Selection of Agency for Design, Project Management & Site Supervision for Construction & Upgradation of Schools and Allied Site Infrastructure Works in 15 Tribal Districts of Gujarat

at 12:00 hours IST

DATE OF To be informed to

PRESENTATION shortlisted Bidders

Gujarat State Tribal Education Society (GSTES)

Second Floor, Birsa Munda Bhavan,

Gandhinagar - 382010, Gujarat

Date of Issue – 16/05/2026

NOTICE INVITING ONLINE E-TENDER

Authority Inviting /Opening Bid Gujarat State Tribal Education Society (GSTES)

Name of Work Selection of Agency for Design, Project Management & Site

Supervision for Construction & Upgradation of Schools and

Allied Site Infrastructure Works in 15 Tribal Districts of

Mode of Tender Open

Tender Currency Type Single

Tender Currency Settings Indian Rupee (INR)

Consortium Allowed. Up to Two Members only.

Estimated Cost of Works INR. 300.00 Crores (Approximately)

Timeline of Works Till 3 years

Bid Document Fee INR. 15000/- (Rupees Fifteen thousand only) in the form of

Demand Draft in favour of “Gujarat State Tribal Education

Society (GSTES)” payable at Gandhinagar issued only from

banks approved by Finance Department, Gujarat (Annexure 4 –

List of Approved Banks).

Earnest Money Deposit (EMD) (INR) INR. 9,00,000/- (Rupees Nine Lakhs only) in the form of

Demand Draft/ PAY ORDER and Bank Guarantee only from

banks approved by Finance Department, Gujarat (Annexure 4 –

List of Approved Banks), shall be submitted, in favour of “Gujarat

State Tribal Education Society (GSTES)” payable at

Bidders registered under MSME along with NSIC/DIC with or as

applicable having necessary valid documentation as per Gujarat

state procurement policy 2024 shall be exempted only.

Bid Document Downloading Start Date From 16/05/2026

Site visit To be conducted by Bidder himself. All costs and responsibilities

associated with the assessment of existing site conditions,

including site visits, shall be solely borne by the bidders.

Pre-Proposal Conference The conference shall be conducted physically only on 26/05/2026

at 12:00 hours IST at Conference room, 2nd Floor, Birsa Munda

Bhavan, Sector 10-A, Gandhinagar.

Bid Document Downloading End Date 15/06/2026 up to 18:00 hours

Bid Submission – Online 15/06/2026 up to 18:00 hours

(Technical & Financial)

Bid Submission – Offline 22/06/2026 up to 18:00 hours

(Technical Bid Document only)

Technical Bid opening 23/06/2026 up to 12:00 hours

Bid Validity Period 180 days from opening of price bid

Remarks Bidders shall submit their financial offer only in electronic

format on the website, after digitally signing the same.

Offers which are not digitally signed will not be accepted. No

financial offer in physical form will be accepted in case any

such offer is received by the “Executive Director, Gujarat State

Tribal Education Society (GSTES)”.

Phone numbers and Email Address 079-23258597; [email protected]

Performance Security 5% of the Contract fee

Table of Contents

1.2 Request for Proposals

1.3 Due diligence by Bidders

1.4 Obtaining RFP Document

1.5 Validity of the Proposal

1.6 Brief description of the Selection Process

1.7 Official Website

1.8 Schedule of Selection Process

1.9 Pre-Proposal visit and inspection of data

1.10 Pre-Proposal Conference

1.11 Communications

2.1 Scope of Proposal

2.2 Conditions for Eligibility of Bidders

2.3 Conflict of Interest

2.4 Number of Proposals

2.5 Cost of Proposal

2.6 Visit to the Authority and verification of information

2.7 Acknowledgement by Bidder

2.8 Right to reject any or all Proposals

2.9 Contents of the RFP

2.10 Clarifications

2.11 Amendment of RFP

2.12 Bid Language

2.13 Format and signing of Proposal

2.14 Technical Proposal

2.15 Financial Proposal

2.16 Submission of Proposal

2.17 Proposed Due Date

2.18 Late Proposal

2.20 Evaluation of Proposals

2.21 Confidentiality

2.22 Clarifications

2.23 Negotiations

2.25 Award of DPMC Contract

2.26 Execution of Agreement

2.27 Commencement of Assignment

2.28 Proprietary data

3.1 Evaluation of Technical Proposal

3.2 Evaluation of Financial Proposal

3.3 Combined and Final Evaluation

3.4 Award Criteria

7.1 Annexure 1 - Scope Matrix for Works

7.2 Annexure 2 - Eligibility Criteria and Requirement of various Expert Position as assessed by the

7.3 Annexure 3 - Indicative Job Description of Key Experts

7.4 Annexure 4 – List of Approved Banks

7.5 Appendix-I: Form-1 - Letter of Proposal

7.6 Appendix-I: Form-2 - Particulars of the Bidder

7.7 Appendix-I: Form-3 - Letter Comprising Bid

7.8 Appendix-I: Form-4 - Deleted

7.9 Appendix-I: Form-5 - Power of Attorney for Signing of Bid

7.10 Appendix-I: Form-6A - Abstract of Eligible Design Assignments of the Bidder

7.11 Appendix-I: Form-6B - Details of each Eligible Design Assignment of the Bidder

7.12 Appendix-I: Form-6C - Deleted.

7.13 Appendix-I: Form-6D - Deleted.

7.14 Appendix-I: Form-6E - Abstract of Eligible Site Supervision Assignments of the Bidder

7.15 Appendix-I: Form-6F - Details of each Site Supervision Assignment of the Bidder

7.16 Appendix-I: Form-7 – Proposed Methodology

7.17 Appendix-I: Form-8 - Deleted

7.18 Appendix-I: Form-9 - Abstract Particulars of Key Experts proposed for deployment

7.19 Appendix-I: Form-10 - Curriculum Vitae (CV) Format for Proposed DPMC Personnel

7.20 Appendix-I: Form-11 – IT & GST Return Details

7.21 Appendix-I: Form-12 Audited Financial Statements

7.22 Appendix-I: Form-13 - History of Litigation

7.23 Appendix-II: Form-1 - Financial Proposal letter

7.24 Appendix-II: Form-2 - Financial Proposal

7.25 Appendix-III: Form-1 - Undertaking for Financial Stability

7.26 Appendix-III: Form-2 - Undertaking for note being terminated /rescinded in contract

7.27 Appendix-III: Form-3 - Undertaking for defaulter/ illegal activity

7.28 Appendix-III: Form-4 - Undertaking of Key Personnel

7.29 Appendix-IV: Form-1 - Non-Disclosure Agreement

7.30 Appendix-IV: Form-2 - EMD BANK GUARANTEE FORMAT

The information contained in this Request for Proposals document (“RFP”) or subsequently

provided to Bidders, whether verbally or in documentary or any other form by or on behalf of the

Authority or any of its employees or advisors, is provided to Bidders on the terms and conditions

set out in this RFP and such other terms and conditions subject to which such information is

This RFP is not an agreement or an offer by the Authority to the prospective Bidders or any other

person. The purpose of this RFP is to provide interested parties with information that may be useful

to them in the formulation of their Proposals pursuant to this RFP. This RFP includes statements,

which reflect various assumptions and assessments arrived at by the Authority in relation to the

Consultancy. Such assumptions, assessments and statements do not purport to contain all the

information that each Bidder may require. This RFP may not be appropriate for all persons, and it

is not possible for the Authority, its employees or advisors to consider the objectives, technical

expertise and particular needs of each party who reads or uses this RFP. The assumptions,

assessments, statements and information contained in this RFP may not be complete, accurate,

adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and

should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,

assessments and information contained in this RFP and obtain independent advice from appropriate

Information provided in this RFP to the Bidders may be on a wide range of matters, some of which

may depend upon interpretation of law. The information given is not intended to be an exhaustive

account of statutory requirements and should not be regardedas a complete or authoritative statement

of law. The Authority accepts no responsibility for the accuracy or otherwise for any interpretation

or opinion on the law expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall have no

liability to any person including any Bidder under any law, statute, rules or regulations or tort,

principles of restitution or unjust enrichment or otherwise for any loss,damages, cost or expense

which may arise from or be incurred or suffered on account ofanything contained in this RFP or

otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP

and any assessment, assumption, statement or information contained therein or deemed to form part

of this RFP or arisingin any way in this Selection Process.

The Authority also accepts no liability of any nature whether resulting from negligence or

otherwise, howsoever caused, arising from reliance of any Bidder upon the statements contained in

The Authority may in its absolute discretion, but without being under any obligation to do so,

update, amend or supplement the information, assessment or assumption containedin this RFP.

The issue of this RFP does not imply that the Authority is bound to select a Bidder or to appoint

the Selected Bidder, as the case may be, for the Consultancy and the Authority reserves the right

to reject all or any of the Proposals without assigning any reasons whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and submission of

its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses, site

visits to be conducted for associated works for demonstrations which may be required by the

Authority or any other costs incurred in connection with or relating to its Proposal. All such costs

and expenses will remain with the Bidder and the Authority shall not be liable in any manner

whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation

or submission of the Proposal, regardless of the conduct or outcome of the Selection Process.

Applicable Laws As defined in Clause 1.1.1 of Draft Agreement

Associate As defined in Clause 2.3.3

Authority As defined in Clause 1.1.1

Authorized Representative As defined in Clause 2.13.3

Bid Documents As defined in Clause

Bidder As defined in Clause 2.1.1

BUA Built Up Area

Conditions of Eligibility As defined in Clause 2.2.1

Conflict of Interest As defined in Clause 2.3.1

Consortium As defined in Clause 2.1.1

Consultancy As defined in Clause

Consultant As defined in Clause

Contract Fees As defined in Clause 1.1.1 of Draft Agreement

Documents As defined in Clause

DPMC As defined in Clause 1.1.3

DPMC Contract As defined Clause 1.1.1 of Draft Agreement

Effective Date As defined in Clause 2.1 of Draft Agreement

Eligible Assignments As defined in Clause 3.1.4

Estimated Project Cost As defined in Clause 2.1.2.f

Financial Proposal As defined in Clause 2.15.1

Form of Agreement Form of Agreement as in Volume

Implementation Agencies As defined in Clause 1.1.2

INR, Re, Rs. Indian Rupee(s)

LOI Letter of Intent

Member As defined in Clause 2.3.3 (a)

Official Website As defined in Clause

Prohibited Practices As defined in Clause

Project(s) As defined in Clause 1.1.1

Proposal Due Date or PDD As defined in Clause

Proposals As defined in Clause

RFP As defined in Disclaimer

Schedule Bank As specified in RBI Act,

Selection Process As defined in Clause

Services As defined in Clause 1.1.1 of Draft Agreement

Sole Firm As defined in Clause 2.1.1

Statutory Auditor An Auditor appointed under Applicable Laws

Technical Proposal As defined in Clause 2.14.1

US$ United States Dollar

The words and expressions beginning with capital letters and defined in this document shall, unless

repugnant to the context, have the meaning ascribed thereto herein.

INVITATION FOR PROPOSALS

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

1.1.1 The Gujarat State Tribal Education Society (GSTES), an autonomous agency functioning under the aegis

of Tribal Development Department (TDD), Government of Gujarat (GoG), (“Authority”), has been

entrusted the responsibility of developing and upgrading various Tribal Schools (Such as Eklavya

Model Residential Schools (EMRS) and Girl’s Literacy Residential School (GLRS), Model Schools in

various 15 Tribal Districts across Gujarat.

1.1.2 GSTES is formed for establishing, maintaining, controlling and managing good quality schools for

talented and meritorious ST students. The construction of new schools and upgradation of existing

facilities will be carried out under the Gujarat Integrated Tribal Education Project (GITEP). The aim of

the proposed project shall be the following:

1. To ensure all the educational institutions have facilities to encourage students and build their interest

in academic and extra-curricular activities.

2. To facilitate the effective participation of tribal students in higher education by addressing and

mitigating the challenges arising from their geographical and socio-economic disadvantages through

the provision of quality education; thereby empowering them to act as catalysts for positive

transformation within their households, communities, and the broader society—ultimately aiming to

achieve parity with the non-Scheduled Tribe (non-ST) population in terms of academic merit and

literacy within the tribal talukas of Gujarat.

3. To upgrade and construct educational schools / institutes in order to create an environment that is

conducive to learning.

4. To propose a design philosophy/ template for a signature look to project schools.

5. To ensure that the institutions have basic amenities that function in a proper manner.

6. Broad objectives of the upgradation/ construction of the tribal educational institutes are to address:

i. Development of outdoor space through horticultural activities to provide pleasant surroundings.

The outdoor space should also be well equipped to able to organize sports and miscellaneous

ii. Provision of safe drinking water facilities for students. Recommendations can cover new

construction, or renovation works in order to fulfil the criteria of safe drinking water standards

iii. Mechanization of the non-academic activities like mess, cleaning, security, maintenance

including that of landscaping, modernization of plumbing & toilets, laundry and food grain and

vegetables storage system with a view to reduce such manpower.

iv. Development of hobby section, including procurement of equipment.

v. All recommendations for building construction/up-gradation works – civil, electrical etc.

should be adequate to cover existing requirements which may at the same time satisfy aesthetic,

safety and practical parameters of the school premises and the facilities should conform to

CBSE stipulated space requirements;

vi. Further, development of green building and campus to achieve at least 3-Star GRIHA Ratings.

Recommendations on enhancing infrastructure of existing school building to attain at least 3-

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

star GRIHA certification.

vii. Classroom amenities to be refurbished. Provision of durable furniture and offering maximum

utility for classrooms, library, sick room, staffroom, Computer lab, physics Lab, Chemistry lab

and other relevant spaces in the school;

viii. Provision of toilet facilities either by way of new construction or renovation works to meet the

existing requirements, specifically for the differently abled (Divyang).

ix. Credence will also be given to setup better fire-fighting systems and safety standards in the

schools and to the use of solar energy and water savings & harvesting technologies;

x. Innovative and cost saving solutions like rainwater harvesting and its use in landscaping and

water conservation, installation of solar power devices for lighting, water heating and

generation of steam for cooking should also be included. Any other innovative or cost saving

interventions are also welcome.

xi. Recommendations regarding the residential facilities (hostels, mess, vocational training, staff

quarters, sports facilities, etc.) for students as well as staff members, should also be included.

7. The concept and design should be children friendly, unique, stimulating and inspiring to inquisitive

minds. It should be more than just an exciting place to learn but should be home to green and

sustainable environment.

a) The Gujarat State Tribal Education Society (GSTES) intends to undertake Construction of GLRS

schools and EMRS Schools, upgrade GLSRs and Model Schools, Construction of Studio Apartments

in Schools & construction of Allied Site Infrastructure works such as Approach Roads, Compound

Wall etc. across various locations in 15 Tribal Districts of Gujarat as required by GSTES, to provide

the required facilities for students based on the above listed aims. For detailed scope of work, refer to

Annexure-1 of Volume-2 Draft Agreement.

b) GSTES invites bids/proposals in response to this RFP from the Agencies that have strong technical

and financial background with adequate design consulting experience in designing of educational

infrastructure with MEPF design, such as schools, master planning of school campus, hostels, staff

quarters, and also provision of supervision services. The school infrastructure shall be designed and

developed in accordance with the principles of universal accessibility and shall conform to the

requirements necessary to achieve a minimum GRIHA 3-Star rating certification.

c) All the prospective Bidders shall have sufficient qualified personnel, consortium partners and resources

to accomplish all the services described herein within the prescribed time. The agency must be capable

of furnishing all necessary professional, technical and expert services as required to complete all the

elements of consultancy assignment described below in the scope of services and Terms of Reference

(ToR). Refer Annexure 1 - Scope Matrix for Works of Volume 1 and Annexure 1 of Volume 2 for the

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

e) In pursuance of the above, the Authority has decided to carry out the process for selection of

experienced Design and Project Management Consultant (hereinafter referred to as “DPMC”)

for development of the Project. The DPMC’s scope would broadly include:

i. Design basis report of all the elements being designed by the DPMC under new construction or

upgradation works.

ii. Gap Analysis of Existing School Infrastructure in Upgradation Works.

iii. Master Plan development, Preparation of the Element Concept, Architectural Design, Structural

Design, MEPF Design, Development of Façade and its lighting, followed by related design and

coordination with the associated stakeholders, etc.

iv. Preparation of Detailed Project Report along with related BOQs, Preparation of Tender &

assisting Client in procurement of Construction Agencies for the works and provision of

complete Site Supervision and Project Management Services for all works.

v. Development of related services and infrastructure works of the entire project along with works

related to future expansion.

vi. Preparation of School Disaster Management Plan.

vii. Design of Site Infrastructure works as and where required.

f) The above-mentioned scope of work is to be read in conjunction with the scope matrix attached as

Annexure 1 - Scope Matrix for Works of Volume 1. The estimated construction project cost

(“Estimated Project Cost”) as on the date of this proposal is approximately INR 300.00 Crore

(Rupees Three-Hundred Crores Only). This is an indicative estimate and would be finalized based

on the detailed working carried out by DPMC under this RFP.

The total project cost may vary depending on the budget sanctioned.

g) Authority will provide Conceptual Plans and other documents to the applicants upon signing of

Non-Disclosure Agreement (NDA) as per Appendix-IV: Form-1 - Non-Disclosure Agreement of the

RFP to the short-listed bidders. Applicant to note that if needed, a guided site visit will have to be

arranged by the bidder in coordination with the Authority as per schedule mentioned in

Tentative Site Locations: The location of works shall be spread across the 15 Tribal Districts of Gujarat.

The tentative list of locations and scope of construction/ upgradation work is given below:

Sr. No. Name of Work District

1 Construction of GLRS Sutharpada Valsad

2 Construction of GLRS Karchond Valsad

3 EMRS Morva-Hadaf Panchmahal

4 Upgradation of GLRS Gadhmaudi Banaskantha

5 Upgradation of GLRS Khedbrahma-1 Sabarkantha

6 Upgradation of GLRS Khedbrahma-2 Sabarkantha

7 Upgradation of GLRS Nani-Khajuri Dahod

8 Upgradation of GLRS Usarvan Dahod

9 Upgradation of GLRS Dediyapada Narmada

10 Upgradation of GLRS Bhikhapura Chhota Udepur

11 Upgradation of GLRS Babarghat-1 Tapi

12 Upgradation of MS Danta Banaskantha

13 Upgradation of MS Khedbrahma Sabarkantha

14 Upgradation of MS Pavi Jetpur Chhota Udepur

15 Upgradation of MS Dediyapada Narmada

16 Construction of Studio Apartment in Schools -

17 Construction of Allied Site Infrastructure works -

This is a tentative list of locations and scope of construction/ upgradation work only and GSTES can

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

change the list and locations and scope of construction/ upgradation work as per requirement at any time

during the project and can include any work to be developed across 15 Tribal Districts of Gujarat. The

list of the 15 Tribal Districts across Gujarat is given below:

1. Banaskantha 9. Bharuch

2. Sabarkantha 10. Surat

3. Aravalli 11. Navsari

4. Mahisagar 12. Valsad

5. Panchmahal 13. Tapi

6. Dahod 14. Ahwa Dang

7. Chhota Udepur 15. Talala Taluka – Gir Somnath

1.1.3 The Executive Director, GSTES desires to invite reputed agencies to set up above referred civil and

educational infrastructure including interior design as well as maintenance of the same so as to achieve

the objectives of the project. The Authority has decided to engage a Design and Project Management

Consultant (“DPMC”) to support the Authority in conceptualizing the Project components, preparation

of bid documents, and overall supervision for the engagement of Construction Agency towards

successful implementation of the project including but not limited to:

i Construction Agency (CA): CA shall be responsible for civil construction works as mentioned in

Annexure 1 - Scope Matrix for Works of Volume 1 including but not limited to procurement, supply,

installation, testing and commissioning of related facilities as decided by the Authority.

ii Any other agency as required.

hereinafter referred to as “Implementation Agencies1”

1.1.4 Based on the finalization of the Project Structure, the Project would be implemented in accordance with

the terms and conditions of the contract to be entered into between the Authority and respective

Implementation Agencies (the “Contract”).

1.2 Request for Proposals

1.2.1 The Authority invites proposals from interested firms (the “Proposals”) for selection of a Design and

Project Management Consultant (the “Bidder” or “DPMC”) for development of the project. The Terms

of Reference for the consultancy is provided below. The Authority intends to select the DPMC through

open competitive bidding process in accordance with the procedure set out herein.

1.2.2 The Terms of Reference (the “TOR”) and the detailed scope of work for the project under this RFP

are specified in Annexure 1 of the Volume 2 Draft agreement.

1.3 Due diligence by Bidders

Bidders are encouraged to inform themselves fully about the assignment and the local conditions before

submitting the Proposal by paying a visit to the Project site, sending written queries to the Authority, and

attending a Pre-Proposal Conference on the date and time specified in Clause 1.10.

1.4 Obtaining RFP Document

RFP document can be downloaded from the e-procurement portal of Government of Gujarat:

https://tender.nprocure.com/. The Bidder would be required to register on the e-procurement portal

https://tender.nprocure.com/ and submit their bids online. Offline bids shall not be entertained by the Tender

Inviting Authority for the tenders published in e-procurement platform. The Bidders shall submit all the details

as per this RFP, in the online standard formats displayed in e-Procurement web site. The Bidders shall upload

the scanned copies of all the relevant certificates, documents etc., in support of their eligibility

criteria/technical bids and other certificate/documents in the eProcurement web site.

Bidders submitting the bid after downloading from the website shall have to furnish document fee

(“Bid Fee”) amounting to Rs. 15,000/- (Rupees Fifteen Thousand Only) along with bid documents in the

form of demand draft in favour “The Gujarat State Tribal Education Society (GSTES)” payable at

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

Additionally, Bidders must also submit an Earnest Money Deposit (“Earnest Money Deposit (EMD)” in the

form of Demand Draft/ PAY ORDER and Bank Guarantee, a sum of

INR. 9,00,000/- (Rupees Nine Lakhs only) in favour of “The Gujarat State Tribal Education Society

(GSTES)” payable at Gandhinagar. EMD shall be refunded in 30 days upon completion of the bidding process.

Format of Bank Guarantee is provided in Appendix-IV: Form-2 - EMD BANK GUARANTEE FORMAT.

Bid Fee and EMD original documents must be submitted along with the Technical Proposal (in hard copy)

and a copy of the same to be uploaded along with the Technical Proposal online, else the bids will be

summarily rejected. Bid Fee and EMD shall be issued by approved banks by Finance Department of

Government of Gujarat, (Annexure 4 – List of Approved Banks), in favour of “The Gujarat State Tribal

Education Society (GSTES)” payable at Gandhinagar.

The EMD should be in the name of the bidder’s firm only. EMD in the name of any other firm shall not be

accepted and leads to disqualification.

EMD (which shall be without any interest) will be returned by the Authority of the first ranked Bidder

(“Selected Bidder”), upon the Selected Bidder signing the Agreement, and furnishing the Performance

Security in accordance with the provisions thereof.

The EMD of unsuccessful Bidder will be returned by the Authority, without any interest, as promptly as

possible on selection of the Selected Bidder or when the Bidding process is cancelled by the Authority.

1.5 Validity of the Proposal

The Proposal shall be valid for a period of not less than 180 days from the Proposal Due Date (the“PDD”).

In exceptional circumstances, the GSTES may solicit Bidder’s consent to an extension of the period of validity.

The request and the responses thereto shall be made in writing. The Bid security shall also be suitably extended.

A Bidder granting the request is not required nor permitted to modify the Bid.

1.6 Brief description of the Selection Process

The Authority has adopted a– two envelope selection process (the “Selection Process”) for evaluating the

Proposals comprising technical and financial bids to be submitted separately. A technical evaluation will be

carried out as specified in Clause 3.1. The evaluation of Financial Bids will be carried out as specified in

Clause 3.2. Proposals will finally be ranked according to their combined technical and financial scores as

specified in Clause

1.7 Official Website

The Official Website of the Authority is: https://eklavya-education.gujarat.gov.in/ and email ID -

[email protected]

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

1.8 Schedule of Selection Process

The Authority would endeavour to adhere to the following schedule.

Table 1 Schedule of Selection Process

Sr. No. Event Description Date

1. Bid Document Downloading Start Date From 16/05/2026

2. Site Visit All costs and responsibilities associated with the assessment of

existing site conditions, including site visits, shall be solely

borne by the bidders.

3. Pre-Proposal Conference The conference shall be conducted physically only on

26/05/2026 at 12:00 hours IST at “Conference room,

2nd Floor, Birsa Munda Bhavan, Sector 10-A, Gandhinagar -

382010, Gujarat” venue.

4. Bid Document Downloading End Date 15/06/2026 up to 18:00 hours

5. Bid Submission – Online 15/06/2026 up to 18:00 hours

(Technical & Financial)

6. Bid Submission – Offline 22/06/2026 up to 18:00 hours

(Technical Bid Document only)

7. Technical Bid opening 23/06/2026 up to 12:00 hours

8. Presentation of Bidders To be intimated later

9. Date of opening of financial bid To be intimated later

10. Letter of Intent (LOI) Within 10 days of date of opening of financial bid

11. Signing of Agreement Within 7 days of receipt of LOI

12. Validity of Bids 180 days of Bid Submission Date

1.9 Pre-Proposal visit and inspection of data

Prospective Bidders may visit the office of the Authority and the proposed Project site at any time prior to PDD.

Further, the Bidder shall submit a formal request if site visit is needed to be conducted, on which Authority shall

take decision for granting permission. The cost of any site-visit/office visit shall be borne by the Bidder himself.

1.10 Pre-Proposal Conference

1.10.1 A prospective bidder requiring any clarification of the bidding documents may notify GSTES in writing

at GSTES’s communication address indicated in this Bid. GSTES shall respond to any request for

clarification which he receives prior to holding of Prebid Meeting. Copies of GSTES’s responses shall

be published on the website(s) where the original tender is uploaded, including a description of the

enquiry but without identifying its source.

1.10.2 Pre-Proposal Conference will be conducted only physically as per details mentioned in clause 1.8. The

interested bidders to inform GSTES by email if they are willing to participate in the pre-bid meeting

along with their queries/clarifications required, by an email by one day before Pre-proposal Conference

by 18:00 hrs. Email id: [email protected].

1.10.3 The purpose of the meeting shall be to clarify issues and to answer questions on any matter that may

have been raised by the prospective bidders in writing and received by GSTES’s office.

1.10.4 Any modification of the bid document, which may become necessary as a result of the pre-bid meeting,

shall be made by GSTES exclusively through the issue of an Addendum / Corrigendum pursuant to

relevant clause.

1.10.5 The Addendum / Corrigendum shall be published on the website(s) where the original tender is uploaded

and made available for reference to prospective bidders. No separate communication to bidding agencies

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

having participated in the pre-bid meeting or any advertisement in the publications would be made.

Prospective bidders shall have to visit the websites for addendum / corrigendum.

1.11 Communications

1.11.1 All communications including the submission of Proposal should be addressed to:

Table 2 Communication Details

Sr. Designation Address Phone Email

GSTES, 3rd Floor,

Executive ed-sgstes-

1. Birsa Munda Bhavan, +91 79

Director [email protected]

Sector-10 A, Gandhinagar.

1.11.2 All communications, including the envelopes, should contain the following information, to be marked

at the top in bold letters:

“RFP Notice No. [●] FOR Selection of an Agency for Design, Project Management and

Maintenance of Infrastructure of Schools and Allied Site Infrastructure Works in 15 Tribal

Districts of Gujarat State.”

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2 INSTRUCTIONS TO BIDDERS

2.1 Scope of Proposal

2.1.1 The Bidder may be any legal entity incorporated/ registered under the applicable laws of India and

having valid GST registration. However, Bidders shall only be a single entity or a group of entities

(the “Consortium”), coming together to implement the relevant Project. The maximum members

in a consortium will be limited to 2 (Two). Any further reference to the Bidder shall mean and

include both a single bidding firm and a consortium of firms jointly bidding for the Project.

Detailed description of the objectives, scope of services, deliverables and other requirements relating to

this Consultancy are specified in this RFP. A Bidder shall submit only 1 (one) Bid. A Bidder bidding

individually or as a member of a consortium shall not be entitled to submit another bid for the same

Project(s) either individually or as a member of any other Consortium, as the case may be.

Previously terminated agencies are not eligible to bid for the project. If found in the bid process,

the bid shall stand rejected. The manner in which the Proposal is required to be submitted, evaluated

and accepted is explained in this RFP. Party that submits their Bids for a particular Project in accordance

with this RFP hereinafter referred to as “Bidder”.

2.1.2 Bidders are advised that the selection shall be on the basis of an evaluation by the Authority through the

Selection Process specified in this RFP. Bidders shall be deemed to have understood and agreed that

no explanation or justification for any aspect of the Selection Process will be given and that the

Authority’s decisions are without any right of appeal whatsoever.

2.1.3 The Bidder shall submit its Proposal in the form and manner specified in this Section of the RFP. The

Technical proposal shall be submitted as Form 1 to Form 14 as Appendix-I and the Financial Proposal

shall be submitted as Form 1 to Form 2 of Appendix-II. The Technical Proposal and Financial Proposal

must be uploaded on the e-procurement portal as per the schedule provided in the RFP. In case of

repugnancy between online and hard copy submissions, online submission to have primacy. Upon

selection, the Bidder shall be required to enterinto an agreement with the Authority in the form specified

at Volume 2- Draft Agreement (hereafter referred as “Agreement”).

2.1.4 The range of scope of work will include the Comprehensive Design Services of the Project- which

includes Master planning, Concept Development, Architectural and Interior Design, Structural Design

Coordination and MEPF Design of the project including Project Management & Site Supervision

Services and Enhancement of Master plan.

2.1.4.1 Design Phase: Services mentioned in Part 1 of Annexure 1 of Volume 2- Draft Agreement are part

of design phase obligation and deliverables of the DPMC.

2.1.4.2 Site Supervision Phase: Services mentioned in Part 2 of Annexure 1 of Volume 2- Draft Agreement

are part of Supervision phase obligation and deliverables of the DPMC.

2.1.4.3 Refer Annexure 1 of Volume 1 and Annexure 1 of Volume 2 for detailed clarity.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.1.5 Deployment of DPMC’s Personnel and Support Personnel

The selected Bidder shall have the Key Personnel as part of their team for purpose of this Project as

mentioned in Table 3. The resources mentioned lays down the minimum requirement for the Project.

Further, the Bidder to deploy any other additional required team/ personnel to the office of authority

during the project from time to time for Design works & Execution Works. The Bidder should ensure

that it includes qualified team members to successfully deliver the above scope of work. The bidder to

ensure that the deployed personnel comply with the eligibility criteria and requirement of various expert

position as mentioned in the Annexure 2 and Annexure 3 of Volume

Table 3 Proposed Deployment of DPMC's Personnel

Sr. requirement Sub Total

Position of positions

No. assessed by the of Man-month

I. Key Experts – Category CV's to be evaluated individually

1 Project Director 1 4

2 Lead Designer 1 12

3 Design Coordinator 1 15

4 Junior Architect 1 15

5 Site Supervision Project Manager 1 24

6 Planning Engineer 1 24

II. Team members -Category CV’s to be evaluated individually

7 Field Engineers 15 36

8 MEPF Engineer 5 36

III. Key Experts -Category CV's to be evaluated individually

9 Structural Designer/Engineer 1 12

10 GRIHA Expert 1 6

11 Horticulture Specialist 1 6

12 Illumination Expert 1 6

13 Electrical Consultant/ Engineer 1 6

14 HVAC Consultant/Engineer 1 6

15 FPS Consultant/Engineer 1 6

16 Plumbing Consultant/ Engineer 1 6

16 ELV Consultant 1 6

17 IT Consultant 1 6

18 Techno-Legal Expert 1 6

Support staff - Requirements

CAD operator, photocopy operator, office person, accountant, office boys, document controller, research associates

shall be assessed by DPMC and deployed for the entire duration. Fees shall be quoted inclusive for the said staff based

on the requirements of the Firm.

Expenses for the related staff is inclusive of the offer quoted by the bidder in Appendix-II: Form-2 - Financial Proposal.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.1.5.1 It is reiterated that the above deployment requirement is the minimum expected manpower required

to be deployed by the selected Bidder during the Project duration. The Selected Bidder shall assess

its scope during the Design & Supervision Phase and deploy manpower in addition to the above, as

and when required.

2.1.5.2 For Support Staff Category, the Bidders will make their own assessment of position wise requirement

including their deployment planning and to be appropriately factored in their Financial Bid clearly.

No extra payment can be claimed by the bidder for deploying any support staff required for works.

The Bidders shall have the flexibility to increase the number of positions as well as the total man-

month requirements under each category based on their assessment of requirements of Experts/ Staff

for achieving the successful completion of the assignment and their overall Work plan. Entire Man

month deployment planning of the Bidder must be appropriately factored in their Financial Bid

2.1.6 Permissible Change of Expert Manpower by the Bidder

Bidder shall offer and make available all Key Experts and Team Members meeting the requirements

as specified in the Table 3 above at Clause 2.1.5 under the normal circumstances. Notwithstanding

the foregoing, replacement of Key Experts/ Team Members during the currency of the Contract may

be considered by the Authority only based on the DPMC’s written request and due to circumstances

outside the reasonable control of the DPMC, including but not limited to death or medical incapacity

of the concerned Key Personnel/ Team Members/ Key Experts. In such case, the DPMC shall

forthwith provide as a replacement, a person of equivalent or better qualification and experience,

as prescribed at Annexure 2. However, such replacements would be subject to following

(i) Selected Bidder shall be permitted to offer replacement of a maximum of two persons each in

Key Experts/ Team Members/ Key MEPF Experts respectively during the currency of the Contract

subject to other terms and conditions for replacement of the Expert manpower being fully

complied with and as approved by the Authority.

(ii) In case, the Selected Bidder proposes replacements of Key Experts beyond the provisions of Sub

Para (i) above, then a maximum of two more persons each in Key Experts/ Team Members/ Key

MEPF Experts shall be permitted by the Authority subject to other conditions for replacement of

Expert manpower being fully complied with. However, for all such replacements, a reduction of

10% (ten percent) in the accepted Man month remuneration rate for the concerned position will

be implemented for the entire balance deployment duration of that position.

(iii) The DPMC Agency shall need to retain The Project Director and Lead Designer for a

minimum period of first 12 months without replacement of the Manpower.

2.1.7 The Authority can at any time during the project, instruct the DPMC Agency to substitute any

Personnel for failure to satisfactorily perform the role & responsibility and tasks as per the scope and

if found to not actually have the sufficient proficiency in the required skills to perform tasks. The

DPMC Agency shall substitute the Personnel at an immediate basis with another Personnel having

equally or better qualification and experience, without any additional compensation payable to DPMC

Agency by the Authority for such substitution, and without causing any delay in works due to

substitution of personnel.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.1.8 Failure of the Project Director to meet the eligibility criteria and Scoring Matrix for various Technical

Evaluation parameters at Annexure 2 of this RFP, shall result in summary rejection of the Bid. Further,

no replacement of Project Director & Lead Designer of Project against this position will be permitted

until completion of a period of minimum 12 (twelve) months from the date of signing of Agreement,

in case the Bidder finally emerges as the Selected Bidder for issue of LOI.

2.1.9 Other Requirements for the Bidder:

(i) Sub-consultancy assignments will not be considered as eligible experience.

(ii) For claiming the desired experience, Bidder shall have to submit a valid proof acceptable to the

(iii) In case the Bidder claims its relevant experience from an assignment undertaken in a Consortium,

receipts from its share of the fee from such assignment, as certified by Statutory Auditor or CA as

the case may be, shall be reckoned to be considered as an Eligible Assignment.

(iv) The Bidder should have an office setup in Ahmedabad/ Gandhinagar of minimum 100 sqmt carpet

area with facilities of workstations and space for conducting meetings. If not at present, then if

comes out to be the Selected Agency, then should setup the required office in Ahmedabad/

Gandhinagar immediately after Issue of LOI and before the signing of the Agreement. Relevant

proofs of establishment shall be submitted during the time of bidding in Appendix-I: Form-2 -

Particulars of the Bidder, or during submission of signed copy of the LOI to Authority.

2.2 Conditions for Eligibility of Bidders

2.2.1 For determining the eligibility of Bidders for submission of their Bids hereunder, the following shall

a) The Bidder for qualification may be a single entity or a group of entities (the “Consortium”), coming

together to implement the relevant Project. However, no Bidder applying individually or as a Member

of a Consortium, as the case may be, can be a Member of another Consortium. The term Bidder used

herein would apply to both a single entity and a Consortium. The maximum Members in a Consortium

will be limited to 2 (two). The bidder shall be a Design firm capable of providing Educational

Infrastructure Design services, structural coordination works, MEPF design & coordination, Green

Building Design and Site Supervision services.

b) A Bidder shall be a company registered in India under the Companies Act 1956/2013 or any other

company/ entity/ firm/ body-corporate/ proprietorship/ or institutions incorporated/ registered under

relevant statutes/ laws in India or any combination of the above (with a formal intent to form a

Consortium, meeting the requirements set out in this RFP), provided however that natural persons are

not eligible to submit their bids either individually or as member of a Consortium. The Bidder shall

submit incorporation documents/ charter documents in support along with the Technical Bid.

c) In case the Bidder is a Consortium of entities, it should comply with the following additional

i. Bid should contain the information required for each Member of the Consortium, provided

number of Members of the Consortium shall not exceed 2 (two).

ii. Members of the Consortium shall nominate 1 (one) member as the Lead Member with minimum

stake of Fifty One percent (51%).

iii. Partners having less than Twenty Percent (20%) participation will be termed as non-substantial

partners and will not be considered for evaluation which means that their financial soundness

and work experience shall not be considered for evaluation of Consortium.

iv. The nomination of the Lead Member shall be supported by a Power of Attorney, as per the format

set forth in Appendix I- Form 4 and Form 5 signed by all the other Members of the Consortium.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

v. The Members of a Consortium shall execute the Project through the Lead Member who shall

sign the Agreement with Authority, for and on behalf of the Consortium. In this regard, it’s

clarified that all Members of the Consortium shall be jointly and severally liable to execute the

Project during the contract period.

vi. Members of the Consortium shall enter into a binding Joint Bidding Agreement for the purpose

of submitting their Bid as set forth in Appendix I- Form

vii. Without prejudice to the joint and several liability of all the Members of the Consortium, the

Lead Member shall represent all the Members of the Consortium and shall at all times be liable

and responsible for discharging the functions and obligations of the Developer. The Developer

shall ensure that each Member of the Consortium shall be bound by any decision,

communication, notice, action or inaction of the Lead Member on any matter related to this

Project and the Authority shall be entitled to rely upon any such action, decision or

communication of the Lead Member. The Authority shall have the right to release payments

solely to the Lead Member and shall not in any manner be responsible or liable for the inter se

allocation of payments among Members of the Consortium.

(Note: A copy of the Joint Bidding Agreement should be submitted along with the Bid. The Joint

Bidding Agreement entered into between the Members of the Consortium should be specific to

the Project and should fulfil the above requirements, failing which the Bid shall be considered

non-responsive.)

d) While only entities registered/ incorporated in India are permitted to submit bid for the Project. It is

clarified that as mandated under the Order (Public Procurement No. 1) dated 23rd July 2020 issued by

the Ministry of Finance, Department of Expenditure, Public Procurement Division, the Bidder shall

not, unless registered with the Competent Authority under the aforesaid Order, be related to an entity

in a country which shares a land border with India, in any of the following ways:

i. A subsidiary of an entity incorporated, established or registered in such a country; or

ii. An entity substantially controlled through entities incorporated, established or registered in such

iii. An entity whose beneficial owner is situated in such a country; or

iv. An Indian (or other) agent of such an entity; “agent” for the purposes of this RFP shall mean a

person employed to do any act for another, or to represent another in dealings with third person.

v. Natural person who is a citizen of such a country.

The “beneficial owner” for the purpose of (iii) above shall mean,

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s),

who, whether acting alone or together, or through one or more juridical persons, has a controlling

ownership interest or who exercises control through other means. Where no natural person is

identified, the beneficial owner is the relevant natural person who holds the position of senior

managing official.

a. “Controlling ownership interest” means ownership of or entitlement to more than 25% (twenty-

five per cent) of shares or capital or profits of the company,

b. “Control” shall include the right to appoint majority of the directors or to control the

management or policy decisions including by virtue of their shareholding or management rights

or shareholders agreements or voting agreements,

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting

alone or together, or through one or more juridical person, has ownership of entitlement to more

than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural

person(s), who, whether acting alone or together, or through one or more juridical person, has

ownership of or entitlement to more than fifteen percent of the property or capital or profits of such

association or body of individuals.

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the

relevant natural person who holds the position of senior managing official.

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author

of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any

other natural person exercising ultimate effective control over the trust through a chain of control

Provided further that the Selected bidder shall not be allowed to sub-contract to any firm from a

country which shares a land border with India unless such firm is registered with the Competent

Authority as provided in the aforesaid Order. It is however clarified that, as mentioned in Annexure

B of the aforesaid Order, the restriction contained in this clause will not apply in respect of those

countries (even if sharing a land border with India) to which the Government of India has extended

lines of credit or in which the Government of India is engaged in development projects. The

updated lists of countries to which lines of credit have been extended or in which development

projects are undertaken are given on the website of the Ministry of External Affairs.

“Competent Authority” for the purpose of this Clause means the Authority defined in Annexure

of the Order (Public Procurement No. 1) dated 23rd July 2020 issued by the Ministry of Finance,

Department of Expenditure, Public Procurement Division.

Bidders must read carefully the minimum conditions of eligibility (the “Conditions of Eligibility”)

provided herein. Proposals of only those Bidders who satisfy the Conditions of Eligibility will be

considered for evaluation.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.2.2 To be eligible for evaluation of its proposal, the Bidder shall fulfil the following:

(A) Technical Capacity

2.2.2.1 The bidder shall have overall Design experience of minimum 10 years in providing Architectural,

Structural and MEPF Design Services having minimum 12,000–15,000 sq mts Built up area on a

single project (Detailed Comprehensive works including Master planning and all design services).

In-case of a Consortium the overall Design Experience of the Lead Partner shall be considered.

2.2.2.2 The bidder shall have provided Comprehensive Design Project services for at least one building

project that has achieved any of the following Green Building ratings as mentioned below

in last 3 financial years preceding the Bid submission date:

a. GRIHA 3-star certification or above.

b. IGBC Green Schools

Projects possessing a valid Provisional Certificate for the Green Building Certification shall be

eligible for consideration.

2.2.2.3 The Bidder shall have, over the past 5 (Five) years preceding the Bid submission date, have

experience in the of the following:

1 (One) Completed Eligible Design Assignment: having project completion cost of at least

INR 240.00 Crores including MEPF works. (80% of Estimated Project Cost)

2 (Two) Completed Eligible Design Assignments: having project completion cost of at least

INR 150.00 Crores each, including MEPF works. (50% of Estimated Project Cost)

3 (Three) Completed Eligible Design Assignments: having project completion cost of at least

INR 120.00 Crores each, including MEPF works. (40% of Estimated Project Cost);

Necessary evidence of amount of MEPF Works including details of all streams pertaining to

Electrical, HVAC, FPS, PHE, Lifts, ELV, Multimedia, CCTV, Wi-Fi, Security Systems etc. shall be

submitted by the bidder with individual cost-breakup in the form of self-attested certificate of the

2.2.2.4 The Bidder shall have, over the past 5 (Five) years preceding the Bid submission date, have

experience in the of the following:

1(One) Completed Eligible Site Supervision Assignment/Project Management Works: having

project completion cost of at least INR 240.00 Crores including MEPF works. (80% of Estimated

2 (Two) Completed Eligible Site Supervision Assignments/ Project Management Works: having

project completion cost of at least INR 150.00 Crores each including MEPF works. (50% of

Estimated Project Cost)

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

3 (Three) Completed Eligible Site Supervision Assignments/ Project Management Works:

having project completion cost of at least INR 120.00 Crores each including MEPF works. (40% of

Estimated Project Cost);

Here the bidder has the option to submit single or multiple similar projects. Any project submitted

shall have project cost of at least INR 10 crores and the bidder must submit at least one project costing

more than INR 75 Crores. The total sum of the project cost with multiple projects shall be as

prescribed for 3 categories above.

Definition of Type of Eligible Design & Site Supervision Assignment means Educational Buildings,

Institutional buildings, Auditoriums, Convention centers within India with Master planning, Detailed

Architectural design, structural design, landscape design with MEPF works and external developments works

for Government/ Semi-Government/ State PSUs/ Central PSUs/ Nationalized Banks/ Reputed

Organizations within India in last Five financial years preceding the Bid Submission Date.

(The Project must have continued for at least 12 months during these three financial years.)

Excluding Residential Buildings, Industrial Parks, Factories, Commercial Roads, Infrastructure and Road

Projects. Bidders shall specify the Area of the projects along with self-attested area statement certificate.

For Eligible Design Assignment: For the above-mentioned type of projects in Definition of Eligible Design

Assignment, the Design Assignment should include scope of Master Planning of the Site,

Detailed Architectural design, Interior design, Landscape designing and/or providing detailed design

including but not limited to the Architectural, Structural, MEPF with AV, lights, ELV, Audio-Video System,

Video Distribution System, Multimedia System, Sound Reinforcement System, Acoustics. The Experience of

completed projects against this criterion works shall be considered for preferable related works.

Eligible Site Supervision Assignment: For the above-mentioned type of projects in Definition of Eligible Site

Supervision Assignment, it should include Experience of Site Supervision, Project Management and

Monitoring, Bill Certifications, Material Testing etc. for complete Civil & MEPF works.

Experience of ongoing projects against this criterion will not be considered.

Documentary Evidence for each project:

i. Completion Certificate issued by Client of the project.

ii. Self-attested certificate indicating detailed scope of work with breakup of amount in respect of Eligible

Design & Supervision Assignments.

iii. Self-attested certificate of the organization having detailed Area statement of the project including

Master planning works for each Eligible Design & Supervision Assignment.

iv. MEPF Works cost-breakup in the form of self-attested certificate of the organisation.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

(B) Financial Capacity

2.2.2.5 Annual Turnover

i. The Bidder shall have a minimum average annual turnover of at least INR 12.00 Crores from

Design and Project Management Consulting Services only in the last Three Financial Years preceding

the Bid Submission Date shall be considered. The average annual turnover from similar works of the

last three financial years should be ≥ INR 12.00 Crores. The average annual turnover of the consortium

will be based on the percentage participation of each member.

Example: Let Member-1 have percentage participation = M and Member-2 have = N.

Let the average annual turnover of Member-1 is ‘A’ and that of Member-2 is ‘B’, then the average annual

turnover of consortium will be =

a. Where a work is undertaken by a Consortium, only that portion of the contract which is undertaken

by the concerned bidder should be indicated and the remaining done by the other members of the

Consortium be excluded. This is to be substantiated with documentary evidence.

ii. For the purposes of this RFP, Turn Over means the professional consultancy fees received by the bidder

for providing technical and design consultancy services and/or project management supervision

services to its clients during a financial year. It shall not include interest earned from financial

iii. The Bidder shall submit the letter from the CA/Statutory Auditor along with audited balance sheets to

this effect. Refer Appendix-I: Form-12 Audited Financial Statements.

iv. In computing the Technical Capacity and Financial Capacity of the Bidder under this Clause 0, the

Technical Capacity and Financial Capacity of their respective Associates would also be eligible

hereunder. The definition of Associate has been provided herein in this RFP in the Explanation to

Clause 2.3.3. It is clarified that a certificate from a qualified external auditor who audits the book of

accounts of the Bidder shall be provided to demonstrate that the person is an Associate of the Bidder.

2.2.2.6 Net Worth

The bidder must have a Positive Net Worth in the last Three Financial Years preceding the Bid

Submission Date. This must be certified by Statutory Auditor/ CA. In case the annual accounts for

the latest financial year are not audited, the bidder shall provide an undertaking duly signed by the

Statutory Auditor/ CA to this effect.

In Case of JV- Net worth will be based on the percentage participation of each Member.

Example: Let Member-1 has percentage participation = M and Member-2 has =N.

Let the Net Worth of Member-1 is A and that of Member-2 is B, then the Net worth of JV will be =

Both (1) Annual Turnover & (2) Net Worth are collectively referred to as the

Financial Capacity of the Bidder.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

(C) Escalation Factor

The following enhancement factor shall be applied to annual turnover and completion cost of works to

bring them to the base year. The current financial year in which bid is invited shall be considered as

Sr. No. Base Year Financial Year Escalation Factor

1 Base year of inviting bid 2026-2027

(D) Other Requirements

1. The Bidder (or any member of the Consortium) has not been put on defaulter’s list of

EPF/ESI/GST/Labour Dept. etc. during the last three years (from the last day of the previous month of

tender submission). The bidder should submit undertaking to this effect in the Appendix-III: Form-3 -

Undertaking for defaulter/ illegal activity.

2. The Bidder should not be involved in any illegal activity and/or has not been charge sheeted for any

criminal act during last three years (from the last day of the previous month of tender submission). The

bidder should submit undertaking to this effect in the Appendix-III: Form-3 - Undertaking for defaulter/

illegal activity.

3. The bidder shall have to provide PAN no. under Income Tax Act, GST number and GST return

statement/ certificate and should submit the same as part of Appendix-I: Form-11 – IT & GST Return

Details of Volume

4. The bidder shall not have been blacklisted by any Government Department, Organization, Corporation

as on date of tender as part of Appendix-III: Form-2 - Undertaking for note being terminated /rescinded

5. The bidder shall not be a previously terminated agency and thus is not eligible to bid for the project. If

found in the bid process, the bid shall stand rejected outright without any evaluation as part of

Appendix-III: Form-2 - Undertaking for note being terminated /rescinded in contract.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.3 Conflict of Interest

2.3.1 A Bidder shall not have a conflict of interest that may affect the Selection Process or the project (the

“Conflict of Interest”). Any Bidder found to have a Conflict of Interest shall be disqualified. In the

event of disqualification, the Authority shall forfeit and appropriate the EMD, if available, as mutually

agreed genuine pre-estimated compensation and damages payable to the Authority for, inter alia, the

time, cost and effort of the Authority including consideration of such Bidder’s Proposal, without

prejudice to any other right or remedy that may be available to the Authority hereunder or otherwise.

2.3.2 The Authority requires that the Bidder provides professional, objective, and impartial advice and at all

times hold the Authority’s interest’s paramount, avoid conflicts with other assignments or its own

interests, and act without any consideration for future work. The Bidder shall not accept or engage in

any assignment that would be in conflict with its prior or current obligations to other clients, or that

may place it in a position of not being able to carry out the assignment in the best interests of the

2.3.3 Without limiting the generality of the above, Bidder shall be deemed to have a Conflict of Interest

affecting the Selection Process, if:

(a) the Bidder (the “Member”) or Associates (or any constituent thereof) and any other Bidder, or

Associate (or any constituent thereof) have common controlling shareholders or other ownership

interest; provided that this disqualification shall not apply in cases where the direct or indirect

shareholding or ownership interest of an Bidder, its Member or Associate (or any shareholder thereof

having a shareholding of more than 5 per cent of the paid up and subscribed share capital of such

Bidder, Member or Associate, as the case may be) in the other Bidder, or Associate is less than 5% (five

per cent) of the subscribed and paid up equity share capital thereof. For the purposes of this Clause

2.3.3(a), indirect shareholding held through one or more intermediate persons shall be computed as

follows: (aa) where any intermediary is controlled by a person through management control or

otherwise, the entire shareholding held by such controlled intermediary in any other person (the

“Subject Person”) shall be taken into account for computing the shareholding of such controlling

person in the Subject Person; and (bb) subject always to Sub-clause (aa) above,where a person does

not exercise control over an intermediary, which has shareholding in the Subject Person, the

computation of indirect shareholding of such person in the Subject Person shall be undertaken on a

proportionate basis; provided, however, that no such shareholding shall be reckoned under this Sub-

clause (bb) if the shareholding of such person in the intermediary is less than 26% (twenty six per cent)

of the subscribed and paid up equity shareholding of such intermediary; or

(b) a constituent of such Bidder is also a constituent of another Bidder; or

(c) such Bidder or its Associate receives or has received any direct or indirect subsidy or grant from any

other Bidder or its Associate; or

(d) such Bidder has the same legal representative for purposes of this Application as any other Bidder; or

(e) such Bidder has a relationship with another Bidder, directly or through common third parties, that puts

them in a position to have access to each other’s information about, or to influence the Application of

either or each of the other Bidder; or

(f) there is a conflict among this and other consulting assignments of the Bidder (includingits personnel

and other members, if any) and any subsidiaries or entities controlled by such Bidder or having

common controlling shareholders. The duties of the Bidder will depend on the circumstances of each

case. While providing services to the Authority for this particular assignment, the Bidder shall not take

up any assignment that by its naturewill result in conflict with the present assignment; or

(g) a firm which has been engaged by the Authority to provide goods or works or services for a project,

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

and its Associates, will be disqualified from providing consulting services for the same project save and

except as provided in Clause 2.3.4; conversely, a firm hired to provide consulting services for the

preparation or implementation of a project, and its Members or Associates, will be disqualified from

subsequently providing goods or works or services related to the same project; or

(h) the Bidder, its Member or Associate (or any constituent thereof), and the Bidder or Concessionaire, if

any, for the Project, its contractor(s) or sub-contractor(s) (or any constituent thereof) have common

controlling shareholders or other ownership interest; provided that this disqualification shall not apply

in cases where the direct or indirect shareholding or ownership interest of an Bidder, its Member or

Associate (or any shareholder thereof having a shareholding of more than 5% (five per cent) of the

paid up and subscribed share capital of such Bidder, Member or Associate, as the case may be,)in the

Bidder or Concessionaire, if any, or its contractor(s) or sub-contractor(s) is less than 5% (five per cent)

of the paid up and subscribed share capital of such Concessionaire or its contractor(s) or sub-

contractor(s); provided further that this disqualification shall not apply to ownership by a bank,

insurance company, pension fund or a Public Financial Institution referred to in sub-section (72) of

section 2 of the Companies Act, 2013. For the purposes of this Sub-clause (h), indirect shareholding

shall be computed in accordance withthe provisions of Sub-clause (a) above.

For purposes of this RFP, Associate means, in relation to the Bidder, a person who controls, is

controlled by, or is under the common control with such Bidder, or is deemed or published as an

“Associate Office”; or has a formal arrangement such as tie up for client referral or technology

sharing, consortium with the Bidder (the “Associate”); provided, however, that if the Bidder has any

formal arrangement such as consortium membership in a consortium of advisors/ consultants for a

particular assignment/ project, not being this project, with any other person, then such other person

shall not be treated to be an Associate of the Bidder solely due to the reason of forming such

consortium. As used in this definition, the expression “control” means, with respect to a person which

is a company or corporation, the ownership, directly or indirectly, of more than 50% (fifty per cent)

of the voting shares of such person, and with respect to a person which is not a company or

corporation, the power to direct the management and policies of such person by operation of law or

2.3.4 Interest: eventually appointed to provide services for this Project, shall be disqualified from

subsequently providing goods or services related to the construction and operation of the same Project

and any breach of this obligation shall be construed as Conflict of Interest; provided that the restriction

herein shall not apply after a period of 1 (one) year from the completion of this assignment or to any

consulting assignments granted by banks/ lenders at any time; provided further that this restriction shall

not apply to consultancy/ advisory services performed for the Authority in continuation of this services

or to any subsequent consultancy/ advisory services performed for the Authority in accordance with

the rules of the Authority.

2.3.5 The Previously terminated agencies are not eligible to bid for the project. If found in the bid

process, the bid shall stand rejected.

2.4 Number of Proposals

No Bidder shall submit more than one Application for the project. A Bidder applying individually or as

an Associate shall not be entitled to submit another application either individually or as a member of

any consortium, as the case may be.

2.5 Cost of Proposal

The Bidders shall be responsible for all of the costs associated with the preparation of their Proposals

including visiting the site, and their participation in the Selection Process. The Authority will not be

responsible or in any way liable for such costs, regardless of the conduct or outcome of the Selection

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.6 Visit to the Authority and verification of information

Bidders are encouraged to submit their respective Proposals after visiting the proposed sites and after

ascertaining of Applicable Laws and regulations or any other matter considered relevant by them.

2.7 Acknowledgement by Bidder

2.7.1 It shall be deemed that by submitting the Proposal, the Bidder has:

(a) made a complete and careful examination of the RFP.

(b) received all relevant information requested from the Authority.

(c) accepted the risk of inadequacy, error or mistake in the information provided in the RFP or

furnished by or on behalf of the Authority or relating to any of the matters referred to in Clause

(d) satisfied itself about all matters, things and information, including matters referred to in Clause

2.6 herein above, necessary and required for submitting an informed Application and

performance of all of its obligations thereunder.

(e) acknowledged that it does not have a Conflict of Interest; and

(f) agreed to be bound by the undertaking provided by it under and in terms hereof.

2.7.2 The Authority shall not be liable for any omission, mistake or error in respect of any of the above or

on account of any matter or thing arising out of or concerning or relating to RFP or the Selection

Process, including any error or mistake therein or in any information or data given by the Authority.

2.8 Right to reject any or all Proposals

2.8.1 Notwithstanding anything contained in this RFP, the Authority reserves the right to accept or reject any

Proposal and to annul the Selection Process and reject all Proposals, at any time without any liability

or any obligation for such acceptance, rejection or annulment, and without assigning any reasons

2.8.2 Without prejudice to the generality of Clause 2.8.1, the Authority reserves the right to reject any

(a) at any time, a material misrepresentation is made or discovered, or

(b) The Bidder does not provide, within the time specified by the Authority, the supplemental

information sought by the Authority for evaluation of the Proposal.

(c) If the Previously terminated agencies have applied.

2.8.3 Misrepresentation/ improper response by the Bidder may lead to the disqualification of the Bidder.

If such disqualification / rejection occurs after the Proposals have been opened and the highest-ranking

Bidder gets disqualified / rejected, then the Authority reserves the right to consider the next best Bidder

or take any other measure as may be deemed fit in the sole discretion of the Authority, including

annulment of the Selection Process.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.9 Contents of the RFP

2.9.1 This RFP comprises the Disclaimer set forth hereinabove, the contents as listed below and will

additionally include any Addendum / Amendment issued in accordance with Clause 2.11.

Volume 1: Request for Proposal

i. Introduction

ii. Instructions to Bidders

iii. Criteria for Evaluation

iv. Fraud and corrupt practices

v. Pre-Proposal Conference

vi. Miscellaneous

vii. Annexure 1 to Annexure

viii. Appendix I- Form 1 to Form

ix. Appendix II- Form 1 & Form

x. Appendix III- Form 1 to Form

xi. Appendix IV- Form 1 to Form

Volume 2: Draft Agreement

Volume 3: Tender Drawings and Details for reference

Bidder is expected to examine all instructions, forms, terms and specifications in the bidding

documents. Failure to furnish all information required by the bidding documents or Submission of a

bid not being substantially responsive to bidding documents in every respect may result in the rejection

2.10 Clarifications

2.10.1 Bidders requiring any clarification on the RFP may send their queries to the Authority in

by e-mail so as to reach before the date mentioned in the Schedule of Selection Process at

Clause 1.8. The email shall clearly bear the following subject line:

"[Bidder’s Firm Name] - Queries concerning RFP for Selection of Agency for Design and Project

Management & Site Supervision for Construction & Upgradation of Schools and Allied Site

Infrastructure Works in 15 Tribal Districts of Gujarat”

The Authority shall endeavour to respond to the queries within the period specified during

pre-proposal meeting. The Authority will post the reply to all such queries on the e-procurement portal,

official website without identifying the source of queries.

2.10.2 The Authority reserves the right not to respond to any queries or provide any clarifications, in its sole

discretion, and nothing in this Clause 2.10 shall be construed as obliging the Authority to respond to

any question or to provide any clarification.

2.11 Amendment of RFP

2.11.1 At any time prior to the deadline for submission of Proposal, the Authority may, for any reason,

whether at its own initiative or in response to clarifications requested by a Bidder, modify the RFP

document by the issuance of Addendum/ Amendment and posting it on the e-procurement portal,

Official Website.

2.11.2 In order to afford the Bidders a reasonable time for taking an amendment into account, or for any other

reason, the Authority may, in its sole discretion, extend the PDD.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

C. PREPARATION AND SUBMISSION OF PROPOSAL

2.12 Bid Language

The Proposal with all accompanying documents (the “Documents”) and all communications in relation

to or concerning the Selection Process shall be in English language and strictly on the forms provided

Supporting documents and printed literature furnished by the Bidder may be in another language

provided they are accompanied by an accurate translation of the relevant pages in English. For purposes

of interpretation of the bid, the translation shall govern.

2.13 Format and signing of Proposal

2.13.1 The Bidder shall upload clearly visible original scanned documents on N-Procure portal.

2.13.2 The Bidder shall provide all the information sought under this RFP. The Authority would evaluate only

those Proposals that are received in the specified forms and complete in all respects. All pages of the

bid should be numbered.

2.13.3 The Bidder shall prepare one original set of the Technical Proposal (together with originals/ copies of

Documents required to be submitted along therewith pursuant to this RFP) and clearly marked

“ORIGINAL”. In addition, the Bidder shall submit 1 (one) copy of the Technical Proposal, along with

Documents, marked “COPY”. Besides, the aforesaid hard copy submissions, all the documents of the

Proposal under this RFP must also be uploaded to the e-procurement portal of the Government of

Gujarat. In the event of any discrepancy between the hard copy original and its copies, the original

shall prevail; and in case of any discrepancy between online and hard copy submission, the Online

submission shall prevail. One set each of Technical Proposal (Original and Copy) must be submitted

as a hard copy at the office of the Authority prior to PDD as per table in Clause 1.8. Without prejudice

to the foregoing requirements in this clause, the financial bid shall only be submitted online and not in

any event by way of hard copy submission; in which case the Bid shall be summarily rejected as non-

2.13.4 The Proposals must be properly signed by the authorised representative (the “Authorised

Representative”) as detailed below:

(a) by the proprietor, in case of a proprietary firm; or

(b) by a partner, in case of a partnership firm and/or a limited liability partnership; or

(c) by a duly authorised person holding the Power of Attorney, in case of a Limited Company or a

In case the Bidder is a Consortium, the members thereof should furnish a power of attorney in favour

of any member, which member shall thereafter be identified as the Lead Member, in the format as

specified in Appendix – I (Form-4) duly supported by a charter document or board resolution in favour

of executant. In case the Bidder is a Consortium, Joint Bidding Agreement in the format as specified

in Appendix-I: Form-8 – Joint Bidding Agreement for Consortiums shall be submitted by the Bidder.

A copy of the Power of Attorney certified by a notary public in the Appendix-I: Form-4 – Power of

Attorney for Lead Member of Consortium and Appendix-I: Form-5 - Power of Attorney for Signing

of Bid specified in Volume 1 shall accompany the Proposal for each member of the consortium (if

2.13.5 Bidders should note the PDD, as specified in Clause 1.8, for submission of Proposals. Except as

specifically provided in this RFP, no supplementary material will be entertained by the Authority, and

that evaluation will be carried out only on the basis of Documents received by the closing time of

PDD as specified in Clause 2.17. Bidders will ordinarily not be asked to provide additional material

information or documents subsequent to the date of submission, and unsolicited material if submitted

will be summarily rejected.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.14 Technical Proposal

2.14.1 Bidders shall submit the technical proposal in the formats at Appendix-I (the “Technical Proposal”)

including the original and copies of the Bid Fee and EMD.

2.14.2 While submitting the Technical Proposal, the Bidder shall, in particular, ensure that:

(a) all forms are submitted in the prescribed formats and signed by the prescribed signatories;

(b) power of attorney, if applicable, is executed as per Applicable Laws;

(c) the proposal is responsive in terms of Clause 2.20.3.

(d) Proof of Payment of Bid Fee and EMD (Original DDs to be provided).

2.14.3 Failure to comply with the requirements spelt out in this Clause, shall make the Proposal liable to be

2.14.4 The Technical Proposal shall not include any financial information relating to the Financial Proposal.

2.14.5 In case it is found during the evaluation or at any time before signing of the Agreement or after its

execution and during the period of subsistence thereof, that the Bidder has made material

misrepresentation or has given any materially incorrect or false information, the Bidder shall be

disqualified forthwith if not yet appointed as the DPMC either by issue of the LOI or entering into of

the Agreement, and if the Selected Bidder has already been issued the LOI or has entered into the

Agreement, as the case may be, the same shall, notwithstanding anything to the contrary contained

therein or in this RFP, be liable to be terminated, by a communication in writing by the Authority

without the Authority being liable in any manner whatsoever to the Selected Bidder or DPMC, as the

In such an event, the Authority shall forfeit and appropriate the EMD, if available, as mutually agreed

pre-estimated compensation and damages payable to the Authority for,inter alia, time, cost and effort

of the Authority, without prejudice to any other right or remedy that may be available to the Authority.

2.15 Financial Proposal

2.15.1 Bidders shall submit the financial proposal in the formats at Appendix-II: Form-2 - Financial Proposal

solely by way of online submission [and not as hard copy submission] clearly indicating the fee as a

percentage (%) of Actual Project Cost (the “Contract Fees”). The Contract Fee shall be paid as per the

Volume 2 Draft Agreement in Annexure-5 of the DPMC Contract. The fee should be filled in in both

figures and words and signed by the Bidder’s Authorised Representative. In the event of any difference

between figures and words, the percentage indicated in words shall prevail. The Financial Proposal

and details must only be uploadedon the e-procurement portal of Government of Gujarat, and no hard

copy of the Financial Proposal must be submitted.

2.15.2 While submitting the Financial Proposal, the Bidder shall ensure the following:

a) All the costs associated with the assignment shall be included in the Financial Proposal.These shall

normally cover remuneration of Personnel(s), overheads, accommodation, air fare, site visits,

equipment, printing of documents, etc. The Financial Proposal shall be without any condition

attached or subject to any assumption and shall be final and binding. In case any assumption or

condition is indicated in the Financial Proposal, it shall be considered non-responsive and liable

to be rejected.

b) All payments shall be subject to deduction of taxes at source as per Applicable Laws.

c) All payments shall be made in INR.

d) Applicable GST under Applicable Laws in India shall be paid over and above the fee quoted in

the Financial Proposal. No other taxes shall be paid over and above the fee quoted by the Bidder.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

2.16 Submission of Proposal

2.16.1 The Bidder shall upload the Technical Proposal and Financial Proposal on e-procurement platform in

the specified formats prior to the PDD. Two sets i.e., one original and one copy of the Technical

Proposal must be submitted at the office of the Authority prior to PDD.

2.16.2 Two sets of the Technical Proposal as per clause 2.16.1, will be sealed in an outer envelope which will

bear the address of the Authority, RFP Notice number, Bidder name as indicated at Clause 1.11.1 and

1.11.2 and the name and address of the Bidder. It shall bear on top, the following:

“Do not open, except in presence of the Authorised Person of the Authority”

If the envelope is not sealed and marked as instructed above, the Authority assumes no responsibility

for the misplacement or premature opening of the contents of the Proposal submitted and consequent

losses, if any, suffered by the Bidder.

2.16.3 The completed Proposal must be delivered on or before the specified time on PDD. Proposals submitted

by fax, telex, telegram or e-mail shall not be entertained.

2.16.4 The Proposal shall be made in the Forms specified in this RFP. Any attachment to such Forms must

be provided on separate sheets of paper and only information that is directly relevant should be

provided. This may include photocopies of the relevant pages of printed documents. No separate

documents like printed annual statements, firm profiles, copy of contracts etc. will be entertained.

2.16.5 The rates quoted shall be firm throughout the period of performance of the assignment up to and

including discharge of all obligations of the DPMC under the Agreement.

2.17 Proposed Due Date

2.17.1 Proposal should be submitted or before the Proposal Due Date and time specified in Clause 1.8 on the

e-procurement portal and one set each of Technical Proposal (Original and Copy)must be submitted as

a hard copy at the office of the Authority prior to PDD and time at theaddress provided in Clause 1.11.1

in the manner and form as detailed in this RFP. A receipt thereof should be obtained from the person

specified therein.

2.17.2 The Authority may, in its sole discretion, extend the PDD by issuing an Addendum inaccordance with

Clause 2.11 uniformly for all Bidders.

2.18 Late Proposal

2.18.1 Proposals received by the Authority after the specified time on PDD shall not be eligible for

consideration and shall be summarily rejected.

2.18.2 Any entity which has been barred by the Central/ State Government, or any other government institution

in India, for any reason, from participating in any project and/or assignment, and the bar subsists as on

the date of the Bid, would not be eligible to submit the Bid.

2.19.1 The Bidder, by submitting its Application pursuant to this RFP, shall be deemed to have acknowledged

that without prejudice to the Authority’s any other right or remedy hereunder or in law or otherwise,

its EMD shall be forfeited and appropriated by the Authority as the mutually agreed pre-estimated

compensation and damages payable to the Authority for, inter alia, the time, cost and effort of the

Authority in regard to the RFP, including the consideration and evaluation of the Proposal, under the

following conditions:

a) If a Bidder engages in any of the Prohibited Practices specified in Clause 4.1 of this RFP.

b) if the Bidder is found to have a Conflict of Interest as specified in Clause 2.3; and

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

c) if the selected Bidder commits a breach of the Agreement.

d) The Bidder withdraws their Bid during the period of Bid validity specified by them on the Bid

e) Bidder does not respond to requests for clarification of their Bid.

f) Bidder fails to co-operate in the Bid evaluation process, and

g) In case of a successful Bidder, the said Bidder fails:

i. To sign the Agreement in time; or

ii. To furnish Performance Guarantee

2.19.2 EMD in the form of Demand Draft/ PAY ORDER and Bank Guarantee only from banks approved by

Finance Department, Gujarat (Annexure 4 – List of Approved Banks) shall be submitted. Format of

Bank Guarantee is provided in Appendix-IV: Form-2 - EMD BANK GUARANTEE FORMAT.

2.19.3 Validity of the bid security (EMD) shall not be less than 60 (Sixty) days from the bid validity period

and may be extended as may be mutually agreed between the authority and the bidder from time to

time. Soft copy of Demand Draft / Banker’s Cheque / Bank Guarantee needs to be uploaded along with

technical bid which will be verified at the time of tender opening. Original Demand Draft / Banker’s

Cheque / Bank Guarantee copy needs to be sent by post immediately to Executive Director, GSTES,

Third Floor, Birsa Munda Bhavan, Sector 10-A, Gandhinagar, Gujarat & it needs to be received before

last date of submission.

2.19.4 Bidders registered under MSME along with NSIC/DIC with or as applicable having necessary valid

documentation as per Gujarat State Procurement Policy 2024 shall be exempted only from EMD

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

D. EVALUATION PROCESS

2.20 Evaluation of Proposals

2.20.1 The Authority shall open the Proposals as per the schedule mentioned in Clause 1.8, at the place

specified in Clause 1.11.1 and in the presence of the Bidders who choose to attend. The envelopes

marked “Technical Proposal” shall be opened first.

2.20.2 Proposals for which a notice of withdrawal has been submitted in accordance with Clause 2.19 shall

2.20.3 Prior to evaluation of Proposals, the Authority will determine whether each Proposal is responsive to

the requirements of the RFP. A Proposal shall be considered responsive only if:

a) Contains the Proof of Payment of Bid Fee and EMD (Original DDs/BGs/Pay Orders to be provided)

b) the Technical Proposal is received in all the forms specified in APPENDICES

c) it is received by the PDD including any extension thereof pursuant to Clause 2.17;

d) it is signed, sealed, bound together and marked as stipulated in Clauses 2.13 and 2.16;

e) it is accompanied by the Power of Attorney as specified in Clause 2.2.1;

f) it contains all the information (complete in all respects) as requested in the RFP;

g) it does not contain any condition or qualification; and (g) it is not non-responsive in terms hereof.

2.20.4 The Authority reserves the right to reject any Proposal which is nonresponsive and no request for

alteration, modification, substitution or withdrawal shall be entertained by the Authority in respect of

such Proposals.

2.20.5 The Authority shall subsequently examine and evaluate Proposals in accordance with the Selection

Process specified at Clause 1.6 and the criteria set out in Section 3 of this RFP.

2.20.6 The Bidder meeting the Minimum Eligibility Criteria (Technical Capacity and FinancialCapacity) as set

out in clause 2.2.2 hereof and shall be provided technical score based on their Technical Proposal

("Technical Score"). WHERE IN Bidders need to score to be eligible for opening of price bid. After

the technical evaluation, a date, time and venue will be notified to all Bidders announcing the result of

evaluation and opening of Financial Proposals. Before opening of the Financial Proposals (as submitted

on the e-procurement website), the list of pre-qualified Bidders along with their Technical Scores will

be read out/announced. The Authority will not entertain any query or clarification from Bidders who

fail to qualify at any stage of the Selection Process. The financial evaluation and final ranking of the

Proposals shall be carried out in terms of Clauses 3.1, 3.1.3, and 3.2.7.

2.20.7 Bidders are advised that Selection shall be entirely at the discretion of the Authority. Bidders shall be

deemed to have understood and agreed that the Authority shall not be required to provide any

explanation or justification in respect of any aspect of the Selection Process or Selection.

2.20.8 Any information contained in the Proposal shall not in any way be construed as binding on the

Authority, its agents, successors or assigns, but shall be binding against the Bidder if the Project is

subsequently awarded to it.

2.21.1 Information relating to the examination, clarification, evaluation, and recommendation for the selection

of Bidders shall not be disclosed to any person who is not officially concerned with the process or is

not a retained professional advisor advising the Authority in relation to matters arising out of or

concerning the Selection Process. The Authority shall treat all information, submitted as part of the

Proposal, in confidence and shall require all those who have access to such material to treat the same

in confidence. The Authority may not divulge any such information unless it is directed to do so by

any statutory entity that has the power under law to require its disclosure or to enforce or assert any right

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

or privilegeof the statutory entity and/or the Authority or as may be required by law or in connection

with any legal process.

2.22 Clarifications

2.22.1 To facilitate evaluation of Proposals, the Authority may, at its sole discretion, seek clarifications from

any Bidder regarding its Proposal. Such clarification(s) shall be provided within the time specified by

the Authority for this purpose. Any request for clarification(s) and all clarification(s) in response

thereto shall be in writing.

2.22.2 If a Bidder does not provide clarifications sought under Clause 2.23.1 above within thespecified time,

its Proposal shall be liable to be rejected. In case the Proposal is not rejected,the Authority may proceed

to evaluate the Proposal by construing the particulars requiring clarification to the best of its

understanding, and the Bidder shall be barred from subsequently questioning such interpretation of the

E. APPOINTMENT OF DPMC

2.23 Negotiations

The Selected Bidder may, if necessary, be invited for negotiations

The Bidder shall, subject to the provisions of the Agreement, indemnify the Authority, for an amount

not exceeding the Contract Fee actually paid to the Bidder under the Agreement, for any direct loss or

damage that is caused due to any deficiency in Services.

The Bidder shall indemnify the GSTES against all third-party claims of infringement of patent,

trademark/copyright arising from the use of services or any part thereof.

2.25 Award of DPMC Contract

After selection, a Letter of Intent (the “LOI”) shall be issued, in duplicate, by the Authority the Selected

Bidder shall, within 10 (Ten) days of the receipt of the LOI, sign and return the duplicate copy of the

LOI in acknowledgement thereof along with provision of Performance Security. In the event the

Performance Security, duplicate copy of the LOI along with Performance duly signed by the Selected

Bidder is not received by the stipulated date, the Authority may, unless it consents to extension of time

for submission thereof, cancel the LOI and the next highest- ranking Bidder may be considered.

2.26 Execution of Agreement

After acknowledgement of the LOI as aforesaid by the Selected Bidder, it shall executethe Agreement

within the period prescribed in Clause 1.8. The Selected Bidder shall not be entitled to seek any

deviation in the Agreement.

2.27 Commencement of Assignment

The DPMC shall commence the project immediately from the date of the signing of Agreement or

such other date as may be mutually agreed. If the DPMC fails to either sign the Agreement as specified

in Clause 1.8 or commence the assignment as specified herein,the Authority may invite the second

ranked Bidder. In such an event, the LOI or the Agreement may be cancelled /terminated.

2.28 Proprietary data

Subject to the provisions of Clause 2.22, all documents and other information provided by the

Authority or submitted by a Bidder to the Authority shall remain or become the property of the

Authority. Bidders are to treat all information as strictly confidential. The Authority will not return

any Proposal, or any information related thereto. All information collected, analysed, processed or in

whatever manner provided by the Bidder to the Authority in relation to the project shall be the property

of the Authority.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

3 CRITERIA FOR EVALUATION

3.1 Evaluation of Technical Proposal

3.1.1 In the first stage, the Technical Proposal will be evaluated on the basis of Bidder’s its understanding

of Eligibility Criteria. The Bidders shall be called upon to make a presentation before the Authority

(refer Clause 1.8). The evaluation shall be based on Quality Cost Based System (QCBS).

Technical Proposals shall be ranked as per score achieved by them, from highest to the lowest technical

score (ST) and shall be considered for further evaluation. After detailed evaluation as per the Technical

Scoring Criteria below, the Authority shall shortlist the Bidders securing 75 or more marks on

their technical score. Shortlisted Bidders alone shall be eligible for Technical Presentation.

3.1.2 The scoring criteria to be used for Technical Evaluation shall be as follows:

Technical Evaluation - 100 Marks

Criteria Marking pattern

Overall Experience of the Lead Partner Meeting the minimum eligibility criteria - 12 marks

1 in Design works as per Clause 2.2.2.1 20 For each additional 1 years - 2 mark

(as per Form-1 Appendix-I) Full marks for 15 years’ experience and above

Meeting the minimum eligibility criteria with MEPF

Experience of Eligible Design works - 16 marks

2 Assignment as per Clause 2.2.2.3 (as 20 If additional eligible projects [ 1 of 80% OR 2 of 50%

per Form-6A & 6B Appendix-I) OR 3 of 40%] than minimum eligibility criteria for each

category - 2 marks

Experience of Eligible Site Meeting the minimum eligibility criteria - 16 marks

Supervision Assignment as per clause If additional eligible projects [ 1 of 80% OR 2 of 50%

2.2.2- A (as per Form-6E & 6F OR 3 of 40%] than minimum eligibility criteria for each

Appendix-I) category - 2 marks

Annual Average Turnover of the

Meeting the minimum eligibility criteria - 12 marks

bidder in the last preceding 3 financial

years preceding bid downloading date.

Till INR 15 Crores. – 2 additional marks

This shall be arrived based on the

certificate from the duly certified

For each additional 1 Crores- 1 mark.

statutory auditor/ CA as per clause

2.2.2.5 (as per Appendix-I: Form-12

Full marks for turnover above 20 crores.

Audited Financial Statements)

Team composition submitted by the Bidder shall be

Deployment of Manpower as per Meeting the minimum criteria - 16 marks

Appendix-I: Form-9 - Abstract

5 20 Additional staff deputation of Key Experts and Team

Particulars of Key Experts proposed

for deployment, Volume 1, members - 2 marks per personnel

Maximum 2 more additional Experts/ Team members

with related experience

Minimum passing marks is 75 marks.

*The supporting document must clearly delineate the scope of works executed under the assignment with the

completion certificate released by the Competent Authority.

3.1.3 After the detailed evaluation as per technical scoring criteria as prescribed in 3.1.2, the Authority shall

shortlist the bidders securing 75 or more marks on their Technical Score (“Technical Score”). Such

bidders shall be shortlisted bidders, and such shortlisted bidders alone shall be eligible for further

Technical Presentation. The shortlisted bidder shall be informed about the date and time of the

presentation by email or by telephonic conversation. The bidder to keep the Presentation ready by Bid

Submission Date.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

3.1.4 The scoring criteria to be used for Presentation Evaluation shall be as follows:

Presentation Score - 100 Marks

Sr. No Criteria

Proposed Design & Master-planning for Construction & Upgradation of Schools and

1 Allied Site Infrastructure Works as per scope of work. One detailed case study to be

demonstrated by bidder using drawings and 3D walkthrough.

Proposed Upgradation Works at each location as per listed scope of work. One detailed case

study to be demonstrated by bidder

Proposed parameters and methodologies to be adopted for achieving minimum GRIHA 3-

Proposed methodology and timeline with Bar charts & Scheduling for completing the

4 assignment during Design and Site Supervision Phases; and overall understanding of the

Minimum passing marks is 75 marks.

3.1.5 The Presentation shall be conducted in offline mode only. Bidder must be present physically at

the mentioned time, date and venue of the Presentation as conveyed by Client.

3.1.6 After the detailed evaluation as per Presentation Scoring Criteria as prescribed in 3.1.4, the Authority

shall shortlist the bidders securing 75 or more marks on their Presentation Score (“Presentation

Score”). Such bidders shall be shortlisted bidders, and such shortlisted bidders alone shall be eligible

for further Evaluation of their Financial Proposals.

3.2 Evaluation of Financial Proposal

3.2.1 In the second stage, the financial evaluation will be carried out as per this Clause 3.3. Eligible Financial

Proposal will be assigned a financial score (SF) as specified in Clause 3.3.3. Financial Proposals shall

only be opened of the Bidders shortlisted after passing both the Technical Evaluation and

Presentation Evaluation.

3.2.2 For financial evaluation, the total cost indicated in the Financial Proposal, will be considered.

3.2.3 The Authority will determine whether the Financial Proposals are complete, qualified and

unconditional. The total Fee indicated in the Financial Proposal shall be deemed as final and reflecting

the Contract Fee (in INR). Omissions, if any, in costing any item shall not entitle the Bidder to be

compensated and the liability to fulfil its obligations as per the TOR within the total quoted price shall

be that of the Bidder. The lowest Financial Proposal (FM) and in terms of Fee arrived from the Financial

Proposal) will be given a financial score(SF) of 100 points. The financial scores of other proposals will

be computed as follows:

(F = Contract Fee arrived from the fee quoted in the Financial Proposal)

3.2.4 GSTES reserves the right, at any time and in its absolute discretion, to accept or reject proposals to

pursue negotiations with any number of bidders, to withdraw from negotiations with any bidder at

any time and to suspend, discontinue, modify and/or terminate the Tender process at any time.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

3.3 Combined and Final Evaluation

3.3.1 Proposals will finally be ranked according to their combined technical (ST), presentation (SP) and

financial (SF) scores as follows:

3.3.2 The selection procedure of the shortlisted bidders would be based on a two-bid system with 40% to

Technical Score (Out of 100 marks), 40% weightage to Presentation Score (Out of 100 marks)

and 20% weightage to price-bid Financial Score (Out of 100 marks).

3.3.3 Where, Tw, TP and Fw are weights assigned to Technical Score, Presentation Score and Financial

Proposal. This will be done after applying a weightage of 0.40 (or 40%), 0.40 (or 40%) and

(or 20%) respectively to the Technical Score, Presentation Score and Financial Score of each

qualifying technical, presentation and financial proposal then computing the relevant combined total

score of each bidder.

3.4 Award Criteria

3.4.1 Based on this exercise, bidders submitting the proposals should clearly understand that any or all parts

of the proposals are liable to be part of the negotiation procedure. The H1 bidder shall be invited for

contract negotiations procedure. However, in case of unbalanced fees quoted, the Authority (GSTES),

reserves the right to negotiate with H2/H3 bidder. The decision of Authority shall be binding to all the

competing bidders. The bidders shall have no objection whatsoever in this regard.

3.4.2 The Selected Bidder shall be the Bidder having the highest combined score. The second highest Bidder

shall be kept in reserve and may be invited in its discretion for negotiations in case the first-ranked

Bidder withdraws or fails to comply with the requirements specified in Clauses 2.23, 2.26 and 2.27, as

the case may be.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

4 FRAUDENT AND CORRUPT PRACTICES

4.1 The Bidders and their respective officers, employees, agents and advisors shall observe the highest

standard of ethics during the Selection Process. Notwithstanding anything to the contrary contained in this

RFP, the Authority shall reject a Proposal without being liable in any manner whatsoever to the Bidder,

if it determines that the Bidder has, directly or indirectly or through an agent, engaged in corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice (collectively the

“ProhibitedPractices”) in the Selection Process. In such an event, the Authority shall, without prejudiceto

its any other rights or remedies, forfeit and appropriate the EMD, if available, as mutually agreed genuine

pre-estimated compensation and damages payable to the Authorityfor, inter alia, time, cost and effort of

the Authority, in regard to the RFP, including consideration and evaluation of such Bidder’s Proposal.

4.2 Without prejudice to the rights of the Authority under Clause 4.1 hereinabove and the rightsand remedies

which the Authority may have under the LOI or the Agreement, if an Bidder or DPMC, as the case may

be, is found by the Authority to have directly or indirectly or through an agent, engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice

during the Selection Process, or after the issue of the LOI or the execution of the Agreement, such Bidder

shall not be eligible to participate in any tender or RFP issued by the Authority during a period of 2 (two)

years from the date such Bidder is found by the Authority to have directly or through an agent, engaged or

indulged in any corrupt practice, fraudulent practice,coercive practice, undesirable practice or restrictive

practice, as the case may be.

4.3 For the purposes of this Clause, the following terms shall have the meaning hereinafter respectively

assigned to them:

a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or indirectly, of

anything of value to influence the action of any person connected with the Selection Process (for

avoidance of doubt, offering of employment to or employingor engaging in any manner whatsoever,

directly or indirectly, any official of the Authority who is or has been associated in any manner, directly

or indirectly with the Selection Process or the LOI or has dealt with matters concerning the Agreement

or arising therefrom, before or after the execution thereof, at any time prior to the expiryof one year

from the date such official resigns or retires from or otherwise ceases to be in the service of the

Authority, shall be deemed to constitute influencing the actions ofa person connected with the Selection

Process; or (ii) save as provided herein, engaging in any manner whatsoever, whether during the

Selection Process or after the issue of the LOI or after the execution of the Agreement, as the case may

be, any person in respect of any matter relating to the Project or the LOI or the Agreement, who at any

time has been or is a legal, financial or technical consultant/ advisor of the Authority in relation to any

matter concerning the Project;

b) “fraudulent practice” means a misrepresentation or omission of facts or disclosure ofincomplete facts,

in order to influence the Selection Process;

c) “coercive practice” means impairing or harming or threatening to impair or harm, directly or

indirectly, any persons or property to influence any person’s participation or action in the Selection

d) “undesirable practice” means (i) establishing contact with any person connected withor employed or

engaged by the Authority with the objective of canvassing, lobbying or in any manner influencing or

attempting to influence the Selection Process; or (ii) having a Conflict of Interest; and

e) “restrictive practice” means forming a cartel or arriving at any understanding or arrangement among

Bidders with the objective of restricting or manipulating a fulland fair competition in the Selection

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

5 PRE-PROPOSAL CONFERENCE

5.1 Pre-Proposal Conference of the Bidders shall be convened at the designated date, time and place. Only

those Bidders who have purchased the RFP document or downloaded the same from the Official Website

of the Authority, shall be allowed to participate in the Pre- Proposal Conference. A maximum of two

representatives of each Bidder shall be allowed to participate in the pre-proposal conference on production

of an authority letter from the Bidder.

5.2 During the course of the Pre-Proposal Conference, the Bidders will be free to seek clarifications and make

suggestions for consideration of the Authority. The Authority shallendeavour to provide clarifications and

such further information as it may, in its sole discretion, consider appropriate for facilitating a fair,

transparent and competitive Selection Process.

6 MISCELLANEOUS

6.1 The Selection Process shall be governed by, and construed in accordance with, the laws of India and the

Courts in the State in which the Authority has its headquarters shall have exclusive jurisdiction over all

disputes arising under, pursuant to and/or in connection with the Selection Process.

6.2 The Authority, in its sole discretion and without incurring any obligation or liability, reserves the right, at

a) suspend and/or cancel the Selection Process and/or amend and/or supplement theSelection

Process or modify the dates or other terms and conditions relating thereto;

b) consult with any Bidder in order to receive clarification or further information;

c) retain any information and/or evidence submitted to the Authority by, on behalf of and/or in

relation to any Bidder; and/or

d) independently verify, disqualify, reject and/or accept any and all submissions or otherinformation

and/or evidence submitted by or on behalf of any Bidder.

6.3 It shall be deemed that by submitting the Proposal, the Bidder agrees and releases the Authority, its

employees, agents and advisors, irrevocably, unconditionally, fully and finallyfrom any and all liability

for claims, losses, damages, costs, expenses or liabilities in any wayrelated to or arising from the exercise

of any rights and/or performance of any obligations hereunder, pursuant hereto and/or in connection

herewith and waives any and all rights and/or claims it may have in this respect, whether actual or

contingent, whether present or future.

6.4 All documents and other information supplied by the Authority or submitted by a Bidder shall remain or

become, as the case may be, the property of the Authority. The Authority will not return any submissions

made hereunder. Bidders are required to treat all such documents and information as strictly confidential.

6.5 The Authority reserves the right to make inquiries with any of the clients listed by the Bidders in their

previous experience record.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of

Schools & Allied Site Infrastructure Works in 15 Tribal Districts of Gujarat

7 ANNEXURES & APPENDICES

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.1 Annexure 1 - Scope Matrix for Works

Scope Matrix for Works to be Executed by the DPMC

Legend: To be done by DPMC ✓

Gap Analysis Interior Structural MEPF Design

Sr. planning & Architectural GRIHA 3-Star PMC & Site

Elements to be developed of Design and Design & & Remarks

No Concept Drawings Certification Supervision

Infrastructure Drawing Coordination Coordination

1 Construction of GLRS Sutharpada ✓ - ✓ ✓ ✓ ✓ ✓ ✓

2 Construction of GLRS Karchond ✓ - ✓ ✓ ✓ ✓ ✓ ✓

3 EMRS Morva-Hadaf ✓ - ✓ ✓ ✓ ✓ ✓ ✓

4 Upgradation of GLRS Gadhmaudi - ✓ ✓ ✓ ✓ ✓ ✓ ✓

5 Upgradation of GLRS Khedbrahma-1 - ✓ ✓ ✓ ✓ ✓ ✓ ✓

6 Upgradation of GLRS Khedbrahma-2 - ✓ ✓ ✓ ✓ ✓ ✓ ✓

7 Upgradation of GLRS Nani-Khajuri - ✓ ✓ ✓ ✓ ✓ ✓ ✓

8 Upgradation of GLRS Usarvan - ✓ ✓ ✓ ✓ ✓ ✓ ✓

9 Upgradation of GLRS Dediyapada - ✓ ✓ ✓ ✓ ✓ ✓ ✓

10 Upgradation of GLRS Bhikhapura - ✓ ✓ ✓ ✓ ✓ ✓ ✓

11 Upgradation of GLRS Babarghat-1 - ✓ ✓ ✓ ✓ ✓ ✓ ✓

12 Upgradation of MS Danta - ✓ ✓ ✓ ✓ ✓ ✓ ✓

13 Upgradation of MS Khedbrahma - ✓ ✓ ✓ ✓ ✓ ✓ ✓

14 Upgradation of MS PaviJetpur - ✓ ✓ ✓ ✓ ✓ ✓ ✓

15 Upgradation of MS Dediyapada - ✓ ✓ ✓ ✓ ✓ ✓ ✓

Construction of Studio Apartment in -

17 Construction of Allied Infrastructure ✓ - ✓ ✓ ✓ ✓ ✓ ✓

Above list of elements to be developed is tentative and GSTES can change the list and locations as per requirement at any time during the project and can include

any work to be developed across 15 Tribal Districts of Gujarat.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

7.2 Annexure 2 - Eligibility Criteria and Requirement of various Expert Position as assessed by the Authority

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

I. Key Experts – Category CV's to be evaluated individually

1. Complete responsibility

of the project in terms of

Design and Execution till

2. Needs to be stationed in

Ahmedabad/ Gandhinagar

Office 2-3 days per week

till complete Design

12 for Design Phase

M.Arch/ Approvals of all sites, as

Masters/ 15 required by Authority.

1 Project Director 1 B.Arch./ 8 5 4 4 Site

for 3. As and when required

M.E./ B.E. by Authority for CMA

Bachelors (As required)

Procurement Process

Purposes and during Site

Supervision Phase.

4. Required in all

coordination meetings

with Project Stakeholders

at site/ Ahmedabad/

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

1. Complete responsibility

of the Design of the

project, integration of

GRIHA principles and

MEPF Coordination for

all Sites as per scope of

2. Needs to be stationed in

Ahmedabad/ Gandhinagar

Office 1-2 days per week

till complete Design

Approvals of all sites, as

12 for Design Phase

required by Authority.

M.Arch/ Masters/ 3. As and when required

2 Lead Designer 1 8 5 12 12 Site

B.Arch. 15 for by Authority for CMA

Bachelors Procurement Process

Purposes and during Site

Supervision Phase.

4. Minimum 2-3 visits

each month across various

sites as per scope of work.

5. Required in all Design

related Coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

1. Complete responsibility

of the Project Design

coordination till DLP.

2. Needs to be stationed in

Ahmedabad/ Gandhinagar

Office 3-4 days per week

till complete Design

Approvals of all sites, as

required by Authority.

B. Arch. / Site

3 Design Coordinator 1 8 2-3 2 15 15 3. Minimum 2 site visits

B.E. (Civil). per week during

Execution Phase for

undertaking design

coordination matters.

4. Required in all

coordination meetings

with Project Stakeholders

at site/ Ahmedabad/

1. Complete responsibility

of preparation and timely

delivery of Drawings & Design Phase

Design Coordination of (Complete) +

Structure & MEPF Works Site

4 Junior Architect 1 B. Arch. 5 2 1 15 15 & GRIHA Principles in Supervision

Architectural Design. (Part

2. Can be stationed in Involvement)

Ahmedabad/ Gandhinagar

Office/ DPMC Office as

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

per requirement.

3. Minimum 2 site visits

per week during

Execution Phase for

undertaking design

coordination matters.

4. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

Execution till DLP.

2. Needs to be stationed

on site everyday across

various sites, as required

by Authority. Design Phase

Site Supervision 3. As and when required (None) + Site

Project Manager by Authority for CMA Supervision

Procurement Process (Complete)

Purposes and during Site

Supervision Phase.

4. Required in all

coordination meetings

with Project Stakeholders

as and when required at

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

site/Ahmedabad/

1. Complete responsibility

of the project planning for

all locations in terms of

Execution till DLP.

2. Needs to be stationed

on site everyday across

various sites, as required

3. As and when required

6 Planning Engineer 1 B.E. (Civil) 8 5 5 24 24 by Authority for CMA

Procurement Process

Purposes and during Site

Supervision Phase.

4. Required in all

coordination meetings

with Project Stakeholders

as and when required at

site/Ahmedabad/

II. Team members -Category CV’s to be evaluated individually

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

1. Complete responsibility

of the project in terms of

Civil & PHE Works

Execution till DLP. Design Phase

2. Needs to be stationed (None) + Site

7 Field Engineers 15 B. E. (Civil) 5 5 2 36 540 on site every day, as Supervision

required by Authority. (Complete)

3. Required in all on-site

coordination meetings

with Project Stakeholders.

1. Complete responsibility

of the project in terms of

MEPF Works Execution

M.E. / B. E. till DLP. Design Phase

2. Needs to be stationed (None) + Site

8 MEPF Engineer 5 (Mechanical/ 5 5 2 36 180 on site every day, as Supervision

Electrical) required by Authority. (Complete)

3. Required in all on-site

coordination meetings

with Project Stakeholders.

III. Key Experts -Category CV's to be evaluated individually

1. Complete responsibility

of the project in terms of

Masters in (Complete) +

Structural Design Works

Structural Site

9 1 Structural 12 10 10 12 12 from Design till Execution

Designer/Engineer till DLP. Complete design

Engineering (Part

& review & coordination

to incorporate required

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

Horticulture advisory

based on site location and

2. Needs to visit each Site,

as required by Authority.

Mandatory visit at each

location before casting of

Slabs, during Excavation

of foundation, before

casting of Foundation

Construction Projects, and

before any strengthening

works/ structural member

demolition or realignment

works in Upgradation

Works projects.

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility Design Phase

B. Arch/ B. of obtaining minimum (Complete) +

Civil with GRIHA 3-Star rating for Site

10 GRIHA Expert 1 5 5 5 6

GRIHA all New Construction and Supervision

Certification Upgradation Works as per (Part

the project scope of work. Involvement)

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

Complete design review

and coordination to

incorporate GRIHA

requirements shall be part

2. Needs to visit site as

and when required for

necessary review and

coordination of execution

of works as per GRIHA

requirements & protocols.

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

Horticulture Design

Works from Design till Design Phase

M.Sc./ B.Sc. Execution till DLP. (Complete) +

Horticulture Complete design & Site

11 1 Agriculture / 10 8 8 6

Specialist review & coordination to Supervision

Horticulture incorporate required (Part

Horticulture advisory Involvement)

based on site location and

2. Needs to be visit each

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

Site, as required by

Authority. Review of

execution of Horticulture

Works and its quality at

each location as required.

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

Illumination Works from

Design Phase till

Execution till DLP.

Complete design &

review & coordination to Design Phase

B. Arch/ incorporate required (Complete) +

Illumination Works for Site

12 Illumination Expert 1 B.Interior 10 8 8 6 6 each site. Supervision

Design 2. Needs to be visit each (Part

Site, as required by Involvement)

Authority. Review of

execution of Illumination

Works at each location as

3. To attend coordination

meetings with Project

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

Electrical Works from

Design Phase till

Execution till DLP.

Complete design &

review & coordination to

incorporate required

Electrical Works for each Design Phase

10 for M.E. site. (Complete) +

Electrical Consultant/ M.E. / B. E. 2. Needs to be visit each Site

Engineer (Electrical) Site, as required by Supervision

B.E. Authority. Review of (Part

execution of Electrical Involvement)

Works at each location as

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

1. Complete responsibility

of the project in terms of

HVAC Works from

Design Phase till

Execution till DLP.

Complete design &

review & coordination to

incorporate required

HVAC Works for each Design Phase

10 for M.E. site. (Complete) +

HVAC M.E. / B. E. 2. Needs to be visit each Site

Consultant/Engineer (Mechanical) Site, as required by Supervision

B.E. Authority. Review of (Part

execution of Electrical Involvement)

Works at each location as

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

10 for M.E. (Complete) +

FPS Works from Design

FPS M.E. / B. E. Site

15 1 / 12 for 10 10 6 6 Phase till Execution till

Consultant/Engineer (Mechanical) DLP. Complete design &

review & coordination to

incorporate required FPS

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

Works for each site.

2. Needs to be visit each

Site, as required by

Authority. Review of

execution of FPS Works

at each location as

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

PHE Works from Design

Phase till Execution till

DLP. Complete design &

review & coordination to Design Phase

10 for M.E. incorporate required PHE (Complete) +

Plumbing Consultant/ M.E. / B. E. Works for each site. Site

Engineer (Civil) 2. Needs to be visit each Supervision

B.E. Site, as required by (Part

Authority. Review of Involvement)

execution of PHE Works

at each location as

3. To attend coordination

meetings with Project

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

ELV Works from Design

Phase till Execution till

DLP. Complete design &

review & coordination to

incorporate required ELV

Works for each site. Design Phase

M.E. / B. E. 10 for M.E. 2. Needs to be visit each (Complete) +

Site, as required by Site

16 ELV Consultant 1 (Electronics/ / 12 for 10 10 6 6 Authority. Review of Supervision

Electrical) B.E. execution of ELV Works (Part

at each location as Involvement)

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

1. Complete responsibility

of the project in terms of

IT Works from Design

Phase till Execution till

DLP. Complete design &

review & coordination to

incorporate required IT

Works for each site.

10 for M.E. (Complete) +

2. Needs to be visit each

M.E. / B. E. Site

17 IT Consultant 1 / 12 for 10 10 6 6 Site, as required by

(IT) Authority. Review of

execution of IT Works at

each location as required.

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

1. Complete responsibility

of the project in terms of

IT Works from Design Design Phase

Phase till Execution till (Complete) +

DLP. Complete design & Site

18 Techno-Legal Expert 1 LL.M/ LL.B 15 10 10 6 6 review & coordination to Supervision

incorporate required IT (Part

Works for each site. Involvement)

2. Needs to be visit each

Site, as required by

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of

PROPOSED DEPLOYMENT OF DPMC'S PERSONNEL

Minimum Minimum Minimum

Minimum Experience Experience Man-month

Number Overall in in requirement Sub Involvement

Sr. of Academic Experience Similar Eligible assessed by Total at various

Position Requirements

No. positions Qualification Position Projects the of Man- phases of

required Authority month the project

(In years) (In Years) (In years) for each

Authority. Review of

execution of IT Works at

each location as required.

3. To attend coordination

meetings with Project

Stakeholders as and when

site/Ahmedabad/

Support staff - Requirements

CAD operator, photocopy operator, office person, accountant, office boys, document controller, research associates shall be assessed by DPMC and deployed for the entire

duration. Fees shall be quoted inclusive for the said staff based on the requirements of the Firm.

Expenses for the related staff is inclusive of the offer quoted by the bidder in Annexure

1. Design phase for New Construction of Schools with approval of DBR is as per Volume-2 Annexure-6.

2. Gap Analysis and Design phase for Upgradation Works of Schools with approval of DBR is as per Volume-2 Annexure-6.

3. The man-month required by the Authority for each position indicates minimum period of deployment on a project for being considered as eligible. The bidder shall consider full day

working for the deployment including the visits of the experts and enlisted staff.

Any additional manpower as considered by the DPMC shall be attached herewith and which is proposed at the time of Prequalification process

over and above bid stipulations.

Note: The DPMC Agency shall need to retain The Project Director and Lead Designer for a minimum period of first 12 months without

replacement of the Manpower.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.3 Annexure 3 - Indicative Job Description of Key Experts

Indicative Job Description of Key Experts for detailed clarity and to develop a better understanding of the

requirements. [Basic requirements for reference]

Sr. No Key Experts Positions Major Roles and Responsibilities of Key Experts

1 Project Director The Project Director cumTeam Leader responsibilities include, but not limited to:

(i) Responsible for overall management, strategy development, plan, controls

and performance of the project, strategy development.

(ii) Responsible for the accuracy and timely delivery of Project Milestones.

(iii) Single Point Contact for Authority and other Project Stake Holders.

(iv) Provides strategic direction for project planning and execution.

(v) Ensures that the project’s design & construction progresses in accordance

with its contractual obligations.

(vi) Conduct regular progress meetings with the contractor and appropriate

personnel and report on any issues, as necessary

(vii) Lead complete resources of PMS to achieve project objectives with key

insistence on using latest technology developments and achieve Quality,

Economy and Safety.

(viii) Sole responsible to support Client management efforts and complete Risk

2 Lead Designer The Lead Designer of the Project for all disciplines responsibilities include, but not

(i) Provides the highest level of technical expertise, review and approval of the

architectural design work within the Engineering Services Section; reviews

work within area of responsibility for effectiveness, design, constructability,

thoroughness, and adherence to technical standards, codes and architectural

standards and procedures.

(ii) Directs and provides technical guidance to resident architects.

(iii) Provides architectural guidance and directions to evaluate and incorporate

green building design features and sustainability practices.

(iv) Ensure development of cloud-based system including BIM Modelling for all

streams of the work as applicable.

(v) Sole Responsivity of Architectural and Services coordination’s. Use of clash

detection systems and necessary resolutions.

(vi) Manage and Decision maker for entire project and bring key concerns to the

Client and related stakeholders of the project.

(vii) Coordination for all statutory clearances.

(viii) Act promptly to resolve decisions in case of disputes arising out in finalizing

project designs as per tender stipulations.

(ix) Complete design coordination with Authority, Contractors, R&B Department

& Authority’s Professional Advisors and other related stakeholders.

3 Design Coordinator The Design Coordinator – shall be responsible for Architectural, Civil, Structural,

PHE and Landscape, System management and Mechanical, Electrical, HVAC,

Firefighting, Plumbing, ELV, Multimedia, CCTV, Access control systems, Security

and Surveillance and any other services as applicable for the project. His roles &

responsibilities include, but are not limited to:

(i) Review, Coordinating & expediting the design submissions, approvals and

clearances for said disciplines and release timely of drawing submissions.

Ensure that there is no delay of work at site due to absence of drawings, details

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

Sr. No Key Experts Positions Major Roles and Responsibilities of Key Experts

or any decisions.

(ii) Track and maintain record of changes in design.

(iii) Coordinate design approvals with Authority, Contractors, R&B Department &

Authority’s Professional Advisors and other related stakeholders.

(iv) Highlight critical issues in design management and address them with quick

decisions as per stipulated timeline and contract conditions.

(v) Ensure timely submissions from all parties involved in design approval

process. Maintain DCI and updates.

(vi) Ensure monitoring on Cloud based system and BIM modelling.

(vii) Coordination with Top management of all stakeholders in case of any delays.

(viii) Sole responsible for entire Design management of the project including

Engineering designs and drawings.

(ix) Review of specifications and construction methods.

(x) Monitor and maintain all statutory clearances.

(xi) Oversees document controls.

The Resident Engineer responsibilities include, but are not limited to:

4 Resident Engineer

(i) Supervise construction projects and provide quality assurance that completed

work is in compliance with the plans and specifications.

(ii) Maintain accurate records and reports related to the project.

(iii) Act as point of contact and coordinate with various stake holders of the project.

(iv) Monitor progress against accepted construction schedule and review the

Contractor’s progress reports. Assess the progress and inform the Project

Director cum Team Leader and Authority in case of delay.

(v) Monitor site activities and provide technical advice on construction and design.

(vi) Conduct regular progress meetings with the contractor and appropriate

personnel and report on any issues, as necessary.

(vii) Discuss deviations from specified construction materials, techniques and

procedures with the Authority.

(viii) Review of specifications and construction methods.

(ix) Complete responsibility of construction management and supervision.

(x) Measurements and cost reporting.

(xi) Compliance with safety standards.

(xii) Highlight critical concerns to all stakeholders and conduct key meetings in

terms of any delays in design and time.

5 Planning Engineer The Planning Engineer responsibilities include, but not limited to:

(i) Review and Setting up the Project Programme Control System, Integrate Costs

and Schedules, Track Budgets and timelines, assess project status and issue

monthly reports.

(ii) Works with Techno Commercial Legal team, construction team, design team

to assess progress and provide reports. Release necessary warnings and non-

compliance reports.

(iii) Oversees estimating and coordinates with the scheduler.

(iv) Shall maintain coordination model, clash detection, clash resolution.

(v) Manage project resource and integrate with other tools for 4D simulation.

(vi) Use 4D/5D simulation models. Project planned vs actual works and envisage

future vision of the project.

(vii) Oversees Authority and stakeholder’s management efforts.

(viii) Highlight time and cost delays.

(ix) Identify potential risks.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.4 Annexure 4 – List of Approved Banks

As per the GR No. FD/MSM/e-file/4/2023/4020/D.M.O. dated 11/03/2024 updated with GR No.

FD/MSM/e-file/4/2024/2859/D.M.O. dated 01/05/2025 from the Finance Department, wherein the

Government has decided that the banks and as given below are the approved Banks whose Bank Guarantees

would be accepted for the period up to March 31,

• Guarantees issued by following banks will be accepted as SD/PS/EMD on permanent basis.

1) All Nationalized Banks.

• Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31,

The validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective of date

of termination of Bank Guarantee.

1. AXIS Bank 22. South Indian Bank

2. AU Small Finance Bank 23. Standard Chartered Bank

3. Bandhan Bank 24. Tamilnad Mercantile Bank

4. Barclays Bank 25. Utkarsh Small Finance Bank

5. City Union Bank 26. YES Bank

6. CSB Bank 27. Ahmedabad Mercantile Co-op. Bank

7. DBS Bank India Limited 28. Nutan Nagrik Sahakari Bank Ltd.

8. DCB Bank 29. Rajkot Nagarik Sahakari Bank Ltd.

9. Equitas Small Finance Bank 30. Saraswat Co-operative Bank Ltd.

10. ESAF Small Finance Bank 31. SBPP Cp-operative Bank Ltd.

11. FEDERAL Bank 32. SVC Co-Operative Bank Ltd.

12. HDFC Bank 33. The Cosmos Co-op. Bank

13. HSBC Bank 34. The Gujarat State Co-operative Bank

14. ICICI Bank 35. The Mehsana Urban Co-Op. Bank Ltd.

15. IDBI Bank 36. The Surat District Co-Operative Bank Ltd.

16. IDFC First Bank 37. The Surat People’s Co-Op. Bank Ltd.

17. Jammu and Kashmir Bank 38. The Kalupur Commercial Co-Op. Bank

18. Jana Small Finance Bank 39. The Panchmahal District Co-Operative Bank

19. Karnataka Bank 40. The Baroda District Co-Operative Bank

20. Karur Vyasa Bank 41. Baroda Gujarat Gramin Bank

21. Kotak Mahindra Bank 42. Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents / papers of guarantee from the

concerned tendering authority.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.5 Appendix-I: Form-1 - Letter of Proposal

(See Clause 2.1.3)

Technical Proposal- Letter of Proposal

(On Bidder’s letter head)

(Date and Reference)To,

Sub: Selection of Agency for Design & Project Management & Site Supervision for Construction &

Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of Gujarat.

Being duly authorized to represent and act on behalf of…………….& (herein after referred to as “the

Bidder”) and having reviewed and fully understood the terms and conditions, entire document and

information provided, the undersigned hereby submit our proposal in response to the “Request for Proposal

(RFP) for “Selection of Agency for Design & Project Management & Site Supervision for Construction &

Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of Gujarat.

We are enclosing our proposal (Technical Proposal and Financial Proposal) with the details as per the

requirements of the RFP document, for your consideration.

Yours faithfully,

(Signature, name and designation of the Authorized signatory)

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.6 Appendix-I: Form-2 - Particulars of the Bidder

Particulars of the Bidder

All individual bidders are requested to complete the information in this form. Nationally information should be

provided for all owners or applicants that are partnerships or individually owned firms.

The Bidder/ any member of Consortium should have a well-furnished and well-established office, at

Ahmedabad or Gandhinagar or if it is not available the selected agency has to mandatorily establish an office in

Ahmedabad or Gandhinagar for this assignment, immediately after getting LOI and before signing the

Agreement. The office space should be of a minimum of 100 sqm. Carpet area should be fully furnished office

with related infrastructure setup including meeting room facilities. The bidder to furnish the related details as

part of this form.

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

Whether Owned or Rented? :

4 Local office address (if any):

Whether Owned or Rented?

Area (Built-up area) sqm:

Office Facilities:

5 Mobile: Contact:

6 Landline: Contact:

7 Facsimile: Telex:

9 Place of incorporation / registration: Year of incorporation / registration*:

10 Main lines of business:

Any non-disclosure or wrong information/non-acceptance shall result in the disqualification of the firm. Change of the

name of company or firm shall be supported by legal resolution as per applicable norms. * Bidder to attach valid Company

Incorporation/Registration Certificate along with this Form issued by a government body.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.7 Appendix-I: Form-3 - Letter Comprising Bid

(To be forwarded on the letter head of the Bidder)

Sub: Selection of a Selection of Agency for Design & Project Management & Site Supervision for Construction

& Upgradation of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of Gujarat.

1. With reference to your RFP Document dated______, I/We, having examined all relevant documents and

understood their contents, hereby submit our Bid Selection of a Selection of Agency for Design & Project

Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure

Works in 15 Tribal Districts of Gujarat. The Bid is unconditional and unqualified.

2. All information provided in the Bid and in the Appendices/Annexures is true and correct and all documents

accompanying such Bid are true copies of their respective originals.

3. This statement is made for the express purpose of engagement as the DPMC Agency for the aforesaid Project.

4. I/We shall make available to the Authority any additional information it may deem necessary or require for

supplementing or authenticating the Bid.

5. I/We acknowledge the right of the Authority to reject our Bid without assigning any reason or otherwise and

hereby waive our right to challenge the same on any account whatsoever.

6. We certify that in the last five years, we have neither failed to perform on any contract, as evidenced by

imposition of a penalty or a judicial pronouncement or arbitration award, nor been expelled from any project

or contract nor have had any contract terminated for breach on our part.

7. I/We declare that:

(a) I/We have examined and have no reservations to the RFP Document, including any Addendum

issued by the Authority.

(b) I/We do not have any conflict of interest in accordance with Clause 0 of the RFP.

(c) I/We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive practice in respect of any

tender or request for proposal issued by or any agreement entered into with the Authority or any other

public sector enterprise or any Government, Central or State; and

(d) I/We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive

8. I/We understand that you may cancel the Selection Process at any time and that you are neither bound to

accept any Bid that you may receive nor to select the Bidder, without incurring any liability to the Bidder(s).

9. I/We declare that we/any member of the consortium, are/is not a Member of a/any other Consortium applying

for Selection as DPMC Agency.

10. I/We certify that in regard to matters other than security and integrity of the country, we have not been

convicted by a Court of Law or indicted or adverse orders passed by a regulatory authority which would cast

a doubt on our ability to undertake the DPMC for the Project or which relates to a grave offence that outranges

the moral sense of the community.

11. I/We further certify that in regard to matters relating to security and integrity of the country, we have not been

charge-sheeted by any agency of the Government or convicted by a Court of Law for any offence committed

by us or by any of our Associates.

12. I/We further certify that no investigation by a regulatory authority is pending either against us or against our

13. I/We hereby irrevocably waive off right which we may have at any stage at law or whatsoever otherwise

arising to challenge or question any decision taken by the Authority and/ or the Government of India in

connection with the selection of the Bidder or in connection with the Selection process itself in respect of the

above-mentioned Project.

14. The EMD of INR ___________/- (Rupees __________ only) in the form of __________ (DD/BG/PO) has

been submitted to you along with the proposal in accordance with the RFP document.

15. I/We agree and understand that the Bid is subject to the provisions of the RFP document. In no case, shall

I/We have any claim or right to whatsoever nature if the DPMC for the Project is not awarded to me/us or

our Bid is not opened.

16. I/We agree to keep this offer valid for 180 days from the Bid submission date specified in the RFP.

17. In the event of We/our Consortium being selected as the Bidder, I/We agree to enter into an Agreement in

accordance with the Draft DPMC Agreement: Volume-2. We agree not to seek any changes in the aforesaid

Agreement and agree to abide by the same.

18. We confirm that the Project Director cum Team Leader is on our payroll and all other Key Personnel if not

on our payroll, shall be directly employed/engaged by us before the commencement of Services in terms of

this Agreement.

19. I/We have studied the RFP, and all other documents carefully and also surveyed the Project site. We

understand that except to the extent as expressly set forth in the Agreement, we shall have no claim, right or

title arising out of any documents or information provided to us by the Authority or in respect of any matter

arising out of or concerning or relating to the Selection Process including the award of DPMC.

20. I/We have read the Clause regarding restriction on procurement from the Bidder of a country which shares a

land border with India and certify that I/We am/are not from such a country or, if from such a country, has

been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this

regard and am/are eligible to be considered (evidence of valid registration by the competent authority is

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

21. I/We agree and undertake to abide by all the terms and conditions of the RFP Document. In witness thereof,

I/We submit this Bid under and in accordance with the terms of the RFP Document.

Yours faithfully,

(Signature of the Authorized Signatory) (Name and designation of the Authorized Signatory)

(Name and seal of the Bidder)

2. Other Bid Forms

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.8 Appendix-I: Form-4 – Power of Attorney for Lead Member of Consortium

POWER OF ATTORNEY FOR LEAD MEMBER OF CONSORTIUM

Executive Director, GSTES (“the Authority”) has invited bids for Selection of Agency for Design & Project

Management & Site Supervision for Construction & Upgradation of Schools & Allied Site Infrastructure

Works in 15 Tribal Districts of Gujarat.

Whereas, , and (collectively the “Consortium”) beingMembers of the Consortium are interested

in bidding for the Project(s) in accordance with theterms and conditions of the Request for Proposal and other

connected documents in respect of the Project(s),

Whereas, it is necessary for the Members of the Consortium to designate one of them as theLead Member

with all necessary power and authority to do for and on behalf of the Consortium, all acts, deeds and things as

may be necessary in connection with the Consortium’s bid for the Project(s)and its execution.

NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS

We, having our registered office at _, M/s. , having our registered office at , insert the

respective names and addresses of the registered office} (hereinafter collectively referred to as the

“Principals”) do hereby irrevocably designate, nominate, constitute, appoint and authorise M/s , having its

registered office at , being one of the Members of the Consortium, as the Lead Member and true and lawful

attorney of the Consortium (hereinafter referred to as the “Attorney”) and hereby irrevocably authorise the

Attorney (with power to sub-delegate) to conduct all business for and on behalf of the Consortium and any

one of us during the bidding process and, in the event the Consortium is awarded the Project, during the

execution of the Project, and in this regard, to do on our behalf and on behalf of the Consortium, all or any

of such acts, deeds or things as are necessary or required or incidental to the submission of its bid for the

Project, including but not limited to signing and submission of all applications, bids and other documents and

writings, participate in bidders’ meetings and other conferences, respond to queries, submit information/

documents, sign and execute contracts and undertakings consequent to acceptance of the bid of the

Consortium and generally to represent the Consortium in all its dealings with the Authority, and/ or any other

Authority Agency or any person, in all matters in connection with or relating to or arising out of the

Consortium’s bid for the Project and/ or upon award thereof till the Contract is entered into with the Authority.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused to be done

by our said Authorised Representative pursuant to and in exercise of the powers conferred by this Power of

Attorney and that all acts, deeds and things done by our said Authorised Representative in exercise of the

powers hereby conferred shall and shall always be deemed to have been done by us/Consortium.

IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED THIS POWER

OF ATTORNEY ON THIS DAY OF 20**.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

(To be executed by all the Members of the Consortium)

The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down

by the applicable law and the charter documents of the executant(s) and when it is so required the same should

be under common seal affixed in accordance with the required procedure.

The Power of Attorney should be executed on a judicial stamp paper of appropriate value as relevant to the

place of execution (if required under applicable laws).

Wherever required, the Bidder should submit for verification the extract of the charter documents and other

documents such as a resolution/power of attorney in favour of the person executing this Power of Attorney for

the delegation of power hereunder on behalf of the Bidder

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.9 Appendix-I: Form-5 - Power of Attorney for Signing of Bid

Power of Attorney for Signing of Bid (Documentary evidence/Board Resolution in favour of the

executant of the PoA to execute the PoA must also be submitted.)

Know all men by these presents, We, (name of the entity andaddress of the registered office)

do hereby irrevocably constitute, nominate, appoint and authorize Mr. / Ms (Name),

son/daughter/wife of and presently residing at , who is {presentlyemployed with us and holding the

position of ,} as our true andlawful attorney (hereinafter referred to as the “Attorney”) to do in our

name and on our behalf,all such acts, deeds and things as are necessary or required in connection with or

incidental tosubmission of our Application for the project related to ________________ (“Project”) being

developed by The Gujarat State Tribal Education Society (GSTES) (hereinafter referred as “Authority”)

including but not limited tosigning and submission of all Applications and other documents and writings,

participation in Bidders’ meetings and other conferences and providing information/ responses to the

Authority, representing us in all matters before the Authority, signing and execution of all documents and

undertakings consequent to acceptance of our Application, and generally dealing with the Authority in all

matters in connection with or relating to or arising out of our Application for the Project and/ or upon award

thereof to us and/ or till the completion of the Project as per the contract(s) for provision of Services executed

with the Authority or any entity representing the Authority.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things lawfully

done or caused to be done by our said Attorney pursuant to and in exerciseof the powers conferred by this

Power of Attorney and that all acts, deeds and things done byour said Attorney in exercise of the powers hereby

conferred shall and shall always be deemedto have been done by us.

IN WITNESS WHEREOF WE, , THE ABOVE-NAMED PRINCIPAL HAVE EXECUTED THIS

POWER OF ATTORNEY ON THIS DAY OF , 20**.

(Name, Designation & Signature of

person executing the PoA on behalf of

(Name, Signature, Title and Address)

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

(Name, Title and Address of the Attorney)

• The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid

down by the applicable law and the charter documents of the executant(s) and when it is so required, the

same should be under common seal affixed in accordance with the required procedure.

• Also, wherever required, the Bidder should submit for verification the extract of the charter documents

and documents such as a resolution/ power of attorney in favour of the person executing this Power of

Attorney for the delegation of power hereunder on behalf of the Bidder.

• Power of Attorney should be executed on a judicial stamp paper of appropriate value as relevant to the

place of execution (if required under applicable laws).

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.10 Appendix-I: Form-6A - Abstract of Eligible Design Assignments of the Bidder

(See Clause 3.1 and Clause 0)

(To be filled by Bidder if single entity and only by Lead Member of Consortium of his own projects)

Sr. Name of Name of Client Completion Cost of Payment received by Type of Project

No. Project* (3) Project the Bidder for the (Refer Clause

(1) (2) (INR in crores) project 2.2.2)

(4) (INR in crores) ## (7)

# - The Bidder should provide details of only those projects that have been undertaken by it under its own name. In case,

a Bidder desires to claim its JV/Consortium experience please refer to Clause 2.1.9 of the RFP

Certificate from the Statutory Auditor$

This is to certify that the information contained in Column 5 above is correct as per the accounts of the Bidder and/

or the clients.

Name of the audit firm:

Seal of the audit firm Date:

(Signature, name and designation of the authorized signatory)

$ - In case the Bidder does not have a statutory auditor, it shall provide the certificate from independent chartered

accountant/its chartered accountant that ordinarily audits the annual accounts of the Bidder. The details of the Auditor/

Chartered Accountant along with contact details shall be mentioned.

Note: The Bidder may attach separate sheets to provide brief particulars of other relevant experience of the Bidder

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.11 Appendix-I: Form-6B - Details of each Eligible Design Assignment of the Bidder

(See Clause 3.1 and Clause 0)

Name of the Bidder:

Name of the Project:

Type of Project (Refer Clause 0)

Total Area of Project and building/project component wise breakup of

area (sqm)(for buildings, the Built-up area should be mentioned) and

External Development area.

Description of scope of services performed by the Bidder firm in the

project in detail:

Name of Client and Address:

(Indicate whether public or private entity)

Estimated capital cost of the Project: (INR.):

Final Completed Cost of the Project: (INR.):

Final Completed Cost of MEPF Works of the Project with breakup of

each different MEPF services below the total: (INR.): (MEPF services

include services like HVAC, Electrical & Electrical Low Voltage, Fire

Protection Systems, Security & Surveillance Systems, Plumbing &

Treatment Plants etc.)

Final Payment received by the Bidder (INR.):

Start date and finish date of the services

Brief description of the project:

1) Use separate sheets for each Eligible Design Assignment and indicate 6B/1, 6B/2, 6B/3, and so on.

2) The sequence in which details of each eligible assignment is compiled in Technical Bid Form 6A should be same as

sequence of the concerned assignment in Technical Bid Form 6B.

3) The Bidder may attach separate sheets to provide brief particulars of other relevant experience of the Bidder.

4) All the above details regarding the cost of works and payment received by the bidder should be substantiated by

completion certificates having sign & stamp issued by the Client of the project having sign & stamp of the Client.

5) Necessary evidence of amount of MEPF Works shall be submitted by the bidder in the form of self-attested certificate

of the organisation indicating cost-breakup as per MEPF scope of work.

6) Necessary evidence for Built-up Area of project shall be submitted by the bidder in the form of self-attested

certificate indicating detailed Area-Statement.

7) Refer the definition of Eligible Design Assignment in Tender Clause 2.2.2.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.12 Appendix-I: Form-6C - Deleted.

7.13 Appendix-I: Form-6D - Deleted.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.14 Appendix-I: Form-6E - Abstract of Eligible Site Supervision Assignments of the Bidder

(See Clause 3.1 and Clause 0)

(To be filled by Bidder if single entity and only by Lead Member of Consortium of his own projects)

Sr. Name of Name of Completion Cost of Payment received by the Type of Project

No. Project# Client Project Bidder for Site (Refer Clause 0)

(1) (2) (3) (INR in crores) Supervision of the (7)

(INR in crores) $

# - The Bidder should provide details of only those projects that have been undertaken by it under its own name. In case,

a Bidder desires to claim its JV/Consortium experience please refer to Clause 2.1.9 of the RFP.

Certificate from the Statutory Auditor$

This is to certify that the information contained in Column 5 above is correct as per the accounts of the Bidder and/

or the clients.

Name of the audit firm:

Seal of the audit firm Date:

(Signature, name and designation of the authorized signatory)

$ - In case the Bidder does not have a statutory auditor, it shall provide the certificate from independent chartered

accountant/its chartered accountant that ordinarily audits the annual accounts of the Bidder. The details of the Auditor/

Chartered Accountant along with contact details shall be mentioned.

Note: The Bidder may attach separate sheets to provide brief particulars of other relevant experience of the Bidder

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.15 Appendix-I: Form-6F - Details of each Site Supervision Assignment of the Bidder

(See Clause 3.1 and Clause 2.2.2)

Name of the Bidder:

Name of the Project:

Type of Project (Refer Clause 0)

Total Area of project and building/project component wise

breakup of area (sqm) (for buildings, the built-up area should

Description of scope of services performed by the Bidder firm

in the project in detail:

(1) Enlist software tools used for project monitoring:

(2) Innovative Procurement Practices & monitoring strategies

deployed on project:

Name of Client and Address:

(Indicate whether public or private entity)

Estimated capital cost of the Project: (INR.):

Final Total Cost of the Project: (INR.):

Final Payment received by the Bidder for the Site Supervision

of the Project: (INR.)

Start date and finish date of the services

Brief description of the project:

1) Use separate sheets for each Eligible Site Supervision Assignment and indicate 6F/1, 6F/2, 6F/3, and so on.

2) The sequence in which details of each eligible assignment is compiled in Technical Bid Form 6F should be same as

sequence of the concerned assignment in Technical Bid Form 6E.

3) The Bidder may attach separate sheets to provide brief particulars of other relevant experience of the Bidder.

4) All the above details regarding the cost of works and payment received by the bidder should be substantiated by

completion certificates having sign & stamp issued by the Client of the project having sign & stamp of the Client.

5) Necessary evidence of amount of MEPF Works shall be submitted by the bidder in the form of self-attested certificate

of the organisation indicating cost-breakup as per MEPF scope of work.

6) Necessary evidence for Built-up Area of project shall be submitted by the bidder in the form of self-attested

certificate indicating detailed Area-Statement.

7) Refer the definition of Eligible Site Supervision Assignment in Tender Clause

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.16 Appendix-I: Form-7 – Proposed Methodology

(Refer Clause 3.1.1)

The descriptive part of submission under this form will be detailed precisely under the following heads:

1) Understanding of the Scope of Services, Proposed Methodology and Work Plan (not more than ten

The Bidder shall clearly state its understanding of the Scope of Services and highlight its important aspects.

The Bidder may supplement various requirements of the Scope of Services and make precise suggestions if it

considers this would bring more clarity and assist in better achieving the Objectives laid down in the Scope of

Services. The Bidder will submit its methodology for carrying out this DPMC assignment, outlining its

approach toward achieving the Objectives laid down in the Scope of Services for various tasks.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

7.17 Appendix-I: Form-8 – Joint Bidding Agreement for Consortiums

(Refer Clause 2.2.1)

(To be executed on Stamp paper of appropriate value)

THIS JOINT BIDDING AGREEMENT is entered into on this the …… day of ……… 20…

1.{…………, a company/society/trust incorporated/registered under the } and having its registered office

at (hereinafter referred to as the “First Part” which expression shall, unless repugnant to the context

include its successors and permitted assigns)

2.{…………, a company registered under the ………} and having its registered office at …………

(hereinafter referred to as the “Second Party” which expression shall, unless repugnant to the context include

its successors and permitted assigns)

The above-mentioned parties of the FIRST and SECOND PARTY are collectively referred to as the “Parties”

and each is individually referred to as a “Party”.

(A) The Gujarat State Tribal Education Society (GSTES) (hereinafter referred to as the “Authority” which

expression shall, unless repugnant to the context or meaning thereof, include its administrators, successors and

assigns) has invited bids (the “Bids”) by its Request for Proposal No. ………… dated (the “RFP”) for

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation

of Schools & Allied Site Infrastructure Works in 15 Tribal Districts of Gujarat (the “Project”) (hereinafter

referred to as the "Design & Project Management Consultancy" or “DPMC”).

(B) The Parties are interested in jointly bidding for the DPMC Assignment as members of a Consortium

and in accordance with the terms and conditions of the RFP and other Bidding Documents in respect of the

DPMC Assignment, and

(C) It is a necessary condition under the RFP that the members of the Consortium shall enter into a Joint

Bidding Agreement and furnish a copy thereof with the Bid.

Selection of Agency for Design & Project Management & Site Supervision for Construction & Upgradation of Schools & Allied

Site Infrastructure Works in 15 Tribal Districts of Gujarat

NOW IT IS HEREBY AGREED as follows:

1. Definitions and Interpretations

In this Agreement, the capitalized terms shall, unless the context otherwise requires, have the meaning

ascribed thereto under the RFP.

2.1 The Parties do hereby irrevocably constitute a consortium (the “Consortium”) for the purposes of

jointly participating in the Bidding Process for the DPMC Assignment.

2.2 The Parties hereby undertake to participate in the Bidding Process only through this Consortium and

not individually and/ or through any other consortium constituted for this DPMC Assignment, either

directly or indirectly or through any of their Associates/ Affiliates.

The Parties hereby undertake that in the event the Consortium is declared the Selected Bidder and

awarded the Project, it shall enter into a Contract for consultancy services (“Contract”) with the

Authority and for performing all obligations for providing DPMC in terms of the Draft DPMC

4. Role of the Parties

The Parties hereby undertake that Party of the First Part shall be the Lead Member of the Consortium

and shall have the power of attorney from all Parties for conducting all business for and on behalf of

the Consortium throughout the contract period.

The Lead Member M/s…………………. would be responsible for the following obligations for the Project

with respective share of interest/participation ____ %.

The second member M/s……………. would be responsible for the following obligations for the Project with

respective share of interest/participation ____ %.

The Parties are together responsible for performing all its obligations in terms of the Development Agreement

for the Project.

5. Joint and Several Liability

The Parties do hereby undertake to be jointly and severally responsible for all obligations and liabilities

relating to the DPMC Assignment and in accordance with the terms of the RFP and the Agreement.