Annual Maintenance Contract of Intelligent Field Device and Communication charges with unlimited role based access from anywhere over internet which control the pump automation for three years.

Financial Standing: The Bidders will be qualified only if they have minimum financial capabilities as below. T1- Annual Turnover: The bidder/tender(s) should have an annual financial turnover not less than 1.5 times the advertised Bid value during last three previous financial years and in the current year upto the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered. (As per GCC: SERVICE-2018)

The tenderer must have received contractual payments in the previous three financial years and the current financial year upto the date of inviting of tender, at least 150% of the advertised value of the tender. The tenderers shall submit certificates to this effect which may be an attested certificate from the concerned department/ client and/or Audited Balance sheet duly certified by the Chartered Accountant/ Certificate from Charted Accountant duly supported by Audited Balance sheet. Note: Client certificate from Other than Govt. Organization should be duly supported by Form 16A/26AS generated through TRACES of Income Tax Department of India (As per GCC).

35%: The bidder/ tender(s) shall be eligible only if he/they fulfill Eligibility Criteria of having satisfactorily completed in the last three previous financial years and the current financial year upto the date of opening of the tender, one similar single service contract for a minimum of 35% of advertised value of the bid. Certificate from private individual shall not be accepted (As per GCC). ). Certificate from public sector company/ Private company//Trusts having annual turnover of Rs. 500 crore and above subject to the same being issued from their Head office by a person of the company duly enclosing his authorization by the management for issuing such credentials.

Defination of Similar Work :- 1)Supply, erection, testing and commissioning of web based energy monitoring and control system at Electrical substation or pumps. or 2)Supply, erection, testing and commissioning of web based water level monitoring system along with control capability or. 3)AMC of automated pumping stations. (As per PCEE/ECR/HJP's letter no. ECR/ELE/G/Similar nature dated 24.04.2020)

T2 Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. The banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the JV/Consortium. In case the net current assets (as seen from the balance sheet) are negative, only the banking references will be considered. Other-wise the aggregate of the net current assets and submitted banking references will be considered for working out the liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months also as on date of submission of bids.

Current and valid Electrical & Supervisory License: Bidder/Tenderer should submit valid and current electrical license and Electrical Supervisory license issued from State/Central Govt licensing board for the required voltage level to work at proposed location in tender. Otherwise offer will not be considered for further action and your offer will be summarily rejected. Tenderer has electrical contractor's license for the volatage i.e. highest in the complete work. (CEGE/ECR/HJP's letter no. ECR/ELE/G/Tender policy/1670 dt 17.02.2022)

PF Code issued from EPFO & UAN No. of workers: Contractor should have to be registered with Employee Provident Fund Organization (EPFO). It is mandatory for contractor to submit PF code provided by EPFO with their tender offer. Also each contractor have to submit "UAN" of their worker with their offer and have to mention in tender document. It is mandatory. Otherwise offer will not be considered for further action and your offer will be summerisely rejected. (Ref: Sr.DPO/DNR's letter no. .// /2017 22.09.2017)

GCC: The contract shall be governed by Standard General Conditions of contract for Services issued by Railway and amendment/corigendum from time to time from the date of opening and Model SOP for work matter. Bidders/Tenderers are responsible for knowledge of GCC and its amendment. Labour laws to be followed by the contractor including any compensation to the labour for any damage or loss Railway will not be responsible.

Tenderer have to upload FORM VI B duly filled up and signed by tenderer as well as CA with required enclosures. FORM VI B is attached.

Tenderer have to upload ANNEXURE-V A signed by tenderer. ANNEXURE- VA is attached

Minimum wages: Bidders are advised to quote the rates for items pertaining to only manpower, adhering the minimum wages which shall not be less than the minimum wages fixed/notified by the State Government-where the service is performed and shall include all statutory obligations as per Para 9.15.5 of Raiway . If a tenderer quote 'Nil' or negative percentage or offers rebates/ Concessional discount from minimum wages as applicable on the date of opening of bid for item pertaining to hiring of manpower (schedule-A) only, then his financial bid shall be treated as non-responsible and offer will not be considered.

BIDDER's CREDENTIALS: 2.6.2.1.1 The bidder shall submit along with the bid document, documents in support of their claim to fulfill the minimum eligibility criteria as mentioned in the bid. In two packet system of bidding, each bidder shall be assigned score for their technical bid. The score of technical bid should be more than or equal to minimum qualifying marks as mentioned in which document. The system of assigning score shall be as per the bit document. 2.6.2.1.2 Each page of the copy of documents /certificates in support of credentials submitted by the bidder shall be self attested by the bidder or authorized representative of the bidding firm. Self attestation shall include signature, stamp and date on each page. Only those documents will be considered for evaluating bid, which are duly self attested as above. 2.6.2.1.3 The bidders shall summit an affidavit on a stamp paper to the effect that all the documents submitted by her along with her bid are true. This shall be mandatory in all bids. The bid shall be summarily rejected if bidder fails to submit this undertaking along with the bid. After opening the financial bid the tender committee shall verify the credentials of the bidder who is declared as the lowest bidder (L-1) for their authenticity. In case the credential of L-1 are not found in order, her shall be treated as technically unresponsive and thus invalid. If process shall be repeated for next higher bidder till the valid L-1 is established. If any document or copy there of submitted by the bidder is found to be false/forged. (a)The bidder/each partner/Member of the bidding firm shall be liable to legal actions apart from punitive actions, as decided by competent authority of Railways. In such an eventuality the bid shall be summarily rejected. (b)If the contract has already been awarded or letter of acceptance (LOA) has been issued and any, the contract shall be terminated, irrespective of stage of progress in execution of work in such an eventuality, Security deposit (SD), performance guarantee (PG) and partial/full payment otherwise due to contractor is respect of the partial/full work executed by the contractor shall be forfeited by the Railways. (c)Other punitive actions like banning of the bidders and partners /members of the bidding firm for further dealing with Indian Railways and or the Government of India may also be taken by the Railways/ Government of India authorities.

Care in submission of bids 3.4.1Before submitting a bid, the bidder shall be deemed to have satisfied herself by actual inspection of the site and locality of the services. That all the conditions liable to be encountered during the delivery of the services are taken into account and that the rates she enters in the bid forms are adequate and all inclusive to accord with the provisions in clause 4.42 of the general conditions of contract for the delivery of services to the entire satisfaction of the manager. 3.4.2When the service is bidded for, by a firm or a company of contractors the bid shall be signed by the individual legally authorized to enter into commitments on their behalf 3.4.3Railway shall not be bound by any power of attorney granted by the bidder or by changes in the composition of firm made subsequent to the execution of the contract. It may however recognize such power of attorney and changes after the obtaining proper legal advice, the cost of which will be chargeable to the contractor.

T1- Annual Turnover: The bidder/tender(s) should have an annual financial turnover not less than 1.5 times the advertised Bid value during last three previous financial years and in the current year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered. (As per GCC)

Multiple L-1: In case of more than one L-1 bidders, tender may be awarded to tenderer having higher Bid capacity. In case Bid capacity is also same, tenderer having done more value of similar nature work in last three previous years and the current financial yeat up to the date of opening of the tender, may be selected for the award. (Rly Bd's letter no. 2017/Trans/01/Policy dated 08.02.2018).

Care in Submission of Tenders: The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. On IREPS Module, a facility has already been created for online submission of Annexure-V. Therefore, the provision of downloading of Annexure-V of GCC & uploading of physically signed Annexure-V by the tenderer has been discontinued on IREPS. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document.

The tenderers shall submit requisite information as per Annexure- VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet. Annexure VIB Reference -Para 10.2 & 17.15.2 of Tender Form (Second Sheet) of Annexure I of ITT Each Bidder or each member of a JV must fill in this form separately: NAME OF BIDDER/JV PARTNER: Annual Contractual Turnover Data for the Previous 3/4 Years (Contractual payment only) Year Amount Currency Exchange Payment Rate Indian National Rupees Equivalent Average Annual Contractual Turnover for last 3 years 1. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. 2. The information supplied shall be substantiated by data in the audited balance sheets and profit and loss accounts for the relevant years in respect of the bidder or all members constituting the bidder. 3. Contents of this form should be certified by a Chartered Accountant duly supported by Audited Balance Sheet duly certified by the Chartered Accountant, SEAL AND SIGNATURE OF THE BIDDER. Certified that all figures and facts submitted in this form have been furnished after full consideration of all observations/notes in Auditor's reports.----------------------------- (Signature of Charted Accountant) Name of CA:------------------- Registration No:------- ------------- (Seal).

Tenderer Credentials: (i) A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Non submission of a copy of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/ digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document. (ii) The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under. (iii)(a) In case of any information submitted by tenderer is found to be false, forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security besides banning of business for a period of upto five years. (b) In case of any information submitted by tenderer is found to be false, forged or incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto five years.

Documents to be Submitted along with tender (i) The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm/ Company / Joint Venture (JV) / Registered Society@ Registered Trust @Hindu Undivided Family (HUF) @ Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii) Following documents shall be submitted by the tenderer: (a) Sole Proprietorship Firm: (i) All documents in terms of Para 10 of the Tender Form (Second Sheet) above. (b) HUF: (i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF. (ii) All other documents in terms of Papa 10 of the Tender Form (Second Sheet) above. (c) Partnership Firm: (i) All documents as mentioned in para 18 of the Tender Form (Second Sheet). (d) Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet). (e) Company registered under Companies Act 2013: (i) The copies of MOA (Memorandum of Association) @ AOA (Articles of Association) of the company (ii) A copy of Certificate of Incorporation (iii) A copy of Authorization @ Power of Attorney issued by the Company (backed by the resolution to Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (iv) All other documents in terms Para 10 of the Tender Form (Second Sheet) above.

LLP (Limited Liability Partnership): (i)A copy of LLP Agreement (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet).

(a)Registered Society & Registered Trust: (i)A copy of Certificate of Registration (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv)A copy of Rules & Regulations of the Society (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet) above. (iii)If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv)After opening of the tender, any document pertaining to the constitution of 16.1.1 Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted. (v) A tender from JV shall be considered only where permissible as per the tender conditions. (vi)The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

Both skilled and un-skilled staff outsourced/engaged through contract should have EPF no and have registered with ESIC. It is mandatory for contractor to submit PF code provided by EPFO and ESIC certificate with their tender offer. Otherwise offer will not be considered for further action and your offer will be summarily rejected.

(i)A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. On IREPS Module, a facility has already been created for online submission of Annexure-V. Therefore, the provision of downloading of Annexure-V of GCC & uploading of physically signed Annexure-V by the tenderer has been discontinued on IREPS. Non submission of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested / digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.

PAYMENT (Terms and conditions):- For Electrical works 1. The executed work will be jointly checked by the Electrical supervisor and representative of the contractor. 2. After completion of the work, firm is to under take guarantees for one year from the date of completion and guarantee certificate should accompany the bill 3. 2% Income Tax will be deducted from the bill. 4. 1% labour cess will be deducted. 5. GST will be applicable as per extent rule on the total value of the work or deduction will be made from the bills in accordance with the GST rules as applicable. 6. Security deposited should be kept for a period of 12 months and will be released after satisfactory performance during the guarantee period. 7. Released materials should be returned to the concerning supervisor and a copy of the receipt should accompany the bill. 8. Indemnity bond should be submitted during on account payment and in case of repair of electrical assets /DG sets. 9. Test certificate of manufacturer/dealers in case of machinery and plants should submit along with the bill. 10. The contractor shall arrange at his own cost all tools, plants facilities necessary for reconditioning and testing of the equipments. 11. The materials mentioned in the tender work schedule should be inspected by the authorized representative of Sr. DEE/G/DNR prior to execution of the work in the premises of manufacturer/authorized dealer and the copy of the inspection report duly signed by contractor/ authorized signatory representative should accompany the bill.

Payment of running bills: (I) For maintenance and manning work -Payment will be made four/six times in a year. 100% payment will be made for each completed period/Schedule subject to deduction of security deposit, penalty and damage if any. S.D. will be released with the final bill where material supply is not involved or retained for one year after completion of work (for cost of materials supplied) as security deposit if material supply is involved or as per condition given in the scope of work. (II) In case of supply, installation, testing and commissioning or repairing work following payment procedure will be adopted:- (i). No payments will be made against supply of materials. (ii) 50% on account payment shall be made to the contractor on against supply of the materials in which the erection part is not included or there is separate rate schedule for erection. (Material supplied will be in good condition as per specification and make with production of material inspection certificate and delivery challan). (III) 100% payment will be made for against full execution of any rate schedule item either supply and erection or erection on submission of certificate by site engineer that installation has been completed. (If 50% payment was made earlier against supply, balance will be paid after erection only. (IV) Firm has to submit the monthly payment statement to the labour/skilled/un-skilled manpower engaged to execute the work indicating their UAN number, ESIC no, PF contribution before raising any bill as uploaded on EPFO website. Without these details the bill will not be passed. 13. Material Challan from manufacturer/dealer should be submitted along with the bill. 14. Tenderers should quote their own labour and materials against schedule of items of works which should provide for supply of all materials tools and plants and other equipments whatsoever including all handling, freight lead to the site of work and tax thereon. 15. The quantities are approximately for the purpose of tender only payment will be made for actual quantity of work done. 16. Any damages caused to buildings or any other assets belonging to Railway administration during the period of works shall be made good the contractor to the extant determined by the Administration failing which the administration will be entitle to realize such cost from the contractor in any manner decided by. 17. No claim will be entertained for any fluctuation of market rate in respects of labour and materials. 18. No passes will be issued against this contract and tenderer is supposed to work in the whole jurisdiction of the Sr. Divisional Electrical Engineer(G) at their own cost. 19. The contractor must pay fair wages to their labour in keeping with the minimum wages issued by Chief Labour Commissioner from time to time. 20. The contract will be governed by the General Condition of contract and standard specification 1969 edition as amended. NOTE: (1) Rate mentioned in the para no.3,4,5 are liable to change. These will be changed as per guidelines.

The tenderers whether sole proprietor , a limited company or a partnership firm he/they should submit authentic proof in terms of partnership deed, proprietorship documents etc. along with the tender. If he/they want to act through agent or individual partners should submit a power of attorney duly stamped and authenticated by Notary Public or by Magistrate in favour of specific person whether he/she/they are partners of the firm or any other person specifically authorizing him/her name to submit the tender, sign the agreement , receive money, witness measurements, sign measurement books , compromise, settie, relinquish any claims, preferred by firm and also sign No Claim Certificate and refer all or any disputes arbitration.

Contractor should have to be registered with Employee Provident Fund Organization (EPFO). It is mandatory for contractor to submit PF code provided by EPFO with their tender offer. Also each contractor have to submit "UAN" of their worker with their offer and have to mention in tender document. It is mandatory. Otherwise offer will not be considered for further action and your offer will be summerisely rejected. You are also instructed to submit monthly payment challan to the person/labour engaged for execution of the work having valid UAN no with bill. This is to be followed strictly as per GCC & as per instruction of labour enforcement officer under Govt of India.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inclusion of 'Letter of Credit' as Mode of Payment in Works Tenders or Service Tenders as per Railway Board's letter no. 2018/CE-I/CT/9 dated 04.06.2016 remarks from Tenderer required.

Eligibility criteria for works tender in respect of partnership firms:-

In case the tenderer is a partnership firm s , the experience, solvency and turn over shall be in the name and style of the firm only.

If the tenderer is a partnership firm, all the partners shall be jointly and severally liable for successful completion of the work and no request for change on the certification of the firm shall be entertained.

During the currency of the contract, no partner of the firm shall be permitted to withdraw from partnership business and in such and event it shall be treated as breach of trust and abandonment of the contract.

JOINT VENTURE will not be permitted for the tenders.

Any Conditional offer will be summarily rejected.

For those conditions for which standard formats have been given in the uploaded document titled-Formats for uploading of various format. The information should only be submitted in these standard formats.

Rates are inclusive of all taxes/GST, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

Earnest Money and Tender Document Cost: -All the tenderers / Contractors have to deposit full earnest money and tender document cost as stipulated in the tender document through online modes as permitted in IREPS application.

Railway Administration reserves the right to change/Alter/Cancel the tender without any notice.

NO manual tender/offer sent by post/fax/courier/in person shall be accepted. No post tender correspondence shall be entertained after closing the tender even suo moto post tender letters of the tenders shall be treated as null/void.

The tenderer required to observe the website to find out if any correction slip issued subsequent to uploading of the tender. Railway reserve the right to make any additions /alteration to the tender uploaded and issue corrigendum to the same effect. In case the tenderer fails to make notice of the above corrigendum, additions and alterations entered/effected in the corrigendum shall be biding upon the tender and no claim what so ever will be entertained by railway.

The Railway reserves the right to very all the statement, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information evidence and documents as may be necessary for such verification. Any such verification all lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities here under not will it affect any rights of the Railways thereunder.

In case of any wrong information submitted by the tenderer, the contract shall be terminated, earnest money deposit (EMD). performance guarantee (PG) and Security deposit (SD) of the contract forfeited and agency barred for doing business on entire Indian Railways for five years.

Please submit your bank details i.e Name of Bank along with Bank Branch Code, Accounts number as appearing in the cheque book, IFSC code and PAN number, duly certified by the authorized official of the bank, to facilitate payment through ECS/NEFT/RTGS. In lieu of the Bank certificate photocopy/scanned copy of a cancelled cheque and Pan card may be attached for verification of the above particulars. Otherwise, the tender will be summarily rejected.

The tenderer has to upload the supportive documents against the 'Type of Firms' as mentioned below: 'Sole Proprietorship Firm: Notarized affidavit claiming the firm to be a sole proprietor firm 'Company: MOA, AOA, Power of attorney' Partnership Firm: Deed of Partnership, Power of attorney and an Undertaking for not being Blacklisted/Debarred as per Annexure-A: otherwise the offer of the tenderer will be summarily rejected.