Loading…
Loading…
Tender Value
Refer Docs
EMD Value
₹99,039
Closing Date
25 Jun 2026, 6:00 pm
CHIEF ENGINEER (G)
Work of miscellaneous maintenance works of various auxiliary / equipments during running/RSD/emergency/short shut down period for BMD Unit No. 3, 4 & 5 at Gandhinagar TPS on as & when required basis
310346
EW-292
Open
Miscellaneous Works
Gandhinagar
2 documents required · 2 mandatory
₹2,950
Gujarat State Electricity Corporation Limited Payable at Gandhinagar
₹99,039
4 Jun 2026
4 Jun 2026
4 Jun 2026
25 Jun 2026
4 Jun 2026
Date of opening of online Technical Bid, all
relevant documents submitted through online
process, Cover for Tender fee and EMD at 15:30
As per Tender Notice
Hrs (Online technical bid will be opened for
Bidders who have submitted Cover for Tender
Tentative date of on-line opening of price bid (if Party has to be in touch with
possible) at 15.30 hrs. website
https://tender.nprocure.com
and also with e-mail sent by above
EW- 292 PUR-F-006 RFQ-
Important Notes to Bidders:
(1) All the online Annexure and price bid, other tender documents (As per PQC)
must be submitted/attached through online form only. Bidder has to upload
scanned copies of original documents (Notarized / self-attested copies of original –
as specified in tender document) with bid. No physical documents to be submitted
(2) Payment of Tender Fee /Earnest Money Deposit (EMD):
All the bidders will be required to pay Tender Fee & EMD as mentioned in the
Tender Document either in Demand Draft, Pay Order or Bank Guarantee (only for
EMD) in favour of Gujarat State Electricity Corporation Limited payable at
Gandhinagar, Gujarat. The scanned copy of original document shall have to be
uploaded online with the bid and RPAD or Speed Post only addressed to The Chief
Engineer (G), Gujarat State Electricity Corporation Limited, Thermal Power
Station, Gandhinagar-382041.
(3) Being three part Bid, bidder shall have to submit their tender in three stages i.e.
PRILIMINARY STAGE (EMD Details- scan copy(online) & Original document- Hard
Copy submission), TECHNICAL STAGE (on line submission only) and COMMERCIAL
STAGE (on line submission only).
First preliminary stage will be opened and if the documents submitted by bidder
towards payment of Tender Fee & EMD are found ok, then only Technical Bid will
be opened (On-line). Tenders submitted without Tender Fee & EMD by the firms,
will be rejected without entering into further correspondence. Submission of
required documents for exemption of EMD is mandatory.
The exemption in payment of EMD shall be given to the,
1. Micro & small-scale enterprises which participate directly in tendering
process for the product which they are manufacturing / service which they
are providing and have Udyam registration for items / service under
2. Start-ups which participate directly in tendering process for the product
which they are manufacturing/service which they are providing and re-
cognized by DPIIT under the Start-up India Program and has obtained Udyam
3. Organization which has registration certificate for the manufacturing product
of the tender, from Gujarat Khadi Gramodyog Board or Khadi and Village
Industries Commission(K.V.I.C)or Commissioner of Cottage Industries.
4. Board/Corporations/PSUs of the Central/State Government for their own
manufactured items.
5. State Government recognized organizations like(i) organizations for blinds,
dumb and deaf, disabled, mentally disabled persons;(ii)women's self-help
group recognized by Gujarat Livelihood Promotion Company; which
participate directly in tendering process for the product which they are
manufacturing / service which /they are providing.
1. Micro & Small Enterprises (MSEs) who participates directly in the tendering
process as Manufacturers or Service Providers, and holds a valid Udyam
Registration, are eligible for exemption from payment of Earnest Money
2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or
similar categories (i.e. other than Manufacturers/Service Providers) are not
eligible for EMD exemption.
3. Migration period for Reclassification of MSMEs: - ln case of an upward change
EW- 292 PUR-F-006 RFQ-
in terms of investment in plant and machinery or equipment or turnover or
both, and consequent re-classification, an enterprise shall continue to avail of
all non-tax benefits of the category (micro or small or medium) it was in before
the re-classification, for a period of three years from the date of such upward
Vendor Registration with GSECL is not compulsory for submitting this tender.
(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same should
be valid one year from the date of expiry of BG. Bank Guarantee should be
confirmed through Structured Financial Messaging system (SFMS). SFMS allows
intra/interbank message transfer system of banking. Our bank details are as under.
ACCOUNT NAME GSECL
BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR
IFSC CODE BARB0GANDHI
(5) The tender received after time and date specified in the tender notice will not
be accepted. Once the offer Submitted by the Contractor before due date of
submission, the Contractor will not be allowed to submit revised/
additional/Modified/other after opening of bid. Any alterations/ modification to
the bids received after submission of offer shall not be considered unless carried for
by the Corporation in negotiation.
(6) Any deviation found in Data / Details / Documents between on line offer (e-
tendering) and physically submitted documents (Tender document fee, Technical
offer of the bidder) offer of the same bidder will not be considered and no any further
communication in the matter will be entertained.
Further bidders are requested to submit price – bid (Part-II) on-line only and not to
submit the price bid in physical form. This is mandatory. If price bid is submitted in
physical form, same will not be opened and only on-line submitted price bid will be
considered for evaluation. Further if the quantity quoted differs in the any of the
technical bid forms and in price bid forms, it is discretion of CE Committee –GSECL
to consider the quoted quantity.
(7) PLEASE MENTION:
(a) EPF Code No.: _________________ (The contractor shall have to submit in online
the attested copy of EPF code certificate issued by RPFC without fail otherwise
tender will not be considered )
(c) GSTIN Registration No. : _____________________________________ ( For Works &
(8) In case short submission of documents with bid and / or clarification if any required
from the bidder, The required details / documents may be asked from bidder.
(9) It shall be sole responsibility of the bidder that the uploaded scanned documents (in
PDF form) Remain legible and should not be password protected
(10) Tender will be evaluated on basis of Data / Details / Documents submitted by
online form only.
(11) It is mandatory for all the bidders to upload their tender documents by on line only
(E-tendering) in scheduled time. No documents shall be considered physically
which are mentioned for on-line submission only.
(12) The bidders are required to fill up all the online annexure / forms and shall be
uploaded invariably. This is intended for transparency and speedy evaluation of the
bids. Instead of simply confirming / attached in bid / refer physical offer, the Bidder
shall fill in the particulars against appropriate place in respect of each line
appearing in each online annexure. Wherever required, bidder shall invariably have
EW- 292 PUR-F-006 RFQ-
to upload supporting authentic documents in the online bid. (In the absence of
required details in the online annexure, the purchaser has every right to evaluate
the bids accordingly and bidder cannot raise any objection against any point during
(13) Bidders are requested to remain in touch with the web-site for any amendment /
corrigendum or extension of due date etc
(14) EMD Fee Demand Draft with different purchaser or agency shall not be accepted.
Tender without EMD shall be rejected.
(15) The GSECL reserves the right to award the work to one or more bidders, considering
their technical and financial capacity OR to reject any or all tenders or accept any
tender without assigning any reason thereof.
(16) Once the offer Submitted by the Contractor before due date of submission, the
Contractor will not be allowed to submit revised/ additional/Modified/other after
opening of bid. Any alterations/ modification to the bids received after submission of
offer shall not be considered unless carried for by the Corporation in negotiation
(17) GSECL reserves the rights to reject any OR all tenders without assigning any
reasons thereof.
(18) Vendor get to register in VMS System through vms.guvnl.com. For registration
following documents are required and mail to [email protected] and
[email protected]. After registration vendor have to upload the invoice in the VMS
system for smooth functioning of payment.
Documents required for Registration:
(2) GST Certificate Copy
(4) Full Name of Vendor
Site : vms.guvnl.com
Username : PAN (PAN number)
Password : MyInvoice@123
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW- 292 PUR-F-006 RFQ-
BIDS FOR WORKS GENERAL CONDITONS
The tenderers should thoroughly read all the following clauses before submitting their
online tender with Tender Fee & EMD Fee cover will be opened as per tender notice
date and time. and if the documents towards payment of Tender Fee & EMD are
found OK then only, offer of the bidder will be considered for further evaluation.
EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity
of the offer and (ii) the Tenderer fails to furnish / deposit the security deposit.
“It shall be mandatory to submit security deposit within 10 days from the date of
issue of Letter of Intent before order placement. In case when successful bidder not at
all responding within notice period or withdraws his offer then his EMD shall be
forfeited and he will not be allowed to participate in the tenders invited from the same
office for the period of One year for that place from where tender is invited.”
1. TECHNICAL BID: (Online only not by physically)
1.1) The technical bid comprises scope and nature of works and quantity of works/jobs,
drawings (Refer Schedule-B), required technical qualification for execution of the
works/job etc. for which price are to be quoted. Also, all the technical details of the
stores/materials offered in accordance with the Corporation scope of work,
specification guaranteed technical particulars and conditions, etc
The supplier/contractor should mention separate HSN/SAC code and rate of GST
and cess as applicable for each item of goods/services. If no specifically mentioned
then company will have option to take the prices as exclusive of taxes and duties at
maximum higher slab rates for the evaluation of tenders.
1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please note that
the required documents should be invariably submitted in online only. If party has
not submitted tender in online is liable to be ignored.
1.3) Contractor has to submit all required documentary evidences thereof to qualify for
acceptance of their technical bid. The acquisition of the tender documents by any
party will not automatically qualify the party as to its capability to execute such or
similar orders. The Corporation shall assess the capability of the party at the time of
evaluation of the technical bids.
1.4) The submission of the offer by any contractor does not mean that the bidder is
qualified for execution of the works. After opening of the online technical bids, the
competent authority will evaluate on the basis of technical qualification criteria. If
contractor’s bid does not meet the technical qualification criteria, then his technical
bid will be ignored. Decision taken by the CE(G),GTPS will be binding to all in this
2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates in
accordance with the technical specification specified in technical bid with all
commercial terms and condition. The Price Bid must be submitted strictly as per
Schedule-B and shall be submitted online only, not by physically.
Incomplete bids and amendments and additions to bids after opening of the bids will
be ignored out rightly.
The price bid of those who are techno-commercially qualified shall be opened. After
technical bid is opened, for modification, if any, all shall be given equal chance.
2.2) Price bids of technically acceptable tenders shall be opened after analyzed &scrutiny
of the technical bid.
2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference wherever
necessary to ensure clear and proper co-relation of the two bids without ambiguities
whatsoever. Any technical questions information and clarifications that may be
required pertaining to this Tender should be referred to the Chief Engineer (Gen),
Gandhinagar, TPS-382041 reserves the right to reject any OR all tenders without
assigning any reasons thereof.
EW- 292 PUR-F-006 RFQ-
2.4) Bidders have to quote their rates online only as per GSECL’s given format of price
2.5) The offered prices to be indicated in online mode of tender in the format given (i.e.
Schedule-B) the price bid submitted in physical mode shall not be considered.
CONDITIONS FOR PRICE BID
a) For Works & Supply GST rate will be paid with the applicable GST rules.
b) For Supply Portion Only:-“Party shall have to quote their rates in Schedule “B” of
price bid only along with commercial terms and conditions. The details of applicable
GST, service charges, packing & forwarding charges, freight, insurance, F.O.R. etc.
The supplier/contractor should mention separate HSN/SAC code and rate of GST
and cess as applicable for each item of goods/services. If no specifically mentioned
then company will have option to take the prices as exclusive of taxes and duties at
maximum higher slab rates for the evaluation of tenders.
It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if no
specifically mentioned then company will have option to take the prices as exclusive
of taxes and duties at maximum higher slab rates for the evaluation of tenders.
3. Applicability of Goods and Service Tax (GST):-
(a) The tenders shall be evaluated on firm price and cost with GST and cess as
applicable unless otherwise mentioned in the tender documents.
(b) If the supplier/contractor have opted for the composition scheme of GST, the
same must be clearly specified with valid declaration and certificate from
department. In the event of withdrawal/ cessation of the supplier from composition
scheme during the tenure of the contract, the rate(i. e. price) mentioned in the price
bid shall be final and any additional GST will have to be borne by the tenderer
himself, In no case additional amount towards GST or otherwise will be
paid/reimbursed to supplier/contractor.
(c) The bidder shall have to inform their GST no. of the registered place(s) where from
the bidder intends to supply the goods/services, meaning there by the bidder has to
supply the goods/services from the relevant declared/ registered place(s) of supply
(d) The bidder shall not include GST in their quoted rates; but the bidder has to
separately indicate the GST rate, amount in the price bid schedule.
(e) In-case Govt notification comes for change in GST , the same will be applicable.
(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN
NO. (copy of PAN to be enclosed) Tenders submitted without GSTIN No by the
firms, the offer will be rejected without entering into further correspondence.
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW- 292 PUR-F-006 RFQ-
Other Terms & Conditions
1. Contractor shall indemnify GSECL against for any injury and/or damage that may
be caused in his man or material. Moreover, the contractor shall be fully responsible
for any damage caused to the Corporation’s properties done by his man/materials
while executing the work. The Corporation will be entitled to recover the damage
from the party’s bill.
2. At any time if GSECL feels that progress of work is unsatisfactory and work force of
contractor is inadequate, other agencies/ departmental personnel will be put in
parallel for expediting the work. Amount so incurred will be recovered from the
contractor’s bill. In this case decision of the Engineer-in-charge shall be final and
binding to the contractor.
3. At any stage of the contract period, if the contractor fails to complete the job or his
work is not found satisfactory the same will be got done at his cost and risk and
additional expenditure incurred by the Corporation will be recovered from him by
giving one week's notice.
4. To sublet or transfer of contract without prior written approval of Corporation shall
be treated as breach of contract and it shall be punishable by forfeiting the S.D. as
well as termination of contract.
5. The Corporation reserves the right to forfeit the S.D. in case of any breach of
contract and in case of disputes. The decision of Chief Engineer (Gen), TPS
GANDHINAGAR shall be final, binding & acceptable to the Contractor. If contractor
fails to start the Work as Stipulated, the E.M.D. & S.D. Shall be forfeited.
6. Conditional tender will not be accepted. Withdrawal of tender condition
unilaterally by you before or after opening of tender will not be permitted.
7. The contractor has to carry out the required work strictly according to guidance
given by the Corporation's responsible officer.
8. The Corporation reserves the right whether the materials to be accepted, or not.
Only specified and scheduled materials are to be examined by Corporation's officer
and then if suitable will be accepted by the Corporation.
9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,
Gandhinagar which will be paid after the certificate regarding correct receipt of the
materials in good condition.
10. The rates should be quoted without any condition. The rates be written in words and
figures legibly.
11. Revision of prices or any commercial terms affecting the price after opening of
technical bids shall not be considered and will be ignored.
12. The contractor shall have to execute an agreement with the Corporation on a non
judicial stamp paper, the cost of which will have to be borne by the contractor and
will have to sign the contract and tender booklet of the Corporation.
13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder) security
deposit will be charged as per table below:
Category of the Unit Security Deposit
Works up to Rs. 5 Works More than Rs.
Enterprise or Exempted 3% of Order Value
Organization which are
exempted from paying
For all other Enterprises 5% of Order Value 5% of Order Value
Note: Security Deposit will be collected from the successful tenderer at the rates
mentioned above. This may be recovered by deduction through running bills of the
contractors and / or by treating the Earnest Money Deposit (Bid Security) paid at the time
of submission of the tender.
EW- 292 PUR-F-006 RFQ-
14. The Bank Guarantees will be executed on the standard form prescribed by the
corporation. In case of the Bank Guarantees furnished / submitted, they should
have clear one time validity till the completion of the order in all respects and up to
the expiry of Guarantee period from the date of the work completion. Bank
Guarantee for Interim period will not be allowed. If by any reasons the work period is
extended then contractor should undertake to renew the Bank Guarantee at least
one month before the expiry of the validity failing which GSECL will be at liberty to
encash the same.
“It shall be mandatory to submit security deposit as per above table within
days from the date of issue of Letter of Intent before order placement. In case
when successful bidder not at all responding within notice period or withdraws
his offer then his EMD shall be forfeited and he will not be allowed to
participate in the tenders invited from the same office for the period of One
year for that place from where tender is invited.”
If the Tenderer fails to pay the Security Deposit or defaults in execution
of the orders placed or if GSECL suffers any financial loss due to this, then
GSECL will be at liberty to adjust the amount from other orders of the same
firm or by encashing the Bank Guarantee.
All the costs of the stamp papers, other than required for payment is to be
made through SIDBI / ICICI by Board, are to be borne by you as per the Govt. of
India’s latest guidelines.
15. VALIDITES OF THE OFFERS:
The offers will have to be kept valid for a period of 180 days from the date of
opening of technical bids. In case of finalization of the tender is likely to be delayed,
the tenderers will be asked to extend the same without change in the prices or
any terms and conditions of the offer. If any change is made, original or during
the extended validity period, the offers will be liable for outright rejection without
entering into further correspondence in this regard and no reference will also be
16. If successful contractor fails to pay the required security deposit and does not come
forward to execute the work, the full value of EMD will be forfeited by the
17. Any terms and conditions mutually agreed to writing shall be for a part of the
18. Payment will be made as per GSECL’s rule.
19. The authorized officer/person of the Corporation will have the liberty to check the
material and work etc.
20. Regarding the quality and acceptance of the jobs the authorized officer's decision
will be binding and final and no dispute on this account will be entertained.
21. General terms and conditions of the Corporation for works contract will be made
applicable for this work also.
22. No material for the said work will be supplied by the GSECL except specified in
schedule thereof.
23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work
completion period as specified in this tender. Delay in execution of order on
account of any other reason will be subject to penalty.
24. PBG (Applicable / Not Applicable) : “The supplier/contractor/party (i.e. tenderee)
has to give Bank Guarantee with validity period of additional 01 (one) month i.e.
more than actual Guarantee/Warranty period of 6/12/18/24/36/48/60 months
(depending upon product) to safeguard Company’s interest in case of any eventuality
happening on the last day of the Guarantee/Warrantee period after office hours of
the Bank or Bank holidays.”
25. PENALTY FOR LATE EXECUTION OF WORK: Any delay that may take place in
supply and / or erection, testing and commissioning activities beyond contractual
EW- 292 PUR-F-006 RFQ-
cutoff date / stipulated period in the order shall be subjected to penalty (not
liquidated damages) at the rate of ½% of the contract price / order price per week or
part thereof subject to a maximum of 10% of the total contract value / order value
(i.e. End cost including taxes & GST).
26. Statutory variations:-any statutory increase or decrease on the taxes and duties
subsequent to your offer if it takes place within the original contractual delivery date
will be to the company’s account subject to the claim being supported by
documentary evidence. However if any decrease takes place after the contractual
delivery date the advantage will have to be passed on the company
27. If the work is not done as per specification given by the GSECL in stipulated time in
all respects, the penalty will be levied as per GSECL's rules.
28. The GSECL shall have the right to make any changes, additions / deletions or
modifications in any terms / conditions of the tender and / or specifications as may
be deemed necessary by the GSECL at its sole discretion at any time before the due
date of opening of the tender.
29. Tenderer should furnish a list of orders for similar work executed by them indicating
the name of the party and their order reference to whom they have worked, to be
furnished in Annexure- 6. Failure to do this will result on contractor’s tender being
rejected without any reference.
30. GSECL does not accept the printed conditions of any Tenderer. It will be ignored
without any reference; hence tenderers should withdraw such printed conditions if
31. Tenders will be accepted only on or before due date and time of opening.
32. If technical deviations furnished by the Tenderer are not agreeable to the GSECL,
the offers may be ignored. However it will be solely at GSECL’s discretion to consider
the technical deviations OR not for considering the Tenderer. No correspondences of
the Tenderer after opening of the bid will be entertained in this matter.
33. The contractor will be responsible and liable for any damage to man and materials
during his work.
34. While execution of this job our plant and auxiliaries will be in running conditions.
Hence contractor has to take all precautions for safety etc. Safety belts etc. also to
be used wherever necessary while working.
35. GSECL reserve the right to terminate the contract if quantity shown in Schedule-B
is executed earlier.
36. All the terms and conditions specified in Industrial & safety laws are binding on the
37. Registration certificate under labor contract act will have to be obtained before
execution of contract.
38. The laborers shall be supplied for 8 hours a day, so contractors shall arrange
39. The following List of Annexures and Documents (available in this tender document)
should be invariably submitted along with the tender:
(i) Schedule–“A” Indicating the Description of work & quantities for the tender.
(ii) Schedule–“B” Price Bid to be submitted online ONLY”
(iii) Annexure-“A” - Technical Scope of Work
(iv) Form of Bankers undertaking Performa for E.M.D and S.D.
(v) Annexures – 1 TO
(vi) Certificate – “A”.
(vii) Document of Important Instructions.
All the above documents should be duly filled in, signed & stamped with company’s
seal should be submitted along with the Technical Bid in online only.
40. Please note that any additional conditions / deviations, if any, found in the
Commercial terms & conditions, then the Price Bids of such tenderers will not be
opened and no further correspondences in the matter will be allowed.
EW- 292 PUR-F-006 RFQ-
41. Tenderer should invariably fill up all the details of all the Annexure of this tender
document. This is mandatory. Also all the Annexures should be duly signed by
authorized signatories with their rubber stamp and along with Company’s Rubber
(Round) seal / stamp affixed on each paper.
42. All the tenderers must ensure that all the relevant documents / papers submitted
with the tender should be serially numbered, and properly documented. This must
43. All the above points should be complied by the Tenderers. If not, tenders are likely to
be ignored without making any further reference.
44. If participating bidder/agency have stake in one or more other agencies / bidder
who are participating in same tender and on account of submission of wrong
information / declaration in the tender / enquiry certificate – A, then the bidder will
be declared as disqualified automatically and EMD / SD will be forfeited. Further,
GSECL shall take stern action including stop dealing with their firms’
45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders
without assigning any reasons thereof and to split up the work between the parties
as the case may be.
46. Relationship of employee: - Every bidder should, at the time of submission of bid,
give a declaration as under.
“If in any bidder company/firm, the interest (i.e. Shareholding in company and share
in partnership firm) of any employee of the tendering Company or his/her relative as
defined in section 2(77) of the Company’s act. 2013 is 10% or more, the tendering
Company will not deal with such company/firm at all.
Tenderer therefore, must specifically disclose this fact in his technical bid. Non-
disclosure of such facts would immediately disqualify the tenderer for further
dealing with the tendering company.”
47. Conflict of interest among Bidders/Agents: A bidder shall not have conflict of
interest with other bidders. Such conflict of interest can lead to anti-competitive
practices to the detriment of Procuring Entity’s interests. The bidder found to have a
conflict of interest shall be disqualified. A bidder may be considered to have a
conflict of interest with one more parties in this bidding process, if:
a) they have proprietor/partner(s)/Director(s) in common; or
b) they receive or have received any direct or indirect subsidy/financial stake from
any of them; or
c) they have the same legal representative/agent for purposes of this bid; or
d) they have relationship with each other, directly or through common third
parties, that puts them in a position to have access to information about or
influence on the of bid of another bidder; or
e) Bidder participates in more than one bid in this bidding process. Participation
by a bidder in more than one Bid will result in the disqualification of all bids in
which the parties are involved. However, this does not limit the inclusion of the
components/sub-assembly/assemblies from one bidding manufacturer in more
f) in cases of agents quoting in offshore procurements, on behalf of their principal
manufacturers, one agent cannot represent two manufacturers or quote on their
behalf in a particular tender enquiry. One manufacturer can also authorize only
one agent/dealer. There can be only one bid from the following:
1. The principal manufacturer directly or through one Indian agent on his
2. Indian/foreign agent on behalf of only one principal.
g) a Bidder or any of its affiliates participated as a consultant in the preparation
of the design or technical specifications of the contract that is the subject of the
h) in case of a holding company having more than one independently
manufacturing units, or more than one unit having common business
EW- 292 PUR-F-006 RFQ-
ownership/management, only one unit should quote. Similar restrictions would
apply to closely related sister companies. Bidders must proactively declare such
sister/common business/ management units in same/similar line of business.
i) Bidder shall not act in contravention/violation to the provisions of
competition act, as amended from time to time. Every bidder should, at the
time of submission of bid, give a declaration, that bidder shall not have
conflict of interest with other bidders, as above
48. All bidders shall submit the details/documents in support of Technical Qualification
Requirements duly certified and verified for authenticity from Specified Third-Party
inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA
Firm along with a certificate regarding verification of authenticity of documents as per
the format placed at Annexur-1. All the documents submitted by the bidder in support
of the meeting Technical QR only shall be digitally signed by the Specified Third-Party
inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA
The verification and certification of authenticity of documents is acceptable from any of
the following TPIAs:
1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, lndia.
2. M/s Gulf Lloyds industrial Service lndia Pvt. Ltd.-Ahmedabad.
3. M/s international Certifications Services.
4. M/s lntertek lndia Pvt. Ltd.
5. M/s SGS lndia Pvt. Ltd.
6. M/s Moody lnternational (lndia) Pvt. Ltd.
7. M/s TUV SUD South Asia (P) Ltd.
8. M/s TUV Rheinland (lndia) Pvt. Ltd.
9. M/s Bureau Veritas (lndia) Pvt. Ltd.
10. Hertz lnspection & Services Pvt. Ltd.
11. IRCLASS Syslems and Solutions Pvt. Ltd.
The Bidder shall be responsible for getting their documents/ credentials verified &
certified by the Specified Third- Party Inspection Agency (TPIA) or Statutory Auditor of
their Company or Practicing CA/CA Firm in support of Technical QR. All the costs
pertaining to third party verification and certification (including those by statutory
auditors) shall be borne by the Bidder. GSECL shall have no liability (financial or
otherwise) towards the same and shall not be liable for any claim/ dispute between
the bidder and the Specified Third-Party Inspection Agency (TPIA) or Statutory
Auditor of their Company or Practicing CA/CA Firm.”
Verification for authenticity shall not be applicable in following cases.
1: Bidders having proven track record or regular suppliers/contractors (i.e.
2: Past order copies of GSECL as these documents can be verified internally.
Chief Engineer (G)
GSECL: Gandhinagar TPS
I/ We hereby agree for the terms & conditions laid down in Tender.
Contractor's Signature
With Seal & Date
EW- 292 PUR-F-006 RFQ-
Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing
(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)
Gandhinagar TPS.
Subject: Authentication of veracity of documents submitted by M/s …….. in support of
Meeting the Qualifying Requirements
Ref : Tender no.: ________________
M/s._______________________________________________(hereinafter called Bidder) having
Registered office at_____________________intend to participate in above referred tender of
The tender condition stipulates that the bidder shall submit supporting Documents
pertaining to Qualifying Requirement duly verified and certified by Third-Party
Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA
Firm as per the list mentioned in the bidding documents.
In this regard, it is hereby confirmed that we have examined the following documents,
which are also attached with this letter. The same has been verified from the Original
Documents and / or Client for authenticity.
We hereby confirm that the following documents are found to be genuine and authentic.
1. Doc ref. no. _________________________ dated______________ (name of Documents)
2. Doc ref. no. _________________________ dated ______________ (name of Documents)
All the aforesaid documents have been digitally signed by us as a certificate of
We further confirm that we neither have any vested interest in aforesaid tender nor have
any conflict of interest in respect of above tender.
This certificate is issued at the request of M/s._____________________________ (Bidder) for
the purpose of participating in the subject tender/s.
EW- 292 PUR-F-006 RFQ-
General Terms & Conditions
1. Contractor shall indemnify GSECL against for any injury and/or damage that may
be caused in his man or material. Moreover, the contractor shall be fully
responsible for any damage caused to the Corporation’s properties done by his
man/materials while executing the work. The Corporation will be entitled to recover
the damage from the party’s bill.
2. At any time if GSECL feels that progress of work is unsatisfactory and work force of
contractor is inadequate, other agencies/ departmental personnel will be put in
parallel for expediting the work. Amount so incurred will be recovered from the
contractor’s bill. In this case decision of the Engineer-in-charge shall be final and
binding to the contractor. At any stage of the contract period, if the contractor fails
to complete the job or his work is not found satisfactory the same will be got done
at his cost and risk and additional expenditure incurred by the Corporation will be
recovered from him by giving one week's notice.
3. Subletting the contract to other agency is not permitted unless and otherwise
approved by the competent authority.
4. The contractor has to carry out the required work strictly according to guidance
given by the Corporation's responsible officer.
5. The Corporation reserves the right whether the materials to be accepted, or not.
Only specified and scheduled materials are to be examined by Corporation's officer
and then if suitable will be accepted by the Corporation.
6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,
Gandhinagar which will be paid after the certificate regarding correct receipt of the
materials in good condition.
7. Any terms and conditions mutually agreed to writing shall be for a part of the
8. The authorized officer/person of the Corporation will have the liberty to check the
material and work etc.
9. Regarding the quality and acceptance of the jobs the authorized officer's decision
will be binding and final and no dispute on this account will be entertained.
10. General terms and conditions of the Corporation for works contract will be made
applicable for this work also. The booklet is attached herewith.
11. No material for the said work will be supplied by the Corporation except specified in
schedule thereof.
12. Penalty :-If the work is not done as per specification given by the Corporation in
stipulated time in all respects, the penalty will be levied as per Corporation's rules.
Any delay that may take place in supply and / or erection, testing and
commissioning activities beyond contractual cutoff date / stipulated period in the
order shall be subjected to penalty (not liquidated damages) at the rate ½ % of the
contract price / order price per week or part thereof subjected to a maximum of
10% of the total contract value/ order value (i.e. End cost including GST)
13. Statutory variations:-any statutory increase or decrease on the taxes and duties
subsequent to your offer if it takes place within the original contractual delivery
date will be to the company’s account subject to the claim being supported by
documentary evidence. However if any decrease takes place after the contractual
delivery date the advantage will have to be passed on the company.
14. The contractor will be responsible and liable for any damage to man and materials
during his work.
15. While execution of this job our plant and auxiliaries will be in running conditions.
Hence contractor has to take all precautions for safety etc. Safety belts etc. also to
be used wherever necessary while working.
16. Corporation reserve the right to terminate the contract if quantity shown in
Schedule-B is executed earlier.
EW- 292 PUR-F-006 RFQ-
17. All the terms and conditions specified in Industrial & safety laws are binding on the
18. Registration certificate under labor contract act will have to be obtained before
execution of contract
19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange
20. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as
per actual work done. NO ADVANCE payment will be allowed. Net Payment will be
released within 30 days after completion of work and submitting their relevant
21. Dispute Resolution Mechanism: For works contracts and composite Contracts, the
arbitration mechanism shall be governed by the Gujarat Public Works Contracts
Disputes Arbitration Tribunal Act, 1992 as per below details.
(1) Amicable Settlement : "Any dispute, difference, controversy or claim between the
parties arising out of or relating to this contract with reference to the
construction, interpretation, breach, termination or validity thereof (herein after
referred as "the Dispute") shall, upon the written request of either party by
referred to the authorized representatives of the Disputing Parties for resolution.
The authorized representatives shall promptly meet and attempt to negotiate in
good faith a resolution of the Dispute within thirty days of the service of the
(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or
contrary claims as indicated herewith in sub clause (1) of Clause 21 arising under
or in connection with the present works contracts, whether pertaining to works
contracts alone or works and procurement both, the same shall be referred to
arbitration under the Gujarat Public Works Contracts Disputes Arbitration
Tribunal Act, 1992."
22. For procedure for health check-up accordingly bill shall be reimbursed once during
total contract period (for as & when and AOH/COH contract) maximum up to
Rs.1000 or actual cost per worker/ labour /person, whichever is minimum after
verification & recommendation by concern doctor. In case any worker left the work
in between than for replacement Worker Company will not provide any
reimbursement, however it is compulsory to submit new report of replacement
worker for fitness certificate at contractor’s own expense.
23. For Periodic Medical examination, No reimbursement for periodic medical
examination to be given to contract employee for whom GSECL are conducting
Periodic Medical examination at company’s cost at GTPS. If a contractor fails to
undergo periodic medical examination, they have to undergo prescribed
investigation as per hazard analysis from outside, No reimbursement to be given for
these investigations.
Chief Engineer (G)
GSECL: Gandhinagar TPS
I/ We hereby agree for the terms & conditions laid down in Tender.
Contractor's Signature
With Seal & Date
EW- 292 PUR-F-006 RFQ-
BID - QUALIFICATION CRITERIA FOR TECHNICAL BID
Work of miscellaneous maintenance works of various auxiliary / equipments
Sub: during running/RSD/emergency/short shut down period for BMD Unit No. 3,
& 5 at Gandhinagar TPS on as & when required basis
Pre-Qualification Criteria (PQC) (To be submitted with Technical Bid):-
The bidders are requested to submit the technical bid with the following credentials
for technically qualifying criteria in soft ONLY.
Technical Bid Qualifying Criteria regarding
1 The bidder should have executed/completed similar works during the
last seven (7) years in Government / semi government / state electricity
board / private limited company / public limited company / IPP , as on
last date of the month preceding the month of publication of tender,
having minimum contract /order values as indicated below :
a) One order of value not less than the amount equal to Rs.
b) Two orders, each of value not less than the amount equal to
c) Three orders, each of value not less than the amount equal to
Similar work means - “ various maintenance work of boiler auxiliaries
i.e. coal mill/burner/FD/ID / PA / APH /ESP/Flue Gas Duct/bellow or
CW/CE Pump/ BFP system etc”.
2 Financial qualification criteria:
(1) The Average Annual Turnover of the bidder, shall not be less than
Rs 9.90 Lakh (Rupees Nine lakh Ninety thousand only) during
the preceding three (3) financial years as one date of Techno-
Commercial bid opening.
(2) Net worth of bidder shall not be less than 100% of the bidder’s paid
up share capital as on the last day of the preceding financial year.
In case the Bidder meets the requirement of Net worth based on the
strength of its Subsidiary (ies) and/or Holding company and/or
Subsidiaries of its Holding Companies wherever applicable, the Net
worth of the Bidder and its Subsidiary (ies) and/or Holding company
and/or Subsidiary (ies) of the Holding Company, in combined
manner should not be less than 100% of their total paid up share
capital. However individually, their Net worth should not be less
than 75% of their respective paid share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where
x1,x2, x3 are individual net worth which shall not be less than
EW- 292 PUR-F-006 RFQ-
75 % of the respective paid up share capitals and y1, y2, y3 are
individual paid up share capitals.
(3) In case the bidder is not able to furnish its audited financial
statements on stand-alone entity basis, the unaudited
unconsolidated financial statements of the bidder can be considered
acceptable provided the bidder further furnishes the following
documents for substantiation of its qualification.
Copies of the unaudited unconsolidated financial statements of
the bidder along with copies of the Audited consolidated
financial statements of its Holding Company.
A Certificate from the CEO/CFO of the Holding Company,
stating that the unaudited unconsolidated financial statements
form part of the Consolidated Annual Report of the company.
(4) In cases where audited results for the last preceding financial year
as on the date of techno-commercial bid opening are not available,
the financial results certified by a practicing Chartered Accountant
shall be considered acceptable. In case, Bidder is not able to submit
the Certificate from practicing Chartered Accountant certifying its
financial parameters, the audited results of three consecutive
financial years preceding the last financial year shall be considered
for evaluating the financial parameters. Further, a Certificate would
be required from the CEO/CFO, stating that the Financial results of
the Company are under audit as on the date of Techno commercial
bid opening and the Certificate from the practicing Chartered
Accountant certifying the financial parameters is not available.
(5) The bidder must submit Average Annual Turnover and Net worth
Certificate in support of Financial QR, duly certified and verified for
authenticity from Independent Statutory Auditor of their company /
Practicing Charted Accountant / C.A.Firms / TPIA (Third-Party
Inspection Agency) empaneled / approved by GSECL along with
copy of Annual Audited Accounts of last three years.
Note for point No.1, 2, 3 & 4:
I. Other income shall not be considered for arriving at annual
II. “Holding Company" and “Subsidiary Company” shall have the
meaning ascribed to them as per Companies Act of India, in
Net worth means the sum total of the paid up share capital and
free reserves. Free reserve means all reserves credited out of
the profits and share premium account but does not include
reserves credited out of the revaluation of the assets, write
back of depreciation provision and amalgamation. Further, any
debit balance of Profit and Loss account and miscellaneous
expenses to the extent not adjusted or written off, if any, shall
be reduced from reserves and surplus.
Other Requirements:
1 GST Certificate: Party has to submit GST No Certificate
2 Pan Number & Xerox copy:
Party has to submit the Copy of PAN card
3 Provident Fund code Number:-
Details of P.F. code No. from the appropriate provident fund
EW- 292 PUR-F-006 RFQ-
4 Labour License for Labour Contract: The contractor on getting the work
order but before starting the work shall have to furnish the copy of
Labour License under the Contract Labour (Regulation & Abolition)
from the appropriate authorities.
5 Workman Group Insurance Policy:-
Confirmation to submit required workman group insurance policy
covering labour engaged prior to execute work.
6 Partnership Deed / Memorandum of Association & Articles of
If contractor is not sole proprietor, then contractor shall have to furnish
the copy of partnership deed along with offer. In case of a Corporation,
the M/A & A/A is required to be submitted, without which offer is likely
to be ignored. If contractor shall also submit power of Attorney.
7 Special Tools & Tackles:-
Details of Tools, tackles, equipment’s and technical personals available
with firm relevant to the job/subject tender.
8 The tender shall be opened of only those bidders who have paid Tender
fee & EMD as per tender.
9 Conditional tender will not be acceptable. Withdrawal or insertion of
conditions unilaterally after opening of tenders will not be permitted
unless it so desired by the GSECL.
10 The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any
tender or all tenders without assigning any reason thereof and to split
up the work between more than one party as the case may be.
1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all tenders
without assigning any reason thereof and to split up the work between more than one party as
the case may be.
2. Non-compliance of above criteria the technical bid is liable to be rejected. After
acceptance of the Technical Bid, the Price Bid will be considered for opening.
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW- 292 PUR-F-006 RFQ-
Sr. Details Confirmation
No. (Tick √ any one)
1 Annexure – 2 YES / NO
2 Firm’s details as per “Annexure –3” YES / NO
3 Copy of the un-priced schedule (Description and YES / NO
price). “Annexure - 4”.
4 Work Completion Period as per “Annexure- 5” YES / NO
5 Past experience details as per “Annexure-6” YES / NO
6 Performance certificates as per “Annexure-7” YES / NO
7 ANNEXURE – 8 YES / NO
8 ANNEXURE – 9 YES / NO
9 ANNEXURE – 10 YES / NO
10 ANNEXURE – 11 YES / NO
11 ANNEXURE – 12 YES / NO
12 Certificate of Important Instruction & certificate-A YES / NO
13 INTEGRITY PACT YES / NO
14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope YES / NO
of work to be carried out by contractor specified duly
signed and with seal of firm.)
I / WE, confirm that following documents are attached with the technical bid of
Signature of the Tenderer
Seal of the Firm
NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE
GIVEN FLAG MARKING FOR IDENTIFICATION.
EW- 292 PUR-F-006 RFQ-
Subject:. Work of miscellaneous maintenance works of various auxiliary / equipments
during running/RSD/emergency/short shut down period for BMD Unit No. 3, 4 & 5 at
Gandhinagar TPS on as & when required basis
Reference: Tender No. EW-292
Due on date: / /
In connection with the above subject and reference I/ We confirm the following:
1. I / We, the under signed have read and examined the Scope of Work & requirements
during execution of work in tender mentioned under reference along with the
Commercial terms and conditions.
2. I / We, declare that our Technical Bid is strictly in line with the Tender
specifications/work.
3. Further, I / We also agree that additional conditions / deviations, if any, found in the
Commercial terms & conditions, our offer shall be out rightly rejected without
assigning any reason thereof.
4. We hereby agree for the terms & conditions laid down in Tender.
All the bidders are requested to see and verify the documents of
a) General safety rules / norms” to be observed by the contractors
b) Additional terms and conditions regarding industrial law and other related
matters for the tender documents.
c) General rules and directions for the guidance of contractor booklet of GSECL,
GTPS on our website under heading of “Rules for Works”
And confirm that all the above documents you have verified & certify as below
“I/we hereby has read the above documents and agree for the Safety Rules, Industrial
Laws and Contract Booklet (a, b & c as above) and accordingly submitted my/our
Signature of the Authorized
Representatives of the firm
Seal of the Firm
Name of the Tendering Firm / Agency:
EW- 292 PUR-F-006 RFQ-
DETAILS OF THE FIRM
Tenderer may MANDATORILY fill all the details in this form.
(These details are necessary to create the database of Contractors)
Contractor Name
Within Gujarat / Outside Gujarat /GST
Pvt. Firm / Public Ltd. / State Govt. Under (Indicate the relevant status)
taking / Central Govt. undertaking
Vendor Registration Letter No. & Date
(If registered and Letter issued by Board) -
(If Applicable)
Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New
Vendor Registration Date (If Applicable) -
Vendor Registration Validity Period From Date___________ to Date___________
(If Applicable)
P.F NO (Also Physical Document is
required along with the Technical Bid)
PAN NUMBER (Also Physical Document is
required along with the Technical Bid)
Custom No. and Date (If applicable)
Electrical License Type(If Applicable) (Also
Physical Document is required along with
the Technical Bid)
License Validity Period (If Applicable) From Date___________ to Date___________
Account Number of Bidder
Type of Account of Bidder
Branch Name & Address
Contact Number of the Branch
Copy of Cancelled Cheque
COMPANY EMAIL ID FOR
CONFIRMATION OF PAYMENT
Address of Registered Office Factory Works Authorized
Contact person name
City & Pin code
Phone Nos.(Office)
Phone Nos.(Residence)
Web site address
EW- 292 PUR-F-006 RFQ-
UN – PRICED SCHEDULE (COPY WITHOUT PRICES)
Description Quantity Unit
Various safety related fabrication work as per scope of
work & instruction of E.I.C.
Cutting & removal of unwanted scrap/pipes/plates etc from
various elevations of boiler and credit to store.
Shifting of various materials from Main Store to site go
down and site go down to workplace.
Scaffolding providing and removing work at various
4 location and elevation [Length up to 03 mtr & Width up to 25 Nos.
Assisting to departmental technician for attending
5 routine/preventive/breakdown maintenance work as per 550 Job
scope of work Sch-A.
EW- 292 PUR-F-006 RFQ-
Work Completion Period- Months
EW- 292 PUR-F-006 RFQ-
DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER TENDER’S
PRE-QUALIFICATION CRITERIA.
Party should submit below executed detailed work order physically along with the
Technical Bid. This is mandatory.
Sr. NAME ORDER DESCRIPTION ORDER ORDER STATUS, IF REMARKS
No OF REFERENCE OF WORK AMOUNT FULLY ORDER
WORK No. & DATE EXECUTED. UNDER
YES/NO EXECUTION
A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.
B OTHER STATE ELECTRICITY BOARD
C OTHER ORGANISATION.
EW- 292 PUR-F-006 RFQ-
LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID.
Party should submit below executed work performance certificate physically along
with the Technical Bid.
Sr. No. Name of the Authority by Reference No. & Details of Works
whom certificate is issued date
EW- 292 PUR-F-006 RFQ-
ANNEXURE – 8 ( for Works )
Bidder must fill up below details & should place at the top of the Technical Bid.
1 PRICES: [FIRM ONLY]
(Please Specify YES / NO.)
2 TAX: [IN PERCENTAGE] ( GST )
3 The Last three-year Audited Annual Accounts, Positive
Net worth certificate, and Average Annual Turnover
certificate certified by charted accountant as Per
Qualification Requirement
4 Please quote your GST Registration No. (Also Physical
Document is required along with the Technical Bid)
5 Please quote your PF Registration No. & Date. (Also
Physical Document is required along with the Technical
6 PENALTY TERMS AGREED :
(Please Specify YES / NO.)
7 SECURITY TERMS AGREED:
(Please Specify YES / NO.)
8 DETAILS OF EMD PAYMENT (as applicable as below)
a) DD No & Date & Name of Bank
b) B.G. No. & Date & name of Bank
c) Cash details
9 Completion of Works
(Please Specify YES / NO.)
10 VALIDITY OF THE OFFER AGREED:
(Please Specify YES / NO.)
11 PAYMENT TERMS AGREED:
(Please Specify YES / NO.)
12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)
13 TELEPHONE NOS. & FAX NO:
14 Authorized person of the firm :
15 Name of the proprietor, partners, directors [as the case
may be], along with address, telephone, fax no. etc.
16 If Vendor Registration is Done:(If Applicable)
(Please submit copy of Vendor Registration approval -
letter in the EMD cover).
EW- 292 PUR-F-006 RFQ-
TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND
TO BE SUBMITTED WITH TECHNICAL BID.
EW- 292 PUR-F-006 RFQ-
(UNDERTAKING IN REGARD TO QUOTED PRICE)
(Bidder should not quote their prices in this page)
Sub: Undertaking in regard to quoted prices.
All bidders will have to furnish the following undertaking duly filled in, signed and
“This is to certify that we have not worked for the subjected tender viz.…………………. to
other SEBs / Power Utilities with this tender details of GSECL at lower % price than the
% prices quoted in this tender by us for the same item during last Six (6) Months.”
The prices quoted by us for the same item to other SEBs during the last six (6) months
are given below:
Signature of the Tenderer
Seal of the Firm
EW- 292 PUR-F-006 RFQ-
ANNEXURE-10A (For Supply)
Vendor must fill up below details & should place at the top of the Technical Bid.
1. PRICES:[FIRMONLY]
(Please Specify YES/NO.)
2. Rates offered FOR:__________________
3. GST :[INPERCENTAGE]
(Please Specify IN/EXCLUSIVE/EXEMPTED)
Please quote your GST Registration No. &Date
Please specify GST NO
4. In case of GST(SGST,CGST OR IGST)please specify place
of Manufacturer unit from where material is to be supplied
5. PENALT YTERMS AGREED:
(Please Specify YES/NO.)
6. SECURITYTERMSAGREED:
(Please Specify YES/NO.)
7. P.G TERMS AGREED (Wherever applicable):
(P.G.-Performance Guarantee)(Please Specify YES/NO.)
8. DETAILS OF EMD PAYMENT
(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC
No./Valid UDYAM/Valid KVIC/Valid MSME
9. DELIVERY TERMS AGREED:
(Please Specify YES/NO.)
10. VALIDITY OF THE OFFER AGREED:180 Days from the
date of opening of Technical Bid
11. PAYMENT TERMS AGREED: 80% against T.R.C. within
30days & balance 20% within 45 days
12. ITEMS OFFERED:
13. TELEPHONE NOS. & FAX NO:
14. Authorized person of the firm:
15. Name of the proprietor ,partners, directors [As the case
may be], along with address, telephone, fax no. e-Mail ID
Signature of Tenderer Company’s roundseal
EW- 292 PUR-F-006 RFQ-
(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING /
BLACK LIST THEREOF).
Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List
Ref: Tender No.:
M/S. ______________________________________ here by certify that M/S
__________________________________________ and their proprietor / any partner / any
directors of the firm is not stop deal and/or banned for business dealing and/or black
listed by GUVNL and/or their any subsidiary company viz.
GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.
(Confirmed / not confirmed)
Contractor’s Signature
With Seal & Date
EW- 292 PUR-F-006 RFQ-
Bidders must furnish the scan copy of below details along with technical Bid.
(1) A copy of order on hand.
(2) Detail order copies submitted as per Annexure-6.
(3) Performance Certificate if any.
(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the case
may be), along with Address, Telephone No, Fax No. etc. if any.
(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate, and
Average Annual Turnover certificate certified by charted accountant as Per
Qualification Requirement.
(6) A copy of Goods and Service Tax Registration document along with valid Registration
Number as per Annexure –
(7) A copy of PF Registration document along with valid Registration Number as per
(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.
IMPORTANT INSTRUCTIONS
1. The Tenderer should clearly give certificate along with the Technical Bid:
“This is to confirm and certify that the offer submitted by me is strictly in accordance
with the GSECL’s Work Tender specifications and as per Technical detail work/
drawing as mentioned in the Tender Specifications. There is no commercial or
Technical deviation in the offer from the Corporation’s Tender Specification. I
undertake to abide by the GSECL’s tender description and Particulars. I undertake to
complete work strictly as per the GSECL’s Technical specification/ Scope of work/
Guaranteed Technical Particulars / Drawing, even if any technical deviations are
mentioned by me. I also undertake to abide by all commercial conditions of the GSECL,
including work completion schedule.”
(Signature of the Tenderer)
1. Any offer without above certificate will not be considered and the tender will be out
rightly ignored in the absence of above certificate.
2. After opening of the Tender, if it is found that the offer given by the Tenderer is not
according to the GSECL’s specifications, Guaranteed Technical Specifications/
Scope of work, Drawing and commercial terms and conditions and false certificate
is given by the Tenderer, then GSECL will not deal with the firm for the present
Tender. It is, therefore requested that the Tenderer should take care in giving their
offer and submission of documents.
3. The conditional tenders will not be accepted.
EW- 292 PUR-F-006 RFQ-
[On Company's Letter Head]
(Required for price justification, if necessary)
(UNDERTAKING IN REGARD TO QUOTED PRICE)
(All bidders will have to furnish the following undertaking duly filled in, for all the
quoted items/works of the tender along with online Technical Bid)
Ref.: Tender No: / Bid. No.:
We, the undersigned, hereby declare and undertake that we have not accepted or
executed any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works
price/any work at rate lower than the rate offered in this tender in any station of
GSECL/GUVNL & Subsidiaries/CPSU/SPSU/IPP etc. during the period from six (6)
months prior to two (2) months after the bid submission date of this tender.
We also understand that LOA / Purchase Order placed by any station of
GSECL/GUVNL Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above
undertaking shall not be considered as ‘offered’ price for the tender items in
subsequent tender, if it is not within period mentioned above
I/ We accept above undertaking.
EW- 292 PUR-F-006 RFQ-
Gujarat State Electricity Corporation Ltd.
Thermal Power Station, GANDHINAGAR
(On Firm’s Letter Head)
Sub: - Work of miscellaneous maintenance works of various auxiliary / equipments during
running/RSD/emergency/short shut down period for BMD Unit No. 3, 4 & 5 at
Gandhinagar TPS on as & when required basis
ON FIRM’S LETTER HEAD:-
of M/s. __________________________________ hereby certified that M/s.
______________________________________is not related with other firms who have submitted
tenders for the same work under this inquiry / tender and the interest (i.e.
Shareholding in company and share in partnership firm) of any employee of the tendering
Company or my/our relative as defined in section 2(77) of the Company’s act. 2013 is
10% or more, the tendering Company will not deal with such company/firm at all.
Also I /We declare that, I/We have not conflict of interest with other bidders, as
Conflict of interest among Bidders/Agents
A bidder shall not have conflict of interest with other bidders. Such conflict of
interest can lead to anti-competitive practices to the detriment of Procuring
Entity’s interests. The bidder found to have a conflict of interest shall be
disqualified. A bidder may be considered to have a conflict of interest with one
more parties in this bidding process, if :
a) they have proprietor/partner(s)/Director(s) in common; or
b) they receive or have received any direct or indirect subsidy/financial stake
from any of them; or
c) they have the same legal representative/agent for purposes of this bid; or
d) they have relationship with each other, directly or through common third
parties, that puts them in a position to have access to information about or
influence on the of bid of another bidder; or
e) Bidder participates in more than one bid in this bidding process.
Participation by a bidder in more than one Bid will result in the
disqualification of all bids in which the parties are involved. However, this
does not limit the inclusion of the components/sub-assembly/assemblies
from one bidding manufacturer in more than one bid.
f) in cases of agents quoting in offshore procurements, on behalf of their
principal manufacturers, one agent cannot represent two manufacturers or
quote on their behalf in a particular tender enquiry. One manufacturer can
also authorize only one agent/dealer. There can be only one bid from the
EW- 292 PUR-F-006 RFQ-
1. The principal manufacturer directly or through one Indian agent on his
2. Indian/foreign agent on behalf of only one principal.
g) a Bidder or any of its affiliates participated as a consultant in the
preparation of the design or technical specifications of the contract that is
the subject of the Bid;
h) in case of a holding company having more than one independently
manufacturing units, or more than one unit having common business
ownership/management, only one unit should quote. Similar restrictions
would apply to closely related sister companies. Bidders must proactively
declare such sister/common business/management units in same/similar
line of business.
i) Bidder shall not act in contravention/violation to the provisions of
competition act, as amended from time to time.
SIGNATURE OF THE TENDERER
WITH DESIGNATION.
SEAL OF THE FIRM:
EW- 292 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA
To, create an environment where Business Confidence is built through Best Business
Practices and in fostered in an atmosphere of trust and respect between providers of goods
and services and their users for the ultimate benefit of society and the nation.
GSECL’S COMMITMENT PARTY’S COMMITMENT
■ To maintain the highest ethical ■ Not to bring pressure
standards in business and recommendations from outside GSECL
professions. to influence its decision.
■ Ensure maximum transparency ■ Not to use intimidation, threat
to the satisfaction of inducement or pressure of any kind on
stakeholders. GSECL or any of it’s employees under
any circumstances.
■ To ensure to fulfill the terms of ■ To be prompt and reasonable in
agreement / contract and to fulfilling the contract, agreement, legal
consider objectively the viewpoint obligations.
■ To ensure regular and timely ■ To provide goods and/or services
release of payments on due dates timely as per agreed quality and
for work done. specifications at minimum cost to
■ To ensure that no improper ■ To abide by the general discipline to be
demand is made by employees or maintained in our dealings.
by anyone on our behalf.
■ To give maximum possible ■ To be true and honest in furnishing
assistance to all the Vendors / information.
Suppliers/ Service Provider and
other to enable them to complete
the contract in time.
■ To provide all information to ■ Not to divulge any information,
suppliers/contractors relating to business details available during the
contract/job which facilitate him course of business relationship to
to complete the contract/job others without the written consent of
successfully in time. GSECL.
■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/
vendors/suppliers/contractors in understanding whether formal/non-
completion of agreement/ formal so as to influence the price.
contract/ work order.
Seal & Signature Seal & Signature
(GSECL’s Authorized Signatory) (Party’s Authorized Person)
EW- 292 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED.
TPS: GANDHINAGAR.
Work of miscellaneous maintenance works of various auxiliary /
Sub: equipments during running/RSD/emergency/short shut down period for
BMD Unit No. 3, 4 & 5 at Gandhinagar TPS on as & when required basis
PLACE OF WORK :- Gandhinagar Thermal Power Station
The Scope of work: The scope of work consists of as follows but shall not be limited to.
1. Item Sr No. 1: Miscellaneous fabrication work
Rrepair/rectification, Modification, fabrication & erection of Platform, Supporting Structure,
staircase & Miscellaneous Structure, cabins, racks, working platforms and Safety Points etc as &
when required basis as per Instruction of EIC at any location of boiler, Coal mill, Fan & its
a) For support structure and safety related fabrication, the actual weight of I-Beam, Angle,
Channels, and Plates etc. will be measured & considered for payment.
b) Scope of work is also consist & includes painting of new erected ,repaired structures and
fabrication of any work like Beam, Channel, Angle, Railing etc. Applying of one coat of ready
mixed red oxide primer and two coats of synthetic enamel paints of approved shade as per
below mention make and as per instruction of EIC.
c) Party shall have to Apply epoxy primer /red oxide of Asian Paint/Berger /Nerolac make.
Paint specification:
Type of paint Manufacture Brand
Asian paints Apcolite
Nerolac Nerolac Synthetic emulsion
Oil painting synthetic (Premium Quality)
enamel paint(1st or premium ICI Dulux (AKZO NOBEL) Dulux Gloss
quality) (anti corrosive) Berger Luxol High Gloss
d) Party have to arrange all various consumable materials for applying paint i.e. painting
brush, air blower, cotton waste, emery cloth, wire brush, spray gun etc.
e) Party has to produce delivery challan for the supplied paints.
2. Item Sr No. 2: Cutting and removal of unwanted scrapes credit to Main Store
As per instruction of Engineer-In-Charge, party shall have to remove old damaged / corroded
chequered plate / M.S. plate / grills / platform Structure / hand railing / pipes / cabins / supports /
scaffolding / support etc by gas cutting and unloading at ground level and credited at Main Store
Proper rigging support to be given to structures before cutting it. Also, due care to be taken for fall
of material/cutting metals to ground floor elevation. All the cutting scrap is to be lowered at zero
mtr elevation by winch or material lift. During Cutting and removal of unwanted scrapes all safety
law will be applicable.
EW- 292 PUR-F-006 RFQ-
Collecting of various types of scrap materials from plant area (from 0 to 52 meter elevation) of
boiler/coal mill area/ID/FD/PA Fan area etc unit 3, 4 & 5 and loading of scrap materials,
transporting to main stores and unloading the same at main store duly weighted at store and
crediting the same.
Measurement of all cutting scrap will be considered on weight slip/CR of credited material to main
3. Item Sr No. 3 : Shifting of various materials from Main Store to Site Store
The collection of filled gas cylinders, Filled Oil/grease Barrels, Fresh materials from main stores
and crediting of empty gas cylinders, Dirty oil Barrels to main store including loading and
unloading and transportation from main stores to BMD site store and vice versa. Loading,
unloading, transportation & proper stacking are to be done as per Instruction of EIC. Tractor /
Truck are to be arranged by the party at their own cost. Shifting of material in hand trolley cart is
not considered as a trip. Trip means material is shifting in tractor/truck.
The collection of filled gas cylinders, Filled Oil/grease Barrels, Fresh materials from main stores
and crediting of empty gas cylinders, Dirty oil Barrels to main store including loading and
unloading and transportation from main stores to BMD site store and vice versa. Loading,
unloading, transportation & proper stacking are to be done as per Instruction of EIC. Tractor /
Truck are to be arranged by the party at their own cost. Shifting of material in hand trolley cart is
not considered as a trip. Trip means material is shifting in tractor/truck.
4. Item Sr No. 4 : Erection of scaffolding
The job work is consists & includes of preparation, erection and dismantling of scaffolding at the
any elevation shown by concern and instruction of EIC. The scaffolding materials are to be
arranged by the party. Erection of scaffolding at three to four levels or up to 5.0 Mtr heights at any
location. Above 5 meter height rate will be consider as prorates basis.
5. Item Sr No. 5: Assisting to departmental technician for attending routine/preventive/
breakdown maintenance work
Assisting to departmental technician for routine daily / preventive / break down maintenance work
of Boiler/Coal Mill/Fan/APH/DM Plant/FO station & its associated auxiliaries and any of the other
required work instructed by Engineer-in-charge during General shift. For this job, contractor will
have to deploy two skilled (deploy 1 welder compulsory), two semi skilled & two unskilled labour
for a period of Eight hours (i.e. General shift (Timing: 08:00 to 12:00 & 13:30 to 17:30).). It is also
desirable not to change the labors frequently who are engaged for this job. The 01 Job means
total 06 persons engaged per shift. If 01 job is not completed i.e. less person engage than the
payment will be made as per actual on prorate basis.
It is required to continuous engage labour for emergency work after general shift or in any odd
hours for emergency work, contractor has to arrange the same. Overtime charges will not be paid
by GSECL. However, charges of these hours are calculated as per normal duty hours and same
should be adjusted in RA Bill accordingly as per instruction of EIC.
Also any other work related to plant auxiliary during running of plant or RSD shall have to be
carried out as per instruction of EIC. Necessary PPEs to be provided to manpower by contractor
falling of which penalty will be imposed as per GSECL safety rules
TECHNICAL TERMS & CONDITIONS OF WORKS:
1. The works enumerated above are only for guide lines, the actual work is to be carry out by party
for execution of above listed activities as per site requirement will be specified by the Engineer In-
charge. Any work, related to activity, is not mentioned in the scope of work and is required to be
carried out then same will be in the contractor scope at no extra cost.
EW- 292 PUR-F-006 RFQ-
2. For each items of Schedule-B, description mentioned in scope of work is indicative only, it is not
limited to it but any other related work required for completing the job will be considered as scope
3. This is a Rate Contract for various Maintenance work of various auxiliary/ equipments during
emergency/ short shut down on as and when required Basis. This is an item base as and when
required works contract means neither an annual nor biennial rate contract
4. Time Limit for this work will be 18 Months from the date of commencement of work. However
the GSECL reserves the right to extend this contract as per GSECL Norms, as deemed suitable,
considering the balance quantities yet to complete and it will be binding to the party. The rate and
other terms and conditions will remain same as per original order for the extended period.
5. The said work is being ‘’As & When Required’’ in nature, For Item Sr No. 1 to 3: Party shall have
to deploy the manpower for the particular work/Job on demand from EIC of GSECL telephonically
within 03 days without fail. For Item Sr No. 4: Party shall have to deploy the manpower for the
particular work/Job on demand from EIC of GSECL telephonically within 04 hrs without fail.
6. The Scope of Works with Each Major Jobs to be carried out are given with Special Conditions of
Contract shall be read in Conjunction with the General Conditions of Contract, Specifications of
Works, Drawings and any Other Documents forming Part of this Contract wherever the Contract
so requires, Separate Section or Part of Each Works shall be deemed to be Supplementary to
Complementary to every Other Part and shall be read with and in to the Contract so far as it may
be Practicable to do so.
7. The Overhauling Work does not mean only Replacement of Worn-out or Broken Spares by New
One, but it also includes necessary site repairing Jobs whenever necessary like Welding up on
Worn out Portion, Hard Facing at Erosion Prone Zone, Reconditioning of Critical Spares, Minor
Repair / Servicing in New Spares as the case may be along with Scope of Work explained in each
Scope of Works.
8. All the Works / Jobs should be carried out as per the Instruction and Specified Scopes under
direct supervision and entire satisfaction to Engineer in Charge. All the Materials Account should
be maintained Works wise so that Payment can be made accordingly and strictly as per Actual
9. Party has to work in harmony with the BMD Maintenance Staff, Operation Staff and other
Agencies working in the area. No-cooperation in this regard will be viewed very seriously and in
case of Dispute, the Decision of EIC shall remain binding to the Agency as well as BMD.
10. The Party has to commence the Works after ensuring the Issue of the Line Clear by the
concerned Department. It is the Prime Responsibility of the Party to take Care in these regards of
Safety Aspects.
11. The Party shall have to do all Related Works as per Site Requirements and as per instruction of
Engineer in Charge. Party has to arrange of his own all types of Tools and Tackles adequate for
the Works including Skilled and Experienced Supervisors, Technicians, Welders, Riggers,
Foremen, Electricians etc to meet Scheduled Overhauling within Time Limit.
12. Electrical Connection and Energy Consumption will be given Free of Charges. The lighting is to be
arranged by the Party. The GSECL shall make Arrangement for providing Power Supply to the
Contractor for working their Equipments, Tools etc. as and when required as decided Locations /
Points by Engineer in Charge. ICTP Switches and ELCB’s may be arranged by the Contractor.
Further Distributions shall be at the Cost of Contractor. Floods for Lighting will be arranged by
GSECL as and where required. However Contractor shall arrange 100 Watts / 24 Watts Bulbs at
13. The contractor will be provided single point 3-phase, 3-wire connection by GSECL for which the
panel should be 3-phase, 3-wire with inbuilt control transformers (415/230 V or 415/110 V) or
V control supply.
14. The Scope of Works includes Carting of Materials form the GSECL Main Store / Sub Store as the
case may be if applicable and as directed by GSECL Engineer for which no Extra Payment shall
be made for Transportation.
15. The Contractor shall maintain the Tools / Tackles such as Chain Pulley Blocks, Welding
Generator Sets, Hook-Chooks, Wire Slings, Spanners, Gas Cutting Sets, Welding Accessories,
Grinding Machines, drilling machines etc., Equipments and Machines required for handling this
Contract in working Conditions at their Cost in such a way that All Works should be completed
EW- 292 PUR-F-006 RFQ-
within Stipulated Period only. Overhead Cranes provided in plant for lifting purpose can be utilized
Free of Charge if available otherwise Contractor has to arrange Alternative Arrangement at their
Cost. Delay in Working for Want of Above will be viewed seriously.
16. Party has to procure & use the general purpose welding electrodes for mild steel application which
are approved by Corporation in ARC / any ISI make confirming to AWS-6013 series & All Types of
Consumable like Cutting Gas, Welding Rods, Cotton Waste, Diesel, Rustoline, Emery Papers,
Cutting Gas etc. and Any Other consumable Materials required to complete the Works are to be
arranged by Party at their Cost.
17. The Scaffolding with Materials required to carry out the Works shall be arranged by the Contractor
at their Own Cost.
18. Steel materials like MS plate, flat, angle, channel etc. will be issued free of cost if required as per
instruction of EIC by GSECL.
19. All other items which are not listed but required to carry out this work will have to do without any
20. Air, Water, Electrical Supply, OEM Tools / Tackles etc. will be given Free of Charges by GSECL at
Single Point as decided by the EIC.
21. GSECL will provide Workshop Facility together with Operator in GSECL Workshop premises if
required and as per instruction of EIC free of charge if available. To and Fro Transportations of
Spares / Materials for Repair at Workshop will have to be arranged at Contractor’s Cost
22. For Lifting, Loading and unloading in truck/tractor or from truck only of Heavy Materials
Crane/Forklift shall be provided by GSECL free of cost if available. If not available then party has
to manage the same on its own. No extra payment will be given for this. For transportation from
stores to site and site to stores the tractor/Truck etc should be arranged by the party themselves
in their quoted rates. All the Removed Materials are to be credited / disposed off as per the
instructions of Engineer in Charge.
23. All the Removed Materials are to be credited / disposed off as per the instructions of Engineer in
24. The Contractor shall have to arrange to remove the Day to Day Scrap Materials from Site and
credit to GSECL Main Store / Site Store as per instruction of Engineer in Charge. The Site must
have to be cleared before Starting / Commissioning of Equipments / Unit; otherwise the Amount of
Expenditures Actually incurred will be recovered from Contractor’s Bill without Assigning Any
Reason in the Event of Non-Removal of Scraps.
25. Party has to collect and credit Balance Materials after Completion of Work from / to GSECL Main
Store or Site Store as per instruction of Engineer in Charge, if Materials are to be supplied by
GSECL Free of Cost. Contractor should be ready to start the Work at once when the Contract is
awarded to him. For Fabrication and Assembly etc. other required Materials should be collected
from Main Store / Site Store and made available well in advance to meet the Requirement as the
case may be before Commencement of Work. A Delay in Commencement will lead to
Cancellation of Contract.
26. After Synchronization of Unit / Re-commissioning of Equipment / System, if any Problems arise for
the Works carried out, it shall have to be set right by the Contractor without any Extra Charges to
the GSECL. Contractor should attend Any Defect Contributory to their Faulty Workmanship during
the Trial Run and Re-commissioning of Equipment / System / Unit, and set Right without any
Extra Charges to the GSECL. If Rectifications is not carried out in Time as instructed by Engineer
in Charge, the same shall be carried out by GSECL by engaging GSECL Staff or Any Other
Agency and Cost of which will be recovered including Supervision Charges from the Contractor’s
Bill as per Company’s Rules.
27. The Time is the essence of the Contract and Party have to ensure that the Work has to be
completed within Stipulated Period, calculated from the Date of L/C issued keeping Man Power
round the Clock and if required necessary the additional resources are to be mobilized.
28. The Contractor can arrange Pre-Arrangement i.e. Before Shutdown like Shifting / Lifting of
Materials from Stores to Working Floor and made Available after Finishing Ready to expedite the
Works in Time Limit Schedule. This Advance Arrangement Period shall not be considered /
included in Time Limit Period.
EW- 292 PUR-F-006 RFQ-
29. As this Works being a Risky Job, if any Fatal / Non Fatal Accident or Occurrence happens,
Corporation is not responsible for Any Kind of Legal Liabilities and Workmen Compensation; only
the Contractual Party is responsible for Legal Compliance and any Compensation thereof.
30. All General Terms & Conditions as per Corporation’s Standard Format applicable to this Contract.
31. Clause for Penalty for Delays. If the work is not done as per specification given by the
Corporation in stipulated time in all respects, the penalty will be levied as per Corporation's rules.
Any delay that may take place in supply and / or erection, testing and commissioning activities
beyond contractual cutoff date / stipulated period in the order shall be subjected to penalty (not
liquidated damages) at the rate 1/2 % of the contract price / order price per week or part thereof
subjected to a maximum of 10% of the total contract value/ order value (i.e. End cost including
taxes & duties.)
32. Penalty clause for Item Sr No. 5: The party has to engage the labour as per mention in scope of
work or instruction of EIC. Non-availability of manpower or absent without prior permission of EIC
then 10% penalty will be imposed on per labour on prorate basis.
33. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as per actual
work done. NO ADVANCE payment will be allowed. Net Payment will be released within 30 days
after completion of work and submitting their relevant invoices.
Other Terms & Conditions:-
1. Subletting the contract to other agency is not permitted unless and otherwise approved by the
competent authority.
2. The Contractor has to visit the Site and familiarized themselves thoroughly with the Site
Conditions, Equipments and Systems before submitting the Tender. For Site Visit, the Tenderers
may contact Engineer in Charge of Site Office with Permission of undersigned on any Working
Day during Working Hours before submitting the Tender.
3. The Materials, Design and Workmanship shall satisfy the relevant Indian Standard. The Job
Specification contained herein and Code referred to where the join Specification Stipulate
Requirements in addition to these contained in the Standard Code and Specifications, these
Additional Requirements shall be satisfied.
4. Contractor shall comply with the Factory Acts, Labour Laws and Safety Laws in force and
amended from time to time.
5. Any other Rules and Regulations, Conditions etc. that are in force at present and that may be
framed by the GSECL from time to time in connection with the Contracts will be binding and
acceptable to the Contractor.
6. Party has to furnish the Documents for Insurance of Workmen, Labours License and other
Account Section Formalities before starting the Works, failing to which Contractor shall not be
allowed to commence the Work.
7. If Successful Contractor fails to pay the required Security Deposit and does not come forward to
execute the Work, the full value of EMD paid will be forfeited by the GSECL.
8. Party should submit PERT Chart and BAR Chart well in advance and should get it approved by
the Engineer in Charge before Commencement of the Work. The Work should be positively
completed in time. Any Delay will not be tolerated.
9. The Contractor should authorize the Qualified Authentic Representative to GSECL who in turn
will collect the Material, Works Permit and remains available at Site to receive instructions from
GSECL Engineer in Charge to execute the Works. All Formalities as per GSECL’s Procedure are
to be obeyed by Representatives of Contractor.
10. The Contractor should intimate the Names and Addresses of their Authorized and Responsible
Representative so that they can be contacted when required in connection with execution of the
said Works. The Contractor should also be present to report the Work Daily to Engineer in Charge
and receive necessary Instructions. If the Contractor does not remain present then their Contract
will be terminated as Execution can’t be allowed in absence of the Contractor.
11. Overhauling / Work Program shall be drawn up mutually by the GSECL Engineer and Contractor
based on the Availability of Work Front and keeping in view the Scope of Works. The Contractor
shall scrupulously adhere to their Schedule by arranging Adequate Skilled Personnel and Working
Tools Tackles. The Progress achieved against the Work Plan for Each Day shall be summarized
EW- 292 PUR-F-006 RFQ-
by the Contractor and he shall submit it as a Daily Progress Report to the Engineer in Charge
positively by 16.00 Hrs. with details of labour engaged for monitoring the Progress of Work.
12. Party shall have to complete the Works within Stipulated Time Limit by engaging Proper
Adequate Personnel working round the clock if required. The Works will have to be commenced
immediately on Short Notice as and when shutdown is arranged and as per GSECL’s
Requirement without fail.
13. The Party shall have to do All Related Works as per Site Requirement and as per Instructions of
Engineer in Charge. Party has to arrange of their Own Adequate All Types of Tools Tackles
required for the Works including Skilled and Experienced Engineers, Supervisors, Technicians,
Welders, Riggers, Foremen, Electricians, Helpers for the Continuous Works round the clock to
meet Scheduled Overhauling / Works within Time Limit. Works should be carried out in Proper
Way and in Co-Ordination with Each / Other Works / Agency so that Works should not suffer.
14. Contractor shall indemnify GSECL against for any Injury and / or Damages that may be caused in
their Men or Material. Moreover, the Contractor shall be Fully Responsible for any Damages
caused to the GSECL’s Properties / Men done by their Men / Materials while executing the Work.
The GSECL will be entitled to recover the Damages from the Party at an Actual.
15. At Any Time if GSECL feels that Progress of Works is Unsatisfactory and Work Force of
Contractor is Inadequate, other Agencies / Departmental Personnel will be put in parallel for
expediting the Works. Amount so incurred will be recovered from the Contractor’s Bill. In their
case the Decision of the Engineer in Charge shall be final and binding to the Contractor.
16. Whenever Contractor brings Material from Outside the P/H Premises, he must get an Entry Pass
Separate for Tools / Tackles / Machinery and Consumable Items and he should produce One
Copy of Such Entry Pass to Concern Department for their Verifications / Records.
17. As this being a Risky Job, if any Fatal / Non Fatal Accident or Occurrence happens, Corporation
is not responsible for any kind of Legal Liabilities and Workmen Compensation; only the
Contractual Party is responsible for Legal Compliance and any Compensation thereof.
18. Party shall submit Material Account along with Bills in Triplicate.
19. Payment will be made for Actual Work Done only.
20. GSECL shall provide the Open Space at Appropriate Place in Plant Area suitable for keeping
Materials, Tools, Equipments, etc. and for making Temporary Office. On Expiry / Completion /
Termination of Contract, Contractor shall have to vacate the Premises immediately after Work
completed satisfactorily otherwise the Rent will be recovered as per GSECL’s Rules if not vacated
21. GSECL will try to give Residential Accommodation on Chargeable Basis as per Rules to the
possible extent depending upon the Availability. But there will not be the Right of Contractor. The
Quarter is to be vacated immediately as soon as the Work is completed satisfactorily. Contractor
shall make their Own Full Proof Arrangement of Storage of Spares / Consumables, Tools Tackles,
etc. required for O/H & Works and shall be responsible for Safe Custody of Such Items at their
Site / Store. In case of Theft / Lost / Damage of Such Items while in possession of Contractor,
Such Materials are to be replaced Free of Cost by the Contractor to the GSECL.
22. Contractor has no any right to demand for price escalation during contract period.
23. For any Ambiguity and Conflict, the Decision of the Chief Engineer (Gen.), GSECL, GTPS shall
be final and binding to the Contractor.
24. The GSECL reserves the Right to terminate the Contract at any Time without giving Notice of
Termination or any Reason and entertaining of Claims / Compensations.
25. The contractor shall have to execute Agreement on stamp paper of Rs.300/- and indemnity bond
on stamp paper of Rs.300/- in the prescribed form before commencement of the work. The cost of
the stamp papers shall be borne by contractor.
26. Security deposit:-“It is mandatory to submit security deposit before order placement.
Party shall have to pay security deposit of 5% of contract value in the form of Bank
Guarantee/demand draft in favour of GSECL payable at Gandhinagar immediately on
receipt of Letter of Intent.
While giving acceptance of LOI, party shall have to pay the above Security.
27. Corporation reserve the right to terminate the contract if work is not to be mark of
EW- 292 PUR-F-006 RFQ-
28. All the terms and conditions specified in Industrial & safety laws are binding on the
Chief Engineer (G)
GSECL: Gandhinagar TPS
I/ We hereby agree for the terms & conditions laid down in Tender.
Dated seal & signature of
Bidder/Contractor
EW- 292 PUR-F-006 RFQ-
ON STAMP PAPER OF Rs.300/-]
EMD BANK GUARANTEE FORMAT
FOR TENDER NO.__________
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
WHEREAS M/s. __________________________________________(Name and Address of the
Firm/company) having their registered Office at
________________________________(Address of the Firm’s registered Office) (hereinafter
called the “Tenderer”) wish to participate in the Tender No._______________ for
_________work (Supply / Erection / Supply & Erection Work, etc.) of ______________________
(Name of the Material/equipment / work) for Gujarat State Electricity Corporation Limited
(hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee for
Rs._____________ (Amount of Bank Guarantee towards EMD) valid till ____________ (mention
here date of validity of this Guarantee which will be Six months from the date of submission
of bid of the tender) which is required to be submitted by the Tenderer along with the
We,_____________________________________________(Name of the Bank & address of the
Branch giving the Bank Guarantee) having our registered Office at
_____________________ (Address of Bank’s registered Office) hereby give this Bank
Guarantee No. _________________ dated ____________ and hereby agree unequivocally
and unconditionally to pay immediately on demand in writing from Beneficiary
Gujarat State Electricity Corporation Limited or any Officer authorized by it in this
behalf any amount up to and not exceeding Rs.____________(Amount of E.M.D.),
Gujarat State Electricity Corporation Limited on behalf of the Tenderer.
We, ____________________________________________ (Name of the Bank) also agree that
withdrawal of the Tender/Bid/EOI or part thereof by the Tenderer within its validity or
Non submission of Performance Guarantee towards execution/supply period by the
Tenderer within 15 days from the date of issue of Letter of Acceptance by the Gujarat
State Electricity Corporation Limited would constitute a default on the part of the
Tenderer and that this Bank Guarantee is liable to be invoked & encashed within its
validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer
and that the encashed amount is liable to be forfeited by the Beneficiary.
This agreement shall be valid and binding on this Bank up to and inclusive of
_______________ (mention here the date of validity of Bank Guarantee) and shall not be
terminable by notice or by Guarantor for change in the constitution of the Bank or the
Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be
impaired or discharged by any extension of time or variations or alterations made,
given, conceded with or without our knowledge or consent by or between the
Tenderer and the Gujarat State Electricity Corporation Limited.
Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the Beneficiary
(i.e. GSECL) Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be
made only by the beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore our liability under this
Guarantee is restricted to Rs.__________(Amount of EMD) (Rupees
__________________________________) (in words). Our Guarantee shall remain in force till
EW- 292 PUR-F-006 RFQ-
_____________ (Date of validity of the Guarantee). Unless demands or claims under this
Bank Guarantee are made to us in writing on or before ___________ (Date of validity of the
Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited
and we shall be released and discharged from all liabilities there under.
Please Mention here Complete Postal Signature of the Bank’s
Address of the Bank with Branch Code, Authorised Signatory with
Telephone and Fax Nos Official Round seal
NAME OF DESIGNATED BANKS : As per Annexure – I
EW- 292 PUR-F-006 RFQ-
(ON STAMP PAPER OF Rs.300/-)
FORM OF BANKER’S UNDERTAKING
(For Performance Guarantees (PBG) towards execution/supply period ( Security
Deposit ) as per Commercial Terms & Conditions of Tender)
We, __________________________________________________(name of the Bank and Address of
the Branch giving the Bank Guarantee) having our registered Office at
registered office) hereby give this Bank Guarantee No.
unequivocally and unconditionally to pay immediately on demand in writing from
the Gujarat State Electricity Corporation Limited, or any Officer authorized by
it in this behalf any amount up to and not exceeding Rs. _____________ (Amount of
Performance Guarantee towards execution/supply period ) Rupees
said Gujarat State Electricity Corporation Limited on behalf of
contract for the supply / works specified below :
This agreement shall be valid and binding on this Bank up to and inclusive
of___________________(Date of validity of the Bank Guarantee) and shall not be
terminable by notice or by change in the constitution of the Bank or the firm of
Contractors / Suppliers or by any other reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or
variations or alterations made, given conceded or agreed, with or without our
knowledge or consent, by or between parties to the said within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary
(i.e. GSECL). Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be
made only by the beneficiary directly.”
“NOT WITHSTANDING” anything contained herein before, our liability under this
guarantee is restricted to Rs._______________(Rupees
___________________________________________only). Our guarantee shall remain in force
until _______________ (date of validity of the Bank Guarantee).Unless demands or
claims under this Bank Guarantee are made to us in writing on or before _____________
(Date of validity of the Bank Guarantee), all rights of Beneficiary under this Bank
Guarantee shall be forfeited and we shall be released and discharged from all liabilities
Please mention here complete Signature of the Bank’s authorized
Postal Address of the Bank with signatory with Official Round Seal.
Branch Code, Telephone and Fax
NAME OF DESIGNATED BANKS : As per Annexure - I
EW- 292 PUR-F-006 RFQ-
(ON STAMP PAPER OF Rs.300/-)
FORM OF BANKER’S UNDERTAKING
(For Performance Guarantees (PBG) towards Guarantee/Warranty period as per
Commercial Terms & Conditions of Tender)
We, __________________________________________________(name of the Bank and Address of
the Branch giving the Bank Guarantee) having our registered Office at
registered office) hereby give this Bank Guarantee No.
unequivocally and unconditionally to pay immediately on demand in writing from
the Gujarat State Electricity Corporation Limited, or any Officer authorized by
it in this behalf any amount up to and not exceeding Rs. _____________ (Amount of
Performance Guarantee towards Guarantee/Warranty period ) Rupees
Gujarat State Electricity Corporation Limited on behalf of
contract for the supply / works specified below :
This agreement shall be valid and binding on this Bank up to and inclusive
of___________________(Date of validity of the Bank Guarantee) and shall not be
terminable by notice or by change in the constitution of the Bank or the firm of
Contractors / Suppliers or by any other reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or
variations or alterations made, given conceded or agreed, with or without our
knowledge or consent, by or between parties to the said within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary
(i.e. GSECL). Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be
made only by the beneficiary directly.”
“NOT WITHSTANDING” anything contained herein before, our liability under this
guarantee is restricted to Rs._______________(Rupees
___________________________________________only). Our guarantee shall remain in force
until _______________ (date of validity of the Bank Guarantee).Unless demands or
claims under this Bank Guarantee are made to us in writing on or before _____________
(Date of validity of the Bank Guarantee), all rights of Beneficiary under this Bank
Guarantee shall be forfeited and we shall be released and discharged from all liabilities
Please mention here complete Signature of the Bank’s authorized
Postal Address of the Bank with signatory with Official Round Seal.
Branch Code, Telephone and Fax
NAME OF DESIGNATED BANKS : As per Annexure – I.
EW- 292 PUR-F-006 RFQ-
(ON STAMP PAPER OF Rs.300/-)
FORM OF BANKER’S UNDERTAKING
(Combined Performance Guarantees (PBG) towards Execution/Supply period and
Guarantee/Warranty period as per Commercial Terms & Conditions of Tender)
We, __________________________________________________(name of the Bank and Address of
the Branch giving the Bank Guarantee) having our registered Office at
registered office) hereby give this Bank Guarantee No.
unequivocally and unconditionally to pay immediately on demand in writing from
the Gujarat State Electricity Corporation Limited, or any Officer authorized by
it in this behalf any amount up to and not exceeding Rs. _____________ (Amount of
Combined Performance Guarantees (PBG) towards Execution/Supply period and
Guarantee/Warranty period) Rupees
Gujarat State Electricity Corporation Limited on behalf of
contract for the supply / works specified below :
This agreement shall be valid and binding on this Bank up to and inclusive
of___________________(Date of validity of the Bank Guarantee) and shall not be
terminable by notice or by change in the constitution of the Bank or the firm of
Contractors / Suppliers or by any other reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or
variations or alterations made, given conceded or agreed, with or without our
knowledge or consent, by or between parties to the said within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary
(i.e. GSECL). Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be
made only by the beneficiary directly.”
“NOT WITHSTANDING” anything contained herein before, our liability under this
guarantee is restricted to Rs._______________(Rupees
___________________________________________only). Our guarantee shall remain in force
until _______________ (date of validity of the Bank Guarantee).Unless demands or
claims under this Bank Guarantee are made to us in writing on or before _____________
(Date of validity of the Bank Guarantee), all rights of Beneficiary under this Bank
Guarantee shall be forfeited and we shall be released and discharged from all liabilities
Please mention here complete Signature of the Bank’s authorized
Postal Address of the Bank with signatory with Official Round Seal.
Branch Code, Telephone and Fax
NAME OF DESIGNATED BANKS : As per Annexure - I.
EW- 292 PUR-F-006 RFQ-
Financial Department, GR.No. FD/MSM/e-file/4/2025/2712/DMO Dtd. 01/04/2026
[ To be revised as per GoG notification issued from time to time.]
List of Banks Notified by GSECL
(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent
All Nationalized Banks.
(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up
to March 31, 2027. The validity cut-off date in the GR is with respect to date of
issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.
Name of Banks Name of Banks
1 AXIS Bank 23 A U Small Finance Bank
2 Bandhan Bank 24 City Union Bank
3 CSB Bank 25 DBS Bank India Limited
4 DCB Bank 26 Dhanlaxmi Bank
5 Equitas Small Finance Bank 27 Federal Bank
6 HDFC Bank 28 HSBC Bank
7 ICICI Bank 29 IDBI Bank
8 IDFC First Bank 30 Induslnd Bank
9 Jammu and Kashmir Bank 31 Jana Small Finance Bank
10 Karnataka Bank 32 Karur Vysya Bank
11 Kotak Mahindra Bank 33 RBL Bank
12 South Indian Bank 34 Standard Charter Bank
13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank
14 YES Bank 36 Ahmedabad Mercantile Co-
15 Nutan Nagrik Sahakari Bank 37 Rajkot Nagrik Sahakari Bank
16 Sarswat Co-Operative Bank 38 SBPP Co-operative Bank Ltd.
17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.
18 The Gujarat State Co- 40 The Surat District Co-operative
Operative Bank Bank
19 The Surat Peoples Co- 41 The Baroda Central Co-operative
operative Bank Ltd. Bank
20 The Panchmahal District Co- 42 The Kalupur Commercial Co-
operative Bank operative Bank
21 The Rajkot Commercial Co- 43 The Banaskantha Mercantile Co-
operative Bank Limited Operative Bank Ltd.
22 Gujarat Gramin Bank
EW- 292 PUR-F-006 RFQ-
GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR
All the contractors working in Gujarat State Electricity Corporation Limited Factory
like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the
following Safety Rules. Concern principle contractors are responsible for informing &
observance of these rules by their supervisors/contract workers as well as the
owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work
contract awarded to them. Prior to commencement of the work, Contractor shall have to
submit a written assurance on their letterhead to the concerned Sectional Head /
Engineer-in-charge that they have thoroughly gone through these Rules, have educated
their employees / workers of their sub contractor and will strictly observe the said Rules
while execution of work under work contract awarded to them. They will have to indemnify
the company for any loss or damage / accident / injury to the company’s property /
employee or employee of their own in default of non - observing these rules.
(01) Contractor should issue photo gate pass for their workers from GSECL Factory
Manager as per Gujarat Factories rules, 1963 & details shall be filled up in GSECL
gate pass format as per Aadhar card /Election card id proof & to follow the gate pass
issue procedure through concern department EE & SE, Security Officer,
LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer & Factory
(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer
only for three days with prior permission of Factory Manager only. More than three
days, Permanent photo gate pass procedure shall be completed by contract agency for
their contract workers.
(03) Certificate of Fitness of employment in hazardous process & operations in form no.33
of Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for
all contractor workers before commencement of work & examination responsibility
shall be taken by contractor as well as concerned Head of Department .Pre-
employment & Periodical medical examination of contractor workers shall be carried
out in form no.32 from GSECL Factory Medical Officer after every six (06) months of
contractor with their contractor workers. Contractor shall be fulfilled all health
requirements before commencement of work. After completion of medical examination
in form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker
gate pass procedure format.
(04) If work executed outside factory premises, Principle Contractor shall be registered
compulsory under The Building & Other Construction Workers (Regulation of
Employment and condition of service) Act, 1996 and The Gujarat Building & Other
Construction Workers (Regulation of Employment and condition of service) Rules,
2003 before execution the ”building or other construction work” means the
construction, alteration, repairs, maintenance or demolition, of or, in relation to,
buildings, streets, roads, railways, tramways, airfields, irrigation, drainage,
embankment and navigation works, flood control works (including storm water
drainage works), generation, transmission and distribution of power, water works
(including channels for distribution of water), oil and gas installations, electric lines,
wireless, radio, television, telephone, telegraph and overseas communications, dams,
canals, reservoirs, watercourses, tunnels, bridges, viaducts, aqueducts, pipelines,
towers, cooling towers, transmission towers and such other work as may be specified
in this behalf by the appropriate Government, by notification but does not include
any building or other construction work to which the provisions of the Factories Act,
1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.
(05) Contract worker gate pass will issue after completion of safety induction 3D
animation movie & Training record is to be maintained in IMS/OHSAS training
format by TK Office/LWO.
EW- 292 PUR-F-006 RFQ-
(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked
the issue PPE to contract workers as per nature of job, Form no.10 of lifting tools and
tackles, Driving license, Electrical contractor license, Electrical trade qualifications,
Safety induction training, SOP, supervisor qualifications etc. After fulfillment of all
Safety compliances, Safety Officer/Dy. Safety Officer shall be signed in Contract
worker Gate pass procedure format.
(07) Work Contract shall be completed by principle contractor/agency/person who is
awarded the work order. Subletting of contract shall be allowed only if prior approval
of Power station chief before execution of work. Contractor/agency shall be submitted
the entire subletting contract documents with gate pass application through concern
department EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer & Factory
(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,
Valid Electrical contractor License shall be submitted to concern electrical
department EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the
time of apply gate pass by agency/party with latest renewal from Chief Electrical
Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be checked by
Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety Officer/
Safety Officer/Factory Manager.
(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/
Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by
contract agency & qualification certificate with experience certificate shall be
submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety
Officer/Factory Manager at the time of apply gate pass.
(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry
out the work on electrical lines and Apparatus, Contract person/worker possesses
a certificate of competency or electrical work permit, issued by the Appropriate
Government. That means, Electrical trade Qualification of contract worker/person
like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M. TECH
(Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/
Safety Officer/Factory Manager at the time of apply for photo gate pass procedure.
(11) As per nature of job/work & during capital overhauling work /Annual overhauling
work /24X7 round the clock work/major shut down work, Qualified Safety
Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in
Industrial Safety) shall be engaged by contractor during dangerous
operations/dangerous works as well as day to day dangerous activities, safety
supervision, tool box talk, Safety awareness programme, SOP preparation with
hazards & its control measures with each step , checking of lifting tools & tackles,
hydra mobile crane, Safety precautions, coordination with Safety Department etc.
(12) License of driver shall be submitted with gate pass issue application as per nature of
vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles
(Amendment) Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver
license shall be checked every day by security shift in charge before entry in the
Factory premises.
(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through
competent person as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with
05 years experiences. SOP will review & approve by concern JE/DE/EE/SE/Elect.
Safety Officer/Dy. Safety Officer /Safety Officer/Factory Manager before execution of
(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as
per the job requirement. Do not work without use of required P.P.Es. Contractor is
responsible to provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to
checked standard/make in PPE issue format by concern JE/DE/EE/SE/Safety
Officer/Factory Manager. Personal Protective Equipments / Safety Gadgets suitable to
give sufficient protection against hazards involved in their work / job to their staff, as
EW- 292 PUR-F-006 RFQ-
per the job requirement and insist / enforce their workers to put on the same while at
The ongoing work is liable to be stopped at any time if your contract workers/staffs
found working without P.P.Es. Following is the list of various P.P.Es (as per
ISI/DGMS/CE/ EN/ ANSI approved only) to be used for various works / worksites.
In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety
Shoes, Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their
workers/supervisor compulsory & it will check by concern section HOD & Dy. Safety
Officer /Safety Officer at the time of gate pass procedure.
Quality of PPE shall be approved from Safety Officer as per Indian Standard and
International Standard before executions of work or at the time of gate pass apply
List of safety equipments
Industrial Safety Helmet For protection of head against falling objects or
during fall of person from height. Yellow Colour
helmet is used for contract worker with agency
Safety Goggles/welding For protection of eyes against flying particles / dust,
goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.
Full Face shield For protection of face against flying particles / dust,
chemical splash, spark, arc, flashover etc.
Reusable Earplug / Ear For ear / hearing system protection while working in
muffs. high noise level area.
Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp
/Fire proximity suit/FR edged objects, heat, hot objects etc.
Safety Hand Gloves For protection of hands against chemicals, oils,
sharp edged objects, heat, hot metals/objects,
electricity etc.
Safety shoes/ Gum Boots For protection of leg/feet against falling objects,
with sharp edged objects, heat, hot metals/objects,
Oil/Chemical/water/heat/ electricity etc..
Electrical resistance etc.
Safety Belt(full body For fall prevention while working at heights or in
hardness with double depth, working in vessel or in confined space.
lanyard & shock absorber) /
Rope / Life line / Fall
Dust Mask/Respirator with Protection of respiratory system against dust.
Chemical Cartridge Protection against toxic chemical fumes /
Respirator with full face gases/vapors/dust etc.
mask type A2B2E2K2
Trolley mounted Air line Working in oxygen deficient zone or confine space
respirators with full face area
Portable Single gas detector Working in hazardous storage/process area
like Chlorine, Ammonia,
Portable Multi gas Detector Working in oxygen deficient zone & use in entry of
( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire
EW- 292 PUR-F-006 RFQ-
Automatic voltage detector To check the present voltage or induction voltage of
electrical equipments/ bus/switch gears from
(one) feet distance before starting the any electrical
Auto darkening welding The new auto darkening welding helmet combines
helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening
Level-B) with PAPR as per technology with an innovative wide-view grinding
EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more
and AS/NZS 1716 flexibility, precision, and efficiency.
Respiratory System is a combined face and breathing
protection device, for increased comfort and safety in
welding. The unit is equipped with a particle filter
which removes particles from the air. The unit
provides a constant airflow independent of filter
combinations and clogging. The unit can also be
equipped with a gas filter (for example A1B1E1). The
unit supplies air to the head top via the connecting
breathing tube. The airflow creates a slight positive
pressure which together with the sealing to the face
prevents particles and other contaminants from
entering the head top.
(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by
party/agency/contractor to their contractor workers as per nature of job and
allotment of PPE list shall be submitted to Safety Officer, Dhuvaran on his letter head
as per below mentioned format by Contractor before commencement of work through
concerned JE,DE,EE/SE .
Sub: Issue of PEE to Contractor workers
Sub of work Order:
Name of Agency:
Date of Commencement:
Time limit for work order:
Sr. Name Desi Name of Name of PPE IS Make Qt Unit Date Rec
no. of gnati Section :Code of PPE y of eivi
worke on under no. of issue ng
rs work PPE sign
Reusable Ear Pair
Safety Shoes Pair
(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety
Helmet of all contractor workers at entry gate of Factory Premises & shall entered
contractor workers with Safety Shoes & Safety Helmet with photo ID Gate Pass.
(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all
contractor workers on daily basis.
(18) During the work execution, one trained & competent supervisor of agency should
always remain present at work site. Concern JE/DE of GSECL shall be supervised the
contract work as per SOP .
EW- 292 PUR-F-006 RFQ-
(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/
C&I/Environment survey/Chemical etc measuring /testing equipments/instruments
which are used during contract work shall be submitted before starting the work &
shall be checked by concern JE/DE/EE before starting work & it’s record shall be
maintained in concern section.
(20) The contractor shall take all the required safety measures prior to commencement of
work on dangerous substances, machineries or area at which cautionary notice is
displayed and obtain “Line Clear” or “Work Permit” through the concern Department
/ Section JE/DE and shall be informed to concern section JE/DE for closed/
returned after completion of work.
(21) Safety talk/Safety work instructions shall be given to contractor workers by concern
JE/DE regarding hazards of specific work, risk & it’s control measure (mentioned in
HIRA) before starting the job work and records shall be maintained for each & every
(22) Display Safety instructions shall be strictly followed by all workers who are working in
factory premises.
(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief
Chemist/Control room & work related Chemical information shall be taken by
contractor & contractor workers from Concern EE/Chief Chemist before starting of
chemical handling work.
(24) The contractor shall be checked & securely covered or securely fenced any opened
fixed vessel, sump, tank, pit or opening in ground or in floor which, by reason of its
depth, situation, construction or contents ,is or may be a source of danger before
starting the work each & every days or after interval/recess. Contractor supervisor
shall be informed to concerned HOD regarding any unsafe conditions.
(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses,
mobile phone etc are to be strictly followed by all workers who are working in factory
(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job,
remove all the inflammable material lying at or nearby worksite or cover it properly by
suitable protective covering. Also, special care shall be taken before carrying out such
job & see that all possible contributing factors to set fire shall be removed / vanished
prior to commencement of the work. Advance intimation shall be given to concerned
section / fire section to commence the work in fire prone areas. They should also
keep ready all the First Aid Fire Extinguishers / equipments & fire extinguishing
media / material like sand / water buckets or other appropriate equipment at such
(27) While carrying out work in confined space or inside vessel, obtain necessary
“Confined Space / Vessel Entry Permit” from concerned department prior to
commencement of the work.
For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp
shall be used. For taking care of the persons working inside the confined space /
vessel, a supervisor / person capable to keep continuous watch on person(s) working
inside, assist them in case of emergency or arrange to get immediate outside help,
shall remain present at entry point. Use full body safety belt without failed.
While working inside sewage, trench or in-depth, a person to warn outsiders /
entrants / passers etc shall remain available near entry point or the entry point shall
be cordoned by a barricaded tape with a cautionary notice. After completion of the
works, all the lids / covers / grills / grits opened, shall be re-fixed / re-placed in the
original position as it were prior to commencement of the work and leave the work
place in safe condition in all respect, so as to prevent accident to fellow workers.
(28) The contractor shall see that he / his persons do not work on or block (by stacking
material, spare parts, tools-tackles, equipments etc), any passages / walkways /
gangways / aisles / staircases / ladders / lifts or any other approaches / roads
leading to plans or its auxiliaries, on which there is traffic movements or possible
EW- 292 PUR-F-006 RFQ-
traffic movements in case of emergency. Such passages are meant for safe escape in
the event of emergency. If it is utmost necessary to carry out work in such area with
blocking of passage, prior permission of Competent Authority or the Engineer-In-
Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it
using barricading tape & display suitable caution notice or keep a person to restrict /
divert the traffic on this route through other safe passage.
(29) Prior to use power / electrically operated hand tools / equipments / machines /
gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe
operation & use it only if it is found safe to use. Do not use defective, unsafe or
improperly maintained equipments.
The electrical power supply required to run such equipments shall not be taken
directly at their own but shall be obtained through concerned Electrical Maintenance
Departments or their authorized persons or under their observations / guidance only.
The Electrical Section shall provide temporary electrical connection up to contractor’s
Mains Board on which it is compulsory to install mains switch, ELCB & fuses of
adequate capacity. All such equipments shall invariably be earthed adequately to
prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be of
adequate capacity, without any joint & shall consist of earth wire also. Hence, it is
necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord
for three phase power connections. The plugs, receptacles, pins, holders etc shall be
of adequate capacity & safe to use.
All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting
machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used
during work execution shall be of standard make & bear ISI certification mark on it.
The consumables like welding electrodes, grinding wheels / discs etc which has
specific prescribed life span shall not be used in any case if its expiry date is over.
(30) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by
Electrical contractor for safe use in areas where hazardous, flammable, or
combustible vapors, liquids, dusts, or residues may be present in Gas Based power
plant and list of tools and tackles shall be submitted with technical bid. Non-Sparking
Non-Magnetic electrical hand tools and tool kits shall be checked by JE/DE before
commencement of Electrical work.
(31) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift,
mobile crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps,
Eye bolts or any fixtures), it shall be checked and used only if found safe to use. Also,
ensure that these are tested, examined & certified in form no.10 by Competent Person
as per the Factory act-1948 & Gujarat Factories Rules and its validity do not expire.
Further, it shall be fixed properly and firmly prior to lifting the weight. Valid Test
certificate of all Lifting machines used by Contractor to be submitted to
Dy.Safety Officer/ Safety Officer before commencement of work through
concerned EE/SE.
(32) Metal Scaffoldings to be used for working at height shall be of adequate size &
capacity. Obtain the work permit when working at height. While climbing on such
scaffolding or working on any structure at height, use of full body safety belt /full
body hardness with double lanyard & Fall arrestor & Helmet is compulsory. It is also
necessary to fasten chinstraps of the helmet.
(33) Contractor or their employee shall not interfere in day-to-day routine plant activities /
works except the work assigned to them, shall not loiter in the areas other than their
work jurisdiction, as well as shall not temper / operate / touch the
machineries/equipments/auxiliaries with which they are not concerned. Also, the
contractor shall strictly instruct their staff for not to sit or take rest at/near/below
running plants, auxiliaries, systems or any place which is risky, hazardous & prone
(34) The cylinders containing poisonous / toxic or inflammable / explosive gas like
Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO 2 etc shall be handled
EW- 292 PUR-F-006 RFQ-
safely taking due care. To handle / shift such cylinders a special trolley /cage meant
for it must be used but in no case it should be rolled.
(35) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour
generated area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall
be provided on each vehicle by party/agency and it will check by shift security in
charge before entry of vehicles in the factory premises.
(36) No women or young person shall be employed or permitted to work in Lead-
compound area like battery room etc. as per schedule VI of GFR
(37) No women or young person shall be allowed to clean, lubricate or adjust any part of a
prime mover or of any transmission machinery while the prime mover or transmission
machinery is in motion. Examination or operation of motion machinery shall be made
or carried out only by a specially trained adult male worker wearing tight fitting
clothing as per section 22 of factories act
(38) In all risky job, before start the work, contractor should obtain General Safety Work
Permit through concerned section from Shift –in-charge well in advance.
(39) In case of noticing smoke or fire during their work execution, they shall make
immediate efforts to extinguish / control it and simultaneously inform the Fire
Station Mobile No as well as Station Fire Officer or Emergency Control room no which
is displayed at prominent place of factory like Main Security Gate, All unit control
room, Canteen area, Safe Assembly points, Fire Station, All security gates,
Occupational Health Centre.
(40) In case of any injury / accident while working, it shall immediately be reported to
Safety Department through concerned Sectional Head / Engineer. The prescribed
Form No. 21 & ANNEXURE may be obtained from concerned section or Dy.Safety
Officer/Safety Officer.
In case of any electrical accident, it shall immediately be reported to Electrical Safety
Officer through concern Sectional Head / Engineer. The prescribed Electrical
accident form no. A as per electricity act-2003 & Form No. 21 & ANNEXURE as
per Gujarat Factories rules shall be filled up by concern department JE/DE with
written consent of contractor. The Form may be obtained from concerned Electrical
section or Electrical Safety Officer. Electrical accident investigation shall be carried
out by Electrical Safety Officer with Factory Manager.
After any reportable accident, Contract agency shall be submitted the fitness
certificate of injured person with endorsement of GSECL factory Medical Officer to
LWO/Dy.Safety Officer/Safety Officer/Electrical Safety Officer then after injured
person may allow for work.
(41) For any incident occurred but have no injury to any persons should also reported as
per GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss
(42) Safety penalty shall be imposed against Offences by contract workers: If any
contract worker worked in a factory contravenes any provision of Factories act or any
rules or orders made there under ,imposing any duty or liability on workers,
contractor/agency shall be punishable with fine which mentioned as under.
Sr. Description of penalty Amount
(i) Work without PPEs Rs.300/- per person
(ii) Work without work Safety permit like working at Rs.1000/- per day
height, confine space entry, hot work etc.
(iii) License of driver as per type of vehicles not Rs.750/- per person
(iv) Welding work without flashback arrestor/double Rs.1000/- per set
gauge regulator set
(v) Operate Portable power tool without ELCB Rs.1000/-per
EW- 292 PUR-F-006 RFQ-
(vi) Work without qualified Supervisor as per nature Rs.1000/-per day
of job like mechanical, electrical, civil, C&I,
(vii) Work without SOP & JSA Rs.2000/-per day
(viii) Work without test report of lifting machines / Rs.2000/- per
tackles (like C.P.Bs., Hook chooks, winch, forklift, equipment
mobile crane, EOT crane etc) & its attachments
(like D-shackles, slings, U-clamps, Eye bolts or
any fixtures) in Form No.10 of Gujarat Factories
(ix) Work without Double lynyer Safety belt during Rs.3000/-per person
working at Height work, work without anchoring
in hook/line line
(x) Work without 24 Volt supply in Confine space Rs.3000/-per person
(xi) (a) Grinding machine used without safety Rs.500/-per
guard/machine guard equipment / per set
(b) unsafe welding machine like open body, Knob
without insulation, connection without lug
(c) damaged welding cables/gas pipelines
(d) welding work doing without welding blanket,
(e) electrical supply without 3 pin plug/Industrial
(f) use of damaged electrical wire for lighting/
(g) use of lighting lamp without cage,
(h) use of open halogen tube,
(i) use of damaged PPEs/use of non Standard
(j) Unsafe lifting and handling of gas cylinders
(k) Cylinder handling without safety cap
(l) Temporary connection without ELCB, etc.
During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety
Officer, Electrical Safety Officer, Factory Manager, If they will observed any safety
violations as per CO circular/statutory requirements then they must impose Safety
Penalty through office note directly against contract workers/ contract agency and
Office Note process through proper channel to concern Sectional head and Account
head for recovery purpose. Photograph/CCTV footage is to be put up with penalty note
by imposing officer.”
(43) Party will damage any fire equipments or property or machinery in factory during
execution of work, total damage cost will be recovered from party RA bill and recovery
Office note put up by concern HOD.
(44) All the relevant labour and industrial laws shall also be followed compulsorily.
(45) After completion of work, cotton waste, grease, oil, unused material, welding rod
pieces, scrap etc. are to be removed by contractor and scrap shall be deposited to
scrap yard of Main Store.
(46) For performance evaluation of contractor, safety factors of work accident, fire incident
& near miss accident will be considered. Steps can be taken to review the job
assignment up to cancellation for negligence.
(47) Over & above these, contractor shall have to follow all the safety requirements /rules
& regulations / norms and legal provisions laid down in various statutes. Particularly
the provisions of The Factories Act-1948 & the Gujarat State Factories Rules-1963
(Amended up to date), The Electricity Act-2003 & rules, BOCW Act/Rules shall be
EW- 292 PUR-F-006 RFQ-
followed strictly. The contractor shall also obey the rules / regulations / instructions
of the local Competent Authority for safety & health requirements.
(48) The above rules shall be scrupulously followed and where required, Contractor
/contractor workers may contact to the Dy.Safety Officer/Safety Officer/Electrical
Safety Officer in case of any ambiguity or needs further guidance in this regard.
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW- 292 PUR-F-006 RFQ-
Terms and Conditions regarding Labour Laws
During the entire period of the contract, the Contractor and his SubContractor shall at all
times comply with all applicable labour laws, rules, regulations, notifications, and bye-laws
issued by the Central Government, State Government, or Local Authorities. This includes
all existing laws as well as any amendments or new notifications that may come into force
during the contract period.
The Contractor and his Sub-Contractors shall, at all times abide by the following
Act/statutes related to Human Resources:
1. Factories Act, 1948;
2. Contract Labour (Regulation & Abolition) Act, 1970;
3. EPF & MP Act, 1952;
4. Building & Other Construction Workers (Regulation of Employment & Conditions of
Service) Act, 1996;
5. ESI Act, 1948;
6. Minimum Wages Act, 1948;
7. Payment of Wages Act, 1936;
8. Payment of Bonus Act, 1965;
9. Payment of Gratuity Act, 1972;
10. Workmen's Compensation Act, 1923;
12. Maternity Benefit Act, 1961;
13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service)
14. The Building And Other Construction Workers' Welfare Cess Act, 1996;
15. The Carriage by Road Act,
The above list is only indicative and not exhaustive. The Contractor shall remain fully
responsible for ensuring compliance with all other applicable labour and welfare
legislations, rules, and regulations in force during the contract.
The following are some of the major responsibilities of the contractor, in addition to other
obligations prescribed under various labour laws, rules, and regulations issued by
statutory authorities such as the State Government or Government of India from time to
time, which the contractor shall strictly comply with during the execution of the contract.
1) The Factories Act,
The contactor should not deploy worker below the age of 18 years and above 60 years
for the awarded work.
Earn Leave shall be paid to their bonafide contract workers as per the provisions of
the Factories Act,
Payment of Earned Leave should be made monthly together with wages for better
compliance of law. The contactor shall maintain Earn Leave Register in Form No.
as per the provisions of the said Act and submit the same on demand.
All the written registers, Performa etc. shall be maintained up to date and kept ready
for inspection at any time or submitted on-time to the concerned authorities as per
applicability of the Acts by cotractor.
2) The Contract Labour (Regulation and Abolition) Act,
The Contractor / Agency shall have to obtain the Labour License under Contract
Labour (Regulation & Abolition) Act from the appropriate authorities before
commencement of work. The contractor tor shall maintain a valid labour license
EW- 292 PUR-F-006 RFQ-
under the Contract Labour (Regulation and Abolition) Act for employing necessary
man power to be required by contractor.
The contractor should not be allowed to engage fifty (50) or more contract labourers
without initiating to obtain the labour license under the Contract Labour Act. (the
said number i.e., fifty (50) or more includes Supervisor and other staff).
3) Minimum Wages Act,
Contractor shall have to make the payment of wages to the Contract Labours engaged
by them, on or before 7th of every month through nearest Nationalized Bank
compulsory, preferably situated in the premises of TPS area in case of all works
contract. The Contractor shall supply copy of Bank Statement duly stamped by the
Concerned Bank as well as debited entry of amount displayed in the contractors' own
bank account as token of proof towards payment of Wages through CLIM/prevailing
system at relevant time. Apart from Payment of wages through Bank, Contractors
shall have to make all other payments like Advances, Bonus, Leave Encashment etc.
to their labours through bank only and cash payment entry will not be allowed.
Wages rates for contract laborers are applicable as per the terms and conditions of
the license. The contractor shall have to pay wages to workers as notified by the
Government of Gujarat from time to time.
Any default to pay the minimum wages to the engaged workers and deprived of their
right to minimum wages payment on or before 7th of each month shall be dealt as per
the provision of labour laws. Recurrence of the same may lead to cancellation of
awarded contract.
4) The Provident Fund and Miscellaneous Provisions Act,
The contractor must possess separate P.F. code on the name of the Firm /Agency
/Company itself for the subject work.
It should be ensured that all the contract labours engaged by contractor are covered
under the provident fund scheme and employee's pension scheme and their
contribution must be remitted regularly to the concerned RPFC. The photocopies of
challan along with ECR in this regards should be submitted regularly to the User
Department to enable their onward billing clearance.
The contractor shall submit along with his bill (month wise) statement regarding
deductions against employees' provident fund and family pension scheme in respect
of each concerned employee' Provident fund and family pension scheme at the rate of
12 %o of wages (or at the rates made applicable by the Government time to time). The
contractor's contribution and his workers contribution towards provident fund and
family pension scheme shall deposited by the contractor with concerned PF
5) Workmen's Compensation & Employer's Liability Insurance.
The contractors shall have to obtain Employee Compensation Policy under the
Employees Compensation Act before starting the work. Employee Compensation
Insurance shall be obtained for all the workers engaged for the execution of awarded
contract. If any of the work is sub-letted the contractor shall ensure that the sub-
contractor take and provide workmen's compensation and Employer's liability
insurance for the labours engaged. Contractor is liable to pay compensation in case of
accidental injury arising out of and in the course of employment as per the said Act
and shall bear medical expenses due to on duty accident.
6) The Payment of Gratuity Act,
For better compliance, contractor shall pay amount of gratuity on a monthly basis
along with the payment of wages, calculated on a pro-rata basis per month, which is
equivalent to 15 days' wages for each completed year of service for every worker. (*
applicable to ARC / BRC works contract only)
7) The Payment of Bonus Act,
Every worker shall be entitled to be paid by the contactor in an accounting year,
bonus, in accordance with the provisions of this Act, For better compliance, the
EW- 292 PUR-F-006 RFQ-
contractor should pay bonus amount on a monthly basis along with wages calculated
on a pro-rata basis per month. Contactor has to submit the paid bonus details of its
worker in Form No. C as per the provisions of the said Act as and when required by
the Govt. Authority as well as by GSECL.
8) The Maternity Benefit Act,
Contractor shall ensure that entitled female worker should provide Maternity Leave
and other benefits as per the provision of the said Act.
9) The Building and other Construction Workers' Act,
For any construction work, fall under the definition of Section 2(1) d), happening
outside / inside the Factory premises the said act will be applicable and the contactor
or its sub-contactor shall be liable to comply with the provisions framed there under.
10) The contractor shall give preference to existing or local contract workers for
engagement in the awarded contract and shall issue appointment orders to each and
every workers individually at the time of their engagement during the period of
contract and terminate the same at the end of the each contract.
Follow the mentioned procedure for each milestone for the execution of works
11) On Commencement of Contractual Work
1. Before starting the work, the contractor may contact Labour Welfare Officer /
Industrial Relations Officer for all formalities related to labour law compliance
before commencement of the contract and onward Labour Law compliance
thereof,, so that later no dispute will arise in respect of compliance of labour laws.
2. It is the responsibility of the contractor to ensure that contactor’s employees
maintain strict discipline as regards security, methods of safe working etc., and
not to cause any hindrance to smooth running of power station or in execution of
duties by GSECL staff Any lapse in this regard will be viewed seriously and if
lapse found, contact is liable to be terminated. If any of contractor's staff is found
unsuitable or not behaving properly, the contractor shall have to remove such
worker from the work-site on demand by EIC. To maintain harmonious industrial
relations amongst contact labours is solely the responsibility of contractor. Any
breach of the same will be viewed seriously.
3. A digital system developed at the request of the agencies working at the premises
of GSECL, is to facilitate them for easy, efficient, effective management of data,
gate passes, attendances, medical records, Police Verification documents etc.
related to their employees / workers deployed for various works and services
against work order of GSECL.
4. On receipt of LOA and before commencement of work, authorized representatives
of the agency shall login in the CLIMS online portal / prevailing system at
relevant time and apply for registration of their employees / workers uploading all
information with required documents in digital form. Upon completion of due
verifications, clearance by EIC and HR departments, contracting agency will
obtain gate passes. GSECL will only consider documents like wage sheet duly
accepted and signed by individual workers, as per the engagement/deployment
duration/hours of individual worker duly certified by the agency, being the
employer, for the purpose of payment of bills and HR clearances.
Agency shall be solely responsible for maintaining accurate and upto-date data of
their workers in the portal/ prevailing system at relevant time. All statutory
compliances under prevailing laws shall remain the responsibility of the
contracting agency. The agency shall indemnify/ GSECL against any liabilities
arising from non-compliance of legal provisions or inaccuracies in the data
maintained by them in the digital portal of CLlMS/prevailing system at relevant
5. The Contractor who intends to engage labours more than the specified limit under
law, then necessary - Form No. V under the Contract Labour (R & A) Act, 1970 or
Form No. VI under the Interstate Migrant worker (employment regulation) Act
EW- 292 PUR-F-006 RFQ-
1979 as applicable is to be obtained for the purpose of obtaining Labour License
from the Licensing Authority.
6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric
punching and reporting at the location of work.
7. The contractor shall employ adequate number of experienced staff at site for daily
supervision and for maintaining of various registers and records required under
the Labour laws and contracts. No payment for such supervision shall be
8. The gate passes obtained for any specific work order will be valid for that specific
work order only and contractor should not divert the man power for any other
work order. If any work or part thereof is desired/required to sublet, the contactor
shall obtain the necessary permission of EIC in black and white well in advance
which is mandatory for considering the statutory documents of agency other than
the agency who awarded work order.
12) During Contractual Work under the progress:
1. All Contractors shall have to make the payment of wages to the Contract Labours
engaged by them, on or before 7th of every month through Nearest Nationalized
Bank compulsory, preferably situated in the premises of power station area. The
Contractor shall supply copy of Bank Statement duly stamped by the Concerned
Bank as a token of proof towards payment of Wages through CLIMS / prevailing
system at relevant time.
2. All Contractors has to comply & maintain statutory documents / registers under
the provision of labour laws & EPF Act.
3. In case the contractor having more than one contract in the same TPS, the
contractor shall have to obtain work order wise separate Gate Passes and submit
the same with the documents of statutory compliance that too work order wise
every month to the User Department to enable their onward billing clearance.
13) CONTRACTORTO II\TDEMNIFY THE GSECL REGARDING LABOUR LAWS
The contractor shall indemnify and keep indemnified the GSECL, and every member,
officer and employees of the GSECL, also Engineer-in-charge and his staff against all
actions, proceedings, claims, demands, costs and expenses whatsoever arising out of
or in connection with the matter referred in above clauses and elsewhere and against
all actions, claims demands, cost and expenses which may be made against the
GSECL by any workman/ employees of contractor or any sub-contractor and or from
any liability any wise to any workman/employees of the contractor or sub-contractor
under any laws, rules or regulation having in force of law including but not limited to
claims against the owner under employee compensation Act, 1923. The Employee's
Provident Fund Act.l952, and/or the contract labour (Abolition and Regulation) Act,
The GSECL shall not be liable for or in respect of or in consequence of any accident or
injury to any workmen or other person in the employment of the contractor or his
sub-contractor, and the contractor shall indemnify and keep indemnified the GSECL
against all such damage and compensation and against all claims, demands
proceedings costs, charges and expenses whatsoever in respect of or in relation
The contractor shall at his own expense / risk and cost to comply with all the labour
laws as above-mentioned and keep the G.S.E.C.L. indemnified in respect thereof.
GSECL : shall be entitled /empowered to deduct directly from the bills, the amount to
be paid to engaged bonafide contract workers or the contract workers engaged by
Sub-contractor any sum or sums payable by main contractor / sub-contractor and
which sum/sums the Corporation is required to pay in capacity of Principal Employer
on account of the default of contractor in respect of all liabilities incurred out of non-
EW- 292 PUR-F-006 RFQ-
compliance regarding any provisions of Labour Laws and same amount shall be
recovered from the pending dues of the contractor with 15% administrative charges.
Any other rules and regulation, conditions, circulars etc., that are in force at present
and that may be famed by the G S E C L from time to time in connection with
contracts will be binding and acceptable to contractor. The above are some of the
major liabilities of the contractor in addition to other liabilities prescribed under the
various labour laws in force from time to time from Statutory Authorities like State
Government / Government of India, which the contractor shall have to comply with.
The contractor shall provide the name of authorized representative, as provided to
other statutory Government authorities and will be notified to Engineer In-Charge
14) Submission of Statutory documents to ensure the compliances:
The contractor shall upload statutory documents, work order-wise, under Labour
Laws and EPF in CLIMS / prevailing system at relevant time. Required documents
shall be uploaded by the contractor in existing portal /prevailing system at relevant
time invariably each month to Engineer In-Charge for onward process and smooth
clearance by HR Department.
List of documents required for gate passes of contract workers through clims /
prevailing System.
Sr. Description of documents attached
1 Copy of Work Order
2 Copy of P. F. Code No.
3 insurance Policy as per subject of work order under the Workmen
Compensation Act,
4 Contract agreements/ subletting work contract documents with
5 Copy of Id proof of Aadhar card or Election voting card or driving
license or Passport only
6 Copy of Police Verification in respect of each contract workers
15. The contractor whose work order value is above Rs. 5 lacs shall have to submit
‘Declaration cum Indemnity Bond’ on Rs. 300/- Non-Judicial stamp paper in
prescribed Performa (Annexure- ‘B’) with Agreement and Indemnity Bond before
the commencement of the contract.
EW- 292 PUR-F-006 RFQ-
DECLARATION CUM INDEMNITY BOND
(On Rs.300/- Non Judicial Stamp Paper duly notarised)
THIS DECLARATION CUM INDEMNITY BOND made at_____________________
(mention location) by M/S. ________________________________________________ having its
Reg. office at___________________________(hereinafter referred to as “Contractor” which
expression Shall unless it be repugnant to the context or meaning thereof, be deemed to
mean and include their respective assigns, successor, executors, subcontractors and/or
administrators) of the ONE PART in favour of M/S Gujarat State Electricity Corporation
Limited having its power Station at Gandhinagar Thermal Power Station (hereinafter
referred to as the “Company”), which expression shall unless it be repugnant to the
context or meaning thereof be deemed to mean and include its assigns, successors) of the
WHEREAS the COMPANY has entered into a contract with the Contractor for the work of
_____________________________________dated_____________“hereinafter called the “Contract”);
AND WHEREAS it is one of the essential conditions of the Contract that the Contractor
shall comply with all the provisions of the Labour& Industrial Laws, as may be applicable
from time to time for the discharge and completion of the works and completion of the
Works and Services covered under said Contract Labour (R & A) Act 1970, Child Labour
(Prohibition and Regulation) Act 1986, The Employees Provident Funds & Miscellaneous
Provisions Act, 1952, Employees State Insurance Act 1948, Minimum Wages Act,
Payment of Bonus Act, 1965, Payment of Wages Act, 1936, Employees Compensation Act,
1923, Factories Act, 1948 and other Labour Laws, Rules, Notifications and Codes which
are at present applicable to the contractor and which may be applicable during the tenure
of the contract (hereinafter referred as the ‘Laws’).
AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity
Bond to this effect and has agreed to indemnify and Company, it’s Directors, Officers and
employees and representatives indemnified and hold harmless against all third party
claims, charges, penalties, fines, expenses, losses, damages costs, suits or any other levy
against the Company and/or the management due to the failure of the Contractor to
observe or follow all applicable laws.
NOW THIS DEED WITNESSETH AS UNDER:
1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and
lapse, delays, misdeeds, faults, breaches, inactions etc done by his assigns,
successors, executors, subcontractor and/ or administrators shall be construed to be
have been done by the contractor and he alone shall be liable for such acts, inactions
2. In consideration of the Company awarding the Contract to the Contractor subject to
the condition of execution of this Declaration cum Indemnity bond, the Contractor
declares and represents to the Company that the Contractor has obtained all Statutory
registrations, Certificates, licenses and approvals required under the Laws enabling the
Contractor to execute the Contract in a legal and lawful manner.
3. That in the event of any liability arising out of failure to observe or non-compliance of
any such „Laws‟ by the Contractor in connection with the Performance of the contract,
the Contractor shall bear all the resultant whatsoever liability(ies), if any arising out
thereof and that the company, its Directors, Officers and employees, representatives,
shall not be liable for any such liability(ies). The Contractor agrees to indemnify and
EW- 292 PUR-F-006 RFQ-
keep the Company and its Directors, Officers and employees, representatives
indemnifies, defend and hold harmless, against all losses, costs, damages, claims,
penalties, interest, expenses, demands, fines, legal liability, causes of action, injury to
persons, suits etc., which may be suffered, incurred, undergone and / sustained by the
Company including the Costs and expenses that may be incurred in defending any
such liability(ies) claim(S), Proceeding (S) etc. that maybe made or taken or taken or
arise on the same by any Person, body, authority, government, judicial / quasi -
judicial authority due to the failure or non-compliance of any such laws and rules
there under (including any amendments in acts, laws, statutes & rules there under) of
whatsoever kind and nature arising out of or in any way connected with, whether or
not such acts or omissions are actual or alleged, active or passive with regard to the
discharge of the said Contract.
4. The Contractor further declares that in case of any suit / claim / right / damages /
compensation / fine / levy / charges / expenses / losses / penalties / costs raised by
the third party, including contract labours engaged by the contractor, he shall join
such proceedings in such Suit/Court/Tribunal/Authority and effectively defend the
5. The Contractor hereby agree and undertakes to make good any loss, damage, claims,
suits, demands, decrees, expenses that the Company may suffer to the fullest
satisfaction of the Company and if the Contractor fails to make good the same then the
Company shall have the right to recover the same and or any other loss sustained,
without any restriction or limitation, together with any other incidental expenses,
costs, and all incidental logistic expenses etc that may be suffered by the Company
from the Contractor and the Contractor hereby further confirms and declares that this
Declaration cum Indemnity Bond is irrevocable and shall be final and binding on it /
him heirs, executors, administrators, legal representatives, successors, subcontractors
and assigns, wherever the context applies. any claims, demands, shall be adjusted
against any amount due and payable to the Contractor and the Company shall have
the right to withhold any amounts due and payable to the Contractor, till the
settlement of such claims, disputes to the Contractor towards discharge of such
claims, obligations etc.
6. This Declaration cum indemnity bond shall be in accordance with the laws of India and
any dispute between the parties with regard to this Declaration cum Indemnity Bond
shall be resolved through the dispute resolution process mentioned in the General
Conditions of the Contract (GCC).
IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year
first hereinabove written.
SIGNED SEALED AND DELIVERED By the within named “CONTRACTOR”
(Authorised Signatory)
Rubber Stamp of Firm/Company
EW- 292 PUR-F-006 RFQ-
In presence of Witness
Name & Address of Witness Signature
Residential Address:
Residential Address:
EW- 292 PUR-F-006 RFQ-
GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR
TENDER & CONTRACT FOR WORKS
GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR
Notwithstanding anything contained to the contrary in the specification or tenders in
subsequent exchange of correspondence, the conditions of contract shall be binding on
the contractor and any change of variation expressed or implied however made in the said
conditions shall not be however valid or operative unless expressly sanctioned by the
corporation The contractor shall be deemed to have fully informed himself and to have
special knowledge of the provisions of the conditions of contract herein contained.
1. All works proposed to be executed by contract shall be notified in one of the English
and one of the vernacular local daily newspapers stating the work to be carried out as
well as the date for submitting and opening tenders and time allotted for carrying out
the work also the amount of earnest money to be deposited with the tenderer and the
security deposit to be deposited by the successful tenderer.
2. Copies of the specifications, designs drawings, estimated rates. Schedule rates and any
other documents required in connection with work which will be signed by the
Executive Engineer for the purpose; of identification shall be open for inspection by the
contractors at the office of the Executive Engineer during office hours.
3. Where the works are proposed to be executed according to the specification
recommended by a contractor and approved by a competent authority on behalf of the
Gujarat State Electricity Corporation Ltd. Such specification with designs and drawings
shall form part of the accepted tender.
3 The tender and receipts for payments made on the account of any work, when executed
by a firm, should be signed by all the partners except where the contractor are
described in their tender as firm in which case the receipt shall be signed in the name
of firm including the Partners or some other persons; having authority to do so.
5. Any person who submits tender at percentage rate shall fill up the usual form stating
what percentage above or below rates specified he is willing to undertake the work. Only
one rate or such percentage on all the estimated rates or scheduled rates shall be
6. Tenders which propose any alteration in the work specified in the form invitation to
tender or in the time allowed for carrying out the works or which contain any other
conditions of any sort, will be liable to rejection.
7. No single tender shall include more than one work. but contractors who wish to tender,
for two or more works, shall submit a separate tender for each work. Tender shall have
the name and the number of the works of which they pertain be subscribed on the
8. The Executive Engineer or his duly authorized assistant will open tenders in the
presence of any intending contractors who may be present at the time and will enter the
amount of the several tenders in a comparative statement in a suitable form. In the
event of tender being accepted the contractor shall thereupon, for the purpose of
identification, sign copies of the specifications and other documents. In the event of
tender being rejected the officer (Executive Engineer ) shall authorize the paying officer
to refund the amount of the earnest money deposited to the contractor making the
tender on his giving for the return of the money.
9. The officer competent to dispose off the tenders, shall have the right of rejecting all or
any of the tenders without assigning any reasons thereof.
10. No receipt for any payment alleged to have been made by a contractor in regard to any
matter relating to tender of the contract shall be valid and binding on the corporation
unless it is signed by the Executive Engineer.
11. The memorandum of work to be tendered for and the schedule of materials to be
EW- 292 PUR-F-006 RFQ-
supplied by the Gujarat state Electricity corporation Ltd. and their rates shall be filled
in and completed by the office of Executive Engineer before the tender form is issued if
a form issued to an intending tenderer has not been so filled in and uncompleted he
shall request the said office to have this done before he completes and delivers his
12. All work shall be measured, meet by standard measure and according to rules and
custom and usual in the use in the Gujarat state electricity corporation Ltd. and no
proposals to adopt alternative method will be accepted. The Executive Engineer's
decision as to what is the usual method in use in the Gujarat state Electricity
Corporation Ltd. shall be final.
13. Every contractor shall except the registered contractor on the approved list of the
corporation produce along with his tender a solvency certificate from the collector of the
District within which he resides or a bankers Certificate of his financial stability if he
fails to produce such a certificate his tender will not be considered.
14. All correction and addition or pasted slips should be initiated.
15. Tenderer shall be deemed to have full knowledge of all relevant documents site
conditions etc. whether inspected or not by him.
16. Submissions of a tender by a contractor implies he has read the instruction and
conditions of contract and has made himself aware of the scopes and specification of
the work to be done & of the conditions and rates at which stores etc. will be issued to
him and local conditions and other factors bearing on the execution of the work.
17. Under no circumstances shall any contractor be entitled to claim enhanced rates for
any items of contract without prior sanction of the competent authority.
18. These rules and directions shall form part of the contract.
I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein referred as
"Corporation") of the work specified in the under written memorandum within the time
specified in Scheduled B (memorandum showing items of work to be carried out) and in
accordance in all respect with the specifications design drawing and instructions in writing
and as per annexed conditions of contract and agree that when the materials for works are
provided by the corporation such materials and rates to be paid for them shall be as
Provided in schedule A hereto.
(a) General description of work.
(b) Estimated cost.
(c) Earnest money.
(d) Security deposit:
(1) Party shall have to pay security deposit(if applicable) in the form of Bank
Guarantee/ Demand Draft in favour of GSECL payable at Gandhinagar within
days of date of issue of Letter of Intent.
(2) Time allowed for the completion of work from date written order to commence. Should
this tender be accepted I/we hereby agree to abide by and fulfill all the terms and
provision of conditions of contractor annexed hereto as applicable and in default thereof
forfeit and pay to the corporation the sums of money mentioned in the said conditions.
Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP. LTD. in
respect of sum of Rs. (The amount to be specified in figure & words,) Is herewith forwarded
representing the earnest money (the full value of which is to be absolutely forfeited to the
CORPORATION l/We not deposit the full amount Deposit of the said conditions/otherwise
the said sum of Rs. Shall be refunded on surrendering the original receipt.
Signature of the Contractor Address of the Contractor
EW- 292 PUR-F-006 RFQ-
Signature of witness Address of Witness
The above tender is hereby accepted by me on behalf of the Gujarat State Electricity
Corporation Ltd.
The Chief Engineer (Gen).
Superintending Engineer
Executive engineer
Or his duly authorized assistant.
EW- 292 PUR-F-006 RFQ-
GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR
TENDER & CONTRACT FOR WORKS
CONDITIONS OF CONTRACT
(a) The “contract” means the documents forming the tender and acceptance thereof
together with the document referred to therein or individual work order in the case of
term contracts including these conditions schedules and or additional conditions
attached to the form of tender or individual works, order, rate schedule the
specifications and the drawings and all these documents as applicable taken together
shall be deemed to form the contract.
(b) The “Tender Document” means the form of tender the applicable schedules and/or
additional conditions and the specifications and/or drawing as issued on the
contractors for the purpose of preparing tender.
(c) The expression "Works" or 'work when used in the condition of contract shall, unless
there be something in the subject or context repugnant to such construction means
the work or the work contracted to be executed under or in virtue of the contract
whether original or altered.
(d) The "Contractor” means the individual or firm or company. Whether incorporated or
not, undertaking the works and shall include his or its legal personal representatives
successors and permitted assignees.
(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the "Accepting
Officer" means the officer who is authorized to sign and signs the contract on behalf of
the corporation.
(f) The letter “EE" means Executive Engineer who in the case of measurement and lump
sum contracts directs the contract and the letters S.E. mean Superintending Engineer
and "CE(G)" means Chief Engineer (Generation), who administers and in the case of
the term contracts directs the contract.
(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by the
Chief Engineer (Gen), to supervise the works or part of the works.
(h) "Approved" and "Directed" means the approval or direction of the Chief Engineer (Gen),
or the Superintending Engineer or the person deputed by him for the particular
(i) B.S. means the "British Standards" as issued by the British Standard Institution.
"A.S.” means the “American Standards" as issued by the "American Standards
Institution" and "I.S." means the “Indian Standards" as issued by the Indian Standards
Institution. Wherever the above mentioned abbreviations are referred to in the
specifications and/or work orders, they mean the addition with all
amendments current at the date of issued of tender document of work orders.
In case of measurement and terms of contracts "Specifications" mean those contained in
Gujarat State Electricity Corporation Ltd. Schedule together with any amendments etc.
embodied in the tender documents “Drawing” refer to those accompanying the tender
documents and/or any work orders referred therein.
(j) The “Contract Sum" means the sum accepted or the sum calculated in accordance with
the prices accepted in the tender and/or the contract rate as payable to the contractor
for the full and entire execution and completion of works.
(k) "The date for completion" is the date or dates of completion of the work or any part of
the works set out or ascertained in accordance with the individual work orders and the
tender documents or any subsequent agreed amendments thereto.
EW- 292 PUR-F-006 RFQ-
GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR
TENDER & CONTRACT FOR WORKS
1. Security Deposit:
The contractor shall within 10 days from the date of issue of letter of intent pay the
security deposit for the performance of the contract.All damages, costs, charges, expenses
and other sums which may be or may become due to payable by the contractor to the
CORPORATION under the terms of the contract may be deducted from the cash the
proceeds of sale of the securities so deposited (which the officer or person to whom the
same may be endorsed as aforesaid is hereby authorized to sell that purpose) of from the
interest of any such securities or from any sums or which may become due to the
contractor by the CORPORATION whole or the balance unapplied as aforesaid of cash
securities so deposited being repaid or transferred and returned as may be to contractor
after the date on which the final bill is paid or after the expiry of the date up to which the
contractor has to maintain the work in good order whichever is later.
2.Compensation for the delay :
The time limit allowed for carrying out the work as entered in the tender shall strictly
observed by the contractorand shall be reckoned from the date on which the order to
commence the work is given to the contractor. The work shall throughout the stipulated
period of contract be proceeded with all due diligence (time being deemed to be the essence
of contract) and for delay the contractor shall pay compensation an amount equal to half
percent per one week for the Contract value or as per the decision of the Competent
Authority of the GSECL..
3. Action when whole of Security Deposit is forfeited;
In any case in which under any clause of this contract the contractor shall have tendered
himself to pay compensation amounting to the whole of his security deposit (whether paid
sum or deducted by installments) or in the case of abandonment to the work owing to
serious illness/ death of the contractor or any other cause, the Executive Engineer on
behalf of the corporation shall have powers to adopt (a) below and any of the following
causes under (b) and (c) as he may deem best suited to the interest of the corporation.
To rescind to the contract (or with rescission notice of 10 days in writing to the
contractor under the hand of the Executive Engineer shall be conclusive evidence and in
that case the security deposit of contractor shall stand forfeited and be absolutely at the
disposal of the corporation.
(b) To employ labor paid by the corporation to supply materials to carry out the works, or
any part of the works debiting the contractor with the cost of the labor and the price of the
materials (as to the correctness of which cost & price, the certificate of Executive Engineer
shall be final & conclusive against the contractor) and crediting him with value of the work
done. In all respect in the same manner and at the same rates as if it had been carried out
by the contractor under the terms of this contract and in that case the certificate of the
Executive Engineer as to the value the work done shall be final and conclusive against the
(c) To order that the work of the contractor be measured up and to take such part thereof
as shall be unexecuted out of his heads and to give it to another contractor to complete in
which case any expenses which may be incurred in excess of the sum which would have
been paid to the original contractor if the whole work had been executed by him (as to
amount of which excess expense the certificate in writing of the Engineer shall be final,
conclusive and shall be paid by the original contractors) and shall be deducted from any
money due to by the corporation under the contract or otherwise from his security deposit
of the proceeds sale thereof or a sufficient part thereof.
In the event of the above causes being adopted by the Executive Engineer the contractor
shall have no claim to compensation for any loss sustained by him by reason of his having
purchased or procured any materials or entered into any engagement or made any
advances on account of or with a view to the execution of the work or the performance of
the contract. And in case the contract shall be rescind under the provision aforesaid the
EW- 292 PUR-F-006 RFQ-
contractor shall not be entitled to recover or be paid any sum for any works thereof
actually performed by him under this contract unless and until the Executive Engineer
shall have certified in writing the performance of such work and the amount payable to
him in respect thereof and he only be entitled to be paid the amount so certified.
4. Notice for Unsatisfactory Progress :
If the progress or a particular portion of the work is unsatisfactory the Executive Engineer
whose decision shall be final shall not withstanding that the general progress of work is
satisfactory be entitled to take action under Clause 3(b) after giving the contractor 10 days
notice in writing and the contractor will have no claim for compensation for any loss
sustained by him owing to such action.
5. Action in the case of Default by Contractor:
If any case in which any of power conferred upon the Executive Engineer by Clauses 3 and
4 hereof shall have exercisable and the same shall not have been exercised, the non-
exercise thereof shall not constitute a waiver of any of the conditions hereof and such
powers shall notwithstanding be exercisable in any further case of default by the
contractor for which by any hereof he is declared liable to pay future compensation shall
remain unaffected in the event of the Executive Engineer taking action under sub-clause
(a) or (c) of Clause 3 he may, if he so desires take possession of all or any tools plant
materials and stores in so upon the work or the site thereof belonging to the contractor or
procured by him and intended to be used for the execution of the work or any part thereof
paying for allowing the same in account at the contract rates or in the case of a contract
rates not being applicable of current market rates to be certified by the Executive Engineer
whose certificate thereof shall be final. In the alternative the Executive Engineer may by
notice in writing to the contractor or his clerk of works, foreman or other authorized agent
require him to remove such tools Plant materials or stores from the premises within a time
to be specified in such requisition the decision to the contractor failing to comply with any
such requisition the decision of the Executive Engineer as to the expense of any such
removal and the amount of the proceed and expense of any such shall be final and
conclusive against the contractor.
6. Extension of Time Limit :
If the contractor shall desire an extension of the time limit for completion of the work on
the ground of his having been unavoidably hindered in execution or any other ground he
shall apply in writing to the Executive engineer and the executive Engineer may, if in his
opinion there are reasonable grounds for granting extension recommend such extension as
he thinks necessary or proper. The decision of the competent authority in this shall be
7. Completion Certificate
On completion of the work the Contractor shall be furnished with Completion Certificate by
the Executive Engineer of such completion but no such certificate shall be given nor shall
be the work of considered to be complete unit works are taken over and/or duly tested and
put to operation as the case may be nor until the work have been measured by the
Engineer in Charge or where the measurements have been taken by his subordinates until
they have received the approval of the Executive Engineer the said measurements being
binding and conclusive against the contractor.
8. Effect of the Certificate :
No payment shall be made for any work estimated to cost less than Rs. 1,000 till after the
whole of said work shall have been completed and certificate of completion given. But in
the case of works estimated to cost more than Rs. 1,000 contractor shall on submitting a
monthly bill thereof to be entitled to receive payments propionate to the part of the work
them approved and passed by the Engineer-in-charge whose certificate of such approval
and a passing of the sum so payable shall be final and conclusive against the contract of
all such intermediate payment shall be regard as payment by way of advance against the
final payment only and not as payments for work actually done, completed and shall not
preclude the Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work
to be removed and taken away and reconstructed or re erected not shall any such payment
EW- 292 PUR-F-006 RFQ-
be considered as admission of the due performance of the contractor any part thereof in
any respect of the accruing of the claim nor shall conclude, determine or effect in anyway
the otherwise or in any other way vary or affect the contract. The final settlement and
adjustment of the accounts otherwise or in any other way vary or affect the contract. The
final bill shall be submitted by the contractor within one month of the date fixed for
completion of work, otherwise, the certificate of the Engineer-in-charge of the measurement
and of total amount payable for the work shall be final and binding on all parties.
and of total amount payable for the work shall be final and binding on all parties.
9. Payment to Contractors:
The rates for several items of works estimated to cost more than Rs. 1000 agreed to within
shall be valid only when the item concerned is accepted having been completed full in
accordance with the sanctioned specification. In case, where the items of the work are not
accepted as so completed the Engineer-in-charge may make payment on account of such
items at such reduced rates as he may considers reasonable in the preparations of final or
running accounts bills.
Bills shall be submitted by the contractor each month on or before the date fixed by the
Engineer-in-Charge for all works executed in the previous month and the Engineer-in-
Charge shall take or cause to be taken the requisite measurement for the purpose or
having the same verified and the claim so far as it is admissible shall be adjusted. If,
possible, within ten days from the presentation of the bills, If the, contractor does not
submit the bill within the time fixed as aforesaid the Engineer-in-Charge may depute a
subordinate to measure up the said work in the presence of the contractor or his duly
authorized agent whose counter signature in the measurement list shall be sufficient
warrant and the Engineer-in-Charge may prepare a bill from such list which shall be
binding on the contractor in all respects.
11. Supply of Materials to Contractor:
If the specification of the estimate work provides for the use of any special description of
material to be supplied from the corporations Stores or if it is required that the contractor
shall use certain stores to be provided by the Engineer-in-Charge (such material and stores
and the prices to be charged thereof as hereinafter mentioned being so far as practicable
for the convenience of contractor but not so as in any way to contro1, the meaning or effect
of this contract specified in the schedule or memorandum hereto annexed) the contractor
shall be supplied, with such materials and stores as may be required from time to time be
used by him for the purpose of the contract only and the value of the full of materials and
stores so supplied shall be cut of or deducted from any such item due or thereafter to
become due to the contractor under the contract or otherwise or from the security deposit
or the proceeds of sale thereof if the deposit is held in Government securities the same or
a sufficient portion thereof shall be sold for the purpose. All materials supplied to the
contract or shall remain the absolute property of corporation and shall on account be
removed from the site of the work and shall at time be open to inspection by the Engineer-
in-charge. Any such materials unused and in perfectly good condition at time of completion
or determination of the contract shall be returned to the corporation stores if the Engineer-
in-Charge so requires by notice in writing given under his hand but the contractor shall
not be entitled to return any such materials supplied to him as aforesaid but remaining
unused by him or for any wastage in damage thereto.
The contractor shall be responsible for the loss, destruction or deterioration of the
material stores or articles supplied to him by the corporation even if such loss, destruction
or deterioration has occurred under any circumstances whatsoever beyond his control as if
the materials, stores or articles so supplied were his property.
12. Works to be executed in accordance with Specifications, Drawings, Orders etc.:
The contractor shall execute the whole and every part of work in the most substantial and
workmanlike manner and both as regarding materials and in every other respect in strict
accordance with the specifications, the contractor shall also confirm exactly , fully and
faithfully to the designs, drawings and instructions in writing relating to the work signed
by the Engineer-in-Charge and lodge in his office and to which the contractor shall be
EW- 292 PUR-F-006 RFQ-
entitled to have access for the purpose of inspection at such office or on the site of the
work during office hours and the contractor shall; if he so requires, be entitled at his own
expense to make or cause to be made copies of the specification, and of all such designs,
drawings and instruction as aforesaid .
13. Alterations in Specifications and Designs not to invalidate Contracts:
The Executive Engineer shall have powers to make any alterations, in or addition to the
original specifications designs and instructions that may appear to him to be necessary or
advisable during the progress of the work and the contractor shall be bound to carry out-
the work in accordance with any instruction in this connection which may be given to him
in writing signed by the Engineer-in-Charge and such alterations shall not invalidate the
contract. Any additional work which the contractor may be directed to do in the manner
above specified as part of the work shall be carried out by the contractor on the same
conditions in all respect on which he agreed to do the main works, and at the same rates
as are specified in the tender for the main work.
Where, however, the work is to the executed according to the designs, drawings and
specifications recommended by the contractor and accepted by the competent authority.
The alteration above referred to shall be within the scope of such designs, drawings and
specifications appended to the tender.
14. Rates for Works not entered in Estimate or Schedule of Rate of the District:
And if the additional and altered work includes any class of work for which no rate is
specified in this contract then such class of work shall be carried out at the rates entered
in the Schedule of Rates of the Division or at the mutually agreed upon between the
Executive Engineer and the contractor whichever are lower. If the additional or altered
work for which no rate is entered in the Schedule of Rates of the Division is ordered to be
carried out before the rates agreed upon then the contractor -thin seven days of date of
receipt by him of the order to carry out the work inform the Executive Engineer does not
agree to this rate he shall be notice in writing be at liberty to cancel his order to carry out
such class of work and arrange to carry it out in such manner as he may consider
advisable provided always that if the rates shall have been determined as lastly herein
before mentioned then in such case he shall only be entitled to be paid in respect of the
work carried out or expenditure incurred by him prior to the date of the determination of
the rate as aforesaid according to such rate or rates as shall be fixed by the Executive
Engineer. In the event of dispute, the decision of the Superintending Engineer of the Circle
15. Extension of Time Limit in consequence of Addition or Alteration:
The time limit for the work shall be extended in the proportion that the increase in its cost
occasioned by alteration or addition bears to the cost of the original contract work and the
certificate of the Engineer-in Charge as to such proportion shall be conclusive.
16. No Compensation for Alteration in or Restriction of Work to be carried out:
If any time after the execution of the contract documents the Engineer-in-charge shall be
for any reason whatsoever require the whole or any part of the work as specified in the
tender to be stopped for any period or shall not require the whole or part of the work to be
carried out at all or to be carried out by the contractor he shall give notice in writing or the
fact to the contractor who shall thereupon suspend or stop the work totally or partially as
the case may be in any such case except as provide hereunder the advantage which he
might have derive from the execution of the work in full but which he did not so derive
consequence of the full amount of work not having been carried out or on account of any
loss that he may be put to on account of material purchased or agree to be purchased or for
unemployment of labor recruited by him. He shall not also have any claim for compensation
by reason of any alterations having been in the original specification drawings, designs,
and instructions which may involve any curtailment of the work as originally completed.
Where, however, materials have already been purchased or agreed to be purchased by the
contractor before receipt by him of said notice, the contractor shall be paid for such
materials at the rate of requirement and are of approved quality and/or shall be
compensated for the loss, if any, that the he may put to in respect of materials agreed to be
EW- 292 PUR-F-006 RFQ-
purchased by him, the amount of such compensation to be determined by the Executive
Engineer whose decision shall be final. If the contractor suffers any loss on account of his
having to pay, his labor charges during the period during which the stoppage of work has
been ordered under this clause the contractor shall on application be entitle to such
compensation on account of labor charges as the Executive Engineer whose decision shall
be final may consider reasonable provided that the contractor shall be entitle to any
compensation on account of labor charges if in the opinion of the Executive Engineer , the
labor could have been employed by the contractor elsewhere for the whole part of the
period during which the stoppage of the work has been ordered as aforesaid.
17. No claim to compensation on account of loss due to delay of materials by
The contractor shall not be entitled to any claim any compensation from corporation for
the loss suffered by him on account of delay by corporation in the supply of materials
entered in Scheduled A where’ such delay is caused by:
(i) Difficulties relating to supply of railway wagons.
(ii) Force Major
(iii) Act of God
(iv) Any other reasonable cause beyond the control of corporation
In the case of such delay in the supply of materials.corporation shall grant such extension
of time for the completion of the works as shall appear to the Executive Engineer to be
reasonable in accordance with the circumstance of the case. The decision of the Executive
Engineer as to the extension of time shall be accepted as final by the contractor.
18. Time Limit for Compensation claims:
Under no circumstances whatsoever shall the contractor be entitled to any compensation
from corporation on any account unless the contractor has claimed in writing to the
Executive Engineer within one month of the cause thereof.
19. Action and Compensation payable in case of Bad Work:
At any time before the security deposit is refunded to the contractor shall appear the
Executive engineer or his subordinate in charge of the work that any work has been
executed with unsound imperfect or unskillful workmanship or with materials of inferior
.quality or that any materials or articles provided by him for the execution of the work are
unsound or of a quality inferior to that contract for or are otherwise not in accordance
with the contract it shall be lawful for Engineer-in-Charge to intimate this fact in writing
to the contractor and then notwithstanding the fact that the work materials or articles
complained of may have been inadvertently passed, certified and paid for, the contractor
shall be bound forthwith to rectify or remove and reconstruct the work so specific in
whole or in part as the case may require or if so required shall remove the materials or
articles so specified and provide other suitable materials or articles at his own charge and
cost, and in the event of his failing to do so within a period to be specified by the Engineer-
in-Charge in the written intimation aforesaid, the contractor shall be liable to pay
compensation at the rate of one percent on the amount of the estimate for every day not
exceeding ten days during which the failure so continues and in the event of any such
failure as aforesaid the Executive Engineer may rectify to get remove and re-execute the
work and replace the materials or articles complained of as the case may be at the risk and
expense in all respects of contractor should the Engineer -in-Charge consider that any
such inferior work of materials as described above may be accepted or made use of, it shill
be within discretion to accept the same as such reduce as he may fix thereof Provided that
in the case of any work of which is visible check is not possible if the Engineer-in-Charge
or his subordinate in charge of the work feels that such work has been executed with
unsound, imperfect , unskillful workmanship or with materials of interior quality, he shall
take sample test at random, cost of which shall; have to borne by the contractor and if
after taking such test part of such work is found to be defective in any respect of to have
been executed with materials of inferior quality, then the contractor shall be paid for the
whole work such amount as may be fixed by the office on the basis of the lowest quality of
work found by him in such sample tests.
EW- 292 PUR-F-006 RFQ-
Sample Test shall mean:
(i) In relation to poles fixed as line supports the token of one pole out of every 100 poles
after taking it out from its foundation for inspection.
(ii) In relation to any other work such test as may be considered necessary by the
Engineer-in-charge or his subordinate in charge of the work.
Cost of sample test shall mean cost incurred for the purpose of taking sample test and for
restoring the tested work to its original condition.
20. Work to be opened to inspection Contractor or Responsible Agent to be present:
All works under or in course of execution or executed in pursuance of the contract shall at
times be open to the inspection and supervision of the Executive Engineer and his
subordinate and contractor shall at all times during the usual working hours and at all
other times at which reasonable notice of the intention of the Executive Engineer or his
subordinate to visit the works shall have been given to the contractor, during which period
either he should be present to receive order and instruction or have a responsible agent
duly accredited in writing, present for that purpose. Orders given to the contractors duly
authorized agent shall be considered to have the same force and effect as if they had
been given to the contractor himself.
21. Notice to be given before work is covered up:
The contractor shall be given not less than five days notice in writing by the Executive
Engineer or subordinate In-charges of the work before covering up of otherwise placing
beyond the reach of measurement any work in order that the same may be measured and
correct dimension thereof taken before the same is so covered up or placed beyond the
reach of measurement and shall not and work without the consent in writing of Executive
Engineer or his subordinate in charge of the work. If any work shall be covered up or
placed beyond the reach without such notice having been given or consent obtained the
same shall be uncovered at the contractors expense, and in default thereof no payment or
allowance shall be made for such work or for the materials with the same was executed.
22. Contractors Liabilities:
The contractors shall supply at his own cost all materials (expect such special materials, if
any, as may be supplied from the corporation Stores in accordance with the contract plant
tools appliances, implements ladders, cordage, take scaffolding and any temporary works
which may be required for the proper execution of the work, in the original altered or
substituted from and whether included in the specification or other document forming
part of the contract or referred to in these conditions or note and which may be
necessary for the purpose of satisfying or complying with the requirement of the Engineer-
in-charge as to any matter on which under these conditions he is entitled to be satisfied or
which he is entitled to require together with carriage thereof to and from the work. The
contractor shall also supply without charge the requisite number of person with means
and materials necessary for purpose of setting out works, and accounting, weighing and
assisting in the measurement of examinations at any time and from time to time of the
work or material. Failing this the same may be provided by the Engineer-in-charge at the
expenses of the contractor and the expenses may be deducted form any money due to the
contractor under the contractor from his security deposit or the proceeds of sale thereof or
of a sufficient portion thereof. The contractor shall provide all necessary fencing and lights
required to protect the public from accident and shall also be bound to bear expenses of
defense of every suit, action or other legal proceedings at law that may be brought by any
person for injury sustained. Owing to neglect of the above precautions and to pay any such
person or which may be awarded in such suit, action or proceedings to any such Persons
or which may with the consent of the contractor be paid in compromising any claim by any
23. Contractors Liable for all Damage:
Compensation for all damages done intentionally or unintentionally by contractor's laborer
whether in or beyond the limit of corporation’s property shall be estimated by the Executive
EW- 292 PUR-F-006 RFQ-
Engineer, or such other officer as he may appoint and the estimates of the Executive
Engineer, subject to the decision of the Superintending Engineer, on appeal shall be final
and the contractor shall be bound to pay the amount of the assessed compensation
demand failing which, the same will be recovered from the contractor as damages or
deducted by the Engineer-in-charge from any sums that may be due to or become due
from corporation to the contractor under this contract or otherwise. The contractor shall
bear the expense of defending any action or other legal proceeding that may be brought by
any person for injury sustained by him owing to neglect of precautions to prevent the
spread of fire and he shall also pay any damages and cost that may be awarded by the
court if in consequence.
24. Rescission of Contract and Forfeiture Deposit
The contractor shall not be assigned or subject without the written approval of the
Engineer-in-charge and if the contractor assign or subject his contract, or attempt to do so
or become insolvent or commence any Proceedings to be adjudicated as insolvent or make
any composition with creditors, attempt to do so the Engineer-in-charge may by notice in
writing, rescind the contract. Also, if any bribe gratuity, gift, loan, Perquisite, regard or
advantage pecuniary or otherwise shall either directly or indirectly be given promised or
offered by the contractor any of his servants, or agents, to any person in the employee of
corporation in any way directly or indirectly interested in the contract the Executive
Engineer may give 10 days notice in writing and rescind the contract. In the event of a
contract being rescinded the security deposit of the contractor shall there upon stand
forfeited and be absolutely at the discretion of corporation and the same consequences
shall ensure as if the contract has been -rescinded under Clause 4 thereof and in addition
the contractor shall not be entitled to recover or be paid for any work thereof actually
performed under the contract.
25. Compensation .
All sums payable by a contractor by way of compensation under any of these conditions
shall be considered as a reasonable compensation to be applied to the use of corporation
without reference to the actual loss or damage sustained and Whether any damage has not
been sustained.
26. Changes In the Constitution of Firm to be notified.
In the case of tender by partners of a firm any change in the constitution of firm shall be
forthwith notified by the contractor to the Executive Engineer for his information.
27. Works under direction of Superintending Engineer.
All works be executed under the contract shall be executed under the direction and subject
to the approval of the Superintending Engineer of the Circle for the time being who shall be
entitled to direct at what point or points and in what manner they are to be commenced
and from time to time carried on.
28. Decision of superintending Engineer to be final.
Except where otherwise specified in contract and subject to the power delegated to him by
corporation under the corporation , then in force the decision of the Superintending
Engineer of the Circle for the time being shall be final conclusive and binding on all parties
of the contract upon all questions relating to the meaning for the specification, designs
drawings and instruction herein before mentioned and as to the quality of workmanship or
material used on the work or as to any other question, claim right matter or thing
whatsoever in any way arising or relating to the contract. designs, drawing specification
estimates instructions orders or these conditions or otherwise concerning, the works or the
execution or failure to execute the same whether arising during progress of the work or
after the completion on abandonment thereof.
29. Stores to be obtained from corporation
The contractor shall obtained from the corporation stores, such stores and articles as are
mentioned schedule A which may be required for the work or any part of the work or in
making up any articles required therefore or in connection therewith unless he has
obtained permission in writing from the Executive Engineer or obtained such stores and
articles from elsewhere. The value of such stores & articles as may be supplied to the
EW- 292 PUR-F-006 RFQ-
contractor by the Engineer-in-charge will be debited to the contractor his account at the
rate shown in the schedule A attached to the contract and if they are not entered said
schedule, they shall be debited to him at cost price which for the purposes of this contract
shall include cost of carriage and all other expenses whatsoever which may have to be
incurred in obtaining delivery of the same at the stores aforesaid and further overhead
charges 15%. The contractor shall be responsible for the loss destruction or deterioration
of the materials, stores or articles supplied to him by the corporation even if such loss
destruction or deterioration has occurred under any articles so supplied were his property.
The contractor shall be responsible for returning the residual materials after completion
of the contract and if fails to return the balance materials supplied to him by the
corporation the cost of the of the residual materials will be recovered form the contractor
at the market rate or stock issue rate whichever is higher at the time of materials account
30. Lump Sum in Estimate.
(1) When the estimate on which tender is made includes lump sums in respect of parts of
the works contractor shall be entitled to payment in respect of the items or works involved
or the part of work in question at the same rates as are payable under this contract or
such items of the part the work in question is not in the opinion of the Engineer-in-charge
capable of measurement Engineer-in-charge and the certificate in writing of the Engineer-
in-charge shall be final & conclusive against the contractor with regard to any sum or
sums payable to him under provision of this clause.
Lump sum Tenders
(2) Whenever lump sum tenders have been invited for buildings or other structures of the
same type, design, the contractor shall submit his bill stated in Clause II and the Engineer-
in-charge not below the rank of Executive Engineer shall certify by general measurement
or by other method considered suitable to him, the value of work done and the contractor
shall be paid monthly a sum equal to. 90% of the total value the work so certified since the
last payment after deducting a part or whole of the secured advance if not already paid for
the materials utilized on the works. An additional secured advance for any fresh materials
brought on site will also be paid if certified by the office not below the rank of Executive
After the work is completed final bill would be paid on the certification of an officer not
below the rank of Executive Engineer, that the works are done according to drawing and
specifications attached to the tender if any additions and alteration have been carried out,
details measurement in respect thereof shall be recorded and extra payment of
deductions are regulated as per item rates quoted by the contractor while submitting the
tender and if there are any items in the additions and alteration for which the contractor
has not quoted a rate, the payment shall be regulated as per clause 14 above.
31. Action Where no Specification.
In the case of any class of work for which there is no such specification as is mentioned in
rule I such work shall be carried out in accordance with the divisional specifications and in
the event of absence of divisional specification the work shall be carried out in all respect
in accordance with the instructions and requirement of the Engineer-in-charge.
32. Compensation under Workmen’s Compensation Act.
The contractor shall be responsible for and shall pay any compensation to his workmen
payable under the workmen’s Compensation Act 1923 (VIII of 1923) (herein after called the
said Act) for injuries caused, to the workmen. If such compensation is paid by corporation
as principal under sub-section (1) of Section 12 of the said Act on behalf of the contractor,
it shall be recoverable by Corporation from the contract or under sub-section (2) of the said
section. The contractor shall pay such amount of compensation on demand failing which
it will be recovered from him by deducting it from any sums that may be due or become
due to the contractor by the corporation under this contract or otherwise.
33. No claim for Variation in quantities of work
EW- 292 PUR-F-006 RFQ-
Quantities shown in the tender are approximate and no claim shall be entertained
Quantities of work executed being either more or less than those entered in the tender or
34. No claim for Compensation for Delay in execution of work
No compensation shall be allowed for any delay caused into starting of work on account of
acquisition of land and in the case of clearance works for any delay in according to
sanction estimate.
35. No claim for Compensation for delay in execution of work
No compensation shall be allowed for any delay in execution of the work on account of
water standing in borrow pits or compartment, the rates are inclusive for hard or cracked
soil, excavation in mud, subsoil water or water standing in borrow pits and no claim for an
extra rate shall be entertained unless otherwise expressly specified.
36. Entering upon or commencing any portion of work
The contractors shall not enter upon or commence any portion of work except with the
written authority any instructions of the Executive Engineer or his subordinate in charge
of the work fail in such authority the contractor shall have no claim to ask for
measurement of payment for work.
37. Method of Payment
Payment to contractors shall be made by cheques provided the amount exceeds Rs. 10/-
Amount not exceedingRs. 10/- will be paid in cash.
38. ACCEPTANCE OF CONDITIONS OF TENDERING FOR WORK
Submission to tender or acceptance of work order shall imply acceptance of those
conditions of tender by contractor.
39. Employment of Scarcity Labor
If Government declares a state of scarcity of famine to exist in any village situated within
10 miles of the work the piece worker/contractor shall employ upon such parts of the
work as are suitable for unskilled labor any person certified to him by the Executive
Engineer or by any person to whom Executive Engineer may have delegated this duty in
writing to be in need of relief and shall be bound to pay such person wage not below the
minimum which Government may have fixed in this behalf. Any disputes which arise in
connection with the implementation of this clause shall be decided by the Superintending
Engineer whose decision shall be final and binding on the piece worker/contractor
40 Employment of Technical Persons.
The contractors who are registered class ‘A’, ‘B’ and ‘C’ or such contractors who execute the
works of Rs. 5 lakhs and above shall employ the technically qualified personnel possessing
minimum a Diploma from a recognized Technical Institution executing the work of the
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW- 292 PUR-F-006 RFQ-
COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs
(PERSONNEL PROTECTIVE EQUIPMENTS)
Ref.: Tender no.: ____________
Authorized signatory of M/s____________________________________
Hereby certify that following mentioned PPEs (as per ISI/DGMS/CE/EN/ANSI
approved only) must be issued to our all contract workers as per nature of hazards
before execution of work.
Sr. Name of PPE IS :Code no. of Make of Qty Unit
1 Safety Helmet IS:2925 Nos.
2 Safety goggles with IS:5983:1980 Nos.
Anti fog lens or EN:166
3 Reusable Ear Plug ANSI S3.19- Pair
4 Dust Mask EN149:2001 Nos.
5 Safety Shoes IS:15298 Pair
6 Cur resistance Hand EN 388:2003 Pair
gloves Cut level-1
If our company is not provided above mentioned good quality of PPE’s, Safety Officer
and Factory manager shall be empowered to stop the work without any notice.
Seal of the Firm Signature of Authorized signatory
EW- 292 PUR-F-006 RFQ-
ANNEXURE-II: SOP/JOB SAFETY ANALYSIS
Name of Job analyzed:
Tender No. /Work order No.
Name of Agency: Mobile No.
Name of Supervisor: Mobile No.
Name of Section/Department:
Job Location/Area:
Required PPEs and Emergency equipment :(1) Safety Helmet (2) Safety Shoes (3)
Safety Goggles (4) Reusable ear plug (5) Cut resistance hand gloves (6) Dust mask
Job Step Hazard Risk Level Control Measures Responsibility
PTW should be taken from
Work of concern control room.
miscellaneou Area should be barricaded.
s Helmet must be used by all
maintenance personal in barricading area.
works of Risk assessment in job is to
various / Person
be done before work starting.
auxiliary / from height
Low Toolbox talk to contractor Contractor
equipments worker for Hazard related to
during work should be given before
running/RS starting new work.
D/emergency Close supervision required.
/short shut Job related all PPE must be
down period used by all personal in barricading
for BMD Unit area
Noise Low Ear plug must be used Contractor
Gandhinagar Coal / Ash /
TPS on as & Glass wool Job related all PPE must be used by
when dust all persons
required Exposure
basis Burn Low Hand gloves must be used Contractor
Personal care should be
Slip /Falls taken.
part of body Low Contractor
/Burns Job related all PPE must be used by
Electric supply through
Three pin used with earthing
wire connection.
Three cord cable to be used.
Electric Lamp guard to be used.
welding Medium Contractor
shock Cable cord to be laying on
dry surface only.
24 V industrial supplies
must be use for confine
Industrial Plug socket must be use.
EW- 292 PUR-F-006 RFQ-
Prepared by Checked By Approved By
DE / EE Safety Chief
SE ( ) Factory Manager
( ) Officer Engineer
Work of miscellaneous maintenance works of various auxiliary / equipments during
running/RSD/emergency/short shut down period for BMD Unit No. 3, 4 & 5 at
Gandhinagar TPS on as & when required basis
The safe operating procedure covers the requirement for Work of miscellaneous
maintenance works of various auxiliary / equipments during
running/RSD/emergency/short shut down period for BMD Unit No. 3, 4 & 5 at
Gandhinagar TPS on as & when required basis
Safety Consideration:
1. PTW should be taken from concern control room before execution of work.
2. Party shall meet the safety coordinator for general safety guidelines before
commencing any activity.
3. Party shall take appropriate preventive measures and precautions to reduce personal
negligences. Such measures and precautions shall include at the least following.
Approved dusk mask or respirator with filter shall be worn.
Goggles or safety glasses shall be worn.
Impervious coveralls, safety shoes and gloves shall be worn.
All cutting operation shall be in restricted and ventilated area.
4. Party is responsible to train their assistants and helper in proper material handling,
fabrication and use of materials.
5. Ensure good housekeeping at each elevation. Do not stack small metal pieces,
welding rod, rejected materials.
6. Use cup lock type scaffolding. Scaffolding should be installed only by trained/
competent person.
7. The Basic purpose of erection of scaffolding is to carry out of subject work. Hence
Party has to carry out the work with following personnel and submit following
documents before start of the work.
a. To submit training certificate of Scaffolding Inspector, Erector and supervisor
which will be issued by Institute which registered under section 111A (ii) of the
Factories Act, 1948/ CSDCI, Govt. Of India.
b. 02 days Advance Scaffolding Erector Training certificate
c. 02 days Advance Scaffolding Supervisor Training certificate
d. Training content will be covered as per IS: 4014(Part-II)-1967: code of practice for
steel tubular scaffolding (Part II Safety regulations for scaffolding) and rule
&189 of BOCW central rules, 1998/ International Standards
EW- 292 PUR-F-006 RFQ-
8. For handling of sharp edge job, scrap material, mechanical maintenance & grinding
job, person should wear hand gloves.
9. For working at height, persons working on scaffolding person should wear safety belt.
Provide barricade to warn & restrict other people & to warn the people for dangerous route.
GSECL Contractor EH&S Performance Evaluation Form
Name of Contract Agency:
Contract work order No.
Date Evaluation Completed:
Work Description:
Name of Power Station:
Status of Work/ Project: _________% completed.
No. of person engaged during work contract:
Total Exposure hours worked on work order:
This evaluation must be completed by Concern EE & SE after completion of the
Work Contract /project and at pre-determined intervals (three months) as agreed
upon at the Pre-Job Mobilization Meeting.
Statistics Number Frequency
Environmental Excursions
Traffic Violations
The following categories should be rated for the Contractor’s overall
performance on the work order/ Project.
RATING (5 = Excellent; 4=Very Good 5 4 3 2
3=Good 2=Satisfactory 1 = Poor)
A. Adherence to Requirements:
Adherence to contract provisions for new
hire orientation.
Compliance to plant safety rules.
Compliance with industrial hygiene
Compliance with site contractor’s health and
safety guidelines.
Compliance with site permits.
Material Safety Data Sheets (MSDS)
Response to safety requests.
B. Housekeeping
Monthly housekeeping inspection results.
EW- 292 PUR-F-006 RFQ-
Overall site housekeeping practices.
Response to safety requests.
Chemical hazard control
Fire control measures
Flammable and explosive materials control
General waste – trash collection
C. Injury Performance:
Contractor’s timely reporting of accidents
Contractor’s use of modified work program.
Contractor’s participation in accident
investigations.
Number of incidents observed and reported.
D. Contractor Safety Program:
On site safety officer.
All subcontractors employed by the
Contractor have been managed effectively
with reference to EHS and Quality (meets
company standards, practices and/or
Safety training for supervisors.
Substance abuse policy compliance.
Weekly toolbox meeting and/or participation.
Updates to written safety programs.
E. Tools and Equipment:
Availability of tools and equipment
Condition of contractor’s tools and
equipment by site and provincial Labour and
OH&S standards.
Maintenance of Equipment / Tools / etc.
Contractor’s knowledge and proper use of
Contractor’s equipment certification readily
Contractor’s materials
inspection/acceptance program followed.
F. Costs Within Expectations:
Contractor’s cost program.
Contractor’s reasonableness and/or
G. Execution of Work:
Contractor’s cooperation in handling change
Contractor’s efforts to eliminate
nonproductive time.
Contractor’s planning of work.
Relationship with other site contractors.
Contractor’s cooperation with our company
EW- 292 PUR-F-006 RFQ-
and other contractor personnel.
H. Key Field Personnel:
Competence of main office staff and
Quality of first and second line supervision.
J. Labour Relations:
Contractor’s ability to anticipate problems.
Contractor’s efforts in exercising
management rights.
Contractor’s relationship with the building
K. Project management /Supervision:
Contractor’s efforts to use efficient crew size.
Control of subcontractors.
L. Quality of Craft Labour :
Contractor’s ability to obtain qualified
Quality of work.
Contractor’s adherence to schedule
N. Quality Control/Assurance:
Contractor’s equipment certification readily
Contractor’s material inspection /
acceptance program followed.
Contractor meets expectations on quality
O. Issues and Concerns:
Advises of potential problems.
Efficiency in handling paperwork.
Readiness to accept responsibility.
Reliability in dealings.
Response to site requests for action by the
supervisor/ management.
OVERALL PERFORMANCE:
Any specific issues or concerns with the contractor:
Would you hire this contractor again to do similar work:
How can this contractor improve on its past performance:
Evaluation carried out By:
Designation Executive Engineer Superintending Safety Officer
Date Completed:
EW- 292 PUR-F-006 RFQ-
Work Agreement Format
STAMP PAPER OF RS. 300/-
This agreement is made at Gandhinagar the ___ day of ________________in the
Christian year two thousand and fourteen between M/s
“THE CONTRACTOR” which expression shall unless excluded by or repugnant to
the context include its successors or permitted assigns)of the one part and the
Gujarat State Electricity Corporation Ltd., having their Head office at Race course
Baroda -7 (hereinafter called “GSECL” which expression shall unless excluded by
or repugnant to the context include- its successors or assigns) of the other part.
WHEREAS the aforesaid GSECL has accepted the tender of the aforesaid contractors
for work ______________________________________at GTPS as per GSECL’s order
_________________________________dtd.___________ hereinafter called ”The works” and
more particularly described enumerated or referred to in the specification, terms and
conditions prescribed in the order letter, covering letter and other letters and
schedule of price which for the purpose of identification have been signed by Shri
____________________________________ On behalf of the contractors and by Chief
Engineer (Gen.) on behalf of GSECL a list where of is made out in the schedule
hereunder written and all of which said documents are deemed to form part of this
contract and included in the expression “THE WORKS” wherever herein used, upon
the terms and subject to the conditions herein after mentioned.
AND WHEREAS GSECL has accepted the tender of the contractors for the
construction/work, of the said works for the sum Rs.___________________(Rupees
_____________________________only) upon the terms and subject to the conditions
herein mentioned.
NOW THIS AGREEMENT WITNESS AND IT IS HEREBY AGREED AND DECLARED
1. The contractors shall do and perform all works and things in this contract
mentioned and described or which are implied therein or thereof from respectively or
are reasonably necessary for the work as mentioned and at the times, in the manner
and subject to the terms condition s and stipulations contained in this contract, and
in consideration of the due provision, executions, work/ construction and
completion of the; works agreed to by the contractors as aforesaid, GSECL both
hereby convenant with the contractor to pay all the sums of moneys as and when
they become due and payable to the contractor under the provisions of the contract
Such payments to be made at such times and in such manner as is provided by the
2. This conditions and convenants stipulated herein before in this contract are
subject to and without prejudice to the rights of GSECL to enforce penalty for delays
and/or any other rights what so ever including the right to reject and cancel on
default or breach by the contractors of the conditions and the covenants as
stipulated in the general conditions, specifications, forms or tender, schedule
drawing etc. attached with GSECL’s order No
EW- 292 PUR-F-006 RFQ-
3. The contract value, extent of supply delivery dates, specifications and other
relevant matters may be altered by mutual agreement and if so altered shall not be
deemed or constructed to means or apply to affect or alter other terms and
conditions of the contract and the general conditions and the contract so altered or
revised shall be and shall always be deemed to have been subject to and without
prejudice to said stipulation.
List of documents forming part of the contract :-
1. Original tender
3. Tender & contract for works booklet.
4. General specifications for civil works book.
In witness whereof the parties hereto have set their hands and seals this day,
month and year first above written.
1. Signed, Sealed and delivered by (Contractor)
(Signature with Name, Designation & official seal / stamp)
(Contractor) (Complete Name, Address of the authorised person of the
Supplier with Authority letter or Board’s Resolution in case of company)
In the presence of Name, full Address & Signatures:
EW- 292 PUR-F-006 RFQ-
2. Signed, Sealed and Delivered by (Purchaser-GSECL):
(Signature with Name, Designation & official seal / stamp)
For and on behalf of ____________________________________________ (Purchaser-
(Complete Name, Designation & Location / Address of the authorized
officer as per DOP of the Purchaser Company)
In the presence of Name, full Address & Signatures:
EW- 292 PUR-F-006 RFQ-
STAMP PAPER OF RS. 300/-
INDENMNITY BOND :
KNOW ALL MEN BY THESE PRESENTS THAT WE, M/S. ____________________
(hereinafter called “THE CONTRACTOR” which expression shall, where the context
so admits, include their heirs, executor, administrators and legal representatives,
successors and permitted assigns) are hereby held and firmly bind unto the
GUJARAT STATE ELECTRICITY CORPORATION LTD.,(hereinafter called “THE
GSECL” which expression shall, where the context so admits, include its successors
and assigns) to refund the full amount of furniture, steel, cement and other
materials supplied by GSECL under the terms and conditions of A/T No
_______________ dtd.___________ against any loss, damage or deterioration of
whatsoever nature occurs to the said material supplied by GSECL and which are in
the custody of the contractors at his works site, on behalf of GSECL, at
Gandhinagar and/or if any of the said materials when inspected by
any officer authorised by the GSECL in this behalf, is found to be damaged, lost
deteriorated in quality or quantity, the contractor hereby agrees to bind himself to
indemnify and at all times keep indemnified GSECL against all loss damage and
deterioration to the cement, steel and any material supplied by GSECL during his
custody and shall pay in cash on demand from GSECL within 30 days the market
value of such loss damage and deterioration in full to GSECL and shall also hereby
authorise GSECL to deduct the said sum from any sum due to the contractors or
any sum which at any time may become due to the contractor under the above
referred contractor or any other contract entered into by the contractor with GSECL.
AND WHEREAS THE CONTRACTORS do here by agree to be responsible for the safe
custody and protection of the said materials against all risks, excluding war risks
and against loss, damage and deterioration of whatsoever nature in respect of the
said materials while it remains in the custody and possession of the contractor.
AND WHEREAS the said materials shall at all times be open to inspection by any
officer authorized by GSECL.
NOW THE conditions of the above written bond are such that the contractors shall
pay the full amount forthwith to GSECL in the event of loss, damage or deterioration
or whatsoever except due to circumstances arising out of war in respect of the
materials supplied by GSECL and shall fully and effectually indemnified and keep
indemnified to GSECL against such loss, damage and deterioration
THE CONTRACTORS shall keep the said raw materials open at all times for
inspection by the officers authorized by GSECL.
EW- 292 PUR-F-006 RFQ-
Signature of the contractor.
with his name, Design & Official
IN WITNESS WHEREOF:
hereto singed at GANDHINAGAR this _______day of _____________20
In the presence of :-
Sr. No. Name Signature
EW- 292 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
Gandhinagar Thermal Power Station, Gandhinagar, India–382041.
e-mail: [email protected] ; Website: www.gsecl.in
CIN:U40100GJ1993SGCO19988
(Price Bid should be submitted by bidders directly online. Bidder should not submit
physical Price Bid.)
Work of miscellaneous maintenance works of various auxiliary /
EW- 292 equipments during running/RSD/emergency/short shut down period for
BMD Unit No. 3, 4 & 5 at Gandhinagar TPS on as & when required basis
Offered GST Unit
Rate Applicabl Rate
SAC/ per Unit e With GST
Sr. Qty. Amount Amount
Description UOM HSN in Rs. [in in Rs.
Code Withou Percenta (D)
t Tax ge %] =(B)+
Various safety related
fabrication work as per
scope of work &
instruction of E.I.C.
Cutting & removal of
scrap/pipes/plates etc
from various elevations
of boiler and credit to
Shifting of various
materials from Main
3 Store to site go down 30 Trip
and site go down to
To be quoted in attached Price break up
Scaffolding providing
and removing work at
various location and
elevation [Length up to
03 mtr & Width up to
departmental technician
for attending routine /
5 preventive / breakdown 550 Job
maintenance work as
per scope of work Sch-
EW- 292 PUR-F-006 RFQ-
(1) Goods and service tax:- The GST rate will be paid extra as applicable in
accordance with GST rules party shall have to raise the invoice in duplicate as per
GST rules. The supplier/contractor should mention separate HSN/SAC code and
rate of GST and cess as applicable for each item of goods/services. If no specifically
mentioned then company will have option to take the prices as exclusive of taxes
and duties at maximum higher slab rates for the evaluation of tenders.
(2) Payment Terms: Party has to accept payment terms as per GSECL rules only i.e.
as per actual work done. NO ADVANCE payment will be allowed.Net Payment will
be released within 30 days after completion of work and submitting their relevant
(3) L1 is considered on over all lowest quoted party.
(4) Quantity mentioned is tentative; however payment will be done as per actual
executed quantity.
(5) GST No. & SAC/HSN Code must be required in Bill/Invoice.
Chief Engineer (Gen)
Contractor’s Signature
With Seal & Date
Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.
details.html
RAW_HTML
GTPS_Tender _ EW-292_25_05_2026.pdf
Download all tender documents and submit your bid