REPAIR, RENOVATION & UPGRADATION WORKS OF THE CONVENTION HALL BUILDING

NAME OF WORK: -

PROPOSED REPAIR, RENOVATION &

UPGRADATION WORKS OF THE

CONVENTION HALL BUILDING (2ND Attempt)

VEER NARMAD SOUTH GUJARAT UNIVERSITY, SURAT

Sr No Section Description Page No

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

12 Section -11 Standard Specification of Materials

13 Section -12 Detailed Technical Specifications

14 Section -13 Additional Technical Specifications

15 Section -14 List of Approved Makes

INVITATION FOR BID

VEER NARMAD SOUTH GUJARAT UNIVERSITY UDHNA -

MAGDALLA ROAD, SURAT.

E-TENDER NOTICE

Tenders for the works given below are invited from the Government registered contractors. Tenders are invited

for the following works through online process on https:// tender.nprocure.com

1. TENDER FOR PROPOSED REPAIR, RENOVATION & UPGRADATION WORKS OF THE CONVENTION

HALL BUILDING AT VNSGU CAMPUS, SURAT. (2ND Attempt)

1.) Estimated Amount (Rs.) : 14,57,75,718=03

2.) Earnest Money Deposit (Rs.) : 14,58,000=00

3.) Tender Fee (Rs.) : 21,240=00(18000=00 Tender Fee + 3240=00 GST)

4.) Time Limit : 09 Months (Excluding 3 months of Monsoon period )

5.) Registration Class : “AA” Class & Sp. Building Cat. I

6.) Solvency Certificate : 2,91,55,143=61 (Current Financial Year)

Tender documents are available on https:// tender.nprocure.com

1 Date & Time of Downloading of tender Dt. 19-03-2026 to Dt. 09-04-2026 up to 18.00 hrs.

2 Last Date & Time of online Submission of Dt. 09-04-2026 up to 18.00 hrs.

offer form / price bid

3 Physical submission of tender fee (Non refundable) On or Before Dt. 18-04-2026 on working days.

EMD & Other required tender document etc. (In

hard copy) by post only at V.N.South Gujarat

University, Udhna - Magdalla Road, Surat-395007.

4 Opening of offer form / price bid (on line) Dt. 20-04-2026 up to 11.00 hrs. onwards if possible.

Note : Tender Fee will be accepted in DD only & for Bid Security (EMD) in form of DD / FDR / Bank Guarantee.

The Veer Narmad South Gujarat University reserves the right to reject any or all tenders or part of it which in

the opinion of Veer Narmad South Gujarat University.

UNIVERSITY ENGINEER

VEER NARMAD SOUTH GUJARAT UNIVERSITY

NATIONAL COMPETITIVE BIDDING

E-TENDER NOTICE

1. The Veer Narmad South Gujrat University,Surat invites bids for the construction of works detailed in the

table. The bidders may submit bids for any or all of the following works.

Package Name of work Approximate Bid security Cos Period of Class of

No. value of (EMD) t of completion Registration/

Works (Rs.) docu Category of

(Rs.) ment contactor if

1 Proposed Repair, 14,57,75,718.03 14,58,000.00 21,240.00 09 Months “AA” Class & Sp.

Renovation & Up (18,000.00 (Excluding Building Cat. I

gradation Works of the Tender 3 months of

Convention Hall Building Fee + Monsoon

at VNSGU Campus, Surat 3,240.00 period )

at Veer Narmad South GST)

Gujarat University,

Udhna-Magdalla Road,

2. Prospective/Interested bidder may download the Bid Documents from website

https://www.tender.nprocure.com free of cost till the Time and Date as mentioned on online NIT at website

https://www.tender.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee / Tender Fee

through Demand Draft only of any Schedule Bank payable at Veer Narmad South Gujrat University,

Surat and in favour of ‘Registrar, Veer Narmad South Gujarat University, Surat’. Once the Bid is received

online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid Security / EMD

shall be submitted in electronic format through online (by scanning) while uploading the bid, this

submission shall mean that bid document / tender fee and Bid Security / EMD has been received.

Accordingly, the offer of only those shall be opened whose Bid Document / Tender Fee and Bid Security /

EMD have been received electronically. However, for the purpose of realization of Demand Draft, and FDR

/ Bank Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to Registrar, Veer

Narmad South Gujarat University, Surat within 7 Days from the last day of bid submission.

Penetrative action for not submitting Demand Draft / FDR / Bank Guarantee in original to Executive

Engineer / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the online NIT at website

https://www.tender.nprocure.com in the presence of the bidders or their authorized representatives, who

wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids will be opened on

the next working day at the same time and venue.

5. A pre bid meeting will be held on d a t e m e n t i o n e d at the office of Registrar, Vnsgu , Udhna Magdalla

Road, Surat to clarify the issues and to answer questions on any matter that may be raised at that stage

as stated in clause 9.2 of ‘instructions to Bidders’ of the bidding documents. if required.

6. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be rounded off to

the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the tender submission

date and time. After the tender submission date and time, the bidder cannot modify / edit / withdraw their

submitted offer in any case. No written or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of submission of Bids, will

not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender are liable

to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder will

be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the format given

in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly in

electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past, it shall

not be deemed to be a ground / reason for not giving required information for this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of this bid.

The Government will not ask for any other information, unless it is found absolutely necessary

by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation.

SET OF DOCUMENTS TO QUALIFY THE APPLICANT / CONTRACTOR:

INSTRUCTIONS TO THE APPLICANT / CONTRACTOR:

A. The qualification process shall lay high emphasis on the ability and competency of applicants

/ contractors to do high quality work within the given time schedule.

B. The work certificate of sub-contract shall not be considered for evaluation.

C. All the information shall have to be filled in the prescribed statement, wherever

D. All the details, required in the prescribed statement, shall have to be duly filled up. No information

shall be left out. Relevant item without required information shall not be considered for evaluation.

E. All the required attachments shall have to be invariably attached. Relevant item, without

required attachment, shall not be considered for evaluation.

F. VEER NARMAD SOUTH GUJARAT UNIVERSITY reserves the right to accept or reject any one or

all of the offers / tenders without giving any reasons thereof.

G. VEER NARMAD SOUTH GUJARAT UNIVERSITY reserves the right to restrict the list of qualified

applicants to any number deemed suitable by it. Decision of the VEER NARMAD SOUTH GUJARAT

UNIVERSITY for qualifying the applicants shall be final and binding to all.

H. All information has to be typed in English language. All pages of the qualification documents have

to be initialed by the applicant. All corrections, erasures or overwriting therein, have to be initialed

by the applicant / contractor.

I. Conditional Bid shall be laible for rejection without any prior notice.

J. Application received from a joint venture / consortium shall not be considered.

The tenderers are specifically informed that the "Project Management Consultancy" &

"Third Party Inspection" shall be carried out by the agency appointed by the University. All the

instructions given by the said agency shall have to be followed and carried out by the successful

tenderer. During the execution at any time the University may carry out Quality check/s & Test/s

as per applicable IS code & the payment shall be released only subject to satisfactory results of

the check/s & Test/s. The opinion of the Consultant shall be considered for the results of Check/s

Signature of the Applicant with full address

INFORMATION REGARDING THE APPLICANT / CONTRACTOR:

A. Name of the applicant / contractor :

B. Address of the applicant / contractor :

C. Phone nos. :

D. Registration no., date & authority :

E. Name & particulars of the authorized representative for the :

details furnished hereunder

F. Type of organization, including particulars of Proprietor /

Partners / Directors: (Sole Proprietorship, Partnership,

Private Ltd., Co-Operative Body, etc. )

(Attested copy of deeds of Memorandum of Association shall

G. P.F. Registration Certificates :

H. I. T. PAN no. :

I. GST Registration No. :

J. Name and address of the bankers :

1.Bank Facilities available

- Letters of Credit

- Solvency Certificate

Signature of the Applicant with full address

Proposed Repair, Renovation & Up gradation Works of

(1) General Description of the Work :

the Convention Hall Building at VNSGU Campus, Surat

at Veer Narmad South Gujarat University.

(2) Estimated Cost : Rs. 14,57,75,718=030

(3) Earnest Money Deposit :

(4) Security Deposit

(i) Initial Security Deposit : 5% of the Tender Value

(ii) To be deducted from R. A. Bills : 5% of each R. A. Bill amount.

(5) Time allowed for the completion of :

12 months (Excluding 3 months of Monsoon period )

the Work from date fixed in Work

Order Letter to commence

(6) Defect Liability Period : For original building works the defect liability period will

be 4 Year or elapse of 04 monsoon period following date of

possession of building taken over by user agency following

the certified date of completion, whichever is later. For the

purpose of deciding the monsoon period, the 30th

September shall be treated as the date.

(7) Construction Cess will be :- 1% OF TOTAL BILL AMOUNT

deducted from the bill Amount

(8) Water charges :- 1% of Bill Amount (Only applicable when water supply provide by

deducted from the University. Water charge not applicable in case of University not

bill amount provide Water, in this circumstance contractor must be arrange sweet

(9) Testing of Material :- It should be specifically noted that the material brought by the

Charges contractor at site of work and Cube Testing and other testing at the

approved laboratory as per direction of the Engineer-in-charg. All the

charges for the Transport and Testing of Material and Sample shall

have to be borne by the Contractor, The Frequency of the testing such

material and sample shall be accordance to R & B Department rules

OR directed by Engineer-in-charrg. or 1% charge deducted from the

The Tenderer must understand clearly the Rate / Price quoted with

(10) TAXES AND :-

considering all Taxes. & Applicable GST paid separately by University.

Any other Taxes / duties obtained for the Work from any source, shall

be borne by the Contractor. No 'D' or 'C' Form shall be supplied by the

VNSGU Moreover, the Contractor shall have to bear any revision of all

applicable taxes and / or duties implemented by the Authority from

time to time, and no extra payment shall be made for the revision

of taxes and / or duties on Materials : / work.

VEER NARMAD SOUTH GUJARAT UNIVERSITY

ELIGIBILITY / TECHNICAL PROPOSAL

ELIGIBILITY CRITERIA PART - A & PART - B

Eligibility Criteria of Proposed Repair, Renovation & Up gradation Works of the Convention Hall Building at

VNSGU Campus, Surat at VNSGU

The Bideer have to must be submit the following documents as seen in E Format & As per bellow Details in

Part-A & Part-B Necessary Physical Documents copy also submit as per Minimum Eligibility Criteria along

with Pre Qualification criteria requirements.

PRE-QUALIFYING CRITERIA OF THE BIDDER, PART - A

1. Registration Certificate – “AA” Class & Sp. Building Cat. I.

2. Bank Solvency Certificate of Rs. 2,91,55,143=61 ( Current Financial Year)

4. GST Registration No.

5. Tender Fee – DD of Rs. 21,240=00 (Rs.18000=00 Tender Fee + Rs. 3240=00 GST 18%)

6. EMD – DD / FDR / Bank Guarantee of Rs. 14,58,000=00

7. Work Experience Certificate:

Experience of having successfully completed similar works during the last 05 years, ending on the last

day of the month previous to the one in which bids are invited i.e. from 31.12.2020 to 01.01.2026.

a. One similar completed works costing not less than the amount equal to 40% of the Estimated Cost

"Similar work" shall mean R.C.C. framed structure/ building works such as Standalone Auditorium,

Auditorium built in Institutional Buildings / Performing Arts Center / Convention Center / Movie Theatre /

Multiplex in Govt. (Central and States)/ Semi Govt./ PSUs/ Govt. undertaking/ Govt. companies/ IITs, IIMs

along Rehabilitation work.

Experience Satisfactory performance of "Similar work".

In projects where the executed “Similar work/s” is part of institutional buildings, the work done amount for

the part of the "Similar work" will only be considered as bidder's experience. Submitted certificates must

indicate the separate amount and details of the "Similar work" in such cases.

The above executed project/s should have Civil, Plumbing, Sanitation, Electrical, ELV, Fire Detection &

Fighting, Air Conditioning, Interior Design, Acoustics, Auditorium Chairs, Landscaping / Rain Water

Harvesting, Audio Video Components such as Speakers, DSP, Microphones, Amplifiers, Switching

System, AV Over IP System, Projection & Screen integration, Video Display & Recording Systems,

Performance stage lighting and Stage Drapery/Curtain control systems including Stage Rigging, Stage

Lighting Fixtures, Controllers, Curtain rigs & mounting, Motors & controllers, DMX programming, FR

Fabrics, and all other associated works and services

Exerience in similar works as mentioned here in 3.1 as a joint venture / consortium / sub-contractor will

not be considered, unless explicitly stated otherwise at someplace in the tender document. (with

considering approximate Estimated cost of Rs. 14,57,75,718=03) (Valid Form 3(a) or Authentic Valid

Experience Certificate must be scanned)

8. Turn Over Certificate :

1. Achieved a minimum annual financial turnover completed in all classes of civil construction work

in any one year over the last five financial years of the Annual Value of contract / contracts.

Annual Turn Over of any one of the last five financial years. i.e. from 2020-21 to 2024-25 updated

to current financial year shall be Value of minimum Rs. 7,28,87,859=02 (Please submit CA

2. For arriving at updated value, turnover of any financial year shall be multiplied by the

enhancement factor corresponding to that year.

No. Year Financial Year Multiplying Factor

1 Base (Year of inviting Tender) 2025-26

9. Bid Capacity Calculation Certificate: Bid Capacity Calculation sheet provided by the Bidder ( Certificate by

the CA if possible not mendetory)

10. Declaration of Litigation History

Date : Seal & Signature of the Contractor

PRE-QUALIFYING CRITERIA OF THE BIDDER, PART -B

Note : Financial Criteria : 1 (1.1), Registration : 2 (2.1 & 2.2) Pl. submit as per Part-A Sr.

SR. CRITERIA DOCUMENTS REQUIRED

1.0. Financial:

Copy of certificate from Chartered

Average Annual financial turnover during the last 5 Accountant along with copy of Balance

1.1 years, ending 31.03.2025, shall be at least 50% of the Sheets.

estimated cost. & Statement – A.

2.0 Registration:

The bidder shall have “AA” class Registration as Civil

Works Contractor with PWD/CPWD of Gujarat State,

Municipal Corporation(s), Central Government etc. /

2.1 equivalent registration as civil works contractor of any Valid Registration Certificate.

other state government capable of executing works of

unlimited value.

Registration as Civil Works Contractor with Special

Categary-1 (Buildings) of Gujarat State / equivalent to

2.2 Special Categary-1 (Buildings) in other State capable of Valid Registration Certificate.

executing work of unlimited value.

The bidder shall have “C” Class with State or Central Govt.,

or GWSSB and Registration as approved contractor in “C”

2.3 Valid Registration Certificate

class R & B Electric Division with valid Electrical Licence.

Power of Attorney, Partnership Deed or Registration

2.4 Relevant document shall be submitted

3.0 Relevant Experience:

Experience of having successfully completed similar (A) Copies of completion certificate

works during the last 05 years, ending on the last day of issued from Head of the concerned

the month previous to the one in which bids are invited office clearly indicating name of

i.e. from 31.12.2020 to 01.01.2026. work, nature of work (different

works completed), start date,

b. One similar completed works costing not less completion date, work done amount

than the amount equal to 40% of the Estimated and remarks of successful

Cost completion of the work.

"Similar work" shall mean R.C.C. framed structure/

building works such as Standalone Auditorium,

Auditorium built in Institutional Buildings / Performing (B) Statement – B.

Arts Center / Convention Center / Movie Theatre /

Multiplex in Govt. (Central and States)/ Semi Govt./ PSUs/

Govt. undertaking/ Govt. companies/ IITs, IIMs along

Rehabilitation work.

Experience Satisfactory performance of "Similar work".

In projects where the executed “Similar work/s” is part of

institutional buildings, the work done amount for the part

of the "Similar work" will only be considered as bidder's

experience. Submitted certificates must indicate the

separate amount and details of the "Similar work" in such

The above executed project/s should have Civil, Plumbing,

Sanitation, Electrical, ELV, Fire Detection & Fighting, Air

Conditioning, Interior Design, Acoustics, Auditorium

Chairs, Landscaping / Rain Water Harvesting, Audio

Video Components such as Speakers, DSP,

Microphones, Amplifiers, Switching System, AV Over

IP System, Projection & Screen integration, Video

Display & Recording Systems, Performance stage

lighting and Stage Drapery/Curtain control systems

including Stage Rigging, Stage Lighting Fixtures,

Controllers, Curtain rigs & mounting, Motors &

controllers, DMX programming, FR Fabrics, and all other

associated works and services

Experience in similar works as mentioned here in 3.1 as a

joint venture / consortium / sub-contractor will not be

considered, unless explicitly stated otherwise at

someplace in the tender document.

3.2 Enhancement Factors

Following enhancement factors shall be used to calculate

the effective work done amount as on date for similar

completed works as mentioned in 3.1 :

Year of completion of Enhancement

similar work Factor

4.0 Other details:

Blacklist: The bidder shall have to submit an

The BIDDER shall note that in case the BIDDER is affidavit on a non-judicial stamp paper of

blacklisted / stated as defaulter / barred from Rs.300/- that the bidder is not blacklisted

participating in Bids by any of the government agencies / / became defaulter / barred or banned

semi government agencies or any other equivalent from executing further works during last

agencies during the last 5 years, then in that case, the years.

BIDDER shall be disqualified and shall not be allowed to Punitive actions shall be taken against the

participate in the Bidding process, though BIDDER bidder who submits false or misleading

satisfies all the qualification conditions mentioned above. information, which may include the

In this regard, the decision of the Surat Municipal disqualification from this tender process

Corporation shall be final and binding to BIDDER. to the prevention of participating in future

tenders of V.N.S.G.U..

Works on Hand & Litigation:

The BIDDER, including any Partner / Director, shall Statement – C.

provide details of all their ongoing projects along with (Submit declaration on letter pad of the

stage of litigation, if any, against the Employer / bidder's firm even in case of no litigation)

5.0. Special experience for Roofing:

Experience of having executed long span Steel / Metal The bidder shall submit relevant

Truss / Roofing system having a span of minimum 21.00 documents with proof of execution of such

5.1 meters at various heights consisting of double / triple a system.

6.0. Special Experience:

6.1. Building Structural Restoration & Renovation works:

The bidder shall have proven and demonstrable The bidder is expected to have the specific

experience in building repair, restoration, and experience of Structural Repair &

renovation works, particularly in projects involving Restoration of RCC structures of the size

careful, controlled, and methodical dismantling of and value of minimum 30%, of the total

existing civil components in occupied or sensitive public project estimate.

Such experience shall include, but not be limited to, The experience certificate(s) submitted

judicious breaking, removal, and reinstatement of the by the bidder shall clearly indicate the

following: nature of the work, scope of

• Existing flooring systems and finishes restoration/renovation, value of work,

• Waterproofing treatments and associated period of execution, and successful

substrates completion, and shall be issued by a

competent authority.

• Infill brick masonry and non-load-bearing walls

• Plaster, screed, and allied building components OR

The bidder shall also possess experience in repair,

rehabilitation, and strengthening of RCC structural

The bidder shall submit an MOU on a non-

members, including beams, slabs, columns, and

judicial stamp paper of Rs.300/- with any

staircases, wherever required, using approved repair

other Specialized agency for Structural

techniques, compatible materials, and standard Repair & Restoration to carry out the

engineering practices, ensuring no adverse impact on works in this project. The bidder must

the existing structural stability.

submit the credentials and certified work

The bidder’s experience shall specifically demonstrate

completion certificates of said agency.

the ability to:

The agency shall independently fulfill

• Execute restoration and renovation works in a all PQ criteria as mentioned.

phased and non-destructive manner

• Protect existing structural elements and

services during dismantling operations

• Maintain safety, serviceability, and continuity of

the building during execution

• Adhere to relevant IS Codes, R&B & PWD

norms, Tender Specifications, and applicable

statutory norms.

6.2. Acoustic Interior Execution Works:

The bidder shall have proven and demonstrable The bidder is expected to have the specific

experience in execution of acoustical interior works experience of SITC (Supply, Installation,

for auditoriums, theatres, lecture halls, or similar Testing & Commissioning) of Acoustical

public assembly spaces, involving large seating Interior related works.

capacity and performance-oriented environments. The experience certificate(s) submitted

Such experience shall include, but not be limited to, by the bidder shall clearly indicate the

design-coordinated execution, supply, installation, type of facility (auditorium / theatre /

and finishing of specialized acoustical components, similar), seating capacity, scope of

carried out in accordance with approved drawings, acoustical works executed, value of

specifications, and performance requirements. The scope work, period of execution, and

of works shall typically include: successful completion, and shall be

• Wall and ceiling acoustic treatment systems issued by a competent authority.

• Sound-absorptive, reflective, and diffusive

• Acoustical false ceilings, baffles, and clouds

The bidder shall submit an MOU on a non-

• Timber, perforated, fabric-wrapped, or judicial stamp paper of Rs.300/- with any

composite acoustic panel systems

other specialized agency, specializing in

• Integration of acoustical elements with lighting, the Acoustic Interior Execution Works

HVAC, AV systems, and architectural finishes to carry out the works in this project. The

The bidder shall possess experience in executing bidder must submit the credentials and

acoustical works that require precision installation, certified work completion certificates of

strict tolerances, and performance sensitivity, said agency as stated above.

ensuring compliance with specified acoustic criteria The agency shall independently fulfill

such as reverberation time, sound clarity, speech all PQ criteria as mentioned.

intelligibility, and noise control, as applicable to

auditorium use.

The bidder’s experience shall demonstrate the capability

• Execute acoustical interiors in coordination with

architectural, structural, electrical, HVAC,

and AV services

• Maintain dimensional accuracy, alignment, and

finish quality critical to acoustic performance

• Handle works at height, large-span ceilings, and

complex geometries typical of auditorium

• Protect and preserve installed acoustic systems

during phased execution

All works shall be executed in accordance with relevant

IS Codes, NBC provisions, R&B norms & Tender

Specifications, and accepted acoustical engineering

practices, including manufacturer-recommended

installation guidelines.

6.3. Fire Fighting system

The bidder is expected to also have the

specific experience of SETC (Supply,

Erection, Testing & Commissioning) of

Fire fighting system as per the current

norms, including sprinkler system, smoke

detectors, fire alarm system, automatic

pumping system, etc., Experience

certificate submitted by the bidder shall

indicate the specific experience of fire

Specific Experience of SETC (Supply, Erection, Testing &

fighting system.

Commissioning) of Fire fighting system as per the current

norms, including sprinkler system, smoke detectors, fire

alarm system, automatic pumping system, etc.

The bidder shall submit an MOU on a non-

judicial stamp paper of Rs.300/- with any

other fire fighting agency to carry out the

FPS & FAS works in this project. The

bidder must submit the credentials and

certified work completion certificates of

The agency shall independently fulfill

all PQ criteria as mentioned.

6.4. Performance Stage Light & Motorized Curtain Control system

The bidder shall have proven and demonstrable The bidder is expected to also have specific

experience in Supply, Installation, Testing, and experience of SETC (Supply, Erection,

Commissioning (SITC) of performance stage lighting Testing & Commissioning) of Performance

systems and motorized curtain control systems for Stage Lighting & Motorized Curtain

auditoriums, theatres, cultural halls, or similar public Control Systems.

assembly facilities of large seating capacity.

Such experience shall include, but not be limited to, The experience certificate(s) submitted

design-coordinated execution, supply, installation, by the bidder shall clearly indicate the

integration, testing, and commissioning of specialized type of facility (auditorium / theatre /

stage lighting and curtain control systems, executed in similar), seating capacity, scope of

accordance with approved drawings, technical stage lighting and curtain control

specifications, and performance requirements. The scope systems executed, value of work, period

of works shall typically include: of execution, and successful SITC, and

• Performance stage lighting fixtures including shall be issued by a competent authority.

LED profile lights, Fresnel lights, PAR lights,

wash lights, and effect lighting OR

• Lighting control systems, dimmer racks, DMX-

based controllers, consoles, and associated The bidder shall submit an MOU on a non-

software judicial stamp paper of Rs.300/- with any

other specialized agency / OEM to carry

• Stage lighting trusses, rigging interfaces,

out the special works in this project. The

cabling, patch panels, and power distribution

bidder must submit the credentials and

certified work completion certificates of

• Motorized main curtains, masking curtains, said agency.

border curtains, and associated track and drive

The agency shall independently fulfill

all PQ criteria as mentioned.

• Curtain motors, control panels, limit switches,

safety interlocks, and manual override systems

The bidder shall possess experience in executing stage

lighting and curtain control works that require precision

installation, system synchronization, and operational

reliability, ensuring compliance with specified

illumination levels (lux), uniformity, control

response, operational safety, and performance

sequencing, suitable for live performances and multi-use

auditorium operations.

The bidder’s experience shall specifically demonstrate

the capability to:

• Achieve specified stage and performance

lighting levels, uniformity ratios, and color

rendering requirements

• Execute safe and synchronized operation of

motorized curtain systems with smooth start–

stop motion, accurate limit setting, and fail-safe

• Integrate lighting and curtain control systems

with AV systems, stage management controls,

and electrical infrastructure

• Ensure compliance with electrical safety

norms, earthing requirements, load

calculations, and redundancy provisions

• Carry out comprehensive testing, programming,

and commissioning, including operator training

and system handover

All works shall be executed in accordance with relevant

IS Codes, NBC provisions, CPWD Specifications,

applicable electrical standards, and manufacturer-

recommended installation practices, ensuring

operational safety and performance reliability.

6.4.a. Authorization from O.E.M. :

OEM: Manufacturer’s Authorization Letter, Authorization letter, duly signed and

authorizing the “Bidder / Specialized Agency stamped on the Official Letter head of the

with which the primary bidder has executed O.E.M.

M.O.U.” Supply, Install, Test & Commission and

perform comprehensive maintenance of its

equipment, is mandatory for all major

components such as Stage Rigging, Stage

Lighting Fixtures, Controllers, Curtain rigs &

mounting, DMX modules, Fabrics.

Bid without authorization letter will be rejected

without any further notice.

The Authorized Bidder must have direct operations

presence in India for the last 3 years minimum.

(Documentary evidence) self-declaration

The OEM must have dedicated Service / Support centre in shall include all contact details.

India through directly owned service centre / their

authorized distributors / channel partners, in India.

Minimum Qualification Criteria for the

6.4.b. Proposed Original Equipment Manufacturer

(OEM) of Stage Lighting Luminaires:

ISO Certification. (ISO 9001 & 2015, ISO 14001:2015 & ISO Copy of ISO certificates

Genuity of branded products. Manufacturer Declaration for all products

to be attached stating the same.

Proof of Establishment and established business in India Declaration from OEM to be attached.

of the luminaire brand:

Minimum 7 years with RGB LED luminaire products, Own

R&D facility & a manufacturing / dedicated vendor set up

Compliance of Technical Specification: Mandatory for Compliance certificate for each product.

Stage Lighting equipment.

Mandatory Certification: BIS approval and other Certifications to be submitted.

certificates (CE/FCC/UL/LM79 and LM80)

OEM’s minimum mandatory in-house plant & Machinery: Self-Attested Documentary proof to be

- SMT Machine in house for LED Mounting for SMD LED’s attached.

followed by Reflow Oven and Drying.

- ⁠Powder Coating facility with Gun.

- ⁠Torque machines.

- ⁠Grinding and Bench Drill.

6.5. Audio Visual System

The bidder shall have proven and demonstrable The bidder is expected to also have specific

experience in Supply, Installation, Testing, and experience of SETC (Supply, Erection,

Commissioning (SITC) of complete Audio-Visual (AV) Testing & Commissioning) of Audio-Visual

systems for auditoriums, theatres, lecture halls, Systems.

convention centres, or similar large public assembly

facilities. The experience certificate(s) submitted

Such experience shall include, but not be limited to, by the bidder shall clearly indicate the

design-coordinated execution, supply, installation, type of facility (auditorium / theatre /

integration, testing, and commissioning of specialized similar), seating capacity, scope of AV

AV systems, executed in accordance with approved systems executed, value of work, period

drawings, technical specifications, and performance of execution, and successful SITC, and

requirements. The scope of works shall typically include: shall be issued by a competent authority.

• Professional sound reinforcement systems

including main speakers, sub-woofers, front-fill OR

and delay speakers

• Audio processing equipment such as mixers, The bidder shall submit an MOU on a non-

digital signal processors (DSP), amplifiers, and judicial stamp paper of Rs.300/- with any

audio interfaces other specialized agency / OEM to carry

out the special works in this project. The

• Wireless and wired microphones including

handheld, lapel, podium, and conference bidder must submit the credentials and

certified work completion certificates of

microphone systems

• Video display systems including LED video walls, The agency shall independently fulfill

laser / DLP projectors, projection screens, and

all PQ criteria as mentioned.

confidence monitors

• Video processing, switching, routing, and control

• Centralized AV control systems, touch panels,

automation software, and interface with stage

lighting and acoustical systems

• AV racks, structured cabling, termination panels,

power conditioning, and earthing systems

The bidder shall possess experience in executing AV

systems that require high fidelity, system integration,

signal integrity, and operational reliability, ensuring

compliance with specified acoustic performance,

sound pressure levels (SPL), speech intelligibility,

video resolution, brightness, contrast, and latency

requirements, suitable for multi-use auditorium

The bidder’s experience shall specifically demonstrate the

• Achieve specified sound coverage uniformity,

clarity, and intelligibility across the seating

• Deliver video display systems meeting

specified resolution, luminance, and viewing

angle requirements

• Integrate AV systems seamlessly with

acoustical treatments, stage lighting systems,

curtain controls, and building services

• Ensure proper system tuning, calibration, and

equalization, including feedback control and

noise mitigation.

• Carry out comprehensive testing,

commissioning, and functional

demonstrations, including operator training

and system documentation.

All AV works shall be executed in accordance with

relevant IS Codes, NBC provisions, Tender

Specifications, applicable electrical and low-voltage

system standards, and manufacturer-recommended

installation practices, ensuring safety, performance, and

long-term reliability.

6.5.a. Authorization from O.E.M. :

OEM: Manufacturer’s Authorization Letter, Authorization letter, duly signed and

authorizing the “Bidder / Specialized Agency stamped on the Official Letter head of the

with which the primary bidder has executed O.E.M.

M.O.U.” to Supply, Install, Test & Commission and

perform comprehensive maintenance of its

equipment, is mandatory for all major

components such as Audio Components such as

Speakers, DSP, Microphones, Amplifiers, Switching

System, and Projection system.

Bid without authorization letter will be rejected

without any further notice.

The Authorized Bidder must have direct operations

presence in India for the last 3 years minimum.

(Documentary evidence) self-declaration

The OEM must have dedicated Service / Support centre shall include all contact details.

in India through directly owned service centre / their

authorized distributors / channel partners, in India.

6.5.b. Certification – AVIXA

Copy of membership certificate in the

AVIXA (Audio visual and Integrated Experience

name of the Bidder / Specialized Agency

Association) Membership.

with which the primary bidder has

executed M.O.U.”

6.5.c. Genuity of branded products:

All products supplied and installed should be original or Manufacturer Declaration for all products

the O.E.M. Branding. to be attached stating the same.

6.5.d. Certified Technology Specialist (CTS)

Self-Declaration from bidder with

Bidder should have at least one (Certified Technology

Certification, Engineer Profile, Salary

Specialist-Design) CTS-D/CTS-I and one CTS i.e.

statement of in-house / project specific

Certified Technology Specialist-General (AVIXA/

partnership MOU to be attached to be

Infocomm) Certified Engineer on their team.

6.5.e. Dante Certification:

Self-Declaration from bidder with

Mandatory to have Minimum 1 certified professionals on

Certification, Engineer Profile, Salary

team, in-house /in partnership with via MOU (i.e. on

statement of in-house / project specific

Payroll) with Dante Level 3 Certification for the OEM

partnership MOUto be attached.

equipment being used.

6.6. Special Wooden Stage Flooring Execution Works:

The bidder shall have proven and demonstrable The bidder is expected to also have specific

experience in execution of performance-grade experience of SITC (Supply, Installation,

wooden flooring systems for auditorium stages, Testing & Commissioning) of Performance

theatres, cultural halls, or similar public performance Stage Wooden Flooring Works.

facilities, designed for live performances, rehearsals, and

multi-use stage activities. The experience certificate(s) submitted

Such experience shall include, but not be limited to, by the bidder shall clearly indicate the

design-coordinated execution, supply, installation, type of facility (auditorium / theatre /

finishing, and protection of specialized stage wooden similar), stage area and flooring type,

flooring systems, executed in accordance with approved scope of wooden flooring works

drawings, technical specifications, and performance executed, value of work, period of

requirements. The scope of works shall typically include: execution, and successful completion,

• Solid hardwood or engineered wooden stage and shall be issued by a competent

flooring systems authority.

• Sub-floor systems including sleepers, battens,

resilient pads, and levelling layers

• Shock-absorbing, sprung, or semi-sprung

flooring assemblies, where specified

• Moisture barriers, acoustic underlays, and The bidder shall submit an MOU on a non-

vibration isolation layers

judicial stamp paper of Rs.300/- with any

• Surface finishes including matt / semi-matt other specialized agency to carry out the

lacquers, oils, or performance-grade coatings special works in this project. The bidder

The bidder shall possess experience in executing stage must submit the credentials and certified

wooden flooring works that require high precision, work completion certificates of said

dimensional stability, and performance sensitivity, agency.

ensuring compliance with specified load-bearing The agency shall independently fulfill

capacity, impact resistance, slip resistance, shock all PQ criteria as mentioned.

absorption, and acoustic behaviour, suitable for stage

performances, movement, and equipment loads.

The bidder’s experience shall specifically demonstrate

the capability to:

• Achieve uniform level tolerances and seamless

joint alignment across large stage areas

• Ensure adequate structural strength and

durability to withstand dynamic loads from

performers, stage equipment, and movable sets

• Control moisture content, thermal

movement, and expansion joints to prevent

warping, creaking, or surface failure

• Integrate flooring systems with stage lighting

fixtures, trap doors, service access panels,

and edge details

• Execute finishing works that provide consistent

surface texture, glare control, and performer

All works shall be executed in accordance with relevant

IS Codes, NBC provisions, Tender Specifications,

applicable timber and flooring standards, and

manufacturer-recommended installation practices,

ensuring safety, durability, and long-term performance.

INSTRUCTIONS TO BIDDERS (ITB)

Instructions to Bidders

Table of Clauses:

Sr. Description Page

1. Scope of Bid.

2. Source of Funds.

3. Eligible Bidders.

4. Qualification of the Bidder.

5. One Bid per Bidder.

6. Cost of Bidding.

B. Bidding Documents:

8. Content of Bidding Documents.

9. Clarification of Bidding Documents.

10. Amendment of Bidding Documents.

C. Preparation of Bids:

11. Language of Bid.

12. Documents Comprising the Bid.

13. Bid Prices.

14. Currencies of Bid and Payment.

15. Bid Validity.

16. Bid Security.

17. Alternative Proposals By Bidders.

18. Format and Signing of Bid.

D. Submission of Bids:

20. Deadline for Submission of Bids.

22. Modification and Withdrawal of Bids.

E. Bid Opening and Evaluation:

23. Bid Opening.

24. Process to be Confidential.

25. Clarification of Financial Bids.

26. Examination of Bids and Determination of Responsiveness.

29. Evaluation and Comparison of financial Bid.

F. Award of Contract:

32. Award Criteria.

33. Employer’s Right to accept any bid and to Reject any all Bids.

34. Notification of Award and Signing of Agreement.

35. Performance Security.

36. Advance Payment & Security.

37. Correct or Fraudulent Practices.

SCOPE OF TENDER :

Salient features and details of the Work, for which applications are invited, are as under :

Sr. Name of the Work Total estimated cost Period of

No. including Steel & Cement completion

01. Proposed Repair, Renovation & Rs. 14,57,75,718=03 09 Months

Upgradation Works of the Convention Hall (Excluding

Building at VNSGU Campus, Surat at Veer months of

Narmad South Gujarat University, Udhna- Monsoon period )

Magdalla Road, Surat.

Work shall be executed according to General Conditions of Contract and detailed Technical

Specification as per Technical Bid - Volume-I.

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as

defined in these documents and referred to as ‘the works”) detailed in the table given in IFB.

The bidders may submit bids for any or all of the works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended completion

date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat

/ Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a statement

that the Bidder is neither associated, nor has been associated, directly or indirectly, with the

consultant or any other entity that has prepared the design, specifications, and other documents

for the Project or being proposed as Project Manager for the Contract. A firm that has been

engaged by the Employer to provide consulting services for the preparation or supervision of

the works, and any of its affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a preliminary

description of the proposed work method and schedule, including drawings and charts, as

necessary. The proposed methodology should include a program of construction backed with

equipment planning and deployment duly supported with broad calculations and quality

assurance procedures proposed to be adopted justifying their capability of execution and

completion of work as per technical specifications, within stipulated period of completion.

4.2 QUALIFICATION CRITERIA:

Qualification will be based on Applicant’s meeting all the following minimum pass/ fail criteria regarding

the Applicant’s general and particular experience, personnel and equipment capabilities and financial

positions, as demonstrated by the applicant’s responses in the forms attached to the letter of

application ( specified requirement for joint ventures are given under para 4.6 below ) Subcontractors

experience and resources shall not be taken in to account in determining the applicants compliance with

the qualifying criteria

To qualify, the applicant must submit all required data as requested in the table below:

4.2.1. Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the financial

figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

Applicants should indicate actual figures of costs and amount for the works executed by them

without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency the above

enhanced multiplying factors will not be applied. Instead, the current market exchange rate

(State Bank of India BC Selling rate as on the last date of submission of the bid) will be applied

for the purpose of conversion of the amount in foreign currency into India rupees.

4.2.2 The Technical Personnel:

Technical qualifications & experience of 5 key personnel from amongst proprietors or partners &

experienced senior technical staff in the organization shall be submitted by the BIDDER as prescribed

in Statement "D" attached herewith.

Identifying the roles and responsibilities of the key personnel, envisaged / proposed during the

execution of the project, shall be submitted by the BIDDER as prescribed in Schedule "D" attached

4.2.3 The Construction Equipment & Machinery:

Details of workshop, machines, tools and plant held by the BIDDER, as prescribed in Statement "F",

shall be submitted by the BIDDER. Precise number / quantum of equipment has to be mentioned.

Area in S. M. of centering and shuttering materials shall be mentioned with tubular steel form work.

Cup lock staging equipment, coup link and other excavation / hoisting machinery held, shall be

4.2.4 The Construction Equipment & Machinery:

Quality control measures, adopted by the BIDDER, shall be described by the BIDDER as follows:

Documents &/or photographs, disclosing details of the followings shall be submitted by the BIDDER:

1. Laboratory set up–centrally / at site, association with any government approved laboratory.

2. Quality Control procedures and audits.

3. Documentation of procedures and test results.

4. Non-compliance reports, corrective measures and documentation.

4.2.5. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over

the last five years. A consistent history of awards against the Applicant or any partner of a joint

venture may result in failure of the applicant.

4.2.6. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if they

Made misleading or false representation in the forms, statements submitted, and / or Record of

poor performance such as abandoning the work, rescinding of contract for which the reasons are

attributable to the non – performance of the contractor; consistent history of litigation awarded

against the applicant or financial failure due to bankruptcy. The rescinding of contract of a joint

venture on account of reasons other than non – performance, such as Most Experienced partner

of joint venture pulling out, court directions leading to breaking up of a joint venture before the

start of work, which are not attributable to the poor performance of the contractor will, however,

not affect the qualification of the individual partners.

4.2.7. Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and Attachments the

submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly completing the

contract, inordinate delay in completion, litigation history, or financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted unreasonably high

bid prices and could not furnish rational justification to the employer.

4.3. Bid Capacity. (if required)

Applicants who meet the minimum qualification criteria will be qualified only if their available bid capacity

at the expected time of bidding is more than the total estimated cost of the works. The available bid capacity

will be calculated as under:

Assessed Available Bid Capacity = (2*A*N-B), where

A = Maximum value of work executed in any one year during the last five years (updated to the price level of

the year indicated in appendix) taking into account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to be completed during the

N = Number of years prescribed for completion of the works for which the bids are invited.

Note :- In Case of joint venture, the available bid capacity will be applied for each partner to the extent

of his proposed participation in the execution of the work.

4.4. Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if

Made misleading or false representation in the forms, statements and Attachments the submitted in

proof the qualification requirements; and / or

Record of poor performance such as abandoning the works, not properly completing the contract,

inordinate delay in completion, litigation history, or financial failures etc.; and/ or

Participated in the previous bidding for the same work and had quoted unreasonably high bid prices and

could not furnish rational justification to the employer.

5.0 One bid per bidder

Each bidder shall submit only one bid for one package. A bidder who submits or participates in

more than one bid (other than as a subcontractor or in cases of alternatives that have been

permitted or requested) will cause all the proposals with the bidder’s participation to be

6.0 Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of his Bid, and the

Employer will in no case be responsible and liable for those costs.

The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the Site

of work and its surrounding and obtain all information that may be necessary for preparing the

Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8.0 Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

11 Standard Specification of Materials II

12 Detailed Technical Specifications

13 Additional Technical Specifications

14 List of Approved Makes

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder in

compliance to section 2 will be prepared by him and furnished as Volume- V in two parts (refer

8.3. The bidder is expected to examine carefully all instructions, conditions of contract, contract

data, forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings in

the Bid Document. Failure to comply with the requirements of Bid Documents shall be at the

bidder’s own risk. Pursuant to clause 26 here of, bids which are not substantially responsive

to the requirements of the Bid Documents shall be rejected.

9.0 Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the invitation

to bid. The Employer will respond to any request for clarification which he received earlier

than 15 days prior to the deadline for submission of bids. Employer’s response will be

published on website including a description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will take

place at the address, venue, time and date as indicated in the appendix.

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach the

Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source of enquiry)

and the responses given will be published without delay on the tender website i.e.

www.tender.nprocure.com. Any modification of the bidding documents listed in sub-Clause

8.1 which may become necessary as a result of the pre-bid meeting shall be made by the

Employer exclusively through the issue of an Addendum pursuant to Clause 10 and not

through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10.0 Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will

assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

C. PREPARATION OF BIDS

11. Language of the Bid

1.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer

Clause8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1. The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2. The bidder shall fill in rates and prices and line item total (both in figures and words)

for all items of the Works described in the Bill of Quantities along with total bid price

(Both in figures and words). Items for which no rate or price is entered by the bidder will not

be paid for by the Bill of Quantities.

13.3. All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid Price

submitted by the Bidder. (GST will be paid extra)

13.5. The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14 Currencies of Bid and Payment

14.1. The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15 Bid Validity

15.1. Bids shall remain valid for a period of not less than 120 days after the deadline date

forbid submission specified in Clause

15.2. In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period. A

bidder may refuse the request without forfeiting his bid security. A bidder agreeing to

the request will not be required or permitted to modify his bid, but will be required to

extend the validity of his security for a period of the extension, and in compliance with

Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in favor

of of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and

above) and Bank Guarantee of Schedule and Private Banks shall be considered as per

GoG Finance Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date

21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department

of Govt of Gujarat. Exemption Certificate is applicable only when Registration

Certificate of Appropriate Class and Category of Approved Contractors is

required as eligible criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for

the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated

in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of

the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed the Agreement

and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors. (As per GoGR&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further in

the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate parts

to be uploaded.

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1 Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2 The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of

the Employer and the bidders previously subject to the original deadline will then

be subject to the new deadline.

22 Modification and Withdrawal of Bids

22.1 Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and

the expiration of the original period of bid validity specified in Clause 15.1 above or as

extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause

E . BID OPENING AND EVALUATION

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend

at time, date and the place specified in Appendix in the manner specified in Clauses

and 23.3, In the event of the specified date of Bid opening being declared holiday for the

Employer, the Bids will be opened at the appointed time and location on the next

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished doesnot

conform to the amount and validity period as specified in the invitation for bid (ref.

Column 4 and paragraph 3), and has not been furnished in the form specified in Clause

16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied

with valid bid security will be taken up for evaluation with respect to the

Qualification information and other information furnished in part I of the bid

pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose financial

bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the total

amount of each bid, any discount and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of each

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of each

bid, any discount, and such other details as the Employer may consider appropriate,

will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to Bidders

or any other persons not officially concerned with such process until the award to the

successful Bidder has been announced. Any effort by Bidder to influence the Employer’s

processing of Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at

his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit

rates. The request for clarification and the response shall be in writing or by e- mail, but

no change in the price or substances of the Bid shall be sought, offered, or permitted

except as required to confirm the correction of arithmetic errors discovered by the

Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his Bid opening

to the contract is awarded. If the Bidder wishes to bring additional information to the notice of the

Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid comparison or

contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been

properly signed; (c) is accompanied by the required securities and; (d) is substantially

responsive to the requirements of the Bidding document. During the detailed

evaluation of the “Financial Bid”, the responsiveness of the bids will be further

determined with respect to the remaining bid conditions, i.e., priced bill of quantities,

technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in any

substantial way, inconsistent with the Bidding documents, the Employer’s rights or the

Bidder’s obligations under the Contract; or (c) whose rectification would affect unfairly

the competitive position of other Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,

and may not subsequently be made responsive by correction or withdrawal of the non-

conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation

and deviations and other factors, which are in excess of the requirements of the Bidding

documents or otherwise result in unsolicited benefits for the Employer, shall not be

taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not be

taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the

construction methods and schedule proposed. After evaluation of the price analyses,

the Employer may require that the amount of the performance security set forth in

Clause 34 be increased at the expense of the successful /bidder to a level sufficient to

protect the Employer against financial loss in the event of default of the successful

Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

F. AWARD OF CONTRACT

32. Award Criteria

32.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has

been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price which

is the lowest evaluation in any of the packages opened earlier than the one

In no case, the contract shall be awarded to any bidder whose available bid capacity is less than

the evaluated bid price, even if the said bid is the lowest evaluated bid. The contract will in such cases be

awarded to the next lowest bidder at his evaluation bid price.

33. Employer’s Right to Accept any Bid and to Reject any or all Bids

33.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid,

and to cancel the Bidding process and reject all Bids, at any time prior to the award of

contract, without thereby incurring any liability to the affected bidder or Bidder or any

obligation to inform the affected Bidder or Bidders of the grounds for the Employer’s

34. Notification of Award and Signing of Agreement

34.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter (hereinafter and in the condition of contract called the

“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the

“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the furnishing of a

performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder, within

28 days following the notification of award along with the Letter of Acceptance. Within

21 days of receipt, the successful Bidder will sign the Agreement and deliver it to the

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer

will promptly notify the other Bidders that their Bids have been unsuccessful.

35. Performance Security / Security Deposit

35.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank

in the form set forth in Section 8 (the “Performance Security”) for an amount equal

to 5% (five percent) of its Contract Price. In case of bids mentioned below, the

successful Bidder, along with the Performance Security,

shall also furnish to the Authority an irrevocable and unconditional guarantee from a Bank in the same

form given at Section 8 towards an Additional Performance Security (The “Additional Performance

Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up to

20% of the Estimated Project Cost, then the Additional Performance Security

shall be calculated @ 20% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and (ii)

Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be

calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and (ii)

Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects Liability Period and the

Additional Performance Security shall be valid beyond 28 (twenty-eight) days of Project Completion

35.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a Nationalized/

Scheduled Indian bank or (b) by a foreign bank located in India and acceptable to the

Employer. As per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

35.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid

36. Advance Payment and Security

36.1. The Employer will provide an Advance payment on the Contract Price as stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

36. Corrupt of Fraudulent Practices

36.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract in

question and will declare the firm ineligible, either indefinitely or for a stated period of

time, to be awarded a contract with National Highways Authority of India/ State PWD and

any other agencies, if it at any time determines that the firm has engaged in corrupt or

fraudulent practices in completing for the contractor, or in execution.

37.2. Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

APPENDIX TO ITB

1. The Name of the Employer is Vnsgu, surat [ Cl.1.1]

2. The last five years.

3. This Annual Financial Turnover Amount Rs. 7,28,87,859.02 [Cl.4.5.3 (a)]

4. Value of Work is Rs.

6. Liquid assets and / or availability of credit facilities Rs. 3,64,43,929=51 [Cl.4.5.6]

7. Price level of the financial year 2024-2025 [Cl. 4.5.2]

8. The pre-bid meeting will take place at Office of the VNSGU. if [Cl. 9.2.1]

9. The technical Bid will be opened at the office of the VNSGU, Surat.

on dt as per Tender Notice detail (if possible) dt

10. Address of the Employer: Registrar, Veer Narmad South Gujarat

University, Udhna-Magdalla Road, Surat

12. The bid should be submitted latest by As stated on online

13. The bid will be opened at Registrar, VNSGU, Surat As stated on

online NIT [Cl. 23.1 ]

14. The Bank Draft in favor of Registrar , Vnsgu surat

16. Escalation factors (for the cost of works

executed and financial figure to a common base value) for works [Cl.4.5.2]

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machinery in his possession and which they propose to use on the

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work as under: -

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to be executed is

more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is more than Rs.15

lakhs but less than Rs.50 lakhs.

3. Minimum Two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but more than Rs.5

4. Minimum One Diploma Civil Engineers for the work when the cost of work to be executed is less than Rs.

lakhs. The Engineer so employed for the Government work must have sufficient experience to handle the

work independently. Such an Engineer shall have to stay at the site of work and he shall not be entrusted

with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer, Employment of a

separate Engineer will not be necessary provided that the Engineer partner himself attends the execution

of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy Executive

Engineer-in-charge of the work the Name, Qualifications, copy of marksheet, Colour Photograph and the

appointment order issued such engineers engaged for this contract work. If 15 days after issue of work

order such designated Site Engineers do not resume or do not remain present on site of work, the recovery

at the rate of Rs.25,000-00 per month per Engineer will be made from the bills/deposit/dues of the

contractor. Such recovery shall be non-refundable.

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the purpose of post

qualification as provided for in Clause 4 of the Instruction to Bidders. This information will not be incorporated

in the Contract.

For Individual Bidders

1.1 Constitution or legal status of

Bidder (Attach Copy)

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2020-2021

Work performed in the last five years 2021-2022

(in Rs. Lakhs) 2022-2023

Qualifications and experience of key personnel required for administration and execution of the contract.

Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

Proposed sub-contract and firms involved

Sections of the works Value of Sub- Sub-Contractor Experience in

Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water supply/ sanitary work/ building

electrification/ AV / Stage lighting & curtain/ ELV, Fire Fighting / HVAC, etc. works.

1.4 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach copies.

1.5 Evidence of access to financial resources to meet the qualification requirements: cash in hand, lines of

credit, etc. List them below and attach copied documents.

1.6 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may provide references

if contacted by the Employer.

1.7 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing Present

Statement showing Average Annual Financial Turnover during the last 05 years ending on 31. 03. 2025:

Year Turnover Amount Rs.

Signature of the BIDDER with full address

Statement showing similar works completed in the last 07 years,

ending on the last day of the month previous to the one in which bids are invited:

Sr. Name of Name of Estimated Bid Date of Target date of Actual Time limit in Percenta Reasons Remarks

No. Departmen the Work Cost of the Amount Award completion of the Amount year/s and months ge Rate & for Delay

t/Client Work put Rs. of the Work as per contract of the Amount in

With to Bid Contra and Date of Work of Completio

Address Rs. ct Completion of the complete Penalty n of the

Work, if completed. d Rs. Work

Target Completio Extended

date n date Y M

Signature of the BIDDER with full address

Statement showing no. of Works on Hand:

Sr. Name of the Name Estimated Bid Amount Date of Target Date Actual Time limit in Remarks

No. Department/ of the Cost of the Rs. Award of of Amount of Year/s and

Client Work Work put to the Completion theWork Months

with address Bid Contract of the Work done till

Rs. as per the 01.01.202

Signature of the BIDDER with full address

List of Main Technical Staff Employed by the firm on Date:

Sr. Educational Experience

Name Designation Service in

No. Qualifications in the field

Signature of the BIDDER with full address

Statement showing details of Partners of the Firm:

Name Age Qualifications Address Telephone No.

Signature of the BIDDER with full address

LIST OF ARTICLES / MACHINERIES IN WORKING CONDITION, AVAILABLE WITH THE BIDDER :

Sr. Name of Articles/ No. available in Location Value of Articles/

No. Machinaries working condition Machinaries

Signature of the BIDDER with full address

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB) BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above during the

contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required attachments are

true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of Government of Gujarat/Government of India/any Board or

Corporation under Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or corporation to

furnish pertinent information deemed necessary and requested by the Department to verify this

statement or regarding any (our) competence and general reputation.

4. The Undersigned understands and agrees that further qualifying information may be requested, and

agrees to furnish any such information at the request of the Department/ Project implementing

(Signed by an Authorized Officer of the Firm)

Title of Officer

Would invest a minimum cash up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 53 37 Bill of Quantities

2 Interpretation 54 38 Changes in the Quantities

3 Language and Law 55 39 Variations

4 Engineer’s Decisions 55 40 Payments for Variations

5 Delegations 55 41 Cash Flow Forecasts

6 Communications 55 42 Payment Certificates

7 Sub-Contractors 55 43 Payments

8 Other Contractors 55 44 Compensations Events

9 Personnel 56 45 Tax

10 Employer’s & Contractor Risk 54 56 46 Currencies

11 Employers Risks 56 47 Price Adjustment

12 Contractor’s Risk 56 48 Retention

13 Insurance 56 49 Liquidated damages

14 Site Investigations Reports 56 50 Deleted

15 Queries about the Contract 56 51 Advance Payment

16 Contractors to Construct the works 57 52 Securities

17 The Works to be Completed By 57 53 Deleted

18 the Intended Completion Date Approval 57 54 Cost of Repair

by the Engineer

20 Discoveries 57 E. Finishing the Contract

21 Possession of the Site 57 55 Completion

22 Access to the Site 57 56 Taking Over

23 Instructions 57 57 Final Account

24 Disputes 58 58 Operating and Maintenance manuals

25 Procedure for Disputes 58 59 Terminations

26 Deleted 58 60 Payment upon Terminations

B. Time Control 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 59 F. Special Conditions of Contract

30 Delays Ordered by The Engineer 3 59 63 Labour

31 Management Meetings 59 64 Compliance with labour regulations

32 Early Warning 60 65 Arbitration

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of Contract but keep

their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the Engineer in accordance

with Sub Clause

The Contract is the contract between the Employer and Contractor to execute, complete and maintain

the Works till the completion of Defects Liability Period. It consists of the documents listed in Clause

The Contract data defines the documents and other information which comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the Work has been accepted by

The Contractor’s Bid is the completed Bidding document submitted by the Contractor to the Employer and

includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance

with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated from the Completion

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other competent person appointed and

notified to the contractor to act in replacement of the Engineer) who is responsible for supervising the

Contractor, administering the Contract, certifying payments due to the Contractor, issuing and valuing

Variations to the Contract, awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter

The Intended Completion Date is the date on which it is intended that the Contractor shall complete

the Works. The Intended Completion Date is specified in the Contract Data. The Intended Completion

Date may be revised only by the Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical, electronic or chemical or

biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding documents and are factual

interpretive reports about the surface and subsurface conditions at the site.

Specifications means the Specifications of the works included in the Contract and any modification or

addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall commence

execution of the works. It does not necessarily coincide with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a

part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by the Contractor which

are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The Works are what the

Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also means female

or neuter and the other way around. Heading have no significance. Words have their normal

meaning under the language of the Contract unless specifically defined. The Engineer will

provide instructions clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the Conditions of Contract

to the Works, the Completion date, and Intended Completion Date apply to any Section of the

Works (other than references to the Completion Date and Intended Completion date for the

2.3 The documents forming the Contract shall be interpreted in the following order of priority

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters

between the Employer and the Contractor in the role representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other people after notifying

the Contractor and may cancel any delegation after notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are effective only when

in writing. A notice shall be effective only when it is delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may sub-contract any portion of work, up to a limit specified in contract data,

with the approval of the engineer but may not assign the Contract without the approval of the

Employer in writing. Sub-contracting shall not alter the Contractor’s obligations. Sub-

contracting of supply or specific items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for the part of work to

be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public authorities,

utilities and the Employer between the dates given in the Schedule of other Contractor. The

Contractors shall as refer to in the Contract Data, also provide facilities and services for them as

described in the Schedule. The employer may modify the schedule of other contractors and shall

notify the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key Personnel as

referred to in the Contract Data to carry out the functions stated in the Schedule or other

personnel approved by the Engineer. The Engineer will approve any proposed replacement of

key personnel only if their qualifications, abilities, and relevant experience are substantially

equal to or better than those of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the Contractor Staff

or his work force stating the reasons the Contractor shall ensure that the person leaves the Site

within seven days and has no further connection with the work in the Contract.

10.0 Employer’s and Contractors Risks

10.2 The Employer carries the risk which these Contract states are Employer’s risks, and the

Contractor carries the risks which these Contracts states are Contractors risk.

11.0 Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they directly affect the

execution of the Works, the risks of war, hostilities, invasion, act of foreign enemies, rebellion,

revolution, insurrection or military or usurped power, civil war, riot commotion or disorder

(unless restricted to the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12.0 Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and death which arise

during and in consequence of the performance of the Contract other than the excepted risks are

the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance

cover from the Start date to the end of the Defects Liability Period, in the amounts and

deductibles stated in the Contract data for the following events which are due to the Contractor’s

13.1.a Loss of or damage to the works, Plant and materials,

13.1.b Loss of or damage to Equipment

13.1.c Loss of or damages of property (expect the Works, Plant, Materials and Equipment)

in connection with the Contract; and

13.1.d Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the Engineer for the

Engineer’s approval before the Start Date. All such insurance shall provide for compensation to

be payable in the types and proportions of currencies required to rectify the loss or damage

13.3 If the Contractor does not provide any of the policies and certificates required, the Employer

may affect the insurance which the Contractor should have provided and recover the premiums

the Employer has paid from payments otherwise due to the Contractor or, if no payment is due,

the payment of the premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the approval of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14.0 Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports referred to in

the Contract Data, supplemented by any information available to the Bidder.

15.0 Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16.0 Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the specification and

17.0 The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the

Works in accordance with the programme submitted by the Contractor, as updated with the

approval of the Engineer, and complete them by the Intended Completion date

18.0 Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary

works to the Engineer, who is to approve them if they comply with the Specifications and

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of the Temporary

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary works where

18.5 All Drawings prepared by the Contractors for the execution of the temporary or permanent work

are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20.0 Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly discovered on the

site is the property of the Employer. The contractor is to notify the engineer of such

discoveries and carry out the Engineer’s instructions for dealing with them.

21.0 Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the Employer

is deemed to have delayed the start of the relevant activities and this will be a

Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the contract.

Contractor/Employer has to foreclose the work within 30 days after lapse of 25%-time

limit and after 30 days foreclosure option will be closed.

22.0 Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer

access to the Site, to any place where work in connection with the Contract is being

carried out or is intended to be carried out and to any place where materials or plants

are being manufactured/ fabricated/ assembled for the works.

23.0 Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts and

records relating to the performance of the Contractor and to have them audited by

auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either outside

the authority given to the Engineer by the Contract or that the decision was wrongly

taken, the decision shall be referred to #Superintending Engineer (Higher Authority)

within 14 days of the notification of the Engineer's decision. If the issue is not resolved,

any party can refer the matter for conciliation within 15 days from the decision given

by the #Superintending Engineer.

24.2.a For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of the

#Superintending Engineer, both the parties have to refer to the Chief Engineer concern

for the conciliation process.

24.2.b For the work more than Rs.100 Cr., if any of the parties is not satisfied with the decision

of the #Superintending Engineer, both the parties have to refer to the #Secretary, Roads

& Building Department, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the dispute to Gujarat

Public Works Contract Dispute Arbitration Tribunal. If the Contractor fails to refer a claim /

dispute to the Higher Authority within 14 days of the notification of the Engineer's decision, the

Contractor shall not be entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25.0 Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the Engineer for

approval a Programme showing the general methods, arrangements orders, and timing for all

the activities in the works along with monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual progress achieved on

each activity and the effect of the progress achieved on the timing of the remaining work

including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme at intervals no

longer than the period stated in the Contract data. If the Contractor does not submit an updated

programme within this period, the Engineer may withhold the amount stated in the Contract

data from the next payment after the date on which the overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s obligations. The

Contractor may revise the programme and submit it to the Engineer again at any time. A revised

programme is to show the effect of Variations and Compensations events.

28.0 Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event occurs or a

Variation is issued which makes it impossible for completion to be achieved by the Intended

Completion Date without the Contractor taking steps to accelerate the remaining work and

which would cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended Completion Date

within 35 days of the Contractor asking the Engineer for a decision upon the effect of a

compensation event or Variation and submitting full supporting information. If the Contractor

has failed to give early warning of a delay or has failed to cooperate in dealing with a delay, the

delay by this failure shall not be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor for extension

of Intended Completion Date refer to the Employer his decision. The employer shall in not more

than 21 days communicate to the engineer the acceptance or otherwise of the Engineer’s

decision. If the employer fails to give his acceptance, the Engineer shall not grant the extension

and the contractor may refer the matter under Clause

30.0 Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity within

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a management meeting.

The business of a management meeting shall be to review the plans for remaining work and to

deal with matters raised in accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to provide copies of his

record to those attending the meeting and to the Employer. The responsibility of the parties for

actions to be taken is to be decided by the Engineer either at the management meeting or after

the management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely future events

or circumstances that may adversely affect the quality of the work, increase the Contract price

or delay the execution of works. The Engineer may require the contractor to provide an estimate

of the expected effect of the future event or circumstance on the contract price and completion

date. The estimate is to be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering proposals for how

the effect of such an event or circumstance can be avoided or reduced by anyone involved in the

work and in carrying out any resulting instruction of the Engineer.

C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and remedy at his own

expense any defect which may develop or may be noticed before the period mentioned

hereunder from the certified date of completion. The Engineer in charge shall give the contractor

a notice in writing about the defects and the contractor shall make good the same within 15 days

of receipt of the notice. In the case of failure on the part of the contractor, the Engineer- in-charge

may rectify or remove or re-execute the work at the risk & cost of the contractor. The Engineer-

in-charge shall be entitled to appropriate the whole or any part of the amount of security deposit

towards the expenses, if any, Incurred by him in rectification, removal or re-execution. The

Defects Liability period shall be as under….

(a) For original building works the defect liability period will be 4 years or elapse of 4 monsoon

period following date of possession of building taken over by user agency following the certified

date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be treated as the last

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular No.TNC/10/ 2016/ Clause 17A

(Correction/(1)C Dated 12/05/2016]

(1) Videography for the surface under Maintenance Guarantee is to be done as per Govt. letter

No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing more than Rs. 5.00 Crore.

(2) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate equipment. Till the setting

up of adequate laboratory is completed & reported of this to the engineer (subject to due

verification by engineer’s representative) by contractor in writing, Rs.2,00,000/- shall be

withheld. The qualified quality Engineer shall be deployed exclusively for this contract by

the contractors. If quality Engineer is not deployed by contractor within one month after the

date of work order, the amount equivalent to Rs.20,000 per month shall be recovered till the

actual deployment of quality engineer. The amount so recovered towards the deployment

of quality engineers shall not be refunded.

(3) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk and cost, the

existing lane(s) of the road so that the traffic worthiness and safety thereof are at no time

materially inferior as compared to their condition 10 (ten) days prior to the date of the

Agreement, and shall undertake the necessary repair and maintenance works for this

purpose; provided that the Contractor may, at his cost, interrupt and divert the flow of traffic

if such interruption and diversion is necessary for the efficient progress of works and

conforms to Good Industry Practice; provided

further that such interruption and diversion shall be undertaken by the Contractor only with

the prior written approval of the Executive Engineer which approval shall not be

unreasonably withheld. For the avoidance of doubt, it is agreed that the Contractor shall at

all times be responsible for ensuring safe operation of the road.

33.1 The Engineer shall check the Contractor’s work and notify the Contractor of any defects that are

found. Such checking shall not affect the Contractor’s responsibilities the Engineer may instruct

the Contractor to search for a Defect and to uncover and test any work that the Engineer

considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the Specification to

check whether any work has a Defect and the test shows that it does, the Contractor shall pay for

the test and any samples. If there is no defect the test shall be a Compensation Event.

34.2 Agency has to establish testing laboratory on site for the various test to be carried out in the

work for this purpose agency shall construct a pukka laboratory building with all facility on site

at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of the defects

Liability Period, which begins at Completion and is defined in the contract data. The Defects

Liability Period shall be extended for as long as Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified defect within

the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the Engineer’s notice, the

Engineer will assess the cost of having the Defect corrected, and the Contractor will pay this

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation, testing and

commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is paid for the

quantity of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities (Additional Provisions)

38.1 The Engineer shall have power to make any alterations in or addition to the original

specifications , drawings, designs and instructions that may appear to him to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out the

work in accordance with any instruction in this connection which may be given to him in

writing signed by the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner above specified

as part of the work shall be carried out by the contractor on the same conditions in all

respects on which he agreed to do the main work and at the same rate as are specified in the

tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender by more than

130%, the contractor will be paid for the quantity in excess of 130%, at the rate entered in

the SOR of the year during which the excess in quantity is first executed.

38.2 Notwithstanding anything contained in Clause 38.1 above, it is expressly clarified that in

renovation, retrofitting, and upgradation works of the auditorium, certain existing components,

services, finishes, structural members, and concealed items are hidden from view and their actual

condition, extent of deterioration, or usability can only be ascertained after dismantling,

demolition, or exposure of the existing works.

38.3 For such concealed or hidden items, the quantities indicated in the Bill of Quantities are

provisional in nature and have been arrived at based on visual inspection, non-destructive

assessment, experience, and reasonable assumptions of the Consultant. The actual quantities

required for replacement, repair, strengthening, or reinstatement may vary substantially upon

exposure of the existing components during execution.

38.4 In such cases, the quantities of these items may increase or decrease without any limit, and the

restriction of 130% variation as mentioned in Clause 38.1 shall not be applicable to these specific

concealed or hidden items, provided such variation arises solely due to the actual condition

observed after dismantling or exposure.

38.5 The necessity, extent, and approval of such additional replacement or modification works arising

out of exposure of existing components shall be decided jointly by the Consultant and the Engineer-

in-Charge, and such joint decision shall be final and binding on the Contractor.

38.6 The Contractor shall not be entitled to any claim on account of such variations in quantities for

concealed or hidden items, other than payment for the actual quantities executed at the applicable

tendered rates or applicable Schedule of Rates, as approved jointly by the Consultant and the

Engineer-in-Charge.

38.7 The Contractor shall be deemed to have inspected the site, understood the nature of renovation

works, and accepted the possibility of uncovering unforeseen conditions, and shall carry out all

such additional works as directed, without delay, disruption, or claim for extension of time solely

on account of such quantity variations.

38.8 For the purpose of Clauses 38.2 to 38.7 above, the term “concealed or hidden items” shall mean

those items of work whose actual condition, extent, quantity, or necessity can only be determined

after dismantling, demolition, hacking, cutting, removal, or exposure of existing components

during execution.

38.9 The following BOQ items shall be deemed to fall under the category of concealed or hidden items

and shall be governed by the provisions of unlimited quantity variation, subject to joint approval

of the Consultant and the Engineer-in-Charge, as detailed in the tender document.

38.10 The quantities mentioned against the above BOQ items are provisional and indicative only, based

on visual inspection and preliminary assessment. The actual quantities required shall be

determined upon dismantling or exposure of existing conditions during execution.

38.11 For the BOQ items listed in Clause 38.9 above, the quantity variation limit of 130% specified in

Clause 38.1 shall not apply. The quantities may increase or decrease to any extent as necessitated

by site conditions revealed during execution.

38.12 Any such variation shall be executed only after joint inspection and written approval by the

Consultant and the Engineer-in-Charge, whose decision regarding necessity, extent, and

measurement shall be final and binding on the Contractor.

38.13 The quantity variation shall not be restricted only to the BOQ items expressly listed under Clause

38.9 above and shall also be applicable, wherever required, to any other BOQ items or components,

if such variation becomes necessary upon inspection, dismantling, or exposure of existing works,

based on the joint inspection, recommendation, and written approval of the Engineer-in-Charge

and the Consultant. However, such provision shall not be construed as a blanket approval for

indiscriminate increase in quantities, and the Contractor shall execute such varied quantities

strictly as directed in writing, supported by joint inspection records, measurements, and

justification, failing which no claim whatsoever on this account shall be entertained. Any decision

taken jointly by the Engineer-in-Charge and the Consultant under this clause with respect to

necessity, extent, measurement, applicability, or interpretation of quantity variation shall be final

and binding on the Contractor, and no dispute, claim, reference, or arbitration shall lie on this

39.1 All Variations shall be included in updated programmes produced by the Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is specified in

this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the one

involving additional or altered class of work; where there are more than one comparable

items, the item of the contract which is nearest in comparison with regard to class or classes

of the work involved shall be selected and the decision of the Superintending Engineer as to

the nearest comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be carried

out at the rate entered in the Schedule of Rates of the division for the year in which the tender

was received, increased or decreased by the percentage by which the tender amount is

more or less as compared to the amount arrived at the rates in the “Schedule of Rates” of

the Division in the year in which the tender was received. If the Schedule of rates of the

Division does not contain all the items, the percentage increase or decrease of the tender shall

be calculated considering such items which were included in the “Scheduled Rates” of the

division for the year and for materials consumed on such item the rate to be charged would

be the basic rate taken into account for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be

carried out at the rate decided by the competent authorities on the basis of detailed rate

analysis after hearing the contractor before a Committee of two Superintending Engineers

stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of Rates” of the

Division is ordered to be carried out before the rate is agreed upon, then the contractor shall

within seven days of the date of receipt by him of the order to carry out the work, inform the

Engineer-in-charge of the rate, which it is his intention to charge for such class of work and

40.3 if the Engineer in charge does not agree to this rates, he shall by notice in writing be at liberty

to cancel his order to carry out such class of work and arrange to carry it out in such manner

as he may consider it advisable, provided always that if the contractor shall commence work

or incur any expenditure in regard thereof before the rates shall have been determined as

lastly herein before mentioned, then in such cases he shall only be entitled to be paid in

respect of the work carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall be fixed by the

Engineer-in-charge. In the event of the dispute, the decision of the Superintending Engineer

of the Circle shall be final.

Where, however, the work is to be executed according to the designs, drawings and

specifications recommended by the contractor and accepted by the competent authority, the

alternation above referred to shall be within the scope of such designs, drawings and

specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion

that the increase in the cost occasioned by alterations bears to the cost of the original work

and the certificate of the Engineer-in-charge as to such proportion shall be final and

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with an updated

cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated value of

the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and certify the

amount to be paid to the Contractor after taking in to account any credit or debit for the

month in question in respect of materials for the

works in the relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items in the Bill

of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and compensation

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of later information

43.1 Payments shall be adjusted for deductions for advance payments, retention, other recoveries

in terms of the contract and taxes at source, as applicable under the law. The Employer shall

pay the Contractor the amounts certified by the Engineer within 28 days of the date of each

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to the

Contractor will be made by the Employer. Hence, it is the responsibility of the contractor to

pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid by the

Employer and shall be deemed covered by other rates and prices in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed beyond the

Intended Completion Date then Authority will approve EOT with eligible contractual price

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on due date of

bid submission except GST. However, any subsequent changes in the tax structure by

Government after due date of bid submission will be compensated (+/-) on availability or

submission of actual documentation. Contractor will have to intimate Engineer regarding

changes occurred in the tax structure after bid submission. If the contractor fails to provide

such information and if any financial obligation may arise due to change in tax structure,

same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the contractor to pay

the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment (applicable only after permission of University Authority)

48.1 The Employer shall retain from each payment due to Contractor the proportion stated in the

Contract Data until Completion of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is repaid to the

48.2 On Completion of the whole of the Works half the total amount retained is repaid to the

Contractor and half when the Defects Liability Period has passed and the Engineer has

certified that all Defects notified by the Engineer to the Contractor before the end of this

period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by the Employer

under the provision of this clause, Employer shall consider the said request of the Contractor

provided that the refund hereunder shall be made in tranches of not less than 1% (One

Percent) of the Contract Price and Contractor furnishes an irrevocable and unconditional

Bank guarantee for an equal amount substantially in the format of Bank Guarantee for

Performance Guarantee enclosed with SBD and valid up to 60 day beyond the scheduled /

extended Defects Liability Period. On completion of the whole works, the contractor has

however an option to submit a fresh irrevocable and unconditional Bank Guarantee for an

amount equal to 5% of the total value of work executed substantially in the format of Bank

Guarantee for Perform

Guarantee enclosed with SBD and valid up to 60 days beyond the Defect Liability Period and

yet refund the Retention Money Bank Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the

Contract Data for each day that the Completion Date is later than the Intended Completion

Date (for the whole works or the milestone as stated in the contract data). The total amount

Date (for the whole works or the milestone as stated in the contract data). The total amount

of liquidated damages shall not exceed the amount defined in the Contract Data. The

Employer may deduct liquidated damages from payment due to the Contractor. Payment of

liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been paid, the

Engineer shall correct any overpayment of liquidated damages by the Contractor by

adjusting the next payment certificate. The Contractor shall not be entitled for any interest

on the over payment calculated from the date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the tender, then

the contractor shall pay to the employer the relevant sum stated in the Contract Data as

Liquidated damages for such default and not as penalty for everyday or part of day which

shall elapse between relevant time for completion and the date stated in the taking over

certificate of the whole of the works on the relevant section, subject to the limit stated in the

The employer may, without prejudice to any other method of recovery deduct the amount of

such damages from any monies due or to become due to the contractor. The payment or

deduction of such damages shall not relieve the contractor from his obligation to complete

the works on from any other of his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any Section, a

Taking Over Certificate has been issued for any part of the Works or of a Section, the

liquidated damages for delay in completion of the remainder of the Works or of that Section

shall, for any period of delay after the date stated in such Taking-Over-Certificate, and in the

absence of alternative provisions in the Contract, be reduced in the proportion which the

value of the part so certified bears to the value of the whole of the Works or Section, as

applicable. The provisions of this Sub-clause shall only apply to the rate of liquidated

damages and shall not affect the limit thereof.

51. Advance Payment. (applicable only after permission of University

51.1 The Employer shall make advance payment (not to be paid less than two installments except

in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract Date by the date stated

in the Contract Date, against provision by the Contactor of an Unconditional Bank Guarantee in a

form and by a bank acceptable to the Employer in amounts and currencies equal to be at least 110%

of the advance payment. The guarantee shall remain effective until the advance payment has been

repaid, but the amount of the guarantee shall be progressively reduced by the amounts repaid by the

Contractor. The Mobilization advance would be deemed as interest bearing advance at an interest

rate of 10 % to be compounded, quarterly.

51.1 The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The Contractor shall

demonstrate that advance payment has been used in this way by supplying copies of invoices

or other documents to the engineer. The Equipment advance would be deemed as interest

bearing advance at an interest rate of 10% to be compounded, quarterly.

51.2 The advance payment shall be repaid by deduction proportionate amount from payments

otherwise due to the Contractor, following the schedule of completed percentages of the

Works on a payment basis. No account shall be taken of the advance payment or its

repayment in assessing valuations of work done, variations, price adjustments,

Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids) shall be

provided to the Employer no later than the date specified in the Letter of Acceptance and

shall be issued in an amount and form and by a bank or surety acceptable to the Employer,

and denominated in Indian Rupees. The performance Security shall be valid until a date

days from the date of expiry of Defects Liability Period and the additional security for

unbalanced bids shall be valid until a date 28 days from the date of issue of the certificate of

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start

date and the end of Defects Correction periods shall be remedied by the Contractor at the

Contractor’s cost if the loss or damages arises from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the works and

the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the Engineer issuing

a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount that the

57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount that the

Contractor considers payable as full and final settlement of all claims under the Contract for

items before the end of the Defects Liability Period. The Engineer shall issue a Defect Liability

Certificate and certify any final payment that is due to the Contractor within 56 days of receiving

the Contractor's account if it is correct and complete. If it is not, the Engineer shall issue within

56 days a schedule that states the scope of the corrections or additions that are necessary. If the

Final Account is still unsatisfactory after it has been resubmitted, the Engineer shall decide on

the amount payable to the Contractor and issue a payment certificate, within 56 days of receiving

the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and savings in

final account is observed, the Engineer/Employer shall be at liberty to restrict the final payment

of BOQ items to the lowest amount evaluated of the bids considering the final quantities and the

rates quoted including the rebates if any. Payment of variation items shall however be made at

the rates approved by the Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the Contractor

shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the

Contract data, or they do not receive the Engineer’s approval, the Engineer shall withhold the

amount stated in the Contract Data from payments due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party causes a

fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the following:

1. The contractor stops work for 28 days when no stoppage of work is shown on the current

programme and the stoppage has not been authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works and the

instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation other than for a

reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a fundamental breach

of Contract and the Contractor fails to correct it within a reasonable period of time

determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days for which the

maximum amount of liquidated damages can be paid as defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering, giving, receiving or

soliciting of anything of value to influence the action of a public official in the procurement

process or in contract execution. “Fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive levels and to deprive the Borrower

of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the Engineer for a cause

other than those listed under Sub Clause 59.2 above, the Engineer shall decide whether the

breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for convenience.

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the

Engineer shall issue a Certificate for the value of the work done less advance payments received

up to the date of the issue of the certificate, less other recoveries due in terms of the contract,

less taxes due to deducted at source as per applicable law and less the percentage to apply to the

work not completed as indicated in the Contract data. Additional Liquidated Damages shall not

apply. If the total amount due to the Employer exceeds any payment due to the Contractor the

apply. If the total amount due to the Employer exceeds any payment due to the Contractor the

difference shall be a debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a fundamental breach

of Contract by the Employer, the Engineer shall issue a certificate for the value of the work done,

the cost of balance material brought by the contractor and available at site, the reasonable cost

of removal of equipment, repatriation of the Contractor’s personnel employed solely on the

works, and the Contractor’s cost of protecting and securing the Works and less advance payment

received up to the date of the certificate, less other recoveries due in terms of the contract and

less taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipment's, Temporary Works and Works are deemed to be

property of the Employer, if the Contract is terminated because of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely outside the

control of either the Employer or the Contractor the Engineer shall certify that the Contract has

been frustrated. The Contractor shall make the Site safe and stop work as quickly as possible

after receiving this certificate and shall be paid for all work carried out before receiving it

and for any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his own

arrangements for the engagement of all staff and labour, local or other, and for their

payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a return

in detail, in such form and at such intervals as the Engineer may prescribe, showing

the staff and the numbers of the several classes of labour from time to time

employed by the Contractor on the site and such other information as the Engineer

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor shall

abide at all times by all existing labour enactments and rules made thereunder,

regulations, notification and bye laws of the State or central Government or local

authority and any other labour law (including rules), regulations, bye laws that

may be passed or notifications that may be issued under any labour law in future

either by the State or the Central Government or the local authority. Salient

features of some of the major labour laws that are applicable to the construction

industry are given below. The Contractor shall keep the Employer indemnified in

case any action is taken against the Employer by the competent authority on

account of contravention of any of the provisions of any Act or rules made

thereunder, regulations or notifications including amendments. If the Employer is

caused to pay or reimburse, such amounts as may be necessary to cause or observe,

or for observance of the provisions stipulated in the notifications/bye

laws/Acts/Rules/regulations including amendments, if any, on the part of the

Contractor, the Engineer/employer shall have the right to deduct any money due

to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be treated

as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923:- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the Act on

satisfaction of certain conditions on separation if an employee has completed 5 years’

service or more on death, the rate of 15 days wages for every completed year of service.

The Act is applicable to all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The benefits

payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951:- The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain

welfare measures to be provided by the Contractor to contract labour and in case the

Contractor fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of Registration

and the Contractor is required to take license from the designated Officer. The Act is

applicable to the establishments or Contractor of Principal Employer, if they employ

or more contract labour.

F) Minimum Wages Act 1948:- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if the

employment is a scheduled employment. Construction of Building, Roads, Runways are

scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for

work of equal nature to Male and Female workers and for not making discrimination

against female employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments employing

20 or more employees. The Act provides for payments of annual bonus subject to a

minimum of 8.33% of wages and maximum of 20 % of wages to employees drawing

Rs. 3500/- per month or less. The bonus to be paid to employees getting Rs, 2500/-

per month or above Rs. 3500/- per month shall be worked out by taking wages as Rs.

2500/- per month only. The Act does not apply to certain establishments. The newly

set-up establishments are exempted for five years in certain circumstances. Some

of the State Governments have

reduced the employment size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947:- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes

illegal and what are the requirements for laying off or retrenching the employees or

closing down the establishment.

K) Industrial employment (standing Orders) Act 1946:- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by some

of the State and Central Government to 50). The Act provides for laying down rules

governing the conditions of employment by the Employer on matters provided in the

Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade unions

of workmen and employers. The Trade Unions registered under the Act have given

certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986:- The Act prohibits employment

of children below 14 years of age in certain occupations and process and provides for

regulation of employment of children in all other occupations and processes.

Employment of Child labour is prohibited in Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of

service) Act 1979:- The Act is applicable to an establishment which employs 5 or

more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another

state).The inter-state migrant workmen, is an establishment to which this Act

becomes applicable, are required to be provided certain facilities such as housing,

medical aid, traveling expenses from home up to the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:- All the establishments

who carry on any building or other constructions work and employ 10 or more

workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of the

cost of construction as may be modified by the government. The Employer of the

establishment is required to provide safety measures at the Building or construction

work and other welfare measures, such as canteens, First Aid facilities, Ambulance,

Housing accommodations for workers near the workplace etc. The Employer to whom

the Act applies has to obtain a registration certificate from the Registering Officers

appointed by the Government.

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing

persons or more with aid of power or 20 or more persons without the aid of power

engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent authority as

per rule. The royalty charges paid shall be borne by the contractor and shall not be

reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from time to

time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management plan for

best energy use, waste management, the reduction of pollution as in EMS

(Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to #Vice chancellor within 14 days of

the notification of the Engineer's decision. If the issue is not resolved, any party can

refer the matter for conciliation within 15 days from the decision given by the #Vice

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #vice chancellor, both the parties have to refer to the #Chief

Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the Vice chancellor, both parties have to refer to the #Board of

the management, Vnsgu, surat for the conciliation process.

If the dispute is not resolved through the conciliation process, contractor may

refer the dispute to Gujarat Public Works Contract Dispute Arbitration

Tribunal. If the Contractor fails to refer a claim / dispute to the Higher

Authority within 14 days of the notification of the Engineer's decision, the

Contractor shall not be entitled to any additional payment/claim if he doesn’t

follow the above sequence in stipulated time. However, during such period, he

would not stop the work in any case.

CONTRACTOR FOLLOWED STRICTLY

(Rehabilitation Work)

1) Contractor first responsibility to check all plaster for soundness on all room walls and ceiling and remove

hollow sound plaster and then strictly follow instruction as per E.I.C

2) Contractor shall guarantee the work for a period (36 months) defect liability from the date of issue of

completion certificate.

3) Minimum B.E Civil or experience person for rehabilitation work appoint as an engineer /supervisor for site,

without responsible person at site work is not allowed at site.

4) 1 bag mixture machine or half bag diesel or electric operated or batch mix machine required. for Concrete

5) Hand driven machine required for preparation of P.M.M motor or thixo tropic motor and manual

preparation at site is not allowed. In any Case.

6) Air blower machine required after scraping of plaster or before plaster on existing wall.

7) Hacking with machinery required in old existing structure elements.

8) Concrete Cube test required -1 test (3 cubes) per jacketing of coloumn or beam(Cube size 70x70x70mm)

For Thixo tropic up to minimum 50 sq.mt -1 test

For Thixo tropic up to minimum 50 to 100 sq.mt -2 test

For Thixo tropic up to minimum 100 to 500 sq.mt -4 test

9) Thixo tropic & micro concrete work only in presence of engineer at site from contractor & engineer from

consultant or engineer from SMC.

10) Portable or quality water used in repair or any work.

11) Sand – (Bodeli-screen sand without soil lumps) only use for repair & rehabilitation work, Nareshwar &

Black sand / nareshwar pano sand / koicha sand is not allowed in repair & all work. so Do only

order for Bodeli screen sand only.( Except bodeli screen sand all sand are rejected )

12) Aggregate of VS 10 mm for Micro concrete and 20 mm vs for Normal M-20 or M-25 mix, Chemical use as per

approved brand confirming with Consultant or E.I.C only.

13) Check all slopes of terrace as well as sunk slab (pre- approved from consultant at site) and level mark

(thaiya) always check with EIC for better execution of work.

14) Kani vata required above water proofing as per drawings.

15) First coat of outside plaster / inside plaster only done after checking of all pointing work as well as chicken

mesh application as well as rehab work like thixo / pmm/ injection grouting and finalize with racron 3s and

plasticizer or water proofing agent as per instruction of E.I.C.

16) Outside plaster work required 2-day curing after finalize single coat and then valid for second coat.

17) Always check PMM/ /Thixo work before water proofing work adjoin area.

18) All sewage & rain water pipe joint must be fill up with swell chemical or as per instructed by EIC.

19) Contractor have to manage Weight balance up to 30kg (on site).

20) Made a farma for concrete work as per PMM / THIXO work and concrete or thixo as well as PMM only

allowed in container in no case it was allowed on ground (steel or aluminium container required) if Flooring

damage then concrete need to be replaced as then own cost. And in kota stone one single coat polishing

required if flooring damage by contractor -without charge.

21) All PMM / THIXO hidden measurement record with Engineer in-charge day to day in site register.

22) Cube of PMM / THIXO –split test done as per instructed by Engineer in charge or Consultant.

23) Injection grouting cement or epoxy nos & spacing for grouting only as per directed by E.I.C & in presence

of E.I.C or consultant.

24) In Water proofing work bottom surface naked without any stinking object on slab and with base slab applied

bond coat with SBR / RBR Epoxy as per instructed by E.I.C

25) In Water proofing top layers (finishing coat) we have to use racron 3s and top with 400 x 400mm chex (

dori ) with nylon string .

26) Terrace parapet column always cast in M20- M-25 As per instructed by E.I.C only (pre-Approval need)

27) On Terrace coping renew or renovate as per E.I.C & Always with projection as per standard drawings with

in & out both side projection and with groove.

28) Always column jacketing 75 mm /100mm in thickness except & inform for the change in thickness.

29) Before plastering all PMM / THIXO measurement must be written in site register & pics also taken

30) Always Remove Plaster for Damage Column beam as per visual inspection and as per NDT test result as

instructed by E.I.C

31) Terrace OHT must be fix only on concrete pedestal, do not rest OHT Directly on slab.

32) In all passage, Balcony adequate weep hole with minimum 50 mm / 75 mm UPVC pipe Min C/C 3.00 m or

as per instructed by E.I.C

33) Thixo/ PMM Measurement 0 mm to 25 mm and 0 mm to50 mm only Single Measurement is to be done in

bill not twice for the same measurement will be paid in both.

34) Terrace water proofing junction & sunk beam slab junction and RCC Chajja and masonry junction we have

40mm x 40mm thixo/pmm vati then do next process.

For hidden measurement.

35) Water Measurement liter marked On Bucket Compulsory & by Trial. Finalize Water Quantity For M-25

Concrete and Micro-Concrete & Thixo. First Finalize & then is no Change Allowed throughout Project.

36) Double scaffolding if scaffolding made by bamboo & H.frame or Cap Lock System for scaffolding no hole

allowed in walls.

37) As per scrapping of external plaster and internal plaster are concern,. So, no additional payment has to be

made for scaffolding and it will be only done with chipper.

38) Contractor first responsibility to check all plaster for soundness on all room walls and ceiling and remove

hollow sound plaster and then strictly follow instruction as per E.I.C

39) In micro concrete for from work slab plates are not allowed in any case (3 x 2)

40) For jacketing work before form work shear keys are note in site register and apply epoxy bonding only as a

bonding agent for new and existing new concrete.

41) Contractor or his representative always need to be compulsory present in weekly meeting as per decided .

I read and accept and agreed to do work only as per all above requirement or condition or methodology .

Sign of Contractor

Clause Reference

Item marked “N/A” do not apply to this Contract. With respect To

1. The Employers [CL.1.1]

Name: Veer Narmad South Gujrat University

Address: Udhna Magdalla Road, Surat Name of authorized Representative (will

be ntimated later)

2. The Engineer is Registrar, Vnsgu, Surat Name of Authorized Representative: [CL.1.1&33]

Registrar, Vnsgu, Surat

3. The Defects Liability Period is 4 years or elapse of 4 monsoon period from [CL.1.1]

the date of completion.

The Start Date shall be 1st days for the date of issue of the Notice to proceed

The Intended Completion Date for the whole of the works is 1 1 (Eleven)

Months after start of work with the following milestones:

Milestone dates:

Physical works to be completed Period from the start date -

6. The Site is located at VNSGU Campus, Surat [CL.1.1]

7. The name and identification number of the Contract is: - [CL.1.1]

8. The works consist of Building repair, renovation, Upgradation work with items as per

B.O.Q. The works shall, inter alia, include the following, as Specified or as directed:

(A) Any Other Items as required to fulfill all contractual obligations as per the Bid

9. The following documents also form part of the Contract: [CL.2.3(9)]

As per clause 2-3- Addendum / Corrigendum /

undertaking given by contractor (if any)

10. The law which applies to the Contract is the law of Union of India [CL.3.1]

11. The language of the Contract documents is English [CL.3.1]

12. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

13. The Schedule of Other Contractors [CL.8]

14. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

15. The minimum insurance cover for physical property, injury and death is Rs. 5 [CL13]

lakhs per occurrence with the number of occurrences limited to four. After each

occurrence, the contractor will pay an additional premium necessary to make

insurance valid for four occurrences always.

16. Site Investigation report [CL.14]

17. The Site Possession dates shall be 1st day of work order [CL.21]

18. The period for submission of programme for approval of the engineer shall be 21 [CL. 27.1]

days from the issue of Letter of Acceptance.

19. The period between program updates will be 135 days. [CL.27.3]

20. The amount to be withheld for late submission of an updated programme [CL.27.3]

shall be Rs 1.00 lakhs

21. The following events shall also be Compensation Events Substantially adverse [CL. 44]

ground conditions encountered during the course of execution of work not

provided for in the bidding document.

(i) Removal of underground utilities detected

(ii) Significant changes in classification of soil requiring

additional mobilization by the contractor, e.g.

ordinary soil to rock excavation,

(iii) Removal of unsuitable material like marsh, debris

dumps, etc. not caused by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious

structures, monuments interfering with the works

(viii) Restriction of access to ground imposed by civil,

judicial, or military authority

22. The currency of the Contract is Indian Rupees [CL. 46]

23. The formula (e) for adjustment of prices are as under:

• If any of the commodities like Cement, Steel or Bitumen are not found applicable

in a work, the weight component of that commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps)

or ‘Bitumen' (Pb) as indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such that the gross %

weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to labour shall be paid in

accordance with the following formula:

VL = Increase or decrease in the cost of work during the month under consideration due

to changes in rates for local labour

L0 = The consumer price index for industrial workers for the State on 28 days preceding

the scheduled date of opening of technical Bids as published by Labour Bureau,

Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the State for the month under

consideration as published by the Labour Bureau, Ministry of Labour,

Government of India.

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of cement procured by

Vc = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland Cement on 28 days

preceding thescheduled date of opening of technical bid as published by

the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry

of Commerce & Industry.

Ci = The all India average wholesale price index for

Ordinary Portland Cement for the month

under consideration as published by Office

of the Economic Adviser, Department for

Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under consideration due

to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products Rebars)

on 28 days preceding the date of opening of Bids as published by the Office of

the Economic Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long Products

Rebars) for the month under consideration as published by Office of the

Economic Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest centre

on the day 28 days prior to the scheduled date of opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest centre for

the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(iii) Price adjustment for increase or decrease in cost of POL (fuel and lubricant)

shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to the date

of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of IOC at

the nearest centre for the 15th day of the month of the under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(iv) Price adjustment for increase or decrease in the cost of plant and Machinery

spare procured by the Contractor shall be paid in accordance with the

following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of machinery

for mining, quarrying and Construction for the month under

consideration as published Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade, Ministry of Commerce &

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month under

consideration as published Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade, Ministry of Commerce &

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts has been

chosen to represent the Plant and Machinery Spares group

Adjustment of other materials Component N.A (or Aprroval of university

(iii) Price adjustment for increase or decrease in cost of local materials other than

cement, steel, bitumen and POL procured by the contractor shall be paid in

accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than cement,

steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28 days

preceding the scheduled date of opening of technical Bids, aspublished by

the Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the month

under consideration as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of

Commerce & Industry.

Pm = Percentage of local material components (other than cement, steel,

bitumen and POL) of the work.

The following percentage will govern the price adjustment for the entire

1. Labour - Pl = 22.29 %

2. Cement – Pc = 9.15 %

3. Steel - Ps = 22.16 %

4. Bitumen - Pb = 0.00 %

6. Plant & Machinery Spares - Pp = 11.15 %

7. Other Materials - Pm = 34.18 %

24. The proportion of payments retained (retention money) For Whole of work {CL.49} delay in completion

shall be 6% {CL. 48} from each bill subject to a maximum of works (1/2000)th of the

of 5% of final contract price. Initial contract

price, rounded off to the nearest Thousand, per

day. For sectional Completion (wherever

specified In item 6 of Contract data) (1/2000)th

of initial contract price for #5 km Section,

rounded off to the nearest thousand per day.

25. Maximum limit of liquidated damages For delay in 10 percent of the Initial{CL. 49} For delay in

completion work completion Work Contract Price rounded off to

the nearest thousand

26. The amount of the advance payment are: {CL. 51 & 52}( N.A )nor as per Approval of University

Nature of Advances Amount ( Rs. )

Conditions to Be fulfilled

I. Mobilization 10% of the contract On submission of Bank Guarantee. (to be before

unconditional Price drawn the end of 20% of the contract period). The

contractor may furnish four bank guarantees of

2.5 % of each valid for the full period.

II. After equipment is brought to site (provided the

Equipment: 90% for new and 50% of

depreciated value for old equipment. Total amount will Engineer is satisfied That the equipment is

depreciated value for old equipment. Total amount will Engineer is satisfied That the equipment is

be subject to a maximum of 5% of the Contract Price required for performance of the contract) and on

submission of unconditional Bank Guarantee for

amount of advance

III. Secured Advance for Non-persish able material Brought Deleted

(The advance payment will be paid to the Contractor no later than 28 days after fulfillment of the above conditions).

The securities shall be for the following minimum amounts equivalent {CL. 52} As a percentage of the Contract

Performance Security for 5 percent of contract price plus Rs. …………….. (to be decided after evaluation of the

bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be an unconditional Bank

Guarantee of the type as presented in Section 8 of the Bidding Documents

28. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58} are required within 28 days of

the issue of certificate of completion of the whole or section of the work, as the case may be.

The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58} are required within 28 days of

the issue of certificate of completion of the whole or section of the work, as the case may be.

31. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by the Date required is Rs25 Lakhs.

32. The following events shall also be fundamentals breach of contract: {CL.59.2} “The Contractor has contravened

Sub- clause 7.1 and Clause 9 of GCC”

33. The percentage to apply the value of the work not completed representing {Cl 60} the Employer’s additional

cost for completing the Works shall be 20 per cent.

TECHNICAL SPECIFICATION

(As per SECTION 12)

Description of the Works:

1. We offer to execute the Works described above and remedy any defects therein in conformity with the

conditions of Contract, specification, drawings, Bill of Quantities and Addenda for the sum (s) of

2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably possible after the

receipt of the Engineer’s notice to commence, and to complete the whole of the Works in the Contact

within the time stated in the document.

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for receiving the same, and it

shall remain binding upon it and may be accepted at any time before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together with your written

acceptance thereof, shall constitute a binding contract betweenus.

5. We understand that you are not bound to accept the lowest or any tender you may receive.

Dated this ------------------------- day of

------- duly authorized to sign bids for and on behalf of -----------------------------------

(in block capitals or typed)

BILL OF QUANTITIES

BILL OF QUANTITIES

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder, Conditions of

Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are given to provide

a common basis for bidding. The basis of payment will be the actual quantities of work ordered and

carried out, as measured by the Contractor and verified by the Engineer and valued at the rates and

prices tendered in the priced Bill of Quantities, where applicable, and otherwise at such rates and

prices as the Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so far as it is otherwise

provided under the Contract, include all construction alplant, layout, supervision, materials,

erection, maintenance, insurance, profit, taxes and duties, together with all general risks, liabilities

and obligations set out or implied in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether quantities are stated

or not. The cost of Items against which Contractor has failed to enter a rate or price shall be deemed

to be covered by other rates and prices entered in the Bill of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included in the items

provided in the priced Bill of Quantities, and where no Items are provided the cost shall be deemed

to be distributed among the rates and prices entered for the related items of Work.

7. General direction and descriptions of work and materials are not necessarily repeated or

summarized in the Bill of Quantities. References to the relevant sections of the contract

documentation shall be made before entering rates or prices against each item in the Bill of

8. The method of completed work of payment shall be in accordance with the specification for Road

and Bridge works. For building works specifications for building are to be followed.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to

Clause 29 of the Instructions to Bidder.

10. Rock is defined as all materials which, in the opinion of the Engineer, required blasting, or the use of

metal wedges and sledgehammers, or the use of compressed air drilling for its removal, and which

cannot be extracted by ripping with a tractor of at least 150 kw with a single rear mounted heavy

BILL OF QUANTITIES

(A) For Item Rate Tender (For above INR 50 Cr.):

Item Description of Item Quantity Unit Rate Amount

No (with brief specification

and reference to book of figures Words

specifications)

(A) Total Tendered Amount

(B) Rebate on above tendered amount (if any) % (in figure)

…... (C)Net Tendered Amount (A-B) (in figure) ………………………………

1 … .T..h#e Contractor shall exhibit a board with detailed specification and details of work as directed by the

Engineer-In-Charge for which no extra payment shall be made.

2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.

3 GST and Income tax TDS will be deducted at a source while making payments of bills

4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per Govt. G.R.: PRC-

10/2017 Cement Consumption/16/C Date:11/05/2017 as stated in

S.O.R. therefore in R.C.C. items where there is a change as per actual mix design the cost of difference of

cement consumption have been deducted from the rate of original item at the rate of input rate mentioned

in all the tender.

SECURITIES AND OTHER FORMS

BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the “The Bidder”) has

submitted his bid Dated ------------------------ (Date) for the construction of ------------- (Name of Contractor

hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We -------------------------------------------------

(name of Bank) of ----------------------------------------------------------- (name of country) having our

registered office at ------------------------------------------------------------------- ( hereinafter called

“the bank”) are bound unto ------------------------------------------------------------ (name of Employer)

(Hereinafter called “The Employer”) in the sum of *