TENDER FOR ERECTION OF HT, LT AND TC UNDER ALL SCHEME AS PER ATTACHED SCHEDULE AND REQUIREMENT UNDER DHARI-1 SUB DIVISION.(HVDS,ND,ZP,SPA,SCP, SKJY, Etc. SCHEME).

2 Estimated cost in Rs.

3 Tender Fee in Rs. ( non-

refundable) with 18 % GST (Rs. 1250 + 18% GST) (By RTGS/NEFT/ONLINE Only)

Earnest Money Deposit 30,000.00/-

4 amount in Rs. (Payment through NEFT/ RTGS/ONLINE Only)

(1 % of Tender Amount)

Bid Document 01.10.2026

Downloading Start Date

6 On line ( E - tendering ) 12.10.2026 up to 18:00 hours only

tender offer submission

9 Date of opening of On Line 13.10.2026 @ 11:00 hours (if possible)

fee , EMD cover of bid at

10 Date of opening of On 13.10.2026 @ 11:10 hours (if possible)

Line/Off Line Technical

11 Date of on line opening of 13.10.2026 @ 12:00 hours (if possible)

On Line /Off Line Price bid,

12 Validity of Bid 120 days

Tender Papers & Specifications may be down-loaded from website

https://pgvcl.nprocure.com (For view, download and online

submission) and PGVCL website www.pgvcl.com (For view, download

only). Tender fee and EMD fee must be paid by

RTGS/NEFT/ONLINE and acknowledgement should be attached

along with submission of respective tender. PGVCL Amreli-2 A/C

No. 00000030617860769, IFS Code: SBIN0060030. All the relevant

documents of tender to be attached online. If any tender is received

physically it will not be considered and the tender of the bidder will be

disqualified. PRICE BIDS WITH ALL DOCUMENTS TO BE

SUBMITTED ON-LINE ONLY.

Executive Engineer

PGVCL, Division Office, AMRELI-2

CHECK LIST OF DOCUMENT ATTACHED

SR DOCUMENT NAME VALIDITY / ATTACHED

(FILL BY BIDDER)

1 TENDER FEE EMD RECEIPT

2 VENDOR REGISTRATION VENDOR REGISTRATION NO:___________________

3 LETEST GST CHALLAN

4 LETEST PF CHALLAN

5 GROUP INSURANCE POLICY VALIDITY FROM:___________ TO ___________

6 20% BANK SOLVANCY VALIDITY FROM:___________ TO ___________

7 300 RS NOTARIEZ STAMP PAPER

BAHEDHARI FOR COURT CASE

8 PARTNERSHIP DEED (IF APPLICABLE)

9 TENDER SIGNED COPY WITH FILLED

DETAILS OF ALL ANNEXURES

10 ELECTRIC CONTRACTOR LIACANCE

11. FILLED DETAILS OF ALL

Annexure – I TO Annexure-XI

12 TABLE -2 & CERTIFICATE -A

14 Work Completion certificate (by Order

Issuing Authority only) with copies of

Work Orders for the similar works

NOTE: FILL ABOVE DETAILS AND SEND WITH TECHNICAL BID OF TENDER. TICK RIGHT

MARK WHICH DOCUMENT ATTACHED BY BIDDER

Sign & Stamp of the Bidder

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 General Instructions to the successful

TERMS & CONDITIONS REGARDING

5 INDUSTRIAL LAWS AND OTHER RELATED

6 SECTION V: TAXES

SECTION VI: General Terms &

Annexures I to XI, BG Formats for EMD and,

SD, Agreement and Indemnity Bond

9 SECTION VIII Schedule B

10 SECTION IX Technical Specifications

11 NEW Amended Conditions

12 SECTION X Drawings

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer Amreli-2 Division, PASCHIM GUJARAT

VIJ COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar,

Rajkot. With expression shall unless repugnant to the context include its permitted

assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

accepted by the PGVCL for award of the contract and shall include his authorized

representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as

Engineer-in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder

that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the

contractor and shall include the commercial technical and general conditions,

schedules, drawings and any other conditions specifically agreed between the parties

forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement

as per order placed by the PGVCL and calculated from the quantities indicated in the

1.9 The "Completion Period" shall mean the period starting from the date of issue of

"Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to

inspect the works under the contract and/or duly authorized representative of the

PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL notifying

the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 Electricity Rules: - All the works shall be carried out in accordance with latest rules

under Electricity Act-

1.17 Testing: - After completion of work execution required Tests are to be taken in

presence of Engineer in Charge whenever required.

1.18 Definition of “Similar work” for overhead network: Erection of overhead

electric Network up to voltage level 22 KV

Sign & Stamp of the Bidder

1.19 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and

having experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work, along with satisfactory work completion

certificate regarding execution of work, including work order outward number

along with its value, from order issuing authority, for last 3 (three Years) _

ending last day of month previous to the one in which tenders are invited., of

any DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The

work executed through open / advertised tender shall only be considered for

experience of work. The work done through limited tender shall not be

considered for experience.

These bidders will be considered as an experience bidder.

2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Clause No.2 and

sub clause No. 2.2 and not possessing any experience of erection &

maintenance of overhead HT/LT lines, Transformers, underground cable work

can also participate in tender for erection & maintenance of overhead HT/LT

lines, Transformers, underground cable work. These bidders will be

considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of

Work Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum

of Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, Straight through Joints (In Case of UG Work

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

Sign & Stamp of the Bidder

3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tender will have to get themselves registered on

website www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate /

Digital Signature as per Information technology Act 2000 using which they can sign

their electronic bids. Bidders can also procure the same from (n) code solutions,

a division of GNFC Ltd., who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in the

tender document.

3.3 For details regarding digital certificate and related training the below mentioned

address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,

[email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new

digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender

submission date and time as mentioned in this tender details table no1. After

tender submission date and time, bidder cannot edit their offer submitted in any

case. No written or online request in this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic

format on website www.nprocure.com before the validity period mentioned in

tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

4.1 All interested parties are requested to understand this Tender Document in

detail in order to comply with PGVCL’s requirements including but not limited

to the Tender fees, EMD and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents and

fully inform himself as to all the conditions and matters which may in any way

affect the Work or the cost thereof. If any Bidder finds discrepancies or

omissions in the specifications and documents or is in doubt as to the true

meaning of any part, he shall at once request in writing in advance before

filling in the tender, within the time limit as per Table no 1, for an

interpretation / clarification by the PGVCL Amreli-2 Division office & Amreli

Sign & Stamp of the Bidder

Then The PGVCL Amreli-2 Division office or Amreli Circle Office will issue

interpretation and clarifications as he may think fit of such interpretations and

clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall form

a part of the specifications and documents, and accompany the bidder's

proposal. In case of difference of opinion about interpretation of specification

etc. the decision of Superintending/Executive Engineer, Amreli-2 Division will

be final and shall be binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or

his representative(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this

RFP Document and provide accurate information to the best of their knowledge

without misleading PGVCL to be considered for participation in this Project.

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum /

Amendment in the Tender Document till due date of online / off line

submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

5 TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in

force during this Tender Period.

5.1 The Tender fees is payable, as per following Table, between the dates mentioned

in Table no 1 , by cash & DD or Banker’s Cheque if total amount of Tender fees

in Table no 1 , by cash & DD or Banker’s Cheque if total amount of Tender fees

plus applicable GST is less than Rs 10,000/- or only by Demand Draft (DD), if the

said amount is more than Rs 10,000/, in favour of the Paschim Gujarat Vij

Company Limited payable at ___________ on any Nationalized /Scheduled banks

Tender Fees Present rate Total Tender

Sr. No. Tender Amount

in Rs. of GST Fee

Above Rs 5,00,000/-

5.2 The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

Sign & Stamp of the Bidder

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if

purchaser Company decides to scrap/cancel the Tender, by one or another

reason, in which Bidders are not responsible for cancellation/scarp of Tender

fee without GST amount may be refunded to bidder(s), at sole discretion of the

Purchaser Company.

6 EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount

of EMD is less than Rs 10,000/- or by Demand Draft (DD) or Banker’s Cheque, if the

said amount is more than Rs 10,000/-, in favour of the Paschim Gujarat Vij Company

Limited payable at ___________ on any Nationalized /Scheduled banks or by Bank

guarantee from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only. The EMD Amount is 1 % of the Tender

Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD or DD or BG for tender fees

& EMD should be submitted in sealed cover & this cover shall be clearly marked

“Tender fees & EMD Cover for Tender no. __” along with the name and stamp of

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be

returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after

the said bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the

date of LOA of the contract or fails to sign the contract agreement then the EMD

amount will be forfeited in favour of PGVCL without any notice or and action for

“Stop deal” will be initiated as decided by tender inviting authority

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase

Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro

Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized

has to be produced/attached in place of EMD documents as per the Tender Terms

and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with

NSIC/DGS&D, Registration Certificates for the item under Tender will be eligible for

exemption from payment of EMD on submission of attested copies of their SSI (SSI/

MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog Adhar

Certificate/Memorandum in EMD Cover. The Certificates should indicate the

manufacture/service/works of items/work offered. This benefit of exemption will

not be admissible if they take part in the tender indirectly either through their

dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible

for any exemption, will be rejected without entering in to further correspondence in

this regard and no reference will also be made.

Sign & Stamp of the Bidder

7 In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.1.1 Following documents are mandatory and to be in submitted through sealed

cover. This cover should be clearly marked “Technical & Commercial Bid Cover

for Tender no. __________” along with the name and stamp of bidder

1 Attested Copy of successful work Completion certificate, as mentioned on

page no 5 point no 2.11 of this document.

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by the bidder.

4 Attested copy of power of attorney if any for signing the bid documents.

5 Attested copy of latest solvency certificate issued by Nationalized or

scheduled bank.

6 Attested Copy of registration Number under Shop and Estt. Act (If as case may

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexures of this tender documents , duly signed by the bidder, in

chronological order only

11 Certificate – A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, Straight through Joints (In Case of UG

Work Involved).

14 The contractor shall have a separate provident fund code of RPFC and the

Contractor who do not possess separate P.F. Code shall not be considered for

acceptance of tender.

15 Contractor has to submit such certificate showing separate P.F. Code along

16 List of available safety gadgets, as per annexure XI, with the bidder.

17 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender rate in figure as

well as in words. The bidder should specify whether the quoted rates are with

or without prevailing taxes, if applicable, in force at that time, The bidder

must work out the total price of their tender offered accordingly and the total

amount should be clearly written in words & figure, in case of any discrepancy

whatever written in words shall prevail. Company shall at liberty to decide

the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise

rate will be consider for the lowest party.

Sign & Stamp of the Bidder

7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid

on-line only and not to submit the price bid in physical form. This is

mandatory. If price bid is submitted in physical form, same will not be opened

and only on-line submitted price bid will be considered for evaluation. In On

Line price Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

8 In case of Off line Tenders

8.1 Technical Bid cover

8.1.1 All the documents as specified in Section I Sr. no. 7.1 are mandatory and to

be in submitted through sealed cover. This cover should be clearly marked

“Technical Bid Cover for Tender no. __________” along with the name and

stamp of bidder

8.2 Commercial / Price Bid cover:

8.2.1 All the documents as per Section 1 Sr. No. 8.2.2 & 8.2.3 are mandatory

and should be submitted in sealed cover. This cover shall be clearly

marked “Commercial Bid Cover for Tender no. ______” along with the

name and stamp of bidder

8.2.2 The bidder must clearly quote their rates in Schedule – B, attached with this

tender, in percentage above than, below than or equal to, the tender rate in

figure as well as in words. The bidder should specify whether the quoted rates

are with or without prevailing taxes, if applicable, in force at that time, The

bidder must work out the total price of their tender offered accordingly and

the total amount should be clearly written in words & figure, in case of any

the total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty

to decide the matter as it deem fit.

8.2.3 In case of non SOR rate, Item wise rate should be mentioned and item wise

rate will be consider for the lowest party.

8.2.4 No deviation in terms & condition in Schedule-B and Technical Specification

will be entertained. All the documents related to this Tender shall be final

and binding to all the bidders. Any ignorance for this shall not relieve the

contractor from their contractual liability arising as per Tender documents.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

11. Superintending/Executive Engineer, PGVCL, _______________ Circle/Division

reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of

Sign & Stamp of the Bidder

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in

Table1, PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website

in case of on line tender, PGVCL will bear no responsibility or liability arising

out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will

be given due consideration by the bidders while they submit their bids and

invariably enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and

no any further communication in the matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in their

tenders and the information called for is given in totality. A set of complete

tender documents is required to be submitted duly signed and stamped by

authority competent to sign on behalf of bidder on each page as a token of

unconditional acceptance to the conditions of various clauses of tender

documents. The bidder's bid and the documents attached there to shall be

considered for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission)

and PGVCL web site www.pgvcl.com (For view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to

Both these covers, as mentioned in this section point no 6.2, 7.11, should be

submitted in one main cover, this cover shall be clearly marked “EMD

Cover, Technical _Commercial bid covers for Tender no. __________”

along with the name of the Bidder and his address.

 This main cover must be submitted physically, within time limit as mentioned

in table no 1 Sr. No. 8, by registered Post A.D. or Speed Post only

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed, to following

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Amreli Division-2,

Address: 1 st floor, power house compound, chital road, Amreli.

 Price bids to be submitted ON LINE only before time limit specified in

“Tender Details” Table no1 of this document.

Sign & Stamp of the Bidder

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL web site

www.pgvcl.com (For view & down load only).

14.3.2 The bidder has to follow instruction given in this section point no 4 to 8. All

these three covers, as mentioned in this section point no 6.2, 7.11, 8.2 ,should

be submitted in one main cover, this cover shall be clearly marked “EMD

Cover, Technical , Commercial bid covers for Tender no. __________”

along with the name of the Bidder and his address.

This main cover must be submitted physically, within time limit as

mentioned in table no1, by registered Post A.D. or Speed Post only,

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed, to following

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Amreli Division-2,

Address: 1 st floor, power house compound, chital road, Amreli.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep himself

fully informed about all which may, in any way, affect the work, or cost

thereof. The bidder should sign on each page of tender documents , as

mentioned in Section 1 point no. 2.15, failure to furnish the required

information or submission of tender not as per the specification will be at the

Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under

criminal investigation for any kind of fraud for public and theft of material

or/and with handlings the material and any civil and/or criminal case pending

at any stage than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out

in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-

tendering) and physically submitted documents of bidder, offer of the same

shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered authentic

unless same are signed with Bidder's Stamp/Seal as mentioned in Section

15.7 Conditional bids shall not be accepted.

Sign & Stamp of the Bidder

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in

any case which are received after due date and time of the receipt of

tender irrespective of delay due to postal services of any other reasons

and company shall not assume any responsibility for late receipt of tender.

Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall

be accompanied by its translation in English. Failure to comply with this may

disqualify a bid. In the event of any discrepancy in meaning, the English language

copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of

the person or persons making the bid and must be signed and sealed by the

bidder with his usual signature. The name of all persons signing should also be

typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the Secretary

or other person or persons authorized to bid on behalf of such corporation/

company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing

Director' 'Secretary', 'or other designation without disclosing his principal will

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder

shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the

person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents

& then they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening

of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

1. Generally the qualifying price bids, Bid price shall mean the bid price quoted by

each bidder in his bid for the complete scope of works including all duties and

Taxes, will be evaluated by the PGVCL to ascertain the best and lowest

evaluated bid in the interest of the PGVCL, for the complete works covered

under these specifications and documents.

Sign & Stamp of the Bidder

2. As per requirement of Company, Amt./Qty. of tender can split in more than

one bidder subject to price matching with lowest bid. In this matter during

splitting of tender Qty./Amt. in first stage proportionate part of tender

Qty./Amt. is to be allotted to L1 and L2,L3..etc. are invited for price

matching with L1. After completion of price matching process,

proportionate part of tender may issue to L2,L3….etc. Failing in this matter

rest proportionate part of tender Qty./Amt. may issue to L1 after receiving

performance from SDO

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

prevail. If there is discrepancy between the unit price and the total price which is

obtained by multiplying the unit price and quantity, or between sub-total and the

total price, the unit or sub-total price shall prevail, and the total price shall be

corrected. In case of discrepancy between sub-total price obtained by adding

various prices in the schedule and the sub-total price indicated for that particular

schedule, the sub-total obtained by addition of various arithmetically corrected

prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the

prices arrived at from various schedules, identified for that purposes, in the bid

proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful

bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder

offering the lowest evaluated bid in conformity with requirements of these

specifications and documents and PGVCL shall be the sole judge in this

regard and subject to the provisions of these instructions to bidders and

other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and conditions

of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties

in line with the terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Amreli-2 Division office may ask bidder

to submit required documents other than mentioned in section I Point no 2.2, if

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this

Tender consist ________ Days. The commencement date of Order shall be Date of

issue of the Order.

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials issued

by PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos. of Nos. of Labours Insured in this

Labours in the name of bidder policy_______

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and

belief. If any information found to be concealed, suppressed or incorrect at later date, our

tender shall be liable to rejected and our company debarred from executing any business

Sign & Stamp of the Bidder

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor

length. Cable length must be measured before laying. Cable joints are to be done as

per requirement only and length of cable must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers,

drains, pipes, cables, structures, places and things shall be reasonably secured against

risk of injury and shall be carried out to the satisfaction of the authorities concerned.

However, if any, damages to existing services made, Contractor shall arrange and pay

for any necessary repair, to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor

shall inform engineer in-charge for approval. Lying of cables shall not be started until

engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having

_both sides smooth surfaces, 25.4 mm thick, 152.4 mm inner diameter, 1000 mm long

and well cured and good quality; Sand from river bed, HDPE Pipes, GI Pipes and sundries

material if any (As per Schedule B) are to be supplied by Bidder at his own Cost. All

such material must be approved from concerned Engineer-in-charge before utilization

and it must be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in

Trench must be done as mentioned in Schedule B. Megger test of Cable must be taken

in presence of Engineer-in-charge before laying and Bidder has to maintain separate

Records duly signed by Engineer-in-Charge for each results. After laying the Cable in

trench it is to be covered with half round pipe of RCC as prescribed in Schedule B and

approved sample. Each Half round Pipe must be marked with “PGVCL” with solid Red

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable

in the stretch on small pulleys kept in the Trench so that it can be prevented from any

scratches on Cable. Drum must be fixed on Drum Machine while stretching and to be

kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand.

Leveling with Road is to be done after complete sand filling. No any stones or any other

debris are to be utilized in filling of Trench. The contractor shall dispose of surplus

material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be

laid. The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI)

as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about 300 mm To

mm depth from ground level along the route of cable.

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and

then laying of cable in this trench accordingly.

Sign & Stamp of the Bidder

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is

to be done instructions of concerned Engineer-in-Charge with prior approval and work

is to be executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test

certificate not older than Seven years and as per relevant IS 13573:2011 with latest

amendment if any along with sample before installation of cable kit at concern Division

office. GTP is to be submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have

all the modernized equipment i.e. Erath Cracker JCB etc. to execute the required

Trench. Such area must be certified by a formation of Committee at Division Level

headed by Executive Engineer and to be executed in presence of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in

Schedule B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves, road

crossing, Cable Joints etc. of cable route as per requirement over and above specified

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk

after successful completion and Execution of work. Otherwise Recovery will be

proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must

be carried out with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV

for continuous Five Minutes and Cable must hold the satisfactory Results. Bidder must

have such testing facility. Following Pre commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC

for one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any theft

of PGVCL allotted material, then PGVCL will recover the cost of such material from

Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of

Bidder who is in knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility

necessary for the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any

dispute and holds the power to decide the final verdict.

Sign & Stamp of the Bidder

23. GST and cess as applicable as per prevailing rates are applicable to Bidder for this

24. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be

provided as per availability or convenience of the PGVCL which shall be acceptable to

the contractor & contractor shall try to complete the work in minimum time.

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor

length. Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of

Fabrication must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The

Coal and Salt composition must be followed as per rules. The Earth Pit must be kept at

a distance mentioned in Standard form the Pole. Earth Pit must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as per

instructions of Engineer –In-Charge.

5. Construction of Transformer Structure must be as per standard with all required

accessories like LA, Box and Fuse etc.

6. Delta Type Three Earthing are compulsory for each Transformer Centre.

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers

has to submit the proposal to the division office with all justification before

commencement of work. Committee of Executive Engineer, DE Tech of Division office

has to verify the submitted proposal and decide whether concreting is required or not.

After the approval of committee work of concreting should be process as per

specification attached herewith.

10. Bidder must have records of each work carried out with every material inventory and

account thereof issued to him.

11. Bidder must have the well-drawn sketch of each work and to be submitted with

Inventory sheet within 15 Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-Charge

14. Bidder must have proper pole accounting for the work carried out by him. He must

have the location details from where the poles are lifted and where these poles are

utilized for each work. A separate Register is to be maintained by him and details are

required to be submitted with Inventory and Sketch submission.

Sign & Stamp of the Bidder

15. Necessary shutdown for connection/jumper of newly erected line with existing

network will be provided as per availability or convenience of the PGVCL which shall

be acceptable to the contractor & contractor shall try to complete the work in

16. Successful Bidder must have ensured for that the safety Gadgets are issued to his

Labour, by him, and required regulations of Safety will be followed while carrying out

the line erection work.

17. The Work for the erection of of Poles, Guys, Earthing, Transformer and Concreting,

Stringing and Guarding must be done as per attached Specifications and Drawings.

18. The material which is dismantled from site during the execution of work must be

credited to respective Divisional stores immediately after completion of work with

complete inventory and measurement details and length to weigh conversion

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be

initiated against the Contractor

20. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful

Bidders indicating the quantity allocated to them and the security deposit amount to be

deposited by them with PGVCL. Short listed Bidders will be required to deposit the

requisite security deposit within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs.

and, if the amount is more than Rs. 10000.00 then will be payable by Demand Draft

(DD) OR Banker’s Cheque OR Bank Guarantee (BG) from Nationalized / Scheduled

Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be

acceptable. DD should be drawn on any Nationalized /Scheduled banks in favour

of Paschim Gujarat Vij Company Ltd. payable at Amreli or by Bank guarantee from

any Nationalized/Scheduled nationalized bank decided by Government of Gujarat

time to time only. Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security deposit

within 15 days from the date of issuance of LOA of an amount equivalent to 5 % of

the value of the work to be allotted to him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one

time validity till the completion of awarded work of this work order. Bank

Guarantee for interim period will not be allowed. Security Deposit shall be suitably

extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month before

the expiry of the validity failing which PGVCL will be at liberty to encase the same.

CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful Bidders

will be required to deposit additional Security Deposit on prorate basis within two

weeks of the issuance of LOA for the additional order quantity.

2.7 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will lead to

forfeiture of the Security Deposit up to 100% and will lead to disqualification of the

bidder to transaction business with PGVCL for at least TWO years or the time

duration as may be decided by the Managing Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit then

the letter of intent will stand cancelled. EMD amount will be forfeited in favour of

PGVCL without any notice or and action for “Stop deal” will be initiated as decided

by tender inviting authority.

Sign & Stamp of the Bidder

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt

of LOI/LOA, on Stamp Paper of Rs 100/-as per Company’s rules in the prescribed form

of the P.G.V.C.L. attached with this Tender. The cost Rs.100.00 of the Stamp Paper

will have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by

PGVCL. Any other related material required to carry out work mentioned in Schedule

A is to be brought by Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required

tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also

responsible to any type damages to any property and any kind fatal/non-fatal accidents

to anybody during the execution of work. Insurance of all workers is compulsory, who

are involved in Execution of Tendered work. There will be no any financial liabilities

of PGVCL for damage charges paid such way. Copy of valid Labour Insurance Policy in

the name of bidder is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be granted

and Penalty with applicable GST with cess as applicable and other taxes in force at

that time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA.

Security Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with

Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month

after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper and cost

of stamp paper is to be borne by Bidder. Solvency Certificate is to be submitted as per

PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing work, and

work to be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be

duly certified also.

15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle Labour

arises, due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificates under whom the similar kind of

Tender work has been executed. Such Certificates must not older than 3 Years

from Date of submission of the Bid. Such Certificate must be duly signed by Cadre

Executive Engineers and above only.

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force

in India, including any such laws passed or made or coming into force during the period

of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified

here after, or rates fixed under the Minimum Wages Act, whichever is higher. The

wages of every contract labour employed by him under this contract shall be paid by

him before the expiry of 7th day of the month irrespective of which the wages are

payable i.e. wages of a last month have to be paid by him in the first week of the next

month). The contractor shall have to make wages to his workers through bank only.

The agency shall have to submit the copy of a letter given to the Bank advising for

crediting wages in individual account of the workmen along with photocopy of the

cheque showing total payment to be made to all such workmen whose accounts are

operated in that branch. (If there is more than one Branch, the agency will have to

submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company

so that in case of labour trouble etc. the contractor can be contacted. The contractor

shall arrange to have his office outside the factory premises and the contractor shall

keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As

the case may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour

(regulation and abolition) Act for employing necessary manpower required by them. In

absence of such license, the contract shall be liable to be terminated without assigning

any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep

the PGVCL indemnified in respect thereof. Some of the major liabilities under various

labour and industrial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident

fund, administrative charges etc. at the rates made applicable from time to time

by the Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with

the office of the commissioner of labour as per the Contract Labour (Regulation

and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition)

Act rules framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of

one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per

industrial Dispute Act. Any payment to the Contractor's employee arising out of any

claim of disputes under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

Sign & Stamp of the Bidder

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed

or any government Contractor under any of the provisions of the Minimum wages

act, Payments of wages Act, Employee's compensation Act, Contract Labour

regulation abolition Act, Employee provident fund or any other law due to act of

omission of the Contractor, the PGVCL may make such payment and shall recover

the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as

may be necessary to cause of observe, or for non-observance of the provisions

stipulated in the notifications/byelaws/Acts/Rules/Regulations/ including

amendments. If any, on the part of the Contractor, the PGVCL shall have the right

to deduct any money due to the successful bidder under this contract or any other

contract with the PGVCL including his amount of security deposit for adjusting the

payment. The PGVCL shall also have right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund

and under the liabilities insurance. The Contractor will arrange insurance policies for

arranging payment to his staff injured / met with accident (Fatal / nonfatal) on duty

of sufficient amount as per Labour laws. In case of any such happening Contractor will

be liable for any other payment to workers / staff engaged as per existing rules.

Contractor will not make any such payment to the Contractor's staff or any

compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to

other liabilities prescribed under the various labour laws, in force from time

to time, from statutory authorities like GOI-GOG, which the Contractor shall

have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder

should submit the details of their labourer such as a full name, address and age with

proof and subsequently changes of workers details are submitted accordingly.

Sign & Stamp of the Bidder

11. The successful bidder shall employ adequate number of an experienced staff at site

for daily supervision and for maintenance of various register and records required

under the law and contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No

female worker shall be employed in the night shift between 07.00 p.m. and

14.2 Contractor shall maintain a valid labour license under the Contract Labour

(Regulation and abolition) Act for employing necessary manpower required by him.

In the absence of such a license, the contract shall be liable to be terminated

without assigning any reason thereof. Contractor should also employ qualified and

experiences persons as per requirement of Electricity Act and rules for carrying out

supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act, Payment

of Wages Act, Employee Compensation Act, Contract Labour Regulation Abolition

Act, Employee Provident Fund or any other law due to act of omission of the

Contractor, PGVCL may make such payment and shall recover the same from the

Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect

of each concerned employee The contractor's contribution and the workers’

contribution towards Provident Fund and Family Pension Scheme shall be done at

the rate made applicable by the Government from time to time and deposited by

the contractor with Regional Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who

are members of the Provident Fund as the contribution to the Deposit Linked

Insurance Scheme with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited

by the Contractor with Regional Provident Fund Commissioner, Rajkot at the rates

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the

Contract Labour shall be provided by the Contractor to his, workers. He shall

maintain Leave Records, Leave Cards for individual labourer which shall be duly

verified, approved and certified by the Authorized Officer of PGVCL. Remuneration

for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

Sign & Stamp of the Bidder

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per

rates fixed under the Minimum Wages Act. The wages of every Contract Labour

employed by him under this contract shall also be paid by him before the expiry of

7th day from the last day of the month in respect of which the wages are payable

(i.e. wages of a month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor

shall be punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so

that, in case of labour trouble etc. the Contractor can be contacted. The Contractor

shall arrange to have his office within working area and the contractor keep himself

present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor

and if it is not taken, offer of the firm will not be considered. The attested

documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund scheme

and employees’ pension scheme and their contributions are remitted regularly to

the concerned RPFC. The photo copies of the Chelan in this regard should be

collected from the concerned contractor and kept in the file of the concern

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid

price shall include all the costs in fulfilling all the insurance liabilities under the

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as

may be pertinent to the Works and obligatory in terms of law to protect his interest

and interests of the PGVCL against all perils detailed herein. The form and the limit

of such insurance as defined herein together with the under-writer in each case shall

be acceptable to the PGVCL. However, irrespective of such acceptance, the

responsibility to maintain adequate insurance coverage at all time during the period

of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall

not relieve him of any of his contractual responsibilities and obligations. The

insurance covers to be taken by the Contractor shall be in the name of the Contractor.

The Contractor shall, however, be authorized to deal directly with Insurance Company

or Companies and shall be responsible in regard to maintenance of all insurance

covers. Further the insurance should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage,

erection, putting in to satisfactory operation and all activities to be performed till

the successful completion of commissioning of the equipment shall be to the

account of the Contractor. The Contractor shall be responsible for preference of

all claims and make good the damages or loss by way of repairs and/or replacement

of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of Contract.

The Contractor shall provide the PGVCL with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of

documents shall be submitted to the PGVCL immediately after such insurance

coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60)

days in advance regarding the expiry/cancellation and/or change in any of such

documents and ensure revalidation, renewal etc., as may be necessary well in time.

Sign & Stamp of the Bidder

24. The perils required to be covered under the insurance shall include, but not be limited

to fire and allied risks, miscellaneous accidents (erection risks) workman

compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot and

strikes and malicious damages, civil commotion, weather conditions, accidents of all

kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including

delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating

escalation clause. Notwithstanding the extent of insurance cover and the amount of

claim available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL

may from time to time, during the pendency of the Contract, ask the Contractor in

writing to limit the insurance coverage, risks and in such a case, the parties to the

Contract will agree for a mutual settlement, for reduction in Contract price to the

extent of reduced premium amount. The Contractor, while arranging the insurance

shall ensure to obtain all discounts on premium which may be available for higher

volume or for reason of financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the

portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in

special case, if any.

28. The successful bidder has to engage required strength of skilled persons for

execution of work and proper supervisor to avoid complication and unnecessary delay

to complete work timely. The successful bidder will be solely responsible for labour

claims arising out of the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar

nature completed by him satisfactorily within the time limit in PGVCL will be

30. The successful bidder will be abide by and fulfil all the terms and provisions of the

“Tender and contract” for works as applicable and in case of any default there to

the PGVCL Company shall forfeit the S.D. or any other action as may be decided by

Superintending/Executive Engineer _____________ Circle/Division.

31. The successful bidder will certify that he has complied with the provisions of

Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable.

Copy of challans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working days.

In the event of placing order, the successful bidder will be bound to the terms &

conditions of the booklet. All the usual terms and conditions of the Company though

the same might have not been mentioned in this specification or contractor booklet

will applicable to this contract, and the decision of the Executive Engineer,

_________ Division shall be binding on the Contractor.

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services. The amount and % of GST and Cess as applicable

should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess

under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY

may at its discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

4. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will

have to be borne by the tenderer. In no case additional amount towards tax or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will

not be applicable in case of Supplier / Contractor has opted for Composition Scheme

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further,

any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier /

contractor on account of GST charged from the company; such refund shall have to be

passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid/short paid to the government

or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the

Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of

the Input Tax Credit provisions under the GST Act, subsequent to the date of submission

of the offer, the same should be passed on to COMPANY and you should inform such

changes to COMPANY from time to time. PGVCL’s GST Registration No.is

24AADCP1453C1ZZ.

Sign & Stamp of the Bidder

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed

against the PGVCL or the Contractor in pursuance of the Contract. In addition the

Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully

assessed against the Contractor for his personal income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance

with the provision of Income-Tax Laws and to that effect a certificate will be issued to

the contractor, however added as contractor has to submit separate invoice for supply

parts item as well as works part item separately, otherwise TDS will be deducted on

entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the

same to the respective Govt. Department. Tax will be deducted as per applicable

statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS,

welfare cess or any other taxes applicable time to time etc. All other statutory

liabilities towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within

the contract period will not be considered except GST. No statutory variation will

be given for this work except GST. However, if any decrease takes place

within/after the contractual delivery date, the advantage will have to be passed on

12. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and depositing

the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person

employed of the Contractor or his subcontractors for the purposes of the Works.

Sign & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / specification, etc. he shall before signing the contract submit the

particulars thereof to PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any

1.3 The execution of work should be commenced as per the instruction of the Engineer

In Charge as per actual requirement and should be completed within the time limit

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the

work altogether or reduce or cut it down. If the work is stopped altogether, the

Bidder shall only be paid for work done. If the work is cut down the Bidder shall not

be paid for the work as so cut down, but in neither case shall be paid any

compensation what so ever for the loss or profit which he might have made if he

had been allowed to complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered

post or telegram or telex or any other way of communication to the successful

bidder at his specified address shall be deemed to have been delivered to the

successful Bidder. The work shall be carried out by the successful bidder with prior

approval of PGVCL. Work carried out without PGVCL’s approval shall not be

accepted and the PGVCL shall have right to reject it and to recover the cost from

the successful bidder. He will be liable against all losses, expenses or claims arising

in connection with the death of or injury to any person employed by the successful

bidder or his subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment during

transit due to improper or inadequate packing, handling, loading and unloading. The

cases containing easily damageable material shall be very carefully handled.

Adequate protection must be provided for outdoor storage at site in tropical humid

climate, wherever necessary. The successful bidder without any extra cost shall

supply any material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within two

days’ notice given in writing to the successful bidder and if he fails to comply with

the notice, then in such a case PGVCL shall be at liberty to get the work or any part

of it, executed through any other agency/Bidder in the manner and on the terms it

thinks proper. If the cost of executing the work as aforesaid shall exceed the balance

due to the Bidder, and the Bidder fails to make good the deficiency, PGVCL may

recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by

the Bidder under this contract and stores where material issued by PGVCL is stored.

All the works shall be carried out by the Bidder to the satisfaction of PGVCL.

Sign & Stamp of the Bidder

1.9 The quantities mentioned in the accompanying schedule B are only approximate

same may decrease or increase. The PGVCL reserves the right for revising or

omitting any of the quantities. The actual work executed by the successful bidder

will be calculated at the rate given in the contract schedule of the rates binding to

the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable

to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge

and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, ____________ daily for the availability

of materials required for this work, failing to which this work order shall be

terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of

Engineer in Charge.

1.16 In case of any dispute doubt, the decision of Executive Engineer Amreli Division-2

shall be unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

1.18 All legal complication of disputes is subject to Amreli jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value

will have to be produced by the contractor and party has to submit attested copy of

solvency certificate to the company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds

of tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division

office, and his sole discretion and his decision shall be binding to the successful

bidder and shall be considered as final and unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible

claim of compensation for damage to Contractor’s equipment or staff or any of third

parties during the execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-

B of contract awarded to him, as per directive and instruction of Engineer In Charge.

If he fails to do so entire work will be carried out at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any

prior notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

Sign & Stamp of the Bidder

1.29 If the work is required to be carried out during fix outage then the successful bidder

has to deploy adequate man power, material, tools etc. well in advance and has to

complete the entire work during this specific outage period only, failing to which

Company shall be at liable to deduct the amount of revenue loss due to prolong

1.30 The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra payment in

respect of such minor accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time and it

will be his sole responsibility to execute and complete this work as per the

instruction of Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be

made from you, on the basis of prices of the materials (prevailing on the date of

settlement of materials account) plus 15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and

latest provision under I.E. Rule Act made there under and as per instruction of

Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which PGVCL shall initiate Police

action. Similarly as per instruction of Engineer In Charge, you have to credit the

material at PGVCL store without any loss of time failing to which PGVCL shall initiate

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Executive Engineer, Amreli

Division-2 shall be recovered from successful bidder’s bill as a penalty with

applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL

does not take any responsibility in case of accident or injury to the workers. The

safety, security of men, materials and equipment shall be sole responsibility of the

1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc.

and that of local body is a must condition for the successful bidder.

1.39 The successful bidder shall specifically note that PGVCL will not pay any extra

amount towards any type of claim except for the description indicated in Schedule –

A. The party has to carry out all other additional required activities / work as

directed by Engineer In Charge which is not mentioned in Schedule but required to

be completed as per the site condition and for this work no extra payment shall be

1.40 The contractor should employ as a Supervisor with sufficient qualification and

experience who could supervise the execution of work throughout. He should always

be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of material

during transit or erection after the materials issued from the stores till the

completion of work and is taken over by the PGVCL.

Sign & Stamp of the Bidder

1.42 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by

contractor directly. If he thinks fit, he may take necessary insurance covering at his

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement etc.

as early as possible and he shall fulfil the entire requirement which is necessary to

finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if he feels

that the rate quoted by the contractor for the item is abnormally high when

compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any time and it

will be his sole responsibility to execute and complete this work as per the

instruction of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor has

to ensure safe shifting and erection of all accessories / equipment as per standard

1.47 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of PGVCL.

1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of

completing the work confirming to the requirement of this contract.

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the

line and Electrical Equipment until the successful completion as defined elsewhere

in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of

the material or any other reason shall be to the account of the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The courts of

Rajkot shall have exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm

price basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL,

for the complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they willhave to match

their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting

Authority) may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL

(tender Inviting Authority) feels that there is lack of serious competition or any other

reasons, PGVCL (tender Inviting Authority) may negotiate with the L-1 party. PGVCL’s

(tender Inviting Authority) decision shall be final and binding on all the parties.

3 QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who

have confirmed /fulfilled pre eligibility criteria, as mentioned in Section 1 Sr. No.

2 , will only be considered for price evaluation. PGVCL will not consider the, price

bid of any contractor who does not confirm / fulfil the eligibility criteria as

mentioned in Section 1 Sr. No

Sign & Stamp of the Bidder

3.1.1 While placing the order, the quantity distribution to each new contractors /

new firms shall be restricted up to 30 % of the tender amount/Qty. for all

such new bidders provided the price of New contractor is lower than the

regular/experienced contractor. New contractor / new firm will be

considered as a regular contractor only after full filing experience criteria

as mentioned in Bidders qualifying criteria as per point no. 2 in Section I.

3.1.2 The new contractor will be asked to match the L-1 prices of the new contractor

only and the Regular contractor has to match the L-1 price of the

Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor

is very high, the above condition no. 2.11 shall be suitably relaxed by PGVCL.

L-1 regular contractor however will get heavy weight age in order

3.2 For laying of Under Ground Cable work:

3.2.1 While placing the order, the quantity distribution to each new contractors /

new firms, Section 1 Sr. No. 2, shall be restricted up to 10 % of the tender

amount/Qty. for all such new bidders provided the price of new contractor

is lower than the regular/experienced contractor. New contractor / new

firm will be considered as a regular contractor only after full filing

experience criteria as mentioned in Bidders qualifying criteria as per point

no. 2 in Section I.

3.2.2 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price of the

Regular/experienced contractor only. But if there are no Regular contractor

OR if the rate of Regular contractor is very high, the above condition no.

2.21 shall be suitably relaxed by PGVCL. L-1 regular contractor however will

get heavy weight age in order placement. The Contractors who have

confirmed /fulfilled pre eligibility criteria will only be considered for price

evaluation. PGVCL will not consider the price bid of any contractor who does

not confirm / fulfil the eligibility criteria. L-1 regular contractor however

will get heavy weight age in order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each

concerned Divisions under above locations. The planning for each location has to be prepared

in consultation of the Deputy Engineer of the concerned Sub Division under whose control

the work is allocated. The work must be carried out under Supervision of concerned S/dn

Head or Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store Centres

of PGVCL jurisdiction and successful bidder has to take delivery from these stores at his

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued

Fourth Sub Work Order only after the submission of Inventory sheet with sketch and

material account statement for any of the three previously issued Sub Work Orders.

Sign & Stamp of the Bidder

7. TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to the respective

sites and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody

of all the stored materials at his own cost. Material which is to be allotted by PGVCL is

to be carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s respective

Stores. PGVCL must have access to such Store/s at any time of Day thought the

contractual period and Contractor will cooperate for verification of such store/s and

Inventory accounting. Failing to which actions may be initiated after issuance of required

Notice to the Contractor. Store address/s is to be mentioned in the “General information

about the Bidder” under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make

suitable security arrangements at his own cost to ensure the protection of all materials,

equipment and works from theft, fire pilferage and any other damages and loss. It shall

be the responsibility of the contractor to arrange for security till the works are finally

taken over by the PGVCL

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100 % cost of materials, which are required to complete the work. Contractor shall

have to take comprehensive insurance policy equivalent to the Order Value against any loss,

damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over by PGVCL. The Contractor shall deal directly

and pursue the claim with the Insurance Company and shall be responsible in regard to

maintenance of all insurance coverage as well as for settlement of claim. The proof of

insurance policy taken by the successful Contractor shall be furnished to Engineer-In-Charge.

In absence of the above insurance policy, R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible

to lodge, pursue and settle all the claims with the Insurance Company for all items, materials

and the PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged

materials / items promptly irrespective of the settlement of the claims by underwriter and

ensure that the work progress is as per agreed schedule. The loss, if any, such replacement

will have to be borne by the Contractor and PGVCL will not entertain any claim /

representation in this regard. However it will be contractor's responsibility to insure the

entire project is taken over by the PGVCL.

8. Account of material issued:

8.1 The successful bidder shall have to maintain accurate day to day item wise account

of use of issued materials which shall be got checked from time to time by the

Engineer In Charge of the Company. The contractor will be responsible for custody

and preserving the issued materials till the work is hand over by the contractor after

8.2 The successful bidder has to maintain site register, covering all the daily details of

material receipt and utilization, progress of work etc. This register shall be checked

and signed by Engineer In Charge/Deputy /Executive Engineer,of respective

Sdn/Division during the site visit as per requirement and exigency of work if deem

8.3 After completion of the work against each Sub Work Order, all the surplus materials

issued by the PGVCL shall be returned by you to the respective divisional /Regional

stores only at contractor’s cost. Such Material Shall not be credited in S/Dn store.

Sign & Stamp of the Bidder

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within ____ Days from the Date of issue of Work Order.

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

8.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due

to heavy rains or other reasonable causes, such facts should be immediately brought

to notice of the Engineer In Charge. If the reasons for stopping the work are genuine

the Engineer In Charge may ask the successful bidder to start the work again as per

condition. The period of such stoppage will not be considered as a part of working

days moreover the successful bidder cannot claim compensation for such stoppage.

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer

In Charge and Executive Engineer____________. If found that the work is

unsatisfactory or not progressing as per schedule then any action would be taken by

the PGVCL as may deemed fit to see that work is completed at the risk and cost of

contractor. The completion time allowed for each Sub work Order shall be strictly

9. Time limit extension will be given, as per Clause No. 12 of this section, if material

is not supplied in time and in any case of objection not cleared in time. But if

materials given in time and there is no any objection, then no time limit extension

will be granted and penalty with applicable GST with Cess will be imposed as per

11 CHANGE OF QUANTITY:

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or

decrease the quantities of items under the Contract but without any change in unit

price or other terms & conditions. Such variations unless otherwise specified in the

accompanying GCC and/or Technical Specifications, shall not be subjected to any

limitation for the individual items but the total variations in all such items under the

Contract shall be limited to the extent of 30% (Thirty Percent) of the contract price by

way of suitable amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in

the Contract for the change in quantities as above. The base unit rates, as identified

in the Contract shall however remain constant during the currency of the Contract, In

case the unit rates are not available for the change in quantity, the same shall be

subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the

work is not completed within the scheduled period as prescribed in Sub Work

Order, penalty with GST and cess as applicable at the rate of 0.5 % per week

or part thereof on delayed portion subject to maximum up to 10 % of the sub

work order Value with GST and cess as per applicable rate. This will be

deducted from the bills payable either against this contract or any bank

guarantee or any other amount payable under any other contract with the

PGVCL. For Penalty calculations or Time limit Extension, following points are

to be observed.

Sign & Stamp of the Bidder

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on

which the first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store

In-charge/Store Keeper must be taken against the particular item by the

12.4 In Case of non-availability of Material, contractor must visit the respective store

every fortnight and no stock material details are to be submitted to respective

Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents produced by

12.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-

12.7 At the time of submission of Bill against SWO, all such Documents are to be

submitted by contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12.9 During the execution of Work, if Contractor/Labour are found violating OR Braking

the Safety rules and Regulations, then Engineer-in-Charge will serve the warning

Notice on first Instance. On second Instance the amount of Fine will be Rs.

500.00 or 0.1 % of amount of SWO (Whichever is high) with GST and cess. Even

If after above two instances, still Contractor found breaking of Safety Rules and

Regulations then Procedures for Stop dealing must be initiated against him as per

rules and regulations.

13. Payment terms shall be as follows:

13.1 Payment will be made against Invoice value and shall be paid against actual execution.

The bills should be submitted in Duplicate to respective Superintending/Executive

Engineer, Circle/Division Office along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below

the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per

Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the

actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise

only final bill shall be paid.

13.3 The time limit for the work may be reduced and contractor should make all his

efforts to complete the work within stipulated time limit as may be given by the

Engineer In Charge depending upon emergency of work.

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

14.1 War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo;

14.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or

from any nuclear waste from the combustion of nuclear fuel, radioactive toxic

explosive, or other hazardous properties of any explosive nuclear assembly or

nuclear components thereof;

Sign & Stamp of the Bidder

14.4 Riot, commotion or disorder, except where solely restricted to employees of

the Contractor.

14.5 Neither party shall be considered to be in default or in breach of his obligations

under the Contract to the extent is that performance of such obligations

prevented by any circumstances of Force Majeure that arise after the date of

the Notification of Award.

14.6 If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall promptly

notify the other party.

14.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor

shall endeavour to continue to perform his obligations under the Contract so

far as reasonably practicable. The Contractor shall notify the Engineer-in-

Charge of the steps he proposes to take including any reasonable alternative

means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the

Engineer-in-Charge.

14.8 If circumstances of Force Majeure have occurred and shall continue for a period

of 180 days, notwithstanding, the Contractor may by reason thereof, having

been granted an extension of Time for Completion of the Works, either party

shall be entitled to serve upon the other, 30 days’ notice to terminate the

Contract. If at the expiry of the period of 30 days Force Majeure shall continue,

the Contract shall terminate.

15 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works

connected with line having been completed correctly as per Indian Electricity Rules

& procedure. Any extra cost involved due to incompleteness of work or bad

workmanship found out subsequently shall be set right with and by you at your own

16 HANDING OVER OF ASSET

16.1 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed over to

the concern Deputy Engineer of PGVCL. The handing over note covering the

details of all the materials used and total work executed must be signed jointly

by the bidder and PGVCL Engineer. Copy of handing over note must be attached

along with bill.

16.2 The contractor shall arrange to hand over the complete work immediately on

completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by

contractor due to non-availability of particular item/material for long period of time

and TLE cannot be approved for that work beyond certain time limit Or such item if

not required to be installed at particular location, then Recovery is to be made as

mentioned below for not carrying out that work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other

Recovery should be made other than above Work.

Sign & Stamp of the Bidder

18 CONTRACT QUALITY ASSURANCE:

18.1 The Bidder shall include in his proposal the Quality Assurance Program containing

the overall quality management and procedures which he proposes to follow in the

performance of the Works during various phases as detailed in relevant clause of the

General Technical Conditions.

18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be

followed for the execution of the Contract. PGVCL reserve the right to inspect the

work at any stage of contract i.e. during the execution and after the execution of

18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out

items (if any) are being supplied. Such details shall be accompanied by their list of

previous supplies made performance reports etc. However, in case of orders are

placed, specific approval shall be obtained from the PGVCL for the vendor supplied

materials. The quality assurance program shall be furnished for each material

separately for approval.

19 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

19.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to

cancel the order without giving reasons thereof and forfeit the security deposit.

19.2 The PGVCL reserves the right to terminate the Contract either in part or in full due

to reasons other than those mentioned under clause entitled ‘Contractor’s Default.

The PGVCL shall in such an event give fifteen (15) days’ notice in writing to the

Contractor of his decision to do so.

19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall

discontinue the work on the date and to the extent specified in the notice, make all

reasonable efforts to obtain cancellation of all orders and Contracts to the extent

they are related to the work terminated and terms satisfactory to the PGVCL, stop

all further sub-contracting or purchasing activity related to the work terminated,

and assist PGVCL in maintenance, protection, and disposition of the works acquired

under the Contract by the PGVCL. In the event of such a termination the Contractor

shall be paid compensation, equitable and reasonable, dictated by the

circumstances prevalent at the time of termination.

19.4 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners

dies then unless the PGVCL is satisfied that the legal representatives of the

individual Contractor or of the proprietor of the propriety concern and in the case

of partnership, the surviving partners, are capable of carrying out and completing

the Contract the PGVCL shall be entitled to cancel the Contract as to its in

completed part without being in any way liable to payment of any compensation to

the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of

the PGVCL that the legal representatives of the deceased Contractor or surviving

partners of the Contractor’s firm cannot carry out and complete the Contract shall

be final and binding on the parties. In the event of such cancellation the PGVCL shall

not hold the estate of the deceased Contractor and/or the surviving partners of the

estate of the deceased Contractor and/or the surviving partners of the Contractor’s

firm liable to damages for not completing the Contract.

Sign & Stamp of the Bidder

20 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder,

in connection with this agreement except as to matters, the decision for which has

been specifically provided, either party may forthwith give to the other notice in

writing of existence of such questions, dispute, difference and the same shall be

referred to the sole arbitration of a person nominated by Managing Director, PGVCL.

This reference shall be governed by Indian Arbitration Act prevailing at the time of

dispute and the rules made there under. The award in such arbitration shall be final

and binding on all the parties. Work under the agreement shall continue during the

arbitration proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents

forming part of the enquiry or Contract are property of PGVCL and shall not be used

for any other purpose, except for the execution of the contract. All rights related to

the technical specifications, drawings and records are reserved by PGVCL only and no

part or partial should be reproduced, copied or alter without prior permission to

PGVCL in writing. In the event of the breach of this provision, PGVCL can claim the

damages caused by such events.

22 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

22.1 Has submitted fake, false or forged documents/certificates

22.2 Has revised/withdrawn price bid after opening of Techno: commercial

bid, until and unless it is sought for

22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work

Order after the same is issued by the Company within the validity

period and as per agreed terms and conditions

22.4 Has committed breach of contract or has failed to perform a contract

or has abandoned the contract

22.5 Has failed to provide suitable expertise for the work as per

prescheduled program

22.6 Has failed to submit all the necessary Test reports/documents within

time schedule / as per Company's time limit, as mentioned in the LOA,

if the Letter of Acceptance (LOA) is placed subject to submission of

type reports / documents to the firm.

22.7 Has indulged in construction and erection of defective works.

22.8 Has substituted materials In lieu of materials supplied by the Company

or has not returned or has short returned or has unauthorised disposed

of materials/ documents/ drawings/ tools or plants or equipment

supplied by the Company

22.9 Has involved in malpractices such as bribery, corruption, fraud,

canvassing and pilferage

22.10 Has unauthorised obtained official company information or copies of

documents, in relation to the Tender/Contract

22.11 Has failed to follow the stipulated mode of communication, if specified

by the tendering authority/ purchaser.

22.12 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

22.13 In case the State Government directs the Company to place a firm in

stop dealing/ banned for business dealing/ blacklisting

Sign & Stamp of the Bidder

22.14 The firm, stop deal and/or banned for business dealing and/ or

blacklist by GUVNL or any subsidiary Companies of GUVNL shall be

considered as a stop deal and/ or banned for business dealing and/ or

blacklisting for all Companies.

23. Effect of putting a proprietor/firm for Stop dealing/Banned for business

dealing are as below:

23.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing.

23.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any

Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid

submitted by the Firm shall be returned.

23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the

firm is put on Stop dealing/ Banned for business dealing by GUVNL or any of

its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected

Bid” at the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price

bid of the Firm should not be opened and the bid submitted by the Firm

will be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and

will not be further evaluated. The Firm will not be considered for issue

of order even if its price is the lowest. In this situation, the next lowest

bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned

after obtaining confirmation from GUVNL and its other subsidiary

Companies that there are no outstanding dues recoverable from the

23.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company

and is already executing work and/ or Letter of Acceptance/ purchase order

awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

23.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be appropriated

against the dues recoverable from the firm by GUVNL or any of its subsidiary

Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed

and appropriated.

23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and

when a Firm is put on Stop dealing/ Banned for business dealing, all the

manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all Services

23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also

be considered to be on Stop Dealing/ Banned for business dealing.

Sign & Stamp of the Bidder

23.8 The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in respect

of any specific Service from any Contractor for that Company only.

24. Every bidder should, at the time of submission of bid, give a declaration as per

Annexure VI attached with this Tender, that bidder and/or proprietor/ partner/

director of the firm has not been placed on Stop dealing / Banned for business

dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

25. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection with

Tender/Contract if concluded shall subject to the exclusive jurisdiction of the Court

under whose jurisdiction the place from which Tender/Acceptance if Tender is

issued, is situated i.e. respective Location’s Court.

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Item Time required for work Mentioned in Tender

1 Labour work for Laying of

Underground cable and E/o HT

LT Line and Transformers and

Sign & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Company with full Ref. & Work

Sr. Details of order

address, phone, Work Description date of Order

fax and name of the order Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached with

this information.

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Ref. & Work completion with

Sr. full address,

Work Description date of Order Certification of

No. phone, fax and

the order Value Order issuing

name of contact

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department

i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below

in this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

Sign & Stamp of the Bidder

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for

the tendered item.

Seal & Signature of the Tenderer/Firm

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Name of the Results

Sr. No Report No. & out at (Name Designation of test Of the

Date of Laboratory) Item / Equipment Conducted Tests.

Sign & Stamp of the Bidder

List of Performance Certificate:

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

M/s_____________________________________________ hereby declare we will provide

______ nos of labours to carry out this tenders scope of work. We are having Labour Insurance

Policy No.____________________ for ________ nos. of our labours. We declare that, as

mention below table, we are having following safety gadgets of our own and they all are in

good condition.

Seal of the Firm Signature of the Tenderer with Designation

List of Safety Gadgets Owned by Bidder

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having

their registered office at _____________________________________ (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee

for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial

validity of Tender’s offer) which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ______________________ (Address of Bank’s registered office)

hereby give this Bank Guarantee No.________________ dated _________ and hereby agree

unequivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding

to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender

or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor

change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and

our liability hereunder shall not be impaired or discharged by any extension of time or variations

or alternations made, given, conceded with or without our knowledge or consent by or between

the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted

Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before_______ (Date

of Validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized Signatory

Address of the Bank with Branch Code, with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding _______ (in

words) Rupees ___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf of

M/s. _________________________________________________who have entered into a contract for

the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given conceded

or agreed, with or without our knowledge or consent, by or between parties to the said within

written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made

only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee shall

remain in force until ____________________ (Date of validity of the Guarantee). Unless demands

or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of validity

of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___ day of ______month _______Year between the

Paschim Gujarat Vij Company Ltd. & __________________________ (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included

its successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having

its Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter

called “The Company” which expression shall unless excluded by or repugnant of the context

include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work

LOA No. ____________________, Dated ___________, hereinafter called “The works and more

particularly desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of

the Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary

for the completion of the works as mentioned and at the time in the manner and subject to

the terms conditions and stipulation contained in this contract and in consideration of the

due provision, executions, construction and completion of the works agreed to by the

contractors as aforesaid the company both hereby covenant with the contractor to pay all

the claims of money as and when they become due and payable to the contractor under the

provisions of the contract such payment to be made at such times in such manner as is

provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of

the conditions and the covenant as stipulated in the general conditions specifications form

Or tender schedule drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his

Supervisors and labours to execute the work mentioned in Tender. On violating or breaking

the Safety Rules and Regulations, and if Supervisors/Labours are found without Safety

Gadgets, “The Company” reserves the right to take actions as per the terms and conditions

mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing to the

Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to

the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Company, stop all further sub-contracting or purchasing activity related

to the work terminated, and assist “The Company” in maintenance, protection, and

disposition of the works acquired under the Contract by the Company. In the event of such

a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless “the Company” is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership, the

surviving partners, are capable of carrying out and completing the Contract “the Company”

shall be entitled to cancel the Contract as to its in completed part without being in any way

liable to payment of any compensation to the estate of deceased Contractor and/or to the

surviving partners of the Contractor’s firm on account of the cancellation of the Contract.

The decision of the Company that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall

be final and binding on the parties. In the event of such cancellation the Company shall not

hold the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may

be altered by mutual agreement and if so altered shall not be deemed or constructed to mean and

to effect or alter other terms and conditions of the contract and the contract so altered or revised

shall be and shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY

having given contract for the work of _________________________________

No. __________________________, dated _______________ and all future contract that may

be awarded to me in the next one year and in terms of the condition in clause 33 of the COMPANY’s

tender and contract for work.

I residing at by this Bond bind myself responsible for

and shall pay compensation to my workmen payable under the workmen’s compensation ACT –

(viii of 1923) hereinafter called the said Act for death or injuries caused to the workmen engaged

by this presents, if such compensation is paid by the COMPANY as principal under such sub-section

(1) of section 12 of the said Act on behalf of me, to pay such amount of compensation on demand

within 48 hours to the COMPANY that it might have to spend as legal and other incidental charges

in defending any suit or action arising out of the death of injuries in regard to compensation paid

to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death

or injuries to the workmen engaged by me. During the execution of work of said contract and all

future contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY

is required to spend as legal and other incidental charges in defending such suit or action and also

the amount that may be ordered to be paid to the worker / or his heirs as compensation and that

the above written bind shall remain in full force and virtue till the COMPANY is required to defend

such suit or action filed by the workers and or heirs against the COMPANY. Further it is applicable

on death of contractor himself also. No any compensation will be claimed by legal heirs of

Signature of the Executant

LABOUR RATES ATTACHED IN PDF

Sign & Stamp of the Bidder

Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work 11 KV and

L.T. Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the PGVCL. The

inferior and unsatisfactory work is liable for rejection and to be rectified at the cost of contractor.

The work will have to be carried out as per programmed laid down by department and under the

entire instruction of engineer-in-Charge and contractor should employ supervisor who could

supervise the works through out and he should remain present on site. No tools & Tackles will be

supplied by the department.

(A) Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by the

contractor at his cost. The Company will assist the contractor in getting necessary permission

for tree cutting etc. Any claim for compensation in above respect will have to be borne by

(B) Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will be

shown to the contractor. He should adhere to these locations in all circumstances unless directed

by the department to make any change. The Poles from One site to other site or at proposed

locations must be carted by loading on Tractor or Hand-Cart. The Poles shall not be carted by

toeing/Dragging with Tractor or Cart or with any other means.

(C) Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of the pole

and for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet. The poles and guys

must not be set at the edge of cuts/at shore/embankment where the soil is liable to be washed

or eroded out of such setting should be avoided. While back filling, earth must be packed tight

and in no case earth be dumped to greater depth more than four inches without being rammed,

hard before the next layer is thrown in. Extra earth should be packed around the poles and

The cost of damage done to the pole during erection will be recoverable from the contractor.

No pole, which is out of plumb or out of alignment shall be accepted. The pole will be in his

safe custody till erected and he is liable to compensate to the Company the full cost of pole

along with supervision charges, if the pole is broken during erection, or stolen from his custody.

He should be able to render full account of the poles entrusted to him whenever the Supervising

Officer demands to scrutinizes the same.

(D) Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the

village, excavation of pit, erection in position (with base plate where required), of 8/10 meter

PSC poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps and cross arms

and fabricated materials, fixing of caution board, anti-climbing device etc. complete as per

drawing and specification inclusive of painting, numbering. Generally vertical formation will be

used on each pole. However horizontal formation will have to be used in special circumstances

as per instruction at Engineer in change.

Sign & Stamp of the Bidder

(E) Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for distribution transformer centre comprises of

Excavation suitable pits and refilling of earth, erection in position of two Nos. of 8/10 meter

poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross arms, bracing

cross arm bracing etc. as per drawing/ standards with mounting D.O. fuses/A.B. switches/HT

metering equipment’s etc., painting, Pole numbering, fixing of caution Board and anti-climbing

The D.P. must be properly aligned and must be in plumb. Special structure if included will be

erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(F) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT pin

and strain insulators, binding on insulators, jumpers, the jointing in HT line will be done by

twisting sleeve joints as per standard practice. Care must be taken in handling the conductor to

protect against cuts, scratches or kinks. The conductor must not be drawn over rough or rocky

ground, when it is liable to be damaged. AAA/ACSR conductors must be drawn on wooden or

aluminium pulley only. Wastage and cutting should be avoided as far as possible. Not more than

3 % sag will be accepted in the materials account. The sag and spans will be maintained as per

drawing/standard. The cross arms insulators must be so fixed that neither tilts nor bands from

position. The sagging should be uniform for all conductors and uneven sagging will not be

allowed. The ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as mentioned

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street For lines of voltage exceeding 650 Volts but

not exceeding 33 kV

For lines of voltage not exceeding 650 Volts 5.5 Meters

street For lines of voltage exceeding 650 Volts but

not exceeding 33 kV

If bare - 4.6 Meter

Elsewhere For lines of voltage up to and including

than along or 11,000 Volts

street For lines of voltage exceeding 11,000 Volts

but not exceeding 33 kV

 An overhead line shall not cross over an existing building as far as possible and no building

shall be constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or

terminates on any building, the following minimum clearances as per IE Rules 2010 Clause

No. 60 from any accessible point, on the basis of maximum sag, shall be observed, namely:-

(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof

(a) When the line passes above the building a vertical clearance of highest part of building

immediately under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters from

the nearest point

Sign & Stamp of the Bidder

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or terminates

on any building, the following minimum clearances as per IE Rules 2010 Clause No. 61 from

any accessible point, on the basis of maximum sag, shall be observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V above the

building a vertical clearance of highest part of building immediately under such line

meters from the highest point,

(b) When the line having voltage 650 V and up to and including 11000 V passes adjacent to

the building a horizontal clearance between nearest Conductor and any part of such

building on the basis of maximum deflection of wind must be 1.2 meters

(iii) Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No.

69 are as below.

Nominal System 110-132

1 Low and Medium 2.44 3.05 4.58 5.49

In case of illegal construction / structure on the line under erection, the same is to be put

in written notice to the Engineer-In-charge.

(G) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of

suitable pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay wire. The

stay insulators must be inserted in the stay wire on all stays as per drawing. The wrapping of

the Guy wire strands at both ends the stay insulator must be even and must presents neat

appearance and good workmanship. No stay should be left loose but should be tight and straight

to withstand in say cyclone or sand storm, the item includes refilling of earth and painting of

fabrication material. If stays are not required to be concreted, a pre casted cement concrete

block will be supplied by the department from his division store which the contractor will have

to transport at his own cost to the site of work and will have to use for fixing of anchor rod at

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is required

to be carried out. The earthing pipe/earthing plate/earthing coil supplied by the company shall be

used as per specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing

pipe/earthing plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must be

buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground along the Pole. The

earthing are to be done at place as indicted in the pole schedule or as selected by the field

Engineer. The coke and salt will have to be supplied by the contractor at his cost. Erection of

earthing should be carried out under the supervision of the Engineer in charge or nominated

Supervisors. At least 20 KG of salt and 20 KG of coal per earth on alternate layers (as per drawing)

will be used by contractor. No amount will be paid if the work is not done in accordance with these

The guarding will have to provide at crossing of lines, telephone line crossing, road crossing and

any accident prone places as indicated by the Engineer in Charge. The work comprises of fixing of

guard cross arms, eye bolts, guard cradle as per design, GI cross lacing wires complete. Any special

type of guarding if required will be designed by the department. Binding cross arms must be used

where the HT line crosses the road. The ground clearance, line to line clearances etc. to be

maintained as per IE Rules 2010 69 and 70. The poles for road crossing may be concreted as

instructions of the Engineer In-charge. The work has to be carried out as instructions of the Engineer

Sign & Stamp of the Bidder

(J) Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of

approved aluminium paint. All fabricated material will also be painted with two coats of

approved aluminium paint and there should be sufficient interval between every coat of

painting in order to allow for drying. The bolts and must shall be dipped in anticorrosive oil

before insertion. The lower portion of steel poles up 3 foot above ground level shall be cleaned

of all dust and rust. This surface should be given a base coat of red lead and an additional coat

of black bituminous paint before inserting in the ground. The good quality paint will be supplied

by the contractor and should be of I.S.I mark and will be got approved from Executive Engineer,

prior to starting work.

Name of the feeder and pole number has to be written on all the poles in English/Gujarati as

per instruction of Engineer In-charge. The colour of back ground and name/number must be of

contras colour. Prior to apply Colour for Numbering on P.S.C poles, it should be properly

cleaned and all accumulations of earth, dirt etc. should be removed.

(K) Concreting:

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys

to be concreted without any special reason. The Concreting of PSC Poles must be approved by

concerned Executive Engineer prior to execution as per Tender Condition mentioned under

Section III Clause No. 2 and sub clause No. 8. Certificates for special Reason and approvals

must be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given by

Engineer In-Charge as and where required. Concreting should be with one part of cement, two

part of specified quality sand and four parts of well burnt Brice bats (1:2:4). The mixture

should be prepared on GI sheet and should be free from the dust. Cement, river sand and metal

should be used by contractor at his own cost. The finishing coat of cement plaster shall be

applied on outer surface Concreting and boxing for smoothness.

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay 2 x 2x

1 Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h) (2’ above and 1'

below ground) (0.15 cmt).

(L) Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two poles

structures as per standard drawing and 5 KVA Transformers are to be on Single Pole. This work

include erection of special two pole structure as per Item No. 2 and fixing of all fabricated

material for support of line, L.A., HG Fuse/AB Switch, Transformer, LT Dist. Box, cable wiring,

anti-climbing devices etc. The works includes of transportation and hoisting of transformer,

numbering and painting of all fabricated materials. For transformer having capacity of 100 KVA

and above MS channel shall be utilize which will be supplied by the company. Three Earthing

are to be provided on each Transformers.

1) Earthing of LA on One side.

2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on other side.

3) For neutral, two separate Earth wire on both side of Transformer and to be common at

All three earthing are to be done as in Delta Formation as shown in the attached Drawing. All

earthing wires are to be connected by proper size of lug and bolted at each earthing points

properly. The Earthing of Transformer Body must be done with lug only.

Sign & Stamp of the Bidder

Looping or winding with Earthing Bolt on Transformer Body is not allowed. Earthing wire

Lugs are to be brought by Contractors. No any extra cost will be paid for this material.

Extra payment for hard soil or rock is payable as per SOR as per committee report to be

formed to decide hard soil or rock which shall consists of Concerned SDO, Deputy Engineer

(Tech) and Executive Engineer.

The cost of damage done to the transformer while erection/Transportation is recoverable from

Before starting the work (new, alteration or addition) and during the works the contractor

must obtain line clear wherever necessary for the concerned officer of this office of other

Office. For any damage done to the Men, Materials and/or property due to non-observance of

rules, the contractor will be solely responsible.

Sign & Stamp of the Bidder

NEW Amended Conditions

 Utilization of Pole Erection device (PED machine) for erection of all poles.

The erection and maintenance work of HT / LT line and transformer centres are

carried out by various contractors. In order to ensure the quality in erection of poles,

in scheme works it is decided that the pits should be digged by using the POLE

ERECETION DEVICE (PED Machine). Hence all line contractors should have POLE

ERECETION DEVICE (PED Machine).

 Only registered vendor in PGVCL shall be entitled for participating in tender process.

 No Offline submission is require only online submission is allowed.

 Bidder has to upload scanned copies of original (Notarized/self-attested copies of

original - as specified in this tender) with bid, no physical documents to be called from

bidder. It shall be sole responsibility of the bidder that the uploaded scanned

documents (in PDF form) remain legible and should not be password protected.

 Payment of tender fee and EMD cab be accepted through on line RTGS/NEFT in PGVCL

"the details of bank account is the details of bank account is SBI, IFSC code: -

SB1N0060070 and name of account holder paschim Gujarat Vij Company Limited"

 Bidders willing to participate in tender should have valid digital certificate I Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division

of GNFC Ltd., who are licensed certifying authority by Govt. of India.

 If during one year following the work completion any maintenance is felt necessary, for

example straitening of pole, cross arms, Conductor stringing, Tightening of Guy etc.

then such work will have to done by the bidder free of cost.

 A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict of interest can lead to anti-competitive practices to the detriment

of Procuring Entity's interests.

 Bidder shall have to complete the work as per the given time limit in sub order and if

any work order/sub work order is delayed beyond 120 days from the eligible time limit

mentioned. If bidders are failed to compete the work in this time period then

name/firm is not eligible for further orders till all allotted works are finalized.

 The time will be extended as per provision laid dawn in Delegation of Powers

(Committee level) Clause no 5.0 Power relating to Contractors and sub clause no 5.5 B

as "Extension of time limit for works contract if applied before or after the expiry of

contract period with penalty"

 For erecting poles the pits should be digging by using Pole Erection Devise (PED

Machine). Where ever it is not possible to use the PED machine in the area lick hard

rock, small streets etc. the permission of the engineer in charge shall be obtained for

digging of pits as per the conventional method.

Sign & Stamp of the Bidder

Check-list for Work Cross Verification

Sr. No. Check list for work as per specification Comment

1 Pole pit up to mark

2 Pole earthing with pipe end buried under ground

3 MS Fabrication as per drawing

4 Structure Alignment (Pole/DP), Pole facing

5 Pin Insulator bottom nut tightened

6 MS Fabrication painted with Red oxide + silver oxide coat

7 Proper stringing

No unsafe crossing and crossing with guarding/AB cable at

9 No double power on any structure

Proper Clearance as per norms with nearby structures,

buildings, lines, ground.

Providing proper earthing in transformer(3 Nos. separate)

and HT line pole as per specification

Earthing wire of Transformer centre must be provided

through proper size of lugs

13 Tightening of Guy-set

14 S/S set as per drawing

15 Proper rating of DO fuse with alignment

Lightening arrester fixing with proper jumpering and

17 Separate Delta earthing for DTC

Proper laying of incoming/outgoing LT cable from

distribution box to service pole of LT line

19 D-type jumpers

20 Breather in DTC

Arcing horns with "as is" clearance and position on

22 Pole number painting

23 MCB of DTC must be properly installed

24 Nut-Bolt as per requirement and fastening with washer

25 Separate pole & earthing pits

26 Coal & salt as per specification for earthing

27 Credit of Conductor scrap

28 Credit of Scrap other materials

Name of scheme :

Location/Feeder :

Cross verified by (Name, Design., Office) :