Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of Gujarat Metro Rail Corporation (GMRC) Limited

ANNEXURE – 6, Guidelines for Technical Bid Submission .................................................................

ANNEXURE – 8, Affidavit for Unaudited Balance Sheet.....................................................................

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Section – I, NOTICE INVITING TENDER

GUJARAT METRO RAIL CORPORATION (GMRC) LIMITED

(A Joint Venture of Govt. of Gujarat and Govt. of India)

Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar:

TENDER NOTIFICATION No: GMRC/Admin/Project and O&M/Tea -Coffee/2026

E-Tender is invited from reputed and experienced agencies for the following tender:

Tender Name Tender Fees

“Supply of Tea/Coffee Raw Materials and Machines at Project and O&M INR

offices of Gujarat Metro Rail Corporation (GMRC) Limited”

Interested bidders are requested to visit https://tender.nprocure.com for eligibility criteria, applying/

downloading the tender document. The last date and time for Bid Submissions of Tender is 15:00 Hrs

Any alterations in Eligibility Criteria and terms of the Tender Document, or any amendment to the

Tender Document, etc, will be uploaded on https://tender.nprocure.com and GMRC’s Website

www.gujaratmetrorail.com without any obligation or press notification or other proclamation.

Chief Administrative Officer

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

NOTICE INVITING TENDER

GUJARAT METRO RAIL CORPORATION (GMRC) LIMITED.

(A SPV of Govt. of Gujarat and Govt. of India)

Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar:

1.1.1 Name of Work:

GUJARAT METRO RAIL CORPORATION (GMRC) LIMITED [formerly known as Metro-Link

Express for Gandhinagar and Ahmedabad (MEGA) Company Ltd] invites Open Tenders under

single stage, two packet system from Agencies, who fulfil qualification criteria as stipulated in

Minimum Eligibility Criteria, for the work, “E-Tender for Supply of tea/Coffee Raw Materials

for Project and O&M offices ”

1.1.2 Key details :

The details of the tenders are as follows:

A. Tender No. GMRC/Admin/Project and O&M/Tea Coffee/2026

B. Name of Work “Supply of Tea/Coffee Raw Materials and Machines at

Project and O&M offices of Gujarat Metro Rail Corporation

(GMRC) Limited”

C. Estimated Amount of INR 56.66 Lakh (Incl. of all taxes)

D. Cost of Tender Document INR 5,000/- only inclusive of GST (Non-refundable)

[Demand Draft /Banker’s cheque drawn on a Scheduled

Commercial Bank based in India and should be in favour of

“GUJARAT METRO RAIL CORPORATION (GMRC)

LIMITED] and payable in Gandhinagar/ Ahmedabad.

E. Tender Security/Earnest Amount of Tender Security: - INR 1,00,000/- (Refundable)

[Demand Draft /Banker’s cheque/ Pay Order/Bank

Guarantee/FD drawn on a Scheduled Commercial Bank

based in India and should be in favour of “GUJARAT

METRO RAIL CORPORATION (GMRC) LIMITED” payable

at Gandhinagar/Ahmedabad.

F. Last Date and time of 30-03-2026, 15:00 Hrs.

submission of E-Tender

→Financial Bid is to be filled up on the online portal

https://tender.nprocure.com as mentioned in financial bid

submission https://tender.nprocure.com as mentioned in

financial bid submission (online only)

→Technical Bid is to be submitted physically at the address

mentioned below & is also to be uploaded online at

https://tender.nprocure.com . The submission of technical

bid online and offline both are mandatory.

G. Opening of Technical Bid On the day of submission of Filled-In Technical Bid at

15:30 Hrs (IST)

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

H. Date and Time of opening Will be intimated later to technically qualified bidders

of online financial bid through e-mail/ phone.

I. Venue of physical I/C GM - Contract,

submission of Technical Bid GUJARAT METRO RAIL CORPORATION (GMRC)

LIMITED. (A SPV of Govt. of Gujarat and Govt. of India)

(i.e. Technical Bid Block No.1, First Floor, Karmayogi Bhavan, Behind

comprises of Tender fees, Nirman Bhavan,Sector 10/A, Gandhinagar:

Tender Guarantee, Gujarat, India

Technical Bid & signed copy

of Tender Document,

Addenda & Clarifications)

J. Tender validity 90 days from its submission date

K. Evaluation The agency / firm / consultant will be selected under Least

Cost Selection (i.e. LCS) Basis

L. Performance Guarantee 5% of accepted value of work (LOA)

m. Contract Period 02 (Two) year from the date of award of contract and further

extendable to 1 (one) year if performance of agency is

found satisfactory

n. GMRC Account Details Name: Gujarat Metro Rail Corporation (GMRC) Limited

(Only for issuance / Bank Name: State Bank of India

preparation of Bank Account No.31750803151

Guarantee for tender IFSC Code: SBIN00001355

security) SFMS/SWIFT: SBININBB255

As per MSEs (Micro and Small Enterprises) Act 2012 and amendment thereof, the firms registered

under MSEs / NSIC (i.e. National Small Industries Corporation) are exempted in submission of

Tender Fees and Tender Security subject to submission of valid registration certificate under

appropriate category as applicable as on the date of tender submission.

In case the bidder who has been exempted Tender Cost / Tender Security being Micro & Small

Enterprises / NSIC (i.e. National Small Industries Corporation), and;

(i) Withdraws his Tender during the period of Tender validity; or

(ii) becomes the successful bidder, but fails to commence the work (for whatsoever reasons)

as per terms & conditions of Tender; or

(iii) refuses or neglects to execute the contract; or

(iv) fails to furnish the required Performance security within the specified time,

The bidder shall be debarred from participating in future tenders for a period of 1 year from the date

of discharge of tender/ date of cancellation of LOA/ annulment of award of contract as the case

may be. Thereafter, on expiry of period of debarment, the bidder may be permitted to participate in

the procurement process only on submission of required Tender Cost/ tender Security.

Further the Employer may advise the authority responsible for issuing the exemption certificate to take

suitable actions against the bidder such as cancellation of enlistment certificate etc.

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

1.1.3 GMRC offices

GMRC Project and O&M offices with requirement of nos. of machine to be installed are

mentioned as below.

Office Address Number (Nos) of Machines to be installed

Bean2Cup new machines Premix Machine

Karmayogi Bhavan, 2 (Two) Nos Machines -

Apparel Park Depot 2 (Two) Nos Machines 1 (One) Nos Machines

Gyaspur Depot 1 (One) Nos Machines 1 (One) Nos Machines

1.1.3.1 Eligible Applicants

i. The tenders for this contract will be considered only from those tenderers (proprietorship

firms, partnerships firms, companies, corporations, Limited Liability Partnership) who meet

requisite eligibility criteria prescribed in Section - II. The submission in JV / Consortium is

ii. (a) A tenderer shall submit only one bid in the same tendering process, more than one bid

will cause all of the proposals in which the tenderer has participated to be disqualified.

(b) Tenderer is not blacklisted / banned by any Government department / Autonomous

Organisation etc. or prosecuted by any court of law.

(c) Tenderer must not have suffered bankruptcy/ insolvency during the last 5 years. The

tenderer should submit undertaking to this effect in Annexure-4.

iii. If there is any misrepresentation of facts with regards to undertaking submitted vide

Annexure-4 the same will be considered as “fraudulent practice” the tenderers will be

rejected and shall be debarred from participating in future tenders for a period of 1 year.

iv. Purchase Preference to Local Suppliers/Preference to Make In India:

Only ‘Class-I local supplier’ and ‘Class-II local Supplier’, as defined below, are eligible to

participate for the subject tender.

a) Definitions:

i. ‘Local content’ means the amount of value added in India which shall, unless otherwise

prescribed by the Nodal Ministry, be the total value of the item procured (excluding net

domestic indirect taxes) minus the value of imported content in the item (including all

custom duties) as a proportion of the total value, in percent.

ii. Class-I local supplier' means a supplier or service provider, whose goods, services

or works offered for procurement, has local content equal to or more than 50%, as

defined under the Order No. P-45021/2/2017-PP(BE-II) dated 04.06.2020 issued by

Department for Promotion of Industry and Internal Trade (DPIIT). Minimum local

content for ‘Class-I local supplier’ shall be 90% for the subject tender.

iii. 'Class-II local supplier' means a supplier or service provider, whose goods,

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

services or works offered for procurement, has local content more than 20% but less

than 50%, as defined under the Order No. P-45021/2/2017-PP(BE-II) dated 04.06.2020

issued by Department for Promotion of Industry and Internal Trade (DPIIT).

iv. 'Non - Local supplier' means a supplier or service provider, whose goods, services

or works offered for procurement, has local content less than or equal to 20% for the

subject tender, as defined under the Order No. P-45021/2/2017-PP(BE-II) dated

04.06.2020 issued by DPIIT.

v. L1’ means the lowest tender or lowest bid received in a tender, bidding proc

ess or other procurement solicitation as adjudged in the evaluation process as per

the tender or other procurement solicitation.

vi. ‘Margin of purchase preference’ means the maximum extent to which the price quoted

by a class- I local supplier may be above the L1 for the purpose of purchase

preference. Margin of purchase preference shall be 20% for the subject tender.

b) Procedure for Purchase Preference in procurement of goods or works which are

divisible in nature: NOT APPLICABLE FOR THE SUBJECT TENDER

i. Among all qualified bids, the lowest bid will be termed as L1. If L1 is from a local supplier,

the contract for full quantity will be awarded to L1.

ii. If L1 bid is not a 'Class-I local supplier', 50% of the order quantity shall be

awarded to L1. Thereafter, the lowest bidder among the 'Class-I local supplier' will

be invited to match the L1 price for the remaining 50% quantity subject to the Class-

I local supplier's quoted price falling within the margin of purchase preference, and

contract for that quantity shall be awarded to such 'Class-I local supplier' subject to

matching the L1 price.

iii. In case such lowest eligible 'Class-I local supplier' fails to match the L1 price or

accepts less than the offered quantity, the next higher 'Class-I local supplier' within

the margin of purchase preference shall be invited to match the L1 price for remaining

quantity and so on, and contract shall be awarded accordingly.

iv. In case some quantity is still left uncovered on Class-I local suppliers, then such balance

quantity may also be ordered on the L1 bidder.

c) Procedure for Purchase Preference in procurement of goods or works which are not

divisible in nature and in procurement of services where the bid is evaluated on price

alone: APPLICABLE FOR THE SUBJECT TENDER

i. Among all qualified bids, the lowest bid will be termed as L1. If L1 is from a local supplier,

the contract will be awarded to L1.

ii. If L1 is not 'Class-I local supplier', the lowest bidder among the 'Class-I local supplier',

will be invited to match the L1 price subject to Class-I local supplier's quoted price

falling within the margin of purchase preference, and the contract shall be awarded to

such 'Class-I local supplier' subject to matching the L1 price.

iii. In case such lowest eligible 'Class-I local supplier' fails to match the L1 price, the

'Class-I local supplier' with the next higher bid within the margin of purchase

preference shall be invited to match the L1 price and so on and contract shall be

awarded accordingly.

iv. In case none of the 'Class-I local supplier' within the

margin of purchase preference matches the L1 price, the contract may be awarded

to the L1 bidder.

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

d) Minimum local content and verification of local content:

i. The ‘Class-I local supplier’ / ‘Class-II local supplier’ at the time of tender, bidding or

solicitation shall be required to indicate percentage of minimum local content and provide

self- certification that the item offered meets the minimum local content requirement for

‘Class-I local supplier’ / ‘Class-II local supplier’, as the case may be. They shall also give

details of the location(s) at which the local value addition is made.

ii. In case of procurement for a value in excess of Rs. 10 crores, the class-I local

supplier/ class-II local supplier shall be required to provide a certificate from the statutory

auditor or cost auditor of the company (in case of companies) or from a practicing cost

accountant or practicing chartered accountant (in respect of suppliers other than

companies) giving the percentage of local content after completion of works to the

iii. If any false declaration regarding local content is found, the company shall be debarred

for a period of three years from participating in tenders of all metro rail companies.

iv. Supplier/bidder shall give the details of the local content in a format attached as

Annexure-9 and Annexure-10 of tender document duly filled to be uploaded along with

the technical bid. In case, bidder do not upload/submit Annexure-9 and Annexure-10 of

tender document duly filled along with their technical bid, supplier/bidder shall be

considered as ‘Non-local supplier’ and will not be eligible to participate for estimated

value of purchases up to Rs. 200 crores except Global tender enquiries in terms of

Clause 3(b) of Order No. P-45021/2/2017- PP(BE-II) dated 04.06.2020 issued by

Department for Promotion of Industry and Internal Trade (DPIIT).

e) Complaints relating to implementation of Purchase Preference

Fees for such complaints shall be Rs. 2 Lakh or 1% of the value of the local item being

procured (subject to maximum of Rs. 5 Lakh), whichever is higher. In case the complaint is

found to be incorrect, the complaint fee shall be forfeited. In case, the complaint is upheld

and found to be substantially correct, deposited fee of the complainant would be refunded

without any interest.

v. Bidder from a country, which shares a land border with India

I. Any bidder from a country which shares a land border with India will be eligible to bid in this tender

only if the bidder is registered with the Competent Authority (i.e. Department for Promotion of

Industry and Internal Trade – DPIIT). The detail circular may be referred on this website :

https://doe.gov.in/procurement-policy-divisions.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means

any person or firm or company, including any member of a consortium or joint venture (that is an

association of several persons, or firms or companies), every artificial juridical person not falling in

any of the descriptions of bidders stated hereinbefore, including any agency branch or office

controlled by such person, participating in a procurement process.

Ill. "Bidder from a country which shares a land border with India" for the purpose of this Order means:

(a). An entity incorporated, established or registered in such a country; or

(b). A subsidiary of an entity incorporated, established or registered in such a country; or

(c). An entity substantially controlled through entities incorporated, established or registered in such

(d). An entity whose beneficial owner is situated in such a country; or

(e). An Indian (or other) agent of such an entity; or

(f). A natural person who is a citizen of such a country; or

(g). A consortium or joint venture where any member of the consortium or joint venture falls under

any of the above

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s),

who, whether acting alone or together, or through one or more juridical person, has a

controlling ownership interest or who exercises control through other means.

a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-

five per cent. of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the

management or policy decisions including by virtue of their shareholding or management

rights or shareholders agreements or

2. Voting agreements;

In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting

alone or together, or through one or more juridical person, has ownership of entitlement

to more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more juridical person,

has ownership of or entitlement to more than fifteen percent of the property or capital or profits

of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the

relevant natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author

of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any

other natural person exercising ultimate effective control over the trust through a chain of control

V. An Agent is a person employed to do any act for another, or to represent another in dealings with

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a

country which shares a land border with India unless such contractor is registered with the

Competent Authority.

Notes to Bidders:

(1) The tenderer may download the tender document along with Addendum (if

any)from(n)Procurement’s site https://tender.nprocure.com and GMRC’s Website

www.gujaratmetrorail.com. The interested tenderer shall submit the same with tender submittal

untampered, duly signed and stamped on each page.

(2) Any alterations in Eligibility Criteria and terms of the Tender Document, or any amendment to

the Tender Document, etc. will not be published in the newspapers but the same will be

uploaded on (n)Procurement and GMRC website, as mentioned above.

(3) The tenderers may obtain further information/clarification, if any, in respect of these tender

documents from the office of Managing Director, [Attn: I/C- GM (Contract.)], Gujarat Metro Rail

Corporation (GMRC) Limited, formerly known as Metro-Link Express for Gandhinagar and

Ahmedabad (MEGA) Company Ltd., Block No.1, First Floor, Karmayogi Bhavan, Behind

Nirman Bhavan, Sector 10/A, Gandhinagar – 382010, Gujarat, India, Gujarat.Contact No. 079-

232-48572, Extension 527 email id:, [email protected]

(4) The Tender Document comprises of following documents;

• Section – I, Notice Inviting Tender

Signature & Stamp of Bidder (Authorised Person from Bidder)

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

• Section – II, Minimum Eligibility Criteria

• Section – III, Tendering Process

• Section – IV, Instruction to Bidder

• Section – V, Terms and Conditions of Contract

• Annexure – 1 to

(5) GMRC reserves the right to accept or reject any or all proposals without assigning any reasons.

No tenderer shall have any cause of action or claim against the GMRC for rejection of his

(6) GMRC also does not bind itself to accept the lowest rate. GMRC shall award of work after

evaluation looking into feasibility, capacity and competency of the agency.

(7) If any Scheduled event(s) of tender activity falls on public holiday, then the same will be

conducted on the next working day at the same mentioned time. Our Contact person for this

tender is I/C-GM (Contract.) with mail-ID [email protected] Telephone +91

79 23248572, Extension

Help Desk Link for E-Tendering: -

In case bidders need any clarifications or if training required to participate in online

tenders, they can contact (n) Procure Support team:-

(n)Code Solutions - Division of GNFC Ltd.,

(n)Procure Cell

304, GNFC Infotower, S.G. Road

Bodakdev, Ahmedabad - 380054 (Gujarat)

Toll Free : 7359 021

Email: [email protected]

Operating System & System Requirements: -

Computer: Win 8.1 or higher

Java Runtime Environment (JRE) : Ver 1.8 and above

Full Administrative Rights: For Network/ Corporate User

PKI Component: 32 Bit /64 Bit

Supported Browser: Google Chrome/ Microsoft Edge/ Mozilla Firefox (Preferably Latest

Internet Connection: Preferably High Speed

Digital Signature Certificate Legally valid class

New DSC Purchase & Renewal L: 079 – 66743289/ 66743300 /

Email Id : [email protected]

[email protected]

DSC Support Toll Free Number: 7359-021-663 (n) Procure Bidding Manuals:

https://tender.nprocure.com/support

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 10 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Section – II, MINIMUM ELIGIBILITY CRITERIA

1. Bidders must have valid FSSAI license under prevailing Food Safety and Standards Act,

(If all materials/products, manufactured & supplied by one company only, then FSSAI license of

manufacturer is required).

2. The bidder shall be stationed locally by a dedicated branch or through registered office in

Gandhinagar/Ahmedabad for minimum last three years as a Food Trader under Shop &

Establishment Act.

3. Bidders should possess a minimum of three (3) years of experience for similar kind of services

of providing Tea/Coffee in Gandhinagar/Ahmedabad during last seven years ending last day of

the month previous to the month of tender submission .The experience details shall be filled in

the format provided in Annexure 2 along with work completion certificate.

4. The similarity and suitability of the experience shall be assessed by GMRC on the basis of

documentary proof furnished by Bidders. GMRC may make cross-reference to confirm the

documentary evidences. Bid/s without the documentary proof shall be liable for summarily

5. Financial Standing

The Average Annual Turnover of last 3 Financial Years (FY 2022-23, 2023-24 & 2024-25) of

the bidder should be minimum Rs.22,66,000/- (Rupees: Twenty Two Lacs Sixty Six

Thousand Only). The Turnover should be certified by the Statutory Auditor/Chartered

Financial data for latest last three audited financial years has to be submitted by the tenderer

in Annexure- 2 along with audited balance sheets. The financial data in the prescribed format

shall be certified by Chartered Accountant with his stamp bearing his membership number and

signature. In case audited balance sheet of the last financial year is not made available by the

bidder, he has to submit an affidavit certifying that ‘the balance sheet has actually not been

audited so far’ in Annexure- 8. In such a case the financial data of previous ‘2’ audited financial

years will be taken into consideration for evaluation.

6. Submission of Undertaking by the Bidder on the following as per Annexure 4:

• No existing litigation.

• Not blacklisted, terminated by any client in India during last five years.

• The bidder never filed any law suits or requested arbitration with regard to any

Contract within the last five years

• No judgment, claim, arbitration proceeding or suit pending or outstanding

Against the bidder or its officers

• Bankruptcy was never filed by the bidder, its subsidiaries or its parent

• The bidder was never cited by any regulatory agency for a safety violation in

the last five years.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 11 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Other Submissions:-

Apart from above mentioned submissions, bidder is required to submit the following documents

in their qualification cum technical bid.

a. Signed and stamped copy of Tender document as token of acceptance of all terms

and conditions.

b. IT Returns of last five years

c. Copy of PAN, TAN, GST Registration number etc.

The Bidder are advised to submit his Technical Bid both in Online and Physical in spiral / binder book

with index, page numbering, sign and stamp on each and every page.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 12 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Section – III, TENDERING PROCESS:

Gujarat Metro Rail Corporation (GMRC) Limited (herein after referred to as GMRC or GMRC Ltd),A

Special Purpose Vehicle (SPV) of Government Of India (GoI) and Government Of Gujarat (GoG) invites

offer through E-Tendering in 2 (two) bids systems from reputed / authorized / experienced firms /

companies stationed locally in Gandhinagar/Ahmedabadand engaged in the business of providing

Tea/Coffee raw materials as per the requirements for GMRC’s office for the period of Two year and

further extendable to one year if the performance of the Agency is found satisfactory.

Tender is invited in two parts i.e. (1) Technical Bid (online and physical form) (2) Financial bid

(online form only).

(1) Technical Bid (online and physical form)

Technical Bid shall be submitted in three separate Envelope duly completed in all respects.

These three envelops will be wrapped in an outer envelope addressed to designated officer,

duly super scribing on top the Tender Notice No., Tender No., name of the work, time and date

of submission. The envelope should also bear the name and address of the Tenderer.

Envelope – 1, should marked as “Tender Fees and tender security ”,

Envelope – 2, should marked as “Qualification cum Technical Bid” containing Documents as

mentioned in Annexure –6. The submissions in Envelope – 2 are to be given in spiral /

binder book with index, page numbering.

Envelope – 3, should marked as “Tender Document” containing the unfilled copy of Tender

Document signed and stamp as token of acceptance of all terms and conditions mentioned in

tender document

Hence, the outermost envelope/package will contain three sealed inner envelopes.

The name of the Proforma / Envelope to be mentioned clearly in words Envelope – 1, “Earnest

Money(Tender Security) and Tender Fees”, Envelope – 2, “Qualification cum Technical Bid”

and Envelope – 3 “Tender Document” as the case may be on the top of the respective Proforma

These three envelopes to placed in a single cover clearly written on the top as “Tender for

Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of Gujarat

Metro Rail Corporation (GMRC) Limited” which should be submitted both online and

physical form on or before the last date and time of tender submission. Late submission of

tenders will not be accepted.

The Bid duly completed in all respects with the inscription as mentioned above should be

submitted on or before the last date and time of submission to I/C - GM (Contract) at office

address mentioned in the NIT, Key details.

The successful bidder of the tender shall have to submit a Performance Guarantee in the form

of DD/Pay Order/Fixed Deposit/Bank Guarantee of 5% of Contract Value to be drawn in

favour of “GMRC Limited” and payable at Gandhinagar/Ahmedabad, within 21 days from the

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 13 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

issuance of LOA (Letter of Acceptance) with a validity of 90 days beyond the expiry of contract

Each and every page of these submission (i.e. Technical Bid, Envelope – 1 to 3) must be

signed, stamped by the authorised person of the Agency.

The bidder to ensure that submission of Technical Bid is to be made Online & in Physical form.

There shall not be any change to technical bid submitted Online & Physical. In case of any

discrepancy in bidder’s submission of Technical Bid between physical and online form, the

Technical Bid submitted online will prevail and will be considered for evaluation.

(2) Financial bid (online)

Financial Bid is not to be submitted in physical form as it has to be filled up on portal

online at https://tender.nprocure.com . Financial Bids of those bidders who qualify in the

Technical evaluation as per the criteria laid down in the document shall only be opened online.

The tender form for the financial bid is prescribed in tender document as ‘Online financial

proposal’ at Annexure -

The power to accept a tender is vested with GMRC, which does not bind itself to accept the

lowest tender and reserves itself the authority to reject any or all of the tenders received without

assigning any reason. All tenders wherein any of the prescribed conditions are not fulfilled or

are incomplete in any respect are liable to be rejected. Canvassing in any form in connection

with tender is strictly prohibited and the tender submitted by the bidders who resort to

canvassing will be liable for rejection. The bidder shall sign and stamp each page of the tender

document as a token of having read and understood the terms and conditions contained herein

and submit the same along with the qualifying bid.

The Bidder shall fill up the information in the Annexure-1 enclosed at the end of this document

in clear and legible terms. Annexures will also have to be signed and stamped by the bidder

through its authorized signatory only. The tender forms shall be rejected if it is not complete in

any aspect. The bidders are advised to check the website of (n)Procurement and GMRC Ltd.

regularly for any amendments, if any.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 14 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Section – IV, INSTRUCTION TO BIDDERS

(1) ONE BID PER BIDDER:

Each bidder shall submit only one tender either by himself/herself as sole. The submission in JV /

Consortium is not allowed.

(2) COST OF BID:

The bidder shall bear all costs associated with the preparation and submission of the bid and GMRC

will in no case, shall be responsible or liable for those costs, regardless of the conduct or outcome of

the tender process.

(3) AMENDMENT TO BID DOCUMENT:

At any time, prior to the date of submission of bids, the GMRC Ltd. may for any reason, at its discretion,

whether at its own initiative or in response to a clarification by a prospective bidder, modify the bid

documents by amendments. The amendments/Corrigendum will be notified on GMRC /

(n)Procurement website (i.e. https://tender.nprocure.com) and these amendments will be abiding to the

bidders. Bidders are advised to visit GMRC / (n)Procurement website regularly for updates in this

(4) EXTENSION OF TIME:

In order to give prospective bidders required time to take the amendments into action in preparation of

their bids, GMRC Ltd. may at its discretion extend the timeline for submission of bid suitably.

(5) VISIT TO OFFICES / SITE OFFICES:

The bidder is required to provide Tea/Coffee vending machine at GMRC offices. However, in case, if

required GMRC may request existing successful agency to provide Tea/Coffee vending machine at

other stations / office etcetera of GMRC. Hence, the bidder is advised to visit all these venues and

acquaint himself/herself with the operational system. The costs of visiting shall be borne by the bidder.

It shall be deemed that the bidder has visited to GMRC offices, Stations and is fully aware about the

type of machines and quality of Tea/Coffee required by GMRC.

Bids and all accompanying documents shall be in English as far as possible.

(7) FORM OF BID:

The Form of Bid shall be completed in all respects and duly signed and stamped by an authorized and

empowered representative of the Bidder. If the Bidder is partnership firm/company,the Form of Bid shall

be duly signed by an authorized representative who must demonstrate authority for the same with

an acceptable documentary proof. Signatures on the Form of Bid shall be witnessed and dated.

(8) CURRENCIES OF BID AND PAYMENT:

The bidder shall submit price bid / offer in Indian Rupees and payment under this contract will be made

in Indian Rupees only.

(9) RIGHT TO VARY QUANTITIES:

GMRC reserves the right at the time of award of the contract or during the contract period to increase

or decrease the quantity of materials in the schedule of requirements without any change in unit

price quoted by bidder which shall be abiding to bidder.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 15 of

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(10) RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:

GMRC Ltd. does not bind itself to accept lowest or any other bids and has the right to cancel the bidding

process and reject all bids or some bids or single bid at any time prior to award of the contract without

assigning any reasons whatsoever and without thereby incurring any liability to the affected

bidder/bidders on the grounds for the company’s action.

(11.2) Tender Fee and Earnest Money Deposit (EMD)

Tender Fees: - Demand Draft or Pay-Order of Rs.5,000/- (Rupees: Five Thousand Only) Non

refundable as Tender Fees to be drawn in favour of “GMRC Limited” payable at Gandhinagar on or

before the last date and time of submission.

Tender Security/EMD of Rs. 1,00,000/- (Rupees : One lakh Only) in the form of Demand Draft / Pay-

Order / Fixed Deposit / Bank Guarantee to be drawn in favour of “Gujarat Metro Rail Corporation

(GMRC) Limited”, payable at Gandhinagar/Ahmedabad on or before the last date and time of

submission. For FD/BG, validity must be for 120 days (90 + 30 days) from the last date of bid

(11.3) Technical bid without Undertaking for EMD, Tender fees shall be summarily rejected.

(11.4) EMD of the unsuccessful bidders will be returned to them after Issue of LOA to successful Bidder.

(11.5) No interest will be paid to the bidders on EMD submitted.

(11.6) EMD of the successful bidder shall be returned on receipt of Performance Guarantee and after

signing the Contract Agreement.

(11.7) EMD shall be forfeited if the bidder withdraws his bid during the period of Tender validity.

(11.8) EMD shall be forfeited if the successful bidder refuses or neglects to execute the contract or fails

to furnish the required Performance Guarantee within the time frame specified by GMRC Ltd.

(11.9) The Technical Bid should consist of the following documents as per Annexure-6:

a. Signed & stamped copy of the FSSAI license under Food Safety and Standards Act, 2006 as

mentioned in Minimum Eligibility Criteria.

b. Signed & stamped copy of PAN card of the Agency/Firm/Company under Income Tax Act. Self

attested one recent passport size photograph(s) of the authorized person(s) of the

firm/agency with name, designation, Office/Residential address and office Telephone

numbers, whether the bidder is a sole proprietor/partnership firm/any other firm and if

partnership firm/company, names addresses and telephone numbers of all Directors/Partners

along with Annexure-1.

c. Signed & stamped copy of valid Registration Number of Agency under Shop & Establishment

d. Signed & stamped copy of SGT registration number and GST return data of last 3 months.

e. Proof of Annual turnover of last three financial years as stated in Minimum Eligibility Criteria. It

should be supported by audited P&L statement or Balance sheet copy or CA certificate of the

f. Experience Certificates with summary in tabulated form - List with documents from the

concerned organizations on its letterhead along with necessary contact details as mentioned

in Annexure-2; and a satisfactorily work completion certificate to be provided compulsorily. g.

Annexure-4 (Undertaking)

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 16 of

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(12) THE FINANCIAL BID SUBMISSION (ONLINE ONLY): -

Financial Bid is not to be submitted in physical form as it has to be filled up on the online portal

https://tender.nprocure.com . Financial Bids of those bidders who qualify in the Technical evaluation as

per the criteria laid down in the document shall only be opened online.

The tender form for the financial bid in Proforma prescribed in tender document as ‘Online financial

proposal’ in Annexure

(12.1) The financial bid submitted by bidder shall remain valid and open for acceptance 90 days from

the date of bid submission.

(12.2) Bid Prices:

The Bidder shall quote above/below/at par of total estimated cost in percentage (in Figure) in Financial

Bid (Annexure-III). Bidder shall fill/quote value up to two decimal places only. Bidder shall also mention

their quoted value in words in Financial Bid (Annexure-III). In case difference between value in Figure

and in words, value quoted in Words will be Final. Bidder shall have to quote for the entire contract on

Rate Contract basis. Value above/below/at par in percentage quoted by bidder will be applicable to the

rates of all items mentioned in column “B” of Financial Bid (Annexure-III).

Bid Offer Covers Bidder’s all obligations mentioned in or to be reasonably inferred from the Tender

document in respect of Supply of Tea/Coffee Raw Materials and Machines at GMRC. This includes all

the liabilities of the Bidder to deliver items at GMRC’s Depot, Offices of GMRC and station located at

Ahmedabad/ Gandhinagar.

(12.3) Bidders are advised to visit and assess the scope and requirements under the tender consciously.

Rates so offered by a bidder shall be assumed to have been quoted after comprehensive assessment

of the scope, quality and quantity of the items. The terms, conditions and notes under this chapter are

guiding and thus bidder/s are advised to make its own assessment and after then to quote.

(12.4) It shall be the responsibility of the bidder / tenderer to ensure that this tender is submitted in

Technical Bid in both physical and online form and Financial bid in online form on e-tendering portal

https://tender.nprocure.com only, before the deadline of submission. Non submission of any one of the

above submission shall be considered as non-responsive and liable to be summarily rejected.

(13) BID OPENING AND EVALUATION:

(13.1) The tender committee of GMRC will open the Technical / Financial Bids in the presence of

the Bidders or of their representatives who choose to attend at the appointed place and time.

(13.2) The bid of any bidder who has not complied with one or more of the conditions

prescribed in the tender document will be summarily rejected. (13.3) Conditional Bids will

also be summarily rejected.

(13.4) To assist in the examination, evaluation and comparison of Financial Package, the GMRC may

ask Tenderers individually for clarification of their tenders, including breakdowns of prices. The

request for clarification and the response shall be in writing or by Tele-fax, but no change in

the price or substance of the tender shall be sought, offered or permitted except as required to

confirm correction of arithmetical errors discovered by the Engineer/ Employer during the

evaluation of tenders.

Financial bids of only the technically qualified bidders will be opened online.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 17 of

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It may be noted that Non-submission of Tender fees & Tender Guarantee will liable to

reject the tender submission.

Overall L1 will be calculated as mentioned below with reference to Annexure-3,

“A” = Approximate quantity of consumption per unit

“B” = Unit of Measurement (UoM)

“C” = Rate submitted by Bidder per Unit of Measurement (UoM)

“D” = “A” * “C” (Multiplication of Approximate quantity of consumption and per

unit rate submitted by bidder)

To derive overall Lowest 1 (L1), “F” will be considered, where “E” is the total of

annual cost = Total of “D” and F = two years Cost ( 2 * Total of E)

(14) ISSUANCE OF LETTER OF ACCEPTANCE (LOA) AND AWARD OF CONTRACT:

(14.1) Prior to the expiration of the bid period, GMRC will notify the successful bidder in writing by

issuing Letter of Acceptance (LOA) through e-mail that its bid has been accepted.

(14.2) The issuance of Letter of Acceptance (LOA) shall constitute the intention of GMRC to enter

into an agreement with the successful bidder.

(14.3) Upon issuance of LOA, the successful bidder shall submit Performance Guarantee of 5% of

Contract value in conformity with the bid documents, in stipulated time period which is within 21 days

from the issuance of LOA). Thereafter a contract in accordance with the tender terms will be executed

between the successful bidder and GMRC on suitable stamp and after that EMD will be released.

(14.4) In absence of Contract Agreement, The duly accepted Letter of Acceptance signed by

authorized parties (i.e. GMRC & Agency) shall be treated as Contract Agreement.

(15)CANCELLATION OF LETTER OF ACCEPTANCE:

Failure of the successful bidder to comply with the requirement of submission of Performance

Guarantee in the form of Bank Guarantee / Demand Draft in stipulated time (within 21 days of issuance

of LOA) shall constitute sufficient ground for the cancellation of the acceptance of bid and forfeiture of

the EMD, in such case GMRC may make the offer to any other bidder at its only discretion or may call

(16) POST BID CLARIFICATION:

No post bid clarification at the initiative of the bidders shall be entertained. Any effort by the bidders to

influence the GMRC in its bid evaluation, bid comparison or award of the contract shall be resulted into

rejection of the entire bid.

(17) Clarification of Tenders

To assist in the examination, evaluation and comparison of tenders, the Employer may, at his discretion,

ask any tenderer for clarification of his tender, including breakdown of unit rates. The request for

clarification and the response shall be in writing or by facsimile, but no change in the price or substance

of the tender shall be sought, offered or permitted except as required to confirm the correction of

arithmetic errors discovered by the Employer in the evaluation of the tenders.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 18 of

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(18) Fraud and Corrupt Practices

18.1 The Applicants and their respective officers, employees, agents and advisers shall

observe the highest standard of ethics during the Selection Process. Notwithstanding anything

to the contrary contained in this tender, the GMRC shall reject a Proposal without being liable in

any manner whatsoever to the Applicant, if it determines that the Applicant has, directly or

indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice (collectively the "Prohibited Practices") in

the Selection Process. In such an event, the GMRC shall, without prejudice to its any other

rights or remedies, forfeit and appropriate the Bid Security or Performance Security, as the case

may be, as mutually agreed genuine pre-estimated compensation and damages payable to

the GMRC for, inter alia, time, cost and effort of the GMRC, in regard to the tender, including

consideration and evaluation of such Applicant's Proposal.

18.2 Without prejudice to the rights of the GMRC under Clause 3.1 hereinabove and the rights

and remedies which the GMRC may have under the LOA or the Agreement, if an Applicant or

Consultant, as the case may be, is found by the GMRC to have directly or indirectly or through

an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice during the Selection Process, or after the issue

of the LOA or the execution of the Agreement, such Applicant or Consultant shall not be eligible

to participate in any tender or tender issued by the GMRC during a period of 2 (two) years from

the date such Applicant or Consultant, as the case may be, is found by the GMRC to have

directly or through an agent, engaged or indulged in any corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice, as the case may be.

18.3 For the purposes of this Section, the following terms shall have the meaning hereinafter

respectively assigned to them:

(a) "corrupt practice" means (i) the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the action of any person connected with the Selection

Process (for avoidance of doubt, offering of employment to or employing or engaging in any

manner whatsoever, directly or indirectly, any official of the GMRC who is or has been associated

in any manner, directly or indirectly with the Selection Process or the LOA or has dealt with

matters concerning the Agreement or arising there from, before or after the execution thereof, at

any time prior to the expiry of one year from the date such official resigns or retires from or

otherwise ceases to be in the service of the GMRC, shall be deemed to constitute influencing

the actions of a person connected with the Selection Process); or (ii) save as provided herein,

engaging in any manner whatsoever, whether during the Selection Process or after the issue

of the LOA or after the execution of the Agreement, as the case may be, any person in respect

of any matter relating to the Project or the LOA or the Agreement, who at any time has been

or is a legal, financial or technical consultant/ adviser of the GMRC in relation to any matter

concerning the Project;

(b) "fraudulent practice" means a misrepresentation or omission of facts or disclosure

of incomplete facts, in order to influence the Selection Process;

(c) "coercive practice" means impairing or harming or threatening to impair or harm,

directly or indirectly, any persons or property to influence any person's participation or action

in the Selection Process;

(d) "undesirable practice" means (i) establishing contact with any person connected

with or employed or engaged by the GMRC with the objective of canvassing, lobbying or in

any manner influencing or attempting to influence the Selection Process; or (ii) having a Conflict

of Interest; and

(e) "restrictive practice" means forming a cartel or arriving at any understanding or

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 19 of

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arrangement among Applicants with the objective of restricting or manipulating a full and fair

competition in the Selection Process.

(19) MISCELLANEOUS:

(19.1) The bidder is expected to examine all the instructions, Forms, Terms and Conditions in the

Tender document. Failure to furnish all information required by the Tender document or submission of

a tender not substantially responsive to the tender document in every respect will be at the bidder's risk

and may result into rejection of the bid.

(19.2) GMRC may terminate the contract if it is found that the contractor/agency is black listed on

previous occasions by any of the Government Departments/ Institutions/ Local Bodies/

Municipalities/ Public Sector Undertakings, etc. If the work completion certificate submitted by the bidder

contains any negative/adverse remark, in that case the bidder will not qualify for the technical evaluation

and the bid will be summarily rejected. Non submission of satisfactory work completion certificates will

also lead to disqualification for the technical evaluation and the bid will be summarily rejected. The

satisfactory work completion certificate submitted by bidder shall also include remarks of its respective

clients/principal employer about no levying financial penalty or other major penalty to the bidder during

his contract tenure. If any kind of financial penalty or any other major penalty levied to the bidder by its

previous clients/principal employer is found, in such case the bidder will be disqualified at Technical Bid

Evaluation stage.

(19.3) The bidder shall not make or cause to be made any alteration, erasure or obliteration to the text

of the Tender Document.

(19.4) The Bidder shall check all the pages of tender document and in the event of discovery of any

discrepancy or missing pages, the bidder shall inform GMRC and shall ensure to get all the details on

(19.5) Bidder, who desire to avail further clarification in any aspect of the mentioned tender may submit

query on clarification at [email protected] within 10 days from the date of issuance

of the tender. The clarifications and amendments, if needed will be issued within 5 days from the last

date of query submission date. Queries after the stipulated time period i.e.10 days from the date of

issuance shall not be considered in any case.

(19.6) The decision taken by GMRC will be final and abiding to all the bidders in any aspect of the

mentioned tender and the bidder shall have no claim in any form against GMRC Ltd.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 20 of

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SCOPE OF WORK and TERMS & CONDITIONS OF CONTRACT:

(Hereinafter successful bidder is referred to as agency or service provider)

(A) Scope of Work for Project Offices (i.e. Karamyogi Bhawan)

1. The agency will provide initially 3 (Three) latest Bean2Cup new machines laced

with fresh milk option. All the machines must have steamer option and should be

without sugar option. Per day capacity of machines must be 300 cups per

machine. All the machines are to be installed at locations mentioned in below

table without any rent/charges/deposit.

Project Office Address No. of Machines to be installed

Karmayogi Bhavan, Sector-10 A 2 (Two) Machines

2. Agency will ensure timely Setup, Services, Repair & Maintenance and alternate

arrangement in case of sudden break-down of any machine. Agency will ensure

smooth services at all the time during contract period. By all the means, services

should not get affected by break-down of machines or short-supply of materials.

3. The agency has to supply daily fresh milk i.e. Amul Shakti at its market rates as per

requirement of GMRC offices. The agency shall provide fresh milk daily before 8 am at

Karmayogi Bhavan office of latest date (i.e. 2 days shelf life).

4. All the Tea Bags must be one of the following brands only.

• Coffee day beverages

5. The agency has to provide services on all working days. In case of our office is

open on any public holiday/ weekly off day, the agency has to provide the services

on those days just like working day without any extra cost or overtime.

6. The agency has to provide the operator/service engineer as and when required by

GMRC for the operational issues of machines in time in a way that the services do

not get affected. For such arrangement, agency shall be responsible and liable to

fulfil all statutory dues and GMRC shall ensure compliances as per labour law act.

7. The agency will provide all machine spare parts, materials, consumables, cleaning

materials of standard quality only. GMRC reserves the rights to assess and to

decide the quality of the said materials. Inferior quality as perceived by GMRC shall

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 21 of

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8. All the liabilities which may arise under the prevailing government acts related to

these services will have to be fulfilled by the agency.

9. No extra charges will be paid towards the machine cost, setup, installation, regular

services, repair and maintenance of machines including cleaning materials

and consumables. Agency shall provide disposable wooden stirrers complimentary

along with materials supply and as per requirement of GMRC.

10. No delivery charges of milk or raw materials shall be paid. All deliveries of items

shall be free of cost at the doorstep of GMRC offices.

11. The agency shall supply fresh raw materials which are having the FSSAI

(i.e.Food Safety & Standards Authority of India) licenses. Any material having best

before date within 2 (two) months of material receiving date shall be rejected.

12. The agency will be responsible to provide the required services by doing alternate

arrangement in case of the sudden breakdown of machines in time in a way that the

services of providing tea/coffee do not get affected. No extra payment will be given

towards alternate or outsourced services provided by agency. In case of longer time

taken to make an alternative arrangement by agency, GMRC will directly

outsourced the services for providing tea/coffee to officials of the GMRC and the

cost for the same shall be debited from the monthly invoices of agency.

13. The requirement of machines and materials may vary from time to time as per

requirement of GMRC. GMRC reserves the right to increase or decrease the

quantity of machines or materials in the schedule of requirements without any

change in unit price quoted by agency during the contract period which shall be

abiding to agency.

14. The agency shall proceed with its functions/work in accordance with the

instructions and clarification of GMRC. If the agency fails to proceed with the

work/function, it shall be considered to be in default and shall hold liable for any

cost and expenses arising from such default. During this period, the agency shall

be paid the undisputed portion of its claim which is due as per the contract.

15. GMRC and The Agency undertake that all the disputes, differences or questions

at any time between the parties shall be resolved between in good faith by having

discussion between Chief Administrative Officer and the owner of agency.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 22 of

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(B) Scope of Work for GMRC O&M Offices

1. The agency will provide the latest Bean2Cup laced with fresh milk option and tea/coffee

premix machines of the latest technology, having a minimum of 2 lanes per machine at

GMRC Depots and Metro Stations. All the Bean2Cup machines must have a steamer

option and should be without sugar option. Per day capacity of machines must be 300 cups

per machine. The details of the machines to be installed at various locations mentioned in

the table below are without any rent/charges/deposit.

Type of Apparel Park Total No. of Vending

Vending Depot Machine

Premix Machine 01 01

2. Agency will ensure timely Setup, Services, Repair & Maintenance and alternate arrangement

in case of sudden break-down of any machine. Agency will ensure smooth services at

all the time during contract period. By all means, services should not be affected by the

breakdown of machines or the short supply of materials. No extra cost shall be paid to the

agency for transportation and repair and maintenance work.

3. The relocation of machines other than the locations mentioned in the above table as per the

requirement of GMRCL is to be provided by the agency. The relocation and reinstallation

costs shall be borne by the agency.

4. The agency must supply daily fresh milk i.e. Amul Shakti at its market rates as per the

requirement of GMRC Admin-O&M Department. All the Tea/Coffee raw material/ Premix

materials must provide one of the following brands only after approval of GMRCL Admin-

O&M department.

• Coffee day beverages

5. The agency will provide all machines, materials, and consumables as approved by GMRCL

Admin-O&M Department. GMRCL Admin-O&M department reserves the right to assess and

to decide the quality/taste. Inferior quality as perceived by GMRC shall be rejected.

6. The agency must provide services on all working days. In case our office is open on any

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 23 of

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public holiday/ weekly off day, the agency must provide the services on those days just like

working day without any extra cost or overtime.

7. The agency must provide the operator/service engineer as and when required by GMRC for

the operational issues of machines in time in a way that the services do not get affected. For

such an arrangement, the agency shall be responsible and liable to fulfil all statutory dues

and GMRC shall ensure compliances as per labour law act.

8. The agency will provide all machine spare parts, materials, consumables, and cleaning

materials of standard quality only. GMRC reserves the right to assess and to decide

the quality of the said materials. Inferior quality as perceived by GMRC shall be rejected.

9. All the liabilities which may arise under the prevailing government acts related to these

services will have to be fulfilled by the agency.

10. No extra charges will be paid towards the machine cost, setup, installation, regular

services, repair and maintenance of machines including cleaning materials and

consumables. Agency shall provide disposable wooden stirrers complimentary along with

materials supply and as per requirement of GMRC Admin-O&M Department.

11. No delivery charges of milk or raw materials shall be paid. All deliveries of items shall be free

of cost at the doorstep of GMRC Depots and Metro Stations.

12. The agency shall supply fresh raw materials which are having the FSSAI (i.e. Food Safety

& Standards Authority of India) licenses. Any material having best before date within 2 (two)

months of material receiving date shall be rejected.

13. The agency will be responsible for providing the required services by making alternate

arrangements in case of the sudden breakdown of machines in time in a way that

the services of providing tea/coffee do not get affected. No extra payment will be given

towards alternative or outsourced services provided by the agency. In case of longer time

taken to make an alternative arrangement by agency, GMRC will directly outsource the

services for providing tea/coffee to officials of the GMRC and the cost for the same shall

be debited from the monthly invoices of the agency.

14. The requirement of machines and materials may vary from time to time as per the

requirement of GMRC. GMRC reserves the right to increase or decrease the quantity of

machines or materials in the schedule of requirements without any change in the unit price

quoted by the agency during the contract period which shall be abiding by the agency.

15. The agency shall proceed with its functions/work in accordance with the instructions and

clarification of GMRC. If the agency fails to proceed with the work/function, it shall be

considered default and shall be held liable for any cost and expenses arising from such

default. During this period, the agency shall be paid the undisputed portion of its claim which

is due as per the contract.

16. GMRC and The Agency undertake that all the disputes, differences or questions at any

time between the parties shall be resolved in good faith by having discussion between GM

(O&M) and the owner of the agency.

Signature & Stamp of Bidder (Authorised Person from Bidder)

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(C) Terms and Conditions of Contract

1. Payment of Monthly Bills

Payments shall be made on monthly basis within 15 working days after submission of

comprehensive bills in the succeeding months. The Agency shall submit the bills before

5th of every month along with below documents duly signed by agency.

• Signed and stamped copy of delivery challans by Agency & Admin and O&M

Department (considering the supply at GMRC Project / O&M office).

• Invoice duly signed and stamped by authorized person of Agency.

• Milk deliveries register copy duly signed and stamped by Agency.

The successful agency will be required to submit the separate invoices of Project and

O&M offices of GMRC.

Prompt, punctual, efficient, safe, Hygienic and courteous services by the agency is the

essence of this contract, any lapses in the services will be viewed seriously and

penalties will be imposed on the agency as it will be considered as nonfulfillment of

contractual obligations. Quantum of penalty will be decided in individual cases and

the decision of GMRC will be final and abiding to agency. Few of penalty conditions are

tabulated below.

a In case of failure to provide machines or material at the time of inception of contract

period as per the requirement given by GMRC, the entire EMD shall be forfeited and LOA

shall be withdrawn.

b In case of failure to supply daily materials to offices of GMRC in time, materials will be

procured directly from outside by GMRC and cost of materials shall be deducted from the

agency’s monthly bill. Suitable penalty as decided by CAO / GM (O&M) will be imposed

to agency for such instances.

c Any items/raw materials supplied after its best before date of GMRC offices, penalty of

Rupees Five Thousand (Rs.5000/-) for each item/raw material will be deducted from the

agency’s monthly bill.

d If agency fails to provide alternate arrangement in case of sudden break-down of

machines, a penalty of Rupees Five Thousand (Rs.5000/-) per day shall be levied by

GMRC and the same shall be deducted from The Agency’s monthly bill. Repetition of

such incidents may be resulted into termination of contract.

e In case any complaint is received from GMRC officials attributable to quality of

Tea/Coffee & is assessed as true by GMRC administration, a penalty of Rupees Ten

Thousand (Rs.10,000/-) for each such incident shall be levied and the same shall be

deducted from The Agency’s bill and on repetition of the same GMRC may terminate the

f If as a result of post payment audit any overpayment is detected in respect of any

Signature & Stamp of Bidder (Authorised Person from Bidder)

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invoices of services provided by the agency or alleged to provide services by the agency

under the contract, it shall be recovered by GMRC from the agency from subsequent

bills without consent of the agency at GMRC’s discretion.

3. Period of Contract:

The initial Contract shall be valid for a period of Two Years (From the date of commencement

of work) which is further extendable up to one year subject to review and satisfactory performance

4. Performance Guarantee:

The Agency shall deposit Performance Guarantee of 5% of Contract Value in the form

of DD, PO, Bank Guarantee or Fixed Deposit from nationalised bank within 21 calendar

days from the date of Letter of Acceptance (LOA). Performance Guarantee must be valid

up to a period of Ninety Days after the date of completion of contract, In case of extension

of contract period the Bank Guarantee is to be extended further as per the requirement

of GMRC Company Ltd. This Performance Guarantee shall be released only after

Days from the date of expiry of the contract.

5. Sub-Contracting:

The Agency shall not sub-contract any part or whole part of the rate contract or any activity

mentioned in the tender to any sub-contractor.

6. Change in Conditions of Contract:

GMRC shall reserve all rights to make changes in the terms and condition or variation in the

mentioned contract/tender by a notice in writing to the agency. The agency will be abiding to the

same and no representation in the said manner will be allowed / entertained

7. Termination:

a. If the Agency fails to perform its duties/functions satisfactory as prescribed by GMRC,

GMRC reserves the right to terminate the contract with agency at any point of time. In

no event shall the agency be entitled to any prospective profits or consequential losses

because of such termination.

b. The Contract shall be considered as terminated in the event of the death of the owner

of the agency and their legal heir will not have any right/claim towards the same.

However, the legal heirs of the owner of the agency may continue working as per

contract specifications for next three months. GMRC has to complete process to appoint

the new agency during the mentioned period.

c. If Agency does not desire to continue the contract, in such case, it has to give three

months’ notice in advance to the Company and its performance guarantee will be

d. In addition to the any provision of this contract, GMRC can terminate the contract

without providing any reason to the agency by giving notice in one month in advance.

No compensation shall be paid to the agency for the residual period after the

cancellation of contract.

e. Failure by The Agency to comply with any statutory requirements and terms and

conditions of this tender during the period of contract shall result in termination

of the contract and subsequent disqualification for participation in any future tender by

Signature & Stamp of Bidder (Authorised Person from Bidder)

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GMRC. In such a case, the performance guarantee will also be forfeited.

f. Any repetition of penalty may be resulted into termination of contract as mentioned in

penalty terms and conditions.

8. Statutory Compliance with Laws, Regulations and Orders:

The Agency shall comply with all applicable Indian Laws, decree, rules and regulations of

government or any authorised agencies of any government in India and maintain

valid record for verification of the statutory authorities as well GMRC Limited as

and when required.

9. Settlement of Disputes and Arbitration

(a) In case any dispute or difference whatsoever arises between the parties hereto in

respect of or relating to or touching this tender and Contract from the tender, then the

parties shall try to settle every such dispute or differences amicably. Any such dispute or

differences, which the parties cannot resolve in an amicable manner, shall be finally

settled in accordance with the Arbitration and Conciliation Act, 1996 & amended vide the

Arbitration & Conciliation (Amendment) Act, 2015 & 2019 and further subject to GMRCL

internal conciliation/mediation policy or any other statutory amendment or modification or

re-enactment thereof. In case the dispute remains unresolved in Conciliation then;

(b) Arbitration procedures under the provisions of “The Arbitration and Conciliation Act –

1996” including statutory modification or re-enactment or amendment thereof or as may

be mutually decided amongst the parties by way of separate agreement for finalization of

modalities of arbitration process within 30 days from the date of completion of the

procedure mentioned in 9 (a) above.

(Note:- Alternatively, in order to expedite the dispute resolution process, the parties may by mutual consent

also resort to the dispute resolution guidelines as laid down by Ministry of Finance, Government of India

vide O.M No No.F. 11212024-PPD dated 03.06.2024 or any other amendment or modification as carried

out in the said O.M from time to time.

Pursuant to Government Gazette Notification (yet to be notified), giving effect to implementation of Section

61 read with Sixth Schedule of Mediation Act, 2023, all reference to ‘conciliation’ procedures referred

herein shall be replaced and referred to as ‘Mediation’ procedures as stipulated under the Mediation Act,

2023 or as per any other statutory amendment or modification or re-enactment thereof.)

10. Applicable Law:

The contract and the relationship of the parties hereunder shall be governed by and

interpreted in accordance with the laws of India and parties hereby agree to submit that

the court at Ahmedabad / Gandhinagar, Gujarat shall have the exclusive jurisdiction to

dispute if any arising between the parties to the Contract.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 27 of

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ANNEXURE – 1, Contact Details

Name & Address of Firm/Agency

Telephone No. of Owner/Authorized Person of Agency

2 Registration No. of the Firm/ Agency

Name, Designation, Address and Telephone No. of Authorized

3 Person of Firm / Agency to deal with (Dedicated Resource for GMRC

to coordinate with)

Please specify as to whether Bidder is sole proprietor / Partnership

4 Firm. Name, Address and Telephone No. of all Director / Partners

should specified.

5 PAN Card Number issued by Income Tax Department

Details of Tender Fees

b) Instrument No.

c) Date of Issue

d) Name of Issuing Authority

7 Details of EMD

b) Instrument No.

c) Date of Issue

d) Name of Issuing Authority

This is to certify that I/We before signing this tender have read and fully understood all the

terms and conditions contained herein and undertake myself/ourselves to abide by them.

(Signature of the bidder) Name, Designation and Address with seal

1. The bidder is advised to attach necessary copy document with reference to SN 1 to 7 of

Annexure – 1 (i.e. Contact Details).

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 28 of

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ANNEXURE – 2, Experience& Financial Details

(A) Experience Details must be given in below format along with work completion certificate

Types of Total number of Contact Details

Organization Duration of

Machines Tea/Coffee per day of Organization

Sr. No where you Contract

provided by served by your / Authorized

provided period

your agency agency Person

(B)Financial Detail

Description FINANCIAL YEARS

Annual Turnover (in

Turnover (in INR)

Name of Charted

Accountant (CA)

Seal & Signature of CA

Membership No. of CA

1. The bidder is advised to attach the documentary evidence (i.e. LOA, Completion certificate etc.)

along with filled Annexure – 2 (A), as mentioned above.

2. In case audited balance sheet of the last financial year (i.e. 2024 – 25) is not made available by the

bidder/agency, he has to submit an affidavit certifying that ‘the balance sheet has actually not been

audited so far’. In such a case the financial data of previous ‘2’ audited financial years will be taken

into consideration for evaluation.

3. The financial data in above prescribed format, Annexure – 2 (B) shall be certified by Chartered

Accountant in original under his signature, stamp and membership number.

Signature & Stamp of Bidder (Authorised Person from Bidder)

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ANNEXURE – 3, Submission of Financial Bid Online

Sr. Material Approximate Quantity Total Unit of Rates per Consumption

No. Description GMRC Office of Approximate Measureme UoM per Year in

Consumption on Per Quantity of nt (UoM) "C" INR

Year Consumption "B" (including (including

per Year- “A” Tax) Tax) “D” =

354 360 714 1 Kg calculated by

2 *Tea Bags – To be

Assam Staple calculated by

less 45290 28,800 74090 system

3 *Tea Bags – To be

Masala 1 each calculated by

(double (Sachet) system

4 * Tea Bags To be

Staple- less calculated by

Cardamom 35970 28800

5 * Green Tea To be

Bags with calculated by

Honey Lemon 4360 1800

Staple- less (Sachet)

6 *Green Tea To be

Bags with calculated by

Staple- less (Sachet)

7 White Sugar To be

Cubes 1 Packet of calculated by

15 12 27 system

In KG (Popular 1 KG

8 Madhur Sugar 5 To be

Kg packets 102 168 270 calculated by

9 Amul Shakti To be

Milk in LTR 9122 7200 16322 1 LTR calculated by

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 30 of

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- 228 228 1KG calculated by

- 228 228 1KG calculated by

Total yearly Value (Including all taxes) "E" = Total of “D” calculated by

Total Value for period of 2 years To be

13 To derive Lowest 1 (L1) (Including all taxes) "F" = Total of “E”X 2 calculated by

Important Note: The rates to be quoted for all materials must be including of all applicable taxes, all

materials, cost of machines, repair & maintenance of machines, consumables, delivery charges of

material & milk and any other cost involved in providing the said services.

(**) The payment of Amul Milk (Shakti) will be paid actually as per prevailing rate of Amul.

*All the Tea Bags mentioned in above table must be any of below brands only which mentioned at

Section-V (scope of work)

1. The Financial Bid is to be filled online on (n)Procurement Site only.

2. The quantity as mentioned in Column no.3 of above table is approximate only. This may vary and

payment will be based on actual consumption only.

Signature & Stamp of Bidder (Authorised Person from Bidder)

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ANNEXURE – 4, Undertaking

(ON NON JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)

Block No. 1, 1st Floor, Karmayogi Bhavan,

Sector-10 A, Gandhinagar – 382

1. I/We hereby agree to abide by all terms and conditions laid down in tender document.

2. This is to certify that I/We before signing this bid have read and fully understood all the terms

and conditions and instructions contained therein and undertake myself/ourselves abide by the

said terms and conditions.

3. I/We abide by the provisions of prevailing Food Safety and Standards Act, and any other

applicable laws for providing tea/coffee services to your esteemed organization.

4. I/We confirm that we have not been levied financial penalty or any major penalty in the past by

any of our client/principal employer and also declare that our agency doesn’t have any existing

litigation, not blacklisted and terminated by any client in India during last five years.

5. I / We hereby solemnly affirm and declared that My / Our firm / Company / Business entity is

not blacklisted / Banned by any Government department / Autonomous Organisation etc. or

prosecuted by any court of law during last five years.

6. I/We confirm that we never filed any law suits or requested arbitration with regard to any contract

within the last five years. No judgment, claim, arbitration proceeding or suit pending or

outstanding against us or our officers. Bankruptcy was never filed by us, our subsidiaries or our

parent companies.

Date : ______________ Name & Signature of Authorised Signatory

1. The above mentioned submission must be in ORIGINAL.

Signature & Stamp of Bidder (Authorised Person from Bidder)

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ANNEXURE – 5, PERFORMANCE SECURITY (GUARANTEE) BY BANK

Tender No: GMRC/Admin/Project and O&M/Tea Coffee/2026

FORM OF BANK GUARANTEE FOR TENDER SECURITY / GUARANTEE

(To be stamped in accordance with the Stamp Act of the Country of Issuing Bank)

The Managing Director

[Attn: I/C -GM (Contract)]

Gujarat Metro Rail Corporation (GMRC) Limited

(SPV of Govt. of Gujarat and Govt. of India)

Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar: 382010, Gujarat, India

Corporate Identification No (CIN): U60200GJ2010SGC059407

WHEREAS __________ (Name and address of the Agency) (hereinafter called “the Agency”) has

undertaken, in pursuance of LOA No.: _________________________________ for “Tender for

Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of Gujarat Metro

Rail Corporation (GMRC) Limited ” (hereinafter called “the Contract”)

AND WHEREAS it has been stipulated by the Client in the said Contract that the Agency shall furnish

the Client with a Bank Guarantee from an Indian Scheduled Bank (excluding Cooperative Banks) or

from a scheduled Foreign Bank as defined in Section 2(e) of RBI Act 1934 read with Second Schedule

for the sum specified herein as security its due and faithful performance of its obligations in accordance

with the Contract.

AND WHEREAS we ________ [Insert name and address of Bank] having registered office at

______________ and having the branch at _________________________(herein after referred to as

the “Bank”), which expression shall unless repugnant to the context of the meaning thereof, include its

successors, administrators, executors and assigns do hereby agree to give the Agency such a Bank

1. We hereby affirm that we are the Guarantor and responsible to the Client, on behalf of the Agency

up to a total of INR _______________/- (Indian Rupees ____________________________ Only),

such sum being payable in the types and proportion of currencies in which the Contract Price is

payable and we hereby unconditionally, irrevocably and without demur undertake to immediately

pay at Gandhinagar / Ahmadabad Branch to the Client, upon its first written demand and without

cavil or argument any sum or sums within the limits of INR _____________/- (Indian Rupees

_______________________________________) as aforesaid without the Client needing to prove

or to show grounds or reasons for its demand for the sum specified therein.

2. The Client shall have full rights whatsoever to encash this Bank Guarantee at any time during the

Signature & Stamp of Bidder (Authorised Person from Bidder)

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validity of the guarantee and the Agency shall have no right or claim whatsoever in the matter of

encashment of the Bank Guarantee amount by the Client and any disputes / claim whatsoever in

this regard shall only be settled by means of arbitration as provided for in the Contract and the

Client’s decision as to what amount is due to the Client from the Bank against the guarantee and

as to Agency has committed breach of contract or not, shall be final and binding on the guarantor-

Bank and the Agency shall have no right to interfere with the same and the Bank shall have full

rights in terms of the guarantee to make immediate payments against the Bank Guarantee to the

Client without the consent of the Agency and without referring the matter to the Agency.

3. The Bank further agrees that the Client shall be the sole judge as to whether the Agency is in

default in due and faithful performance of its obligations during the Contract Period under the

Contract and its decision that the Agency is in default shall be final, and binding on the Bank,

notwithstanding any differences between the Client and the Agency, or any dispute between them

pending before any court, tribunal, arbitrators or any other authority or body, or by the discharge

of the Agency for any reason whatsoever.

4. In order to give effect to this Guarantee, the Client shall be entitled to act as if the Bank were the

principal debtor and any change in the constitution of the Agency and/or the Bank, whether by way

their absorption with any other body or corporation or otherwise, shall not in any way or manner

affect the liability or obligation of the Bank under this Guarantee.

5. It shall not be necessary, and the Bank hereby waives any necessity, for the Client to proceed

against the Agency before presenting to the Bank its demand under this Guarantee.

6. The Client shall have the liberty, without affecting in any manner the liability of the Bank under this

Guarantee, to vary at any time, the terms and conditions of the Contract or to extend the time or

period for the compliance with, fulfilment and/or performance of all or any of the obligations of the

Agency contained in the Contract or to postpone for any time, and from time to time, any of the

rights and powers exercisable by the Client against the Agency and either to enforce or forbear

from enforcing any of the terms and conditions contained in the Contract and/or the securities

available to the Client, and the Bank shall not be released from its liability and obligations under

these presents by any exercise by the Client of the liberty with reference to matters aforesaid or

by reason of time being given to the Agency or any other forbearance, indulgence, act or omission

on the part of the Client or of any other matter or thing whatsoever which under any law relating to

the sureties and guarantors would but for this provision have the effect of releasing the Bank from

its liability and obligations under this Guarantee and the Bank hereby waives all of its rights under

7. This Guarantee is in addition to and not in substitution of any other guarantee or security now or

which may hereafter be held by the Client in respect of or relating to the Contract or for the

fulfilment, compliance and/or performance of all or any of the obligations of the Agency under the

8. Courts at Ahmedabad/Gandhinagar, Gujarat, India shall have exclusive jurisdiction for contesting

legal cases arising out of encashment of the Guarantee.

9. The Performance Security should be valid up to 06 months after “the date of completion of work”.

The Client will issue the certificate of completion of work. Further, if the date of commissioning /

completion is extended, for whatsoever reason, the Bank Guarantee for Performance shall be

suitably extended at the Agency’s cost in order to meet the validity period as and when required.

The pendency of any dispute or arbitration or other proceedings shall not affect this Guarantee in

Signature & Stamp of Bidder (Authorised Person from Bidder)

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10. The Bank undertakes not to revoke this Guarantee during its currency, except with the previous

express consent of the Client in writing and declares and warrants that it has the power to issue

this Guarantee and the undersigned has full powers to do so on behalf of the Bank.

11. Any notice by way of request, demand or otherwise hereunder may be sent by post addressed to

the Bank at its above referred branch, which shall be deemed to have been duly authorized to

receive such notice and to effect payment thereof forthwith, and if sent by post it shall be deemed

to have been given at the time when it ought to have been delivered in due course of post and in

proving such notice, when given by post, it shall be sufficient to prove that the envelope containing

the notice was posted and a certificate signed by an officer of the Client that the envelope was so

posted shall be conclusive.

12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to INR

_____________________ (Indian Rupees ***** only). The Bank shall be liable to pay at either

Gandhinagar or Ahmedabad Branch (mention complete Brach Address of Bank in Gandhinagar /

Ahmedabad where guarantee will be payable) the said amount or any part thereof only if the Client

serves a written claim on the Bank in accordance with paragraph 9 hereof, on or before [(indicate

The guarantee is issued by Mr./Ms. ____________ who is/are authorised by the Bank.

SIGNATURE AND SEAL OF THE GUARANTOR ______________________

Signature & Stamp of Bidder (Authorised Person from Bidder)

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ANNEXURE – 6, Guidelines for Technical Bid Submission

Below mentioned Documents to be submitted in Technical Bid along with covering page of

below check list

Documents to be Submitted

Envelope – 1 (i.e. Tender fees and EMD)

Envelope – 2 (i.e. Qualification cum Technical Bid)

Signed & stamped copy of the FSSAI license under Food Safety and

c Standards Act, 2006 as mentioned in Minimum Eligibility Criteria.

Signed & stamped copy of valid Registration Number of Agency under as

per Shop & Establishment Act.

Signed & stamped copy of GST registration number and GST return data

of last 3 months.

Proof of Annual turnover of last three financial years supported by audited

P&L statement or Balance sheet copy or CA certificate of the turnover.

Annexure -2 (i.e. Experience Details)

Experience Certificates with summary in tabulated form - List with

documents from the concerned organizations on its letterhead along with

necessary contact details as mentioned in Annexure-2

i Annexure-1 (i.e. Contact Details)

j Annexure-4 (i.e. Undertaking) in Original

k Annexure-7 (i.e tender security)

l Annexure-8 (i.e Affidavit for Unaudited Balance Sheet)

m Annexure-9, 10 &

n Envelope – 3 (i.e. Unfilled Signed and Stamped Tender Document)

1. The bidder are advised to submit the Envelope –2 in spiral / binder book with index,

page numbering, sign and stamp on each and every page of the Bid.

2. The submission in loose papers may hamper the evaluation process, hence bidder

are requested to submit their bid as per above note.

Signature & Stamp of Bidder (Authorised Person from Bidder)

Signature & Stamp of Bidder (Authorised Person from Bidder)

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FORM OF BANK GUARANTEE FOR TENDER SECURITY / GUARANTEE

(To be stamped in accordance with relevant Stamp Act, if any, of the country of issuing bank)

1 In consideration of you, Gujarat Metrorail Corporation (GMRC) Limited, a company

incorporated under the Companies Act, 1956 and having its registered office at Block

No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar:

382010, Gujarat, India (hereinafter referred to as the “Employer”, which expression shall

unless it be repugnant to the subject or context thereof include its, successors and assigns)

having agreed to receive the Tender of …………………… (a company registered under

the Companies Act, 1956) and having its registered office at ……………………… (and

acting on behalf of its Consortium, wherever applicable) (hereinafter

referred to as the “Tenderer”

which expression shall unless it be repugnant to the subject or context thereof include

its/ their executors, administrators, successors and assigns), for Contract “Supply of

Tea/Coffee Raw Materials and Machines at Project and O&M offices of Gujarat Metro

Rail Corporation (GMRC) Limited ”[hereinafter referred to as “the Works”] pursuant to

the Tender No: GMRC/Admin/Project and O&M/Tea Coffee/2026, dated

issued in respect of the Works and other related documents including without limitation

the draft Contract Agreement (hereinafter collectively referred to as “Tender Documents”), we-

------------------------------------------------------------------(Name of the Bank) having our registered

office at and one of its branches at (hereinafter referred to as the “Bank”), at

the request of the Tenderer, do, hereby, irrevocably, unconditionally and without reservation

guarantee the due and faithful fulfilment and compliance of the terms and conditions of the

Tender Documents by the said Tenderer and unconditionally and irrevocably undertake

to pay forthwith to the Employer an amount of INR. ***** ( Indian Rupees *****

only) (hereinafter referred to as the “Tender Security”) as our primary obligation without any

demur, reservation, recourse, contest or protest and without reference to the Tenderer if the

Tenderer shall fail to fulfil or comply with all or any of the terms and conditions contained

in the said Tender Documents.

2 Any such written demand made by the Employer stating that the Tenderer is in default of

the due and faithful fulfilment and compliance with the terms and conditions contained

in the Tender Documents shall be final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable

under this Tender Guarantee without any demur, reservation, recourse, contest or protest

and without any reference to the Tenderer or any other person and irrespective of whether

the claim of the Employer is disputed by the Tenderer or not, merely on the first demand

from the Employer stating that the amount claimed is due to the Employer by reason of

failure of the Tenderer to fulfil and comply with the terms and conditions contained in the

Tender Documents including failure of the said Tenderer to keep its Tender open during the

Tender validity period as set forth in the said Tender Documents for any reason whatsoever.

Any such demand made on the Bank shall be conclusive as regards amount due and

payable by the Bank under this Guarantee. However, our liability under this Guarantee shall

be restricted to an amount not exceeding INR. ***** (Indian Rupees ***** only).

Signature & Stamp of Bidder (Authorised Person from Bidder)

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4. That this Guarantee commences from the date hereof and shall be irrevocable and remain

in force till: and it should be payable to either Gandhinagar / Ahmedabad

branch office of particular bank.

a. The Tenderer, in case its Tender is accepted by the Employer, executes a formal agreement

after furnishing the Performance Guarantee from a Scheduled Commercial Indian Bank

based in India (excluding Cooperative Banks) or from a scheduled Foreign Bank as defined

in Section 2(e) of RBI Act 1934 read with Second Schedule.

b. Sixty days after the date of validity or the extended date of validity of the Tender, as the case

5 We, the Bank, further agree that the Employer shall be the sole judge to decide as to whether

the Tenderer is in default of due and faithful fulfilment and compliance with the terms and

conditions contained in the Tender Documents including, inter alia, the failure of the Tenderer

to keep its Tender open during the Tender validity period set forth in the said Tender

Documents, and the decision of the Employer that the Tenderer is in default as aforesaid

shall be final and binding on us, not withstanding any differences between the Employer

and the Tenderer or any dispute pending before any Court, Tribunal, Arbitrator or any other

6 The Tender Security shall not be affected by any change in the constitution or winding up

of the Tenderer or the Bank or any absorption, merger or amalgamation of the Tenderer or

the Bank with any other person.

7 In order to give full effect to this Guarantee, the Employer shall be entitled to treat the Bank

as the principal debtor. The Employer shall have the fullest liberty without affecting in any

way the liability of the Bank under this Guarantee from time to time to vary any of the terms

and conditions contained in the said Tender Documents or to extend time for submission of

the Tenders or the Tender validity period or the period for conveying acceptance of Letter

of Acceptance by the Tenderer or the period for fulfilment and compliance with all or any of

the terms and conditions contained in the said Tender Documents by the said Tenderer

or to postpone for any time and from time to time any of the powers exercisable by it against

the said Tenderer and either to enforce or forbear from enforcing any of the terms and

conditions contained in the said Tender Documents or the securities available to the

Employer, and the Bank shall not be released from its liability under these presents by any

exercise by the Employer of the liberty with reference to the matters aforesaid or by

reason of time being given to the said Tenderer or any other forbearance, act or omission

on the part of the Employer or any indulgence by the Employer to the said Tenderer or by

any change in the constitution of the Employer or its absorption, merger or amalgamation

with any other person or any other matter or thing whatsoever which under the law relating

to sureties would but for this provision have the effect of releasing the Bank from its such

8 Any notice by way of request, demand or otherwise hereunder shall be sufficiently given

or made if addressed to the Bank and sent by courier or by registered mail to the Bank at

the address set forth herein.

9 We undertake to make the payment on receipt of your notice of claim on us addressed

to [name of Bank along with branch address] and delivered at our above branch which shall

be deemed to have been duly authorised to receive the said notice of claim.

10 It shall not be necessary for the Employer to proceed against the said Tenderer before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Employer may have obtained

Signature & Stamp of Bidder (Authorised Person from Bidder)

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from the said Tenderer or any other person and which shall, at the time when proceedings

are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency except with

the previous express consent of the Employer in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full power

to execute this Guarantee for and on behalf of the Bank.

13 For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted

to INR. *** ------- ( Indian Rupees ***** ---- only). The Bank shall be liable to pay the

said amount or any part thereof only if the Employer serves a written claim on the Bank in

accordance with paragraph 9 hereof, on or before [*** (indicate date falling 60 days after

the Tender Validity Date)].

Signed and Delivered by ………………………. Bank

By the hand of Mr./Ms. …………………….., its ………………….. and authorised official.

(Signature of the Authorised Signatory) (Official Seal)

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 39 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

(Affidavit for Unaudited Balance Sheet)

(On a non-judicial stamp paper of appropriate value)

(To be filled by the bidder* in case their Balance Sheet for F.Y. 2024-2025 has not been audited.

If the Balance sheet for F.Y. 2024-25 has been audited then the bidder need not to fill this form

or may simply write “NOT APPLICABLE”)

I,………………………………………………………….…….. (Name and designation of Authorised

signatory) of………………………………………….……………………………………………(Name of

Company/Firm/Proprietorship/Partnership) hereby confirm that the Balance sheet for Financial year i.e.

F.Y. 2024-25 has actually not been audited/ or under finalization so far.

Signature of authorized signatory on behalf of Tenderer

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 40 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Annexure- 9, FORM OF TENDER

(Undertaking as per Clause 1.1.3)

We hereby jointly and severally certify in accordance with clause ‘9.a’ of the Order no. P- 45021/2/2017-

PP (BE-II) of Ministry of Commerce and Industry, Department for Promotion of Industry and Internal

Trade (DPIIT) {formerly Department of Industrial Policy and Promotion (DIPP)}, Government of India

dated 28.05.2018, that the item(s) offered meets the minimum local content of 90% (as specified in

Clause 1.1.3). The details including name of vendor, location and percentage of local content is

enclosed as Annexure-10.

We acknowledge that false declaration by the tenderer regarding local value addition including

payments to be made to their vendors for local value addition shall be treated as a fraudulent practice

for which the tenderer or its successors can be debarred for a period up to three years along with such

other actions as may be permissible under the law.

In cases of procurement for a value in excess of Rs. 10 crores, we also undertake to submit a

certificate from statutory auditor or cost auditor of the company (in the case of companies) or from a

practising cost accountant or practising chartered accountant (in respect of suppliers other than

companies) giving the percentage of local content, in accordance with clause ‘9.b’ of the Order no. P-

45021/2/2017-PP (BE-II) of Ministry of Commerce and Industry, Department for Promotion of Industry

and Internal Trade (DPIIT) {formerly Department of Industrial Policy and Promotion (DIPP)},

Government of India dated 28.05.2018, after completion of works to the Engineer.

STAMP & SIGNATURE OF AUTHORISED SIGNATORY

1. This annexure need to be submitted only if bidder wants to avail the purchase preference

as specified in Clause 1.1.3 of NIT.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 41 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Performa for Submission of the List of the Goods, Works & Services Tentatively Proposed to

be Offered with Local Value Addition

S.No. Description of Items Vendor Location % of Local

(Goods/Works/Services) content

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 42 of

E-Tender for Supply of Tea/Coffee Raw Materials and Machines at Project and O&M offices of GMRC

Tax Breakup as included in the Rate

DETAILS OF TAXES AND DUTIES INR: Indian Rupees

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 43 of