Purchase of HT Stay Insulator

1 Tender No. UGVCL/SP/II/1420/HT Stay Insulator

2 Tender Item Purchase of HT Stay Insulator

3 Quantity 2,04,400 Nos.

Tender Fees (Non Refundable)

4 Rs.7,500/-+ Rs.1,350/-(18% GST)= Rs.8,850/-

(by RTGS/NEFT/online Only.)

For MSME Rs. For non-MSME Rs.

EMD Amount inRs.

(by RTGS/NEFT/online Only)

Online Preliminary, Technical & Price

bid, i.e. On line (e-tendering) tender/

6 03.11.2026 up to 18.00 Hrs.

offer, Tender Sample, submission last

date (This is mandatory) -

Date of opening of Tender Fee & EMD

7 04.11.2026 at 11.00 Hrs.

8 Date of opening of Technical Bid online 05.11.2026 at 11.00 Hrs.

Date of On line Opening of Price Bid Online

9 12.11.2026 at 11.00 Hrs.

(Tentative, if possible)

 UGVCL GSTIN No. is 24AAACU6551F1ZI

 Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

 * MSME - Medium, Small & Micro Enterprises.

IMPORTANT:

(a) Tender Fee/EMD:

 Payment of EMD Can be accepted by RTGS/NEFT/BG/Banker’s cheque/DD if amount

more than Rs.3,00,000. EMD Amount 3.0 lakhs and below 3 lakhs RTGS/NEFT/online Only.

 In case of payment (up to Rs.10,000/-), the scan copy of cash receipt have to be

uploaded in preliminary stage.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1420/HT Stay Insulator Page 1 of

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

 In case of payment through DD/Banker’s cheque, the scanned copy of original

documents shall be uploaded in preliminary stage and original copy of the same will be

submitted only by Registered Post A.D. or Speed Post addressed to The Chief

Engineer (P&P) ,Uttar Gujarat Vij Company Limited. Regd. & Corporate Office,

Visnagar Road, Mehsana -384001 same must be submitted on or Before Schedule

Date and time and ensure that Tender Number must be mentioned on the sealed

cover. Otherwise the offer will not be considered (at the sole discretion of UGVCL)

and no any further communication in the matter will be entertained.

 However no physical documents required if payment of tender Fee and EMD made

through cash payment, RTGS & NEFT.

(b) Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder,

offer of the same bidder will not be considered and no any further communication in the

matter will be entertained.

Bidders are requested to submit details of Revised Annexure-13 in online in technical stage

and this is mandatory. In case of on line Revised Annexure-13, if bidder does not provide the

details of prices in case of non confirmation of Revised Annexure-13, the bid shall be rejected

out rightly, despite the bidder is technically qualified & in such case price bid shall not be

opened. No further correspondence in this regard will be entertained.

Remarks for Price Bid: -

Applicable GST rates needs to be mentioned in Column no. 6 (Applicable GST rate) of price bid

and in case of bidders opting for composition scheme, “C” shall be mentioned and amount (in

Rs.) shall be “0”(Zero) in column no. 12 (Unit GST in Rs.) in online price bid.

(c) It is mandatory for all the bidders to submit their tender documents on-line (e-

tendering). Note:-Bidders should be in touch with website https://tender.

nprocure.com/& www.ugvcl.com for information regarding revision/corrigendum/

Amendment in tender till due date of online submission and there after. No separate

information shall be sent in this regards and also not publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to this

inquiry should be referred to Chief Engineer (P&P),Uttar Gujarat Vij Company Limited. Regd.

& Corporate Office, Visnagar Road Mehsana -384001

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Chief Engineer (P&P)

UGVCL : RO : Mehsana

Tender Documents :

 Schedule ‘A’

 Technical Specifications & Drawing

 Commercial Terms & Conditions

 Purchase Agreement

 Declaration of authorize Person

 EMD New FORMAT

 Bank List

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1420/HT Stay Insulator Page 2 of

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Limited.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat )

Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Phone No. 079-26857315 / 316 /

Email: [email protected]

Other terms & conditions are as per tender documents

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

SCHEDULE – ‘A’

Sr.No. Description of material Tender Delivery Period

Within (07) Seven months on equal

Purchase of HT Stay

A. monthly basis after commencement

Insulator as per UGVCL 2,04,400 Nos

period of 45 days from the date of

specifications. receipt of Letter of Acceptance (LOA).

Minimum Tender Quantity to be Offered / Quoted:-

B. Please Refer the clause No.66 of Commercial Terms And Conditions.

All the bidders shall have to offer Item wise minimum quantity, shown in the Table of

the clause No.66 considering item wise cost of the Tender. The Bidder, who submits

their Bid for a minimum quantity, as specified in the said clause, for which the firm

participated, shall only be considered for price evaluation for a particular item.

Minimum Quantity in % to be offered by

Name of Item For Non-MSME

No. For MSME Bidders

Purchase of HT Stay

1 Insulator as per UGVCL 50% 50%

specifications

 Company shall not consider the Bid of any firm, who quotes for lesser quantity

than the minimum quantity mentioned in the Tender document.

For getting benefit of above relaxation, Bidders [i.e. Micro & Small Scale Industries

(SSI) Bidders only] shall have to submit Notarized copy of either

certificate/acknowledgement of UDYAM Registration of SSI unit or valid NSIC

certificate indicating MICRO AND SSI category of the firm. This certificate should also

indicate the manufacture of items offered. This certificate is to be uploaded online

Bidders [i.e. Micro, Small & Medium Enterprise Bidders only are also requested to

note that in the absence of above mentioned documents, no relaxation will be given

for minimum tender quantity criteria and offer will be rejected out rightly without

any correspondence.

Other condition of the clause 66 of Commercial Terms & Condition of tender remains

unchanged.

If the bidder quotes for less than the above minimum tendering quantity for quoting

item of tender as will be applicable as above and / or given a delivery schedule which

is longer than what is stipulated in the tender then the offer will not be considered

for evaluation and offer will be ignored out rightly without any communication in the

matter and any further requests after opening of the tender will also be ignored. This

should be taken care of.

DELIVERY PERIOD:

C The delivery of the material against this tender shall be completed within (07)

Seven months on equal monthly basis after commencement period of 45 days

from the date of receipt of Letter of Acceptance (LOA) of UGVCL and as per last

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

Para of clause no.: 21, “DELIVERY PERIOD” of tendered commercial terms and

conditions.

The destinations for delivery shall be anywhere in Gujarat and shall be as specified

in Purchase Order issued by UGVCL.

If the quantity offered by the bidder is reduced while placing the order, in that case

delivery period quoted by the bidder will also be reduced accordingly.

The successful bidder/s should have to submit / fulfill the following requirements

within the commencement period of 45 days from the date of receipt of LOA of

UGVCL. The delivery shall be reckoned after 45 days from the date of receipt of LOA

The successful bidder/s has to submit drawings & Proto inspection offer 21 days &

days respectively prior to date of completion of commencement period.

UGVCL may short close the orders in case of various reasons Viz. changes in

Budgetary Provision, Amendment in Indian Standard, policy change by Central/State

Govt., if beneficiary not available etc.

(1) The Bank Guarantee towards execution of contract (i.e. Security Deposit) must be

invariably submitted within 15 days from the date of receipt of LOA to UGVCL.

(2) To execute Purchase Agreement at UGVCL, as per clause no.: 70 of tendered

commercial terms and conditions immediately on payments of Security deposit

in UGVCL. The specific purchase order (A/T) shall be issued by UGVCL for

allocated quantities and specified rates and covering other terms and conditions

of tender.

Further in commencement period, formalities related to getting approval of

drawing, Type test & proto sample etc. if applicable shall have to be completed.

DELIVERY DEFERMENT

In case of deferment in delivery, supplier should be intimated in writing well

before Two Months.

GUARANTEE:

D If the goods, stores and equipments found defective due to bad design or workmanship

the same should be repaired or replaced by you free of charge if reported within

months of their receipt at site or 12 months from the date of commissioning of

equipments whichever is earlier.

You will be responsible for the proper performance of the equipments / materials for

the respective guarantee period.

After intimation from the any UGVCL offices regarding collection of defective

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1420/HT Stay Insulator Page 5 of

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

purchase items, same are to be collected within fifteen days invariably.

If defective purchase items are not replaced / repaired within one month from the

date of the receipt of the intimation, UGVCL shall recover an equivalent amount of

purchase item plus 15% supervision charges from any of the bills.

Further refer clause no.41 & 42 of commercial terms and conditions for guarantee

Tender item is under Non-Critical category. Please refer clause no.5 of commercial

terms and condition for quantity distribution.

Only New Vendors Should Submit Tender Sample as below:

“Three (3) Nos of final product of HT Stay Insulator are to be submitted as a

tender sample.

Tender Samples as per Clause No. 6 of commercial terms & conditions must be

Submitted on or before due date as mention in tender notice at the office of

Deputy Engineer (Stores): Regional Store Office: UTTAR GUJARAT VIJ COMPANY

LTD.: Visnagar Road: Mehsana: 384001 failing to which offer is liable for

rejection/ignore.”

VALIDITY OF THE OFFERS:

(Commercial terms and conditions Clause no.10 consider as below )

The offers will have to be kept valid for a period of 120 days from the date of

opening of technical bids. In case of finalization of the tender is likely to be

delayed, the tenderers will be asked to extend the same without change in the

prices or any terms and conditions of the offer. If any change is made, original or

during the extended validity period, the offers will be liable for outright rejection

without entering into further correspondence in this regard and no reference will

also be made.

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

GENERAL CONDITION:-

The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right

1. to reduce the tender quantity as per their requirement at the time of finalization of

the tender.

2. It is to clarify that if any clarification/verification required in Online submitted

annexure/ documents bidder have to verify with original documents.

This is to clarify that in case of any discrepancy between schedule –A and any other

3. tender documents, the clarifications given in schedule-A shall be applicable for this

tender and the tender shall be evaluated in line with the relevant clause of schedule-

The bidders have to pay total amount of EMD for the item/s, for which they

The bidders have to pay total amount of EMD for the item/s, for which they

4. participated in the tender irrespective of their offer quantity as per Tender

List of Order executed in last three years (including supplied made to GUVNL & / or

5. their any subsidiary company) for the tender Items shall have to be uploaded online

in technical bid to decide the status of your firm. Please upload Order copies.

If the required original documents related to tender fee and EMD and tender sample

6. of tender will not reach to this office within mentioned date & time, offer will be out

rightly rejected even of successful submission of On Line Tender.

The bidders are advised to submit their bids by on line through our service provider

7. M/s (n) Code Solutions before one day of the due date to avoid complication / dispute

at later stage.

Important Instruction to Bidder regarding testing of Material after Post

“The material has to be dispatched by the supplier after due successful inspection by

UGVCL’s representative at Party’s works, as per Dispatch Instruction. On receipt of

randomly from respective store/s as per Dispatch Instruction. UGVCL reserves the

8. Decided by UGVCL) at ERDA-Narol or equivalent any third party laboratory ( Decided

by UGVCL) for quality check in presence of representatives of supplier and UGVCL’s

 The result of the tests will be binding to supplier.

 If authorized representative does not remain present to witness the testing,

sample/s will be tested at laboratory (Decided by UGVCL) at ERDA-Narol or

equivalent any third party laboratory (Decided by UGVCL) in absence of

representative of supplier.”

However all other terms of the Clause No.48 of Commercial terms & Condition will

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

remain unchanged.

QUALITY ASSURANCE PLAN

The supplier shall invariably furnish the following information along with his offer,

failing which his offer shall be liable for rejection.

a) Statement giving list of important raw materials, names of sub-suppliers for the

raw materials, list of standards according to which the raw materials are tested, list

of tests normally carried out on raw materials in the presence of supplier’s

representative and copies of test certificate.

b) Information and copies of test certificates in respect of bought out material.

c) List of manufacturing facilities available.

d) Level of automation achieved and list of areas where manual processing exists.

e) List of areas in manufacturing process, where stage inspections are normally

carried out for quality control and details of such test and inspection.

f) List of testing equipments available with the supplier for final testing of item and

9. test plant limitation if any vis-à-vis the type, special acceptance and routine tests

specified in the relevant standards. These limitations shall be very clearly brought

out in schedule of deviation from specified test requirements.

INSPECTION, TESTING & CHECKING BEFORE DISPATCH:

All the tests and inspection shall be carried out at the works of manufacturer unless

otherwise specifically agreed upon by the bidder and purchaser at the time of

purchase. The bidder shall provide all reasonable facilities to the inspecting officer(s)

without charges.

1. The inspection may be carried out by the purchaser at any stage of

manufacture/before dispatch as per relevant standard.

2. Inspection and acceptance of any material under the specification by the

purchaser shall not relieve the bidder from his obligation of furnishing material

in accordance with the specification and shall not prevent subsequent

rejection if the material is found to be defective.

3. The bidder shall keep the purchaser informed in advance, about manufacturing

program so that arrangements can be made for inspection.

Tenderer has to ensure that the offered quantity as per clause no: 66 of commercial

10. terms and condition of tender of each item should be commensurate with the

UGVCL’s delivery schedule otherwise offer is liable to be rejected out rightly. The

quantity to be purchased will be decided by UGVCL.

DELAYED AND LATE TENDERS :-

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE IF ORIGINAL DOCUMENTS

RELATED TO TENDER FEE/EMD WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF

11. THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE OR ANY

OTHER REASONS AND UGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE

RECEIPT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE

ENTERTAINED.

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

SUBMISSION OF OFFER :-

12. The firm having single legal entity and having two or more works / factory and submit

offers from two or more different works / factory, the UGVCL will consider only one

lowest offer for allocation of quantity.

ISI MARKING (If applicable):

“The material supplied shall be confirming to Indian Standard Specification and also

13. with ISI marking and even after inspection of the lot, if the materials received at site

is found without ISI marking, the lot shall be rejected and no further correspondence

shall be entertained in this regard.”

All bidders are hereby informed that any query regarding tender

specifications/tender terms and conditions should reach this office on or before

14. days of On line (e-tendering) tender/offer submission last date. Any query thereafter

from any bidder shall be ignored and the interpretation of UGVCL shall be abide to

the participating bidders.

The Levy of Security Deposit/Performance Guarantee towards execution

15. period/Warranty Period Shown in the Clause no.: 9 & 42 of commercial Terms and

Conditions is modified as under :

SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

Security Deposit/ Performance Guarantee shall be paid by all the Bidders irrespective

of whether they are SSI Unit or exempted by NSIC.

The supplier has option to submit single Bank Guarantee, to cover execution period

and Guarantee / Warrantee period, equivalent to higher of two Bank Guarantees i.e.

Security Deposit and Performance Guarantee as mentioned in below Clause.

It should be valid till the completion of Guarantee/Warrantee period including

additional one month.

However, in case of delay in execution/delivery extension of Purchase order, the

supplier shall have to extend such Bank Guarantee accordingly

 Item wise applicable Security Deposit / Performance Guarantee is as under :

Item wise Security Deposit / Performance Guarantee

1. Distribution Transformers (All types), Meters of all types, Conductors, Cables,

Insulators, Steel items, Kit-Kat Fuses, L.T. Dist. Boxes, Transformer Oil, Line

Hardware, PVC Pipes and other items related to Distribution System :

1.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft /

Bank Guarantee to cover execution period and,

1.2 5% of the Contract Value i.e. on End Cost in the form of Demand Draft /

Bank Guarantee to cover the Guarantee / Warrantee Period.

2. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

2.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft /

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

Bank Guarantee to cover execution period.

2.2 2% of the Contract Value i.e. on End Cost in the form of Demand Draft /

Bank Guarantee to cover the Guarantee / Warrantee period.

3. Items related to Transmission, Generation :

3.1 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to

cover execution period.

3.2 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to

cover the Guarantee / Warrantee period.

4. Performance Guarantee shall be considered as per Tender terms.

5. The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with CSPO

/NSIC / DGS&D Registration Certificates for the item under Tender shall submit

Security Deposit & Performance Bank Guarantee as under on submission of attested

copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum/ Udyam

Registration Certificate) & CSPO / NSIC / DGS&D Registration Certificates. This

benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other

intermediators.

5.1 Wherever, the rate of Security Deposit & Performance Bank Guarantee of

5% is stipulated in the Purchase Policy, the same be considered as 3% for

Micro and Small Scale Industrial (manufacturing) Units of Gujarat State,

while for others it is 5%.

5.2 Wherever the rate of Security Deposit & Performance Bank Guarantee of

10% is stipulated in the Purchase Policy, the same be considered as 4% for

Micro and Small Scale Industrial (manufacturing) Units of Gujarat State,

while for others it is 10%.

5.3 In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India,

New Delhi Notification S.O. 2119 (E) dated 26th Jun, 2020 and subsequent

clarifications issued vide O.M. No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th

August, 2020, amended notification S.O.2347 (E) dtd.16th June-2021 and

subsequent amendments ,if any issued by MSME in future : only “UDYAM

REGISTRATION CERTIFICATE” out of SSI / MSME Part-II / Udyog Aadhar

Memorandum / Udyam Registration Certificate shall remain valid From 31st

March,2022 as amended by the Ministry of Micro,Small and Medium

Enterprises(MSME),Govt.of India on dtd.19.1.2022.

Whenever above clause Amended by Ministry of Micro, Small and Medium

Enterprises, Govt. Of India, New Delhi same will be applicable.

6. Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee / Warranty period shall not be insisted

concurrently.

Addition in relevant Clauses in the Clause no.: 9 & 42 of commercial Terms and

16. Conditions is as under :

Date Place Signature of the Tenderer Company’s Round Seal

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TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

1. The Micro and Small Scale Industrial (manufacturing) units of Gujarat State have

option to submit Permanent Bank Guarantee in lieu of order-wise separate

Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee/ Warrantee period, as under:-

1.1 It is allowed for distribution items only and at respective company level.

1.2 10% of the highest of the following

1.2.1 Total order(s) value of the current financial year or

1.2.2 Highest of financial year-wise, total order(s) value for which materials

are under Guarantee/ Warrantee period

1.3 First time Bank Guarantee should be submitted with validity period of three

years and renewal two months before completion of three Years.

1.4 Whenever the required Bank Guarantee for the total order value during

current financial year is exceeding the available Bank Guarantee, the Vendor/

Party has to submit Bank Guarantee for additional amount accordingly.

1.5 The existing Bank Guarantee(s) of such bidder, who will exercise the option

for one time permanent Bank Guarantee, shall be returned on submission of

such permanent Bank Guarantee.

1.6 The vendor have to submit an undertaking stating that Company can encash

permanent Bank Guarantee on failure to perform the Contract or failure to

Perform the relevant clauses related to Guarantee/ Warrantee of any orders.

Other text matter & condition of 9 & 42 of commercial Terms and Conditions remains

unchanged.

17. If, the Company during the procurement process, observes or suspects any activity on

the part of bidders or obtains any knowledge which indicates the existence of cartel

formation amongst the bidders or apprehends the possibilities of cartel as defined

under The Competition Act, 2002, the Board of the Company being a government

Company involved in public procurement work, reserve all rights to allot quantities

to such bidders, who are not part of the cartel, in any manner deemed fit in the

interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the

Competition Act/ other laws and / or the bidder(s)/ firm(s) will be black listed / stop

deal, at its sole discretion.

Bidders are requested to ensure that quantity offered details in Annexure-4 (on-line) of

17(A) Commercial Terms and Condition and in Price bid (on-line) should be same. In case of any

discrepancy, quantity offered in Annexure-4 (on-line) shall be considered as final quoted

Note:-Bidders are requested to read carefully clause no.9:- PERFORMANCE

18. GUARANTEE (PG) TOWARDS EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT):- (Should

be submitted within 15 (fifteen) days from date of Letter of Acceptance).

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The Bidders shall execute Agreement within 20 days from the date of issue of Letter

19. of Acceptance. If, not executed within 20 (Twenty) days from the date of Letter of

Acceptance (LOA), then the LOA will be out rightly cancelled at the risk & cost of the

bidder (at the discretion of UGVCL) and without entering into any correspondences

and this will be binding on the bidder and actions shall be taken against such

defaulter like stop dealing or any other actions as decided by UGVCL.

In case, if any bidder has submitted false information/Data against this tender,

20. UGVCL shall exercise its discretionary power to take action like stop deal/banned of

business dealing/blacklisting/cancellation of vendor registration/forfeit EMD and

reject Bid/forfeit the performance guarantee towards execution (Security Deposit) in

favor of UGVCL /forfeit the performance guarantee towards Warranty in favor of

UGVCL, etc. Decision of UGVCL shall be final and binding to bidder in this regard

without entering into any correspondences.

The firm, stop deal or banned for business dealing by GUVNL / its subsidiary Company

21. shall be considered as a stop deal or banned for business dealing for UGVCL also.

However, the same shall be at the discretion of UGVCL.

Please read condition for Annexure-13 of commercial terms & Conditions as under :-

Bidders are requested to submit Revised Annexure-13 in online in technical stage of

tender and this is mandatory. If bidder does not submit the Revised Annexure-13,

the bid shall be rejected out rightly, despite the bidder is technically qualified & in

such case price bid shall not be opened. No further correspondence in this regard

will be entertained.

REVISED ANNEXURE -

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all

the quoted item/s of the tender along with online Technical)

We accept and undertake that UGVCL is authorized to place LOA/Purchase

Order at lower 'unit ex- works price with GST on ex-works price' than the 'unit

ex-works price with GST on ex-works price' quoted/offered by us in the present

tender of UGVCL for tendered item/(s) with similar specifications as per the

above tender of UGVCL, which is quoted/offered to other subsidiary company

of GUVNL, during the period of past 30 days from last date of submission of

this tender to next 30 days after the last date of submission of bid of this

tender by UGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of

GUVNL on the basis of above undertaking shall not be considered as 'offered'

price for the tender items in subsequent tender by other Subsidiaries of

GUVNL, lf it is not within period mentioned above.

 I/We accept above undertaking.

Check box: To be confirmed by the bidder in ONLINE mode. If not checked, the

supplier will not able to submit his bid online mode. The system shall give pop

up message to supplier that in the event of non-checking of above box, he will

Date Place Signature of the Tenderer Company’s Round Seal

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not able to submit his bid.

Last Para of Clause no.50 : TERMINATION OF CONTRACT of commercial Terms and

Conditions of tender is replaced as under :

Further, “COMPANY reserves the right to terminate the Contract (i.e. Purchase order)

at any time, without assigning any reasons, whatsoever, by giving a notice period of

TWO month from the date of Notice of termination of the Contract. Suppliers will not

be entitled for any compensations / damages / losses, whatsoever, on account of

such termination of the Contract.

Other text matter & condition of CLAUSE No. 50 remains unchanged.

24. Addition in relevant Clauses no.48 (AUDIT INSPECTION) of commercial Terms and

Conditions is as under:

On receipt of material at Store, UGVCL may pick up sample/(s) for Audit Testing from

the lots supplied by the supplier within 10 days in presence of the representative of

the supplier.

UGVCL should not utilize the material until the test reports of audit sample is

If material is under audit testing and there is urgency, supplier may be consulted

prior to utilize it.

In case of audit sample fails in any of test carried out, following penal actions to be

taken to ensure good quality supply.

Sr.No Default Penal Action

a) Failure-1 Replacement of lot

Replacement of lot (+) monetary penalty of 3% of the ex-works

b) Failure-2

value + applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 6% of the ex-works

c) Failure-3

value + applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 10% of the ex-

works value + applicable taxes if any of the lot (+) debarment

d) Failure-4

of bidding next tender for the same product/rating for which

four consecutive failures are reported in the current contract.

Note:- The aforesaid penal action should be for a particular contract issued by a

UGVCL against a particular product/rating in that contract.

 In case of failure of material in audit testing, the payment equivalent to

1.10 times the value of the failed lot only should be withheld from

subsequent payment of other lots of items, till the replaced lot confirm in

audit testing. No interest will be pain on such amount. Accordingly,

supplier should be intimated and penalty if any as per tender terms and

conditions should be applicable.

Date Place Signature of the Tenderer Company’s Round Seal

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Other text matter & condition remains unchanged.

25. Para 1,2 & 3 of Clause no.23.1 & Clause no.23.2 in Clause No. 23 (PENALTY FOR LATE

DELIVERY) of commercial Terms and Conditions and previous amendment is modified as

23.1 In case of supply, Penalty shall be @ 0.5% per Week or part thereof plus applicable

taxes if any on delayed portion subject to maximum 10% plus applicable taxes if any of

the delayed portion order value (End cost including GST and cess as applicable), date

of actual receipt of material at store shall be considered.

Whereas in case of Projects, the ceiling shall be with reference to total contract value

including GST and Cess as applicable of the project (Supply + Erection + Civil).For

calculating the delay portion, date of actual receipt of material at store shall be

considered.

Moreover, in case of supply is delayed more than seven months, company may initiate

actions for stop deal/ Black List along with risk purchase.

In order to avoid delay in dispatch of the inspected lot of materials, for which

Dispatch Instructions are already issued, the Gujarat based Suppliers and out of

Gujarat based Suppliers shall arrange the transportation so as to receive the materials

at respective Consignee’s Stores within 15 days and 21 days respectively, from the

date of issue of Dispatch Instructions. If materials are not received at Stores within

days / 21 days, as the case may be, from the date of issue of Dispatch Instructions,

special penalty charges shall be recovered at 0.5% per Week or part thereof plus

applicable taxes if any, maximum up to 3% plus applicable taxes if any of the Dispatch

Instructions consignment value.

For GSECL & GETCO looking to the nature of products / materials the 15 / 21 days’

limit may be suitably modified with concurrence of respective Managing Director.

23.2 In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in

dispatch of the inspected lot of materials, for which the Dispatch Instructions are

already issued, the Supplier shall deliver the materials to respective Shipper at

Dispatch Port within 30 days from the date of Dispatch Instructions. If materials are

not delivered to the respective Shipper within 30 days from the date of Dispatch

Instruction, the special penalty charges shall be recovered at 0.5% per Week or part

thereof applicable taxes if any, maximum up to 3% plus applicable taxes if any of the

consignment value of the lot of respective Dispatches Instruction. For calculation of

penalty date of bill of Lading / Airway Bill / Courier Receipt shall be considered as

date of delivery.

Other text matter & condition of Clause no. 23 remains unchanged.

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General Guide lines.

In order to avoid delay & possible attraction of penalty,

1. The Firm has to offer the Inspection Call 15 days prior to proposed date of

inspection and 30 days prior to the due date of Delivery Schedule.

2. If the above condition is fulfilled by firm then any delay in inspection and any

delay in issuance of Dispatch Instruction, said delay period will not be

considered for penalty purpose.

3. However, the Company shall carry out inspection not later than Seven days

from the date intimation from the Supplier for inspection.

4. The Dispatch Instruction will be given within Seven days’ time from the date

of satisfactory inspection.

However, in case the material is offered for inspection but does not fulfill criteria as per

above clause No. 2 and does not supply material as per delivery schedule, the same will be

considered as delay in delivery and will be liable for penalty in terms of the contract.

Due consideration will be given for waival / levy of penalty (excluding GST already collected

and paid to the Govt. treasury thereon) only for the reasons absolutely beyond suppliers’

control (e.g. Force Majeure conditions as laid down in the DGS & D) for which documentary

evidence will have to be provided.

The request for extension in delivery giving reasons and supporting documents shall have to

be made within one month on completion of the supply only.

The request made after one month on completion of the supply shall not be entertained and

rejected out rightly without any correspondence.

No request for waival / levy of penalty will be entertained / reviewed during the execution

The company reserves the right to recover any dues from the subsidiary company s of GUVNL

including GUVNL.

Clause No. 24 (Penalty on rejected Materials during testing) of commercial Terms

and Conditions is substituted by the following clause.

The representative of the Company may pick up samples from the lots supplied by

the Supplier at the Stores of the Company at random for quality check. The samples

picked up will be tested for acceptance test / type test or as decided by the

26. Company at Government approved laboratory or NABL Laboratory, in the presence of

representative of supplier and the Company as per relevant ISS/BIS/ Company’s

specifications. The test results will be binding on the suppliers and Company in

general and will not allow re-sampling. If the material fails in any of the tests

carried out, the full lot of materials will be considered as rejected, and if

replacement is not possible due to utilized/ consumption of the materials then in

that case for whole of the rejected lot, Company will deduct maximum up to 30%

Date Place Signature of the Tenderer Company’s Round Seal

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(Thirty) plus applicable taxes and cess as applicable of the End Cost Price. If the

same are not utilized / consumed, then Company may ask for replacement at sole

discretion of the Company or may accept with maximum deduction up to 30%

(Thirty) of the End Cost Price plus applicable taxes and cess as applicable ,and all

these will be binding on the supplier.

If any receivable amount by any GUVNL group company / ise is required to

27. be recovered from payable amount to supplier/contractor, then it will be

recovered by any group company on receipt of written intimation from

respective group company.

Clause no.19.2 : REPEAT/ADDITIONAL ORDERS of commercial Terms and

28. Conditions of tender is substituted as under :

The Company should exercise their right to place repeat orders/ additional orders in

case of exigency only. The reason for exigency shall be appropriately recorded.

Other text matter & condition of CLAUSE No. 19 remains unchanged.

UGVCL’s Bank Details for issuance of Bank Guarantee through SFMS platform towards

29. EMD/PBG/SD etc.

Name of Company-Uttar Gujarat Vij Company Limited.

Bank Name:-Bank of Baroda

Account Number:-01520500013524

IFS code-BARB0MEHSAN (FIFTH letter is ZERO)

Type of Account-Cash Credit.

REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY

30 WHICH SHARES A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India will be eligible

to bid in this tender only if the bidder is registered with the Competent

Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in

certain contexts) means any person or firm or company, including any

member of a consortium or joint venture (that is an association of several

persons, or firms or companies), every artificial juridical person not falling in

any of the descriptions of bidders stated hereinbefore, including any agency

branch or office controlled by such person, participating in a procurement

III. "Bidder from a country which shares a land border with India" for the

purpose of this Order means: -

a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in

such a country; or

c) An entity substantially controlled through entities incorporated,

established or registered in such a country; or

Date Place Signature of the Tenderer Company’s Round Seal

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d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the consortium

or joint venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial

owner is the natural person(s), who, whether acting alone or together,

or through one or more juridical person, has a controlling ownership

interest or who exercises control through other means.

Explanation-

a. "Controlling ownership interest" means ownership of or

entitlement to more than twenty-five per cent. of shares or

capital or profits of the company;

b. "Control" shall include the right to appoint majority of the

directors or to control the management or policy

decisions including by virtue of their shareholding or

management rights or shareholders agreements or voting

agreements;

2. In case of a partnership firm, the beneficial owner is the

natural person(s) who, whether acting alone or together, or

through one or more juridical person, has ownership of

entitlement to more than fifteen percent of capital or profits

of the partnership;

3. In case of an unincorporated association or body of

individuals, the beneficial owner is the natural

person(s), who, whether acting alone or together, or

through one or more juridical person, has ownership of or

entitlement to more than fifteen percent of the property or

capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3)

above, the beneficial owner is the relevant natural person

who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s)

shall include identification of the author of the trust, the

trustee, the beneficiaries with fifteen percent or more interest

in the trust and any other natural person exercising ultimate

effective control over the trust through a chain of control

or ownership.

Date Place Signature of the Tenderer Company’s Round Seal

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V. An Agent is a person employed to do any act for another, or to represent

another in dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works to any

contractor from a country which shares a land border with India unless such

contractor is registered with the Competent Authority. (Related to tenders for

Works contracts, including Turnkey contracts)

Every bidder/s should, at the time of submission of bid, give a declaration as per

below Certificate-M for above.

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE – M

(To be submitted in online mode)

Subject: Supply of ______________________________________

Reference: Tender enquiry No.: UGVCL/ /

Due on date: / /

“I/We have read the clause regarding restrictions on procurement from a bidder of

a country which shares a land border with India. I/We certify that our firm is not

from such a country and is eligible to be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a

country which shares a land border with India. I/We certify that our firm is from

such a country and I/We have been registered with the Competent Authority

(Registration committee constituted by Department for Promotion of Industry and

Internal Trade (DPIIT) [Evidence of valid registration by the Competent Authority is

attached].Further I/We hereby certify that our firm fulfills all requirements in this

regard and is eligible to be considered.”

Seal of the Firm Signature of the Authorized Representative of the firm

Date: Name:

Name of the Tendering Firm / Agency:

Date Place Signature of the Tenderer Company’s Round Seal

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Annexure-B (GST e-Invoicing) (To be submitted in online mode)

(On Stamp Paper of Rs. 300 Duly Notarized)

The Chief Engineer(P)

Corporate Office, UGVCL

Respected Sir,

I, (Name of the Authorized Signatory) having age _____,

Designation_______ of M/s (Name of the seller with address)

having ______ (PAN) and ___________________ (GST no. do hereby declare that

UGVCL has awarded the order of (Description of Supply Order/Contract Order) having

(Order No and Date) and we hereby undertake that We, M/s ________________ have

the sales / gross receipts/ turnover of more than/ less than (strike out whichever is

not applicable) Rs. 5 Crores in any preceding financial year from 2017-18 and we are

covered / not covered under the provisions of e-invoicing under GST.

We hereby undertake to comply the provisions of e-invoicing under GST and

indemnify UGVCL for any financial/ non-financial loss that UGVCL has to suffer due to

non-compliance of e-invoicing provisions under GST Act and rules thereunder

including non-availability of Input Tax Credit (ITC) of GST to UGVCL within prescribed

time limit.

Thanking You.

(Name of Authorized Signatory)

Designation:

EARNEST MONEY DEPOSIT: (E.M.D.) Please consider following Change in EMD Clause of

Commercial Terms and Condition.

Guideline for paymentof EMD Amount:

The Micro and Small Scale Industrial (manufacturing) Units registered under

SmallScale Industries of Gujarat State and holding subsequent registration is eligible

for exemption from the paymen tof EMD amount on,online submission of scanned

copy of duly notarized copy of minimum one certificate from group A & B (i.e. one

certificate from group A AND one certificate from group B).

Date Place Signature of the Tenderer Company’s Round Seal

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A GROUP B GROUP

Udyam Registration 1 CSPO Registration Certificate

Certificate 2 NSIC Registration Certificate

3 DGS&D Registration Certificate

In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New Delhi

Notification S.O. 2119 (E) dated 26th Jun, 2020 and subsequent clarifications issued

vide O.M. No. 2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended

notification S.O.2347 (E) dtd.16th June-2021 and subsequent amendments ,if any

issued by MSME in future : only “UDYAM REGISTRATION CERTIFICATE” out of SSI /

MSME Part-II / Udyog Aadhar Memorandum / Udyam Registration Certificate shall

remain valid From 31st March,2022 as amended by the Ministry of Micro,Small and

Medium Enterprises(MSME),Govt.of India on dtd.19.1.2022.

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side

EMDamount on submission of duly notarized copy of any one certificate from

abovementionedGroup A&B.

The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with CSPO /

NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for

exemption from payment of EMD on submission of attested copies of their SSI (SSI/

MSME Part-II/ Udyog Aadhaar Memorandum/ Udyam Registration Certificate) & CSPO

/ NSIC / DGS&D Registration Certificates in EMD Cover. This benefit of exemption will

not be admissible if they take part in the tender indirectly either through their

dealers, agents, distributors or other intermediators.

The Certificates should indicate the manufacture of items offered. In case of Udyog

Aadhaar Memorandum/Udyam Registration Certificate, it should indicate the

manufacture of related group of item.

Whenever above clause Amended by Ministry of Micro, Small and Medium

Enterprises, Govt. Of India, New Delhi same will be applicable.

Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal /

33. banned for business dealing / black listing:-

a) The list of indicative reasons for placing the firm in a Stop deal / banned for

business dealing / blacklist are as under:-

A Firm will be placed in a Stop deal / banned for business dealing, if the Firm –

a.1) Has submitted fake, false or forged documents/certificates,

a.2) Has revised/withdrawn price bid after opening of Techno-commercial bid, until

and unless it is sought for,

a.3) Has tampered with the stipulated tendering procedure.

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a.4) Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order after

the same is issued by the Company within the validity period and as per agreed terms

and conditions,

a.5) Has committed breach of contract or has failed to perform a contract or has

abandoned the contract,

a.6) Has failed to provide suitable expertise for the work as per prescheduled

programme of Tender.

a.7) Has failed to submit all the necessary test reports / documents within time

schedule / as per company’s time limit as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type reports / documents to the

a.8) Has indulged in construction and erection of defective works.

a.9) Has supplied inferior quality / defective materials and refused to replace with

stipulated time frame as specified by the company.

a.10) Has substituted materials in lieu of materials supplied by the Company or has

not returned or has short returned or has unauthorisely disposed of materials /

documents/ drawings/ tools or plants or equipment supplied by the Company,

a.11) Has involved in malpractices such as bribery, corruption, fraud, canvassing and

pilferage,

a.12) Has unauthorisely obtained official company information or copies of

documents, in relation to the Tender/ Contract.

a.13) Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

a.14) Has parted with, leaked or provided confidential/ proprietary information of

the Company given to the firm only for its use (in discharge of its obligations against

an order) to any third party without prior consent of the Company,

a.15) Any other ground for which in the opinion of the Company makes it undesirable

to deal with the Firm, and

a.16) In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing / black listing.

b) Effect of putting a firm for Stop dealing / Banned for business dealing:-

b.1) The proprietor / all the partners / directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/ banned for

business dealing/ blacklist. All the firms / Company where such proprietor / partners

/ directors involve or participating as proprietor / partners / directors, such firms /

Company shall also be considered for stop deal / banned for business dealing / black

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b.2) Once the name of the firm and / or proprietor / partners / directors of the firm

appears in the list of Stop dealing / Banned for business dealing / black list in any

Company of GUVNL and its Subsidiary Companies,

b.2.1) No enquiry shall be issued to a firm.

b.2.2) No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

b.3) Action to be taken, when a firm and / or proprietor / partners / directors of the

firm is put on Stop dealing / Banned for business dealing / blacklisting by GUVNL or

any of its subsidiary Companies, during tender process:-

b.3.1) Before opening Technical bids, the bid submitted by the Firm will be treated

as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

b.3.2) After opening Technical bid but before opening the price bid, the price bid of

the Firm should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny

of Technical Bid.

b.3.3) After opening of price bid, the offer of the Firm should be ignored and will not

be further evaluated. The Firm will not be considered for issue of order even if its

price is the lowest. In this situation, the next lowest bidder shall be considered as L1.

b.3.4) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that there are

no outstanding dues recoverable from the firm.

b.4) If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one

Company and is already executing work and/ or Letter of Acceptance/ purchase order

awarded to them by another Company, then the firm should be allowed to complete

such awarded work / supply.

b.5) The amount of EMD/ SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG

in the form of bank Guarantee shall be encashed and appropriated.

b.6) When a Firm is put on Stop dealing/ Banned for business dealing/ blacklist, all

the manufacturing works / units of the Firm shall be on Stop dealing/ Banned for

business dealing/ blacklist for GUVNL and its Subsidiary Companies & for all Services

of the Firm.

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b.7) If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also be

considered to be on Stop Dealing/ Banned for business dealing/ blacklist. The

Managing Director of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service /

Supply, for his Company only.

c) Every bidder should, at the time of submission of bid, give a declaration that

bidder and/or proprietor/ partner/ director of the firm has not been placed on Stop

dealing / Banned for business dealing / blacklisting by GUVNL and it’s any Subsidiary

Companies.

Bidders/ Agents:-

34. A bidder shall not have conflict of interest with other bidders for Particular quoted

item. Such conflict of interest can lead to anti-competitive

Practices to the detriment of procuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from

of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on

bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/

Assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

Manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of

the design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing

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units or more than one unit having common business ownership / management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common

business/management units in same/similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition

act, as amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder

shall not have conflict of interest with other bidders for particular quoted item, as

35 Relationship with employee: -

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share

in partnership firm) of any employee of the tendering company or his/her relative as

defined in section 2(77) of the Company’s Act. 2013 is 10% or more, the tendering

company will not deal with such Company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid.

Non-disclosure of such facts would immediately disqualify the tenderer for further

dealing with the tendering Company.”

36 In cl. No. 20 (Payment terms) & Cl no. 26 (Extension in Contractual delivery date) of commercial terms

& condition where ever “Taxes & duties” shown is read as GST and Cess as applicable.

Following terms is added in clause no. 20 (Payment terms)

As per GUVNL letter No.GUVNL/ED(F&A)/141 Dtd.16.05.2016.The cash discount payment scheme is as

under for early payment. However, the same shall be confirmed from UGVCL before claim of early

Sr. 80% Payment on receipt of material

Cash Discount to be recovered (%)

No. against TRC

1. Payment on 7th day 1.50%

2. Payment on 15th day 1.00%

This above referred scheme shall be applicable subject to following terms and conditions:-

i. This scheme shall be applicable for payment of supply of all type of materials.

ii. If 7th day or 15th day is Public holiday or weekly off, then the next working day shall

be considered. The period of 7th days or 15th days to be considered is from the “Date of Receipt

of material (DRM)” mentioned in the Truck Receipt Certificate (TRC).

iii. The Cash Discount is to be recovered at the above referred percentage only on

payment terms of 80% payment against TRC within 30 days.

iv. No Cash Discount is to be availed on balance 20% payment against S.R. Note within

v. The above referred Scheme of early bill payment against Cash Discount will be at the

sole discretion of GUVNL and its Subsidiary companies subject to availability of fund and the

same should not be treated as a right of the supplier.

vi. Early payment and recovery of cash discount shall be applicable to only those

Date Place Signature of the Tenderer Company’s Round Seal

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suppliers who choose this facility.

vii. The scheme shall be implemented with immediate effect.

Following para is added in Cl no. 26 (Extension in Contractual delivery date)

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in price on

account of any statutory increase in GST and Cess as applicable shall be admissible after the original

contractual delivery date.

37 Amicable Settlement: -

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this

contract with reference to the construction, interpretation, breach, termination or validity thereof

(hereinafter referred as "the Dispute") shall, upon the written request of either Party be referred to the

authorized representatives of the Disputing Parties for resolution. The authorized representatives shall

promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty days of the

service of the request.

38 Arbitration:-

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith

in sub clause (1) of Clause_, arising under or in connection with the present agreement, the same shall

be referred to the Arbitration Centre (Domestic and International) High Court of Gujarat at Ahmedabad

("the Centre" for short), currently functioning in the High Court Complex, Sola, Ahmedabad for

appointment of arbitrator and thereupon, the Centre shall appoint a sole arbitrator and conduct the

arbitration proceedings in accordance with its rules. If the parties unanimously agree to appoint three

arbitrators, then in that case, each party shall appoint one arbitrator from the panel of arbitrators of the

Centre, and the Centre shall appoint the third arbitrator, who will act as the Presiding Arbitrator. Such

arbitration shall be the sole and exclusive remedy between the parties for all disputes arising under or in

connection with this agreement. The arbitration shall take place at the Arbitration Centre, Ahmedabad,

High Court Complex, Sola, Ahmedabad, Gujarat, in accordance with the provisions of the Arbitration and

Conciliation Act, 1996 as amended from time to time, and the proceedings shall be conducted in English.

The arbitration award shall be final and binding on the parties.

INTGRITY PACT- (To be submitted in online mode)

OUR ENDEAVOUR

UGVCL’s COMMITMENT PARTY’s COMMITMENT

Not to bring pressure recommendations

To maintain the highest ethical

● ● from outside UGVCL to influence it

standards in business and professional

Not to use intimidation, there at,

Ensure maximum transparency to the inducement or pressure of any kind on

satisfaction of stakeholders UGVCL or any of its employees under

any circumstances

To ensure to fulfill the terms of To be prompt and reasonable in

● agreement/cont act and to consider ● fulfilling the co tract, agreement, legal

objectively the view point of parties obligations

To provide goods and/or service

To ensure regular and timely release

● ● timely as per agreed quality and

of payment on due does for work done

specification at minimum cost to

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1420/HT Stay Insulator Page 25 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

To ensure that no improper demand is

To abide by the general discipline to be

● made by employees or by anyone on ●

maintained in our dealings

our behalf

To give maximum possible assistance

to all the vendors / Suppler / Service To be true and honest in furnishing

Providers and other to enable them to information

complete the cont act in time

To provide all information to Not to divulge any information,

supplier/contractors relating to business details available during the

● contract/job which facilitate him to ● course of business relationship to

complete the contract/j b others without written consent

successfully in time of UGVCL

To ensure minimum hurdles to Not to enter into

vendors /suppliers / contractors in carter/syndicate/understanding

completion of agreement whether formal/non formal so as to

/contract/work order influence the price

(Seal & Signature) (Seal & Signature)

UGVCL’s authority Signatory Party’s authority Signatory

Name: Name:

Designation: Designation:

CHECK LIST

(THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE UPLOADED

ONLINE WITH PRELIMINARY AND TECHNICAL BID

Documents in following order to be attach Attached Nos. of Page

Tender Documents for Preliminary Stage with duly signed and sealed

1. Forwarding letter for submission of Tender Fee & EMD & Yes / No

Vendor Registration Certificate

2. Payment Copy if paid Tender Fee/EMD through Yes / No

RTGS/NEFT/on line

3. Scan Copy of receipt in cash for cash payment (Up to Yes / No

4. Scanned copy of DD/Bank Guarantee/Banker’s Cheque/pay Yes / No

order for EMD if more than 3 lakhs

5. Notarized Copy of Valid CSPO (Central Store Purchase Yes / No

Organization)/NSIC Certificate/DGS&D Certificate

6. Notarized Copy of Udyam Registration Certificate Yes / No

7. Copy of Valid Vendor Registration Certificate for Tendered Yes / No

Item (If applicable as per Schedule-A Condition)

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1420/HT Stay Insulator Page 26 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No.UGVCL/SP/II/1420/HT Stay Insulator

8. Yes / No

Vendor Registration fees payment receipt copy (If applied

for renewal/ New Registration)

9. List of Order Executed if any Yes / No

10. Notarized Copy of GST registration Certificate Yes / No

11. Any Other Document (if Required) Yes / No

Tender Documents for Technical Stage with duly signed and sealed

1 Forwarding for Technical Bid submission Yes / No

Signed and Seal copy of GTP & Technical Specification Yes / No

2 /Drawing

Copy of Audited Account of Last three years (i.e.2023- Yes / No

24,2024-25 and 2025-26)– If bidder is not liable for audit for

particular financial year : bidder have to submit CA certificate for

the same separately along with annual account duly certified and

3 signed by bidder for respective financial year.

4 List of Testing Facility on Company's Letter Head Yes / No

5 List of Machinery on Company's Letter Head Yes / No

List Of Partners/Directors with Address and Contact No. On Yes / No

Letter Head duly signed and sealed or self declaration about

6 proprietor.

Notarize copy of all Type Test Of Tender Item ( Not Older Yes / No

7 Than 7 Year)

8 BIS License Notarized Copy Yes / No

9 Copy of PAN Card Yes / No

10 Notarized copy of valid Factory License Yes / No

11 Valid ISO Certificate Yes / No

12 Duly Signed and Seal Copy of Schedule-A Yes / No

Authorize Person Undertaking On Stamp Paper of Rs. 300 Yes / No

13 Duly Notarized

Commercial Terms and Condition with all annexures duly Yes / No

14 signed and seal

Certificate-M as per format in Schedule-AOn Stamp Paper of Yes / No

15 Rs. 300 Duly Notarized

Annexure-B (GST-e Invoicing) as per format in Schedule-A Yes / No

16 On Stamp Paper of Rs. 300 Duly Notarized

17 Quality Assurance Plan on Letter Head Yes / No

18 Performance Certificate Yes / No

19 Tender All Amendment in ascending order (if any) Yes / No

Order copy of Past Experience (Private Or GUVNL & their Yes / No

20 Subsidiaries Companies)

21 Undertaking Regarding Stop Deal/ Black List Yes / No

Details regarding, If bidders are (1) Women Proprietor or (2) Yes / No

All partners are women, in case of partnership firm or (3) All

22 share holders are women, in case of company, letterhead.

23 “Important instruction ” duly signed and sealed Yes / No

24 Any Other Document ( if Required) Yes / No

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1420/HT Stay Insulator Page 27 of