Manufacture and supply of High Performance Rail Pads made of (1) Ethylene Vinyl Acetate (EVA), (2) Thermoplastic Polyurethane (TPU), (3) Polyurethane (PU), (4) Ethylene Propylene Diene Monomer (EPDM) and (5) Thermo Plastic Polymer Based Elastomer meeting Functional and Technical Requirement of RDSO for additional trial in Ghat Sections in ECoR on a stretch of 5km for each type of pad on existing Wider PSC Sleeper T-8746.

Special Eligibility Criteria

1. 1

   (1) Technical Eligibility Criteria: (A) Firms meeting one of the following criteria shall be considered as eligible to participate in the tender, subject to fulfillment of the requirements mentioned in this document: a) RDSO Approved Vendors or Developmental Vendors of GRSP/ CGRSP/ Rail Pad or GFN Liner or as on the date of opening of this Tender. The firm should have manufacturing and testing facility of the proposed HP Rail Pad. OR b) Any firm dealing with Indian Railway/World Railway/Metro Rail for manufacturing and supplying of proposed Rail Pad made of EVA/TPU/TU/ EPDM/Thermoplastic Polyster Based Elastomer along with a fastening system or separately. The firm should have manufacturing and testing facility of the proposed HP Rail Pad. OR c) Any firm appearing in the list of RDSO Approved or Developmental Vendors as on date of opening of this tender and having JV/MOU/Agreement with any firm mentioned in para (b) above. Note: i) Change in Collaboration Agreement or Joint Venture partnership or MoU is not permitted after submission of the offer in this Tender. In case of change of Collaboration Agreement or Joint Venture (JV) partnership, such offer will be summarily rejected and will not be considered for further evaluation. ii) The bidder, shall submit documentary proof to demonstrate the fulfillment of eligibility criteria to participate in the tender. Guideline of JV (Annexure-2D and format of JV agreement (Annexure-2E) is enclosed for guidance. (2) Financial Eligibility Criteria: The financial eligibility criteria is as under: - The tenderer must have minimum average annual contractual turnover of V/N or V whichever is less, where V= Advertised value of the tender in crores of Rupees. N=Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of -total contractual payments- in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-2F, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

   Document requiredConfirmation required

Check List

1. 1

   Have you attached Declaration Form duly signed in with seal as per Annexure-I of the Instructions to the Tenderers for e- procurement of track fittings?
2. 2

   1. The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance. 2. The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with IRS Conditions of contract and/or special conditions and or other conditions specified/attached with the tender along with relevant IRS Specification applicable for the tendered item.
3. 3

   Have you attached Performance Statement and information regarding workload on tenderer duly filled and signed with seal as per Annexure-II of the Instructions to the Tenderers for e- procurement of track fitting?
4. 4

   Have you uploaded GST registration certificate and PAN card and quoted HSN Code for the tendered item?
5. 5

   Have you uploaded letter of approval from RDSO for manufacture and supply of the tendered item?
6. 6

   Have you uploaded proof of having paid EMD or documentary proof in case of exemption?
7. 7

   Have you uploaded copy of partnership Agreement and/or General Power of Attorney or related documents duly attested by notary public?
8. 8

   Have you uploaded copy of MSE registration certificate, if registered for the tendered item?
9. 9

   Have you uploaded Mandate form for payment duly filled and signed with seal as per Annexure-V of the Instructions to the Tenderers for e-procurement of track fittings?
10. 10

    Have you attached copy of P.O including Inspection Certificate issued by RDSO/RITES/Railway and receipt note to substantiate your past performance?

Commercial-Compliance

1. 1

   The eligibility of a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure OM dated 23-07-2020 with upto date amendments if any. In this regard Railway Board letter No. 020/RS(G)/779/2 dt. 06- 08-2020 as modified from time to time if any may be downloaded from Railway Board website under the link of circulars of Stores Directorate. All bidders shall submit the certificate regarding their compliance with above mentioned order as per format give given in Annexure-IX.

   Document requiredConfirmation required
2. 2

   Conflict of Interest as per Para 2500 of IRS Conditions of Contract issued by Railway Board vide letter No. 2022/RS(G)/779/13 dated 21-09-2022 and its connected paras will be applicable in this case.

   Confirmation required
3. 3

   Submission of Self Certified Undertaking by tenderers in Stores Tender: All the tenderers shall submit self certified undertaking as per Annexure-IX in terms of Railway Board letter No. 2024/RS(G)/164/VIG/4 dt. 26-27/05/2025 failing which offer will be summarily rejected.

   Document requiredConfirmation required
4. 4

   The tenderer agrees that there is no commercial deviation from stipulated conditions in this tender.

   Confirmation required
5. 5

   Raw Material, Machinery and Plant: The responsibility for procurement of all the required inputs/Raw materials/Machinery/Plants for manufacture of the tendered item shall be the sole responsibility of the supplier.

   Confirmation required
6. 6

   Earnest Money Deposit- Earnest Money is to be submitted as per clause No. 20 of the Instructions to the tenderers for e- procurement of track fittings.

   Confirmation required
7. 7

   Security Deposit- Security Deposit is to be submitted as per clause No. 21 of the Instructions to the tenderers for e- procurement of track fittings.

   Confirmation required
8. 8

   GST Condition- As per clause 16 of the Instructions to the tenderers for e- procurement of track fittings.

   Confirmation required
9. 9

   Bid securing declaration has to be signed by the bidders availing exemption from submission of EMD

   Confirmation required
10. 10

    Please enter the percent of Local Content in the material being offered. Please enter 0 for fully imported items and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy revised from time to time.

    Document optionalConfirmation required
11. 11

    Tenderers are hereby advised to fill up respective Annexures attached in tender document.

    Document optionalConfirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.