Hiring of Closed Body AC (Diesel/Petrol) Jeep of type SUV/MUV having (6+1-seater) passing in up to date condition along with driver for 12 Hrs for Two Years, maximum 3000 KM per month (offered Vehicle Model shall not have registered before 3 years as on the date of tender opening) for DE Civil-II (R & M), Circle office, Palanpur.

2. Bidders have to submit technical bid as well as Price bid in electric format only on above

mentioned website till the date and time shown above. However, of anywhere in tender

documents submission of other than this document physical submission mentioned to be

overlooked. If any documents required physically for verification purpose it will be

intimated as and when required.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

3.The EMD amount should be paid only by RTGS/NEFT/on line mode shall be encouraged. In

case of payment through RTGS/NEFT/Online payment bidder has to mail following details

to [email protected], [email protected],

[email protected] & [email protected]. The

transection slip of payment made by RTGS/NEFT/Online payment is to be uploaded in N-procure

with tender documents.

Sr. No. Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details by email on the same date of payment so that

4. GETCO beneficiary Bank Details as under

Sr. No. Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

3 Name of Bank: Bank of Baroda

4 Branch Code: PALANP

Transmission Circle, 66kv S/S Campus, Abu Highway,

5 Address of Office: Palanpur –

6 IFSC Code: BARB0PALANP (“Fifth Digit is Zero”)

7 PAN No: AABCG4029R

8 TAN No: AHMG02636E

9 GST No: 24AHMG02636E1DV

5. In case short submission of documents with bid and / or clarification if any required from the bidder, the

required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from) remain

legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload through online only

on n procure portal including Tender fee, EMD and attested Integrity Pact. 9. Tender will be evaluated on

Data / Details / Documents of the online offer only.

8. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled

9. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and

speedy evaluation of the bids. Instead of simply confirming / attached in bid, the Bidder shall fill in the

particulars against appropriate place in respect of each line appearing in each online annexure. Wherever

required, bidder shall invariably have to upload supporting authentic documents in the online bid.

(In the absence of required details in the online annexure, the owner has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation.)

10. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or extension

of due date etc

11. The Earnest Money Deposit and tender fee will be accepted only by NEFT/RTGS/Online.

12. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to:

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

The Superintending Engineer (TR),

Gujarat Energy Transmission Corporation,

Limited, Circle Office, Aroma Circle,

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR),

GETCO, Palanpur

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

Vehicle Specification

Tenders invited for Hiring of Vehicle with following Specification-

• Type of Vehicle- Petrol/Diesel driven, Closed Body AC Jeep of type SUV/MUV

Bolero Neo/Scorpio etc. make preferably having (6+1 seater) passing in up to

date condition along with driver for 12 Hrs for Two Years, maximum

KM per month (offered Vehicle Model shall not have registered before 3 years

as on the date of tender opening).

• Working – 12 Hrs./Day & 3000 Km/Month

• Contract Period- 24 Months

• Notwithstanding anything contained in sub rule (9), vehicles manufactured on and

after the 1 day of April, 2021 in the case of new models, and 31" day of August,

in the case of existing models, shall be fitted with airbag for the person occupying

the front seat, other than the driver and the requirement for such airbag shall be as

per AIS 145, as amended from time to time, till the corresponding Bureau of India

standards (BIS) specification are notified under the Bureau of India Standards Act,

2016 (Minimum Two Air Bag Required: 1 Driver Seat+1 Co-Driver Seat)

• In future, if there is any requirement for GPS system installation in vehicle

by GETCO, it is to be provided by the contractor as per GETCO’s requirement.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

Qualification requirement

The bidder should satisfy following minimum technical requirements….

1. The bidder should provide Petrol/Diesel driven closed body type AC vehicle having seating

capacity of minimum 8+1 and not registered before three years at the time of tender opening &

submit the documents of vehicle as under:

1.1. Registration certificate book with tax paid up-to-date.

1.2. Vehicle Insurance certificate covering period up-to-date.

1.3. Vehicle Fitness Certificate.

1.4. Road permits for vehicle.

1.5. Registration as “TAXI” or “MAXI” (nine or nine plus seater passing).

1.6. Copy of Road Tax

1.7. Quotation mention with Seating capacity 1+8 (If new Vehicle)

1.8. Provident Fund registration/ Self Driving declaration on 100 Rs Stamp

1.9. Registration No

1.11. Valid Driver Licence LMV Cab (Licence validity should not be expired)

1.12. Two Air Bag Required: 1 Driver Seat+1 Co-Driver Seat is compulsory

2. Financial Qualification requirement:

2.1 P.F. registration or self-declaration undertaking on stamp paper of Rs.100/- in case of self-

driving with Notarize certificate.

2.1 Copy of PAN No.

2.2 Copy of Goods & Service tax (GST) reg. no. (Compulsory)

2.3 Copy of power of attorney as the case may be.

2.4 Copy of partnership deed, if any.

2.5 Transaction receipt of Rs. 5000/-

2.6 EMD & tender fee of Transaction receipt in case of NEFT/RTGS.

The bidders must attach Self attested copy of all above documents scanned copy on n

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

Documents Mandatory to upload online in PDF form (Self-attested)

Sr Particulars Checkmark

01 Scan of RTGS/NEFT/Online payment receipt for Tender Fee

02 Scan of RTGS/NEFT/Online payment receipt for EMD

03 Scan of RTGS/NEFT/Online payment receipt for Quotation Fee

04 PAN Number Document

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy

2. Contract Carriage Permit

3. Fitness Certificate

4. Insurance copy

5. Vehicle Rod tax

06 Driver License Copy

07 GST Registration Number Documents

08 Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory

Certificate for

Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

09 Provident Fund Code Number Documents

10 self-declaration undertaking on stamp paper of Rs.100/- in case of self-

driving with Notarize certificate

11 Annexures as per tender.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

SPECIAL TERMS AND CONDITIONS

The terms and condition of this section will be read in conjunction with general terms and

condition of tender. However, wherever, ambiguity observed, terms and condition mentioned

under Special Terms and Condition will supersede the General Terms and Condition of

Tenders are invited Hiring of Closed Body AC (Diesel/Petrol) Jeep of type SUV/MUV having

(6+1-seater) passing in up to date condition along with driver for 12 Hrs for Two Years,

maximum 3000 KM per month (offered Vehicle Model shall not have registered before

years as on the date of tender opening) for DE Civil-II (R & M), Circle office, Palanpur.

The vehicle to be offered for hiring shall be in up-to-date condition including the tubes, tyres,

engine as well as condition of outside body.

1. The touring journey covers the area within Gujarat State and as per the instructions of the

Officer. “Agency Finalized under ARC has to carry out work in to nearby circle in case

2. The conditions will be applicable in addition to those mentioned in Booklet “Tender and

Contract of Works” available f or reference at the office of Superintending

Engineer (TR), Palanpur.

3. The rates quoted shall be on ANNUAL RATE CONTRACT basis. Thus, rates quoted shall

remain valid for complete period of order. The rates must be inclusive of the salary of driver,

cost of fuel, oil and other consumables, wear & tear of tyres & tubes and maintenance

charges including material cost to keep the vehicle in full working and smooth condition.

4. PERIOD OF CONTRACT: The period of contract is 24 Months. This contract automatically

ended after 24 Months from date of commencement.

5. The GETCO reserves the right to terminate the contract at any time without assigning any

reason by giving 30 days’ notice in writing. The contractor shall not be entitled to any

compensation by reason of such termination of contract.

6. The contractor will have to fulfil the condition of contract labour regulation abolition Act-1970

and furnish the records failing which payment will not be made.

7. The v e h i c l e s h o u l d b e a v a i l a b l e 3 6 5 d a y s . Contractor s h o u l d m a k e t h e i r o w n

arrangement to give W/ Off to driver. No extra pay of driver in scope of GETCO.

8. The travelling of vehicle per month is limited for 3000 KM. However, for utilization of excess

KM will be paid as per rate of schedule “B”

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

9. The arrangement of expenditure for driver at anywhere in Gujarat shall have to be done by

the contractor.

10. The vehicle should have good upholstery covered with clean covers, comfortable seating

arrangement and shall be washed/service at regular intervals of a week. Vehicle shall always

be kept neat and clean.

11. The bills for travelling of the vehicle shall be paid on monthly basis. No advance for hiring of

vehicle shall be paid. The bill in triplicate should be forwarded to concerned engineer and

payment will be made by A/c payee cheque only. (which shall be now uploaded on Vendor

Management System (VMS) Portal, www.vms.guvnl.com including invoice, documents which

are digitally signed by Vendors / Suppliers/Contractors.) Income tax if any will be deducted at

source from monthly bill.

12. Challan’s for opening and closing Kilometres reading and kilometres travelled should be got

certified any duly signed by the officers travelling the vehicle. In absence of these requirements

the bill will not be paid.

13. The toll taxes to be paid during official travelling of vehicle shall be reimbursed to the contractor

on production of receipt duly signed by GETCO authority who have travelled or directed a travel.

All road tolls / bridge tolls shall be reimbursed on production of proof of payment along with

monthly RA bills. Fastag is compulsory as per govt rules.

14. In case of accident to the vehicle, the driver or occupants of the vehicle at the time of the

accident, the whole and sole responsibility of vehicle owner/ the contractor during accident to

pay compensation or damages to the persons, involved as per law or Act and the GETCO will

not be responsible for any claim on this account.

15. In case of poor service provided by the contractor, Circle head is empowered to terminate

the contract as per GETCO terms & condition.

16. In case of any dispute or any discrepancy, the decision of Superintending Engineer,

Transmission Circle, Palanpur will be final and binding to the contractor. Any dispute or

difference arising under and in connection with the contract shall be subject to exclusive

jurisdiction of Palanpur.

17. If contractor fails to execute the order successfully, the order will be got completed through

other agency and if required to pay higher rate in that case difference of rate will be recovered

from the contractor.

18. The contractor shall follow all rules and regulations pertaining to the vehicle and its

running/working such as RTO, traffic, etc. scrupulously. Any consequences arising due to non-

observance of any such rules shall be borne by the contractor.

19. Head Quarter of vehicle will be at Circle office, Palanpur. and journey kilometres will be

considered from Head Quarters to Head Quarters.

20. Agreement: As per GETCO’s rules, contractor will have to enter into an agreement on Stamp

paper of Rs. 300/- with the GETCO in prescribed format before execution of work. The cost

of stamp fees shall be borne by the contractor.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

21. The contractor will have to execute an indemnity bond on stamp paper of Rs. 300/- at his cost

before commencement of order stating that for any accidents or damages to the contractor’s

staff/equipment’s or any other persons/vehicle due to non- observance of safety

measures, GETCO shall not be responsible.

22. Contractor will start hiring services from the date of commencement letter/order issued

from concern Division office after submission of self- attested documents of Vehicle

Registration, Insurance copy of Vehicle & Driver, Driver’s Driving license and Medical fitness

certificate of Driver.

23. Formula for considering price variation: No price variation will be payable on cost of oil/tyres,

tubes etc. Only changes in price of Petrol/Diesel will be adjustable. For every one- rupee

rise/fall in the price of Diesel per litter, following adjustment will be given.

24.1 For every Ten paisa increase in prices of fuel price of one paisa per KM shall be payable and

for every Ten paisa decrease in prices of fuel, price of One paisa per Km shall be deductible.

this will be applicable to the actual Km travelled during the month

24.2 Petrol/Diesel difference

With changes in petrol / diesel prices on daily basis, Contractor has to provide details of prices

of fuel on particular day when fuel is filled. Contractor has to provide “Self-attested copy of

fuel bill” whenever fuel is filled by the agency during the month. On the basis of such fuel bill

of the agency, diesel difference will be paid / recovered taking actual Km travelled during the

period between two bills.

25. EMD: All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender document or by RTGS/ NET/online.

26. The ‘Earnest Money Deposit’ paid herewith should be absolutely forfeited by the GETCO

if the full amount of specified security deposit is not paid in specified time by the successful

bidder and in case If a Bidder withdraws its bid during the period of bid validity specified by the

bidder in bid form. On forfeiture of EMD, SD or guarantee under the terms and conditions of

this tender, applicable GST will also be recovered from the bidder / contractor and GETCO

reserves all rights of such recovery of such forfeited amount along with GST.

27. SECURITY DEPOSIT: The 5% of tender value is required to be paid by Demand Draft in

favour of “Gujarat Energy Transmission Corporation Limited” or by NEFT/RTGS/Online

on acceptance of tender as security deposit at Circle Office, Palanpur. The Security Deposit

will be paid within 15 days of receipt of LOI.

28.The criteria mentioned is for technical scrutiny after opening the technical bid. However, the

GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning any

reason thereof. The Superintending Engineer (TR) Palanpur reserves the right to reject any

or all the tenders without assigning any reasons thereof.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

29. Vehicle supplied should be comprehensively insured. Attested copy of insurance policy

should be submitted to this office before placement of order. Insurance for driver should also

be arranged by the contractor and attested copy of the same should be submitted to this office.

Moreover, compliances & follow all contact & labour laws.

30. The successful tenderer will have to provide full details such as Phone No / Mobile phone

No. / Full addresses, Name of responsible person etc for contacting him at any time. Any offer

not fulfilling this requirement will be out right rejected.

31. GEB ( i.e. Gujarat E l e c t r i c i t y B o a r d ) & G E T C O ( i.e. Gujarat E n e r g y T r a n s m i s s i o n

Corporation Limited.) are interchangeable wherever/ whenever context admits.)

32. Vehicle will have to be sent along with well-experienced, well-dressed driver having good

manners with necessary tools and tackles and Contact facility (Mobile-Phone) to meet the

normal breakdown while on road. The driver sent with the vehicle shall have valid license for

driving as per RTO and insurance rules and Taxi badge. The driver shall be well versed

with R.T.O. rules. The driver shall be preferably below the age of 40 yrs. and never

above 55years. The lodging and boarding of driver shall born by contractor.

33. No tools, tackles and manpower for execution of order will be provided by GETCO.

34. The driver should be provided with enough money to cover the cost of diesel, repairs and

incidental expenditure while in journey. Driver should provide mobile phone facility for

communication. Driver should always keep all documents relating to vehicle such as R.C. Books,

insurance, Valid LMV Cab license and PUC Certificate or any other important documents in

original copy with vehicle.

35. The driver should be fully instructed for the good behaviour and to drive the vehicle only in

accordance to the clear directives of Officer In charge and as per RTO rules. In case, if driving

is found rough, contractor shall have to change the driver with genuine one.

36. The contractor shall be immunizing company’s personal against any claim arising out of

accident or misbehaviour of the drivers. The vehicle shall be kept properly insured all the time

to cover the 3rd party risk and simultaneously immunize company on account of likely claims

from public, police dept etc.

37. The prices quoted by the Contractor should be Inclusive of GST. The same will be

payment of GST submitted to concern office along with monthly bill. If service provider is not

liable for GST due to turnover does not exceed prescribed limit under Finance Act, 1994 and

rules, notification published there under time to time then it has to submit declaration on non-

judicial stamp paper of Rs.300 for the same each year. In that case, service provider is not

liable to pay GST and GST portion is reduced to that extent.

38. The general use of vehicle is for line maintenance work to transport man & material, used on

Kaccha/ Pakka road/Bullock cart way where vehicle approach is possible.

39. During the period of maintenance, breakdown of the vehicle, when the vehicle may not be

sent, the contractor will have to send another vehicle of same class and model year. In case

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

of failure to meet this condition, another vehicle shall be hired by the GETCO from the market

at the prevailing market rates and difference of amount paid, if any, shall be recovered from the

contractor’s bill.

40. The validity of the tender shall be 180 days from the date of opening of tender.

41. Conditional tender will not be accepted and straight away be rejected.

42. The contractor is bound to furnish his rate justification in the form of rate analysis, if asked.

43. For participation in tender, the ownership of vehicle is not necessary. Contractor can provide third party’s

vehicle. In such case, bidder shall have to execute the agreement binding that the whole responsibility

about any risks shall pertain to him & not to third party. The format of same is attached herewith.

(Annexure- Undertaking cum indemnity Bond) The provided third party vehicle shall be same throughout

the contract period. In case, only one time change of vehicle shall be allowed, meeting all the terms of

contract & on taking prior approval of competent authority

Failing to produce such proof EMD / SD paid by the contractor shall be forfeited.

44. Full size carrier should be provided on vehicle. In case of closed body vehicle, proper shielding

(roof) to be provided.

45. Rates for excess Kms travelled by hired vehicle, beyond km /month is admissible occasionally,

with written permission of Circle head.

46. It is advised to all tender participants to submit application for EMD refund with advance

stamp receipt along with copy of Online transaction receipt. So, except Lowest bidder EMD

can be released promptly.

47. if contractor fails to provide the vehicle on any day as per contract, penalty of Rs: 2000.00 per

vehicle /day or actual paid by corporation whichever is higher will be recovered from the current

bill or he has to arrange other acceptable vehicle

48. If Closed Body AC (Petrol/Diesel) Jeep of type SUV/MUV Equivalent vehicle require facility

with carrier stand on roof; agency shall provide Carrier facility at his own cost.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will have to

be borne by the tenderer himself. In no case additional amount towards GST or otherwise will

be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab rates

for the evaluation of the tenders.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing

when the price quoted is inclusive of GST and Cess. The offered prices to be indicated in online

mode of tender in the format given (i.e. Schedule-B). The price bid submitted in physical mode

shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder

intends to supply the goods / services, meaning thereby the bidder has to supply the goods /

services from the relevant declared / registered place of supply only.

50. Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services within the original contractual delivery period.

The amount of GST, Percentage (%) of GST and Cess as applicable should clearly be indicated

separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means

IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act

and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either

from the Department or from you.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in

the price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Contractor has to provide Tax invoice in a standard format as per CGST act, CGST rules 2017 and

GST invoicing rules containing all details as provided Act and rules. Contractor / Supplier has to

mentioned GST no. of GETCO 24AABCG4029R2ZC in the invoice invariably failure of which

payment will not be made.

GST at the applicable rate will be levied on the total of schedule B. GST will be subject to CGST,

SGST, UTGST, IGST act and rules, regulation and notifications issued by government from time

to time. Contractor has to classify the supply / services according to the HSN / SAC of CGST Act,

2017. GETCO also reserve the right of classification in case of any misclassification of goods /

Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by

the Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

The amount of GST in the invoice will be reimbursed subject to matching of transaction in GST

return. In case of mismatch, amount of GST will be retained from the subsequent invoice of the

contractor. For final bills, GST will be retained and reimbursed on matching the same in GST return

and after receipt of request from the contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

(* NOTE : With 5% GST on hiring of vehicle (Rent a cab) NO ITC will be allowed or credit

of input tax charged on goods and services used in supplying the service will not be allowed.)

*** TDS under GST:

Tax Deduction at source (TDS) under GST at the prevailing rate will be deducted from bills in accordance with the

provision of Section 51 of the CGST Act, 2017 in concurrence with other GST Acts and allied rules. A certificate will

be issued to the contractor to that effect of such deduction.

51. INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to COMPANY

from time to time.

52. GST Registration:

The Bidder should have to take registration under the “GOODS AND SERVICE TAX(GST)”.

Bidder has to register online in given link before bidding. Link for the same is

www.getcogujarat.com/gst. The certified Xerox copy of such registration shall have to be

submitted along with the bid by the bidder.

GENERAL CONDITIONS OF CONTRACT

1. The contractor shall be required to supply diesel driven closed body vehicle having Taxi / Maxi

passing from RTO of the models not before t h r e e years as on the date of tender opening and

strictly in accordance with the specification laid down in the tender papers. Any vehicle not

confirming to the said specifications shall not be accepted

1.1 It is strictly instruction to provide same vehicle mentioned during tender. No vehicle

will be altered after confirming in Tender documents.

1.2 For Provide new vehicle, agency has to mention document of Model provided with

estimate/quotation o f authorised dealer. Also, it is compulsory to provide new vehicle

after confirming in Tender documents. Contractor has to pay additional deposit of RS

5000.00 (Only by NEFT/RTGS/Online) submitted at Circle Office Palanpur. In case

contractor has submitted Quotation for New Vehicle and fail to provide new vehicle

mention in quotation then GETCO has full right to forfeit the additional deposit Rs

paid by the Contractor

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

2. The vehicles intended to be placed for hiring must have the following documents completed

in all respects and produced to Engineer In charge for verifying:

2.1. Registration certificate book with tax paid up-to-date.

2.2. Vehicle Insurance certificate covering period up-to-date.

2.3. Vehicle Fitness Certificate.

2.4. Road permits for vehicle.

2.5. Registration as “TAXI” or “MAXI” (nine or nine plus seater passing).

2.6 Copy of Road Tax

2.7. Quotation mention with Seating capacity 1+6 and with airbag

2.8. Regional Provident Fund registration/ Self Driving declaration on 100 Rs Stamp

2.8. Compulsory required GST Registration No

2.9. Driver Licence LMV Cab

3. The contractor shall make his own arrangements for the Boarding and lodging of his drivers,

agents and servants.

4. The vehicles when in service shall have to be parked at the GETCO’s premises or as near as

the work site is possible.

5. The contractor shall ensure that representative on his behalf is deputed by him to keep in touch

with the Engineer with regard to detailing of vehicles, providing arrangements for substitutes in

case of any Vehicles going off road looking after to general need of vehicle.

6.The contractor shall also make his own arrangements for refuelling, repairs and maintenance of

his vehicle and provide other vehicle during maintenance or repair period with all above-

mentioned conditions.

7. The contractor must follow all the rules, regulations and enactments of the labour laws relating

to engagements of persons by him with PF registration.

8. Contractor should register with RPFC for PF for driver provided by him. Also, submit last PF

submission Challan of respective authority.

9. The vehicle once inspected and approved by the authorised representative of GETCO for hire

shall not be changed or substituted by the contractor except on orders from the Engineer or on

becoming defective/off road due to accident, breakdown, etc. In such an event, the contractor

shall have given immediate intimation to the In-charge Engineer. Where a change of vehicle is

likely to last for more than one-week prior approval of the authority shall have to be taken.

10.The speedometers of the vehicles must be maintained with full accuracy and in working

condition/order at all times. Any defect noticed therein must be rectified at the earliest in a period

not exceeding two days. Till such time, the Kms. of journeys for various places shall be decided

by the users/Engineers.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

11. No interest shall be paid by the GETCO on Security deposit/EMD.

12. Tender fee paid for purpose of tender papers is non-refundable.

13.The security deposit shall be refunded to successful bidder only after satisfactory

completion of the contract or on its termination by the GETCO due to its own reasons. The

GETCO reserves the right to recover any dues, outstanding against the contractors, from the

Security Deposit or towards any loss caused to the GETCO owing to negligence or default of

the contractor, his servants or agents. The refund shall be done only on production of No

Objection Certificates of all concerned Officers.

14. The rates quoted by the bidder in the schedule of rates must include all charges of every type

such as f u e l , taxes, and levies maintenance / repairs, driver o r contractor’s

servant/agent wages, GST etc.

15. The contractor shall provide standby vehicle(s) to ensure prompt substitute

arrangements should any hired vehicle go off road.

16. In case any vehicle remains absent or fails to report for duty or a vehicle if provided, as a

substitute is not in an acceptable condition, the GETCO shall recover penalty at the rate

hereinafter specified. And in case of un-acceptance of substituted vehicle, any journey covered

by it may also be disallowed apart from recovering penalty as if the vehicle is ‘absent’.

17. GETCO shall have right to hire vehicle from other agency at the risk and cost of contractor

in case of default.

18. Contractor has to fulfil statutory requirement if it will rise in future during execution of contract.

If same will not be satisfied by contractor whole contract will be cancelled.

19. In case of mentioning of registered vehicle for tender requirement then vehicle not under

service contract at any other organization. For providing new vehicle deposit amount must be

required if documents not available.

20. Accident liability:

The contractor shall at all‐ time indemnifies GETCO and its officers, employees and agent against

all third party claims, what so ever (Including but not limited to) property losses/ damages, personal

accident, injury or death of persons of any sub‐ contractor, and/or agents of the contractor and/or of

GETCO, damage to the property of GETCO, arising out by the Hired vehicle, the contractor shall

bare at his own cost and initiative at all times till the successful completion of the contract period.

Contractor shall have to maintain comprehensive insurance policy in respect of all insurable

liabilities, under Motor Vehicle Act, workman’s compensation act, Personal injuries act, Emergency

risk insurance act, Approved by Secretary/GETCO

STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to

suppliers offer if it takes place within the original contractual delivery date will be to COMPANY’s

account subject to the claim being supported by documentary evidence. However, if any decrease

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

takes place after the contractual delivery date, the advantage will have to be passed on to

COMPANY. Statutory Variation clause will not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

GST Registration:

The Bidder should have to take registration under the “GOODS AND SERVICE TAX(GST)”. Bidder

has to register online in given link before bidding. Link for the same is www.getcogujarat.com/gst.

The certified Xerox copy of such registration shall have to be submitted along with the bid by the

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

ANNEXURE DETAILS OF DEPOSIT ATTACHED

SR. Description

1 Earnest Money Deposit

Earnest Money Deposit of Rs. /-, submitted in the form of RTGS/NEFT/Online

transaction from bank Branch, bearing Transaction ID No. ……………..dated is

attached herewith.

2 Tender Document Fee

Tender Document Fee of Rs. ____/-, submitted RTGS/NEFT/Online transaction from Bank

Branch, bearing Transaction ID No. … … … … … dated

is attached herewith.

3 Deposit Fee for New Vehicle

Deposit Fee for New Vehicle Rs. 5000.00/-, submitted RTGS/NEFT/Online transaction from

bank………………….……………..,Branch, bearing Transaction ID No.

……………………..dated ………………………..is attached herewith.

For Provide new vehicle, agency has to mention document of Model provided with

estimate/quotation o f authorised dealer Also, it is compulsory to provide new vehicle

after confirming in Tender documents. Contractor has to pay additional deposit of RS

(Only by NEFT/RTGS/Online) submitted at Circle Office Palanpur. In case contractor has

submitted Quotation for New Vehicle and fail to provide new vehicle mention in quotation

then GETCO has full right to forfeit the additional deposit Rs 5000.00 paid by the Contractor

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

BIDDER’S DETAILS OF PERSONNEL

(ALL DETAILS MUST BE FILLED BY CONTRACTOR)

3 Firm Type (Proprietary/ Partnership)

4 Contact Person Name and Designation

5 Qualification

6 Professional Experience

9 P.F Registration No.

Contract Details

10 Land Line No

All the correspondence, queries etc., will be asked on above E-Mail only.

Bidder is responsible to check and operation of e-mail ID.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

(ALL DETAILS MUST BE FILLED BYCONTRACTOR)

The bidders have to enclose following documents with EMD Draft in name of GETCO in separate

se a le d e n ve lo p e d u ly su pe r scribe d “QUALIFICATION B I D “No o f f e rs will be considered

SR Documents Attached Flap No/

(Yes/No) Attachment No

1 Attested Registration Certificate of the vehicle to be

kept for the contract.

Vehicle Make & type with seating capacity

2 Copy of the insurance policy of the vehicle intended

for the contract.

3 Fitness certificate of the vehicle

4 Passenger permits.

5 GST Certificate

6 Govt. Approved diesel price list of I.O.C.

7 PAN Certificate

8 Copies of the orders executed with certificate of the

09 PF Registration No.

Note: In case of non-available of Vehicle registration documents, it is must to submit Deposit for

qualifying in technical bid. No cab service certification valid in absence of Vehicle documents.

Sign & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

(QUALIFICATION REQUIRMENTS)

The bidders have to enclose following documents with technical bid No. office will be considered

Sr. Documents Yes/No

1 Attested registration certificate of the vehicle to be kept for the contract.

Vehicle Make & type

2 Copy of the insurance policy of the vehicle intended for the contract.

3 Fitness certificate of the vehicle

4 Passenger permits.

5 GST Registration (Compulsory)

6 PAN Certificate

7 Copies of the orders executed with certificate of the organization.

8 P.F. Registration (for engaging of driver) Compulsory/ Self-Declaration for self-

driving on stamp paper of Rs 100/-

9 For bidder who offering vehicle of 03 years shall have to Submit Certificate on letter

pad regarding offered vehicle is not already provided for prevailing WO of GETCO

or any other firm on the date of opening of tender (As per clause no.1 of SPECIAL

TERMS AND CONDITIONS

10 Copy of Road (Contract carriage) permit of vehicle

11 Copy of Road Tax

Copy of R.C. Book

Copy of Driving License of LMV taxi

12 Partnership Deed and Power of Attorney

13 Receipt of NEFT/RTGS for EMD

Receipt of NEFT/RTGS for Tender Fee

Receipt of NEFT/RTGS for Quotation Fee

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender mentioned

under reference a l o n g w i t h t h e General/ C o m m e r c i a l t e r m s a n d conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications

(Except the deviations shown in Annexure of Technical Deviations.)

Further, I / We also agree that additional conditions / deviations, if any, found in the tender terms

& Conditions (except reference indicated under Annexure iv of this tender document), our offer

shall be out rightly rejected without assigning any reason thereof.

3. Further, in case of in registered vehicle documents attached as per requirement of Annexure-

I then provided vehicle not under service contract at any other organization.

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG

MARKINGFOR IDENTIFICATION.

Sign & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

(Strike off whichever is not applicable)

This is to declare that Mr./Ms……………………………………………………………………….,

employee of GETCO, at………………………………......……………(place), is related to our

……………………………………………………………………. (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed

or working with Gujarat Energy Development Agency at any of its offices or its parent Department

i.e., Energy & Petrochemicals Dept., Govt. of Gujarat.

Sign & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below

in this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Deviation offered

Chapter No, Clause No. of the

tender document

Sign & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /BLACK LIST THEREOF)

SUB: Under taking in regard to stop deal/Banned for Business dealing /Black list thereof)

Ref: Tender no:

All bidders will have to furnish the following undertaking duly filled in, Signed and stamped for each

quoted item of the tender along with the technical bid.

Authorized signatory of M/s……………………………………………………………….. here by

certified That M/s………………………………………………………………………… and their

proprietor/any partner /any director of the firm is not stop deal and/or banned for business dealing

and/or black listed by GUVNL and/or there any subsidiary company viz.

SECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of Firm Signature of Tenderer

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

A/T ACCEPTANCE LETTER

(TO BE SUBMITED ON FIRM’S LETTER HEAD)

Ref. No. Date: / /

The Superintending Engineer (TR),

Gujarat Energy Transmission Corporation Ltd,

Circle Office, Nr Circuit House, Aroma Circle,

We hereby acknowledge, agree and accept your A/T under reference above with terms and

conditions mentioned therein.

Designation__________________

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

(Only In case of self-driving on stamp of Rs 100/- applicable)

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

UF0L EF0[ ZFBJF DF8[GF lGIDM VG[ XZTMov

મળ્યા પછી એક માસ દ્વારા RTGS થી કરવામાાં આવશે. તેમજ સદર બીલનુાં ચુકવણુાં કોઈ કારણોસર થવામાાં હવલાંબ

(૧૩) આપે રોકે લ ડર ાઈવરની ઉાંમર ૫૫ વર્ક કરતા વધારે ન હોવી જોઈએ. તેમજ LMV CAB લાઈસન્સ ધરાવતો હોવા

(૧૯) ઠે કેદારે વાહન ઉપર આગળના ભાગે “ ON DUTY GETCO (GEB)” ચોખ્ખુાં વાાંચી શકાય તે મુજબ લખવાનુાં

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

CONTRACT AGREEMENT

(To be submitting after Awarding of Contract) (Non judicial stamp paper of Rs.300/-)

This agreement is made at GETCO, PALANPUR CIRCLE OFFICE on the ……………. Day of

in……………………………. the Christian year 2023 between ………………………………

…………………………………………………………………..(herein after referred to as “THE

CONTRACTOR” which expression shall unless excluded by or repugnant to context include its

successors or permitted assigns) of the one part and the Gujarat Energy Transmission

Corporation Limited, having their Office at Palanpur, ( hereinafter called “Corporation” which

expression shall unless excluded by or repugnant to the context include its successors or assigns)

of the other part. “WHEREAS” the aforesaid Corporation has accepted the tender of the aforesaid

contractors for Hiring of Closed Body AC (Diesel/Petrol) Jeep of type SUV/MUV having (6+1-

seater) passing in up to date condition along with driver for 12 Hrs for Two Years, maximum

3000 KM per month (offered Vehicle Model shall not have registered before 3 years as on the

date of tender opening) for DE Civil-II (R & M), Circle office, Palanpur as per Corporation’s

Order No.……………………………………………………………, hereinafter called “The works” and

more particularly described enumerated or referred to in the specification, terms and conditions

prescribed in the order letter, covering letter arid other letters and schedule of price which

for the purpose of identification have been signed by

Shri………………………………………………………………………………., on behalf of the

Contractors and by SE TR, GETCO, Palanpur Circle Office on behalf of the Corporation, a list

where of is made out in the schedule hereunder written and all of which said documents are

deemed to form part of this contract and included in the expression ‘The Works” wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned. AND WHEREAS THE

GETCO has accepted the tender of the contractor for the work of Hiring of Closed Body AC

(Diesel/Petrol) Jeep of type SUV/MUV having (6+1-seater) passing in up to date condition

along with driver for 12 Hrs for Two Years, maximum 3000 KM per month (offered Vehicle

Model shall not have registered before 3 years as on the date of tender opening) for DE Civil-

II (R & M), Circle office, Palanpur of Gujarat State for the sum of Rs……………………………….In

words Rupees……………………………………………………….., upon the terms and subject to the

conditions herein mentioned.

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND DECLARED THAT:

1. The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein or there from respectively or are reasonably necessary

for the completion of the works as mentioned and at the times, in the manner and subject to

the terms conditions and stipulations contained in this contract, and in consideration of the

due provision, executions, construction and completion of the works agreed to by the

contractors as aforesaid, the Corporation doth hereby covenant with the contractor to pay all

the sums of money as and when they become due and payable to the contractors under the

provisions of the contract. Such payment to be made at such times and in such manner as is

provided by the contract.

2. The conditions and covenants stipulated hereinbefore in this contract, are subject to and without

prejudice to the rights of the Corporation to enforce penalty for delays and / or any other rights

whatsoever including the right to reject and cancel on default or breach by the contractors of

the conditions and the covenants as stipulated in the general conditions, sp e cif ica t i o n s

forms, or tender schedule, drawing, etc. Attached with Corporation’s Order No…………………….,

3. The contract’s value, extent of works / supply, completion / delivery dates , specifications and

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

other relevant matters may be altered by mutual agreement and if so, altered shall not be

deemed or construed to mean or apply to affect or alter other terms and conditions of the

contract and the general conditions and the contract so altered or revised shall be and shall

always be deemed to have been subject to and without prejudice to said stipulation.

In witness whereof the parties here to have set their hands and seals this day and month year first

Signed, Sealed and Delivered by

for and on behalf of M/s…………………………………………………………………………….

In the presence of, signature with names and

Signed, Sealed and Delivered by

for and on behalf of Gujarat Energy Transmission Corporation Limited,

In the presence of, signature with names and

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

UNDERTAKING CUM INDEMNITY BOND

(In case of Third-Party Vehicle) (Non judicial stamp paper of Rs. 300/-)

Know all men by these presents that we, __________________________ (Name of agency) having principle

place of business at address ___________________________ (herein after called “THE CONTRACTOR”

which expression shall where the context so admits, include their heirs, executors, administrators and legal

representatives, successors etc.) through our authorized representative Shri

___________________________ hereby entered into a contract with Gujarat Energy Transmission

Corporation Limited (herein after called “GETCO”, which expression shall where the context so admits,

include their executors, administrators, legal representatives, successors etc.) vide A/T/Tender No.

__________________________________ Dtd. _____________ with respect to hiring of vehicle

______________________ on annual rate contract basis, whose details are specified in the said A/T/Tender.

The Contractor through this Undertaking cum Indemnity Bond indemnifies GETCO against responsibility

towards loss/accidents, damages to contractor’s staff/equipment or any other person/vehicle due to non-

observance of safety measures or non-compliance of any other statutory or non-statutory liabilities. The

contractor undertakes that in case he/she sub-lets the contract to any third party or provide the vehicle to

GETCO wherein he is not the owner of that vehicle/s, then also the contractor shall be responsible to comply

all statutory/no statutory liabilities, safety measures & other liabilities of such third-party owners of vehicle.

The contractor on behalf of himself and also on behalf of third-party ownership of vehicle, indemnifies GETCO

that in case of any financial or non-financial implications on to GETCO, then contractor shall make good for

it and will bear all the implications, burdens (financial/nonfinancial liabilities) to its effect, throughout the

contract period.

THIS BOND IS MADE AND EXCUTED ON THIS _______ DAY OF __________ AT _______________

IN PRESENCE OF WITNESS.

(Signature with seal of CONTRACTOR/POA HOLDER)

In the presence of (Witnesses):

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

SAFETY CUM INDEMNITY BOND

(On Non-Judicial Stamp paper of value not less than Rs. 300.00)

KNOW ALL MEN BY THESE PRESENTS that we, ………………………………………….…..., by

this SAFETY CUM INDEMNITY BOND Executed on this………….Day of

…………………………………2023. I/We Having Registered

Office…………………………………………………… (herein after called “THECONTRACTOR”

which expression shall mean and includes my /our heirs, executors, administrators and legal

representatives, successors and permitted assigns) do hereby binds myself/ourselves and also

our company/firms after having the power to bind by this promise and undertaking in favour of

the Gujarat Energy Transmission Corporation Limited (GETCO), Vadodara a State Transmission

Utility under The Electricity Act, 2003 having its registered office at Sardar Patel Vidyut Bhavan,

Race course, Vadodara.( hereinafter called as GETCO, which expression shall mean and include

its legal representative, administrators assigns) has agreed under the terms and conditions of

the contract no………………………………….. dated……………………..made between M/s

GETCO, Palanpur and … … … …… … … …… … … … … … … … …… … … … … for the contract of

the Hiring of Closed Body AC (Diesel/Petrol) Jeep of type SUV/MUV having (6+1-seater)

passing in up to date condition along with driver for 12 Hrs for Two Years, maximum

KM per month (offered Vehicle Model shall not have registered before 3 years as on the date

of tender opening) for DE Civil-II (R & M), Circle office, Palanpur.

value of Rs. ………………………… interalia on production of Safety Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time

to the extent of Rs………………….….In words Rupees

losses or damages, costs, charges and expenses caused to or suffered by reason of the

CONTRACTOR while Project, R&M, O&M work including work carried out by outsourcing

agency, failing to take proper care or not complying the guidelines given hereunder as per

Annexure-A and instructions which may be given from time to time during the continuance of the

contract and we further undertake to unconditionally pay the amount claimed by the GETCO on

demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order

no………………………………………dated for issued by the GETCO after

having observing necessary formalities, the details of which is described in the order

whereas the said job/works will be /likely to be done in places covered under Employees’ State

Insurance Act,1948 (ESI) and /or the Workmen C o m p e n s a t i o n A c t ,1923 a n d / or o t h e r

l a w s relating t o t h e L a b o u r Management and Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to

execute this Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the

guidelines as per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether

there has been any breach of the guidelines as per Annexure-A of this bond and as to the

extent of the loss, damages, costs, charges and expenses caused to or suffered by the GETCO

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

We the CONTRACTOR further agree that our liability under this bond shall not be discharged

because of the change in the constitution of the GETCO or for the extension of the time limit

or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions

A. That t h e CONTRACTOR u n d e r t a k e s / undertake to indemnity a n d keep harmless the

GETCO from all claims, actions, proceedings and risk, damage danger to any person whether

belonging or not belonging to the. CONTRACTOR.

B. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation,

damages any proceedings in respect of any of its employee / workmen under the

Workmen Compensation Act or any other laws for the time being in force.

C. That, if during the course of execution of work as stated in the contract order mentioned

hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not complied

with guidelines as per Annexure-A or terms and conditions / formalities within the meaning

of Employees’ State Insurance Act,1948 (ESI) or Workmen Compensation Act 1923 or any

other laws relating to the Labour Welfare for the time being in force, and also has not

observed the safety norms in accordance with the law prevailing at the place of work/job

to the satisfaction of the GETCO, the GETCO shall have the right to stop the execution of

work/job and the period of such stoppage shall not be taken into account for the calculation of

the total period of completion of work for which the CONTRACTOR is responsible to

complete the work/job and it will be deemed that discontinuance was due to default of the

D. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable

to pay any such compensation mentioned hereinabove, whether on failure of the

CONTRACTOR or for any other reason, the GETCO shall have the right to recover the said

amount from any amount receivable by GETCO or any bank guarantee deposited or anything

payable whether in connection with this contract or other contract by the CONTRACTOR to

E. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation

of any guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum

Indemnity Bond, GETCO shall have right to terminate the contract of work issued to the

F. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee

of agency or outsider due to negligence or non-compliance of GETCO safety norms then in

addition to the compensation and liability as per statutory requirement, contractor / agency

is hereby agreed to pay the penalty amount as given below:

Sr. No. No Amount of contract in Rs. Penalty Amount

1 Up to 1 Lacs Rs. 5,000/-

2 Above 1 Lacs to 10 Lacs Rs. 40,000/-

4 Above 100 Lacs 1.0 % of Contract value

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

G. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of

claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work

is performed or as per GETCO norms shall have the jurisdiction to decide the rights & liabilities

of the parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond.

H. This Safety cum Indemnity Bond shall continue and hold good until it is released b y the

G E T C O i n W riting o n t h e C o n t r a c t o r ’ s a p p l i ca t i o n a f t e r t h e Contractor has

discharged all his obligations under the order mentioned hereinabove and submitted a “NO

DEMAND CERTIFICATE” from the GETCO under the said order. The Safety cum Indemnity

Bond shall be valid for a CONTRACT PERIOD and renewable thereof (Claim Period).

I. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are

in addition to and not by way of limitation or substitution for any other guarantee, indemnities

Hereto before given to the GETCO by the CONTRACTOR and this indemnity does not

Revoke or limit such indemnities or guarantees. IN WITNESS WHEREOF the Parties hereto

have executed this indenture the day the year First hereinabove written.

(Signature with seal of the CONTRACTOR)

In the presence of:

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE OFFICE, PALANPUR – 385

Tender No: PTC/ET/51/2026

NAME OF WORK: -

Hiring of Closed Body AC (Diesel/Petrol) Jeep of type SUV/MUV having (6+1-seater) passing in

up to date condition along with driver for 12 Hrs for Two Years, maximum 3000 KM per month

(offered Vehicle Model shall not have registered before 3 years as on the date of tender opening)

for DE Civil-II (R & M), Circle office, Palanpur.

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

SUBMIT THROUGH N-code only.

NAME OF WORK: Hiring of Closed Body AC (Diesel/Petrol) Jeep of type SUV/MUV having (6+1-

seater) passing in up to date condition along with driver for 12 Hrs for Two Years, maximum

KM per month (offered Vehicle Model shall not have registered before 3 years as on the date of

tender opening) for DE Civil-II (R & M), Circle office, Palanpur.

Sr.No Description Quantity Rs per Amount

Hiring of Closed Body AC (Diesel/Petrol) Jeep of

type SUV/MUV having (6+1-seater) passing in

up to date condition along with driver for 12 Hrs for

Two Years, maximum 3000 KM per month (offered

1 Vehicle Model shall not have registered before 3 24 60055.00

years as on the date of tender opening) for DE

Civil-II (R & M), Circle office, Palanpur.

2 Excess Km. more than 3000KM during the month. 10.50 Per Km

3 Excess Hour Rate/Hr. 100.00 Per Hr.

4 Rate of Night Halts per Night (Rs.) 300.00 Per Night

Basic rate of diesel Rs: 90.15 / L and 94.46/ L for

Petrol as on date 24.04.2026

I / We am / are willing to carry out work at__________% above / below (in

words________________________% above / below) the estimated rates mentioned above.

(* NOTE: With 5% GST on hiring of vehicle (Rent a cab) NO ITC will be allowed or credit of input

tax charged on goods and services used in supplying the service will not be allowed.)

Amount of Tender work out as under.

(1) Estimated cost with Tax: Rs.

(3) Net Tender Amount in figure (1±2): Rs._________________________

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle office, Palanpur-385001.

Near Circuit House, Palanpur –

E-Mail: [email protected]

(4) Basic Rate of Petrol/Diesel (Certificate must be attached) = _________Rs (Petrol) _________ Rs.

(Diesel) / Ltr as on date – ___________

1. Tender without Tender Fee & EMD will not be entertained. For EMD and tender fee only Online payment

will be accepted. FDR Not valid. If FDR Submitted Tender not accepted

2. The contractor quoting for the tender is deemed to have gone through General Terms Conditions of this

work / Contract booklet / Special conditions and same will be treated as binding on him.

3. The prices quoted by the Contractor should be Inclusive of GST tax. The same will be reimbursed as

applicable only against submission of documentary proof of payment of GST submitted to concern office

along with monthly bill.