Hiring of 6 Nos. of Diesel Driven Closed body Jeep Model BS-6 (6+D) (White Colour) Model 2026 Taxi/Maxi Passing for different offices under Baroda (O&M) Circle & Vigilance Officer, Corporate Office for a period of 24 months as per Schedule-B

Name of Work: - "Hiring of 6 Nos. of Diesel Driven Closed body Jeep Model BS-6 (6+D)

(White Colour) Model 2026 Taxi/Maxi Passing for different offices under

Baroda (O&M) Circle & Vigilance Officer, Corporate Office for a period of

24 months as per Schedule-B”.

Tender Notice 1 to

General Instructions to Tenderers 3 to

Eligibility Criteria for pre-qualification

Tender & Contract for works 14 to

Conditions of Contract 16 to

General condition of contract 30 to

Technical Specifications

BG Format for EMD/SD/PG 37 to

Appendix I - Work Experience

Appendix II - Works Tendered/In Hand

Appendix III - Details of Personnel

Appendix IV - Details of Deviation Sheet

Appendix V – Details of Vehicle

Tender Notice NO. MGVCL/BARODA (O&M) CIRCLE/2026/VEHICLES

SE(O&M), MGVCL, Baroda (O&M) Circle invites on line tender for "Hiring of 6 Nos. of Diesel Driven

Closed body Jeep Model BS-6 (6+D) (White Colour) Model 2026 Taxi/Maxi Passing for different

offices under Baroda (O&M) Circle & Vigilance Officer, Corporate Office for a period of

months as per Schedule-B”. from the experienced sole proprietors/Partnership Firms/Companies

desiring to supply vehicle’s as per Schedule-B. The tender documents will be downloaded from

www.nprocure.com. Tender ID No: 355787. Tender document can also be referred on Web sites.

www.guvnl.com / www.mgvcl.com. It is compulsory for all bidders to submit the tender

documents forms online only. Note: Price Bid must be submitted Online only and not in physical

Any deviation found in Data / Documents between On-line Offer (e-Tendering) and physically

submitted documents (Tender Document Fee, EMD, Technical etc.) of Bidder, offer of the same

Bidder will not be considered and no any further communication in the matter will be entertained.

Sr. Name of Work Estimated Time Tender Fee EMD Remark

No. Cost Rs. Limit Rs. Rs.

"Hiring of 6 Nos. of Diesel

Driven Closed body Jeep

Model BS-6 (6+D) (White

Taxi/Maxi Passing for nprocure.com

1. different offices under 85,96,080/- 86,000/- Downloading

Baroda (O&M) Circle & Tender

Vigilance Officer,

Corporate Office for a

period of 24 months as

per Schedule-B”.

Particulars Original dates

Last date of online Tender submission. 05-11-2026 up to 18.00 hrs.

Date & time of opening of online technical bid 06-11-2026 at 11.00 hrs (if possible)

(Technical Stage)

Tentative date of online opening of price –bid 09-11-2026 (if possible)

Validity of Tender : 120 Days from the date of opening of Technical Bid

No tender shall be accepted/opened in any case after due date and time of receipt of tender. The

Earnest Money Deposit will be accepted only by RTGS/ NEFT/ Online mode and Tender Fee will be

accepted only by Cash/RTGS/ NEFT/ Online mode. Tender fee in Cash can be paid at Cash window,

Madhya Gujarat Vij Company Limited, O&M Circle Office, Opp. Kalpavruksh Complex, Gotri Road,

Vadodara- 390021. Receipt/Proof of payment of tender fee and EMD should be submitted online with

the technical Bid. The company reserves the right to reject any or all tenders or accept any tender

without assigning any reason thereof.

Details for payment through RTGS/ NEFT/ Online mode are given in General Instructions

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

GENERAL INSTRUCTIONS TO THE TENDERERS

1.0 Sealed Item rate tenders are hereby invited for work of "Hiring of 6 Nos. of Diesel Driven

Closed body Jeep Model BS-6 (6+D) (White Colour) Model 2026 Taxi/Maxi Passing for different

offices under Baroda (O&M) Circle & Vigilance Officer, Corporate Office for a period of 24 months

as per Schedule-B”.

Rates should be quoted in (Schedule-B Price Bid, To be submit online only).

2.0 Bidder should submit Technical Bid consisting of a copy of this tender document duly signed

on each page with seal, separate cover along with other enclosures as specified in the tender

3.0 Tenders must be submitted in the enclosed schedule of work & quantities. Those received in

any other form will not be accepted. They should be accompanied by a covering letter in which

the bidder should give all information as called for in the specifications & any other point which he

would like to be considered along with the tender.

4.0 Mode of payment of Tender Fee :-

All the Bidders will be required to pay Tender Fees plus applicable GST as mentioned in the

Tender Document either in Cash (up to Rs. 10000/- only) at the Cash Counter, MGVCL,

Baroda (O&M) Circle Office or by RTGS/NEFT/Online only.

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should

invariably be paid by way of Cash (up to Rs. 10000/- only) at the Cash Counter, MGVCL,

Baroda (O&M) Circle Office during working day between 10:30 A.M. to 04:00 P.M. and on

working Saturday between 10:30 A.M.to 04:00 P.M. before the due date and time for

submission of tender or by RTGS/NEFT/Online; otherwise offer will be ignored out rightly.

Indian Postal Orders (IPO’s), Bankers Cheque & Cheques & DD (DD for amount less than

Lakhs) are not acceptable.

Self-certified photocopy of Money receipt/Payment receipt is required to be uploaded

online. Otherwise supplier’s offer is liable to be rejected and online technical bid will not be

The Tender Fees is Non-refundable under normal circumstances. However, if purchaser

company decides to scrap/ cancel the tender, by one or another reason, in Which bidders are

not responsible for cancellation/ scrap of tender, in such case tender fee without GST amount

may be refunded to bidder(s), at sole discretion of the purchaser company.

Every bidder shall inform their GSTIN No. at the time of payment of applicable fees. Short

Offers received will not be accepted and the offers will be rejected out rightly.

5.0 Mode of payment of Earnest Money Deposit:-

(i) Earnest Money Deposit is to be paid by RTGS/NEFT/Online (GUVNL/Tech-3/1157

Dated: 01.07.2023). If the EMD amount is more than Rs. 3 Lakhs, it should be paid

either by RTGS/NEFT/Online or Demand Draft or Banker’s Cheque or Pay Order or Bank

Guarantee in favour of MGVCL payable at Baroda on any Scheduled/National Bank

decided by the GoG time to time. EMD can also be furnished by way of a bank

guarantee from any nationalized bank as per Govt. GR. NO FD/MSM/e-

file/4/2025/2712/DMO dtd 01/04/2026 (To be changed every year as per GOG).

(ii) No interest will be allowed on any of the above Deposit; &

(iii) Earnest Money will be liable to be forfeited, if (1) If Tender is withdrawing during

validity of the offer and (2) The Tenderer fails to deposit the Security Deposit.

This earnest money will be forfeited by the Company in case of successful bidder who, after his

tender has been accepted, refuses to pay the security deposit, sign & complete the contract

document before the validity of the offer. The earnest money will be refunded to all unsuccessful

bidders after the award of contract or expiry of the validity of the offer whichever is later.

Tenders without payment of earnest money deposit are liable to be rejected.

Exemption is given to Small Cottage & Tiny works Units contractors in payment of EMD &

relaxation in payment of Security Deposit & Performance Guarantee the following guidelines are

(1) No exemption from payment of Tender Fees shall be given to any bidders irrespective of

whether they are SSI, Cottage & Tiny works units.

(2) No EMD exemption as well as SD/PBG relaxation shall be given to outside Gujarat based

Contractor / Bidder irrespective of Bidder is SSI or not.

(3) The exemption in payment of EMD shall be given only to Gujarat based small cottage & Tiny

works units registered under Small Scale Industries of Govt. of Gujarat (DIC) and also

holding subsequent registration with CSPO/ NSIC/DGS&D registration certificate for the

tender works/services. No. EMD exemption shall be given to the bidders having SSI/NSIC

certificate of outside Gujarat state.

(5) It may be ensured that the name of works mentioned in above certificate should be same as

tender works/service. If the certificate is for the works/service other than the tender’s

works/services, these certificates will not be acceptable & above relaxation shall not be

given to such SSI works unit.

(6) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 10 %, the same shall be relaxed to 6 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) and also holding subsequent registration with CSPO/

NSIC/DGS&D registration certificate for the work/services & complying the conditions as

(7) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 5 % the same shall be relaxed to 3 % for Small Cottage & Tiny Works registered

with Govt. of Gujarat (DIC) & also holding subsequent registration with CSPO/ NSIC/DGS&D

registration certificate for the work/services & complying the conditions as above.

(8) No price preference shall be given to any Bidders.

(9) Bids shall be submitted online only.

(10) In case of EMD Exemption demanded, bidder has to submit valid Exemption Certificates as

mentioned above.

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite details

1 Name of Bank UCO BANK

2 Name of Branch AKSHAR CHOWK

5 IFSC Code UCBA0002031

6 Name of Account MGVCL

Relaxation to Pay EMD: Bidder who has valid N.S.I.C. and M.S.M.E. certificate pertain to

Gujarat State will be given relaxation to pay EMD the same is to be submitted online

EMD of the tenderers will be returned to RTGS/NEFT for credit to his Bank Account. The

bidder shall have to give details of his bank account with a cheque duly cancelled. No claim

for refund of EMD against Original Money Receipt shall be entertained by MGVCL. The details

of refund of EMD by RTGS with transaction no. will be informed to respective bidders by

letter/email etc. from MGVCL.

Bidders are requested to attach duly cancelled Cheque with the bidding documents

6.0 The bidder should submit appropriate amount as per tender notice in favour of MGVCL

towards Tender Fee. Bids not accompanied by the requisite amount towards Tender Fee bid

document shall be rejected out rightly.

7.0 The bidder should submit appropriate amount as per tender notice in favour of MGVCL

towards Earnest Money Deposit (EMD). Bids not Accompanied by the requisite amount of

Earnest Money shall be rejected out rightly. In case the Successful bidder fails to provide the

vehicles to be supplied along with valid papers MGVCL Shall have the right to forfeit EMD or

take action as decided by authority. EMD of unsuccessful Bidders shall be refunded after

acceptance of order by successful bidder.

8.0 Copy of the tender document signed on each page as mark of acceptance along with all

Schedules should be submitted online.

9.0 The bidders shall note that no deviations from the technical specifications or commercial

conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely

with the specifications & general terms & conditions of the contract.

10.0 Tenders received after time & date specified in the tender notice will not be accepted, in

11.0 The Company reserves the right to accept any tender irrespective of whether it is lowest or

not or to reject all the tenders without assigning any reasons thereof. Tenders departing

from the technical Specification or the method of bidding in a radical manner may also be

12.0 On acceptance of the tender the name(s) of the accredited representative(s) of the tenderer

who would be responsible for taking instructions from the Engineers of the Company shall be

communicated to the SE(O&M), Circle office, Madhya Gujarat Vij Company Ltd Opp.

Kalpvruksh Complex Gotri Road, Baroda.

13.0 All royalties, sales tax, local tax, development charges & any other taxes Works Contract

taxes (except toll tax, parking fees & GST) etc. in respect of this contract shall be payable

by the contractor & Madhya Gujarat Vij Company Ltd. will not entertain any claims

whatsoever in this aspect. Any statutory variation in future towards the above mentioned

taxes that shall also be payable by the contractor & Madhya Gujarat Vij Company Ltd. shall

not entertain any claim of whatsoever nature, during or after the completion of this

tendered work. Proof of such payments made by the Contractor to the appropriate

departments shall be produced to Madhya Gujarat Vij Company Ltd. failing which

appropriate amount shall be withheld on getting information / instruction from the

concerned departments.

14.0 The bidders must enclose last three year’s audited Annual Accounts i.e. profit & loss account

and balance sheet for the FY 2023-24, 2024-25 & 2025-26 along with the tender submitted by

15.0 No deviations from the Terms & Conditions of the Contract & / or Technical Specification

stipulated in this Contract shall be permitted & the tenders received with deviations shall

summarily be rejected.

16.0 The successful contractor will have to sign an agreement as per the Madhya Gujarat Vij

Company’s rules on stamped paper & the necessary stamp duty charges shall be borne by the

17.0 The bidder shall carefully study the work to be carried. The Company will not pay any

18.0 During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the Company & planned by the Contractor, due to

the reasons attributable to the Contractor suitable action shall be taken as per Clause No.3

& 4 appearing in the Company’s prescribed Booklet for “Tender & Contractor for Works’’

19.0 The contract or any part thereof shall not be subject to change without the written

permission of the SE (O&M), Circle office, Madhya Gujarat Vij Company Ltd,Baroda (O&M)

Circle, Opp Kalpvruksh Complex, Gotri Road, Baroda or his authorized representatives.

20.0 Tender shall remain open for acceptance for a period of 120 days from the date of Technical

bid opening & during this period no bidder shall be allowed to withdraw his tender. Any such

withdrawals, during the said period will entail forfeiture of the earnest money deposited

with the tender.

21.0 Further information required, if any, can be had from the office of the SE (O&M), Circle

office Madhya Gujarat Vij Company Ltd Baroda (O&M) Circle Office, Opp. Kalpvruksh

Complex Gotri Road, Baroda But it must be clearly understood that the tenders must be

received complete in every respects by the due date & time.

22.0 The notice inviting tender, general instructions to the contractors & all documents of this

tender shall form part of the contract

23.0 Contractor shall pay minimum wages to his labourers as per the Minimum Wages Act, 1948 &

rules there under as applicable from time to time in pursuant to the State Government

notification. The concerned contractor shall submit the details of the payment with due

certificate of LWO/IRO of the Company.

24.0 Touring journey generally covers area within Gujarat state and as per instruction of

Engineer-in-charge. However vehicle may be required to go outside Gujarat in such case

necessary permits should be obtained by the contractor. Charges for the Permit will be

reimbursed to contractor on producing proof of payment.

25.0 The bidder should submit an affidavit (for proprietor firm)/Copy of Partnership Deed (for

Partnership firm)/ registration certificate of the firm (for Pvt. Ltd/Pub. Ltd Cos.) As

26.0 Each tender shall contain the name, residence & place of business of person or persons

making the tender & shall be signed by the tenderer with his usual signature with seal of the

27.0 Tender by partnerships shall furnish the full names of all partners. It shall be signed with the

partnership name by one of the members of the partnership or by an authorized

representative followed by the name &designation of the person signing.

28.0 An attested copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the

signatures are made by one person on behalf of Directors or a firm or a corporation, an

attested copy of the resolution of the partners or of law shall be supplied by the tenderer

authorizing Witnesses & sureties shall be persons of status & probity, & their names,

occupation & address shall be stated below their signatures. All signatures shall be dated.

29.0 Tenders by corporation shall be signed with the legal name of the corporation followed by

the name of the state of incorporation & by the signature & designation of the president,

secretary or other person authorized to bind it in the matter with rubber seal of the

30.0 Company reserves the right to delete any item of Schedule-B for which contractor shall not

have any right to claim on this account.

31.0 Each tender should be accompanied by a Solvency Certificate from the Banks (recognized /

notified by the finance Department, Government of Gujarat (GOG) from time to time.)

regarding the tenderers’ financial stability to the extent of 20% of the cost of the work

32.0 The rates quoted shall be on monthly basis valid for period of twenty four months (i.e.

years) from date of commencement of services. MGVCL reserves the right to grant further

extension for 3rd & 4th year as approved by competent authority, with same rate, terms and

The Company reserves the right to terminate the contract at any time without assigning any

reason if contractor fails to provide vehicle consecutively for 3 days (three days) without

assigning any genuine reason his contract will be terminated after the three days time

period is over and after deducting three days penalty from the bill pending/ Security

Deposit. The contractor (s) shall not be entitled to any compensation by reasons of such

Termination of contract.

33.0 The contractor will have to fulfil the condition of contract of Labour (Regulation &

Abolition) ACT-1970 and EPF and MP ACT 1952 and other applicable Laws and

Government Act/Rules and furnish the records with each monthly bill, failing which,

Payment will not be made. Contractor have to submit relevant documents along with challan

as proof of remittance of P.F. amount for previous month as per statutory requirement with

the running monthly bill.

The contractor must have separate PF code number for compliance there under. If the Firm

had applied for PF commissioners then that documents should be submitted with the tender.

Minimum wages as notified by State Government should be paid and proof of payment with

succeeding monthly bill should be submitted.

34.0 Vehicle will have to be sent along with well experienced Driver with necessary tools and

tackles to meet the normal breakdown.

35.0 No tools tackles and manpower for execution of order will be provided by MGVCL, Generally

Vehicle will be required as per Schedule-B.

36.0 The vehicle should be up to date, with good clean covers and shall be kept clean at all Times

even washed at regular intervals.

37.0 The driver of the vehicle preferably below the age of 40 years and never above 55 years. He

should be well dressed as per RTO rules and should have badge and Driving Issued by RTO,

and he should behave in good manners with MGVCL Officials and staff. The driver shall be

well versed with RTO and Traffic rules.

38.0 The Driver should be provided with enough money to cover the cost of fuel, repairs and and

incidental expenditure while in journey. The lodging and boarding of driver shall be borne by

39.0 No advance for hiring of vehicle shall be paid. The bills to be submitted through VMS portal

along with copy of Original Logbook duly signed by the officer performing the journey, to be

submitted to Superintending Engineer(O&M). The payment shall be made by RTGS/NEFT. You

have to submit the bank details. The Income Tax and other related Taxes (if any) will be

deducted at source from the R.A. Bill. The logbook submitted without mentioning opening

and closing kilometres as well time and certified by the officer performing the journey,

payment will not be made.

40.0 It is the whole and sole responsibility of vehicle owner during accident to pay compensation

or Damages to the persons involved as per law or Govt. act.

41.0 If services of the contractor are found unsatisfactory, MGVCL shall exercise its discretionary

Power to cancel the order in accordance with the clause No.10 above and forfeit the

42.0 If the contractor fails to execute the order successfully the order will be got completed

through other agency and if required to pay higher, in that case, difference of rates will be

recovered from the contractor.

43.0 The driver should be instructed for the good behaviours and to drive the vehicle only in

accordance to the clear directives of officer in charge. In case of misbehaviour of the driver

and rough driving by driver, contractor will have to replace the driver with good one

immediately. In case the driver is not replaced it will be discretion of MGVCL to terminate

the contract with immediate effect.

44.0 In case of any dispute or any discrepancy, the decision of the S.E. (O&M), MGVCL will be

final and binding to the contractor.

45.0 During the journey all the RTO rules and regulations should be followed scrupulously and

contractor solely will be responsible for any repercussion arising for not observance of RTO

46.0 The quantities shown in the Schedule-B and journey Kilometers will be considered from

Head Quarter to Head quarter. Head quarter of the vehicle will be as per Schedule-B and

Journey kilometres will be considered from Head Quarter to Head Quarter.

47.0 Consumption of Kilometers: The starting and closing Kilometers will be admissible from

the point of starting and closing of journey. This can either be office of order placing

authority or the residence of the travelling officer as the case may be. No additional

kilometer will be allowed for to and from journey from the vehicle owner to and from any of

the above mentioned places. Further 12 hours shall be from start time.

When there is no any program or prior intimation to vehicle owner/contractor/driver from

the concern in charge officer working hours shall be 08.00 A.M. to 08.00 P.M. Only for

In case any vehicle remains absent or fails to report for duty or a vehicle if provided as a

substitute is not in an acceptable condition, the Company shall recover penalty at the rate

hereinafter specified. And in case of unacceptable substituted vehicle and journeys covered

by it may please be disallowed apart from recovering penalty as if the vehicle is absent and

company shall have right to hire vehicle from other agency at the risk and cost of contractor

in case of default.

The Contractor shall have to keep the vehicle in available schedule time as fixed in contract

failing which the penalty will be chargeable as under :-

The Penalty for the absence of vehicle will be charged as per formula given below.

1. Penalty of Rs.1500/- Plus (2) minimum charges per day divided by Nos. of days in a month

duty hours will be equal to penalty rate per hour.

2. Any part of the hour less than 15 minutes will not be considered for penalty but if the

part if an hour is more than 15 minutes, one full hour will be considered for charging

penalty. If vehicle will not stay then Rs.100/- per hour will be deducted from the bill.

3. In case the contractor fails to provide the vehicle requisitioned, the Company reserves the

right to hire the vehicle or such no’s of vehicles as requisitioned from the market and the

additional amount, if any, over and above the rates agreed to by the tenderers will be

deducted out of the monthly bills/security deposit of the contactor.

49.0 Agreement : As per MGVCL rules, contractor will have to enter into an agreement on stamp

Paper of appropriate value as per privaling law with the Company in prescribed format

before execution of work. The cost of stamp paper fees shall be borne by the successful

50.0 Indemnity bond: The contractor will have to execute an indemnity bond on stamp paper of

appropriate value as per prevailing law at his own cost before commencement of order

stating that for any accident or damages to the contractor’s staff/equipment any other

person/vehicle due non observance of safety measures, MGVCL shall not be responsible.

51.0 Formula for considering price variation :

1. The price escalation due to increase / decrease in the price of diesel will be

admissible ten paisa (0.10 paisa) per Km in the rate per increase / decrease in One

Rupees (100 paisa only) in the price of Diesel per liter on submission of evidence and

will be effective from the time of its announcement by Government. For example if

the increase / dicrease in the cost of Diesel is 1.00 Rs. per liter, rate difference

payable / recoverble is paisa 0.10 per Km.

2. Basic rate of Diesel shall be considered as Rs. 90.57 PER LITRE for Normal Diesel at

base rate of Vadodara.

3. No other price escalation will be payable due to increase in the rates of tyres, tubes,

spare parts, Labour etc.

4. The difference is payable/recoverble only on KM actual run of particulars month for

company’s work.

5. The instruction should be given to Driver to fill-in Diesel in Jeep from nearest Petrol

Pump from the Company’s office where vehicle is on duty.

52.0 Vehicles supplied should be comprehensively insured and should have Taxi/Maxi passing

only. The Successful contractor will have to submit zerox copy of Insurance Policy, R.C.

Book, Driving License, Taxi Passing, RTO permit and other related documented before

placement of order. Insurance for the driver should also be arranged by the contractor and

Xerox copy of the same should be submitted to this office.

53.0 Toll Tax/Parking charges will be reimbursed on production of proof. For toll tax necessary

FASTAG is Compalsory. In absence of FASTAG the extra amount required to payee will be

deducted from the bill.

54.0 The vehicle when in service shall have to be parked at Company’s premises or as near as

work site if possible.

55.0 Contractor must have to certify that I agree with all the terms and conditions of the tender

56.0 The contractor shall also make his own arrangements for refueling, repairs and mainte-

nance of his vehicle and provide other vehicle during maintenance OR repair period with all

above mentioned conditions.

57.0 In case any vehicle remains absent OR fails to report for duty OR a vehicle if provided as a

substitute is not in an acceptable condition, the company shall recover penalty at the rate

here-in- after specified. And in case of an un-acceptance of substituted vehicle, any journey

covered by it may also be disallowed apart from recovering penalty as if the vehicle is

58.0 In such case if the original vehicle provided is out of road for more than 5 Days then all

documents are to be submitted for replaced vehicle immediately.

59.0 The speedometer of the vehicle must maintain with full accuracy and in working condition at

all times. Any defect therein must rectify at the earliest within 2 days maximum. Till such

times the meter starts, the journey for various places shall be decided by the user officer.

60.0 The Bidder/Contractor submitting his bid/tender should ensure that the vehicle to be

offered on hire shall be in his name only and also all documents relating to the vehicle

should also be in his name only.

61.0 Conditional tender can not be accepted.

62.0 The vehicle once inspected and approved by the Engineer for hire shall not be changed or

substituted by the contractor except on orders from the engineer or on becoming defective/

off road due to accident break-down etc. In such an event, the contractor shall give

immediate intimation to the concerned officer. Where a change of vehicle is likely to last

for more than oneweek prior approval of the Sup.Eng./Exe.Eng. of the Circle have to be

63.0 Any deviation found in Data /Details / Documents between on line offer and physically

submitted documents (Tender document fee), the offer of the same bidder will not be

considered and no further communication in the matter will be entertained.

64.0 Vehicle owner, contractor and driver must carry cell phone with Number and must store the

contract no’s of concern officers for smooth communication.

65.0 For AC vehicle the AC must be in working condition and serviceing at regularly.

66.0 Tenders, which do not fulfill all the above conditions & those specified in the documents

attached with this contract document or incomplete in any respect, are liable to rejection.

67.0 The contractor shall have a separate Provident Fund Code of RPFC in the name of company.

The contractor, who does not posses such separate P.F. code, shall not be considered for

acceptance of tender. The contractor has to submit such certificate showing P.F. Code along

68.0 Effect and validity of Bid: The submission of any bid connected with these document and

specification shall constitute on agreement that bidder shall have no cause of action or

claim against the MGVCL for rejection of his bid. The owner shall always be at liberty to

reject or accept split any bid or bids at his sole discretion and any action will not be called

into question and the bidder shall have no claim in that regards against the owner.

69.0 Site visit: The bidder is advised to visit the site and examine the site condition considering

geographical area for quoting the tender bid.

70.0 Any information, dossier or revised offer once submitted during or after the date of

submission of tender shall not be accepted.

71.0 The tender must reach to the office of SE (O&M), Circle Office Madhya Gujarat Vij Company

Ltd Baroda, Opp. Kalpvruksh Complex, Gotri Road, Baroda on or before due date and time of

submission mentioned in tender notice. Any tender received after the due date and time of

submission shall not be considered.

72.0 Once the offer submitted will not be returned back for any reason thereof in any case.

73.0 Installation of GPS Tracking System is manadtory, It should be in proper working condition

and traceable and the report should be submitted at the time of Invoice Payment

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

(Signature of contractor with office

Eligibility Criteria for Pre- Qualification

Name of Work:- "Hiring of 6 Nos. of Diesel Driven Closed body Jeep Model BS-6 (6+D)

(White Colour) Model 2026 Taxi/Maxi Passing for different offices under

Baroda (O&M) Circle & Vigilance Officer, Corporate Office for a period of

24 months as per Schedule-B”.

The bidder must submit following documents/details along with Technical Bid for Pre-

Qqualification:

01. Contractor Should produce evidence of experience having successfully completed

similar works during last 7 years ending last day of the month previous to the one in

which applications are invited should be either of the following :-

(a) Three similar completed works costing not less than the amount equal to 40% of the

estimated cost. OR

(b) Two similar completed works costing not less than the amount equal to 50% of the

estimated cost. OR

(c) One similar completed works costing not less than the amount equal to 80% of the

estimated cost.

02. Latest bank solvency certificate from the Banks (recognized / notified by the

finance Department, Government of Gujarat (GOG) from time to time.) for a sum of

Minimum 20% of estimated cost (including GST).

03. Separate provident fund code number towards registration of your firm with

Regional P.F. commissioner.

04. Contractor should produce audited copy of the Balance sheet with profit and loss

account of last three Years i.e FY 2023-24, 2024-25 & 2025-26. Ending 31 March of

the previous FY should be at list 30% of the estimate cost the above avarge annual

FY turn over be spoted by certificate charted accounted.

05. Attested copy of Power of Attorney, if any, for signing the bid documents.

06 Party must have GST Registration Certificate and should submit certified copies of

07 Party must have Pan Number Registration Certificate and should submit certified

copies of the same

08 Party has to Certify that the submitted Tender is “UNCONDITIONAL”.

Note: Price Bid must be submitted On-Line only and not in physical form.

The technical bid shall be opened on date and time as specified in Tender Notice if possible.

After scrutiny of the technical bid if party fails to fulfill the above requirement for pre-

qualification, the price bids of such parties will not be opened. The price bid of qualifying

parties thereafter shall be opened on the date and time indicated in Tender Notice, if

The Technical bid should invariably be accompanied with Tender fee and Earnest Money

Deposit drawn in favor of Madhya Gujarat Vij Company Ltd. The Earnest Money Deposit in any

other form shall not be accepted and no interest shall be payable on the Earnest Money

The offer should be valid for acceptance for a minimum period of 120 days from the date of

opening of technical bid.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

The scope of work shall be as follows:

The work includes "Hiring of 6 Nos. of Diesel Driven Closed body Jeep Model BS-6 (6+D) (White

Colour) Model 2026 Taxi/Maxi Passing for different offices under Baroda (O&M) Circle &

Vigilance Officer, Corporate Office for a period of 24 months as per Schedule-B”.

(1) You shall supply vehicles as mention in the tender from the date of successful

completion of the work.

(2) For technical specification terms and condition mention in tender specification for

respective items shall be applicable and binding and same. Tenderer is requested to

refer the same before filling the tender offer.

(3) In future, as and when additional vehicle required or required to be discontinue

you have to provided/discontinue the same with same rate, terms and condition

with immediate effect.

(4) Generally, 12 Hrs. Hiring of Vehicle 08:00 AM to 08:00 PM timing required but any

changes of timing will be allowed as per directive given by Vehicle in charge.

(5) Touring journey generally covers area within Gujarat state and as per instruction oif

Engineer in charge. However, vehicle may ne required to go outside Gujarat in such

case necessary permits should be obtained by the contractor. Charges for the permit

will be reimbursed to contractor on producing proof of payment.

(6) The contract can be exetended for further period 24 months on successful completion

of contract and on agreed by MGVCL.

(7) The drivers of vehicle sent should be well experienced, well dressed as per RTO rules

and should have badge and valid Driving License issued by RTO and he should behave

in good behavipous and manners with MGVCL officers and stasff. Driver should drive

vehicles only in accofrdance to clear directives of vehicle incharge and follow all RTO

rules and reufglations. In case of rough driving or misbehavior owner should replace

the driver with immedastly and it will be discreation of the MGVCL to terminate the

contract with immediate effect. Driver should be provided with enough money to

cover cost of Diesel, reapirs and incidental exependiture while in journey. The

lodgeing and boarding of driver should be bourn by owner. The driver shall be

preferably below 40 years and not over 55 years. Logbook must be maintined

regularly and submitted with bill.

(8) It is the whole and sole responsibility of vehicle owner to take necessary insurance

and during accident to pay compensation or damage to the person invloled as per law

or Government act.

(9) The starting and closing Kilometres will be admissible from the point of starting and

closing the journey. This can be either be office of vehicle incharge or residence of

the tracvelling officer as the case may be. No additional Kilometer will be allowed

for to and fro journey from the vehicle owener to and from any of the above

mentioned palces.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

(Signature of contractor with office

TENDER AND CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in

subsequent exchange of correspondence, the conditions of contract shall be binding on

the contractor and any change or variations expressed or implied, however made in the

said conditions shall not be valid or operative unless expressly sanctioned by the

Company. The contractor shall be deemed to have fully informed himself and to have

special knowledge of the provisions of the conditions of contract herein contained.

01. All works proposed to be executed by the contract shall be noticed in one of the

English and one of the vernacular local daily newspapers, stating the work to be

carried of as well as the date of submitting and opening tenders and time

allotted in carrying out the work. Also, the amount of earnest money to be

deposited with the tender and the security deposit to be deposited by the

successful tenderer and the percentage, if any, to be deducted from bills.

02 The tenderers and receipts for payments made on account of any work, when

executed by a firm should be signed by all the partners except where the

contractors are described in their tender as a firm, in which case the receipt shall

be signed in the name of firm including the partners or some other person having

authority to do so.

03. Tenderer which propose any alteration in the work specified in the form in

invitation to tender or in the time allowed for carrying out the works or which

contain any other conditions of any sort, will be liable to rejection.

04. The Engineer-in-charge or his duly authorized assistant will open tenders in the

presence of any intending contractors who may be present at the time and will

enter the amount of the several tenders in a comparative statement in a suitable

form. In the event of a tender being accepted, the contractor shall there upon,

for the purpose of identification, sign copies of the specifications and other

documents. In the event of tender being rejected, the officer (Engineer-in-

charge) shall authorize the paying officer concerned to refund the amount of the

earnest money deposited to the contractor making the tender on his giving a

receipt for the return of the money.

05 The officer, competent to dispose of the tenders, shall have the right of rejecting

all or any of the tenders, without assigning any reasons thereof.

06. No receipt for any payment alleged to have been made by contractor in regard to

any matter relating to tender of the contract shall be valid of binding on the

Company unless it is signed by the Engineer-in-charge

07. All works shall be measured, meet by standard measure and according to rules are

custom and usual in the use in the Madhya Gujarat Vij Company Ltd., and no

proposal to adopt alternative method will be accepted, the Engineer-in-charge

decision as to what is “the usual method in use in the Madhya Gujarat Vij Company

Ltd.” shall be final.

08. All corrections and addition or pasted slips should be initialed.

09. Tenderer shall be deemed to have full knowledge of relevant documents, site

conditions etc. whether inspected or not by him.

10. Submissions of tender by a contractor implies that he has read the instructions

and condition of contract herein contained and has made himself aware of the

scopes and specifications of the work to be done and conditions and rates at

which stores materials etc. will be issued to him and local conditions and other

factors bearing on the execution of the work.

11. Under no circumstances shall any contractor be entitled to claim enhanced rates

for any item of contract without prior sanction of the competent authority.

12. These rules and directions shall form part of the contract.

I/We hereby tender for the Madhya Gujarat Vij Company Ltd. (herein referred as “Company”)

of the work specified in the underwritten memorandum within the time specified in Schedule B

(Memorandum showing items of work to be carried out) and in accordance, in all respect, with

the specifications, design, drawings and instructions in writing and as per annexed conditions of

contract and agree that when the materials for works are provided by the Company such

materials and rates to be paid for them shall be as provided in Schedule A hereto.

Time allowed for the completion of work shall be i.e. date of written order to commence the

work issued by EIC.

Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and

provisions of the conditions of contract annexed hereto as applicable and in default thereof

forfeit and pay to the Company the sums of money mentioned in the said conditions.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

(Signature of contractor with office

CONDITIONS OF CONTRACTS

1. Definitions:

(a) The Contract means the documents forming the tender and acceptance thereof, together with

the documents referred to therein or individual work order in the case of term contract,

including these conditions, schedules and / or additional conditions attached to the form of

tender or individual work, order, rate schedule, the specifications and the drawings and all

these documents as applicable taken together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender, the applicable schedules and/or additional

conditions and the specifications and/or drawings as issued to the contractors for the purpose

preparing tender.

(c) The expression “works” or “work” when used in the conditions of contract shall, unless there

be something in the subject or context repugnant to such construction means, the works or

the work contracted to be executed under or in virtue of the contract whether original or

(d) The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative, successors and

permitted assignees.

(e) “Company” means the Madhya Gujarat Vij Company Ltd. and the “Accepting Officer” means

the officer who is authorized to sign and signs the contract on behalf of the “Company.”

(f) The letter “EE” means Executive Engineer who in the case of measurement and lump sum

contract, direct the contractor and the letters “SE” means Superintending Engineer” and

“C.E.” means Chief Engineer who administers and in the case of the term contracts directs the

(g) The “Engineer-in-charge” means all officers of the Company appointed by the Chief Engineer

to supervise the works or part of the works.

(h) “Approved” and “Directed” means the approval or direction of the Chief Engineer to

Superintending Engineer or the person deputed by him for the particular purpose.

(i) “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.”

means the American Standards as issued by the American Standard Institutions and “I.S.”

means the “Indian Standards” as issued by the Indian Standards Institutions. Wherever the

above mentioned abbreviations are preferred to, in the specifications and / or work orders,

they mean the addition with all amendments current at the date of issue of tender documents

of work orders.

In the case of measurement and terms of contracts “Specifications” means those contained in

Madhya Gujarat Vij Company Ltd. schedule together with any amendments etc. embodied in

the tender documents, “Drawings” refer to those accompanying the tender documents and/or

any work orders referred therein.

(j) The “Contract Sum” means the sum accepted or the sum calculated in accordance with the

prices accepted in the tender and/or the contract rate as payable to the contractor for the

full and entire executing and completion of works.

(k) “The date of completion” is the date or dates of completion of the work or any part of the

works set out or ascertained in accordance with the individual work orders and the tender

documents or any subsequent agreed amendments thereto.

2. Security Deposit

The contractor shall, within 10 days of the issue of Letter Of Intent, pay 5% of contract value

as Security Deposit. The Bank Guarantee from schedule bank in lieu of cash or government

securities towards Security Deposit will be accepted providing amount of Security Deposit

payable exceeds Rs. 10,000/- All damages, costs, charges, expenses and other sums which may

be or may become due or payable by the contractor to the Company under the terms of the

contract may be deducted from the cash in the proceeds of sale of the Securities/Bank

Guarantee to deposited (which the officer or person to whom the same may be endorsed as

aforesaid is hereby authorized to sell / to en-cash for that purpose) or from the interest of any

such securities of from any sums due or which may become due to the contractor by the

Company or from the whole or the balance unpaid as aforesaid of the encash securities so

deposited being repaid or transferred and returned as may be to contractor after the date on

which the final bill is paid or after the expiry of the date up to which the contractor has to

maintain the work in good order whichever is later.

3. Compensation for the delay

The time limit allowed for carrying out the work as entered in the tender shall strictly

observed by the contractor and shall be reckoned from the date on which the order to

commerce the work is given to the contractor. The work shall throughout the stipulated period

of contract the proceeds with due diligence (time being deemed to be essence of contract)

and for delay, the contractor shall pay compensation, an amount equal to half percent per one

week for the contract amount of work or such smaller amount as per the decision of the

Competent Authority of the MGVCL. However, the total amount of compensation to be paid by

Competent Authority of the MGVCL. However, the total amount of compensation to be paid by

the contractor, under the provision of the clauses shall not exceeds 10 percent of the amount

of contract value as decided by the competent authority of the MGVCL. The penalty will be

invariably deducted from the bills of the contractor and no refund will be given unless the

competent authorities approves the reduction on basis of the reasons for delay attributable

either to MGVCL or to party, as it deems fit.

4. Action when whole of Security Deposit is forfeited

In any case in which under any clause or clauses of this contract the contractor shall have

tendered himself to pay compensation amounting to the whole of his security deposit

(whether paid one sum or deducted by installments) or in the case of abandonment for the

work owing to serious illness or death of the contractor or any other cause, the Superintending

Engineer on behalf of the Company, shall have powers to adopt, (a) below and any of the

following courses under (b) and (c) as he may deem best suited to the interest of the

(a) To rescind the contract (for which rescission notice of 10 days) in writing to the

contractor under the hand of the Superintending Engineer shall be conclusive evidence and in

that case the security deposit of the contractor shall stand forfeited and absolutely at the

disposal of the Company.

(b) To employ labour paid by the Company, to supply materials to carry out of the works or

any part of the works debiting the contractor with the cost of the labour and the price of the

materials (as to the correctness of which cost and price the certificate of the Superintending

Engineer shall be final and conclusive against the contractor) and crediting him with value of

the work done, in all respects in the same manner and at the same rates as if it had been

carried out by the Contractor under the terms of this contract and in that case the certificate

of the Superintending Engineer as to the value of the work done shall be final and conclusive

against the contractor.

(c) To order that the work of the contractor be measured up and to take such part

thereof, as shall be unexecuted, out of his heads and to give it to another contractor to

complete, in which case, any expenses, which may be incurred in excess of the sum, which

would have been paid to the original contractor, if the whole work had been executed by him

as to the amount of which excess expenses the certificate in writing of the Engineer-in-charge

shall be final, conclusive and shall be borne and shall be paid by the original contractors and

shall be deducted from any money due to him by the Company under the contract or

otherwise from his security deposit of the proceeds sale thereof or a sufficient part thereof.

In the event of the above courses being adopted by the Superintending Engineer the

contractor shall have no claim to compensation for any loss sustained by him by reason of his

having purchased or procured any materials or entered into any engagements or made any

advances on account of or with a view to the execution of the work or the performance of the

contract. And in case the contract shall be rescind under the provision aforesaid, the

contractor shall not be entitled to recover or be paid any sum for any works thereof actually

performed by him under this contract unless and until the Superintending Engineer shall have

certified in writing the performance of such works and the amount payable to him in respect

thereof and he only be entitled to be paid the amount so certified.

5. Notice for unsatisfactory progress

If the progress or a particular portion of the work is unsatisfactory the Superintending

Engineer whose decision shall be final, shall notwithstanding that the general progress of work

is satisfactory; be entitled to take action under Clause 4(c) after giving the contractor 10 days’

notice in writing and the contractor will have no claim for compensation for any loss sustained

by him owing to such actions.

6. Action in the case of Default by Contractor

If any case in which any of the powers conferred upon the Superintending Engineer by Clauses

4 and 5 hereof, shall have exercised and the same shall not have been exercised, the non-

exercised thereof shall not constitute a waiver of any of the conditions hereof and such

powers shall not withstanding be exercisable in any further case of default by the contractor

for which, by any clauses hereof, he is declared liable to pay compensation amounting to the

whole of his security deposit and liability of the contractor for past and future compensation

shall remain unaffected in the event of the Superintending Engineer taking action under sub

clause (a) or (c) of Clause 4 he may, if he so desires, take possessions of all or any tools,

plants, materials, and stores in such upon the work or the site thereof belonging to the

contractor, or procured by him and intended to be used for the execution of the work of any

part thereof paying for allowing for the same in account at the contract rates, or in the case

of a contract rates not being applicable to current market rates to be certified by the

Superintending Engineer whose certificate thereof shall be final. In the alternative, the

Superintending Engineer may by notice in writing to the contractor or his clerk of works,

foremen or other authorized agent, require him to remove such tools, plants, materials or

stores from the premises within a time to be specified in such requisition to decisions to the

contractor failing to comply with any such requisition, the decision of the Superintending

Engineer as to the expenses of any such removal and the amount of the proceed and expense

of any such sale, be final and conclusive against the contractor.

7. Extension of Time Limit

If the contractor shall desire an extension of the time limit for completion of the work on the

ground of his having been unavoidably hindred in it’s execution or on any other ground, he

shall apply in writing to the Superintending Engineer and the Superintending Engineer may, if

in his opinion there are reasonable grounds for granting extension, recommend such extension

as he may think necessary or proper. The decision of the competent authority in this regard

shall be final and binding to the contractor. Any delay attributed to Company shall be

compensated only by way of extending the limit.

8. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion Certificate by

the Superintending Engineer of such completion but no such certificate shall be given nor shall

be the work considered to be complete until works are taken over and/or duly tested and put

to operative as the case may be, nor until the work shall have been measured by the Engineer-

In-Charge or where the measurement have been taken by his subordinated until they have

received the approval of the Superintending Engineer the said measurement being binding and

conclusive against the contractor.

9. Effect of the Certificate

No payment shall be made for any work estimated to cost less than Rs.1,000/- till after the

whole of said work shall have been completed and certificate of completion given. But in the

case of works estimated to cost more than Rs.1,000/- Contractor shall on submitting a monthly

bill thereof, be entitled to receive payments. Proportionate to the part of the work then

approved and passed by the Engineer-in-charge, whose certificate of such approval and a

passing of the sum so payable shall be final and conclusive against the contract. All such

intermediate payments shall be regarded as payment by way of advance against the final

payment only and not as payments for work actually done or completed and shall not preclude

the Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work to be removed

and taken away and reconstructed or re-erected nor shall any such payment be considered as

admission of the due performance of the contract or any part thereof in any respect of the

accruing of the claim nor shall conclude, determine or effect in any way the powers of the

Engineer-in-charge as to the final settlement and adjustment of the accounts otherwise or in

any other way, vary or affect the contract. The contractor shall submit the final bill within one

month of the date fixed for completion of work, otherwise the certificate of Engineer-in-charge

of the measurement and of total amount payable for the work shall be final and binding on all

of the measurement and of total amount payable for the work shall be final and binding on all

10. Payment to Contractors

The rates for several items of works estimated to cost more than Rs.1,000/- agreed to within

shall be valid only when the item concerned is accepted, having been completed full, in

accordance with the sanctioned specification. In case, where the items of the work, are not

accepted, as so completed the Engineer-in-charge, may make payment on account of such items

at such reduced rates, as he may consider reasonable in the preparation of final or running

accounts bills.

Bills shall be submitted by the contractor each month on or before the date fixed by the

Engineer-in-charge, for all works, executed in the previous month and the Engineer-in-charge

shall take or cause to be taken the requisite measurement for the purpose or having the same

verified and the claim so far as it is admissible, shall be adjusted, if possible, within ten days

from the presentation of the bills. If the contractor does not submit the bill, within the time

fixed, as aforesaid, the Engineer-in-charge may depute a subordinate to measure up the said

work in the presence of the contractor or his duly authorized agent, whose counter signature in

the measurement shall be sufficient warrant and the Engineer-in-charge may prepare a bill from

such list which shall be binding on the contractor in all respects.

12. Supply of Materials to Contractor

If the specification of the estimated work provides for use of any special description of material

to be supplied from the Company’s Stores or if it is required that the contractor shall use

certain stores to be provided by the Engineer-in-charge (such material and stores and the prices

to be charged thereof as here in after mentioned being so far as practicable for the

convenience of contractor but not so as in any way to control, the meaning or effect of the

contract specified in the schedule or memorandum here to annexed) the contractor shall be

supplied with such materials and stores as may be required from time to time be used by him

for the purpose of the contract only and the value of the full quantity of materials and stores so

supplied shall be set off or deducted from any sum due to thereafter to become due to the

contractor, under the contract or otherwise or from the security deposit or the proceeds of sale

thereof if the deposit is held in Government Securities the same or a sufficient portion thereof,

shall be sold for the purpose. All materials supplied to the contract shall remain the absolute

property of Company and shall on no account be removed from the site of the work and shall at

all time be open to inspection by the Engineer-in-charge. Any such materials un used and in

perfectly good condition at time of completion or determination of the contract shall be

returned to the Company’s store if the Engineer-in-charge so requires by notice in writing given

under his hands but the contractor shall not be entitled to return any such materials except

with consent and he shall have no claim for compensation on account of any such materials

supplied to him as aforesaid but remaining unused by him or for any wastage in or damage

thereto. The contractor shall be responsible for the loss, destruction or deterioration of the

materials, stores or articles supplied to him by the Company even if such loss, destruction or

deterioration has occurred under any circumstances whatsoever beyond his control as if the

materials, stores or articles so supplied were his property.

13. Works to be executed in accordance with specifications, drawings, orders etc.

The contractor shall execute in whole and every part of work in the most substantial and

workmanlike manner and both as regarding materials and in every other respect in strict

accordance with the specification. The Contractor also shall confirm exactly, fully and

faithfully to the designs, drawings and instructions in writing relating to the work signed by

the Engineer-in-charge and lodged in his office and to which the contractor shall be entitled to

have access for the purpose of Inspection at such office, or in the site of the work, during

office hours and the contractor shall, also if he so requires, be entitled at his own expenses to

make or cause to be made copies of the specification, and of all such designs, drawings and

instructions as aforesaid.

14. Alteration in Specifications and Designs not to invalidate Contracts.

The Superintending Engineer shall have powers to make any alteration, or addition to the

original specification designs, and instructions that may appear to him to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out the

work in accordance with any instructions in this connection which may be given to him in

writing, signed by the Engineer-in-charge and such alterations shall not invalidate the

contract. Any additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on the same

conditions in all respect on which he agreed to do the main works, and at the same rates as

are specified in the tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and

specifications recommended by the contractor and accepted by the competent authority, the

alteration above referred to shall be within the scope of such designs, drawings, and

specifications appended to the tender.

15. Rates for works not entered in Estimate or Schedule of Rate of the District

If the additional and altered work includes any class of work for which no rate is specified in

this contract, then such class of work shall be carried out the rates entered in the Schedule of

Rates of the Circle or at the rate mutually agreed upon between the Superintending Engineer

and the contractor, whichever are lower. If the additional or altered work for which no rate is

entered in the Schedule of Rates of the Circle is ordered to be carried out before the rates

agreed upon then the contractor within seven days of date of receipt by him of the order to

carry out the work inform the Superintending Engineer for the rate which in his intension to

charge for such class of work and if the Superintending Engineer does not agree to this rate he

shall be noticed in writing be at liberty to cancel his order to carry out such class of work and

arrange to carry it out in such manner as he may consider advisable provided always that if

the rates shall have been determined as lastly here in before mentioned then in such case he

shall only be entitled to be paid in respect of the work carried out or expenditure incurred by

him prior to the date of the determination of the rate as aforesaid according to such rate or

rates as shall be fixed by the Superintending Engineer. In the event of dispute, the decision of

the Superintending Engineer of the Circle will be final.

16. Extension of Time Limit in consequence of Addition or Alteration.

The time limit for the work shall be extended in the proportion that the increase in its cost

occasioned by alterations or additions bears to the cost of the original contract work and the

certificate of the Engineer-in-charge as to such proportions shall be conclusive.

1. No compensation for Alternation in or Restriction of Work to be carried out. If at any time,

after the execution of the contract documents the Engineer-in-charge shall, for any reason

whatsoever, require the whole or any part of the work, as specified in the tender, to be

stopped for any period or shall not require he whole or part of the work to be carried out at

all or to be carried out by the contractor, he shall give notice in writing of the fact to the

contractor who shall thereupon suspend or stop the work totally or partially as the case may

be in any such case, except as provided here under the contractor shall have no claim to any

payment or compensation what so ever on account of any profit or advantage which he might

have derived from the execution, of the work in full but which he did not so derive in

consequence of the full amount of work not having been carried out or on account of any loss

that he may be put to on account of materials purchased or agree to be purchased or for

unemployment of labour recruited by him. He shall not also have any; claim for compensation

by reason of any alterations having been made in the original specification, drawings, designs

and instructions which may involve any curtailment of the work as originally contemplated.

Where however, materials have already been purchased or agreed to be purchased by the

contractor before receipt by him of said notice, the Superintending Engineer provided they are

not in excess or requirement and are of approved quality and /or shall be compensated for the

loss, if any, that he may put to in respect of materials agreed to be purchased by him. The

amount of such compensation to be determined by the Superintending Engineer whose

decision shall be final. If the contractor suffers any loss on account of his having to pay, his

labour charges during the period, during which the stoppage of work has been ordered under

this clause the contractor shall on application be entitled to such compensation on account of

labour charges as the Superintending Engineer whose decision shall be final, may consider

reasonable provided that the contractor shall not be entitled to any compensation on account

of labour charges if, in the opinion of the Superintending Engineer, the labour could have been

employed by the contractor elsewhere for the whole or part of the period during which the

stoppage of the work has been ordered as aforesaid.

18. No claim to compensation on account of loss due to delay in supply of materials by

The contractor shall not be entitled to claim any compensation from Company for the loss

suffered by him on account of delay by Company in the supply of materials entered in

Schedule A where such delay is caused by:

i. Difficulties relating to supply of railway wagons

ii. Force Majeure

iii. Act of God

iv. Any other reasonable cause beyond the control of Company including Shortage of materials

to be supplied by the Company’s & difficulties in time by reaching at the site of any

materials equipment’s.

In the case of such delay in the supply of materials, Company shall grant such extension of

time for the completion of the works as shall appear to the Superintending Engineer to be

reasonable in accordance with circumstances of the case. The decision of the

Superintending Engineer as to the extension of time shall be accepted as final by the

19. Time Limit for Compensation Claims

Under no circumstances, whatsoever, shall the contractor be entitled to any compensation

from Company on any account unless the contractor has claimed in writing to the

Superintending Engineer within one month of the cause thereof.

20. Action and Compensation payable in case of Bad Work

If at any time, before the security deposit is refunded to the contractor, it shall appear to

the Superintending Engineer or his subordinate in charge of the work that any work has

been executed with unsound, imperfect or unskillful workmanship or with materials of

inferior quality or that any materials or articles provided by him for the execution of the

work are unsound or of a inferior quality to that contracted for or are otherwise not in

accordance with the contract, it shall be lawful for Engineer-in-charge to intimate this fact

in writing to the contractor and then no withstanding the fact that the work, materials or

articles complained of, may have been inadvertently passed, certified and paid for, the

contractor shall be bound forthwith to rectify or remove and reconstruct the work so

specified in whole or any part, as the case may require or if so required shall remove the

materials or articles so specified and provided other suitable materials or articles at his

own charge and cost, and in the event of his failing to do so within a period to be specified

by the Engineer-in-charge in the written intimation aforesaid the contractor shall be liable

to pay compensation at the rate of one percent on the amount of the estimate for every

day, not exceeding ten days during which the failure so continue and in the event of any

such failure as aforesaid the Engineer-in-charge may rectify or remove and re-execute the

work or remove and replace the materials or articles complained of, as the case may be,

at the risk and expense in all respects of contractor should the Engineer-in-charge consider

that any such inferior work or materials as described above may be accepted, or made use

of, it shall be within his discretion to accept the same as such reduced rates as he may fix

thereof. Provided that in the case of any work of which visible check is not possible, if the

Engineer-in-charge or his subordinate in charge of the work feels that such work has been

executed with unsound, imperfect or unskillful workmanship or with materials of inferior

quality, he shall take sample tests at random, cost of which shall have to be borne by the

contractor and if after taking such test, part of such work is found to be defective in any

respect or to have been executed with materials of inferior quality, then the contractor

shall be paid for the whole work such amount as may be fixed by the office of the

Engineer-in-charge on the basis of the lowest quality of work found by him in such samples

Sample Test shall mean:

(i) In relation to poles fixed as line supports, the token of one pole out of every 100 poles

after taking it out from its foundation for inspection.

(ii) In relation to any other work, such test as may be considered necessary, by the Engineer-

in-charge or his subordinate in charge of the work.

Explanation: II

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test

and for restoring tested work to its original condition.

21. Work to be opened to Inspection, Contractor or Responsible Agent to be present

All works under execution or in course of execution in pursuance of the contract shall at all

times be open to the inspection and supervision of the Superintending Engineer and his

subordinate and contractor shall at all times, during the usual working hours and at all

other times at which reasonable notice of the intension of the Superintending Engineer or

his subordinates to visit the works shall have been given to the contractor, during which

period either he should be present to receive order and instruction, or have a responsible

agent duly accredited in writing, present for that purpose. Orders given to the contractor’s

duly authorized Agent shall be considered to have the same force and effect as if they had

been given to the contractor himself.

22. Notice to be given before work is covered up.

The contractor shall give not less than 5 days notice in writing to the Superintending

Engineer or his subordinates in charge of the work, before covering up or otherwise placing

beyond the reach of measurement of any work, in order that the same may be measured

and correct dimensions thereof, taken before the same is so covered up or placed beyond

the reach of measurement and shall not covered up or placed beyond the reach of

measurement and work without the consent in writing of Superintending Engineer or his

subordinate in charge of work, If any work shall be covered up or placed beyond the reach

without such notice having been given or consent obtained, the same shall be uncovered at

the contractor’s expense, and in default thereof, no payment or allowance shall be made

for such work, or for the materials, with which the same, was executed.

23. Contractor’s Liabilities

The Contractor shall supply, at his own cost, all materials (except such special materials,

if any as may be supplied form the Company stored in accordance with the contract) plant,

tools, appliances, implements, ladders, cordage, tackles, scaffolding and any temporary

works which may be required for the proper execution of the work., in the original,

altered or substituted form and whether included in the specification or other document

forming part of the contract or referred to in these conditions or not and which may be

necessary for the purpose of satisfying or complying with the requirements of the

Engineer-in-charge as to any matter on which under these conditions, he is entitled to be

satisfied or which he is entitled to require together with carraige thereof to and from the

work, the contractor shall also supply without charge, the requisite number of persons for

setting out works, and counting, weighting and assisting in the measurement of,

examinations at the time and from time to time of the work or materials, failing this, the

same may be provided by the Engineer-in-charge at the expenses of the contractor and the

expenses may be deducted from any money due to the contractor under the contract or

from his security deposit or the proceeds of sale thereof or of a sufficient portion thereof

the contractor shall provide all necessary fencing and light required to protect the public

from accident and shall also be bound to bear expenses of defence of every suit, action or

other legal proceedings of law that may be brought by any person for injury sustained.

Owing to neglect of the above precautions and to pay any damage and costs which may be

awarded in any such suit, action or proceedings to any such persons, or which may with

the consent of the contractor be paid in compromising any claim by any such person.

24. Contractor Liable for all Damages

Compensation for all damage done intentionally or unintentionally by contractor’s

labourer, whether in or beyond the limit of Company’s property, shall be estimated by the

Superintending Engineer, or such other office, as he may appoint and the estimate of the

Superintending Engineer, subject to the decision of the Superintending Engineer, on

appeal, shall be final and the contractor shall be bound to pay the amount of the assessed

compensation demand, failing which, the same will be recovered from the contractor as

damages or deducted by the Engineer in charge from any sums that may be due to or

become due from Company to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings

that may be brought by any person for injury sustained by him owing to neglect of

precautions to prevent the spread of fire and he shall also pay any damage and costs that

may be awarded by the court if in consequence.

25. Rescission of Contract and Forfeiture of Deposit.

The contractor shall not assign or sublet, without the written approval of the Engineer-in-

charge and if the contractor assign or sublet his contract, or attempt to do so or become

insolvent or commence any proceedings to be adjudicated as insolvent or make any

composition with creditors, attempt to do so, the Engineer-in-charge may, by notice in

writing rescind the contract. Also, if any bribe, gratuity, gift, loan, perquisite, reward or

advantage pecuniary or otherwise shall either directly or indirectly be given, promised or

offered by the contractor or any of his servants, or agents, or any person to the employee

of Company in any way relating to his office or employment or if any such officers or

persons shall become in any way directly or indirectly interested in the contract, the

Superintending Engineer may, by 10 day’s notice in writing, rescind the contract. In the

event of a contract being rescinded the Security Deposit of the contractor shall there upon

stand forfeited and be absolutely at the disposal of Company and the same consequences

shall ensure as it the contract has been rescinded under clause 4 thereof and in addition

the contractor shall not be entitled to recover or be paid for any work thereof actually

performed under the contract.

26. Compensation

All sums payable by a contractor by way of compensation under any of these conditions

shall be considered as a reasonable compensation to be applied to the use of Company,

without reference to the actual loss or damage sustained and whether any damage has not

been sustained.

27. Change in the constitution of firm to be notified

In the case of tender by partners of a firm, the contractor to the Superintending Engineer

for his information shall forthwith notify any change in the constitution of firm.

28. Works under direction of Superintending Engineer

All works to be executed under the contract shall be executed under the direction and

subject to the approval of the Superintending Engineer of the Circle, Engineer-in-charge

for the time being who shall be entitled to direct at what point or points and in what

manner they are to be commenced and from time to time carried on.

29. Decision of Superintending Engineer to be final.

Except where otherwise specified in contract and subject to the power delegated to him

by Company under the Company’s rule, then in force the decision of the Superintending

Engineer of the Circle / EIC. for the time being shall be final, conclusive and binding on all

of the specification, designs, drawings and instructions herein before mentioned and as to

the quality of workmanship or material used on the or as to any other question, claim,

right matter or thing whatsoever in any way arising out of or relating to the contract,

designs, drawings, specifications, estimates, instructions, orders or these conditions or

otherwise concerning, the works or the execution or failure to execute the same, whether

arising during the progress of the work or after the completion or abandonment thereof.

30. Arbitration

‘ALL QUESTIONS, DISPUTES OR DIFFERENCES, WHATSOEVER WHICH MAY AT AN TIME ARISE

BETWEEN THE PARTIES TO THIS CONTRACT IN CONNECTION WITH THE CONTRACT OR ANY

MATTER ARISING OUT OF OR IN RELATION THERE TO, SHALL BE REFERRED TO THE

“GUJARAT PUBLIC WORKS CONTRACTS DISPUTES ARBITRATION TRIBUNAL” AS PER THE

PROVISIONS OF THE GUJARAT PUBLIC WORKS CONTRACTS DISPUTES ARBITRATION TRIBUNAL

The reference to arbitration proceedings under this clause shall not:

a) Affect the right of the Engineer-in-charge to take possession of all or any tools, plants,

materials and stores, in or upon the work or site thereof or belonging to the contractor or

procured by him and intended to be used for the execution of the work or any part

b) Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor

in any work or from removing such materials to other place, during the period the work is

stopped or suspended in pursuance of notice given to the contractor under General

c) Entitle the contractor to stop the progress of the work or carrying out the additional or

altered work in accordance with the provision of General Conditions for the work where

there is no specification.

d) Preclude the Company from getting the work done by another agency.

Neither party is entitled to bring a claim to arbitration latest by the thirty days after the

expiration of the defects liability period.

The provisions of the Arbitration Act, 1996, Gujarat Public Works Contract Disputes

Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration

proceeding under this clause.

31. Stores to be obtained from Company

The Contractor shall obtain from the Company Stores, such articles as are mentioned in

Schedule ‘A’ which may be required for the work or any part of the work or in making up

any articles required there fore or in connection therewith, unless he has obtained

permission in writing from the Superintending Engineer or obtained such stores and

articles from elsewhere. The value of such stores and articles as may be supplied to the

contractor by the Engineer-in-charge will be debited to the contractor in his account at

the rate shown in the Schedule “A” attached the contractor and if they are not entered in

said schedule they shall debited to him at cost price which for the purpose of this contract

shall include cost of carriage and all other expenses whatsoever which may have to be

incurred in obtaining delivery of the same at the stores aforesaid and further overhead

The Contractor shall be responsible for the loss destruction or deterioration of the

materials, stores or articles supplied to him by the Company, even if such loss destruction

or deterioration has occurred under any circumstances whatsoever beyond his control as if

the material, stores or articles so supplied were his property. The contractor shall be

responsible for returning the residual materials after completion of the contract and if

fails to return, the balance material supplied to him by the Company, the cost of the

residual materials will be recovered form the contractor at the market rate or stock issue

rate whichever be higher at the time of materials account plus 15%.

32.1 Lump Sum in Estimate

When the estimate on which tender is made, includes lump sums in respect of parts of the

works the contractor shall be entitled to payment in respect of the items of works involved

or the part of the work in question at the same rates as are payable under this contract or

such items or if the part of work in question is not in the opinion of the Engineer-in-charge

capable to measurement the Engineer-in-charge may at his discretion pay the lump sum

amount entered in the estimate and the certificate in writing of the Engineer shall be final

and conclusive against the contractor with regard to any sum or sums payable to him under

the provisions of the clause.

32.2 Lump Sum Tenders

Whenever lump sum tenders have been invited for building or other structures of the same

type, design, the contractor shall submit his bill stated in Clause No.11

and the Engineer-in-charge not below the rank of Superintending Engineer shall certify by

general measurement or by other method considered suitable to him, the value of work

done and the contractor shall be paid monthly a sum equal to 90% of the total value the

work so certified, since the last payment, after deducting a part or whole of the secured

advance if not already paid for the materials utilized on the works. An additional secured

advance for any fresh materials brought on site will also be paid if certified by the officer

not below the rank of Superintending Engineer. After the work is completed final bill

would be paid on the certification of officer not below the rank of Superintending

Engineer, that the work is done according to drawing and specifications attached to the

tender. If any additions and alteration have been carried out, detailed measurements in

respect thereof shall be recorded and extra payment or deductions are regulated as per

item rates quoted by the contractor while submitting the tender and if there are any items

in the additions and alterations for which the contractor has not quoted a rate, the

payment shall be as per Clause 15 above.

33. Action where no specifications.

In the case of any class of work for which there is no such specifications as is mentioned in

clause 1. such work shall be carried out in accordance with the specifications and in there

event of there being no specifications, the work shall be carried out in all respects in

accordance with the instructions and requirements of the Engineer-in-charge / consultant

of the Company etc.

34. Industrial Labour Laws

1. Wages to be paid and time of payment etc. by the Contractor:-

a. The contractor shall pay minimum wages per day or as may be specified hereafter or

fixed under minimum wages Act whichever is higher. The wages of every contract labour

employed by him under this contract shall be paid by him before the expiry of 7th day of

the last day of the month in respect of which the wages are payable (i.e. wages of a

month have to be paid by him in the first week of the next month). The payment shall

be disbursed in presence of Management Representative during the working hours in

factory premises and the contractor shall get the entries certified in the register of

wages by the Representative of the Company. Any default will result in cancellation of

contract forthwith or elac the contractor shall be punishable to the extend of Rs.100/-

fine per each day.

b. The contractor shall give his telephone number and address to the Company so that in

case of labour trouble etc., the contractor can be contacted. The contractor shall

arrange to have his office outside the factory premises and the contractor keep himself

present through out the working hours.

2. Labour Laws: -

a. a) Person below the age of 18 years shall not be employed for the work.

b. b) No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.

c. c) Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and Abolition Act) for employing necessary manpower to be required by him. In the

absence of such license the contractor shall be liable to be terminated without assigning

any reason thereof.

d. The contractor shall at his own expense comply with all labour laws and keep the

Company indemnified in respect thereof. Some of the major liabilities under various

labour and industrial laws which the contractor shall comply with are as under:

i. Payment of contribution of wages of employers contributions towards Provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc.

at the rates made applicable from time to time by Government of Gujarat / Government

of India or other Statutory Authorities.

ii. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the

office of the Commissioner of Labour as per the Contract Labour Act (Regulation &

iii. License Fee as prescribed under the contract Labour Act (Regulation and

Abolition) and Rules framed there under depending upon the number of

workmen employed by the contractor.

iv. Paid leave facility and wages as per the provision of the Factories Act at the rate of one

day for every 20 days of working.

v. Identity cards as prescribed under the factories Act with photo affixed thereto, the same

for identification.

vi. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor’s employees arising out of any claim of

disputes under the Industrial Disputes Act – 1947 or any other laws.

vii. Provision of compensation in the case of accidental injury.

viii. Payment of crèche if the female labour employed is more than 30 numbers

Ix Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other

liabilities prescribed under the various Labour Las in force from time to time from

Statutory Authorities like State Government / Government of India which the contractor

shall have to comply with.

3. Provident Fund And Family Pension Scheme

The contractor shall submit along with his bill (month wise) a statement regarding

deductions against employees provident fund and family pension scheme in respect of

each concerned employees. Provident fund and family pension scheme at the rate of

% (or at the rates made applicable by the Government from time to time) of the wages.

The contractor shall deposit the contractor’s contribution and his workers contribution

towards provident fund and family pension scheme with regional Provident Fund

Commissioner, Ahmedabad.

4. Deposit Linked Insurance Scheme: -

The contractor shall have to deposit ½ % of the wages in-respect of employees who is a

member of the Provident Fund as the contribution to the Deposit Linked Insurance

Scheme with Regional Fund Commissioner, Ahmedabad.

5. Administrative Charges: -

The contractor shall deposit administrative charges for maintaining Provident Fund

Account with Regional Provident Fund Commissioner, Ahmedabad at the rates

6. Paid Leave Facility

Paid leave facility at the rate of one day for every 20 days worked by the contract

labourer shall be provided by the contractor to his workers. He shall maintain Leave

records/ Leave Cards for individual labourer, which shall be duly verified, and approved/

certified by the authorized officer of the Company.

7. Workmen’s Compensation Fund And Employers Liability Insurance: -

The contractor shall cover all his employees under Workmen’s Compensation Fund

and under the Liability Insurance.

8. The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment for supervision shall be admissible.

9. Contractor To Indemnify The Company

The contractor shall indemnify and keep indemnified the Company and every officer and

employees of the Company and also Engineer-In-Charge and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in

connection with the matters referred in above clauses and elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against

the Company by any workman/ employee of the contractor or any sub contractor and /

or from any liability may arise to any workman / employees of the contractor or any sub

contractor under any laws, rules or regulation having the force of law including but not

limited to claims against the owner under workman’s compensation Act, 1923. The

employee’s Provident Act 1952, and / or the contract Labour (Abolition and Regulation)

Act 1979. The Company shall not be liable for or in respect of or in consequence of any

accident or injury to any workmen or other person in the employment of the contractor

or his sub-contractors, and the contractor shall indemnify and keep indemnified the

Company against all such damage and compensation and against all claims, demands,

proceedings costs, charges and expenses whatsoever in respect thereof or in relation

10. Workmen’s Compensation And Employer’s Liability Insurance: -

Insurance shall be effected for the entire contractor’s for all the contractor’s employees

engaged in the performance of this contract. If any of the work is sublet to the sub-

contractor, the contractor shall require that he or his sub-contactor to provide

workmen’s compensation and employer’s liability insurance for the latter’s employees

unless such employees recovered under the contractor’s insurance.

11. The Company reserves the right to terminate this rate contract at any time during its

tendency without giving notice of termination or any reasons thereof.

12. The Company will be entitled to deduct directly form the bills, to be paid to the Sub-

contractor and Labourers any sum or sums payable by contractor and which sum/sums

the Company is required to pay as a principal employer on account of contractor’s

default in respect of all liabilities referred to in above clauses.

13. Nothing in the contract document stated shall any wise constitute any workmen/

employees of the contractor or any sub-contractor as or to be workmen/employee of the

power, or place obligation or liability in respect of any such workmen/ employee upon

NOTE: -The prevailing Act at the time of execution of work over and above act specified

herein shall be binding to the contractor

35. No Claim For Variation In Quantities of Work

Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work actually executed, being either more or less up to any extent than

those entered in the tender or less than those entered in the tender or estimate.

36. No Claim For Compensation for Delay in staring work

No compensation shall be allowed for any delay caused into starting of work on account

of acquisition of land and in the case of clearance for works or any delay in according

sanction to estimates.

37. No Claim for Compensation for delay in execution of work

No compensation shall be allowed for any delay in execution of the work on account of

water standing in borrow pits or compartment. The rates are inclusive for hard or

cracked soil, excavation in mud, sub-soil water or water standing in borrow pits and no

claim for an extra rate shall be entertained unless otherwise expressly specified &

mentioned in the tender.

38. Entering upon or commencing any portion of work

The contractor shall not enter upon or commence any portion of work except with the

written authority or instructions of the Superintending Engineer or his subordinate in

charge of the work, failing such the contractor shall have no claim to ask for

measurement or payment for work.

39. Method of Payment

Payment to contractors shall be made through NEFT / RTGS. Generally payment may

take 30 to 60 days after passing of bills depending on availability of fund.

40. Acceptance of conditions on tendering for work.

Submission to tender or acceptance of work order shall imply acceptance of these

conditions of tender by contractor.

41. Employment of Scarcity Labour

If government declares a state of scarcity or famine to exist in any village situated within

20kms of the work, the piece worker / contractor shall employ upon such part of the

work as are suitable for unskilled labour; any person certified to him by the

Superintending Engineer or by any person to whom Superintending Engineer may have

delegated this duty in writing to be in need of relief and shall be bound to pay such

person wage not below the minimum, which Government may have fixed in this behalf

from time to time. The Superintending engineer shall decide any implementation of this

clause / Engineer-in-Charge whose decision shall be final and binding on the piece

worker/contractor.

Employment of Technical Persons

The contractor who is registered under class ‘A’, ‘B’ and ‘C’ or such contractors who

executes the works of Rs.5 lakhs and above shall employ the technically qualified

personnel possessing minimum a Diploma of recognized Technical institution, for

executing the work of the Company.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

(Signature of contractor with office

GENERAL CONDITIONS OF CONTRACT

1.0 Contactor to inform himself fully:

The contractor shall be deemed to have carefully examined the work & site

conditions, the general conditions, the special conditions, specifications, schedules,

drawings shall be deemed to have visited the site of the works & to have fully informed

himself regarding the local conditions. Copy of Appendix V attached with tender shall

have to be filled up before quoting the rate, for confirmation of site visit.

If there shall have any doubts as to the meaning of any portion of these general

conditions or special conditions of the scope of work of the specifications or any other

matter concerning the contract, he shall in good time before submitting his tender,

send for the particulars thereof & submit them to the Engineer in writing in order that

such doubt may be removed.

2.0 Data to be furnished by Contractor

a. No change in the approved hiring of vehicle shall be providing out without specific

written approval of the Superintending Engineer in charge.

3.0 Errors, Omissions & Discrepancies

In all cases of errors, omissions, doubts or discrepancies in the dimensions, or

discrepancies in the drawings & items of work on specifications, reference shall be

made to the Superintending Engineer whose elucidation & elaboration shall be

considered as authoritative.

The contractor shall be held responsible for any error that may occur in the work

thorough lack of such reference.

4.0 Start of Work:

The contractor shall not enter upon or commence any portion of the work except with

the written permission of the authority of the Company, failing which the contractor

shall have no claim to ask for measurement of or payment for work & shall be

responsible for any claims or damages that may arise due to such unauthorized

commencement or entry. No compensation shall be allowed for any delay caused in

starting the work on account of any delay in clearance of the work site.

5.0 Work to execute to the satisfaction of the Company’s Engineers:

The contractor shall proceed with the work with diligence & expedition & the whole of

the work herein specified as well as the mode of execution shall be under the

supervision & the direction & shall be carried on to the entire satisfaction of the

Company’s site Engineers, who shall have full powers to order the contractor to alter,

enlarge or diminish the form, dimensions, positions, or quantities of any of the work or

to make use of materials & workmanship of different descriptions & qualities from this

herein specified. In the case of any class of work for which there are no Technical

Specifications, these shall be carried out in accordance with the latest IS Codes & in

the event of being no relevant IS Code, the works shall be carried out in accordance

with the directions & instructions of the Company’s Engineers at site.

6.00 Liability for accidents to persons:

A. The contractor or subcontractor shall indemnity the Company against any claims

which may be made under the workman’s compensation Act, 1923, or any statutory

modification or other wise for or in respect of any damages or compensation

payable in consequence of any accident or injury caused, by fault of contractor or

subcontractor &sustained by any workmen or other person on the employment of

the contractor or subcontractor. In every case in which by virtue of the provisions

of subsection (1) of section 12 of the workman’s Compensation Act, 1923, the

Company is obliged to pay compensation to a workman employed by the contactor

or subcontractor in execution of the work, the Company will recover from the

contractor the amount of compensation so paid, and without prejudice to the rights

of the Company under subsection 12 of the said Act, such amount will be paid back

to the Company in 30 days, failing which the Company will be at liberty to recover

such amount of any part thereof by deducting it from the dues by the Company to

the contractor under this contract or otherwise. The Company shall not be bound to

contract any claim made against either of them under

Section 12, subsection (1) of the said Act, except on written request from the

Contractor & upon his giving to the Company full security for all costs for which the

Company might become liable in consequence for entertaining such claims.

B. The contractor and/or subcontractor named in the contract shall indemnity the

Company against all claims based upon injury or death to any person in the

employment of the contractor or sub contactor, or to the third parties under

paragraph (a) 2 or condition no.47 to the extent of any sums recovered under the

insurance policy.

C. On occurrence of the accident which result on the death of workman employed by

the contractor or subcontractor, which is so serious as to be likely to result in the

death of any workman, the contractor shall within 24 hours of happening of such

event intimate in writing to the Engineers of the Company the fact of such

accidents. The contractor or subcontractor shall indemnity the Company against all

loss or damage sustained, by the Company resulting directly or indirectly from his

failure to give intimation in the manner aforesaid including penalties or fine if any,

payable by Company as a consequence of Company’s failure, to give notice under

workman’s compensation Act or otherwise to confirm to the provisions of the said

Act in regard to such accident.

7.00 Action & compensation payable in case of Bad Work:

If at any time before the refund of Security Deposit to the Contractor it appears to

Madhya Gujarat Vij Company Ltd.’s Superintending Engineers or subordinate and / or

any authorized officer of the Company that the work has been executed with unsound,

imperfect or unskilled workmanship or with materials of inferior quality or any

materials or articles provided by him are unsound or of quality inferior to that

contracted as specified in the ( Tender)433eds Technical Specifications or other wise

not in accordance with the contract, it shall be lawful for the Madhya Gujarat Vij

Company Ltd. to intimate that the works , materials, articles which may have been in

advent passed, certified & paid to the Contractor. The Contractor shall be bound to

rectify or remove & provinding the said vehicle so specified at his own charge & cost &

in the event of being failure to do so within specified period by the Company, the

Contractor shall be liable to pay compensation at the rate of 1% per day on the amount

of the estimate for the specified work. For the period up to 10 days this shall be

attended by the Contractor else the Company shall get these

8.00 Recoveries:

Recoveries due from the contractor, up to the end of the month previous to the one in

which the bill is prepared shall be made from bills approved for payment every month

or at other periods when the bills are prepared, for the enlisted, but not limited to, in

the order of priorities & extents.

(a) Penalty, if leviable,

(b) Expenditure, in full, incurred by the Company on contractor’s behalf in labour,

machinery, equipment etc.,

(c) Other recoveries not specifically mentioned but recoverable.

9.0 Subletting of contract:

There will be generally no objection on the component parts if the work, being given

over to responsible subcontractors but Company shall under no circumstances recognize

these subcontractors & the responsibility of executing the work in the accordance with

the conditions of contract will entirely rest on the main contractor. However written

consent of EIC shall be obtained before subletting.

The main contractor will therefore always have the very responsible member, preferably

a technical hand present on the works with power to sign all work orders issued on the

site of work & to take requisite actions in the interest of efficient execution of work.

10.0 Other contracts for the suspension stoppage or curtailments of work:

If during the tendency of the contract the Engineer shall for any reason (which shall be

unquestioned) whatsoever require the whole or any part of the work as specified in the

contract to be suspended for any period or shall not require the whole or any part of

the work as specified in the contract to be carried out at all by the contractor, he shall

give notice in writing of the fact to the contractor who shall thereupon suspend or stop

the work totally or partially as the case may be. In any case except as provided

hereunder, the contractor shall have no claim to any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from

the execution of the work in full but he did not so derive in consequence of the full

amount of the work not having being carried out, or on account of any loss that he may

be put on account of materials purchased or agreed to be purchased or for

unemployment of labour recruited by him. He shall not also have any claim for

compensation but reason of any alterations having been made in the original

specifications, drawings, designs & instructions that may involve any curtailment of the

work as originally contemplated. Where however, materials have already been

purchased or agreed to be purchased by the contractor, before receipt of the aforesaid

notice, the contractor shall be paid for such materials at the rate determined by the

Company, provided they would have been useful for the work curtailed or stopped are

not in excess of requirements are of approved quality & cannot be used on other

contract works or otherwise by the contractor &/or shall be compensated for the loss if

any, that he may put to, on respect of materials agreed to be purchased by him, the

amount of such compensation to be determined by the Company, whose decision shall

The Company may order the contractor to suspend any work on account of bad

weather; rain or storm & such other adverse climate conditions & the contractor shall

comply with the same. The contractor shall not be entitled to any compensation for

such suspensions of work.

11.0 Other contractors:

Apart from this work, the other works connected with this work will be simultaneously

going on either departmentally or through any other contractors. The contractors shall

co-operate with others to their fullest extent & shall allow each other every facility &

coordination for the execution of their works simultaneously & satisfactorily, during

their action of machinery or execution of any other co-ordination works, the contractor

will have to co-operate as directed buy the Company’s Engineers in the charge of the

works. In such cases the contractor shall not be entitled for any compensations on

account of reduction or stoppage of labour force/machinery/equipments etc.

In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor

shall take into considerations the needs & the requirements of the other contractors if

any working in the vicinity. Further no contractor shall take or cause to be taken any

stops or action that may cause disruption, discontent or disturbance to the work,

labour arrangements etc. to other contractors. Any action, by any contractor, which

the Company in the unquestioned discretion may consider as infringement of the above

code, would be considered as a breach of the contract conditions & the Company may

take such action as may deem fit against the contractor & the action taken shall be

considered as final & binding.

12.0 Contract document & matters to be treated as confidential:

All documents, correspondence, decision & other matters concerning the contract shall

be considered as of confident & restricted nature by the contractor & he shall not

divulge or allow access there to any unauthorized persons of any kind.

13.0 Access to the contractor’s book:

Whenever it is considered necessary by the Company to ascertain the actual cost for

execution of any particular item of work, the Company may do so by directing the

contractor to produce the original invoices.

14.0 Interest on money due to the contractor:

The contractor shall not be entitled to receive the interest on the payment due to him

upon measurements or otherwise or on any balance payable to the contractor. Also,

contractor shall not be allowed to relate it with the progress of work at site in any

15.0 Measurements to be provisional & subject to correction:

Every measurement for running payment on account of work done be subject to

adjustment or final measurements. In case there is disagreement between such

intermediate & final measurements, the latter shall prevail.

16.0 R.A. BILLS: The contractor shall submit his R.A. bill every month, which shall be

processed in reasonable time after checking and recording the MB. The contractor shall

be responsible to submit R.A. bills well in time and shall depute his representative for

joint checking of the measurements; so that the bills can be processed in time. The

contractor shall take due care in this regard, failing to which consequences will be up

17.0 Breach on part of Company not to annul contract:

No breach or non-observance on the part of the Company of any the agreements

contained herein, shall annul this contract of discharge the contractor from the

observance & performance thereof, or of any part thereof, but on application by the

contractor & in the unfettered discretion of the Company an extension of time may be

given to the contractor in respect of such breach or non-observance by the Company.

18.0 Labour conditions:

A. The contactor shall comply with the labour laws laid as may be current & shall furnish

the returns & information as may be specified from time to time.

B. The contractor shall as far as possible obtain his requirements of labour, skilled &

unskilled from the local areas.

C. The contractor shall pay wages as per the latest circulars applicable at the times for

the minimum wages to be paid to unskilled, semiskilled & skilled labour prescribed by

the Govt. of Gujarat.

D. The Company shall have the authority to remove from the work site any person, who

may be considered unfit or undesirable & the Company for any delay or extra expense

caused towards the completion of the work by such removal shall accept no

responsibility.

E. If Govt. declares a state of scarcity or famine to exist in any village situated within

Km. of the work site then the piece worker or contractor shall employ upon such parts

of work, as are suitable for unskilled labour any person certified by the Company or by

any person to whom the Company has authorized, & shall pay the minimum wages as

fixed by the Govt. of Gujarat in this behalf. Any dispute that may arise in the

implementation of the clause the decision of the Supdt. Engineer (O&M) shall be final

F. The contractor shall provide reasonable facilities to the labour employed by him. The

usual facilities are weather proof shelter for rest & meal, supply of whole some

drinking water, facilities for obtaining food, reasonable washing & sanitary facilities,

special facilities for women workers, suitable residential accommodation, general

sanitation & health measures etc.

G. The implementation of any & all provisions of this clause in no way entitles the

contractor to claim in this contract.

19.0 Local Laws:

1. All local laws in force at the time entering into the contract & those enacted there after

shall be binding on the contractor & he shall abide by the same.

2. All import duties, sales tax & other local taxes (except toll tax, parking fees and GST)

shall be borne by the contractor & they shall be deemed to have covered by this quoted

20.0 Performa returns:

The contractor shall maintain proforma, charts & details regarding machinery,

equipments, materials labour, personnel & other matters as may be specified by the

Company time to time.

21.0 Insurance:

The contractor shall procure, or arrange for the Sub contractor to procure insurance

coverage in amounts approved by the Company & sufficient to protect against the

following risks arising out of the work.

(1) Accidents & professional & non-professional sickness of all labourers &

personnel engaged in the work as required by Law pursuant to Workmen’s

Compensation Act, 1923 or Revised version thereof.

(2) Injury or death to third parties including without limitation injury or death

caused by any of the construction aids or vehicles or rented machinery,

equipments used by the contractor or subcontractor whether at the site or

(3) Damage to contractors tools machinery, construction equipments form works,

scaffolding materials etc. due to floods, earthquake or any such cause.

(4) Damage to the existing permanent structures of the Company & nearby villages,

equipments of the Company or of the co-contractors working in the area for

A. All the above conditions referred for the insurance cover, shall be in effect from the

date of commencement of the work until the Company has accepted the work.

B. In the policies covering the insurances referred to above, the Company, contractor &

the subcontractor shall be as co-ensured where possible.

C. The cost of insurance shall be borne by the contractor.

22.0 Special conditions:

A. The successful Bidder, on receipt of Letter of Intent will submit within a week’s time

his planning/programme of works, for the scrutiny of the Company in a PERT/BAR

Chart Format, clearly indicating the Company’s inputs also.

B. The work commencement date will start from the date of issue of letter of intent by

the Company. However interim milestone to be jointly fixed after issue of LOI.

C. The successful bidder will have to depute his authorized representative to attend

progress review meetings to be held at site or the Company’s Circle Office.

D. The contractor will be responsible for complying with all rules & regulation & the

labour laws applicable to him & the Company will not be responsible for any lapses

committed by them. If there is any claim from the Govt. Authority pertaining to the

contractor the same amount will be deducted from the contractor’s bill.

23. Payments shall be released on the availability of funds with the Company.

After the tender has been accepted by the Company, all orders or instructions to the

Contractor shall, except as herein otherwise provided to, be given by the Company’s

Engineers at site on behalf of the Company for the speedy execution of the work.

25. Employees Provident Fund:

Bidders shall note that they possess P.F. Code No. in the name of the company [under

Employees Provident Fund Organization, Regional Office, Ahmedabad directive]

obtained from the concerned Authorities of their respective jurisdictions.

In the event of non–possession of the separate P.F. Code No. as detailed in the foregoing para,

the offer shall summarily not be considered for the acceptance despite the offer is the lowest

quoted offer in the price bid opening.

26. Successful Bidders have to submit following details / document before start the work.

1. All Vehicle’s Full Insurance Certificate covering period up-to-date.

2. All Vehicle Registration Certificate (R.C. Book) with Tax paid up-to-date.

3. All Vehicles Road Permit. (Taxi permit for public use in Taxi Quota)

4. Any other documents relevant relating to all hiring of vehicle, Income-Tax clearance

5. All Vehicles Taxi Passing Certificate.

6. List of Drivers and its Mobile Numbers and address.

7. All Vehicle Driving License of Driver up to date.

8. Fitness Certificate of all vehicles.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

(Signature of contractor with office

TECHNICAL SPECIFICATIONS:

General Conditions of Contract

1. Contractor will have to communicate the name of his authorized agent, who shall be

present on the works, and shall be authorized to sign the material requisitions, receive

instruction given verbally or on the order book, on behalf of the contractor.

2. The contractor will have to sign the conditions of contract, and execute the

agreements, send the list of previous works executed, solvency certificate and pay up

the security deposits, falling to that, the tender will be rejected and earnest money

deposited will be forfeited. The value of the stamp paper and stamp duty charges shall

be borne by the contractor.

3. Tenderer must return the form of tender, with the specifications and the schedule of

quantities, and rates and other schedules only signed on each page. Any tender not

bearing signature of the tenderer on all the documents accompanying the tender is

liable to be rejected.

4. The department reserves the right to make any change in the design and the plans of

the works and the contractor shall be bound to carry out them at the rates tendered. No

claim or compensation will be allowed on this account.

5. The contractor monthly submit bills or before the date fixed by the Deputy/

Superintending Engineer, for all works executed in the previous months.

6. Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms

and provisions of the “ Tender & contract for works ”as applicable, and in default

thereof to forfeit and pay to the Company the sums of money due

7. The contractor shall pay wage to the workers, as per minimum wages act as declared by

the Government time to time.

8. The contractor shall follow all labour laws of Govt.

9. The full value of the “Earnest Money Deposit” paid herewith, shall be forfeited to the

Company, if the contractor fails to deposit the full amount of specified security deposit,

within stipulated time.

10. T D S will be deducted as per Govt. Rules preasvailing from time to time.

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

(Signature of contractor with office

BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

(Note: Signature is to be obtained with stamp seal on Each Page.)

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: MGVCL / BOM _ __ APPENDIX-

(Name & Address of the Firm) having their registered office at………… (Address of The

firms registered office) (Here in after called the ‘Tenderer’) wish to participate in the tender

(Supply/Erection/Supply and Erection Work) (Name of the material/equipment/Work) for

_______________________________________ Madhya Gujarat Vij Company Ltd. and

WHEREAS a Bank Guarantee for (Here in after called the “Beneficiary”) Rs. ___________

(Amount of EMD) valid till ___________(Mention here date of validity of this Guarantee which

will be 4 (FOUR) months beyond initial validity of Tender’s offer) which is required to be

submitted by the tenderer along with the tender.

We, (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at (Address of Bank’s

registered office) here by give the Bank Guarantee No. dated

and here by agree unequivocally and unconditionally to pay immediately on demand in

writing from the Madhya Gujarat Vij Company Ltd. or any officer authorized by it in this behalf

any amount not exceeding Rs. (Amount of E.M.D), (Rupees

(in words) to the said Madhya Gujarat Vij Company Ltd. on

behalf of the tenderer.

We (Name of the Bank also agree that withdrawal of the

tender or part thereof by Tenderer within its validity or Non. submission of Security Deposit by

the Tenderer within one month from the date tender or a part thereof has been accepted by

the Madhya Gujarat Vij Company Ltd. would constitute a default on the of tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary

in case of any occurrence of a default on the part of the tenderer and that the encashed

amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of______

(Mention here the date of validity of Bank) and shall not be terminable by notice or by

Guarantor change in the constitution of the Bank or the firm of tenderer Or by any reason

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alternations made, given, conceded with or without our knowledge or

consent by or between the tenderer and the MGVCL.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this guarantee shall be assignable, transferable by the beneficiary (i.e.

MGVCL). Notice or Invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertain by the bank. Any invocation of the guarantee can be made

only by the beneficiary directly.

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. (Amt. of E.M.D.) (Rupees

) (In words). Our guarantee shall remain in force till __________

(Date of validity of guarantee).Unless demands or claims under this Bank Guarantee are made

to us in writing on or before (date of validity of the BG), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under.

Please Mention here Complete Signature of the

Postal Address of the Bank with Bank’s Authorised Signatory

Branch Code, With Official Round seal.

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS:

The Banks shall be all the Banks recognized / notified by the finance Department, Government

of Gujarat (GOG) from time to time.

ON STAMP PAPER OF RS.300/-

(Note: Signature is to be obtained with stamp seal on Each Page.)

FORM OF BANKER’S UNDERTAKING

[For Security Deposit (SD) - Supply/Work period

As per Commercial terms and Conditions of Tender]

We, Bank of hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the Madhya

Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any amount up to and

not exceeding Rs. (In words) Rupees

to the said Madhya Gujarat Vij Company Ltd. on behalf of M/s.

Who have entered into the contract for the supply/works

specified below:

LOA NO. dated This

agreement shall be valid and binding on this Bank up to and inclusive of

u and shall not be terminable by notice or by change in the constitution of Bank

or the firm of Contractors / suppliers or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or

alterations made, given conceded or agreed, with or without our knowledge or consent, by or

between parties to said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this guarantee shall be assignable, transferable by the beneficiary (i.e. MGVCL).

Notice or Invocation by any person such as assignee, transferee or agent of beneficiary shall

not be entertain by the bank. Any invocation of the guarantee can be made only by the

beneficiary directly.

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only).

Our guarantee shall remain in force until (Date of validity of

the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in

writing on or before (date of validity of the BG), all rights of Beneficiary

under Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Bank’s Authorised Signatory

Code, With Official Round seal.

Telephone and Fax Nos.

ON STAMP PAPER OF RS.300/-

(Note: Signature is to be obtained with stamp seal on Each Page.)

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantees (PG) for Warrantee period

As per Commercial terms and Conditions of Tender]

We, Bank of hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the Madhya

Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any amount up to and

not exceeding Rs. (In words) Rupees

to the said Madhya Gujarat Vij Company Ltd. on behalf of M/s.

Who have entered into the contract for the supply/works

specified below.

This agreement shall be valid and binding on this Bank up to and inclusive of

and shall not be terminable by notice or by change in the constitution of Bank or the

firm of Contractors / suppliers or by any other reasons whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties to

said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this guarantee shall be assignable, transferable by the beneficiary (i.e. MGVCL).

Notice or Invocation by any person such as assignee, transferee or agent of beneficiary shall

not be entertain by the bank. Any invocation of the guarantee can be made only by the

beneficiary directly.

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only).

Our guarantee shall remain in force until (Date of validity of

the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in

writing on or before (Date of validity of the Guarantee), all rights of

Beneficiary under Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorised Signatory

Telephone and Fax Nos. With Official Round seal.

The Banks shall be all the Banks recognized / notified by the finance Department, Government

of Gujarat (GOG) from time to time.

MADHYA GUJARAT VIJ COMPANY LIMITED

BARODA (O&M) CIRCLE OFFICE, GOTRI ROAD

Tel: 2355520/21 Fax 2313164 E-mail: [email protected]

CIN 40102GJ2003SGC042907

Madhya Gujarat Vij Company Ltd.

TENDERER’S EXPERIENCE

A List of Similar jobs executed by the Contractor & Name with address of a Person whom

reference can be made, by the Company, if required necessary.

[Tenderers shall submit the information in the Format detailed here under]

Work Constructi

Execut Construct on Completion

Sr. Description Whom Principal

Period for the Client

No of Work Reference Features

as per Completio

Contractor’s Representative legible signature: ______________________

Seal of the company

MADHYA GUJARAT VIJ COMPANY LIMITED

BARODA (O&M) CIRCLE OFFICE, GOTRI ROAD

Tel: 2355520/21 Fax 2313164 E-mail: [email protected]

CIN 40102GJ2003SGC042907

Madhya Gujarat Vij Company Ltd.

WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand , as on the date of the Submission of this tender

[Tenderers shall submit the information in the Format detailed here under]

Sr. Name of Remarks

No. Work Work in hand Work tendered for

with its Tender Cost of Anticipated Estimated Date when Stipulated

Location Cost Remaining Date of Cost decision Date or

& work Completion Is period

Address Expected Of

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

MADHYA GUJARAT VIJ COMPANY LIMITED

BARODA (O&M) CIRCLE OFFICE, GOTRI ROAD

Tel: 2355520/21 Fax 2313164 E-mail: [email protected]

CIN 40102GJ2003SGC042907

Madhya Gujarat Vij Company Ltd.

TENDERER’S DETAILS OF PERSONNEL

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderers shall submit in the Format detailed here under]

SR. Description & Name Qaulification Professional Remarks

NO Details of position Experience &

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

MADHYA GUJARAT VIJ COMPANY LIMITED

BARODA (O&M) CIRCLE OFFICE, GOTRI ROAD

Tel: 2355520/21 Fax 2313164 E-mail: [email protected]

CIN 40102GJ2003SGC042907

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this

Deviation offered to Chapter Deviation offered

No, Clause No. of the tender

MADHYA GUJARAT VIJ COMPANY LIMITED

BARODA (O&M) CIRCLE OFFICE, GOTRI ROAD

Tel: 2355520/21 Fax 2313164 E-mail: [email protected]

CIN 40102GJ2003SGC042907

Madhya Gujarat Vij Company Ltd.

Details of Vehilces

Sr No Name of Vehicle Regn. Number Model Remarks

MADHYA GUJARAT VIJ COMPANY LIMITED

BARODA (O&M) CIRCLE OFFICE, GOTRI ROAD

Tel: 2355520/21 Fax 2313164 E-mail: [email protected]

CIN 40102GJ2003SGC042907

MADHYA GUJARAT VIJ CO. LIMITED

BARODA (O&M) CIRCLE.

NAME OF WORK: "Hiring of 6 Nos. of Diesel Driven Closed body Jeep Model BS-6 (6+D) (White Colour)

Model 2026 Taxi/Maxi Passing for different offices under Baroda (O&M) Circle & Vigilance Officer,

Corporate Office for a period of 24 months as per Schedule-B”.

SR. PARTICULAR RATE HEADQUARTER

Vehicle No. 1 - Hiring of 1 No. of Diesel Driven Closed Body Jeep (6+d) BS 6 Model Taxi/Maxi passing White Color model

2026 for EE Baroda (O&M) Circle for 2500 Km/12hrs per day

1 Minimum Fixed Charge for 2500 km per month & 12 hours Rs.________ Per month Baroda (O&M)

per day Circle Office

2 Rate for Extra km beyond stipulated run of 2500 km/month Rs.________ Per Km.

3 Over Time Per Hours after 12 hours duty Rs.________ Per Hour

4 Night Halt per Night Rs.________ Per Night

Vehicle No. 2 - Hiring of 1 No. of Diesel Driven Closed Body Jeep (6+d) BS 6 Model Taxi/Maxi passing White Color model

2026 for DE HT I/c Squad for 3000 Km/24hrs per day

1 Minimum Fixed Charge for 3000 km per month Baroda (O&M)

Rs._________ Per month Circle Office

2 Rate for Extra km beyond stipulated run of 3000 km/month

Rs._________ Per Km.

Vehicle No. 3 - Hiring of 1 No. of Diesel Driven Closed Body Jeep (6+d) BS 6 Model Taxi/Maxi passing White Color model

2026 for JE LT - 1 I/c Squad for 3000 Km/24hrs per day

1 Minimum Fixed Charge for 3000 km per month Baroda (O&M)

Rs._________ Per month Circle Office

2 Rate for Extra km beyond stipulated run of 3000 km/month

Rs._________ Per Km.

Vehicle No. 4 - Hiring of 1 No. of Diesel Driven Closed Body Jeep (6+d) BS 6 Model Taxi/Maxi passing White Color model

2026 for JE LT - 2 I/c Squad for 3000 Km/24hrs per day

1 Minimum Fixed Charge for 3000 km per month Baroda (O&M)

Rs._________ Per month Circle Office

2 Rate for Extra km beyond stipulated run of 3000 km/month

Rs._________ Per Km.

Vehicle No. 5 - Hiring of 1 No. of Diesel Driven Closed Body Jeep AC (6+d) BS 6 Model Taxi/Maxi passing White Color model

2026 for SE Vigilance Corporate Office for 3000 Km/12hrs per day

1 Minimum Fixed Charge for 3000 km per month & 12 hours Rs.________ Per month Corporate Office

2 Rate for Extra km beyond stipulated run of 3000 km/month Rs.________ Per Km.

3 Over Time Per Hours after 12 hours duty Rs._________ Per Hour

4 Night Halt per Night Rs.________ Per Night

Vehicle No. 6 - Hiring of 1 No. of Diesel Driven Closed Body Jeep AC (6+d) BS 6 Model Taxi/Maxi passing White Color model

2026 for Security Vigilance Officer Corporate Office for 3000 Km/12hrs per day

1 Minimum Fixed Charge for 3000 km per month & 12 hours Rs.________ Per month Corporate Office

2 Rate for Extra km beyond stipulated run of 3000 km/month Rs.________ Per Km.

3 Over Time Per Hours after 12 hours duty Rs._________ Per Hour

4 Night Halt per Night Rs.________ Per Night

MADHYA GUJARAT VIJ COMPANY LIMITED

BARODA (O&M) CIRCLE OFFICE, GOTRI ROAD

Tel: 2355520/21 Fax 2313164 E-mail: [email protected]

CIN 40102GJ2003SGC042907

"Hiring of 6 Nos. of Diesel Driven Closed body Jeep Model BS-6 (6+D) (White Colour) Model

Taxi/Maxi Passing for different offices under Baroda (O&M) Circle & Vigilance Officer, Corporate

Office for a period of 24 months as per Schedule-B”.

Note: I/We am/are willing to carry out the work at rate quoted by me in website

www.nprocure.com for the tender ID: 355787 related to the work of " Name of work: - "Hiring of

6 Nos. of Diesel Driven Closed body Jeep Model BS-6 (6+D) (White Colour) Model 2026 Taxi/Maxi

Passing for different offices under Baroda (O&M) Circle & Vigilance Officer, Corporate Office for a

period of 24 months as per Schedule-B”.

I/We hereby accept all the conditions and specifications of this tender document, and

1. The rates are exclusive of G.S.T. shall be reimbursed on submission of all documents, as

per latest prevailing law of executed amount.

2. The GST shall be reimbursed on submission of all documents as per latest prevailing laws

of executed amount.

3. I/We have read and clearly understood all the terms and conditions of the aforesaid

4. Security Deposit shall be released on successful completion of actual date of completion

or finalization of final bill whichever is later.

5. Basic rate of Diesel shall be considered as Rs. 90.57 PER LITRE for Normal Diesel at base

rate of Vadodara.

6. Bidder should participate for all above Vehicles as a whole. No splitting would be

For and on behalf of MGVCL,

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

(Signature of contractor with office