Housekeeping activities of shop floor, Administrative office building etc. under the control of Dy. CEE (WS) as per Sketch No. 1048-KGP and 2 Nos. Toilet Blocks (near Shop No. 51 and back side of shop No. 52) at South Eastern Railway, Kharagpur Workshop for a period of 24 months

i) T1- Financial Turnover : The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender. the audited balance sheet reflecting financial turnover certified by Chartered Accountant with his/her stamp, signature and membership number shall be considered. (ii) T2- Liquidity : The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is values at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by Chartered Accountant with his/her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheet) are negative, only the Banking references will be considered. Otherwise aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. (Note: Sample Format for "T1-Financial Turnover" and "T2-Liquidity" as mentioned above are attacched in the document section as Annexure -Q and Annexure - P respectively.

The Balance sheet and all other financial documents attested/certified by CA's to substantiate fulfilment of Financial eligibility criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference. (SER's Letter No. CE/G/Arb& Cont. Mgt./Tender Circular/Pt.I/317, Dated- 11.03.2025.

Work Experience : the bidder should have satisfactorily completed* in the last three previous financial years and the current financial year upto the date of opening of the tender, one similar single service contract** for a minimum of 35% of advertised value of the bid. * Completed Service Contract includes ongoing service contract subject to payment of bills amounting to at least 35 % of the advertised value of the bid. **Similar service contract means any contract that is so specified by the competent authority. Work experience certificate individual shall not be accepted. Certificate from Public Listed Company/Private Company/Trust having annual turnover of Rs.500 Crore and above subject to the same being issued from their head office by a person of the company duly enclosing his authorisation by the managament for issuing such credential. NOTES : The bidder shall submit details of work executed by them in the prescribed format (Annexure-T) alongwith bid for the service contracts to be considered for qualification of work experience criteria clearly indicating the nature/Scope of Contract, actual completion cost and actual date of completion for such contract

Definition of Similar Service Contract : "Cleaning of floors/roofs/corridors/toilets in the premises of Central Govt/State Govt/ PSUs or cleaning of Trains/Electric Locomotives/Diesel Locomotives of Indian Railways".

The evaluation of the Technical Bid will be done as per the criteria given at Annexure-R attached in the document section of the Tender. As per marking assigned in the table of Annexure R, each bidder shall be 1.1.1 assigned score of the Technical bid. Bidders whose score will be 45 or above shall be qualified for consideration of their financial bid. Bidders who do not meet the minimum qualifying score of 45 shall not be considered further for opening of their financial bid.

Tenderer are required to upload their Permanent Account Number (PAN) card.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

GST clause is applicable to this Tender as per extant rule.

The responsibility for the payment of GST to the GST authority vests with the contractor. Any charges due to delay in submission of GST shall also be borne by the contractor.

After execution of the work subsequent On Account bills shall be passed only on production of documentary evidence of GST paid to the Government of India by the contractor for the amount of On Account Bill.

Security deposit will be released only on production of documentary evidence of payment of Full GST to the Government of India by the contractor for the work.

GST implemented from 1st July'2017. All the bidder should attached GST registration certificate. GST will levied as per instruction circulated time to time.

Rates indicate in tender is inclusive of GST @ 18 Percent and all other charges.

If rates of existing GST or cess on GST for Service Contract is increased or any new tax /cess on Service Contract is imposed by Statute after the date of opening of tender but within the original date of completion/date of completion extended under clause 5.1 & 5.2 and the Contractor there upon properly pays such taxes/cess, the Contractor shall be reimbursed the amount so paid.

If rates of existing GST or cess on GST for service Contract is decreased or any tax/cess on service Contract is decreased / removed by Statute after the date of opening of tender, the reduction in tax amount shall be recovered from Contractor's bills/Security Deposit or any other dues of Contractor with the Government of India.

If the tenderers deliberately gives/give wrong information in his/their tender or creates/create circumstances for the acceptance of his/their tender, the Railway reserves the right to reject such tender at any stage.

If the tenderer/s expires after the submission of his/their tender or after the acceptance of his tender, the Rly. shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled unless the firm retains its character.

Performance Guarantee- Performance Guarantee (PG) at a rate of 5% of the total contractual value in 04 (Four) equal parts i.e. 1/4th of the 5% each of the contract value shall be deposited by the successful bidder within 30 (Thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (Thirty) days and up to the date of submission of PG from the date of issue of LOA may be given by the authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 days i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA , a notice shall be served to the contractor to deposite the PG immediately however not exceeding 90 days from the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting the EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work. In case 60th day is a bank holiday or office closure, next working day should be considered as the last day for submission of the PGs. Decision of authority competent to sign the contract agreement would be final in case of any dispute.

The successful bidder shall submit the Performance Guarantee PG in any of the following forms, amounting to 5 % of the contract value: i A deposit of Cash ii. Irrevocable Bank Guarantee iii.Government Securities including State Loan Bonds at 5 % below the market value iv. Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Bank. v.Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Bank. vi.A Deposit in the Post Office Saving Bank. vii.A Deposit in the National Savings Certificates. viii. Twelve years National Defence Certificates. ix.Ten years Defence Deposits. x.National Defence Bonds and xi.Unit Trust Certificates at 5 % below market value or at the face value whichever is less. Also, FDR in favour of FA and CAO (free from any encumbrance) may be accepted.

The Performance Guarantee shall be submitted by the successful bidder after the Letter Of Acceptance LO A has been issued, but before signing of the contract agreement. This P.G. shall be initially valid up to the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.

The value of PG to be submitted by the contractor will not change for variation upto 25 percent either increase or decrease. In case during the course of execution, value of the contract increases by more than 25 percent of the original contract value, an additional Performance Guarantee amounting to 5 percent for the excess value over the original contract value shall be deposited by the contractor. On the other hand, if the value of the contract decreases by more than 25 % of the original contract value, Performance Guarantee amounting to 5% (five percent) of the decrease in the contract value shall be returned to the contractor. The PG amount in excess of required PG for decrease contract value available with railways, shall be returned to contractor as per his request duly safe guarding the interest of the Railways.

The Performance Guarantee (PG) shall be released after physical completion of the work based on Completion Certificate issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily.

Whenever the contract is rescinded, the Performance Guarantee already submitted for the contract shall be encashed in addition to forfeiture of Security Deposit available with Railway.

The Engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of:

Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.

Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer.

The Contract being determined or rescinded as per clause VII of the GCC for service - 2018.

Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

The authority for the acceptance of the tender will rest with the South Eastern Railway, who does not bind himself to accept the lowest or any other tender or does he undertake to assign reasons for declining to consider any particular tender or tenders.

The tenderers shall keep the offer open for a minimum period as mentioned in NIT from the date of opening of the tender, within which period the tenderers can not withdraw their offer, subject to the period being extended further if required, by mutual agreement from time to time. Any intervention of the above condition will make the tenderer liable for forfeiture of his security deposit for due performance of the foregoing stipulation.

Should a tenderer or contractor being an individual on the list of approved contractors, have a relatives or in the case of partnership firm or company of contractors one of or more of his shareholders or a relatives of the shareholders employed in gazetted capacity in the Engineering department of the South Eastern Railway, the authority inviting tenders shall be informed of the fact at the time of submission of tender, failing which the tender may be disqualified or rejected or if such fact subsequently comes to light, the contract may be rescinded in accordance with the provision of clause 7.4 of the General Conditions of Contract.

Should a tenderer find the discrepancies in, or omissions from the drawings or any of the tender forms or should be in doubt as to their meaning, he should at once notify the authority inviting tenders who may issue a corrigendum. It shall be understood that every endeavour has been made to avoid any error which can materially affect the basis of the tender and the successful tenders shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

If the tender is accepted the earnest money will be returned to the successful bidder after Submission and verification of the Performance Guarantee (PG) as per clause 4.11 of General condition of contract for service-2018. The earnest money of other bidders shall save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

Before submitting a Bid, the Bidder shall be deemed to have satisfied herself by actual inspection of the site and locality of the services, that all conditions liable to be encountered during the delivery of the services are taken into account and that the rates she enters in the Bid forms are adequate and all-inclusive to accord with the provisions in Clause - 4.42 of the General Conditions of Contract for the delivery of services to the entire satisfaction of the Manager.

When work is tendered for by a firm or company of contractors, the tender shall be signed by the individual legally authorized to enter into the commitment on their behalf. The railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contractor. It may however, recognize such power of attorney and changes after obtaining proper legal advise.

The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a partnership concern, he should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with the tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partners should submit along with the tender or at a later stage, a power of attorney duly stamped and authenticated by a Notary public or by Magistrate in favour of the specific person whether he or they be partners of the firm or any other person specifically authorizing him or them to submit the tender, sign the agreement, receive money, witness measurement, sign Measurement Books, compromise, settle, relinquish any claims preferred by the firm and signed No claim certificate and refer all or any dispute to arbitration.

The Railway reserves the right of not to invite tenders for any of the railway work/service or works/services or to invite open or limited tenders and when tenders are called, to accept a tender in whole or in part or reject any tender or all tenders without assigning reasons for such action.

VARIATIONS IN EXTANT OF CONTRACT :

Modification to Contract to be in Writing: In the event of any of the provisions of the contract required to be modified after the contract documents have been signed, the modifications shall be made in writing and signed by the Railway and the Contractor and no work shall proceed under such modifications until this has been done. Any verbal or written arrangement abandoning, modifying, extending, reducing or supplementing the contract or any of the terms thereof shall be deemed conditional and shall not be binding on the Railway unless and until the same is incorporated in a formal instrument and signed by the Railway and the Contractor, and till then the Railway shall have the right to repudiate such arrangements

(1) Powers of Modification to Contract: The Engineer on behalf of the Railway shall be entitled by order in writing to enlarge or extend, diminish or reduce the works or make any alterations in their design, character position, site, quantities, dimensions or in the method of their execution or in the combination and use of materials for the execution thereof or to order any additional work to be done or any works not to be done and the Contractor will not be entitled, to any compensation for any increase/reduction in the quantities of work but will be paid only for the actual amount of work done and for approved materials supplied against a specific order.

Unless otherwise specified in the special conditions of the contract, the accepted variation in quantity of each individual item of the contract would be upto 25% of the quantity originally contracted. The Contractor shall be bound to carry out the service at the agreed rates and shall not be entitled to any 20.2.1 claim or any compensation whatsoever upto the limit of 25% variation in quantity of individual item of services. The procedure shall be adopted for dealing with variations in quantities during execution of service contract on the basis of clause no 5.3.4 of General Condition of Contracts for Services- 2018.

Valuation of Variations: The variation referred to in Sub-Clause 5.3.2 of GCC for service -2018 shall in no degree affect the validity of the contract; but shall be performed by the Contractor as provided therein and be subject to the same conditions, stipulations and obligations as if they had been originally and expressively included and provided for in the Specifications and Drawings and the amounts to be paid therefor shall be calculated in accordance with the accepted Schedule of Rates. Any extra items/quantities of work falling outside the purview of the provisions of Sub-Clause5.3.2 above shall be paid for at the rates determined under Clause-4.42.1 of GCC for service -2018.

For settlements of disputes Arbitration provision of relevant clauses of Standard General Conditions of Contract for service- 2018 with up-to-date correction slip will be followed. The contractor must aware of the standard General Condition of the Contract for service-2018 in respect to execution of the contract.

All these conditions and specifications should carefully be studied by the tenderer / tenderers before submitting his/their tender. He/they should in his/their own interest be well acquainted with the site of work.

The Contractor has to deploy a qualified/experienced supervisor for supervision of the work.

For carriage of plants,equipments and materials required for the work the contractor/s will make his/their own arrangements either by Road Transport or any other transport.The Railway Administration will not take any responsibility whatsoever and no separate charges will be paid for carriage of materials and transportation of plants and equipments.

The Contractor is to abide with the provisions of the labour laws and related obligations as per Clause-VI of the General Conditions Of Contract for Service - 2018, with all upto date correction slips.

The successful tenderer/tenderers shall be required to execute agreement with the President of India acting through the Dy.Chief Electrical Engineering(W)/S.E Railway/Kharagpur Workshop for carrying out the work as per Standard General Conditions of contract for Services - 2018 with upto date correction slip, special conditions, specification annex to the tender and standard specifications.

Care in submission of Tenders :

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the Contractor. The Contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

The contractor is required to submit Police Verification certificates for all contractual staff that she/he will be hiring for delivery of services for Indian Railways before starting the work. The format for the same is provided in the Annexure XI of GCC for Services 2018.