Tender notice for Shillong Book Festival 2026.

Waterproof super structure with GI sheet roof of 3.3m height with balli/bamboo posts, wooden plywood platform of 12 ft. width x 12 ft. depth and 9 inch in height with wall to wall good quality clean carpet of uniform colour, fall ceiling with hessian cloth on wooden baton. The entire waterproof super structure with GI Sheety should be covered with Fire Retardant Spray before start of the Fair. Stall: Size 3m x 3m with Maxima Gate: • Stall should be covered with three side Maroon Octonorm Panels (designed to be shared by the party at the time of presentation), (size 3.3 ft. x 8 ft.) • Maxima Gate and computerized vinyl pasting of name fascia in English & Hindi Language • flag numbering as per the image shown at Annexure–V), • consisting of 9 MS shelves of size 96”x8.5” with 2” depth duly powder coated in white colour, • 9 LED light (each of 9 watts), • one octonorm table (branding of the Book Fair on vinyl print in front of the table – Design will be provided by NBT), for counter of the same colour, • two black cushioned chair with arms, • A multi-plug point (four points) for computer with 20 Amp socket with switch, • one mayur jug with cold water facility (20 ltr. of Bisleri / Kinlay Brand only) on per day basis / 04 litr. drinking water bottle (Bisleri / Kinlay Brand only) in each stall • one new Dustbin • 4mtr.x4mtr. Polythene to cover the books is also required in each stall. • one curtain of good quality of size 3.5mx3.5m size with provision of proper hanging system for covering/closing the stall after the Book Fair timings. The curtain should be made available to the participants a day before start of the Book Fair. • Draping Pathway from main gate to Box Gate (as per onsite requirement – approx. 100 sq.mtr.) with decoration of multi-colour paper streamer and with hanging book covers as per design provided by NBT. Providing & laying a brand new laminated carpet, non-wooven needle punch carpet of genuine fibre minimum overall weight 1000 gm/ sgm (+ 5%) having minimum 3.90 mm thickness preferable containing 375 gm polyester fibre or equivalent fibre (+ 5%) and the carpet should not loss the thickness more than 25% after 1000 impact and of required shades & laying with approved adhesive or double side tape wherever required etc. as per the direction of Officer-In-Charge

Pagoda (5mtr.x5 mtr.) structure with wooden platform with covering of synthetic needle punch with new laminated printed carpet of good quality, LED Metal light (each of 200 watts), one octonorm table / wooden steel table (with frill) for counter, 2 visitor chairs, 2 multi-plug Power point (four points), one new Dustbin of 50 Ltr. along with the Fascia (designed to be provided by NBT).

Gate Size: (Width 16’ x height 16’) as per design given by NBT Office. Material: Gate to be made of Bamboo/Iron Frame with the provision of covering it with the metal frame from all side lettering on flex/digital vinyl print. Provision of 12 LED Halogen lights of 150 watts (4 LED each in 3 block/column) should be done in each entry gate to have proper visions for the visitors during night. Decoration of Gates with fresh/artificial flowers should also be made after consulting the Fair/Officer in charge.

Executive Sofa Sets (3-seater) with white cover and 1 central table

Wheel Chair with Attendant with proper uniform

Queue Manager with coloured velvet rope with hook device

Fire Fighting Equipment (CO₂ Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment.

Brand New Dustbins (120 ltr ) Plastic with cover as per the image attached.

Supervisor with Sweepers must be in proper Company’s uniform with necessary required items/materials/equipment for dusting of the furniture and cleaning of the ground. They are required one day before start of the Book Fair and till the end of the Fair (10:00 a.m. to 8:00 p.m.)

Supervisor with Security personnel must be in proper Company’s uniform with necessary required items/materials/equipment. They are required to be deployed at venue one day before start of the Book Fair and thereafter round the clock till the end of the Book Fair:

Fresh painted Steel Almirah with lock and key (Big)

Fresh painted Steel Almirah with lock and key (Small)

Flex printing and mounting on iron frame/wooden frame on different locations onsite or offsite which comprises of hoarding, standee, box gate, uni-poles, bunting etc. of different sizes as per the designs provided by NBT.

Selfie Point on Sunboard (5mm with digital vinyl print and mounting/framing) having heavy base (picture enclosed) – Size: 4’x6’ and as per requirement.

Vinyl digital print

LED Wall Screen of Size 8’x12’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program.

LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points

Halogen LED Lights of 100 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring

5-Watt LED Colored / decorative bulbs

Tungsten outdoor warm lighting for decoration on trees

Silent Generator set: The generator should be in operational condition one day before start of the Book Fair and till the conclusion of the Fair. One 125 KVA Generator set (with fuel and operator) for full duration

Main line connection for total job from electric and generator set sources and providing a line for connection inside the stalls of participants, illumination of Main Gate and toilet, area of the exhibition ground and any other area of the ground, if required with proper and sufficient supply. It shall be the duty of the Bidder to get the temporary electric connection for the Festival at his own cost one day before start of the Book Festival. The Bidder shall arrange installation of the connection, tendering of Security Deposit etc., to Government Authorities at his own cost. Only actual consumption charges will be reimbursed to the Bidder by NBT on production of original bill. In case of any problem for getting electric connection, it shall be the sole responsibility of the Bidder to provide adequate supply through hiring more generators at his own cost one day before start of the Book Festival and no extra payment shall be given to Bidder for hiring and providing such extra generator, if any. Note : 1. Providing power connection of various connected rating from switch board in various stands and with suitable size of cooper/aluminum 3½ /4 core armored cable and earth wire controlled with suitable capacity switchgear such as ICTPN, ICSPN/MCB i/c end termination laying of cable in floor, trench, carpets and tapping with power supply from permanent DB of the Ground i/c connections interconnection and maintenance during the Festival period. (The cables and other wiring need to be put under the wooden ramps/rubber covering mat etc. under the carpet on ground floor. 2. Only one time payment as quoted by the Tenderer will be made in case of any increase or decrease in number of stalls.

Street light iron poles (20’x2-½’’) with 8 LED halogen light each of 200 watt on each pole

Photography for full duration (Photographs should be provided in the hard disk and Pen Drive after the Book Fair). 200 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. • Rate for per Unit cost for full duration (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: DSLR full frame HD 4k Camera with 3 cameras with photographer with each camera for full duration. • Photography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge.

Gimbal Videography for full duration (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Fair) along with 20 Minute short documentary of the programs. • Rate for per Unit cost for full duration (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: 3 Full HD Video Cameras setup with SDI output with 3 videographers with each camera for full duration. • Videography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge. *It is requested to provide 90–120 seconds reels for each programs/session conducted on a daily basis, so that the same may be uploaded on our social media platforms. Note: Provision of a professional digital video multi-camera setup for domestic book fairs, featuring broadcast-quality 1080p Full HD (SDI format) production. The system includes: • Three (3) Full HD professional cameras with SDI output • Online digital editing and production table • Digital video mixer/switcher for live production • Audio talkback communication system • Professional audio mixer and sound equipment • On-site editing facilities • Skilled technical crew, including camera operators and production personnel. This setup ensures high-quality live recording, switching, and editing suitable for professional broadcasting and online streaming requirements.

One Drone Camera with operator for videography of the event on day-to-day basis with on-site permission and security clearance (All coverages should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Fair). • Rate for per Unit cost for full duration (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications: HD format and high Resolution would be as per onsite requirement and as per the directions of the Officer In-Charge

CCTV Cameras with live telecast on Screen (LED 52”) with complete installation with a control room access Note: Complete footage/recording for entire event must be provided after the event to NBT in Hard Drive & Pen Drive (Rates may be given for full duration)

Android Kiosk/Screen of latest version

Hiring of Taxi (Swift Dzire) minimum 80 km and 12 hours duty

Hiring of taxi (Innova) minimum 80 km and 12 hours duty

Total Basic Rate

GST 18% on Basic Rate

Total Amount with GST