Tender for Comprehensive Operation and Maintenance Contract for 5 (Five) Years of Existing Truck Mounted Road Sweeping Machines of AMC ‐15 Nos. as per AMC tender conditions and requirements.

3. Opening of online Technical Bid 27th August 2026‐ 11.00 Hours onwards

4. Opening of Price Bid Will be intimated to technically qualified

5. Bid Validity 120 Days

6. Tender Fee Rs. 18,000/‐

JOINT DIRECTOR (MECHANICAL)

AHMEDABAD MUNICIPAL CORPORATION

CENTRAL WORKSHOP

OPP. OLD LATHI BAZZAR, JAGNNATHJI ROAD, JAMALPUR,

AHMEDABAD ‐ (GUJARAT) ‐

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -1-

1.0 TENDER NOTICE

1. Tender No: 19 / 2026 ‐

2 Last date for Online

tender submission and 24th August 2026 up to 18.00 Hrs,

3 Date of Tender Opening

(Technical bid) 27th August 2026 11.00 Hrs onwards

4 Name of the work Tender for Comprehensive Operation and Maintenance

Contract for 5 (Five) Years of Existing Truck Mounted Road

Sweeping Machines of AMC ‐ 15 Nos. as per AMC tender

conditions and requirements.

5 Tender fees Rs. 18,000/‐ (Rs. Eighteen Thousand Only); to be submitted

(Non Refundable) in the form of D.D. / P.O. / BG. favour of Municipal

Commissioner, Ahmedabad of any Nationalized

Bank/Schedule bank/Banks mentioned in AMC circular and

payable at Ahmedabad; On Date 25th August 2026 up to

Hrs To be submitted to the Office of Joint Director

(Mechanical), Central Workshop, Ahmedabad Municipal

Corporation, Opp. Sahakari Lati Bazar, Nr. S.T.Bus stop,

Jaggannathji Road. Jamalpur. Ahmedabad ‐380022

6 E.M.D. Rs.90,00,000/‐ (Rs. Ninety Lakh Only); to be submitted in the

form of D.D. / P.O. / BG. in favour of Municipal

Commissioner, Ahmedabad of any Bank mentioned in AMC

circular and payable at Ahmedabad; on Date 25th August

2026 up to 16.00 Hrs to the Office of Joint Director

(Mechanical), Central Workshop, Ahmedabad Municipal

Corporation, Opp. Sahakari Lati Bazar, Nr. S.T. Bus stop,

Jaggannathji Road. Jamalpur. Ahmedabad ‐380022

7 TIME LIMIT FOR Successful tenderer shall have to commence the work with in

EXECUTION days from the date of issuance of machines/vehicles to them by

AMC and shall have to start 100% work within 15 days.

8 GENERAL CONDITION As per tender documents.

9 Performance Security For Operation and maintenance contract work, Contractor has

Deposit to submit performance security deposit which shall be 5% of

the one year O & M contract work amount based on daily 8 hrs

working shift approved rate as a contract security.

10 MODE OF SENDING By Hand delivery / Registered A.D. or Speed Post / Courier

THE addressed to, Office of Joint Director (Mechanical), Central

TENDER / RELEVANT Workshop, Ahmedabad Municipal Corporation, Opp.

DOCUMENTS Sahakari Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road.

Jamalpur. Ahmedabad ‐380022

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop

Amdavad Municipal Corporation

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -2-

1.0 TENDER NOTICE

Tender for Comprehensive Operation and Maintenance Contract for 5 (Five) Years

of Existing Truck Mounted Road Sweeping Machines of AMC ‐ 15 Nos. as per

AMC tender conditions and requirements.

1. The Municipal Commissioner, Ahmedabad Municipal Corporation, invites detailed

bid from interested parties for the Tender for Comprehensive Operation and

Maintenance Contract for 5 (Five) Years of Existing Truck Mounted Road Sweeping

Machines of AMC 15 Nos. as per AMC tender conditions and requirements.

2. Sealed tenders, for the above work are invited from the bidders. The bidders shall be

a single entity only bidding for the Project. Detailed PQ criteria are mentioned in

tender. All necessary documentary evidence shall be submitted along with the

GENERAL DETAILS OF WORKS

Name of work: Tender for Comprehensive Operation and Maintenance Contract for

(Five) Years of Existing Truck Mounted Road Sweeping Machines of AMC ‐ 15 Nos.

as per AMC tender conditions and requirements.

Tender Fee (Non‐refundable) and EMD :‐

Sr. Name Of Tender Tender Tender EMD Rs.

No. No. Fee Rs.

1 T e nd er for Co m pr e he ns iv e Opera ti on 19 / 18,000/‐ 90,00,000/‐

a nd Mai nte na nce Contra ct for 5 (Five ) 2026‐27

Y ea rs of E x i s ti n g T r u c k Mou n ted R oad

Sweeping Ma chines of AMC ‐ 15 Nos .

as per AMC t e n d e r co ndi t ions a nd

r e qui r em en ts .

Last date of submission of online bid 24th August 2026 up to 18.00 Hrs. through E

tendering only,

Address for submission of the Tender fee, EMD and supporting tender documents

Joint Director (Mechanical),

Central Workshop,

Ahmedabad Municipal Corporation,

Opp.Sahakari Lati Bazar, Nr. S.T.Bus stop,

Jaggannathji Road. Jamalpur. Ahmedabad ‐380022

Bid (Technical) Opening Date 27th August 2026 at 11.00 hrs onwards.

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website

www.ahmedabadcity.gov.in or https://amc.nprocure.com or

www.tender.nprocure.com

The bidder shall pay the Tender Fee to the Ahmedabad Municipal Corporation and

shall have to attach the Demand draft / Pay order issued by any Nationalized

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -3-

Bank/Schedule bank/Banks mentioned in AMC circular, in favour of Municipal

Commissioner, payable at Ahmedabad shall be attached with the Pre‐qualification

EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY DEPOSIT as

specified in ‘General Details of Work’ section above. The Bid Security shall be in form

of a crossed demand draft / pay orders in favour of “The Municipal Commissioner;

Ahmedabad Municipal Corporation of any Bank mentioned in AMC circular and

payable at Ahmedabad

SUBMISSION OF TENDER

The completed Tender document shall be submitted at the following address & price

bid through online only.

Tender copy must be accompanied by EMD in the form of Demand draft/ Pay order

of Bank mentioned in AMC circular only in favour of Municipal Commissioner,

Ahmedabad. The tenders not submitted in line with the tender clauses and without

Tender fee and EMD in the form specified, will be out rightly rejected. The Technical

bid of only those bidders will be evaluated who have remitted tender fees and

OPENING OF TENDER

The Technical bid of package will be opened as mentioned in ‘General Detail of

Work’ Section above, if there is any change, same will be conveyed to tenderers.

Intending bidders or their authorized representative who wish to participate in

tender opening can remain present on the due date and time. Price Bids / Financial

bids of only those bidders will be opened, who are successful in the qualification

Criteria and the Technical Evaluation. The date for price bid opening shall be

informed to the successful bidders at a later date after evaluation of technical bids.

‐ Tender (a complete set of bidding document) fee shall be Rs.18,000/‐ in the form of

Demand Draft/ Pay Order from any Nationalized Bank/Schedule bank/Banks

mentioned in AMC circular in favour of MUNICIPAL COMMISSIONER,

Ahmedabad, payable at Ahmedabad, which shall be non refundable. The fees shall

be paid on 25th August 2026 up to 16.00 Hrs to the Office of Joint Director

(Mechanical), Central Workshop, and AMC. Ahmedabad.

‐ The tenders are uploaded on AMC’s website www.ahmedabadcity.gov.in or

https://amc.nprocure.com.

‐ Interested Bidders fulfilling the qualifying criteria shall fill online tender on https : //

amc.nprocure.com up to 24th August 2026 up to 18.00 Hrs, tender fees as mentioned

above shall be paid by the bidder on 25th August 2026 up to 16.00 Hrs to Office of

Joint Director (Mechanical), Central Workshop, AMC. Ahmedabad.

‐ All bids must be accompanied by Bid Security of the amount specified for the Works

in the above Table payable at Ahmedabad and drawn in favour of Ahmedabad

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -4-

Municipal Corporation, Ahmedabad. Bid Security will have to be in any one of the

forms as specified in the tender documents.

‐ All Relevant supporting Documents of Bids must be delivered to Office of Joint

Director (Mechanical), Central Workshop, Ahmedabad Municipal Corporation, Opp.

Sahakari Lati Bazar, Nr. S.T.Bus stop, Jaggannathji Road. Jamalpur. Ahmedabad ‐

380022 on 25th August 2026 up to 16.00 Hrs.

‐ Information for online participation

Internet site address for e‐Tendering activities will be https://amc.nprocure.com

Interested bidders can view detailed tender notice and download tender documents

from the above mentioned website.

Bidders who wish to participate in online tender have to register with the website

through the “New User Registration” link provided on the home page. Bidder will

create login id & password on their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as

per Information Technology Act‐2000 using that they can digitally sign their

electronic bids. Bidders can procure the same from any of the CCA approved

certifying agencies, or they may contact (n) code Solution at below mentioned

address and they will assist them in procuring the same. Bidders who already have a

valid Digital Certificate need not to procure the same. In case bidders need any

clarification regarding online participation, they can contact

M/S (n) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati Hotel,

E‐Mail:URL: https://amc.nprocure.com.

Bidders who wish to participate in e‐Tender need to fill data in predefined forms of

tender fee, EMD, PQ (Technical) or experience details and Price bid only.

Bidder should upload scan copies of reference documents in support of their

eligibility of the bid.

After filling data in predefined forms bidders need to click on final submission link to

submit their encrypted bid. Bidder should also submit Document Fees, EMD,

Technical bid document (those which are not uploaded) & Reference Documents in

hard copy to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -5-

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not

fulfil all or any of the condition or submitted incomplete in any respect will be

5. Conditional tender shall not be accepted. Municipal Commissioner, Ahmedabad

reserves the right to accept or reject such tenders without assigning any reason

6. Tenderers should carefully fill in the rates against the items mentioned in the

schedule and scrutinize them before submitting the tender. Any variation in rates etc.

will not be allowed on any ground such as mistake or misunderstanding etc. after the

tender has been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for services &/or work asked for

in the tender and in E price bid only.

8. Tenderers shall have his registered office with telephone. Tenderer having experience

in similar works and good track record shall be given preference while considering

the tenders. Tenderers shall furnish the date on which the firm was established, the

names of all the partners constituting the firm with their residential addresses and

experience in similar works. Tenderers having telephones at the residence of the

proprietor shall state the same in the tender.

9. Municipal Commissioner decision will be final and abiding to all for accepting or

rejecting and any interpretation of terms of the tender.

10 In case the tenderers will try to do any type of corrupt procedure like writing letters /

e‐mails /phone calls / Personal visits to the officers of the Municipal Corporation or

any one after prize bid open will be liable for punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful

bidder shall enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper /

Value as per new norms.

12. Bidders shall submit necessary registration certificate like GST number registration

copy & any other if required for execution of such work as per government rules

along with tender document.

13. If required tenderer may visit at our Municipal Central Workshop & Zonal SWM

Dept. for general idea of working and requirements of Truck Mounted Road Sweeper

Machines with prior appointment.

Municipal Commissioner, Ahmedabad reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part of

contract document. The tenderers are advised to read carefully the “Instructions to

suppliers” and “Qualification Criteria” contained in the tender documents.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop

Amdavad Municipal Corporation

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -6-

INSTRUCTIONS TO SUPPLIERS

1.0 Ahmedabad Municipal Corporation invites Tender for Comprehensive Operation

and Maintenance Contract for 5 (Five) Years of Existing Truck Mounted Road

Sweeping Machines of AMC 15 Nos. as per AMC tender conditions and

2.0 The requirement of Tender for Comprehensive Operation and Maintenance

Contract for 5 (Five) Years of Existing Truck Mounted Road Sweeping Machines of

AMC 15 Nos. as per AMC tender conditions and requirements and their detailed

technical specifications, scope of work etc are set out in Appendix 1. Interested and

qualified parties, based on qualification criteria set out in Appendix 2, (Online)are

requested to submit information about bidder and a financial Quotation / price bid in

a manner prescribed in Appendix 3 & 4 (Online). Tenderer has to submit various

other details as per format / details asked for in the Annexure 1 to

3.0 Each tenderer shall submit only one (1) Bid for each of the item, in response to this

Tender Document (TD). Any tenderer who submits more than one Bid for the item

will be disqualified.

4.0 At any time prior 72 hours to the last date and time of submission of Bids AMC may,

for any reason, whether at its own initiative or in response to clarifications requested

by any supplier, modify the TD by the issuance of Addenda. All interested tenderer

shall have to check the AMC / n procure website. The Bidder shall not transfer the TD

to another interested party. Any reply/changes (if required), will also be declared on

above website only.

6.0 Perpetrations of tender document: Tenderer shall carefully examine the tender

documents and fully inform themselves as to all the conditions and matters, which

may in any way effect the work or the cost Should a Tenderer find discrepancies,

error or omission from the specifications or other documents or should he be in doubt

as to their meaning, he should address query to the concerned authority. Any

resulting interpretation of the tender documents (if required) will be issued to all

Tenderers as an addenda corrigendum. Verbal clarification and/or information given

by the Tenderer shall not be binding on the Corporation.

7.0 Modification of Documents : Modification of specifications and extension of the

closing date of the tender, will be published on website only. These shall be signed

by tenderer and shall form a part of tender. If required will be made by an addendum

8.0 Addenda: Addenda form part of the contract documents and full consideration shall

be given to all addenda in the preparation, evaluation etc. of tender. Tenderer shall

verify the number of addenda issued, if, any and acknowledge the receipt of all

Addenda in the Tender. Failure to do so may cause the Tender to be rejected.

9.0 The Bid shall remain valid for a period not less than 120 days from the date of

opening of tender i.e. technical bid (bid validity period). AMC reserves the right to

reject any Bid, which does not meet this requirement. In exceptional circumstances,

prior to expiry of the original Application Validity Period, AMC may request

Applicants to extend the Application Validity Period for a specified additional

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -7-

period. Applicants not extending the Application Validity Period when so requested

would automatically be disqualified.

10.0 Earnest Money Deposit (EMD)

11.0 Bid shall be accompanied by EMD as Under :

Sr. Name Of Tender Tender EMD Rs.

1 Tender for Comprehensive Operation and 19 / 2026‐ 90,00,000/‐

Maintenance Contract for 5 (Five) Years of

Existing Truck Mounted Road Sweeping

Machines of AMC ‐ 15 Nos. as per AMC tender

conditions and requirements.

12.0 The EMD shall be in the form of a crossed demand draft / Pay Order / Bank

Guarantee in favour of The Municipal Commissioner, Ahmedabad on any Bank as

per AMC circular, payable at Ahmedabad.

13.0 The EMD shall be forfeited in the following cases:

(a) If the Tenderer withdraws itʹs Bid during the interval between the Bid Due Date and

expiration of the Bid Validity Period.

(b) If the successful Tenderer fails to provide the Performance Security deposit within

the stipulated time or any extension thereof provided by AMC;

14.0 Performance Security Deposit :

15.0 The successful tenderer would be required to submit O & M contract Performance

Security deposit which shall be submitted (as mentioned in performance security

conditions in detail) before start of actual O & M work, which will be returned back

on successful completion of O & M Contract period.

16.0 Irrevocable Bank Guarantee issued by any Bank mentioned in AMC circular located

in Ahmedabad, India (as per AMC rules) shall also be acceptable.

17.0 Formats and Signing of Bid

17.1 The Tenderer would provide all the information as per this TD. AMC would evaluate

only those Bids that are received in the required format and are complete in all

respects. Each Bid shall comprise the following:

(a) Details of the Tenderer in the format set out in Appendix 3‐ Online

(b) Qualification Criteria / Technical bid in the format set out in Appendix 2‐ Online

(c) Financial Quotation/ price bid for Tender for Comprehensive Operation and

Maintenance Contract for 5 (Five) Years of Existing Truck Mounted Road Sweeping

Machines of AMC 15 Nos. as per AMC tender conditions and requirements in the

format set out in Appendix 4 in online format only.

(d) Tenderer has to submit various other details and formats duly self attested and

signed as per Annexure 1 to

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -8-

(f) The Bidder shall duly sign all the sheets of the Tender Document submitted in

support of their online tender.

(h) All bidders are requested to upload technical bid documents, however if they found

any difficulty in uploading, they can submit the same in physical with tender

technical bid (EMD, Tender fee etc) supporting documents.

18.0 The bidder shall seal the Tender fee, EMD and relevant Tender Document submitted

in support of their online tender in envelopes, which shall be clearly marked as

Tender for Comprehensive Operation and Maintenance Contract for 5 (Five) Years of

Existing Truck Mounted Road Sweeping Machines of AMC 15 Nos. as per AMC

tender conditions and requirements along with tender number, due date of tender

19.0 The Tender Document submitted in support of their online tender shall be initialled

by an authorized signatory of the Bidder or an Individual, as applicable.

20.0 Sealing and Marking of Bid for submission of Physical Tender supporting

21.0 The envelope for EMD ‐Tender fee and relevant supporting documents must be

superscribed with the following information:

(a) Name and Address of Tenderer;

Tender due date and time;

22.0 If the envelope is not sealed and marked as instructed above, AMC assumes no

responsibility for the misplacement or premature opening of the contents of the Bid

submitted and such Bid, may, at the sole discretion of AMC, be rejected.

Tender shall be submitted through E ‐ tendering only. (On line price Bid is

23.0 AMC reserves the right not to respond to any/all queries raised or clarifications

sought if, in their opinion and at their sole discretion, they consider that it would be

inappropriate to do so or do not find any merit in it. The response to the queries shall

be uploaded only (if found appropriate and required) on www. amc.nprocure.com &

24.0 Bid Due Date : As mentioned in tender.

25.0 Bids should be submitted online before 18.00 hours IST on 24th August 2026, in the

manner and form as detailed in this PD. Bid submitted by either Hard copy (not as

per format in TD), facsimile transmission or telex or email or in person will not be

accepted and such tender/s will be rejected.

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 -9-

26.0 AMC may, in exceptional circumstances, and at its sole discretion, extend the above

Bid Due Date by issuing an Addendum / corrigendum.

27.0 Opening of Bids and Clarifications

All information must be typed or hand written legibly in English language. All pages

of the pre‐qualification document must be initialled by the applicant. All corrections,

erasures or overwriting, therein, must be initialled by Applicant.

28.0 Technical bid will be opened on 27th August 2026 11.00 hrs onwards. AMC would

open the Bids possibly on Bid Opening Date as mentioned above in the ‘General

Description of Work’ for the purpose of evaluation, if there is any change , same will

be intimated to tenderer.

29.0 AMC reserves the right to reject any or all Bids not submitted on time and which

does not contain the information/documents as set out in tender .

30.0 To facilitate evaluation of Bids, AMC may, at its sole discretion, seek clarifications in

writing from any Tenderer regarding its Bid, and can take information from past

purchasers / customers etc as may be required.

31.0 Evaluation

The details given by the applicants in the pre qualification documents will be

evaluated as per qualifying criteria, given in tender. Ahmedabad Municipal

Corporation reserves the right to restrict the list of pre‐qualified applicant to any

number deemed suitable by it. Ahmedabad Municipal Corporation’s decision for

interpretation of any term of pre qualification criteria, pre‐ qualifying the applicants

etc. shall be final and binding to all.

32.0 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the TD and only those Bids, which are found to be responsive, would

be further evaluated in accordance with the criteria, set out in this TD.

33.0 The Bid would be considered to be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any extension

(b) It is signed, sealed and marked as stipulated in tender.

(c) It contains all the information and documents as requested in the TD.

(d) It contains information in formats specified in this TD.

(e) It mentions the validity period as set out in tender.

(f) It provides information in reasonable detail. (“Reasonable Detail” means that, but for

minor deviations, the information can be reviewed and evaluated by AMC without

communication with the Supplier). AMC reserves the right to determine whether the

information has been provided in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting documents. A Bid

that is substantially responsive is one that conforms to the preceding requirements

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 10 -

without material deviation or reservation. A material deviation or reservation is one

(i.) which affects in any substantial way, the scope, quality, or performance of the

project, or (ii.) which would affect unfairly the competitive position of other

Tenderer/s presenting substantially responsive Bids.

34.0 AMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Supplier does not respond promptly and diligently to requests for

supplemental information required for the evaluation of the Bid.

35.0 In case the Bid is found to be responsive, the Bid would be evaluated in accordance

with the Qualification Criteria as set out in Appendix

36.0 In case the Bid is found to be inadequate, AMC may request the Tenderer for

supplementary informations to the Bid submitted. As part of the evaluation of the

Bid, AMC may also request the Supplier to submit clarifications.

37.0 The Financial Quotations/ Bid of only those Tenderer/s, who meet the Qualification

Criteria, would be opened.

38.0 The Tenderer offering the lowest quotation for the Tender for Comprehensive

Operation and Maintenance Contract for 5 (Five) Years of Existing Truck Mounted

Road Sweeping Machines of AMC 15 Nos. as per AMC tender conditions and

requirements as per formula given in tender would be declared as the Preferred

Tenderer for the same.

39.0 Tenderer has to submit the technical presentation in support of their technical bid (if

asked by AMC) with all the credentials and salient features of their Vehicles &

proposal to enable the more technical evaluation of the available proposal, if

required AMC can ask the tenderer to show the live working of the Vehicles and

based on the performance, AMC can take the decision for technical evaluation. This

will be binding to all the bidder.

40.0 Even though agency is qualifying all the above criteria but found to be poor in

performance, in the opinion of class‐I officer of AMC and above cadre, his price bid

will not be opened. It is the discretion of Municipal Commissioner or the Tender

Scrutiny Committee to qualify / disqualify the agency or to open / not to open the

price bid of agency.

41.0 AMC may either choose to accept the Quotation of the Preferred Tenderer or invite

him for negotiations.

42.0 In case there are two or more Tenderer quoting the same price, AMC may in such

case call all such Tenderer for negotiations and select the Preferred Tenderer on the

outcome of the negotiations. The selection in such cases shall be at the sole discretion

43.0 In the event of acceptance of the Preferred Tenderer with or without negotiations,

AMC shall declare the Preferred Tenderer as the Successful Tenderer. AMC will

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 11 -

notify the Successful Tenderer through a Letter of Award (LoA) / order that its Bid

has been accepted.

44.0 This work will be considered as rate contract for Five Year for O & M of Existing

Truck Mounted Road Sweeper Machines of AMC as per tender conditions; as per TD.

45.0 Notwithstanding anything contained in this TD, Municipal Commissioner, AMC

reserves the right to accept or reject any quotation, or to annul the bidding process or

reject all quotations, at any time without any liability or any obligation for such

rejection or annulment, without assigning any reasons thereof.

46.0 Notwithstanding above, the MC‐ AMC, at his discretion, may also split the contract,

if require for timely & proper execution of the work among two of more qualified

bidders. MC‐ AMC ʹs decision in this regard shall be final. MC‐ AMC also reserves

right to award the Contract to any of the eligible and qualified suitable Bidder.

47.0 However, if the AMC decide to put an end to the business relations on breach of any

conditions of the contract no such notice shall be necessary and on event of AMC

decided to put an end to the business relations on breach of any conditions of the

contract no such notice shall be necessary and on event of AMC deciding to terminate

the business, and the O&M Contract shall stand terminated with immediate effect.

48.0 Whenever under this contract any sum of money is recoverable from the O&M

Contract Holder and payable to the MC ‐ AMC, Ahmedabad, or an officer

empowered by him shall be entitled to recover such sum by appropriating in part of

whole the Security Deposit paid by the Contractor, if a security being insufficient or if

no security has been taken from contractor, then the balance of the total sum

recoverable as the case may be deducted from the sum due to the contractor under

this or any other contract.

49.0 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner, AMC shall be the sole arbitration and his decision would be final and

binding to all the parties.

51.0 O & M work fuel rate change will be considered as per the condition and formula

given in the tender O & M work part.

52.0 The technical specification and scope of work for Tender for Comprehensive

Operation and Maintenance Contract for 5 (Five) Years of Existing Truck Mounted

Road Sweeping Machines of AMC 15 Nos. as per AMC tender conditions and

requirements is given in Appendix 1, however bidder are advice to personally visit

the AMC, Central Workshop & SWM Dept. for better understanding of requirement

and working of Vehicles.

54.0 The contractor must follow all the rules and regulations pertaining to the work,

labour etc. Contractor shall have to produce Employee labor license and P. F. license

and must follow rules and regulations as amended in law. The expense of having the

license shall be borne by contractor. Contractor has to maintain PF, ESIC, Professional

tax account of their staff. AMC shall not be responsible for the same.

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 12 -

55.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or expenses

for which under the contract, the contractor is liable to the Ahmedabad Municipal

Corporation from any money due or becoming due to the contractor under the

contract or Municipal Commissioner will have the liberty to recover the amount from

the contractor.

56.0 Payment Terms: ‐

As mentioned in Appendix‐1

57.0 PQ criteria are mentioned in Appendix‐2.

58.0 The MC ‐ AMC shall, in addition to his powers under other clauses to terminate the

contract, have powers to terminate his liability there under of the time by giving one

month’s (or such shorter period as may be mutually agreed) notice in writing to

O&M Contract holder of his desire to do so and upon expiry of the notice, the

contract shall be terminated without prejudice to the right accrued to the date of the

60.0 Contractor shall make payment to their employee/ workers through bank system

61.0 AMC based on prevailing practice of waste management in the city, can increase /

decrease the work quantum even after award of work & from the running contract at

any time. No compensation for reduction in work will be given in any way. This shall

be binding to the contractor/s.

62.0 No Compensation for Alteration in or Restriction of Work If at any time after the

commencement of the work, the Ahmedabad Municipal Corporation shall for any

reason whatsoever not require the whole or part of work thereof as specified in the

tender to be carried out, the AMC shall give notice in writing of the fact to the

contractor, who shall have no claim to any payment or compensation whatsoever on

account of any profit or advantage which he might have derived from the execution

of the work in full, but which he did not derive in consequence of the full amount of

the work not having been by reason of any alterations having been made in the

original specifications, drawings, designs and instruction which shall not involve any

curtailment of the works as originally contemplated.

63.0 The Municipal Commissioner, Ahmedabad Municipal Corporation reserves the right

to reject all or any of the tender including the lowest tender or part of the tender

which in the judgment of the Municipal Commissioner, Ahmedabad Municipal

Corporation does not appear to be in the best interest of Ahmedabad Municipal

Corporation and the contractor shall have no cause of action or claim against the

Ahmedabad Municipal Corporation, its officers, employees, successors, or assignees

for rejection of his tender

64.0 The activity is under essential service, contractor is not allowed to stop this work at

any point of time. If the contractor fails to start the work on time after issue of work

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order, then EMD of the contractor shall be forfeited and if the agency is found to be

poor in performance for carrying out awarded work or Notwithstanding, if

contractor stop / leave the work by his own discretion then performance Security

Deposit of the contractor shall be forfeited and additional expenditure for execution

of remaining work shall be recovered through, if be needed, legal proceeding and

Agency shall be debarred / blacklisted subject to approval of competent authority.

65.0 Tenderer has to submit all the relevant information likes;

 Availability of local service point.

 Details of Technical experience of tenderer (O & M / Integrated Project work)

 Performance certificates as per tender requirements.

66.0 Special Conditions

a) The tenderer shall be fully responsible for taking delivery of Vehicles from

b) The tenderer must quote for complete O & M Contract work. The tenderer

that does not include the complete job as specified in schedule of tender

(scope of work etc.) will be rejected. The successful bidder shall be

responsible for any fault, shortfall in the Vehicles Covered in the tender

etc or any other requirement which is mandatory for the completion of

successful equipment running / working.

c) Tenderer has to keep the Vehicles as per the requirements of AMC; keeping

in mind the RTO / other Govt. agencies norms applicable in City of

Ahmedabad for such type of Vehicles and according to the same they have to

maintain & operate the vehicles. Failure at any part will be contractorʹs

responsibility and will have to bear the cost. Regular & timely RTO

permission (fitness certificate) is responsibility of successful bidder.

d) The successful tenderer will be fully responsible for the safety and security of

the Vehicles when in their possession during the entire O & M contract

e) If tenderer is failed to comply the rules of RTO /other govt. agencies (if any)

same will be rejected by AMC; Which may lead to contract termination under

deficiency of services.

f) If tenderer is/are company who is operating through authorised service

dealer/ service provider then they have to clearly mention the order and

payment modus of operandi for the tender if awarded to them, later on

subletting of the work will not be allowed. Necessary documentary proof/s

shall be attached with the tender.

g) The contractor shall ensure that the supervisors and cleaners are all mentally

stable, and are able to communicate properly. They should not pose any

hazard to the general public. Contractor shall give preference to local Valmiki

Samaj workers for the work. Contractor must have to pay the salary through

banks to the workers, drivers and other workforce regularly and contractor

shall be fully responsible for that.

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h) This is subject to the jurisdiction of the competent court of Ahmedabad only.

In case of any claim, dispute of difference arising in respect of a contract, the

cause action thereof shall be deemed to have arisen in Ahmedabad and all

legal proceedings in respect or any such claim, dispute or difference shall be

instituted in a competent court in jurisdiction of Ahmedabad city only.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop

Amdavad Municipal Corporation

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Ahmedabad Municipal Corporation

Details Of Tender:

Tender for Comprehensive Operation and Maintenance Contract for 5 (Five) Years of

Existing Truck Mounted Road Sweeping Machines of AMC ‐ 15 Nos. as per AMC tender

conditions and requirements.

The number of Tender for Comprehensive Operation and Maintenance Contract for 5 (Five)

Years of Existing Truck Mounted Road Sweeping Machines of AMC as per AMC tender

conditions and requirements to be given under contract are 15 nos. However, actual number

which will be ordered will be at the sole discretion of AMC.

Tender Validity period

The Validity period is 120 days from the date of technical bid opening.

For Operation and Maintenance contract :

Every monthly against satisfactory work, as per certificates of various authorities as

mentioned in the tender.

The Security Deposit for O & M contract part will be paid back after successful

completion of contract period without any interest.

Tender Evaluation formula for Lowest Bidder:

The decision of lowest rate will be on the basis of rates quoted for O & M work.

 Rate of O & M work will be calculated on the basis following formula:

Rate of tenderer =(0.6 x A) + (0.2 x B) + (0.2 x C)

A= Rate per 8 Hrs. working shift of O & M work per Vehicle per day Rs.

B= Rate per 12 Hrs. working shift of O & M work per Vehicle per day Rs.

C= Rate per 16 Hrs. working shift of O & M work per Vehicle per day Rs.

The tenderer whose rate of tenderer based on above formula found lowest will be

considered as first lowest tenderer.

TAXES AND DUTIES : ‐

Prices quoted must be inclusive of all & all taxes.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/ successful

bidder is bound to pay any amount of GST prescribed by the Govt. Of India as per the terms

of contract agreed upon during the course of execution of this contract.

During the course of execution of contract, if there is any change in rate of GST (Goods and

Service tax) by the government, the same shall be reimbursed/recovered separately by AMC,

subject to the submission of original receipt /proof for the amount actually remitted by the

successful Tenderer/ Contractor to the competent authority along with the certificate from

Chartered Accountant of contractor/successful bidder certifying that the amount of GST paid

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to the government and the same shall be intimated/ submitted/ claimed within 30 (thirty)

days from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the successful

bidder/contractor, failing which, AMC may recover the amount due, from any payable dues

with AMC and decision of Municipal Commissioner shall be final and binding on the

contractor/successful bidder in this regards.

Further, the non‐payment of GST to the government may lead to the termination of contract

and forfeiture of Security deposit/performance guarantee amount.

2% TDS will also be deducted as GST TDS, as per prevailing rules/norms.

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any change in

the existing taxes/ duties/levies/cess or any other incidentals etc (Including GST) and imposed

during the course of the contract, the same shall be considered at actuals for payment

purpose. Necessary documents shall be submitted by tenderer as required by AMC.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

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Ahmedabad Municipal Corporation

Appendix‐1 (Continue)

Scope of Work OF

O & M Work for Truck Mounted Road Sweeping

Machines 15 Nos.

The scope of work is Comprehensive Operation & Maintenance Contract of Existing Truck

Mounted Road Sweeping Machines ‐ 15 Nos. of AMC for the period of 5 years as per

specification and conditions mentioned in the tender document. The contractor shall have to

commence the work within 7 days from the date of issuance of machines/vehicles to them by

AMC and shall have to scale it up to the expected level (100%) within 15 days. The O & M

Contract will be for a period of 5 years from the date of commencement of work subject to

annual renewal (also subject to RTO approval of vehicles) as mentioned in the document. The

same can be extended for a further period of 2 (Two Years) Years by the corporation and on

the terms and conditions mutually agreed upon in writing.

List of Existing Truck Mounted Road Sweeping Machines ‐ 15 Nos. is as under;

Sr. No. Vehicle No.

Tenderer/s must have to visit the site with authorized representative of AMC and has to

check the same and before starting the O & M contract work they have to repair all the units

and put it in to good working and aesthetic condition. It shall be repaired thoroughly so that

it also looks and works like new one. All necessary repair (as/if required) maintenance

including vehicle maintenance suction unit, sweeping unit, body work, painting, RTO

passing etc shall be in tendererʹs scope of work. No extra payment will be given for this work.

Contractor has to clean the roads by use of machine within AMC area as instructed by

concern officer of AMC / related authority and has to collect, unload and final disposed of all

the waste, and other dust &/or accumulated material from the roads of the city. Contractor

has to unload the waste/dust collected in the machine in coordination with Zonal SWM

department of AMC or as instructed by AMC time to time on daily basis (by concern officer

in charge /Other related deptt. of AMC). This work shall be performed timely and efficiently

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on 24 x 7 basis through out the year as per the AMC requirement during the contract period.

Further as and when required, machine shall be shifted from one to another location for

cleaning operation of roads as per requirement of AMC. They have to use this machine as

per the instruction of the AMC department over and above in coordination ‐ confirmation

with Central Workshop.

It is expected from bidder to shoulder the responsibility of operation and maintenance of

equipments against fulfilment of contractual obligation for the period of 5 (Five) years.

Bidder will have to appoint necessary staff to operate and maintain the equipments during

contract period. (Minimum 1 trained/skilled Operator Cum driver and one labour per

Machine). Further if deployed manpower unavailable on machine for any reasons bidder

should provide immediately alternative arrangement for operation of machine.

 Providing 15 Nos. Road Sweeping Machines as per the specifications & requirement

given in the tender document and daily operation and maintenance of these road

sweeping machines for complete duration of the contract period.

 Procure, provide, and maintain necessary tools, equipment machinery, manpower,

fuel and vehicles for mechanized road sweeping machine.

 Road sweeping through these mechanized Sweepers shall be done on designated

roads as instructed by AMC officials.

 The monitoring of the complete system will be done by AMC. The GPS system shall

be integrated with central command centre as / if instructed by AMC.

 The road sweeping shall be done at least 8 hours a day by each machine. However

the actual timing may be reduced or extended by AMC as per the requirement site

conditions and need of work.

 All roads under the contract shall be cleaned at least twice a week or as directed by

AMC. However route & schedule will be given zonal SWM department.

 Contractor should procure / maintain / keep in stock, necessary tools, equipment,

machinery, manpower, fuel, spares, brushes etc for the road sweeping in use. NO

extra payment for these shall be made.

 Successful Tenderer has to daily, sweep at least 18‐20 Km of Sweeping Length when

machine deployed on road, during shift of 8 hr.

The scope of work shall consist of operation and maintenance of Vaccum Road

Sweeping Machines owned by Ahmedabad Municipal Corporation including supply

of all spares and include the following;

1. Services of an operator cum driver ‐ labour (one each on machine) and other

manpower if required for O&M including technical support of service engineer /

technical person from successful bidder’s office as per requirements and to carry out

operation of machine and related activities in AMC as per the direction of

Ahmedabad Municipal Corporation on a normally 8 Hours shift which may be in day

or as per the AMC’s requirement.

2. The quoted rate are based on a 8 hours / 12 Hours and 16 Hours operation of the

machine, which includes

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a. The time taken for dumping the material to the site,

b. Moving the machine from one place to another,

c. Moving the machine from parking place to other areas and back (excluded),

d. Lunch break of operation (not included) ‐ time will be decided & Communicated

by Zonal SWM officer as per work and route requirement.

e. Sweeping activity on road.

Successful bidder shall make the arrangement of operator accordingly.

3. The bidder shall have to submit schedule of maintenance and carry out the general

daily preventative maintenance as recommended by OEM in addition to minor break

downs as per the schedule of maintenance. Major/ Break down maintenance, if

required/incises will be permitted on written instruction to Central Workshop / AMC.

Daily preventative maintenance shall also include oiling, greasing, etc of all movable

4. Routine maintenance and servicing of Machine including replacement of Hydraulic

oil, engine oil, other oil and coolant liquid etc. Same shall in the scope of Contractor

and remains to be kept in stock according to the requirement and maintenance

schedule as recommended by OEM.

5. Machine shall be cleaned daily and service once in a month.

6. Routine consumable spares inventory shall be provided by bidder and maintain

minimum inventory to avoid any hassle in operation of machine. The list of routine

consumable spares shall be submitted along with this offer.

7. All running/major repairs and break down repairs of entire Machine shall be in scope

of work including all necessary spares/accessories etc required for smooth and

uninterrupted operation of machine.

8. The equipments (Machine) shall be parked at any locations suggested by Zonal SWM

dept. on day‐to‐day basis and shall be operated under the supervision of / SWM dept.

user department. Parking facility shall be provided by the AMC Zonal SWM dept.

The machine shall be parked during the non‐working hours at the place directed by

Zonal SWM Asst./ Deputy Director /Officer‐in‐charge. Safety & Security of machine

at non‐operative hours shall be ensured by contractor at their own cost.

9. All safety equipments required on machine like Fire extinguishers, emergency

rechargeable torch, anchor etc shall be provided before starting of contract and kept

on machine during operation and maintenance period.

10. Day to day report/log sheet / computer / GPS record of operation and maintenance

shall be filled in by the bidder staff and same shall be submitted to Zonal SWM dept /

use dept operation in charge on next day. The design of report shall be given by

AMC operation in charge and same shall be followed by bidder.

11. Bidder shall depute one person between all machine as supervision to synchronize

day to day routine work management, repairing of machine and follow up the

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instructions given by user department. Further, bidder must visit as per as per

requirements of AMC for synchronies the O & M activity at his own cost.

12. The bidder shall also maintain register/ record for consumable, spare maintenance in

appropriate formats.

13. The bidder shall make every effort for complete safety of the AMC’s equipments

while performing the operation and maintenance at site.

14. Corporation will not be responsible for any accident/ hazard during operation and

maintenance of the equipments. All responsibility shall rest with the contractor.

Contractor must take all precautionary/ safety measures to avoid accident/ hazards

15. During maintenance of machine, for repairing of any parts/spares, equipments

installed in machine, necessary machinery such as extra man power, etc shall be

arranged by the successful bidder at his own cost and included in the scope of work.

16. During contract period, if machine fails to work because of machine is under

maintenance or lack of man power, the cost being paid towards operation and

maintenance will not be paid (in short” No work done‐ no payment” shall be given).

In addition to that necessary penalty as mentioned in tender towards minor & major

repair work time period for additional time taken for repairing in addition to the no

work‐no payment will be recovered as penalty.

17. The bidder shall install CCTV Camera in Vehicle (Front, Back & Side) submit

recorded CD of field operation (Recorded through DVR & camera system which shall

be provided in vehicle by successful tenderer) & GPS data to the zonal Asst./ Deputy

Director (SWM)/ Officer in charge at zonal level work carried out certification.

18. All required statutory & Govt. formalities (if any) for carrying out such type of work

shall be complied by contractor & it is their responsibility.

The operation of machines shall be confirming to Operation manual of the machine

manufacturer. The repairs & maintenance shall be carried out, as per the practice prescribed

by manufacturer/instructed by Central Workshop, AMC.

The Contactor shall ensure that his personnel should report worksite every day at designated

time and continue working throughout the day. The contractor shall make provision for

presence of requisite manpower to perform his duty during national holidays and festivals

also so that the work is not affected at any site in the Ahmedabad city. The corporation for

working on holidays, national holidays and festivals will make no separate payments. The

Contractor should ensure presence of his workforce at the specified time and location. The

contractor shall not be paid for any overtime charges for working at late hours so as to

complete the scope of work and maintain the cleanliness at various locations.

The operation of machines shall be confirming to Operation manual of the machine

manufacturer. The repairs & maintenance shall be carried out, as per the practice prescribed

by manufacturer/instructed by Central Workshop.

The Contactor shall ensure that his personnel report work site every day at designated time

and continue working throughout the day. The contractor shall make provision for presence

of requisite manpower during national holidays and festivals so that the work is not affected

at any site in the Ahmedabad city. The corporation for working on holidays, national

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 21 -

holidays, and festivals will make no separate payments. The Contractor should ensure

presence of his workforce at the specified time. The contractor shall not be paid for any

overtime charges for working at late hours so as to complete the scope of work and maintain

the cleanliness at various locations.

The corporation has the right to charge the contractor for any damage caused to corporation

assets and the same shall be recovered from the contractor with immediate effect. Contractor

has to keep enough spare/stand by units for preventive and breakdown maintenance of all

the equipments as per the unit/equipment manufacturer’s guideline and this will be verified

by the Engineers of Central Workshop, at any time for smooth and uninterrupted working of

It is unlawful for the contractor to dump or dispose of solid waste garbage or recyclables

upon any street, alley, or other publicly owned property unless expressly authorized by the

corporation for special collection programs.

Contractor has to submit daily/weekly/monthly report of their work to the respective AMC

department as required & asked by AMC.

AMC reserves the rights to terminate the Contract for Deficiency of Service.

Contractor has to carry out washing of all the vehicles and equipments at least once a week.

(A) Comprehensive Operation:

i) As the operation of the machine on everyday basis is required, it would be the

responsibility of the successful bidder to provide 1 skilled operator having valid

driving license known to all operational activities of the machine and one Labour on

each machine per shift (8) hours or as may be required on all the 365 days of the

calendar year. There would not be any services to be rendered on national holidays

i.e. 26th January, 15th August & 2nd October. Further each machine’s operation shall

be stalled for 2 days in a month for routine maintenance or as per the work

requirements and instructions by Central Workshop dept., AMC.

ii) Planning of rendering the services shall be based on 8 hours operational shift.

However based on SWM / Concern department requirement contactor has to provide

machine for actual work requirement. Daily route plan will be given by Asst./ Deputy

Director (SWM) of respective Zone / Officer incharge of work.

iii) During situations such as visits of VIPs successful bidder will be require to render

operational service even on National holidays. No extra payment (Other than one

which is approved) would be payable to the contractor form rendering operational

services on these events which is required to be noted by the successful bidder.

iv) Successful bidder will have to ensure that each and every machine must be covered

with their comprehensive insurance per year and that the next year’s insurance shall

be done before the expiry of the earlier year’s insurance. It may be noted that the

successful bidder will be paid as per the tendered offer sanctioned only. Necessary

documents shall be submitted by contractor.

v) To maintain the disciplined and efficient services, it would be necessary to appoint at

least one supervisor for this tender work better coordination in addition to operators

and provide them uniforms, safety gears & mobile facilities.

vi) As far as parking arrangement of the machines are concerned, the parking place shall

be made available by AMC, in respective zone by Asst./ Deputy Director (SWM) of

Zone / officer incharge.

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vii) If due to less work &/or for any reason, AMC do not wish to run the machine/s for

8/12/16 hrs. shift then contractor will be paid on prorata basis for actual working

hours on that day. AMC decision & rate calculation in such event/s will be final &

binding to all.

viii) Shift timing will be calculated (started) from start of machine at working site & end

will be when machine complete the route work given which is provided / identified

by Zonal Asst./ Deputy Dir(SWM)/ officer incharge. However; contractor has to

ensure fast & efficient movement of machine/s in all the case. If AMC finds any

inefficiency; can take necessary actions including payment deduction for such time &

will be binding to contractor. During normal travel (without Sweeping) Contractor

has to ensure travelling of machine on left side of road.

xi) A successful bidder shall maintain log sheet / Computer Record to enter the

information about the day to day works allotted to them by the representative of

their concerned Asst./ Deputy Director (SWM) of the zone / Officer incharge of work.

xii) For any default of service performance a penalty of amount equivalent or not more

than to the O & M cost of the specific machine and the length of the default area (at

the rate approved by AMC) shall be deducted /charged from the running bills. The

details of the events of default and the exact rate of penalties shall be as specified in

xiii) As a disciplinary measure, following penalties would be liveable so that the defaults

are not recurred as per the penalty shown in the penalty table.

Performance Guarantee For O & M contract work:

For Operation and maintenance contract work, Contractor has to submit performance

security deposit which shall be 5% of the one year O & M contract work amount based on

daily 8 hrs working shift approved rate as a contract security. This guarantee (BG) shall be

renewed timely (every yearly) till expiry of contract. The contractor shall furnish performance

guarantee in the form of Bank Guarantee ( as per AMC rules) or by Demand draft/ pay order

within 15 days from the date of order from any Nationalized Bank / schedule Bank / Bank as

per AMC Circular and made payable to the ʺMunicipal Commissioner, Ahmedabad

Municipal Corporationʺ. Payable at Ahmedabad which shall be released after the successful

completion of the contract period, subject to no due certificate from the Corporation, If any

amount is due from the contractor even after adjusting from monthly bills, the same will be

recovered from this amount. If PG is delayed more than 15 days, interest will be charged for

delayed period as per AMC rules.

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

(i) When any terms and conditions of the contract is breached

(ii) When tenderer fails to comply the tender terms, scope of work and all necessary

work instructions given time to time by AMC ; satisfactorily.

The decision of the Municipal Commissioner, AMC in this regard shall be final.

Notwithstanding the provisions of tender, the contractor shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent that,

its delay in performance or other failure to perform its obligations under the Contract is the

result of an event of Force Majeure.

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For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of the

contractor and not involving the contractorʹs fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises, the contractor shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser

in writing, the contractor shall continue to perform its obligations under the Contract as far as

is reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

Taxes and duties

It shall be included in the indicated price. Tenderer has to quote the total price, net including

of all taxes & duties, GST (as applicable) etc. and for evaluation and finalisation purpose, the

total price will be taken in to consideration. However any change in the GST tax, govt.

statutory levies will be considered at actual for payment purpose for which contractor will

have to submit necessary documentary proofs as required by department.

ELECTRIC SUPPLY

The contractor shall make payments of actual electric consumption bills to the electric supply

company, as and when the same are demanded (if separate plot for parking & / or repair ‐

maintenance given to them) In case of non‐payment of electric bill & supply company issues

notice for disconnection, the bill amount will be recovered from the regular monthly bill.

The electrical maintenance from time to time shall be carried out through license

electrician/wiremen only and all precautions shall be taken to avoid any accidents/mishap.

The contractor shall follow all the mandatory condition of electric supply of company & take

all the safety precautions as per statutory requirements. AMC department time and again

during the entire contract period also will verify this.

TOOLS & TACKLES

The successful tenderer shall provide all the required tools and tackles for the operation

maintenance of the equipments. Central Workshop department time and again during

contract period will verify this.

WORKS TO BE CARRIED OUT

The works to be carried out under this contract shall except or otherwise provided in these

conditions include all labour, materials, tools, plant, equipment and transport which may be

required for preparation of and for the full and entire execution and completion of the

works. The description given in the schedule/scope of works shall unless otherwise stated be

held to in and for the entire execution and completion as aforesaid in accordance with good

practice and recognized principles

CONTRACTOR’S SUPERVISION

The contractor shall himself supervise the execution of works or shall appoint a competent

person to act in his stead. If in the opinion of the Corporation the contractor has himself

not sufficient knowledge and experience to be capable of receiving instructions or cannot

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 24 -

give his full attention to the works, the contractor shall at his own expense employ or his

accredited person, having experience in the field of Operation and Maintenance of Existing

Truck Mounted Road Vaccum Sweeper Machine with/without backhoe equipments deployed

for such activities. Orders given to the contractor’s person shall be considered to have the

same force or if these had been given to the contractor himself. At least one common

supervisor for all the machines shall be deployed by contractor for better coordination of

SAFETY PROVISIONS

The contractor shall at his own expenses arrange for the safety and security precautions as

required by the Corporation/necessary for such services, in respect of all labor directly or

indirectly employed for performance of the works and shall provide all facilities in

connection therewith. In case the contractor fails to provide such facilities, the Corporation

shall be entitled to do so and recover the costs thereof from the contractor. Contractor has to

manage for his own security (if he require) for safety of the machine &/or its any part there of,

even if parked at AMC location also.

MATERIAL AND WORKMANSHIP

The tenderer shall at his cost provide all materials required for the works. All materials to be

provided by the tenderer shall be in conformity with the specifications laid down in the

tender/as per the machine manufacturerʹs specification/instruction, the contractor shall if

requested by the Head, Central workshop Department or his authorized representative

furnish proof to the satisfaction of the Engineer or his authorized representative that the

materials so comply. All charges on account of outcry, terminal or Sales tax and other duties

on material obtained for the works from any source shall be borne by the tenderer.

The AMC or his authorized representative shall be entitled to have tests carried out for any

material supplied/used by the contractor other than those for which as stated above,

satisfactory proof has already been produced, at the cost of the contractor and the contractor

shall provide at his expense all facilities which the Corporation may required for this

If no tests are specified in the Contract and the Corporation requires such tests, the tenderer

shall provide all facilities required for the purpose and the charges for these tests shall be

borne by the contractor.

In order to maintain high standard of workmanship, the successful tenderer shall fix a

schedule for cleanliness and maintenance of the equipments. Sanitary conditions shall be

maintained throughout the period, with hygiene and environment getting the top priority.

The successful tenderer shall provide small size plantations wherever possible inside the area

allotted for Parking/ maintenance under O & M work to them.

OPERATION AND MAINTENANCE INCLUDING VEHICLES AND EQUIPMENT /

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 25 -

The contractor shall be responsible for smooth and satisfactory operation and maintenance

of the machines for 365 days round the year for a period of 5 (Five) Years from the date of

More specifically, the contractor shall be responsible for the following: ‐

(1) To operate and maintain the machines in accordance with manufacturerʹs (Existing

Truck Mounted Road Sweeper Machine) guideline. The machines attended to, by the

contractor including any ʺTrouble shootingʺ to ensure smooth and trouble free

(2) The contractor shall prepare and implement, an effective operation and maintenance

programme in consultation with Central workshop Department, AMC. AMC will

not provide any skilled or unskilled work force, machinery or equipment other than

that specified in the tender document. It is absolute responsibility of contractor to

look after all sorts of maintenance whether preventive or breakdown.

(3) The contractor shall determine operating parameters for work mentioned

above in scope of work.

(4) For the smooth operation of the machines all the required equipment,

machineries, units, accessories, consumables including Fuel (Diesel), grease,

lubricating oils, cleaning agents, all types of epoxy paint, material required for

house keeping and cleaning etc. are to be brought by the contractor. The quality of

all consumable and spare as per manufacture recommendation shall be made

available at site/workshop all the time and will be verified by Central Workshop

(5) The contractor shall be responsible for keeping up‐to‐date record of documents

including day to day log sheet of all the machines. The contractor shall maintain

and update logbook / computer record in which details of operational parameters are

recorded in every shift and at regular interval or as decided mutually.

The Contractor shall maintain separate checklist register for daily, weekly,

fortnightly, monthly, quarter yearly, half yearly and yearly activities.

(6) The contractor shall be responsible to carry out day‐to‐day as well as periodic

maintenance, necessary to ensure smooth and efficient performance / running

of all equipments as per manufacturer’s specification and maintaining the record of

the same. This will be verified by Central Workshop Department, AMC.

(7) The contractor shall have to issue identity cards with photographs, uniform to all

the staff employed for Operation and maintenance contract work.

It will be the responsibility of the successful tenderer to have comprehensive

insurance coverage of all machines, equipments etc along with their operating staff at

their cost. They are requested to note that there will not be any reimbursement in this

regard by AMC. In case any mishap / accident occurs on the road or at site, the

successful tenderer will have to shoulder the complete responsibility of the same,

right from registration of Police complaint, lodging / follow up of the insurance claim

and facing the court trials etc. It shall be the responsibility of successful tenderer to

set right the machine without raising any extra bills / claim against the same for

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reimbursing the same from AMC. However, they shall be liable to receive all the

payments received by AMC (if claim amount issued to AMC by insurance company.)

against the settlement of insurance claims from the Insurance Institutions / it can be

directly reimbursed to the contractor by Insurance company. AMC authorities shall

give the full cooperation to the successful tenderer by signing the requisite

documents necessary for raising the insurance claim up to settlement of the same.

PROVISION OF GPS MECHANISM

Contractor as per the requirements of AMC, for effective communication shall provide

communication system/ equipments including GPS system (if asked by AMC) at his cost, as

per the AMC policy. At present AMC has decided to deduct Rs. 572/‐ per month per machine

for GPS system hardware and software expenditure, if GPS fixed by AMC. Detailed policy ‐

norms can be availed from AMC. Further if any change in policy will be made effective by

AMC, same shall be applicable to contractor, including charges for the same. In the event if

AMC ask contractor to provide GPS mechanism & its report system; then contractor has to do

so without any extra cost. (if GPS not provided by AMC.)

IMPORTANT NOTE:

The contractor shall employ all required staff including operation Supervisor, technical

experts, skilled and unskilled labours, drivers etc. required for such services.

Contractor shall comply with all safety rules and regulations and all inter disciplinary

measures as followed by the AMC and required for such services

The AMC shall not be responsible for any accident /injury to the staff of the contractor. It is

contractor’s responsibility to take insurance of his employee, medical facility, work

compensation etc. as per workman compensation act and all other relevant laws. Further the

AMC will not provide any insurance, medical facility, workman compensation, etc. to the

staff of contractor.

Due to strike by the contractorʹs employees, the operation and maintenance of machines must

not be affected and the property of AMC should not be damaged. In such case any

dispute/discrepancy occurs the decision of Dy. Municipal Commissioner (Workshop) will be

final and will be binding to the contractor. Also if any expense is required to be made on this

account by AMC, it will be deducted from Contractorʹs bill/SD.

All Central/State Government/Semi‐Government/Local Bodyʹs Rules and Regulations

pertaining to this contract & / or services shall be strictly followed and observed by the

contractor without any extra cost to the AMC.

Payment will be made Every monthly against satisfactory work, as per certificates of various

authorities as mentioned in the tender.

The Security Deposit will be paid back only after the completion of entire Contract period

without any interest after deducting dues if any to be recovered from contractor.

The duration of the contract shall be for 5 years from the date of commencement of O & M

work. However AMC reserves the right to terminate the contract at any time by giving

months (30 days) notice to the contractor.

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At the end of O & M contract period, contractor shall hand over the Existing Truck Mounted

Road Vaccum Sweeper Machines ‐ 15 Nos. in satisfactory working conditions acceptable to

Municipal Commissioner &/or Central Workshop Department / their authorized

representative. Otherwise penalty equivalent to the cost of repairs will be imposed by AMC

at the discretion of Municipal Commissioner & shall be binding to the contractor. This will be

even recovered from the contractor from any of his dues &/or security deposit with AMC.

This work is also inclusive of painting of machines at the regular interval of two year (if

machine found dirty) in normal case and as and when required in accidental/repairing

situation. The central workshop department will verify this. However, if any unit/mechanism

will found to have some defect in paintwork at any time, the Contractor has to repaint the

same under the instruction of Central workshop Engineer.

The contractor shall not employ guilty person or indiscipline person.

The Contractor shall have to take valid labour license & any other relevant license from

statutory bodies as required for this type of contract / services.

Successful bidder will have to follow all the provisions of, Labour laws, P.F. Act, E.S.I. Act,

Minimum Wages Act, workman compensation act etc. & have to incorporate changes made if

any during contract period also.

Contractor will have to strictly follow the provisions of Factory Act 1947, wages Payment

Act1936, Bonus Act 1965, Employees Provident Fund & Miscellaneous Provisions Act 1952 &

other Industrial & Labour Laws with latest amendments in act / rules related to this

Operation & Maintenance Work. Contractor will not be given any relaxation regarding these

Routine / preventive / break‐down maintenance of machines including all work that has to be

perform with such machines are in the scope of Contract

Upon failure of the Contractor to comply with any instructions given in accordance with the

provisions of this contract, the AMC has the alternative right, instead of assuming charge of

entire work, to place additional labour force, tools, equipments and materials on such parts of

the works, as the AMC may designate or also engage another Contractor to carry out the

work. In such cases, the AMC shall deduct from the amount which otherwise becomes due to

the Contractor, the cost of such work and materials with 10% added to overall departmental

charges and should the total amount thereof exceed the amount due to the Contractor, the

charges and should the total amount thereof exceed the amount due to the Contractor, the

Contractor shall pay the difference to the AMC. It should be specifically noted that wherever

bank guarantee is required to be submitted, it should be from Nationalized Banks/scheduled

bank / AMC approved bank list only.

CONTRACT PERIOD

The successful tenderer on award of contract shall have to commence the O & M work within

7 days from the receipt of machines.

The Contract will be for a period of Five years from the date of commencement of O & M

work subject to annual renewal (also subject to RTO approval of vehicles) as under. The same

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can be extended for a further period of 2 (Two Years) Years by the corporation and on the

terms and conditions mutually agreed upon in writing.

The Contract will be renewed automatically at the end of each year subject to the Contractor

scoring at least a score of 75 under the following heads

PERFORMANCE POINT CERTIFICATE TABLE:

Sr. Head Maximum Score of the

No Score Contractor

1 Punctuality in providing Existing Truck mounted

sweeper and overall efficiency of working

2 Behavior and discipline of the staff with AMC

officers and employee during working

3 Maintenance of Mechanical power sweeper

4 Maintenance of GPS system with related

5 Maintenance of Other infrastructure /facility for

repair and maintenance of Mechanical power

sweeper as per scope of work

6 Maintenance of extra fast moving spares and

consumable spares

The above score will be calculated at the end of each year. The performance shall be reviewed

and reported by Central Workshop Department (for Sr.no.3, 5 and 6) and Zonal SWM

Department (Sr.no.1, 2 & 4) of AMC (based on service requirement certification method can

be changed by AMC ‐ even can be judged based on monthly penalty statement) and at the

end of the year it will be reviewed (even from monthly penalty statement it will be

concluded). If the average monthly score is above 75 (or penalty recommended found less

than 25%) the Contract will get automatically renewed.

For O & M Contract Price will be as per the bid in the Annexure 4 and will be inclusive of all

expenses necessary for the continuance of the O & M services under the contract. Such

expenses shall include but not restricted to payments to RTA, Labor Authorities, Local and

Municipal Authorities, Semi Govt., or any charges, deposits, fuels, taxes, oil, lubricants,

levies, toll taxes, GST tax (if any) etc., connected with the service. The all‐inclusive rate

should be filled up in the respective column.

Rates quoted by tenderer shall be inclusive of GST and other terminal tax etc. as may be

applicable and will be fixed for entire contract period. Only fuel price variation/change will

be applicable as per the condition and formula given in the tender document. Change in

taxes, duties, statutory levies etc. of Govt. Dept. will be applicable at actual.

The corporation reserves the right to increase or decrease the scope of work by 25%.

Contractor shall have to carry out 25% extra work at the same rate, terms and conditions if

asked to do so.

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On specific occasions, the corporation reserves the right to ask the contractor to provide

additional services. The Contractor is bound to provide the same at a short notice of few

hours. The rates for additional services requested by the commissioner will be mutually

agreed upon between the Contractor and the commissioner.

The contractor shall provide well‐trained, disciplined, honest and sincere workforce,

throughout the contract period and supervise their work regularly.

They should not pose any problem, nuisance to the general public. The contractor shall be

solely responsible for the behaviors and honesty of its workforce.

The contractor shall appoint one supervisor to ensure that services are rendered effectively.

He must be available on site/at office during the working hours. At least one common

supervisor for the entire 8 machine shall be deployed by contractor for better coordination of

work in the field.

The maintenance supervisor shall be qualified person, and with experience and competent

and authorized by the contractor to take decisions at site. Such supervisor shall be deemed to

have full authority of the contractor and any instructions given to him by the corporation

officers shall be deemed to have been given to the contractor. The supervisor should be easily

accessible at all times and should have a mobile phone with them at all times. The Contractor

shall ensure that the supervisor or any other authorized representative shall invariably be

available either in person or over the telephone within the city every day for taking necessary

instruction and for proper co‐ordination.

The tenderer shall indicate the manpower including supervisor & their labors he proposes to

deploy and the methodology to be adopted. No decrease in the workforce shall be done once

notified without prior written approval of the Municipal Commissioner / officer incharge of

work. The commissioner may deduct suitable payments to the contractor if it is noticed that

the workforce is reduced without prior approval.

Contractor shall provide suitable uniform to all their staff including shoes and photo identity

The contractor must verify antecedents of the employees to be provided by the contractor

before deployment. The contractor shall engage no person having criminal record or who is

not the citizen of India.

The contractor may, at his own cost and responsibility, consider increasing his workforce,

equipments, and materials in order to discharge contractual obligation.

The Municipal commissioner reserves the right to ask for the replacement of the personnel

not found fit or suitable for undertaking the task assigned. The contractor shall do

replacement without any extra cost to the corporation within one week of the order.

Contractor shall pay salaries /wages etc. through bank to his workforce adhering to the laws

in force & all liabilities and responsibilities in respect of persons engaged by him shall lie with

the contractor.

To avoid mishap or accident during the operation, the Contractor shall ensure that only

skilled staff / drivers with sufficient experience in their respective trade and physical fitness

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 30 -

are deployed on the job and are not put to over exertion as per prevailing labor laws of the

State and / or Central Governments.

The staff/drivers deputed by the contractor during the course of contract must behave

decently with the corporation’s officer and staff. The Contractor shall withdraw such person

who is found to be indiscipline, misbehaving, under or the influence of any intoxicant or

whose services are considered detrimental to the corporation’s Interest. On giving intimation

to do so by the Municipal Commissioner or his authorized representative. The corporation

will serve a Notice to the contractor if he fails to comply. Failure to replace the personnel

after issuance of notice by the corporation will be considered to be is sufficient ground for

termination of the contract. It will not be binding to the corporation to justify the reasons to

the Contractor for advising such withdrawal of staff.

The Drivers/operators of the contractor must be in possession of a valid professional driving

license and the driving license should be at least three years old.

The contractor shall ensure that his personnel report to work everyday at designated time

and work sincerely throughout the period prescribed in the contract with AMC. The staff so

deployed shall be given the statutory weekly off. The contractor shall make provision for

substitute manpower during weekly off of the staff and statutory holidays so that the work is

not affected at any site in the City. The corporation will not pay any extra payment for

making substitute arrangements on weekly off and other holidays.

The contractor shall not be paid or reimbursed by the AMC for any overtime work done by

his staff to complete the task and for maintaining the cleanliness at various locations. The

Contractor, through his supervisor, shall submit a report to corporation about number of

workforce which have reported to work as against the agreed workforce (if asked by AMC).

OPERATIONS AND USE OF VEHICLES & EQUIPMENTS

The Contractor shall be fully conversant with all the laws applicable to the work under the

contract including Motor Transport Work’s Act 1961 and even any amendment thereof.

The contractor shall submit a detailed Operations and Maintenance schedule at the time of

starting of work. The Contractor shall submit within four weeks of award of work. All

Preventive Maintenance procedures and Corrective Maintenance procedures described in the

Operations and Maintenance Manual shall be followed by the contractor.

The corporation shall have a right to charge the contractor for any damage caused to

corporation assets during the performance of contract by the contractor and the same shall be

recovered from the contractor in a month or from the amount payable to him.

Contractor shall keep enough spares for units for replacement during breakdown or

preventive maintenance.

Materials used for Hydraulic units should be of standard make & as per instruction /

specifications of central workshop of AMC.

It shall not be permissible for the contractor to dump or dispose of solid waste, garbage, or

recyclables waste on any street, alley or other publicly owned property unless expressly

authorized by the corporation.

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Contractor shall submit daily / weekly/monthly report of the work done to the officer of

concern deptt. and Central Workshop department; AMC from time to time in the Performa

that may be prescribed.

The contractor shall be liable for penalty as under if he fails to perform his contractual

obligations besides any other action; the Municipal Commissioner may decide to take as per

the terms of the contract.

‐ All minor repairing & preventive maintenance shall be carried out within 24 Hrs.

otherwise penalty will be imposed as per penalty shown in penalty table below,

which will be deducted from the monthly bill of the contractor. Preventive

maintenance schedule shall be prepared in coordination with central workshop

‐ All major repairing shall be carried out within 7 days (however shall be confirmed by

Engineer of Central Workshop, AMC) otherwise penalty will be imposed as per

penalty shown in penalty table, which will be deducted from the monthly bill of the

Sr. Type of default Penalty to be impost

1 If sweeping is not done properly (i.e. machine Entire shift work will be deducted

does not work properly) on road. for such event.

2 In case the contractor fails to paint the RS.100/‐ per vehicle per day till the

Mechanical Power sweeper machine at every 24 same are painted.

months (if original color found damaged)

3 The Mechanical Power sweeper vehicle shall be Rs. 5000/‐ for first such incidence

exclusively used for AMC service only. Any and then after Rs. 10,000/‐ for such

deviation from this shall attract penalty incidence.

4 Non use of mobile by any of Rs. 50/‐ for each of such event.

Supervisor/Manager &/Or Operator.

5 Not keeping valid driving license‐ Rs. 300/‐ for each such event.

6 If any of the contractorʹs staff at the Machine is Rs. 25/‐ per person for that

found to be working without the prescribed shift/event.

safety gear, uniform etc.

7 If contractor fails to provide the driver as per the Rs. 500/‐ per person for that

requirement of AMC shift/event.

8 If the supervisor is not found on the work Rs. 500/‐ per such incidence

during the prescribed working hours (At site / at

9 If GPS system is found not working (if not Rs. 100/‐ per day till it starts

provided by AMC) functioning.

10 If camera / DVR system not working. Rs. 500/‐ per day till it starts

11 If the minor and major repairing work is not Rs. 500/‐ per such vehicle per day.

carried out as per the schedule given in tender

The penalty will be deducted from the monthly bill of the contractor. Further in above

circumstances (sr.no. 7) AMC will be at liberty to use machine/s by an alternate arrangement

and during such circumstances if any damage occurs to the Machine same also must be set

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 32 -

right by the contractor for which no extra payment / claim will be reimbursed to the

contractor by AMC. This shall be binding on the contractor.

The tenderer / contractor shall keep the machines in perfect working condition to the

satisfaction of Central Workshop. AMC.

PAYMENTS FOR O & M WORK

The contractor shall raise monthly bills to the Central Workshop department for O & M

contract work at the rate agreed and approved under the contract.

Contractor shall submit his monthly bill in the 1st week of every month to the Central

Workshop deptt. From time to time along with duly certified work certificates as by

respective department and work done certificate as per the format given by AMC, from zonal

Asst./ Deputy Director (SWM).

For O & M contract payment will be made only for those shifts/ working for which work has

been carried out by contractor and approved by zonal SWM dept. / officer incharge of work

on the basis of per 8 hour shift/ 12 hours/ two shifts (i.e. 16 hour shift) rate approved in

Contractor will be paid on a monthly basis subject to his producing satisfactory performance

certificate for work carried out from various departments as mentioned in the tender.

Income Tax as per statutory provision shall be borne by the Contractor. The corporation shall

deduct all statutory taxes like advance Income Tax, GST ‐ TDS etc from monthly payments

being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST (if any) shall be the

responsibility and payable by the Contractor

In case the contractor decides to stop the work during the continuance of the contract or

withdraws from the work without at least 60 days prior notice or if services are terminated by

the AMC on account of Deficiency in Service, the 5% Security Deposit (performance security)

amount shall be forfeited and the contractor shall have no claim on the same. Further, the

corporation reserves the right to make alternative arrangements until new agency takes over.

The additional cost incurred on the same shall have to be borne by the contractor

The Contractor shall ensure timely payments to his workforce and meet all the contractual

commitments in terms of payments, insurance, safety of its workforce. All statutory payments

to the workforce shall be done immediately upon becoming due. The proof of payments

made and any statutory deductions from the wages of the workforce shall be submitted

within one week of making payments as and when required by AMC.

If due to less work &/or for any reason, AMC do not wish to run the machine/s for 8/12/16

hrs. shift then contractor will be paid on prorate basis for actual working hours on that day.

AMC decision & rate calculation in such event/s will be final & binding to all.

Shift timing will be calculated (started) from start of machine from parking area & end will be

when machine come back again to parking area which is provided / identified by zonal Asst./

Deputy Dir. (SWM) / officer incharge of work However; contractor has to ensure fast &

efficient movement of machine/s in all the case. If AMC finds any inefficiency; can take

necessary actions including payment deduction & will be binding to contractor.

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ACCIDENT / DAMAGES / CLAIMS / LIABILITIES

In the event of any accident/damage to third party by any the machine of the corporation

operated by the contractor, the corporation shall be completely free from any liability of any

nature occurred on account of the accident. The Contractor will be fully and exclusively

responsible for the liabilities arise on account of accident and damage to the vehicle,

manpower or to the third party. The Contractor will be fully and solely responsible for any

death or bodily injury to his staff member or any other person in the employment of the

contractor or to any other person during the performance of the contractual services to the

AMC. This includes any third party claims also.

The Contractor will be solely responsible for any consequences under various laws, arising

out of any accident caused by vehicles, equipments or his employees to the property or

personnel of the corporation.

The corporation shall not be responsible for any claim / compensation that may arise due to

death / injury / damage caused by municipal vehicle used by the contractor to any third party

or his own staff while providing services to AMC under the Contract.

INDEMNIFICATION

The Contractor shall bear responsibility for loss of or damage to the property, suffered by

AMC, death or injury to person (or any claim against AMC in respect thereof and all

expenses relating thereto) in connection with the services provided under the Contract

resulting from any negligent act or omission of the Contractor. The Contractor will hold the

AMC fully indemnified in respect thereof.

The indemnified party shall have the right, but not the obligation, to contest, defend, and

liquidate any claim, action, suit or proceeding by any third party alleged or asserted against

AMC in respect of, resulting from, related to or arising out of any matter for which the AMC

is entitled to be indemnified there under, and the reasonable costs and expenses thereof shall

be subject to the indemnification obligations of the Contractor there under. The Contractor

shall be liable for all payments, proceedings, and liabilities including payment of counsel fees.

The Contractor shall at all times indemnify the Municipal Corporation against all claims,

damages or compensation under the provisions of Payment of Wages Act 1936, Minimum

Wages Act 1948, and Departments Liability Act 1938, The Workmen’s Compensation Act

1923, Industrial Dispute Act 1947, Indian Factories Act 1948 and Maternity Benefit Act 1951 or

any modifications thereof and rules made there under from time to time or as a consequence

or any accident or injury to any workmen or other persons in or about the works, whether in

the employment of the contractor or not, save and except where such accident or injury have

resulted from any act of the Municipal Corporation, their agents or servants and also against

all costs, charges and expenses of any suit, Action or proceedings arising out of such

accident or injury and against all sum or sums which may with the consent of the

contractor be paid to his obligations and liabilities as above provided. The Contractor shall

insure against all claims, damages or compensation payable under the various acts

mentioned above or any modifications thereof or any other law relating thereto.

Income Tax as per statutory provision shall be borne by the Contractor. The corporation

shall deduct all statutory taxes like advance Income Tax, GST TDS (if any) etc from monthly

payments being made to the Contractor.

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Corporate Tax / any tax assessed on the income of the Contractor, GST tax (if any) shall be the

responsibility and payable by the Contractor.

In case the contractor decides to stop the work during the continuance of the contract or

withdraws from the work without at least 60 days prior notice or if services are terminated by

the AMC on account of Deficiency in Service, the 5% Performance Security deposit amount

shall be forfeited and the contractor shall have no claim on the same. Further, the corporation

reserves the right to make alternative arrangements until new agency takes over. The

additional cost incurred on the same shall have to be borne by the contractor

LIABILITY FOR DAMAGES AND RISKS

The Contractor shall be responsible for all risks to the work and shall make good at his own

cost, all loss or damage, whether to the works themselves or to any other Municipal

property, or third party or to the lives, persons, or property of others, from whatsoever

cause, arising out of, or in connection with the works, either during their progress or during

the defects liability period, and this although all reasonable and proper

precautions may have been taken by the Contractor, and in case the Commissioner or the

Corporation shall be called upon to make good any such costs, loss or damages, or to pay

compensation (including that payable under the provisions of Workmen’s Compensation

Act ) to any person or persons sustaining damage as aforesaid by reason of any

act or of any negligence or omissions on the part of the Contractor, the amount which the

Commissioner may pay in respect thereof and the amount of any costs or

charges(including law costs and charges ) in connection with legal proceedings which he

may incur in reference thereto, shall be charged to the Contractor. The Commissioner

shall have full power and right at his own discretion to pay or to defend or compromise any

claim which may be made against the Corporation for damage or in case of threatened legal

proceedings, or in anticipation of legal proceedings being instituted, consequent on the

action or default of the Contractor, to take such steps as he may consider necessary or

desirable to ward off or mitigate the effect of such proceedings charging to the Contractor, as

aforesaid, any sum or sums of money which he may pay and any expenses, whether for

reinstatement or otherwise which he may incur and the propriety of any payment, defense

or compromise, or of the incurrence of any such expense shall not be

called in question by the Contractor and will be recovered from the contractor.

The Contractor shall be held responsible for any obligations, damages and fines etc. arising

out of or in connection with the works either during their progress or during the defects

liability period and shall indemnify the MUNICIPAL CORPORATION or the Commissioner

against them and make good any such damages, fines and dues arising out of non‐

compliance of any regulation by the Contractor which may develop on the Corporation or

the Commissioner.

The Contractor shall ensure timely payments to his workforce and meet all the contractual

commitments in terms of payments, insurance, safety of its workforce. All statutory

payments to the workforce shall be done immediately upon becoming due. The proof of

payments made and any statutory deductions from the wages of the workforce shall be

submitted within one week of making payments.

The commissioner reserves the right to carry out inspection, as and when required without

intimating the contractor, of the various locations where work is in progress. Any

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 35 -

shortcoming found during inspection will be intimated to the contractor or his supervisor

orally or in written which shall have to be attended immediately by the contractor or his

supervisor. The penalties imposed on the contractor from time to time, shall be recovered

from the Monthly Bill or adjusted against the 5% SD amount. The corporation reserves the

right to treat continuous shortcomings as “Deficiency of Service” and terminate the Contract

after giving one month notice.

i) Notwithstanding the provisions of above, the contractor shall not be liable for forfeiture of

its Performance Security/ Contract Deposit, liquidated damages or termination or other

failure to perform its obligations under the contract is result of an event of force Majeure.

ii) For purposes of this clause, “Force Majeure” means an event beyond the control of the

Contractor and not involving the Contractor’s fault or negligence and not foreseeable. Such

events may include, but are not restricted to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

iii) If a force Majeure situation arises, the Contractor shall promptly notify the Purchaser in

writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser

in writing, supplier shall continue to perform its obligations under the contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which the

affected party could not have prevented by Good Industry Practice or by the exercise of

reasonable skills and care for the purpose of discharging its obligations under the Contract.

The Force Majeure will tend to have material adverse effect on the performance of such

affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or sabotage

The expropriation or Compulsory acquisition or seizure of the assets of The Contractor by

any Governmental Instrumentality, provided that this clause shall not apply where such Act

constitutes a remedy or sanction lawfully exercised as a result of a breach by the Contractor

of any Indian law or Indian Directive but excluding any change in law.

Act of God epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm,

drought, lack of water or other unusual or extreme adverse weather or environmental

conditions, action of the elements, meteorites, fire or explosion to the extent generated from

the source external to the Contractor or his assets due to reasons other than, those caused by

negligence of the Parties, chemical or radioactive contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in any

event within 24 hours (Twenty Four hours) after the Affected Party knew, or ought

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 36 -

reasonably to have known, of its occurrence and that the Force Majeure would be likely to

have a material impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it is

likely to have on the Affected Party’s performance of its obligations and the measures, which

the Affected Party is taking, or proposes to take, to alleviate the impact of the Force Majeure

Event and restore the performance of its obligations. When the affected Party is able to

resume performance of its obligations under this Contract, it shall promptly give the other

party written notice to that effect provided that in no event shall the suspension of

performance be of greater scope and of longer duration than is necessitated by Force Majeure.

The rights and obligations of the Affected Party shall be suspended to the extent they are

affected by the Force Majeure. AMC shall not be liable to make any payments to the

contractor for it being affected on account of Force Majeure.

AMC reserves the right to terminate the contract if the Force Majeure continues for more than

15 (Fifteen) days at a stretch.

CANCELLATION OF CONTRACT IN FULL OR IN PART

a. If the Contractor at any time makes default in proceeding with the work with

due diligence and continues to do so after notice in writing of fourteen days from

the Dy. Municipal commissioner (Workshop / SWM); or

b. Commits default in complying with any of the terms and conditions of contract

and does not remedy it within fourteen days after a notice in writing is given to him

in that behalf by the Dy. Municipal commissioner (Workshop / SWM);, or

c. Fails to complete the works or items with individual dates completion, on or before

the date(s) of completion and does not complete them within the period specified in

a notice given in writing in that behalf by the Dy.Municipal commissioner

(Workshop / SWM);, or

d. Shall offer or give or agree to give to any person in MUNICIPAL CORPORATION

service or to any person on his behalf any gift or consideration of any kind as an

inducement or reward for doing or forbearing to do or for having done or

forborne to any other contract for the Municipal Corporation, or

e. Shall obtain a contract with the Municipal Corporation as a result of ring tendering or

other non bonafide methods of competitive tendering; or

f. Being an individual or a firm, any partner thereof, shall at any time be adjudged

insolvent or have a receiving order or order for administration of his estate made

against him or shall take

any proceedings for liquidation or composition (other than voluntary liquidation

for the purpose of amalgamation or reconstruction) under any Insolvency Act for

the time being in force or make any conveyance of assignment of his effects or

composition or arrangement for the benefit of his creditors or purport so to do, or

if any application be made under any insolvency Act for the tile being in force for

the sequestration of his estate or if a trust deed be executed by him for his

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 37 -

g. Being a company, shall pass a resolution or the court shall make an order for the

liquidation of his affairs, or a receiver or a manager on behalf of the debenture

holders shall be appointed or circumstances shall arise which entitle the court of

debenture holders to appoint a receiver or a Manager, or

h. Shall suffer an execution being levied on his goods and allow it to be continued for

a period of 15 days, or

i. Assigns, transfers, sublets (engagement of labour on a piece work basis or labour

with materials not to be incorporated in the work, shall not be deemed to be

subletting) or attempts to assign, transfer or sublet, the entire works or any

portion thereof without the prior written approval of the Commissioner; the

Commissioner may without prejudice to any other right or remedy which shall

have accrued or shall accrue thereafter to the Muncipal Corporation by written

notice cancel the contract as a whole or only such items of work in default from the

The Commissioner shall on such cancellation have powers to;

(a) Take possession of site and any materials, constructional plant, implements, stores,

etc., thereon and/or

(b) Carry out the work by any means at the risk and cost of the contractor. On

cancellation of the contract in full or in part the AMC shall determine what

amount, if any, is recoverable from the contractor for completion of works or in case

the works or part of works is not completed, the loss or damage suffered by the

Municipal Corporation, in determining the amount, credit shall be given to the

contractor for the value of the work executed by him upto the time of cancellation.

Any excess expenditure incurred or to be incurred by the Municipal Corporation

in completing the works or part of the works or excess loss or damages

suffered or may be suffered by the Municipal Corporation as aforesaid

after allowing such credit shall be recovered from any money due to the Contractor

on any account and if such moneys are not sufficient the Contractor shall be called

upon in writing to pay the same within thirty days. If the Contractor shall fail to pay

the required sum within the aforesaid period of thirty days, the AMC shall have right

to sell any or all of the Contractor’s unused materials, constructional plant,

implements, temporary buildings etc. And apply the proceeds of sale thereof

towards the satisfaction of any sums due from the Contractor under the contract,

and if thereafter there be any balance outstanding from the Contractor it shall be

recovered in accordance with provision of the contract.

Any sums in excess of the amounts due to the Municipal Corporation and

unsold materials, constructional plant etc. shall be returned to the Contractor,

provided always that if cost or anticipated cost of completion by the

Municipal Corporation of the works or part of the works is less than the amount

of which the Contractor would have been paid had he completed the works or

part of the works, such benefit shall not accrue to the Contractor.

Without prejudice to the generality of the foregoing, the Contractor shall deposit the

amount, as security deposit shall be absolutely forfeited to the Municipal Corporation

for such failure, or breach or determination of contract.

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 38 -

FORECLOSURE OF CONTRACT IN FULL OR IN PART

If at any time after acceptance of the tender the Commissioner shall decide to

abandon or reduce the scope of the works for any reasons whatsoever and hence not

require the whole or any parts of the works to be carried out, he shall inform the

Contractor in writing to that effect and the Contractor shall have no claim to

any payment or compensation or otherwise whatsoever, on account of any profit or

advantage which he might have derived from the execution of the works in full but

which he did not derive in consequence of the foreclosure of the whole or part of the

Provided always that nothing herein contained shall be deemed to render the

Contractor liable for or in respect of or to indemnify the Municipal Corporation

against any compensation or damage causes by the Excepted Risks.

TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless

extended by the corporation in writing. However AMC reserves the right to

terminate the contract at any time by giving 1 month (30 days) notice to the

GENERAL CONDITIONS OF CONTRACT

‐ The machines shall be operated & maintained by the successful contractor with his

personnel for a period of three years from the date of initial execution of the work,

SEVEN days a week for one shift and if required for two or three shifts. The tenderer

has to quote for one shift of 8 hour, 12 hours and two shifts (i.e. 16 hours) per day as

per price format. It may require operating the machine in two or occasionally in three

shifts. If machine/s is/are operated for third shift (night shift) shift, additional

payment will be done at the rate of two shifts plus one shift of 8 hours quoted by

party &/Or sanctioned by AMC. The contractor shall employ required supervisor,

mechanics, technicians, one driver cum operator, and skilled / unskilled labour per

machine. The contractor shall arrange for fuel, lubricant, tools, spares and all

consumables and all other related materials & expenditures for smooth and

uninterrupted working of sweeping machine during the period of contract.

‐ The contractor shall have to maintain logbooks & shift register, present register of

the staff / has to show certificate for work done. Contractor has to get work done

certificate from the concerned deptt./ officers of AMC where/ under whom

machine/s put in use in the machine Log diary / certificate & copy of same must be

enclosed along with monthly bill submitted to Central Workshop/concerned deptt ;

(as per AMC instruction) AMC for payment procedure.

‐ For operating contract payment will be made only for those shifts for which work has

been carried out by contractor on the basis of rate quoted &/or sanctioned in tender.

‐ For comprehensive maintenance contract penalty will be imposed on the contractor

for delay work & off road period of the machine if it is delayed beyond reasonable

time as mentioned below;

‐ All minor repairing & preventive maintenance work shall be carried out within

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 39 -

Hrs. otherwise penalty will be imposed & will be deducted from the monthly bill of

the contractor for the days for which machine remain out of order as mentioned in

‐ All major repairing shall be carried out within 7 days otherwise penalty will be

imposed will be deducted from the monthly bill of the contractor for the days for

which machine remain out of order as mentioned in penalty table.

‐ Minor work Includes: Routine service, Hose replacement, electrical work, external

leakages (oil/water/diesel), mechanical / hydraulic settings, radiator work, general

bodywork, clutch repairing, gear /transmission repairing minor work brush

replacement brush setting, filter repair / replacement etc. These shall be carried out at

site or at AMC’s parking place or as the case may be and allowed by AMC.

Major work Includes: Structural damages, Engine o/h related, Gearbox / clutch

related major work , major hydraulic repairing like cylinder damage, major body

work / chassis (structure) repairing work, Blower unit & / or mechanical unit work

for Existing Truck Mounted Road Sweeper Machine etc.

‐ If contractor fails to provide the driver cum operator as per the requirement of AMC

penalty will be imposed as mentioned in the penalty table & which will be deducted

from the monthly bill of the contractor. Further in such circumstances AMC is at

liberty to use the machine with alternate arrangement & if any damages occur to the

machine, same also must be set right by the contractor for which no extra payment /

claim will be reimbursed to the contractor by AMC and this shall be binding on the

‐ The contractor shall be required to take comprehensive insurance for all the machines

during the contract period. It will be the responsibility of the successful tenderer to

have insurance coverage of their operating staff also. They are requested to note that

there will not be any reimbursement in this regard by AMC. As regards any mishap /

accident happened on the road or at site, the successful tenderer will have to

shoulder the complete responsibility of the same, right from registration of Police

complaint, lodging / follow up of the insurance claim and facing the court trials etc. It

shall be the responsibility of successful tenderer to set right the machine without

raising any extra bills / claim against the same to AMC. However, they shall be liable

to receive all the payments received by AMC (if issued to AMC by insurance

company) against the settlement of insurance claims from the Insurance Institutions

as per rules / they can get reimbursement directly from the insurance company. AMC

authorities shall give the full cooperation to the successful tenderer by signing the

requisite documents necessary for raising the insurance claim up to settlement of the

‐ The work force provided by the contractor shall have to be properly dressed in

uniform and shoes, safety gears for work requirement all the time. Each person

provided by the contractor shall have to display the Identity Card on the uniform,

‐ Contractor has to arrange for all drivers, Mechanics, labour, etc. & incur their salaries,

wages, etc. as per the prevailing rules and regulations & all liabilities and

responsibilities also lies with him.

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 40 -

‐ The Contractor shall ensure that his personnel report to works everyday at

designated time and continue working throughout the day. The Contractor shall

make provision for presence of requisite manpower during national holidays and

festivals etc. as per AMC requirement. The corporation for working on holidays,

national holidays and festivals will make no separate payments. The Contractor shall

ensure presence of his workforce at the specified time and place.

‐ The Contractor will be solely responsible for any consequences under laws, arising

out of any accident caused by his vehicles, equipments &/or his employees to the

property or personnel of the corporation &/or third party under this contract.

‐ The corporation shall not be responsible for any claim / compensation that may arise

due to damages / injury / death pilferage to the Contractor’s vehicles, equipments,

property, staff and any third party or the property, under any circumstances while

providing services under the Contract.

‐ Force Majeure shall mean such an Event or Circumstance or combination of Events

and Circumstances which are beyond the reasonable control of the Affected Party

and which the affected party could not have prevented by Good Industry Practice or

by the exercise of reasonable skills and care for the purpose of discharging its

obligations under the Contract. The Force Majeure will tend to have material adverse

effect on the performance of such affected party.

‐ The Contract shall stand terminated at the end of the Contract period unless

extended by the corporation in writing. In case if A.M.C. found continuous

shortcomings in the services of the contractor, which will be treated as “Deficiency of

Service” and AMC in such event can terminate the Contract with prior notice of

‐ The contractor shall obtain all necessary approvals, permits and licenses to operate

the said service. The corporation shall in no way be responsible for the loss occurring

to the contractor on this count.

‐ The commissioner reserves the right to impose additional financial penalty not

exceeding 10% of the monthly bill in a month in case the work is not found up to the

mark, during the routine inspection carried out by the corporation’s staff (if required,

in case of continuous lapses). The decision on amount of penalty within the above

limit is at sole discretion of the Municipal Commissioner and shall be binding on the

contractor. This penalty will be over and above the routine penalties as mentioned

earlier for non‐performance as per the conditions.

‐ The Contractor shall indemnify the corporation and its employees against any

penalties as PRINCIPAL EMPLOYEER, for any failure of the Contractor to honor

various State Laws / Enactments / Contract Labour (R&A) Act 1970 (C) / Minimum

wages Act / Bonus Act / EPF & MP Act etc. and any other law prevailing during the

entire contract period.

‐ The successful Contractor shall have to submit performance security deposit which

shall be 5% of the one year O & M contract work amount based on daily 8 hrs

working shift approved rate as a contract performance security. This guarantee (BG)

shall be renewed timely (every yearly) till expiry of contract. This will be released

only after successful completion of the entire contract period and hand over of the

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 41 -

machines in satisfactory working conditions to the Central Workshop, AMC and if

there is no due to be recovered from the contractor for any reason. Further successful

tenderer has to enter in to an Agreement with Ahmedabad Municipal Corporation as

per rules within 15 days from the date of order.

‐ The operation & maintenance contract rate quoted by tenderer will be fixed for entire

5 years contract period. Only diesel price variation during the contract period will be

considered for which tenderer must have to clearly specify the % loading towards

diesel part in the operation contract without fail, which will be considered for diesel

price variation. Fuel cost increase or decrease will be allowed every quarterly & rate

applicable in the first week of new quarter will be taken in to consideration. Base rate

will be the rate applicable on the date of commencement of work. The formula for

determining the increase or decrease in the rate from the base rate will be as under;

Change in diesel part (E) Rs =A x B ‐1

New Rate of operation contract for quarter = A± E

A = current rate of operation contract

B = % age loading of diesel part in operation contract

C = Rate of diesel in this quarter

D = Rate of diesel in previous quarter

E = Change in diesel part

New rate will be sum of Maintenance contract rate and new rate of op. contract for

‐ During the contract period, necessary infrastructure like parking / repairing plot/area,

water, drainage, electricity will be provided by AMC. However if any temporary

storage / repairing facility required to be created, same will be carried out by

contractor at their own cost with prior approval of concerned AMC authority. At the

end of / as per the direction of AMC even during the contract period, contractor has

to vacate the place allotted to them & remove the facilities if any created by them

without any delay.

‐ The Contractor has to arrange for O & M of machines outside of Ahmedabad city as

and when required by AMC.

‐ Mobile phone and other communication equipments shall have to be provided for

each machine and to the supervisors for effective communication. Contractor has to

arrange for 24 hrs. Complain register phone No. For effective communication.

‐ At the end of O & M contract period, tenderer has to hand over the machines in

satisfactory working conditions acceptable to Municipal Commissioner &/or his

authorized representative/s of Central workshop deptt. Otherwise penalty will be

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 42 -

imposed by AMC at the discretion of Municipal Commissioner & shall be binding to

the contractor.

‐ All financial arrangement for this work shall be arranged by the Contractor. AMC

shall not be responsible for the financial constraints of the contractor.

‐ Contractor shall provide labor, semi skilled and skilled staff for operating the project

during the period of contract. The salary of staff and all other expenses shall be borne

by the contractor.

‐ Contractor shall have to depute sufficient staff for monitoring / reporting of various

activities related to contract.

‐ The Contractor shall be responsible for any damage occurring to the corporation’s

property and general public, incase the cause is attributed to the cleaners/supervisors.

The contractor shall have to get the same rectified at his own cost and risk, or

otherwise, the corporation at the risk and cost of the contractor shall attend the same

‐ The Contractor shall ensure, at all times that his supervisors/cleaners do not

misbehave with the corporationʹs staff or general public while on duty. The personnel

found misbehaving shall be immediately removed from the work at the risk of the

‐ The corporation shall not be responsible for any injury/death to the any staff of

contractor including drivers, supervisors, cleaners etc deployed by them. It is the

responsibility of the contractor to ensure that his personnel follow the safety

regulations strictly, which is in force from time to time.

‐ The Contractor shall obtain all necessary approvals, permits and licenses to operate

the said service. The corporation shall in no way be responsible for the loss occurring

to the contractor on this count.

‐ Contractor shall take all necessary insurances for the said work and workforce.

Insurance for Third Party Liability arising out of Contractorʹs vehicle, equipment,

cleaning agents or workforce shall also be taken from the first day of operation.

Corporation shall not be responsible for any losses occurring to the Contractor or

third party on this count.

‐ The commissioner reserves the right to impose financial penalty not exceeding 10% of

the monthly bill over and above the penalty mentioned for various defaults in

penalty clause in a month in case the work is not found up to the mark during the

routine inspection carried out by the Municipal Commissioner or corporation’s staff.

The decision on amount of penalty within the above limit is sole discretion of the

commissioner and shall be binding on the contractor.

‐ The Contractor shall maintain a First Aid Kit and other necessary medicines

including bandages, antiseptic creams/liquid, anti burn cream/powder as required to

attend to any emergency situations.

‐ The Contractor shall indemnify the corporation and its employees against any

penalties as PRINCIPAL EMPLOYEER, for any failure of the Contractor to honors

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 43 -

various State Laws / Enactments / Contract Labor (R&A) Act 1970 (C) / Minimum

wages Act / Bonus Act / EPF & MP Act / any laws affecting such services etc.

‐ The tenderer shall note that Municipal Commissioner Of Ahmedabad shall not be

responsible for any mishap or accident to workmen of the contractor or Municipal

Corporation Of Ahmedabadʹs employee working at site, while performing these

jobs and no compensation shall be payable by Municipal Corporation Of

Ahmedabad . In case of mishap or accident, the amount of compensation decided by

the concerned authorities will be kept in deposit from contractor’s bills/ will be paid

by contractor. The successful tenderer shall take all the precautions to avoid any

damages to municipal property while working. If any damage is noticed, the charges

for setting right the same will be recovered from their bills.

i) In case the successful bidder fails to deliver the services as stipulated in the tender,

the Commissioner reserves right to get it done from alternate sources at risk, cost and

responsibility of successful bidder.

ii) If it is observed that the Contractor carrying out the work fail to comply with

instructions given by the authorities at the Dy. Municipal Commissioners /

Municipal Commissioner’s level during execution of work thrice, the work will be

terminated and will be carried out at the risk and cost of the contract & penal action

will be taken against them. This decision will not be arbitrable at all.

iii) The above condition will be in addition to the relevant condition in General

Conditions of Contract regarding cancellation of full or part of the work, finality of

the decision of the disputes, differences or claims raised by the contractors relating to

any matter arising out of the contract

The successful Contractor shall have to enter in to an Agreement with Ahmedabad

Municipal Corporation.

This is subject to the jurisdiction of the competent court of Ahmedabad only.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 44 -

Ahmedabad Municipal Corporation

INFRASTRUCTURE & UTILITIES

The corporation shall provide locations for parking, minor repair and maintaining the

machines. Necessary energy charges, water charges, property tax (if any, when separate plot

for regular parking and repair ‐ maintenance is given to contractor by AMC, based on AMC

policy‐ norms) and other govt. levies etc will be borne by contractor.

All necessary infrastructure shall be developed by contractor at their own cost after

permission from the AMC, zonal SWM Deptt. / other Deptt. for O & M contract work, (when

separate plot for regular parking and repair ‐ maintenance is given to contractor by AMC)

and such infrastructure shall be a removed at the end of contract / as per the direction of

AMC even during the contract period by contractor and contractor has to vacate the place

allotted to them & remove the facilities if any created by them without any delay.

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 45 -

Ahmedabad Municipal Corporation

QUALIFICATION/ELIGIBILITY CRITERIA

Following are the minimum requirement for Qualifying in the Technical bid of the tender

A. Only duly registered Firm/Company can submit Bids. Provide Certificate of Registration.

(GST / IT etc.)

B. Registration

The bidder shall have the following registrations and details of the same be provided

in the Technical Bid :

i). PF registration.

ii). Labor Licence / ESIC Registration

C. Service provider of such type of Truck mounted road Sweeper machines/vehicles & / or

Municipal Street Sweeping work contractors having experience with Mechanized power

sweepers of any capacity/type can take part in the tender for which necessary

documentary proof should be enclosed with tender. Necessary documentary proof shall

be attached with the tender.

D. Certificate from Chartered Accountant about turn over must be attached.

E. Financial Criteria:

a. The Tenderer should submit data for the F.Y. 2022‐23, 2023‐24 and 2024‐25 year. CA

certificate must also be attached with tender. The tenderer should have an average

annual turnover of atleast 30% of Estimated value (which is Rs. 3000 Lakhs) of tender.

The Average Annual financial turnover of the tenderer during the last 3 financial

years, ending 31/03/2025 should be at least 900 Lakhs (Nine Crore only).

b. The Tenderer should have a Bank solvency certificate from a Nationalized Bank /

Scheduled Bank / banks as per AMC circular of an amount not less than 20 % of the

estimated cost of the tender which is Rs. 3000 Lakh i.e. it must be atleast Rs.

Lakh. (Six Crore Only) Bank Solvency shall not be older than one year period.

F. Work Experience Criteria As service Provider

The tenderer should be the service provider of Mechanised road sweeping machine of

any type & / or capacity either under O & M contract basis work by using department /

authorityʹs machines & / or under integrated waste management work by using

mechanised road sweeping machines. Tenderer must be having at least Two years of

continuous experience for above referred work. Necessary documentary proof shall be

attached with the tender. A detail showing all works of similar types and magnitude or

other as mentioned above) carried out and on hand with the tenderer along with

certificate of satisfactory performance from the institution to whom the Tenderer has

provided services should be also mentioned.

Tenderer must have executed below mentioned work in last 7 years as service provider

of Mechanised road sweeping machine of any type & / or capacity either under O &

M contract basis work by using department / authorityʹs machines & / or under

integrated waste management work by using mechanised sweeping machines.:

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 46 -

He must be having the Experience of successfully completed similar work/s for at least

two full (Continuous) years during last 7 years ending 31‐07‐2026; it should be either of

the following :

a. Three similar works which should not be less than 40% (i.e. work for 6 Vehicles per day

& work value more than Rs. 1200 Lakh) of the estimated work / daily deployment of

b. Two similar works which should not be less than 50% (i.e. work for 8 Vehicles per day &

work value more than Rs. 1500 Lakh) of the estimated work / daily deployment of

c. One similar work which should not be less than 80% (i.e. work for 12 Vehicles per day &

work value more than Rs. 2400 Lakh) of the estimated work / daily deployment of

Similar work means providing services as service provider of Mechanised road

sweeping machine of any type & / or capacity either under O & M contract basis work

by using department / authorityʹs machines & / or under integrated waste management

work by using mechanised road sweeping machines in any Central govt. organization/

State govt. organization /AMC /Municipal Corporations or any other Agency of

Government of India or any of the State Governments / ULBs / Govt / Institute /

Municipal Authority etc.

G. The tenderer shall furnish a satisfactory performance certificate for service providing

work from the past/ current customers for at least One work with details & itʹs working

together with self‐attested copies of order/s received from those client/s.

H. All related duly self attested documents like work order, performance certificates, RTO

Registration Book etc. shall be submitted with the tender. The tenderer shall furnish

satisfactory performance certificate for the work executed by him. Necessary

documentary proof shall be attached with the tender.

I. The tenderer shall furnish the list of Municipal corporations /ULBs /Institutions etc. with

Address & Tel. no. to whom Services have been rendered during the preceding seven

years along with numbers of equipments/vehicles.

J. Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject

to be disqualified if Applicant or any of its constituent partners have: ‐ Made

misleading or false representation in the forms, statements, and attachments

submitted; or ‐ Been debarred or terminated or blacklisted (and effect is continue on

due date of this tender) by Central Govt. organization / State Govt. organization /

AMC / Any Municipal Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are

the disqualification in case of failure to disclose information by partners or the

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central

govt. organization / State Govt. organization / ULB / Any Municipal Corporation /

AMC or any other Agency of Government of India or any of the State Government.

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 47 -

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

(iv) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

However; merits of such actions will be reviewed by Municipal Commissioner; AMC

(If need be) and can take decision accordingly after review, which will be final &

binding to all tenderer.

Note: The experience as sub contractor shall not be considered

Contractor ’s Sign Joint Director (Mechanical)

With seal Central Workshop.

Amdavad Municipal Corporation

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 48 -

Ahmedabad Municipal Corporation

D e tai ls o f T e nd er e r

1. Details of Service Provider

(a) Name of firm :

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Service Provider’s main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for AMC

with the Tenderer / contractor:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorized Signatory of the bidder

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 49 -

Ahmedabad Municipal Corporation

FINANCIAL QUOTATION

COMPULSORY ONLINE

Financial Quotation for the Tender for Tender for Comprehensive Operation and

Maintenance Contract for 5 (Five) Years of Existing Truck Mounted Road Sweeping

Machines of AMC ‐ 15 Nos. as per AMC tender conditions and requirements.

The Municipal Commissioner

Ahmedabad Municipal Corporation.

Mahanagar Sewa Sadan.Danapith.

Ahmedabad‐380001

Sub: Financial Quote for Tender for Comprehensive Operation and Maintenance Contract

for 5 (Five) Years of Existing Truck Mounted Road Sweeping Machines of AMC ‐

Nos. as per AMC tender conditions and requirements.

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

Tender Document, submit our financial quote for the O & M work as per the tender terms

and scope of work for your evaluation. The price quoted includes packing, forwarding

charges, insurance, all taxes and duties etc. as per Appendix 1 of the Tender Document.

A. Tender for Comprehensive Operation and Maintenance Contract for 5 (Five) Years

of Existing Truck Mounted Road Sweeping Machines of AMC ‐ 15 Nos. as per

AMC tender conditions and requirements.

Sr. Particulars Qty. Rate per shift Rate per shift Rate per shift

No. of 8 Hrs. of 12 Hrs. of 16 Hrs.

working per working per working per

Vehicle per Vehicle per Vehicle per day

day Rs day Rs Rs.

1 Comprehensive Operation Contract For

(Five) Years Of Existing Truck Mounted

Road Sweeper Machines as per

specification, scope of work and conditions

mentioned in the tender.

2 Comprehensive Maintenance Contract For

5 (Five) Years Of Existing Truck Mounted

Road Sweeper Machines as per Nos.

specification, scope of work and conditions

mentioned in the tender

3 Sub Total of O & M cost (i.e. 1 + 2 above)

5 Total of O & M cost (i.e. 3 + 4 above)

% loading towards diesel part in the operation contract price quoted in A ‐1 above: ……..%

* TENDERER HAS TO QUOTE AS PER ABOVE FORMAT ONLY in Online tender.

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 50 -

Evaluation Formula:

Tender Evaluation formula for Lowest Bidder:

The decision of lowest rate will be on the basis of rates quoted for O & M work.

 Rate of O & M work will be calculated on the basis following formula:

Rate of tenderer =(0.6 x A) + (0.2 x B) + (0.2 x C)

A= Rate per 8 Hrs. working shift of O & M work per Vehicle per day Rs.

B= Rate per 12 Hrs. working shift of O & M work per Vehicle per day Rs.

C= Rate per 16 Hrs. working shift of O & M work per Vehicle per day Rs.

The tenderer whose rate of tenderer based on above formula found lowest will be considered

as first lowest tenderer.

Only diesel price variation during the contract period will be considered for which tenderer

must have to clearly specify the % loading towards diesel part in the operation contract price

without fail , which will be consider for diesel price variation. Otherwise it will be taken as

60% and will be binding to the tenderer.

Please provide information on applicable fields.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorized Signatory of the Supplier

(Name, Title and Address of the Authorized Signatory)

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 51 -

I / We agree that all the clause, information mentioned in this tender document are correct as

per my knowledge and I / We have read and understood all the terms and conditions

mentioned in document carefully . I / We abide to agree and follow to the terms and

conditions stated in the tender.

I/We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the pre‐

qualification document at any state.

Date:‐ Name of Tenderer:‐

Place:‐ Sign / Stamp

Tender No-19 _Truck Sweeper Machine O&M_ 2026-27 - 52 -

General Information:

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners, directors or applicants that are partnerships

public / Pvt. Ltd. or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Authorised Person :

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

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Audited financial statements :

Attach true copy

‐ Bidder shall furnish Turnover certificate for financial year 2022‐2023, 2023‐2024 and

2024‐2025 separate CA certificate for Contractual work shall be submitted.

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History of litigation :

Applicant should provide information on any history of litigation or arbitration resulting

from contracts with Any Municipal corporation, ULBs, Central Govt, State Govt, Govt

Authority etc..

Year Award for / or Against Name of Client, cause of Disputed amount in

applicant Litigation and matter of dispute Rupees

Note: If the information to be furnished in this schedule is not given and come to the

knowledge of AMC subsequently and found against tender terms it will result in

disqualification of the bidder.

Also submit latest status along with documentary evidences.

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Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney

1 I/We agree that the decision of the Ahmedabad Municipal Corporation in pre‐

qualification/selection of applicants/contractor, Phasing of work and in any other

project related matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of

3 I/We agree that I/we have no objection if inquiries are made about our works, its

related areas and any other inquiry regarding all details, projects and works listed by

us in the pre‐qualification document at any state.

Signature with seal of the company

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DECLARATION OF THE TENDERER :

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer in charge or his duly authorized representative

during execution of the work and to abide by the decision of AMC.

Signature of Applicant

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AFFIDAVIT * Rs. 300 Stamp :

DECLARATION OF THE CONTRACTOR :

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action

2.0 The undersigned also hereby certifies that neither our firm M/s

_______________________ _____________________ nor any of its constituent partners,

directors etc have abandoned any work in India nor any contract awarded to us for

such works has been rescinded.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the AMC to verify our statements or

our competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the AMC.

5.0 The AMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our

bankers and clients regarding any financial and technical aspects. This Affidavit will

also serve as authorization to any individual or Authorized representative of any

institution referred to in the supporting information, to provide such information

deemed necessary and requested by you to verify statements and information

provided in the Tender or with regard to the resources, experience and competence

of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer incharge or his duly authorized representative

during execution of the work and to abide by the decision of AMC.

Signed by the Authorized signatory of the firm

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Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non‐judicial stamp Paper of

Rs.300 and duly notarized.

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Format for Bank Guarantee for Bid Security (EMD)

B.G. No. Dated:

1. In consideration of you, *****, having its office at *****, (hereinafter referred to as the

“Authority”, which expression shall unless it be repugnant to the subject or context

thereof include its, successors and assigns) having agreed to receive the Bid of

…………………… (a company registered under the Companies Act, 1956) and having

its registered office at……………………… (hereinafter referred to as the “Bidder”

which expression shall unless it be repugnant to the subject or context thereof include

its/their executors, administrators, successors and assigns), for the ***** Project on

basis (hereinafter referred to as “the Project”) pursuant to the Document dated

…………… issued in respect of the Project and other related documents including

without limitation the draft concession agreement (hereinafter collectively referred to

as “Bidding Documents”), we (Name of the Bank) having our registered office

at……………………… and one of its branches at …………………….. (hereinafter

referred to as the “Bank”), at the request of the Bidder, do hereby in terms of Clause

of the Tender Document, irrevocably, unconditionally and without reservation

guarantee the due and faithful fulfilment and compliance of the terms and conditions

of the Bidding Documents (including the entire tender Document) by the said Bidder

and unconditionally and irrevocably undertake to pay forthwith to the Authority an

amount of Rs. ***** (Rupees ***** only) (hereinafter referred to as the “Guarantee”) as

our primary obligation without any demur, reservation, recourse, contest or protest

and without reference to the Bidder if the Bidder shall fail to fulfil or comply with all

or any of the terms and conditions contained in the said Bidding Documents.

2. Any such written demand made by the Authority stating that the Bidder is in default

of the due and faithful fulfilment and compliance with the terms and conditions

contained in the Bidding Documents shall be final, conclusive and binding on the

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due

and payable under this Guarantee without any demur, reservation, recourse, contest

or protest and without any reference to the Bidder or any other person and

irrespective of whether the claim of the Authority is disputed by the Bidder or not,

merely on the first demand from the Authority stating that the amount claimed is

due to the Authority by reason of failure of the Bidder to fulfil and comply with the

terms and conditions contained in the Bidding Bid Document ‐ for . . . . . . . . . . . .

including failure of the said Bidder to keep its Bid open during the Bid validity

period as set forth in the said Bidding Documents for any reason whatsoever. Any

such demand made on the Bank shall be conclusive as regards amount due and

payable by the Bank under this Guarantee. However, our liability under this

Guarantee shall be restricted to an amount not exceeding Rs. ***** (Rupees ***** only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (One

Hundred eighty days) days from the Bid Due Date inclusive of a claim period of

(sixty) days or for such extended period as may be mutually agreed between the

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Authority and the Bidder, and agreed to by the Bank, and shall continue to be

enforceable till all amounts under this Guarantee have been paid.

5. We, the Bank, further agree that the Authority shall be the sole judge to decide as to

whether the Bidder is in default of due and faithful fulfilment and compliance with

the terms and conditions contained in the Bidding Documents including, inter alia,

the failure of the Bidder to keep its Bid open during the Bid validity period set forth

in the said Bidding Documents, and the decision of the Authority that the Bidder is in

default as aforesaid shall be final and binding on us, notwithstanding any differences

between the Authority and the Bidder or any dispute pending before any Court,

Tribunal, Arbitrator or any other Authority.

6. The Guarantee shall not be affected by any change in the constitution or winding up

of the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or

the Bank with any other person.

7. In order to give full effect to this Guarantee, the Authority shall be entitled to treat

the Bank as the principal debtor. The Authority shall have the fullest liberty without

affecting in any way the liability of the Bank under this Guarantee from time to time

to vary any of the terms and conditions contained in the said Bidding Documents or

to extend time for submission of the Bids or the Bid validity period or the period for

conveying acceptance of Letter of Award by the Bidder or the period for fulfilment

and compliance with all or any of the terms and conditions contained in the said

Bidding Documents by the said Bidder or to postpone for any time and from time to

time any of the powers exercisable by it against the said Bidder and either to enforce

or forbear from enforcing any of the terms and conditions contained in the said

Bidding Documents or the securities available to the Authority, and the Bank shall

not be released from its liability under these presents by any exercise by the

Authority of the liberty with reference to the matters aforesaid or by reason of time

being given to the said Bidder or any other forbearance, act or omission on the part of

the Authority or any indulgence by the Authority to the said Bidder or by any change

in the constitution of the Authority or its absorption, merger or amalgamation with

any other Bid Document‐ for . . . . . . . . . . . . . . . . . . . . . . . . ( N a me of

Ten der ) . . . . . . . . . . . . . . . . in the State of Gujarat person or any other matter

or thing whatsoever which under the law relating to sureties would but for this

provision have the effect of releasing the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail to

the Bank at the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our above

branch which shall be deemed to have been duly authorised to receive the said notice

10. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Authority may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

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11. We, the Bank, further undertake not to revoke this Guarantee during its currency

except with the previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full

power to execute this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be

restricted to Rs. *** (Rupees ***** only). The Bank shall be liable to pay the said

amount or any part thereof only if the Authority serves a written claim on the Bank in

accordance with paragraph 9 hereof, on or before [*** (indicate date falling 180 days

after the Bid Due Date)].

Signed and Delivered by ………………………. Bank

By the hand of Mr./Ms. …………………….., its ………………….. and authorised official.

(Signature of the Authorised Signatory)

(Official Seal)

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