Tender for Attend the cable fault at site FROM RECIVING the message from CONCERN S/DN AND LOCATING THE FAULT UNDERGROUND CABLE and Rectify the fault (XLPE cable will be supplied byDGVCL) with cable end termination and straight through joints kits (to be supplied by contractor) as per norms under all scheme for the year 2026-2027 for Kadodara-1 Sub division under Kadodara Division.

3.3 The Bidder has to send the Technical Bids and PRICE BID ON LINE only. No physical submission

is entertained in case of online payment of Tender fee and EMD.

3.4 The DGVCL reserves the right to reject any bid, which is not deposited according to the

instructions, stipulated above.

3.5 The e-Bid document includes submission of following documents in stages:

Stage-1: Preliminary Qualifying Details (Online / Physical):

(b) Earnest Money Deposit

(c) Copy of GSTN Certificate

(d) Permanent Account Number (PAN Card)

Stage-2: Techno-Commercial Details (Online Only):

4 QUALIFYING CRITERIA

Qualification of bidder will be based on meeting the criteria as specified in qualifying criteria Part-

A and qualifying criteria Part-B as demonstrated by the Bidder’s responses in the corresponding

Bid Schedules. Subcontractors’ technical experience and financial resources shall not be taken into

account in determining the Bidder’s compliance with the qualifying criteria. The bid can be

submitted by an Indian individual firm only. Joint Venture firms are not allowed.

Notwithstanding anything stated herein above, the DGVCL reserves the right to assess the capacity

and capability of the bidder, should the circumstances warrant such assessment in an overall

interest of the DGVCL. The DGVCL reserves the right to waive minor deviations if they do not

materially affect the capability of the Bidder to perform the contract.

ELIGIBILITY FOR QUALIFICATION:

4.1 Part-A: Technical:

4.1.1 The bidder should possess Electrical Contractor license issued by the Office of Govt. of

Gujarat. The contractors outside of Gujarat State must have to take approval from Government of

Gujarat for Electrical Contractor license.

4.1.2 Work experiences of the bidder shall be considered only if the works have been executed

under Public electrical utility of Central or State Govt. in India / Government Sector / Power Utility

(Government or Private) / Power sector PSUs & Power Sector CPSUs.

4.1.3 For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing the

statement of quantity & amount in Rs.), work completion certificate (showing amount of actual

work completed) for the work completed before one year and said system / project is performing

satisfactorily as on submission of bid, from respective authority / client.

4.1.4 Bidder has to submit the copy of complete type test reports / certificates of offered make of

major supply items like HDPE Pipe, Indoor & Outdoor Termination Kits, Straight Joints (Any make

approved by GUVNL & Its Subsidiaries Company) as required in under-ground cable laying work.

The Certificates / reports should not be older than 7 (Seven) years.

4.1.5 Bidder has to provide the authorization letters from the manufacturer / authorized dealer of

offered make material. Guarantee also required from bidder as well as OEM / authorized dealer.

4.1.6 Experience as a sub-contractor shall not be considered for technical evaluation.

4.1.7 The above stated criteria are minimum and the DGVCL reserves the right to request for any

additional requirement and also reserves the right to reject the bid of any bidder, if in the opinion

of the DGVCL, the qualification criteria are not fulfilled.

4.1.8 Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff &

labour for execution of work.

4.1.9 Bidder must own cable fault locator van / kit to identify cable fault location & HDD Machine

for push through work. If not, as an alternative, bidder should have out-sourced contract service

facility with such agency. For the same bidder must have to submit MOU (Memorandum of

Understanding) with such agency on Rs. 300/- non judicial stamp paper duly signed by respective

authorized representative and notarized. The registration and purchase details of equipment

along with MOU shall be submitted with the bidding document.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

5 Lakhs, criteria stated at clause no. 4.1.2 & 4.1.3 shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 11 of SECTION 2: GENERAL CONDITION OF

4.2 Part-B: Commercial: For the purpose of this bid, the bidder shall meet the following minimum

criteria in past 7 years ending last day of month previous to the one in which bids are invited:

4.2.1 Similar Nature of Work: The bidder should have successfully completed or substantially

completed similar nature of work i.e. Under Ground Cable Laying Work for 11kV and above class

in last 7 years ending last day of month previous to the one in which bids are invited should be

either of the following:

The amount of work completed by bidder as per work completion certificate shall be

i. Experience in single completed work of projects execution in electrical sub-

transmission / distribution sector costing not less than the amount equal to 80% of the

estimated amount of the project.

ii. Experience in two completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 50% of the

estimated amount of the project individually.

iii. Experience in three completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 40% of the

estimated amount of the project individually.

4.2.2 Minimum Average Annual Turnover (MAAT) for last three years, ending 31 st March of the

previous financial year, of the bidder should be at least 30% of the estimated cost of the tender. In

this regard, separate notarized certificate from CA must be submitted.

4.2.3 Net-worth of the last Financial Year shall be positive.

Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested. Turnover

for preceding year shall be considered subject to submission of provisional / audited certificate

from CA by the bidder.

4.2.4 Separate EPF Code No. allotted by RPFC & last six months of current year EPF Challan paid

copy is required.

4.2.5 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership Firm

 Memorandum of Association & Article of Association in case of Company

4.2.6 GSTN Certificate & Permanent Account Number (PAN Card).

4.2.7 Group Insurance: A copy of the valid insurance policy of the insured labourer’s under W.C.

Act. The contractor shall renew the same till completion of the contract.

4.2.8 Available Bid Capacity:

The bidder who fulfills the qualifying criteria mentioned above shall be qualified only if he

fulfills the requirement of bidding capacity i.e. sum of value of all contracts on hand plus

value of this bid should be less than twice the Average Annual Turnover of Last three

financial years.

The bidder’s capacity shall be computed as shown below.

A = Sum of value of all contracts on hand in Rs.

B = Estimated cost of this bid in Rs

C = Average Annual Turnover of Last three financial years in Rs.

If; A + B < 2 X C then qualified, else disqualified.

For the same, bidder shall have to submit the details of works on hand as per attached Annexure–

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

5 Lakhs, criteria stated at clause no. 4.2.1, 4.2.3 & 4.2.8 shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 11 of SECTION 2: GENERAL CONDITION OF

5 SCOPE OF WORK

5.1 Bidder has to maintain the records of allotted cable drum with actual cable length. Cable

length must be measured before laying. Cable joints are to be done as per requirement

only and length of cable must be utilized accordingly.

5.2 Cable is to be laid in trench as per instructions of Engineer-in-Charge. While the shortest

practicable route should be preferred, the cable route shall generally follow fixed

developments such as roads, foot paths etc. with proper offsets so that future

maintenance, identification etc. are rendered easy. Cross country run merely to shorten

the route length shall not be adopted. Cable route shall be planned away from drains and

near the property, especially in the case of LV/MV cables, subject to any special local

requirements that may have to be necessarily complied with. As far as possible, the

alignment of the cable route shall be decided after taking into consideration the present

and likely future requirements of other services including cables enroute, possibility of

widening of roads/lanes etc. Corrosive soils, ground surrounding sewage effluent etc. shall

be avoided for the routes.

5.3 Laying of cable, testing and commissioning: Cable trench up to the depth of 1200 mm is to

be dug with width of 300/500 mm as mentioned in schedule (BOQ) / specification in any

type of soil. Spreading of sand at the bottom of the trench up to 100 mm before Lying of

power cable in the Centre of the trench. Spreading of another layer of to 100mm sand

above laid cable. Utmost care should be taken while loading / unloading and unwinding the

cable drums. Covering the cable with RCC half round hume pipe 30mm thick, 150mm inner

dia., Back feeling the trench so as to make ground level as per original. Erection of 11 KV

XLPE cable on DP structure with fixing of polymer clamps, aluminum tags and with

permanent identification of each cable at top and bottom with permanent identification.

5.4 Whenever cables are laid along well demarcated or established roads, the LV/MV cables

shall be laid farther from the kerb line than HV cables. Cables of different voltages, and also

power and control cables shall be kept in different trenches with adequate separation.

Where available space is restricted such that this requirement cannot be met, LV/MV

cables shall be laid above HV cables. Where cables cross one another, the cable of higher

voltage shall be laid at a lower level than the cable of lower voltage.

5.5 Horizontal drilling without damage to surface road should not below 2 mtr from ground

level and putting HDPE/G.I pipe or any other pipe during the execution of U.G network (as

per the direction of Engineer-in-charge). The pipes shall be in conformity to the various

relevant IS codes and laying of 11 KV XLPE cable of different sizes as per site condition &

instruction of Engineer in charge. The detail map and excel sheet (hard copy & soft copy)

indicating the respective depth and distance from adjacent land mark for each segment for

HDD is to be submitted as per instructions of Engineer in charge.

5.6 Power and communication cables shall as far as possible cross each other at right angles.

The horizontal and vertical clearances between them shall not be less than 60cm.

5.7 Spare Cable ring near transformer center / DP structure to be provided for future work

having 1 meter and to be buried 1 meter in ground.

5.8 At transformer center; for providing termination cable along with pole structure erected

with GI / HDPE Pipe. GI / HDPE Pipe confirms to the specifications as per IS and amendment

thereof, should be buried 300mm below ground level and 2700mm above ground

supported on DP structure with polymer cleats. If any case, GI / HDPE Pipe cannot have

buried in ground level the same should be concreted at bottom level.

5.9 Supply and fixing of indoor / outdoor termination kit & Straight Joint Kit (Any make

approved by GUVNL & Its Subsidiaries Company) suitable for XLPE as per size of cable

Shown in schedule (BOQ).

5.10 Separate Earthing is to be provided using 25 x 3 mm GI Strip covered by uPVC pipe

(Standard Make) with earth enhancement powder for Outdoor Cable Box.

5.11 Supply and fixing of HDPE/DWC/G.I pipe or any other pipe during the execution of U.G

network (as per the direction of Engineer-in-charge). The pipes shall be in conformity to the

various relevant IS codes.

5.12 Cables under railway tracks shall be laid in spun reinforced concrete, or cast iron or steel

pipes at such depths as may be specified by the railway authorities, but not less than 1m,

measured from the bottom of the sleepers to the top of the pipe. Inside railway station

limits, pipes shall be laid up to the point of the railway station limits, pipes shall be laid up

to a minimum distance of 3m from the centre of the nearest track on either side.

5.13 Contractor shall liable to get the approval from Electrical Inspector. After receiving the

approval of Electrical Inspector, system shall be charged in the presence of Engineer-in-

5.14 Liaisoning for Preparation of site drawing and approval / NOC of Electrical inspector &

other local utilities like telecom networking, GAS, water, drainage, road authority, Maha

Nagar Palika, Nagarpalika etc. is in scope of contractor. The stipulated fees for getting the

NOC / way-leave / approval shall be paid by DGVCL, after submission and verification of

adequate invoice / demand note from respective authority.

5.15 Liasoning with Western Railway Department and their respective competent authority. The

contractor shall acquire the necessary permission from the Railway Authority for carting

the cable and before handing over the cable for actual loading condition.

5.16 While working within railway boundary any damage to the railway infrastructure, asset and

/ or system shall be liable to the contractor. The contractor shall have to make the

payment of the damage as assessed by the railway authority.

5.17 The trench excavation and filling-in shall be so executed that all walls, roads, sewers,

drains, pipes, cables, structures, places and things shall be reasonably secured against risk

of injury and shall be carried out to the satisfaction of the authorities concerned. However,

if any, damages to existing services made, contractor shall arrange and pay for any

necessary repair, to make good the damages.

5.18 A pre-warning PVC yellow tap 8-inch-wide and 300 microns thick (LDPE) shall also be laid.

The warning tap shall be printed in RED Letter (In English as well as Gujarati) as “CAUTION:

11000 VOLTS DGVCL CABLE” and to be placed at about 300 mm to 450 mm depth from

ground level along the route of cable to protect cable from mechanical injuries.

5.19 Route Markers are to be installed at every 50 / 100 meters length as per requirement,

specification and drawing. It should be put at bends, curves, road crossing etc. of cable

route. The marker should incorporate the following relevant information:

Voltage Class: 11kV Cable

5.20 Empty drums are to be credited at DGVCL’s respective stores at bidders cost and risk after

successful completion and execution of work. Otherwise recovery will be imposed on

5.21 Work may be required to be executed in any 66/132/220KV Sub-Stations also.

5.22 Necessary shutdown for connection/jumper of UG cable with existing network will be

provided as per availability or convenience of the DGVCL which shall be acceptable to the

contractor & contractor shall try to complete the work in minimum time.

5.23 Construction of Transformer Structure / Double Pole Structure with provision of busbar /

connections / jumper must be as per standard with all required accessories like LA, Box and

Fuse etc.Pole Erection Work Should be done with Pole Erection Device / Machine Except

hard rock area to ensure quality as per GUVNL guideline.

5.24 The Work for the erection of Poles, Guys, Earthing, Transformer and Concreting, Stringing

and Guarding must be done as per standard.

5.25 Dismantling of existing overhead HT line is in scope of contractor. The material which is

dismantled from site during the execution of work must be credited to respective Divisional

stores immediately after completion of work with complete inventory and measurement

details and length to weigh conversion calculations.

5.26 It is mandatory for the bidder to test the Main and Spare cable for continuous 72 Hrs at

load condition.

5.27 A caution board indicating “CAUTION – CABLE JOINTING WORK IN PROGRESS” shall be

displayed to warn the public and traffic where necessary.

5.28 All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

5.29 Any kind of the restoration work to be done by the Contractor during execution of the

5.30 In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to

take any Decision.

5.31 Bids not covering the above entire scope of works shall be treated as incomplete and shall

5.32 Bids containing deviations form will be considered as non-responsive.

5.33 Any other item not specifically mentioned in the specifications but which are required for

Erection, Laying, Testing, Commissioning and satisfactory operation of the Distribution lines

are deemed to be included in the scope of the specification unless specifically excluded.

6 STANDARD & REGULATION

The survey, engineering, design, manufacture, erection, cable laying and testing of the

equipment’s and material to be supplied shall comply with latest revisions of relevant Indian

Standards or equivalent IEC standards. In addition, the Indian Electricity Rules, Electricity Act

CEA Regulations, Statutory requirements of Central Govt., GERC and State Government of Gujarat

(applicable codes), shall also be complied with. Any complications arising out of it will be set right

by the bidder without any implication to DGVCL. The bidder shall submit his offer as per

information given in submission of Bid.

The bidder shall quote in the appropriate schedule of bid form on item rate / % above or below

basis. However, the financial evaluation will be done as per commercial clause 4.2. Prices quoted

should be FIRM and Total Unit End Cost with GST and Cess as applicable stating the Unit Ex- works

price, freight, packing & forwarding charges, Insurance Charges, GST and Cess as applicable

Separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid declaration & self-certified Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate (i.e. Price) mentioned in the price bid shall be final and any additional GST will have to be

borne by the Bidder himself. In no case additional amount towards GST or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case

of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option

to take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation

The offered prices to be indicated in online mode of Bid in the format given (i.e. Schedule). The

price bid submitted in physical mode shall not be considered.

The Bidder should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No.

8 AMENDMENT TO BID

At any time prior to the deadline for submission of bids, DGVCL may, for any reason, whether at its

own initiative or in response to a clarification requested by a respective bidder, modify the bidding

documents by amendments.

The amendment will be notified on Websites only. DGVCL will bear no responsibility or liability

arising out of noncompliance of the same in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such documents

as a part of the bid.

The Tender Fee is payable as per following table, between the dates mentioned in Table No. 1, by

either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or

by RTGS / NEFT / Online.

Sr. Estimated cost of Tender Tender Present Rate Total Tender Fee

No. Fees in Rs. in Rs.

1 Up to Rs. 1 Lacs As per DoP 18% As per DoP

2 Above Rs. 1 Lacs and Up to Rs. 5 Lacs Rs. 500/- 18% Rs. 590/-

3 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 750/- 18% Rs. 885/-

4 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/- 18% Rs. 1180/-

5 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/- 18% Rs. 5900/-

Above Rs. 100 Lacs and Up to Rs. 500 18%

7 Above Rs. 500 Lacs Rs. 10000/- 18% Rs. 11800/-

The tender fee once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder. In case of online payment, no physical document submission is

10 EARNEST MONEY DEPOSIT

The EMD payable as per following table. If the EMD amount is more than Rs. 3.0 Lakhs, it should

be paid either by RTGS / NEFT / Online or Demand Draft or Banker’s Cheque (in favor of the

(DGVCL) Gujarat Vij Company Limited payable at …………. of any scheduled/Nationalized banks) or

through Bank guarantee from any scheduled nationalized bank decided by Government of Gujarat

time to time. Otherwise it should be paid either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS / NEFT / Online.

Sr. No. Estimated cost of the item in tender EMD Amount in Rs.

1 Up to Rs. 5 Lacs 1% of the Estimated value of item.

2 Above Rs. 5 Lacs and up to Rs. 10 Lacs 7500/-

3 Above Rs. 10 Lacs and up to Rs. 25 Lacs 20000/-

4 Above Rs. 25 Lacs and up to Rs. 50 Lacs 40000/-

5 Above Rs. 50 Lacs and up to Rs.1 Crs. 80000/-

6 Above Rs. 1 Crs and up to Rs. 3 Crs. 1.20 Lakhs

7 Above Rs. 3 Crs and up to Rs. 5 Crs. 2.50 Lakhs

8 Above Rs. 5 Crs and up to Rs. 10 Crs. 3.00 Lakhs

9 Above Rs. 10 Crs and up to Rs. 20 Crs. 3.75 Lakhs

10 Above Rs. 20 Crs and up to Rs. 35 Crs. 7.00 Lakhs

11 Above Rs. 35 Crs and up to Rs. 50 Crs. 11.00 Lakhs

12 Above Rs. 50 Crs and up to Rs. 100 Crs. 12.00 Lakhs

13 Above Rs. 100 Crs and up to Rs. 200 Crs. 15.00 Lakhs

14 Above Rs. 200 Crs and up to Rs. 500 Crs. 35.00 Lakhs

15 Above Rs. 500 Crs. 50.00 Lakhs

Exemption in EMD will not allow.

In case of online payment, no physical document submission is required.

EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

provides the contract Security Deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15 days after the date of LOA of

the contract or fails to sign the contract agreement, then the EMD amount will be forfeited by

DGVCL without any notice or proof of damages etc.

The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

No interest will be payable by the DGVCL on the above Deposit.

Validity of EMD (six) 6 months from the date of submission of bid for this Bid.

11 INFORMATION REQUIRED WITH THE PROPOSAL

The Bidders, along with his proposal, shall submit all the filled annexure given in Section of

Annexure & Appendix (Annexure of Qualification Information & Bank Guarantee).

The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid should also contain

drawings and descriptive materials indicating general dimensions, materials from which the parts

are manufactured, principles of operation, the extent of pre-assembly involved, major

construction equipment proposed to be deployed, method of erection and the proposed

organizational structure.

The above information shall be provided by the Bidder in the form of separate sheets, drawings,

enclosed etc. - Any bid not containing sufficient descriptive material to describe accurately the

equipment proposed may be treated as incomplete and hence rejected. Such descriptive materials

and drawings submitted by the Bidder will be retained by the Owner. Any major departure from

these drawings and descriptive material submitted will not be permitted during the execution of

the Contract without specific written permission of the Owner.

Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial

deviation schedule.

The materials should be offered strictly confirming to ISS/BIS/Bid specifications given in the Bid. If

the Bidder’s desires to quote with any technical deviation they should specifically quote the

deviation and the ISS/BIS numbers in the body of the Bid itself under the Annexure VII of e-Bid

only. If technical deviations furnished by the Bidder are not agreeable to DGVCL, the offers may be

ignored. However, it will be solely at DGVCL discretion to consider the technical deviation OR not

for considering the Bidder. No correspondences of the Bidder after opening of the bid will be

entertained in this matter.

12 DELAYED AND LATE BIDS

No Bid shall be accepted/opened in any case which are received after due date and time of the

receipt of Bid irrespective of delay due to postal services of any other reasons and company shall

not assume any responsibility for late receipt of Bid. Any correspondence in the matter will not be

13 REJECTION OF BID

The Bidders is expected to examine all instructions, terms, conditions, schedules and other details

called for in this specification and keep himself fully informed about all which may, in any way,

affect the work, or cost thereof. Failure to furnish the required information or submission of Bid

not as per the specification will be at the Bidders risk may result in rejection.

The offer is liable summarily rejected if it contains:

 Deviation / Addition / Alternations / Omissions in bidding schedules.

 Deviation and contradictions to the terms and conditions specified in this Bid.

14 DGVCL’S RIGHT

The DGVCL reserves the right to terminate this contract or part thereof at any time during its

tendency without giving notice of Termination or the reasons thereof.

The Bidders shall specifically note that any over writing or corrections or manuscript in the bid

shall be ignored and will not be considered authentic unless same are signed with Bidder's

DGVCL reserves the right to split the contract into two or more bidders. In such cases, the term for

completion period will be negotiated and reduced proportionate to the order quantity/value.

In case of any doubt or interpretation of the terms and condition, the decision of the Executive

Engineer ,Kadodara Division , DGVCL will be final and binding upon the Bidders and no dispute in

this regard will be entertained.

DGVCL reserves the right to accept any bid or reject any or all Bids or cancel /withdraw RE

INVITATION to bid without assigning any reason. Such decision of the DGVCL shall not be subject

to question by any Bidders and the DGVCL shall bear no liability whatsoever for such decision.

15 LANGUAGE OF THE BID

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In the

event of any discrepancy in meaning, the English language copy of all documents shall govern.

16 SIGNATURE OF BIDDER

The bid must contain the name, residence, address and place of business of the person or persons

making the bid and must be signed and sealed by the bidder with his usual signature. The name of

all persons signing should also be typed or printed below the signature.

Bids by corporation/ company must be signed with the legal name of the corporation/ company by

the President, Managing Director or by the Secretary or other person or persons authorized to bid

on behalf of such corporation/ company in the matter.

A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary',

'or other designation without disclosing his principal will be rejected.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished

The Bidder's name stated on the Bid shall be exact legal name of the firm.

Erasures or other changes in the bid documents shall be over the initials of the person signing the

17 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS & SPECIFICATIONS

Bidder is required to carefully examine all the Bid Documents, Technical Specifications and Bid

Drawing, Commercial Terms & Condition or any other terms & conditions and fully inform himself

as to all the conditions and matters which may in any way affect the Work or the cost thereof. If

any Bidder finds discrepancies or omissions in the specifications and documents or is in doubt as

to the true meaning of any part, he shall at once request in writing for an

interpretation/clarification by the DGVCL. The DGVCL will issue interpretation and clarifications if

Verbal clarifications and information given by the DGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the DGVCL.

18 PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19 EFFECTS AND VALIDITY OF BID

The bid should be kept valid for a period of 180 DAYS from the date set for opening of the

Bid submitted by the bidder shall remain valid for acceptance for a period of 180 days from the

date of opening of the technical bid. The Bidders shall not be entitled during the validity of bid, to

revoke or cancel bid or vary any term thereof. In case of bidder revoking or canceling his bid or

varying any term in regard thereof, the bidder's earnest money deposit shall be forfeited by the

20 EVALUATIONS AND COMPARISION OF BIDS

Generally, the bids received and accepted will be evaluated by the DGVCL Team.

The Owner will examine the Bid to determine, whether they are complete, whether they meet all

the conditions of the Contract, whether required Tender fee, Bid EMD and other required

documents have been furnished, and whether the Bids are generally in order. Any Bid not fulfilling

these requirements shall be rejected.

The technical eligibility will be decided upon evaluation as per clause 4.1. The Owner will evaluate

commercial and technical Bids are found responsive as per the conditions of the Bid.

No additional payments shall be made for completion of any contractual obligation beyond the

quoted prices. If the Bidder does not accept the correction of errors if any, its Bid shall be rejected

and its Bid security may be forfeited.

Documents submitted by the contractor shall be crosschecked /verified by the DGVCL team at any

stage of the contract period.

Bidder does not anticipate change in the ownership during the proposed period of work.

21 ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis: If there is a discrepancy between words

and figures, the amount in words will prevail. If there is discrepancy between the unit price and

the total price which is obtained by multiplying the unit price and quantity, or between sub-total

and the total price, the unit or sub-total price shall prevail, and the total price shall be corrected.

In case of discrepancy between sub-total price obtained by adding various prices in the schedule

and the sub-total price indicated for that particular schedule, the sub-total obtained by addition of

various arithmetically corrected prices would be considered for evaluation.

However, the DGVCL shall be entitled to award the contract at the lowest of the prices arrived at

from various schedules, identified for that purposes, in the bid proposal sheets. If the bidder does

not accept the correction of the errors as above, his bid will be rejected.

22 AWARD OF CONTRACT

Notification of award of contract will be made in writing to the successful bidder by the DGVCL.

The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and DGVCL

shall be the sole judge in this regard and subject to the provisions of these instructions to bidders

and other terms and conditions detailed out in these documents and specifications. A responsive

bid is one which accepts all terms and conditions of these specifications and documents without

any modifications.

The Owner shall not be bound to accept the lowest or any Bid and reserves to itself the right of

accepting the whole or a portion of any of the Bid as it may deem fit, without assigning any reason

thereof. The Owner reserves the right to accept or reject any bid, and to annul the bidding process

and reject all bids at any time prior to award of contract, without thereby incurring any liability to

the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the

grounds for the Owner's action.

Any approach/canvassing etc. official or otherwise by the bidder or his/their representative/agent

to influence the consideration of their Bid shall render the Bid liable to summary rejection. In the

case of there being a number of bidders quoting same rates thereby forming a cartel to jack up the

prices, the SBD’s of such bidders shall be summarily rejected.

The Owner reserves the right to vary the quantity of any of the spares and/or delete any items of

spares altogether at the time of Award of Contract.

23 Notification of Award

Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder in

writing, that its bid has been accepted. The notification of award will constitute the formation of

The Owner shall promptly respond in writing to any unsuccessful Bidder who, after notification of

award in accordance with above, requests in writing the grounds on which its bid was not

24 Signing the Contract Agreement

At the same time as the Owner notifies the successful Bidder that its bid has been accepted, the

Bidder will prepare the Contract Agreement provided in the Bidding Documents, incorporating all

agreements between the parties. The Contract Agreement shall be prepared within Fifteen (15)

days of the Notification of Award and the successful Bidder and the Owner shall sign and date the

Contract Agreement immediately thereafter.

25 PERFORMANCE GUARANTEE TOWARDS EXECUTION PERIOD

The successful bidder should be paid Performance Guarantee towards execution period within

days after issuance of LOA for an amount equal to 5% (Five Percent) of the total Contract Value

towards faithful performance of the Contract in accordance with the terms and conditions

specified therein.

The Performance Guarantee is payable as for the option of DGVCL by:

(a) If Performance Guarantee amount is less than Rs. 1 Lakh, it shall be paid either by Demand

Draft or Banker’s Cheque (on any Nationalized /schedule Bank Payable at _____________) or

Cash (up to Rs. 10,000/- Only).

(b) Otherwise it shall be paid either by Demand Draft or Banker Cheque (on any Nationalized

/schedule Bank Payable at _____________) or Bank Guarantees of specified Banks as notified by

Finance Department of Government of Gujarat time to time in this regard.

In the case of Bank Guarantee, you should undertake to renew the guarantee one-month before

the expiry of the validity date failing which DGVCL will encash the Bank Guarantee. The

Performance Guarantee will be returned to the Contractor without any interest after completion

of guarantee period.

NOTE: The supplier may submit single or separate Bank Guarantee, to cover execution period

and Guarantee period, equivalent to higher of Two Bank Guarantees i.e Security Deposit and

Performance Guarantee as mentioned in Clause No: -25 and 26 of tender’s terms and condition

mentioned in Instructions to Bidders.

It should be valid till the completion of Guarantee / Warrantee period including additional one

month; i.e. total duration of Bank Guarantee will be from twelve months of Date of Work Order

plus twelve months of Warrantee period plus additional 1 months.

However, in case of the delay in execution, the contractor shall have to extend such Bank

Guarantee Accordingly.

The Contractor shall guarantee in accordance with the Contract documents and free from defects

in material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE Pipes etc.

and workmanship for a period of twelve (12) calendar months from date of completion of sub

work order by contractor. For the same, sticker must be provided incorporating Date of

Installation and due date of guarantee on materials used by Successful Bidder.

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to DGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

27 JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of __________

shall have exclusive jurisdiction in all matters arising under this contract.

28 COMPLETION PERIOD

The execution of this contract shall be completed within 12/18/24/36 months after

commencement period of 30 days from the date of letter of acceptance (LOA).

The concern field office of __________ Division / __________ Circle will issue sub work order as a

part of Contract as per requirement. The work completion period of each sub work order will be

decided by concern Engineer-in-Charge from the date of issue of sub work order.

The work completion period of all sub work orders cannot exceed the total period of original work

The completion date will be deemed to be the date on which all works of the sub work orders are

demonstrated to be completed in all respects as per the terms and conditions of this contract to

the satisfaction of the DGVCL / Engineer.

Successful bidder has to submit technical specification & drawing for HDPE Pipes, Indoor &

Outdoor termination kits, Joint Kits etc. for necessary approval during commencement period for

the material he wishes to utilize actually.

29 CONFLICT OF INTEREST AMONG BIDDERS / AGENTS

A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to

anti-competitive practices to the detriment of Procuring Entity’s interests. The bidder found to

have a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of

interest with one or more parties in this bidding process, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/ common business/ management units in same/

similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not have

conflict of interest with other bidders, as above.

If, the Company during the procurement process, observes or suspects any activity on the part of

bidders or obtains any knowledge which indicates the existence of cartel formation amongst the

bidders or apprehends the possibilities of cartel as defined under The Competition Act, 2002, the

Board of the Company being a government Company involved in public procurement work,

reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any manner

deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/ other

laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

along with a copy of the Partnership Limited/ Public Limited

5 Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials

issued by DGVCL will be stored

Store Documents to be submitted

(Rental/ DGVCL)

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Electrical Contractor/Labour License No.

Insurance Policy No. and for nos. of Nos. of Labours Insured in this

Labours in the name of bidder policy

17 Adhaar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If

any information found to be concealed, suppressed or incorrect at later date, our tender shall be

liable to rejected and our company debarred from executing any business with DGVCL.

SECTION 2: GENERAL CONDITION OF CONTRACT

The "OWNER" shall mean the DAKSHIN GUJARAT VIJ COMPANY LIMITED, having its Circle /

Division office at Kadodara Divsion Gujarat, India. The "Contractor" / Successful Bidders shall

mean the Bidders; whose Bid has been accepted by the DGVCL for award of the contract and shall

include his authorized representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the DGVCL to act as Engineer-in-

Charge to supervise the work – for the purpose of the contract.

The "Specification" shall mean the Bid forming a part of the contract along with Performa,

schedules and drawings.

The "Order" shall mean the official letter issued by the DGVCL, informing the bidder that his Bid

has been accepted.

The "Contract" shall mean the agreement to be entered into by the DGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and any

other conditions specifically agreed between the parties forming a part of the contract.

The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract agreement as per

The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the DGVCL and calculated from the quantities indicated in the Bid.

The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

The "Similar Work" shall mean activities to carry HT / LT underground cable laying network with

terminations for Distribution System.

“Inspector” shall mean the any person nominated by DGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the DGVCL.

“Letter of Award” shall mean the official notice issued by the DGVCL notifying the contractor that

his bid has been accepted.

“Date of Commencement” is the date when LOA placed by the Owner.

“Date of Contract” Shall mean the date on which Letter of award has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

“A Week” shall mean the continuous period of seven days.

'Commissioning' shall mean integrated activity covered under 'Pre-commissioning Operation',

'Initial Operation', 'Trial Operation' and carrying out 'Performance Tests'.

HT means High Tension

U/G means Under Ground.

“New Bidder” shall mean the bidders who are participating without qualification criteria

mentioned under Section 1 Instructions to bidders Clause No. 4 Qualifying Criteria and remaining

bidders in line with the same clause will be considered as an “experienced / regular bidders”.

The price bid submitted by the contractor shall include all duties, taxes, insurance, freight etc., and

any other taxes that may be levied in accordance with the laws and regulations.

2.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / specification, etc. he shall before signing the contract submit the

particulars thereof to DGVCL in order that such doubts are removed.

2.2 The successful bidder shall not, without the consent in writing of DGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any

2.3 Notices, Statements and other communications sent by DGVCL through registered post

or telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder. The

work shall be carried out by the successful bidder with prior approval of DGVCL. Work

carried out without DGVCL’s approval shall not be accepted and the DGVCL shall have

right to reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or injury

to any person employed by the successful bidder or his subcontractors for the

purposes of the Works.

2.4 The successful bidder shall be responsible for any damage to the equipment during

transit due to improper or inadequate packing, handling, loading and unloading. The

cases containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

2.5 If the successful bidder neglects to execute the work with due diligence and expedition

or refuses or neglect to comply with any reasonable orders within two days’ notice

given in writing to the successful bidder and if he fails to comply with the notice, then

in such a case DGVCL shall be at liberty to get the work or any part of it, executed

through any other agency/Bidder in the manner and on the terms it thinks proper. If

the cost of executing the work as aforesaid shall exceed the balance due to the Bidder,

and the Bidder fails to make good the deficiency, DGVCL may recover it from the

Bidder in any lawful manner.

2.6 DGVCL shall have at all reasonable time access to the works being carried out by the

Bidder under this contract and stores where material issued by DGVCL is stored. All the

works shall be carried out by the Bidder to the satisfaction of DGVCL.

2.7 The quantities mentioned in the accompanying schedule B are only approximate same

may decrease or increase. The DGVCL reserves the right for revising or omitting any of

the quantities. The actual work executed by the successful bidder will be calculated at

the rate given in the contract schedule of the rates binding to the successful bidder.

2.8 No higher rate or revised rate will be application for the work, if work is held-up/closed

due to whatever so reasons.

2.9 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

2.10 All other general terms and conditions as prevailing in the DGVCL shall be applicable to

this work contract.

2.11 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge

and for execution of the works.

2.12 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, Kadodara daily for the availability of

materials required for this work, failing to which this work order shall be terminated

without giving any notice.

2.13 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of

Engineer in Charge.

2.14 In case of any dispute doubt, the decision of Executive Engineer Kadodara Division

shall be unchallengeable and final, which will be binding to the contractor.

2.15 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

2.16 The successful bidder will have to make his own arrangement for required all kinds of

tools, tackles, required for the execution of work.

2.17 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division

office, and his sole discretion and his decision shall be binding to the successful bidder

and shall be considered as final and unchallengeable.

2.18 The successful bidder will have to complete entire work, as mentioned in Schedule-B

of contract awarded to him, as per directive and instruction of Engineer In Charge. If

he fails to do so entire work will be carried out at the risk and cost of Contractor.

2.19 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

2.20 Specification in any items mentioned in tender are subject to change without any prior

notice and binding to the contractor.

2.21 The DGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

2.22 If the work is required to be carried out during fix outage then the successful bidder

has to deploy adequate man power, material, tools etc. well in advance and has to

complete the entire work during this specific outage period only, failing to which

Company shall be at liable to deduct the amount of revenue loss due to prolong

2.23 The tender includes all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in

respect of such minor accessories and item of work.

2.24 The successful bidder shall not refuse to execute the work order at any time and it will

be his sole responsibility to execute and complete this work as per the instruction of

Engineer in Charge.

2.25 The successful bidder has to carry out all the works in accordance with revised and

latest provision under I.E. Rule Act made there under and as per instruction of

Engineer in Charge.

2.26 All the materials issued by DGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which DGVCL shall initiate Police action.

Similarly, as per instruction of Engineer in Charge, you have to credit the material at

DGVCL store without any loss of time failing to which DGVCL shall initiate Police action.

2.27 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Superintending/Executive

Engineer, _ Circle/Division shall be recovered from successful bidder’s bill as a

penalty with applicable GST.

2.28 No tools, tackles, manpower, crane facilities etc. will be provided by the DGVCL.

2.29 The contractor has to follow all labour laws, safety rules and regulations. The DGVCL

does not take any responsibility in case of accident or injury to the workers. The safety,

security of men, materials and equipment shall be sole responsibility of the contractor.

2.30 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and

that of local body is a must condition for the successful bidder.

2.31 The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after the materials issued from the stores till the completion of work

and is taken over by the DGVCL.

2.32 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by

contractor directly. If he thinks fit, he may take necessary insurance covering at his

2.33 The competent authority can delete any item in schedule of the tender if he feels that

the rate quoted by the contractor for the item is abnormally high when compared to

the estimated rates.

2.34 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor has to

ensure safe shifting and erection of all accessories / equipment as per standard norms.

2.35 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of DGVCL.

2.36 Under the Contract, the Contractor shall be responsible for loss or damage to the line

and Electrical Equipment until the successful completion as defined elsewhere in the

2.37 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

2.38 The law applicable to the contract shall be the laws in force in India. The courts of

_________ shall have exclusive jurisdiction in all matters arising under the contract.

2.39 The contractor shall submit the CAR (Contractor All Risks) policy for the awarded value

of work and valid for the entire duration of the work including extending period of

work, if any. The contractor shall provide to the Owner, copy of insurance policies and

documents taken out by him, in pursuance of the contract, immediately after such

insurance coverage. If the contractor fails to effect and keep in force insurance, as per

the term of contract, the Owner may effect and keep in force such insurance and pay

such premium or premiums as may be necessary for that purpose and from time to

time deduct the amount so paid by the Owner as aforesaid, from any money due or

which may be come due to the contractor, or recover the same as debit due from the

2.40 The contractor shall be responsible for preparing all claims and make good for all

damages or Loss by way of repairs and or replacement of portion of any works

damaged or lost. The transfer of title shall not in any way relieve the contractor of his

responsibility during the period of contract including the defect liability period.

2.41 The contractor shall abide by the local laws and regulations governing labour and

applicable from time to time. During continuance of the contract the contractor shall

abide at all times by all existing labour enactments and rules made their under,

regulations notification and bye laws of State and Central Govt. of Local authority and

any other labour law (including rules, regulations bylaws that may be passed or

notifications that may be issued under any labour in future either by the state or the

central govt. or the local authority)

2.42 Nothing shall be paid for any loss or damage done due to rains, floods, or any other act

of God during the execution period, trial run & defect liability period. The payment

shall be made only for material/works acceptable to the Department.

2.43 Material purchased in excess shall not be measured and paid for and if not removed

from the site within one month after completion of work, the material shall become

the property of DGVCL and no claim on this account shall be entertained.

2.44 The contractor shall provide suitable measuring equipment /arrangement at site for

checking of various material supplied by him.

2.45 In case of duplicity/variations/contradiction of terms and condition in the printed Bid

documents and special terms and conditions, the terms and conditions mentioned in

the special terms and conditions shall prevail.

2.46 The Owner reserves the right of modification of layout plans, if found necessary,

before actual execution of work even after designing the same, nothing extra shall be

payable to the firm for these changes in the layout plan.

2.47 Contractual agency shall bear the cost of repairing the damages of other utility services

like water, telecom, road or sewerage during excavation of electrical cable trench.

Suitable measures to be adopted during road crossing and cutting of metaled portion

of the road including taking prior permission from the concerned department. DGVCL

will not involve in the coordination with the other utility services although for the sake

of the progress of the project they may take initiatives.

3. ENGINEER-IN-CHARGE'S REPRESENTATIVE

(i) The Owner will appoint any of his officers or any agency as the case may be as engineer-in-

charge to deal with all the matters related to the execution and operation of contract.

(ii) However, the Owner/Owner's representatives reserves the right in checking/tests checking of

the operation of the contract in respect of quality, testing, and measurement of works either

directly or through a separate agency or both.

(iii) The Engineer-in-charges representative may appoint any number of persons to assist the

Engineer-in- Charges Representative in carrying out of his duties. He shall notify to the contractor

the names, duties and the scope of authority of such persons. Such assistants shall have no

authority to issue any instructions to the contractor save in so far as such instructions may be

necessary to enable them to carry out their duties and to `secure their acceptance of materials

plants or workmanship as being in accordance with the contractor, and any instructions given by

any of them for those purpose shall be deemed to have been given by the Engineer-in-charge's

Representative.

4 GENERAL OBLIGATIONS

4.1 Contractor's general responsibilities

The contractor shall with due care and diligence (to the extent provided in the contract) execute

and complete the work and remedy any defects therein in accordance with the provisions of the

contract. The contractor' shall provide all supervisory, labour, materials, plant, construction

equipment and all other things, whether of temporary or permanent nature, required in and for

such design, execution, completion and remedying of any defects, so far as the necessity for

providing the same is specified in or is reasonably to be inferred from the contract. The contractor

shall provide the same in specified form which is reasonably to be inferred from the contract. The

contractor shall promptly notify the Owner and the Engineer-in-charge of any effort, omission,

fault or any other defect in the design or specifications for the work which he discovers when

reviewing the contract documents or in the process of execution of the works. The contractor shall

take the full responsibility for the adequacy, stability and safety of all site operations and methods

of construction, provided that the contract shall not be responsible (except as stated hereunder or

as may be otherwise agreed) for the specification of works, not prepared by the contractor.

Whereas this contract expressly provides that all of the components of this work shall be designed

by the contractor, he shall be fully responsible for all the works, notwithstanding any approval by

the Engineer-in-charge.

4.2 Inspection of site

The contractor shall deem to have inspected the site and examined its surroundings and collected

information available in connection therewith and to have satisfied himself (so far as is

practicable, having regard to considerations of cost and time, at his own responsibility and

expense) before submitting his bid, as to:

(a) the form and nature thereof, including the sub surface conditions

(b) the hydrological and climatic conditions

(c) the extent and nature of work, labour and materials necessary for speedy execution of the

works, their availability and other related matters and remedying of any defects therein, and

(d) The means of access to the site and accommodation he may require. And in general, shall be

deemed to have obtained all necessary information as above mentioned, as to risks, contingencies

and all other circumstances which may influence or affect his bid.

4.3 Sufficiency of Bid

The contractor shall be deemed to have satisfied himself as to the correctness and sufficiency of

the Bid and of the rates and prices stated in the bill of quantities all of which shall except in so far

as it is otherwise provided in the contract, cover all his obligations under the contract (including

those in respect of the supply of good, materials, plant or services) and all matters and things

necessary for the proper execution and completion of the works and remedying of any defects

therein. The rate quoted against each item or work shall be for the complete finished item of work

and shall be inclusive of all taxes duties and all cost and expenses which may be required in and

for execution and full protection of the work as described together with all general risks/liabilities

and obligations set forth or implied in the documents on which the Bid is based. The rates quoted

against each item in the bill of quantities shall be deemed to cater for all minor constructional

details which are not specifically mentioned, but are fairly and obviously intended and are

essential for the full and final completion of works and the contractor is not entitled to make any

extra claim on this account.

4.4 Work to be in accordance with contract

Unless it is legally or physically impossible, the contractor shall execute and complete the works

and remedy any defects therein in strict accordance with the contract to the satisfaction of the

Engineer- in-charge. The contractor shall comply with and adhere strictly to the Engineer-in-

charge's instruction on any matter, whether mentioned in the contract or not, touching or

concerning the work. The contractor shall take instructions only from the Engineer-in-Charge or

from the Engineer-in-charges representative.

4.5 Engineer-in-charge at Liberty to Object

The Engineer-in-charge shall be at liberty to object to and require the contractor to remove

forthwith from the works any persons provided by the contractor who, in the opinion of the

Owner/ Engineer-in- charge, misconducts himself or is incompetent or negligent in the proper

performance of his duties, or whose presence on site is otherwise considered by the Engineer-in-

charge to be undesirable, and such persons shall not be again allowed upon the works without the

consent of the Engineer-in-charge. Any person so removed from the works shall be replaced as

soon as possible.

4.6 Setting out

The contractor shall be responsible for:

(a) The accurate setting out of the works in relation to original points, lines and levels, of reference

given by the Engineer-in-charge in writing based on approved survey data.

(b) The correctness of the position, levels, dimensions and alignments of all part of the works.

(c) The provision of all necessary instruments, appliances and labour in connection with the

forgoing responsibilities, if, at any time during the execution of the works any error appears in the

position, levels, dimensions or alignment of any part of the works the contractor on being required

to do so by the Engineer-in-Charge, shall at his own cost rectify such error to the satisfaction of

Engineer-in- Charge, unless such error is based on incorrect data supplied in writing by the

Engineer-in-Charge.

(d) The checking of any setting - out or of any Line or level by the Engineer-in-Charge shall not in

any way relieve the contractor of his responsibility for the accuracy thereof and the contractor

shall carefully protect and preserve all bench marks sight - rails, pegs and other things used in

setting out of the works.

4.7 Safety, Security and Protection of the Environment

The contractor shall throughout the execution and completion of the works and the remedying of

any defects therein;

(a) Have full regard for the safety of all persons entitled to be upon the site and keep the site (so

far as the same is under his control) and the works (the same are not completed or occupied by

the Owner) in an orderly state appropriate to the avoidance of danger to such persons.

(b) Provide and maintain at his own cost all lights, guards, fencing, warning signs and watching,

when and where necessary or required by the Engineer-in-Charge or by any duly constituted

authority, for the protection of the works or for the safety and convenience of the public or

(c) Take all reasonable steps to protect the environment on and off the site and to avoid damage

or nuisance to persons or to property of the public or others resulting from pollution, noise or

other causes arising as a consequence of his methods or operation. In case of the failure on the

part of the contractor on above accounts, the consequences of the same shall be borne by the

contractor. Alternatively, the Engineer-in-Charge may take reasonable steps to comply with the

above at the risk and cost of the contractor.

4.8 Care of works

The contractor shall take full responsibility for the care of the works and materials and plant for

incorporation therein from the commencement date until the date of issue of the taking over

certificate for the whole of the works, when the responsibility for the said care shall subject to

pass to the Owner provided that;

(a) If the Engineer-in-Charge issues a taking over certificate for any section or part of the works,

the contractor shall cease to be liable for the care of that section or part from the date of issuing

of the taking over certificate, when the responsibility for the care of that section shall pass to the

(b) The contractor shall take full responsibility for the care of any outstanding works and materials

and plant for incorporation therein he undertakes to or is otherwise required to finish during the

defects liabilities period along with the defects if any until such outstanding works have been

4.9 Responsibility to Rectify or Damage

If any loss or damage happens to the works or any part thereof, or materials or plant for

incorporation therein, during the period for which the contractor is responsible for the care

thereof, from any cause whatsoever, other than the risks defined in sub clause 5.11 of Instructions

to Bidder, the contractor shall at his own cost, rectify such toss or damage so that the works

confirm in every respect with the provision of the contract to the satisfaction of the Engineer-in-

4.10 Owner’s Risks

(a) The Owner's risks are;

1) War, hostilities (whether war be declared or not) invasion act of foreign enemies.

2) Rebellion, revolution, insurrection or military or usurped power or civil war.

3) Pressure waves caused by aircraft or other Arial devices traveling at sonic or

supersonic speeds.

(b) Loss or damage due to the use or occupation by the Owner of any section of part of the

works except as may be provided for the contract.

(c) Any operation of the forces of nature (in so far as it occurs on the site) such as

earthquakes, tornado, lightening and unprecedented floods etc. against which an

experienced contractor could not reasonably have been expected to take precautions.

All fossils, coins, articles of value or antiquities and structures and other remains or things of

geological or archaeological interest discovered on the site of the works shall be deemed to be

absolute property of the Owner and the contractor shall take reasonable precautions to prevent

his workmen or any other person from removing or damaging any such article or thing and shall

immediately upon discovery thereof and before removal, acquaint the Engineer-in-Charge or

Engineer-in-Charge's representative of such discovery and carry out the Engineer-in-Charge

instructions for dealing with the same.

4.12 Underground works

During excavation if existing underground network are noticed and the same is needed to be

removed / relocated, the cost of removal / relocation shall be determined by the Engineer-in-

Charge, on the basis of awarded rate of contract or SOR rate of DGVCL / State Government /

Central Government Utilities and reimbursed to the contractor after getting approval of AT as per

DOP of DGVCL. Other than power utility, Engineer – in – Charge shall inform concerned

stakeholders for relocating the same.

4.13 Taking Over

Upon successful Trial – Operation of the Facilities or any part thereof, the Owner shall issue to the

Contractor a Taking Over Certificate as a proof of the acceptance of the Facilities or any part

thereof. Such certificate shall not relieve the Contractor of any of his obligations which otherwise

survive, by the terms and conditions of Contract after issue of such certificate. If within twenty-

one (21) days after receipt of the Contractor's notice, the Owner fails to issue the Taking Over

Certificate or fails to inform the Contractor in writing of the justifiable reasons why the Owner has

not issued the Taking Over Certificate, the Facilities or the relevant part thereof shall be deemed

to have been Taken Over as at the date of the Contractor's said notice. Upon Taking Over of the

Facilities or any part thereof, the Owner shall be responsible for the care and custody of the

Facilities or the relevant part thereof, together with the risk of loss or damage thereto, and shall

thereafter take over the Facilities or the relevant part thereof.

4.14 Allotment of Material and Its Storage

Required material for the work as per Schedule shall be allotted from any store Centres of DGVCL

jurisdiction and successful bidder has to take delivery from these stores at his own only.

4.15 Account of material issued

The successful bidder shall have to maintain accurate day to day item wise account of use of

issued materials which shall be got checked from time to time by the Engineer in Charge of the

Company. The contractor will be responsible for custody and preserving the issued materials till

the work is hand over by the contractor after completion.

The successful bidder has to maintain site register, covering all the daily details of material receipt

and utilization, progress of work etc. The successful bidder shall bound provision made for

issuance of material to agency in E-urja system of DGVCL. This register shall be checked and signed

by Engineer in Charge/Deputy/Executive Engineer, _____________ Sdn/Division during the

site visit as per requirement and exigency of work if deem fit.

After completion of the work against each Sub Work Order, all the surplus materials issued by the

DGVCL shall be returned by you to the respective divisional /Regional stores only at contractor’s

cost. Such Material shall not be credited in S/Dn store.

5 MATERIALS HANDLING AND STORAGE

5.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor.

5.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc., for the purpose of Engineer’s information

only. The Contractor shall submit to the Engineer every week a report detailing all the receipts

during the week. However, the Contractor shall be solely responsible for any shortages or

damages in transit, handling and / or in storage and erection of the equipment at Site. Any

demurrage, wharf age and other such charges claimed by the transporters, railways etc., shall be

to the account of the Contractor.

5.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all

equipment materials received by him for the purpose of erection and keep such record open for

the inspection of the Engineer in-charge.

5.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment

stored shall be properly protected to prevent damage either to the equipment or to the floor

where they are stored. The equipment from the store shall be moved to the actual location at the

appropriate time so as to avoid damage of such equipment at Site.

5.5 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by

5.6 All the materials stored in the open or dusty location must be covered with suitable

weatherproof and flame proof covering material wherever applicable.

6 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner

and the employees of other Contractors and Sub-Contractors and all public and private property.

7.1 COMPREHENSIVE GENERAL LIABILITY INSURANCE: The insurance shall protect the Contractor

against all claims arising from injuries, disabilities, disease or death of members of public or

damage to property of others, due to any act of omission on the part of the Contractor, his agents,

his employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion.

The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract. The

above is only illustrative list of insurance covers normally required and it will be the responsibility

of the Contractors to maintain all necessary insurance coverage to the extent both in time and

amount to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

7.2 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent

to the Works and obligatory in terms of law to protect his interest and interests of the Owner

against all perils detailed herein. The form and the limit of such insurance as defined herein

together with the under-writer in each case shall be acceptable to the Owner. However,

irrespective of such acceptance, the responsibility to maintain adequate insurance coverage at all

time during the period of Contract shall be of Contractor alone. The Contractor’s failure in this

regard shall not relieve him of any of his contractual responsibilities and obligations. The insurance

covers to be taken by the Contractor shall be in the name of the Contractor. The Contractor shall,

however, be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance should be in

freely convertible currency.

7.3 Any loss or damage to the equipment during handling, transportation, storage, erection,

putting into satisfactory operation and all activities to be performed till the successful completion

of commissioning of the equipment shall be to the account of the Contractor. The Contractor shall

be responsible for preference of all claims and make good the damages or loss by way of repairs

and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of Contract. The Contractor

shall provide the Owner with copy of all insurance policies and documents taken out by him in

pursuance of the Contract. Such copies of documents shall be submitted to the Owner

immediately after such insurance coverage. The Contractor shall also inform the Owner in writing

at least sixty (60) days in advance regarding the expiry/cancellation and/or change in any of such

documents and ensure revalidation, renewal etc., as may be necessary well in time.

7.4 The perils required to be covered under the insurance shall include, but not be limited to fire

and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or

damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance shall be

adequate to cover the replacement/reinstatement cost of the equipment for all risks up to and

including delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim available from the

underwriters, the Contractor shall be liable to make good the full replacement/rectification value

of all equipment/materials and to ensure their availability as per project requirements.

7.5 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the Owner may from time to time, during

the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks

and in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in

Contract price to the extent of reduced premium amount. The Contractor, while arranging the

insurance shall ensure to obtain all discounts on premium which may be available for higher

volume or for reason of financing arrangement of the project.

7.6 The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of

the works to be performed at the Site.

7.9 Storage-cum-Insurance:

a. The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100 % cost of materials, which are required to complete the work. Contractor

shall have to take comprehensive insurance policy against any loss, damage, theft,

pilferage, fire etc. for the complete period of storage, erection and commissioning up to

the time of taking over by DGVCL. The Contractor shall deal directly and pursue the claim

with the Insurance Company and shall be responsible in regard to maintenance of all

insurance coverage as well as for settlement of claim. The proof of insurance policy taken

by the successful Contractor shall be furnished to Engineer-In-Charge. In absence of the

above insurance policy, R.A. Bill payment will be withheld.

b. In the event of any damage, theft, loss, pilferage, fire, etc., Contractor will be responsible

to lodge, pursue and settle all the claims with the Insurance Company for all items,

materials and the DGVCL shall be kept informed about it. Contractor shall replace the lost /

damaged materials / items promptly irrespective of the settlement of the claims by

underwriter and ensure that the work progress is as per agreed schedule. The loss, if any,

such replacement will have to be borne by the Contractor and DGVCL will not entertain any

claim / representation in this regard. However, it will be contractor's responsibility to

insure the entire project is taken over by the DGVCL.

7.10 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any

reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be

Workmen’s Compensation -As per statutory Provisions

Employee’s liability -As per statutory Provisions

7.11 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of omission

on the part of the Contractor, his agents, his employees, his representatives and Sub-Contractors

or from riots, strikes and civil commotion. The hazards to be covered will pertain to all the works

and areas where the Contractor, his Sub-Contractors, his agents and his employees have to

perform work pursuant to the Contract. The above are only illustrative list of insurance covers

normally required and it will be the responsibility of the Contractors to maintain all necessary

insurance coverage to the extent both in time and amount to take care of all his liabilities either

direct or indirect, in pursuance of the Contract.

8 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed

without subjecting the equipment and materials to adverse effects during inclement weather

conditions, like monsoon, storms etc. and during other unfavorable construction conditions. No

field activities shall be performed by the Contractor under conditions, which might adversely affect

the quality and efficiency thereof, unless special precautions or measures are taken by the

Contractor in a proper and satisfactory manner in the performance of such Works and with the

concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the

Contractor of his responsibility to perform the Works as per the schedule.

9 WORK & SAFETY REGULATIONS

The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to DGVCL or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be

absolutely safe. All equipment shall be strictly operated and maintained by the Contractor in

accordance with manufacturer’s Operation Manual and safety instructions and as per

Guidelines/rules of DGVCL in this regard.

Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-

out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act

and associated Laws/Rules in force from time to time. A register of such examinations and tests

shall be properly maintained by the Contractor and will be promptly produced as and when

desired by the Engineer or by the person authorized by him.

The Contractor shall provide suitable safety equipment of prescribed standard to all employees

and workmen according to the need.

The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless

expressly permitted in writing by DGVCL to handle such fuses, wiring or electrical equipment

Before the Contractor connects any electrical appliances to any plug or socket belonging to the

another Contractor or Owner, he shall:

a. Satisfy the Engineer in charge that the appliance is in good working condition;

b. Inform the Engineer in charge of the maximum current rating, voltage and phases of the

appliances; Obtain permission of the Engineer detailing the sockets to which the appliances may

The Engineer will not grant permission to connect until he is satisfied that;

The appliance is in good condition and is fitted with suitable plug;

The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No

weight of any description will be imposed on any cable and no ladder or similar equipment will

rest against or attached to it.

No repair work shall be carried out on any live equipment. The equipment must be declared safe

by the Engineer and a permit to work shall be issued by the Engineer before any repair work is

carried out by the Contractor. While working on electric lines/equipment, whether live or dead,

suitable type and sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees

due to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform

the same to the Engineer in prescribed form and also to all the authorities envisaged under the

applicable laws.

The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work

is being carried out in such a way that it may cause accidents and endanger the safety of the

persons and/or property, and/or equipment. In such cases, the Contractor shall be informed in

writing about the nature of hazards and possible injury/accident and he shall comply to remove

shortcomings promptly. The Contractor after stopping the specific work can, if felt necessary,

appeal against the order of stoppage of work to the Engineer within 3 days of such stoppage of

work and decision of the Engineer in this respect shall be conclusive and binding on the

The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons and the period of such stoppage of work will not be taken as an extension of time

for completion of work and will not be the ground for waiver of levy of liquidated damages.

It is mandatory for the Contractor to observe during the execution of the works, requirements of

Safety Rules which would generally include but not limited to following.

Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so

as to enable him to conduct his work in a safe manner.

No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

There shall be a suitable arrangement at every work site for rendering prompt and sufficient first

aid to the injured.

Requirements of ventilation in underwater working to licensed and experienced divers, use of gum

boots for working in slushy or in inundated conditions are essential requirements to be fulfilled.

The Contractor shall follow and comply with all DGVCL Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be

prescribed from time to time without any demur, protest or contest or reservations. In case of any

discrepancy between statutory requirement and DGVCL Safety Rules referred above, the latter

shall be binding on the Contractor.

In case the Owner is made to pay such compensation then the Contractor is liable to reimburse

10 PRICE EVALUATION

No price preference shall be given on any account. All tenders must be submitted firm price basis

(Inclusive of all Taxes) and lowest evaluated bid in the interest of the DGVCL, for the complete

works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their

end cost with end cost of L-1 technically acceptable bidder. DGVCL (tender Inviting Authority) may

go to the L-2, L-3 and so on depending upon the requirement at DGVCL’s sole discretion. If DGVCL

(tender Inviting Authority) feels that there is lack of serious competition or any other reasons,

DGVCL (tender Inviting Authority) may negotiate with the L-1 party. DGVCL’s (tender Inviting

Authority) decision shall be final and binding on all the parties.

In case of bid found quoted with abnormally low rates, DGVCLs may reject the offer at its sole

discretion after examining quality and resources of bidders with due approval of next higher

11 QUANTITY DISTRIBUTION

11.1 DGVCL may allot quantity to L-1, L-2 and so on bidders depending on the requirement

subject to matching final rate of L1 bidder.

11.2 The competent authority of the DGVCL as per delegation of power shall decide to consider

nos. of bidders for placement of order under ARC, at its own discretion and considering field

requirement. However, DGVCL would not place order on more than 50% of the total bidders

who are bidding for the order.

11.3. If L1 bidder is experienced / regular bidder, heavy weightage in order placement will be given

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of

tender quantity / amount.

11.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment

from the total amount / quantity allotted to new bidders.

from the total amount / quantity allotted to new bidders.

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than

Rs. 5 Lakhs for specific single work, experience criteria may be kept in line with Clause No:

Accordingly, this clause may be adopted / deleted while inviting tenders).

12 ADDITIONAL ORDER

The Company may place additional order after obtaining written consent of successful contractor,

provided there is no conspicuous downtrend in the price of such item after obtaining approval

from next authority of order approving authority.

The Company reserve the right to place repeat orders / additional orders on the successful

Tenderers up to 25% of the original quantity of the A/T at the same Prices, Terms and Conditions

stipulated in the original contract within completion of contractual period. If, repeat order is

placed in the last month of Contractual delivery schedule of main order, commencement period of

one month should be given for repeat order. The delivery schedule for repeat order should be

given considering proportionate delivery schedule of main order and it will be started on

completion of contractual delivery schedule of main order. However, in special circumstances the

Company may place repeat order for 25% of the original quantity of the A/T with early delivery

schedule of material, as mutually agreed upon.

The company reserves the right to reduce the quantity, if required.

13 CHANGE OF QUANTITY

During the execution of the Contract, the DGVCL reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying GCC and/or Technical

Specifications, shall not be subjected to any limitation for the individual items but the total

variations in all such items under the Contract shall be limited to the extent of 30% (Thirty

Percent) of the contract price by way of suitable amendment to the contract.

The Contract price shall accordingly be adjusted based on the unit rates available in the Contract

for the change in quantities as above. The base unit rates, as identified in the Contract shall

however remain constant during the currency of the Contract, In case the unit rates are not

available for the change in quantity, the same shall be derived and subjected to mutual

As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of

material will be that of the contractor.

14 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment

shall be in accordance with the relevant Codes and accepted good engineering practice, the

Engineer’s drawings and other applicable Indian recognized codes and laws and regulation of the

Government of India.

15 COMPLIANCE WITH LAWS

a. The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the Contract.

b. The Contractor shall be fully responsible for deducting the P.F. of the employees / labour

Working under him as per statutory regulations and depositing the same with the concerned

c. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or

claims arising in connection with the death of or injury to any person employed of the Contractor

or his sub- Contractors for the purposes of the Works.

17 FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

17.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

17.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other

hazardous properties of any explosive nuclear assembly or nuclear components thereof;

17.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

17.4 Riot, commotion or disorder, except where solely restricted to employees of the

17.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

17.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

17.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor

to continue to perform his obligations under the Contract so far as reasonably practicable.

The Contractor shall notify the Engineer-in-Charge of the steps he proposes to take

including any reasonable alternative means for performance, which are not prevented by

Force Majeure. The Contractor shall not take any such steps unless directed so to do by the

Engineer-in-Charge.

17.8 If circumstances of Force Majeure have occurred and shall continue for a period of

days, notwithstanding, the Contractor may by reason thereof, having been granted an

extension of Time for Completion of the Works, either party shall be entitled to serve upon

the other, 30 days’ notice to terminate the Contract. If at the expiry of the period of

days Force Majeure shall continue, the Contract shall terminate.

18 TAXES AND DUTIES

18.1 Bought out items from vendors/sub-suppliers:

All levies, duties, GST and Cess etc. payable on equipment/material components, sub-

assemblies, raw materials and any other items used for the bidder's consumption or

dispatched directly to the owner from its sub-supplier and any such taxes, duties levies

additionally payable shall be to bidders account and no separate claim on this behalf shall

be entertained by the DGVCL.

18.2 DGVCL’s GSTIN Registration Nos. is 24AABCD8912C1Z3

18.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

18.4 “In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is

required to pay new tax or duty, then the owner shall reimburse the contractor the new

tax or duty so paid by the contractor against submission by the contractor of documentary

evidence to the satisfaction of the owner.”

18.5 At the time of payment, statutory deduction will be made as per applicable rules and rates

for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on the

part of contractor.

18.6 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government the applicability of GST and Cess, etc. in respect of this work. No separate

claim in this regard will be entertained by the DGVCL, as it is the responsibility of the

Bidder to pay all these taxes.

18.7 Tax collected at source will be payable as per provision of income tax act 1961 on

submission of documentary evidence by eligible contractor to the satisfaction of DGVCL.

18.8 Goods and Service Tax (GST):

The F.O.R. destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services within the original contractual delivery

period. The amount of GST/ and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,

2017and all related ancillary legislations).

18.9 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST/ and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without /COMPANY making any specific Claim,

for the same, either from the Department or from you.

18.10 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. /COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

18.11 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the Bidder. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

18.12 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation

of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account

of GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto

by the supplier / contractor.

18.13 Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

18.14 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of DGVCL’s statutory variation clause shall apply.

18.15 Input Tax Credit Benefit

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs/input services under the ambit of the

Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the

offer, the same should be passed on to COMPANY and you should inform such changes to

COMPANY from time to time

19 Statutory Variation / Changes in Taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or

in the event of introduction of new tax/cess or cessation of existing tax/cess in the taxes

subsequent to your offer if it takes place within the contract period will be DGVCL account subject

to the claim being supported by documentary evidence. However, if any decrease takes place

during contract period the advantage will have to be passed on DGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

20 Taxes, Permits & Licenses

20.1 The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed

against the Owner or the Contractor in pursuance of the Contract. In addition, the

Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully

assessed against the Contractor for his personal income & property only.

INCOME TAX –TDS & GST-TDS

20.2 “Income-tax at source & GST-TDS at the prevailing rates will be deducted from bills in

accordance with the provision of Income-Tax Laws and Goods Service Tax Act and to that

effect a certificate will be issued to the contractor as per provision of relevant act, however

added as contractor has to submit separate invoice for supply parts item as well as works

part item separately, otherwise TDS will be deducted on entire invoice value.”

20.3 Applicable welfare cess will be deducted from contractors each bill by DGVCL to pay the

same to the respective Govt. Department. Tax will be deducted as per applicable statutory

rules. Contractor should quote accordingly i.e. inclusive of welfare cess.

21 COMPLIANCE OF LAWS

The successful bidder will certify that he has complied with the provisions of Industrial & Labor

Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be

submitted along with bill.

22 LIABILITIES FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

23 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

The Owner reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such

an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Owner, stop all further sub-contracting or purchasing activity related to the work terminated, and

assist Owner in maintenance, protection, and disposition of the works acquired under the

Contract by the Owner. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent at the time of

If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless the Owner

is satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying

out and completing the Contract the Owner shall be entitled to cancel the Contract as to its in

completed part without being in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s firm on account of the

cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such cancellation the Owner

shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages

for not completing the Contract.

a. All disputes or differences in respect of which the decision, if any, of the Engineer has not

become final or binding as aforesaid shall be settled by arbitration in the manner here in after

b. The arbitration shall be conducted in accordance with provisions of Indian Arbitration Act

or latest amendment thereof.

c. The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party

shall be limited in the proceedings before such arbitrator to the evidence or arguments put

before the Engineer for the purpose of obtaining the said decision.

d. No decision given by the Engineer in accordance with the foregoing provisions shall disqualify

him as being called as a witness or giving evidence before the arbitrator on any matter

whatsoever relevant to the dispute or difference referred to the arbitrator as aforesaid.

e. During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry

out their respective obligations under the Contract.

If after the Engineer has given written notice of his decision to the parties, no claim to arbitration

has been communicated to him by either party within thirty (30) days from the receipt of such

notice, the said decision shall become final and binding on the parties.

THE REFERENCE TO ARBITRATION PROCEEDINGS UNDER THIS CLAUSE SHALL NOT

i. Affect the right of the Engineer -in charge to take possession of all or any tools, plants,

materials and stores, in or upon the work or site thereof or belonging to the contractor or

procured by him and intended to be used for the execution of the work or any part thereof.

ii. Preclude the Engineer-in charge from utilizing the materials purchased by the Contractor in any

work or from removing such materials to other place, during the period the work is stopped or

suspended in pursuance of notice given to the contractor under General Conditions.

iii. Entitle the contractor to stop the progress of the work or carrying out the additional or altered

work in accordance with the prevision of General Conditions for the work where there is no

iv. Preclude the DGVCL from getting the work done by another agency. Neither party is entitled to

bring a claim to arbitration latest by thirty days after the expiration of the defects liability

All questions, disputes or differences whatsoever, which may, at any time, arise between the

parties i.e. DGVCL and the contractor upon or in relation to or in connection with the Contract

shall be referred to sole Arbitrator appointed by the Managing Director DGVCL for that purpose,

who shall be retired High Court Judge or a retired District Judge and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the Arbitrator shall be final and

binding upon the parties governed by the provisions of The Arbitration & Conciliation Act, 1996 as

amended from time to time and the Rules made there under. The Arbitration proceedings shall be

conducted at _______________________ of DGVCL or at any such place as the sole Arbitrator

may determine. The award of the sole Arbitrator shall be final and binding upon the parties.

Performance under this contract shall, if reasonably possible, continue during the Arbitration

proceedings and no payments due or payable by DGVCL shall be withheld unless they are the

subject matter of the Arbitration proceeding.

RESOLUTION OF DISPUTES, SETTLEMENT OF DISPUTES

a. Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the

extent possible, be settled amicably between the parties.

b. If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the

progress of the Works or after its completion or whether before or after the termination,

abandonment or breach of the Contract, it shall, in the first place, be referred to and settled

by the Engineer, who, within a period of thirty (30) days after being requested by either party

to do so, shall give written notice of his decision to the Owner and the Contractor.

c. Save as hereinafter provided, such decision in respect of every matters so referred shall be

final and binding upon the parties until the completion of the Works and shall forthwith be

given effect to by the Contractor who shall proceed with the Works with all due diligence,

whether he or the Owner requires arbitration as hereinafter provided or not.

d. If after the Engineer has given written notice of his decision to the parties, no claim to

arbitration has been communicated to him by either party within thirty (30) days from the

receipt of such notice, the said decision shall become final and binding on the parties.

25 EMPLOYMENT OF LABOUR

Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

Abolition) Act for employing necessary manpower required by him. In the absence of such a

license, the contract shall be liable to be terminated without assigning any reason thereof.

Contractor should also employ qualified and experiences persons as per requirement of Electricity

Act and rules for carrying out supply and erection work under this contract.

In case DGVCL becomes liable to pay any wages or dues to labour or any Government agency

under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee

Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any

other law due to act of omission of the Contractor, DGVCL may make such payment and shall

recover the same from the Contractor’s bills.

26 PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each concerned

employee. The contractor's contribution and the workers’ contribution towards Provident Fund

and Family Pension Scheme shall be done at the rate made applicable by the Government from

time to time and deposited by the contractor with Regional Provident Fund Commissioner.

General Contractor shall adhere to the safe construction practice and guard against hazardous and

unsafe working conditions and shall comply with Owner's safety rules as set forth herein.

Safety Regulation: In respect of all labour, directly or indirectly employed in the work for the

performance of contractor's part of this agreement, the contractor shall at his own expenses

arrange for all the safety provisions as per safety code of Indian Standards Institution, the

Electricity Act and such other acts as applicable.

The contractor shall observe and abide by all fire and safety regulations.

First Aid: Contractor shall maintain adequate first aid facilities for its employees and labour, an

MBBS doctor with assisting nurses and helpers should be available throughout the pendency of

the contract. Contractor shall make outside arrangements for Ambulance service and for the

treatment of injuries. Names of those providing these services shall be furnished to the Owner and

their telephone numbers shall be prominently posted in contractor's field office.

All critical industrial injuries shall be reported promptly to the Owner, and a copy of the

contractor's report covering each personal injury requiring the attention of a physician shall be

furnished to the Owner.

Contractor's Barricades and lighting Arrangement: Contractor shall erect and maintain barricades

required in connection with his operations to guard the excavations and Hoisting Areas. These

should be properly lighted during the night.

Excavation and Trenches: All trenches 1.2meters or more in depth shall at all times be supplied

with at least one ladder for each 50 meters Length or fraction thereof. Ladder shall be extended

from bottom of the trench to at least one meter above the surface of the ground. The sides of the

trenches, which are 1.5 meters in depth, shall be stepped back to give suitable slope or securely

held by timber bracing, so as to avoid the danger of sides to collapse. The excavated materials

shall not be placed within 1.5 meters of the edge of the trench or half of the trench width

whichever is more. Cutting shall be done from top to bottom. Under no circumstances

undermining or under cutting shall be done.

Cares in Handling Inflammable Gas: The contractor has to ensure all precautionary measures and

exercise utmost care in handling the inflammable gas cylinders/ inflammable Liquids/paints etc. as

required under the law and/ or as advised by the Fire Authorities.

Preservation of Peace: The contractor shall take requisite precautions and use his best endeavors

to prevent any riotous or unlawful behavior by or amongst his workmen and others employed on

the works and for the preservation of peace and protection of the inhabitants and security of

property in the neighborhood of the work in the event of the Owner requiring the maintenance of

a special police force at or in the vicinity of the site during the tenure of works, the expenses

thereof shall be borne by the contractor and if paid by the Owner, shall be recoverable from the

Outbreak of Infectious Disease: The contractor shall remove from his camp such labour and their

families who refuse to protective inoculation and vaccination when called upon to do so by the

Engineer-in-Charges representative. Should Cholera, Plague or other infectious diseases break out,

the contractor shall burn the huts, beddings, clothes and other belonging used by the infected

parties and promptly erect new huts on healthy sites as required by the Engineer-in-Charge failing

which, within the time specified in the Engineer-in-Charge's requisition, the work may be done by

the Owner and the cost thereof recovered from the contractor.

Use of intoxicants: The unauthorized sale of spirits or other intoxicating beverages upon the work

in any of the buildings, encampments or tenements owned, occupied, by or within the control of

the contractor, is prohibited and the contractor shall exercise his influence and authority to the

utmost extent to secure strict compliance with this condition.

Change in Laws and Regulations: If, after the date seven (07) days prior to the date of Bid

Opening, any law, regulation, ordinance, order or by-law having the force of law is enacted,

promulgated, abrogated or changed in India (which shall be deemed to include any change in

interpretation or application by the competent authorities) that subsequently affects the costs and

expenses of the Contractor and/or the Time for Completion, the Contract Price shall be

correspondingly increased or decreased, and/or the Time for Completion shall be reasonably

adjusted to the extent that the Contractor has thereby been affected in the performance of any of

its obligations under the Contract. However, these adjustments would be restricted to direct

transactions between the Owner and the Contractor and not on procurement of raw materials,

intermediary components etc. by the Contractor for which the Owner shall be the sole judge.

Notwithstanding the foregoing, such additional or reduced costs shall not be separately paid or

credited if the same has already been accounted for in the price adjustment provisions where

28 FUNCTIONAL AND COMPOSITE TESTING

Following test shall be conducted on equipment after completion of erection in the presence of

Engineer- in-charge from point of view of completeness in the presence of DGVCL’s Authorized

Representative.

 Visual inspection of total system.

 Checking of continuity of power and HT cables.

 Checking of cable terminations and laying, dressing etc. in the equipment kiosk.

 Checking of safe accessibility of components.

 The insulation resistance test shall be carried out by 2500V Megger for HV Installation.

29 REGULATIONS OF LOCAL AUTHORITIES AND STATUTES

The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and

the Payment of Wages Act (both of the Government of India) and the rules made there under in

respect of any employee or workman employed or engaged by him or his Sub- Contractor. He shall

abide by labour laws.

All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be borne by the contractor.

30 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of cable laying,

erection, testing and commissioning of the equipment to be supplied & erected under the

Contract. The Owner shall continue to hold the lien on all such equipment throughout the period

of Contract. No material brought to the Site shall be removed from the Site by the Contractor

and/or his Sub-Contractors without the prior written approval of the Engineer. All expense for this

shall be borne by the contractor.

31 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical

control points will be established and marked by the Engineer at site at suitable points. These

points shall be used as datum for the works under the Contract. The Contractor shall inform the

Engineer well in advance of the times and places at which he wishes to do work in the area

allotted to him so that suitable datum points may be established and checked by the Engineer to

enable the Contractor to proceed with his works. Any work done without being properly located

may be removed and/or dismantled by the Engineer at Contractor’s expense.

32 PENALTY FOR DELAY

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by

the contractor. The work shall throughout the stipulated period of contract proceeds with

due diligence (time being essence of the contract).

32.2 The execution of this contract shall be completed within 12/24/36 months after

commencement period of 30 days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub Work

Order, penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if any)

subject to ceiling of 10% plus applicable tax (if any) of the Sub Order Value with GST and

Cess as applicable rates. This will be deducted from the bills payable either against this

contract or any bank guarantee or any other amount payable under any contract with

32.4 For calculating delayed portion, start date of sub work order for penalty calculation will

be the Day / Date on which the first material is issued against the Sub work order and

final date of actual completion of work shall be consider. The penalty will be invariably

deducted from the bill of the contractor and no refund will be given unless the competent

authority approved the waiver/ reduction in penalty. In case of material supplied late by

DGVCL to the contractor, clause no. 32.13 shall be applicable.

32.5 The concern field office of Kadodara Division will issue sub work order as a part of

contract as per requirement. The work completion period of each sub work order will be

decided by concern Engineer-in-Charge from the date of issue of sub work order. The delay

of commissioning is liable for penalty.

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess

material credited to store to be submitted by contractor within 30 days from the date of

work completion. If the bill for the work, after reconciling inventory given to contractor and

depositing back the surplus material to respective RSO / Divisional Stores, is not submitted

within three months from the work completion date as per work completion date, then

penalty @ Rs. 500 per week or part thereof plus applicable GST subject to maximum of

10% of order value plus applicable GST will be deducted.

32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are

found violating the Safety rules and Regulations, then Engineer-in-Charge will serve the

warning Notice on first Instance. On second Instance the amount of Fine will be Rs.

or 0.1 % of amount of SWO (Whichever is higher) with GST and cess. Even If after above

two instances, still Contractor found violating Safety Rules and Regulations then

Procedures for Stop dealing shall be initiated against him as per rules and regulations.

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the

control of contractor and / or if Municipal Corporation or Nagarpalika or Local

Government Bodies or any other utilities do not allow to execute work or any ROW

issues; stoppage period will be allowed for such period subject to submission of

representation with documentary evidences. Stoppage Period will be approved by next

higher authority of order approving authority.

32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by

reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires,

floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God

(hereinafter referred to as event)”, then provided notice of the happening of any such

event is given by either party to the other within twenty one days from the date of

occurrence there of neither party shall by reason of such event be entitled to terminate

this contract nor shall either party shall have any claim for damages against the other in

respect of such nonperformance of delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such event has come to end or

ceased to exist, and the decision of the Managing Director as to whether the deliveries

have been so resumed or not shall be final and conclusive.

Extension in Contractual Period:

32.10 It will be Contractor’s responsibility to ensure that work is completed in stipulated time

limit. However, if on account of reasons beyond one’s control as laid down in the Force

Major Conditions, DGVCL may consider extension of contractual period with or without

statutory variations and with or without price variation.

32.11 In case of any non-supply of materials from stores, the contractor will have to intimate the

Sub-Division Office or Division office quoting the MR No and date for non-receipt of

materials. The intimation will be considered for extension in time limit. The time limit will

be considered on the basis of number of “Working Days” or “Months”.

32.12 It will be the responsibility of the contractor to intimate the closing down and

recommencement of work at all stages to the engineer in charge or vice versa in writing

with reason for the closing down of the work with specific of days for which work will

32.13 In case of failure on the part of the contractor, his claim for extension of time limit will be

entertained with penalty.

32.14 In case, intimation is not given in these regard, the reason for delay will not be accepted.

32.15 However, time limit extensions will be considered only after execution of the sub work

order fully and upon submission of documentary evidence for the reasons of delay.

Extension of Contractual period will be approved by next higher authority of order

approving authority.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to

non-availability of particular item/material for long period of time and TLE cannot be approved for

that work beyond certain time limit or such item if not required to be installed at particular

location, then Recovery is to be made as mentioned below for not carrying out that work from

SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

 Empty Iron Drum (Assorted Sizes 1000Mtr) : Rs. 10000.00 per Drum

All work other than above must be completed by contractor and No any other Recovery should be

made other than above Work.

34 PAYMENT TERMS

The payment to the Contractor for the performance of the works under the Contract will be made

by the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works / Order and on fulfillment by the Contractor of all his liabilities under the Contract.

 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

 Mode of Payment

All payments under the Contract shall be made after the issue of work certificates by the Engineer

in charge, for the quantum of work completed.

 Deductions from Contract Price

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims

shall be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall

be supported by appropriate and certified vouchers or explanations, to enable the Contractor to

properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of

the receipt of the corresponding bills and if not paid by the Contractor within the said period, the

Owner may then deduct the amount, from any monies due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

 Terms of Payment

The owner shall pay to the Contractor as per the terms of payment mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified

activities complete for each sub work order.

2. Bills will be processed and paid within 30 days after submission bills.

3. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub

Work Order only after the submission of Inventory sheet with sketch and material account

statement and bills thereof for any of the three previously issued Sub Work Orders.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

 Presentation of Bills

 The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern

Deputy Engineer of Sub Division Office. These bills shall be serially numbered.

 Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for

each item. Location wise inventory of all the material used is to be submitted in detail. All

required documents including EPF should be produced by the contractor along with bills.

 For non-submission or part submission of above information, no bills shall be processed.

The technical information, drawings, specifications and other related documents forming part of

the enquiry or Contract are property of DGVCL and shall not be used for any other purpose, except

for the execution of the contract. All rights related to the technical specifications, drawings and

records are reserved by DGVCL only and no part or partial should be reproduced, copied or alter

without prior permission to DGVCL in writing. In the event of the breach of this provision, DGVCL

can claim the damages caused by such events.

36. DISCONTINUATION FOR INSOLVENCY

DGVCL may at any time terminate the Contract by giving Notice to the Contractor, if the

Contractor becomes bankrupt or otherwise insolvent. In such event, discontinuation will be

without compensation to the Contractor, provided that such discontinuation will not prejudice or

affect any right of action or remedy that has accrued or will accrue thereafter to DGVCL.

37. MINOR CIVIL WORKS:

During the installation / erection of the outdoor equipments /materials or any other erection

activity as per the scope of tender, any civil structure / slab, wall, road, Indoor or Outdoor cable

trench etc. which may need to be altered / modified or damaged shall be rectified / made it good

by the successful bidder at no extra cost to the DGVCL within stipulated time period. No deviation

in the time limit of work would be considered on account of the above repairing/modification of

38. FRUSTRATION OF CONTRACT

a) In the event of frustration of the Contract because of supervening impossibility in terms of

Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform

the balance portion of the Contract, subject to provisions contained in sub-clause 10.3 below.

b) In the event of non-availability or suspension of funds for any reasons, whatsoever (except for

reason of willful or flagrant breach by the Owner) and/or Contractor then the works under the

Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to

the Contractor in accordance with the terms of the Contract within three months of the event, the

parties hereto shall be relieved from carrying out further obligations under the Contract treating it

as frustration of the Contract.

In the event referred to in sub-clauses 10.1 & 10.2 above the parties shall mutually discuss to

arrive at reasonable settlement on all issues including amounts due to either party for the work

already done on quantum merit_ basis which shall be determined by mutual agreement between

39. CONTRACTOR’S FIELD OPERATION

a. The Contractor shall keep the Engineer informed in advance regarding his field activity plans

and schedules for carrying-out each part of the works. Any review of such plan or schedule or

method of work by the Engineer shall not relieve the Contractor of any of his responsibilities

towards the field activities. Such reviews shall also not be considered as an assumption of any

risk or liability by the Engineer or the Owner or any of his representatives and no claim of the

Contractor will be entertained because of the failure or inefficiency of any such plan or

schedule or method of work reviewed. The Contractor shall be solely responsible for the

safety, adequacy and efficiency of plant and equipment and his erection methods.

b. The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub– Contractor and all the

properties under his custody during the performance of the work. This requirement shall

apply continuously till the completion of the Contract and shall not be limited to normal

40.0 CO-OPERATION WITH OTHER CONTRACTORS

The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may

be performing other works on behalf of the Owner and the workmen who may be employed by

the Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall

also so arrange to perform his work as to minimize, to the maximum extent possible, interference

with the work of other Contractors and their workmen. Any injury or damage that may be

sustained by the employees of the other Contractors and the Owner, due to the Contractor’s work

shall promptly be made good at the Contractor’s own expense.

41. PROGRESS REPORT

The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

The weekly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

42. MAN-POWER REPORT

The Contractor shall submit to the Engineer, on the first day of every month, a man hours

schedule for the month, detailing the man hours scheduled for the month, skill-wise and area-

43. PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by

the Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss

to the Contractor’s works and the Contractor shall be responsible for complete restoration of the

damaged works to original conditions to comply with the specification and drawings.

44. FIRE PROTECTION

The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the construction and equipment and materials storage areas.

All the Contractor’s supervisory personnel and select number of workers shall be trained for

firefighting. Enough of such trained personnel must be available at the Site during the entire

period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security

arrangements ensure the protection of all materials, equipment and works from theft, fire,

pilferage and any other damages and loss.

46. THIRD PARTY INSPECTION OF WORK

DGVCL may assign the work of supervision and inspection to third party for work of contractor’s

workmanship and quality on 24 x 7 hours basis. The periodical inspection reports shall be accessed

and any defects or poor quality of workmanship has to be got rectified by the contractor invariably

within stipulated time limit. DGVCL reserves the right of stop payment on non- response of

contractor on this issue.

In case, Unit rates for items are not available for suggested changes/revisions/alterations, DGVCL

will decide Unit rate for such items with suggested changes/revisions/alterations and it shall be

binding to bidder and bidder has to accept the rate decided by DGVCL.

Bidder/Contractor shall be put under Stop Deal due to following reasons.

47.1 Has submitted fake, false or forged documents/certificates.

47.2 Has revised/withdrawn price bid after opening of Techno: commercial bid,

until and unless it is sought for.

47.3 Has tampered with the stipulated tendering process.

47.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order

after the same is issued by the Company within the validity period and as per

agreed terms and conditions.

47.5 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract.

47.6 Has failed to provide suitable expertise for the work as per prescheduled

47.7 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the LOA, if the

Letter of Acceptance (LOA) is placed subject to submission of type reports /

documents to the firm.

47.8 Has indulged in construction and erection of defective works.

47.9 Has supplied inferior quality / defective materials and refused to replace

with stipulated time frame, as specified by the company.

47.10 Has substituted materials In lieu of materials supplied by the Company or

has not returned or has short returned or has unauthorized disposed of

materials/ documents/ drawings/ tools or plants or equipment supplied by

47.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing

47.12 Has unauthorized obtained official company information or copies of

documents, in relation to the Tender/Contract

47.13 Has failed to follow the stipulated mode of communication, if specified by

the tendering authority/ purchaser.

47.14 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

47.15 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

47.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by

GUVNL or any subsidiary Companies of GUVNL shall be considered as a stop

deal and/ or banned for business dealing and/ or blacklisting for all

48 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing

48.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing.

48.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any

Company of GUVNL and its Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid

submitted by the Firm shall be returned.

48.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the

firm is put on Stop dealing/ Banned for business dealing by GUVNL or any of

its subsidiary Companies, during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected

Bid” at the time of scrutiny of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the

price bid of the Firm should not be opened and the bid submitted by

the Firm will be treated as “Disqualified Bid” and automatically stand

as “Rejected Bid” at the time of scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored

and will not be further evaluated. The Firm will not be considered for

issue of order even if its price is the lowest. In this situation, the next

lowest bidder shall be considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be returned

after obtaining confirmation from GUVNL and its other subsidiary

Companies that there are no outstanding dues recoverable from the

48.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company

and is already executing work and/ or Letter of Acceptance/ purchase order

awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

48.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be appropriated

against the dues recoverable from the firm by GUVNL or any of its subsidiary

Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed

and appropriated.

48.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and

when a Firm is put on Stop dealing/ Banned for business dealing, all the

manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all Services of

48.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also

be considered to be on Stop Dealing/ Banned for business dealing.

48.8 The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in respect

of any specific Service from any Contractor for that Company only.

48.9 Every bidder should, at the time of submission of bid, give a declaration as

per Annexure VIII attached with this Tender, that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned

for business dealing / blacklisting by GUVNL and it’s any Subsidiary

49 Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of

the Owner, for the failure, omission or neglect on the part of the Contractor to perform

any acts, matters, covenants or things under the Contract, or for damage or injury

caused by the alleged omission or negligence on the part of the Contractor, his agents,

representatives or his Sub-Contractors, or in connection with any claim based on lawful

demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in

all such cases indemnify and keep the Owner, and the Engineer and/or his

representative, harmless from all losses, damages, expenses or decrees arising of such

………………………………… (NAME OF WORK)

WE COMMIT OURSELVES TO TRUST, TRANSPARENCY AND SETTING

ETHICAL STANDARDS IN IMPLEMENTATION OF VARIOUS WORKS FOR

ULTIMATE LONG-TERM BENEFITS FOR SOCIETY. WE ALSO

REITERATE OUR COMMITMENT TO DEVELOPMENT TO MUTUAL

RESPECT AND BEST PRACTICES FOR SETTING VERY HIGH-QUALITY

STANDARDS IN WORKS AND ATTITUDE.

We abide to accomplish our work with

 Integrity and trust

 Ethics and courtesy

 Transparency and quality.

DGVCL Commitment Contractor’s Commitment

 To maintain high ethical standards  Not to bring pressure/recommendation

 To ensure transparency in transactions from outside to influence decision.

 To ensure to abide by the terms of agreement of  To abide by general discipline to be

contract and to consider the views of parties maintained in our dealings.

objectively.  To be prompt and reasonable in fulfilling

 To try to ensure timely payments for work done. the terms of agreement of contract and

legal obligations.

 To ensure that no improper demand is made by

employees or by anyone on their behalf.  To ensure high standards are set for

quality of work or supplies at lowest

 To provide maximum possible help to all contractors/

vendors/suppliers and any other party working with us

so that the contracted assignment is completed in  Not to use any pressure, threat,

time. intimidation or inducement of any kind of

any of the employees.

 To be true and honest in furnishing

specification and information and make all

The Executive Engineer, efforts for completing the contracted

assignment well in time.

Signature of Contractor

Building ethical Partnership and working Together

SECTION 3: APPENDIX

Particulars Remarks

Bank Guarantee Format for Earnest To be submitted with

Money Deposit (EMD) Bid Documents

Bank Guarantee (For Period of To be submitted after

2 Appendix – II

Execution of Works) LOA

To be submitted after

3 Appendix – III Contract Agreement

Bank Guarantee (For Guarantee / To be submitted after

4 Appendix – IV

Warrantee Period) completion of works

Combined Bank Guarantee (For

To be submitted after

5 Appendix – V Period of Execution of works and

completion of works

Guarantee Period)

E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO.: COMPANY / ____________________________

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of the Firm)

having their registered office at _____________________________________ (address of

the firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in

_______________________________________ work (Supply / Erection / Supply &

Erection Work) (Name of the material / equipment / Work) of

_________________________ (Name of the Material / Equipment / Work) for

_______________ (Name of Gujarat Urja Vikas Nigam Limited / Subsidiary Company)

(hereinafter called the “Beneficiary”) and WHEREAS a Bank Guarantee for

Rs._____________ (amount of Bank Guarantee towards EMD) valid till _________

(mention here date of validity of this Guarantee, which will be Six months from the

date of submission of bid of the tender) which is required to be submitted by the

Tenderer along with the Tender.

We, ____________________________ (name of the Bank and address of the Branch

giving the Bank Guarantee) having our Registered Office at

___________________________________ (address of Bank’s Registered Office) hereby

give this Bank Guarantee No. ________________ dated _________ and hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from

Beneficiary __________ (Name of GUVNL / Subsidiary Company) or any Officer

authorized by it in this behalf any amount not exceeding Rs. ______________

(amount of E.M.D.), (Rupees in Words ____________________ _________________ ) to

the said ______ (Full Name of GUVNL / subsidiary Company) on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal of

the Tender / Bid /EOi or part thereof by the Tenderer within its validity or Non-

submission of Performance Guarantee towards execution / supply period by the

Tenderer within 15 days from the date of issue of Letter of Acceptance by the

__________ (Name of GUVNL / subsidiary company) would constitute a default on the

part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed

within its validity by the Beneficiary in case of any occurrence of a default on the part

of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank upto and inclusive of

____________________ (mention here the date of validity of the Bank Guarantee) and

shall not be terminable by notice or by Guarantor change in the constitution of the

Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or consent by or

between the Tenderer and the ________________ (Name of GUVNL / Subsidiary

“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee

is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (in words). Our Guarantee shall remain in

force till _________ (Date of validity of the Bank Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before _______ (Date of

validity of the Bank Guarantee), all rights of Beneficiary under this Bank Guarantee

shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

ON STAMP PAPER OF RS.300/-

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PBG) towards execution/ supply Period as per

Commercial Terms and Conditions of Tender]

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our

registered office at (Address of Bank’s registered office) hereby give this Bank Guarantee No.

and hereby agree Unequivocally and Unconditionally to pay immediately on demand in

writing from the beneficiary Company (Name of Gujarat Urja Vikas Nigam Ltd./

subsidiary Company) or any officer authorized by it in this behalf any amount up to and not

exceeding Rs. (Amount of Performance Guarantee towards execution/ supply period),

(Rupees (in words)) to the said

(GUVNL/ subsidiary Company) on behalf of M/s. who have entered into a contract for

the supply/works specified below:

LOA No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change

in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our knowledge or

consent, by or between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall remain in force until

(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the Bank

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorised

Address of the Bank with Branch Code, Signatory

Telephone and Fax Nos. with Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Bank IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The banks shall be the Banks recognized / notified by the Finance Department, Government

of Gujarat (GoG) from time to time.

THIS AGREEMENT made on this ____ day of ______ Two Thousand Eighteen.

__, India and it Works at

represented by Mr. _____________________ Authorized Person of the ONE PART.

DGVCL Gujarat Vij Company Ltd, having Registered Office at Vishnagar Road, Mehsana and

WHEREAS, the Supplier willingly submitted bids for the Tender No

____________________________ of the Purchaser company for supply of

_____________________ as specified and as per delivery instructions provided in the Acceptance

of Tender (AT) / Letter of Acceptance (LOA) issued vide No

_______________________ by the Purchaser Company at the accepted respective prices or rates

mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the

supply for the total sum of Rs. _______________________________

*including / excluding taxes upon the terms and subject to the conditions herein mentioned in the

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said

documents of the Schedule are deemed to form part of this agreement and included in the

expression “the Supply” wherever herein used, upon the terms and subject to the conditions

hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND

DECLARED THAT:-

I) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No.

______________________________________________ as well as in the form of Acceptance

of Tender (AT) / Letter of Acceptance (LOA) No.

hold good & valid during the period of this Agreement.

II) The supplier shall do and perform for all supplies and things in this agreement mentioned and

described or which are implied therein or there from respectively or are reasonably necessary

for the in-time and in manner supplies as mentioned and subject to the general / commercial

terms & conditions and stipulations contained in this agreement.

III) In consideration of the due provision, executions, completion of the Supply, as agreed to by

the Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money

as and when they become due and payable to the supplier under the provisions of the

agreement and such payment to be made at such times and in such manner as provided in the

IV) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier has

deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs

___________________) with the Purchaser Company towards performance guarantee of

execution period i.e. for security deposit of the supply material / items.

V) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser

Company may give a notice in writing to rescind, determine and put to an end to the A/T

without prejudice to the right of the Purchaser company to claim damages for antecedent

breaches thereof on the part of the Supplier and also to claim reasonable compensation / risk

& cost purchase for the loss occasioned by the Purchaser Company due to failure of the

Supplier to fulfill the Order as certified in writing by the Purchaser for which Certificate shall be

conclusive evidence of the amount of such compensation payable by the Supplier to the

VI) The Purchaser Company shall not be bound to take the whole or any part of the ordered

quantity herein or therein mentioned in the LOA / AT and may cancel the contract at any time

after giving TWO MONTH’S NOTICE IN WRITING without compensating the Supplier.

VII) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply

during Guarantee / Warranty period including for the quantity mentioned in the repeat order, if

any as per the terms & conditions of the LOA / AT.

VIII)Any Notice in connection with the Supply including the Notice for termination may be given by

the Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms &

Conditions of the LOA / AT.

IX) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails

to deliver the materials, the same shall be governed as per the Tender Documents.

X) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters

may be altered by mutual agreement as per the policy of the purchaser Company and if so

altered shall not be deemed or construed to mean or apply to affect or alter other general /

commercial terms & conditions of the agreement and the agreement so altered or revised shall

be and shall always be deemed to have been adhered subject to and without prejudice to said

XI) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

1. Offer (Bid) of M/s._____________________________ for Tender No.

2. Tender technical specification and GTP.

3. Tender’s terms and conditions.

In witness whereof the parties here to have set their hands and seals this day, month and year

first above written.

1. Signed, Sealed and delivered by:

Authorized Person

In the presence of Name, Full Address & Signature:

2. Signed, Sealed and Delivered by:

For and on behalf of M/s. DGVCL Gujarat Vij Company Ltd. (Purchaser),

DGVCL, Corporate office,

In the presence of Name, Full Address & Signature:

ON STAMP PAPER OF RS.300/-

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PBG) towards Guarantee/ Warranty Period as per

commercial terms and conditions of tender]

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having

our registered office at (Address of Bank’s registered office) hereby give this Bank

Guarantee No. dated

and hereby agree Unequivocally and Unconditionally to pay immediately on demand in

writing from the Beneficiary Company (Name of Gujarat Urja Vikas Nigam

Ltd./ subsidiary Company) or any officer authorized by it in this behalf any amount up to not

exceeding Rs. (Amount of Performance Guarantee towards Guarantee/ Warranty period),

(Rupees (in words)) to the said

(GUVNL/ subsidiary Company) on behalf of M/s.

who have entered into a contract for the supply/works specified below:

P. O. (A/T). No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change

in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL

or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall remain in force until

(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the Bank

Guarantee), all rights of the Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorised

Address of the Bank with Branch Code, Signatory

Telephone and Fax Nos. with Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

ON STAMP PAPER OF RS.300/-

FORM OF BANKER’S UNDERTAKING

[Combined Performance Guarantee (PBG) towards Execution /supply Period and

Guarantee/ Warranty Period as per commercial terms and conditions of Tender]

We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having

our registered office at (Address of Bank’s registered office) hereby give this Bank

Guarantee No. dated

and hereby agree Unequivocally and Unconditionally to pay immediately on demand in

writing from the Beneficiary Company (Name of Gujarat Urja Vikas Nigam Ltd./

subsidiary Company) or any officer authorized by it in this behalf any amount up to not

exceeding Rs. (Amount of combined Performance Guarantees towards Execution

/supply Period and Guarantee/ Warranty Period),

(Rupees (in words)) to the said (GUVNL/ subsidiary Company) on behalf of M/s.

who have entered into a contract for the supply/works specified below:

L.O.A. No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of

(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change

in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL

or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall remain in force until

(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the Bank

Guarantee), all rights of the Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized

Address of the Bank with Branch Code, Signatory with Official Round Seal.

Telephone and Fax Nos.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

SECTION 4: ANNEXURE

1 Annexure – I Self-Certificate

2 Annexure – II Details of the Experience

3 Annexure – III List of Performance Certificate

4 Annexure – IV Details of Pending Orders as on Bidding Date

5 Annexure – V Self-Declaration

6 Annexure – VI Declaration regarding Conflict among bidders

7 Annexure – VII Technical & Commercial Deviation, if any

8 Annexure – VIII Undertaking in regard to Stop Deal / Black List

9 Annexure – IX Certificate A

10 Annexure – X Important Instructions

11 Annexure – XI List of Type Test Reports / Certificate

Details of Fatal / Non-Fatal Accidents Occurred To the

12 Annexure – XII

Contractor Labours

UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL

13 Annexure – XIII

CASE FOR FRAUD OR MISHANDALING OF MATERIAL

14 Annexure – XIV List of Safety Gadget owned by the bidder

15 Annexure – XV Indemnity Bond

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Reference: Tender enquiry No.: COMPANY/ /

Due on date: / / 201 .

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in

tender mentioned under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications (except the deviations shown in Annexure - VII of Technical Deviations

as per clause no. 11 of this tender document).

3. Further, I / We also agree that additional conditions / deviations, if any, found in

the Commercial terms & conditions (except reference under clause no. 11 of this

tender document), our offer shall be out rightly rejected without assigning any

reason thereof.

Seal of the Firm Signature of the Authorized

Representatives of the firm

Name of the Tendering Firm / Agency:

DETAILS OF THE EXPERIENCE FOR SUPPLY OF TENDER ITEM /SIMILAR TYPE OF TENDER

ITEM IN LAST FIVE YEARS FROM THE DUE DATE OF TENDER:

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Order Amount Name of Order

Sr No Order No./Date Description of Work

Rs. In Lakhs placing authority

Date of commencement of Date of actual completion of

Completion date as per order

LIST OF SATISFACTORY PERFORMANCE CERTIFICATES

(PHOTO COPY/IES OF PERFORMANCE REPORT/S TO BE UPLOADED IN TECHNICAL

STAGE OF ONLINE MODE / e-TENDER FORMAT ONLY)

Name of the Authority by Reference No. Details of items

whom certificate is issued & Date supplied

Details of Pending Orders, tendered for & on hand, as on the date of the submission

of this Tender:

(To be completely filled by the Bidder)

NAME OF WORK ON HAND WORK TENDERED FOR

WITH ITS COST OF ANTICIPATED ESTIMA WHEN

N TENDER DATE OR REMARKS

LOCATION REMAINING DATE OF TED DECISION

O COST PERIOD OF

AND WORK COMPLETION COST IS

ADDRESS EXPECTED

• If necessary, separate sheet may be used to submit the information.

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. , employee of DGVCL at _____________

(place), is related to our _______________designation &

This is to declare that none of the Proprietors/ Partners/ Directors are having any

relatives employed or working with DGVCL Gujarat VijCo.Ltd.at any of its offices or

its parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

(Duly Notarized) on Rs.300/- Non-Judicial Stamp Paper

(as per tender condition)

I_____________________________________ authorized signatory of M/s.

that Mr./Mrs./Ms. ________________________________ is our Company’s

authorized representative and he/she is employee of our Company/Firm. It is

further declared that he/she is not representative/employee of any other

He/She is authorized for coordination/follow up relating to this tender.

Details of Authorized Representative

Designation : ______________________

Contact Number : __________________

Office Address : ___________________

Accepted and confirmed the above facts

Specimen Signature : __________________

It is certified that signed made by above authorized representative in my

Signature of Authorized signatory : ________________

Designation : ______________________

Contact Number : __________________

Office Address : ___________________

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

TECHNICAL& COMMERCIAL DEVIATIONS, IF ANY, TO BE FURNISHED IN THIS ANNEXURE

Deviation offered to

Chapter No, Clause No. Deviation offered

of the tender document

ANNEXURE – VIII

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List

Ref: Tender No.:

signatory of M/S ______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner /

any directors of the firm is not stop deal and/or banned for business dealing and/or

black listed by GUVNL and/or their any subsidiary company viz. GSECL / GETCO /

DGVCL / MGVCL / UGVCL / PGVCL.

Signature of the Tenderer

Seal of the Firm

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Tender No. COMPANY/

On Firm’s Letter Head

CERTIFICATE – “A”

I / We__________________________________ authorised signatory of

M/s.______________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

Seal of the Firm Signature of the Tenderer

With Designation

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Tender No. COMPANY/

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with

COMPANY Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation

(except the deviations shown in Annexure of Technical Deviations as per this tender

document) in the offer from COMPANY Tender Specification. I undertake to abide by

COMPANY Technical specification / Guaranteed Technical Particulars / Drawing, I undertake

to supply materials strictly as per COMPANY Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also

undertake to abide by all commercial conditions of COMPANY, including delivery schedule.”

2. Any offer without above certificate will not be considered and the tender will be out rightly

ignored in the absence of above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not

according to COMPANY specifications, Guaranteed Technical Specifications, Drawing and

commercial terms and conditions and false certificate is given by the Tenderer, then COMPANY

will not deal with the firm for the present Tender. It is, therefore requested that the Tenderer

should take care in giving their offer and submission of documents, including Type Test

4. The conditional tenders will not be accepted.

5. In connection with the above subject and reference I/We confirm the following:

I. I/We the under signed have read and examined the Bid specifications in Bid

mentioned under reference along with the Condition of Contract (Commercial and

II. I/We declare that our Technical Bid is strictly in line with the Bid specifications

(expect the deviation shown in Annexure of technical deviation as per Clause no.

of section 2 of the Bid document).

III. Further I/We also agree that additional conditions/deviations, if any found in the

Condition of Contract (Commercial and Legal) (except reference under clause no.

of section 2 of this Bid document) our offer shall be out rightly rejected without

assigning any reason thereof.

(Signature of the Tenderer)

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable) (Not Older than 7 Years)

Sr. No Type Test Tests Carried Rating & Type / Name of the Results Of

Report No. & out at (Name of Designation of test Conducted the Tests.

Date Laboratory) Item / Equipment

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five

Sr. Type Of Accident Fatal/Nonfatal Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s_____________________________________________ hereby declare that none of the

Proprietors/ Partners/ Directorsis not under any criminal investigation for any kind of fraud for theft

of material or/and with handlings the material and any civil and/or criminal case pending for such

matter listed by GUVNL and or any subsidiary companies viz. PGVCL / UGVCL / DGVCL / MGVCL

/ GSECL / GETCO for the tendered items and/or work.

Seal of the Firm

Signature of the Tenderer with Designation

List of Safety Gadgets Owned by Bidder

Sr. Nos. gadgets

No. List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

In consideration of the DGVCL GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of

as per A/T No. , dated and all future contract that may be

awarded to me in the next one year and in terms of the condition in instruction to bidder clause

of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my

workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called

the said Act for death or injuries caused to the workmen engaged by this presents, if such

compensation is paid by the COMPANY as principal under such sub-section (1) of section 12 of

the said Act on behalf of me, to pay such amount of compensation on demand within 48 hours to

the COMPANY that it might have to spend as legal and other incidental charges in defending any

suit or action arising out of the death of injuries in regard to compensation paid to the workmen or

heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death

or injuries to the workmen engaged by me. During the execution of work of said contract and all

future contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend

as legal and other incidental charges in defending such suit or action and also the amount that

may be ordered to be paid to the worker / or his heirs as compensation and that the above written

bind shall remain in full force and virtue till the COMPANY is required to defend such suit or action

filed by the workers and or heirs against the COMPANY. Further it is applicable on death of

contractor himself also. No any compensation will be claimed by legal heirs of contractor.

Witnesses: Signature of the Executants