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Tender Value
Refer Docs
EMD Value
₹64,590
Closing Date
14 Jul 2026, 6:00 pm
Similar tender results from the same govt authority in the past 3 years.
CHIEF ENGINEER (G)
Work for attending various electrical defects, shifting of materials, and carrying out electrical maintenance activities (job-based) in the colony area of GTPS.
316086
EW-308
Open
Miscellaneous Works
Gandhinagar
2 documents required · 2 mandatory
₹1,770
Gujarat State Electricity Corporation Limited Payable at Gandhinagar
₹64,590
24 Jun 2026
24 Jun 2026
24 Jun 2026
14 Jul 2026
24 Jun 2026
6 BID - QUALIFICATION CRITERIA FOR TECHNICAL BID
TERMS & CONDITIONS, ANNEXURES & UNDER TAKING (TO BE
SIGNED BY THE TENDERER),
8 SCHEDULE – A, SCOPE OF WORK (ANNEXURE – A)
9 GENERAL SAFETY RULES
10 Terms and Conditions regarding Labour Laws
11 CONDITIONS OF CONTRACT
12 SCHEDULE “B” (PRICE BID TO BE SUBMITTED ONLINE ONLY)
Chief Engineer (Gen),
GSECL TPS, Gandhinagar
Dated seal & signature of
Bidder/Contractor
EW-308 PUR-F-006 RFQ-
GSECL’s GST ID NUMBER: 24AAACG6864F1ZO
Work for attending various electrical defects, shifting of materials, and carrying out electrical
maintenance activities (job-based) in the colony area of GTPS.
CE [Generation], Gandhinagar, TPS invites “On-line Tenders” (e-tendering) for the work of above subject
item. Tender documents, Specifications and Terms & Conditions may be down loaded from Web site
https://tender.nprocure.com (For view, down load and on line submission) and GUVNL / GSECL web
sites www.gsecl.in (For view & down load only).
Bidders are advised to visit above websites regularly up to opening of bid for any corrigendum may be &
submit corrected copy of tender (otherwise their offer will not be considered for opening) & extension of
All tender documents (Notarized / self-attested copies of original – as specified in tender document) must
be uploaded online on N PROCURE portal. Tender Fee & EMD are to be submitted physically by Registered
Post A.D. or Speed Post addressed to: CHIEF ENGINEER (GENERATION), GUJARAT STATE ELECTRICITY
CORPORATION LTD, THERMAL POWER STATION, GANDHINAGAR-382041, GUJARAT.
“NO COURIER SERVICE OR HAND DELIVERY” will be accepted.
Tender Fees + 18% GST Amount (Non-Refundable) Rs.1770 (NON REFUNDABLE)
Earnest Money Deposit Amount Rs.64590/ -
Security Deposit As per clause no. 13 of ‘other Terms &
Time Limit for Completion of Work 11 Months from the Date of
Commencement of work order
Validity of the offers 180 days
Last Date for Online tender / offer submission through
As per Tender Notice
(n)Procure only up to 18:00 Hrs (This is Mandatory)
Last Date for physical receipt of cover for DD / Bank Guarantee
/ Online payment reference for Tender Fee and EMD only up to As per Tender Notice
15:00 Hrs Through RPAD or Speed Post Only
Date of opening of online Technical Bid, all relevant documents
submitted through online process, Cover for Tender fee and
As per Tender Notice
EMD at 15:30 Hrs (Online technical bid will be opened for
Bidders who have submitted Cover for Tender Fee and EMD)
Tentative date of on-line opening of price bid (if possible) at Party has to be in touch with website
15.30 hrs. https://tender.nprocure.com and also
with e-mail sent by above website
EW-308 PUR-F-006 RFQ-
Important Notes to Bidders:
(1) All the online Annexure and price bid, other tender documents (As per PQC) must be
submitted/attached through online form only. Bidder has to upload scanned copies of original
documents (Notarized / self-attested copies of original – as specified in tender document) with bid. No
physical documents to be submitted by bidder
(2) Payment of Tender Fee /Earnest Money Deposit (EMD):
All the bidders will be required to pay Tender Fee & EMD as mentioned in the Tender Document either
in Demand Draft, Pay Order or Bank Guarantee (only for EMD) in favour of Gujarat State Electricity
Corporation Limited payable at Gandhinagar, Gujarat. The scanned copy of original document shall
have to be uploaded online with the bid and RPAD or Speed Post only addressed to The Chief
Engineer (G), Gujarat State Electricity Corporation Limited, Thermal Power Station,
Gandhinagar-382041.
(3) Being three part Bid, bidder shall have to submit their tender in three stages i.e. PRILIMINARY STAGE
(EMD Details- scan copy(online) & Original document- Hard Copy submission), TECHNICAL STAGE (on
line submission only) and COMMERCIAL STAGE (on line submission only).
First preliminary stage will be opened and if the documents submitted by bidder towards payment of
Tender Fee & EMD are found ok, then only Technical Bid will be opened (On-line). Tenders submitted
without Tender Fee & EMD by the firms, will be rejected without entering into further
correspondence. Submission of required documents for exemption of EMD is mandatory.
The exemption in payment of Tender Fee and EMD shall be given to the,
1. Micro & small-scale enterprises which participate directly in tendering process for the product
which they are manufacturing / service which they are providing and have Udyam registration
for items / service under procurement.
2. Start-ups which participate directly in tendering process for the product which they are
manufacturing/service which they are providing and re-cognized by DPIIT under the Start-up
India Program and has obtained Udyam registration.
3. Organization which has registration certificate for the manufacturing product of the tender,
from Gujarat Khadi Gramodyog Board or Khadi and Village Industries Commission(K.V.I.C)or
Commissioner of Cottage Industries.
4. Board/Corporations/PSUs of the Central/State Government for their own manufactured
5. State Government recognized organizations like(i) organizations for blinds, dumb and deaf,
disabled, mentally disabled persons;(ii)women's self-help group recognized by Gujarat
Livelihood Promotion Company; which participate directly in tendering process for the product
which they are manufacturing / service which /they are providing.
6. OEM and service providers rendering services directly or by its own and having annual turnover
of INR 500 Crore or more
7. Sellers/Service Providers holding BIS license for the Primary Product Category whose
credentials are validated through BIS database
1. Micro & Small Enterprises (MSEs) who participates directly in the tendering process as
Manufacturers or Service Providers, and holds a valid Udyam Registration, are eligible for
exemption from payment of Earnest Money Deposit (EMD).
2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or similar categories (i.e.
other than Manufacturers/Service Providers) are not eligible for EMD exemption.
3. Migration period for Reclassification of MSMEs: - ln case of an upward change in terms of
investment in plant and machinery or equipment or turnover or both, and consequent re-
classification, an enterprise shall continue to avail of all non-tax benefits of the category (micro
or small or medium) it was in before the re-classification, for a period of three years from the
date of such upward change.
Vendor Registration with GSECL is not compulsory for submitting this tender.
(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same should be valid one year
from the date of expiry of BG. Bank Guarantee should be confirmed through Structured Financial
EW-308 PUR-F-006 RFQ-
Messaging system (SFMS). SFMS allows intra/interbank message transfer system of banking. Our bank
details are as under.
ACCOUNT NAME GSECL
BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR
IFSC CODE BARB0GANDHI
(5) The tender received after time and date specified in the tender notice will not be accepted. Once
the offer Submitted by the Contractor before due date of submission, the Contractor will not be
allowed to submit revised/ additional/Modified/other after opening of bid. Any alterations/
modification to the bids received after submission of offer shall not be considered unless carried for by
the Corporation in negotiation.
(6) Any deviation found in Data / Details / Documents between on line offer (e-tendering) and physically
submitted documents (Tender document fee, Technical offer of the bidder) offer of the same bidder will
not be considered and no any further communication in the matter will be entertained.
Further bidders are requested to submit price – bid (Part-II) on-line only and not to submit the price bid
in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened
and only on-line submitted price bid will be considered for evaluation. Further if the quantity quoted
differs in the any of the technical bid forms and in price bid forms, it is discretion of CE Committee –
GSECL to consider the quoted quantity.
(7) PLEASE MENTION:
(a) EPF Code No.: _________________ (The contractor shall have to submit in online the attested copy of
EPF code certificate issued by RPFC without fail otherwise tender will not be considered )
(c) GSTIN Registration No. : _____________________________________ ( For Works & supply )
(8) In case short submission of documents with bid and / or clarification if any required from the bidder,
The required details / documents may be asked from bidder.
(9) It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) Remain
legible and should not be password protected
(10) Tender will be evaluated on basis of Data / Details / Documents submitted by online form only.
(11) It is mandatory for all the bidders to upload their tender documents by on line only (E-tendering) in
scheduled time. No documents shall be considered physically which are mentioned for on-line
submission only.
(12) The bidders are required to fill up all the online annexure / forms and shall be uploaded invariably. This
is intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached
in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of
each line appearing in each online annexure. Wherever required, bidder shall invariably have to upload
supporting authentic documents in the online bid. (In the absence of required details in the online
annexure, the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any
objection against any point during evaluation.
(13) Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or
extension of due date etc
(14) EMD Fee Demand Draft with different purchaser or agency shall not be accepted. Tender without EMD
shall be rejected.
(15) The GSECL reserves the right to award the work to one or more bidders, considering their technical and
financial capacity OR to reject any or all tenders or accept any tender without assigning any reason
(16) Once the offer Submitted by the Contractor before due date of submission, the Contractor will not be
allowed to submit revised/ additional/Modified/other after opening of bid. Any alterations/
modification to the bids received after submission of offer shall not be considered unless carried for by
the Corporation in negotiation
(17) GSECL reserves the rights to reject any OR all tenders without assigning any reasons thereof.
EW-308 PUR-F-006 RFQ-
(18) Vendor get to register in VMS System through vms.guvnl.com. For registration following documents are
required and mail to [email protected] and [email protected]. After registration vendor have
to upload the invoice in the VMS system for smooth functioning of payment.
Documents required for Registration:
(2) GST Certificate Copy
(4) Full Name of Vendor
Site : vms.guvnl.com
Username : PAN (PAN number)
Password : MyInvoice@123
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
BIDS FOR WORKS GENERAL CONDITONS
The tenderers should thoroughly read all the following clauses before submitting their tender.
online tender with Tender Fee & EMD Fee cover will be opened as per tender notice date and time. and if
the documents towards payment of Tender Fee & EMD are found OK then only, offer of the bidder will be
considered for further evaluation.
EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and (ii)
the Tenderer fails to furnish / deposit the security deposit.
“It shall be mandatory to submit security deposit within 10 days from the date of issue of Letter of Intent
before order placement. In case when successful bidder not at all responding within notice period or
withdraws his offer then his EMD shall be forfeited and he will not be allowed to participate in the tenders
invited from the same office for the period of One year for that place from where tender is invited.”
1. TECHNICAL BID: (Online only not by physically)
1.1) The technical bid comprises scope and nature of works and quantity of works/jobs, drawings (Refer
Schedule-B), required technical qualification for execution of the works/job etc. for which price are to be
quoted. Also, all the technical details of the stores/materials offered in accordance with the Corporation
scope of work, specification guaranteed technical particulars and conditions, etc
The supplier/contractor should mention separate HSN/SAC code and rate of GST and cess as applicable
for each item of goods/services. If no specifically mentioned then company will have option to take the
prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of tenders.
1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please note that the required
documents should be invariably submitted in online only. If party has not submitted tender in online is
liable to be ignored.
1.3) Contractor has to submit all required documentary evidences thereof to qualify for acceptance of their
technical bid. The acquisition of the tender documents by any party will not automatically qualify the
party as to its capability to execute such or similar orders. The Corporation shall assess the capability of
the party at the time of evaluation of the technical bids.
1.4) The submission of the offer by any contractor does not mean that the bidder is qualified for execution of
the works. After opening of the online technical bids, the competent authority will evaluate on the basis
of technical qualification criteria. If contractor’s bid does not meet the technical qualification criteria,
then his technical bid will be ignored. Decision taken by the CE(G),GTPS will be binding to all in this
2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates in accordance with the
technical specification specified in technical bid with all commercial terms and condition. The Price Bid
must be submitted strictly as per Schedule-B and shall be submitted online only, not by physically.
Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out
The price bid of those who are techno-commercially qualified shall be opened. After technical bid is
opened, for modification, if any, all shall be given equal chance.
2.2) Price bids of technically acceptable tenders shall be opened after analyzed &scrutiny of the technical bid.
EW-308 PUR-F-006 RFQ-
2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference wherever necessary to
ensure clear and proper co-relation of the two bids without ambiguities whatsoever. Any technical
questions information and clarifications that may be required pertaining to this Tender should be
referred to the Chief Engineer (Gen), Gandhinagar, TPS-382041 reserves the right to reject any OR all
tenders without assigning any reasons thereof.
2.4) Bidders have to quote their rates online only as per GSECL’s given format of price bid.
2.5) The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B) the price
bid submitted in physical mode shall not be considered.
CONDITIONS FOR PRICE BID
a) For Works & Supply GST rate will be paid with the applicable GST rules.
b) For Supply Portion Only: -“Party shall have to quote their rates in Schedule “B” of price bid only along
with commercial terms and conditions. The details of applicable GST, service charges, packing &
forwarding charges, freight, insurance, F.O.R. etc.
The supplier/contractor should mention separate HSN/SAC code and rate of GST and cess as applicable
for each item of goods/services. If no specifically mentioned then company will have option to take the
prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of tenders.
It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if no specifically mentioned
then company will have option to take the prices as exclusive of taxes and duties at maximum higher
slab rates for the evaluation of tenders.
3. Applicability of Goods and Service Tax (GST):-
(a) The tenders shall be evaluated on firm price and cost with GST and cess as applicable unless otherwise
mentioned in the tender documents.
(b) If the supplier/contractor have opted for the composition scheme of GST, the same must be clearly
specified with valid declaration and certificate from department. In the event of withdrawal/ cessation
of the supplier from composition scheme during the tenure of the contract, the rate(i. e. price)
mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer
himself, In no case additional amount towards GST or otherwise will be paid/reimbursed to
supplier/contractor.
(c) The bidder shall have to inform their GST no. of the registered place(s) where from the bidder intends to
supply the goods/services, meaning there by the bidder has to supply the goods/services from the
relevant declared/ registered place(s) of supply only.
(d) The bidder shall not include GST in their quoted rates; but the bidder has to separately indicate the GST
rate, amount in the price bid schedule.
(e) In-case Govt notification comes for change in GST , the same will be applicable.
(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN NO. (copy of PAN to be
enclosed) Tenders submitted without GSTIN No by the firms, the offer will be rejected without
entering into further correspondence.
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW-308 PUR-F-006 RFQ-
Other Terms & Conditions
1. Contractor shall indemnify GSECL against for any injury and/or damage that may be caused in his man
or material. Moreover, the contractor shall be fully responsible for any damage caused to the
Corporation’s properties done by his man/materials while executing the work. The Corporation will be
entitled to recover the damage from the party’s bill.
2. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is
inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work.
Amount so incurred will be recovered from the contractor’s bill. In this case decision of the Engineer-in-
charge shall be final and binding to the contractor.
3. At any stage of the contract period, if the contractor fails to complete the job or his work is not found
satisfactory the same will be got done at his cost and risk and additional expenditure incurred by the
Corporation will be recovered from him by giving one week's notice.
4. To sublet or transfer of contract without prior written approval of Corporation shall be treated as breach
of contract and it shall be punishable by forfeiting the S.D. as well as termination of contract.
5. The Corporation reserves the right to forfeit the S.D. in case of any breach of contract and in case of
disputes. The decision of Chief Engineer (Gen), TPS GANDHINAGAR shall be final, binding & acceptable
to the Contractor. If contractor fails to start the Work as Stipulated, the E.M.D. & S.D. Shall be forfeited.
6. Conditional tender will not be accepted. Withdrawal of tender condition unilaterally by you
before or after opening of tender will not be permitted.
7. The contractor has to carry out the required work strictly according to guidance given by the
Corporation's responsible officer.
8. The Corporation reserves the right whether the materials to be accepted, or not. Only specified and
scheduled materials are to be examined by Corporation's officer and then if suitable will be accepted by
the Corporation.
9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS, Gandhinagar which will be paid
after the certificate regarding correct receipt of the materials in good condition.
10. The rates should be quoted without any condition. The rates be written in words and 7figures legibly.
11. Revision of prices or any commercial terms affecting the price after opening of technical bids
shall not be considered and will be ignored.
12. The contractor shall have to execute an agreement with the Corporation on a non judicial stamp paper,
the cost of which will have to be borne by the contractor and will have to sign the contract and tender
booklet of the Corporation.
13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder) security deposit will be
charged as per table below:
Category of the Unit Security Deposit
Works up to Rs. 5 Lakh Works More than Rs.
Enterprise or Organization Exempted 3% of Order Value
which are exempted from
For all other Enterprises 5% of Order Value 5% of Order Value
Note: Security Deposit will be collected from the successful tenderer at the rates mentioned above. This may be
recovered by deduction through running bills of the contractors and / or by treating the Earnest Money
Deposit (Bid Security) paid at the time of submission of the tender.
14. The Bank Guarantees will be executed on the standard form prescribed by the corporation. In case of the
Bank Guarantees furnished / submitted, they should have clear one time validity till the completion of
the order in all respects and up to the expiry of Guarantee period from the date of the work completion.
Bank Guarantee for Interim period will not be allowed. If by any reasons the work period is extended
then contractor should undertake to renew the Bank Guarantee at least one month before the expiry of
the validity failing which GSECL will be at liberty to encash the same.
“It shall be mandatory to submit security deposit as per above table within 10 days from the date
of issue of Letter of Intent before order placement. In case when successful bidder not at all
responding within notice period or withdraws his offer then his EMD shall be forfeited and he
will not be allowed to participate in the tenders invited from the same office for the period of One
year for that place from where tender is invited.”
EW-308 PUR-F-006 RFQ-
If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders
placed or if GSECL suffers any financial loss due to this, then GSECL will be at liberty to adjust the
amount from other orders of the same firm or by encashing the Bank Guarantee.
All the costs of the stamp papers, other than required for payment is to be made through SIDBI /
ICICI by Board, are to be borne by you as per the Govt. of India’s latest guidelines.
15. VALIDITES OF THE OFFERS:
The offers will have to be kept valid for a period of 180 days from the date of opening of technical bids.
In case of finalization of the tender is likely to be delayed, the tenderers will be asked to extend the
same without change in the prices or any terms and conditions of the offer. If any change is made,
original or during the extended validity period, the offers will be liable for outright rejection without
entering into further correspondence in this regard and no reference will also be made.
16. If successful contractor fails to pay the required security deposit and does not come forward to execute
the work, the full value of EMD will be forfeited by the Corporation.
17. Any terms and conditions mutually agreed to writing shall be for a part of the contract.
18. Payment will be made as per GSECL’s rule.
19. The authorized officer/person of the Corporation will have the liberty to check the material and work
20. Regarding the quality and acceptance of the jobs the authorized officer's decision will be binding and
final and no dispute on this account will be entertained.
21. General terms and conditions of the Corporation for works contract will be made applicable for this
22. No material for the said work will be supplied by the GSECL except specified in schedule thereof.
23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work completion period as
specified in this tender. Delay in execution of order on account of any other reason will be subject to
24. PBG (Applicable / Not Applicable) : “The supplier/contractor/party (i.e. tenderee) has to give Bank
Guarantee with validity period of additional 01 (one) month i.e. more than actual Guarantee/Warranty
period of 6/12/18/24/36/48/60 months (depending upon product) to safeguard Company’s interest in
case of any eventuality happening on the last day of the Guarantee/Warrantee period after office hours
of the Bank or Bank holidays.”
25. PENALTY FOR LATE EXECUTION OF WORK: Any delay that may take place in supply and / or erection,
testing and commissioning activities beyond contractual cutoff date / stipulated period in the order shall
be subjected to penalty (not liquidated damages) at the rate of ½% of the contract price / order price
per week or part thereof subject to a maximum of 10% of the total contract value / order value (i.e. End
cost including taxes & GST).
26. Statutory variations:-any statutory increase or decrease on the taxes and duties subsequent to your
offer if it takes place within the original contractual delivery date will be to the company’s account
subject to the claim being supported by documentary evidence. However if any decrease takes place
after the contractual delivery date the advantage will have to be passed on the company
27. If the work is not done as per specification given by the GSECL in stipulated time in all respects, the
penalty will be levied as per GSECL's rules.
28. The GSECL shall have the right to make any changes, additions / deletions or modifications in any terms
/ conditions of the tender and / or specifications as may be deemed necessary by the GSECL at its sole
discretion at any time before the due date of opening of the tender.
29. Tenderer should furnish a list of orders for similar work executed by them indicating the name of the
party and their order reference to whom they have worked, to be furnished in Annexure- 6. Failure to do
this will result on contractor’s tender being rejected without any reference.
30. GSECL does not accept the printed conditions of any Tenderer. It will be ignored without any reference;
hence tenderers should withdraw such printed conditions if they have any.
31. Tenders will be accepted only on or before due date and time of opening.
32. If technical deviations furnished by the Tenderer are not agreeable to the GSECL, the offers may be
ignored. However it will be solely at GSECL’s discretion to consider the technical deviations OR not for
considering the Tenderer. No correspondences of the Tenderer after opening of the bid will be
entertained in this matter.
33. The contractor will be responsible and liable for any damage to man and materials during his work.
34. While execution of this job our plant and auxiliaries will be in running conditions. Hence contractor has
to take all precautions for safety etc. Safety belts etc. also to be used wherever necessary while working.
35. GSECL reserve the right to terminate the contract if quantity shown in Schedule-B is executed earlier.
36. All the terms and conditions specified in Industrial & safety laws are binding on the contract.
EW-308 PUR-F-006 RFQ-
37. Registration certificate under labor contract act will have to be obtained before execution of contract.
38. The laborers shall be supplied for 8 hours a day, so contractors shall arrange accordingly.
39. The following List of Annexures and Documents (available in this tender document) should be invariably
submitted along with the tender:
(i) Schedule–“A” Indicating the Description of work & quantities for the tender.
(ii) Schedule–“B” Price Bid to be submitted online ONLY”
(iii) Annexure-“A” - Technical Scope of Work
(iv) Form of Bankers undertaking Performa for E.M.D and S.D.
(v) Annexures – 1 TO
(vi) Certificate – “A”.
(vii) Document of Important Instructions.
All the above documents should be duly filled in, signed & stamped with company’s seal should be
submitted along with the Technical Bid in online only.
40. Please note that any additional conditions / deviations, if any, found in the Commercial terms &
conditions, then the Price Bids of such tenderers will not be opened and no further correspondences in
the matter will be allowed.
41. Tenderer should invariably fill up all the details of all the Annexure of this tender document. This is
mandatory. Also all the Annexures should be duly signed by authorized signatories with their rubber
stamp and along with Company’s Rubber (Round) seal / stamp affixed on each paper.
42. All the tenderers must ensure that all the relevant documents / papers submitted with the tender should
be serially numbered, and properly documented. This must be adhered to.
43. All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without
making any further reference.
44. If participating bidder/agency have stake in one or more other agencies / bidder who are participating
in same tender and on account of submission of wrong information / declaration in the tender / enquiry
certificate – A, then the bidder will be declared as disqualified automatically and EMD / SD will be
forfeited. Further, GSECL shall take stern action including stop dealing with their firms’
45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders without assigning any
reasons thereof and to split up the work between the parties as the case may be.
46. Relationship of employee: - Every bidder should, at the time of submission of bid, give a declaration as
“If in any bidder company/firm, the interest (i.e. Shareholding in company and share in partnership firm) of
any employee of the tendering Company or his/her relative as defined in section 2(77) of the Company’s
act. 2013 is 10% or more, the tendering Company will not deal with such company/firm at all.
Tenderer therefore, must specifically disclose this fact in his technical bid. Non-disclosure of such facts
would immediately disqualify the tenderer for further dealing with the tendering company.”
47. Conflict of interest among Bidders/Agents: A bidder shall not have conflict of interest with other
bidders. Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring
Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be
considered to have a conflict of interest with one more parties in this bidding process, if:
a) they have proprietor/partner(s)/Director(s) in common; or
b) they receive or have received any direct or indirect subsidy/financial stake from any of them; or
c) they have the same legal representative/agent for purposes of this bid; or
d) they have relationship with each other, directly or through common third parties, that puts them in
a position to have access to information about or influence on the of bid of another bidder; or
e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in more
than one Bid will result in the disqualification of all bids in which the parties are involved. However,
this does not limit the inclusion of the components/sub-assembly/assemblies from one bidding
manufacturer in more than one bid.
f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers,
one agent cannot represent two manufacturers or quote on their behalf in a particular tender
enquiry. One manufacturer can also authorize only one agent/dealer. There can be only one bid
from the following:
1. The principal manufacturer directly or through one Indian agent on his behalf; and
2. Indian/foreign agent on behalf of only one principal.
g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or
technical specifications of the contract that is the subject of the Bid;
h) in case of a holding company having more than one independently manufacturing units, or more
than one unit having common business ownership/management, only one unit should quote.
EW-308 PUR-F-006 RFQ-
Similar restrictions would apply to closely related sister companies. Bidders must proactively
declare such sister/common business/ management units in same/similar line of business.
i) Bidder shall not act in contravention/violation to the provisions of competition act, as amended
from time to time. Every bidder should, at the time of submission of bid, give a declaration, that
bidder shall not have conflict of interest with other bidders, as above.
48. All bidders shall submit the details/documents in support of Technical Qualification Requirements duly
certified and verified for authenticity from Specified Third-Party inspection Agency (TPIA) or Statutory
Auditor of their Company or Practicing CA/CA Firm along with a certificate regarding verification of
authenticity of documents as per the format placed at Annexur-1. All the documents submitted by the bidder
in support of the meeting Technical QR only shall be digitally signed by the Specified Third-Party inspection
Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm.
The verification and certification of authenticity of documents is acceptable from any of the following:
1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, lndia.
2. M/s Gulf Lloyds industrial Service lndia Pvt. Ltd.-Ahmedabad.
3. M/s international Certifications Services.
4. M/s lntertek lndia Pvt. Ltd.
5. M/s SGS lndia Pvt. Ltd.
6. M/s Moody lnternational (lndia) Pvt. Ltd.
7. M/s TUV SUD South Asia (P) Ltd.
8. M/s TUV Rheinland (lndia) Pvt. Ltd.
9. M/s Bureau Veritas (lndia) Pvt. Ltd.
10. Hertz lnspection & Services Pvt. Ltd.
11. IRCLASS Syslems and Solutions Pvt. Ltd.
Verification for authenticity shall not be applicable in following cases.
1: Bidders having proven track record or regular suppliers/contractors (i.e. OEM/OES/PSUS)
2: Past order copies of GSECL as these documents can be verified internally.
Bidders shall be responsible for getting their documents/ credentials verified & certified by the Specified
Third-Party inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm in
support of Technical QR. All the costs pertaining to third party verification and certification (including
those by statutory auditors) shall be borne by the Bidder. GSECL shall have no liability (financial or
otherwise) towards the same and shall not be liable for any claim/ dispute between the bidder and the
Specified Third-Party inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing
Chief Engineer (G)
GSECL: Gandhinagar TPS
I/ We hereby agree for the terms & conditions laid down in Tender.
Contractor's Signature
With Seal & Date
EW-308 PUR-F-006 RFQ-
Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing CA/CA Firm
(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)
Gandhinagar TPS.
Subject: Authentication of veracity of documents submitted by M/s …….. in support of Meeting the Qualifying
Ref : Tender no.: ________________
M/s._______________________________________________(hereinafter called Bidder) having Registered office
at_____________________intend to participate in above referred tender of GSECL.
The tender condition stipulates that the bidder shall submit supporting Documents pertaining to Qualifying
Requirement duly verified and certified by Third-Party Inspection Agency (TPIA) or Statutory Auditor of
their Company or Practicing CA/CA Firm as per the list mentioned in the bidding documents.
In this regard, it is hereby confirmed that we have examined the following documents, which are also
attached with this letter. The same has been verified from the Original Documents and / or Client for
We hereby confirm that the following documents are found to be genuine and authentic.
1. Doc ref. no. _________________________ dated______________ (name of Documents)
2. Doc ref. no. _________________________ dated ______________ (name of Documents)
All the aforesaid documents have been digitally signed by us as a certificate of authenticity.
We further confirm that we neither have any vested interest in aforesaid tender nor have any conflict of
interest in respect of above tender.
This certificate is issued at the request of M/s._____________________________ (Bidder) for the purpose of
participating in the subject tender/s.
EW-308 PUR-F-006 RFQ-
General Terms & Conditions
1. Contractor shall indemnify GSECL against for any injury and/or damage that may be caused in his man
or material. Moreover, the contractor shall be fully responsible for any damage caused to the
Corporation’s properties done by his man/materials while executing the work. The Corporation will be
entitled to recover the damage from the party’s bill.
2. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is
inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work.
Amount so incurred will be recovered from the contractor’s bill. In this case decision of the Engineer-
in-charge shall be final and binding to the contractor. At any stage of the contract period, if the
contractor fails to complete the job or his work is not found satisfactory the same will be got done at his
cost and risk and additional expenditure incurred by the Corporation will be recovered from him by
giving one week's notice.
3. Subletting the contract to other agency is not permitted unless and otherwise approved by the
competent authority.
4. The contractor has to carry out the required work strictly according to guidance given by the
Corporation's responsible officer.
5. The Corporation reserves the right whether the materials to be accepted, or not. Only specified and
scheduled materials are to be examined by Corporation's officer and then if suitable will be accepted by
the Corporation.
6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS, Gandhinagar which will be
paid after the certificate regarding correct receipt of the materials in good condition.
7. Any terms and conditions mutually agreed to writing shall be for a part of the contract.
8. The authorized officer/person of the Corporation will have the liberty to check the material and work
9. Regarding the quality and acceptance of the jobs the authorized officer's decision will be binding and
final and no dispute on this account will be entertained.
10. General terms and conditions of the Corporation for works contract will be made applicable for this
work also. The booklet is attached herewith.
11. No material for the said work will be supplied by the Corporation except specified in schedule thereof.
12. Penalty :-If the work is not done as per specification given by the Corporation in stipulated time in all
respects, the penalty will be levied as per Corporation's rules. Any delay that may take place in supply
and / or erection, testing and commissioning activities beyond contractual cutoff date / stipulated
period in the order shall be subjected to penalty (not liquidated damages) at the rate ½ % of the
contract price / order price per week or part thereof subjected to a maximum of 10% of the total
contract value/ order value (i.e. End cost including GST)
13. Statutory variations:-any statutory increase or decrease on the taxes and duties subsequent to your
offer if it takes place within the original contractual delivery date will be to the company’s account
subject to the claim being supported by documentary evidence. However if any decrease takes place
after the contractual delivery date the advantage will have to be passed on the company.
14. The contractor will be responsible and liable for any damage to man and materials during his work.
15. While execution of this job our plant and auxiliaries will be in running conditions. Hence contractor has
to take all precautions for safety etc. Safety belts etc. also to be used wherever necessary while
16. Corporation reserve the right to terminate the contract if quantity shown in Schedule-B is executed
17. All the terms and conditions specified in Industrial & safety laws are binding on the contract
18. Registration certificate under labor contract act will have to be obtained before execution of contract
19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange accordingly.
20. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as per actual work
done. NO ADVANCE payment will be allowed. Net Payment will be released within 30 days after
completion of work and submitting their relevant invoices.
21. Dispute Resolution Mechanism: For works contracts and composite Contracts, the arbitration
mechanism shall be governed by the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,
1992 as per below details.
(1) Amicable Settlement : "Any dispute, difference, controversy or claim between the parties arising out
of or relating to this contract with reference to the construction, interpretation, breach, termination
or validity thereof (herein after referred as "the Dispute") shall, upon the written request of either
party by referred to the authorized representatives of the Disputing Parties for resolution. The
EW-308 PUR-F-006 RFQ-
authorized representatives shall promptly meet and attempt to negotiate in good faith a resolution of
the Dispute within thirty days of the service of the request."
(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary claims as
indicated herewith in sub clause (1) of Clause 21 arising under or in connection with the present
works contracts, whether pertaining to works contracts alone or works and procurement both, the
same shall be referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration
Tribunal Act, 1992."
22. For procedure for health check-up accordingly bill shall be reimbursed once during total contract
period (for as & when and AOH/COH contract) maximum up to Rs.1000 or actual cost per worker/
labour /person, whichever is minimum after verification & recommendation by concern doctor. In case
any worker left the work in between than for replacement Worker Company will not provide any
reimbursement, however it is compulsory to submit new report of replacement worker for fitness
certificate at contractor’s own expense.
23. For Periodic Medical examination, No reimbursement for periodic medical examination to be given to
contract employee for whom GSECL are conducting Periodic Medical examination at company’s cost at
GTPS. If a contractor fails to undergo periodic medical examination, they have to undergo prescribed
investigation as per hazard analysis from outside, No reimbursement to be given for these
investigations.
Chief Engineer (G)
GSECL: Gandhinagar TPS
I/ We hereby agree for the terms & conditions laid down in Tender.
Contractor's Signature
With Seal & Date
EW-308 PUR-F-006 RFQ-
Tender PQC is mentioned as under:
Sr. No. Tender PQC Bidders’ remarks
1. The bidders must furnish the following certificate/documents with
their technical bid:
The bidder should produce certificate/document as evidence for
experience of having successfully completed similar works/jobs
carried out satisfactorily for minimum one year in last seven years
period in Govt./Semi Govt./State Electricity Board/Corporation
Body/Pvt. Ltd. Company/Public Limited Company.
Experience of having successfully completed similar works during
last 7 years ending last day of month previous to the one on which
applications are invited should be of either of the following:
a) Three similar completed works costing not less than the amount =
b) Two similar completed works costing not less than the amount =
c) One similar completed works costing not less than the amount =
Similar works means: Successfully carried out of Electrical wiring,
Street light pole installation with JB/Various size of HT/LT cable
Laying, cable fault attending & cable jointing work, Transformer &
HT/LT MCC or Various types of LT DB preventive maintenance work
including cleaning work P.H./Colony area or any other site, Geyser–
Ceiling fan–Wall fan–Room heater repairing work as per Scope of
2. Details of Manpower (Skilled, Semi-skilled & Un-skilled) available
with the firm having sufficient knowledge in possession relevant to
3. Details of minimum tools, tackles and equipments available with the
firm in possession relevant to the job.
4. Validity for the offer must be for minimum 120 days from the tender
opening of technical bid.
5. Conditional tender is liable to be rejected. Withdrawal or insertion of
conditions unilaterally after opening of tenders will not be permitted
unless it so desired by the GSECL.
6. Copy of updated valid contract labour license from the appropriate
authorities, duly obtained and or renewed for the entire contract
period. (If applicable)
7. Copy of updated valid Group insurance policy covering all the
contract labour duly engaged throughout the contract.
Copy of updated valid Electrical contractor License should be
submitted with technical Bid.
9. Details of P.F. code No. from the appropriate provident fund
authorities with valid registration certificate.
EW-308 PUR-F-006 RFQ-
10. Details of registered partnership deed, in case of partnership firm
and activities of association and memorandum of association, in case
11. The tender shall be opened only for those bidders who have paid
Tender fee & EMD.
12. The bidder shall have to submit the details of the registration
number regarding PAN card & GST No. along with Technical Bid.
13. Attested copy of relevant document duly signed and sealed on each
and every page shall be submitted by the bidder.
14. Financial qualification criteria:
1) The Average Annual Turnover of the bidder, shall not be less than
Rs.6,45,901.20 during the preceding three (3) financial years as one
date of Techno-Commercial bid opening.
2) Net worth of bidder shall not be less than 100% of the bidder's
paid up share capital as on the last day of the preceding financial
year. In case the Bidder meets the requirement of Net worth based
on the strength of its subsidiary and/or Holding company and/or
Subsidiaries of its Holding companies wherever applicable, the Net
worth of the Bidder and its subsidiary and/or Holding company
and/or subsidiary of the Holding company, in combined manner
should not be less than 100% of their total paid up share capital.
However individually, their Net worth should not be less than 75%
of their respective paid share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = (x1 +x2+X3) / (y1 +y2+y3) X 100, where x1,
x2, x3 are individual net worth which shall not be less than 75% of
the respective paid-up share capitals and y1, y2, y3 are individual
paid-up share capitals. 3) ln case the bidder
is not able to furnish its audited financial statements on stand-alone
entity basis, the unaudited unconsolidated financial statements of
the bidder can be considered acceptable provided the bidder further
furnishes the following documents for substantiation of its
qualification. - Copies
of the unaudited unconsolidated financial statements of the bidder
along with copies of the Audited consolidated financial statements of
its Holding Company. -A
Certificate from the CEO/CFO of the Holding Company, stating that
the unaudited unconsolidated financial statements form part of the
Consolidated Annual Report of the company.
4) ln cases where audited results for the last preceding financial year
as on the date of techno-commercial bid opening are not available,
the financial results certified by a practicing Chartered Accountant
shall be considered acceptable. In case, Bidder is not able to submit
the Certificate from practicing Chartered Accountant certifying its
financial parameters, the audited results of three consecutive
financial years preceding the last financial year shall be considered
for evaluating the financial parameters. Further, a Certificate would
be required from the CEO/CFO, stating that the financial results of
the Company are under audit as on the date of Techno-commercial
bid opening and the Certificate from the practicing Chartered
Accountant certifying the financial parameters is not available.
5) The bidder must submit Average Annual Turnover and Net worth
EW-308 PUR-F-006 RFQ-
Certificate in support of Financial QR, duly certified and verified for
authenticity from independent Statutory Auditor of their company/
Practicing Charted Accountant/C.A. Firms/TPIA (Third-Party
inspection Agency) empaneled/approved by GSECL along with copy
of Annual Audited Accounts of last three years.
Note for point No. 1, 2, 3 & 4:
i. other income shall not be considered for arriving at annual
ii. "Holding Company" and "Subsidiary Company" shall have the
meaning ascribed to them as per Companies Act of lndia, in vogue.
iii. Net worth means the sum total of the paid-up share capital and
free reserves. Free reserve means all reserves credited out of the
profits and share premium account but does not include reserves
credited out of the revaluation of the assets, write back of
depreciation provision and amalgamation. Further, any debit
balance of Profit and Loss account and miscellaneous expenses to
the extent not adjusted or written off, if any, shall be reduced from
reserves and surplus.
The bidders are requested to submit the technical bid with the following credentials for technically
qualifying criteria in soft ONLY.
1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all tenders without assigning
any reason thereof and to split up the work between more than one party as the case may be.
2. Non-compliance of above criteria the technical bid is liable to be rejected. After acceptance of the
Technical Bid, the Price Bid will be considered for opening.
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW-308 PUR-F-006 RFQ-
Sr. No. Details Confirmation
(Tick √ any one)
1 Annexure – 2 YES / NO
2 Firm’s details as per “Annexure –3” YES / NO
3 Copy of the un-priced schedule (Description and quantity of items YES / NO
4 Work Completion Period as per “Annexure- 5” YES / NO
5 Past experience details as per “Annexure-6” YES / NO
6 Performance certificates as per “Annexure-7” YES / NO
7 ANNEXURE – 8 YES / NO
8 ANNEXURE – 9 YES / NO
9 ANNEXURE – 10 YES / NO
10 ANNEXURE – 11 YES / NO
11 ANNEXURE – 12 YES / NO
12 Certificate of Important Instruction & certificate-A YES / NO
13 INTEGRITY PACT YES / NO
14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope of work to be YES / NO
carried out by contractor specified duly signed and with seal of
I / WE, confirm that following documents are attached with the technical bid of the offer.
Signature of the Tenderer
Seal of the Firm
NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG MARKING
FOR IDENTIFICATION.
EW-308 PUR-F-006 RFQ-
Subject: Work for attending various electrical defects, shifting of materials, and carrying out electrical
maintenance activities (job-based) in the colony area of GTPS.
Reference: Tender No. EW-308
Due on date: / /
In connection with the above subject and reference I/ We confirm the following:
1. I / We, the under signed have read and examined the Scope of Work & requirements during execution of
work in tender mentioned under reference along with the Commercial terms and conditions.
2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications/work.
3. Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial terms &
conditions, our offer shall be out rightly rejected without assigning any reason thereof.
4. We hereby agree for the terms & conditions laid down in Tender.
All the bidders are requested to see and verify the documents of
a) General safety rules / norms” to be observed by the contractors
b) Additional terms and conditions regarding industrial law and other related matters for the tender
c) General rules and directions for the guidance of contractor booklet of GSECL, GTPS on our website
under heading of “Rules for Works”
And confirm that all the above documents you have verified & certify as below
“I/we hereby has read the above documents and agree for the Safety Rules, Industrial Laws and Contract
Booklet (a, b & c as above) and accordingly submitted my/our offer.”
Signature of the Authorized
Representatives of the firm
Seal of the Firm
Name of the Tendering Firm / Agency:
EW-308 PUR-F-006 RFQ-
DETAILS OF THE FIRM
Tenderer may MANDATORILY fill all the details in this form.
(These details are necessary to create the database of Contractors)
Contractor Name
Within Gujarat / Outside Gujarat /GST NO
Pvt. Firm / Public Ltd. / State Govt. Under taking / (Indicate the relevant status)
Central Govt. undertaking
Vendor Registration Letter No. & Date
(If registered and Letter issued by Board) (If -
Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New Entrants)
Vendor Registration Date (If Applicable) -
Vendor Registration Validity Period From Date___________ to Date___________
(If Applicable)
P.F NO (Also Physical Document is required along
with the Technical Bid)
PAN NUMBER (Also Physical Document is required
along with the Technical Bid)
Custom No. and Date (If applicable)
Electrical License Type(If Applicable) (Also Physical
Document is required along with the Technical Bid)
License Validity Period (If Applicable) From Date___________ to Date___________
Account Number of Bidder
Type of Account of Bidder
Branch Name & Address
Contact Number of the Branch
Copy of Cancelled Cheque
COMPANY EMAIL ID FOR CONFIRMATION OF
Address of Registered Office Factory Works Authorized Representative
Contact person name
City & Pin code
Phone Nos.(Office)
Phone Nos.(Residence)
Web site address
EW-308 PUR-F-006 RFQ-
UN – PRICED SCHEDULE (COPY WITHOUT PRICES)
Sr. Description of work Qty UOM
Job work of Daily, Routine Defect, Preventive Maintenance &
Emergency Defect at Colony Quarters / ADM / VIP / Hostel /
1 Market Block / Hospital / Re-Creation Club/Temple at GTPS. 1700 Job
i.e. Different job work for full Day with skilled labour as per
Schedule – A Scope of work.
Job work of Daily, Routine Defect, Preventive Maintenance &
Emergency Defect at Colony Quarters / ADM / VIP / Hostel /
2 Market Block / Hospital / Re-Creation Club/Temple at GTPS. 1020 Job
i.e. Different job work for full Day with Un -skilled labour as
per Schedule – A Scope of work.
Concealed/open Point wiring for Light / Bell/Primary Point
with 2-1.5 sq. mm & earth wire of 1.5 sq. mm (green) both
are of ISI marked 1.1 kv grade FRLS PVC insulated
multistrand copper wires upto mas length of 10mt.
Providing and erecting ISI mark Medium class Rigid PVC
4 Pipes / Casin Capping Patti as per EIC instruction. dia of 150 Meter
pipes in approved manner as directed (a) 20 mm
EW-308 PUR-F-006 RFQ-
Work Completion Period
EW-308 PUR-F-006 RFQ-
DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER TENDER’S PRE-QUALIFICATION
Party should submit below executed detailed work order physically along with the Technical Bid. This is
Sr. NAME ORDER DESCRIPTION OF ORDER ORDER FULLY STATUS, IF REMARKS
No OF REFERENCE No. WORK AMOUNT EXECUTED. ORDER UNDER
WORK & DATE YES/NO EXECUTION
A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.
B OTHER STATE ELECTRICITY BOARD
C OTHER ORGANISATION.
EW-308 PUR-F-006 RFQ-
LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID.
Party should submit below executed work performance certificate physically along with the Technical
Sr. No. Name of the Authority by whom Reference No. & date Details of Works
certificate is issued
EW-308 PUR-F-006 RFQ-
ANNEXURE – 8 (for Works)
Bidder must fill up below details & should place at the top of the Technical Bid.
1 PRICES: [FIRM ONLY]
(Please Specify YES / NO.)
2 TAX: [IN PERCENTAGE] (GST )
3 The Last three-year Audited Annual Accounts, Positive Net worth
certificate, and Average Annual Turnover certificate certified by
charted accountant as Per Qualification Requirement
4 Please quote your GST Registration No. (Also Physical Document is
required along with the Technical Bid)
5 Please quote your PF Registration No. & Date. (Also Physical Document
is required along with the Technical Bid)
6 PENALTY TERMS AGREED :
(Please Specify YES / NO.)
7 SECURITY TERMS AGREED:
(Please Specify YES / NO.)
8 DETAILS OF EMD PAYMENT (as applicable as below)
a) DD No & Date & Name of Bank
b) B.G. No. & Date & name of Bank
c) Cash details
9 Completion of Works
(Please Specify YES / NO.)
10 VALIDITY OF THE OFFER AGREED:
(Please Specify YES / NO.)
11 PAYMENT TERMS AGREED:
(Please Specify YES / NO.)
12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)
13 TELEPHONE NOS. & FAX NO:
14 Authorized person of the firm :
15 Name of the proprietor, partners, directors [as the case may be], along
with address, telephone, fax no. etc.
16 If Vendor Registration is Done:(If Applicable)
(Please submit copy of Vendor Registration approval letter in the EMD -
EW-308 PUR-F-006 RFQ-
TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND TO BE SUBMITTED
WITH TECHNICAL BID.
EW-308 PUR-F-006 RFQ-
(UNDERTAKING IN REGARD TO QUOTED PRICE)
(Bidder should not quote their prices in this page)
Sub: Undertaking in regard to quoted prices.
All bidders will have to furnish the following undertaking duly filled in, signed and stamped for
“This is to certify that we have not worked for the subjected tender viz.…………………. to other SEBs / Power
Utilities with this tender details of GSECL at lower % price than the % prices quoted in this tender by us for the
same item during last Six (6) Months.”
The prices quoted by us for the same item to other SEBs during the last six (6) months are given below:
Signature of the Tenderer
Seal of the Firm
EW-308 PUR-F-006 RFQ-
ANNEXURE-10A (For Supply)
Vendor must fill up below details & should place at the top of the Technical Bid.
1. PRICES: [FIRMONLY]
(Please Specify YES/NO.)
2. Rates offered FOR: __________________
3. GST: [INPERCENTAGE]
(Please Specify IN/EXCLUSIVE/EXEMPTED)
Please quote your GST Registration No. &Date
Please specify GST NO
4. AIn case of GST (SGST, CGST OR IGST) please specify place of Manufacturer
unit from where material is to be supplied
5. PENALT YTERMS AGREED:
(Please Specify YES/NO.)
6. SECURITYTERMSAGREED:
(Please Specify YES/NO.)
7. P.G TERMS AGREED (Wherever applicable):
(P.G.-Performance Guarantee) (Please Specify YES/NO.)
8. DETAILS OF EMD PAYMENT
(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC No./Valid
UDYAM/Valid KVIC/Valid MSME
9. DELIVERY TERMS AGREED:
(Please Specify YES/NO.)
10. VALIDITY OF THE OFFER AGREED:180 Days from the date of opening of
11. PAYMENT TERMS AGREED: 80% against T.R.C. within 30days & balance
20% within 45 days
12. ITEMS OFFERED:
13. TELEPHONE NOS. & FAX NO:
14. Authorized person of the firm:
15. Name of the proprietor, partners, directors [As the case may be], along
with address, telephone, fax no. e-Mail ID etc.
Signature of Tenderer Company’s roundseal
EW-308 PUR-F-006 RFQ-
(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).
Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.
Ref: Tender No.:
proprietor / any partner / any directors of the firm is not stop deal and/or banned for business dealing and/or
black listed by GUVNL and/or their any subsidiary company viz. GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.
(Confirmed / not confirmed)
Contractor’s Signature
With Seal & Date
EW-308 PUR-F-006 RFQ-
Bidders must furnish the scan copy of below details along with technical Bid.
(1) A copy of order on hand.
(2) Detail order copies submitted as per Annexure-6.
(3) Performance Certificate if any.
(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the case may be), along with
Address, Telephone No, Fax No. etc. if any.
(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate, and Average Annual
Turnover certificate certified by charted accountant as Per Qualification Requirement.
(6) A copy of Goods and Service Tax Registration document along with valid Registration Number as per
(7) A copy of PF Registration document along with valid Registration Number as per Annexure –
(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.
IMPORTANT INSTRUCTIONS
1. The Tenderer should clearly give certificate along with the Technical Bid:
“This is to confirm and certify that the offer submitted by me is strictly in accordance with the GSECL’s Work
Tender specifications and as per Technical detail work/ drawing as mentioned in the Tender Specifications.
There is no commercial or Technical deviation in the offer from the Corporation’s Tender
Specification. I undertake to abide by the GSECL’s tender description and Particulars. I undertake to
complete work strictly as per the GSECL’s Technical specification/ Scope of work/ Guaranteed Technical
Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake to abide by all
commercial conditions of the GSECL, including work completion schedule.”
(Signature of the Tenderer)
1. Any offer without above certificate will not be considered and the tender will be out rightly ignored in
the absence of above certificate.
2. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to the
GSECL’s specifications, Guaranteed Technical Specifications/ Scope of work, Drawing and commercial
terms and conditions and false certificate is given by the Tenderer, then GSECL will not deal with the
firm for the present Tender. It is, therefore requested that the Tenderer should take care in giving their
offer and submission of documents.
3. The conditional tenders will not be accepted.
EW-308 PUR-F-006 RFQ-
[On Company's Letter Head]
(Required for price justification, if necessary)
(UNDERTAKING IN REGARD TO QUOTED PRICE)
(All bidders will have to furnish the following undertaking duly filled in, for all the quoted items/works of the
tender along with online Technical Bid)
Ref.: Tender No: / Bid. No.:
We, the undersigned, hereby declare and undertake that we have not accepted or executed any Letter of
Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at rate lower than the rate
offered in this tender in any station of GSECL/GUVNL & Subsidiaries/CPSU/SPSU/IPP etc. during the period
from six (6) months prior to two (2) months after the bid submission date of this tender.
We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL
Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered as ‘offered’
price for the tender items in subsequent tender, if it is not within period mentioned above
I/ We accept above undertaking.
EW-308 PUR-F-006 RFQ-
Gujarat State Electricity Corporation Ltd.
Thermal Power Station, GANDHINAGAR
(On Firm’s Letter Head)
ON FIRM’S LETTER HEAD:-
I/we __________________________________________________________the authorized signatory of M/s.
__________________________________ hereby certified that M/s. ______________________________________is not related with
other firms who have submitted tenders for the same work under this inquiry / tender and the interest (i.e.
Shareholding in company and share in partnership firm) of any employee of the tendering Company or my/our
relative as defined in section 2(77) of the Company’s act. 2013 is 10% or more, the tendering Company will not
deal with such company/firm at all.
Also I /We declare that, I/We have not conflict of interest with other bidders, as per below:
Conflict of interest among Bidders/Agents
A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to anti-
competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have a conflict of
interest shall be disqualified. A bidder may be considered to have a conflict of interest with one more parties in
this bidding process, if :
a) they have proprietor/partner(s)/Director(s) in common; or
b) they receive or have received any direct or indirect subsidy/financial stake from any of them; or
c) they have the same legal representative/agent for purposes of this bid; or
d) they have relationship with each other, directly or through common third parties, that puts them in a
position to have access to information about or influence on the of bid of another bidder; or
e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in more than
one Bid will result in the disqualification of all bids in which the parties are involved. However, this does
not limit the inclusion of the components/sub-assembly/assemblies from one bidding manufacturer in
more than one bid.
f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one
agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One
manufacturer can also authorize only one agent/dealer. There can be only one bid from the following:
1. The principal manufacturer directly or through one Indian agent on his behalf; and
2. Indian/foreign agent on behalf of only one principal.
g) A Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical
specifications of the contract that is the subject of the Bid;
h) in case of a holding company having more than one independently manufacturing units, or more than
one unit having common business ownership/management, only one unit should quote. Similar
restrictions would apply to closely related sister companies. Bidders must proactively declare such
sister/common business/management units in same/similar line of business.
i) Bidder shall not act in contravention/violation to the provisions of competition act, as amended from
SIGNATURE OF THE TENDERER
WITH DESIGNATION.
SEAL OF THE FIRM:
EW-308 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA Date:
To, create an environment where Business Confidence is built through Best Business Practices and in fostered in
an atmosphere of trust and respect between providers of goods and services and their users for the ultimate
benefit of society and the nation.
GSECL’S COMMITMENT PARTY’S COMMITMENT
■ To maintain the highest ethical standards ■ Not to bring pressure recommendations from
in business and professions. outside GSECL to influence its decision.
■ Ensure maximum transparency to the ■ Not to use intimidation, threat inducement or
satisfaction of stakeholders. pressure of any kind on GSECL or any of it’s
employees under any circumstances.
■ To ensure to fulfill the terms of agreement ■ To be prompt and reasonable in fulfilling the
/ contract and to consider objectively the contract, agreement, legal obligations.
viewpoint of parties.
■ To ensure regular and timely release of ■ To provide goods and/or services timely as per
payments on due dates for work done. agreed quality and specifications at minimum
■ To ensure that no improper demand is ■ To abide by the general discipline to be
made by employees or by anyone on our maintained in our dealings.
■ To give maximum possible assistance to ■ To be true and honest in furnishing information.
all the Vendors / Suppliers/ Service
Provider and other to enable them to
complete the contract in time.
■ To provide all information to ■ Not to divulge any information, business details
suppliers/contractors relating to available during the course of business
contract/job which facilitate him to relationship to others without the written
complete the contract/job successfully in consent of GSECL.
■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/
vendors/suppliers/contractors in understanding whether formal/non-formal so as
completion of agreement/ contract/ work to influence the price.
Seal & Signature Seal & Signature
(GSECL’s Authorized Signatory) (Party’s Authorized Person)
EW-308 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED.
TPS: GANDHINAGAR.
work for various Electrical defect attending, shifting of Materials & Electrical maintenance
work (Job Based) at Colony area of GTPS.
1. Attending all types of Electrical related defects in Quarters/Buildings for Electrical Accessories like
Ceiling / Wall Fan, Tublight, Lamp Holder, 15A / 5A Plug & Switch, AC & Gizer plug & Switch with TOP,
Room Heater, Stair Case Lamp, Door Bell, Switch Distribution Board, ELCB & MCB and any defect given as
2. Work of Cleaning of Transformers, MCC, All Dist. Boxes and others PM work and routine work as per EIC
3. Checking street light pole connection and proper insulation work and plastic covering On All Dist. Boxes,
Street Light Pole JB.
4. Various size cable checking and Laying work for Cable fault finding and attending & cable jointing work
from MCC to Change over Switch, changeover Switch to DB & DB to Quarter Block and other various
Distribution cable or as per EIC instruction.
5. Various Materials lifting Shifting from GTPS Main Store to Colony Electrical Store & Sub store as per
instruction EIC.
6. Street Light Defect Attending work like finding Street light pole Power Supply cable fault or LED Fixture
Fault and replacement of fixture if required as per instruction.
7. Complete Electrical re-wiring i.e. removing & dismantling of existing wiring & rewiring by copper wire in
PVC conductors in quarters of GSECL colony as per EIC. Use the PVC rigid pipe/casing capping should be
minimum 1.5 mm (approx.) thick & 20 mm diameter (approx.) with only white color good quality
approved by EIC.
8. The contractor shall have to carefully removing and refitting of following items of each quarter in “AS IT
IS” condition if required
(i) Existing Ceiling Fans, Wall Fan, Various types of Switch board &
Distribution board,
(ii) Tube light & fixture, doom-Lams & bell-buzzer etc.
(iii) Geezer, Room Heater etc.
9. For wiring work wire should be of PVC FR copper ISI as per sheet make only and shall be of color in Red
for phase, Black for Neutral and Blue/Yellow for OFF & Green-for-Earth as under.
(i) For main service wiring: 6 Sqmm flexible wire for P- N each & 1.5 Sqmm for earth. (From
main distribution board to each quarter’s Energy meter box and Energy meter Box to J.B. of
(ii) For domestic (15A plug board) wiring: 2.5 Sqmm flexible wire for P- N for each &
Sqmm flexible wire for earth. (For separate phase and neutral wire for each point is to be
provided for each 15 Amp. Point from main distribution box).
(iii) For lighting wiring: 1.5 Sqmm for P- N each & 1 x 1.5 Sqmm for earth.
(iv) For every point must be use separate phase and neutral wire from JB or switch board to each
point. (Check and conform by EIC at wiring time)
10. All Lighting accessories shall be used by contractor as per attached sheet make, and as per latest IS white
color only (i.e. Switch/Holders/Plug/ELCB/RCCB/Ceiling Rose/ PVC casing Pipe of Patti / Five Step Fan
Regulator/Switch Board/Distribution Board etc.) with complete work, with one-year free replacement
11. Standard PVC/Wooden board shall be used as per requirement or as per EIC instruction.
12. No wire joint will be allowed in domestic points/Lighting or in PVC pipe. Also for ceiling rose / holder
fitting round / square block with plate is to be used. No accessories are to be fitted on J.B. directly.
13. Earth wire is to run through out to each plug socket of lighting & domestic point standard copper wire of
good quality of appropriate dia. as per approval of E.I.C.
14. Rates shall be inclusive of dismantling of existing wiring and all materials i.e. copper wire, PVC pipe, board,
all accessories i.e. switch, plug, holder (except lamps, fittings, T/L fittings, ceiling fans, dooms, doorbell, fan
regulator etc.).
15. Contractor is Pre approve of supply of Electrical material by EIC as per Approved Make List of Electrical
Items then Start work for Electrical Re-wiring. Out of approved make material is rejected by EIC.
16. Contractor is submitting purchase proof for supply of Electrical Material as Schedule – B.
17. The removed items to be submitted to sub store or main store by the contractor or as per
instruction of EIC.
18. The supply of all the required materials for work as per Schedule - B.
19. Wooden /PVC board shall be 10 mm size border / top & with white colour 3 mm thick sun mica sheet as
per requirement & of appropriate size or approved by EIC.
EW-308 PUR-F-006 RFQ-
20. In the colony residential quarters, the Staff/ officers are residing, hence before dismantling existing
wiring, contractor shall have to arrange temporary wiring by own (as per instruction of E.I.C. thorough
meter) for temporary lighting.
21. The separate circuit for each quarter from main distribution board at ground floor to each floor of block/
quarter meter box and meter to distribution J.B. inside quarter and fitting of ELCB. Trial of tripping of
ELCB shall be given after completion of work.
22. The rates of all materials are inclusive along with labour charges which are required for wiring works.
23. The excess & replaced materials shall be returned to colony electrical department by contractors. The
scrap material shall be collected and no material to be left on site after completion of work by contractors.
24. Sundry items like nut/screws/LT Taps etc. and welding M/C & Welding rods required for this work shall
be arranged by contractors at his own cost.
25. The supply of all the required materials for work as per Schedule-B, terms condition & scope of work shall
be in scope of contractor.
26. Safely removing & refitting all accessories like T/L fixture, ceiling fan, and lamps as in existing nos. in
occupied quarters as per EIC instruction.
27. Approved Make List of Electrical Items mention below table.
Anchor, Panama, Legrand, L&T, C&S.
Switches (5/15A)
Sockets / Plug (5Pin) Anchor, Panama, Legrand, L&T, C&S.
Ceiling rose Any Indian make.
PVC casing Pipe wiring Any Indian make.
(PVC Socket, 1 to 4 Way
Junction Box, PVC Band,
Deep Junction Box, Any Indian make.
Round Elbow, Tie,
PVC Casin Capping Patti
wiring (Coupler,
External Bend, Internal Any Indian make.
Bend, 3 Way T, Elbow
Junction Linker )
Holders (Angle Holders,
Batten Holders, Pendant
Any Indian make.
Flexible Wires for wiring Polycab, Havells, RR Kable, KEI, Jainflex, V-Guard, Anchor, Avocab
Five Step Fan Regulator Anchor, Panama, Legrand, L&T, C&S.
Any Indian make.
Distribution Board
MCB / ELCB Anchor, Legrand, L&T, C&S, Havells
28. Any type of electrical defect/maintenance work must attain as required as per instruction of EIC.
EW-308 PUR-F-006 RFQ-
29. Job Calculation consider as (1 Skilled Person = 8 hours = 1 Job) (Total 5 No. Skilled Persons required per
day) & (Un-Skilled Person = 8 hours = 1 Job) (Total 3 No. Un-Skilled Persons required per day) i.e. Daily
No. person must provide for this work order and EIC instruction if further more requirements.
Terms & Conditions:
1. The subject work is purely job-based work & to be carried out on daily basis as per instruction of
Engineer-In-Charge.
2. The bidder is advised to visit the site before quoting for their technical Bid considering specifications.
3. For any conclusion/clarification contractor shall have to clarify prior to bid & can visit site office & site
situation of work.
4. All materials should be got approved before use & all material make as per standard make table as
mention in Scope of work & without standard make material as per table same material will reject & work
to be done as per instruction of EIC.
5. Contractor should provide at minimum 08 No. persons per day for attending the defects for execution of
work as per EIC instruction. 8 No. of Person per Day = (6 No Skilled & 2 No. Un-Skilled Persons).
6. Qualification for Skilled Person is ITI holder (Electrician/Wireman) with minimum experience of one
year for similar type of work will be preferred.
7. Contractor has Submit Documentary Proof like Qualification certificate for Skilled Person who will engage
to execute this work. If contractor was unable to provide person as per Terms Condition Clause No –
then penalty is applicable as per Clause No – 47 (Terms & Condition).
8. Women & Below 18 Year age & Above 60 Year Age person is not allowed for this work order for execution
9. Identity card as prescribed under the factories act shall be issue to workmen.
10. The contractor has to provide services for 8 hrs. for normal defects attending job which time is (Time
Duration 8:00 hrs. to 12: 00 hrs. & 13:30 hrs. To 17:30 hrs.) While availability of man power is 24 X
7 for attending any Emergency or Night time Defects will arise it must attain as per instruction of
Engineer in charge.
11. This work order contract man power is not used in any other contract of any department of GTPS. If this
department will find that this contract man power used in other department work then penalty will
applicable as per clause no 47 (Terms & Conditions).
12. Contractor has to Arrange Availability of Minimum 2 person in night (for all seven days) Daily at
Colony area (1 Skilled & 1 Unskilled) for any Night shift Defect or Electrical Related Emergency work as
per EIC Instruction.
13. Contractor has to attend Emergency call by phone on urgent basis at the earliest & late by within
minutes necessitated after intimation by engineer in charge. As job carried out in emergency job certified
and considered by EIC.
14. The attendance of the workers of ARC/BRC Contractor is to be monitored through Bio-metric
Punching system only. The contractor should submit the details of its worker in the prescribed Performa
for Bio-metric Punching and all formalities regarding registration there of shall be completed before
commencement of the work. If the biometric punching is not done then penalty of Rs. 200 per labour will
be imposed accordingly.
15. The Contractor is to inform the EIC in advance of any shortfall of Manpower engaged with this work order.
16. If there is any shortfall of manpower then, the contractor is to arrange manpower as per EIC instruction &
the Work order. The contractor must also ensure biometric punching of the manpower who will come to
address the shortfall of manpower for bill recording purpose.
17. GSECL shall be considering only Electronic Present for normal duty hrs. (i.e. Biometric Punching) of all
Man Power Engaged. Contractor Monthly Payment shall be made only on base of Bio-metric report for
18. Before starting work, the contractor should contact IRO (Industrial Relation Officer) / LWO (Labour
Welfare Officer) for all formalities and obtaining the gate passes of all contact labourers and for other
19. Contractor should submit daily work report. I.e. Day to day report in writing with location details for work
carried-out and to be certified with EIC.
20. The excess & replaced materials shall be returned to concern section by the contractor. The scrap
material shall be collected and no material is to be left on site after completion of work by the Contractor.
21. Once any defect attended by contractor should not repeat in one month if repeat due to improper
workmanship shall have to be attended by the contractor free of charge.
22. GSECL will provide Materials like Ceiling / Wall Fan , Tublight , Lamp Holder , 15A / 5A Plug, Switch &
Top , Gizer , Room Heater , Stair Case Lamp , Door Bell , Switch Distribution board , ELCB & MCB, Street
Light Fixture, Cable for Cable Joint of Faulty Power Cable, Fuse , Change over Switch , RCCB , Sintex Box
Fan Regulator etc.
23. GSECL will provide facilities for genuine requirements like hydra crane, forklift, ladders if available,
otherwise contractor has to arrange on his own.
EW-308 PUR-F-006 RFQ-
24. Party should have experience of electrical installation/ maintenance and has to submit the order copy of
similar work carried out in any organization.
25. Time limit of this work order is for 11 (Eleven) months from the date of work Commencement. GSECL
reserved right to Extend for 12-week period without any revision of rates & on same terms and condition
of the order if quantity is balance.
26. Following facilities will be given on chargeable basis if available by GSECL:
a. Accommodation facility will be provided on Nominal charge, if available.
b. Hospital Facility in case of any emergency.
c. Water charges for the work will be levied as per GSECL Rules.
27. Subletting the contract to other agency is not permitted unless and otherwise approved by The Competent
28. Necessary arrangement / facility of communication (mobile) will also in the scope of
29. The work shall be of good quality. All the junction boxes, DBs, LPs shall be properly closed after
completion of work by the contractor. Contractor will responsible for any damage of the Corporation’s
property while carrying out the job and cost of damage will be recovered from contractor.
30. Contractor will submit Details of Labour License & Group Insurance Policy of
Employee Before commencement of work as per labour Law.
31. Contractor will submit Details of Un-skilled/semi-skilled persons presently in his
Organization who has sufficient knowledge & Experience of similar jobs.
32. Contractor has to arrange all the required resources Tools, Tackles, Safety
Equipment’s at his own & Provide List which Tools & Tackles available to his
33. If at any stage the Contractor fails to complete the job, the same will be got done through other agency at
contractors risk and cost and additional expenditure incurred will be recovered from contractor.
34. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is
inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work.
Amount so incurred will be recovered from the contractor’s bill. In this case decision of the Engineer-in-
charge shall be final and binding to the contractor. At any stage of the contract period, if the contractor
fails to complete the job or his work is not found satisfactory the same will be got done at his cost and risk
and additional expenditure incurred by the Corporation will be recovered from him by giving one week's
35. If the work is not found satisfactorily GSECL reserves rights to terminate the part or full
Contract without stating any reason.
36. In case of any dispute the decision of Chief Engineer (Gen) will be final and binding to the contractor.
37. All the terms and conditions of Corporation for work contractor will be applicable to this work.
38. Mention quantity is estimated & Work will be allotted day to day according to received defects.
39. The contractor has to pay minimum wages as prescribed for the activity and as revised from time to time
to the contract labour engaged for this activity.
40. The contractor shall have to provide required Personal Protective Equipment of standard ISI make to
his staff during the work execution of work like Helpmate, Safety Shoes, Safety Goggles, Safety Glows,
and Safety Belt for work at height which is checked & Approved by our Safety Officer & it will be his
responsibility to see that same are used by his staff while working.
41. Whenever EIC will observe contractor person work without PPE & Safety Rules then EIC Will stop work
immediately & Penalty will applicable
42. If any accident occurs during execution of work, GSECL will not be held responsible and contractor will be
solely responsible for the unforeseen occurrence. The contractor will have to follow all the rules and a
regulation for Safety measures / labour laws and statutory requirement.
43. GSECL shall not be responsible for any injury or accident to the person of contractor while Take risk Policy
as per rules. The contractor will have to follow all the rules and a regulation for Safety Measures/labour
Laws and statutory requirement. In case of any unforeseen occurrence Happens, during execution of work
the compensation payable is to be made by contractor. In case of any unforeseen occurrence happens,
during execution of work the compensation payable is to be made by contractor.
44. In case of any damage to the equipment due to negligence of the contractor or any other Reasons
Attributed to the negligence of the contractor, the cost of the damage shall be recovered from the
Contractor. The decision of GSECL -Engineer in charge shall be final and binding. If the Equipment’s fail on
permanent nature due to either negligence of contractor or poor workmanship, the cost of the equipment
/reimbursement for repairing
will be recovered from the contractor.
45. Contractor shall indemnify GSECL against for any injury and/or damage that may be caused in his man or
material. Moreover, the contractor shall be fully responsible for any damage caused to the Corporation’s
properties done by his man/materials while executing the work. The Corporation will be entitled to
recover the damage from the party’s bill.
EW-308 PUR-F-006 RFQ-
46. Work experience:
The contractor shall have executed the similar nature of work as stated above with
government/ semi government / state electricity board / corporation body/ public limited
company / private limited company, along with documentary evidence preferably photo
copies of the orders secured from above government/ semi government / state electricity
board / corporation body/ public limited company / private limited company. The above
Documents will be analysed and after satisfaction, the price bid will be opened.
If the contractor fails to provide sufficient man power then penalty will be imposed as
per HO Circular No – GSECL/ACE (P&C) / 53 Dt – 14.03.24 as mention below.
For manpower and job contract where minimum manpower requirement is specified: if minimum
number of continuous manpower requirement for entire duration of the contract or minimum number of
workers requirement on daily/weekly/monthly average basis for the work have been specified, then work
order must have condition regarding deployment of adequate manpower and payment in such contract
shall be linked with contractor’s / agency bio-metric punching system/attendance registration system.
Moreover, penalty should be levied @ 1.5 times of the rate of that category of manpower for
shortfall in providing manpower than requirement.
48. Security Deposit:
Party will have to pay security deposit of 5% of order value within 10 days from the date of LOI. Such
security deposit will be payable either in D.D/Bank guarantees. The security deposit will be returned only
after one year or satisfactory completion of work.
“It shall be mandatory to submit 5% security deposit within 10 days from the date of issue of Letter of Intent
before order placement. In case when successful bidder not at all responding within notice period or
withdraws his offer then his EMD shall be forfeited and he will not be allowed to participate in the tenders
invited from the same office for the period of One year for that place from where tender is invited.”
Payment shall be made for actual work carried out by contractor as per the item rate of schedule-B & The
payment for the work Done will be made by running bills every month after taking joint measurement Within
30 days. Final bill will be paid within reasonable time after settlement of Material account by you and after
recording of joint measurement. Party has to Accept payment terms as per GSECL rules only i.e. as per actual
No ADVANCE payment will be allowed. Net Payment will be released within 30 days After
Completion of work and submitting their relevant invoices. The RA bills may be raised by the contractor on
monthly/quarterly basis. The contractor shall submit his bill in triplicate to the CE (G), GSECL, TPS, and
Gandhinagar which will be paid after the certificate regarding correct receipt of the materials in good
50. Compensation for delay:
Any delay that may take place in supply and / or erection, testing and commissioning
Activities beyond contractual cut-off date / stipulated Period in the order shall be subjected to penalty
(not liquidated Damages) at the rate of ½ % of the contract price / order price per Week or part thereof
subject to a maximum of 10% of the total Contract value / order value. (I.e. End cost including taxes &
51. GST will be paid extra on production of copy of GST Reg. no. Sales tax and other taxes:
No Sales tax, excise, octroi, toll tax, royalty, or any other duty will be payable by the
Corporation against this contract. Please quote you’re Income Tax PAN No. and GST No. While submitting
invoices applicable towards forfeiting of EMD, Security Deposit, PBG and penalty.
52. Labour Relation:
You have to keep the Corporation informed of any labour dispute arising on the work site though you are
fully responsible for setting such disputed.
The insurance of all the engaged manpower throughout the contract must be arranged by contractor its
own cost. You will arrange at your own cost for insuring all the materials and equipment’s by you or
drawn from the Corporation and also your labours etc. The Corporation will not be responsible for any
loss or damage to your equipment material or personnel.
54. Extension in completion date:
Any delay in completion of the work, for reason attributable to The Corporation, will be compensated only
by way of extension in Time limit without any penalty any request for extension of the Completion of work
from you will be considered on merits after Work is completed.
EW-308 PUR-F-006 RFQ-
As per Corporation rules you have to enter in to an agreement on stamp paper of Rs. 300/- with the
Corporation in the prescribed form. The cost of the stamp paper shall be borne by you, which you have to
submit on receipt of work order.
You will have to execute bond on non-judicial stamp of Rs. 300/- at you cost if materials
Are to be supplied by the Corporation, which you have to submit on receipt of work
57. Unsatisfactory progress of works:
If your work is found unsatisfactory or not progressing According to schedule given by Corporation.
Corporation May Take such action as may be deemed fit to see that the Work is completed in time at your
risk and cost. In case the work of contractor is found unsatisfactory or not progressing according to the
requirement, the company may take such actions as deem fit to see that the work is completed in time
with other experience party at contractors risk and cost. The charges for such work plus 15 % supervision
will be recovered from contractor.
58. GENERAL TERMS AND CONDITIONS:
All the terms and condition enumerated in the printed booklets attached with the tender will Apply for the
carrying out this work however whenever the terms and condition enumerated in the booklet “Tender &
Contract of works” conflict with that state therein the later shall prevail over the former. In case of
disputes differences arise to this contract shall be referred to the
“GUJARAT PUBLIC WORKS CONTRACT TRIBUNAL ACT 1992”.
59. TIME LIMIT EXTENSION:
Time limit of this work order is for 11 (Eleven) months from the date of work Commencement However it
may be extended further for 12 Weeks as per GSECL rules on same rate without any change in terms and
condition of original order as per directive of EIC.
60. Statutory variations:
Any statutory increase or decrease on the taxes and duties subsequent to your offer if it takes place within
the original contractual delivery date will be to the company’s account subject to the claim being
supported by Documentary evidence. However, if any decrease takes place after the Contractual delivery
date the advantage will have to be passed on the Company.
All the activities must be performed under safety of man and equipment to avoid damages. GSECL shall not
be responsible for any injury or accident of contractor’s manpower during works. Any damages to
property of GSECL shall be recovered from contractor as per rules of GSECL.
The contractor must have to take care / safety precaution of during execution of work. The contractor has
to follow all the safety rules & The contractor shall have to provide required personal protective
equipment (PPE) of standard make (ISI approved) to their staff during work execution and it will be his
responsibility to see that the same are used by his staff while working’s shall not be responsible for any
loss or accident and other such hazards to any of Contractor's workers or contractor during execution of
62. Conflict of interest among Bidders/Agents:
A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to anti-
competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have a conflict
of interest shall be disqualified. A bidder may be considered to have a conflict of interest with one more
party in this bidding process, if:
24. They have proprietor/partner(s)/Director(s) in common; or
25. they receive or have received any direct or indirect subsidy/financial stake from any of them; or
26. they have the same legal representative/agent for purposes of this bid; or
27. they have relationship with each other, directly or through common third parties, that puts them in a
position to have access to information about or influence on the of bid of another bidder; or
28. Bidder participates in more than one bid in this bidding process. Participation by a bidder in more
than one Bid will result in the disqualification of all bids in which the parties are involved. However,
this does not limit the inclusion of the components/sub-assembly/assemblies from one bidding
manufacturer in more than one bid.
29. in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one
agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry.
One manufacturer can also authorize only one agent/dealer. There can be only one bid from the
3. The principal manufacturer directly or through one Indian agent on his behalf; and
4. Indian/foreign agent on behalf of only one principal.
EW-308 PUR-F-006 RFQ-
30. Bidder or any of its affiliates participated as a consultant in the preparation of the design or
technical specifications of the contract that is the subject of the Bid;
31. In case of a holding company having more than one independently manufacturing units, or more
than one unit having common business ownership/management, only one unit should quote.
Similar restrictions would apply to closely related sister companies. Bidders must proactively
declare such sister/common business/management units in same/similar line of business.
32. Bidder shall not act in contravention/violation to the provisions of competition act, as amended
from time to time.
Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have
conflict of interest with other bidders, as above.
63. At the time of payment, party has to submit with bill
Wage Register
Attendance Register
Proof of Wages Through Bank
Form C -Bonus (In case of Final Bill) Through Bank
Form No. 18 –EL Payment (In case of Final Bill) Through Bank
Chief Engineer (Gen),
GSECL, TPS: Gandhinagar.
Contractor’s Signature
With Seal & Date
EW-308 PUR-F-006 RFQ-
ON STAMP PAPER OF Rs.300/-]
EMD BANK GUARANTEE FORMAT
FOR TENDER NO.__________
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
WHEREAS M/s. __________________________________________(Name and Address of the Firm/company) having their
registered Office at ________________________________(Address of the Firm’s registered Office) (hereinafter called
the “Tenderer”) wish to participate in the Tender No._______________ for _________work (Supply / Erection /
Supply & Erection Work, etc.) of ______________________ (Name of the Material/equipment / work) for Gujarat State
Electricity Corporation Limited (hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee for
Rs._____________ (Amount of Bank Guarantee towards EMD) valid till ____________ (mention here date of validity of
this Guarantee which will be Six months from the date of submission of bid of the tender) which is required to be
submitted by the Tenderer along with the Tender.
We,_____________________________________________(Name of the Bank & address of the Branch giving the Bank
Guarantee) having our registered Office at _____________________ (Address of Bank’s registered Office) hereby
give this Bank Guarantee No. _________________ dated ____________ and hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from Beneficiary Gujarat State Electricity
Corporation Limited or any Officer authorized by it in this behalf any amount up to and not exceeding
said Gujarat State Electricity Corporation Limited on behalf of the Tenderer.
We, ____________________________________________ (Name of the Bank) also agree that withdrawal of the
Tender/Bid/EOI or part thereof by the Tenderer within its validity or Non submission of Performance
Guarantee towards execution/supply period by the Tenderer within 15 days from the date of issue of Letter of
Acceptance by the Gujarat State Electricity Corporation Limited would constitute a default on the part of
the Tenderer and that this Bank Guarantee is liable to be invoked & encashed within its validity by the
Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is
liable to be forfeited by the Beneficiary.
This agreement shall be valid and binding on this Bank up to and inclusive of _______________ (mention here
the date of validity of Bank Guarantee) and shall not be terminable by notice or by Guarantor for change in the
constitution of the Bank or the Firm of Tenderer or by any reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or variations or alterations made,
given, conceded with or without our knowledge or consent by or between the Tenderer and the Gujarat
State Electricity Corporation Limited.
Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this
Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GSECL) Notice or invocation by any
person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation
of the Guarantee can be made only by the beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to
Rs.__________(Amount of EMD) (Rupees __________________________________) (in words). Our Guarantee shall remain in
force till _____________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee
are made to us in writing on or before ___________ (Date of validity of the Bank Guarantee), all rights of
Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all
liabilities there under.
Please Mention here Complete Postal Address of the Signature of the Bank’s Authorised
Bank with Branch Code, Telephone and Fax Nos Signatory with Official Round seal
NAME OF DESIGNATED BANKS : As per Annexure – I
EW-308 PUR-F-006 RFQ-
(ON STAMP PAPER OF Rs.300/-)
FORM OF BANKER’S UNDERTAKING
(For Performance Guarantees (PBG) towards execution/supply period ( Security Deposit ) as per
Commercial Terms & Conditions of Tender)
We, __________________________________________________(name of the Bank and Address of the Branch giving the Bank
Guarantee) having our registered Office at __________________________________________________________________(Address
of Bank’s registered office) hereby give this Bank Guarantee No. _______________________________________ dated
_________________ and hereby agree unequivocally and unconditionally to pay immediately on demand in
writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in
this behalf any amount up to and not exceeding Rs. _____________ (Amount of Performance Guarantee towards
execution/supply period ) Rupees ___________________________________________________________________(in words) to
the said Gujarat State Electricity Corporation Limited on behalf of
M/s.___________________________________________________ who have entered into a contract for the supply / works
specified below :
This agreement shall be valid and binding on this Bank up to and inclusive of___________________(Date of
validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution
of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or variations or alterations
made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said
within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this
Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL). Notice or invocation by any
person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any
invocation of the Guarantee can be made only by the beneficiary directly.”
“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to
Rs._______________(Rupees ___________________________________________only). Our guarantee shall remain in force
until _______________ (date of validity of the Bank Guarantee).Unless demands or claims under this Bank
Guarantee are made to us in writing on or before _____________ (Date of validity of the Bank Guarantee), all
rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged
from all liabilities there under:
Please mention here complete Postal Signature of the Bank’s authorized
Address of the Bank with Branch Code, signatory with Official Round Seal.
Telephone and Fax Nos.
NAME OF DESIGNATED BANKS : As per Annexure - I
EW-308 PUR-F-006 RFQ-
(ON STAMP PAPER OF Rs.300/-)
FORM OF BANKER’S UNDERTAKING
(For Performance Guarantees (PBG) towards Guarantee/Warranty period as per Commercial Terms &
Conditions of Tender)
We, __________________________________________________(name of the Bank and Address of the Branch giving the Bank
Guarantee) having our registered Office at __________________________________________________________________(Address
of Bank’s registered office) hereby give this Bank Guarantee No. _______________________________________ dated
_________________ and hereby agree unequivocally and unconditionally to pay immediately on demand in
writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in
this behalf any amount up to and not exceeding Rs. _____________ (Amount of Performance Guarantee towards
Guarantee/Warranty period ) Rupees _________________________________________________________________(in words) to
the said Gujarat State Electricity Corporation Limited on behalf of
M/s.___________________________________________________ who have entered into a contract for the supply / works
specified below :
This agreement shall be valid and binding on this Bank up to and inclusive of___________________(Date of
validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution
of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or variations or alterations
made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said
within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this
Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL). Notice or invocation by any
person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any
invocation of the Guarantee can be made only by the beneficiary directly.”
“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to
Rs._______________(Rupees ___________________________________________only). Our guarantee shall remain in force
until _______________ (date of validity of the Bank Guarantee).Unless demands or claims under this Bank
Guarantee are made to us in writing on or before _____________ (Date of validity of the Bank Guarantee), all
rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged
from all liabilities there under:
Please mention here complete Postal Signature of the Bank’s authorized
Address of the Bank with Branch Code, signatory with Official Round Seal.
Telephone and Fax Nos.
NAME OF DESIGNATED BANKS : As per Annexure – I.
EW-308 PUR-F-006 RFQ-
(ON STAMP PAPER OF Rs.300/-)
FORM OF BANKER’S UNDERTAKING
(Combined Performance Guarantees (PBG) towards Execution/Supply period and Guarantee/Warranty
period as per Commercial Terms & Conditions of Tender)
We, __________________________________________________(name of the Bank and Address of the Branch giving the Bank
Guarantee) having our registered Office at __________________________________________________________________(Address
of Bank’s registered office) hereby give this Bank Guarantee No. _______________________________________ dated
_________________ and hereby agree unequivocally and unconditionally to pay immediately on demand in
writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in
this behalf any amount up to and not exceeding Rs. _____________ (Amount of Combined Performance
Guarantees (PBG) towards Execution/Supply period and Guarantee/Warranty period) Rupees
________________________________________________________________(in words) to the said Gujarat State Electricity
Corporation Limited on behalf of M/s.___________________________________________________ who have entered into
a contract for the supply / works specified below :
This agreement shall be valid and binding on this Bank up to and inclusive of___________________(Date of
validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution
of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or variations or alterations
made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said
within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this
Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL). Notice or invocation by any
person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any
invocation of the Guarantee can be made only by the beneficiary directly.”
“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to
Rs._______________(Rupees ___________________________________________only). Our guarantee shall remain in force
until _______________ (date of validity of the Bank Guarantee).Unless demands or claims under this Bank
Guarantee are made to us in writing on or before _____________ (Date of validity of the Bank Guarantee), all
rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged
from all liabilities there under:
Please mention here complete Postal Signature of the Bank’s authorized
Address of the Bank with Branch Code, signatory with Official Round Seal.
Telephone and Fax Nos.
NAME OF DESIGNATED BANKS : As per Annexure - I.
EW-308 PUR-F-006 RFQ-
Financial Department, GR.No. FD/MSM/e-file/4/2025/2712/DMO Dtd. 01/04/2026
[ To be revised as per GoG notification issued from time to time.]
List of Banks Notified by GSECL
(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent basis.
All Nationalized Banks.
(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to March
2027. The validity cut-off date in the GR is with respect to date of issue of Bank Guarantee
irrespective of date of termination of Bank Guarantee.
Name of Banks Name of Banks
1 AXIS Bank 23 A U Small Finance Bank
2 Bandhan Bank 24 City Union Bank
3 CSB Bank 25 DBS Bank India Limited
4 DCB Bank 26 Dhanlaxmi Bank
5 Equitas Small Finance Bank 27 Federal Bank
6 HDFC Bank 28 HSBC Bank
7 ICICI Bank 29 IDBI Bank
8 IDFC First Bank 30 Induslnd Bank
9 Jammu and Kashmir Bank 31 Jana Small Finance Bank
10 Karnataka Bank 32 Karur Vysya Bank
11 Kotak Mahindra Bank 33 RBL Bank
12 South Indian Bank 34 Standard Charter Bank
13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank
14 YES Bank 36 Ahmedabad Mercantile Co-Operative Bank
15 Nutan Nagrik Sahakari Bank Ltd. 37 Rajkot Nagrik Sahakari Bank Limited.
16 Sarswat Co-Operative Bank Ltd. 38 SBPP Co-operative Bank Ltd.
17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.
18 The Gujarat State Co-Operative Bank 40 The Surat District Co-operative Bank
19 The Surat Peoples Co-operative Bank 41 The Baroda Central Co-operative Bank
20 The Panchmahal District Co- 42 The Kalupur Commercial Co-operative Bank
21 The Rajkot Commercial Co-operative 43 The Banaskantha Mercantile Co-Operative
Bank Limited Bank Ltd.
22 Gujarat Gramin Bank
EW-308 PUR-F-006 RFQ-
GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR
All the contractors working in Gujarat State Electricity Corporation Limited Factory like
Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules. Concern
principle contractors are responsible for informing & observance of these rules by their supervisors/contract
workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work
contract awarded to them. Prior to commencement of the work, Contractor shall have to submit a written
assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly
gone through these Rules, have educated their employees / workers of their sub contractor and will strictly
observe the said Rules while execution of work under work contract awarded to them. They will have to
indemnify the company for any loss or damage / accident / injury to the company’s property / employee or
employee of their own in default of non - observing these rules.
(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per Gujarat
Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per Aadhar card /Election
card id proof & to follow the gate pass issue procedure through concern department EE & SE, Security
Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer & Factory Manager.
(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for three days
with prior permission of Factory Manager only. More than three days, Permanent photo gate pass
procedure shall be completed by contract agency for their contract workers.
(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat
Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers before
commencement of work & examination responsibility shall be taken by contractor as well as concerned
Head of Department .Pre-employment & Periodical medical examination of contractor workers shall be
carried out in form no.32 from GSECL Factory Medical Officer after every six (06) months of contractor
with their contractor workers. Contractor shall be fulfilled all health requirements before
commencement of work. After completion of medical examination in form no.32/33, GSECL Factory
Medical Officer shall be signed in contract worker gate pass procedure format.
(04) If work executed outside factory premises, Principle Contractor shall be registered compulsory under
The Building & Other Construction Workers (Regulation of Employment and condition of service) Act,
1996 and The Gujarat Building & Other Construction Workers (Regulation of Employment and condition
of service) Rules, 2003 before execution the ”building or other construction work” means the
construction, alteration, repairs, maintenance or demolition, of or, in relation to, buildings, streets, roads,
railways, tramways, airfields, irrigation, drainage, embankment and navigation works, flood control
works (including storm water drainage works), generation, transmission and distribution of power,
water works (including channels for distribution of water), oil and gas installations, electric lines,
wireless, radio, television, telephone, telegraph and overseas communications, dams, canals, reservoirs,
watercourses, tunnels, bridges, viaducts, aqueducts, pipelines, towers, cooling towers, transmission
towers and such other work as may be specified in this behalf by the appropriate Government, by
notification but does not include any building or other construction work to which the provisions of the
Factories Act, 1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.
(05) Contract worker gate pass will issue after completion of safety induction 3D animation movie & Training
record is to be maintained in IMS/OHSAS training format by TK Office/LWO.
(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue PPE to
contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving license, Electrical
contractor license, Electrical trade qualifications, Safety induction training, SOP, supervisor qualifications
etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be signed in Contract
worker Gate pass procedure format.
(07) Work Contract shall be completed by principle contractor/agency/person who is awarded the work
order. Subletting of contract shall be allowed only if prior approval of Power station chief before
execution of work. Contractor/agency shall be submitted the entire subletting contract documents with
gate pass application through concern department EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer
& Factory Manager.
(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid Electrical
contractor License shall be submitted to concern electrical department EE/SE/Electrical Safety Officer/
Safety Officer/Factory Manager at the time of apply gate pass by agency/party with latest renewal from
Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be checked by
Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety Officer/ Safety
Officer/Factory Manager.
(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) + 3 years
experiences or ITI + 10 years) shall be engaged by contract agency & qualification certificate with
experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety
Officer/Factory Manager at the time of apply gate pass.
EW-308 PUR-F-006 RFQ-
(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the work on
electrical lines and Apparatus, Contract person/worker possesses a certificate of competency or
electrical work permit, issued by the Appropriate Government. That means, Electrical trade Qualification
of contract worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M.
TECH (Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety
Officer/Factory Manager at the time of apply for photo gate pass procedure.
(11) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7 round
the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor (BE/Diploma
(Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor during
dangerous operations/dangerous works as well as day to day dangerous activities, safety supervision,
tool box talk, Safety awareness programme, SOP preparation with hazards & its control measures with
each step , checking of lifting tools & tackles, hydra mobile crane, Safety precautions, coordination with
Safety Department etc.
(12) License of driver shall be submitted with gate pass issue application as per nature of vehicles & to follow
the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well as Gujarat
Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in charge before
entry in the Factory premises.
(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as per
GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will review &
approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety Officer/Factory
Manager before execution of work.
(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job
requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide standard
make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue format by concern
JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments / Safety Gadgets suitable
to give sufficient protection against hazards involved in their work / job to their staff, as per the job
requirement and insist / enforce their workers to put on the same while at works.
The ongoing work is liable to be stopped at any time if your contract workers/staffs found working
without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved only) to
be used for various works / worksites.
In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes, Safety Helmet,
Safety goggles, Mask & Reusable Ear plug, hand gloves to their workers/supervisor compulsory & it will
check by concern section HOD & Dy. Safety Officer /Safety Officer at the time of gate pass procedure.
Quality of PPE shall be approved from Safety Officer as per Indian Standard and International Standard
before executions of work or at the time of gate pass apply procedure.
List of safety equipments
Industrial Safety Helmet For protection of head against falling objects or during fall of
person from height. Yellow Colour helmet is used for contract
worker with agency logo.
Safety Goggles/welding goggles/ For protection of eyes against flying particles / dust, chemical
chemical splash goggles splash, welding spark, arc, flashover etc.
Full Face shield For protection of face against flying particles / dust, chemical
splash, spark, arc, flashover etc.
Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high noise
Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged objects,
proximity suit/FR Boiler Suit heat, hot objects etc.
Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged
objects, heat, hot metals/objects, electricity etc.
Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged
Oil/Chemical/water/heat/ Electrical objects, heat, hot metals/objects, electricity etc..
resistance etc.
Safety Belt(full body hardness with For fall prevention while working at heights or in depth, working
double lanyard & shock absorber) / in vessel or in confined space.
Rope / Life line / Fall arrestor etc.
Dust Mask/Respirator with Protection of respiratory system against dust.
Chemical Cartridge Respirator with Protection against toxic chemical fumes / gases/vapors/dust etc.
full face mask type A2B2E2K2
Trolley mounted Air line respirators Working in oxygen deficient zone or confine space area
with full face mask
Portable Single gas detector like Working in hazardous storage/process area
Chlorine, Ammonia, Hydrogen, etc
EW-308 PUR-F-006 RFQ-
Portable Multi gas Detector ( Working in oxygen deficient zone & use in entry of confine space &
LEL,O2,CO,H2S,SO2, etc) Major fire
Automatic voltage detector To check the present voltage or induction voltage of electrical
equipments/ bus/switch gears from 01 (one) feet distance before
starting the any electrical work .
Auto darkening welding helmet (EN The new auto darkening welding helmet combines legendary
379 & EN 175 Level-B) with PAPR as Speed glass quality and auto darkening technology with an
per EN 12941:1998, class TH2 and innovative wide-view grinding visor to give welders an all-in-one
AS/NZS 1716 solution for more flexibility, precision, and efficiency.
Respiratory System is a combined face and breathing protection
device, for increased comfort and safety in welding. The unit is
equipped with a particle filter which removes particles from the
air. The unit provides a constant airflow independent of filter
combinations and clogging. The unit can also be equipped with a
gas filter (for example A1B1E1). The unit supplies air to the head
top via the connecting breathing tube. The airflow creates a slight
positive pressure which together with the sealing to the face
prevents particles and other contaminants from entering the head
(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by party/agency/contractor to
their contractor workers as per nature of job and allotment of PPE list shall be submitted to Safety
Officer, Dhuvaran on his letter head as per below mentioned format by Contractor before
commencement of work through concerned JE,DE,EE/SE .
Sub: Issue of PEE to Contractor workers
Sub of work Order:
Name of Agency:
Date of Commencement:
Time limit for work order:
Sr. Name Desig Name of Name of PPE IS Make of Qty Unit Date Rece
no. of natio Section :Code PPE of ivin
worker n under no. of issue g
s work PPE sign
Safety Helmet Nos.
01 Safety goggles Nos.
Reusable Ear Pair
Safety Shoes Pair
(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all contractor
workers at entry gate of Factory Premises & shall entered contractor workers with Safety Shoes & Safety
Helmet with photo ID Gate Pass.
(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor workers
on daily basis.
(18) During the work execution, one trained & competent supervisor of agency should always remain present
at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP .
(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/ C&I/Environment
survey/Chemical etc measuring /testing equipments/instruments which are used during contract work
shall be submitted before starting the work & shall be checked by concern JE/DE/EE before starting
work & it’s record shall be maintained in concern section.
(20) The contractor shall take all the required safety measures prior to commencement of work on dangerous
substances, machineries or area at which cautionary notice is displayed and obtain “Line Clear” or “Work
Permit” through the concern Department / Section JE/DE and shall be informed to concern section
JE/DE for closed/ returned after completion of work.
(21) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE regarding
hazards of specific work, risk & it’s control measure (mentioned in HIRA) before starting the job work
and records shall be maintained for each & every job works.
(22) Display Safety instructions shall be strictly followed by all workers who are working in factory premises.
(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief Chemist/Control room
& work related Chemical information shall be taken by contractor & contractor workers from Concern
EE/Chief Chemist before starting of chemical handling work.
EW-308 PUR-F-006 RFQ-
(24) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel, sump,
tank, pit or opening in ground or in floor which, by reason of its depth, situation, construction or
contents ,is or may be a source of danger before starting the work each & every days or after
interval/recess. Contractor supervisor shall be informed to concerned HOD regarding any unsafe
(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile phone etc
are to be strictly followed by all workers who are working in factory premises.
(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the
inflammable material lying at or nearby worksite or cover it properly by suitable protective covering.
Also, special care shall be taken before carrying out such job & see that all possible contributing factors
to set fire shall be removed / vanished prior to commencement of the work. Advance intimation shall be
given to concerned section / fire section to commence the work in fire prone areas. They should also
keep ready all the First Aid Fire Extinguishers / equipments & fire extinguishing media / material like
sand / water buckets or other appropriate equipment at such place.
(27) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space / Vessel
Entry Permit” from concerned department prior to commencement of the work.
For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used. For
taking care of the persons working inside the confined space / vessel, a supervisor / person capable to
keep continuous watch on person(s) working inside, assist them in case of emergency or arrange to get
immediate outside help, shall remain present at entry point. Use full body safety belt without failed.
While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers etc
shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with a
cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be re-
fixed / re-placed in the original position as it were prior to commencement of the work and leave the
work place in safe condition in all respect, so as to prevent accident to fellow workers.
(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare parts,
tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts
or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or
possible traffic movements in case of emergency. Such passages are meant for safe escape in the event of
emergency. If it is utmost necessary to carry out work in such area with blocking of passage, prior
permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare
the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or keep a
person to restrict / divert the traffic on this route through other safe passage.
(29) The contractor shall see that he / his persons do not work on or block (by stacking material, spare parts,
tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts
or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or
possible traffic movements in case of emergency. Such passages are meant for safe escape in the event of
emergency. If it is utmost necessary to carry out work in such area with blocking of passage, prior
permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare
the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or keep a
person to restrict / divert the traffic on this route through other safe passage.
(30) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like welding
machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe to use.
Do not use defective, unsafe or improperly maintained equipments.
The electrical power supply required to run such equipments shall not be taken directly at their own but
shall be obtained through concerned Electrical Maintenance Departments or their authorized persons or
under their observations / guidance only. The Electrical Section shall provide temporary electrical
connection up to contractor’s Mains Board on which it is compulsory to install mains switch, ELCB &
fuses of adequate capacity. All such equipments shall invariably be earthed adequately to prevent
electrical shock, sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without
any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power
cord for single & 5-wire power cord for three phase power connections. The plugs, receptacles, pins,
holders etc shall be of adequate capacity & safe to use.
All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine, Grinder,
Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution shall be of
standard make & bear ISI certification mark on it.
The consumables like welding electrodes, grinding wheels / discs etc which has specific prescribed life
span shall not be used in any case if its expiry date is over.
(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical contractor for
safe use in areas where hazardous, flammable, or combustible vapors, liquids, dusts, or residues may be
present in Gas Based power plant and list of tools and tackles shall be submitted with technical bid. Non-
Sparking Non-Magnetic electrical hand tools and tool kits shall be checked by JE/DE before
commencement of Electrical work.
(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT crane
etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be checked
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and used only if found safe to use. Also, ensure that these are tested, examined & certified in form no.10
by Competent Person as per the Factory act-1948 & Gujarat Factories Rules and its validity do not expire.
Further, it shall be fixed properly and firmly prior to lifting the weight. Valid Test certificate of all
Lifting machines used by Contractor to be submitted to Dy.Safety Officer/ Safety Officer before
commencement of work through concerned EE/SE.
(33) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the work
permit when working at height. While climbing on such scaffolding or working on any structure at
height, use of full body safety belt /full body hardness with double lanyard & Fall arrestor & Helmet is
compulsory. It is also necessary to fasten chinstraps of the helmet.
(34) Contractor or their employee shall not interfere in day-to-day routine plant activities / works except the
work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as shall not
temper / operate / touch the machineries/equipments/auxiliaries with which they are not concerned.
Also, the contractor shall strictly instruct their staff for not to sit or take rest at/near/below running
plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.
(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene, LPG,
Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle / shift such
cylinders a special trolley /cage meant for it must be used but in no case it should be rolled.
(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area, Spark
arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each vehicle by
party/agency and it will check by shift security in charge before entry of vehicles in the factory premises.
(37) No women or young person shall be employed or permitted to work in Lead-compound area like battery
room etc. as per schedule VI of GFR
(38) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover or of
any transmission machinery while the prime mover or transmission machinery is in motion.
Examination or operation of motion machinery shall be made or carried out only by a specially trained
adult male worker wearing tight fitting clothing as per section 22 of factories act
(39) In all risky job, before start the work, contractor should obtain General Safety Work Permit through
concerned section from Shift –in-charge well in advance.
(40) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to
extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire
Officer or Emergency Control room no which is displayed at prominent place of factory like Main
Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security gates,
Occupational Health Centre.
(41) In case of any injury / accident while working, it shall immediately be reported to Safety Department
through concerned Sectional Head / Engineer. The prescribed Form No. 21 & ANNEXURE may be
obtained from concerned section or Dy.Safety Officer/Safety Officer.
In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer through
concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as per electricity
act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be filled up by concern
department JE/DE with written consent of contractor. The Form may be obtained from concerned
Electrical section or Electrical Safety Officer. Electrical accident investigation shall be carried out by
Electrical Safety Officer with Factory Manager.
After any reportable accident, Contract agency shall be submitted the fitness certificate of injured person
with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety Officer/Electrical
Safety Officer then after injured person may allow for work.
(42) For any incident occurred but have no injury to any persons should also reported as per GSECL format
and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.
(43) Safety penalty shall be imposed against Offences by contract workers: If any contract worker
worked in a factory contravenes any provision of Factories act or any rules or orders made there under
,imposing any duty or liability on workers, contractor/agency shall be punishable with fine which
mentioned as under.
Sr. Description of penalty Amount
(i) Work without PPEs Rs.300/- per person
(ii) Work without work Safety permit like working at height, Rs.1000/- per day
confine space entry, hot work etc.
(iii) License of driver as per type of vehicles not registered. Rs.750/- per person
(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set
(v) Operate Portable power tool without ELCB Rs.1000/-per equipment
(vi) Work without qualified Supervisor as per nature of job like Rs.1000/-per day
mechanical, electrical, civil, C&I, chemical etc.
(vii) Work without SOP & JSA Rs.2000/-per day
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(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per equipment
C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT crane
etc) & its attachments (like D-shackles, slings, U-clamps, Eye
bolts or any fixtures) in Form No.10 of Gujarat Factories
(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person
Height work, work without anchoring in hook/line line
(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person
(xi) (a) Grinding machine used without safety guard/machine Rs.500/-per equipment /
(b) unsafe welding machine like open body, Knob without
insulation, connection without lug
(c) damaged welding cables/gas pipelines
(d) welding work doing without welding blanket,
(e) electrical supply without 3 pin plug/Industrial Plug,
(f) use of damaged electrical wire for lighting/ equipments,
(g) use of lighting lamp without cage,
(h) use of open halogen tube,
(i) use of damaged PPEs/use of non-Standard PPEs
(j) Unsafe lifting and handling of gas cylinders
(k) Cylinder handling without safety cap
(l) Temporary connection without ELCB, etc.
During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety Officer, Electrical Safety
Officer, Factory Manager, If they will observed any safety violations as per CO circular/statutory
requirements then they must impose Safety Penalty through office note directly against contract
workers/ contract agency and Office Note process through proper channel to concern Sectional head and
Account head for recovery purpose. Photograph/CCTV footage is to be put up with penalty note by
imposing officer.”
(44) Party will damage any fire equipments or property or machinery in factory during execution of work,
total damage cost will be recovered from party RA bill and recovery Office note put up by concern HOD.
(45) All the relevant labour and industrial laws shall also be followed compulsorily.
(46) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap etc. are to
be removed by contractor and scrap shall be deposited to scrap yard of Main Store.
(47) For performance evaluation of contractor, safety factors of work accident, fire incident & near miss
accident will be considered. Steps can be taken to review the job assignment up to cancellation for
(48) Over & above these, contractor shall have to follow all the safety requirements /rules & regulations /
norms and legal provisions laid down in various statutes. Particularly the provisions of The Factories
Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The Electricity Act-2003 &
rules, BOCW Act/Rules shall be followed strictly. The contractor shall also obey the rules / regulations /
instructions of the local Competent Authority for safety & health requirements.
(49) The above rules shall be scrupulously followed and where required, Contractor /contractor workers may
contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case of any ambiguity or needs
further guidance in this regard.
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
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Terms and Conditions regarding Labour Laws
During the entire period of the contract, the Contractor and his Sub Contractor shall at all times comply with all
applicable labour laws, rules, regulations, notifications, and bye-laws issued by the Central Government, State
Government, or Local Authorities. This includes all existing laws as well as any amendments or new
notifications that may come into force during the contract period.
The Contractor and his Sub-Contractors shall, at all times abide by the following Act/statutes related to Human
1. Factories Act, 1948;
2. Contract Labour (Regulation & Abolition) Act, 1970;
3. EPF & MP Act, 1952;
4. Building & Other Construction Workers (Regulation of Employment & Conditions of Service) Act, 1996;
5. ESI Act, 1948;
6. Minimum Wages Act, 1948;
7. Payment of Wages Act, 1936;
8. Payment of Bonus Act, 1965;
9. Payment of Gratuity Act, 1972;
10. Workmen's Compensation Act, 1923;
12. Maternity Benefit Act, 1961;
13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service) Act, 1979;
14. The Building And Other Construction Workers' Welfare Cess Act, 1996;
15. The Carriage by Road Act,
The above list is only indicative and not exhaustive. The Contractor shall remain fully responsible for ensuring
compliance with all other applicable labour and welfare legislations, rules, and regulations in force during the
The following are some of the major responsibilities of the contractor, in addition to other obligations
prescribed under various labour laws, rules, and regulations issued by statutory authorities such as the State
Government or Government of India from time to time, which the contractor shall strictly comply with during
the execution of the contract.
1) The Factories Act,
The contactor should not deploy worker below the age of 18 years and above 60 years for the awarded
Earn Leave shall be paid to their Bonafide contract workers as per the provisions of the Factories Act,
Payment of Earned Leave should be made monthly together with wages for better compliance of law.
The contactor shall maintain Earn Leave Register in Form No. 19 as per the provisions of the said Act and
submit the same on demand.
All the written registers, Performa etc. shall be maintained up to date and kept ready for inspection at
any time or submitted on-time to the concerned authorities as per applicability of the Acts by contractor.
2) The Contract Labour (Regulation and Abolition) Act,
The Contractor / Agency shall have to obtain the Labour License under Contract Labour (Regulation &
Abolition) Act from the appropriate authorities before commencement of work. The contractor tor shall
maintain a valid labour license under the Contract Labour (Regulation and Abolition) Act for employing
necessary man power to be required by contractor.
The contractor should not be allowed to engage fifty (50) or more contract labourers without initiating
to obtain the labour license under the Contract Labour Act. (the said number i.e., fifty (50) or more
includes Supervisor and other staff).
3) Minimum Wages Act,
Contractor shall have to make the payment of wages to the Contract Labours engaged by them, on or
before 7th of every month through nearest Nationalized Bank compulsory, preferably situated in the
premises of TPS area in case of all works contract. The Contractor shall supply copy of Bank Statement
duly stamped by the Concerned Bank as well as debited entry of amount displayed in the contractors'
own bank account as token of proof towards payment of Wages through CLIM/prevailing system at
relevant time. Apart from Payment of wages through Bank, Contractors shall have to make all other
payments like Advances, Bonus, Leave Encashment etc. to their labours through bank only and cash
payment entry will not be allowed.
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Wages rates for contract laborers are applicable as per the terms and conditions of the license. The
contractor shall have to pay wages to workers as notified by the Government of Gujarat from time to
Any default to pay the minimum wages to the engaged workers and deprived of their right to minimum
wages payment on or before 7th of each month shall be dealt as per the provision of labour laws.
Recurrence of the same may lead to cancellation of awarded contract.
4) The Provident Fund and Miscellaneous Provisions Act,
The contractor must possess separate P.F. code on the name of the Firm /Agency /Company itself for the
It should be ensured that all the contract labours engaged by contractor are covered under the provident
fund scheme and employee's pension scheme and their contribution must be remitted regularly to the
concerned RPFC. The photocopies of challan along with ECR in this regards should be submitted
regularly to the User Department to enable their onward billing clearance.
The contractor shall submit along with his bill (month wise) statement regarding deductions against
employees' provident fund and family pension scheme in respect of each concerned employee' Provident
fund and family pension scheme at the rate of 12 %o of wages (or at the rates made applicable by the
Government time to time). The contractor's contribution and his workers contribution towards
provident fund and family pension scheme shall deposited by the contractor with concerned PF
5) Workmen's Compensation & Employer's Liability Insurance.
The contractors shall have to obtain Employee Compensation Policy under the Employees Compensation
Act before starting the work. Employee Compensation Insurance shall be obtained for all the workers
engaged for the execution of awarded contract. If any of the work is sub-letted the contractor shall
ensure that the sub-contractor take and provide workmen's compensation and Employer's liability
insurance for the labours engaged. Contractor is liable to pay compensation in case of accidental injury
arising out of and in the course of employment as per the said Act and shall bear medical expenses due to
on duty accident.
6) The Payment of Gratuity Act,
For better compliance, contractor shall pay amount of gratuity on a monthly basis along with the
payment of wages, calculated on a pro-rata basis per month, which is equivalent to 15 days' wages for
each completed year of service for every worker. (* applicable to ARC / BRC works contract only)
7) The Payment of Bonus Act,
Every worker shall be entitled to be paid by the contactor in an accounting year, bonus, in accordance
with the provisions of this Act, For better compliance, the contractor should pay bonus amount on a
monthly basis along with wages calculated on a pro-rata basis per month. Contactor has to submit the
paid bonus details of its worker in Form No. C as per the provisions of the said Act as and when required
by the Govt. Authority as well as by GSECL.
8) The Maternity Benefit Act,
Contractor shall ensure that entitled female worker should provide Maternity Leave and other benefits
as per the provision of the said Act.
9) The Building and other Construction Workers' Act,
For any construction work, fall under the definition of Section 2(1) d), happening outside / inside the
Factory premises the said act will be applicable and the contactor or its sub-contactor shall be liable to
comply with the provisions framed there under.
10) The contractor shall give preference to existing or local contract workers for engagement in the awarded
contract and shall issue appointment orders to each and every workers individually at the time of their
engagement during the period of contract and terminate the same at the end of the each contract.
Follow the mentioned procedure for each milestone for the execution of works contract.
11) On Commencement of Contractual Work
1. Before starting the work, the contractor may contact Labour Welfare Officer / Industrial Relations
Officer for all formalities related to labour law compliance before commencement of the contract
and onward Labour Law compliance thereof,, so that later no dispute will arise in respect of
compliance of labour laws.
2. It is the responsibility of the contractor to ensure that contactor’s employees maintain strict
discipline as regards security, methods of safe working etc., and not to cause any hindrance to
smooth running of power station or in execution of duties by GSECL staff Any lapse in this regard
will be viewed seriously and if lapse found, contact is liable to be terminated. If any of contractor's
staff is found unsuitable or not behaving properly, the contractor shall have to remove such worker
from the work-site on demand by EIC. To maintain harmonious industrial relations amongst contact
labours is solely the responsibility of contractor. Any breach of the same will be viewed seriously.
3. A digital system developed at the request of the agencies working at the premises of GSECL, is to
facilitate them for easy, efficient, effective management of data, gate passes, attendances, medical
records, Police Verification documents etc. related to their employees / workers deployed for
various works and services against work order of GSECL.
EW-308 PUR-F-006 RFQ-
4. On receipt of LOA and before commencement of work, authorized representatives of the agency
shall login in the CLIMS online portal / prevailing system at relevant time and apply for registration
of their employees / workers uploading all information with required documents in digital form.
Upon completion of due verifications, clearance by EIC and HR departments, contracting agency will
obtain gate passes. GSECL will only consider documents like wage sheet duly accepted and signed
by individual workers, as per the engagement/deployment duration/hours of individual worker
duly certified by the agency, being the employer, for the purpose of payment of bills and HR
Agency shall be solely responsible for maintaining accurate and upto-date data of their workers in
the portal/ prevailing system at relevant time. All statutory compliances under prevailing laws shall
remain the responsibility of the contracting agency. The agency shall indemnify/ GSECL against any
liabilities arising from non-compliance of legal provisions or inaccuracies in the data maintained by
them in the digital portal of CLlMS/prevailing system at relevant time.
5. The Contractor who intends to engage labours more than the specified limit under law, then
necessary - Form No. V under the Contract Labour (R & A) Act, 1970 or Form No. VI under the
Interstate Migrant worker (employment regulation) Act 1979 as applicable is to be obtained for the
purpose of obtaining Labour License from the Licensing Authority.
6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric punching and reporting
at the location of work.
7. The contractor shall employ adequate number of experienced staff at site for daily supervision and
for maintaining of various registers and records required under the Labour laws and contracts. No
payment for such supervision shall be admissible.
8. The gate passes obtained for any specific work order will be valid for that specific work order only
and contractor should not divert the man power for any other work order. If any work or part
thereof is desired/required to sublet, the contactor shall obtain the necessary permission of EIC in
black and white well in advance which is mandatory for considering the statutory documents of
agency other than the agency who awarded work order.
12) During Contractual Work under the progress:
1. All Contractors shall have to make the payment of wages to the Contract Labours engaged by them,
on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably
situated in the premises of power station area. The Contractor shall supply copy of Bank Statement
duly stamped by the Concerned Bank as a token of proof towards payment of Wages through CLIMS
/ prevailing system at relevant time.
2. All Contractors has to comply & maintain statutory documents / registers under the provision of
labour laws & EPF Act.
3. In case the contractor having more than one contract in the same TPS, the contractor shall have to
obtain work order wise separate Gate Passes and submit the same with the documents of statutory
compliance that too work order wise every month to the User Department to enable their onward
billing clearance.
13) CONTRACTORTO II\TDEMNIFY THE GSECL REGARDING LABOUR LAWS
The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and
employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings, claims,
demands, costs and expenses whatsoever arising out of or in connection with the matter referred in
above clauses and elsewhere and against all actions, claims demands, cost and expenses which may be
made against the GSECL by any workman/ employees of contractor or any sub-contractor and or from
any liability any wise to any workman/employees of the contractor or sub-contractor under any laws,
rules or regulation having in force of law including but not limited to claims against the owner under
employee compensation Act, 1923. The Employee's Provident Fund Act.l952, and/or the contract labour
(Abolition and Regulation) Act,
The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any
workmen or other person in the employment of the contractor or his sub-contractor, and the contractor
shall indemnify and keep indemnified the GSECL against all such damage and compensation and against
all claims, demands proceedings costs, charges and expenses whatsoever in respect of or in relation
The contractor shall at his own expense / risk and cost to comply with all the labour laws as above-
mentioned and keep the G.S.E.C.L. indemnified in respect thereof.
GSECL : shall be entitled /empowered to deduct directly from the bills, the amount to be paid to engaged
bonafide contract workers or the contract workers engaged by Sub-contractor any sum or sums payable
by main contractor / sub-contractor and which sum/sums the Corporation is required to pay in capacity
of Principal Employer on account of the default of contractor in respect of all liabilities incurred out of
non-compliance regarding any provisions of Labour Laws and same amount shall be recovered from the
pending dues of the contractor with 15% administrative charges.
EW-308 PUR-F-006 RFQ-
Any other rules and regulation, conditions, circulars etc., that are in force at present and that may be
famed by the G S E C L from time to time in connection with contracts will be binding and acceptable to
contractor. The above are some of the major liabilities of the contractor in addition to other liabilities
prescribed under the various labour laws in force from time to time from Statutory Authorities like State
Government / Government of India, which the contractor shall have to comply with.
The contractor shall provide the name of authorized representative, as provided to other statutory
Government authorities and will be notified to Engineer In-Charge time to time.
14) Submission of Statutory documents to ensure the compliances:
The contractor shall upload statutory documents, work order-wise, under Labour Laws and EPF in
CLIMS / prevailing system at relevant time. Required documents shall be uploaded by the contractor in
existing portal /prevailing system at relevant time invariably each month to Engineer In-Charge for
onward process and smooth clearance by HR Department.
List of documents required for gate passes of contract workers through clims / prevailing System.
Sr. Description of documents attached
1 Copy of Work Order
2 Copy of P. F. Code No.
3 insurance Policy as per subject of work order under the Workmen Compensation Act,
4 Contract agreements/ subletting work contract documents with approval copy
5 Copy of Id proof of Aadhar card or Election voting card or driving license or Passport
6 Copy of Police Verification in respect of each contract workers
16. The contractor whose work order value is above Rs. 5 lacs shall have to submit ‘Declaration cum
Indemnity Bond’ on Rs. 300/- non-judicial stamp paper in prescribed Performa (Annexure- ‘B’) with
Agreement and Indemnity Bond before the commencement of the contract.
EW-308 PUR-F-006 RFQ-
DECLARATION CUM INDEMNITY BOND
(On Rs.300/- Non Judicial Stamp Paper duly notarised)
THIS DECLARATION CUM INDEMNITY BOND made at_____________________
(mention location) by M/S. ________________________________________________ having its Reg. office
at___________________________(hereinafter referred to as “Contractor” which expression Shall unless it be
repugnant to the context or meaning thereof, be deemed to mean and include their respective assigns,
successor, executors, subcontractors and/or administrators) of the ONE PART in favour of M/S Gujarat State
Electricity Corporation Limited having its power Station at Gandhinagar Thermal Power Station
(hereinafter referred to as the “Company”), which expression shall unless it be repugnant to the context or
meaning thereof be deemed to mean and include its assigns, successors) of the OTHER PART.
WHEREAS the COMPANY has entered into a contract with the Contractor for the work of
_____________________________________dated_____________“hereinafter called the “Contract”);
AND WHEREAS it is one of the essential conditions of the Contract that the Contractor shall comply with all the
provisions of the Labour& Industrial Laws, as may be applicable from time to time for the discharge and
completion of the works and completion of the Works and Services covered under said Contract Labour (R & A)
Act 1970, Child Labour (Prohibition and Regulation) Act 1986, The Employees Provident Funds &
Miscellaneous Provisions Act, 1952, Employees State Insurance Act 1948, Minimum Wages Act, 1948, Payment
of Bonus Act, 1965, Payment of Wages Act, 1936, Employees Compensation Act, 1923, Factories Act, 1948 and
other Labour Laws, Rules, Notifications and Codes which are at present applicable to the contractor and which
may be applicable during the tenure of the contract (hereinafter referred as the ‘Laws’).
AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity Bond to this effect and
has agreed to indemnify and Company, it’s Directors, Officers and employees and representatives indemnified
and hold harmless against all third party claims, charges, penalties, fines, expenses, losses, damages costs, suits
or any other levy against the Company and/or the management due to the failure of the Contractor to observe
or follow all applicable laws.
NOW THIS DEED WITNESSETH AS UNDER:
1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and lapse, delays, misdeeds,
faults, breaches, inactions etc done by his assigns, successors, executors, subcontractor and/ or
administrators shall be construed to be have been done by the contractor and he alone shall be liable for
such acts, inactions etc.
2. In consideration of the Company awarding the Contract to the Contractor subject to the condition of
execution of this Declaration cum Indemnity bond, the Contractor declares and represents to the Company
that the Contractor has obtained all Statutory registrations, Certificates, licenses and approvals required
under the Laws enabling the Contractor to execute the Contract in a legal and lawful manner.
3. That in the event of any liability arising out of failure to observe or non-compliance of any such „Laws‟ by
the Contractor in connection with the Performance of the contract, the Contractor shall bear all the
resultant whatsoever liability(ies), if any arising out thereof and that the company, its Directors, Officers
and employees, representatives, shall not be liable for any such liability(ies). The Contractor agrees to
indemnify and keep the Company and its Directors, Officers and employees, representatives indemnifies,
defend and hold harmless, against all losses, costs, damages, claims, penalties, interest, expenses, demands,
fines, legal liability, causes of action, injury to persons, suits etc., which may be suffered, incurred,
undergone and / sustained by the Company including the Costs and expenses that may be incurred in
defending any such liability(ies) claim(S), Proceeding (S) etc. that maybe made or taken or taken or arise
on the same by any Person, body, authority, government, judicial / quasi - judicial authority due to the
failure or non-compliance of any such laws and rules there under (including any amendments in acts, laws,
statutes & rules there under) of whatsoever kind and nature arising out of or in any way connected with,
whether or not such acts or omissions are actual or alleged, active or passive with regard to the discharge
of the said Contract.
4. The Contractor further declares that in case of any suit / claim / right / damages / compensation / fine /
levy / charges / expenses / losses / penalties / costs raised by the third party, including contract labours
engaged by the contractor, he shall join such proceedings in such Suit/Court/Tribunal/Authority and
effectively defend the same.
5. The Contractor hereby agree and undertakes to make good any loss, damage, claims, suits, demands,
decrees, expenses that the Company may suffer to the fullest satisfaction of the Company and if the
Contractor fails to make good the same then the Company shall have the right to recover the same and or
EW-308 PUR-F-006 RFQ-
any other loss sustained, without any restriction or limitation, together with any other incidental
expenses, costs, and all incidental logistic expenses etc that may be suffered by the Company from the
Contractor and the Contractor hereby further confirms and declares that this Declaration cum Indemnity
Bond is irrevocable and shall be final and binding on it / him heirs, executors, administrators, legal
representatives, successors, subcontractors and assigns, wherever the context applies. any claims,
demands, shall be adjusted against any amount due and payable to the Contractor and the Company shall
have the right to withhold any amounts due and payable to the Contractor, till the settlement of such
claims, disputes to the Contractor towards discharge of such claims, obligations etc.
6. This Declaration cum indemnity bond shall be in accordance with the laws of India and any dispute
between the parties with regard to this Declaration cum Indemnity Bond shall be resolved through the
dispute resolution process mentioned in the General Conditions of the Contract (GCC).
IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year first hereinabove
SIGNED SEALED AND DELIVERED By the within named “CONTRACTOR”
(Authorised Signatory)
Rubber Stamp of Firm/Company
In presence of Witness
Name & Address of Witness Signature
Residential Address:
Residential Address:
EW-308 PUR-F-006 RFQ-
GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR
TENDER & CONTRACT FOR WORKS
GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR
Notwithstanding anything contained to the contrary in the specification or tenders in subsequent exchange of
correspondence, the conditions of contract shall be binding on the contractor and any change of variation
expressed or implied however made in the said conditions shall not be however valid or operative unless
expressly sanctioned by the corporation The contractor shall be deemed to have fully informed himself and to
have special knowledge of the provisions of the conditions of contract herein contained.
1. All works proposed to be executed by contract shall be notified in one of the English and one of the
vernacular local daily newspapers stating the work to be carried out as well as the date for submitting and
opening tenders and time allotted for carrying out the work also the amount of earnest money to be
deposited with the tenderer and the security deposit to be deposited by the successful tenderer.
2. Copies of the specifications, designs drawings, estimated rates. Schedule rates and any other documents
required in connection with work which will be signed by the Executive Engineer for the purpose; of
identification shall be open for inspection by the contractors at the office of the Executive Engineer during
3. Where the works are proposed to be executed according to the specification recommended by a contractor
and approved by a competent authority on behalf of the Gujarat State Electricity Corporation Ltd. Such
specification with designs and drawings shall form part of the accepted tender.
3 The tender and receipts for payments made on the account of any work, when executed by a firm, should
be signed by all the partners except where the contractor are described in their tender as firm in which
case the receipt shall be signed in the name of firm including the Partners or some other persons; having
authority to do so.
5. Any person who submits tender at percentage rate shall fill up the usual form stating what percentage
above or below rates specified he is willing to undertake the work. Only one rate or such percentage on all
the estimated rates or scheduled rates shall be mentioned.
6. Tenders which propose any alteration in the work specified in the form invitation to tender or in the time
allowed for carrying out the works or which contain any other conditions of any sort, will be liable to
7. No single tender shall include more than one work. but contractors who wish to tender, for two or more
works, shall submit a separate tender for each work. Tender shall have the name and the number of the
works of which they pertain be subscribed on the envelop.
8. The Executive Engineer or his duly authorized assistant will open tenders in the presence of any intending
contractors who may be present at the time and will enter the amount of the several tenders in a
comparative statement in a suitable form. In the event of tender being accepted the contractor shall
thereupon, for the purpose of identification, sign copies of the specifications and other documents. In the
event of tender being rejected the officer (Executive Engineer ) shall authorize the paying officer to refund
the amount of the earnest money deposited to the contractor making the tender on his giving for the
return of the money.
9. The officer competent to dispose off the tenders, shall have the right of rejecting all or any of the tenders
without assigning any reasons thereof.
10. No receipt for any payment alleged to have been made by a contractor in regard to any matter relating to
tender of the contract shall be valid and binding on the corporation unless it is signed by the Executive
11. The memorandum of work to be tendered for and the schedule of materials to be supplied by the Gujarat
state Electricity corporation Ltd. and their rates shall be filled in and completed by the office of Executive
Engineer before the tender form is issued if a form issued to an intending tenderer has not been so filled in
and uncompleted he shall request the said office to have this done before he completes and delivers his
12. All work shall be measured, meet by standard measure and according to rules and custom and usual in the
use in the Gujarat state electricity corporation Ltd. and no proposals to adopt alternative method will be
accepted. The Executive Engineer's decision as to what is the usual method in use in the Gujarat state
Electricity Corporation Ltd. shall be final.
13. Every contractor shall except the registered contractor on the approved list of the corporation produce
along with his tender a solvency certificate from the collector of the District within which he resides or a
bankers Certificate of his financial stability if he fails to produce such a certificate his tender will not be
14. All correction and addition or pasted slips should be initiated.
15. Tenderer shall be deemed to have full knowledge of all relevant documents site conditions etc. whether
inspected or not by him.
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16. Submissions of a tender by a contractor implies he has read the instruction and conditions of contract and
has made himself aware of the scopes and specification of the work to be done & of the conditions and rates
at which stores etc. will be issued to him and local conditions and other factors bearing on the execution of
17. Under no circumstances shall any contractor be entitled to claim enhanced rates for any items of contract
without prior sanction of the competent authority.
18. These rules and directions shall form part of the contract.
I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein referred as "Corporation") of the
work specified in the under written memorandum within the time specified in Scheduled B (memorandum
showing items of work to be carried out) and in accordance in all respect with the specifications design
drawing and instructions in writing and as per annexed conditions of contract and agree that when the
materials for works are provided by the corporation such materials and rates to be paid for them shall be as
Provided in schedule A hereto.
(a) General description of work.
(b) Estimated cost.
(c) Earnest money.
(d) Security deposit:
(1) Party shall have to pay security deposit (if applicable) in the form of Bank Guarantee/ Demand
Draft in favour of GSECL payable at Gandhinagar within 10 days of date of issue of Letter of Intent.
(2) Time allowed for the completion of work from date written order to commence. Should this tender be
accepted I/we hereby agree to abide by and fulfill all the terms and provision of conditions of contractor
annexed hereto as applicable and in default thereof forfeit and pay to the corporation the sums of money
mentioned in the said conditions.
Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP. LTD. in respect of sum of Rs. (The
amount to be specified in figure & words,) Is herewith forwarded representing the earnest money (the full
value of which is to be absolutely forfeited to the CORPORATION l/We not deposit the full amount Deposit of
the said conditions/otherwise the said sum of Rs. Shall be refunded on surrendering the original
Signature of the Contractor
Address of the Contractor
Signature of witness
Address of Witness Occupation
The above tender is hereby accepted by me on behalf of the Gujarat State Electricity Corporation Ltd.
The Chief Engineer (Gen).
Superintending Engineer
Executive engineer
Or his duly authorized assistant.
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GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR
TENDER & CONTRACT FOR WORKS
CONDITIONS OF CONTRACT
(a) The “contract” means the documents forming the tender and acceptance thereof together with the
document referred to therein or individual work order in the case of term contracts including these
conditions schedules and or additional conditions attached to the form of tender or individual works,
order, rate schedule the specifications and the drawings and all these documents as applicable taken
together shall be deemed to form the contract.
(b) The “Tender Document” means the form of tender the applicable schedules and/or additional conditions
and the specifications and/or drawing as issued on the contractors for the purpose of preparing tender.
(c) The expression "Works" or 'work when used in the condition of contract shall, unless there be something
in the subject or context repugnant to such construction means the work or the work contracted to be
executed under or in virtue of the contract whether original or altered.
(d) The "Contractor” means the individual or firm or company. Whether incorporated or not, undertaking the
works and shall include his or its legal personal representatives successors and permitted assignees.
(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the "Accepting Officer" means the
officer who is authorized to sign and signs the contract on behalf of the corporation.
(f) The letter “EE" means Executive Engineer who in the case of measurement and lump sum contracts directs
the contract and the letters S.E. mean Superintending Engineer and "CE(G)" means Chief Engineer
(Generation), who administers and in the case of the term contracts directs the contract.
(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by the Chief Engineer (Gen),
to supervise the works or part of the works.
(h) "Approved" and "Directed" means the approval or direction of the Chief Engineer (Gen), or the
Superintending Engineer or the person deputed by him for the particular purpose.
(i) B.S. means the "British Standards" as issued by the British Standard Institution. "A.S.” means the
“American Standards" as issued by the "American Standards Institution" and "I.S." means the “Indian
Standards" as issued by the Indian Standards Institution. Wherever the above mentioned abbreviations
are referred to in the specifications and/or work orders, they mean the addition with all
amendments current at the date of issued of tender document of work orders.
In case of measurement and terms of contracts "Specifications" mean those contained in Gujarat State
Electricity Corporation Ltd. Schedule together with any amendments etc. embodied in the tender
documents “Drawing” refer to those accompanying the tender documents and/or any work orders
referred therein.
(j) The “Contract Sum" means the sum accepted or the sum calculated in accordance with the prices accepted
in the tender and/or the contract rate as payable to the contractor for the full and entire execution and
completion of works.
(k) "The date for completion" is the date or dates of completion of the work or any part of the works set out or
ascertained in accordance with the individual work orders and the tender documents or any subsequent
agreed amendments thereto.
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GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR
TENDER & CONTRACT FOR WORKS
1. Security Deposit:
The contractor shall within 10 days from the date of issue of letter of intent pay the security deposit for the
performance of the contract.All damages, costs, charges, expenses and other sums which may be or may
become due to payable by the contractor to the CORPORATION under the terms of the contract may be
deducted from the cash the proceeds of sale of the securities so deposited (which the officer or person to whom
the same may be endorsed as aforesaid is hereby authorized to sell that purpose) of from the interest of any
such securities or from any sums or which may become due to the contractor by the CORPORATION whole or
the balance unapplied as aforesaid of cash securities so deposited being repaid or transferred and returned as
may be to contractor after the date on which the final bill is paid or after the expiry of the date up to which the
contractor has to maintain the work in good order whichever is later.
2.Compensation for the delay :
The time limit allowed for carrying out the work as entered in the tender shall strictly observed by the
contractorand shall be reckoned from the date on which the order to commence the work is given to the
contractor. The work shall throughout the stipulated period of contract be proceeded with all due diligence
(time being deemed to be the essence of contract) and for delay the contractor shall pay compensation an
amount equal to half percent per one week for the Contract value or as per the decision of the Competent
Authority of the GSECL..
3. Action when whole of Security Deposit is forfeited;
In any case in which under any clause of this contract the contractor shall have tendered himself to pay
compensation amounting to the whole of his security deposit (whether paid sum or deducted by installments)
or in the case of abandonment to the work owing to serious illness/ death of the contractor or any other cause,
the Executive Engineer on behalf of the corporation shall have powers to adopt (a) below and any of the
following causes under (b) and (c) as he may deem best suited to the interest of the corporation.
To rescind to the contract (or with rescission notice of 10 days in writing to the contractor under the hand
of the Executive Engineer shall be conclusive evidence and in that case the security deposit of contractor shall
stand forfeited and be absolutely at the disposal of the corporation.
(b) To employ labor paid by the corporation to supply materials to carry out the works, or any part of the works
debiting the contractor with the cost of the labor and the price of the materials (as to the correctness of which
cost & price, the certificate of Executive Engineer shall be final & conclusive against the contractor) and
crediting him with value of the work done. In all respect in the same manner and at the same rates as if it had
been carried out by the contractor under the terms of this contract and in that case the certificate of the
Executive Engineer as to the value the work done shall be final and conclusive against the contractor.
(c) To order that the work of the contractor be measured up and to take such part thereof as shall be
unexecuted out of his heads and to give it to another contractor to complete in which case any expenses which
may be incurred in excess of the sum which would have been paid to the original contractor if the whole work
had been executed by him (as to amount of which excess expense the certificate in writing of the Engineer shall
be final, conclusive and shall be paid by the original contractors) and shall be deducted from any money due to
by the corporation under the contract or otherwise from his security deposit of the proceeds sale thereof or a
sufficient part thereof.
In the event of the above causes being adopted by the Executive Engineer the contractor shall have no claim to
compensation for any loss sustained by him by reason of his having purchased or procured any materials or
entered into any engagement or made any advances on account of or with a view to the execution of the work
or the performance of the contract. And in case the contract shall be rescind under the provision aforesaid the
contractor shall not be entitled to recover or be paid any sum for any works thereof actually performed by him
under this contract unless and until the Executive Engineer shall have certified in writing the performance of
such work and the amount payable to him in respect thereof and he only be entitled to be paid the amount so
4. Notice for Unsatisfactory Progress :
If the progress or a particular portion of the work is unsatisfactory the Executive Engineer whose decision shall
be final shall not withstanding that the general progress of work is satisfactory be entitled to take action under
Clause 3(b) after giving the contractor 10 days notice in writing and the contractor will have no claim for
compensation for any loss sustained by him owing to such action.
5. Action in the case of Default by Contractor:
If any case in which any of power conferred upon the Executive Engineer by Clauses 3 and 4 hereof shall have
exercisable and the same shall not have been exercised, the non-exercise thereof shall not constitute a waiver of
any of the conditions hereof and such powers shall notwithstanding be exercisable in any further case of default
by the contractor for which by any hereof he is declared liable to pay future compensation shall remain
unaffected in the event of the Executive Engineer taking action under sub-clause (a) or (c) of Clause 3 he may, if
he so desires take possession of all or any tools plant materials and stores in so upon the work or the site
thereof belonging to the contractor or procured by him and intended to be used for the execution of the work or
any part thereof paying for allowing the same in account at the contract rates or in the case of a contract rates
not being applicable of current market rates to be certified by the Executive Engineer whose certificate thereof
EW-308 PUR-F-006 RFQ-
shall be final. In the alternative the Executive Engineer may by notice in writing to the contractor or his clerk of
works, foreman or other authorized agent require him to remove such tools Plant materials or stores from the
premises within a time to be specified in such requisition the decision to the contractor failing to comply with
any such requisition the decision of the Executive Engineer as to the expense of any such removal and the
amount of the proceed and expense of any such shall be final and conclusive against the contractor.
6. Extension of Time Limit :
If the contractor shall desire an extension of the time limit for completion of the work on the ground of his
having been unavoidably hindered in execution or any other ground he shall apply in writing to the Executive
engineer and the executive Engineer may, if in his opinion there are reasonable grounds for granting extension
recommend such extension as he thinks necessary or proper. The decision of the competent authority in this
shall be final.
7. Completion Certificate
On completion of the work the Contractor shall be furnished with Completion Certificate by the Executive
Engineer of such completion but no such certificate shall be given nor shall be the work of considered to be
complete unit works are taken over and/or duly tested and put to operation as the case may be nor until the
work have been measured by the Engineer in Charge or where the measurements have been taken by his
subordinates until they have received the approval of the Executive Engineer the said measurements being
binding and conclusive against the contractor.
8. Effect of the Certificate :
No payment shall be made for any work estimated to cost less than Rs. 1,000 till after the whole of said work
shall have been completed and certificate of completion given. But in the case of works estimated to cost more
than Rs. 1,000 contractor shall on submitting a monthly bill thereof to be entitled to receive payments
propionate to the part of the work them approved and passed by the Engineer-in-charge whose certificate of
such approval and a passing of the sum so payable shall be final and conclusive against the contract of all such
intermediate payment shall be regard as payment by way of advance against the final payment only and not as
payments for work actually done, completed and shall not preclude the Engineer-in-charge from requiring bad,
unsound, imperfect or unskillful work to be removed and taken away and reconstructed or re erected not shall
any such payment be considered as admission of the due performance of the contractor any part thereof in any
respect of the accruing of the claim nor shall conclude, determine or effect in anyway the otherwise or in any
other way vary or affect the contract. The final settlement and adjustment of the accounts otherwise or in any
other way vary or affect the contract. The final bill shall be submitted by the contractor within one month of the
date fixed for completion of work, otherwise, the certificate of the Engineer-in-charge of the measurement and
of total amount payable for the work shall be final and binding on all parties.
of total amount payable for the work shall be final and binding on all parties.
9. Payment to Contractors:
The rates for several items of works estimated to cost more than Rs. 1000 agreed to within shall be valid only
when the item concerned is accepted having been completed full in accordance with the sanctioned
specification. In case, where the items of the work are not accepted as so completed the Engineer-in-charge may
make payment on account of such items at such reduced rates as he may considers reasonable in the
preparations of final or running accounts bills.
Bills shall be submitted by the contractor each month on or before the date fixed by the Engineer-in-Charge for
all works executed in the previous month and the Engineer-in-Charge shall take or cause to be taken the
requisite measurement for the purpose or having the same verified and the claim so far as it is admissible shall
be adjusted. If, possible, within ten days from the presentation of the bills, If the, contractor does not submit
the bill within the time fixed as aforesaid the Engineer-in-Charge may depute a subordinate to measure
up the said work in the presence of the contractor or his duly authorized agent whose counter signature in the
measurement list shall be sufficient warrant and the Engineer-in-Charge may prepare a bill from such list which
shall be binding on the contractor in all respects.
11. Supply of Materials to Contractor:
If the specification of the estimate work provides for the use of any special description of material to be
supplied from the corporations Stores or if it is required that the contractor shall use certain stores to be
provided by the Engineer-in-Charge (such material and stores and the prices to be charged thereof as
hereinafter mentioned being so far as practicable for the convenience of contractor but not so as in any way to
contro1, the meaning or effect of this contract specified in the schedule or memorandum hereto annexed) the
contractor shall be supplied, with such materials and stores as may be required from time to time be used by
him for the purpose of the contract only and the value of the full of materials and stores so supplied shall be cut
of or deducted from any such item due or thereafter to become due to the contractor under the contract or
otherwise or from the security deposit or the proceeds of sale thereof if the deposit is held in Government
securities the same or a sufficient portion thereof shall be sold for the purpose. All materials supplied to the
contract or shall remain the absolute property of corporation and shall on account be removed from the site of
the work and shall at time be open to inspection by the Engineer-in-charge. Any such materials unused and in
perfectly good condition at time of completion or determination of the contract shall be returned to the
corporation stores if the Engineer-in-Charge so requires by notice in writing given under his hand but the
contractor shall not be entitled to return any such materials supplied to him as aforesaid but remaining unused
by him or for any wastage in damage thereto.
EW-308 PUR-F-006 RFQ-
The contractor shall be responsible for the loss, destruction or deterioration of the material stores or articles
supplied to him by the corporation even if such loss, destruction or deterioration has occurred under any
circumstances whatsoever beyond his control as if the materials, stores or articles so supplied were his
12. Works to be executed in accordance with Specifications, Drawings, Orders etc.:
The contractor shall execute the whole and every part of work in the most substantial and workmanlike
manner and both as regarding materials and in every other respect in strict accordance with the specifications,
the contractor shall also confirm exactly , fully and faithfully to the designs, drawings and instructions in
writing relating to the work signed by the Engineer-in-Charge and lodge in his office and to which the
contractor shall be entitled to have access for the purpose of inspection at such office or on the site of the work
during office hours and the contractor shall; if he so requires, be entitled at his own expense to make or cause
to be made copies of the specification, and of all such designs, drawings and instruction as aforesaid .
13. Alterations in Specifications and Designs not to invalidate Contracts:
The Executive Engineer shall have powers to make any alterations, in or addition to the original specifications
designs and instructions that may appear to him to be necessary or advisable during the progress of the work
and the contractor shall be bound to carry out-the work in accordance with any instruction in this connection
which may be given to him in writing signed by the Engineer-in-Charge and such alterations shall not invalidate
the contract. Any additional work which the contractor may be directed to do in the manner above specified as
part of the work shall be carried out by the contractor on the same conditions in all respect on which he agreed
to do the main works, and at the same rates as are specified in the tender for the main work.
Where, however, the work is to the executed according to the designs, drawings and specifications
recommended by the contractor and accepted by the competent authority. The alteration above referred to
shall be within the scope of such designs, drawings and specifications appended to the tender.
14. Rates for Works not entered in Estimate or Schedule of Rate of the District:
And if the additional and altered work includes any class of work for which no rate is specified in this contract
then such class of work shall be carried out at the rates entered in the Schedule of Rates of the Division or at the
mutually agreed upon between the Executive Engineer and the contractor whichever are lower. If the
additional or altered work for which no rate is entered in the Schedule of Rates of the Division is ordered to be
carried out before the rates agreed upon then the contractor -thin seven days of date of receipt by him of the
order to carry out the work inform the Executive Engineer does not agree to this rate he shall be notice in
writing be at liberty to cancel his order to carry out such class of work and arrange to carry it out in such
manner as he may consider advisable provided always that if the rates shall have been determined as lastly
herein before mentioned then in such case he shall only be entitled to be paid in respect of the work carried out
or expenditure incurred by him prior to the date of the determination of the rate as aforesaid according to such
rate or rates as shall be fixed by the Executive Engineer. In the event of dispute, the decision of the
Superintending Engineer of the Circle will be final.
15. Extension of Time Limit in consequence of Addition or Alteration:
The time limit for the work shall be extended in the proportion that the increase in its cost occasioned by
alteration or addition bears to the cost of the original contract work and the certificate of the Engineer-in
Charge as to such proportion shall be conclusive.
16. No Compensation for Alteration in or Restriction of Work to be carried out:
If any time after the execution of the contract documents the Engineer-in-charge shall be for any reason
whatsoever require the whole or any part of the work as specified in the tender to be stopped for any period or
shall not require the whole or part of the work to be carried out at all or to be carried out by the contractor he
shall give notice in writing or the fact to the contractor who shall thereupon suspend or stop the work totally or
partially as the case may be in any such case except as provide hereunder the advantage which he might have
derive from the execution of the work in full but which he did not so derive consequence of the full amount of
work not having been carried out or on account of any loss that he may be put to on account of material
purchased or agree to be purchased or for unemployment of labor recruited by him. He shall not also have any
claim for compensation by reason of any alterations having been in the original specification drawings, designs,
and instructions which may involve any curtailment of the work as originally completed. Where, however,
materials have already been purchased or agreed to be purchased by the contractor before receipt by him of
said notice, the contractor shall be paid for such materials at the rate of requirement and are of approved
quality and/or shall be compensated for the loss, if any, that the he may put to in respect of materials agreed to
be purchased by him, the amount of such compensation to be determined by the Executive Engineer whose
decision shall be final. If the contractor suffers any loss on account of his having to pay, his labor charges during
the period during which the stoppage of work has been ordered under this clause the contractor shall on
application be entitle to such compensation on account of labor charges as the Executive Engineer whose
decision shall be final may consider reasonable provided that the contractor shall be entitle to any
compensation on account of labor charges if in the opinion of the Executive Engineer , the labor could have
been employed by the contractor elsewhere for the whole part of the period during which the stoppage of the
work has been ordered as aforesaid.
EW-308 PUR-F-006 RFQ-
17. No claim to compensation on account of loss due to delay of materials by corporation.
The contractor shall not be entitled to any claim any compensation from corporation for the loss suffered by
him on account of delay by corporation in the supply of materials entered in Scheduled A where’ such delay is
(i) Difficulties relating to supply of railway wagons.
(ii) Force Major
(iii) Act of God
(iv) Any other reasonable cause beyond the control of corporation
In the case of such delay in the supply of materials.corporation shall grant such extension of time for the
completion of the works as shall appear to the Executive Engineer to be reasonable in accordance with the
circumstance of the case. The decision of the Executive Engineer as to the extension of time shall be accepted as
final by the contractor.
18. Time Limit for Compensation claims:
Under no circumstances whatsoever shall the contractor be entitled to any compensation from corporation on
any account unless the contractor has claimed in writing to the Executive Engineer within one month of the
19. Action and Compensation payable in case of Bad Work:
At any time before the security deposit is refunded to the contractor shall appear the Executive engineer or his
subordinate in charge of the work that any work has been executed with unsound imperfect or unskillful
workmanship or with materials of inferior .quality or that any materials or articles provided by him for the
execution of the work are unsound or of a quality inferior to that contract for or are otherwise not in
accordance with the contract it shall be lawful for Engineer-in-Charge to intimate this fact in writing to the
contractor and then notwithstanding the fact that the work materials or articles complained of may have been
inadvertently passed, certified and paid for, the contractor shall be bound forthwith to rectify or remove and
reconstruct the work so specific in whole or in part as the case may require or if so required shall remove the
materials or articles so specified and provide other suitable materials or articles at his own charge and cost, and
in the event of his failing to do so within a period to be specified by the Engineer-in-Charge in the written
intimation aforesaid, the contractor shall be liable to pay compensation at the rate of one percent on the
amount of the estimate for every day not exceeding ten days during which the failure so continues and in the
event of any such failure as aforesaid the Executive Engineer may rectify to get remove and re-execute the
work and replace the materials or articles complained of as the case may be at the risk and expense in all
respects of contractor should the Engineer -in-Charge consider that any such inferior work of materials as
described above may be accepted or made use of, it shill be within discretion to accept the same as such reduce
as he may fix thereof Provided that in the case of any work of which is visible check is not possible if the
Engineer-in-Charge or his subordinate in charge of the work feels that such work has been executed with
unsound, imperfect , unskillful workmanship or with materials of interior quality, he shall take sample test at
random, cost of which shall; have to borne by the contractor and if after taking such test part of such work is
found to be defective in any respect of to have been executed with materials of inferior quality, then the
contractor shall be paid for the whole work such amount as may be fixed by the office on the basis of the lowest
quality of work found by him in such sample tests.
Sample Test shall mean:
(i) In relation to poles fixed as line supports the token of one pole out of every 100 poles after taking it out
from its foundation for inspection.
(ii) In relation to any other work such test as may be considered necessary by the Engineer-in-charge or his
subordinate in charge of the work.
Cost of sample test shall mean cost incurred for the purpose of taking sample test and for restoring the tested
work to its original condition.
20. Work to be opened to inspection Contractor or Responsible Agent to be present:
All works under or in course of execution or executed in pursuance of the contract shall at times be open to the
inspection and supervision of the Executive Engineer and his subordinate and contractor shall at all times
during the usual working hours and at all other times at which reasonable notice of the intention of the
Executive Engineer or his subordinate to visit the works shall have been given to the contractor, during which
period either he should be present to receive order and instruction or have a responsible agent duly accredited
in writing, present for that purpose. Orders given to the contractors duly authorized agent shall be considered
to have the same force and effect as if they had been given to the contractor himself.
21. Notice to be given before work is covered up:
The contractor shall be given not less than five days notice in writing by the Executive Engineer or subordinate
In-charges of the work before covering up of otherwise placing beyond the reach of measurement any work in
order that the same may be measured and correct dimension thereof taken before the same is so covered up or
placed beyond the reach of measurement and shall not and work without the consent in writing of Executive
Engineer or his subordinate in charge of the work. If any work shall be covered up or placed beyond the reach
without such notice having been given or consent obtained the same shall be uncovered at the contractors
EW-308 PUR-F-006 RFQ-
expense, and in default thereof no payment or allowance shall be made for such work or for the materials with
the same was executed.
22. Contractors Liabilities:
The contractors shall supply at his own cost all materials (expect such special materials, if any, as may be
supplied from the corporation Stores in accordance with the contract plant tools appliances, implements
ladders, cordage, take scaffolding and any temporary works which may be required for the proper execution of
the work, in the original altered or substituted from and whether included in the specification or other
document forming part of the contract or referred to in these conditions or note and which may be
necessary for the purpose of satisfying or complying with the requirement of the Engineer-in-charge as to any
matter on which under these conditions he is entitled to be satisfied or which he is entitled to require together
with carriage thereof to and from the work. The contractor shall also supply without charge the requisite
number of person with means and materials necessary for purpose of setting out works, and accounting,
weighing and assisting in the measurement of examinations at any time and from time to time of the work or
material. Failing this the same may be provided by the Engineer-in-charge at the expenses of the contractor
and the expenses may be deducted form any money due to the contractor under the contractor from his
security deposit or the proceeds of sale thereof or of a sufficient portion thereof. The contractor shall provide
all necessary fencing and lights required to protect the public from accident and shall also be bound to bear
expenses of defense of every suit, action or other legal proceedings at law that may be brought by any person
for injury sustained. Owing to neglect of the above precautions and to pay any such person or which may be
awarded in such suit, action or proceedings to any such Persons or which may with the consent of the
contractor be paid in compromising any claim by any such person.
23. Contractors Liable for all Damage:
Compensation for all damages done intentionally or unintentionally by contractor's laborer whether in or
beyond the limit of corporation’s property shall be estimated by the Executive Engineer, or such other officer as
he may appoint and the estimates of the Executive Engineer, subject to the decision of the Superintending
Engineer, on appeal shall be final and the contractor shall be bound to pay the amount of the assessed
compensation demand failing which, the same will be recovered from the contractor as damages or deducted
by the Engineer-in-charge from any sums that may be due to or become due from corporation to the
contractor under this contract or otherwise. The contractor shall bear the expense of defending any action or
other legal proceeding that may be brought by any person for injury sustained by him owing to neglect of
precautions to prevent the spread of fire and he shall also pay any damages and cost that may be awarded by
the court if in consequence.
24. Rescission of Contract and Forfeiture Deposit
The contractor shall not be assigned or subject without the written approval of the Engineer-in-charge and if
the contractor assign or subject his contract, or attempt to do so or become insolvent or commence any
Proceedings to be adjudicated as insolvent or make any composition with creditors, attempt to do so the
Engineer-in-charge may by notice in writing, rescind the contract. Also, if any bribe gratuity, gift, loan,
Perquisite, regard or advantage pecuniary or otherwise shall either directly or indirectly be given promised or
offered by the contractor any of his servants, or agents, to any person in the employee of corporation in any
way directly or indirectly interested in the contract the Executive Engineer may give 10 days notice in
writing and rescind the contract. In the event of a contract being rescinded the security deposit of the
contractor shall there upon stand forfeited and be absolutely at the discretion of corporation and the same
consequences shall ensure as if the contract has been -rescinded under Clause 4 thereof and in addition the
contractor shall not be entitled to recover or be paid for any work thereof actually performed under the
25. Compensation .
All sums payable by a contractor by way of compensation under any of these conditions shall be considered as a
reasonable compensation to be applied to the use of corporation without reference to the actual loss or
damage sustained and Whether any damage has not been sustained.
26. Changes In the Constitution of Firm to be notified.
In the case of tender by partners of a firm any change in the constitution of firm shall be forthwith notified by
the contractor to the Executive Engineer for his information.
27. Works under direction of Superintending Engineer.
All works be executed under the contract shall be executed under the direction and subject to the approval of
the Superintending Engineer of the Circle for the time being who shall be entitled to direct at what point or
points and in what manner they are to be commenced and from time to time carried on.
28. Decision of superintending Engineer to be final.
Except where otherwise specified in contract and subject to the power delegated to him by corporation under
the corporation , then in force the decision of the Superintending Engineer of the Circle for the time being shall
be final conclusive and binding on all parties of the contract upon all questions relating to the meaning for the
specification, designs drawings and instruction herein before mentioned and as to the quality of workmanship
or material used on the work or as to any other question, claim right matter or thing whatsoever in any way
arising or relating to the contract. designs, drawing specification estimates instructions orders or these
conditions or otherwise concerning, the works or the execution or failure to execute the same whether arising
during progress of the work or after the completion on abandonment thereof.
EW-308 PUR-F-006 RFQ-
29. Stores to be obtained from corporation
The contractor shall obtained from the corporation stores, such stores and articles as are mentioned schedule
A which may be required for the work or any part of the work or in making up any articles required therefore
or in connection therewith unless he has obtained permission in writing from the Executive Engineer or
obtained such stores and articles from elsewhere. The value of such stores & articles as may be supplied to the
contractor by the Engineer-in-charge will be debited to the contractor his account at the rate shown in the
schedule A attached to the contract and if they are not entered said schedule, they shall be debited to him at
cost price which for the purposes of this contract shall include cost of carriage and all other expenses
whatsoever which may have to be incurred in obtaining delivery of the same at the stores aforesaid and further
overhead charges 15%. The contractor shall be responsible for the loss destruction or deterioration of the
materials, stores or articles supplied to him by the corporation even if such loss destruction or deterioration
has occurred under any articles so supplied were his property. The contractor shall be responsible for
returning the residual materials after completion of the contract and if fails to return the balance materials
supplied to him by the corporation the cost of the of the residual materials will be recovered form the
contractor at the market rate or stock issue rate whichever is higher at the time of materials account plus 15%.
30. Lump Sum in Estimate.
(1) When the estimate on which tender is made includes lump sums in respect of parts of the works contractor
shall be entitled to payment in respect of the items or works involved or the part of work in question at the
same rates as are payable under this contract or such items of the part the work in question is not in the
opinion of the Engineer-in-charge capable of measurement Engineer-in-charge and the certificate in writing of
the Engineer-in-charge shall be final & conclusive against the contractor with regard to any sum or sums
payable to him under provision of this clause.
Lump sum Tenders
(2) Whenever lump sum tenders have been invited for buildings or other structures of the same type, design,
the contractor shall submit his bill stated in Clause II and the Engineer-in-charge not below the rank of
Executive Engineer shall certify by general measurement or by other method considered suitable to him, the
value of work done and the contractor shall be paid monthly a sum equal to. 90% of the total value the work so
certified since the last payment after deducting a part or whole of the secured advance if not already paid for
the materials utilized on the works. An additional secured advance for any fresh materials brought on site will
also be paid if certified by the office not below the rank of Executive Engineer.
After the work is completed final bill would be paid on the certification of an officer not below the rank of
Executive Engineer, that the works are done according to drawing and specifications attached to the tender if
any additions and alteration have been carried out, details measurement in respect thereof shall be recorded
and extra payment of deductions are regulated as per item rates quoted by the contractor while submitting the
tender and if there are any items in the additions and alteration for which the contractor has not quoted a rate,
the payment shall be regulated as per clause 14 above.
31. Action Where no Specification.
In the case of any class of work for which there is no such specification as is mentioned in rule I such work shall
be carried out in accordance with the divisional specifications and in the event of absence of divisional
specification the work shall be carried out in all respect in accordance with the instructions and requirement of
the Engineer-in-charge.
32. Compensation under Workmen’s Compensation Act.
The contractor shall be responsible for and shall pay any compensation to his workmen payable under the
workmen’s Compensation Act 1923 (VIII of 1923) (herein after called the said Act) for injuries caused, to the
workmen. If such compensation is paid by corporation as principal under sub-section (1) of Section 12 of the
said Act on behalf of the contractor, it shall be recoverable by Corporation from the contract or under sub-
section (2) of the said section. The contractor shall pay such amount of compensation on demand failing which
it will be recovered from him by deducting it from any sums that may be due or become due to the contractor
by the corporation under this contract or otherwise.
33. No claim for Variation in quantities of work
Quantities shown in the tender are approximate and no claim shall be entertained Quantities of work executed
being either more or less than those entered in the tender or estimate.
34. No claim for Compensation for Delay in execution of work
No compensation shall be allowed for any delay caused into starting of work on account of acquisition of land
and in the case of clearance works for any delay in according to sanction estimate.
35. No claim for Compensation for delay in execution of work
No compensation shall be allowed for any delay in execution of the work on account of water standing in
borrow pits or compartment, the rates are inclusive for hard or cracked soil, excavation in mud, subsoil water
or water standing in borrow pits and no claim for an extra rate shall be entertained unless otherwise expressly
36. Entering upon or commencing any portion of work
The contractors shall not enter upon or commence any portion of work except with the written authority any
instructions of the Executive Engineer or his subordinate in charge of the work fail in such authority the
contractor shall have no claim to ask for measurement of payment for work.
EW-308 PUR-F-006 RFQ-
37. Method of Payment
Payment to contractors shall be made by cheques provided the amount exceeds Rs. 10/- Amount not
exceedingRs. 10/- will be paid in cash.
38. ACCEPTANCE OF CONDITIONS OF TENDERING FOR WORK
Submission to tender or acceptance of work order shall imply acceptance of those conditions of tender by
39. Employment of Scarcity Labor
If Government declares a state of scarcity of famine to exist in any village situated within 10 miles of the work
the piece worker/contractor shall employ upon such parts of the work as are suitable for unskilled labor any
person certified to him by the Executive Engineer or by any person to whom Executive Engineer may have
delegated this duty in writing to be in need of relief and shall be bound to pay such person wage not below the
minimum which Government may have fixed in this behalf. Any disputes which arise in connection with the
implementation of this clause shall be decided by the Superintending Engineer whose decision shall be final
and binding on the piece worker/contractor
40 Employment of Technical Persons.
The contractors who are registered class ‘A’, ‘B’ and ‘C’ or such contractors who execute the works of Rs. 5 lakhs
and above shall employ the technically qualified personnel possessing minimum a Diploma from a recognized
Technical Institution executing the work of the corporation.
Chief Engineer (G)
GSECL: Gandhinagar TPS
Dated seal & signature of
Bidder/Contractor
EW-308 PUR-F-006 RFQ-
COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs (PERSONNEL PROTECTIVE
Ref.: Tender no.: ____________
Authorized signatory of M/s____________________________________
Hereby certify that following mentioned PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) must be issued to
our all contract workers as per nature of hazards before execution of work.
Sr. Name of PPE IS :Code no. of PPE Make of PPE Qty Unit
1 Safety Helmet IS:2925 Nos.
2 Safety goggles with Anti fog IS:5983:1980 or Nos.
3 Reusable Ear Plug ANSI S3.19-1974 or Pair
4 Dust Mask EN149:2001 FFP2 Nos.
5 Safety Shoes IS:15298 Pair
6 Cur resistance Hand gloves EN 388:2003 Cut Pair
If our company is not provided above mentioned good quality of PPE’s, Safety Officer and Factory manager shall
be empowered to stop the work without any notice.
Seal of the Firm Signature of Authorized signatory
EW-308 PUR-F-006 RFQ-
ANNEXURE-II: SOP/JOB SAFETY ANALYSIS
Name of Job analyzed:
Tender No. /Work order No.
Name of Agency: Mobile No.
Name of Supervisor: Mobile No.
Name of Section/Department:
Job Location/Area:
Required PPEs and Emergency equipment :(1) Safety Helmet (2) Safety Shoes (3) Safety Goggles (4) Reusable
ear plug (5) Cut resistance hand gloves (6) Dust mask
Job Step Hazard Risk Level Control Measures Responsibility
Prepared by Checked By Reviewed By Approved By
DE / EE ( Safety
SE ( ) Factory Manager Chief Engineer
EW-308 PUR-F-006 RFQ-
GSECL Contractor EH&S Performance Evaluation Form
Name of Contract Agency:
Contract work order No.
Date Evaluation Completed:
Work Description:
Name of Power Station:
Status of Work/ Project: _________% completed.
No. of person engaged during work contract:
Total Exposure hours worked on work order:
This evaluation must be completed by Concern EE & SE after completion of the Work Contract /project and at
pre-determined intervals (three months) as agreed upon at the Pre-Job Mobilization Meeting.
Statistics Number Frequency
Environmental Excursions
Traffic Violations
The following categories should be rated for the Contractor’s overall performance on the work order/
RATING (5 = Excellent; 4=Very Good 3=Good 5 4 3 2
2=Satisfactory 1 = Poor)
A. Adherence to Requirements:
Adherence to contract provisions for new hire orientation.
Compliance to plant safety rules.
Compliance with industrial hygiene requirements.
Compliance with site contractor’s health and safety guidelines.
Compliance with site permits.
Material Safety Data Sheets (MSDS) requirements.
Response to safety requests.
B. Housekeeping
Monthly housekeeping inspection results.
Overall site housekeeping practices.
Response to safety requests.
Chemical hazard control
Fire control measures
Flammable and explosive materials control
General waste – trash collection
C. Injury Performance:
Contractor’s timely reporting of accidents and incidents.
Contractor’s use of modified work program.
Contractor’s participation in accident investigations.
Number of incidents observed and reported.
D. Contractor Safety Program:
On site safety officer.
All subcontractors employed by the Contractor have been
managed effectively with reference to EHS and Quality (meets
company standards, practices and/or procedures).
Safety training for supervisors.
Substance abuse policy compliance.
Weekly toolbox meeting and/or participation.
Updates to written safety programs.
E. Tools and Equipment:
Availability of tools and equipment furnished.
EW-308 PUR-F-006 RFQ-
Condition of contractor’s tools and equipment by site and
provincial Labour and OH&S standards.
Maintenance of Equipment / Tools / etc.
Contractor’s knowledge and proper use of equipment.
Contractor’s equipment certification readily available.
Contractor’s materials inspection/acceptance program
F. Costs Within Expectations:
Contractor’s cost program.
Contractor’s reasonableness and/or participation.
G. Execution of Work:
Contractor’s cooperation in handling change orders.
Contractor’s efforts to eliminate nonproductive time.
Contractor’s planning of work.
Relationship with other site contractors.
Contractor’s cooperation with our company and other
contractor personnel.
H. Key Field Personnel:
Competence of main office staff and management.
Quality of first and second line supervision.
J. Labour Relations:
Contractor’s ability to anticipate problems.
Contractor’s efforts in exercising management rights.
Contractor’s relationship with the building trades.
K. Project management /Supervision:
Contractor’s efforts to use efficient crew size.
Control of subcontractors.
L. Quality of Craft Labour :
Contractor’s ability to obtain qualified personnel.
Quality of work.
Contractor’s adherence to schedule requirements.
N. Quality Control/Assurance:
Contractor’s equipment certification readily available.
Contractor’s material inspection / acceptance program
Contractor meets expectations on quality surveillance.
O. Issues and Concerns:
Advises of potential problems.
Efficiency in handling paperwork.
Readiness to accept responsibility.
Reliability in dealings.
Response to site requests for action by the supervisor/
OVERALL PERFORMANCE:
Any specific issues or concerns with the contractor:
Would you hire this contractor again to do similar work:
How can this contractor improve on its past performance:
Evaluation carried out By:
Designation Executive Engineer Superintending Engineer Safety Officer
Date Completed:
EW-308 PUR-F-006 RFQ-
Work Agreement Format
STAMP PAPER OF RS. 300/-
This agreement is made at Gandhinagar the ___ day of ________________in the Christian year two thousand and
fourteen between M/s _____________________________________________________ (herein after referred to as “THE
CONTRACTOR” which expression shall unless excluded by or repugnant to the context include its successors or
permitted assigns)of the one part and the Gujarat State Electricity Corporation Ltd., having their Head office at
Race course Baroda -7 (hereinafter called “GSECL” which expression shall unless excluded by or repugnant to
the context include- its successors or assigns) of the other part.
WHEREAS the aforesaid GSECL has accepted the tender of the aforesaid contractors for work
_________________________________dtd.___________ hereinafter called ”The works” and more particularly described
enumerated or referred to in the specification, terms and conditions prescribed in the order letter, covering
letter and other letters and schedule of price which for the purpose of identification have been signed by Shri
____________________________________ On behalf of the contractors and by Chief Engineer (Gen.) on behalf of GSECL a
list where of is made out in the schedule hereunder written and all of which said documents are deemed to form
part of this contract and included in the expression “THE WORKS” wherever herein used, upon the terms and
subject to the conditions herein after mentioned.
AND WHEREAS GSECL has accepted the tender of the contractors for the construction/work, of the said works
for the sum Rs.___________________(Rupees
terms and subject to the conditions herein mentioned.
NOW THIS AGREEMENT WITNESS AND IT IS HEREBY AGREED AND DECLARED THAT: -
1. The contractors shall do and perform all works and things in this contract mentioned and described or
which are implied therein or thereof from respectively or are reasonably necessary for the work as mentioned
and at the times, in the manner and subject to the terms condition s and stipulations contained in this contract,
and in consideration of the due provision, executions, work/ construction and completion of the; works agreed to
by the contractors as aforesaid, GSECL both hereby convenant with the contractor to pay all the sums of moneys
as and when they become due and payable to the contractor under the provisions of the contract Such payments
to be made at such times and in such manner as is provided by the contract.
2. This conditions and convenants stipulated herein before in this contract are subject to and without
prejudice to the rights of GSECL to enforce penalty for delays and/or any other rights what so ever including the
right to reject and cancel on default or breach by the contractors of the conditions and the covenants as
stipulated in the general conditions, specifications, forms or tender, schedule drawing etc. attached with GSECL’s
3. The contract value, extent of supply delivery dates, specifications and other relevant matters may be
altered by mutual agreement and if so altered shall not be deemed or constructed to means or apply to affect or
alter other terms and conditions of the contract and the general conditions and the contract so altered or revised
shall be and shall always be deemed to have been subject to and without prejudice to said stipulation.
List of documents forming part of the contract :-
1. Original tender
3. Tender & contract for works booklet.
4. General specifications for civil works book.
In witness whereof the parties hereto have set their hands and seals this day, month and year first above
EW-308 PUR-F-006 RFQ-
1. Signed, Sealed and delivered by (Contractor)
(Signature with Name, Designation & official seal / stamp)
For and on behalf of M/s. _________________________________________ (Contractor) (Complete Name, Address
of the authorised person of the Supplier with Authority letter or Board’s Resolution in case of
In the presence of Name, full Address & Signatures:
2. Signed, Sealed and Delivered by (Purchaser-GSECL):
(Signature with Name, Designation & official seal / stamp)
For and on behalf of ____________________________________________ (Purchaser-GSECL),
(Complete Name, Designation & Location / Address of the authorized officer as per DOP of the
Purchaser Company)
In the presence of Name, full Address & Signatures:
EW-308 PUR-F-006 RFQ-
GUJARAT STATE ELECTRICITY CORPORATION LIMITED
Gandhinagar Thermal Power Station, Gandhinagar, India–382041.
e-mail: [email protected] ; Website: www.gsecl.in
CIN:U40100GJ1993SGCO19988
(Price Bid should be submitted by bidders directly online. Bidder should not submit physical Price Bid.)
EW- 308 Work for attending various electrical defects, shifting of materials, and carrying out
electrical maintenance activities (job-based) in the colony area of GTPS.
Unit Total Total
Offered Rate Ex End
Rate with Cost Cost
per Unit GST Amou Amoun
Sr. Qty. HS [in
Description UOM in Rs. in Rs. nt in t in Rs.
Without (D) Rs.
Job work of Daily, Routine Defect,
Preventive Maintenance &
Emergency Defect at Colony
Quarters / ADM / VIP / Hostel /
1 Market Block / Hospital / Re- 1700 Job
Creation Club/Temple at GTPS. i.e.
Different job work for full Day with
skilled labour as per Schedule – A
Job work of Daily, Routine Defect,
Preventive Maintenance &
Emergency Defect at Colony
Quarters / ADM / VIP / Hostel /
Market Block / Hospital / Re-
Creation Club/Temple at GTPS. i.e.
Different job work for full Day with
Un -skilled labour as per Schedule To be quoted in attached Price break up
– A Scope of work.
Concealed/open Point wiring for
Light / Bell/Primary Point with 2-
1.5 sq. mm & earth wire of 1.5 sq.
mm (green) both are of ISI marked
1.1 kv grade FRLS PVC insulated
multistrand copper wires up to
length of 10mt.
Providing and erecting ISI mark
medium class Rigid PVC Pipes /
Casin Capping Patti as per EIC
4 instruction. dia. of pipes in 150 Meter
approved manner as directed (a)
EW-308 PUR-F-006 RFQ-
(1) Goods and service tax: - The GST rate will be paid extra as applicable in accordance with GST rules
party shall have to raise the invoice in duplicate as per GST rules. The supplier/contractor should
mention separate HSN/SAC code and rate of GST and cess as applicable for each item of
goods/services. If no specifically mentioned then company will have option to take the prices as
exclusive of taxes and duties at maximum higher slab rates for the evaluation of tenders.
(2) Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as per actual work
done. NO ADVANCE payment will be allowed.Net Payment will be released within 30 days after
completion of work and submitting their relevant invoices.
(3) L1 is considered on over all lowest quoted party.
(4) Quantity mentioned is tentative; however, payment will be done as per actual executed quantity.
(5) GST No. & SAC/HSN Code must be required in Bill/Invoice.
Chief Engineer (Gen)
Contractor’s Signature
With Seal & Date
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