowledge of the technique and work of their trade industry

calling or profession.

38. Set-off Clause

Any sums of money due to the contractor (including the security deposit

returnable to the contractor) under this contract shall be appropriated by the

Govt. and shall be set off against any claim of the Govt. for the payment of

sum of a money arising out of or under any other contract made by the

contractor with the Govt. when no such amount for purpose of the recovery

from the contractor against such any claim of govt. is available a recovery

shall be made from the contractor as arrears of land revenue.

39. Appointment of Local Labourers.

The contractor should as far as possible obtain the requirement of labourers,

skilled and unskilled from the nearest employment exchange, so as to utilize

the local employment potential. If there are no local employment exchange or

such exchanges are not able to provide required locally suitable local labour

should be utilized to maximum extent possible.

If a contractor fails to pay within 7 days to the labourer(s), worker(s) the

minimum wages Act, 1949 as in force from time to time the Executive

Engineer or the officer of a equal rank shall be at liberty to deduct the amount

payable to the labourer(s), Worker(s) from contractor's bill or deposit(s)

payable by the contractor after making due inquiries and shall not be entitled

to any payment or compensation on account of any loss that he (contractor)

may have to incur of the action as aforesaid. Before the action as aforesaid is

enforced notice is writing to the contractor shall be issued by the Executive

Engineer or the Officer of the equal rank to pay the wages as per Minimum

Wages Act in force at the relevant time. If the contractor does not act as

aforesaid with 7 days then the action contemplated as above shall be taken

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

SPECIAL CONDITIONS OF CONTRACT

(A) Scope of Work

To provide necessary scaffolding in each elevator hoist way required during

the erection period and carry out minor builder’s work comprising of cutting

in walls, floors, partitions together with any repairs made necessary thereby

including grouting of all bolts, steel members, indicator and button boxes in

position of the elevator equipment.

The contractor shall also provide fascia plates between two landing doors,

doors posts (as required) machine beams, bearing plates, buffer support

channels, hitch beams, hitch plates and the stretcher angles (wherever hoist

way dimensions are in excess of what is required) at their cost and also erect

the same, where required.

Contractor shall also carry out necessary wiring work pertaining to elevator

equipment so also provide the light outlet in the pit and hoist way from the

main switches provided in the machine room.

Living accommodation for the erections shall also be provided by the lift

(1) Furnishing Technical Data

The necessary data regarding the hoist way and machine room details and

dimensions and such other technical information may be obtained by the

successful tenderers from the Sub Division concerned to prepare detailed

layout drawings and to shed with the performance of the contract.

(2) Submission of the Preliminary and final Layout Drawings.

The contractor shall submit to the department the final layout drawing within

3 (Three) Weeks from the date of receipt of work order.

(3) Approval to Drawings.

The layout drawing will be returned to the contractor/s within 3 (Three) Week

from the date of submission thereof.

(4) Free Maintenance

The contractor shall provide free maintenance service for the period of

12 Months from the date of handing over of the lift installation, covered under

this contract for beneficial use.

The contractor shall take materials –cum – erection risk insurance policy

under which the materials should be covered from the time they are dispatched

from the factory till the elevator is installed and handed over. The contractor

should also take the third party compensation insurance policy to cover their

employs working at the site.

The rates should be quoted inclusive of delivery of materials to the site,

fabrication and installation of the lift equipment, and commissioning and

testing, of the lift, inclusive of all taxes, Excise duty, Octroi, and all other

imposts. The tenderer should clearly indicate the imposts and taxes as

applicable at present at their present rates, i.e. on the date of submission of

tender documents.

The contractor/s shall undertake and complete the installation work of lift as

specified in Time Schedule.

(8) Deviations and Technical Information

For all items offered against Schedule ‘B’ for each tender item separately.

The tenderers may give their offer based on their own design without effecting

the cage carrying capacity, Speed of the lift shall be 1.0 MPS, type of

machine, A.C.V.V.F control, operation, type of car and hoist-way, door and

door operations specified in Schedule ‘B’ of tender documents, however, the

deviation in technical specifications shall be brought out clearly as to what

respect the same defers from technical specifications shall be brought out

clearly as to what respect the same defers from technical specifications

appended with the tender documents, stating technical as well as financial /

commercial implications thereof from the specified.

(9) The contractor shall have enter in to 15 Years, all in maintenance service

contract with the department. Scope of work under All in Comprehensive

Maintenance and Service Contract is shown ahead separately. All in

Comprehensive Maintenance and Service Contract will start from the date of

expiry of free maintenance period of 12 Months. The tenderer shall have to

quote year wise rate in amount.

(10) No price escalation shall be given.

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

DETAILED TECHNICAL SPECIFICATION

The A.C. Motor designed for elevator service will have high starting torque with low

starting current, suitable for existing machine.

Micro Processor Based Controller

It is technologically advanced system. The operational card file contains a logic board

with microprocessor chip, random access memory (RAM) and erasable programmable

read only memory (EPROM) chips to monitor and take over the command of the

The Motion controlled consist of high performance, fully digital control V.F. drive

which the directly control the torque and speed of the elevator motor and thus

provides constant speed control under all loads conditions.

A large numbers of user friendly features are included in the microprocessor based

controller such as:

1. Detection stuck hall button

2. Motor over current protection (Built in inverter drive)

3. Fast speed / Deceleration protection

4. Passenger over load warning device/ optional

The system continuously monitors critical aspect of system health. Self health

diagnostic capabilities are built in to the control system to speed up trouble shutting

and can be monitored from seven segments display provided in the logic board. This

facilitates quick identification of fault and restoration to normal operation.

1.0 AUTOMATIC MICRO SELF LEVELLING:

For achieving accurate leveling at the floor the Lift should be provided with

the Micro Self Leveling Features. This Micro self leveling should, within its

zone, be entirely automatic and independent of the operating device and

should correct for over travel, under travel and rope stretch automatically. The

leveling in-accuracy should not exceed 12 mm irrespective of the load. Re-

traveling of car should not be possible with open doors.

2.0 OPERATION: A.C. Variable voltage variable frequency:

2.1 GROUP OPERATION:

Both elevators should work as a group so that when a floor button is pressed

for either up or down direction the nearest lift approaching that floor and

traveling in the required direction should automatically stop irrespective of the

sequence in which the floor buttons were pressed. Similarly, in response to car

call the stops will be made automatically in succession as car reaches these

floor irrespective of the sequence in which the car buttons were pressed.

2.2 MEMORY SYSTEM:

The system should have memory so that the calls once registered should not

get cancelled until it is attended to.

2.3 ATTENDENT OPERATION:

It should be possible to have with/without attendant operation.

2.4 FIREMAN SWITCH:

A key switch (or toggle switch in break glass) should be provided at ground

floor for each lift so that in emergency, the fireman can assume the complete

control of the required lift.

2.5 SEPARATE CAR AND HALL DOOR HOLD OPEN TIME:

Separate adjustable timers should be provided to establish minimum transfer

time for car and floor stops, the floor stop time being longer then the car stop

time to allow person waiting to leave and enter the car. It should be possible to

adjust the transfer time of ground floor separately from the time for normal

2.6 DIRECTION REVERSAL:

When a lift arrives at a floor where both the up and down floor calls have been

registered and no calls is registered in the car, in the direction in which the lift

is not to travel then the car door should close, floor lantern should reverse and

then the car door should re-open again, so that passengers traveling in the

opposite direction can make that lift. In other words, the lift should not travel

for one more floors before reversing the travel direction.

2.7 ADVANCE INTIMATION:

At the main lobby, there should be advance illumination of the up signals for

the lift which is going to be first dispatched. Similarly, for other floor when

the lift reaches, a predetermined distance from the floor where it is going to

stop the corresponding direction signals should be illuminated and going

should sound. This will facilitate the passengers to enter the lift with watering

3.0 CONTROLLER:

3.1 The relays and switches to use should be suitably designed for lift control

3.2 The relays should be so mounted that they are visible for quick location of

faults and easy maintenance.

3.3 The contacts should be self wiping type.

3.4 Without dismantling the relay from controller body, it should be possible to

adjust the air gap between the contacts.

3.5 When required, it should be possible to replace the contact alone.

3.6 Proper identification marking should be provided on contacts relays and

3.7 In the event of spring failure, gravity switch should get released the relay.

3.8 The main power contact should be copper, to carbon type.

3.9 All the wiring of controller should be terminated in terminal block fitted on

the controller body.

3.10 A controller disconnect switch should be provided on the controller.

3.11 Suitable arc blowers and arc deflectors should be provided for main power

3.12 A reserve phase relay should be provided to protect the equipment against

phase reversal, low voltage and phase failure.

3.13 For easy maintenance and fault finding the wiring shall be distributed in

different zones with indicators.

The floor stop switches should not be installed in the shaft but the same should

be mounted on a selector located in the machine room.

Equipment offered should conform and comply with Indian Standard

Specification, Bombay Lift Act. as applicable to Gujarat State Indian

Electricity Rules and their relevant specifications and standards.

6.0 TEST CERTIFICATE

6.1 It will be necessary for the supplier to furnish the certificate in

regard to the items such as Machine, Motor, Motor Generator Set, Ropes,

Safeties, Controller, Selector, Governors, Buffers etc.

6.2 There should be minimum 6 ropes of ½” diameter with 8 x 9 seal construction

as per IS : 2365 of

6.3 The hoist ropes should be attached to the car and counter weight by means of

spring fastenings to reduce stopping jerks.

6.4 The ropes are to be fitted in forged steel thimble rod to give strong and reliable

7.0 ARD: Automatic rescue device and its equipment like batteries and parts are

in scope of AMC.

8.0 ELETRIC WIRING:

All necessary wiring in lift duct should be done in throughing for easy

9.0 COMPENSATING ROPES:

Each lift should be provided with compensating ropes to compensate for the

weight of the main rope.

Equipment offered should conform and comply with Indian Standard

Specification, Bombay Lift Act as applicable to Gujarat State Indian

Electricity Rules and their relevant specifications and standards.

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

FEEATURES OF THE LIFT

Name of Work : Providing Lift For Court Building Jotana (G+1 ) at Jotana,

Dist-Mehsana. (8/10 Person Capacity)

Sr. No. Particular of Lifts :

1 Type of Lift Service : Passenger Lift.

a. Number of Passengers 8/10 Passenger-01 Lift

b. Capacity in Kg

3 Rated Speed in Meter Per Second : 1.0 Mtr. / sec.

4 Total Travel in Meters :

5 Service to be provided : For 8/10 pass.(G+1)

6 Inside size of the lift well in mm : For 8-10 passenger (G+1)

(Width & Depth to be cleared)

7 Clear Inside size of the Lift Car : As per I.S.S.

8 Available Power Supply (Volts / Phase) : 440 V. 3 phase 50 Hz. A.C. Supply.

9 Type of Control : Microprocessor base with ACVVVF

drive. With close / open.

10 Type of Operation : Fully Collective

11 Car Entrance Door :

(a) Number, Size and type of Opening : Protected by 5 Nos Steel sliding doors

of Doors stainless steel finish with 1000mm x

(b) Operation (Manual / Automatic) :

12 Construction Design & Finish of Car : Stainless Steel Cage.18G Grade

13 Type of Signal System : Automatic.

14 Details of Landing Doors with : Door size as per IS standard

Numbers, Size & Type of the Doors telescopic sliding door.

15. Additional Items if Any : Single should be provided such as :-

1. Luminous buttons at all door.

2. Digital hall position at all floors.

3. Digital car position and

Direction in indicators in car

4. Car operation panel with

luminous buttons.

5. Battery operated alarm bell and

emergency light.

7. Over load warning indicator in

8. Rescue Device.

9. Floor Announcing System.

10. Overload Alarm System.

11. Infra red light curtain safety

screen for automatic door.

12. Special features as per sor

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

Scope of Work covered under

All in Comprehensive Maintenance & Service Contract

(1) Maintaining the Lift to keep the equipment properly adjusted and in proper

safe operating condition by regular and systematically examining, adjusting,

lubricating all parts / components, including warranted repairs of replacement

of machine, motor generator, controller and parts as required including worm

gears, thrust, bearings, break magnet coils or brake motors, brake shoes,

brushes, winding, commutators, rotating elements contacts, coils, resistance

for operating and motor circuits, magnet frames and other mechanical part due

to wear and tear, using only genuine and original parts (Manufactures invoice /

Mark on parts shall be the proof the party being genuine, use of in genuine

parts with incorrect invoice, marks will be considered as breach of contract.)

Mark of parts and components will be got approved, if the original figments of

manufacturer’s do not exit.

(2) Renewing guide shoes ribs or guides rails when necessary to ensure smooth

and quiet operation and to keep the guide rails properly lubricated.

(3) Renewing all wire ropes as often as necessary to maintain the adequate factor

of safety to equalize the tension on all hoisting ropes and repairing or

replacing conductor cable.

(4) Maintenance of car enclosure, removable panels, door panels, plenum

chambers, hung ceiling light diffusers, light tubes and bulbs, handrails, mirrors

and carpet, if any, hoist way enclosure, hoist way gates, doors, frames, hand

buttons, sills and batteries is not included in this contract. A printed price list

of these items published by the manufactures in this contract. A printed with

the offer and fresh price lists from time to time shall be furnished in advance

for approval and settlement of payments of these exclusive items of contract.

(5) Lubricating, servicing and checking of all components which should be done

minimum once in a month. The Executive Engineer/ Deputy Executive

Engineer/ Engineer-in-charge can call back the service of repairing crew any

time during the month, during regular working hours as well as during

overtime hours and it will be obligatory on the part of agency to respond

within 24 hours after registration / intimation of call back.

(6) Servicing, repairing and replacement of spare parts, etc. should be carried out

with the knowledge of authorized representative/s of Electrical Division and

his signature should be obtained in token of works carried out.

(7) Preventive repairs shall be attended to in a phased program and the Section

Officer In charge shall notify such maintenance closures to public.

(8) The contractor shall as far as possible, attend the call of the Engineer In charge

quickly for such of these items which are required to be done under the terms

of contract. If no response to attend the call is for the coming from the

contractor within 48 hours till the report undertaking the work, recovery

calculated on hourly rate basis for the service contract would be recovered

(9) The lifts under contracts should function satisfactorily for the entire period of

contract. The lift installation shall be inspected once in months by the Section

Engineer of the firm jointly with the Dy. Executive Engineer, Electrical

(R&B) Sub Division, Mehsana and suggestion and remedial measures to the

bottle-neck, if any, and for better functioning be sorted out. The lift working

days are considered as 300 days per year and stoppage on account of

maintenance and repairs are allowed at 15 days in a year. The liquidated

damages for closure for any more periods, than stipulated above shall be

recovered daily rated basis by dividing the annual contract price by 300 days.

50 % of yearly contract value will be paid every six months as down payment

against performance of bank guarantee of the amount equal to down payment

which will be settled against work done within six months. In event of failure

of attending repairs at any time, the work will be got done departmentally or

through another agency at his risk and cost, and the additional expenditure

incurred so, will be payable by the defaulter agency while making the payment

of remaining 50 % of contract value at the end of six months, the amount of

work done at the risk and cost shall be adjusted against work done for which

satisfactory maintenance is certified by the Deputy Executive Engineer In

charge. The bank guarantee shall be renewed year after year for the above said

amount till completion of the contract.

10. A log book will be maintained for each lift and the record of work done for

servicing, maintenance and repairs, etc. will be recorded there in jointly by the

contractor and Liftman In charge to keep track of periodical work done in each

lift. This will be considered basic record for all purpose for all purposes

including these specified in paras.

11. All Legal Liability in case of passenger trap in the elevator, insurance, fire

shall be covered in the all-in-service contract and hence no subsequent claim

in this regard shall be entertained.

12. Automatic rescue device and its other parts like batteries are in scope of

Comprehensive .maintenance.

The accepting authority or the Executive Engineer In-charge of the work

reserves the right to terminate and/or suspend the contract at any time after

giving 10 days prior notice of his intension to do so without assigning reasons

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

MAINTENANCE OF LIFT

The inspection and tests of the lifts should be performed by a qualified

Engineer, Who should be thoroughly acquainted with the mechanical and electrical

details of the lifts. Inspection of lifts should be carried out such month during which

time necessary oiling should be done and adjustment are made as per requirement.

Agency should inform the authorized person of this department the condition of the

lifts every month and thus given an opportunity of removing the defects before

damage is done to the equipment or accidents occur to the passengers.

1. Switches and Fuses

Check the size of the motor fuses and the setting of any circuit – breaker

should be checked against the nameplate rating of the motor.

In motors if plain bearings with ring lubricator are fitted, it should be noted

whether the oil is at the correct level and whether any leakage is occurring at

the drain plug, tap or oil gauge. Ball or roller bearings are packed with grease

by the makers, and replacement is only necessary about every six months,

where a little pure petroleum jelly should be used. Excessive wear of the

bearings can often be detected by a distinct knock and results in un-due strain

being placed on the coupling and the worm gear bearings.

The brake and the coupling upon which the brake are usually operated. The

coupling should be examined to ensure that the bolts are tight and that the keys

joining the shafts on each side are not loose. If the motor winding wheel is

inserted, and turned in each direction, looseness of the key on the motor shaft

can be detected. Similarly, the key on the worm shaft may be observed, but in

this case the brake must be released. Particular attention should be given to the

adjustment of the brake, as an incorrectly adjusted brake will cause faintly

floor leveling. When the design permits, each half should be adjusted

independently so that the clearances of both shoes are the same. The

clearances between the brake lining should be as small as possible, and will be

found in practice to be between 1/100” (0.25 mm & .4 mm), if correctly

adjusted. Next adjust the solenoid plunger so that the maximum possible pull

is obtained. This is the case when the maximum number of lines of force is

present in the air gap. Under these, conditions the brake should just operate

when the magnetic circuit closes. The spring pressure should then the adjusted

until smooth and rapid stopping is obtained, the actual stopping distance will

vary with the car speed. After the brake has set, the car travel should not

exceed about 4” (100 mm) for each 100 ft/min. (0.5 m/s.) of running speed.

The operation of any emergency brake

Examine the level of the oil in the gearbox which if the gear is of the under

type, the should be sufficiently high just to cover the worm. If the over-type

gear is employed, the level should be about 4” (100mm) above the bottom of

the worm wheel. The gear oil recommended by the makers should be used.

The oil should be free from metal particles and should not be semi solid,

gummy of have an offensive odour. The gear case should be examined for

leaks and tightened where necessary, and if the gland is showing signs of

leakage, the gland nuts should be tightened up in rotation. Wear of the gear

teeth can be detected by removing the gearbox cover and turning the motor by

hand. A double thrust race is usually fitted at the outer end of the work shaft to

accommodate the worm thrust in both directions of travel, and an inspection of

this thrust race is necessary to ensure that excessive wear has not taken place.

If undue wear is present, the thrust is likely to be transferred to the motor

bearings, which may overheat and cause a break-down. Wear may be

compensated for by removing the thrust and making adjustment.

5. Sheaves and Pulleys

The sheave or drum and any diverting pulleys should be examined to detect

whether any looseness on the shafts is present due to the keys working loose.

If looseness is present, the key should be driven in tightly, but it may be

necessary to fit a new key. With a traction drive, the sheave grooves should be

examined for wear and if-ridges are present in the grooves these may, in time

cause rope slip which will result in rope wear. The sheave seat to the same

depth in the grooves. The presence of a crack in the sheave, drum or diverting

pulleys may be detected by hammer testing. Test the bearing bolts for

The contacts on the controller are copper-to-carbon or copper to copper, and in

the latter case, if cleaning is necessary, care may be taken to ensure that any

“roll” incorporated in the designs is not reduced or destroyed. If this is done,

welding of the contactors may result. When an appreciable amount of cleaning

or filling of contacts is necessary the profile of the contacts should be tested

with a template having the same curvature as a new contact, before the

contacts are replaced. The mechanical interlock, between the reversing

contactors should be examined if such an interlock is fitted. The pins on which

the various contactors operated should be perfectly free and should

occasionally be given a drop of thin oil. Careful inspection of any controller

dashpots is necessary to ensure that they provide the time lags intended. It is

important to use only the type of dashpot oil recommended by the makers, or

the settings will become inaccurate. An electrical insulation test should be

taken on motor and control circuits at a voltage of 500 V D.C. and when taken

from the main switch with all coils in circuit should be less than 1 M. Ohm.

7. Floor Selector

After the brake has been correctly adjusted, an inspection may be made of the

floor selector gear if the lift is automatically controlled, and any necessary

adjustments made. The operation of each striker arm and its associated switch

should be examined to see whether the best possible leveling is obtained at

each floor. This adjustment will provide the best average leveling in the up

direction for all loads if the counterweight is equal to the weight of the car

plus 50% full load. Hence, with 50% full load, accurate leveling in the up

direction should be obtained. If, however, the counterweight is say equal to car

plus 40% full load, it will be necessary for the car load during the load

leveling test to be equal to 80% full load instead of full load. This will ensure

that correct leveling is obtained in the up direction with 40% full load in the

car. The strikers operating the down direction switches must be adjusted in a

similar manner to that for a switches, but with the car traveling in the down

direction. During these down direction tests it will be noted that the empty car

will again level high and the loaded car low. When a two speed motor is

employed, the floor selector will have slowing switches fitted for each

direction is addition to stopping switches. The slowing switch strikers should

be adjusted so that the lift speed is reduced to the low speed value before the

stopping switches are operated and the brake applied. If stopping and leveling

are performed by direction switches in the well and a cam is fitted on the car

instead of a floor selector in the motor room, it will be necessary, in order to

check the leveling to take measurements at the floors after stopping the lift at

each, floors when traveling up empty. Adjustments should be made to the

positions of the switches (except the ground floor switch) so that the stopping

distances above each floor are equal. Similarly, the position of the ground

floor switch should be adjusted until the stopping distances below each floor

are equal when the car travels down loaded. When the switches and cam have

been adjusted, the only reason for inaccurate floor leveling will be that the

brake is out of adjustment. It will probably be found more convenient to test

these direction switches, when fitted, after the motor room inspection has been

8. Final Terminal Stopping Switch

This should occasionally be tested by holding in the appropriate controller

contactors and allowing the car to operate the switch after over traveling each

terminal landing in turn. The final limit switch is usually operated by a striker

on the car engaging with a stop on the limit switch operating rope. One stop

being fitted for each terminal landing. The over-run, after passing the terminal

floor and before the limit switch operated, may be adjusted by altering the

position of the rope stop. Two plaint marks on the operating rope or pieces of

adhesive tape are after used to indicate that when the marks are opposite to

each other, the rope stops are in their correct position in the well.

The over speed governor must be lubricated where necessary and kept clean.

During inspection the weights should be operated by hand to see that firstly,

the control cut off switch operates and secondly, the governor gripping jaws

are released and grip the governor rope.

Before leaving the motor room a careful visual examination should be made of

those portions of the lifting ropes which pass over the sheave or drum during a

complete journey of the lift. Any “needling” of the ropes, i.e. broken wires,

should be carefully noted, the detection of these “needles” being greatly

facilitated by the aid of a small mirror used for the underside of the ropes or by

a way of cotton waste held lightly against the ropes. If performed ropes are

used, much greater care will be necessary in detecting broken wires as they

retain their original position in the strands even when fractured. The presence

of a few broken wires does not indicate that the rope should be immediately

renewed, as the factor of safety is usually about 10, about rather that the ropes

should be kept under careful observation during subsequent visit. It is very

difficult to quote any rule for determining when no broken wires have been

visible, and others when the rope has given long service after a comparatively

large number of wires have been broken. The decision to renew a rope rests

largely upon the engineer’s experience and is usually governed by the number

of adjacent broken wires. Undue rope stretch is another indication of

approaching rope failure.

11. Call Buttons

Call the car to each landing by pressing the landing buttons in turn and if the

lift is arranged for dual control and the inspector’s mate rides in the car during

these tests, the operation of the car call indicator and position indicator can be

observed at the same time.

12. Landing Gates or Doors

The lock of each landing gate or door, should be tested by ascertaining that it

is impossible to open any gate or door by pulling or lifting, or to stop the lift

by breaking the electric interlock circuit, unless the car is at that landing.

It should also not be possible to move the car away from any landing with the

gate or door at that landing open and if this is confirmed at each landing, then

the landing door electric interlocks are breaking contacts satisfactorily.

If gates are fitted, it is now a convenient time to note whether they can be

opened or closed readily and if not a drop of oil on each picket pin and on the

overhead supporting roller pins, unless the latter are of the ball breaking type,

will ensure easy operation. See that door hangers and tracks are clear and

adequately lubricated.

13. Car Floor Switch

Check that the car door or gate electric switch shall prevent the lift from being

started or kept in motion unless the car gates or doors are closed.

14. Car Door or Gate Electric Contact

If this switch closes and opens satisfactorily the car may be moved by the car

buttons or car switch if the door is open. The cover of the switch should be

removed occasionally and if necessary the spindles lightly oiled and the

contacts cleaned. The position of this interlock may be such, however, that it

may have to be inspected from the top of the car.

15. Car Push Buttons

Test these by brings the car to each floor in turn by pressing the appropriate

button. It should be possible to stop the motion of the car at any position in the

well by operating the stop-button. If any button is uncertain in its action, the

cover plate should be removed and the contacts cleaned and if necessary is

new spring fitted.

16. Emergency Signal

The bell, buzzer of telephone fitted in the car should be operated and should

be clearly audible outside the lift well when the car midway between adjacent

landings. In some building this signal is arranged to give warning in the

maintenance engineer’s room.

17. Lighting Fitting

Examine to see that it is securely fastened tat the illumination is adequate and

that the switch operates satisfactorily.

18. Door operating gear

Examine the motor and door operating levels clean and lubricate if necessary.

Watch the operation of the gear when the doors open and close.

19. Retiring Cam Mechanism

Operate the cam by pulling the connecting chain by hand and not if the cam

advances and retires freely. Observe whether it clears the door lock striker arm

or the sill trip level when in the retired position. The operating solenoid or

motor and levers should be examined and lubricated.

20. Governor Rope Release Carrier

Visually examine the rope grip and the springs to see that they are clean and

not rusted. This release should be tested by engaging the governor jaws

(usually in the machine room) with the governor rope by hand and then

lowering the car either by the motor hand wheel or at the slow leveling speed.

The Shackle should then pull out of its carrier and if the descent of the car is

not checked the safety gear will operate.

21. Rope Tension

If rope equalizing gear is not fitted, the rope tensions may be tested with the

car about half way between the top of the well and the counterweight. Pull

each rope in turn with a spring balance and note the deflections with equal

pulls. IF any rope can be deflected more than the others, it is not carrying its

proper share of the load and adjustments should be made at its screwed

22. Counterweight

When the car is opposite the counterweight, the counterweight shoes and

guide lubricators may be inspected in a similar manner to that adopted for the

car fittings. Examining the counterweight sections to see that none is displaced

in the frame and that the nuts and pins are in their proper positions at the ends

of the tie rods. IF 2 to 1 roping is employed see that the pulley at the top of the

counterweight is adequately lubricated. In many lifts the counterweight oil

buffers are fitted to the bottom of the counterweight and if this is the case

examining the oil level in them. Make sure that the counterweight guard at the

mid-well position is securely fixed. Inspect the counterweight safety gear as

described later for the car gear.

When moving the car slowly from the top to the bottom of the well, the guide

surfaces, joints, clips and brackets should be inspected for wear or looseness

and when the car is at the bottom landing may noticeable bend in the guides

can be detected by sighting along the face of each car and counterweight guide

24. Landing Gate or Door Locks

These should be examined periodically and if necessary the striker arms

adjusted and worn rubbers renewed. The covers should be removed the inside

of the box wiped free of cost, the mechanism lightly oiled and the contacts

cleaned, with center opening swing doors and locks are mounted on the

underside of the door top frame and these may be inspected from the landing

or the inside of the car.

25. Slowing and Stopping Switches

If slowing and stopping are performed by switches on the car and cams in the

well or vice versa it should be noted whether the switches and cams are in

proper alignment and are securely fastened. The slowing switches should

operate sufficient in advance of the stopping switches to enable the motor to

reach its slow leveling speed before the application of the brake. The normal

terminal stopping switches are frequently fitted on the car and are operated by

cams in the well, and these should receive careful attention. After inspection,

all these switches should be tested by operating the car at normal speed

between the extremes of travel.

26. Car Safety Gear

IF of the wedge type, examine the jaws for freedom from contact with the

guides and turn the drum by hand or pull the safety cable the jaws tough the

guides. Note that there is sufficient cable left on the drum so that it will not be

pulled from the drum when the safety operates. See that the levers are

adequately lubricated and that there is no excessive slack in the safety rope.

27. Car and counterweight Buffers

If these are of the special or volute spring pattern, examine to see that they fit

vertically and securely in their bases and the spring are not distorted.

With oil buffers ascertain that they have a sufficient supply of oil by

inspection of gauge provided on each and whether there is any side play in the

position. If the counterweight buffers as well as the car buffers are mounted in

the pit, they will all be the spring return type and may be partly depressed by

standing on the top of the plunger. After release, the piston should return to its

28. Governor Rope Pulley

Inspect during operation to make sure that the pulley frame is free to slide in

its guides and that the parts are adequately lubricated.

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana

[EARNEST MONEY DEPOSIT]

The Executive Engineer,

Mehsana Electrical (R&B)Division,

(hereinafter called “The Seller”) has undertaken in pursuance to Tender No.

____________________________ provide certain items as there in set forth dated

Period for Validity. (Hereinafter called “The Bidder”).

And whereas, it has been stipulated in the Bid that the Seller shall furnish a

Bank Guarantee by an acceptable Bank for the sum specified there in as Earnest

Money Deposit with his obligation under the Bid.

And whereas we have agreed to give the Seller a Guarantee :

Therefore, We hereby affirm that we are Guarantors on behalf of the Seller, up

to a Total of Rs.____________/- (in words only).

and we undertake to pay Executive Engineer, Electrical (R&B) Division, Mehsana.

upon your first written demand and without argument, any sum within the limits of

Rupees ____________/- as aforesaid without your needing to prove or to show

grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the

Seller before presenting us with the demand.

The guarantee is valid until the Date up to Validity.

We undertake not to revoke the guarantee during its currency except with the

previous consent of Executive Engineer, Electrical (R&B) Division, Mehsana

We lastly undertake not to revoke the guarantee for any change in constitution

of the Bidder or the Bank.

Signature and seal of

Guarantors._____________________

BANK GUARANTEE FORM FOR SECURITY DEPOSIT

[To be stamped in accordance with Stamp Act]

KNOW ALL MEN THAT BY THESE PRESENT, We ________________

(hereinafter referred to Contractor) and We __________________________________

____________________________________a corporation incorporated under the law

having its Registered / Head Office at ________________________________ and

authorized to transact business in Indian as Security Corporation / Company

(hereinafter referred to as Surety) and held and firmly bound up to the

__________________________ Gujarat, India (hereinafter referred to as Buyer,

which expression shall include its administrator, successors and assigns in the sum

(in words & figures)

for the payment of which sum well as truly to be made, we the Principal and the

Surety to hereby firmly and irrevocably bind over selves and our successors,

executors, administrators and assigns, jointly and severally by these presents.

WHEREAS the Buyer has awarded the Contract by issue of letter of Award

same having been unequivocally accepted by the Contractor resulting into a Contract /

+ Contract bearing No. ____________________Dated _______________ (hereinafter

called as the Contract.) valued at ________________ for ____________ as described

in the Contract (Scope of Contract).

AND WHEREAS, it is a condition in the award of contract that the

Contractor with one surety shall jointly execute Contract Performance Bond for

faithful performance of the Contract in favour of the Buyer.

NOW THEREFORE, if the Contractor shall in all particulars, will, duly and

faithfully observe, perform and abide by each and every convenant, term, condition

and part of the said Contract and the conditions, specifications, drawings and other

documents attached thereto or by reference made a part thereof according to the true

intent, and meaning in each case, then the obligation under this bond shall be relieved,

otherwise, it shall remain in full force and effect and all monies to the extent of

*____________________________as aforesaid shall be payable to the Bayer

without any reservation demur and resource as irrevocable up to

[ Days / Month / Year ]

and any demand made by the Bauer shall be conclusive and binding.

PROVIDED FURTHER, that the Contractor shall immediately pay on

demand and if the Contractor fails to pay the demand or claims made by or on behalf

of the Buyer then the Surety shall pay to the Buyer the full amount of obligation under

this Bond; without any contestation, demur or protest, which demand on claims shall

be conclusive and binding on the Surety irrespective of any dispute between the

Buyer and the Contractor.

THE SURETY, for value received hereby agrees that this obligation shall

remain valid and in full effect up to ____________________________ days / month /

year i.e. ninety (90) days after the end of warranty period, specified in the Contract

No, extension of time, change or addition to or other modification of the terms of the

Contract or work to be performed there under, or of the specifications of other

Contract Document, shall in any way, after the obligation under this Bond the Surety

does hereby waive notice of any such extension of time, change, addition or

The Buyer shall have the fullest liberty, without affecting the Bond to

postpone from time to time the exercise of any powers vested in them or of any right

witch they might have against Contractor, and to exercise the same at any time in any

manner and either to enforce or any to forebear to enforce any covenants for payments

or otherwise, contained or implied, in the Contract between the Buyer and the

Contractor or any other course or remedy or security available to the Buyer and the

Surety shall not be released of its obligations under these presents by any exercise by

the Buyer of its liberty or discretion with reference to the matters aforesaid or any of

them or by reasons for time being given to the Contractor or by reason of any other

act or for bearance or other acts or omission or commission on the part of the Buyer

or any other indulgence shown by the Buyer or by any other matter or things

whatsoever which under law would but for this provision, have the effect of relieving

IN TESTIMONY WHEREOF, the Contractor has hereunto set its hand and

the Surety has caused these presents to be executed in its name and its corporate /

common seal affixed by its attorney in-fact at _____________________________

[Signature] Contractor’s Signature

[Official Address] (Designation)

Contractor’s common seal.

PERFORMANCE BOND

(The date of this Bond must not be prior to the date of the instrument in connection

with which it is given)

Principal (Contractor)

(Express in Words and Figures)

Contract No. and Date

KNOW ALL MEN BY THESE PRESENTS, THAT WE, THE PRINCIPALS AND

SURETY above named are held and firmly bound up to the ____________________

hereinafter called and Employer in the amount stated for payment of which sum ,well

and truly to be made. We bind ourselves, our heirs, executors, administrators and

successors jointly and severally, firmly by these presents subject to the provisions of

which the aforesaid Contractor on demand and without demand on a claim being

made by the Employer.

THE CONDITIONS OF THIS OBLIGATION IS SUCH, that whereas the principals

have entered into a contract with the Employer numbered and dates as shown above

and hereto attached for the execution of work ________________________________

NOW THEREFORE, if the Principal shall well and truly perform and fulfill all the

undertakings, covenants, terms, conditions and agreements of said contract during the

original terms of the said contract and any extensions thereof that may be granted by

the Employer with or without notice to the surety and during the life or any guarantee

required under the contract and shall also well and truly perform and fulfill all the

Undertakings, covenants, terms, conditions and agreements of any all duly and unduly

authorized modifications of said contract that may hereafter be made, notice of which

modifications to the surety being hereby waived or shall pay over, make good and

reimburse to the Employer all loss and damages which the employer may sustain by

reason of failure or default on the part of said Principal so to do.

We _____________________________________ further agree that the guarantee

herein contained shall remain in full force and effect during the period that would be

taken for the validity of the said contract, and that it shall continue to be enforceable

till all the dues of the employer under or by virtue of the contract have been fully paid

and its claims satisfied or discharged or till the employer certifies that the terms and

conditions of the contract have been fully and properly carried out by the said

contractor and accordingly discharges the guarantee. Unless a demand or claim under

this guarantee is made on us in writing on or before the ________________________

We shall be discharged from all liability under this guarantee thereafter.

IN WITNESS WHEREOF, the above bounded parties have executed this instrument

under their several seals on the date indicated above the name and corporate seal of

each corporate partly being hereto affixed and these presents duly signed by its

undersigned representatives, pursuant to authority of its governing body.

In the presence of witness

Principal Individual

by _________________________________ offices Corporate Seal

Attested Corporate Surety

Business Address ________________________

For and on behalf of the Employer

MODEL FROM OF WARRANTY CLAUSE

The contractors / seller hereby declares that the goods / store / articles sold to

the buyer under this contract shall be of the best quality ( and workmanship ) and shall

be strictly in accordance with the specifications and particulars contained / mentioned

in the clause hereof and the contractor / seller hereby guarantees that the said goods /

stores / articles would continue to conform to :-

Description and quality aforesaid for a period of 12 months from the date of

commissioned and issue of acceptance certificate to the purchaser and that

notwithstanding the fact that by the purchaser ( Inspector ) may have inspected and /

or approved the said goods / stores / articles, if during the aforesaid period of Twelve

months the said goods / stores / articles be discovered and to conform to the

description and quality aforesaid or have deterioration and the decision of the

Purchaser in that behalf will be final and conclusive ) and Purchaser will be entitled to

reject the said goods / stores / articles or such portion thereof as may be discovered

not to conform to the said description and quality. On such rejection the goods / stores

/ articles will be at the seller’s risk and all the provisions herein contained relating to

rejection of goods, etc. shall apply. The contractor / seller shall, if so called upon to

do, replace the goods, etc. or such portion thereof as is rejected by the purchaser

otherwise the contractor / seller shall pay to the Purchaser such damages as may arise

by reason of the breach of the condition herein contained. Nothing herein contained

shall prejudice any other right of the purchaser in that behalf under this contract or

Signature of Contractor’s Dy. Executive Engineer Executive Engineer

Electrical( R & B ) sub. Div., Mehsana Elect. (R & B) Div

Mahesana. Mehsana