Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad

6.1.9 Sealing, Marking and Submission of Technical Bid ....................................................

Annexure B: Commercial Bid Format & Instructions .........................................

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

IMPORTANT DATES

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

Request for Proposal (RFP) for the Selection of an Agency

for Supply, Installation Testing and Commissioning of

1. 1Delivery Announcement Sound system in AMC Schools under the

Jurisdiction of Nagar Prathmik Shikshan Samiti,

Nagar Prathmik Shikshan Samiti Ahmedabad

Announcement sound system_Re-trnder_RFP_09

3. Pre-Bid Meeting Date 12/03/2026, 15:00 Hrs.

4. Online Price Bid Submission Date

(At https://www.nprocure.com. only)

5. Physical Proposal Submission (In Hard Copy with Bid Fee, EMD and other eligibility

6. Proposal Opening (Un-priced bid) 23/03/2026 up to 15:30 Hrs.

7. Date & Time of opening of Price Bid Will be intimated to the qualified bidders later.

Ahmedabad Municipal Corporation School Board

Venue of Pre-Bid Meeting, opening of Technical

8. School Board, Beside Navrangpura Multilevel Parking,

& Commercial Bid/s

Navrangpura Char Rasta, Ahmedabad, Gujarat-

Rs. 10,000 /- (Ten Thousand only) in form of Demand

Bid Processing Fees Draft only

9. in favor of Chairman, Nagar Prathmik Shikshan Samiti,

(Non - refundable)

Ahmedabad from Nationalized or Scheduled Banks except Co-

operative Banks.

Rs 3,00,000/- (Three Lacks only) in form of Demand Draft

10. Bid security (EMD) in favor of Chairman, Nagar Prathmik Shikshan Samiti,

Ahmedabad from Nationalized or Scheduled Banks except Co-

operative Banks.

Selection of an Agency for Supply, Installation

Testing and Commissioning of Announcement Email ID: [email protected],

11. sound system in AMC Schools under the

[email protected]

Jurisdiction of Nagar Prathmik Shikshan Samiti

Contact email ID https://tender.nprocure.com/ and

12. RFP Document Available at https://www.amcschoolboard.org/ Website of municipal

13. School 85 Nos.

NOTE: Please address all queries and correspondence to:

Administrative Officer,

Nagar Prathmik Shikshan Samiti Ahmedabad

School Board, Beside Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

E-mail: [email protected], [email protected]

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

Ahmedabad Municipal Corporation School Board (Nagar Prathmik Shikshan Samiti Ahmedabad) invite

proposals for Request for Proposal (RFP) Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system the Authority will enter into agreement with the

Successful Bidder selected in accordance with this RFP. The agreements will be in the format specified by

Only the bidders matching the pre-qualification criteria will be selected for further evaluation. The bidders

are required to meet the minimum threshold limit for technical evaluation mentioned herein, post which

their financial bid will be reviewed. The proposal with the lowest cost will be awarded the contract.

The Bidders are required to meet the minimum threshold technical and financial capability criteria, as

stated in the Notice Inviting Tenders (“NIT”) advertisement published in the local & National newspapers

and as provided herein. Pursuant to that, the Bidders would be evaluated on the basis of detailed technical

and financial proposals and qualify for undertaking the Project as set out in this RFP.

The RFP document contains information about the Project, bidding process, proposal submission,

qualification and financial proposal requirement. Proposal in the form of BID is requested for

the item(s) in complete accordance with the documents/attachments as per following guidelines.

Instruction to the bidders for bid submission:

✓ Tender documents are available only in electronic format which Bidders can download free of cost from

the website https://tender.nprocure.com/ and https://www.amcschoolboard.org/

✓ Bidder shall upload their financial bid on https://tender.nprocure.com/

✓ Bidder shall submit technical proposal (both at https://www.amc.nprocure.com and in hard copy) with

eligibility documents, non‐refundable bid processing fees bid fee and bid security EMD in separate

sealed envelopes super scribed with title and packaged all together in big envelope with tender number

to Nagar Prathmik Shikshan Samiti Ahmedabad Office.

✓ The bid shall specify time schedule of various activities.

✓ Bids complete in all respects should be submitted on or before the BID DUE DATE.

✓ Services offered should be strictly as per requirements mentioned in this Bid document.

✓ Please spell out any unavoidable deviations, Clause/ Article‐wise in your bid under the heading

✓ Once quoted, the bidder shall not make any subsequent price changes, whether resulting or arising out

of any technical/commercial clarifications sought regarding the bid, even if any deviation or exclusion

may be specifically stated in the bid. Such price changes shall render the bid liable for rejection.

However, Nagar Prathmik Shikshan Samiti Ahmedabad reserve the right to revised financial offer.

✓ Bidders who wish to participate in this bid will have to register on https://amc.nprocure.com. Further

bidders who wish to participate in online bids will have to procure Digital Certificate as per

Information Technology Act 2000 using which they can sign their electronic bids. Bidders can procure

the same from (n) code solutions – a division of GNFC Ltd., or any other bidder licensed by Controller

of Certifying Authority, Govt. of India. Bidders who already have a valid Digital Certificate need not

procure a new Digital Certificate.

✓ In case of any clarifications required, please contact on email ID of Nagar Prathmik Shikshan Samiti

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

SECTION: 1 PROJECT PROFILE

1.1. Introduction and Background

The Ahmedabad Municipal Corporation (AMC) School Board is committed to enhancing the overall

learning environment in municipal schools by integrating infrastructure solutions that support both

academic and operational efficiency. One critical element of this improvement effort is the deployment of

robust and effective communication systems within school premises to facilitate better coordination,

safety, and student engagement.

In this context, the AMC School Board has identified the need for installing Announcement Sound

Systems in its municipal schools. These systems are essential for routine school communications,

emergency announcements, and delivering key instructions during assemblies, special programs, and daily

administrative activities. Ensuring clear and audible communication throughout the school premises is

integral to maintaining discipline, operational control, and responsive action during emergency situations.

Through this Request for Proposal (RFP), AMC invites proposals from qualified and experienced agencies

for the Supply, Installation, Testing, and Commissioning of Announcement Sound Systems in various

municipal schools across Ahmedabad city. The selected agency will be responsible for end-to-end

execution including site survey, system design, delivery, cabling, mounting, integration, and final

commissioning of all equipment in accordance with the technical specifications and standards prescribed

This initiative is aligned with AMC's broader goal of modernizing municipal school infrastructure and

introducing smart, safe, and student-friendly technologies to support efficient school management and

improved educational outcomes.

1.2. Project Summary

The Ahmedabad Municipal Corporation (AMC) School Board is undertaking a strategic project to equip

municipal schools with centralized Announcement Sound Systems to enhance communication, safety, and

management within the school environment.

The primary objective of this project is to ensure that each school has a reliable and high-quality sound

announcement system that enables administrators and teachers to make timely announcements that reach

every classroom, corridor, and open area clearly. These systems are vital for:

• Morning assemblies and daily announcements

• Emergency alerts or safety drills

• Dissemination of important circulars or instructions

• Special occasion announcements and event management

The scope of work under this RFP includes:

• Site assessment and planning for optimal speaker and amplifier placement

• Supply of sound columns, amplifiers, microphones, cabling, connectors, mounting brackets, and other

• Installation, wiring, and commissioning of the entire announcement system

• Testing of audio quality, signal strength, and system durability

• Training for school staff on system usage and basic troubleshooting

All equipment supplied must conform to the latest safety standards, be energy-efficient, and designed for

long-term durability in a school environment. The successful bidder shall ensure the system is user-friendly,

tamper-resistant, and requires minimal maintenance.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

This project is a part of AMC’s commitment to upgrading school infrastructure with smart and efficient

solutions that support academic and administrative excellence in public education.

Project Objectives:

The primary objectives of this project are as follows:

1. Strengthening School Communication Infrastructure

• Install high-quality sound systems capable of covering all classrooms and common areas.

• Enable clear and distortion-free announcements during assemblies, activities, and emergencies.

2. Promoting Discipline and Engagement

• Facilitate regular morning assemblies, national anthem, and student engagement programs through

effective sound dissemination.

• Support discipline by enabling real-time communication from the principal or staff to students and

3. Ensuring Reliability and Safety

• Provide systems with backup power options to ensure functionality during power outages.

• Use tamper-resistant, child-safe components to suit the school environment.

4. Timely Implementation and Support

• Complete installation and commissioning within time limit.

• Offer post-installation technical support and training to school staff for system usage.

5. Adherence to Standards and Guidelines

• Ensure the sound system specifications meet government-approved safety and operational standards.

• Perform rigorous quality testing before handover and provide warranty and maintenance services.

This initiative will contribute to the overall development of school communication systems, ensuring that

each student and teacher remains informed and connected during academic and co-curricular activities. The

selected agency will work in close coordination with Nagar Prathmik Shikshan Samiti for smooth project

execution, quality assurance, and post-installation service support.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

SECTION 2: ELIGIBILITY CRITERIA

The bidder must possess the requisite experience, strength, and capabilities in providing services necessary to

meet the requirements as described in the RFP document. Keeping in view the complexity and volume of the

work involved, following criteria are prescribed as the eligibility criteria for the bidder interested in undertaking

The bidder must also possess technical know-how and financial ability that would be required for

implementation of scope of work described in this RFP as per Nagar Prathmik Shikshan Samiti Ahmedabad’s

requirement for the entire contract duration.

2.1 Pre-Qualification (PQ) Criteria

CAS Documentary Evidence to be

Description Minimum Requirement

1.1 At least three (3) similar projects not less than • Copy of work order/Copy of

of 40 Lakhs. Contractual agreement with

OR client/Copy of work Completion

two (2) similar projects not less than of

one (1) similar project not less than of 80 Lakhs. • Client certificate/Performance

Bidder’s letter from client/Proof of

PQ 1 payment in form of invoice

Experience Note: The Bidder must be prime contractor (sub-contractor

work order and completion not allowed) and bidder have a

certificate by CA or payment

minimum of five years of experience in supplying, installing, and received ledger certificate by CA

commissioning announcement sound systems/ Audio system.

This experience should be demonstrated through successful

Note: The document should clearly specify

completion of projects or contracts involving the supply and

installation of such systems in schools, Colleges or Auditorium the project title, nature of work, detailed

and other infrastructure with Central Government / State scope of work, contract value with payment

Government / Urban Local Bodies (ULBs) / Public Sector terms, and commencement date with

Undertakings (PSUs) in India. milestones, serving as the official

specification for the project.

2.1 The Bidder should have average annual • Copy of audited Balance Sheet

turnover of at least Rs. 100 Lakhs from last

three financial years ending 31 March 2025, i.e. • Copy of Audited Profit & Loss

(FY 2024-25, FY 2023-24 and FY 2022-23). statements for each of the last

3 financial years as on 31st

2.2 The Bidder needs to submit last three financial March

years ITR copy. i.e. (FY 2024-25, FY 2023-24

and FY 2022-23). • Certificate from the statutory

auditor / Charted Accountant

(CA) clearly specifying the

annual turnover for each of the

last 3 financial years as on 31st

March 2025 on CA letter head.

(Note: Please ensure that all

documents for the following fiscal

years are submitted: (FY 2024-25, FY

The Bidder partners both should: • Self-declaration by the Bidder

duly signed and stamped by

3.1 Not have been blacklisted by Central the authorized signatory in in

Government / Any State Government / Urban format described in RFP.

PQ 3 Mandatory Local Body (ULB) / PSU in India as on the date

Undertaking of bid submission.

3.2 Not be insolvent, in receivership, bankrupt or

being wound up, not have its affairs

administered by a court or a judicial officer, not

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

CAS Documentary Evidence to be

Description Minimum Requirement

have its business activities suspended and must

not be the subject of legal proceedings for any of

the foregoing reasons.

3.3 The bidder should have at least one office in

Ahmedabad / Gandhinagar and preferably

support centers/logistics for the entire state. If

the Bidder is not having any office in

Ahmedabad / Gandhinagar, then bidder should

submit a letter of undertaking to open the office

in Gujarat within 15 days from the date of issue

of work order if he is awarded the work

3.4 Not have their directors and officers convicted

of any criminal offence related to their

professional conduct or the making of false

statements or misrepresentations as to their

qualifications to enter a procurement contract

within a period of three years preceding the

commencement of the procurement process or

not have been otherwise disqualified.

ISO ISO 9001:2015, 45001:2018 and ISO 14001:2015 • Copy of certification of

Certification The bidder/OEM. incorporation issued by

competent authority

5.1 The Bidder/OEM of the Equipment of proposed • Copy of licenses/certificates

product must provide a copy of the valid issued by competent authority

licenses from Competent Authority.

PQ 5 i. Company Registration certificate

ii. Udyam Certificate

5.2 If the bidder is the original manufacturer/

Supplier of the Sound system, they must submit

a self-declaration and provide all the documents

specified in Section

6.1 The Bidder/OEM of the Equipment of • Copy of licenses/certificates

proposed product must provide a copy of the issued by competent authority

valid licenses from Competent Authority. (OCI) or government approval

PQ 6 • CE Marking (Conformité Europeenne) Authorize Lab

• RoHS Certification (Restriction of Hazardous

• BIS Certification / ISI Mark (India)

• FCC Certification (Optional)

The Bidder/OEM of the proposed product must an • Copy of certification of

Indian firm incorporation issued by

7.1 Bidder should be registered under the competent authority/

Companies Act 1956/2013 in India or a Limited Registration Certificate/ Shop

Liability Partnership Firm under Limited & Establishment certificate

PQ 7 Legal Entity Liability Partnership Firm Act 2008 or as a • Copy of PAN card

proprietorship at the time of the bidding. • Copy of GST registration

7.2 Bidder should have a registered number of, • Copy MSME Certificate (if

GST, Income Tax, Pan number applicable)

7.3 The Bidder must provide a copy of the EPFO • Copy of EPFO Certificate

certificate from Competent Authority along with

• Last three-month EPFO

last three month payment receipt.

payment receipt.

i. The Lead Bidder must attach valid documents in support to their Pre-Qualification as mentioned

above. Without proper supporting documents, the bid proposals are liable to be rejected. The Pre-

qualification proposal should be submitted in hard copy with soft version stored in pen drive.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

ii. For all cited projects under bidder’s experience criteria; the bidders have to submit LoI/work order

with complete BoQ, contract agreement, go-live / completion certificate as a supporting document for

each project. Sub-contracted projects by bidder will not be considered for evaluation.

iii. The Lead Bidder needs to provide contact detail (email & phone number) of senior official from client.

iv. AMC School Board (or the nominated party) reserves the right to check/validate the authenticity of

the information provided in the Pre-qualification and Technical evaluation criteria.

v. In case of conditional bid or major deviations from the RFP requirements, AMC School Board may at

its discretion reject the respective bid and will not be considered for further evaluation process.

vi. The Lead Bidder should submit authorization certificate of Original Equipment Manufacturer (OEM)

(or multiple OEMs) specific to the bid. The Lead Bidder should have a support

agreement/arrangement for services including supply of spare parts etc. which includes the post-sales

support activities for the entire project period.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

SECTION 3: EVALUATION OF BID

3.1. Bid Submission

▪ The financial bid must be submitted online on https://amc.nprocure.com. It should not be sent

physically, if submitted physically the bid shall be rejected.

▪ The Technical Bid must be submitted in hard copy to Nagar Prathmik Shikshan Samiti Ahmedabad,

strictly by Postal Speed Post or Registered Post or in person by the representative of the bidder.

Documents received in any other manner or mode (like email) will not be considered.

- Envelope 1: RFP Document fee (original DD) & Bid Security/Earnest Money Deposit (EMD) (original

- Envelope 2: Documents for Pre-Qualification Eligibility & Technical Qualification, including all

annexures specified in the RFP, accompanied by a pen drive containing soft copies of all the

▪ Each page of the technical bid above should bear the initials of the applicant along with the seal of the

Applicant in token of confirmation of having understood the contents. Also, each page of technical

proposal should be numbered with a proper index.

3.2. Evaluation Process

3.2.1 Stage 1: Pre-Qualification Evaluation

i. Nagar Prathmik Shikshan Samiti Ahmedabad shall first validate the submission of the RFP

Document Fee, and the Bid Security/Earnest Money Deposit (EMD) as specified in the tender.

ii. The authority will then open and review the bids to verify compliance with the Pre-Qualification

Criteria mentioned in this RFP. Each condition specified in the Pre-Qualification section is

mandatory and must be fulfilled by the bidders.

iii. In case of ambiguity or incomplete information, the Bid Evaluation Committee may seek written

clarifications from the bidders. Bidders are required to respond within the stipulated time. Failure

to respond adequately may lead to disqualification at the discretion of the Committee.

iv. The procurement of the School Announcement Sound System is a high-priority initiative under

the jurisdiction of the AMC School Board. Therefore, adherence to the prescribed timelines is

critical. Any request for extension will be considered only under exceptional circumstances,

subject to approval by the competent authority.

v. If a bidder fails to meet any one of the mandatory Pre-Qualification conditions, the bidder shall be

vi. The Technical and Financial Bids of disqualified bidders shall not be opened and will be returned

3.2.2 Stage 2: Technical Evaluation

i. The “Technical Bid” will be evaluated only for those bidders who successfully qualify in Stage 1:

Pre-Qualification Evaluation.

ii. For any electronic components proposed in the project (such as amplifiers, digital control units,

power supplies, etc.), the bidder must submit product test reports/certifications along with their

technical proposal.

iii. The bidder’s proposed technical solution in the bid document will be comprehensively evaluated

based on its alignment with the project’s requirements, implementation methodology, product

specifications, and proposed execution timeline as defined in the RFP and the Technical

Evaluation Framework.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

3.2.3 Stage 3: Financial Evaluation

i. The financial bid will be opened for only those bidders who passes the stage 1 and stage 2 of bids

and time. They will be reviewed to determine whether the financial bids are substantially

responsive or not. Bids that are not substantially responsive are liable to be disqualified at

Authority’s discretion.

ii. Financial Bids that are not as per the format provided in the RFP shall be liable for rejection.

iii. The bidder with least price (L1) shall be declared as a winning bidder and shall be awarded with the

iv. If L1 bidder fails to submit the Performance Bank Guarantee (PBG) and align the agreement as per

the timelines defined in this RFP, L2 bidder will be invited for negotiations. In this case, L2 bidder

will be asked to match the prices of L1 bidder. Final decision of awarding the project to L2 bidder

will depend upon the mutually agreed price between both the parties (bidder and Authority).

3.2.4 Rights to Accept/Reject any or all Proposals

Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to accept or reject any proposal, and to

annul the bidding process and reject all Bids at any time prior to award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected bidder or

bidders of the grounds for Nagar Prathmik Shikshan Samiti Ahmedabad’s action.

3.2.5 Notifications of Award and Signing of Contract

i. Prior to the expiration of the period of proposal validity, the bidders will be notified in writing

through FAX or email that its proposal has been accepted

ii. AMC School Board shall facilitate signing of the contract within the period of 30 days of the

notification of award. However, it is to be noted that the date of commencement of the project and

all contractual obligations shall commence from the date of issuance of Purchase Order/Letter of

Acceptance (LOA)/Letter of Intent (LOI), whichever is earlier. All reference timelines as regards

the execution of the project and the payments to the Implementation Bidder shall be considered as

beginning from the date of issuance of the Purchase Order/Letter of Acceptance, whichever is

iii. The notification of award (LOI/LOA/Purchase Order) will constitute the formation of the Contract.

Upon the Bidder’s executing the contract with Nagar Prathmik Shikshan Samiti Ahmedabad, it will

promptly notify each unsuccessful bidder and return their EMDs.

iv. At the time Nagar Prathmik Shikshan Samiti Ahmedabad notifies the successful Bidder that its bid

has been accepted, Nagar Prathmik Shikshan Samiti Ahmedabad will send the Bidders the Pro

forma for Contract, incorporating all clauses/agreements between the parties. Within 15 days of

receipt of the Contract, the successful Bidder shall sign and date the Contract and return it to

Nagar Prathmik Shikshan Samiti Ahmedabad.

i. Any conditional bid would be rejected.

ii. If the Bidder does not accept the error correction, its Bid will be rejected and EMD may be forfeited.

iii. Bidder must attach valid documents in support to their Pre-Qualification and Financial, Technical

capabilities/strength, as mentioned above. Without proper supporting documents, the Bid

proposals are liable to be rejected.

iv. The bidder should submit authorization certificate of Original Equipment Manufacturer (OEM) (or

multiple OEMs) specific to the bid. The bidder should have a support agreement/arrangement for

services including supply of spare parts etc. which includes the post-sales support activities for the

entire project period.

v. Kindly note that the indicative/estimated quantity provided in the RFP would be used for evaluation

purposes; however, the payment would be done on actual usage basis.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

SECTION: 4 SCOPE OF WORK

The selected agency will be responsible for the supply, installation, testing, commissioning, and

maintenance of high-quality Announcement Sound Systems across schools under the jurisdiction of the

Nagar Prathmik Shikshan Samiti, Ahmedabad, covering a total of 85 Municipal Corporation Primary

Schools out of 451 Municipal Corporation Primary Schools and ensuring the following requirements are

The selected bidder shall:

• Supply of branded, durable, and BIS-certified announcement sound system components, including:

• Wall mounted speakers

• Amplifiers with multiple zone control

• Microphones (wired and wireless as specified)

• Cabling and connectors

• All equipment must be suitable for indoor use in classrooms and assembly halls.

• Install, test, and commission the systems at designated school premises.

• Provide basic user training to school staff for daily operation.

• Ensure the system is suitable for classroom and assembly-level announcements.

• Provide comprehensive onsite warranty for a minimum of 3 years.

• Ensure power and acoustic safety as per applicable standard.

Key Responsibilities of the Selected Agency:

A. Supply / Installation

1. Procurement and Supply of High-Quality Equipment

• Ensure that all sound system components (speakers, microphones, amplifiers, etc.) meet predefined

technical specifications and quality standards.

• Supply only branded; BIS-certified, durable equipment suitable for school environments.

2. Installation and Commissioning

• Install the system in classrooms, assembly areas, or other designated locations.

• Ensure all equipment is fully functional and securely mounted.

• Conceal wiring where feasible and maintain neatness in setup.

3. Sound Clarity and Safety Compliance

• Ensure the system provides clear announcements with minimal distortion.

• Install safety-compliant electrical accessories and ensure no live wires or unsafe exposure.

4. Branding and Labeling

• Label all major components with the supplier’s name, serial number, and installation date.

• Include batch-wise and school-wise tags for inventory control and maintenance tracking.

B. Quality Control & Compliance

1. Standards and Internal QC Checks

• Ensure compliance with government-mandated specifications and electrical safety standards.

• Conduct in-house testing before dispatch and post-installation testing at site.

2. Quality Assurance Certificate

• Provide a certificate with each installation certifying adherence to material, electrical, and operational

3. Third-Party / Authority Inspection

• Allow for inspection by school authorities, PMC, or third-party consultants at any stage (pre-

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

installation/post-installation).

4. Defective Equipment Replacement

• Replace defective or malfunctioning components at no extra cost within the warranty period 3 year.

• Penalty provisions shall apply as per contract terms for repeated failures.

C. Logistics & Distribution

1. Timely Delivery and Installation

• Deliver all equipment as per the approved delivery plan and install it within the agreed timeline.

• Any delays must be formally communicated in advance and justified with backup plans.

2. School-Wise Packaging & Dispatch Plan

• Dispatch and package items school-wise with clear labeling for ease of distribution and identification.

• Provide carton-wise packing list and bill of material (BOM) with each dispatch.

3. Installation Schedule Submission

• Submit a detailed, school-wise installation schedule to the authority and provide regular progress

D. Documentation & Reporting

1. Asset Inventory and Records

• Maintain school-wise asset details including equipment serial numbers, specifications, installation

dates, and warranty periods.

2. Installation & Handover Reports

• Submit an installation completion report for each school with photographs and acknowledgment from

school representatives.

3. Acknowledgment and Verification

• Obtain signed acknowledgment receipts from school authorities confirming successful installation and

E. Warranty & Post-Supply Support

1. Warranty Period

• Provide a minimum on-site warranty of 3 years for all installed equipment covering manufacturing

defects and operational issues.

2. Complaint Resolution Mechanism

• Set up a helpline/email support for schools to raise complaints.

• Maintain a ticket-based resolution system and resolve issues within 7 working days of notification.

3. Defective Replacement Process

• Replace any faulty component reported within the warranty period without cost to the authority or

F. Ethical and Sustainable Practices

1. Environmentally Safe Materials

• Use RoHS-compliant and eco-friendly components wherever possible.

• Avoid use of hazardous substances in wiring, speakers, or housing.

2. Ethical Sourcing Declaration

• Declare adherence to ethical business practices, including compliance with labor laws and fair-trade

• Ensure that no child labor is employed in the manufacturing or installation process.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

G. Penalty Clauses

1. Late Delivery / Installation

• Penalties will be levied for delays beyond the approved schedule, unless justified and approved.

2. Defective System Penalty

• Recurring complaints or quality failures shall attract monetary penalties and impact future

3. Contract Termination for Non-Compliance

• The authority reserves the right to terminate the contract for repeated non-performance, delay, or

quality issues.

H. Product Samples & Approval

1. Sample Demonstration (If Applicable)

• Submit a working demo setup of the proposed announcement system for technical evaluation and

approval prior to mass deployment.

2. Final Approval and Conformity

• Installation must be based on approved configurations; any deviation without consent will be treated

I. Risk Management & Contingency

1. Risk Mitigation Plan

• Prepare a contingency plan to address component shortages, manpower issues, or site access delays.

2. Backup Inventory

• Maintain stock of spare units/components to ensure replacement availability at short notice.

3. Disaster Recovery Plan

• Have a recovery plan in case of technical failure during high-importance events like school assemblies

or emergency drills.

J. Training & Awareness

1. User Training

• Provide basic training to school staff on operating the announcement system and managing minor

troubleshooting.

2. Complaint Handling Process Education

• Educate school authorities on how to report faults, request replacements, and track complaint

K. Contract Termination Clause

1. Termination Grounds

• Contract may be terminated for breach of contract terms, failure to meet quality standards, unethical

practices, or failure to deliver.

L. Ownership & Disposal of Defective Equipment

1. Responsibility for Faulty Items

• Supplier shall take back all defective/damaged equipment at their own cost and dispose of them as per

e-waste regulations.

2. Tracking and Reporting

• Maintain a log of replacements, disposal, and servicing under warranty or post-installation support.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

Scope for Operation & Maintenance (O&M) Period

As part of its scope of work the successful bidder shall provide 3 years of Post Implementation Operational

& Maintenance (O&M) Support post Go-Live of project. Bidder shall also have to submit 3 years of

comprehensive on-site warranty from respective Bidder/OEM to enable AMC school board to have

seamless services during the O&M phase of the project.

There is no separate cost to be quoted for Operation and Maintenance phase by the bidder as part of the

commercial bid against this bidding document. Bidders are requested to factor such cost in their Capital

Expenditure (CAPEX) price bid only. Further, while making the final payment pertaining to the

implementation phase of this project, 10% of CAPEX per school shall be withheld by AMC school board.

Remaining 10% (i.e., 3 years from the date of Go-Live) amount of Capex to be paid in equal amount at the

end of each quarter for the duration of contract from the Go-live date. Amount pertaining to the violation

of SLA terms, as stated in this document shall be levied from quarterly bill payment of vendor. If such

amount is not paid by the implementation agency, same shall be invoked from their Performance Bank

Guarantee. Amount pertaining to the violation of SLA terms, as stated in this document shall have to be

paid by the bidder within 45 days of such intimation. If such amount is not paid by the implementation

agency, same should be invoked from their Performance Bank Guarantee.

If the performance of the bidder is not satisfactory during the O&M phase of the project, Performance

Bank Guarantee (PBG) shall be invoked by the AMC school board and the amount kept on hold shall not

be released to the implementation agency.

During the O&M Phase of the project, successful bidder shall be required to carry out various activities

such as: Routine Maintenance of various school. No additional payment shall be made by AMC school

board during the O&M phase of the project.

Bidder should provide all the products with 3 year of On-site warranty support to AMC school board.

Bidder may be asked to produce relevant documents in this regard by the AMC school board during the

declaration of Go-Live / before the commencement of O&M phase / at relevant stage of the project.

The vendor is required to deploy a team of school personnel at the school during the Operations &

Maintenance (O&M) phases, with each team member responsible for one of the specified in the Request

for Proposal (RFP). Payment prior to go-live will be disbursed upon the submission of attendance records

for the deployed team. Likewise, during the O&M phase, quarterly payments will be released based on the

attendance records for the respective quarter. Additionally, before the project commences, the vendor

must submit a manpower deployment list, including names and contact details, for each assigned school.

One team is permitted to manage a maximum of ten schools within the project.

4.1 Technical Specifications for Announcement Sound System for Schools

1. Mixer Amplifier – 240W

Supply, Installation, Testing and Commissioning of Mixer Amplifier, 240W, with the

following specifications:

• Output Power: 240W RMS

• Input Channels:

o Minimum 4 Microphone Inputs

o Minimum 2 AUX Inputs with Media Input support

• Frequency Response: 50 Hz – 1500 Hz ± 3 dB

• Tone Control: Provided

• LED Level Meter: 5-segment LED array

• Power Supply:

o Operates on 230V AC

o Optional backup: 24V DC with reverse polarity protection

• Microphone Priority: 1 microphone priority channel

• Digital Effect: 2-Mic digital effect

• Output Terminals: 4Ω / 8Ω / 16Ω + 100V line compatible

2. Cabinet Loudspeaker – 12W

Supply, Installation, Testing and Commissioning of Cabinet Loudspeaker, 12W, black

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

• Rated Power Output: 12 Watts

• High-fidelity reproduction for speech and music

• Input Options: Selectable 8Ω / 70V / 100V

• Enclosure: Compact, robust ABS body

• Mounting: Adjustable bracket supplied

• Compliance: Meets applicable international installation and safety standards

3. Dynamic Microphone

Supply, Installation, Testing and Commissioning of Dynamic Microphone with 6.3 mm

• Type: Unidirectional dynamic microphone

• Usage: Suitable for handheld or stand-mounted applications

• Connector: 6.3 mm jack

• Construction: Rugged body with non-reflective dark grey finish

• Accessories: Microphone clip supplied

4. Gooseneck Microphone

Supply, Installation, Testing and Commissioning of Gooseneck Microphone with desktop

• Type: Unidirectional condenser microphone

• Stem: Flexible gooseneck

• Power: Phantom powered through amplifier

• Switch: On/Off sliding switch with priority contact functionality

• Cable: Supplied with 2-meter fixed cable

• Connector: Lockable DIN connector

5. Cordless (Wireless) Microphone – UHF Diversity

Supply, Installation, Testing and Commissioning of UHF Diversity Wireless Microphone

• Microphone Type: Handheld dynamic microphone (Cardioid polar pattern)

• Frequency Band: UHF Diversity

• Display: LCD display for battery and frequency information

o 32 preset channels

o Compatible groups of 8 channels

• Battery Life: Up to 14 hours

• Frequency Response: 80 Hz – 18 kHz

• RF Sensitivity: < 1.0 µV

• Image Rejection: > 55 dB

• Dynamic Range: > 95 dB

• Receiver: 32-channel compatible receiver

• Signal-to-Noise Ratio: > 100 dBA

• Distortion: < 1%

6. Shielded Speaker Cable – 2C × 2.5 sq.mm

Supply, Installation, Testing and Commissioning of Shielded Speaker Cable:

• Size: 2 Core × 2.5 sq.mm

• Installation:

o Laid inside medium-class rigid PVC pipe

o With all necessary clamps, accessories, and supports

o Installed flushed on wall/ceiling as directed

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

7. 2U Equipment Rack

Supply, Installation, Testing and Commissioning of 2U Rack for Amplifier and

• Rack Size: 2U

• Construction: Suitable for AV equipment housing

• Accessories: Includes required mounting screws, supports, and hardware

8. Point Wiring with FRLS Copper Cable

Point wiring for independent plug point, complete with ISI-marked materials:

o Mains: 2.5–4 sq.mm FRLS copper wire

o Earth: 1.5 sq.mm (green) FRLS copper wire

• Voltage Grade: 1.1 kV, ISI-marked, multi-strand

• Length: Up to 10 meters

• Installation:

o Medium-class rigid PVC pipe with accessories

o Flushed on wall/ceiling

• Socket & Switch:

o 6/16A, 3/5-pin ISI-marked socket

o 16A switch (Tissino type)

• Mounting: On metal/PVC/wooden box

• Cover Plate: 3 mm PC/Acrylic/Laminated sheet

• Earth continuity ensured throughout

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

SECTION: 5 PROJECT ESTIMATE,

DELIVERABLE, TIMELINE & PAYMENT

5.1 Project Estimate

The estimated value of this project is Rs. 1,00,00,000 (inclusive of all taxes) for the Supply, Installation,

Testing, and Commissioning of Announcement Sound Systems at 85 Municipal Schools under the

jurisdiction of the Municipal School Board, Ahmedabad. Bidders are required to consider the estimated

project value while submitting their financial proposals. The Authority reserves the right to reject proposals

with unjustified (abnormally low or high) prices, in accordance with government procurement guidelines.

5.2 Project Deliverables, Timeline and Payment Process

• The scope includes Supply, Installation, Testing, and Commissioning of an Announcement Sound System

in each school under the Ahmedabad Municipal School Board.

• Delivery and installation must be completed within 180 days from the date of issuance of the work order

by the respective Administrative Officer.

• Each school Announcement Sound System must include, at a minimum:

▪ Public Address (PA) Mixer Amplifier (minimum 230W RMS)

▪ Corded Microphones

▪ Wall-mounted Indoor Speakers (minimum 15W RMS each)

▪ All necessary cabling, including conduit where required

▪ Wall-mount hardware

▪ User instruction manual

• The bidder is responsible for the supply, loading, and unloading of the Announcement Sound System at

the school locations specified by the Municipal School Board.

• The Announcement Sound System, if part of the scope, must also be delivered to the designated schools

• Invoices can only be raised after:

▪ Complete delivery of the ordered quantity.

▪ Submission of a satisfaction report from the respective school principals.

▪ Acceptance of the equipment by the Municipal School Board.

• Payment Milestones:

▪ 90% of the total contract value shall be released after 100% Supply, Installation, Testing, and

Commissioning of the Announcement Sound System and acceptance by AMC School Board, as per the

issued Work Order and subject to satisfactory inspection and verification of compliance with

specifications.

▪ The remaining 10% of the total contract value shall be retained by AMC School Board as a performance

guarantee to ensure the satisfactory performance of the vendor during the Operation & Maintenance

• Retention Payment –

▪ The retained 10% shall be paid to the vendor in equal quarterly installments over the O&M period of

years from the date of Go-Live.

▪ Each quarterly payment shall be subject to the vendor meeting the agreed Service Level Agreements

(SLAs) and performance criteria during the respective quarter.

• General Term:

▪ All payments shall be made in Indian Rupees (INR) through bank transfer, subject to applicable taxes

and deductions as per prevailing laws.

▪ The vendor shall raise appropriate invoices along with required supporting documents for each

payment milestone.

▪ Any penalty, liquidated damages, or deductions due to non-compliance with the contract terms or poor

performance shall be adjusted against the payment due.

▪ No advance payment shall be made under this contract.

▪ Payment shall be released only upon receipt of all required documents, reports, and certificates as per

the contract, and after approval by the designated authority of AMC School Board.

• The Municipal School Board may issue additional work orders for up to 25% of the initially approved

quantity based on future requirements.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

• Delivery of projects must be completed within 180 days of receiving the work order/LOA/LOI. In case of

delay due to vendor non-performance, a penalty of Rs. 5,000 per day will be applicable.

• The Announcement Sound System must be in proper and functional condition. If any item is found to be

damaged, defective, or of the wrong specification:

▪ The bidder must replace it at no additional cost.

▪ A penalty of Rs. 150 per defective equipment (e.g., speaker, amplifier, mic) will be levied and deducted

from the invoice.

▪ For defective or rejected Announcement Sound System equipment, an additional penalty (Rs -

per components, amount to be defined) will be applicable.

• Any non-functional systems or any equipment reported during the warranty period must be repaired or

replaced within 7 days. Failure to do so will attract a penalty of Rs. 1,000 per school per week, which will

be deducted from the invoice or adjusted against the bank guarantee.

• Only BIS/ISO/CE-certified OEMs and components will be accepted under this tender. The bidder must

ensure all equipment complies with quality and performance benchmarks.

• The bidder must have, or partner with, a local service support team in Ahmedabad to ensure post-

installation warranty support and maintenance.

• An in-house testing laboratory with approved plan passing is required for quality validation of the

supplied equipment.

5.3 SLA & Penalty for Implementation phase

Service Level All the deliverables defined in RFP must be submitted On-time on the

Requirement date as mentioned in the contract with no delay.

Measurement of Service To be measured in Number of weeks of delay from the timelines

Level Parameter mentioned in the section “Project Timelines”

Penalty for non- Any delay in the delivery of the project deliverables (solely attributable to

achievement of SLA vendor) would attract a liquidated damage per week of 0.5% of the

Requirement project cost of the unexecuted / undelivered portion

The bidder is required to submit the Operations and Maintenance (O&M)

report commencing from the project Go-live date as communicated by

the vendor, marking the initiation of the O&M period. A delay in

Penalty for delay in O&M

submission of the report beyond one week will incur a penalty of 0.5% of

the quarterly amount per week. Additionally, if the bidder submits

reports for two or more quarters simultaneously, a penalty of 10% on

the total bill, excluding the current quarter, will be imposed.

5.4 SLA & Penalty for Operation & Maintenance Phase

During the Operation & Maintenance (O&M) period, the successful bidder shall ensure that the sound

system hardware and application remain fully functional and always meet the specified performance and

uptime levels. The sound system infrastructure is expected to be operational 24x7 on all days. In case of any

system breakdown or fault, the bidder shall ensure that all complaints reported to the O&M team —

through call, message, email, or other agreed modes — are logged, escalated where necessary, and resolved

within the defined resolution timelines, based on the criticality of the issue. The bidder shall also

coordinate with OEMs, or third parties as required to resolve issues related to supplied equipment and

maintain proper records of all complaints and actions taken.

It shall be the bidder’s responsibility to ensure quick and effective resolution of all breakdowns, faults, or

performance issues to maintain the agreed service levels. The bidder’s performance during the O&M period

will be monitored by AMC School Board and linked to the release of quarterly payments of the retained

amount. Failure to meet the required service levels or delays in resolution may lead to penalties or

deductions as per the terms of the contract.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

Sr Service level Baseline Basis for

No parameter Metric measurement

>90% per The availability of the

quarter sound system

80-90% per INR 2000 on a quarterly components shall be

quarter evaluation measured based on

INR 3000 on a quarterly periodic reports

70 – 80% generated by monitoring

tools deployed by the

bidder/client or through

inspection reports

1 Availability of Sound

verified by AMC School

System Components

Board officials.

The bidder shall maintain

May lead to contract weekly O&M activity

< 70% records to assess

performance. In case of

non-reporting or

unavailability of data, the

maximum quarterly

deduction may be levied,

i.e.3000 per school.

Within 1 working The bidder shall resolve

day all complaints/issues

Within 3 related to the sound

INR 2000 per instances

working days system within the

Within 7 stipulated time.

INR 2500 per instances Resolution time shall be

Resolution of calculated from the time

Complaints and of logging the complaint

2 Queries logged by by AMC School Board or

School Principals, designated school

Teachers, or AMC representatives through

Officials Within 7+ call, message, email, or

INR 3000 per instances other official

communication channels.

The bidder must

maintain proper logs of

complaints and their

resolution timelines.

▪ Maximum penalty is restricted to 10% of the project cost. Non-compliance to SLA beyond the penalty

limit defined may lead to termination of contract on discretion of AMC School Board.

▪ If the breakdown issue cannot be resolved within the above specified time limits, a compatible System of

equivalent or higher specifications has to be installed within that period.

▪ The service requests are to be made between business hours (07.00 Hrs to 17:00 Hrs). Any service

request made after 17:00 Hrs will be considered as next working day. AMC Colander to be followed for

resource deployment. Additionally, bidder may have to arrange resources on a special case, upon

request from AMC school board.

▪ Penalties shall be levied only for the reasons attributable to the implementation agency. Any risks/

issues foreseen by the implementation agency shall be brought to the notice of the AMC School Board

immediately. If no such issues/risks are highlighted by the implementation agency, then it is expected

that no delays will be there in the implementation schedule.

▪ The penalties as above will be recovered from any payment due to the Successful bidder.

▪ Hardware installed through this Project would become an important public asset. During the contract

period of the Project the bidder shall be required to repair / replace any equipment if stolen /

damaged/faulty. Appropriate insurance cover must be provided to all the equipment supplied under this

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

▪ In case of Partial/ Full damage or loss of the equipment due to reasons beyond the control like Theft,

intentional damage by mishandling, Fire etc., the Bidder should be in a position to supply working

standby equipment with same configuration or higher with all services restored, as if it is a normal

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

SECTION: 6 INSTRUCTIONS TO THE

6.1.1 Instructions to the bidder

▪ Bidders are advised to study all instructions, forms, terms, requirements, and other information in the

Bid Documents carefully.

▪ Every page of the proposal should necessarily be numbered and signed with seal.

▪ The bidder should not tamper the templates, and file types. If any additional information should be

provided in a separate sheet where required.

▪ Submission of bid shall be deemed to have been done after careful study and examination of the Bid

Document with full understanding of its implications.

▪ The response to this Bid Document should be full and complete in all respects. Failure to furnish all

information required by the Bid Documents or submission of a proposal not substantially responsive to

the Bid Documents in every respect will be at the bidder’s risk and may result in rejection of its Proposal.

▪ Additionally, proposals of only those Bidders who satisfy the Conditions of Eligibility, stated herein, will

be considered for evaluation by Nagar Prathmik Shikshan Samiti Ahmedabad.

▪ Any past projects where the bidder executed other works in addition to what is asked in Pre-Qualification

Criteria in a single order, the bidder should consider only the value of asked project part and highlight

only those components.

6.1.2 Purpose of Bid Document

The purpose of this Bid Document is to invite proposals from eligible and qualified agencies for the supply,

installation, testing, and commissioning of Announcement Sound Systems in municipal schools under the

jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad. The selected agency will be responsible for

delivering high-quality, durable, and user-friendly sound systems to enhance school communication and

ensure timely and effective announcements in academic institutions.

This document outlines the eligibility criteria, technical specifications, scope of work, project deliverables,

timelines, and payment terms to ensure a transparent, competitive, and efficient procurement process. The

objective is to engage a capable vendor who can execute the installation within the defined schedule while

maintaining quality and cost-efficiency.

The procurement process aims to:

• Ensure clarity and reach of announcements across all school areas.

• Provide reliable and easy-to-operate sound systems tailored to school environments.

• Support timely installation to enable usage in the current academic session.

• Promote transparent and competitive bidding, leading to the selection of the most suitable agency.

This bid document shall form the foundation for contract execution and implementation. It is designed to

ensure that the selected agency meets all performance, safety, and compliance requirements and delivers

the systems efficiently and as per specifications. Implementation will be carried out in coordination with

designated school authorities and administrative officers, ensuring systems are fully functional and benefit

the intended users.

This document provides essential information to enable bidders to understand the scope of the project and

submit well-informed proposals.

If a bidding agency has the necessary expertise and capacity to undertake the responsibilities outlined, it

may participate in this selection process as an individual entity (the “Sole Firm”). The term “Bidder” refers

to the entity submitting a proposal in response to this tender. The methodology for submission, evaluation,

and final selection is described in detail in this RFP

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

6.1.3 Proposal Preparation Cost

The bidder is responsible for all costs incurred in connection with participation in this process, including,

but not limited to, costs incurred in conduct of informative and other diligence activities, participation in

meetings/discussions/presentations, preparation of proposal, in providing any additional information

required by Nagar Prathmik Shikshan Samiti Ahmedabad to facilitate the evaluation process, and in

negotiating a definitive Contract or all such activities related to the bid process. The department will in no

case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

This Bid Document does not commit the Nagar Prathmik Shikshan Samiti Ahmedabad to award a contract

or to engage in negotiations. Further, no reimbursable cost may be incurred in anticipation of award. All

materials submitted by the Bidder shall become the property of Nagar Prathmik Shikshan Samiti

Ahmedabad and may be returned at its sole discretion.

6.1.4 Queries (Online)

A prospective Bidder requiring any clarification on the RFP Document may submit his queries, via email,

till 6 pm of pre bid meeting date.

The queries should necessarily be submitted in the following format:

Bidders Request for Clarification

Name and Address of the Name and Position of Contact Details of the Organization /

Organization submitting Person submitting request Authorized Representative

S RFP Document Reference Content of the RFP Clarification Sought

# (Section No., Page No.) requiring clarification

Queries submitted post the above-mentioned deadline, or which do not adhere to the above-mentioned

format may not be considered.

6.1.5 Amendment of RFP Document

At any time before the deadline for submission of bids, the Nagar Prathmik Shikshan Samiti Ahmedabad,

may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective

Bidder, modify the RFP Document by an amendment.

The bidders are advised to visit the, https://amc.nprocure.com, www.ahmedabadcity.gov.in on regular

basis for checking necessary updates. Nagar Prathmik Shikshan Samiti Ahmedabad also reserves the rights

to amend the dates mentioned in this RFP for bid process.

To afford prospective Bidders reasonable time in which to take the amendment into account in preparing

their bids, the Nagar Prathmik Shikshan Samiti Ahmedabad may, at its discretion, extend the last date for

the receipt of Bids.

6.1.6 Nagar Prathmik Shikshan Samiti Ahmedabad’s rights to terminate the

selection process

Nagar Prathmik Shikshan Samiti Ahmedabad may terminate the RFP process at any time and without

assigning any reason. Nagar Prathmik Shikshan Samiti Ahmedabad makes no commitments, express or

implied, that this process will result in a business transaction with anyone.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

This RFP does not constitute an offer by Nagar Prathmik Shikshan Samiti Ahmedabad.

The bidder’s participation in this process may result in Nagar Prathmik Shikshan Samiti Ahmedabad

selecting the bidder to engage in further discussions and negotiations toward execution of a contract. The

commencement of such negotiations does not, however, signify a commitment by the Nagar Prathmik

Shikshan Samiti Ahmedabad to execute a contract or to continue negotiations. Nagar Prathmik Shikshan

Samiti Ahmedabad may terminate negotiations at any time without assigning any reason.

6.1.7 Right to reject any proposal

Notwithstanding anything contained in this RFP, Nagar Prathmik Shikshan Samiti Ahmedabad reserves

the right to accept or reject any Proposal and to annul the Selection Process and reject all Proposals, at any

time without any liability or any obligation for such acceptance, rejection or annulment, and without

assigning any reasons, therefore.

Besides other conditions and terms highlighted in the Tender Document, bids may be rejected under

following circumstances:

General Rejection criteria:

i. Conditional Bids - If the information provided by the Bidder is found to be partial/ incorrect /

misleading / fraudulent at any stage / time during the Tendering Process.

ii. Any effort on the part of a Bidder to influence the bid evaluation, bid comparison or contract award

iii. Bids received after the prescribed time & date for receipt of bids.

iv. Bids without signature of person (s) duly authorized on required pages of the bid.

v. Bids without power of attorney/ board resolution or its certified true copy.

vi. Technical Rejection criteria

vii. Bid not sealed and packaged in envelope as asked in RFP.

viii. Bidders not complying with the Eligibility Criteria given in this Tender

ix. Technical Bid containing commercial details.

x. Revelation of Prices in any form or by any reason before opening the Commercial Bid.

xi. Failure to furnish all information required by the Tender Document or submission of a Bid not

substantially responsive to the Tender Document in every respect.

xii. Bidders not quoting for the complete scope of work as indicated in the Tender Documents,

addendum/corrigendum (if any) and any subsequent information given to the Bidder.

xiii. Bidders not complying with the Technical and General Terms and conditions as stated in the

Tender Documents.

xiv. The Bidder not confirming unconditional acceptance of full responsibility of providing services in

accordance with the scope of work and Service Level Agreements of this Tender.

Commercial Rejection Criteria

i. Incomplete price Bid.

ii. Price Bids that do not conform to the Tender’s price bid format.

iii. Total price quoted by the Bidder does not include all statutory taxes and levies applicable.

iv. If there is an arithmetic discrepancy in the commercial Bid calculations the Technical Committee

shall rectify the same. If the Bidder does not accept the correction of the errors, its Bid may be

v. Misrepresentation/ improper response by the Bidder may lead to the disqualification. If such

disqualification / rejection occurs after the Proposals have been opened and the highest-ranking

Bidder gets disqualified / rejected, then Nagar Prathmik Shikshan Samiti Ahmedabad reserves the

right to consider the next best Bidder or take any other measure as may be deemed fit in the sole

discretion of Nagar Prathmik Shikshan Samiti Ahmedabad, including annulment of the Selection

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

6.1.8 Bid Fee and Earnest Money Deposit (EMD) and amount

▪ The bidder should pay non-refundable Bid Fee of Rs. 10,000/- (Rupees Ten Thousand only) in favor of

“Chairman, Nagar Prathmik Shikshan Samiti, Ahmedabad” from Nationalized or Scheduled Banks except

Co-operative Banks, payable at Ahmedabad. The Bid fees shall be in the form of a Demand Draft only.

▪ The bidder should also pay bid security Earnest Money Deposit (EMD) of Rs. 3,00,000/- (Rupees Three

Lakh only) in favor of “Chairman, Nagar Prathmik Shikshan Samiti, Ahmedabad” from Nationalized or

Scheduled Banks except Co-operative Banks, payable at Ahmedabad. The EMD shall be in the form of

Demand Draft only.

▪ No interest will be payable by the Nagar Prathmik Shikshan Samiti Ahmedabad on the Earnest Money

▪ In case bid is submitted without EMD or Bid fees as mentioned above then Nagar Prathmik Shikshan

Samiti Ahmedabad reserves the right to reject the bid without providing opportunity for any further

correspondence to the bidder concerned.

▪ The EMD of unsuccessful Bidders will be returned by the Authority, without any Interest, as promptly as

possible on acceptance of the Proposal of the Selected Bidder or when the Authority cancels the Bidding

▪ The Selected Bidder’s EMD will be returned, without any interest, upon the Selected Bidder signing the

Agreement and furnishing the Security Deposit / Performance Guarantee in accordance with the

provision thereof.

▪ The decision of Nagar Prathmik Shikshan Samiti Ahmedabad regarding forfeiture of the EMD and

rejection of bid shall be final & shall not be called upon question under any circumstances.

▪ The EMD may be forfeited:

▪ If a Bidder withdraws their bid or increases their quoted prices during the period of bid validity or its

extended period, if any; or

▪ In the case of a successful bidder, if the Bidder fails to sign the Contract or to furnish Performance Bank

Guarantee within specified time

▪ During the bid process, if a Bidder indulges in any such deliberate act as would jeopardize or

unnecessarily delay the process of bid evaluation and finalization.

▪ During the bid process, if any information found wrong / manipulated / hidden in the bid.

6.1.9 Sealing, Marking and Submission of Technical Bid

The price bid must be submitted online on https://amc.nprocure.com. It should not be sent

physically, if submitted physically the bid shall be rejected.

Bidders are required to submit their technical bid on both at https://amc.nprocure.com and in separate

sealed envelopes as per instructions given below:

Part 1: Technical Bid consisting Pre-Qualification documents, Bid Fees and EMD with complete details as

mentioned in RFP. The proposal shall also consist with all supporting documents, MAF, Data sheet if any.

Each Bidder shall submit only one proposal containing documents as below.

i. Original DD of the Bid fee & EMD

ii. Pre-qualification criteria related documents

iii. Each page of the above should bear the initials of the Applicant along with the seal of the Applicant

in token of confirmation of having understood the contents.

iv. Details of EMD & Tender fee shall be submitted in electronic format (by scanning) while uploading

the bid. This submission shall mean that EMD & tender fees are received for purpose of opening

the bid. Accordingly, offer/ tenders of those bidders whose EMD & tender fee is received

electronically, shall be opened. However, for the purpose of realization of EMD and Tender fee,

bidder shall send the EMD as well as Tender fee in required format in original through RPAD/

Speed Post/in person so as to reach to registered office of Nagar Prathmik Shikshan Samiti

Ahmedabad. Punitive action shall be initiated for non-submission of EMD & Tender fees in original

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

to registered office by bidder including abeyance of registration and cancellation of E-tendering

code for one year.

v. Proposal should be signed by an authorized person of the bidder. It should be submitted along with

a certified true copy of a board resolution/power of attorney empowering authorized signatory to

sign/act/execute documents binding the bidder to the terms and conditions detailed in this

vi. Tenders by partnership firm must be signed by all partners. The full name and addresses of all the

partners shall be furnished. The tenders by Corporation/ Companies must be signed with the legal

name of the Corporation/ Company by the president/ or by the secretary or other person or

persons legally authorized to bind the Corporation/ Company in the matter

vii. Proposals must be direct, concise, and complete. Nagar Prathmik Shikshan Samiti Ahmedabad will

evaluate bidder’s proposal based on its clarity and completeness of its response to the requirements

of the project as outlined in this RFP. Nagar Prathmik Shikshan Samiti Ahmedabad reserves the

right to accept or reject any or all the proposals without assigning any reason.

viii. Following documents shall only be submitted in HARD COPY to Nagar Prathmik Shikshan Samiti

Ahmedabad, Ahmedabad by all bidders.

a. Earnest Money Deposit as mentioned in the tender

b. Tender Fees as mentioned in the tender

c. Affidavit on Non-Judicial Stamp Paper of Rs. 300/-

Note: The EMD and the tender fee details should match the Details of the Original EMD and the Tender

Fee DD/BG, failing which the bid shall be out rightly rejected

The large envelope must be sealed and super scribed containing above documents and shall be sent as

Details to be mentioned exactly on sealed envelop

Tender Details To,

Notice No.: The Administrative Officer

Tender Name Ahmedabad Municipal Corporation School Board

Last date of Submission: Scout Bhavan, Near Prabhudas Thakkar

College, Paldi,

Ahmedabad, Gujarat-

The Bid must be sent strictly by Postal Speed Post or Registered Post AD or in person by the representative

of the bidder to Nagar Prathmik Shikshan Samiti Ahmedabad. Documents received in any other manner or

mode (like courier, email etc.) will not be considered. Nagar Prathmik Shikshan Samiti Ahmedabad won’t

be responsible for any postal delays.

Nagar Prathmik Shikshan Samiti Ahmedabad will not accept submission of a proposal in any manner other

than that specified in the document. Proposals submitted in any other manner shall be treated as defective,

invalid and rejected.

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office: -

(n) Code solutions – A division GNFC Ltd.

403, GNFC Infotower, Bodakdev, Ahmedabad – 380 054, Gujarat (India)

E-mail: [email protected] Website: www.nprocure.com

For further particulars contact above office/ or visit on following websites:

www.nprocure.com

www.amc.nprocure.com

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

6.1.10 Late Bids

The Bids received after the due date and the specified time (including the extended period if any) shall not

be entertained. The Bids submitted by telex/telegram/fax/e-mail etc. shall not be considered. No

correspondence will be entertained on this matter. PURCHASER shall not be responsible for any delay or

non-receipt/ non-delivery of the documents. No further correspondence on the subject will be entertained.

PURCHASER reserves the right to modify and amend any of the above-stipulated condition/Criteria

depending upon project priorities vis-à-vis urgent commitments.

For the online bid submission, it is advised that the SI takes all necessary precaution for the same,

including submitting the Bid well in advance to avoid any last-minute hassles, ensuring that the names/

formats of the files to be uploaded are as per the e-tendering portal requirements, using the prescribed

browser for upload etc. PURCHASER shall not entertain any bids which could not be uploaded or uploaded

properly in the portal for whatsoever reasons.

6.1.11 General Instructions

a) Language of Bids

The Bids prepared by the Bidder and all correspondence and documents relating to the bids exchanged

by the Bidder and Nagar Prathmik Shikshan Samiti Ahmedabad, shall be written in English language,

provided that any printed literature furnished by the Bidder in another language shall be accompanied

by an English translation in which case, for purposes of interpretation of the bid, the English

translation shall govern.

If any supporting documents submitted are in any language other than English, Notarized copy of the

translation of the same in English language shall be submitted by the bidder.

b) Concessions permissible under statutes

Bidder, while quoting against this tender, must take cognizance of all concessions permissible, if any,

under the statutes and ensure the same is passed on to Nagar Prathmik Shikshan Samiti Ahmedabad,

failing which it will have to bear extra cost. In case Bidder does not avail concessional rates of levies

like customs duty, excise duty, sales tax, etc. Nagar Prathmik Shikshan Samiti Ahmedabad will not take

responsibility towards this. However, Nagar Prathmik Shikshan Samiti Ahmedabad may provide

necessary assistance, wherever possible, in this regard.

c) Bid Validity

The proposal should be valid for acceptance for a minimum period of 180 days from the Bid Opening

Date (the “Proposal Validity Period”). If required, Authority may request the bidder to have it extended

for a further period. The request and the responses thereto shall be made in writing. A Bidder agreeing

to the request will not be required or permitted to modify his Proposal but will be required to extend

the validity of EMD for the period of the extension, and in compliance with Clause 4.7 in all respects.

The Prices mentioned in the Price Bid should include all applicable taxes & duties as applicable.

GST (Goods & Service Tax) has come in existence from 1st July 2017. Contractor/Successful Bidder is

bound to pay any amount GST prescribed by the Govt. of India as per the terms of Contract agreed

upon during the course of execution of this Contract.

During the course of execution of Contract, if there is any change in Rate of GST (Goods & Service Tax)

by the Government, the same shall be reimbursed/recovered separately by Nagar Prathmik Shikshan

Samiti Ahmedabad, subject to the submission of Original Receipt/Proof for the amounts actually

remitted by the Successful Tendered/Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor/Successful bidder certifying that the amount of GST paid to

the Government and the same shall be intimated/submitted/claimed within 30 (Thirty) Days from the

date of payment. Remittance of GST within stipulated period shall be the sole responsibility of the

Successful bidder/contractor, failing which, Nagar Prathmik Shikshan Samiti Ahmedabad may recover

the amount due, from any other payable dues with Nagar Prathmik Shikshan Samiti Ahmedabad and

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

decision of Nagar Prathmik Shikshan Samiti Ahmedabad shall be final and binding on the

Contractor/Successful Bidder in this regard. Further the non- payment of GST to the Government may

lead to the termination of contract and forfeiture of Security Deposit/Performance Guarantee Amount.

If imposition of any other new Taxes/Duties/Levies/Cess or any other incidentals etc. or any increase

in the existing Taxes/Duties/Levies/Cess or any other incidentals etc. (excluding GST) are imposed

during the course of the contract, the same shall be borne by the Contractor/Successful Bidder Only, in

no case Nagar Prathmik Shikshan Samiti Ahmedabad shall be liable for the same.

e) Firm Prices and Bid Currency

Prices quoted must be firm and final and shall not be subject to any upward modifications, on any

account whatsoever. Prices shall be expressed in Indian Rupees (INR) only.

f) Right to vary the scope of the work at the time of award

Nagar Prathmik Shikshan Samiti Ahmedabad reserves its right to make changes to the scope of the

work at the time of execution of the resultant Agreement. If any such change causes an increase or

decrease in the cost of, or the time required for the SI’s performance of any part of the work under the

Agreement, whether changed or not changed by the order, an equitable adjustment (if required) shall

be made in the Contract Value or time schedule, or both, and the Agreement shall accordingly be

amended. Any claims by the SI for adjustment under this Clause must be asserted within thirty (30)

days from the date of the SI’s receipt of the Nagar Prathmik Shikshan Samiti Ahmedabad changed

g) Modification or Withdrawal of Bids

A Bidder wishing to withdraw its bid shall notify Nagar Prathmik Shikshan Samiti Ahmedabad by e-

mail prior to the deadline prescribed for bid submission. A withdrawal notice may also be sent by

electronic means such as e-mail, but it must be followed by a signed confirmation copy, postmarked at

least one day prior the deadline for submission of bids.

The notice of withdrawal shall be addressed to Nagar Prathmik Shikshan Samiti Ahmedabad at the

address named in the bid Data Sheet, bear the Contract name, the <Title> and < bid No.>, and the

words “bid Withdrawal Notice.”

Bid withdrawal notices received after the bid submission deadline shall be ignored, and the submitted

bid shall be deemed to be a validly submitted bid.

No bid may be withdrawn in the interval between the bid submission deadline and the expiration of the

specified bid validity period. Withdrawal of a bid during this interval may result in the forfeiture of the

h) Work Order/ Purchase Order

For all installations to be carried out in the Nagar Prathmik Shikshan Samiti Ahmedabad under this

contract, the contract will be signed with Nagar Prathmik Shikshan Samiti Ahmedabad and the work

order will be issued by the Nagar Prathmik Shikshan Samiti Ahmedabad.

i) Validity Period of the Contract

Upon selection of the bidder and the contract is made, the validity of the Bidder contract period would

be decided after the selection of the bidder, unless revoked for whatever reasons. If at any stage during

the tenure of the period, it comes to the notice of Nagar Prathmik Shikshan Samiti Ahmedabad,

directly or through some other complaint, that the Bidder had misinterpreted the facts or submitted

any false information or hidden any information, which could have affected the signing of this

agreement with the Bidder, this agreement shall stand terminated immediately under intimation to the

The contract would be subjected to review at the end of its validity period for renewal. If any need,

necessities for such review during the validity period would be considered by Nagar Prathmik Shikshan

Samiti Ahmedabad on its merit.

j) Quantity variation

The quantity mentioned in the Commercial Bid format is only for indicative in nature. The actual

quantity depends on the actual site survey conducted by the bidder and after same is approved by

Nagar Prathmik Shikshan Samiti Ahmedabad for installations at various locations. Nagar Prathmik

Shikshan Samiti Ahmedabad reserves the right to vary quantity at the time of award of the contract or

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

after the contract is awarded. Such variation on either side shall be capped at 25% of the BoQ quantity /

of the total project cost.

k) Price Variation

During the validity of the contract including the extended period if any, if the Bidder supplied any item

included in BoM of this RFP to any other department / organization / individual at a price lower than

the price fixed in the contract, the bidder must voluntarily pass on the price difference with immediate

l) Governing Law

The Bidding Process shall be governed by, and construed in accordance with, the laws of India and the

Courts at Ahmedabad shall have exclusive jurisdiction over all disputes arising under, pursuant to

and/or in connection with the Bidding Process.

m) Restriction on Transfer of Agreement

The Bidder shall not assign or transfer its right in any manner whatsoever under this agreement to a

third party or enter into any agreement for sub-contracting and/or partnership relating to any subject

matter to the agreement to any third party or any sister-concerned firm within a group either in whole

or in any part i.e., partnership/third party interest shall be created.

Failure to agree with the Terms & Conditions of the Bid Document/ Contract

Failure of the bidder to agree with the Terms & Conditions of the Bid Document/Contract shall

constitute sufficient grounds for the annulment of the award of contract, in which event the contract

may be awarded to the next most responsive bidder.

Terms and Conditions of the Tender

Bidder is required to refer to the draft Contract Agreement, attached as Annexure in this Bid

Document, for all the terms and conditions to be adhered by the successful bidder during Project

Implementation and Post implementation period.

Please note that one needs to read the Contract Agreement as a whole document; and the Annexure

mentioned there-in may not correspond to the Bid Document Annexure. Please refer to the

Interpretation Section of the Draft/Master Service Agreement.

Except as provided in this Agreement, hereinabove, neither party shall be liable to other party or any

other party by virtue of termination of this Agreement for any reason whatsoever for any claim for loss

or profit or on account for any expenditure, investment, leases, capital improvements or any other

commitments made by the other party in connection with their business made in reliance upon or by

virtue of this Agreement.

o) Conflict of Interest

A “Conflict of Interest” is any situation that might cause an impartial observer to reasonably question

whether Bidder actions are influenced by considerations of your firm’s interest at the cost of

Government. The Bidder agrees that it shall hold the Nagar Prathmik Shikshan Samiti Ahmedabad’s

interest paramount, without any consideration for future work, and strictly avoid any Conflict of

Interest with other assignments of a similar nature. In the event the Bidder foresees a Conflict of

Interest, the Bidder shall notify Nagar Prathmik Shikshan Samiti Ahmedabad forthwith and seek its

approval prior to entering into any arrangement with a third party which is likely to create a Conflict of

Bidders shall not have a conflict of interest that may affect the Selection Process or the scope (the

“Conflict of Interest”). Any Bidder found to have a Conflict of Interest shall be disqualified.

Nagar Prathmik Shikshan Samiti Ahmedabad requires that the Bidder provides professional, objective,

and impartial advice and at all times hold the Nagar Prathmik Shikshan Samiti Ahmedabad’s interest’s

paramount, avoid conflicts with other assignments or its own interests, and act without any

consideration for future work.

The Bidder shall disclose to Nagar Prathmik Shikshan Samiti Ahmedabad in writing, all actual and

potential Conflicts of Interest that exist, arise, or may arise (either for the Bidder or its team) during

the term of the Agreement as soon as it becomes aware of such a conflict.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

p) Resolution of Dispute

The Nagar Prathmik Shikshan Samiti Ahmedabad and the Bidder shall make every effort to resolve

amicably, by direct informal negotiation, any disagreement or dispute arising between them under or

in connection with the contract. If after thirty days from the commencement of such informal

negotiations, the Nagar Prathmik Shikshan Samiti Ahmedabad/AMC and the Bidder have been unable

to resolve amicably a contract dispute; either party may require that the dispute be referred for

resolution by formal arbitration.

All questions, disputes or differences arising under and out of, or in connection with the contract, shall

be referred to two Arbitrators: one Arbitrator to be nominated by the Nagar Prathmik Shikshan Samiti

Ahmedabad and the other to be nominated by the Bidder. In the case of the said Arbitrators not

agreeing, then the matter will be referred to an umpire to be appointed by the Arbitrators in writing

before proceeding with the reference. The award of the Arbitrators, and in the event of their not

agreeing, the award of the Umpire appointed by them shall be final and binding on the parties. The

Arbitration and Reconciliation Act 1996 shall apply to the arbitration proceedings and the venue of the

arbitration shall be Ahmedabad. Cost of arbitration shall be borne by each party proportionately.

However, expenses incurred by each party in connection with the preparation, presentation shall be

borne by the party itself. The provisions of this clause shall survive termination of this Agreement.

The SIs are advised not to indicate any separate discount in the Financial Bid. Discount, if any, should

be merged with the quoted prices. Discount of any type, indicated separately, shall not be considered

for evaluation purpose. However, in the event of such an offer is found to be the lowest without

considering the discount, the Purchaser shall avail such discount at the time of award of contract.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

Annexure A: Technical Bid Format

Checklist for Technical Qualification Document

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Submitted Proof

S. No. Documents to be submitted

(Y / N) (Page No.) of

i. Bid Processing Fee (DD) as per RFP

ii. Bid Security EMD (DD) as per RFP

Technical Proposal Packaged in Envelope with Pen Drive as per

iv. TQ1 - Technical Bid Cover Letter - Bidder (if any)

TQ2 - Bidder Information Format – Bidder (if any) with

supporting Document.

TQ3 - Auditor’s/CA Certificate for turnover for bidder - Bidder (if

any) with supporting Document.

vii. TQ4 - Self-Declaration – No Blacklisting - Bidder (if any)

TQ5 - Self-Declaration – Not convicted in any criminal offense -

Bidder (if any)

TQ6 - Self-Declaration – Undertaking Regarding Establishment

of Local Office - Bidder (if any)

x. TQ7 - Affidavit - Bidder (if any)

TQ8 - Details of experience - Bidder (if any) with supporting

TQ9 - Curriculum Vitae (CV) of Project Team - Bidder (if any)

with supporting Document.

xiii. TQ10 - Key Personnel Details

TQ11 - Format for Manufacturer’s Authorization Format (MAF)

from OEM - Bidder (if any)

TQ12 - Format for Authorization Letters from Bidder and OEMs -

Bidder (if any)

TQ13 - Format for Authorization Letters from Bidder and OEMs -

Bidder (if any)

xvii. Sign Tender Document

All technical bid document(s)/ details should be duly sealed & signed as required.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ_1: Technical Bid Cover Letter

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

Subject: Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad.

Reference: Tender No :<No> Dated<DD/MM/YYYY>

Dear Sir/ Madam,

Having examined the Bid Document (and the clarification / corrigendum issued thereafter, if any), the

receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide the professional

services as required and outlined in the Bid Document for the “Request for Proposal (RFP) for the

Selection of an Agency for Supply, Installation Testing and Commissioning of Announcement sound

system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad.”

We attach hereto our responses to Technical-Qualification & Commercial proposals as required by the Bid

Document. We confirm that the information contained in these responses or any part thereof, including the

exhibits, and other documents and instruments delivered or to be delivered to Nagar Prathmik Shikshan

Samiti Ahmedabad is true, accurate, verifiable and complete. This response includes all information

necessary to ensure that the statements therein do not in whole or in part mislead Nagar Prathmik

Shikshan Samiti Ahmedabad in its shortlisting process.

We fully understand and agree to comply that on verification, if any of the information provided here is

found to be misleading the selection process, we are liable to be dismissed from the selection process or

termination of the contract during the project, if selected to do so.

We agree for unconditional acceptance of all the terms and conditions set out in the Bid Document (&

subsequent clarification / corrigendum, if any) document and also agree to abide by this tender response

for a period of 180 days from the Bid Opening date. We hereby declare that in case the contract is awarded

to us, we shall submit the contract performance guarantee bond in the form prescribed the Bid Document.

We agree that you are not bound to accept any tender response you may receive. We also agree that you

reserve the right in absolute sense to reject all or any of the products/ services specified in the tender

It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/

organization and empowered to sign this document as well as such other documents, which may be

required in this connection.

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ_2: Bidder Information Format

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

To whomsoever it may concern,

Please find below the details of bidder for participation in Selection of Bidder for RFP for Request for

Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of

Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan

Samiti Ahmedabad.

# Particulars Bidder

1 Name of the organization

2 Type of Organization (Pvt. Ltd/ Public Limited)

3 Address of Registered office

4 Company Registration Details

5 Date of Registration

8 Number of years of operations in India

9 Authorized Signatory Name

10 Authorized Signatory Designation

11 Authorized Signatory Contact Details

12 Authorized Signatory email ID

Yours Sincerely,

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Note: To be submitted with any other supporting details specified as Document Proof in Section

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ_3: Auditor’s/CA Certificate for turnover for bidder

<<To be printed on CA’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

This is to certify that the Annual Turnover as per books and records of (Bidder Name) for the following

financial years are as under.

Sr Annual Turnover

Financial Year Ending

Average Turnover

I further certify that I am competent officer in my company to make this declaration.

Yours Sincerely,

Signature of Auditor (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ_4: Self-Declaration – No Blacklisting

<<To be printed on company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

In response to the Tender Ref. No. _______________________ dated ___________ for “Request

for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of

Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan

Samiti Ahmedabad.” as an owner/ partner/ Director of _________________________, I/ We

hereby declare that presently our Company/ firm ___________________is having unblemished

record and is not declared ineligible for corrupt and fraudulent practices either indefinitely or for a

particular period of time by any State/ Central Government/ PSU.

We further declare that presently our Company/ firm ___________________is not blacklisted and not

declared ineligible for reasons other than corrupt and fraudulent practices by any State/ Central

Government/ PSU during last five years, from date of this bid submission.

If this declaration is found to be incorrect then without prejudice to any other action that may be taken,

my/ our security may be forfeited in full and the tender if any to the extent accepted may be cancelled.

Name of the Bidder :

Authorized Signatory :

Seal of the Organization :

Business Address :

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ 5: Self-Declaration – Not convicted in any criminal offense

<<To be printed on company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

In response to the Tender Ref. No. _______________________ dated ___________ Request for

Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of

Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti

Ahmedabad., as an owner/ partner/ Director of _________________________, I/ We hereby declare

that presently our Company/ firm ___________________is having unblemished record and does not

have our directors and officers convicted of any criminal offence related to their professional conduct or the

making of false statements or misrepresentations as to their qualifications to enter a procurement contract

within a period of three years preceding the commencement of the procurement process, or not have been

otherwise disqualified. either indefinitely or for a particular period of time by any State/ Central

Government/ PSU.

If this declaration is found to be incorrect then without prejudice to any other action that may be taken,

my/ our security may be forfeited in full and the tender if any to the extent accepted may be cancelled.

Name of the Bidder :

Authorized Signatory :

Seal of the Organization :

Business Address :

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ 6: Self-Declaration – Undertaking Regarding Establishment of Local Office

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

Subject: Undertaking for Establishing Local Office in Ahmedabad or Gandhinagar

Dear Sir/Madam,

We, [Name of the Bidder/Consortium Partner], having our registered office at [Registered Address], hereby

undertake and agree to establish a local office in Ahmedabad or Gandhinagar within 45 (forty-five) days

from the date of issuance of the Letter of Intent (LOI) for the [Name of the Project/Tender].

We assure you that all necessary arrangements, including the procurement of office space, relevant

permissions, staffing, and operational readiness, shall be completed within the specified period.

We further confirm that this undertaking is binding upon us and forms an integral part of our bid

Name of the Bidder :

Authorized Signatory :

Seal of the Organization :

Business Address :

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ_7: Affidavit

(The affidavit format as indicated below to be furnished on non-judicial stamp paper of Rs: 300 and duly

Name of work: Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing

and Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad.

1. I, the undersigned, do hereby certify that all the statements made in the required attachments are true

2. The undersigned also hereby certifies that neither our firm M/s ………………………………….

……………………………. nor any of its constituent partners have abandoned any work in India nor any contract

awarded to us for such works has been rescinded during last five years, from the date of this bid

3. The undersigned hereby authorize(s) and request(s) any bank, person, authorities, government or public

limited institutions, firm or corporation to furnish pertinent information deemed necessary and requested

by the Nagar Prathmik Shikshan Samiti Ahmedabad to verify our statements or our competence and

general reputation.

4. The undersigned understands and agreed that further qualifying information may be requested and

agrees to furnish any such information at the request of the Nagar Prathmik Shikshan Samiti Ahmedabad.

5. The Nagar Prathmik Shikshan Samiti Ahmedabad and its authorized representative are hereby

authorized to conduct any inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting information, to

provide such information deemed necessary and requested by you to verify statements and information

provided in the tender or with regard to the resources, experience and competence of the Applicant.

6. My/ our offer shall not be considered in case of fake/ forged document(s) found during verification at

any stage or at any stage of contract. I/ We are agreed to whatever action (s) taken by competent authority

of corporation in the aforesaid circumstances such as forfeiture of security deposit and debarring from

participation in future tenders for the period/ years as deemed fit by the corporation and informing the

same to all other state/ central level Government/ semi government organizations.

Signed by the Authorized Signatory of the firm

Title of the office:

Name of the firm:

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ_8: Details of experience

<< At least 3 project details required >>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

I have carefully gone through the Terms & Conditions contained in the Request for Proposal (RFP) for

the Selection of an Agency for Supply, Installation Testing and Commissioning of Announcement sound

system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad.

I hereby declare that below are the details regarding relevant work that has been taken up by our

Assignment Name:

Location: Approx. Value of Services:

Name of Client: Duration of assignment (months):

Client Contact Person, Title/Designation,

Qty. of Delivered Items:

Tel. No./Address:

Start date (month/year):

Completion date (month/year):

Description of Project:

Description of Actual Services provided:

Mandatory Supporting Documents:

Work order / Contract for the project/ Purchase

Client Certificate giving present status of the

project and view of the quality of services by the

I further certify that I am competent officer in my company to make this declaration.

Yours Sincerely,

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ 9: Key Personnel Details

<<To be printed on company’s letterhead and signed by Authorized signatory>>

S. No. of Years

Key Personnel Name Education Position

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ 10: Curriculum Vitae (CV) of Project Team

<<To be printed on company’s letterhead and signed by Authorized signatory>>

S. No. Details Response

1 Proposed Position & Skill Set

3 Name of Staff [Insert full name]

4 Date of Birth

Education [Indicate college/university and other

5 specialized education of staff member, giving names of institutions,

degrees obtained, and dates of obtainment]

6 Membership of Professional Associations / Societies

7 Summary of key Training and Certifications

Countries of Work Experience: [List countries were

staff has worked in the last ten years]

(Read/Write/Speak) -

9 Language Proficiency

(Excellent/Good/Fair)

10 Number of years of experience

Employment Record

From [Year]: ______ To

[Starting with present position, list in reverse order

11 every employment held by staff member since

graduation, giving for each employment as per format

Positions held:

Detailed Tasks Assigned

[List all tasks to be performed under this assignment]

Name of assignment or

Highlights of assignments handled and significant accomplishments. project:

[Among the assignments in which Year:

the staff has been involved, indicate the following. Location:

information for those assignments that best illustrate. Client:

staff capability to handle the tasks listed under point. Main project features:

12.] Positions held:

Activities performed:

SIGNATURE: ……………….…………... DATE OF SGNING: Day Month Year

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ 11: Format for Manufacturer’s Authorization Format (MAF) from OEM

< The letter should be submitted on the letter head of the manufacturer / OEM and should be signed by the

authorized signatory>

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

Subject: Manufacturer Authorization Letter for RFP No. ………………………………….

We, <OEM Name> having our registered office at <OEM address>, hereinafter referred to as OEM are an

established manufacturer of the following items quoted by <Bidder Name> having their registered office at

<Bidder address>, hereinafter referred to as Bidder.

We <OEM Name> authorize <Bidder’s name> to quote our above-mentioned product for above

mentioned tender.

We confirm that we have understood the delivery & installation timelines defined in the tender. We

confirm that we have worked out all necessary logistics and pricing agreement with <Bidder name>, and

there won’t be any delay in delivery, installation and support due to any delay from our side. Our full

support is extended in all respects for supply, warranty and maintenance of our products. We also ensure to

provide the required spares and service support for the supplied equipment as per tender terms. In case of

any difficulties in logging complaint at bidder end, user shall have option to log complaint at our call

support Centre.

We hereby declare that the proposed product complies with all the specifications defined and desired in

this RFP and subsequent corrigenda.

We herewith certify that the Products/ Equipment/ Solutions quoted by us are not end of the life and we

hereby undertake to support this Products/ Equipment/ Solutions for the duration of minimum 7 years

from the date of Submission of the Bid.

Proposed Products/

Name of Products/

Sr. Equipment/ Solution

Equipment/ OEM warranty Remarks

No. with brand, model &

Solution as per RFP

Yours faithfully,

Authorized Signatory

OEM’s company name

CC: Bidder’s corporate name

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ 12: Format for Authorization Letters from Bidder /OEMs

Undertaking as per guidelines published by Ministry of Finance, Dept. of Expenditure,

Public Procurement division dated 23.07.2020

(To be submitted by Bidder on 300 Rs Stamp paper)

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

Sub: Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad.

Mr._____________________________undersigned authorized representative of M/s <<Name of

Company>> has read clause regarding restriction on procurement from a bidder of a country which shares

a land border with India.

I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land

border with India and on sub-contracting to contractors from such countries; I certify that quoted product

from following OEMs are not from such a country or, of if from such a country, these quoted products OEM

have been registered with competent authority. I hereby certify that these quoted products & its OEM fulfils

all requirements in this regard and is eligible to be considered for procurement for RFP for “Selection of an

Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC

Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad.”.

If given information is found to be false, this would be ground for immediate termination and further legal

action in accordance with law.

No. Item Category Quoted Make & Model

Authorized Signatory:

Name of the Bidder/OEM:

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

TQ_13: Format for Authorization Letters from OEMs

<<To be printed on letter head of OEM and signed by Authorized signatory of OEM>>

Date: dd/mm/yyyy

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

Subject: Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad.

Ref: Tender No: <No> Dated <DD/MM/YYYY>

Dear Sir/ Madam,

We _______________________, (name and address of the manufacturer) who are established and

reputed manufacturers of __________________ having factories at __________________

(addresses of manufacturing / development locations) do hereby authorize M/s

_______________________ (name and address of the bidder) to bid, negotiate and conclude the

contract with you against “Request for Proposal (RFP) for the Selection of an Agency for Supply,

Installation Testing and Commissioning of Announcement sound system in AMC Schools under the

Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad.”

We herewith certify that the above-mentioned product is not end of the life and we hereby undertake to

support these Supply, Installation Testing and Commissioning of Announcement sound system for the

duration as per the contract.

Yours faithfully,

(Signature of the Authorized Signatory (Signature of the Authorized Signatory

from OEM) Bidder)

Designation Designation

Business Address: Business Address:

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

Annexure B: Commercial Bid Format &

Section I: Commercial Bid Cover Letter

<<To be printed on letter head of Bidder and signed by Authorized signatory>>

Date: dd/mm/yyyy

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

Subject: Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad.

Reference: Tender No :< No> Dated<DD/MM/YYYY>

Dear Sir/ Madam,

We, the undersigned Bidders, having read and examined in detail all the bidding documents in respect of

“Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad.”, do hereby propose to provide services as specified in the Bid

Document referred above.

PRICE AND VALIDITY

All the prices mentioned in our Tender are in accordance with the terms as specified in the Tender

documents. All the prices and other terms and conditions of this Tender are valid for entire contract

We hereby confirm that our Tender prices include all taxes. Taxes are quoted separately under relevant

sections, as specified in the Bid Document formats.

We have studied the clause relating to Indian Income Tax and hereby declare that if any income tax,

surcharge on Income Tax, Professional and any other corporate Tax in altercated under the law, we shall

We declare that all the services shall be performed strictly in accordance with the Bid Documents and there

are no deviations

Further we agree that additional conditions, if any, found in our bid documents, shall not be given effect to.

QUALIFYING DATA

We confirm having submitted the information as required by you in your Instruction to Bidders. In case

you require any other further information/documentary proof in this regard before evaluation of our

Tender, we agree to furnish the same in time to your satisfaction.

We declare that our Bid Price is for the entire scope of the work as specified in the Bid Document. The bid

price at which the contract is awarded shall hold good for entire tenure of the contract. These prices are

indicated in the subsequent sub-sections of this Section.

CONTRACT PERFORMANCE GUARANTEE BOND

We hereby declare that in case the contract is awarded to us, we shall submit the contract Performance

Bank Guarantee in the form prescribed in the Bid Document.

We hereby declare that our Tender is made in good faith, without collusion or fraud and the information

contained in the Tender is true and correct to the best of our knowledge and belief.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

We understand that our Tender is binding on us and that you are not bound to accept a Tender you receive.

We confirm that no technical deviations are attached here with this commercial offer.

Yours faithfully,

(Signature of the Authorized Signatory)

Business Address:

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar

Prathmik Shikshan Samiti Ahmedabad

Section II: General instructions for Commercial Bid

i. Bidder should provide all prices as per the prescribed format under this Annexure.

ii. All the prices are to be entered in Indian Rupees (INR) only

iii. Bidder needs to quote the cost against the format given. Bidder should factor any cost, which may

be incurred during the project duration. No additional cost shall be sanctioned for this project.

iv. Prices indicated in the schedules shall be inclusive of all taxes, Levies, duties including GST and

with excluding GST both.

v. It is mandatory to provide breakup of all Taxes, Duties and Levies wherever asked for.

vi. The bidder will have to arrange for storage of the goods at their own cost for storage of any items

supplied as part of this scope of work. Security of the same should also be catered by bidder only.

vii. Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to ask the SI to submit proof of

payment against any of the taxes, duties, levies indicated.

viii. The Unit Rate as mentioned in the following formats may be used for the purpose of ‘Change

Order’ (limited to thirty percent of quantity described in commercial bid) for respective items

including license fee, if any. The unit-rates discovered shall be valid as per the contract.

ix. Nagar Prathmik Shikshan Samiti Ahmedabad also intends to utilize various rates obtained through

this tender for requirements across various departments. Bidders are requested to factor this

potential demand and give the best possible rate to Nagar Prathmik Shikshan Samiti Ahmedabad.

x. Line items mentioned in the Commercial Formats are for representation purpose and SI may

propose alternate technology / solution (with proper justification). Bidders are required to suitably

add line items / merge the cost components depending upon their proposed solution.

xi. Quantity mentioned against each of the item is tentative in nature. Actual quantity verification

shall be carried out at respective school location. Successful bidder shall be paid based on the

actual quantity, which is installed and commissioned at site only. However, final decisive authority

shall be Nagar Prathmik Shikshan Samiti Ahmedabad only in this regard.

xii. No escalations of prices will be considered under any circumstances.

xiii. Bidder is requested to provide consumables as well for respective items for the entire contractual

agreement period.

xiv. Bidder is requested to provide adequate documentary evidence against all the work, specifically

civil work carried out by their team.

xv. The bidders may visit the site and obtain additional information at their own cost and

responsibility.

xvi. Nagar Prathmik Shikshan Samiti Ahmedabad to scale up and scale down resources based on

requirements. Any line items may be removed from the scope based on Nagar Prathmik Shikshan

Samiti Ahmedabad’s discretion.

xvii. During the payment stage, Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to ask

the Bidder to submit proof of payment against any of the taxes, duties, levies indicated. Bidder is

also requested to submit all the documentary evidence while raising any invoice against respective

milestone mentioned in this document.

xviii. The Bidder needs to account for all Out-of-Pocket expenses due to Boarding, Lodging and other

related items. No additional/separate payment shall be made regarding the same.

xix. For the purpose of evaluation of Commercial Bids, Nagar Prathmik Shikshan Samiti Ahmedabad

shall make appropriate assumptions to arrive at a common bid price for all the Bidders. This

however shall have no co-relation with the Contract value or actual payment to be made to the

xx. In case of repeat of same item in commercial bid, the least price quoted by bidder shall be

considered while placing additional order.

xxi. The Contract Price shall be firm and not subject to any alteration.

xxii. The Implementation agency should be deemed to have satisfied itself as to the correctness and

sufficiency of the contract price, which shall, except as otherwise provided for in the contract, cover

all its obligations under the contract.

xxiii. Please note invitation of price discovery rate for future requirements does not imply guarantee of

any additional work or any increase in scope of work under this project. The price discovery rates

are being invited to meet any exigency requirements if a need emerges during the period of

contract with respect to deployment of additional manpower resources.

xxiv. The rate/cost quoted for AMC and price discovery elements would be considered for additional

procurement/payment in future.

xxv. Wherever present, the items mentioned as Lump Sum in above table will have quantity as 1 in the

BoQ, the bidder should consider the same as Lump Sum and submit the commercials. Bidder is

also requested to exercise the scope to be completed against the same line item

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

Section III: Commercial Bid Format

Date: dd/mm/yyyy

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Bhavan, Beside Navrangpura Multi Level Parking,

Navrangpura Char Rasta,

Ahmedabad, Gujarat-

Subject: Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad.

Reference: Tender No :< No> Dated<DD/MM/YYYY>

Dear Sir/ Madam,

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC

Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad

A. Project Cost

Unit Rate Unit Rate Total Total

Sr. Quantity Unit of (Excluding (Including (Excluding (Including

No. (A) Measurement GST) GST) (INR) GST) (INR) GST) (INR)

(INR) (B) (C) (D=A*B) (E=A*C)

Supply, Installation, Testing and

Commissioning of Mixer amplifier, 240W

having following specifications

Output Power: 240W RMS, Input

Channels: Min. 4 Mic Inputs, Min. 2 Aux

Inputs with Media in, Frequency

Response: 50 Hz – 1500 Hz ± 3 dB, Tone

1 Control, LED Meter: 5-segment LED array, 1 No.

Power Supply: Operates on 230V AC,

Optional Backup: 24V DC operation and

protection from reverse polarity,

Microphone Priority: 1 Microphone

Priority, Digital Effect: 2 Mic Digital Effect,

Output: 4/8/16 Ohm + 100V line

Supply, Installation, Testing and

2 Commissioning of Cabinet loudspeaker, 15 No.

Supply, Installation, Testing and

Commissioning of Dynamic microphone,

6.3mm jack Unidirectional dynamic

3 microphone, Handheld or stand-mounted 1 No.

use with clip (supplied), Rugged

construction, Modern non-reflective dark

Supply, Installation, Testing and

Commissioning of Gooseneck

microphone Unidirectional condenser

microphone Flexible stem Phantom

powered by amplifier On/off sliding

switch with priority contact

Supplied with fixed 2 m (78 in) cable and

lockable DIN connector

5 Supply, Installation, Testing and 1 No.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC

Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad

Unit Rate Unit Rate Total Total

Sr. Quantity Unit of (Excluding (Including (Excluding (Including

No. (A) Measurement GST) GST) (INR) GST) (INR) GST) (INR)

(INR) (B) (C) (D=A*B) (E=A*C)

Commissioning of cordless microphone

with UHF Diversity handheld wireless

microphone/caller wireless complete with

receiver and transmitter unit, Cardiod,

polar pattern, dynamic microphone, LCD

display for battery and frequency status

and information ,32 preset channels, with

compatible groups of 8 channels,14 hrs.

battery life, frequency response 80Hz to

18KHz.,RF sensitivity <1.0 Uv, image

rejection > 55 dB, dynamic range >95 dB

and receiver having 32 channels, S/N

ratio>100 dBA, Dynamic range>95 dB,

Supply and laying Testing and

Commissioning of 2c X 2.5sqmm shielded

6 speaker cable with medium class Rigid 250 Rmt.

PVC pipe and accessories, saddling, cable

laying, cable termination, etc.

Supply, Installation, Testing and

7 Commissioning of 2U Rack for Amplifier 1 No.

Point wiring for independent PLUG with

following size mains earth wire of

sq.mm (green) both are of ISI marked

KV grade FRLS PVC insulated multi

strand copper wires upto 10 mt length, in

following below of pipe erected complete

with ISI marked 3 / 5 Pin socket and

8 tissino type switch erected with earth 1 No.

continuity connection erected on Metal /

PVC/Wooden box covered with 3 mm

thick PC (Polycarbonate) /Acrylic

/Laminated sheet. [C] 6/16A Plug and

A switch with 2-4 sq.mm Cu. Mains with

2.5 sq.mm (green) earthing wire (a) with

medium class Rigid PVC pipe and

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC

Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad

Unit Rate Unit Rate Total Total

Sr. Quantity Unit of (Excluding (Including (Excluding (Including

No. (A) Measurement GST) GST) (INR) GST) (INR) GST) (INR)

(INR) (B) (C) (D=A*B) (E=A*C)

accessories erected flushed on

wall/ceiling complete (if required)

Total cost for one (1) school

Total 85 School (Total A)

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

Annexure C: Agreement Format

Part I: Undertaking

(The Undertaking as per following format on non-judicial stamp paper of Rs. 300/- is to be furnished by contractor

when asked by Nagar Prathmik Shikshan Samiti Ahmedabad after opening of tenders/Price bid.)

Name of Work: Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan

Samiti Ahmedabad.

We had participated for the above-mentioned work, and we were qualified for the criteria mentioned in the subjected

Upon asked by Nagar Prathmik Shikshan Samiti Ahmedabad, we hereby give our consent with this undertaking to

carry out and execute the works of Selection of “Request for Proposal (RFP) for the Selection of an Agency for Supply,

Installation Testing and Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of

Nagar Prathmik Shikshan Samiti Ahmedabad.” if the same is awarded to _______ above/below the estimated rates.

We hereby agree and abide ourselves and assure Nagar Prathmik Shikshan Samiti Ahmedabad that we will not deny to

carry out and execute the work if the same is awarded to us by the competent authority of Nagar Prathmik Shikshan

Samiti Ahmedabad at above mentioned rates and terms mentioned in the subjected work's tender, failing which,

competent authority of Nagar Prathmik Shikshan Samiti Ahmedabad may take penalty actions like disqualifying or

debarring us for future works of Nagar Prathmik Shikshan Samiti Ahmedabad for the period as decided by Nagar

Prathmik Shikshan Samiti Ahmedabad upon their discretion, or any other action as decided by competent authority of

Nagar Prathmik Shikshan Samiti Ahmedabad.

This undertaking will remain in force up to ………………………………….

Sign and Stamp of Contractor.

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

Part II: Master Service Agreement

(To be printed on Rs. 300/- Stamp Paper)

This AGREEMENT is made at __________, Ahmedabad, Gujarat on this ____ day of _____, ____, BETWEEN

-----------------------------, hereinafter referred to as "Client", or "Nagar Prathmik Shikshan Samiti Ahmedabad" (which

expression unless repugnant to the context therein shall include its administrator and permitted assignees) of the FIRST

-----------------------------, a company registered under the Companies Act, 1956 or partnership firm registered under

Indian Partnership Act 1932 or Proprietary Firm having its registered office at -----------------------------, hereinafter

referred to as “Service Provider” or “SP” or “Vendor” or “Bidder” or “SI”, (which expression unless repugnant to the

context therein, shall include its successors, administrators, executors and permitted assignees), of the SECOND PART.

Whereas Nagar Prathmik Shikshan Samiti Ahmedabad has envisaged to Request for Proposal (RFP) for the Selection of

an Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC Schools under

the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad.

And whereas Nagar Prathmik Shikshan Samiti Ahmedabad published the RFP for Request for Proposal (RFP) for the

Selection of an Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC

Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad.

And whereas M/s. ------------------------- has submitted its proposal for “Request for Proposal (RFP) for the Selection of

an Agency for Supply, Installation Testing and Commissioning of Announcement sound system in AMC Schools under

the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad.”

AND whereas Nagar Prathmik Shikshan Samiti Ahmedabad has selected M/s………………………as successful bidder and

issued Letter of Intent dated ………………..to the successful bidder who in turn signed and returned the same as a token of

acceptance of Letter of Intent.

And whereas Nagar Prathmik Shikshan Samiti Ahmedabad and M/s. --------------------------- have decided to enter into

this Agreement on the terms and conditions stipulated hereinafter.

NOW, THEREFORE, in consideration of the premises covenants and promises contained herein and other good and

valuable considerations, the receipt and adequacy of which is hereby acknowledged, the parties intending to be bound

legally, IT IS HEREBY AGREED between the Parties as follows:

In this Agreement, the following terms shall be interpreted as indicated, -

“Nagar Prathmik Shikshan Samiti Ahmedabad” means Ahmedabad Municipal Corporation School Board;

“Contract” means this Agreement entered into between Nagar Prathmik Shikshan Samiti Ahmedabad and the Bidder

including all attachments and annexure there to and all documents incorporated by reference therein;

“Bidder” means M/s. ----------------- interchangeably referred to as “SI” in the contract; and

“RFP” means the Tender Published by Nagar Prathmik Shikshan Samiti Ahmedabad (Ref. No. ------) and the subsequent

Corrigenda / Clarifications issued.

"Deliverable" means any action / output generated by the SI while discharging their contractual obligations. This would

include information and all the other services rendered as per the scope of work.

The documents forming this Agreement are to be taken as mutually explanatory of one another. The following order

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

shall govern the priority of documents constituting this Agreement, in the event of a conflict between various

documents, the documents shall have priority in the following order:

this Agreement.

• Scope of Services for the Service Provider (hereby annexed as Annexure)

• Detail Commercial proposal of the Service Provider accepted by Nagar Prathmik Shikshan Samiti Ahmedabad

(hereby annexed as Annexure)

• Clarification & Corrigendum Documents published by Nagar Prathmik Shikshan Samiti Ahmedabad subsequent

to the RFP for this work (hereby annexed as Annexure)

• RFP Document of Nagar Prathmik Shikshan Samiti Ahmedabad for this work (hereby annexed as Annexure)

• LoI issued by the Nagar Prathmik Shikshan Samiti Ahmedabad to the successful bidder (hereby annexed as

• Successful bidder’s “Technical Proposal” and “Commercial Proposal” submitted in response to the RFP (hereby

annexed as Annexure).

• Payment Terms (hereby annexed as Annexure).

• Term of the Agreement

In the event of implementation period getting extended beyond implementation timelines, for reasons not attributable

to the Service Provider, Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to extend the term of the

Agreement by corresponding period to allow validity of contract. (Note: Delay caused due to any reason not in control of

the SI would not be attributed to the project period.)

Payment Schedule & Milestone

The Payment Schedule & Milestone is as per the RFP and subsequent Addendum & Corrigendum released, if any. The

same will form as Annexure of the Contract

Scope Extension

Nagar Prathmik Shikshan Samiti Ahmedabad reserves right to extend the scope of services for the price & timelines as

given in Annexure to this Agreement.

Third Party Claims

a. Subject to Sub-clause (b) below, the Service Provider (the "Indemnified Party") from and against all losses,

claims litigation and damages on account of bodily injury, death or damage to tangible personal property arising in favor

or any person, corporation or other entity (including the Indemnified Party) attributable to the Indemnifying Party's

performance or non-performance under this Agreement or the PERFORMANCE STANDARDSs.

b. The indemnities set out in Sub-clause (a) above shall be subject to the following conditions:

The Indemnified Party, as promptly as practicable, informs the Indemnifying Party in writing of the claim or

proceedings and provides all relevant evidence, documentary or otherwise;

The Indemnified Party shall, at the cost and expenses of the Indemnifying Party, give the Indemnifying Party all

reasonable assistance in the defense of such claim including reasonable access to all relevant information,

documentation and personnel. The indemnifying party shall bear cost and expenses and fees of the Attorney on behalf

of the Indemnified Party in the litigation, claim.

if the Indemnifying Party does not assume full control over the defense of a claim as provided in this Article, the

Indemnifying Party may participate in such defense at its sole cost and expense, and the Indemnified Party will have the

right to defend the claim in such manner as it may deem appropriate, and the cost and expense of the Indemnified Party

will be borne and paid by the Indemnifying Party.

The Indemnified Party shall not prejudice, pay or accept any proceedings or claim, or compromise any proceedings or

claim, without the written consent of the Indemnifying Party;

bidder hereby indemnify & hold indemnified the Nagar Prathmik Shikshan Samiti Ahmedabad harmless from & against

any & all damages, losses, liabilities, expenses including legal fees & cost of litigation in connection with any action,

claim, suit, proceedings as if result of claim made by the third party directly or indirectly arising out of or in connection

with this agreement.

all settlements of claims subject to indemnification under this Article will: (a) be entered into only with the consent of

the Indemnified Party, which consent will not be unreasonably withheld & include an unconditional release to the

Indemnified Party from the claimant for all liability in respect of such claim; & (b) include any appropriate

confidentiality agreement prohibiting disclosure of the terms of such settlement;

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

the Indemnified Party shall take steps that the Indemnifying Party may reasonably require to mitigate or reduce its loss

as a result of such a claim or proceedings; &

In the event that the Indemnifying Party is obligated to indemnify an Indemnified Party pursuant to this Article, the

Indemnifying Party will, upon payment of such indemnity in full, be subrogated to all rights & defenses of the

Indemnified Party with respect to the claims to which such indemnification relates;

in the event that the Indemnifying Party is obligated to indemnify the Indemnified Party pursuant to this Article, the

Indemnified Party will be entitled to invoke the Performance Bank Guarantee, if such indemnity is not paid, either in full

or in part, & on the invocation of the Performance Bank Guarantee, the Indemnifying Party shall be subrogated to all

rights & defenses of the Indemnified Party with respect to the claims to which such indemnification relates.

Resolution of Disputes

The Nagar Prathmik Shikshan Samiti Ahmedabad and the SI shall make every effort to resolve amicably, by direct

informal negotiation, any disagreement or dispute arising between them under or in connection with the Agreement. If

after 30 days from the commencement of such informal negotiations, the Nagar Prathmik Shikshan Samiti Ahmedabad

and the SI are unable to resolve amicably such dispute, the matter will be referred to the Administrative Officer, Nagar

Prathmik Shikshan Samiti Ahmedabad his / her opinion shall be taken.

If the SI doesn’t agree with the opinion of the Administrative Officer, Nagar Prathmik Shikshan Samiti Ahmedabad,

matter shall be referred to two Arbitrators: one Arbitrator to be nominated by Nagar Prathmik Shikshan Samiti

Ahmedabad/ AMC and the other one to be nominated by the SI. In the case of the said Arbitrators not agreeing, then the

matter will be referred to an umpire to be appointed by the Arbitrators in writing before proceeding with the reference.

The award of the Arbitrators, and in the event of their not agreeing, the award of the Umpire appointed by them shall be

final and binding on the parties. Proceedings under this clause shall be subject to applicable law of the Arbitration and

Reconciliation Act, 1996 and the venue of such arbitration shall be Ahmedabad.

Cost of arbitration shall be borne by each party proportionately. However, expenses incurred by each party in

connection with the preparation, presentation shall be borne by the party itself. The provisions of this clause shall

survive termination of this Agreement.

Limitation of Liability towards Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC/AMC Schools

The SI's liability under the resultant Agreement shall be determined as per the Law in force for the time being. The SI

shall be liable to the Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC for loss or damage occurred or caused or likely

to occur on account of any act of omission on the part of the SI and its employees, including loss caused to Nagar

Prathmik Shikshan Samiti Ahmedabad/ AMC on account of defect in goods or deficiency in services on the part of SI or

his agents or any person / persons claiming through or under said SI. However, such liability of SI shall not exceed the

contract value.

This limitation of liability shall not limit the SI’s liability, if any, for damage to Third Parties caused by the SI or any

person or firm acting on behalf of the SI in carrying out the scope of work envisaged herein.

Conflict of Interest

A conflict of interest is any situation that might cause an impartial observer to reasonably question whether SI actions

are influenced by considerations of your firm’s interest at the cost of Government.

The SI shall disclose to the Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC in writing, all actual and potential

conflicts of interest that exist, arise or may arise (either for the Service Provider or its Team) in the course of performing

Services as soon as it becomes aware of such a conflict. However, SI shall hold Nagar Prathmik Shikshan Samiti

Ahmedabad’s/ AMC’s interest paramount, without any consideration for future work, and strictly avoid conflict of

interest with other assignments.

Fraud and Corruption

Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC requires that SI must observe the highest standards of ethics during

the execution of the contract. In pursuance of this policy, Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC/ AMC

Libraries defines, for the purpose of this provision, the terms set forth as follows:

“Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of Nagar

Prathmik Shikshan Samiti Ahmedabad/ AMC/ AMC libraries in contract executions.

"Fraudulent practice" means a mis-presentation of facts, in order to influence a procurement process or the execution of

a contract, to Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC/ AMC libraries, and includes collusive practice

among bidders (prior to or after Proposal submission) designed to establish Proposal prices at artificially high or non-

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

competitive levels and to deprive Nagar Prathmik Shikshan Samiti Ahmedabad of the benefits of free and open

“Unfair trade practices” means supply of services different from what is ordered on or change in the Scope of Work

which is given in the contract.

“Coercive Practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence

their participation in the execution of contract.

If it is noticed that the SI has indulged into the Corrupt / Fraudulent / Unfair / Coercive practices, it will be a sufficient

ground for Nagar Prathmik Shikshan Samiti Ahmedabad for termination of the contract and initiate black listing of the

Exit Management

Exit Management Purpose

This clause sets out the provisions, which will apply during Exit Management period. The Parties shall ensure that their

respective associated entities carry out their respective obligations set out in this Exit Management Clause.

The exit management period starts, in case of expiry of contract, at least 6 months prior to the date when the contract

comes to an end or in case of termination of contract, on the date when the notice of termination is sent to the SI. The

exit management period ends on the date agreed upon by the Nagar Prathmik Shikshan Samiti Ahmedabad or Six

months after the beginning of the exit management period, whichever is earlier.

Service Provider will promptly on the commencement of the exit management period, supply to the Nagar Prathmik

Shikshan Samiti Ahmedabad or its nominated agencies the following:

Information relating to the current services rendered and performance data relating to the performance of the services;

Documentation relating to Surveillance Project, Project’s Intellectual Property Rights; any other data and confidential

information related to the Project.

Project data as is reasonably required for purposes of the Project or for transitioning of the services to its Replacing

Successful Bidder in a readily available format.

All other information (including but not limited to documents, records, and agreements) relating to the services

reasonably necessary to enable the Nagar Prathmik Shikshan Samiti Ahmedabad and its nominated agencies, or its

Replacing Vendor to carry out due diligence in order to transition the provision of the Services to Nagar Prathmik

Shikshan Samiti Ahmedabad/ AMC or its nominated agencies, or its Replacing Vendor (as the case may be).

Promptly on reasonable request at any time during the exit management period, the Successful Bidder shall, subject to

applicable laws, restraints and regulations (including in particular those relating to privacy) provide to Nagar Prathmik

Shikshan Samiti Ahmedabad/ AMCa list of all employees (with job titles and communication address) of the Successful

Bidder, dedicated to providing the services at the commencement of the exit management period; To the extent that any

Transfer Regulation does not apply to any employee of the Successful Bidder, Nagar Prathmik Shikshan Samiti

Ahmedabad/ AMC or Replacing Vendor may make an offer of contract for services to such employee of the Successful

Bidder and the Successful Bidder shall not enforce or impose any contractual provision that would prevent any such

employee from being hired by the Nagar Prathmik Shikshan Samiti Ahmedabad/ AMCor any Replacing Vendor.

Exit Management Plan

Successful Bidder shall provide Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC with a recommended exit

management plan ("Exit Management Plan") within 90 days of signing of the contract, which shall deal with at least the

following aspects of exit management in relation to the PERFORMANCE STANDARDS as a whole and in relation to the

Project Implementation, the Operation and Management PERFORMANCE STANDARDS and Scope of work definition.

A detailed program of the transfer process that could be used in conjunction with a Replacement Vendor including

details of the means to be used to ensure continuing provision of the services throughout the transfer process or until the

cessation of the services and of the management structure to be used during the transfer;

Plans for the communication with such of the Successful Bidder, staff, suppliers, customers and any related third party

as are necessary to avoid any material detrimental impact on Project’s operations as a result of undertaking the transfer;

Plans for provision of contingent support to the Surveillance Project and Replacement Vendor for a reasonable period

(minimum one month) after transfer.

Successful Bidder shall re-draft the Exit Management Plan annually to ensure that it is kept relevant and up to date.

Each Exit Management Plan shall be presented by the Successful Bidder to and approved by Nagar Prathmik Shikshan

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

Samiti Ahmedabad or its nominated agencies.

The terms of payment as stated in the Terms of Payment Schedule include the costs of the Successful Bidder complying

with its obligations under this Schedule.

During the exit management period, the Successful Bidder shall use its best efforts to deliver the services.

Payments during the Exit Management period shall be made in accordance with the Terms of Payment Schedule.

Termination of Contract

Nagar Prathmik Shikshan Samiti Ahmedabad may, without prejudice to any other remedy under this Contract and

applicable law, reserves the right to terminate for breach of contract by providing a written notice of 30 days stating the

reason for default to the SI and as it deems fit, terminate the contract either in whole or in part:

If the SI fails to deliver any or all of the project requirements / operationalization / completion / performance

parameters (PERFORMANCE STANDARDS) of the project within the time frame specified in the contract; or

If the SI fails to perform any other obligation(s) under the contract.

Prior to providing a notice of termination to the SI, Nagar Prathmik Shikshan Samiti Ahmedabad shall provide the SI

with a written notice of 30 days instructing the SI to cure any breach/ default of the Contract, if Nagar Prathmik

Shikshan Samiti Ahmedabad is of the view that the breach may be rectified.

On failure of the SI to rectify such breach within 30 days, Nagar Prathmik Shikshan Samiti Ahmedabad may terminate

the contract by providing a written notice of 30 days to the SI, provided that such termination will not prejudice or affect

any right of action or remedy which has accrued or will accrue thereafter to Nagar Prathmik Shikshan Samiti

Ahmedabad. In such event the SI shall be liable for penalty/liquidated damages imposed by the Nagar Prathmik

Shikshan Samiti Ahmedabad. The performance Guarantee shall be forfeited by the Nagar Prathmik Shikshan Samiti

Consequences of Termination

In the event of termination of this contract, Nagar Prathmik Shikshan Samiti Ahmedabad is entitled to impose any such

obligations and conditions and issue any clarifications as may be necessary to ensure an efficient transition and effective

continuity of the services which the SI shall be obliged to comply with and take all available steps to minimize the loss

resulting from that termination/ breach, and further allow and provide all such assistance to Nagar Prathmik Shikshan

Samiti Ahmedabad and/ or succeeding vendor, as may be required, to take over the obligations of the SI in relation to

the execution / continued execution of the requirements of this contract.

In the event of the SI being unable to service the contract for whatever reason, Nagar Prathmik Shikshan Samiti

Ahmedabad would evoke the PBG. Notwithstanding and without prejudice to any rights whatsoever of department

under the Contract in the matter, the proceeds of the PBG shall be payable to department as compensation for any loss

resulting from the Bidder’s failure to complete its obligations under the Contract. Department shall notify the Bidder in

writing of the exercise of its right to receive such compensation within 14 days, indicating the contractual obligation(s)

for which the Bidder is in default.

Nagar Prathmik Shikshan Samiti Ahmedabad shall also be entitled to make recoveries from the Bidder’s bills,

performance bank guarantee, or from any other amount due to him, the equivalent value of any payment made to him

due to inadvertence, error, collusion, misconstruction or misstatement

“Confidential Information" means all information including Project Data (whether in written, oral, electronic or other

format) which relates to the technical, financial and operational affairs, business rules, citizen information, video

footages, alert information, any police department data, products, processes, data, crime / criminal secrets, design

rights, know-how and personnel of each Party and its affiliates which is disclosed to or otherwise learned by the other

Party or subcontractors (whether a Party to the contract or to the PERFORMANCE STANDARDS) in the course of or in

connection with the contract (including without limitation such information received during negotiations, location visits

and meetings in connection with the contract or to the PERFORMANCE STANDARDS) or pursuant to the contract to be

signed subsequently.

Except with the prior written permission of Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC, the Service Provider

and its Personnel shall not disclose such confidential information to any person or entity not expected to know such

information by default of being associated with the project, nor shall the Service Provider and it’s Personnel make public

the recommendations formulated in the course of, or as a result of the Project.

The Service Provider recognizes that during the term of this Agreement, sensitive data will be procured & made available

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

to it, its Sub contractors & agents & others working for or under the Service Provider. Disclosure or usage of the data by

any such recipient may constitute a breach of law applicable causing harm not only to Nagar Prathmik Shikshan Samiti

Ahmedabad/ AMC whose data is used but also to its stakeholders. Service Provider, its Subcontractors & agents are

required to demonstrate utmost care, sensitivity & strict confidentiality. Any breach of this Article will result in Nagar

Prathmik Shikshan Samiti Ahmedabad & its nominees receiving a right to seek injunctive relief & damages from the

Service Provider.

Each Party agrees as to any Confidential Information disclosed by a Party to this Agreement (the "Discloser") to the

other Party to this Agreement (the "Recipient") &

to take such steps necessary to protect the Discloser's Confidential information from unauthorized use, reproduction &

disclosure, as the Recipient takes in relation to its own Confidential Information of the same type, but in no event less

than reasonable care;

to use such Confidential Information only for the purposes of this Agreement or as otherwise expressly permitted or

expressly required by this Agreement or as otherwise permitted by the Discloser in writing; &

not, without the Discloser's prior written consent, to copy the Confidential Information cause or allow it to be copied,

directly or indirectly, in whole or in part, except as otherwise expressly provided in this Agreement, or as required in

connection with Recipient's use as permitted under this Article, or as needed for the purposes of this Agreement, or as

needed for the purposes of this Agreement, provided that any proprietary legends & notices (whether of the Discloser or

of a Third Party) are not removed or obscured; &

Not, to disclose, transfer, publish or communicate the Confidential Information in any manner, without the Discloser's

prior written consent, to any person except as permitted under this Agreement.

The restrictions of this Article shall not apply to confidential Information that:

is or becomes generally available to the public through no breach of this Article by the Recipient; &

Was in the recipient's possession free of any obligation of confidence prior to the time of receipt of it by the Recipient

Is developed by the Recipient independently of any of discloser's Confidential Information; &

Is rightfully obtained by the Recipient from third Parties authorized at that time to make such disclosure without

is identified in writing by the Discloser as no longer proprietary or confidential; or vi. Is required to be disclosed by law,

regulation or Court Order, provided that the recipient gives prompt written notice to the Discloser of such legal &

regulatory requirement to disclose so as to allow the Discloser reasonable opportunity to contest such disclosure.

to the extent that such disclosure is required for the purposes of this Agreement, either Party may disclose Confidential

Information to:

its employees, agents & independent contractors & to any of its affiliates & their respective independent contractors or

its professional advisors & auditors, who require access for the purposes of this Agreement, whom the relevant Party has

informed of its obligations under this Article & in respect of whom the relevant Party has informed of its obligations

under this Article has used commercially reasonable efforts to ensure that they are contractually obliged to keep such

Confidential Information confidential on terms substantially the same as set forth in this Article. Either Party may also

disclose confidential Information or any entity with the other Party's prior written consent.

The provisions of this Article shall survive three years post expiration or any earlier termination of this Agreement.

confidential Information shall be & remain the property of the Discloser & nothing in this Article shall be construed to

grant either Party any right or license with respect to the other Party's confidential Information otherwise than as is

expressly set out in this Agreement.

Subject as otherwise expressly provide in this Agreement all Confidential information in tangible or electronic form

under the control of the Recipient shall either be destroyed, erased or returned to the Discloser promptly upon the

earlier of: (i) the written request of the Disclose, or, (ii) termination or expiry of this Agreement or, in respect of the

PERFORMANCE STANDARDSs, the termination or expiry of the PERFORMANCE STANDARDSs. Notwithstanding the

forgoing, both Parties may retain, subject to the terms of this Article, reasonable number of copies of the other Party's

Confidential Information solely for confirmation of compliance with the confidentiality obligations of this Agreement.

Neither Party is restricted by the provisions of this clause from using (including using to provide products or perform

services on behalf of third Parties) any ideas, concepts, know-how & techniques that are related to the Recipient's

employees or agents (and not intentionally memorized for the purpose of later recording or use) (collectively, the

"residuals"). This Article shall not permit the disclosure or use by either Party or any financial (including business

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

plans), statistical, product, personnel or customer data or the other Party. Each party agrees not to disclose the source of

Both Parties agree that monetary damages would not be a sufficient remedy for any breach of this clause by the other

Party & that Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC& bidder, as appropriate, shall be entitled to equitable

relief, including injunction & specific performance as a remedy for any such breach. Such remedies shall not be deemed

to be the exclusive remedies for a breach by a Party of this clause, but shall be in addition to all other remedies available

at law or equity to the damaged Party.

in connection with the Services, Service Provider may from time to time undertake one or more quality assessment

reviews for the purpose of improving the Project. In order for such reviews to be frank & candid, for the greatest benefit

to both Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC& Service Provider, they shall be kept confidential to the

greatest extent possible. The Parties agree that any documentation created in connection with such quality assessment

reviews shall be confidential Information of Service Provider which is licensed to AMC School

Board/ AMC for any internal use except that in no event shall such documentation or the results of such reviews be

discoverable or admissible (or used for any purpose) in any arbitration or legal proceedings against Bidder related to

this Agreement or the Services.

Standards of Performance

The SI shall provide the services and carry out their obligations under the Contract with due diligence, efficiency, and

professionalism/ethics in accordance with generally accepted professional standards and practices. The SI shall always

act in respect of any matter relating to this contract. The SI shall abide by all the provisions/Acts/Rules/Regulations,

Standing orders, etc. of Information Technology as prevalent in the country.

The SI shall also conform to the standards laid down by Nagar Prathmik Shikshan Samiti Ahmedabad or Nagar

Prathmik Shikshan Samiti Ahmedabad or Government of Gujarat or Government of India from time to time.

Sub-contracting / outsourcing would be allowed only in O&M phase for work like

Provisioning of technical manpower for operations and maintenance of application, hardware and cloud.

The bidder is expected to provide details of the sub-contractors for the work which is allowed as mentioned in the clause.

Use of personnel not on payroll of the SI shall be considered as sub-contracting. The SI shall solely responsible for the

work carried out by subcontracting under the contract. SI shall be the sole point of contact for the entire project

throughout the project period.

Care to be taken while working at Public Place

SI should follow instructions issued by concerned Competent Authority and Nagar Prathmik Shikshan Samiti

Ahmedabad from time to time for carrying out work at public places. SI should ensure that there is no damage caused to

any private or public property. In case such damage is caused, SI shall immediately bring it to the notice of concerned

organization and Nagar Prathmik Shikshan Samiti Ahmedabad in writing and pay necessary charges towards fixing of

the damage. SI should also ensure that no traffic congestion/public inconvenience is caused while carrying out work at

SI shall ensure that its employees/representatives don’t breach privacy of any citizen or establishment during execution

or maintenance of the project.

Compliance with Labor regulations

The SI shall pay fair and reasonable wages to the workmen employed by him, for the contract undertaken by him and

comply with the provisions set forth under the Minimum wages Act and the Contract Labor Act

Independent Contractor

Nothing in this Agreement shall be construed as establishing or implying any partnership or joint venture or

employment relationship between the Parties to this Agreement. Except as expressly stated in this Agreement nothing in

this Agreement shall be deemed to constitute any Party as the agent of any other Party or authorizes either Party (i) to

incur any expenses on behalf of the other Party, (ii) to enter into any engagement or make any representation or

warranty on behalf of the other Party, (iii) to pledge the credit of or otherwise bind or oblige the other Party, or (iv) to

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

commit the other Party in any manner whatsoever in each case without obtaining the other Party's prior written consent.

A waiver of any provision or breach of this Agreement must be in writing and signed by an authorized official of the

Party executing the same. No such waiver shall be construed to affect or imply a subsequent waiver of the same

provision or subsequent breach of this Agreement.

Performance Guarantee

The Bidder shall submit performance guarantee which is unconditional & irrevocable bank guarantee equal to an

amount equivalent of 5% of the Project Value (CAPEX). However, for Operation & Maintenance phase, SI will submit

the yearly bank guarantee of amount equivalent of 5% of the Project Value (OPEX). in the format prescribed in RFP

issued by any of the Nationalized Banks Only. The performance bank guarantee shall be from Nationalized or Scheduled

Banks except Co-operative Banks in favor of “Chairman, Nagar Prathmik Shikshan Samiti, Ahmedabad”.

The performance guarantee shall be valid for the term agreement & shall be renewed & maintained by the SI for the

term of the agreement & extension, if any. The performance guarantee shall be forfeited / liquidated by the Nagar

Prathmik Shikshan Samiti Ahmedabad as a penalty in the event of failure to complete obligations or breach of any of the

conditions by the SI.

Personnel/Employees

Personnel/employees assigned by Service Provider to perform the services shall be employees of Service Provider or its

sub-contractors, & under no circumstances will such personnel be considered as employees of Nagar Prathmik Shikshan

Samiti Ahmedabad. Service Provider shall have the sole responsibility for supervision & control of its personnel & for

payment of such personnel's employee's entire compensation, including salary, legal deductions withholding of income

taxes & social security taxes, worker's compensation, employee & disability benefits & the like & shall be responsible for

all employer obligations under all laws as applicable from time to time. The Nagar Prathmik Shikshan Samiti

Ahmedabad shall not be responsible for the above issues concerning to personnel of Service Provider.

Service Provider shall use its best efforts to ensure that sufficient Service Provider personnel are employed to perform

the Services, & that, such personnel have appropriate qualifications to perform the Services.

Each Party shall be responsible for the performance of all its obligations under this Agreement & shall be liable for the

acts & omissions of its employees & agents in connection therewith.

Variations & Further Assurance

a. No amendment, variation or other change to this Agreement or the PERFORMANCE STANDARDSs shall be

valid unless made in writing & signed by the duly authorized representatives of the Parties to this Agreement.

b. Each Party to this Agreement or the PERFORMANCE STANDARDSs agree to enter into or execute, without

limitation, whatever other agreement, document, consent & waiver & to do all other things which shall or may be

reasonably required to complete & deliver the obligations set out in the Agreement or the PERFORMANCE

Severability & Waiver

if any provision of this Agreement or the PERFORMANCE STANDARDSs, or any part thereof, shall be found by any

court or administrative body of competent jurisdiction to be illegal, invalid or unenforceable the illegality, invalidity or

unenforceability of such provision or part provision shall not affect the other provisions of this Agreement or the

PERFORMANCE STANDARDSs or the remainder of the provisions in question which shall remain in full force & effect.

The relevant Parties shall negotiate in good faith in order to agree to substitute any illegal, invalid or unenforceable

provision with a valid & enforceable provision which achieves to the greatest extent possible the economic, legal &

commercial objectives of the illegal, invalid or unenforceable provision or part provision within 7 working days.

No failure to exercise or enforce & no delay in exercising or enforcing on the part of either Party to this Agreement or the

PERFORMANCE STANDARDSs of any right, remedy or provision of this Agreement or the PERFORMANCE

STANDARDSs shall operate as a waiver of such right, remedy or provision in any future application nor shall any single

or partial exercise or enforcement of any right, remedy or provision preclude any other or further exercise or

enforcement of any other right, remedy or provision.

Entire Agreement

This MSA, the PERFORMANCE STANDARDSs & all schedules appended thereto & the contents of the RFP subsequent

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

corrigenda issued thereon & clarification (undertakings) accepted by the Nagar Prathmik Shikshan Samiti Ahmedabad

constitute the entire agreement between the Parties with respect to their subject matter.

The termination or expiry of this Agreement or the PERFORMANCE STANDARDSs for any reason shall not affect or

prejudice any terms of this Agreement, or the rights of the Parties under them which are either expressly of by

implication intended to come into effect or continue in effect after such expiry or termination.

The stamp duty payable for the contract shall be borne by the Service Provider.

The contract shall be governed by the laws and procedures prescribed by the Laws prevailing and in force in India,

within the framework of applicable legiperformance standardstion and enactment made from time to time concerning

such commercial dealings/processing. All legal disputes are subject to the jurisdiction of Ahmedabad courts only.

IN WITNESS whereof the parties hereto have signed this on the day, month and year first herein above written.

Signed, sealed and delivered

For and on behalf of the Nagar Prathmik Shikshan Samiti Ahmedabad. Ahmedabad

Signed, sealed and delivered

For and on behalf of the “Service Provider”,

Attachments to the Agreement:

i. Scope of Services for the Service Provider

ii. Detail Commercial proposal of the Service Provider accepted by Nagar Prathmik Shikshan Samiti Ahmedabad

iii. Corrigendum Document published by Nagar Prathmik Shikshan Samiti Ahmedabad subsequent to the RFP for

iv. RFP Document of Nagar Prathmik Shikshan Samiti Ahmedabad for this work

v. LoI issued by the Nagar Prathmik Shikshan Samiti Ahmedabad to the successful bidder

vi. The successful bidder’s “Technical Proposal” and “Commercial Proposal” submitted in response to the RFP

vii. Payment Schedule and Milestones

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

Part III: Format for Performance Bank Guarantee

<< To be printed on Rs. 300/- Stamp Paper >>

IN CONSIDERATION OF ……………………………………………. Through ………………………….

Nagar Prathmik Shikshan Samiti Ahmedabad, Ahmedabad (Ahmedabad Municipal Corporation School Board) for

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and Commissioning of

Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti Ahmedabad

on the terms and conditions of the AGREEMENT dated the …………..day of …………….. 2026 executed between Nagar

Prathmik Shikshan Samiti Ahmedabad on the one part and the Company (Name of the Company) on the other part

(hereinafter referred to as “the said AGREEMENT) and on the terms and conditions specified in the Contract, Form of

Offer and Form of acceptance of Offer, true and complete copies of the offer submitted by the Company, the said

Acceptance of Offer and the said AGREEMENT are annexed hereto.

The Company has agreed to furnish Nagar Prathmik Shikshan Samiti Ahmedabad in Guarantee of the Nationalized

Bank for the sum of Rs ……….. (Agreement in Words and Figures) only which shall be the Security Deposit for the due

performance of the term’s covenants and conditions of the said AGREEMENT. We………….. Bank Registered in India

under Act and having one of our Local Head Office at……………………….. do hereby guarantee to Nagar Prathmik

Shikshan Samiti Ahmedabad in ………….. Department.

Due performance and observances by the Company of the terms covenants and conditions on the part of the Company

contained in the said AGREEMENT, AND

Due and punctual payment by the Company to Nagar Prathmik Shikshan Samiti Ahmedabad of all sum of money,

losses, damages, costs, charges, penalties and expenses that may become due or payable to Nagar Prathmik Shikshan

Samiti Ahmedabad by or from the Company by reason of or in consequence of any breach, non-performance or default

on the part of the Company of the terms covenants and conditions under or in respect of the said AGREEMENT.

AND FOR THE consideration aforesaid, we do hereby undertake to pay to Nagar Prathmik Shikshan Samiti

Ahmedabad on demand without delay demur the said sum of Rs. ………………. (Rupees …………………………………… only)

together with interest thereon at the rate prescribed under ……………… from the date of demand till payment or such

lesser sum, as may be demanded by Nagar Prathmik Shikshan Samiti Ahmedabad from us as and by way of indemnity

on account of any loss or damage caused to or suffered by Nagar Prathmik Shikshan Samiti Ahmedabad by reason of

any breach, non-performance or default by the Company of the terms, covenants and conditions contained in the said

AGREEMENT or in the due and punctual payment of the moneys payable by the Company to Nagar Prathmik

Shikshan Samiti Ahmedabad thereunder and notwithstanding any dispute or disputes raised by the Company in any

suit or proceeding filed before the Court relating thereto our liability hereunder being absolute and unequivocal and

irrevocable AND WE do hereby agree that –

The guarantee herein contained shall remain in full force and effect during the subsistence of the said AGREEMENT

and that the same will continue to be enforceable till all the claims of Nagar Prathmik Shikshan Samiti Ahmedabad are

fully paid under or by virtue of the said AGREEMENT and its claims satisfied or discharged and till Nagar Prathmik

Shikshan Samiti Ahmedabad certifies that the terms and conditions of the said AGREEMENT have fully and properly

carried out by the Company.

We shall not be discharged or released from liability under this Guarantee by reason of

any change in the Constitution of the Bank or

any arrangement entered into between Nagar Prathmik Shikshan Samiti Ahmedabad and the Company with or

without our consent;

any forbearance or indulgence shown to the Company,

any variation in the terms, covenants or conditions contained in the said AGREEMENT;

any time given to the Company, OR

any other conditions or circumstances under which in a law a surety would be discharged.

Our liability hereunder shall be joint and several with that of the Company as if we were the principal debtors in

respect of the said sum of Rs………………………. (Rupees ……………………………………. Only).

We shall not revoke this guarantee during its currency except with the previous consent of Nagar Prathmik Shikshan

Samiti Ahmedabad in ……………………… department in writing;

Provided always that notwithstanding anything herein contained our liabilities under this guarantee shall be limited to

the sum of Rs……………………….. (Rupees………………… only) and shall remain in force until Nagar Prathmik Shikshan

Samiti Ahmedabad certifies that the terms and conditions of the said AGREEMENT have been fully and properly

Request for Proposal (RFP) for the Selection of an Agency for Supply, Installation Testing and

Commissioning of Announcement sound system in AMC Schools under the Jurisdiction of Nagar Prathmik

Shikshan Samiti Ahmedabad

carried out by the Company.

Bank hereby agrees and covenants that if at any stage default is made in payment of any instalment or any portion

thereof due to Nagar Prathmik Shikshan Samiti Ahmedabad under the said AGREEMENT or if the Company fails to

perform the said AGREEMENT or default shall be made in fulfilling any of the terms and conditions contained in the

said AGREEMENT by the Company, the Bank shall pay to Nagar Prathmik Shikshan Samiti Ahmedabad demand

without any demur, such sum as may by demanded, not exceeding Rs………………………….

(Rupees…………………………………) and that the Bank will indemnify and keep Nagar Prathmik Shikshan Samiti

Ahmedabad indemnified against all the losses pursuant to the said AGREEMENT and default on the part of the

Company. The decision of Nagar Prathmik Shikshan Samiti Ahmedabad that the default has been committed by the

Company shall be conclusive and final and shall be binding on the Bank/Guarantor. Similarly, the decision of Nagar

Prathmik Shikshan Samiti Ahmedabad as regards the Agreement due and payable by the Company shall be final and

conclusive and binding on the Bank /Guarantor.

Nagar Prathmik Shikshan Samiti Ahmedabad shall have the fullest liberty and the Bank hereby gives its consent

without any way affecting this guarantee and discharging the Bank/Guarantor from its liability hereunder, to vary or

modify the said AGREEMENT or any terms thereof or grant any extension of time or any facility or indulgence to the

Company and Guarantee shall not be released by reason of any time facility or indulgence being given to the Company

or any forbearance act or omission on the part of Nagar Prathmik Shikshan Samiti Ahmedabad or by any other matter

or think whatsoever which under the law, relating to sureties so releasing the guarantor and the Guarantor hereby

waives all suretyship and other rights which it might otherwise be entitled to enforce.

That the absence of powers on the part of the Company or Nagar Prathmik Shikshan Samiti Ahmedabad to enter into

or execute the said AGREEMENT or any irregularity in the exercise of such power or invalidity of the said

AGREEMENT for any reason whatsoever shall not affect the liability of the Guarantor/Bank and binding on the bank

notwithstanding any abnormality or irregularity

The Guarantor agrees and declares that for enforcing this Guarantee by………………… against it, the Courts at

Ahmedabad only shall have exclusive jurisdiction and the Guarantor hereby submits to the same

Being respectively the Director of the Company, who in token thereof, has hereto set his respective hands in the