Tender for Procurement of AutoCAD Software

4. Bid The tender will be two bids system comprising Technical Bid &

5. Technical Bid Technical Bid containing all documents as required under this

Tender shall be submitted online on https://tender.nprocure.com

Hard copies of the same should be submitted to GTPCL via

Registered Post / Courier/ Speed Post.

No hand delivery allowed.

6. Financial Bid

The financial bid to be submitted as per prescribed format on

https://tender.nprocure.comwebsite only.

Hard copies of the financial bid must not be submitted.

7. Name of the Managing Director, Gujarat Town Planning Consultancy Limited

Client’s official and

E-mail: [email protected]

address for sending

queries and Address: Gujarat Town Planning Consultancy Limited,

communication 3rd Floor, Riverfront House, Behind H.K Arts College,

Between Gandhi and Nehru Bridge, Ahmedabad-380009,

8. Proposal Validity 180 days from Proposal Due Date

License / Contract The AutoCAD software licenses to be supplied under this tender

9. Period shall be valid for three (3) years from the date of installation and

activation at GTPCL.

10. Proposal Language English

Proposal Currency INR

Schedule of Bidding Process

Tender for “Procurement of AUTOCAD Software”

Bid Upload Date 05-05-2026

Bid End Date 15-05-2026, 6 PM IST

Last Date to 16-05-2026, 6 PM IST

physically submit

Opening of 18-05-2026, 11:00 AM IST

Opening of To be communicated later

13. Consortium allowed No

Tender for “Procurement of AUTOCAD Software”

2 Introduction of the Company

Gujarat Town Planning Consultancy Limited, incorporated on 22nd December 2022 under

the Companies Act 2013 (CIN No. U74999GJ2022SGC137696), is an initiative of the

Government of Gujarat and the Ahmedabad Urban Development Authority (AUDA).

GTPCL is a leading, fast-growing multi-disciplinary consultancy organization based in

Gujarat. GTPCL offers services in urban planning and allied areas for government and

private sector clients. The services offered represent years of comprehensive project

experience in planning, feasibility, detail design, engineering surveys and assessment,

quality control and assurance, procurement assistance, supervision, and project

management services.

AUDA has been the role model for various successful TP Schemes, Development Plan and

Local Area Plans. With comprehensive knowledge and experience in town and country

development, GTPCL is steadfast in its commitment to work for urban development.

Gujarat Town Planning Consultancy Limited seeks bids for “Procurement of AutoCAD

The fees should be quoted as a lump sum through online tendering on the nProcure Portal,

exclusive of GST and inclusive of all out-of-pocket expenses. Documents related to any

eligibility criteria /technical eligibility must be uploaded on the nProcure Portal and must be

given in hard copy tender submission.

4 Scope of Work

i. Supply and installation of following AutoCAD Software as provided in the tender

Sr. No. Software Name Number of Licenses

2 AutoCAD Full Version

ii. The bidder shall provide official Autodesk subscription licenses valid for three years

for the specified number of AutoCAD licenses.

iii. The bidder shall ensure that the software is updated in accordance with updates

released by Autodesk from time to time

iv. Installation and activation of software within 30 days from the date of work order.

v. The bidder shall carry out license splitting or merging across different departments of

GTPCL as required.

vi. The bidder shall install all updates released by Autodesk within 48 hours whenever

vii. Provide comprehensive Training for the installed Software to the concerned GTPCL

employees. The agency shall give training on as & when required basis for the 1-year

span from the date of installation at GTPCL.

viii. The bidder shall provide technical support during the license period and resolve

software related issues within 48 hours of reporting.

Tender for “Procurement of AUTOCAD Software”

5 Selection of Bidder

i. Only the bids of those whose pre-qualification criteria document and Demand Drafts

details are satisfactory, their price bids would be opened for further consideration.

After opening the price bid of qualified bidders, the L1 bidder will be considered as

selected bidder. However, if required, GTPCL may ask L1 bidder for negotiations.

ii. If more than one bidder qualifies as L1, the authority reserves the right to make an

appropriate decision as it deems fit in such circumstances after the required

negotiations amongst the L1 bidders.

6 Security Deposit

The successful bidder will be required to place Security Deposit @5 % of the contract value

by way of Demand Draft for three (3) year period in favour of “Gujarat Town Planning

Consultancy Limited” from any Scheduled/Nationalized bank approved by Finance

Department, Government of Gujarat within 7 days from the date of issuance of Letter of

award (LoA), failing which EMD shall be forfeited and GTPCL may approach L2 bidder for

7 Period of Contract

The contract period will be for three (3) years from the date of Supply and Installation of

AutoCAD Software at GTPCL.

8 Payment Terms

The fees will be paid 90% against delivery, installation and offline training of software and

rest 10% will be paid after successfully completing 3 months of installation and training of

software. The invoice shall be raised in two parts as mentioned above.

9 Pre-Qualification Criteria

Sr. Basic Criteria Documents

No. Requirement Required to be Submitted

1 Legal Entity The Bidder must possess valid registration proof Certificates of incorporation

of the company/ agency with registration / Partnership Deed,

number. Additionally, the bidder should be Registration Certificates,

registered with a valid GST number and GST Certificate, PAN Copy

possess PAN with IT returns filed up to and other supporting

31.03.2025. documents

2 Financial The Average Annual Turnover of the Bidder Audited Financial

turnover during the last three financial years (as per the Statements for last

last published audited balance sheets), should Financial Years,

be at least Rs. 2 Crores (Two crores). (as per And

Annexure 2) CA Certificate as per

3 Presence in The bidder must have its registered office in Copy of two proofs which

Ahmedabad/ Ahmedabad or Gandhinagar. confirms location of

Gandhinagar registered office in

Ahmedabad/ Gandhinagar

4 Certifications The Bidder must possess any one of the Copy of valid certificate as

following valid certificates: ISO 9001:2008 / ISO on the date of submission

27001 / CMMi –3 of Tender

Tender for “Procurement of AUTOCAD Software”

Sr. Basic Criteria Documents

No. Requirement Required to be Submitted

5 Technical The Bidder should have supplied atleast 3 As per Annexure

capability AutoCAD software for any Central / State Govt. / and

PSU Organization in India in last 3 years. Relevant Work Orders and

Completion Certificates

6 MAF The Bidder should possess valid Manufacture’s Copy of MAF from OEM.

Certificate Authorization Form (MAF) from AutoCAD

7 Blacklisting The Bidder should not have been blacklisted/ Self-Declaration on

Termination by any Central/State Government Company Letterhead

Organization or Department in India at the time signed by Authorized

of submission of the bid. Signatory.

Tender for “Procurement of AUTOCAD Software”

10 General Terms & Conditions

1. The documents related to pre-qualification criteria and Demand Drafts must be a sealed

envelope via Registered Post A.D., Speed Post, or Courier, as on last date of submission

at the office of “Gujarat Town Planning Consultancy Limited”,3rd floor, “Riverfront House”,

B/h. H.K. Arts College, Between Gandhi & Nehru Bridge, Pujya Pramukh Swami Marg

(River Front Road – West) Ahmedabad – 380009. The envelope must be labelled as

Tender Documents for “Procurement of AutoCAD Software ". The documents must be

uploaded on nProcure as well, however, only the documents submitted in the sealed

envelope will be considered final.

2. No pre-bid meeting will be held; however, any queries must be submitted via email to

[email protected] by 08/05/2026 by 6:00 PM

3. The bids received after due date and time shall not be considered and shall be summarily

4. The price bid must be filled up online through nProcure only. Bidder must not submit filled

price bid in hard copy.

5. Only the bids of those whose pre-qualification criteria document and Demand Drafts

details are satisfactory, their price bids would be opened for further consideration. The

date of opening of price bid shall be intimated to Eligible bidder.

6. The price shall be inclusive of all freight, forwarding, transit insurance, installation and

setup charges and required trainings at “Gujarat Town Planning Consultancy Limited”, 3rd

floor, “Riverfront House”, B/h. H.K. Arts College, Between Gandhi & Nehru Bridge, Pujya

Pramukh Swami Marg (River Front Road – West) Ahmedabad –

7. The bid is non-transferable.

8. The Bidder shall bear all the costs associated with the preparation and submission of its

bid, and GTPCL will in no case will be responsible or liable for these costs, regardless of

conduct or outcome of bidding process.

9. The bidder will have to supply, install, maintain and carry out necessary integration at

office within 30 days from the date of purchase order.

10. The bidder shall be responsible for the relocation or reinstallation of the Software within

the building premises or in the event of relocation of the office of GTPCL, as required,

during the licence period of 3 years. Such relocation or reinstallation shall be carried out

at no additional cost to the purchaser and must be completed following the terms and

conditions outlined in the contract.

11. In case additional licenses are required during the license period, the bidder shall provide

the same at the approved tender rates.

12. The Bidder must examine all instructions, forms, terms, conditions and specifications in

the bidding documents. The bidding documents shall be signed by the authorised

signatory of the bidder and stamp. Failure to furnish all information required by the

bidding documents or submission of a bid not substantially responsive to the biding

documents in every respect will be at the Bidder’s risk and may result in rejection of its

13. The selected agency shall provide comprehensive training for the software to the

concerned GTPCL employees while installation.

14. At any time prior to the deadline for submission of bids, GTPCL may, for any reason,

whether its own initiative or in response to the clarification request by a prospective

bidder, modify the bidding documents, as it may deems fit and that shall be applicable to

all the bidders. The addendum / corrigendum will be published on nProcure website.

15. The whole process of tendering can be cancelled by the management of the GTPCL.

Tender for “Procurement of AUTOCAD Software”

16. The decision of GTPCL will be final and binding on all bidders for any interpretation in

eligibility criteria / admissibility – inadmissibility of any technical document.

17. Bid Currency – Prices shall be quoted in Indian Rupees only.

18. The bidder would be required to pay Tender fees and EMD as mentioned in Data sheet.

The demand drafts must be submitted along with the Proposal. Proposals not

accompanied by tender fees and EMD shall be rejected outright as non-responsive. The

tender fee is non-refundable.

19. Unsuccessful/ Disqualified bidder’s EMD will be returned without interest after obtaining

necessary approvals as promptly as possible OR upon the successful Bidder signing the

Contract and furnishing the Security Deposit in the form of DD@ 5% of the total order

value (excluding GST) as prescribed by GTPCL, whichever is earlier.

20. Bids shall be valid for 180 days from Proposal due date. A bid valid for a shorter period

shall be rejected as non-responsive. In exceptional circumstances, GTPCL may solicit the

Bidder’s consent to an extension of the period of bid validity. The request and the

responses thereto shall be made in writing. A Bidder may refuse the request without

forfeiting its EMD. A Bidder granting the request will not be permitted to modify its bid.

21. The Successful bidder has to submit Security Deposit in the form of DD @ 5% of total

order value (excluding GST) within 7 days upon receiving the Letter of Award (LoA) for

the duration of warranty of any Scheduled/Nationalized bank approved by Finance

Department, Government of Gujarat. The amount will be refunded without interest after

the expiry of the contract period.

22. Successful bidder will have to sign the contract within 15 days upon receiving the Letter

of Award (LoA). (The draft of the Contract form is attached herewith as Annexure - 4)

23. The successful Bidder’s EMD will be returned upon the Bidder signing the Contract and

furnishing the Security Deposit in the form of DD @ 5% of the total order value.

1. The E.M.D. may be forfeited:

a) if a Bidder withdraws its bid during the period of bid validity

b) In case of a successful Bidder, if the Bidder fails:

i. To sign the Contract as mentioned above or

ii. To furnish performance security as mentioned above or

iii. If the bidder is found to be involved in fraudulent practices.

24. Termination for Default

24.1 The Purchaser may, without prejudice to any other remedy for

breach of contract, by Written notice of default sent to the Bidder, terminate

the Contract in whole or part:

a) if the bidder fails to deliver any or all the Goods within 30 working days from

the date of purchase order, or within any extension thereof granted by the

b) if the Bidder fails to perform any obligation(s) under the Contract/Purchase

c) If the Bidder, in the judgment of the Purchaser has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

“Corrupt practice” means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the procurement process or in

contract execution.

Tender for “Procurement of AUTOCAD Software”

“Fraudulent practice: a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the

purchaser, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non competitive levels and

to deprive the purchaser of the benefits of free and open competition;”

24.2 In the event the Purchaser terminates the Contract in whole or in part,

pursuant to Clause 24.1 above, the Purchaser may procure, upon such terms and in

such manner, as it deems appropriate, Goods or Services similar to those

undelivered, and the Bidder shall be liable to the Purchaser for any excess costs for

such similar Goods or Services. However, the Bidder shall continue the performance

of the Contract to the extent not terminated.

25. The bidder shall provide free maintenance service for all software’s during the

licence period.

26. All items mentioned in the tender by the bidder shall be provided with Trouble

free, Smooth and Lag free service during the contract period. Any lag and

disruption in operations of software must be solved by the bidder during

contract period.

27. The bidder shall satisfactorily complete all installation of all items. Details of

such work and a letter of completion shall be submitted.

28. If any technical fault arises during the licence period of the said items, the

bidder shall be solely responsible for providing all technical support. This work

shall be done in coordination with the officials of the GTPCL.

29. The bidder shall provide contact details of a Senior Technical Support

Engineer and Helpdesk contact number for addressing software related

30. If the bidder fails to resolve the technical issue within the stipulated time, a

penalty of INR 1,000 per day may be imposed until the issue is resolved.

31. GTPCL reserves the right to accept or reject any or all bids without justifying

32. GTPCL reserves the right to change any bid condition of any item even after

inviting the bids, with/ without prior notification

33. The bidder will have to execute the contract agreement at his own expense

on a stamp paper of Rs. 300/- within 15 days upon receiving the Letter of

34. No price increase will be given at any stage.

35. The jurisdiction in any dispute shall be Ahmedabad.

Tender for “Procurement of AUTOCAD Software”

(to be submitted on the letterhead of the bidder)

Bidder information form

The Bidder shall fill in this Form in accordance with the instructions indicated below. No

alterations to its format shall be permitted and no substitutions shall be accepted.

Bidder’s Legal Name:

(Please attach copy of Articles of Incorporation or Registration of firm)

-2 Bidder’s actual or intended Country of Registration:

3 Bidder’s Year of Registration:

Bidder’s GST Number:

(Please attach copy)

Bidder’s PAN Number:

(Please attach copy)

6 Bidder’s Local address (In India):

Bidder’s Authorized Representative Information

Telephone/Fax numbers:

Signature of Authorised Representative_____________________

Tender for “Procurement of AUTOCAD Software”

Format for Financial strength of the bidder

(to be submitted on the letterhead of Chartered Accountant’s firm)

Sr. Financial year Turnover (Rs. In Crores)

Signature_____________________

Name of the Firm_______________

Tender for “Procurement of AUTOCAD Software”

Format for Technical Capacity of the bidder/ OEM

(to be submitted on the letterhead of the bidder/OEM)

Sr. Name of Contact Contact Date & Period of Details of Type of

No. Organization& person No. Implementation services supporting

Address provided documents

Note: Supporting documents shall clearly mention date of purchase order, scope of

Signature_____________________

Designation___________________

Name of the Firm_______________

Tender for “Procurement of AUTOCAD Software”

Draft Contract Form

(On INR 300/- Stamp paper duly signed and Notarised)

THIS AGREEMENT made on the __________ day of ____________________, 2026 ____

Between___________________ (Name of purchaser) of

_____________________________ (Country of Purchaser) hereinafter “the Purchaser” of

the one part and ______________________ (Name of Supplier) of

___________________________ (City and Country of Supplier) hereinafter called “the

Supplier ”of the other part :WHEREAS the Purchaser is desirous to procure certain Goods

and ancillary services

(Brief Description of Goods and Services) and has accepted a bid by the Supplier for the

supply of these goods and services in consideration of sum of Indian Rupees

Figures) hereinafter called “the Contract Price”.

NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part

of this Agreement, viz. :

2.1 The bid information form and the Price bid submitted by the Bidder;

2.2 Terms and conditions of the bid with specifications of the software;

2.3 The Purchaser’s Letter of Award;

3. In consideration of the payments to be made by the Purchaser to the Supplier as

hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide

the goods and services and to remedy defects therein in conformity in all respects

with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision

of the goods and services and the remedying of defects therein, the Contract Price or

such other sum as may become payable under the provisions of the Contract at the

times and in the manner prescribed by the Contract.

5. Particulars of the goods and services which shall be supplied / provided by the

Supplier are as enlisted in the enclosed annexure:

DELIVERY SCHEDULE:

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

Said __________________________________ (For the Purchaser)

in the presence of ________________________

Signed, Sealed and Delivered by the

said __________________________________ (For the Supplier)

in the presence of _______________________

Tender for “Procurement of AUTOCAD Software”

Format for Submission of Price Bids

(to be filled up through nProcure)

Sr. Name License Type Quantity Unit Price per Total amount

Sr. Name License Type Quantity Unit Price per Total amount

No. licence for 3 years (in INR)

(in INR) (Excluding

(Excluding taxes) taxes)(5=3*4)

1 Desktop License

2 AutoCAD Full Network License

Total price (Excluding taxes)

The following to be noted while submission of price bid:

1. The bidder with the lowest sum shall be considered as L1 bidder.

2. The total price quoted above shall be inclusive of basic price of licensed software,

installation with 3-year licence period and exclusive of taxes.

3. Price bid must be submitted online only. Do not submit this price bid with technical

documents. In case of any bidder submit the physical copy of price bid, it will be dis-

Signature_____________________

Designation___________________

Name of the Firm_______________

Tender for “Procurement of AUTOCAD Software”

(to be submitted on the letterhead of the bidder)

Bank details for returning EMD

1 Account Holder Name:

-2 Bank & Branch Name:

3 Bank Account Number:

4 RTGS/ NEFT IFSC Code

Signature_____________________

Designation___________________

Name of the Firm_______________