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Tender Value
₹12.4 L
EMD Value
₹13,000
Closing Date
25 Jun 2026, 6:00 pm
Executive Engineer, Panchayat R & B Division, Vadodara
Repairing Work of New D.E.E. Chamber at Karjan, Ta. Karjan Di. Vadodara
312797
01 of 2026-2027
Open
Civil - All
Vadodara
5 documents required · 5 mandatory
₹900
Executive Engineer, Panchayat (R and B) Division, Vadodara
₹13,000
9 Jun 2026
9 Jun 2026
9 Jun 2026
25 Jun 2026
9 Jun 2026
Name Of Work :- New Repairing Work of Karjan Subdivision At.
Karjan Ta. Karjan Di. Vadodara
Deputy Executive Engineer,
Panchayat (R & B) Sub Division,
Divisional Accounts officer Executive Engineer,
Panchayat (R & B) Division, Panchayat (R & B) Division,
Vadodara Vadodara
Superintending Engineer
Panchayat (R & B) Circle,
GOVERNMENT OF GUJARAT
Road & Building DEPARTMENT
This is a generic SBD to be used for Civil works. Each user/concern department
needs to examine and put up their particular bidding requirement like; qualification
criteria, contract Data etc., marked at [#] while finalizing their own bidding process.
Sr No Section Description Page No
1 Invitation for Bid (IFB)
2 Section -1 Instructions to Bidders
3 Section -2 Qualification Information
4 Section -3 Conditions of Contract
5 Section -4 Contract Data
6 Section -5 Technical Specification
7 Section -6 Form of Bid
8 Section -7 Bill of Quantities
9 Section -8 Securities and Other Forms
10 Section -9 Drawings
11 Section -10 Documents to be furnished by Bidder
INVITATION FOR BID
NATIONAL COMPETITIVE BIDDING
1. The Executive Engineer , Panchayat R & B Division, Vadodara invites bids for the
construction of works detailed in the table. The bidders may submit bids for any or all
of the following works.
Package Name of work Approximate Bid Cost of Period of #Class of
No. value of works security document completion Registration /
(Rs.) (Rs.) (Rs.) Category of
Repairing Work Of Karjan 1238233.17 13000.00 900.00 04 (Four) E2-III class
Subdivision at karjan Months and above
Ta.Karjan Di. Vadodara including
2. Prospective / Interested bidder may download the Bid Documents from website
https://www.nprocure.com free of cost till the Time and Date as mentioned on online
NIT at website https://www.nprocure.com.
3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee
/ Tender Fee through Demand Draft only of any Schedule Bank payable at
Vadodara and in favour of Executive Engineer, Panchayat R & B Division,
Vadodara Once the Bid is received online, Bid Document / Tender Fee will not be
The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid
Security / EMD shall be submitted in electronic format through online (by scanning)
while uploading the bid, this submission shall mean that bid document / tender fee and
Bid Security / EMD has been received. Accordingly, the offer of only those shall be opened
whose Bid Document / Tender Fee and Bid Security / EMD have been received
electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank
Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to
Executive Engineer, Panchayat R & B Division, Vadodara within 7 Days from the last
day of bid submission.
Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in
original to Executive Engineer / Tender Inviting Authority by bidder shall be initiated.
4. Bids received online, will be opened on the time, date and place as specified in the online
NIT at website https://www.nprocure.com in the presence of the bidders or their
authorized representatives, who wish to remain present.
If the office happens to be closed on the day of opening of the bids as specified, the bids
will be opened on the next working day at the same time and venue.
5. A pre bid meeting will be held on at the
office of clarify the issues and to answer questions on any
matter that may be raised at that stage as stated in clause 9.2 of to
of the bidding documents.
6. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should
be rounded off to the next thousand rupees.
7. Other Information is as under:
A. Agencies can prepare and edit their offers a number of times before the end of the
tender submission date and time. After the tender submission date and time, the
bidder cannot modify / edit / withdraw their submitted offer in any case. No written
or online request in this regard shall be granted.
B. Offers in physical form will not be accepted in any case.
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
C. Demand Draft purchased by the other then bidder and issued after the last date of
submission of Bids, will not be considered or accepted.
D. The cost incurred by the contractor for this offer for clarification or attending
discussion, conferences or site visits will not be reimbursed by the Employer or
Engineer-in-Charge.
E. Conditional tender shall not be accepted.
F. Any changes, addition, alternation made in the prescribed form attached with tender
are liable to be rejected.
G. Any change in format or conditional Bank Guarantee will not be accepted and the
bidder will be considered non-responsive.
H. All the bidders are instructed to fill in information strictly in accordance with the
format given in the checklist /qualification document / tender document.
I. It is mandatory for the bidders to supply each and every information as asked strictly
in electronic format at appropriate places only.
J. Blank / insufficient information shall be treated as nil information and shall result in
disqualification.
K. Even if the bidder has been qualified in a similar or larger size of project in the past,
it shall not be deemed to be a ground / reason for not giving required information for
this work / bid.
L. Information supplied for earlier projects shall not be considered while evaluation of
this bid. The Government will not ask for any other information, unless it is found
absolutely necessary by the competent authority.
M. If found necessary, the contractor will be intimated for negotiation,
# For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING & BRIDGE)
kindly refer to SSR-10-2015-17-C dated 03-02-2017
For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and
Bridge Works following documents shall be submitted in electronic format only through
online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD
should be sent in original to the Tender opening authority through RPAD, so as to reach
the Executive Engineer within 7 days from last day of submission of Bid.
(i) Bid Document Fee / Tender Fee
(ii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of
Registration of Approved Contractors
(iii) Registration Certificate of Appropriate Class E2- III class or above
(iv) Bank Solvency of the Current Calendar Year i.e.
(vi) Work Experience, if
(vii) Other Documents, as
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
INSTRUCTIONS TO BIDDERS
Section 1: Instructions to Bidders
Table of Clauses
Page No. Page No.
A. General D. Submission of Bids
1. Scope of Bid 8 19. Sealing & Marking of Bids
2. Source of Funds 8 20. Deadline for Submission of
3. Eligible Bidders 8 21. Late Bids
4. Qualification of the 8 22. Modification and
Bidder Withdrawal of Bids
5. One Bid per Bidder
6. Cost of Bidding 12 E. Bid Opening and Evaluation
7. Site Visit 12 23. Bid Opening
B. Bidding Documents 25. Clarification of Financial
8. Content of Bidding 13 26. Examination of Bids and
Documents Determination of
9. Clarification of Bidding 13 27. Correction of Errors
10. Amendment of Bidding 14 28. Deleted
29. Evaluation and Comparison
of Financial Bids
C. Preparation of Bids 30. Deleted
11. Language of Bid
12. Documents Comprising 15 F. Award of Contract
13. Bid Prices 15 31. Award Criteria
14. Currencies of Bid and 16 32. Right to Accept
Payment any Bid and to Reject any
15. Bid Validity 16 33. Notification of Award and
Signing of Agreement
16. Bid Security 16 34. Performance Security
17. Alternative Proposals By 17 35. Advance Payment and
Bidders Security
18. Format and Signing of Bid 17 36. Dispute Review Expert
37. Correct or Fraudulent
1. Scope of Bid
1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works
(as defined in these documents and referred to as detailed in the table
given in IFB. The bidders may submit bids for any or all of the works detailed in the
table given in IFB.
1.2 The successful bidder will be expected to complete the works by the intended
completion date specified in the Contract data.
1.3 Throughout these bidding documents, the terms and and their
derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are
2. Source of Funds
2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat /
Govt. of India for centrally sponsored projects.
3. Eligible Bidders
3.1 This Invitation for Bids is open to all eligible bidders.
3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
statement that the Bidder is neither associated, nor has been associated, directly or
indirectly, with the consultant or any other entity that has prepared the design,
specifications, and other documents for the Project or being proposed as Project
Manager for the Contract. A firm that has been engaged by the Employer to provide
consulting services for the preparation or supervision of the works, and any of its
affiliates, shall not be eligible to bid.
4. Qualification of the Bidder
4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
preliminary description of the proposed work method and schedule, including
drawings and charts, as necessary. The proposed methodology should include a
program of construction backed with equipment planning and deployment duly
supported with broad calculations and quality assurance procedures proposed to be
adopted justifying their capability of execution and completion of work as per
technical specifications, within stipulated period of completion.
#4.5 QUALIFICATION CRITERIA:
(Applicable for the works which require Post Qualification)
4.5.1 Qualification will be based on meeting all the following minimum pass/
fail criteria regarding the general and particular experience, personnel
and equipment capabilities and financial positions, as demonstrated by the
responses in the forms attached to the letter of application ( specified requirement
for joint ventures are given under para 4.6 below ) Subcontractors experience and
resources shall not be taken in to account in determining the applicants compliance
with the qualifying criteria
To qualify for more than one contract, the applicant must demonstrate having
experience and resources sufficient to meet the aggregate of the qualification criteria
for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below
4.5.2 Base year and Escalation
The base year shall be taken as Current financial year
Following enhancement factors will be used for the costs of works executed and the
financial figure to a common base value for works completed in India.
Year Financial Year Multiplying factor
Base year of inviting tender 2026-2027
Applicant should indicate actual figures of costs and amount for the works
executed by them without accounting for the above-mentioned factors.
In case the financial figures and value of completed works are in foreign
currency the above enhanced multiplying factors will not be applied. Instead, the
current market exchange rate (State Bank of India BC Selling rate as on the last date
of submission of the bid) will be applied for the purpose of conversion of the amount
in foreign currency into India rupees.
4.5.3 General Experience.
The Applicant shall meet with the following minimum criteria:
(a) Achieved a minimum annual financial turnover (defined as billing for works in
progress and completed in all classes of civil engineering construction works
only) in any one year, over the last five years of the annual value of contract /
contracts applied for.
(b) Experience in successfully completing or substantially completing at least one
contract of highway (road and / or bridge works) airport runway of at least
40 percent of the value of proposed contract within the last five years.
The works may have been executed by the applicant as prime contractor or as a
member of a joint venture or as a nominated sub-contractor. As subcontractor,
he should have acquired the experience of execution of all major items of works
under the proposed contract. In case a project has been executed by a joint
venture, weight towards experience of the project would be given to each joint
venture in proportion to their financial participation in the joint venture.
Substantially completed works means those works which are at least 90 %
completed as on the date of submission (i.e. gross value of work done up to the
last date of submission is 90 % or more of the original contract price) and
continuing satisfactorily.
For these, a certificate from the employers shall be submitted along with the
application incorporating clearly the name of the work, contract value, billing
amount, date of commencement of works, satisfactory performance of the
contractor and any other relevant information.
4.5.4 Personnel Capabilities.
Availability for his work of personnel with adequate experience as required; as
4.5.5 Equipment Capabilities
Based on the studies carried out by the Engineer, the minimum suggested
major equipment to attain the completion of works in accordance with the
prescribed construction schedule are shown in the Appendix.
The bidders should, however, undertake their own studies and furnish
with their bid, a detailed construction planning and methodology supported
with layout and necessary drawings and calculations to allow the employer to
review their proposals. The numbers, types and capacities of each
plant/equipment shall be shown in the proposals along with the cycle time
for each operation for the given production capacity to match the
4.5.6 Financial Position
The Applicant should give undertaking that he has access to, or has available, liquid
assets (aggregate of working capital, cash in hand and uncommitted bank
guarantees) and / or credit facilities up to 25 percent of the value of the contract /
contracts applied.
4.5.7 The audited balance sheets for the last five years should be submitted, which must
demonstrate the soundness of the financial position, showing long
term profitability including an estimated financial projection for the next two
years If necessary, the employer will make inquiries with the bankers.
4.5.8 Litigation History
The Applicant should provide accurate information on any litigation or arbitration
resulting from contracts completed or under execution by him over the last five
years. A consistent history of awards against the Applicant or any partner of a joint
venture may result in failure of the applicant.
4.5.9 Disqualification
Even though the applicants meet the above criteria, they are subject to be
disqualified if they have:
Made misleading or false representation in the forms, statements submitted,
and / or Record of poor performance such as abandoning the work, rescinding
of contract for which the reasons are attributable to the non performance of
the contractor; consistent history of litigation awarded against the applicant
or financial failure due to bankruptcy. The rescinding of contract of a joint
venture on account of reasons other than non performance, such as Most
Experienced partner of joint venture pulling out, court directions leading to
breaking up of a joint venture before the start of work, which are not
attributable to the poor performance of the contractor will, however, not
affect the qualification of the individual partners.
#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)
(Applicable only for estimated project cost of 50 Crore and above)
4.6.1 Joint ventures must comply with the following requirement:
(a) Following are the minimum qualification requirements:
(i) The lead partner shall meet not less than 50 percent of all criteria given in para
4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para
4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be
considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &
(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8
(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall
be submitted with a copy of the joint venture agreement providing the joint and
several liabilities with respect to the contract.
4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners
individually or as a partner in any other joint venture. In case dissolution of a joint
venture, each one of the constituent firms may qualify if they meet all the qualification
requirements, subject to the written approval of the Employer.
4.7. Bid Capacity.
Applicants who meet the minimum qualification criteria will be qualified only if their
available bid capacity at the expected time of bidding is more than the total
estimated cost of the works. The available bid capacity will be calculated as under:
Assessed Available Bid Capacity = ( A*N*2-B), where
A = Maximum value of work executed in any one year during the last five years
(updated to the price level of the year indicated in appendix) taking into
account the completed as well as works in Progress.
B = Value at current price level of the existing commitments and ongoing works to
be completed during the next 06 (Six) Months ( period of completion of
work for which bids are invited ); and
N = Number of years prescribed for completion of the works for which the bids are
Note :- In Case of joint venture, the available bid capacity will be applied for
each partner to the extent of his proposed participation in the
execution of the work.
4.8 Even though the bidders meet the above qualifying criteria, they are subject to
be disqualified if they have:
- Made misleading or false representation in the forms, statements and
Attachments the submitted in proof the qualification requirements; and / or
- Record of poor performance such as abandoning the works, not properly
completing the contract, inordinate delay in completion, litigation history, or
financial failures etc.; and/ or
- Participated in the previous bidding for the same work and had quoted
unreasonably high bid prices and could not furnish rational justification to the
5. One bid per bidder
5.1. Each bidder shall submit only one bid for one package. A bidder who submits or
participates in more than one bid (other than as a subcontractor or in cases of
alternatives that have been permitted or requested) will cause all the proposals with
the participation to be disqualified.
6. Cost of Bidding
6.1 The bidder shall bear all costs associated with the preparation and submission of his
Bid, and the Employer will in no case be responsible and liable for those costs.
7.1 The Bidder, at the own responsibility and risk is encouraged to visit and
examine the Site of work and its surrounding and obtain all information that may be
necessary for preparing the Bid and entering into a contract for construction of the
The costs of visiting the site shall be at the own expense.
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
B. BIDDING DOCUMENTS
8. Content of Bidding Documents
8.1 The set of bidding documents comprises the documents listed below and addenda
issued in accordance with Clause 10:
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders I
2 Qualification Information, and other forms
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
6 Form of Bid III
7 Bill of Quantities
8 Securities and other forms
10 Documents to be furnished by bidder V
8.2 Volumes I, II, III and IV are available online and documents to be furnished by the
bidder in compliance to section 2 will be prepared by him and furnished as Volume- V
in two parts (refer clause 12).
8.3 The bidder is expected to examine carefully all instructions, conditions of contract,
contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes
and drawings in the Bid Document. Failure to comply with the requirements of Bid
Documents shall be at the own risk. Pursuant to clause 26 hereof, bids
which are not substantially responsive to the requirements of the Bid Documents
shall be rejected.
9. Clarification Bidding Documents
9.1 A prospective bidder requiring any clarification of the bidding documents may
notify the Employer in writing or through E-mail at the address
indicated in the invitation to bid. The Employer will respond to any request for
clarification which he received earlier than 15 days prior to the deadline for
submission of bids. response will be published on website including a
description of the enquiry but without identifying its source.
9.2 Pre-bid meeting
9.2.1 The bidder or his official representative is invited to attend a pre-bid
meeting which will take place at the address, venue, time and date as
indicated in the appendix.
9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on
any matter that may be raised at that stage.
9.2.3 The bidder shall be required to submit any questions in writing or e-mail to reach
the Employer not later than 03 days before the meeting.
9.2.4 Minutes of the meeting, including the question raised (Without identifying the
source of enquiry) and the responses given will be published without delay on the
tender website i.e. www.nprocure.com. Any modification of the bidding
documents listed in sub-Clause 8.1 which may become necessary as a result of the
pre-bid meeting shall be made by the Employer exclusively through the issue of an
Addendum pursuant to Clause 10 and not through the minutes of the pre-bid
9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a
10. Amendment of Bidding Documents
10.1 Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda.
10.2 Any addendum thus issued shall be part of the bidding documents. The Employer will
assume no responsibility for the same.
10.3 To give prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may, at his discretion, extend as
necessary the deadline for submission of bids, in accordance with Sub-Clause
C. PREPARATION OF BIDS
11. Language of the Bid
11.1 All documents relating to the bid shall be in the English language.
12. Documents Comprising the Bid
12.1 The bid be submitted by the bidder as Volume V of the bid document (refer Clause
8.1) shall be in two separate parts:
Part I shall be named and shall comprise
(i) Bid Security in the form specified in Section
(ii) Qualification Information and supporting documents as specified in Section
(iii) Certificates, undertakings, affidavits as specified in Section
(iv) Any other information pursuant to Clause 4.5 of these instructions
(v) Undertaking that the bid shall remain valid for the period specified in Clause
Part II shall be named and shall comprise
(i) Form of Bid as specified in Section
(ii) Priced Bill of Quantities for items specified in Section
12.2 The Bidder shall submit the details / information pertaining to each part
i.e. technical as well as financial and must be submitted online only.
12.3 Following documents will be deemed to be part of the bid.
Section Particulars Volume No.
Invitation for Bids (IFB)
1 Instruction to Bidders Volume I
3 Conditions of Contract
4 Contract Data
5 Specifications Volume II
9 Drawings Volume IV
13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.
13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for
all items of the Works described in the Bill of Quantities along with total bid price
(Both in figures and words). Items for which no rate or price is entered by the bidder
will not be paid for by the Bill of Quantities.
13.3 All duties, taxes, and other levies except GST payable by the contractor under the
contract, or for any other cause shall be included in the rates, prices and total Bid
Price submitted by the Bidder. (GST will be paid extra)
13.5 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 47 of the
Condition of Contract (Irrespective of the time limit and Bid Amount)
14. Currencies of Bid and Payment
14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.
All payments shall be made in Indian Rupees.
15. Bid Validity
15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date
forbid submission specified in Clause
15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer
may request that the bidders may extend the period of validity for a specified period. A
bidder may refuse the request without forfeiting his bid security. A bidder agreeing to
the request will not be required or permitted to modify his bid, but will be required to
extend the validity of his security for a period of the extension, and in compliance
with Clause 16 in all respects.
#16. Bid Security
16.1 The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in
column 4 of the table of IFB for this particular work. This Bid security shall be in
favor of Employer as named in Appendix and may be in one of the following forms;
a. Bank Guarantee from any scheduled Indian bank, in the format given in
Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of
Crore and above) and Bank Guarantee of Schedule and Private Banks shall be
considered as per GoG Finance Circular No. FD/MSM/e-
file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.
b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank
approved by the Reserve Bank of India.
# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building
Department or (2) Narmada Water Resources, Water Supply and Kalpsar
Department of Govt of Gujarat. Exemption Certificate is applicable only when
Registration Certificate of Appropriate Class and Category of Approved
Contractors is required as eligible criteria of bidder.
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
16.2 Bank guarantees (and other instruments having fixed validity) issued as surety
for the bid shall be valid for 45 days beyond the validity of the bid i.e. total
validity of 120+45 = 165 Days
16.3 Any bid not accompanied by an acceptable Bid Security and not secured as
indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer
as non-responsive.
16.4 The Bid Security of unsuccessful bidders will be returned within 28 days of the
end of the bid validity period specified in Sub-Clause
16.5 The Bid Security of the successful bidder will be discharged when the bidder
has signed the Agreement and furnished the required Performance Security.
16.6 The bid Security may be forfeited
(a) If the Bidder withdraws the bid after Bid opening during the period of Bid
(b) If the Bidder does not accept the correction of the Bid Price, if any or
(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to
(i) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
(d) #If found necessary, the bidder will be intimated for negotiation, He will be
intimated maximum three times within the validity period for negotiation, If
contractor does not respond in time, his Bid Security (EMD) will be forfeited and his
tender will be rejected. Punitive action will be taken on such contractors. (As per GoG
17. Alternative Proposals by Bidders.
17.1 Bidders shall submit offers that fully comply with the requirements of the bidding
documents, including the conditions of contract (including mobilization advance or
time for completion), basic technical design as indicated in the drawing and
specifications. Conditional offers or alternative offers will not be considered further in
the process of tender evaluation.
18. Format and Signing of Bid
18.1 The Bidder shall prepare documents comprising the bid as described in Clause 12 of
these Instructions to bidder as the Bid in separate
parts to be uploaded.
D. SUBMISSION OF BIDS
20. Deadline for Submission of the Bids
20.1 Complete Bids must be received online by the Employer at the tender website
specified above not later than the date indicated in appendix.
20.2 The Employer may extend the deadline for submission of bids by issuing an
amendment in accordance with Clause 10, in which case all right and obligation of
the Employer and the bidders previously subject to the original deadline will then be
subject to the new deadline.
22. Modification and Withdrawal of Bids
22.1 Bidders may modify or withdraw their bids online before the deadline prescribed in
Clause 20 or pursuant to Clause
22.3 No bid shall be modified or withdrawn after the deadline for submission of Bid.
22.4 Withdrawal or modification of a bid between the deadline for submission of bids
and the expiration of the original period of bid validity specified in Clause
above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid
security pursuant to Clause
E. BID OPENING AND EVALUATION
23. Bid Opening
23.1 The Employer will open all the Bids received including modifications made pursuant
to Clause 22, in the presence of the Bidders or their representatives who choose to
attend at time, date and the place specified in Appendix in the manner specified in
Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared a
holiday for the Employer, the Bids will be opened at the appointed time and location
on the next working day.
23.3 The shall be opened. The amount, form and validity of the bid security
furnished with each bid will be announced. If the bid security furnished does not
conform to the amount and validity period as specified in the invitation for bid (ref.
Column 4 and paragraph 3), and has not been furnished in the form specified in Clause
16, the technical bid will not be opened.
23.4 (i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with
respect to the Qualification 2 3 . 3 information and other information
furnished in part I of the bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clarify his Qualification
Documents with respect to any required clarification.
(iii) The bidders will respond in not more than 7 days of issue of the clarification
(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the
Evaluation Committee will finalize the list of responsive bidders whose
financial bids are eligible for consideration.
23.6 At the time of opening of the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only
these bidders will be opened. The responsive names, the Bid prices, the
total amount of each bid, any discount and such other details as the Employer may
total amount of each bid, any discount and such other details as the Employer may
consider appropriate, will be announced by the Employer at the opening.
23.7 the time of opening of the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only
these bidders will be opened. The responsive names, the Bid prices, the
total amount of each bid, any discount, and such other details as the Employer may
total amount of each bid, any discount, and such other details as the Employer may
consider appropriate, will be announced by the Employer at the opening.
23.8 In case bids are invited for more than one package, the order for opening of the
shall be in order of Estimated amount of Bids from highest to lowest.
23.9 The Employer shall prepare minutes of the Bid opening, including the information
disclosed to those present in accordance with Sub-Clause 23.6.
24.1 Information relating to the examination, clarification, evaluation, and comparison of
Bids and recommendations for the award of a contract shall not be disclosed to
Bidders or any other persons not officially concerned with such process until the
award to the successful Bidder has been announced. Any effort by Bidder to
influence the processing of Bids or award decisions may result in the
rejection of his Bid.
25. Clarification of Financial Bids
25.1 To assist in the examination, evaluation, and comparison of Bids, the Employer may, at
his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit
rates. The request for clarification and the response shall be in writing or by e- mail,
but no change in the price or substances of the Bid shall be sought, offered, or
permitted except as required to confirm the correction of arithmetic errors
discovered by the Employer in the evaluation of the Bids.
25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter
relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring
additional information to the notice of the Employer, it should do so in writing.
25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,
bid comparison or contract award decision may result in the rejection of the
26. Examinations of Bids and Determination of Responsiveness
26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether
each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been
properly signed; (c) is accompanied by the required securities and; (d) is substantially
responsive to the requirements of the Bidding document. During the detailed
evaluation of the the responsiveness of the bids will be further
determined with respect to the remaining bid conditions, i.e., priced bill of
quantities, technical specifications, and drawings.
26.2 A substantially responsive is one which confirms all the terms,
conditions and specifications of bidding documents, without material deviation or
reservation. A material deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the Bidding documents, the rights
or the obligations under the Contract; or (c) whose rectification would affect
unfairly the competitive position of other Bidders presenting substantially
responsive Bids.
26.3 If a is not substantially responsive, it will be rejected by the
Employer, and may not subsequently be made responsive by correction or
withdrawal of the non-conforming deviation or reservation.
29. Evaluation and Comparison of Financial Bids
29.1 The Employer will evaluate and compare only the Bids determined to be substantially
responsive in accordance with Sub-Clause 26.2.
29.3 The Employer reserves the right to accept or reject any variation or deviation.
Variation and deviations and other factors, which are in excess of the requirements of
the Bidding documents or otherwise result in unsolicited benefits for the Employer,
shall not be taken in to account in Bid evaluation.
29.4 The estimated effect of the price adjustment conditions under Clause 47 of the
Conditions of Contact, during the period of implementation of the Contract, will not
be taken in to account in Bid evaluation.
29.5 If the Bid of the successful Bidder is seriously unbalanced in relation to the
estimate of the cost of work to be performed under the contract the
Employer may require the Bidder to produce detailed consistency of those prices
with the construction methods and schedule proposed. After evaluation of the price
analyses, the Employer may require that the amount of the performance security set
forth in Clause 34 be increased at the expense of the successful /bidder to a level
sufficient to protect the Employer against financial loss in the event of default of the
successful Bidder under the Contract.
29.6 A bid which contains several items in the bill of Quantities which are unrealistically
priced low and which cannot be substantiated satisfactorily by the bidder may be
rejected as non-responsive.
F. AWARD OF CONTRACT
31. Award Criteria
31.1 Subject to Clause 32, the Employer will award the contract to the Bidder whose
Bid has been determined.
(i) to be substantially responsive to the Bidding documents and who has offered
the lowest evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid price
which is the lowest evaluation in any of the packages opened earlier than the
one consideration.
In no case, the contract shall be awarded to any bidder whose available bid
capacity is less than the evaluated bid price, even if the said bid is the lowest
evaluated bid. The contract will in such cases be awarded to the next lowest bidder
at his evaluation bid price.
32. Right to Accept any Bid and to Reject any or all Bids
32.1 Notwithstanding Clause 31, the Employer reserves the right to accept or reject any
Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the
award of contract, without thereby incurring any liability to the affected bidder or
Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for
33. Notification of Award and Signing of Agreement
33.1 The Bidder whose Bid has been accepted will be notified of the award by the
Employer prior to expiration of the Bid validity period by cable, telex or facsimile
confirmed by registered letter. This letter (hereinafter and in the condition of
contract called the of will state the sum that the Employer will
pay the Contractor in consideration of the execution, completion, and maintenance of
the Works by the Contractor as prescribed by the Contract (hereinafter and in the
Contract called the
33.2 The notification of award will constitute the formation of the contract, subject only to
the furnishing of a performance security in accordance with the provisions of Clause.
33.3 The Agreement will incorporate all agreements between the Employer and the
successful Bidder. It will be signed by the Employer and to the successful Bidder,
within 28 days following the notification of award along with the Letter of
Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement
and deliver it to the Employer.
33.4 Upon the furnishing by the successful Bidder of the Performance Security, the
Employer will promptly notify the other Bidders that their Bids have been
34. Performance Security
34.1 (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder
shall furnish to the Employer an irrevocable and unconditional guarantee from a
Bank in the form set forth in Section 8 (the for an
amount equal to 5% (Five percent) of its Contract Price. In case of bids
mentioned below, the successful Bidder, along with the Performance Security,
shall also furnish to the Authority an irrevocable and unconditional guarantee
from a Bank in the same form given at Section 8 towards an Additional
Performance Security (The Performance for an amount
calculated as under:
(a) If the Contract Price offered by the Selected Bidder is lower than 10% but
upto 20% of the Estimated Project Cost, then the Additional Performance
Security shall be calculated @ 20% of the difference in the (i) Estimated
Project Cost (as mentioned in Bid Document) - Minus 10% of the
Estimated Project Cost and (ii) Contract Price offered by the selected
(b) If the Contract Price offered by the Selected Bidder is lower than 20% of
the Estimated Project Cost, then the Additional Performance Security
shall be calculated @ 30% of the difference in the (i) Estimated Project
Cost (as mentioned in Bid Document) - Minus 10% of the Estimated
Project Cost and (ii) Contract Price offered by the selected Bidder.
(c) This Additional Performance Security shall be treated as part of the
Performance Security.
(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects
Liability Period and the Additional Performance Security shall be valid
beyond 28 (twenty-eight) days of Project Completion Date.
34.2 If the performance security is provided by the successful Bidder in the form of a
Bank Guarantee, it shall be issued either (a) at the option, by a
Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and
acceptable to the Employer. As per GoG Finance Circular No.
FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest
34.3 Failure of the successful Bidder to comply with the requirement of Sub-Clause
shall constitute sufficient grounds for cancellation of the award and forfeiture of the
35 Advance Payment and Security
35.1 The Employer will provide an Advance payment on the Contract Price as stipulated
in the Conditions of Contract, subject to maximum amount, as stated in the
37. Corrupt of Fraudulent Practices
37.1 The Employer will reject a proposal if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in completing for the
contract in question and will declare the firm ineligible, either indefinitely or for a
stated period of time, to be awarded a contract with National Highways Authority of
India/ State PWD and any other agencies, if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in completing for the contractor, or in
3.72 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of
the Conditions of Contract.
APPENDIX TO ITB
Clause Reference
With respect to
1. The Name of the Employer is Executive Engineer , [ Cl.1.1]
Panchayat, R & B Division, Vadodara .
2. The last five years.
3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3 (a)]
4. Value of Work is Rs.
6. The cost of electric work is Rs.0.00
7. The cost of water supply / sanitary works is Rs.
8. Liquid assets and / or availability of credit facilities [Cl.4.5.6 ]
9. Price level of the financial year 2026-27 [Cl. 4.5.2]
10. The pre-bid meeting will take place at [Cl. 9.2.1]
11. The technical Bid will be opened at the Govt. of the
12. Address of the Employer: Executive Engineer .
Panchayat R & B Division ,Vadodara,
14. The bid should be submitted latest by As stated [Cl. 20.1 & 20.2]
15. The bid will be opened at As stated [Cl. 23.1 ]
16. The Bank Draft in favor of Executive Engineer Panchayat (R
& B) Division, Vadodara
18. Escalation factors (for the cost of works [Cl.4.5.2]
executed and financial figure to a common base
value) for works completed
Year Financial Year Multiplying factor
Base year of inviting tender 2026-2027
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.5]
The contractors shall also give a list of machineries in his possession and which they
propose to use on the work.
Sr. Plant or Location Age of Make Capacity Approximate Remark
No. Machinery Machinery Value
List of Key Personnel to be deployed on Contract Work
(Reference Cl. 4.5.4)
# Employment of a qualified site Engineer by the Contractor.
The Contractor shall employ full-time technically qualified staff during the execution of this
work as under: -
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work
to be executed is more than Rs.50 lakhs.
2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed
is more than Rs.15 lakhs but less than Rs.50 lakhs.
3. Minimum 2(Two) Diploma Civil Engineer when the cost of work is less than Rs.15
lakhs but more than Rs.5 lakhs.
4. Minimum 1(One) Diploma Civil Engineers for the work when the cost of work to
be executed is less than Rs. 5 lakhs. The Engineer so employed for the Government
work must have sufficient experience to handle the work independently. Such an
Engineer shall have to stay at the site of work and he shall not be entrusted with
other duty except this work.
In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,
Employment of a separate Engineer will not be necessary provided that the Engineer
partner himself attends the execution of the work on the site.
Within 15 days of issue of work-order the Contractor will have to furnish to the
Deputy Executive Engineer-in-charge of the work the Name, Qualifications, copy of
marksheet, Colour Photograph and the appointment order issued such engineers
engaged for this contract work. If 15 days after issue of work order such designated
Site Engineers do not resume or do not remain present on site of work, the recovery at
the rate of Rs.15,000-00 per month per Engineer will be made from the
bills/deposit/dues of the contractor. Such recovery shall be non-refundable.
QUALIFICATION INFORMATION
QUALIFICATION INFORMATION
The information to be filled in by the Bidder in the following pages will be used for
the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.
This information will not be incorporated in the Contract.
1. For Individual Bidders
1.1 Constitution or legal status of Bidder (Attach Copy)
Place of registration
Principal place of business
Power of attorney of signatory of Bid
1.2 Total value of Civil engineering constructions 2025-2026
Work performed in the last five years
1.3.1 Work performed as prime contractor, work performed in the past as a nominated
sub-contractor will also be considered the sub-contract involved execution of all
main items of work described in the bid documents, provided further that all other
qualification criteria are satisfied (in the same name) on works of a similar nature
over the last five years** and in current year before the submission of the bid.
Project Name of Description Contract Value of Date Stipulated Actual date Remark
Name the of work No. contract of period of of explaining
Employer (Rs. issue completion completion* reasons for
Crore) of delay &
order Completed
*Attach certificate(s) from the Engineer(s)in-charge
** Immediately preceding the financial year in which bids are received.
#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a
nominated sub-contractor, will also be considered provided the sub-contract
involved execution of all main items of work described in the bid document,
provided, further that all other qualification criteria are called (in the same name and
style) in the last five years** and in current year before the submission of the bid.
Year Name Name of Quantity of work performed (Cum/MT) Remarks*
of the the Cement Masonry Earth Bituminous (indicate
work Employer Concrete Works Work contract Ref)
1.4 Information on Bid Capacity (works for which bids have been submitted and works
which are yet to be completed) as on the date of this bid.
(A) Existing commitments and on-going works:
Description Place Contract Name & Value Stipulated Value of Anticipated
of works & No. Address Contract Period of Works* of
State of (Rs. Cr) Completion remaining completion
*Attach certificate (s) from the Engineer(s) in-charge
** Immediately preceding the financial year in which bids are received.
1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.
Clause 4.5.5). The Bidder should list all the information requested below.
Item of Requirement Availability Proposals Remarks
Equipment NO Capacity Owned/ Nos/. Age/ (from
Leased to be Capacity Conditions whom to
1.6 Qualifications and experience of key personnel required for administration and
execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of
the Conditions of Contract.
Position Name Qualification Year of Year of
Experience experience in
(General) the proposed
Project Manager
1.7 Proposed sub-contract and firms involved
Sections of the Value of Sub- Sub-Contractor Experience in
works Contractor (Name & similar work
Attach copies of certificates on possession of valid license for executing water
supply/ sanitary work/ building electrification works.
1.8 Financial reports for the last five years: balance sheets, profit and loss statements,
reports (in case of companies/corporations), etc. List them below and attach
1.9 Evidence of access to financial resources to meet the qualification requirements:
cash in hand, lines of credit, etc. List them below and attach copied documents.
1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who
may provide references if contacted by the Employer.
1.11 Information on Litigation history in which the Bidder is involved.
Other Party Employer Cause of Amount Remarks
(ies) Dispute Involved showing
1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction
to Bidders. (Name of Consultant engaged for project preparations is *
1.13 Proposed work method and schedule. The Bidder should attach descriptions,
drawings and charts as necessary to comply with the requirements of the Bidding
documents. (Refer ITB Clause 4.1)
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the
requirements of Clause 4 of the Instructions to the Bidders, if applicable.
(ii) Undertaking
* Fill the name of Consultant
SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR
AVAILABILITY OF CREDIT FACILITIES
(CLAUSE 4.5.6 OF ITB)
BANK CERTIFICATE
This is to certify that M/s. is a reputed company
with a good financial standing.
If the contract for the work, namely is awarded to the
above firm, we shall be able to provide overdraft/credit facilities to the extent of
Rs. to meet their working capital requirements for executing the above
during the contract period.
Senior Bank Manager
Address of the Bank
1. I, the undersigned, do hereby certify that all the statements made in the required
attachments are true and correct.
2. The undersigned also hereby certifies that neither our firm M/s.
_ have not abandoned any work of
Government of Gujarat/Government of India/any Board or Corporation under
Government of Gujarat/Government of India nor any contract awarded to us for
such works have been rescinded, during last five years prior to the date of this
3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or
corporation to furnish pertinent information deemed necessary and requested by
the Department to verify this statement or regarding any (our) competence and
general reputation.
4. The Undersigned understands and agrees that further qualifying information
may be requested, and agrees to furnish any such information at the request of
the Department/ Project implementing agency.
(Signed by an Authorized Officer of the Firm)
Title of Officer
I, the undersigned do hereby undertake that our firm
would invest a minimum cash
up to 25% of the value of the work during implementation of the contract.
(Signed by an Authorized officer of the firm)
Title of officer
CONDITIONS OF CONTRACT
Conditions of Contract
Table of Contents
A General Page D. Cost Control
1 Definitions 37 37 Bill of Quantities
2 Interpretation 38 38 Changes in the Quantities
3 Language and Law 39 39 Variations
4 Decisions 39 40 Payments for Variations
5 Delegations 39 41 Cash Flow Forecasts
6 Communications 39 42 Payment Certificates
7 Sub-Contractors 39 43 Payments
8 Other Contractors 39 44 Compensations Events
9 Personnel 40 45 Tax
10 & Contractor Risk 40 46 Currencies
11 Employers Risks 40 47 Price Adjustment
12 Risk 40 48 Retention
13 Insurance 40 49 Liquidated damages
14 Site Investigations Reports 41 50 Bonus
15 Queries about the Contract 41 51 Advance Payment
16 Contractors to Construct the 41 52 Securities
17 The Works to be Completed By 41 53 Deleted
the Intended Completion Date
18 Approval by the Engineer 41 54 Cost of Repair
20 Discoveries 42 E. Finishing the Contract
21 Possession of the Site 42 55 Completion
22 Access to the Site 42 56 Taking Over
23 Instructions 42 57 Final Account
24 Disputes 42 58 Operating and Maintenance
25 Procedure for Disputes
26 Deleted 43 59 Terminations
60 Payment upon Terminations
B. Time Control 61 Property
27 Programme 44 62 Release from Performance
28 Extensions of the Intended
completion date
29 Deleted 44 F. Special Conditions of
30 Delays Ordered by The 44 63 Labour
Engineer 64 Compliance with labour
31 Management Meetings 45 65 Arbitration
32 Early Warning
C. Quality Control
33 Identifying Defects
35 Correction of Defects
36 Uncorrected Defects
CONDITIONS OF CONTRACT
1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of
Contract but keep their defined meaning.
Bill of Quantities means the priced and completed Bill of Quantities
forming part of the Bid
Compensation Events are those defined in Clause 44 hereunder
The Completion Date is the date of completion of the Works as certified by
the Engineer in accordance with Sub Clause
The Contract is the contract between the Employer and Contractor to
execute, complete and maintain the Works till the completion of Defects
Liability Period. It consists of the documents listed in Clause 2.3 below.
The Contract data defines the documents and other information which
comprise the Contract.
The Contractor is a person or corporate body whose Bid to carry out the
Work has been accepted by the Employer.
The Bid is the completed Bidding document submitted by the
Contractor to the Employer and includes Technical and Financial Bids.
The Contract Price is the price stated in the Letter of Acceptance and
thereafter as adjusted in accordance with the provisions of the Contract.
Days are calendar days: months are calendar months.
The Defects Liability Period is the period named in the Contract Data and
calculated from the Completion Date.
The Employer is the party who will employ the Contractor to carry out the
The Engineer is the person named in the Contract Data (or any other
competent person appointed and notified to the contractor to act in replacement of
the Engineer) who is responsible for supervising the Contractor, administering the
Contract, certifying payments due to the Contractor, issuing and valuing Variations
to the Contract, awarding extensions of time, and valuing the Compensations
Equipment is machinery and vehicles brought temporarily to
the site to construct the Works.
The Initial Contract Price is the Contract Price listed in the
Letter of Acceptance.
The Intended Completion Date is the date on which it is intended that the
Contractor shall complete the Works. The Intended Completion Date is specified in
the Contract Data. The Intended Completion Date may be revised only by the
Engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the works.
Plant is any integral part of the work which is to have mechanical, electrical,
electronic or chemical or biological functions.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding
documents and are factual interpretive reports about the surface and subsurface
conditions at the site.
Specifications means the Specifications of the works included in the Contract
and any modification or addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the
Contractor shall commence execution of the works. It does not necessarily coincide
with any of the Site Possession Dates.
A Subcontractor is a person or corporate body who has a Contract with the
Contractor to carry out a part of the work in the Contract which includes work on the
Temporary Works are works designed, constructed, installed, and removed
by the Contractor which are needed for construction or installation of the Works.
A Variation is an instruction given by the Engineer, which varies the Works.
The Works are what the Contract requires the Contractor to construct, install,
and turn over to the Employer, as defined in the Contract Data.
2. Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural,
male also means female or neuter and the other way around. Heading
have no significance. Words have their normal meaning under the
language of the Contract unless specifically defined. The Engineer will
provide instructions clarifying queries about Conditions of Contract.
2.2 If sectional completion is specified in the Contract Data, references in
the Conditions of Contract to the Works, the Completion date, and Intended
Completion Date apply to any Section of the Works (other than references
to the Completion Date and Intended Completion date for the whole works)
2.3 The documents forming the Contract shall be interpreted in the
following order of priority
(2) Letter of Acceptance, notice to proceed with works
(4) Contract Data
(5) Conditions of Contract including Conditions of Contract
(6) Specifications
(8) Bills of quantities and
(9) Any other document listed in the Contract Data as forming part of the
3. Language and Law
The language of the Contract and the law governing the Contract are stated in
the Contract Data.
4. Engineers Decisions
Except where otherwise specifically stated, the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer.
The Engineer may delegate any of his duties and responsibilities to other
people after notifying the Contractor and may cancel any delegation after
notifying the Contractor.
6. Communications
Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is
delivered (in terms of Indian Contract Act).
7. Sub-Contracting
The Contractor may subcontract any portion of work, up to a limit specified in
contract data, with the approval of the engineer but may not assign the
Contract without the approval of the Employer in writing. Subcontracting
shall not alter the obligations. Sub-contracting of supply or
specific items of work is not allowed.
The sub-contractor must be registered in appropriate class and category for
the part of work to be subcontracted.
8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other
contractors, public authorities, utilities and the Employer between the
dates given in the Schedule of other Contractor. The Contractors shall as
refer to in the Contract Data, also provide facilities and services for them
as described in the Schedule. The employer may modify the schedule of
other contractors and shall notify the contractor of any such modifications.
9.1 The Contractor shall employ the key personnel named in the Schedule of
Key Personnel as referred to in the Contract Data to carry out the functions
stated in the Schedule or other personnel approved by the Engineer. The
Engineer will approve any proposed replacement of key personnel only if
their qualifications, abilities, and relevant experience are substantially
equal to or better than those of the personnel listed in the Schedule.
9.2 If the engineer asks the Contractor to remove a person who is a member
of the Contractor Staff or his work force stating the reasons the Contractor
shall ensure that the person leaves the Site within seven days and has no
further connection with the work in the Contract.
10. and Contractors Risks
10.1 The Employer carries the risk which these Contract states are
risks, and the Contractor carries the risks which these
Contracts states are Contractors risk.
11.1 The employer is responsible for the excepted risks which are (a) in so far
as they directly affect the execution of the Works, the risks of war,
hostilities, invasion, act of foreign enemies, rebellion, revolution,
insurrection or military or usurped power, civil war, riot commotion or
disorder (unless restricted to the employees), and
contamination from any nuclear fuel or nuclear waste or radioactive toxic
12.1 All risks of loss of or damages to physical property and of personal injury
and death which arise during and in consequence of the performance of the
Contract other than the excepted risks are the responsibility of the
13.1 The Contractor shall provide, in the joint names of the Employer and
the Contractor, insurance cover from the Start date to the end of the
Defects Liability Period, in the amounts and deductibles stated in the
Contract data for the following events which are due to the
(a) Loss of or damage to the works, Plant and materials,
(b) Loss of or damage to Equipment
(c) Loss of or damages of property (expect the Works, Plant, Materials and
Equipment) in connection with the Contract; and
(d) Personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the Contractor
to the Engineer for the approval before the Start Date. All such
insurance shall provide for compensation to be payable in the types and
proportions of currencies required to rectify the loss or damage incurred.
13.3 If the Contractor does not provide any of the policies and certificates
required, the Employer may affect the insurance which the Contractor
should have provided and recover the premiums the Employer has paid
from payments otherwise due to the Contractor or, if no payment is due, the
payment of the premiums shall be a debt due.
13.4 Alterations to the terms of an insurance shall not be made without the
approval of the Engineer.
13.5 Both parties shall comply with any conditions of the insurance policies.
14. Site Investigation Report
14.1 The Contractor in preparing the Bid shall rely on any site Investigation
reports referred to in the Contract Data, supplemented by any
information available to the Bidder.
15. Queries about the Contract data
15.1 The engineer will clarify queries on the Contract Data
16. Contractor to Construct the Works
16.1 The Contractor shall construct and install the works in accordance with
the specification and Drawings.
17. The Works to be completed by the Intended Completion Date
17.1 The Contractor may commence execution of the Works on the Start Date
and shall carry out the Works in accordance with the programme
submitted by the Contractor, as updated with the approval of the
Engineer, and complete them by the Intended Completion date
18. Approval by the Engineer
18.1 The Contractor shall submit Specifications and Drawings showing the
proposed Temporary works to the Engineer, who is to approve them if
they comply with the Specifications and drawings.
18.2 The Contractor shall be responsible for design of temporary works.
18.3 The approval shall not alter the contractor responsibility for
design of the Temporary works.
18.4 The Contractor shall obtain approval of third parties to the design of
the Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the
temporary or permanent work are subject to prior approval by the Engineer
before their use.
19.1 The Contractor shall be responsible for the safety of all activities on the Site.
20. Discoveries
20.1 Anything of historical or other interest or of significant value
unexpectedly discovered on the site is the property of the Employer. The
contractor is to notify the engineer of such discoveries and carry out the
instructions for dealing with them.
21. Possession of the Site
21.1 The Employer shall give possession of all parts of the site to the Contractor.
If possession of a part is not given by the date stated in the Contract Data
the Employer is deemed to have delayed the start of the relevant
activities and this will be a Compensation Event.
21.2 If within 25% of the time limit of the project, 80% of possession of the site
is not handed over to the Contractor, then contractor/ Employer may fore-
close the contract. Contractor/Employer has to foreclose the work within
30 days after lapse of 25%-time limit and after 30 days foreclosure
option will be closed.
22. Access to the Si
22.1 The Contractor shall allow the Engineer and any person authorized by
the Engineer access to the Site, to any place where work in connection
with the Contract is being carried out or is intended to be carried out and to
any place where materials or plants are being manufactured/ fabricated/
assembled for the works.
23. Instructions
23.1 The Contractor shall carry out all instructions of the Engineer pertaining
to works which comply with the applicable laws where the site is located.
23.2 The Contractor shall permit the Employer to inspect the
accounts and records relating to the performance of the Contractor and
to have them audited by auditors appointed by the Employer, if so required
by the Employer.
24.1 If the Contractor is of the view that a decision taken by the Engineer
was either outside the authority given to the Engineer by the Contract or
that the decision was wrongly taken, the decision shall be
referred to Superintending Engineer Vadodara Panchayat (R& B)
Circle, Vadodara (Higher Authority)within 14 days of the notification of the
Engineer's decision. If the issue is not resolved, any party can refer the
matter for conciliation within 15 days from the decision given by the
Superintending Engineer, Vadodara Panchayat (R & B) Circle, Vadodara
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with
the decision of Superintending Engineer, Panchayat (R & B) Circle,
Vadodara, both the parties have to refer to the Chief Engineer concern
for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied
with the decision of the Superintending Engineer, Panchayat (R & B)
Circle, Vadodara, both the parties have to refer to the #Secretary,
Roads & Building Department, Government of Gujarat for the
conciliation process.
If the dispute is not resolved through the conciliation process, he may refer
the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If
the Contractor fails to refer a claim / dispute to the Higher Authority within
14 days of the notification of the Engineer's decision, the Contractor shall not
be entitled to any additional payment/claim if he follow the above
sequence in stipulated time and he should not stop the work.
25. Procedure for Disputers
25.1 The arbitration shall be conducted in accordance with the
arbitration procedure stated in the Special Conditions of Contract.
B. TIME CONTROL
27.1 Within the time stated in the Contract Data the Contractor shall submit to
the Engineer for approval a Programme showing the general methods,
arrangements orders, and timing for all the activities in the works along
with monthly cash flow forecast.
27.2 An update of the Programme shall be a programme showing the actual
progress achieved on each activity and the effect of the progress achieved
on the timing of the remaining work including any changes to the
sequence of the activities.
27.3 The Contractor shall submit to the Engineer, for approval an updated
programme at intervals no longer than the period stated in the Contract
data. If the Contractor does not submit an updated programme within this
period, the Engineer may withhold the amount stated in the Contract data
from the next payment after the date on which the overdue programme has
been submitted.
27.4 The approval of the programme shall not alter the
obligations. The Contractor may revise the programme and
submit it to the Engineer again at any time. A revised programme is to
show the effect of Variations and Compensations events.
28. Extension of the Intended Completion Date
28.1 The Engineer shall extend the Intended Completion Date if a
compensation Event occurs or a Variation is issued which makes it
impossible for completion to be achieved by the Intended Completion Date
without the Contractor taking steps to accelerate the remaining work and
which would cause the Contractor to incur additional cost.
28.2 The Engineer shall decide whether and by how much to extend the
Intended Completion Date within 35 days of the Contractor asking the
Engineer for a decision upon the effect of a compensation event or
Variation and submitting full supporting information. If the Contractor has
failed to give early warning of a delay or has failed to cooperate in dealing
with a delay, the delay by this failure shall not be considered in assessing
the new Intended Completion Date.
28.3 The Engineer shall within 14 days of receiving full justification from the
contractor for extension of Intended Completion Date refer to the
Employer his decision. The employer shall in not more than 21 days
communicate to the engineer the acceptance or otherwise of the
decision. If the employer fails to give his acceptance, the
Engineer shall not grant the extension and the contractor may refer the
matter under Clause
30. Delays Ordered by the Engineer
30.1 The Engineer may instruct the Contractor to delay the start or progress of
any activity within the works.
31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall be
to review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.
31.2 The Engineer shall record the business of management meetings and is
to provide copies of his record to those attending the meeting and to the
Employer. The responsibility of the parties for actions to be taken is to
be decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.
32. Early Warning
32.1 The Contractor is to warn the Engineer at the earliest opportunity of
specific likely future events or circumstances that may adversely affect the
quality of the work, increase the Contract price or delay the execution of
works. The Engineer may require the contractor to provide an estimate of
the expected effect of the future event or circumstance on the contract
price and completion date. The estimate is to be provided by the
Contractor as soon as reasonably possible.
32.2 The Contractor shall cooperate with the Engineer in making and
considering proposals for how the effect of such an event or circumstance
can be avoided or reduced by anyone involved in the work and in carrying
out any resulting instruction of the Engineer.
C. QUALITY CONTROL
# 33. Identifying Defects/ Defect liability period
33.1: Defect liability period : The contractor shall be responsible to make good and
remedy at his own expense any defect which may develop or may be noticed
before the period mentioned hereunder from the certified date of completion.
The Engineer in charge shall give the contractor a notice in writing about the
defects and the contractor shall make good the same within 15 days of receipt of
the notice. In the case of failure on the part of the contractor, the Engineer- in-
charge may rectify or remove or re-execute the work at the risk & cost of the
contractor. The Engineer-in-charge shall be entitled to appropriate the
whole or any part of the amount of security deposit towards the expenses, if
any, Incurred by him in rectification, removal or re-execution. The Defects
Liability period shall be as
(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall
be 3 Months from the certified date of completion.
(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put
tender), the period shall be 12 (Twelve) months from the certified date of
completion or one monsoon, whichever is later.
(c) For major projects costing more than Rs. 1 crore, the period shall be
Months from the certified date of completion which should include three
(d) For original building works the defect liability period will be 4 years or elapse
of 4 monsoon period following date of possession of building taken over by
user agency following the certified date of completion, whichever is later.
For the purpose of deciding the monsoon period, the 30th September shall be
treated as the last date.
Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,
PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular
No.TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]
33.2 Free maintenance guarantee period for works of Road/Bridge construction
(a) For resurfacing work of road free maintenance guarantee period one year
from the date of completion.
(b) In case of widening of the road/strengthening of the road/bridge, the
contractor shall have to give four years free maintenance guarantee from
the certified date of completion. During this period the contractor shall
visit the site every six months along with the concerned Section Officer /
Deputy Executive Engineer and will examine the work already carried out in
this contract like road work, jungle cutting, side shoulders, side gutter, road
furniture, patta etc. and will prepare Km. wise inspection report duly signed
by all concerned and any defect observed shall be done within 15 days by
the contractor at his risk and cost as per the direction of Engineer in charge.
The contractor needs to do videography of these visits and require to
submit at the time of release of FMG. If B.T. the surface during the
maintenance period of 4 years is worn out then agency shall have to
provide renewal coating as per tender item as directed by the Engineer-in-
charge. The amount equivalent to 5% of each running bill shall be
withheld and will be released after the free maintenance guarantee period
(i.e. 4 years) is over.
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
However, this amount shall be released against fixed deposit or bank
guarantee pledged in the name of Executive Engineer after completion
certificate of work is issued.
(1) The flakiness and elongation index (combined) for coarse aggregates
under no circumstances shall exceed the allowable limit set forth in the
relevant clause for the material in question.
(2) 2% of the amount eligible for the payment of bituminous items shall be
withheld till the miscellaneous items like earthwork in embankment /
cutting for side shoulders, side gutters, kilometer / indicator / guard
stones, sign boards etc. are completed in all respect by the contractor.
After completion of the miscellaneous items, the above said 2% withheld
amount shall be released.
(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).
(3) Videography for the surface under Maintenance Guarantee is to be done as
per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work
costing more than Rs. 5.00 Crore.
(4) Setting up of adequate laboratory & deployment of quality engineers.
The contractor shall have to set up the laboratory with adequate
equipment. Till the setting up of adequate laboratory is completed &
reported of this to the engineer (subject to due verification by
representative) by contractor in writing, Rs.2,00,000/- shall be withheld.
The qualified quality Engineer shall be deployed exclusively for this
contract by the contractors. If quality Engineer is not deployed by
contractor within one month after the date of work order, the amount
equivalent to Rs.20,000 per month shall be recovered till the actual
deployment of quality engineer. The amount so recovered towards the
deployment of quality engineers shall not be refunded.
(5) Asphalt work will have to be cross checked as per G.R. No.:
RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.
(6) Maintenance during Construction Period
During the Construction Period, the Contractor shall maintain, at his own
risk and cost, the existing lane(s) of the road so that the traffic worthiness
and safety thereof are at no time materially inferior as compared to their
condition 10 (ten) days prior to the date of the Agreement, and shall
undertake the necessary repair and maintenance works for this purpose;
provided that the Contractor may, at his cost, interrupt and divert the flow
of traffic if such interruption and diversion is necessary for the efficient
progress of works and conforms to Good Industry Practice; provided
further that such interruption and diversion shall be undertaken by the
Contractor only with the prior written approval of the Executive Engineer
which approval shall not be unreasonably withheld. For the avoidance of
doubt, it is agreed that the Contractor shall at all times be responsible for
ensuring safe operation of the road.
33.3 The Engineer shall check the work and notify the Contractor
of any defects that are found. Such checking shall not affect the
responsibilities the Engineer may instruct the Contractor to
search for a Defect and to uncover and test any work that the Engineer
considers may have a Defect.
34.1 If the engineer instructs the Contractor to carry out a test not specified in
the Specification to check whether any work has a Defect and the test
shows that it does, the Contractor shall pay for the test and any samples.
If there is no defect the test shall be a Compensation Event.
34.2 #1% of the amount of work done should be deducted from R.A. Bill of
the contractor for testing the quality of material workmanship,
irrespective of actual charges.
34.3 Agency has to establish testing laboratory on site for the various test to
be carried out in the work for this purpose agency shall construct a pukka
laboratory building with all facility on site at location specified by the
engineer in charge.
35. Correction of defects
35.1 The engineer shall give notice to the Contractor of any defects before the
end of the defects Liability Period, which begins at Completion and is
defined in the contract data. The Defects Liability Period shall be extended
for as long as Defects remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the
notified defect within the length of time specified by the notice.
36. Uncorrected Defects
36.1 If the Contractor has not corrected a defect within the time specified in
the notice, the Engineer will assess the cost of having the Defect
corrected, and the Contractor will pay this amount.
D. COST CONTROL
37. Bill of Quantities
37.1 The bill of Quantities shall contain items for the constructions, installation,
testing and commissioning work to be done by the Contractor.
37.2 The bill of Quantities is used to calculate the Contract price. The Contractor
is paid for the quantity of the work done at the rate in the Bill of Quantities
38. Change in the Quantities
38.1 The Engineer shall have power to make any alterations in or addition to
the original specifications , drawings, designs and instructions that may
appear to him to be necessary or advisable during the progress of the
work and the contractor shall be bound to carry out the work in
accordance with any instruction in this connection which may be given to
him in writing signed by the Engineer and such alteration shall not
invalidate the contract and any additional work which the contractor
may be directed to do in the manner above specified as part of the work
shall be carried out by the contractor on the same conditions in all
respects on which he agreed to do the main work and at the same rate as
are specified in the tender for the main work.
Except that when the quantity of any item exceeds the quantity as in the
tender by more than 130%, the contractor will be paid for the quantity in
excess of 130%, at the rate entered in the SOR of the year during which the
excess in quantity is first executed.
39.1 All Variations shall be included in updated programmes produced by the
40. Payments for Variations
40.1 If the additional or altered work includes any class of work for which no
rate is specified in this contract, then such class of work shall be carried
(i) At the rate derived from the item within the contract which is comparable to
the one involving additional or altered class of work; where there are more
than one comparable items, the item of the contract which is nearest in
comparison with regard to class or classes of the work involved shall be
selected and the decision of the Superintending Engineer as to the nearest
comparable item shall be final and binding on the contractor.
(ii) If the rate cannot be derived in accordance with (i) above, such class of works
shall be carried out at the rate entered in the Schedule of Rates of the division
for the year in which the tender was received, increased or decreased by the
percentage by which the tender amount is more or less as compared to the
amount arrived at the rates in the of of the Division in the
year in which the tender was received. If the Schedule of rates of the Division
does not contain all the items, the percentage increase or decrease of the
tender shall be calculated considering such items which were included in the
of the division for the year and for materials consumed on
such item the rate to be charged would be the basic rate taken into account
for fixing the rate in S.O.R. referred to above.
(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of
work shall be carried out at the rate decided by the competent authorities on
the basis of detailed rate analysis after hearing the contractor before a
Committee of two Superintending Engineers stationed at the same place or
the nearest place.
40.2 If the additional or altered work, for which no rate is entered in the
of of the Division is ordered to be carried out before the
rate is agreed upon, then the contractor shall within seven days of the date
of receipt by him of the order to carry out the work, inform the Engineer-in-
charge of the rate, which it is his intention to charge for such class of work
and if the Engineer in charge does not agree to this rates, he shall by notice
in writing be at liberty to cancel his order to carry out such class of work
and arrange to carry it out in such manner as he may consider it advisable,
provided always that if the contractor shall commence work or incur any
expenditure in regard thereof before the rates shall have been determined
as lastly herein before mentioned, then in such cases he shall only be
entitled to be paid in respect of the work carried out or expenditure
incurred by him prior to the date of the determination of the rate as
aforesaid according to such rate or rates as shall be fixed by the Engineer-
in-charge. In the event of the dispute, the decision of the Superintending
Engineer of the Circle shall be final.
Where, however, the work is to be executed according to the
designs, drawings and specifications recommended by the contractor and
accepted by the competent authority, the alternation above referred to shall
be within the scope of such designs, drawings and specifications appended to
The time limit for the completion of the work shall be extended in
the proportion that the increase in the cost occasioned by alterations bears
to the cost of the original work and the certificate of the Engineer-in-
charge as to such proportion shall be final and conclusive.
41. Cash Flow Forecasts
41.1 When the programme is updated, the contractor is to provide the
engineer with an updated cash flow forecast.
42. Payment certificates.
42.1 The Contractor shall submit to the Engineer monthly statements of the
estimated value of the work completed less the cumulative amount
certified previously.
42.2 The Engineer shall check the monthly statement within
days and certify the amount to be paid to the Contractor after taking in to
account any credit or debit for the month in question in respect of
materials for the works in the relevant amounts and under conditions set
forth in sub-clause 32.3 of the Contract Data (secured Advance).
42.3 The value of work executed shall be determined by the Engineer.
42.4 The value of work executed shall comprise the value of the quantities of
the items in the Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of variations and
compensation events.
42.6 The Engineer may exclude any item certified in a previous certificate or
reduce the proportion of any item previously certified in any certificate in
the light of later information
43.1 Payments shall be adjusted for deductions for advance payments,
retention, other recoveries in terms of the contract and taxes at source,
as applicable under the law. The Employer shall pay the Contractor the
amounts certified by the Engineer within 28 days of the date of each
43.2 Payment of GST (prevailing rates) on the amount payable under the
contract to the Contractor will be made by the Employer. Hence, it is the
responsibility of the contractor to pay the GST to the concerned Authority.
43.3 Items of the works for which no rate or price has been entered in will not
be paid by the Employer and shall be deemed covered by other rates and
prices in the Contract.
44. Compensation events
44.1 The following are compensation Events unless they are caused by the
(a) The Employer does not give access to a part of the Site by the site
Possession date stated in Contract data to the Contractor
44.2 In case of compensation event occurs and it prevents the work being
completed beyond the Intended Completion Date then Authority will
approve EOT with eligible contractual price escalation.
45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing
on due date of bid submission except GST. However, any subsequent
changes in the tax structure by Government after due date of bid
submission will be compensated (+/-) on availability or submission of
actual documentation. Contractor will have to intimate Engineer regarding
changes occurred in the tax structure after bid submission. If the contractor
fails to provide such information and if any financial obligation may arise
due to change in tax structure, same will be recovered from the contractor.
45.2 GST will be paid separately on the bills. Hence, it is the responsibility of
the contractor to pay the GST to the concerned Authority.
46. Currencies.
46.1 All payment shall be made in Indian Rupees.
47. Price Adjustment
47.1 Contract price shall be adjusted for increase or decrease in rates and price
of labour, materials, fuels and lubricants in accordance with the following
principles and procedures and as per formula given in the contract data:
(a) The price adjustment shall apply for the work done from the start date
given in the contract data up to end of the initial intended completion date
or extensions granted by the Engineer and shall not apply to the work
carried out beyond the stipulated time for reasons attributable to the
(b) The price adjustment shall be determined during each month from the
formula given in the contract data.
(c) Following expressions and meanings during to the work done during each
R = Total value of work done during the month. It would include the
amount of secured advance granted, if any, during the month less the
amount of secured advance recovered, if any during the month. It will
exclude value for works executed under variations for which price
adjustment will be worked separately based on the terms mutually
47.2 To the extent that full compensation for any rise or fall in costs to the
contractor is not covered by the provisions of this or other clause in the
contract, the unit rates and prices included in the contract shall be deemed
to include amounts to cover the contingency of such other rise or fall in costs.
48.1 The Employer shall retain from each payment due to Contractor the
proportion stated in the Contract Data until Completion of the whole of
48.2 On Completion of the whole of the Works half the total amount retained
48.2 On Completion of the whole of the Works half the total amount retained
is repaid to the Contractor and half when the Defects Liability Period has
passed and the Engineer has certified that all Defects notified by the
Engineer to the Contractor before the end of this period have been corrected.
48.3 On completion of the whole works, the contractor may substitute
retention money with an Bank guarantee.
In case, Contractor requests for refund of the Retention Money
deducted by the Employer under the provision of this clause, Employer shall
consider the said request of the Contractor provided that the refund
hereunder shall be made in tranches of not less than 1% (One Percent) of the
Contract Price and Contractor furnishes an irrevocable and unconditional
Bank guarantee for an equal amount substantially in the format of Bank
Guarantee for Performance Guarantee enclosed with SBD and valid up to
day beyond the scheduled / extended Defects Liability Period. On completion
of the whole works, the contractor has however an option to submit a fresh
irrevocable and unconditional Bank Guarantee for an amount equal to 5% of
the total value of work executed substantially in the format of Bank Guarantee
for Performance Guarantee enclosed with SBD and valid up to 60 days beyond
the Defect Liability Period and yet refund the Retention Money Bank
Guarantee submitted for refund of Retention Money.
49. Liquidated Damages
49.1 The Contractor shall pay liquidated damages to the Employer at the rate
per day stated in the Contract Data for each day that the Completion Date is
later than the Intended Completion Date (for the whole works or the
milestone as stated in the contract data). The total amount of liquidated
milestone as stated in the contract data). The total amount of liquidated
damages shall not exceed the amount defined in the Contract Data. The
Employer may deduct liquidated damages from payment due to the
Contractor. Payment of liquidated damages does not affect the
49.2 If the Intended Completion Date is extended after liquidated damages
have been paid, the Engineer shall correct any overpayment of liquidated
damages by the Contractor by adjusting the next payment certificate. The
Contractor shall not be entitled for any interest on the over payment
calculated from the date of payment to the date of repayment.
49.3 If the contractor fails to comply with the time for completion as stipulated
in the tender, then the contractor shall pay to the employer the relevant
sum stated in the Contract Data as Liquidated damages for such default and
not as penalty for everyday or part of day which shall elapse between
relevant time for completion and the date stated in the taking over
certificate of the whole of the works on the relevant section, subject to the
limit stated in the contract data.
The employer may, without prejudice to any other method of
recovery deduct the amount of such damages from any monies due or to
become due to the contractor. The payment or deduction of such damages
shall not relieve the contractor from his obligation to complete the works on
from any other of his obligations and liabilities under the contract.
49.4 If, before the Time for Completion of the whole of the Works or, if applicable
any Section, a Taking Over Certificate has been issued for any part of the
Works or of a Section, the liquidated damages for delay in completion of
the remainder of the Works or of that Section shall, for any period of delay
after the date stated in such Taking-Over-Certificate, and in the absence
of alternative provisions in the Contract, be reduced in the proportion which
the value of the part so certified bears to the value of the whole of the
Works or Section, as applicable. The provisions of this Sub-clause shall only
apply to the rate of liquidated damages and shall not affect the limit thereof.
50.1 If the contractor achieves completion of the whole of the works prior to
the intended Completion Date prescribed in Contract Data the Employer
shall pay to the contractor a sum stated in Contract Data as bonus for every
completed month but subjected to maximum amount as stated in
Contract Data; which shall elapse between the date of completion of all
items of works as stipulated in the contract, including variations ordered
by the Engineer and the time prescribed in Clause
50.2 Bonus shall be paid only to works amounting to above INR 5 crore with
time limit of the works is equal or more than 6 months. The bonus would
be paid as under
% of Time Saved % of Initial Contract Price
entitled for Bonus
Less than 10% 0%
51. Advance Payment.
51.1 The Employer shall make advance payment (not to be paid less than
two installments except in special circumstances for which the reason to be
Recorded in writing) to the Contractor of the amounts stated in the
Contract Date by the date stated in the Contract Date, against provision by
the Contactor of an Unconditional Bank Guarantee in a form and by a bank
acceptable to the Employer in amounts and currencies equal to be at
least 110% of the advance payment. The guarantee shall remain effective
advance payment has been repaid, but the amount of the guarantee shall
be progressively reduced by the amounts repaid by the Contractor. The
Mobilization advance would be deemed as interest bearing advance at
an interest rate of 10% to be compounded, quarterly.
51.2 The Contractor is to use the advance payment only to pay for
Equipment, plant and Mobilization expenses required specifically for
execution of the Works. The Contractor shall demonstrate that advance
payment has been used in this way by supplying copies of invoices or
other documents to the engineer.
51.3 The advance payment shall be repaid by deduction proportionate
amount from payments otherwise due to the Contractor, following the
schedule of completed percentages of the Works on a payment basis. No
account shall be taken of the advance payment or its repayment in
assessing valuations of work done, variations, price adjustments,
Compensation Events, or Liquidated damages.
52.1 The performance Security (including additional security for unbalanced
bids) shall be provided to the Employer no later than the date specified
in the Letter of Acceptance and shall be issued in an amount and form and
by a bank or surety acceptable to the Employer, and denominated in Indian
Rupees. The performance Security shall be valid until a date 60 days
from the date of expiry of Defects Liability Period and the additional
security for unbalanced bids shall be valid until a date 28 days from the
date of issue of the certificate of completion.
54. Cost of Repairs.
54.1 Loss or damage to the Works or Materials to be incorporated in the
Works between the Start date and the end of Defects Correction periods
shall be remedied by the Contractor at the cost if the loss or
damages arises from the acts or omissions.
E. FINISHING THE CONTRACT
55.1 The Contractor shall request the Engineer to issue a Certificate of
Completion of the works and the Engineer will do so upon deciding
that the work is completed.
56. Taking Over
56.1 The Employer shall take over the Site and the Works within seven days of
the Engineer issuing a certificate of Completion.
57. Final Account
57.1 The Contractor shall supply to the Engineer a detailed final account of
the total amount that the Contractor considers payable as full and final
the total amount that the Contractor considers payable as full and final
settlement of all claims under the Contract for items before the end of the
Defects Liability Period. The Engineer shall issue a Defect Liability
Certificate and certify any final payment that is due to the Contractor
within 56 days of receiving the Contractor's account if it is correct and
complete. If it is not, the Engineer shall issue within 56 days a schedule
that states the scope of the corrections or additions that are necessary. If
the Final Account is still unsatisfactory after it has been resubmitted, the
Engineer shall decide on the amount payable to the Contractor and issue a
payment certificate, within 56 days of receiving the revised
57.2 If reversal in characteristic of tender (L1 becoming L2) on account of
excesses and savings in final account is observed, the Engineer/Employer
shall be at liberty to restrict the final payment of BOQ items to the lowest
amount evaluated of the bids considering the final quantities and the
rates quoted including the rebates if any. Payment of variation items
shall however be made at the rates approved by the Employer, within
days from the physical completion of work.
58. Operating and Maintenance Manuals
58.1 If drawings and/or operating and maintenance manuals are
required, the Contractor shall supply them by the dates stated in the
58.2 If the Contractor does not supply the Drawings and/or manuals by the
dates stated in the Contract data, or they do not receive the
approval, the Engineer shall withhold the amount stated in the Contract
Data from payments due to the Contractor.
59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other
party causes a fundamental breach of the Contract.
59.2 Fundamental breaches of Contract include, but shall not be limited to
1. The contractor stops work for 28 days when no stoppage of work is
shown on the current programme and the stoppage has not been
authorized by the Engineer
2. The Engineer instructs the Contractor to delay the progress of the Works
and the instructions is not withdrawn within 28 days;
3. The Employer or the Contractor is made bankrupt or goes into liquidation
other than for a reconstructions or amalgamation
4. A payment certified by the Engineer is not paid by the Employer to the
Contractor within 56 days of the date of the certificate
5. The Engineer gives Notice that failure to correct a particular Defect is a
fundamental breach of Contract and the Contractor fails to correct it
within a reasonable period of time determined by the Engineer;
6. The Contractor does not maintain a security which is required;
7. The Contractor has delayed the completion of works by the number of
days for which the maximum amount of liquidated damages can be paid as
defined in the Contract data; and
8. If the Contractor, in the judgment of the Employer has engaged in corrupt
or fraudulent practices in competing for or in executing the Contract.
For the purpose of this paragraph: means the
offering, giving, receiving or soliciting of anything of value to influence the
action of a public official in the procurement process or in contract execution.
means a misrepresentation of facts in order to influence
a procurement process or the execution of a contract to the detriment of the
borrower, and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the Borrower of the benefits of free and open
59.3 When either party to the Contract gives notice of a breach of contract to
the Engineer for a cause other than those listed under Sub Clause
above, the Engineer shall decide whether the breach is fundamental or not.
59.4 Notwithstanding the above, the employer may terminate the Contract for
60. Payment upon Termination
60.1 If the Contract is terminated because of a fundamental breach of Contract
by the Contractor, the Engineer shall issue a Certificate for the value of the
work done less advance payments received up to the date of the issue
of the certificate, less other recoveries due in terms of the contract, less
taxes due to deducted at source as per applicable law and less the
percentage to apply to the work not completed as indicated in the
Contract data. Additional Liquidated Damages shall not apply. If the total
amount due to the Employer exceeds any payment due to the Contractor
the difference shall be a debt payable to the Employer.
60.2 If the Contract is terminated at the convenience or because of
a fundamental breach of Contract by the Employer, the Engineer shall
issue a certificate for the value of the work done, the cost of balance material
brought by the contractor and available at site, the reasonable cost of
removal of equipment, repatriation of the personnel employed
solely on the works, and the cost of protecting and securing
the Works and less advance payment received up to the date of the
certificate, less other recoveries due in terms of the contract and less
taxes due to deducted at source as per applicable law.
61.1 All materials on the Site, Plant Equipments, Temporary Works and Works
are deemed to be property of the Employer, if the Contract is terminated
because of a default.
62. Release from Performance
62.1 If the Contract is frustrated by the outbreak of war of by any other
event entirely outside the control of either the Employer or the Contractor
the Engineer shall certify that the Contract has been frustrated. The
Contractor shall make the Site safe and stop work as quickly as possible
after receiving this certificate and shall be paid for all work carried out
before receiving it and for any work carried out afterwards to which
commitment was made.
F. SPECIAL CONDITIONS OF CONTRACT
The Contractor shall, unless otherwise provided in the Contract, make
his own arrangements for the engagement of all staff and labour, local or
other, and for their payment of housing, feeding and transport.
The Contractor shall, if required by the Engineer, deliver to the
Engineer a return in detail, in such form and at such intervals as the Engineer
may prescribe, showing the staff and the numbers of the several classes of
labour from time to time employed by the Contractor on the site and such
other information as the Engineer may require.
64. COMPLIANCE WITH LABOUR REGULATIONS
During continuance of the contact, the Contractor and his sub-
contractor shall abide at all times by all existing labour enactments and rules
made thereunder, regulations, notification and bye laws of the State or central
Government or local authority and any other labour law (including rules),
regulations, bye laws that may be passed or notifications that may be issued
under any labour law in future either by the State or the Central Government
or the local authority. Salient features of some of the major labour laws that
are applicable to the construction industry are given below. The Contractor
shall keep the Employer indemnified in case any action is taken against the
Employer by the competent authority on account of contravention of any of
the provisions of any Act or rules made thereunder, regulations or
notifications including amendments. If the Employer is caused to pay or
reimburse, such amounts as may be necessary to cause or observe, or for
observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, if any, on the part of the
Contractor, the Engineer/employer shall have the right to deduct any money
due to the Contractor including his amount of performance security. The
Employer/Engineer shall also have the right to recover from the Contractor
any sum required or estimated to be required for making good the loss or
damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be
treated as the employees of the Employer at any point to time.
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK
A) Workmen Compensation Act 1923 :- The Act provides for compensation in
case of injury by accident arising out of and during the course of employment.
B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the
Act on satisfaction of certain conditions on separation if an employee has
completed 5 years service or more on death, the rate of 15 days wages for every
completed year of service. The Act is applicable to all establishments employing
10 or more employees.
C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for
monthly contributions by the employer plus workers @ 10% or 8.33% The
benefits payable under the Act are :
1. Pension or family pension on retirement or death, as the case may be.
2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.
D) Maternity Benefit Act 1951 :- The Act provides for leave and some other
benefits to women employees in case of confinement or miscarriage etc.
E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for
certain welfare measures to be provided by the Contractor to contract labour and
in case the Contractor fails to provide, the same are required to be provided, by
the Principal Employer by Law. The principal Employer is required to take
Certificate of Registration and the Contractor is required to take license from the
designated Officer. The Act is applicable to the establishments or Contractor of
Principal Employer, if they employ 20 or more contract labour.
F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Government as per provisions of the Act, if
the employment is a scheduled employment. Construction of Building, Roads,
Runways are scheduled employment.
G) Payments of wages Act 1936:- It lays down as to by what date the wages are to
be paid, when it will be paid and what deductions can be made from the wages
of the workers.
H) Equal remunerations Act 1979 :- The Act provides for payment of equal
wages for work of equal nature to Male and Female workers and for not making
discrimination against female employees in the matter of transfer, training and
promotions etc.
I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments
employing 20 or more employees. The Act provides for payments of annual
bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages
to employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be
worked out by taking wages as Rs. 2500/- per month only. The Act does not
apply to certain establishments. The newly set-up establishments are exempted
for five years in certain circumstances. Some of the State Governments have
reduced the employment size from 20 to 10 for the purpose of applicability of
J) Industrial Disputes Act 1947 :- The Act lays down the machinery and
procedure for resolutions of Industrial disputes, in what situations a strike or
lock-out becomes illegal and what are the requirements for laying off or
retrenching the employees or closing down the establishment.
K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all
establishments employing 100 or more workmen (employment size reduced by
some of the State and Central Government to 50). The Act provides for laying
down rules governing the conditions of employment by the Employer on
matters provided in the Act and get the same certified by the designated
L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade
unions of workmen and employers. The Trade Unions registered under the Act
have given certain immunities from civil and criminal liabilities.
M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits
employment of children below 14 years of age in certain occupations and
process and provides for regulation of employment of children in all other
occupations and processes. Employment of Child labour is prohibited in Building
and Construction Industry.
N) Inter State Migrant (Regulation of Employment & Conditions
of service) Act 1979:- The Act is applicable to an establishment which employs
5 or more inter-state migrant workmen through an intermediary (who has
recruited workmen in one state for employment in the establishment situated in
another state).The inter-state migrant workmen, is an establishment to which
this Act becomes applicable, are required to be provided certain facilities such as
housing, medical aid, traveling expenses from home upto the establishment and
O) The Building and Other Construction workers (Regulation of employment
and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the
establishments who carry on any building or other constructions work and
employ 10 or more workers are covered under this Act.
All such establishments are required to pay cess at the rate not exceeding 2% of
the cost of construction as may be modified by the government. The Employer of
the establishment is required to provide safety measures at the Building or
construction work and other welfare measures, such as canteens, First Aid
facilities, Ambulance, Housing accommodations for workers near the workplace
etc. The Employer to whom the Act applies has to obtain a registration
certificate from the Registering Officers appointed by the Government.
P) Factories Act 1948 :- The Act lays down the procedure for approval of plans
before setting up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding
accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 persons or more with aid of power or 20 or more
persons without the aid of power engaged in the manufacturing process.
Q) Royalty charges-The contractor shall pay the royalty to the competent
authority as per rule. The royalty charges paid shall be borne by the
contractor and shall not be reimbursed by the Employer.
R) Following Pollution control Acts and amendments made thereof
from time to time shall be applicable.
1. Water (Preservation and control of Pollution) Act,
2. Air (Prevention and Control of Pollution Act
3. Environmental (Protection) Act
The contractor must commit to adopting Environmental
management plan for best energy use, waste management, the reduction
of pollution as in EMS (Environmental Management system)ISO-14001-
65. ARBITRATION (GCC Clause 24)
The procedure for arbitration will be as follows: -
24.1 If the Contractor is of the view that a decision taken by the Engineer was either
outside the authority given to the Engineer by the Contract or that the decision
was wrongly taken, the decision shall be referred to Superintending
Engineer, Panchayat (R & B) Circle, Vadodara (Higher Authority) within
14 days of the notification of the Engineer's decision. If the issue is not
resolved, any party can refer the matter for conciliation within 15 days from
the decision given by the Superintending Engineer, Panchayat (R & B)
Circle,Vadodara.
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the
decision of the Superintending Engineer, Panchayat (R & B) Circle,
Vadodara, both the parties have to refer to the #Chief Engineer concerned
for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied
with the decision of the Superintending Engineer, both parties have to
refer to the #Secretary, Roads & Building Department, Government of
Gujarat for the conciliation process.
If the dispute is not resolved through the conciliation process,
contractor may refer the dispute to Gujarat Public Works Contract Dispute
Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the
Higher Authority within 14 days of the notification of the Engineer's
decision, the Contractor shall not be entitled to any additional
payment/claim if he follow the above sequence in stipulated time.
However, during such period, he would not stop the work in any case.
Clause Reference With
respect To section
Item marked do not apply to this Contract.
1. The Employers is [CL.1.1]
Name: Executive Engineer, Vadodara, Panchayat (R & B) Division, Vadodara
Address: ,Vadodara,
Name of authorized Representative (will be intimated later)
2. The Engineer is Dy. Executive Engineer
Name of Authorized Representative: Dy. Executive Engineer, Panchayat
(R & B) Sub Division, Karjan
3. The Defects Liability Period is 01 years from the date of [CL.1.1&33]
completion. (Including Monsoon Period)
4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]
to proceed with the work.
5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]
04 (Four) Months (Including Monsoon Period)after start of work
with the following milestones:
Milestone dates: [CL.2.2& 49.1]
Physical works to be completed Period from the start date
Milestone 1 i.e. 25 % 30 days.
Milestone 2 i.e. 50 % 60 days.
Milestone 3 i.e. 75.% 90 days.
Milestone 4 i.e. 100% 120 days.
6. The Site is located at Karjan Dist Vadodara. [CL.1.1]
7. The name and identification number of the Contract is: [CL.1.1]
8. The works consist of 1238233.17 with items as per [CL.1.1]
B.O.Q. The works shall, inter alia, include the following, as
Specified or as directed:
Site clearance; setting out and layout; widening of existing
carriageway and strengthening including camber corrections;
construction of new road/ Parallel service road; bituminous pavements
remodeling/construction of Junctions, intersections, bus bays, lay-bays;
supplying and placing of drainage Channels, flumes, guard posts and
guard other related items; construction/extension of cross drainage
works, bridge, approaches and other related stones; protective works
for roads/bridge; all aspects of quality assurance of various
components of the works; rectification of The defects in the completed
works during the Defects Liability Period; submission of -
drawings and any other related documents; and other item of work as
may be required to be carried out for completing the work in
accordance with the drawings and the provisions of the contract and to
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
(B) Bridge Works
Site clearance; setting out, provision of foundations, piers abutments
and bearing; prestressed/reinforced cement concrete superstructure;
wearing coat, hand railings, expansion joints, approach slabs, drainages
spouts/ downtake pipes, arrangements for fixing light posts, water
mains, utilities etc; provision of suitably designed protective works;
providing wing/return walls; provision of road markings, road signs
etc.; all aspects of quality assurance; clearing the site and handing over
the works on completion; rectification of the defects during the Defects
Liability Period and submission of - drawings and other
related documents; and other items of work as may be required to be
carried out for completing the works in accordance with the drawings
and the provisions of the contract and to Insure safety
(C) Other Items [CL.1.1]
Any Other Items as required to fulfill all contractual obligations as per the Bid
10. The following documents also form part of the Contract: [CL.2.3(9)]
As per clause 2-3
11. The law which applies to the Contract is the law of Union of India [CL.3.1]
12. The language of the Contract documents is English [CL.3.1]
13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]
14. The Schedule of Other Contractors [CL.8]
15. The Schedule of Key Personnel As per Annex II to Section I [CL.9]
16. The minimum insurance cover for physical property, injury and death [CL13]
is Rs. 5 lakhs per occurrence with the number of occurrences limited
to four. After each occurrence, the contractor will pay an additional
premium necessary to make insurance valid for four occurrences
17. Site Investigation report [CL.14]
18. The Site Possession dates shall be [CL.21]
19. The period for submission of programme for approval of the engineer [CL. 27.1]
shall be 21 days from the issue of Letter of Acceptance.
20. The period between program updates will be 30 days. [CL.27.3]
21. The amount to be withheld for late submission of an updated [CL. 27.3]
programme shall be Rs. 1.00 lakhs
22. The following events shall also be Compensation Events [CL. 44]
Substantially adverse ground conditions encountered during the
course of execution of work not provided for in the bidding document.
(i) Removal of underground utilities detected subsequently
(ii) Significant changes in classification of soil requiring
additional mobilization by the contractor, e.g. ordinary soil
to rock excavation,
(iii) Removal of unsuitable material like marsh, debris dumps,
etc. not caused by the contractor.
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
(iv)Artesian conditions
(v) Seepage, erosion landslide
(vi)River training requiring protection of permanent work
Presence of historical, archeological or religious structures,
monuments interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial, or
military authority
23. The currency of the Contract is Indian Rupees [CL. 46]
24. The formula (e) for adjustment of prices are as under: [CL.47]
If any of the commodities like Cement, Steel or Bitumen are not
found applicable in a work, the weight component of that
commodities {i.e. (Pc), (Ps) or (Pb) as
indicated in SBD for the purpose of Price Adjustment} shall be
clubbed with the weight component of (Pm), such
that the gross % weight of the components shall remain as 100% .
R = value of work as defined in Clause 47.1 of Conditions of Contract
Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following formula:
VL = Increase or decrease in the cost of work during the
month under consideration due to changes in rates for
L0 = The consumer price index for industrial workers for the
State on 28 days preceding the scheduled date of
opening of technical Bids as published by Labour
Bureau, Ministry of Labour, Government of India
Li = The consumer price index for industrial workers for the
State for the month under consideration as published by
the Labour Bureau, Ministry of Labour, Government of
Pl = Percentage of labor component of the work.
Adjustment for cement component.
(ii) Prices adjustment for increase or decrease in the cost of
cement procured by the contractor
Vc = Increase or decrease in the cost of work during the
month under consideration due to changes in rates
C0 = The all India wholesale price index for Ordinary
Portland Cement on 28 days preceding the
scheduled date of opening of technical bid as
published by the Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.
Ci = The all India average wholesale price index for Ordinary
Portland Cement for the month under consideration as
published by Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.
Pc = Percentage of cement component of the work
Adjustment for steel component
(iii) Price adjustment for increase or decrease in the cost of steel procured by the
contractor shall be paid in accordance with the following formula
Vs= Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel
So= The all India wholesale price index for steel (Mild Steel - Long Products
Rebars) on 28 days preceding the date of opening of Bids as published by the
Office of the Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.
Si= The all India average wholesale price index for steel (Mild Steel - Long
Products Rebars) for the month under consideration as published by
Office of the Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.
Ps = Percentage of steel component of the work
Note : For the application of this clause, the index of Mild Steel- Long
products Rebars has been chosen to represent the steel group.
Adjustments of bitumen component
(iv) Price adjustment for increase in the cost of bitumen shall be paid in
accordance with the following formula
Vb = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for bitumen.
Bo = The official retail price of bitumen at the IOC depot at the nearest
centre on the day 28 days prior to the scheduled date of opening of
Bi = The official retail price of bitumen of IOC depot at the nearest
centre for the 15th day of the month under consideration.
Pb = Percentage of bitumen component of the work
Adjustment of POL (fuel and lubricant) component
(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula
Vf = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for fuel and lubricants.
Fo = The official retail price of High Speed Diesel (HSD) at the existing
consumer pumps of IOC at the nearest centre on the day 28 prior to
the date of opening of Bids.
Fi = The official retail price of HSD at the existing consumer pumps of
IOC at the nearest centre for the 15th day of the month of the under
Pf = Percentage of fuel and lubricants component of the work
Note: For the application of this clause, the price of High-Speed diesel Oil has
been chosen to represent the fuel and lubricants group.
Adjustment for Construction Machinery
(vi) Price adjustment for increase or decrease in the cost of plant and
Machinery spare procured by the Contractor shall be paid in
accordance with the following formula
Vp= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery spares
P0 = The all India wholesale price index for manufacturer of
machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.
Pi = The all India average wholesale price index for manufacturer of
machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.
Pp = Percentage of plant and machinery spares component of the work.
Note: For the application of this clause, index of Heavy Machinery and parts
has been chosen to represent the Plant and Machinery Spares group
Adjustment of other materials Component
(vii) Price adjustment for increase or decrease in cost of local materials
other than cement, steel, bitumen and POL procured by the contractor
shall be paid in accordance with the following formula
Vm = Increase or decrease in the cost of work during the month under
consideration due to change in rates for local materials other than
cement, steel, bitumen and POL.
M0 = The All Indian wholesale price index (all commodities) on
days preceding the scheduled date of opening of technical Bids, as
published by the Office of the Economic Adviser, Department for
Promotion of Industry and Internal Trade, Ministry of Commerce
Mi= The All India wholesale price index (all commodities) for the
month under consideration as published by the Office of the
Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.
Pm = Percentage of local material components (other than cement,
steel, bitumen and POL) of the work.
The following percentage will govern the price adjustment for the
entire contract:
1. Labour Pl 17.94%
2. Cement Pc 24.09%
3. Steel - Ps 9.60%
4. Bitumen Pb 0.00%
5. POL Pf 1.14%
6. Plant & Machinery Spares Pp 4.48%
7. Other Materials - Pm 42.75%
25. The proportion of payments retained (retention money) shall be 6% {CL. 48}
from each bill subject to a maximum of 5% of final contract price.
26. Amount of Liquidated damages for For Whole of work {CL.49}
delay in completion of works (1/2000)th of the Initial contract
price, rounded off to the nearest
Thousand, per day. For sectional
Completion (wherever specified In
item 6 of Contract data) (1/2000)th of
initial contract price for #5 km
Section, rounded off to the nearest
thousand per day.
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}
For delay in completion work Contract Price rounded off to
the nearest thousand
28. Amount of Bonus for early completion Amount of bonus for early
completion of work shall be given
as per CL.50 of Section-3
29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}
Completion of work Price
30. The amount of the advance payment are: {CL. 51 & 52}
#Nature of Advances Amount (Rs.) Conditions to
i Mobilization 10% of the contract On submission of unconditional
Price Bank Guarantee. (to be drawn
before the end of 20% of the
contract period). The contractor
may furnish four bank guarantees
of 2.5 % of each valid for the full
ii Equipment 90% for new and 50% of After equipment is brought to site
depreciated value for old (provided the Engineer is
equipment. Total amount satisfied That the equipment is
equipment. Total amount satisfied That the equipment is
will be subject to a required for performance of the
maximum of 5% of the contract) and on submission of
Contract Price unconditional Bank Guarantee for
amount of advance
iii Secured Deleted
Brought to site
(The advance payment will be paid to the Contractor no later than 28 days after
fulfillment of the above conditions).
31. Repayment of advance payment for mobilization and equipment {CL. 51.3}
The advance loan shall be repaid with percentage deduction from the interim
payments certified by the Engineer under the Contract. Deduction shall
commence in the next Interim Payment Certificate following that in which the
total of all such payments to the Contractor has reached not less than 20 percent
of the Contract Price or 6 (six) months from the date of payment of first
installment of advance, whichever period concludes earlier, and shall be made at
the rate of 20 percent (collectively for both Mobilization Advance and
Equipment Advance) of the amounts of all Interim Payment Certificate until
such time as the loan has been repaid, always provided that the loan shall be
completely repaid prior to the expiry of the original time for completion pursuant
to Clause 17 and
33. The securities shall be for the following minimum amounts equivalent {CL. 52}
As a percentage of the Contract Price:
Performance Security for 5 percent of contract price plus . . . . . . . . . . . . . . . . . . . . . . . . .
(to be decided after evaluation of the bid) as additional security in per terms of
ITB Clause 29.5 (Clause 34.1 (A))
The standard form of Performance security acceptable to the Employer shall be
an unconditional Bank Guarantee of the type as presented in Section 8 of the
Bidding Documents.
34. The Schedule of Operating and maintenance {CL. 58}
35. The date by which drawings (in scale as directed) in 2 sets {CL. 58}
are required within 28 days of the issue of certificate of completion of the whole
or section of the work, as the case may be.
36. The amount to be withheld for failing to supply drawings {CL. 58} by
the Date required is Rs 2.00 Lakhs.
37. The following events shall also be fundamentals breach of contract: {CL.59.2}
Contractor has contravened Sub- clause 7.1 and Clause 9 of
38. The percentage to apply the value of the work not completed representing {Cl 60}
the additional cost for completing the Works shall be 20 per cent.
Deputy Executive Engineer, Executive Engineer,
Panchayat (R & B) Sub Division, Panchayat (R & B) Division,
Karjan Vadodara
TECHNICAL SPECIFICATION
Name of Work :- Repairing Work of New Karjan Sub At. Karjan Ta. Karjan Dist.
SPECIFICATION INDEX
It. Applicable specification
Description of Item
1 Dismentling doors, windows, ventilators etc. (wood or steel) shutters including
chowkhats architraves, holdfasts and other attachment etc. complete and As per Separate Sheet
stacking them within all lead and lift.(i) Not exceeding 3 Sq.M. in area. attached.
2 stacking of serviceable materilas and disposal of unserviceable materials with all
lead and lift. As per Separate Sheet
3 Labour Work For Dismentle Existing POP In various Room As per Separate Sheet
4 Excavation for foundation upto 1.5 m depth including sorting out and stacking of
As per Separate Sheet
useful materials and disposing off the excavated stuff upto 50 Meter lead.(B)
Dense or Hard soil
5 Providing and laying cement concrete work 1:2:4 (1- Cement : 2- Coarse sand : 4-
graded stone aggregates 20 mm nominal size) and curing complete Including
cost of formwork But Excluding The Cost Of reinforcement for reinforced As per Separate Sheet
concrete work in (A) Foundations, footings, Base or columns and Mass concrete attached.
6 Demolition including stacking of serviceable materilas and disposal of
unserviceable materials with all lead and lift. (i) R.C.C. work As per Separate Sheet
7 Provinding and laying controlled cement concrete M -250 and finishing smooth
with curing etc complete, including the cost of formwork but excluding the cost
of reinforcement for R.C.C. work in(A) Foundations, footings, Base of Columns As per Separate Sheet
and Mass concrete.(For Footing) attached.
8 Brick work using Common burnt clay building bricks having crushing strength
not less than 35 kg/sq.cm in Super Structure above floor Two Level in cement As per Separate Sheet
mortar 1:6 ( 1 cement : 6 fine sand ) (B) Conventional. attached.
9 Half brick masonry in common brunt clay building bricks having crushing strength
not less than 35 Kg/Sq.Cm. in Cement mortar 1:3 ( 1-Cement : 3-coarse sand ) As per Separate Sheet
with 2 Nos of 6mm Mild steel round bars after every three course embedded in attached.
Cement Mortar in foundation and plinth (B) Conventional
10 Providing and laying controlled c.c. M.200 & curing complete including the cost of
form work but excluding the cost of reinforcement for reinforced concrete work in As per Separate Sheet
Collumns, pillars, posts & struts upto floor two level for FF attached.
11 Provinding and laying controlled cement concrete M -250 and finishing smooth
with curing etc complete, including the cost of formwork but excluding the cost As per Separate Sheet
of reinforcement for R.C.C. work in (A) plinth Beam attached.
12 Providing and laying Controlled c.c.M.200 & curing complete including the cost of
form work but excluding the cost of reinforcement for reinforced concrete work in
Slabs,landing,cantilevers upto floor two level for G.F. slab As per Separate Sheet
It. Applicable specification
Description of Item
13 Providing & fixing 35 mm thick Single shutter flush door solid core finished with
both side 1 mm thick laminationboth side like 'NOVAPAN 'or equivalent, of As per Separate Sheet
natural wood grain shade as approved by this office having telephone attached.
blackgranite 18 mm thick frame with double stone including fixed ventilation
above lintle level as per drg and as per theinstruction of Engineer in
Providing TMT Bar FE 500D reinforcement for R.C.C. work includingbending, As per Separate Sheet
binding and placing in position complete upto floor two level attached.
15 Providing 15mm thick cement plaster in single coat on Rough (Similar)side of
single or half brick walls for interior plastering upto floor two level and finished As per Separate Sheet
even and smooth in (ii) Cement mortar 1:4 (1-cement :4-sand) attached.
16 Providing 20mm thick cement plaster in single coat on single or half brick walls
for interior plastering upto floor two level and finishedeven and smooth in (ii) As per Separate Sheet
Cement mortar 1:4 (1-cement :4-sand) attached.
17 Polymer Modified Mortar (up to 50mm) : Providing and Applying single
component, dual shrinkage-compensated, high strength, fibre reinforced,
thyrotrophic cementitious patch repair mortar that achieves compressive strength
minimum of 15 MPa at 1 day and 45 MPa at 28 days and capable of applying up
to 50mm thick in single layer such as , to the prepared concrete area FOR
As per Separate Sheet
AVERAGE THICKNESS OF 60MM, after applying bonding coat if required as per
specification, before the bonding agent becomes tack free,
initially by hand and finally finishing the same with trowel carefully compacting the
same around the rebar and finishing to bring it in line
18 Applying two coats of putty & two coats of primer of approved brand and
manufacture on new wall surface to give an even shade including thoroughly
brushing the surface free from mortar dropping and other foreign matter and As per Separate Sheet
sand papered smooth.For Interior wall attached.
19 Applying two coats of putty & two coats of primer of approved brand and
manufacture on new wall surface to give an even shade including thoroughly
brushing the surface free from mortar dropping and other foreign matter and As per Separate Sheet
sand papered smooth. attached.
20 Wall painting (two coats) with plastic emulsion paint of approved brand and
manufacture on undecorated wall surface to give an even shade including
throughly brushing the surface free from mortar droppings and other foreign As per Separate Sheet
matter and sand papered smooth. (Ceiling Paint) attached.
21 Providing and fixing window having extruded aluminum colour anodized section
frame main outer size 95mm x 24mm x 1.17mm (of Jindal section no.2459 @
Wt. 0.738 Kg/mt), horizontal three track member size 92mm x 31.75mm x
As per Separate Sheet
1.30mm (of Jindal section no. 8688, @ Wt. 1.07 Kg/mt), vertical member of size
92mm 31.75mm x 1.50mm (of Jindal section no. 8933 @ Wt. 1.06 Kg/mt)
22 Providing and fixing M.S. grills of required pattern to
wooden/Marble/Granite/Stone frames of windows etc. with M.S. flats at required
spacings and frame alround, square or round bars with round headed bolts and As per Separate Sheet
nuts or by screws (A) Plain grill attached.
It. Applicable specification
Description of Item
23 Providing and fixing Aluminium partition sytem made from Powder coated
aluminum section of 95 x 24 x1.17 , 127 x 38.10 x 1.35 and other section which is As per Separate Sheet
necessory including 5 mm th. Glass fitting with beading clip having single side attached.
film for vision barrier and bottom panel with pvc sheet as per design and all the
joint filled with silicon
24 Providing and laying Vitrified tiles 8 to 10 mm thick , 24''x 24'' in flooring treads of
steps and landing laid on abed of 12mm thick cement mortar 1:3 (1-cement :3- As per Separate Sheet
coarse sand ) finishing with flush pointing in white cement. attached.
25 P & L 24" x 24" vitrified 8 mm thick tile flooring over 20 mm (average) base of
cement mortar 1:6 ( 1 cement: 6 coarse sand) on new surface or fixing on
existing flooring by adhesive material including dismentaling of existing flooring As per Separate Sheet
and jointed with color cement slurry including finised with flush pointing & attached.
cleaning the surface etc.
26 Providing and layingMarbo Grenite tiles 8 to 10 mm thick , 24'' x 24'' in skrting
risers of steps and dedo on 10mm thick cement plaster 1:3 (1-cement : 3-coarse As per Separate Sheet
sand) and jointed with white cement slurry attached.
27 Proding and Fixing service Kitchen shutter unit with 32" height standard made
from calibrating water Proof plywood of various size (i.e. 19 mm, 25mm, 12mm
,8 mm) and finish with seamless designer laminate of 1 mm thick outerside & 0.8 As per Separate Sheet
mm th linear inside With front shutter bidded with Antique CP finish handle and attached.
Tendom box with multiple ht level of partition for accesories(if any) ,Utencil and
cutlaries iteams including one Pull out and all hardware i.e. hinges, soft close
28 Preparing & supplying the Designer Executive table with shelfs cabinet made
from variety of ply as per design & diamension, made with various size of ply (i.e. As per Separate Sheet
12mm,19 mm ,6mm , 25mm ,18 mm)and finish with light shade Laminate of attached.
Indian Teak and other combination having thickness 1 mm and inner of 0.8 mm
29 Office Table :- Pre-Laminated Engineered Wood with Melamine Finish. Wood
grains will vary from product to product in case of solid wood furniture. Furniture As per Separate Sheet
having intricate hand-painted details are individual unique pieces and may have attached.
slight distinctions and variance between the picture and actual product. The
Primary material is the main material used to manufacture the product and in
30 Revolving Chair :- Full-Back Executive Office Chair upholstered in bonded
net/mess and cloth type seat back for all-day comfort and support, Pneumatic As per Separate Sheet
seat-height adjustment; 360-degree swivel; smooth-rolling casters and having attached.
overall dimension 73.9D x 65W x 115.6H Centimeters with Armrest and head
31 Visiting Chair :-Non-Revolving and Non-Tilting chair with Armrest 1 Seater
Visiting Chair of Moulded Plywood type Seat Material & 32 kg/Cub Meter density As per Separate Sheet
of polyurethane foam used in backrest. seat materail thickness is 12mm, & attached.
having overall dimension Is390 D X 440 B X 435 H MM, backrest width is 350mm
32 Providing and fixing eco-friendly light weight calcium silicate false ceiling tiles
having Tegular edge & 15 mm Thick Densified edges on the Tile Periphery for As per Separate Sheet
Extra Strength The Light weight calcium silicate ceiling tiles shall have , light attached.
reflection 85% non-combustible as per B.S. 476 part IV, 100% humidity
resistance and also having thermal conductivity0.043° w/m KC.for the best
33 Providing and fixing factory made sintex , tata, or equivalent Brand PVC As per Separate Sheet
wall panel manufactured by m/s KAKA Industries Limited, made of wall panel attached.
34 Providing and fixing the name Panel Board made from Color finish MS frame
structure and Plywood, finish with laminates,also The name plate of indivisual As per Separate Sheet
made from SS CNC cutting in predetermined Design and all items must be attached.
executed as Per directed by Engineer Incharge.
35 Providing erecting and fixing double coated ISI water tank of requiredcapacity
each with all necessary fittings and connection etc. completeon terrace As per Separate Sheet
36 Providing and fixing PVC SWR Nahni trap IS 14735 for drain - 100mm diameter
with jali of the following nominal diameter of selfcleansing design with C.I scread As per Separate Sheet
down or hinged grating including thecost of cutting and making good the walls. attached.
It. Applicable specification
Description of Item
37 Providing and laying wash down water closet ( european type WallHung WC pan
) Florentine series FLS-WHT 0111B including providing and fixing metropole As per Separate Sheet
Flush cock seat cover, jet wash etc complete unit of jaquar Branch ( or equvalant attached.
) including installing and fitting as per manufacturers standards by skilled trained
38 Providing and fixing ball cock of approved quality as directed.(A) Copper metal(i)
25 mm dia. As per Separate Sheet
39 Providing laying and jointing in true line and level 25mm dia. U.P.V.C. Pipe ( SCH-
40) for cold water including fittings make PRINCE /SUPREME/ ASTRAL /
FINOLEX or equivalent as approved by Engineer In Charge. Pipe shall be fixed As per Separate Sheet
on the wall with the help of clamp at every two metre C/C or shall be concelled as attached.
directed including
40 Providing laying and jointing in true line and level 40mm dia. U.P.V.C. Pipe ( SCH-
40) for cold water including fittings make PRINCE /SUPREME/ ASTRAL /
FINOLEX or equivalent as approved by Engineer In Charge. Pipe shall be fixed As per Separate Sheet
on the wall with the help of clamp at every two metre C/C or shall be concelled as attached.
directed including
41 Providing and fixing Gun metal check or non-return fullway wheel valve.(E) 40mm As per Separate Sheet
42 Providing and fixing Gun metal check or non-return fullway wheel valve.(E)25mm As per Separate Sheet
43 Providing and fixing chromium plated brass half trun flush cock of approved
quality including fixing in pipe line etc. complete.(ii) 25mm dia. As per Separate Sheet
44 Providing and fixing pillar tap, capstan head, screw down high pressure with
screws, shanks and back nuts. As per Separate Sheet
(ii) 20mm dia attached.
45 Providing and fixing washbasin with single hole for pillar tap with C.I. or M.S.
brackets painted white including sutting holes and making good the same but As per Separate Sheet
including fittings.(A) Vitreous China:(ii) Flat Back washbasin 560 mm x 410mm x attached.
46 Providing and fixing C.P.Brass towel rail complete with C.P.Brass brackets fixed
to woodenplugs with c.p.brass screws.(B) 600 mm x 20 mm size. As per Separate Sheet
47 Providing, laying and jointing in true line and level 110 diametre U.P.V.C (Type B)
conforming to IS 13592-1992 with one end plain and other end socketed with
rubber ring, & fittings conforming to ISI 14735-1999 of approved make for As per Separate Sheet
drainage system pipe line, pipe shall be jointed with each other with rubber attached.
lubricant, pipe shall be fixed
48 Constructing brick masonary chamber for under ground C.I.inspection chamber
and bends with bricks having crushing strength not less than35 kg/sq.cm in
C.M.1:5 C.I.cover with frame ( light duty) 455 mm x 610 mm internal dimension As per Separate Sheet
total weight of cover with frame to be not less than 38 kgs.(weight of cover 23 kg attached.
Deputy Executive Engineer Executive Engineer
Panchayat (R & B) Sub Division Panchayat (R & B) Division
Karjan Vadodara
GOVERNMENT OF GUJARAT
ROAD & BUILDING DEPARTMENT
Name of Work: Construction of Karjan Subdivision At
Karjan Ta. Karjan Dist:- Vadodara
GENERAL TECHNICAL
SPECIFICATIONS FOR
Item No. 1:- Dismentling doors, windows, ventilators etc. (wood or steel) shutters
includingchowkhats architraves, holdfasts and other attachment etc.
complete and stacking them within all lead and lift.(ii) Exceeding 3 Sq.M. in
1.0. Workmanship
The relevant specifications of Item No. 7 shall be followed except that the door, windows,
ventilators etc. (wood or steel) shutters including chowkhats, architraves, hold fasts and
other attachments etc. are to be dismantled.
2.0. Mode of measurements & payment
2.1. The relevant specifications of Item No. 7 shall be followed.
2.2. The doors, windows, ventilator etc. not exceeding 3 sq. mt. in area (each) including shutters
and chowkhats. Architraves, hold fasts and other attachments to frames etc. will be mantled
and measured under this item.
2.3. The rate includes stacking the serviceable materials as and where directed with all leads
2.4. The rate shall be for a unit of one number.
Item No. 2:- Dismentaling tiled of stone floors laid in mortar including stacking of
serviceable materilas and disposal of unserviceable materials with all lead
1.0. Workmanship
1.1. The dismantling tiled of stone floors laid in mortar shall consist of dismantling of one or more
parts of the building as specified or shown in the drawings. Dismantling implies taking up or
down or breaking up. This shall consist of demolishing whole or part of work including all
relevant items as specified or shown in the drawings.
1.2. The dismantling tiled of stone floors laid in mortar shall always be planned before hand
shall be done in reverse order to the one in which the structure was constructed. This
scheme shall be got approved form the Engineer-in-charge before starting the work.
This however will not absolve the contractor from the responsibility of proper and safe
1.3. Necessary propping, shoring and under pinning shall be provided for the safety of the adjoining
work or property, which is to be left intact, before dismantling and
demolishing is taken up and the work shall be carried out in such a way that no damage is
caused to the adjoining property.
1.4. Wherever required, temporary enclosures or partitions shall also be provided.
Necessary precautions shall be taken to keep the dust nuisance down as and where
1.5. Dismantling shall be commenced in a systematic manner. All materials which are likely to
be damaged by dropping from a height or demolishing roof, masonry etc. shall be carefully
dismantled first. The dismantled articles shall be properly stacked as directed.
1.6. All materials obtained from demolition shall be the property of Government unless
otherwise specified and shall bee kept in safe custody until handed over to the Engineer-in-
1.7. Any serviceable materials, obtained during dismantling or demolition shall be
separated out and stacked properly as directed with all lead and lift. All unserviceable
materials, rubbish etc. shall be stacked as directed by the Engineer-in-charge.
1.8. On completion of work, the site shall be cleared of all debris rubbish and cleaned as directed.
Dismantling implies carefully taking up or down or removing without damage. The articles shall
be passed by hand where necessary and lowered and where these are fixed by nail, screws,
bolts etc., these shall be taken out with proper tools.
2.0. Mode of measurements and payment
2.1. Measurements of all work except hidden work shall be taken before dismantling tiled of stone
floors laid in mortar and no allowance for increase in bulk shall be allowed. The dismantling
tiled of stone floors laid in mortar of lime concrete shall be measured under this item.
Specification for deduction for voids, openings etc. shall be on same basis as that employed
for construction of work.
2.2. All work shall be measured in decimal system as fixed in its place subject to the following
limits; unless otherwise stated hereinafter : (a) Dimensions shall be measured to the nearest
0.01 mt. (b) Area shall be worked out to the nearest 0.01 sq. mt.(c) Cubical contents shall be
worked out to the nearest 0.01 Cu.m.
2.3. The rate shall include cost of all labour involved and tools used in demolishing and
dismantling including scaffolding. The rate shall also include the charges
forseparating out and stacking the serviceable materials properly and disposing the
unserviceable materials with all lead and lift. The rate also includes for temporary
shoring for the safety of the portion not required to be pulled down or of adjoining property
arid providing temporary enclosures or portions where considered necessary.
The rate shall include staking the unserviceable materials as directed with all lead and lift.
2.2. The Rate shall be for a unit of one sq. meter.
Item No. 3:- Labour Work For Dismentle Existing POP In various Room
As Per Engineer In Charge
The rate shall be for a unit of Number Of Labour Per Day
Item No. 4 :- Excavation for foundation upto 1.5 m depth including sorting out and
stacking of useful materials and disposing off the excavated stuff upto
Meter lead.(B) Dense or Hard soil
1.1. Any soil which generally yields to the application of pickaxes and shovels, shawarmas rakes or
any such ordinary excavating implement or organic soil, gravel silt, sand turf loam, clay, peat etc., fail
under this category.
2.0. Clearing the site
2.1. The site on which the structure is to be built shall be cleared, and all obstructions loose stone,
materials and rubbish of all kind bush wood and trees shall be remove! as directed The materials so
obtained shall be property of the Government and shall be conveyed und stacked as directed within
50 m lead. The roots of the trees coming in the
Sides shall be cut and coated with a hot asphalt
2.2. The rate of side clearance is deemed to be included in the rate of earth work for which no extra
3.0. Setting out
After clearing the site, the center lines will be given, by the Engineer-in-charge. The contractor shall
assume full responsibility for alignment, elevation and dimension of each and all 'parts of the work.
Contractor shall supply labors materials, etc. required for setting out the reference marks and bench
'marks and shall maintain them as long as required and directed.
4.0. Excavation
The excavation in foundation shall be carried out in true line and level and shall have the width and
depth as shown in the drawings or as directed. The contractor shall do the necessary shoring and
shutting or providing necessary slopes to a safe angle, at his own cost. The payment for such
precautionary measures shall be paid separately it not specified. The bottom of the excavated area
shall be leveled both longitudinally and transversely as directed by removing and watering as
required No. earth filling will be allowed for bringing it to level If by mistake or any excavation is made
deeper or wider than, that shown on the plan or directed. The extra depth or width shall be made up
with concrete of same proportion as specified for the foundation concrete at the cost of the
contractor. The excavation up to 1.5 m depth shall be measured under this item.
5.0. Disposal of the excavated stuff
5.1. The excavated stuff of the selected type shall be used in filling the trenches and plinth or leveling
the ground in layers including ramming and watering etc.
5.2. The balance of the excavated quantity shall be removed by the contractor from the site of work to
a place as directed withal lead and all lift.
6.0. Mode of measurements & payment
6.1. The measurement of excavation in trenches for foundation shall be made according to the
sections of trenches shown on the drawing or as per sections given by the Engineer-m-charge. No
payment shall be made for surplus excavation made in excess of above requirements or due to
stopping and sloping back as found necessary on account of conditions of soil and requirements of
6.2. The rate shall be for a unit of one cubic meter.
Item No. 5 :- Providing and laying cement concrete work 1:2:4 (1- Cement : 2- Coarse
sand : 4- graded stone aggregates 20 mm nominal size) and curing complete
including cost of formwork and reinforcement for reinforced concrete work
in (A) Foundations, footings, Base or columns and Mass concrete.
1.1. Water shall conform to M-1. Cement shall conform to M-3. Sand shall conform to M-6.
Crushed Stone aggregate 20 mm. nominal size shall conform to M-12.
2.0. Workmanship
2.1.1. Before stating concrete the bed of foundation trenches shall be cleared of all loose materials,
leveled, watered and rammed as directed
2.2. Proportion of Mix:
2.2.1. The proportion of cement, sand and stone aggregate shall be one part of cement. 2 parts of
coarse sand and 4 parts of Graded stone aggregates and shall be measured by volume.
2.3.1. The concrete shall be mixed in a mechanical mixer at the site of work. Hand mixing may
however be allowed for smaller quantity of work if approved by the Engineer-in-charge. When
hand mixing is permitted by the Engineer-in-charge in case of break-down of machineries and
in the interest of the work, it shall be carried out on a water tight platform and care shall be
taken to ensure that mixing is continued until the mass is uniform in colour and consistency,
However in such case 10% more cement than otherwise period 1 1/2 to 2 minutes. The
quantity of water shall be just sufficient to produce a dense concrete of required workability for
2.4. Transporting & Placing the Concrete:
2.4.1. The concrete shall be handed from the place, of mixing to the final position in not more than
15 minutes by the method as directed and shall be placed into its final-position, compacted
and finished within 30 minutes of mixing with water i.e. before the setting commences.
2.4.2. The concrete shall be laid in layers of 15 cms. to 20 cms.
2.5.1. The concrete shall be rammed with heavy iron rammers and rapidly to get the required
compaction and to allow ail the interstices to be filled with mortar.
2.6.1. After the final set, the concrete shall be kept continuously wet if required by pounding for a
period of not less then 7 days form the date of placement.
3.0. Mode of measurement and payment
3.1. The concrete shall be measured for its length, breadth and depth, limiting dimensions to those
specified on plans or as directed
3.2. The rate shall be for a unit of one cubic meter.
Item No. 6:- Demolition Including Stacking Of Serviceable Meterial And Disposal Of
Unserviceable Material With All Lead And Lift (i) Rcc Work
As Per Engineer In Charge
The rate shall be for a unit of Number Of Labour Per Day
Item No. 7 :- Provinding and laying controlled cement concrete M -250 and finishing
smooth with curing etc complete, including the cost of formwork but
excluding the cost of reinforcement for R.C.C. work in(A) Foundations,
footings, Base of Columns and Mass concrete..
1.1. Water shall conform to M-1. Cement shall conform to M-3. Sand shall conform to M-6. Grit shall
conform to M-8. Coarse aggregate shall conform M-12.
1.2. The shuttering to be provided shall be of ordinary timber plank and shall conform to M-26.
1.3. The dimensions of scantlings and battens shall conform to the design. The strength of the wood
shall not be less than that assumed in the design.
2.1. The concrete mix shall be designed from preliminary tests. The proportion of the concrete mix
shall be 1:1:2 (1 cement : 1 coarse sand : 2 graded stone aggregate 20 mm. nominal size) by volume
concrete work shall have exposed concrete surface or as specified in the item.
2.2. The proportioning of cement and aggregates shall be done by weight and necessary precautions
shall be taken in the production to ensure that the required work cube strength is attained and
maintained. The controlled concrete shall be in grades of M-100, M-150, M- 200, M-250, M-300, M-
350 & M-400 with prefix controlled added to it. The letter M refers to mix and the numbers specify
days works cube compressive strength of 150 mm. cubes of the mix expressed in Kg./cm.
2.3. The proportion of cement, sand and coarse aggregate shall be determined of weight. The weight
batch machine shall be used for maintaining proper control over the proportion of aggregates as per
mix design. The strength requirements of different grades of concrete shall be as under:
Grade of Concrete Compressive strength of 15 cms. cubes in kg/cmt. At 28 days,
conducted in accordance with I.S. 516-1959.
Preliminary test Min. Work Test Min.
In all cases, the 28 days compressive strength specified in above be the criteria for acceptance or
rejection of the concrete. Where the strength of a concrete mix as indicated by tests, lies in between
the strength of any two grades specified in the above table, such concrete shall be classified in for
purpose as concrete belonging to the lower of the grades between which its strength lies.
3.0. Workmanship
3.1. The proportions for ingredients chosen shall be such that concrete has adequate workability for
conditions prevailing on the work question and can be property compacted with means available
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