Work for attending various electrical defects, shifting of materials, and carrying out electrical maintenance activities (job-based) in the colony area of GTPS.

6 BID - QUALIFICATION CRITERIA FOR TECHNICAL BID

TERMS & CONDITIONS, ANNEXURES & UNDER TAKING (TO BE

SIGNED BY THE TENDERER),

8 SCHEDULE – A, SCOPE OF WORK (ANNEXURE – A)

9 GENERAL SAFETY RULES

10 Terms and Conditions regarding Labour Laws

11 CONDITIONS OF CONTRACT

12 SCHEDULE “B” (PRICE BID TO BE SUBMITTED ONLINE ONLY)

Chief Engineer (Gen),

GSECL TPS, Gandhinagar

Dated seal & signature of

Bidder/Contractor

EW-308 PUR-F-006 RFQ-

GSECL’s GST ID NUMBER: 24AAACG6864F1ZO

Work for attending various electrical defects, shifting of materials, and carrying out electrical

maintenance activities (job-based) in the colony area of GTPS.

CE [Generation], Gandhinagar, TPS invites “On-line Tenders” (e-tendering) for the work of above subject

item. Tender documents, Specifications and Terms & Conditions may be down loaded from Web site

https://tender.nprocure.com (For view, down load and on line submission) and GUVNL / GSECL web

sites www.gsecl.in (For view & down load only).

Bidders are advised to visit above websites regularly up to opening of bid for any corrigendum may be &

submit corrected copy of tender (otherwise their offer will not be considered for opening) & extension of

All tender documents (Notarized / self-attested copies of original – as specified in tender document) must

be uploaded online on N PROCURE portal. Tender Fee & EMD are to be submitted physically by Registered

Post A.D. or Speed Post addressed to: CHIEF ENGINEER (GENERATION), GUJARAT STATE ELECTRICITY

CORPORATION LTD, THERMAL POWER STATION, GANDHINAGAR-382041, GUJARAT.

“NO COURIER SERVICE OR HAND DELIVERY” will be accepted.

Tender Fees + 18% GST Amount (Non-Refundable) Rs.1770 (NON REFUNDABLE)

Earnest Money Deposit Amount Rs.64590/ -

Security Deposit As per clause no. 13 of ‘other Terms &

Time Limit for Completion of Work 11 Months from the Date of

Commencement of work order

Validity of the offers 180 days

Last Date for Online tender / offer submission through

As per Tender Notice

(n)Procure only up to 18:00 Hrs (This is Mandatory)

Last Date for physical receipt of cover for DD / Bank Guarantee

/ Online payment reference for Tender Fee and EMD only up to As per Tender Notice

15:00 Hrs Through RPAD or Speed Post Only

Date of opening of online Technical Bid, all relevant documents

submitted through online process, Cover for Tender fee and

As per Tender Notice

EMD at 15:30 Hrs (Online technical bid will be opened for

Bidders who have submitted Cover for Tender Fee and EMD)

Tentative date of on-line opening of price bid (if possible) at Party has to be in touch with website

15.30 hrs. https://tender.nprocure.com and also

with e-mail sent by above website

EW-308 PUR-F-006 RFQ-

Important Notes to Bidders:

(1) All the online Annexure and price bid, other tender documents (As per PQC) must be

submitted/attached through online form only. Bidder has to upload scanned copies of original

documents (Notarized / self-attested copies of original – as specified in tender document) with bid. No

physical documents to be submitted by bidder

(2) Payment of Tender Fee /Earnest Money Deposit (EMD):

All the bidders will be required to pay Tender Fee & EMD as mentioned in the Tender Document either

in Demand Draft, Pay Order or Bank Guarantee (only for EMD) in favour of Gujarat State Electricity

Corporation Limited payable at Gandhinagar, Gujarat. The scanned copy of original document shall

have to be uploaded online with the bid and RPAD or Speed Post only addressed to The Chief

Engineer (G), Gujarat State Electricity Corporation Limited, Thermal Power Station,

Gandhinagar-382041.

(3) Being three part Bid, bidder shall have to submit their tender in three stages i.e. PRILIMINARY STAGE

(EMD Details- scan copy(online) & Original document- Hard Copy submission), TECHNICAL STAGE (on

line submission only) and COMMERCIAL STAGE (on line submission only).

 First preliminary stage will be opened and if the documents submitted by bidder towards payment of

Tender Fee & EMD are found ok, then only Technical Bid will be opened (On-line). Tenders submitted

without Tender Fee & EMD by the firms, will be rejected without entering into further

correspondence. Submission of required documents for exemption of EMD is mandatory.

 The exemption in payment of Tender Fee and EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering process for the product

which they are manufacturing / service which they are providing and have Udyam registration

for items / service under procurement.

2. Start-ups which participate directly in tendering process for the product which they are

manufacturing/service which they are providing and re-cognized by DPIIT under the Start-up

India Program and has obtained Udyam registration.

3. Organization which has registration certificate for the manufacturing product of the tender,

from Gujarat Khadi Gramodyog Board or Khadi and Village Industries Commission(K.V.I.C)or

Commissioner of Cottage Industries.

4. Board/Corporations/PSUs of the Central/State Government for their own manufactured

5. State Government recognized organizations like(i) organizations for blinds, dumb and deaf,

disabled, mentally disabled persons;(ii)women's self-help group recognized by Gujarat

Livelihood Promotion Company; which participate directly in tendering process for the product

which they are manufacturing / service which /they are providing.

6. OEM and service providers rendering services directly or by its own and having annual turnover

of INR 500 Crore or more

7. Sellers/Service Providers holding BIS license for the Primary Product Category whose

credentials are validated through BIS database

1. Micro & Small Enterprises (MSEs) who participates directly in the tendering process as

Manufacturers or Service Providers, and holds a valid Udyam Registration, are eligible for

exemption from payment of Earnest Money Deposit (EMD).

2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or similar categories (i.e.

other than Manufacturers/Service Providers) are not eligible for EMD exemption.

3. Migration period for Reclassification of MSMEs: - ln case of an upward change in terms of

investment in plant and machinery or equipment or turnover or both, and consequent re-

classification, an enterprise shall continue to avail of all non-tax benefits of the category (micro

or small or medium) it was in before the re-classification, for a period of three years from the

date of such upward change.

 Vendor Registration with GSECL is not compulsory for submitting this tender.

(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same should be valid one year

from the date of expiry of BG. Bank Guarantee should be confirmed through Structured Financial

EW-308 PUR-F-006 RFQ-

Messaging system (SFMS). SFMS allows intra/interbank message transfer system of banking. Our bank

details are as under.

ACCOUNT NAME GSECL

BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR

IFSC CODE BARB0GANDHI

(5) The tender received after time and date specified in the tender notice will not be accepted. Once

the offer Submitted by the Contractor before due date of submission, the Contractor will not be

allowed to submit revised/ additional/Modified/other after opening of bid. Any alterations/

modification to the bids received after submission of offer shall not be considered unless carried for by

the Corporation in negotiation.

(6) Any deviation found in Data / Details / Documents between on line offer (e-tendering) and physically

submitted documents (Tender document fee, Technical offer of the bidder) offer of the same bidder will

not be considered and no any further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) on-line only and not to submit the price bid

in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened

and only on-line submitted price bid will be considered for evaluation. Further if the quantity quoted

differs in the any of the technical bid forms and in price bid forms, it is discretion of CE Committee –

GSECL to consider the quoted quantity.

(7) PLEASE MENTION:

(a) EPF Code No.: _________________ (The contractor shall have to submit in online the attested copy of

EPF code certificate issued by RPFC without fail otherwise tender will not be considered )

(c) GSTIN Registration No. : _____________________________________ ( For Works & supply )

(8) In case short submission of documents with bid and / or clarification if any required from the bidder,

The required details / documents may be asked from bidder.

(9) It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) Remain

legible and should not be password protected

(10) Tender will be evaluated on basis of Data / Details / Documents submitted by online form only.

(11) It is mandatory for all the bidders to upload their tender documents by on line only (E-tendering) in

scheduled time. No documents shall be considered physically which are mentioned for on-line

submission only.

(12) The bidders are required to fill up all the online annexure / forms and shall be uploaded invariably. This

is intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached

in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of

each line appearing in each online annexure. Wherever required, bidder shall invariably have to upload

supporting authentic documents in the online bid. (In the absence of required details in the online

annexure, the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any

objection against any point during evaluation.

(13) Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc

(14) EMD Fee Demand Draft with different purchaser or agency shall not be accepted. Tender without EMD

shall be rejected.

(15) The GSECL reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason

(16) Once the offer Submitted by the Contractor before due date of submission, the Contractor will not be

allowed to submit revised/ additional/Modified/other after opening of bid. Any alterations/

modification to the bids received after submission of offer shall not be considered unless carried for by

the Corporation in negotiation

(17) GSECL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

EW-308 PUR-F-006 RFQ-

(18) Vendor get to register in VMS System through vms.guvnl.com. For registration following documents are

required and mail to [email protected] and [email protected]. After registration vendor have

to upload the invoice in the VMS system for smooth functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

Site : vms.guvnl.com

Username : PAN (PAN number)

Password : MyInvoice@123

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

BIDS FOR WORKS GENERAL CONDITONS

The tenderers should thoroughly read all the following clauses before submitting their tender.

 online tender with Tender Fee & EMD Fee cover will be opened as per tender notice date and time. and if

the documents towards payment of Tender Fee & EMD are found OK then only, offer of the bidder will be

considered for further evaluation.

 EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and (ii)

the Tenderer fails to furnish / deposit the security deposit.

 “It shall be mandatory to submit security deposit within 10 days from the date of issue of Letter of Intent

before order placement. In case when successful bidder not at all responding within notice period or

withdraws his offer then his EMD shall be forfeited and he will not be allowed to participate in the tenders

invited from the same office for the period of One year for that place from where tender is invited.”

1. TECHNICAL BID: (Online only not by physically)

1.1) The technical bid comprises scope and nature of works and quantity of works/jobs, drawings (Refer

Schedule-B), required technical qualification for execution of the works/job etc. for which price are to be

quoted. Also, all the technical details of the stores/materials offered in accordance with the Corporation

scope of work, specification guaranteed technical particulars and conditions, etc

The supplier/contractor should mention separate HSN/SAC code and rate of GST and cess as applicable

for each item of goods/services. If no specifically mentioned then company will have option to take the

prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of tenders.

1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please note that the required

documents should be invariably submitted in online only. If party has not submitted tender in online is

liable to be ignored.

1.3) Contractor has to submit all required documentary evidences thereof to qualify for acceptance of their

technical bid. The acquisition of the tender documents by any party will not automatically qualify the

party as to its capability to execute such or similar orders. The Corporation shall assess the capability of

the party at the time of evaluation of the technical bids.

1.4) The submission of the offer by any contractor does not mean that the bidder is qualified for execution of

the works. After opening of the online technical bids, the competent authority will evaluate on the basis

of technical qualification criteria. If contractor’s bid does not meet the technical qualification criteria,

then his technical bid will be ignored. Decision taken by the CE(G),GTPS will be binding to all in this

2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates in accordance with the

technical specification specified in technical bid with all commercial terms and condition. The Price Bid

must be submitted strictly as per Schedule-B and shall be submitted online only, not by physically.

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out

The price bid of those who are techno-commercially qualified shall be opened. After technical bid is

opened, for modification, if any, all shall be given equal chance.

2.2) Price bids of technically acceptable tenders shall be opened after analyzed &scrutiny of the technical bid.

EW-308 PUR-F-006 RFQ-

2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference wherever necessary to

ensure clear and proper co-relation of the two bids without ambiguities whatsoever. Any technical

questions information and clarifications that may be required pertaining to this Tender should be

referred to the Chief Engineer (Gen), Gandhinagar, TPS-382041 reserves the right to reject any OR all

tenders without assigning any reasons thereof.

2.4) Bidders have to quote their rates online only as per GSECL’s given format of price bid.

2.5) The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B) the price

bid submitted in physical mode shall not be considered.

CONDITIONS FOR PRICE BID

a) For Works & Supply GST rate will be paid with the applicable GST rules.

b) For Supply Portion Only: -“Party shall have to quote their rates in Schedule “B” of price bid only along

with commercial terms and conditions. The details of applicable GST, service charges, packing &

forwarding charges, freight, insurance, F.O.R. etc.

The supplier/contractor should mention separate HSN/SAC code and rate of GST and cess as applicable

for each item of goods/services. If no specifically mentioned then company will have option to take the

prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of tenders.

It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if no specifically mentioned

then company will have option to take the prices as exclusive of taxes and duties at maximum higher

slab rates for the evaluation of tenders.

3. Applicability of Goods and Service Tax (GST):-

(a) The tenders shall be evaluated on firm price and cost with GST and cess as applicable unless otherwise

mentioned in the tender documents.

(b) If the supplier/contractor have opted for the composition scheme of GST, the same must be clearly

specified with valid declaration and certificate from department. In the event of withdrawal/ cessation

of the supplier from composition scheme during the tenure of the contract, the rate(i. e. price)

mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer

himself, In no case additional amount towards GST or otherwise will be paid/reimbursed to

supplier/contractor.

(c) The bidder shall have to inform their GST no. of the registered place(s) where from the bidder intends to

supply the goods/services, meaning there by the bidder has to supply the goods/services from the

relevant declared/ registered place(s) of supply only.

(d) The bidder shall not include GST in their quoted rates; but the bidder has to separately indicate the GST

rate, amount in the price bid schedule.

(e) In-case Govt notification comes for change in GST , the same will be applicable.

(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN NO. (copy of PAN to be

enclosed) Tenders submitted without GSTIN No by the firms, the offer will be rejected without

entering into further correspondence.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-308 PUR-F-006 RFQ-

Other Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may be caused in his man

or material. Moreover, the contractor shall be fully responsible for any damage caused to the

Corporation’s properties done by his man/materials while executing the work. The Corporation will be

entitled to recover the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is

inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work.

Amount so incurred will be recovered from the contractor’s bill. In this case decision of the Engineer-in-

charge shall be final and binding to the contractor.

3. At any stage of the contract period, if the contractor fails to complete the job or his work is not found

satisfactory the same will be got done at his cost and risk and additional expenditure incurred by the

Corporation will be recovered from him by giving one week's notice.

4. To sublet or transfer of contract without prior written approval of Corporation shall be treated as breach

of contract and it shall be punishable by forfeiting the S.D. as well as termination of contract.

5. The Corporation reserves the right to forfeit the S.D. in case of any breach of contract and in case of

disputes. The decision of Chief Engineer (Gen), TPS GANDHINAGAR shall be final, binding & acceptable

to the Contractor. If contractor fails to start the Work as Stipulated, the E.M.D. & S.D. Shall be forfeited.

6. Conditional tender will not be accepted. Withdrawal of tender condition unilaterally by you

before or after opening of tender will not be permitted.

7. The contractor has to carry out the required work strictly according to guidance given by the

Corporation's responsible officer.

8. The Corporation reserves the right whether the materials to be accepted, or not. Only specified and

scheduled materials are to be examined by Corporation's officer and then if suitable will be accepted by

the Corporation.

9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS, Gandhinagar which will be paid

after the certificate regarding correct receipt of the materials in good condition.

10. The rates should be quoted without any condition. The rates be written in words and 7figures legibly.

11. Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

12. The contractor shall have to execute an agreement with the Corporation on a non judicial stamp paper,

the cost of which will have to be borne by the contractor and will have to sign the contract and tender

booklet of the Corporation.

13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder) security deposit will be

charged as per table below:

Category of the Unit Security Deposit

Works up to Rs. 5 Lakh Works More than Rs.

Enterprise or Organization Exempted 3% of Order Value

which are exempted from

For all other Enterprises 5% of Order Value 5% of Order Value

Note: Security Deposit will be collected from the successful tenderer at the rates mentioned above. This may be

recovered by deduction through running bills of the contractors and / or by treating the Earnest Money

Deposit (Bid Security) paid at the time of submission of the tender.

14. The Bank Guarantees will be executed on the standard form prescribed by the corporation. In case of the

Bank Guarantees furnished / submitted, they should have clear one time validity till the completion of

the order in all respects and up to the expiry of Guarantee period from the date of the work completion.

Bank Guarantee for Interim period will not be allowed. If by any reasons the work period is extended

then contractor should undertake to renew the Bank Guarantee at least one month before the expiry of

the validity failing which GSECL will be at liberty to encash the same.

“It shall be mandatory to submit security deposit as per above table within 10 days from the date

of issue of Letter of Intent before order placement. In case when successful bidder not at all

responding within notice period or withdraws his offer then his EMD shall be forfeited and he

will not be allowed to participate in the tenders invited from the same office for the period of One

year for that place from where tender is invited.”

EW-308 PUR-F-006 RFQ-

If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders

placed or if GSECL suffers any financial loss due to this, then GSECL will be at liberty to adjust the

amount from other orders of the same firm or by encashing the Bank Guarantee.

All the costs of the stamp papers, other than required for payment is to be made through SIDBI /

ICICI by Board, are to be borne by you as per the Govt. of India’s latest guidelines.

15. VALIDITES OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of opening of technical bids.

In case of finalization of the tender is likely to be delayed, the tenderers will be asked to extend the

same without change in the prices or any terms and conditions of the offer. If any change is made,

original or during the extended validity period, the offers will be liable for outright rejection without

entering into further correspondence in this regard and no reference will also be made.

16. If successful contractor fails to pay the required security deposit and does not come forward to execute

the work, the full value of EMD will be forfeited by the Corporation.

17. Any terms and conditions mutually agreed to writing shall be for a part of the contract.

18. Payment will be made as per GSECL’s rule.

19. The authorized officer/person of the Corporation will have the liberty to check the material and work

20. Regarding the quality and acceptance of the jobs the authorized officer's decision will be binding and

final and no dispute on this account will be entertained.

21. General terms and conditions of the Corporation for works contract will be made applicable for this

22. No material for the said work will be supplied by the GSECL except specified in schedule thereof.

23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work completion period as

specified in this tender. Delay in execution of order on account of any other reason will be subject to

24. PBG (Applicable / Not Applicable) : “The supplier/contractor/party (i.e. tenderee) has to give Bank

Guarantee with validity period of additional 01 (one) month i.e. more than actual Guarantee/Warranty

period of 6/12/18/24/36/48/60 months (depending upon product) to safeguard Company’s interest in

case of any eventuality happening on the last day of the Guarantee/Warrantee period after office hours

of the Bank or Bank holidays.”

25. PENALTY FOR LATE EXECUTION OF WORK: Any delay that may take place in supply and / or erection,

testing and commissioning activities beyond contractual cutoff date / stipulated period in the order shall

be subjected to penalty (not liquidated damages) at the rate of ½% of the contract price / order price

per week or part thereof subject to a maximum of 10% of the total contract value / order value (i.e. End

cost including taxes & GST).

26. Statutory variations:-any statutory increase or decrease on the taxes and duties subsequent to your

offer if it takes place within the original contractual delivery date will be to the company’s account

subject to the claim being supported by documentary evidence. However if any decrease takes place

after the contractual delivery date the advantage will have to be passed on the company

27. If the work is not done as per specification given by the GSECL in stipulated time in all respects, the

penalty will be levied as per GSECL's rules.

28. The GSECL shall have the right to make any changes, additions / deletions or modifications in any terms

/ conditions of the tender and / or specifications as may be deemed necessary by the GSECL at its sole

discretion at any time before the due date of opening of the tender.

29. Tenderer should furnish a list of orders for similar work executed by them indicating the name of the

party and their order reference to whom they have worked, to be furnished in Annexure- 6. Failure to do

this will result on contractor’s tender being rejected without any reference.

30. GSECL does not accept the printed conditions of any Tenderer. It will be ignored without any reference;

hence tenderers should withdraw such printed conditions if they have any.

31. Tenders will be accepted only on or before due date and time of opening.

32. If technical deviations furnished by the Tenderer are not agreeable to the GSECL, the offers may be

ignored. However it will be solely at GSECL’s discretion to consider the technical deviations OR not for

considering the Tenderer. No correspondences of the Tenderer after opening of the bid will be

entertained in this matter.

33. The contractor will be responsible and liable for any damage to man and materials during his work.

34. While execution of this job our plant and auxiliaries will be in running conditions. Hence contractor has

to take all precautions for safety etc. Safety belts etc. also to be used wherever necessary while working.

35. GSECL reserve the right to terminate the contract if quantity shown in Schedule-B is executed earlier.

36. All the terms and conditions specified in Industrial & safety laws are binding on the contract.

EW-308 PUR-F-006 RFQ-

37. Registration certificate under labor contract act will have to be obtained before execution of contract.

38. The laborers shall be supplied for 8 hours a day, so contractors shall arrange accordingly.

39. The following List of Annexures and Documents (available in this tender document) should be invariably

submitted along with the tender:

(i) Schedule–“A” Indicating the Description of work & quantities for the tender.

(ii) Schedule–“B” Price Bid to be submitted online ONLY”

(iii) Annexure-“A” - Technical Scope of Work

(iv) Form of Bankers undertaking Performa for E.M.D and S.D.

(v) Annexures – 1 TO

(vi) Certificate – “A”.

(vii) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with company’s seal should be

submitted along with the Technical Bid in online only.

40. Please note that any additional conditions / deviations, if any, found in the Commercial terms &

conditions, then the Price Bids of such tenderers will not be opened and no further correspondences in

the matter will be allowed.

41. Tenderer should invariably fill up all the details of all the Annexure of this tender document. This is

mandatory. Also all the Annexures should be duly signed by authorized signatories with their rubber

stamp and along with Company’s Rubber (Round) seal / stamp affixed on each paper.

42. All the tenderers must ensure that all the relevant documents / papers submitted with the tender should

be serially numbered, and properly documented. This must be adhered to.

43. All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without

making any further reference.

44. If participating bidder/agency have stake in one or more other agencies / bidder who are participating

in same tender and on account of submission of wrong information / declaration in the tender / enquiry

certificate – A, then the bidder will be declared as disqualified automatically and EMD / SD will be

forfeited. Further, GSECL shall take stern action including stop dealing with their firms’

45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders without assigning any

reasons thereof and to split up the work between the parties as the case may be.

46. Relationship of employee: - Every bidder should, at the time of submission of bid, give a declaration as

“If in any bidder company/firm, the interest (i.e. Shareholding in company and share in partnership firm) of

any employee of the tendering Company or his/her relative as defined in section 2(77) of the Company’s

act. 2013 is 10% or more, the tendering Company will not deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical bid. Non-disclosure of such facts

would immediately disqualify the tenderer for further dealing with the tendering company.”

47. Conflict of interest among Bidders/Agents: A bidder shall not have conflict of interest with other

bidders. Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one more parties in this bidding process, if:

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in

a position to have access to information about or influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in more

than one Bid will result in the disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/sub-assembly/assemblies from one bidding

manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers,

one agent cannot represent two manufacturers or quote on their behalf in a particular tender

enquiry. One manufacturer can also authorize only one agent/dealer. There can be only one bid

from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/management, only one unit should quote.

EW-308 PUR-F-006 RFQ-

Similar restrictions would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/ management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition act, as amended

from time to time. Every bidder should, at the time of submission of bid, give a declaration, that

bidder shall not have conflict of interest with other bidders, as above.

48. All bidders shall submit the details/documents in support of Technical Qualification Requirements duly

certified and verified for authenticity from Specified Third-Party inspection Agency (TPIA) or Statutory

Auditor of their Company or Practicing CA/CA Firm along with a certificate regarding verification of

authenticity of documents as per the format placed at Annexur-1. All the documents submitted by the bidder

in support of the meeting Technical QR only shall be digitally signed by the Specified Third-Party inspection

Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm.

The verification and certification of authenticity of documents is acceptable from any of the following:

1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, lndia.

2. M/s Gulf Lloyds industrial Service lndia Pvt. Ltd.-Ahmedabad.

3. M/s international Certifications Services.

4. M/s lntertek lndia Pvt. Ltd.

5. M/s SGS lndia Pvt. Ltd.

6. M/s Moody lnternational (lndia) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (lndia) Pvt. Ltd.

9. M/s Bureau Veritas (lndia) Pvt. Ltd.

10. Hertz lnspection & Services Pvt. Ltd.

11. IRCLASS Syslems and Solutions Pvt. Ltd.

Verification for authenticity shall not be applicable in following cases.

1: Bidders having proven track record or regular suppliers/contractors (i.e. OEM/OES/PSUS)

2: Past order copies of GSECL as these documents can be verified internally.

Bidders shall be responsible for getting their documents/ credentials verified & certified by the Specified

Third-Party inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm in

support of Technical QR. All the costs pertaining to third party verification and certification (including

those by statutory auditors) shall be borne by the Bidder. GSECL shall have no liability (financial or

otherwise) towards the same and shall not be liable for any claim/ dispute between the bidder and the

Specified Third-Party inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW-308 PUR-F-006 RFQ-

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing CA/CA Firm

(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)

Gandhinagar TPS.

Subject: Authentication of veracity of documents submitted by M/s …….. in support of Meeting the Qualifying

Ref : Tender no.: ________________

M/s._______________________________________________(hereinafter called Bidder) having Registered office

at_____________________intend to participate in above referred tender of GSECL.

The tender condition stipulates that the bidder shall submit supporting Documents pertaining to Qualifying

Requirement duly verified and certified by Third-Party Inspection Agency (TPIA) or Statutory Auditor of

their Company or Practicing CA/CA Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents, which are also

attached with this letter. The same has been verified from the Original Documents and / or Client for

We hereby confirm that the following documents are found to be genuine and authentic.

1. Doc ref. no. _________________________ dated______________ (name of Documents)

2. Doc ref. no. _________________________ dated ______________ (name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of authenticity.

We further confirm that we neither have any vested interest in aforesaid tender nor have any conflict of

interest in respect of above tender.

This certificate is issued at the request of M/s._____________________________ (Bidder) for the purpose of

participating in the subject tender/s.

EW-308 PUR-F-006 RFQ-

General Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may be caused in his man

or material. Moreover, the contractor shall be fully responsible for any damage caused to the

Corporation’s properties done by his man/materials while executing the work. The Corporation will be

entitled to recover the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is

inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work.

Amount so incurred will be recovered from the contractor’s bill. In this case decision of the Engineer-

in-charge shall be final and binding to the contractor. At any stage of the contract period, if the

contractor fails to complete the job or his work is not found satisfactory the same will be got done at his

cost and risk and additional expenditure incurred by the Corporation will be recovered from him by

giving one week's notice.

3. Subletting the contract to other agency is not permitted unless and otherwise approved by the

competent authority.

4. The contractor has to carry out the required work strictly according to guidance given by the

Corporation's responsible officer.

5. The Corporation reserves the right whether the materials to be accepted, or not. Only specified and

scheduled materials are to be examined by Corporation's officer and then if suitable will be accepted by

the Corporation.

6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS, Gandhinagar which will be

paid after the certificate regarding correct receipt of the materials in good condition.

7. Any terms and conditions mutually agreed to writing shall be for a part of the contract.

8. The authorized officer/person of the Corporation will have the liberty to check the material and work

9. Regarding the quality and acceptance of the jobs the authorized officer's decision will be binding and

final and no dispute on this account will be entertained.

10. General terms and conditions of the Corporation for works contract will be made applicable for this

work also. The booklet is attached herewith.

11. No material for the said work will be supplied by the Corporation except specified in schedule thereof.

12. Penalty :-If the work is not done as per specification given by the Corporation in stipulated time in all

respects, the penalty will be levied as per Corporation's rules. Any delay that may take place in supply

and / or erection, testing and commissioning activities beyond contractual cutoff date / stipulated

period in the order shall be subjected to penalty (not liquidated damages) at the rate ½ % of the

contract price / order price per week or part thereof subjected to a maximum of 10% of the total

contract value/ order value (i.e. End cost including GST)

13. Statutory variations:-any statutory increase or decrease on the taxes and duties subsequent to your

offer if it takes place within the original contractual delivery date will be to the company’s account

subject to the claim being supported by documentary evidence. However if any decrease takes place

after the contractual delivery date the advantage will have to be passed on the company.

14. The contractor will be responsible and liable for any damage to man and materials during his work.

15. While execution of this job our plant and auxiliaries will be in running conditions. Hence contractor has

to take all precautions for safety etc. Safety belts etc. also to be used wherever necessary while

16. Corporation reserve the right to terminate the contract if quantity shown in Schedule-B is executed

17. All the terms and conditions specified in Industrial & safety laws are binding on the contract

18. Registration certificate under labor contract act will have to be obtained before execution of contract

19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange accordingly.

20. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as per actual work

done. NO ADVANCE payment will be allowed. Net Payment will be released within 30 days after

completion of work and submitting their relevant invoices.

21. Dispute Resolution Mechanism: For works contracts and composite Contracts, the arbitration

mechanism shall be governed by the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,

1992 as per below details.

(1) Amicable Settlement : "Any dispute, difference, controversy or claim between the parties arising out

of or relating to this contract with reference to the construction, interpretation, breach, termination

or validity thereof (herein after referred as "the Dispute") shall, upon the written request of either

party by referred to the authorized representatives of the Disputing Parties for resolution. The

EW-308 PUR-F-006 RFQ-

authorized representatives shall promptly meet and attempt to negotiate in good faith a resolution of

the Dispute within thirty days of the service of the request."

(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause 21 arising under or in connection with the present

works contracts, whether pertaining to works contracts alone or works and procurement both, the

same shall be referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration

Tribunal Act, 1992."

22. For procedure for health check-up accordingly bill shall be reimbursed once during total contract

period (for as & when and AOH/COH contract) maximum up to Rs.1000 or actual cost per worker/

labour /person, whichever is minimum after verification & recommendation by concern doctor. In case

any worker left the work in between than for replacement Worker Company will not provide any

reimbursement, however it is compulsory to submit new report of replacement worker for fitness

certificate at contractor’s own expense.

23. For Periodic Medical examination, No reimbursement for periodic medical examination to be given to

contract employee for whom GSECL are conducting Periodic Medical examination at company’s cost at

GTPS. If a contractor fails to undergo periodic medical examination, they have to undergo prescribed

investigation as per hazard analysis from outside, No reimbursement to be given for these

investigations.

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW-308 PUR-F-006 RFQ-

Tender PQC is mentioned as under:

Sr. No. Tender PQC Bidders’ remarks

1. The bidders must furnish the following certificate/documents with

their technical bid:

The bidder should produce certificate/document as evidence for

experience of having successfully completed similar works/jobs

carried out satisfactorily for minimum one year in last seven years

period in Govt./Semi Govt./State Electricity Board/Corporation

Body/Pvt. Ltd. Company/Public Limited Company.

Experience of having successfully completed similar works during

last 7 years ending last day of month previous to the one on which

applications are invited should be of either of the following:

a) Three similar completed works costing not less than the amount =

b) Two similar completed works costing not less than the amount =

c) One similar completed works costing not less than the amount =

Similar works means: Successfully carried out of Electrical wiring,

Street light pole installation with JB/Various size of HT/LT cable

Laying, cable fault attending & cable jointing work, Transformer &

HT/LT MCC or Various types of LT DB preventive maintenance work

including cleaning work P.H./Colony area or any other site, Geyser–

Ceiling fan–Wall fan–Room heater repairing work as per Scope of

2. Details of Manpower (Skilled, Semi-skilled & Un-skilled) available

with the firm having sufficient knowledge in possession relevant to

3. Details of minimum tools, tackles and equipments available with the

firm in possession relevant to the job.

4. Validity for the offer must be for minimum 120 days from the tender

opening of technical bid.

5. Conditional tender is liable to be rejected. Withdrawal or insertion of

conditions unilaterally after opening of tenders will not be permitted

unless it so desired by the GSECL.

6. Copy of updated valid contract labour license from the appropriate

authorities, duly obtained and or renewed for the entire contract

period. (If applicable)

7. Copy of updated valid Group insurance policy covering all the

contract labour duly engaged throughout the contract.

Copy of updated valid Electrical contractor License should be

submitted with technical Bid.

9. Details of P.F. code No. from the appropriate provident fund

authorities with valid registration certificate.

EW-308 PUR-F-006 RFQ-

10. Details of registered partnership deed, in case of partnership firm

and activities of association and memorandum of association, in case

11. The tender shall be opened only for those bidders who have paid

Tender fee & EMD.

12. The bidder shall have to submit the details of the registration

number regarding PAN card & GST No. along with Technical Bid.

13. Attested copy of relevant document duly signed and sealed on each

and every page shall be submitted by the bidder.

14. Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than

Rs.6,45,901.20 during the preceding three (3) financial years as one

date of Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder's

paid up share capital as on the last day of the preceding financial

year. In case the Bidder meets the requirement of Net worth based

on the strength of its subsidiary and/or Holding company and/or

Subsidiaries of its Holding companies wherever applicable, the Net

worth of the Bidder and its subsidiary and/or Holding company

and/or subsidiary of the Holding company, in combined manner

should not be less than 100% of their total paid up share capital.

However individually, their Net worth should not be less than 75%

of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (x1 +x2+X3) / (y1 +y2+y3) X 100, where x1,

x2, x3 are individual net worth which shall not be less than 75% of

the respective paid-up share capitals and y1, y2, y3 are individual

paid-up share capitals. 3) ln case the bidder

is not able to furnish its audited financial statements on stand-alone

entity basis, the unaudited unconsolidated financial statements of

the bidder can be considered acceptable provided the bidder further

furnishes the following documents for substantiation of its

qualification. - Copies

of the unaudited unconsolidated financial statements of the bidder

along with copies of the Audited consolidated financial statements of

its Holding Company. -A

Certificate from the CEO/CFO of the Holding Company, stating that

the unaudited unconsolidated financial statements form part of the

Consolidated Annual Report of the company.

4) ln cases where audited results for the last preceding financial year

as on the date of techno-commercial bid opening are not available,

the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, Bidder is not able to submit

the Certificate from practicing Chartered Accountant certifying its

financial parameters, the audited results of three consecutive

financial years preceding the last financial year shall be considered

for evaluating the financial parameters. Further, a Certificate would

be required from the CEO/CFO, stating that the financial results of

the Company are under audit as on the date of Techno-commercial

bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

5) The bidder must submit Average Annual Turnover and Net worth

EW-308 PUR-F-006 RFQ-

Certificate in support of Financial QR, duly certified and verified for

authenticity from independent Statutory Auditor of their company/

Practicing Charted Accountant/C.A. Firms/TPIA (Third-Party

inspection Agency) empaneled/approved by GSECL along with copy

of Annual Audited Accounts of last three years.

Note for point No. 1, 2, 3 & 4:

i. other income shall not be considered for arriving at annual

ii. "Holding Company" and "Subsidiary Company" shall have the

meaning ascribed to them as per Companies Act of lndia, in vogue.

iii. Net worth means the sum total of the paid-up share capital and

free reserves. Free reserve means all reserves credited out of the

profits and share premium account but does not include reserves

credited out of the revaluation of the assets, write back of

depreciation provision and amalgamation. Further, any debit

balance of Profit and Loss account and miscellaneous expenses to

the extent not adjusted or written off, if any, shall be reduced from

reserves and surplus.

The bidders are requested to submit the technical bid with the following credentials for technically

qualifying criteria in soft ONLY.

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all tenders without assigning

any reason thereof and to split up the work between more than one party as the case may be.

2. Non-compliance of above criteria the technical bid is liable to be rejected. After acceptance of the

Technical Bid, the Price Bid will be considered for opening.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-308 PUR-F-006 RFQ-

Sr. No. Details Confirmation

(Tick √ any one)

1 Annexure – 2 YES / NO

2 Firm’s details as per “Annexure –3” YES / NO

3 Copy of the un-priced schedule (Description and quantity of items YES / NO

4 Work Completion Period as per “Annexure- 5” YES / NO

5 Past experience details as per “Annexure-6” YES / NO

6 Performance certificates as per “Annexure-7” YES / NO

7 ANNEXURE – 8 YES / NO

8 ANNEXURE – 9 YES / NO

9 ANNEXURE – 10 YES / NO

10 ANNEXURE – 11 YES / NO

11 ANNEXURE – 12 YES / NO

12 Certificate of Important Instruction & certificate-A YES / NO

13 INTEGRITY PACT YES / NO

14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope of work to be YES / NO

carried out by contractor specified duly signed and with seal of

I / WE, confirm that following documents are attached with the technical bid of the offer.

Signature of the Tenderer

Seal of the Firm

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG MARKING

FOR IDENTIFICATION.

EW-308 PUR-F-006 RFQ-

Subject: Work for attending various electrical defects, shifting of materials, and carrying out electrical

maintenance activities (job-based) in the colony area of GTPS.

Reference: Tender No. EW-308

Due on date: / /

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Scope of Work & requirements during execution of

work in tender mentioned under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications/work.

3. Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial terms &

conditions, our offer shall be out rightly rejected without assigning any reason thereof.

4. We hereby agree for the terms & conditions laid down in Tender.

All the bidders are requested to see and verify the documents of

a) General safety rules / norms” to be observed by the contractors

b) Additional terms and conditions regarding industrial law and other related matters for the tender

c) General rules and directions for the guidance of contractor booklet of GSECL, GTPS on our website

under heading of “Rules for Works”

And confirm that all the above documents you have verified & certify as below

“I/we hereby has read the above documents and agree for the Safety Rules, Industrial Laws and Contract

Booklet (a, b & c as above) and accordingly submitted my/our offer.”

Signature of the Authorized

Representatives of the firm

Seal of the Firm

Name of the Tendering Firm / Agency:

EW-308 PUR-F-006 RFQ-

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Contractors)

Contractor Name

Within Gujarat / Outside Gujarat /GST NO

Pvt. Firm / Public Ltd. / State Govt. Under taking / (Indicate the relevant status)

Central Govt. undertaking

Vendor Registration Letter No. & Date

(If registered and Letter issued by Board) (If -

Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New Entrants)

Vendor Registration Date (If Applicable) -

Vendor Registration Validity Period From Date___________ to Date___________

(If Applicable)

P.F NO (Also Physical Document is required along

with the Technical Bid)

PAN NUMBER (Also Physical Document is required

along with the Technical Bid)

Custom No. and Date (If applicable)

Electrical License Type(If Applicable) (Also Physical

Document is required along with the Technical Bid)

License Validity Period (If Applicable) From Date___________ to Date___________

Account Number of Bidder

Type of Account of Bidder

Branch Name & Address

Contact Number of the Branch

Copy of Cancelled Cheque

COMPANY EMAIL ID FOR CONFIRMATION OF

Address of Registered Office Factory Works Authorized Representative

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

EW-308 PUR-F-006 RFQ-

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Sr. Description of work Qty UOM

Job work of Daily, Routine Defect, Preventive Maintenance &

Emergency Defect at Colony Quarters / ADM / VIP / Hostel /

1 Market Block / Hospital / Re-Creation Club/Temple at GTPS. 1700 Job

i.e. Different job work for full Day with skilled labour as per

Schedule – A Scope of work.

Job work of Daily, Routine Defect, Preventive Maintenance &

Emergency Defect at Colony Quarters / ADM / VIP / Hostel /

2 Market Block / Hospital / Re-Creation Club/Temple at GTPS. 1020 Job

i.e. Different job work for full Day with Un -skilled labour as

per Schedule – A Scope of work.

Concealed/open Point wiring for Light / Bell/Primary Point

with 2-1.5 sq. mm & earth wire of 1.5 sq. mm (green) both

are of ISI marked 1.1 kv grade FRLS PVC insulated

multistrand copper wires upto mas length of 10mt.

Providing and erecting ISI mark Medium class Rigid PVC

4 Pipes / Casin Capping Patti as per EIC instruction. dia of 150 Meter

pipes in approved manner as directed (a) 20 mm

EW-308 PUR-F-006 RFQ-

Work Completion Period

EW-308 PUR-F-006 RFQ-

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER TENDER’S PRE-QUALIFICATION

Party should submit below executed detailed work order physically along with the Technical Bid. This is

Sr. NAME ORDER DESCRIPTION OF ORDER ORDER FULLY STATUS, IF REMARKS

No OF REFERENCE No. WORK AMOUNT EXECUTED. ORDER UNDER

WORK & DATE YES/NO EXECUTION

A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.

B OTHER STATE ELECTRICITY BOARD

C OTHER ORGANISATION.

EW-308 PUR-F-006 RFQ-

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID.

Party should submit below executed work performance certificate physically along with the Technical

Sr. No. Name of the Authority by whom Reference No. & date Details of Works

certificate is issued

EW-308 PUR-F-006 RFQ-

ANNEXURE – 8 (for Works)

Bidder must fill up below details & should place at the top of the Technical Bid.

1 PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2 TAX: [IN PERCENTAGE] (GST )

3 The Last three-year Audited Annual Accounts, Positive Net worth

certificate, and Average Annual Turnover certificate certified by

charted accountant as Per Qualification Requirement

4 Please quote your GST Registration No. (Also Physical Document is

required along with the Technical Bid)

5 Please quote your PF Registration No. & Date. (Also Physical Document

is required along with the Technical Bid)

6 PENALTY TERMS AGREED :

(Please Specify YES / NO.)

7 SECURITY TERMS AGREED:

(Please Specify YES / NO.)

8 DETAILS OF EMD PAYMENT (as applicable as below)

a) DD No & Date & Name of Bank

b) B.G. No. & Date & name of Bank

c) Cash details

9 Completion of Works

(Please Specify YES / NO.)

10 VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO.)

11 PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)

13 TELEPHONE NOS. & FAX NO:

14 Authorized person of the firm :

15 Name of the proprietor, partners, directors [as the case may be], along

with address, telephone, fax no. etc.

16 If Vendor Registration is Done:(If Applicable)

(Please submit copy of Vendor Registration approval letter in the EMD -

EW-308 PUR-F-006 RFQ-

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND TO BE SUBMITTED

WITH TECHNICAL BID.

EW-308 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(Bidder should not quote their prices in this page)

Sub: Undertaking in regard to quoted prices.

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for

“This is to certify that we have not worked for the subjected tender viz.…………………. to other SEBs / Power

Utilities with this tender details of GSECL at lower % price than the % prices quoted in this tender by us for the

same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6) months are given below:

Signature of the Tenderer

Seal of the Firm

EW-308 PUR-F-006 RFQ-

ANNEXURE-10A (For Supply)

Vendor must fill up below details & should place at the top of the Technical Bid.

1. PRICES: [FIRMONLY]

(Please Specify YES/NO.)

2. Rates offered FOR: __________________

3. GST: [INPERCENTAGE]

(Please Specify IN/EXCLUSIVE/EXEMPTED)

Please quote your GST Registration No. &Date

Please specify GST NO

4. AIn case of GST (SGST, CGST OR IGST) please specify place of Manufacturer

unit from where material is to be supplied

5. PENALT YTERMS AGREED:

(Please Specify YES/NO.)

6. SECURITYTERMSAGREED:

(Please Specify YES/NO.)

7. P.G TERMS AGREED (Wherever applicable):

(P.G.-Performance Guarantee) (Please Specify YES/NO.)

8. DETAILS OF EMD PAYMENT

(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC No./Valid

UDYAM/Valid KVIC/Valid MSME

9. DELIVERY TERMS AGREED:

(Please Specify YES/NO.)

10. VALIDITY OF THE OFFER AGREED:180 Days from the date of opening of

11. PAYMENT TERMS AGREED: 80% against T.R.C. within 30days & balance

20% within 45 days

12. ITEMS OFFERED:

13. TELEPHONE NOS. & FAX NO:

14. Authorized person of the firm:

15. Name of the proprietor, partners, directors [As the case may be], along

with address, telephone, fax no. e-Mail ID etc.

Signature of Tenderer Company’s roundseal

EW-308 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

proprietor / any partner / any directors of the firm is not stop deal and/or banned for business dealing and/or

black listed by GUVNL and/or their any subsidiary company viz. GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

(Confirmed / not confirmed)

Contractor’s Signature

With Seal & Date

EW-308 PUR-F-006 RFQ-

Bidders must furnish the scan copy of below details along with technical Bid.

(1) A copy of order on hand.

(2) Detail order copies submitted as per Annexure-6.

(3) Performance Certificate if any.

(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the case may be), along with

Address, Telephone No, Fax No. etc. if any.

(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate, and Average Annual

Turnover certificate certified by charted accountant as Per Qualification Requirement.

(6) A copy of Goods and Service Tax Registration document along with valid Registration Number as per

(7) A copy of PF Registration document along with valid Registration Number as per Annexure –

(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with the GSECL’s Work

Tender specifications and as per Technical detail work/ drawing as mentioned in the Tender Specifications.

There is no commercial or Technical deviation in the offer from the Corporation’s Tender

Specification. I undertake to abide by the GSECL’s tender description and Particulars. I undertake to

complete work strictly as per the GSECL’s Technical specification/ Scope of work/ Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake to abide by all

commercial conditions of the GSECL, including work completion schedule.”

(Signature of the Tenderer)

1. Any offer without above certificate will not be considered and the tender will be out rightly ignored in

the absence of above certificate.

2. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to the

GSECL’s specifications, Guaranteed Technical Specifications/ Scope of work, Drawing and commercial

terms and conditions and false certificate is given by the Tenderer, then GSECL will not deal with the

firm for the present Tender. It is, therefore requested that the Tenderer should take care in giving their

offer and submission of documents.

3. The conditional tenders will not be accepted.

EW-308 PUR-F-006 RFQ-

[On Company's Letter Head]

(Required for price justification, if necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted items/works of the

tender along with online Technical Bid)

Ref.: Tender No: / Bid. No.:

We, the undersigned, hereby declare and undertake that we have not accepted or executed any Letter of

Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at rate lower than the rate

offered in this tender in any station of GSECL/GUVNL & Subsidiaries/CPSU/SPSU/IPP etc. during the period

from six (6) months prior to two (2) months after the bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered as ‘offered’

price for the tender items in subsequent tender, if it is not within period mentioned above

I/ We accept above undertaking.

EW-308 PUR-F-006 RFQ-

Gujarat State Electricity Corporation Ltd.

Thermal Power Station, GANDHINAGAR

(On Firm’s Letter Head)

ON FIRM’S LETTER HEAD:-

I/we __________________________________________________________the authorized signatory of M/s.

__________________________________ hereby certified that M/s. ______________________________________is not related with

other firms who have submitted tenders for the same work under this inquiry / tender and the interest (i.e.

Shareholding in company and share in partnership firm) of any employee of the tendering Company or my/our

relative as defined in section 2(77) of the Company’s act. 2013 is 10% or more, the tendering Company will not

deal with such company/firm at all.

Also I /We declare that, I/We have not conflict of interest with other bidders, as per below:

Conflict of interest among Bidders/Agents

A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to anti-

competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have a conflict of

interest shall be disqualified. A bidder may be considered to have a conflict of interest with one more parties in

this bidding process, if :

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a

position to have access to information about or influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in more than

one Bid will result in the disqualification of all bids in which the parties are involved. However, this does

not limit the inclusion of the components/sub-assembly/assemblies from one bidding manufacturer in

more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorize only one agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/foreign agent on behalf of only one principal.

g) A Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more than

one unit having common business ownership/management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare such

sister/common business/management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition act, as amended from

SIGNATURE OF THE TENDERER

WITH DESIGNATION.

SEAL OF THE FIRM:

EW-308 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA Date:

To, create an environment where Business Confidence is built through Best Business Practices and in fostered in

an atmosphere of trust and respect between providers of goods and services and their users for the ultimate

benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

■ To maintain the highest ethical standards ■ Not to bring pressure recommendations from

in business and professions. outside GSECL to influence its decision.

■ Ensure maximum transparency to the ■ Not to use intimidation, threat inducement or

satisfaction of stakeholders. pressure of any kind on GSECL or any of it’s

employees under any circumstances.

■ To ensure to fulfill the terms of agreement ■ To be prompt and reasonable in fulfilling the

/ contract and to consider objectively the contract, agreement, legal obligations.

viewpoint of parties.

■ To ensure regular and timely release of ■ To provide goods and/or services timely as per

payments on due dates for work done. agreed quality and specifications at minimum

■ To ensure that no improper demand is ■ To abide by the general discipline to be

made by employees or by anyone on our maintained in our dealings.

■ To give maximum possible assistance to ■ To be true and honest in furnishing information.

all the Vendors / Suppliers/ Service

Provider and other to enable them to

complete the contract in time.

■ To provide all information to ■ Not to divulge any information, business details

suppliers/contractors relating to available during the course of business

contract/job which facilitate him to relationship to others without the written

complete the contract/job successfully in consent of GSECL.

■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/

vendors/suppliers/contractors in understanding whether formal/non-formal so as

completion of agreement/ contract/ work to influence the price.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)

EW-308 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED.

TPS: GANDHINAGAR.

work for various Electrical defect attending, shifting of Materials & Electrical maintenance

work (Job Based) at Colony area of GTPS.

1. Attending all types of Electrical related defects in Quarters/Buildings for Electrical Accessories like

Ceiling / Wall Fan, Tublight, Lamp Holder, 15A / 5A Plug & Switch, AC & Gizer plug & Switch with TOP,

Room Heater, Stair Case Lamp, Door Bell, Switch Distribution Board, ELCB & MCB and any defect given as

2. Work of Cleaning of Transformers, MCC, All Dist. Boxes and others PM work and routine work as per EIC

3. Checking street light pole connection and proper insulation work and plastic covering On All Dist. Boxes,

Street Light Pole JB.

4. Various size cable checking and Laying work for Cable fault finding and attending & cable jointing work

from MCC to Change over Switch, changeover Switch to DB & DB to Quarter Block and other various

Distribution cable or as per EIC instruction.

5. Various Materials lifting Shifting from GTPS Main Store to Colony Electrical Store & Sub store as per

instruction EIC.

6. Street Light Defect Attending work like finding Street light pole Power Supply cable fault or LED Fixture

Fault and replacement of fixture if required as per instruction.

7. Complete Electrical re-wiring i.e. removing & dismantling of existing wiring & rewiring by copper wire in

PVC conductors in quarters of GSECL colony as per EIC. Use the PVC rigid pipe/casing capping should be

minimum 1.5 mm (approx.) thick & 20 mm diameter (approx.) with only white color good quality

approved by EIC.

8. The contractor shall have to carefully removing and refitting of following items of each quarter in “AS IT

IS” condition if required

(i) Existing Ceiling Fans, Wall Fan, Various types of Switch board &

Distribution board,

(ii) Tube light & fixture, doom-Lams & bell-buzzer etc.

(iii) Geezer, Room Heater etc.

9. For wiring work wire should be of PVC FR copper ISI as per sheet make only and shall be of color in Red

for phase, Black for Neutral and Blue/Yellow for OFF & Green-for-Earth as under.

(i) For main service wiring: 6 Sqmm flexible wire for P- N each & 1.5 Sqmm for earth. (From

main distribution board to each quarter’s Energy meter box and Energy meter Box to J.B. of

(ii) For domestic (15A plug board) wiring: 2.5 Sqmm flexible wire for P- N for each &

Sqmm flexible wire for earth. (For separate phase and neutral wire for each point is to be

provided for each 15 Amp. Point from main distribution box).

(iii) For lighting wiring: 1.5 Sqmm for P- N each & 1 x 1.5 Sqmm for earth.

(iv) For every point must be use separate phase and neutral wire from JB or switch board to each

point. (Check and conform by EIC at wiring time)

10. All Lighting accessories shall be used by contractor as per attached sheet make, and as per latest IS white

color only (i.e. Switch/Holders/Plug/ELCB/RCCB/Ceiling Rose/ PVC casing Pipe of Patti / Five Step Fan

Regulator/Switch Board/Distribution Board etc.) with complete work, with one-year free replacement

11. Standard PVC/Wooden board shall be used as per requirement or as per EIC instruction.

12. No wire joint will be allowed in domestic points/Lighting or in PVC pipe. Also for ceiling rose / holder

fitting round / square block with plate is to be used. No accessories are to be fitted on J.B. directly.

13. Earth wire is to run through out to each plug socket of lighting & domestic point standard copper wire of

good quality of appropriate dia. as per approval of E.I.C.

14. Rates shall be inclusive of dismantling of existing wiring and all materials i.e. copper wire, PVC pipe, board,

all accessories i.e. switch, plug, holder (except lamps, fittings, T/L fittings, ceiling fans, dooms, doorbell, fan

regulator etc.).

15. Contractor is Pre approve of supply of Electrical material by EIC as per Approved Make List of Electrical

Items then Start work for Electrical Re-wiring. Out of approved make material is rejected by EIC.

16. Contractor is submitting purchase proof for supply of Electrical Material as Schedule – B.

17. The removed items to be submitted to sub store or main store by the contractor or as per

instruction of EIC.

18. The supply of all the required materials for work as per Schedule - B.

19. Wooden /PVC board shall be 10 mm size border / top & with white colour 3 mm thick sun mica sheet as

per requirement & of appropriate size or approved by EIC.

EW-308 PUR-F-006 RFQ-

20. In the colony residential quarters, the Staff/ officers are residing, hence before dismantling existing

wiring, contractor shall have to arrange temporary wiring by own (as per instruction of E.I.C. thorough

meter) for temporary lighting.

21. The separate circuit for each quarter from main distribution board at ground floor to each floor of block/

quarter meter box and meter to distribution J.B. inside quarter and fitting of ELCB. Trial of tripping of

ELCB shall be given after completion of work.

22. The rates of all materials are inclusive along with labour charges which are required for wiring works.

23. The excess & replaced materials shall be returned to colony electrical department by contractors. The

scrap material shall be collected and no material to be left on site after completion of work by contractors.

24. Sundry items like nut/screws/LT Taps etc. and welding M/C & Welding rods required for this work shall

be arranged by contractors at his own cost.

25. The supply of all the required materials for work as per Schedule-B, terms condition & scope of work shall

be in scope of contractor.

26. Safely removing & refitting all accessories like T/L fixture, ceiling fan, and lamps as in existing nos. in

occupied quarters as per EIC instruction.

27. Approved Make List of Electrical Items mention below table.

Anchor, Panama, Legrand, L&T, C&S.

Switches (5/15A)

Sockets / Plug (5Pin) Anchor, Panama, Legrand, L&T, C&S.

Ceiling rose Any Indian make.

PVC casing Pipe wiring Any Indian make.

(PVC Socket, 1 to 4 Way

Junction Box, PVC Band,

Deep Junction Box, Any Indian make.

Round Elbow, Tie,

PVC Casin Capping Patti

wiring (Coupler,

External Bend, Internal Any Indian make.

Bend, 3 Way T, Elbow

Junction Linker )

Holders (Angle Holders,

Batten Holders, Pendant

Any Indian make.

Flexible Wires for wiring Polycab, Havells, RR Kable, KEI, Jainflex, V-Guard, Anchor, Avocab

Five Step Fan Regulator Anchor, Panama, Legrand, L&T, C&S.

Any Indian make.

Distribution Board

MCB / ELCB Anchor, Legrand, L&T, C&S, Havells

28. Any type of electrical defect/maintenance work must attain as required as per instruction of EIC.

EW-308 PUR-F-006 RFQ-

29. Job Calculation consider as (1 Skilled Person = 8 hours = 1 Job) (Total 5 No. Skilled Persons required per

day) & (Un-Skilled Person = 8 hours = 1 Job) (Total 3 No. Un-Skilled Persons required per day) i.e. Daily

No. person must provide for this work order and EIC instruction if further more requirements.

Terms & Conditions:

1. The subject work is purely job-based work & to be carried out on daily basis as per instruction of

Engineer-In-Charge.

2. The bidder is advised to visit the site before quoting for their technical Bid considering specifications.

3. For any conclusion/clarification contractor shall have to clarify prior to bid & can visit site office & site

situation of work.

4. All materials should be got approved before use & all material make as per standard make table as

mention in Scope of work & without standard make material as per table same material will reject & work

to be done as per instruction of EIC.

5. Contractor should provide at minimum 08 No. persons per day for attending the defects for execution of

work as per EIC instruction. 8 No. of Person per Day = (6 No Skilled & 2 No. Un-Skilled Persons).

6. Qualification for Skilled Person is ITI holder (Electrician/Wireman) with minimum experience of one

year for similar type of work will be preferred.

7. Contractor has Submit Documentary Proof like Qualification certificate for Skilled Person who will engage

to execute this work. If contractor was unable to provide person as per Terms Condition Clause No –

then penalty is applicable as per Clause No – 47 (Terms & Condition).

8. Women & Below 18 Year age & Above 60 Year Age person is not allowed for this work order for execution

9. Identity card as prescribed under the factories act shall be issue to workmen.

10. The contractor has to provide services for 8 hrs. for normal defects attending job which time is (Time

Duration 8:00 hrs. to 12: 00 hrs. & 13:30 hrs. To 17:30 hrs.) While availability of man power is 24 X

7 for attending any Emergency or Night time Defects will arise it must attain as per instruction of

Engineer in charge.

11. This work order contract man power is not used in any other contract of any department of GTPS. If this

department will find that this contract man power used in other department work then penalty will

applicable as per clause no 47 (Terms & Conditions).

12. Contractor has to Arrange Availability of Minimum 2 person in night (for all seven days) Daily at

Colony area (1 Skilled & 1 Unskilled) for any Night shift Defect or Electrical Related Emergency work as

per EIC Instruction.

13. Contractor has to attend Emergency call by phone on urgent basis at the earliest & late by within

minutes necessitated after intimation by engineer in charge. As job carried out in emergency job certified

and considered by EIC.

14. The attendance of the workers of ARC/BRC Contractor is to be monitored through Bio-metric

Punching system only. The contractor should submit the details of its worker in the prescribed Performa

for Bio-metric Punching and all formalities regarding registration there of shall be completed before

commencement of the work. If the biometric punching is not done then penalty of Rs. 200 per labour will

be imposed accordingly.

15. The Contractor is to inform the EIC in advance of any shortfall of Manpower engaged with this work order.

16. If there is any shortfall of manpower then, the contractor is to arrange manpower as per EIC instruction &

the Work order. The contractor must also ensure biometric punching of the manpower who will come to

address the shortfall of manpower for bill recording purpose.

17. GSECL shall be considering only Electronic Present for normal duty hrs. (i.e. Biometric Punching) of all

Man Power Engaged. Contractor Monthly Payment shall be made only on base of Bio-metric report for

18. Before starting work, the contractor should contact IRO (Industrial Relation Officer) / LWO (Labour

Welfare Officer) for all formalities and obtaining the gate passes of all contact labourers and for other

19. Contractor should submit daily work report. I.e. Day to day report in writing with location details for work

carried-out and to be certified with EIC.

20. The excess & replaced materials shall be returned to concern section by the contractor. The scrap

material shall be collected and no material is to be left on site after completion of work by the Contractor.

21. Once any defect attended by contractor should not repeat in one month if repeat due to improper

workmanship shall have to be attended by the contractor free of charge.

22. GSECL will provide Materials like Ceiling / Wall Fan , Tublight , Lamp Holder , 15A / 5A Plug, Switch &

Top , Gizer , Room Heater , Stair Case Lamp , Door Bell , Switch Distribution board , ELCB & MCB, Street

Light Fixture, Cable for Cable Joint of Faulty Power Cable, Fuse , Change over Switch , RCCB , Sintex Box

Fan Regulator etc.

23. GSECL will provide facilities for genuine requirements like hydra crane, forklift, ladders if available,

otherwise contractor has to arrange on his own.

EW-308 PUR-F-006 RFQ-

24. Party should have experience of electrical installation/ maintenance and has to submit the order copy of

similar work carried out in any organization.

25. Time limit of this work order is for 11 (Eleven) months from the date of work Commencement. GSECL

reserved right to Extend for 12-week period without any revision of rates & on same terms and condition

of the order if quantity is balance.

26. Following facilities will be given on chargeable basis if available by GSECL:

a. Accommodation facility will be provided on Nominal charge, if available.

b. Hospital Facility in case of any emergency.

c. Water charges for the work will be levied as per GSECL Rules.

27. Subletting the contract to other agency is not permitted unless and otherwise approved by The Competent

28. Necessary arrangement / facility of communication (mobile) will also in the scope of

29. The work shall be of good quality. All the junction boxes, DBs, LPs shall be properly closed after

completion of work by the contractor. Contractor will responsible for any damage of the Corporation’s

property while carrying out the job and cost of damage will be recovered from contractor.

30. Contractor will submit Details of Labour License & Group Insurance Policy of

Employee Before commencement of work as per labour Law.

31. Contractor will submit Details of Un-skilled/semi-skilled persons presently in his

Organization who has sufficient knowledge & Experience of similar jobs.

32. Contractor has to arrange all the required resources Tools, Tackles, Safety

Equipment’s at his own & Provide List which Tools & Tackles available to his

33. If at any stage the Contractor fails to complete the job, the same will be got done through other agency at

contractors risk and cost and additional expenditure incurred will be recovered from contractor.

34. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is

inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work.

Amount so incurred will be recovered from the contractor’s bill. In this case decision of the Engineer-in-

charge shall be final and binding to the contractor. At any stage of the contract period, if the contractor

fails to complete the job or his work is not found satisfactory the same will be got done at his cost and risk

and additional expenditure incurred by the Corporation will be recovered from him by giving one week's

35. If the work is not found satisfactorily GSECL reserves rights to terminate the part or full

Contract without stating any reason.

36. In case of any dispute the decision of Chief Engineer (Gen) will be final and binding to the contractor.

37. All the terms and conditions of Corporation for work contractor will be applicable to this work.

38. Mention quantity is estimated & Work will be allotted day to day according to received defects.

39. The contractor has to pay minimum wages as prescribed for the activity and as revised from time to time

to the contract labour engaged for this activity.

40. The contractor shall have to provide required Personal Protective Equipment of standard ISI make to

his staff during the work execution of work like Helpmate, Safety Shoes, Safety Goggles, Safety Glows,

and Safety Belt for work at height which is checked & Approved by our Safety Officer & it will be his

responsibility to see that same are used by his staff while working.

41. Whenever EIC will observe contractor person work without PPE & Safety Rules then EIC Will stop work

immediately & Penalty will applicable

42. If any accident occurs during execution of work, GSECL will not be held responsible and contractor will be

solely responsible for the unforeseen occurrence. The contractor will have to follow all the rules and a

regulation for Safety measures / labour laws and statutory requirement.

43. GSECL shall not be responsible for any injury or accident to the person of contractor while Take risk Policy

as per rules. The contractor will have to follow all the rules and a regulation for Safety Measures/labour

Laws and statutory requirement. In case of any unforeseen occurrence Happens, during execution of work

the compensation payable is to be made by contractor. In case of any unforeseen occurrence happens,

during execution of work the compensation payable is to be made by contractor.

44. In case of any damage to the equipment due to negligence of the contractor or any other Reasons

Attributed to the negligence of the contractor, the cost of the damage shall be recovered from the

Contractor. The decision of GSECL -Engineer in charge shall be final and binding. If the Equipment’s fail on

permanent nature due to either negligence of contractor or poor workmanship, the cost of the equipment

/reimbursement for repairing

will be recovered from the contractor.

45. Contractor shall indemnify GSECL against for any injury and/or damage that may be caused in his man or

material. Moreover, the contractor shall be fully responsible for any damage caused to the Corporation’s

properties done by his man/materials while executing the work. The Corporation will be entitled to

recover the damage from the party’s bill.

EW-308 PUR-F-006 RFQ-

46. Work experience:

The contractor shall have executed the similar nature of work as stated above with

government/ semi government / state electricity board / corporation body/ public limited

company / private limited company, along with documentary evidence preferably photo

copies of the orders secured from above government/ semi government / state electricity

board / corporation body/ public limited company / private limited company. The above

Documents will be analysed and after satisfaction, the price bid will be opened.

If the contractor fails to provide sufficient man power then penalty will be imposed as

per HO Circular No – GSECL/ACE (P&C) / 53 Dt – 14.03.24 as mention below.

For manpower and job contract where minimum manpower requirement is specified: if minimum

number of continuous manpower requirement for entire duration of the contract or minimum number of

workers requirement on daily/weekly/monthly average basis for the work have been specified, then work

order must have condition regarding deployment of adequate manpower and payment in such contract

shall be linked with contractor’s / agency bio-metric punching system/attendance registration system.

Moreover, penalty should be levied @ 1.5 times of the rate of that category of manpower for

shortfall in providing manpower than requirement.

48. Security Deposit:

Party will have to pay security deposit of 5% of order value within 10 days from the date of LOI. Such

security deposit will be payable either in D.D/Bank guarantees. The security deposit will be returned only

after one year or satisfactory completion of work.

“It shall be mandatory to submit 5% security deposit within 10 days from the date of issue of Letter of Intent

before order placement. In case when successful bidder not at all responding within notice period or

withdraws his offer then his EMD shall be forfeited and he will not be allowed to participate in the tenders

invited from the same office for the period of One year for that place from where tender is invited.”

Payment shall be made for actual work carried out by contractor as per the item rate of schedule-B & The

payment for the work Done will be made by running bills every month after taking joint measurement Within

30 days. Final bill will be paid within reasonable time after settlement of Material account by you and after

recording of joint measurement. Party has to Accept payment terms as per GSECL rules only i.e. as per actual

No ADVANCE payment will be allowed. Net Payment will be released within 30 days After

Completion of work and submitting their relevant invoices. The RA bills may be raised by the contractor on

monthly/quarterly basis. The contractor shall submit his bill in triplicate to the CE (G), GSECL, TPS, and

Gandhinagar which will be paid after the certificate regarding correct receipt of the materials in good

50. Compensation for delay:

Any delay that may take place in supply and / or erection, testing and commissioning

Activities beyond contractual cut-off date / stipulated Period in the order shall be subjected to penalty

(not liquidated Damages) at the rate of ½ % of the contract price / order price per Week or part thereof

subject to a maximum of 10% of the total Contract value / order value. (I.e. End cost including taxes &

51. GST will be paid extra on production of copy of GST Reg. no. Sales tax and other taxes:

No Sales tax, excise, octroi, toll tax, royalty, or any other duty will be payable by the

Corporation against this contract. Please quote you’re Income Tax PAN No. and GST No. While submitting

invoices applicable towards forfeiting of EMD, Security Deposit, PBG and penalty.

52. Labour Relation:

You have to keep the Corporation informed of any labour dispute arising on the work site though you are

fully responsible for setting such disputed.

The insurance of all the engaged manpower throughout the contract must be arranged by contractor its

own cost. You will arrange at your own cost for insuring all the materials and equipment’s by you or

drawn from the Corporation and also your labours etc. The Corporation will not be responsible for any

loss or damage to your equipment material or personnel.

54. Extension in completion date:

Any delay in completion of the work, for reason attributable to The Corporation, will be compensated only

by way of extension in Time limit without any penalty any request for extension of the Completion of work

from you will be considered on merits after Work is completed.

EW-308 PUR-F-006 RFQ-

As per Corporation rules you have to enter in to an agreement on stamp paper of Rs. 300/- with the

Corporation in the prescribed form. The cost of the stamp paper shall be borne by you, which you have to

submit on receipt of work order.

You will have to execute bond on non-judicial stamp of Rs. 300/- at you cost if materials

Are to be supplied by the Corporation, which you have to submit on receipt of work

57. Unsatisfactory progress of works:

If your work is found unsatisfactory or not progressing According to schedule given by Corporation.

Corporation May Take such action as may be deemed fit to see that the Work is completed in time at your

risk and cost. In case the work of contractor is found unsatisfactory or not progressing according to the

requirement, the company may take such actions as deem fit to see that the work is completed in time

with other experience party at contractors risk and cost. The charges for such work plus 15 % supervision

will be recovered from contractor.

58. GENERAL TERMS AND CONDITIONS:

All the terms and condition enumerated in the printed booklets attached with the tender will Apply for the

carrying out this work however whenever the terms and condition enumerated in the booklet “Tender &

Contract of works” conflict with that state therein the later shall prevail over the former. In case of

disputes differences arise to this contract shall be referred to the

“GUJARAT PUBLIC WORKS CONTRACT TRIBUNAL ACT 1992”.

59. TIME LIMIT EXTENSION:

Time limit of this work order is for 11 (Eleven) months from the date of work Commencement However it

may be extended further for 12 Weeks as per GSECL rules on same rate without any change in terms and

condition of original order as per directive of EIC.

60. Statutory variations:

Any statutory increase or decrease on the taxes and duties subsequent to your offer if it takes place within

the original contractual delivery date will be to the company’s account subject to the claim being

supported by Documentary evidence. However, if any decrease takes place after the Contractual delivery

date the advantage will have to be passed on the Company.

All the activities must be performed under safety of man and equipment to avoid damages. GSECL shall not

be responsible for any injury or accident of contractor’s manpower during works. Any damages to

property of GSECL shall be recovered from contractor as per rules of GSECL.

The contractor must have to take care / safety precaution of during execution of work. The contractor has

to follow all the safety rules & The contractor shall have to provide required personal protective

equipment (PPE) of standard make (ISI approved) to their staff during work execution and it will be his

responsibility to see that the same are used by his staff while working’s shall not be responsible for any

loss or accident and other such hazards to any of Contractor's workers or contractor during execution of

62. Conflict of interest among Bidders/Agents:

A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to anti-

competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have a conflict

of interest shall be disqualified. A bidder may be considered to have a conflict of interest with one more

party in this bidding process, if:

24. They have proprietor/partner(s)/Director(s) in common; or

25. they receive or have received any direct or indirect subsidy/financial stake from any of them; or

26. they have the same legal representative/agent for purposes of this bid; or

27. they have relationship with each other, directly or through common third parties, that puts them in a

position to have access to information about or influence on the of bid of another bidder; or

28. Bidder participates in more than one bid in this bidding process. Participation by a bidder in more

than one Bid will result in the disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/sub-assembly/assemblies from one bidding

manufacturer in more than one bid.

29. in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorize only one agent/dealer. There can be only one bid from the

3. The principal manufacturer directly or through one Indian agent on his behalf; and

4. Indian/foreign agent on behalf of only one principal.

EW-308 PUR-F-006 RFQ-

30. Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

31. In case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/management, only one unit should quote.

Similar restrictions would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/management units in same/similar line of business.

32. Bidder shall not act in contravention/violation to the provisions of competition act, as amended

from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders, as above.

63. At the time of payment, party has to submit with bill

 Wage Register

 Attendance Register

 Proof of Wages Through Bank

 Form C -Bonus (In case of Final Bill) Through Bank

 Form No. 18 –EL Payment (In case of Final Bill) Through Bank

Chief Engineer (Gen),

GSECL, TPS: Gandhinagar.

Contractor’s Signature

With Seal & Date

EW-308 PUR-F-006 RFQ-

ON STAMP PAPER OF Rs.300/-]

EMD BANK GUARANTEE FORMAT

FOR TENDER NO.__________

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

WHEREAS M/s. __________________________________________(Name and Address of the Firm/company) having their

registered Office at ________________________________(Address of the Firm’s registered Office) (hereinafter called

the “Tenderer”) wish to participate in the Tender No._______________ for _________work (Supply / Erection /

Supply & Erection Work, etc.) of ______________________ (Name of the Material/equipment / work) for Gujarat State

Electricity Corporation Limited (hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee for

Rs._____________ (Amount of Bank Guarantee towards EMD) valid till ____________ (mention here date of validity of

this Guarantee which will be Six months from the date of submission of bid of the tender) which is required to be

submitted by the Tenderer along with the Tender.

We,_____________________________________________(Name of the Bank & address of the Branch giving the Bank

Guarantee) having our registered Office at _____________________ (Address of Bank’s registered Office) hereby

give this Bank Guarantee No. _________________ dated ____________ and hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from Beneficiary Gujarat State Electricity

Corporation Limited or any Officer authorized by it in this behalf any amount up to and not exceeding

said Gujarat State Electricity Corporation Limited on behalf of the Tenderer.

We, ____________________________________________ (Name of the Bank) also agree that withdrawal of the

Tender/Bid/EOI or part thereof by the Tenderer within its validity or Non submission of Performance

Guarantee towards execution/supply period by the Tenderer within 15 days from the date of issue of Letter of

Acceptance by the Gujarat State Electricity Corporation Limited would constitute a default on the part of

the Tenderer and that this Bank Guarantee is liable to be invoked & encashed within its validity by the

Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of _______________ (mention here

the date of validity of Bank Guarantee) and shall not be terminable by notice or by Guarantor for change in the

constitution of the Bank or the Firm of Tenderer or by any reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations made,

given, conceded with or without our knowledge or consent by or between the Tenderer and the Gujarat

State Electricity Corporation Limited.

Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GSECL) Notice or invocation by any

person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to

Rs.__________(Amount of EMD) (Rupees __________________________________) (in words). Our Guarantee shall remain in

force till _____________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee

are made to us in writing on or before ___________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under.

Please Mention here Complete Postal Address of the Signature of the Bank’s Authorised

Bank with Branch Code, Telephone and Fax Nos Signatory with Official Round seal

NAME OF DESIGNATED BANKS : As per Annexure – I

EW-308 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards execution/supply period ( Security Deposit ) as per

Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the Branch giving the Bank

Guarantee) having our registered Office at __________________________________________________________________(Address

of Bank’s registered office) hereby give this Bank Guarantee No. _______________________________________ dated

_________________ and hereby agree unequivocally and unconditionally to pay immediately on demand in

writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in

this behalf any amount up to and not exceeding Rs. _____________ (Amount of Performance Guarantee towards

execution/supply period ) Rupees ___________________________________________________________________(in words) to

the said Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for the supply / works

specified below :

This agreement shall be valid and binding on this Bank up to and inclusive of___________________(Date of

validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution

of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations

made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL). Notice or invocation by any

person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs._______________(Rupees ___________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Bank Guarantee).Unless demands or claims under this Bank

Guarantee are made to us in writing on or before _____________ (Date of validity of the Bank Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please mention here complete Postal Signature of the Bank’s authorized

Address of the Bank with Branch Code, signatory with Official Round Seal.

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS : As per Annexure - I

EW-308 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards Guarantee/Warranty period as per Commercial Terms &

Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the Branch giving the Bank

Guarantee) having our registered Office at __________________________________________________________________(Address

of Bank’s registered office) hereby give this Bank Guarantee No. _______________________________________ dated

_________________ and hereby agree unequivocally and unconditionally to pay immediately on demand in

writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in

this behalf any amount up to and not exceeding Rs. _____________ (Amount of Performance Guarantee towards

Guarantee/Warranty period ) Rupees _________________________________________________________________(in words) to

the said Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for the supply / works

specified below :

This agreement shall be valid and binding on this Bank up to and inclusive of___________________(Date of

validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution

of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations

made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL). Notice or invocation by any

person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs._______________(Rupees ___________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Bank Guarantee).Unless demands or claims under this Bank

Guarantee are made to us in writing on or before _____________ (Date of validity of the Bank Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please mention here complete Postal Signature of the Bank’s authorized

Address of the Bank with Branch Code, signatory with Official Round Seal.

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS : As per Annexure – I.

EW-308 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution/Supply period and Guarantee/Warranty

period as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the Branch giving the Bank

Guarantee) having our registered Office at __________________________________________________________________(Address

of Bank’s registered office) hereby give this Bank Guarantee No. _______________________________________ dated

_________________ and hereby agree unequivocally and unconditionally to pay immediately on demand in

writing from the Gujarat State Electricity Corporation Limited, or any Officer authorized by it in

this behalf any amount up to and not exceeding Rs. _____________ (Amount of Combined Performance

Guarantees (PBG) towards Execution/Supply period and Guarantee/Warranty period) Rupees

________________________________________________________________(in words) to the said Gujarat State Electricity

Corporation Limited on behalf of M/s.___________________________________________________ who have entered into

a contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive of___________________(Date of

validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution

of the Bank or the firm of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations

made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL). Notice or invocation by any

person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs._______________(Rupees ___________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Bank Guarantee).Unless demands or claims under this Bank

Guarantee are made to us in writing on or before _____________ (Date of validity of the Bank Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please mention here complete Postal Signature of the Bank’s authorized

Address of the Bank with Branch Code, signatory with Official Round Seal.

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS : As per Annexure - I.

EW-308 PUR-F-006 RFQ-

Financial Department, GR.No. FD/MSM/e-file/4/2025/2712/DMO Dtd. 01/04/2026

[ To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent basis.

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to March

2027. The validity cut-off date in the GR is with respect to date of issue of Bank Guarantee

irrespective of date of termination of Bank Guarantee.

Name of Banks Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 YES Bank 36 Ahmedabad Mercantile Co-Operative Bank

15 Nutan Nagrik Sahakari Bank Ltd. 37 Rajkot Nagrik Sahakari Bank Limited.

16 Sarswat Co-Operative Bank Ltd. 38 SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co-Operative Bank 40 The Surat District Co-operative Bank

19 The Surat Peoples Co-operative Bank 41 The Baroda Central Co-operative Bank

20 The Panchmahal District Co- 42 The Kalupur Commercial Co-operative Bank

21 The Rajkot Commercial Co-operative 43 The Banaskantha Mercantile Co-Operative

Bank Limited Bank Ltd.

22 Gujarat Gramin Bank

EW-308 PUR-F-006 RFQ-

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules. Concern

principle contractors are responsible for informing & observance of these rules by their supervisors/contract

workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work

contract awarded to them. Prior to commencement of the work, Contractor shall have to submit a written

assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly

gone through these Rules, have educated their employees / workers of their sub contractor and will strictly

observe the said Rules while execution of work under work contract awarded to them. They will have to

indemnify the company for any loss or damage / accident / injury to the company’s property / employee or

employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per Gujarat

Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per Aadhar card /Election

card id proof & to follow the gate pass issue procedure through concern department EE & SE, Security

Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for three days

with prior permission of Factory Manager only. More than three days, Permanent photo gate pass

procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers before

commencement of work & examination responsibility shall be taken by contractor as well as concerned

Head of Department .Pre-employment & Periodical medical examination of contractor workers shall be

carried out in form no.32 from GSECL Factory Medical Officer after every six (06) months of contractor

with their contractor workers. Contractor shall be fulfilled all health requirements before

commencement of work. After completion of medical examination in form no.32/33, GSECL Factory

Medical Officer shall be signed in contract worker gate pass procedure format.

(04) If work executed outside factory premises, Principle Contractor shall be registered compulsory under

The Building & Other Construction Workers (Regulation of Employment and condition of service) Act,

1996 and The Gujarat Building & Other Construction Workers (Regulation of Employment and condition

of service) Rules, 2003 before execution the ”building or other construction work” means the

construction, alteration, repairs, maintenance or demolition, of or, in relation to, buildings, streets, roads,

railways, tramways, airfields, irrigation, drainage, embankment and navigation works, flood control

works (including storm water drainage works), generation, transmission and distribution of power,

water works (including channels for distribution of water), oil and gas installations, electric lines,

wireless, radio, television, telephone, telegraph and overseas communications, dams, canals, reservoirs,

watercourses, tunnels, bridges, viaducts, aqueducts, pipelines, towers, cooling towers, transmission

towers and such other work as may be specified in this behalf by the appropriate Government, by

notification but does not include any building or other construction work to which the provisions of the

Factories Act, 1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D animation movie & Training

record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue PPE to

contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving license, Electrical

contractor license, Electrical trade qualifications, Safety induction training, SOP, supervisor qualifications

etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be signed in Contract

worker Gate pass procedure format.

(07) Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents with

gate pass application through concern department EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer

& Factory Manager.

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid Electrical

contractor License shall be submitted to concern electrical department EE/SE/Electrical Safety Officer/

Safety Officer/Factory Manager at the time of apply gate pass by agency/party with latest renewal from

Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be checked by

Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety Officer/ Safety

Officer/Factory Manager.

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) + 3 years

experiences or ITI + 10 years) shall be engaged by contract agency & qualification certificate with

experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety

Officer/Factory Manager at the time of apply gate pass.

EW-308 PUR-F-006 RFQ-

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the work on

electrical lines and Apparatus, Contract person/worker possesses a certificate of competency or

electrical work permit, issued by the Appropriate Government. That means, Electrical trade Qualification

of contract worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M.

TECH (Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety

Officer/Factory Manager at the time of apply for photo gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7 round

the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor (BE/Diploma

(Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor during

dangerous operations/dangerous works as well as day to day dangerous activities, safety supervision,

tool box talk, Safety awareness programme, SOP preparation with hazards & its control measures with

each step , checking of lifting tools & tackles, hydra mobile crane, Safety precautions, coordination with

Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per nature of vehicles & to follow

the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well as Gujarat

Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in charge before

entry in the Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as per

GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will review &

approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety Officer/Factory

Manager before execution of work.

(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide standard

make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue format by concern

JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments / Safety Gadgets suitable

to give sufficient protection against hazards involved in their work / job to their staff, as per the job

requirement and insist / enforce their workers to put on the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved only) to

be used for various works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes, Safety Helmet,

Safety goggles, Mask & Reusable Ear plug, hand gloves to their workers/supervisor compulsory & it will

check by concern section HOD & Dy. Safety Officer /Safety Officer at the time of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and International Standard

before executions of work or at the time of gate pass apply procedure.

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or during fall of

person from height. Yellow Colour helmet is used for contract

worker with agency logo.

Safety Goggles/welding goggles/ For protection of eyes against flying particles / dust, chemical

chemical splash goggles splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high noise

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged objects,

proximity suit/FR Boiler Suit heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/ Electrical objects, heat, hot metals/objects, electricity etc..

resistance etc.

Safety Belt(full body hardness with For fall prevention while working at heights or in depth, working

double lanyard & shock absorber) / in vessel or in confined space.

Rope / Life line / Fall arrestor etc.

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Respirator with Protection against toxic chemical fumes / gases/vapors/dust etc.

full face mask type A2B2E2K2

Trolley mounted Air line respirators Working in oxygen deficient zone or confine space area

with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc

EW-308 PUR-F-006 RFQ-

Portable Multi gas Detector ( Working in oxygen deficient zone & use in entry of confine space &

LEL,O2,CO,H2S,SO2, etc) Major fire

Automatic voltage detector To check the present voltage or induction voltage of electrical

equipments/ bus/switch gears from 01 (one) feet distance before

starting the any electrical work .

Auto darkening welding helmet (EN The new auto darkening welding helmet combines legendary

379 & EN 175 Level-B) with PAPR as Speed glass quality and auto darkening technology with an

per EN 12941:1998, class TH2 and innovative wide-view grinding visor to give welders an all-in-one

AS/NZS 1716 solution for more flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing protection

device, for increased comfort and safety in welding. The unit is

equipped with a particle filter which removes particles from the

air. The unit provides a constant airflow independent of filter

combinations and clogging. The unit can also be equipped with a

gas filter (for example A1B1E1). The unit supplies air to the head

top via the connecting breathing tube. The airflow creates a slight

positive pressure which together with the sealing to the face

prevents particles and other contaminants from entering the head

(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by party/agency/contractor to

their contractor workers as per nature of job and allotment of PPE list shall be submitted to Safety

Officer, Dhuvaran on his letter head as per below mentioned format by Contractor before

commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name Desig Name of Name of PPE IS Make of Qty Unit Date Rece

no. of natio Section :Code PPE of ivin

worker n under no. of issue g

s work PPE sign

Safety Helmet Nos.

01 Safety goggles Nos.

Reusable Ear Pair

Safety Shoes Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all contractor

workers at entry gate of Factory Premises & shall entered contractor workers with Safety Shoes & Safety

Helmet with photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor workers

on daily basis.

(18) During the work execution, one trained & competent supervisor of agency should always remain present

at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP .

(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/ C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract work

shall be submitted before starting the work & shall be checked by concern JE/DE/EE before starting

work & it’s record shall be maintained in concern section.

(20) The contractor shall take all the required safety measures prior to commencement of work on dangerous

substances, machineries or area at which cautionary notice is displayed and obtain “Line Clear” or “Work

Permit” through the concern Department / Section JE/DE and shall be informed to concern section

JE/DE for closed/ returned after completion of work.

(21) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE regarding

hazards of specific work, risk & it’s control measure (mentioned in HIRA) before starting the job work

and records shall be maintained for each & every job works.

(22) Display Safety instructions shall be strictly followed by all workers who are working in factory premises.

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief Chemist/Control room

& work related Chemical information shall be taken by contractor & contractor workers from Concern

EE/Chief Chemist before starting of chemical handling work.

EW-308 PUR-F-006 RFQ-

(24) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel, sump,

tank, pit or opening in ground or in floor which, by reason of its depth, situation, construction or

contents ,is or may be a source of danger before starting the work each & every days or after

interval/recess. Contractor supervisor shall be informed to concerned HOD regarding any unsafe

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile phone etc

are to be strictly followed by all workers who are working in factory premises.

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the

inflammable material lying at or nearby worksite or cover it properly by suitable protective covering.

Also, special care shall be taken before carrying out such job & see that all possible contributing factors

to set fire shall be removed / vanished prior to commencement of the work. Advance intimation shall be

given to concerned section / fire section to commence the work in fire prone areas. They should also

keep ready all the First Aid Fire Extinguishers / equipments & fire extinguishing media / material like

sand / water buckets or other appropriate equipment at such place.

(27) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space / Vessel

Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used. For

taking care of the persons working inside the confined space / vessel, a supervisor / person capable to

keep continuous watch on person(s) working inside, assist them in case of emergency or arrange to get

immediate outside help, shall remain present at entry point. Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers etc

shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with a

cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be re-

fixed / re-placed in the original position as it were prior to commencement of the work and leave the

work place in safe condition in all respect, so as to prevent accident to fellow workers.

(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare parts,

tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts

or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or

possible traffic movements in case of emergency. Such passages are meant for safe escape in the event of

emergency. If it is utmost necessary to carry out work in such area with blocking of passage, prior

permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare

the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or keep a

person to restrict / divert the traffic on this route through other safe passage.

(29) The contractor shall see that he / his persons do not work on or block (by stacking material, spare parts,

tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lifts

or any other approaches / roads leading to plans or its auxiliaries, on which there is traffic movements or

possible traffic movements in case of emergency. Such passages are meant for safe escape in the event of

emergency. If it is utmost necessary to carry out work in such area with blocking of passage, prior

permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare

the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice or keep a

person to restrict / divert the traffic on this route through other safe passage.

(30) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like welding

machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe to use.

Do not use defective, unsafe or improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken directly at their own but

shall be obtained through concerned Electrical Maintenance Departments or their authorized persons or

under their observations / guidance only. The Electrical Section shall provide temporary electrical

connection up to contractor’s Mains Board on which it is compulsory to install mains switch, ELCB &

fuses of adequate capacity. All such equipments shall invariably be earthed adequately to prevent

electrical shock, sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without

any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power

cord for single & 5-wire power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine, Grinder,

Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution shall be of

standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has specific prescribed life

span shall not be used in any case if its expiry date is over.

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical contractor for

safe use in areas where hazardous, flammable, or combustible vapors, liquids, dusts, or residues may be

present in Gas Based power plant and list of tools and tackles shall be submitted with technical bid. Non-

Sparking Non-Magnetic electrical hand tools and tool kits shall be checked by JE/DE before

commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT crane

etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be checked

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and used only if found safe to use. Also, ensure that these are tested, examined & certified in form no.10

by Competent Person as per the Factory act-1948 & Gujarat Factories Rules and its validity do not expire.

Further, it shall be fixed properly and firmly prior to lifting the weight. Valid Test certificate of all

Lifting machines used by Contractor to be submitted to Dy.Safety Officer/ Safety Officer before

commencement of work through concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the work

permit when working at height. While climbing on such scaffolding or working on any structure at

height, use of full body safety belt /full body hardness with double lanyard & Fall arrestor & Helmet is

compulsory. It is also necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant activities / works except the

work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as shall not

temper / operate / touch the machineries/equipments/auxiliaries with which they are not concerned.

Also, the contractor shall strictly instruct their staff for not to sit or take rest at/near/below running

plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene, LPG,

Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle / shift such

cylinders a special trolley /cage meant for it must be used but in no case it should be rolled.

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area, Spark

arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each vehicle by

party/agency and it will check by shift security in charge before entry of vehicles in the factory premises.

(37) No women or young person shall be employed or permitted to work in Lead-compound area like battery

room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover or of

any transmission machinery while the prime mover or transmission machinery is in motion.

Examination or operation of motion machinery shall be made or carried out only by a specially trained

adult male worker wearing tight fitting clothing as per section 22 of factories act

(39) In all risky job, before start the work, contractor should obtain General Safety Work Permit through

concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security gates,

Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be reported to Safety Department

through concerned Sectional Head / Engineer. The prescribed Form No. 21 & ANNEXURE may be

obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer through

concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as per electricity

act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be filled up by concern

department JE/DE with written consent of contractor. The Form may be obtained from concerned

Electrical section or Electrical Safety Officer. Electrical accident investigation shall be carried out by

Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured person

with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety Officer/Electrical

Safety Officer then after injured person may allow for work.

(42) For any incident occurred but have no injury to any persons should also reported as per GSECL format

and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

(43) Safety penalty shall be imposed against Offences by contract workers: If any contract worker

worked in a factory contravenes any provision of Factories act or any rules or orders made there under

,imposing any duty or liability on workers, contractor/agency shall be punishable with fine which

mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per nature of job like Rs.1000/-per day

mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

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(viii) Work without test report of lifting machines / tackles (like Rs.2000/- per equipment

C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT crane

etc) & its attachments (like D-shackles, slings, U-clamps, Eye

bolts or any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during working at Rs.3000/-per person

Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

(xi) (a) Grinding machine used without safety guard/machine Rs.500/-per equipment /

(b) unsafe welding machine like open body, Knob without

insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial Plug,

(f) use of damaged electrical wire for lighting/ equipments,

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non-Standard PPEs

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety Officer, Electrical Safety

Officer, Factory Manager, If they will observed any safety violations as per CO circular/statutory

requirements then they must impose Safety Penalty through office note directly against contract

workers/ contract agency and Office Note process through proper channel to concern Sectional head and

Account head for recovery purpose. Photograph/CCTV footage is to be put up with penalty note by

imposing officer.”

(44) Party will damage any fire equipments or property or machinery in factory during execution of work,

total damage cost will be recovered from party RA bill and recovery Office note put up by concern HOD.

(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap etc. are to

be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation for

(48) Over & above these, contractor shall have to follow all the safety requirements /rules & regulations /

norms and legal provisions laid down in various statutes. Particularly the provisions of The Factories

Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The Electricity Act-2003 &

rules, BOCW Act/Rules shall be followed strictly. The contractor shall also obey the rules / regulations /

instructions of the local Competent Authority for safety & health requirements.

(49) The above rules shall be scrupulously followed and where required, Contractor /contractor workers may

contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case of any ambiguity or needs

further guidance in this regard.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

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Terms and Conditions regarding Labour Laws

During the entire period of the contract, the Contractor and his Sub Contractor shall at all times comply with all

applicable labour laws, rules, regulations, notifications, and bye-laws issued by the Central Government, State

Government, or Local Authorities. This includes all existing laws as well as any amendments or new

notifications that may come into force during the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following Act/statutes related to Human

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment & Conditions of Service) Act, 1996;

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen's Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service) Act, 1979;

14. The Building And Other Construction Workers' Welfare Cess Act, 1996;

15. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain fully responsible for ensuring

compliance with all other applicable labour and welfare legislations, rules, and regulations in force during the

The following are some of the major responsibilities of the contractor, in addition to other obligations

prescribed under various labour laws, rules, and regulations issued by statutory authorities such as the State

Government or Government of India from time to time, which the contractor shall strictly comply with during

the execution of the contract.

1) The Factories Act,

The contactor should not deploy worker below the age of 18 years and above 60 years for the awarded

Earn Leave shall be paid to their Bonafide contract workers as per the provisions of the Factories Act,

Payment of Earned Leave should be made monthly together with wages for better compliance of law.

The contactor shall maintain Earn Leave Register in Form No. 19 as per the provisions of the said Act and

submit the same on demand.

All the written registers, Performa etc. shall be maintained up to date and kept ready for inspection at

any time or submitted on-time to the concerned authorities as per applicability of the Acts by contractor.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under Contract Labour (Regulation &

Abolition) Act from the appropriate authorities before commencement of work. The contractor tor shall

maintain a valid labour license under the Contract Labour (Regulation and Abolition) Act for employing

necessary man power to be required by contractor.

The contractor should not be allowed to engage fifty (50) or more contract labourers without initiating

to obtain the labour license under the Contract Labour Act. (the said number i.e., fifty (50) or more

includes Supervisor and other staff).

3) Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours engaged by them, on or

before 7th of every month through nearest Nationalized Bank compulsory, preferably situated in the

premises of TPS area in case of all works contract. The Contractor shall supply copy of Bank Statement

duly stamped by the Concerned Bank as well as debited entry of amount displayed in the contractors'

own bank account as token of proof towards payment of Wages through CLIM/prevailing system at

relevant time. Apart from Payment of wages through Bank, Contractors shall have to make all other

payments like Advances, Bonus, Leave Encashment etc. to their labours through bank only and cash

payment entry will not be allowed.

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Wages rates for contract laborers are applicable as per the terms and conditions of the license. The

contractor shall have to pay wages to workers as notified by the Government of Gujarat from time to

Any default to pay the minimum wages to the engaged workers and deprived of their right to minimum

wages payment on or before 7th of each month shall be dealt as per the provision of labour laws.

Recurrence of the same may lead to cancellation of awarded contract.

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm /Agency /Company itself for the

It should be ensured that all the contract labours engaged by contractor are covered under the provident

fund scheme and employee's pension scheme and their contribution must be remitted regularly to the

concerned RPFC. The photocopies of challan along with ECR in this regards should be submitted

regularly to the User Department to enable their onward billing clearance.

The contractor shall submit along with his bill (month wise) statement regarding deductions against

employees' provident fund and family pension scheme in respect of each concerned employee' Provident

fund and family pension scheme at the rate of 12 %o of wages (or at the rates made applicable by the

Government time to time). The contractor's contribution and his workers contribution towards

provident fund and family pension scheme shall deposited by the contractor with concerned PF

5) Workmen's Compensation & Employer's Liability Insurance.

The contractors shall have to obtain Employee Compensation Policy under the Employees Compensation

Act before starting the work. Employee Compensation Insurance shall be obtained for all the workers

engaged for the execution of awarded contract. If any of the work is sub-letted the contractor shall

ensure that the sub-contractor take and provide workmen's compensation and Employer's liability

insurance for the labours engaged. Contractor is liable to pay compensation in case of accidental injury

arising out of and in the course of employment as per the said Act and shall bear medical expenses due to

on duty accident.

6) The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly basis along with the

payment of wages, calculated on a pro-rata basis per month, which is equivalent to 15 days' wages for

each completed year of service for every worker. (* applicable to ARC / BRC works contract only)

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contactor in an accounting year, bonus, in accordance

with the provisions of this Act, For better compliance, the contractor should pay bonus amount on a

monthly basis along with wages calculated on a pro-rata basis per month. Contactor has to submit the

paid bonus details of its worker in Form No. C as per the provisions of the said Act as and when required

by the Govt. Authority as well as by GSECL.

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity Leave and other benefits

as per the provision of the said Act.

9) The Building and other Construction Workers' Act,

For any construction work, fall under the definition of Section 2(1) d), happening outside / inside the

Factory premises the said act will be applicable and the contactor or its sub-contactor shall be liable to

comply with the provisions framed there under.

10) The contractor shall give preference to existing or local contract workers for engagement in the awarded

contract and shall issue appointment orders to each and every workers individually at the time of their

engagement during the period of contract and terminate the same at the end of the each contract.

Follow the mentioned procedure for each milestone for the execution of works contract.

11) On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour Welfare Officer / Industrial Relations

Officer for all formalities related to labour law compliance before commencement of the contract

and onward Labour Law compliance thereof,, so that later no dispute will arise in respect of

compliance of labour laws.

2. It is the responsibility of the contractor to ensure that contactor’s employees maintain strict

discipline as regards security, methods of safe working etc., and not to cause any hindrance to

smooth running of power station or in execution of duties by GSECL staff Any lapse in this regard

will be viewed seriously and if lapse found, contact is liable to be terminated. If any of contractor's

staff is found unsuitable or not behaving properly, the contractor shall have to remove such worker

from the work-site on demand by EIC. To maintain harmonious industrial relations amongst contact

labours is solely the responsibility of contractor. Any breach of the same will be viewed seriously.

3. A digital system developed at the request of the agencies working at the premises of GSECL, is to

facilitate them for easy, efficient, effective management of data, gate passes, attendances, medical

records, Police Verification documents etc. related to their employees / workers deployed for

various works and services against work order of GSECL.

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4. On receipt of LOA and before commencement of work, authorized representatives of the agency

shall login in the CLIMS online portal / prevailing system at relevant time and apply for registration

of their employees / workers uploading all information with required documents in digital form.

Upon completion of due verifications, clearance by EIC and HR departments, contracting agency will

obtain gate passes. GSECL will only consider documents like wage sheet duly accepted and signed

by individual workers, as per the engagement/deployment duration/hours of individual worker

duly certified by the agency, being the employer, for the purpose of payment of bills and HR

Agency shall be solely responsible for maintaining accurate and upto-date data of their workers in

the portal/ prevailing system at relevant time. All statutory compliances under prevailing laws shall

remain the responsibility of the contracting agency. The agency shall indemnify/ GSECL against any

liabilities arising from non-compliance of legal provisions or inaccuracies in the data maintained by

them in the digital portal of CLlMS/prevailing system at relevant time.

5. The Contractor who intends to engage labours more than the specified limit under law, then

necessary - Form No. V under the Contract Labour (R & A) Act, 1970 or Form No. VI under the

Interstate Migrant worker (employment regulation) Act 1979 as applicable is to be obtained for the

purpose of obtaining Labour License from the Licensing Authority.

6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric punching and reporting

at the location of work.

7. The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintaining of various registers and records required under the Labour laws and contracts. No

payment for such supervision shall be admissible.

8. The gate passes obtained for any specific work order will be valid for that specific work order only

and contractor should not divert the man power for any other work order. If any work or part

thereof is desired/required to sublet, the contactor shall obtain the necessary permission of EIC in

black and white well in advance which is mandatory for considering the statutory documents of

agency other than the agency who awarded work order.

12) During Contractual Work under the progress:

1. All Contractors shall have to make the payment of wages to the Contract Labours engaged by them,

on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably

situated in the premises of power station area. The Contractor shall supply copy of Bank Statement

duly stamped by the Concerned Bank as a token of proof towards payment of Wages through CLIMS

/ prevailing system at relevant time.

2. All Contractors has to comply & maintain statutory documents / registers under the provision of

labour laws & EPF Act.

3. In case the contractor having more than one contract in the same TPS, the contractor shall have to

obtain work order wise separate Gate Passes and submit the same with the documents of statutory

compliance that too work order wise every month to the User Department to enable their onward

billing clearance.

13) CONTRACTORTO II\TDEMNIFY THE GSECL REGARDING LABOUR LAWS

The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and

employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings, claims,

demands, costs and expenses whatsoever arising out of or in connection with the matter referred in

above clauses and elsewhere and against all actions, claims demands, cost and expenses which may be

made against the GSECL by any workman/ employees of contractor or any sub-contractor and or from

any liability any wise to any workman/employees of the contractor or sub-contractor under any laws,

rules or regulation having in force of law including but not limited to claims against the owner under

employee compensation Act, 1923. The Employee's Provident Fund Act.l952, and/or the contract labour

(Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any

workmen or other person in the employment of the contractor or his sub-contractor, and the contractor

shall indemnify and keep indemnified the GSECL against all such damage and compensation and against

all claims, demands proceedings costs, charges and expenses whatsoever in respect of or in relation

The contractor shall at his own expense / risk and cost to comply with all the labour laws as above-

mentioned and keep the G.S.E.C.L. indemnified in respect thereof.

GSECL : shall be entitled /empowered to deduct directly from the bills, the amount to be paid to engaged

bonafide contract workers or the contract workers engaged by Sub-contractor any sum or sums payable

by main contractor / sub-contractor and which sum/sums the Corporation is required to pay in capacity

of Principal Employer on account of the default of contractor in respect of all liabilities incurred out of

non-compliance regarding any provisions of Labour Laws and same amount shall be recovered from the

pending dues of the contractor with 15% administrative charges.

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Any other rules and regulation, conditions, circulars etc., that are in force at present and that may be

famed by the G S E C L from time to time in connection with contracts will be binding and acceptable to

contractor. The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from Statutory Authorities like State

Government / Government of India, which the contractor shall have to comply with.

The contractor shall provide the name of authorized representative, as provided to other statutory

Government authorities and will be notified to Engineer In-Charge time to time.

14) Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under Labour Laws and EPF in

CLIMS / prevailing system at relevant time. Required documents shall be uploaded by the contractor in

existing portal /prevailing system at relevant time invariably each month to Engineer In-Charge for

onward process and smooth clearance by HR Department.

List of documents required for gate passes of contract workers through clims / prevailing System.

Sr. Description of documents attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 insurance Policy as per subject of work order under the Workmen Compensation Act,

4 Contract agreements/ subletting work contract documents with approval copy

5 Copy of Id proof of Aadhar card or Election voting card or driving license or Passport

6 Copy of Police Verification in respect of each contract workers

16. The contractor whose work order value is above Rs. 5 lacs shall have to submit ‘Declaration cum

Indemnity Bond’ on Rs. 300/- non-judicial stamp paper in prescribed Performa (Annexure- ‘B’) with

Agreement and Indemnity Bond before the commencement of the contract.

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DECLARATION CUM INDEMNITY BOND

(On Rs.300/- Non Judicial Stamp Paper duly notarised)

THIS DECLARATION CUM INDEMNITY BOND made at_____________________

(mention location) by M/S. ________________________________________________ having its Reg. office

at___________________________(hereinafter referred to as “Contractor” which expression Shall unless it be

repugnant to the context or meaning thereof, be deemed to mean and include their respective assigns,

successor, executors, subcontractors and/or administrators) of the ONE PART in favour of M/S Gujarat State

Electricity Corporation Limited having its power Station at Gandhinagar Thermal Power Station

(hereinafter referred to as the “Company”), which expression shall unless it be repugnant to the context or

meaning thereof be deemed to mean and include its assigns, successors) of the OTHER PART.

WHEREAS the COMPANY has entered into a contract with the Contractor for the work of

_____________________________________dated_____________“hereinafter called the “Contract”);

AND WHEREAS it is one of the essential conditions of the Contract that the Contractor shall comply with all the

provisions of the Labour& Industrial Laws, as may be applicable from time to time for the discharge and

completion of the works and completion of the Works and Services covered under said Contract Labour (R & A)

Act 1970, Child Labour (Prohibition and Regulation) Act 1986, The Employees Provident Funds &

Miscellaneous Provisions Act, 1952, Employees State Insurance Act 1948, Minimum Wages Act, 1948, Payment

of Bonus Act, 1965, Payment of Wages Act, 1936, Employees Compensation Act, 1923, Factories Act, 1948 and

other Labour Laws, Rules, Notifications and Codes which are at present applicable to the contractor and which

may be applicable during the tenure of the contract (hereinafter referred as the ‘Laws’).

AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity Bond to this effect and

has agreed to indemnify and Company, it’s Directors, Officers and employees and representatives indemnified

and hold harmless against all third party claims, charges, penalties, fines, expenses, losses, damages costs, suits

or any other levy against the Company and/or the management due to the failure of the Contractor to observe

or follow all applicable laws.

NOW THIS DEED WITNESSETH AS UNDER:

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and lapse, delays, misdeeds,

faults, breaches, inactions etc done by his assigns, successors, executors, subcontractor and/ or

administrators shall be construed to be have been done by the contractor and he alone shall be liable for

such acts, inactions etc.

2. In consideration of the Company awarding the Contract to the Contractor subject to the condition of

execution of this Declaration cum Indemnity bond, the Contractor declares and represents to the Company

that the Contractor has obtained all Statutory registrations, Certificates, licenses and approvals required

under the Laws enabling the Contractor to execute the Contract in a legal and lawful manner.

3. That in the event of any liability arising out of failure to observe or non-compliance of any such „Laws‟ by

the Contractor in connection with the Performance of the contract, the Contractor shall bear all the

resultant whatsoever liability(ies), if any arising out thereof and that the company, its Directors, Officers

and employees, representatives, shall not be liable for any such liability(ies). The Contractor agrees to

indemnify and keep the Company and its Directors, Officers and employees, representatives indemnifies,

defend and hold harmless, against all losses, costs, damages, claims, penalties, interest, expenses, demands,

fines, legal liability, causes of action, injury to persons, suits etc., which may be suffered, incurred,

undergone and / sustained by the Company including the Costs and expenses that may be incurred in

defending any such liability(ies) claim(S), Proceeding (S) etc. that maybe made or taken or taken or arise

on the same by any Person, body, authority, government, judicial / quasi - judicial authority due to the

failure or non-compliance of any such laws and rules there under (including any amendments in acts, laws,

statutes & rules there under) of whatsoever kind and nature arising out of or in any way connected with,

whether or not such acts or omissions are actual or alleged, active or passive with regard to the discharge

of the said Contract.

4. The Contractor further declares that in case of any suit / claim / right / damages / compensation / fine /

levy / charges / expenses / losses / penalties / costs raised by the third party, including contract labours

engaged by the contractor, he shall join such proceedings in such Suit/Court/Tribunal/Authority and

effectively defend the same.

5. The Contractor hereby agree and undertakes to make good any loss, damage, claims, suits, demands,

decrees, expenses that the Company may suffer to the fullest satisfaction of the Company and if the

Contractor fails to make good the same then the Company shall have the right to recover the same and or

EW-308 PUR-F-006 RFQ-

any other loss sustained, without any restriction or limitation, together with any other incidental

expenses, costs, and all incidental logistic expenses etc that may be suffered by the Company from the

Contractor and the Contractor hereby further confirms and declares that this Declaration cum Indemnity

Bond is irrevocable and shall be final and binding on it / him heirs, executors, administrators, legal

representatives, successors, subcontractors and assigns, wherever the context applies. any claims,

demands, shall be adjusted against any amount due and payable to the Contractor and the Company shall

have the right to withhold any amounts due and payable to the Contractor, till the settlement of such

claims, disputes to the Contractor towards discharge of such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of India and any dispute

between the parties with regard to this Declaration cum Indemnity Bond shall be resolved through the

dispute resolution process mentioned in the General Conditions of the Contract (GCC).

IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year first hereinabove

SIGNED SEALED AND DELIVERED By the within named “CONTRACTOR”

(Authorised Signatory)

Rubber Stamp of Firm/Company

In presence of Witness

Name & Address of Witness Signature

Residential Address:

Residential Address:

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GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in subsequent exchange of

correspondence, the conditions of contract shall be binding on the contractor and any change of variation

expressed or implied however made in the said conditions shall not be however valid or operative unless

expressly sanctioned by the corporation The contractor shall be deemed to have fully informed himself and to

have special knowledge of the provisions of the conditions of contract herein contained.

1. All works proposed to be executed by contract shall be notified in one of the English and one of the

vernacular local daily newspapers stating the work to be carried out as well as the date for submitting and

opening tenders and time allotted for carrying out the work also the amount of earnest money to be

deposited with the tenderer and the security deposit to be deposited by the successful tenderer.

2. Copies of the specifications, designs drawings, estimated rates. Schedule rates and any other documents

required in connection with work which will be signed by the Executive Engineer for the purpose; of

identification shall be open for inspection by the contractors at the office of the Executive Engineer during

3. Where the works are proposed to be executed according to the specification recommended by a contractor

and approved by a competent authority on behalf of the Gujarat State Electricity Corporation Ltd. Such

specification with designs and drawings shall form part of the accepted tender.

3 The tender and receipts for payments made on the account of any work, when executed by a firm, should

be signed by all the partners except where the contractor are described in their tender as firm in which

case the receipt shall be signed in the name of firm including the Partners or some other persons; having

authority to do so.

5. Any person who submits tender at percentage rate shall fill up the usual form stating what percentage

above or below rates specified he is willing to undertake the work. Only one rate or such percentage on all

the estimated rates or scheduled rates shall be mentioned.

6. Tenders which propose any alteration in the work specified in the form invitation to tender or in the time

allowed for carrying out the works or which contain any other conditions of any sort, will be liable to

7. No single tender shall include more than one work. but contractors who wish to tender, for two or more

works, shall submit a separate tender for each work. Tender shall have the name and the number of the

works of which they pertain be subscribed on the envelop.

8. The Executive Engineer or his duly authorized assistant will open tenders in the presence of any intending

contractors who may be present at the time and will enter the amount of the several tenders in a

comparative statement in a suitable form. In the event of tender being accepted the contractor shall

thereupon, for the purpose of identification, sign copies of the specifications and other documents. In the

event of tender being rejected the officer (Executive Engineer ) shall authorize the paying officer to refund

the amount of the earnest money deposited to the contractor making the tender on his giving for the

return of the money.

9. The officer competent to dispose off the tenders, shall have the right of rejecting all or any of the tenders

without assigning any reasons thereof.

10. No receipt for any payment alleged to have been made by a contractor in regard to any matter relating to

tender of the contract shall be valid and binding on the corporation unless it is signed by the Executive

11. The memorandum of work to be tendered for and the schedule of materials to be supplied by the Gujarat

state Electricity corporation Ltd. and their rates shall be filled in and completed by the office of Executive

Engineer before the tender form is issued if a form issued to an intending tenderer has not been so filled in

and uncompleted he shall request the said office to have this done before he completes and delivers his

12. All work shall be measured, meet by standard measure and according to rules and custom and usual in the

use in the Gujarat state electricity corporation Ltd. and no proposals to adopt alternative method will be

accepted. The Executive Engineer's decision as to what is the usual method in use in the Gujarat state

Electricity Corporation Ltd. shall be final.

13. Every contractor shall except the registered contractor on the approved list of the corporation produce

along with his tender a solvency certificate from the collector of the District within which he resides or a

bankers Certificate of his financial stability if he fails to produce such a certificate his tender will not be

14. All correction and addition or pasted slips should be initiated.

15. Tenderer shall be deemed to have full knowledge of all relevant documents site conditions etc. whether

inspected or not by him.

EW-308 PUR-F-006 RFQ-

16. Submissions of a tender by a contractor implies he has read the instruction and conditions of contract and

has made himself aware of the scopes and specification of the work to be done & of the conditions and rates

at which stores etc. will be issued to him and local conditions and other factors bearing on the execution of

17. Under no circumstances shall any contractor be entitled to claim enhanced rates for any items of contract

without prior sanction of the competent authority.

18. These rules and directions shall form part of the contract.

I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein referred as "Corporation") of the

work specified in the under written memorandum within the time specified in Scheduled B (memorandum

showing items of work to be carried out) and in accordance in all respect with the specifications design

drawing and instructions in writing and as per annexed conditions of contract and agree that when the

materials for works are provided by the corporation such materials and rates to be paid for them shall be as

Provided in schedule A hereto.

(a) General description of work.

(b) Estimated cost.

(c) Earnest money.

(d) Security deposit:

(1) Party shall have to pay security deposit (if applicable) in the form of Bank Guarantee/ Demand

Draft in favour of GSECL payable at Gandhinagar within 10 days of date of issue of Letter of Intent.

(2) Time allowed for the completion of work from date written order to commence. Should this tender be

accepted I/we hereby agree to abide by and fulfill all the terms and provision of conditions of contractor

annexed hereto as applicable and in default thereof forfeit and pay to the corporation the sums of money

mentioned in the said conditions.

Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP. LTD. in respect of sum of Rs. (The

amount to be specified in figure & words,) Is herewith forwarded representing the earnest money (the full

value of which is to be absolutely forfeited to the CORPORATION l/We not deposit the full amount Deposit of

the said conditions/otherwise the said sum of Rs. Shall be refunded on surrendering the original

Signature of the Contractor

Address of the Contractor

Signature of witness

Address of Witness Occupation

The above tender is hereby accepted by me on behalf of the Gujarat State Electricity Corporation Ltd.

The Chief Engineer (Gen).

Superintending Engineer

Executive engineer

Or his duly authorized assistant.

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GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR

TENDER & CONTRACT FOR WORKS

CONDITIONS OF CONTRACT

(a) The “contract” means the documents forming the tender and acceptance thereof together with the

document referred to therein or individual work order in the case of term contracts including these

conditions schedules and or additional conditions attached to the form of tender or individual works,

order, rate schedule the specifications and the drawings and all these documents as applicable taken

together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender the applicable schedules and/or additional conditions

and the specifications and/or drawing as issued on the contractors for the purpose of preparing tender.

(c) The expression "Works" or 'work when used in the condition of contract shall, unless there be something

in the subject or context repugnant to such construction means the work or the work contracted to be

executed under or in virtue of the contract whether original or altered.

(d) The "Contractor” means the individual or firm or company. Whether incorporated or not, undertaking the

works and shall include his or its legal personal representatives successors and permitted assignees.

(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the "Accepting Officer" means the

officer who is authorized to sign and signs the contract on behalf of the corporation.

(f) The letter “EE" means Executive Engineer who in the case of measurement and lump sum contracts directs

the contract and the letters S.E. mean Superintending Engineer and "CE(G)" means Chief Engineer

(Generation), who administers and in the case of the term contracts directs the contract.

(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by the Chief Engineer (Gen),

to supervise the works or part of the works.

(h) "Approved" and "Directed" means the approval or direction of the Chief Engineer (Gen), or the

Superintending Engineer or the person deputed by him for the particular purpose.

(i) B.S. means the "British Standards" as issued by the British Standard Institution. "A.S.” means the

“American Standards" as issued by the "American Standards Institution" and "I.S." means the “Indian

Standards" as issued by the Indian Standards Institution. Wherever the above mentioned abbreviations

are referred to in the specifications and/or work orders, they mean the addition with all

amendments current at the date of issued of tender document of work orders.

In case of measurement and terms of contracts "Specifications" mean those contained in Gujarat State

Electricity Corporation Ltd. Schedule together with any amendments etc. embodied in the tender

documents “Drawing” refer to those accompanying the tender documents and/or any work orders

referred therein.

(j) The “Contract Sum" means the sum accepted or the sum calculated in accordance with the prices accepted

in the tender and/or the contract rate as payable to the contractor for the full and entire execution and

completion of works.

(k) "The date for completion" is the date or dates of completion of the work or any part of the works set out or

ascertained in accordance with the individual work orders and the tender documents or any subsequent

agreed amendments thereto.

EW-308 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

1. Security Deposit:

The contractor shall within 10 days from the date of issue of letter of intent pay the security deposit for the

performance of the contract.All damages, costs, charges, expenses and other sums which may be or may

become due to payable by the contractor to the CORPORATION under the terms of the contract may be

deducted from the cash the proceeds of sale of the securities so deposited (which the officer or person to whom

the same may be endorsed as aforesaid is hereby authorized to sell that purpose) of from the interest of any

such securities or from any sums or which may become due to the contractor by the CORPORATION whole or

the balance unapplied as aforesaid of cash securities so deposited being repaid or transferred and returned as

may be to contractor after the date on which the final bill is paid or after the expiry of the date up to which the

contractor has to maintain the work in good order whichever is later.

2.Compensation for the delay :

The time limit allowed for carrying out the work as entered in the tender shall strictly observed by the

contractorand shall be reckoned from the date on which the order to commence the work is given to the

contractor. The work shall throughout the stipulated period of contract be proceeded with all due diligence

(time being deemed to be the essence of contract) and for delay the contractor shall pay compensation an

amount equal to half percent per one week for the Contract value or as per the decision of the Competent

Authority of the GSECL..

3. Action when whole of Security Deposit is forfeited;

In any case in which under any clause of this contract the contractor shall have tendered himself to pay

compensation amounting to the whole of his security deposit (whether paid sum or deducted by installments)

or in the case of abandonment to the work owing to serious illness/ death of the contractor or any other cause,

the Executive Engineer on behalf of the corporation shall have powers to adopt (a) below and any of the

following causes under (b) and (c) as he may deem best suited to the interest of the corporation.

To rescind to the contract (or with rescission notice of 10 days in writing to the contractor under the hand

of the Executive Engineer shall be conclusive evidence and in that case the security deposit of contractor shall

stand forfeited and be absolutely at the disposal of the corporation.

(b) To employ labor paid by the corporation to supply materials to carry out the works, or any part of the works

debiting the contractor with the cost of the labor and the price of the materials (as to the correctness of which

cost & price, the certificate of Executive Engineer shall be final & conclusive against the contractor) and

crediting him with value of the work done. In all respect in the same manner and at the same rates as if it had

been carried out by the contractor under the terms of this contract and in that case the certificate of the

Executive Engineer as to the value the work done shall be final and conclusive against the contractor.

(c) To order that the work of the contractor be measured up and to take such part thereof as shall be

unexecuted out of his heads and to give it to another contractor to complete in which case any expenses which

may be incurred in excess of the sum which would have been paid to the original contractor if the whole work

had been executed by him (as to amount of which excess expense the certificate in writing of the Engineer shall

be final, conclusive and shall be paid by the original contractors) and shall be deducted from any money due to

by the corporation under the contract or otherwise from his security deposit of the proceeds sale thereof or a

sufficient part thereof.

In the event of the above causes being adopted by the Executive Engineer the contractor shall have no claim to

compensation for any loss sustained by him by reason of his having purchased or procured any materials or

entered into any engagement or made any advances on account of or with a view to the execution of the work

or the performance of the contract. And in case the contract shall be rescind under the provision aforesaid the

contractor shall not be entitled to recover or be paid any sum for any works thereof actually performed by him

under this contract unless and until the Executive Engineer shall have certified in writing the performance of

such work and the amount payable to him in respect thereof and he only be entitled to be paid the amount so

4. Notice for Unsatisfactory Progress :

If the progress or a particular portion of the work is unsatisfactory the Executive Engineer whose decision shall

be final shall not withstanding that the general progress of work is satisfactory be entitled to take action under

Clause 3(b) after giving the contractor 10 days notice in writing and the contractor will have no claim for

compensation for any loss sustained by him owing to such action.

5. Action in the case of Default by Contractor:

If any case in which any of power conferred upon the Executive Engineer by Clauses 3 and 4 hereof shall have

exercisable and the same shall not have been exercised, the non-exercise thereof shall not constitute a waiver of

any of the conditions hereof and such powers shall notwithstanding be exercisable in any further case of default

by the contractor for which by any hereof he is declared liable to pay future compensation shall remain

unaffected in the event of the Executive Engineer taking action under sub-clause (a) or (c) of Clause 3 he may, if

he so desires take possession of all or any tools plant materials and stores in so upon the work or the site

thereof belonging to the contractor or procured by him and intended to be used for the execution of the work or

any part thereof paying for allowing the same in account at the contract rates or in the case of a contract rates

not being applicable of current market rates to be certified by the Executive Engineer whose certificate thereof

EW-308 PUR-F-006 RFQ-

shall be final. In the alternative the Executive Engineer may by notice in writing to the contractor or his clerk of

works, foreman or other authorized agent require him to remove such tools Plant materials or stores from the

premises within a time to be specified in such requisition the decision to the contractor failing to comply with

any such requisition the decision of the Executive Engineer as to the expense of any such removal and the

amount of the proceed and expense of any such shall be final and conclusive against the contractor.

6. Extension of Time Limit :

If the contractor shall desire an extension of the time limit for completion of the work on the ground of his

having been unavoidably hindered in execution or any other ground he shall apply in writing to the Executive

engineer and the executive Engineer may, if in his opinion there are reasonable grounds for granting extension

recommend such extension as he thinks necessary or proper. The decision of the competent authority in this

shall be final.

7. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion Certificate by the Executive

Engineer of such completion but no such certificate shall be given nor shall be the work of considered to be

complete unit works are taken over and/or duly tested and put to operation as the case may be nor until the

work have been measured by the Engineer in Charge or where the measurements have been taken by his

subordinates until they have received the approval of the Executive Engineer the said measurements being

binding and conclusive against the contractor.

8. Effect of the Certificate :

No payment shall be made for any work estimated to cost less than Rs. 1,000 till after the whole of said work

shall have been completed and certificate of completion given. But in the case of works estimated to cost more

than Rs. 1,000 contractor shall on submitting a monthly bill thereof to be entitled to receive payments

propionate to the part of the work them approved and passed by the Engineer-in-charge whose certificate of

such approval and a passing of the sum so payable shall be final and conclusive against the contract of all such

intermediate payment shall be regard as payment by way of advance against the final payment only and not as

payments for work actually done, completed and shall not preclude the Engineer-in-charge from requiring bad,

unsound, imperfect or unskillful work to be removed and taken away and reconstructed or re erected not shall

any such payment be considered as admission of the due performance of the contractor any part thereof in any

respect of the accruing of the claim nor shall conclude, determine or effect in anyway the otherwise or in any

other way vary or affect the contract. The final settlement and adjustment of the accounts otherwise or in any

other way vary or affect the contract. The final bill shall be submitted by the contractor within one month of the

date fixed for completion of work, otherwise, the certificate of the Engineer-in-charge of the measurement and

of total amount payable for the work shall be final and binding on all parties.

of total amount payable for the work shall be final and binding on all parties.

9. Payment to Contractors:

The rates for several items of works estimated to cost more than Rs. 1000 agreed to within shall be valid only

when the item concerned is accepted having been completed full in accordance with the sanctioned

specification. In case, where the items of the work are not accepted as so completed the Engineer-in-charge may

make payment on account of such items at such reduced rates as he may considers reasonable in the

preparations of final or running accounts bills.

Bills shall be submitted by the contractor each month on or before the date fixed by the Engineer-in-Charge for

all works executed in the previous month and the Engineer-in-Charge shall take or cause to be taken the

requisite measurement for the purpose or having the same verified and the claim so far as it is admissible shall

be adjusted. If, possible, within ten days from the presentation of the bills, If the, contractor does not submit

the bill within the time fixed as aforesaid the Engineer-in-Charge may depute a subordinate to measure

up the said work in the presence of the contractor or his duly authorized agent whose counter signature in the

measurement list shall be sufficient warrant and the Engineer-in-Charge may prepare a bill from such list which

shall be binding on the contractor in all respects.

11. Supply of Materials to Contractor:

If the specification of the estimate work provides for the use of any special description of material to be

supplied from the corporations Stores or if it is required that the contractor shall use certain stores to be

provided by the Engineer-in-Charge (such material and stores and the prices to be charged thereof as

hereinafter mentioned being so far as practicable for the convenience of contractor but not so as in any way to

contro1, the meaning or effect of this contract specified in the schedule or memorandum hereto annexed) the

contractor shall be supplied, with such materials and stores as may be required from time to time be used by

him for the purpose of the contract only and the value of the full of materials and stores so supplied shall be cut

of or deducted from any such item due or thereafter to become due to the contractor under the contract or

otherwise or from the security deposit or the proceeds of sale thereof if the deposit is held in Government

securities the same or a sufficient portion thereof shall be sold for the purpose. All materials supplied to the

contract or shall remain the absolute property of corporation and shall on account be removed from the site of

the work and shall at time be open to inspection by the Engineer-in-charge. Any such materials unused and in

perfectly good condition at time of completion or determination of the contract shall be returned to the

corporation stores if the Engineer-in-Charge so requires by notice in writing given under his hand but the

contractor shall not be entitled to return any such materials supplied to him as aforesaid but remaining unused

by him or for any wastage in damage thereto.

EW-308 PUR-F-006 RFQ-

The contractor shall be responsible for the loss, destruction or deterioration of the material stores or articles

supplied to him by the corporation even if such loss, destruction or deterioration has occurred under any

circumstances whatsoever beyond his control as if the materials, stores or articles so supplied were his

12. Works to be executed in accordance with Specifications, Drawings, Orders etc.:

The contractor shall execute the whole and every part of work in the most substantial and workmanlike

manner and both as regarding materials and in every other respect in strict accordance with the specifications,

the contractor shall also confirm exactly , fully and faithfully to the designs, drawings and instructions in

writing relating to the work signed by the Engineer-in-Charge and lodge in his office and to which the

contractor shall be entitled to have access for the purpose of inspection at such office or on the site of the work

during office hours and the contractor shall; if he so requires, be entitled at his own expense to make or cause

to be made copies of the specification, and of all such designs, drawings and instruction as aforesaid .

13. Alterations in Specifications and Designs not to invalidate Contracts:

The Executive Engineer shall have powers to make any alterations, in or addition to the original specifications

designs and instructions that may appear to him to be necessary or advisable during the progress of the work

and the contractor shall be bound to carry out-the work in accordance with any instruction in this connection

which may be given to him in writing signed by the Engineer-in-Charge and such alterations shall not invalidate

the contract. Any additional work which the contractor may be directed to do in the manner above specified as

part of the work shall be carried out by the contractor on the same conditions in all respect on which he agreed

to do the main works, and at the same rates as are specified in the tender for the main work.

Where, however, the work is to the executed according to the designs, drawings and specifications

recommended by the contractor and accepted by the competent authority. The alteration above referred to

shall be within the scope of such designs, drawings and specifications appended to the tender.

14. Rates for Works not entered in Estimate or Schedule of Rate of the District:

And if the additional and altered work includes any class of work for which no rate is specified in this contract

then such class of work shall be carried out at the rates entered in the Schedule of Rates of the Division or at the

mutually agreed upon between the Executive Engineer and the contractor whichever are lower. If the

additional or altered work for which no rate is entered in the Schedule of Rates of the Division is ordered to be

carried out before the rates agreed upon then the contractor -thin seven days of date of receipt by him of the

order to carry out the work inform the Executive Engineer does not agree to this rate he shall be notice in

writing be at liberty to cancel his order to carry out such class of work and arrange to carry it out in such

manner as he may consider advisable provided always that if the rates shall have been determined as lastly

herein before mentioned then in such case he shall only be entitled to be paid in respect of the work carried out

or expenditure incurred by him prior to the date of the determination of the rate as aforesaid according to such

rate or rates as shall be fixed by the Executive Engineer. In the event of dispute, the decision of the

Superintending Engineer of the Circle will be final.

15. Extension of Time Limit in consequence of Addition or Alteration:

The time limit for the work shall be extended in the proportion that the increase in its cost occasioned by

alteration or addition bears to the cost of the original contract work and the certificate of the Engineer-in

Charge as to such proportion shall be conclusive.

16. No Compensation for Alteration in or Restriction of Work to be carried out:

If any time after the execution of the contract documents the Engineer-in-charge shall be for any reason

whatsoever require the whole or any part of the work as specified in the tender to be stopped for any period or

shall not require the whole or part of the work to be carried out at all or to be carried out by the contractor he

shall give notice in writing or the fact to the contractor who shall thereupon suspend or stop the work totally or

partially as the case may be in any such case except as provide hereunder the advantage which he might have

derive from the execution of the work in full but which he did not so derive consequence of the full amount of

work not having been carried out or on account of any loss that he may be put to on account of material

purchased or agree to be purchased or for unemployment of labor recruited by him. He shall not also have any

claim for compensation by reason of any alterations having been in the original specification drawings, designs,

and instructions which may involve any curtailment of the work as originally completed. Where, however,

materials have already been purchased or agreed to be purchased by the contractor before receipt by him of

said notice, the contractor shall be paid for such materials at the rate of requirement and are of approved

quality and/or shall be compensated for the loss, if any, that the he may put to in respect of materials agreed to

be purchased by him, the amount of such compensation to be determined by the Executive Engineer whose

decision shall be final. If the contractor suffers any loss on account of his having to pay, his labor charges during

the period during which the stoppage of work has been ordered under this clause the contractor shall on

application be entitle to such compensation on account of labor charges as the Executive Engineer whose

decision shall be final may consider reasonable provided that the contractor shall be entitle to any

compensation on account of labor charges if in the opinion of the Executive Engineer , the labor could have

been employed by the contractor elsewhere for the whole part of the period during which the stoppage of the

work has been ordered as aforesaid.

EW-308 PUR-F-006 RFQ-

17. No claim to compensation on account of loss due to delay of materials by corporation.

The contractor shall not be entitled to any claim any compensation from corporation for the loss suffered by

him on account of delay by corporation in the supply of materials entered in Scheduled A where’ such delay is

(i) Difficulties relating to supply of railway wagons.

(ii) Force Major

(iii) Act of God

(iv) Any other reasonable cause beyond the control of corporation

In the case of such delay in the supply of materials.corporation shall grant such extension of time for the

completion of the works as shall appear to the Executive Engineer to be reasonable in accordance with the

circumstance of the case. The decision of the Executive Engineer as to the extension of time shall be accepted as

final by the contractor.

18. Time Limit for Compensation claims:

Under no circumstances whatsoever shall the contractor be entitled to any compensation from corporation on

any account unless the contractor has claimed in writing to the Executive Engineer within one month of the

19. Action and Compensation payable in case of Bad Work:

At any time before the security deposit is refunded to the contractor shall appear the Executive engineer or his

subordinate in charge of the work that any work has been executed with unsound imperfect or unskillful

workmanship or with materials of inferior .quality or that any materials or articles provided by him for the

execution of the work are unsound or of a quality inferior to that contract for or are otherwise not in

accordance with the contract it shall be lawful for Engineer-in-Charge to intimate this fact in writing to the

contractor and then notwithstanding the fact that the work materials or articles complained of may have been

inadvertently passed, certified and paid for, the contractor shall be bound forthwith to rectify or remove and

reconstruct the work so specific in whole or in part as the case may require or if so required shall remove the

materials or articles so specified and provide other suitable materials or articles at his own charge and cost, and

in the event of his failing to do so within a period to be specified by the Engineer-in-Charge in the written

intimation aforesaid, the contractor shall be liable to pay compensation at the rate of one percent on the

amount of the estimate for every day not exceeding ten days during which the failure so continues and in the

event of any such failure as aforesaid the Executive Engineer may rectify to get remove and re-execute the

work and replace the materials or articles complained of as the case may be at the risk and expense in all

respects of contractor should the Engineer -in-Charge consider that any such inferior work of materials as

described above may be accepted or made use of, it shill be within discretion to accept the same as such reduce

as he may fix thereof Provided that in the case of any work of which is visible check is not possible if the

Engineer-in-Charge or his subordinate in charge of the work feels that such work has been executed with

unsound, imperfect , unskillful workmanship or with materials of interior quality, he shall take sample test at