Repair and Maintenance of roof mounted CAB AC units for minor inspection and major schedule of 3 phase locomotives at ELS/ROU, for a period of 02 years.

Bid Security : The bidders will have to make payment towards Bid Security through either in cash through e-payment gateway available on IREPS portal or as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure- VIA of GCC April 2022 and shall be valid for a period of 90days beyond the bid validity period. Manual/ offline mode of payment through Demand Draft, Banker's cheque, Cash Deposit receipts etc. shall not be entertained. The copy of epayment receipt or copy of Bank Guarantee bond should be submitted as proof.

Any firm recognized by Department of Industrial Policy and Promotion(DIPP) as 'Startups' shall be exempted from payment of Bid Security. The documents with declaration that "I/We am/are a Startup firm registered by ........................ Department of Industrial Policy and Promotion (DIPP) and my registration number is ................ valid upto ............... (Copy enclosed) and hence exempted from submission of Bid Security" should be enclosed.

Labour Cooperative Societies shall submit only 50% of above Bid Security with the declaration that " We are a Labour Cooperative Society and our Registration No. is .................... with.......................and hence required to deposit only 50% of Bid Security. Copy of Registration certificate must be attached.

If the tender is accepted, this Bid Security will be retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the Standard General Conditions of Contract. The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured: i. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal(IREPS) while applying to the tender. The format of Bank Guarantee is available GCC 2022. ii. The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document within 5 working days of deadline of submission of bids. iii. Non submission of scanned copy of Bank Guarantee with the bid on etendering portal (IREPS) and/or non-submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. iv. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender. v. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected vi. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope. vii. The envelope shall be addressed to the officer and address as mentioned in the tender document. viii. If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.

The tender must be accompanied by a Bid Security as mentioned in Srl. No.1 to 5 above, failing which the tender shall be summarily rejected. All other terms and condition related to Bid Security Deposit is applicable as per GCC (April) 2022 and its latest corrigendum issued if any.

Documents related Sole Proprietorship /Partnership Deeds / Company/ HUF/ LLP (Limited Liability Partnership)/ Joint Ventute/ Registered Society & Registered Trust (which is applicable) and Power Of Attorneys, etc, should be uploaded. The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / company/ HUF/ LLP (Limited Liability Partnership)/ Joint Venture/ Registered Society & Registered Trust etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be.

If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender.

After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted.

All other requisite documents as mentioned in Srl No. 7 to 9 must be attached and submitted as per the condition laid down in Srl. No. 14 of GCC (April) 2022. Other terms and condition is applicable as per Srl. No. 14 of GCC (April) 2022 and its latest corrigendum issued if any.

Mandate form should be uploaded as per given format in Instruction to Tenderer.

Tenderers are required to upload their Permanent Account Number (PAN) card.

Tenderer has to upload GST registration number and certificate.

Tenderer should comply the clause no. 16 (Employment/Partnership etc. of Retired Railway Employees) of GCC 2022 regarding Employment / Partnership etc. of Retired Railway Employees. Non submission of this declaration by the bidder shall result in summarily rejection of his/their bid. Format for this declaration is attached as Annexure 'H' of Instruction to Tenderer.

The tenderers shall submit a copy of certificate stating that all their statements/documents submitted alongwith bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-D. In addition to Annexure-D, in case of other than Company/Proprietary firm, Annexure-D(A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUH / Limited Liability Partnership (LLP) etc, as the case may be. Non submission of above certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. The format is available in Instruction to Tenderer.

The rates quoted should be inclusive of all taxes and charges including GST. All the bidders/tenderer should ensure that they are GST compliant and their quoted tax structure/ rates are as per GST Law and in accord with the provision in clause-37 of the standard General Conditions of Contract.

If the date of opening happens to be a BANDH or Holiday, the tender will be opened at the same time on the following working day.

This tender is governed by General Condition of Contract-2022 issued by Railway with latest amendment and Special Conditions of Contract. The General Condition of Contract-2022 can be seen on Railway Board (Civil Engineering directorate) website www.indian railways.gov.in. In case of any discrepancy between Special Condition of Contract and General Condition of Contract, the Special Condition of Contract as laid down in the Instruction to Tenderer shall prevail.

Tenderer has to upload the scanned copy of Proprietorship certificate or Partnership deed etc. along with the offer.

Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of earnest money deposit. Required document in this regard, if any, shall be uploaded along with the tender for exemption from payment of earnest money deposit.

Tenderer(s) shall submit along with his / their tender, the list of personnel / organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work, has to be submitted.

The contractors shall submit a duly filled up declaration as per Annexure 'G' - Tender Form (First Sheet).

SCOPE OF WORK: The tenderer shall carry out the work of "Repair and Maintenance of roof mounted CAB AC units for minor inspection and major schedule of 3 phase locomotives at ELS/ROU, for a period of 02 years" as per scope of work, given in Annexure 'A' of Instruction to Tenderer.

CONSIGNEE: SSE/E3/TRS/ROU will be the consignee of work. Sr. DEE/TRS/ROU shall be the bill passing authority and Sr. DFM/CKP shall be the bill paying authority.

Q U A N T I T Y: 1286 locomotives (1193 WAG-9 locomotive's schedule maintenance of CAB AC during minor/ trip inspection and 93 WAG-9 locomotive's schedule maintenance of CAB AC during major schedule). Note: Each locomotive consists of 02 nos. CAB AC, which implies, for every locomotive, schedule maintenance of 02 nos. CAB AC has to be performed. Further description is provided at Schedule of Rate.

PLACE OF WORK: The work shall be carried out at shed premises of ELS/ROU. If it is not possible to repair the equipment at shed premises of ELS/ROU, then only it will be allowed to be repaired at firm's premises after due submission of indemnity bond.

COMPLETION PERIOD: The total work shall be completed within 02 years from date of issue of LOA. However, work shall be started within 15 days from the date of issue of letter of acceptance. If firm doesn't start the work within 15 days from date of issue of LOA, penalty as per penalty clause shall be levied.

REPAIR & MAINTENANCE SCHEDULE FOR ROOF MOUNTED CAB AC UNITS: As per Scope of Work.

INDEMNITY BOND: The successful tenderer shall furnish an indemnity bond (in the proforma as per Annexure 'F') for an amount of 5 Lakhs, during the currency of contract. The Indemnity Bond is required for any losses, damage to Railway materials arising out in consequence to the operation on his part or on the part of the staff as driver, cleaner or any other accompanying staff etc. whatsoever. The indemnity bond shall be executed on a non-judicial stamp paper of requisite value, certified by the Collector of Stamp Revenue to the effect that stamp of adequate value have been purchased, and shall be signed by the person(s) authorised by 'Power of Attorney'.

COLLECTION AND DELIVERY SCHEDULE: a)If at all equipment is required to be taken to firm's premises for repair, it shall be allowed to be lifted from shed premises of ELS/ROU by the firm, subject to the availability, only after submission of Indemnity Bond of requisite amount, and shall be delivered back to ELS/ROU after repairing, at contractor's risk & cost. Transportation charges along with charges/manpower for loading and unloading of equipment shall be borne by the firm itself. b) Firm shall lift all the nominated equipment from ELS/ROU within 7 days from the date and time of intimation by the Railways. c) Lot return duration after repair shall be within 15 days from the date of handing over of defective equipment to firm. d) Second/Subsequent lot shall be handed over to the contractor only after the first/previous lot has been returned to consignee at ELS/ROU by the contractor. In case of non- compliance LD shall be deducted as per LD clause.

MATERIALS: As per Scope of work. Materials to be provided by Railways: a) All the materials required for execution of the subject work shall be provided by Railways. b) Railways will also provide material handling vehicles, EOT cranes, if required, for execution of work, subject to availability. However, if Railways is unable to provide these facilities to the contractor for any reason whatsoever, the contractor shall make these arrangements at his own cost, as such execution of work isn't hampered. Materials to be provided by Contractor: a) The contractor shall arrange labour, all requisite tools & plant and machinery & plant as per Scope of Work, at his own cost (unless stated otherwise) for execution of work. b) The contractor shall supply safety helmet, safety shoes, uniform, identity cards, etc to his staffs and supervisor deployed for execution of this work, at his own cost. Non- observance of safety guidelines by contractor's staff and supervisor shall attract a penalty as per penalty clause.

RELEASED MATERIAL: Released material, if any, shall be returned to the (consignee) Railways.

TRANSPORT: All the transportation cost, if required for execution and completion of work, including loading and unloading of materials & its cost as well, shall be borne by the contractor himself.

INSPECTION & TESTING: As per Scope of Work.

PAYMENT TERMS: a) All the claims for payment, i.e., contractor's invoices, shall be accompanied with relevant documents like joint inspection note (initial and final), guaranty/ warranty certificate, etc. b) 100% Payment will be made after admissible deduction i.e., from the accepted amount. c) The payment shall be made as per the Schedule of Rate. d) Part payment is admissible subject to quarterly basis. e) Delay in payment or non-payment of the contractor's bill will under no circumstances be accepted as an excuse for contractor's failure to carry out the work as per the terms and condition of the contract satisfactorily. f) Payment for only those Schedule Maintenance of CAB AC during minor/trip inspection and major schedule shall be done which have been performed successfully by the firm and are accepted by the consignee vide its final joint inspection note. Partially completed work in a locomotive to any extent shall be treated as 'no work done', and no payment request in any proportion shall be entertained for such work.

Security Deposit: The Security Deposit shall be 5% of the contract value. Further instructions are provided in Instruction to Tenderer.

Performance Guarantee: The successful bidder shall submit the Performance Guarantee (PG), amounting to 5% of the original contract value. FDR pledged in favour of 'PFA/ SER, Garden Reach, Kolkata- 43' or 'FA & CAO/ SER' may be accepted. Further instructions are provided in Instruction to Tenderer.

LIQUIDATED DAMAGE CLAUSE: As per Instruction to Tenderer.

SHRAMIK KALYAN PORTAL: i.Contractor is to abide by the provisions of various labour laws in terms of clause 54, 55, 55-A and 55-B of the Standard General Conditions of Contract. In order to ensure the same, an application has been developed and hosted on website 'www.shramikkalyan.indianrailways.gov.in'. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. The registration/ updation in Portal shall be done as under: (a)Contractor shall apply for onetime registration of his company/firm etc. in the Shramik kalyan portal with requisite details subsequent to issue of Letter of Acceptance. Engineer shall approve the contractor's registration in the portal within 7 days of receipt of such request. (b)Contractor once approved by any Engineer, can create password with login ID (PAN No.) for subsequent use of portal for all Letter of Acceptances (LoAs) issued in his favour. (c)The contractor once registered on the portal, shall provide details of his Letter of Acceptances (LoAs) / Contract Agreements on shramik kalyan portal within 15 days of issue of any LoA for approval of concerned Engineer. Engineer shall update (if required) and approve the details of LoA filled by contractor within 7 days of receipt of such request. (d)After approval of LoA by Engineer, contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on shramik kalyan portal on monthly basis. (e)It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments made thereof after each wage period. ii.While processing payment of any 'On Account Bill' or 'Final Bill' or release of 'Advances' or 'Performance Guarantee / Security Deposit', contractor shall submit a certificate to the Engineer or Engineer's representatives that "I have uploaded the correct details of contract labours engaged in connection with this contract and payments made to them during the wage period in Railway's Shramikkalyan portal at 'www.shramikkalyan.indianrailways.gov.in' till ____Month,____Year."

WARRANTY CLAUSE: a) Diagnosis, analysis and rectification of fault/ failure during warranty period shall be responsibility of the contractor. b) A warranty period of 12 months for the workmanship of contractor shall be applicable from the date of repair and maintenance work carried out in loco, for any individual loco. If any such faulty workmanship is noticed during the warranty period, the same shall be rectified by the contractor at free of cost. Note: For the said reason, the warranty-led rectification work of roof mounted air conditioner by the contractor for such "Unscheduled visit of loco" shall not be counted as "Schedule Maintenance" under Schedule 'A' of the Schedule of Rate, and no payment for such warranty-led rectification work shall be made to the contractor. c) During the 12-month warranty period, all costs associated with warranty repair-including transportation, labour, service charges, and any maintenance activities-shall be borne entirely by the contractor. Railways will not pay any additional amount in this regard. d) On being informed of failure during the warranty period, the contractor shall have to rectify the same within the stipulated time as per Item No. (17.1) of Scope of Work, failing which the penalty shall be imposed as per "Penalty Clause". The decision of the Sr. DEE/TRS/ROU, in regard to the cause of failure and nature of rectification to be carried out by the contractor, shall be final and binding upon the contractor.

PENALTY CLAUSE: Fine/Penalty shall be imposed for under performance against any clearance of the contract agreement. All penalties, where applicable, shall be deducted from the contractor's bills. For the purpose of penalty calculation, part of a day shall be considered as a full day. a) If firm fails to commence work within 15 days from date of issue of LOA, a penalty of 2000/- per day, shall be levied until the actual commencement of work. b) For any delay in completing the schedule maintenance of CAB AC [during minor/trip inspection and major schedule of WAG 9 loco (in one cab or both)] or delay in repair/ fault rectification work following the schedule maintenance work performed by contractor, beyond stipulated time as per item (7.0) & (17.1) respectively, of Scope of Work, shall attract a penalty of 2,000 per such loco, per day. This penalty shall not be imposed when Railways is unable to provide required spares for carrying out the work. c) If firm is unable to complete the Schedule Maintenance of CAB AC in offered locomotive within the stipulated time due to any reason whatsoever and loco forecast is done for traffic operation, then loco will be taken over from the firm and dispatched for traffic operations. In such case, penalty as per item no. (b) of penalty clause shall be imposed up to the day loco is out from shed. Moreover, such incomplete work shall not be counted towards the quantities under Schedule 'A' of the Schedule of Rate, and no payment in any proportion, shall be made by Railways for such incomplete work. d) If contractor completely fails to take up the work of Schedule Maintenance of CAB AC during minor/trip inspection schedule of WAG-9 loco, in offered locomotives to him due to his own default, and loco has to be turned out from shed without firm's attention, a penalty of 6,000/- per locomotive, shall be imposed. e) If contractor completely fails to take up the work of Schedule Maintenance of CAB AC during major schedule of WAG9 loco, in offered locomotives to him due to his own default, and loco has to be turned out from shed without firm's attention, a penalty of 12,000/- per locomotive, shall be imposed. f) During the warranty period, upon being informed of a failure, the contractor must rectify the defect within the time specified in item no. (17.1) of the Scope of Work. Delay beyond 8 hours from the date and time of locomotive being offered to the firm by the Railways, shall attract a penalty of 3,000/- per locomotive per day until compliance or shed out of locomotive, as the case may be. If contractor completely fails to take up such work for warranty led rectification of fault and the locomotive has to be dispatched for traffic operations, an additional penalty of 5,000/- per such locomotive shall be imposed against the contractor. g) If contractor's staff are found violating uniform/ industrial safety norms, misbehaving with Railways personnel or found intoxicated, a penalty of 1000/- per such instance, per person, shall be levied. Moreover, the intoxicated staff won't be allowed to perform his work at ELS/ROU anymore, and firm shall be bound to provide replacement of the staff immediately. The decision of Sr. DEE/TRS/ROU in this respect shall be final and binding upon the contractor and no claim in this respect shall be entertained.

LEGAL CHARGES: A fee of 200/- only per legal document executed before or after execution of the contract will be paid by the contractor for obtaining legal advice in law office. This amount will be received by this office in the form of money receipt issued by any cash counter of S. E. Rly. This amount will be deposited under allocation Z-652 or 93652-00.

TERMINATION OF CONTRACT: In case of failure on the part of the contractor to complete the work within the stipulated period or authorized extended period and breach of any terms and conditions of the contract by the contractor, the Railway administration reserves the right to terminate the contract without notice.

SUB-LETTING OF CONTRACT: The contractor shall not sub-let, assign or part with this contract nor shall take any partner or any other person / persons interested in the contract without the prior written consent of the Railway Administration. Any breach by the contractor in respect of the clause will entitle the Railway Administration without prejudice it's any other right or rights to terminate the contract forthwith.

POWER OF ATTORNEY: The tenderer shall submit "Power of Attorney" in favour of the person(s) authorized by you as per GCC 2022 and necessary corrigendum if any to execute and sign the agreement, legal and financial documents.

AGREEMENT: The successful tenderer shall be required to execute an agreement on a prescribed format based on accepted terms and conditions. Payment against bills shall only be eligible after execution of the agreement.

FORCE MAJEURE: As per Instruction to Tenderer.

OPENING OF TENDER: The tender will be opened on the schedule date and time at ELS/ROU.

VALIDITY OF THE TENDER: The offer shall remain open for acceptance for a period of 60 days from the date of Tender opening. Within this period the contractor/Tenderer cannot withdraw his offer subject to the period being extended further if required by mutual agreement from time to time. Any contravention to the above condition will make the Tenderer liable for forfeiture of his Security Deposit/EMD.

QUANTITY VARIATION CLAUSE: As per Instruction to Tenderer.

TIME EXTENSION CLAUSE: As per Instruction to Tenderer.

TERMS & CONDITIONS: 1) No labour and transport shall be provided by the Railways for execution of work. 2) The contractor may have to work beyond general shift and beyond normal working day as per availability of the locomotive in idle condition in the shed to complete the stipulated job within allotted time. 3) Contractor shall be directly responsible for safety of his service engineer/manpower. It will be the responsibility of the contractor to ensure that all his workmen wear proper uniform, observe industrial safety rules- always wearing safety shoes and safety helmet, remain disciplined, follow procedures, methods & practices etc. The railway shall not be liable for any accidents, injuries etc. to his workmen. If any worker of the contractor comes in intoxicated condition and it is detected by the Railway's representative, then that staff should be withdrawn from the engaged work immediately without any further consideration. 4) The responsibility for safe custody of the Railway's materials at firm's premises and during transportation will be of the contractor. 5) The contractor has to submit the list of his labours including his engineer/supervisor issued with the identity cards and deployed for execution of the particular contract, to the Railways before commencement of the work and also for any subsequent changes made during the execution of work. 6) Necessary entries shall be made in T&P register. 7) Railways will not be responsible for any accident (fatal or non-fatal) or injury to any staff of the contractor, or any financial implications arising there upon. 8) Contractor's labour will be given one day general training regarding safety measures to be taken at the time of working on loco roof, in close proximity to moving locomotives and 25KV OHE as well as inside shed for their safety. Contractor and his supervisor and labours have to give undertaking that they have understood the safety measures to be taken as mentioned above. Contractor will also ensure in writing that his supervisor and staff have clearly understood all the safety measures to be adopted and are satisfied with the aforementioned training imparted by Railways. If any extra safety related training is required by the contractor for his staffs, he should write to JE/M4, in advance. 9) The contractor shall be liable to pay for direct losses / damages caused to the Railways by him or his workmen knowingly/unknowingly while they are in Railway's premises, working or not working. The amount of loss/damage shall be determined by the Senior Divisional Electrical Engineer, Rourkela. 10) The contractor shall be responsible to ensure compliance with the provision of payment of Minimum Wages as fixed by Regional Commissioner, Ministry of Labour, Govt. of India from time to time. The rules made there under in respect of employees employed by him directly or through petty contractor, sub-contractor for the purpose of carrying out this contract. Necessary document should be produced before Railway Authority in this regard as and when to be called for. Recovery of statement EPF & ESI should be followed & deposited to the respective Central Agency.

TERMS & CONDITIONS: 11) Trained/skilled manpower shall be arranged by the contractor at his own cost for execution of the work. One qualified Diploma Holder Engineer should be deployed by the contractor at ELS/ROU during execution of the subject work, vide Railway Board's letter No. 2012/CE-I/CT/O/20, dated 10.05.2013. The contractor shall ensure this aspect prior to starting of the work. Supervisor shall maintain a register for record of each loco's daily work. The security of the contractor's stores/materials will be contractor's responsibility. 12) The contractor shall at no additional expense to Railways, perform removal/ fitment of spares within the equipment or the equipment on the whole from/to the locomotive, as required for successful execution and completion of work. 13) No liability of the Railways being accepted in the event of any untoward incident / accidents. 14) Other terms and conditions are applicable as per latest General Conditions of Contract of South Eastern Railway.

As per Rly. Bd's letter No.2018/CE-I/CT/9 Dtd.04.06.2018, the contractor shall have the option to take payment from Railways through Letter of Credit (LC) arrangement. The details are furnished in Special Conditions OF Tender Documents uploaded in document section. (For the tender value equal to or greater than Rs.10 Lacs)

Bid Security : Bid security of requisite amount has to be submitted, or exemption can be claimed for its payment, as per Instruction to Tenderer.

Online BG verification through IPAS: The confirmation of BG through SFMS system became mandatory in accordance with para 10 of Annexure- VIA of IRGCC 2022, hence it shall be ensured that all BGs submitted in connection with aforesaid tender should be issued by Banks/ Branches through SFMS platform with input information as detailed in Instruction to Tenderer.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relief the bidder of its obligation or liabilities hereunder nor will it affect any rights of the Railway thereunder.

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

Tenderers will examine the various provisions of the Central Goods and Services Tax Act,2017(CGST)/Integrated Goods and Services Tax, 2017(IGST)/Union Territory Goods and Services Tax Act,2017(UTGST)/respective state's State Goods and Services Tax Act (SGST) also, as notified by Central /State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the contractor. The contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

When work is tendered for by a firm or company, the tender shall be signed by the individual legally authorized to enter into commitments on their behalf. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

All the documents which are being uploaded should be self attested or digitally signed.

Conditional offers, offers with condition, conditional rebates will not be considered and will be summarily rejected

In case of any information submitted by tenderer is found to be false, forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security besides banning of business for a period of upto two years. In case of any information submitted by tenderer is found to be false, forged or incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto two years.

The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document

The contractor shall be responsible to ensure compliance with the provision of payment of Minimum Wages as fixed by Regional Commissioner, Ministry of Labour, Govt. of India from time to time. The rules made there under in respect of employees employed by him directly or through petty contractor, sub-contractor for the purpose of carrying out this contract. Necessary document should be produced before Railway Authority in this regard as and when to be called for. Recovery of statement EPF & ESI should be followed & deposited to the respective Central Agency.

Please go through the "Instruction to Tenderer" provided under Documents Tab carefully before quoting rates in the instant tender.

Contractors shall be liable to pay/refund the amount collect as GST to the Indian Railways along with interest and penalties, if any imposed by the authorities, in case GST input tax credit of Indian Railways is denied/ rejected by the tax authorities due to reasons mentioned below but not limited to: Wrong/ incorrect invoices issued by Contractor; No-filing of GST returns; Non- payment of GST collected from Indian Railways to the authorities; Any other non-compliance done by Contractor; General Indemnity: Contractor hereby agrees to indemnify and hold harmless the Indian Railways from and against any and all losses, including loss on account of Input Tax Credit and all losses incurred by the Indian Railways relating to or arising out of or in connection with any actual or threatened claim, legal action, proceedings, prosecution or inquiry by or against the Indian Railways arising out, directly or indirectly, of failure by the contractor to comply with the provisions of GST and related laws, or based upon or arising from any failure by the contractor. Retention money: Any payment liable to be paid by Indian Railways to contractor against the goods or services or both supplied by such contractor to Indian Railways shall be kept on hold in case supplier makes any non-compliance of any of the GST law provisions including non-reporting of invoices in GST returns. Such payment shall be released after proper verification of records and availability of ITC to Indian Railways as per provisions of GST Law.

Input Tax Credit, if any, availed by the contractor should be passed on to the Railway Administration, in course of operation of the subject contract.

Right of the Railway to deal with Tender: The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender, and tenderer(s) shall neither demand any explanation for the cause of rejection of his/ their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.

If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.

All other requisite documents as mentioned above must be attached and submitted as per the condition laid down in Srl. No. 14 of GCC (April)2022. Other terms and condition is applicable as per Srl. No. 14 of GCC (April)2022 and its latest corrigendum issued, if any.

The tenderers shall not add any condition of their own, either in their covering letter or anywhere else while submitting their offer. Any such conditions, if stated, which is found to be in violation of the Railway's tender conditions, it may lead to REJECTION of the tenderer's offer. Railway reserves the right to REJECT such tenderer's offer summarily without assigning any reason whatsoever.